City of South San Francisco
Fiscal Year 2024-25 Proposed Budget
Proposed Version - 6/12/2024
City of South San Francisco | FY2024-25 Budget Book Page 1
TABLE OF CONTENTS
Cover and Introduction Pages 5
Transmittal Letter 6
GFOA Budget Award 15
City Organizational Chart 16
History of City 17
Demographics 20
Mission, Values and Strategic Priorities 24
Financial Policies 25
Budget Overview 34
About the Budget 35
Budget Process and Timeline 36
General Fund 10-Year Long Range Forecast 38
Fund Structure 39
Appropriations Limit 44
Budget Adoption Resolutions 45
Funding Sources 46
City-wide Revenues by Type 47
Fund Summaries 52
Budgeted Summary - All Funds 53
Governmental - Major Funds 61
General Fund (100) 62
Measure W (101) 70
City Housing Fund (241) 75
Developer Deposits / Contributions (270) 81
Capital Improvements (510) 86
Capital Infrastructure Reserve Fund (513) 91
Capital Improvements - Civic Campus Phase I - Measure W-funded (516) 95 Capital Improvements - Bond-funded (515/517/518/ 519/522/523/ 524/525) 98 Governmental - non-Major Funds 102
American Rescue Plan Act Special Revenue Fund (201) 103 Affordable Housing Fund (205) 104
Park In-Lieu Fees Fund (206/207/209) 107
Gas Tax Fund (210) 109
Measure A-1/2 Cent Transportation Sales Tax (211) 113
Road Maintenance & Rehab (SB1) (212) 117
SMC Measure W 1/2 Cent Sales Tax (213) 121
Community Development Block Grant (222) 125
Common Greens Maintenance Districts (231/232/ 233/234) 129 Oyster Point CFD Special Tax B (236) 132
Solid Waste Reduction (250) 134
Supplemental Law Enforcement Services (260) 138
City Programs Special Revenue Fund (280) 140
Transit Station Enhancement In-Lieu Fee (290) 142
City of South San Francisco | FY2024-25 Budget Book Page 2 Debt Service Fund (461) 144
Sewer Capacity Charges (730) 146
PEG Equipment & Access Fund (786) 148
Impact Fee - Park Land Acquisition IF Fund (805) 152
Impact Fee - Park Construction IF Fund (806) 155
Impact Fee - East of 101 Sewer IF Fund (810) 157
Impact Fee - East of 101 Traffic IF Fund (820) 160
Impact Fee - Public Safety IF Fund (821) 163
Impact Fee - Bicycle and Pedestrian IF Fund (822) 166
Impact Fee - Commercial Linkage IF Fund (823) 169
Impact Fee - Library IF Fund (824) 172
Impact Fee - City-wide Transportation IF Fund (825) 174 Impact Fee - Public Arts In-lieu IF Fund (827) 177
Impact Fee - Child Care IF Fund (830) 180
Impact Fee - Oyster Point Interchange IF Fund (840) 183 Proprietary - Major Funds 186
Sewer Enterprise Fund (710) 187
Parking District Fund (720) 193
Storm Water Fund (740) 198
Proprietary - non-Major Funds 204
City Service Fund (781) 205
Self Insurance Fund (782) 210
Benefits Fund (783) 215
Equipment Replacement (784) 219
Information Technology (785) 225
Departments 230
Departments Overview 231
City Council 232
City Treasurer 236
City Clerk 239
City Attorney 244
City Manager 249
Finance 254
Non-Departmental 259
Human Resources 261
Economic and Community Development 265
Fire Department 271
Police Department 277
Public Works 283
Library 292
Information Technology (IT) 298
Parks and Recreation 302
Capital Improvement Program 309
Executive Summary 310
One year plan 312
Multi-year plan 328
Debt 343
Debt Service Obligations 344
Appendix 345
City of South San Francisco | FY2024-25 Budget Book Page 3 Glossary 346
City of South San Francisco | FY2024-25 Budget Book Page 4
COVER AND INTRODUCTION PAGES
City of South San Francisco | FY2024-25 Budget Book Page 5 FY 2024-25 Proposed Budget
(in millions)
Total General Fund
Revenues
$134.4
Measure W Revenues 3.0
Use of General Fund
Unassigned Fund Balance
8.0 Total Resources $145.4
Less: Expenditure (145.4)
Net Surplus/ (Deficit) Balanced
City Manager's Transmittal Letter
CITY COUNCIL 2024: JAMES COLEMAN, MAYOR; EDDIE FLORES, VICE MAYOR; MARK ADDIEGO, COUNCILMEMBER; MARK NAGALES, COUNCILMEMBER; BUENAFLOR NICOLAS, COUNCILMEMBER.
INTRODUCTION
South San Francisco proudly remains The Industrial City, a term defining our residents and businesses as industrious, entrepreneurial, and innovative. South San Francisco is home to big thinkers changing the world. Today, the city is a major Biotechnology hub, home to over 230 biotech companies with 12.5 million square feet of biotech labs in operation and another 13.3 million square feet in the construction and development pipeline.
The status of the City’s major capital projects, which are indicative of a vibrant community focused on enriching the quality of life for our resident status, include:
In October 2023, the City completed the new Library | Parks and Recreation Center, an 80,000 square foot state of the art facility located on Civic Center Way as well as the Orange Memorial Park Sports Fields.
In November 2023, the City celebrated the opening of Oyster Point Park.
The City began construction of the new Aquatic Complex at Orange Memorial Park in May 2024 and anticipates opening of the new facility in late summer/early fall 2025.
The City is in the early stages of creating a new downtown park at Linden Avenue and Pine Avenue. Construction is projected to begin in early 2026 and is expected to be completed in early 2027.
In May 2024, the City Council awarded contract for the design of expanding the Westborough Preschool facility to double its capacity.
BUDGET SUMMARY
The Fiscal Year (FY) 2024-25 Operating Budget was developed during a challenging time while City has continued to experience modest revenue growth, reflecting the resilience and diversified nature of the local economy. There is still some distance to go in some revenue streams, such as Transient Occupancy Tax (TOT), but the trend remains positive. The FY 2024-25 operating budget is balanced with the use of a one-time transfer from Measure W and $8 million from the General Fund unassigned fund balance. Revenues and other resources are projected to be $145.4 million, and expenditures are projected to be $145.4 million, resulting in a balanced budget. The Capital Improvement Plan (CIP) budget totals $19.2 million.
While the City has balanced its FY 2024-25 budget through a combination of expenditure reductions, use of dedicated funding sources, and reserves, the City will continue to exercise prudent decisions to maintain its current service levels and its long-term fiscal health.
Part of the growth that we experienced in recent years is unlikely to continue, as increases were largely fueled by the unprecedented level of federal stimulus funding and business-friendly fiscal policies during the COVID-19 pandemic. The short-term economic outlook for the nation, state, County of San Mateo, and City of South San Francisco remains uncertain, which makes revenue projection challenging. As the Federal Reserve continues to sustain the relatively high federal funds rate to try to combat inflation, revenue projections remain uncertain. In particular, the projections are sensitive to changes in personal income, inflation, interest rates, and the extent to which workers return to offices.
Property Tax, the City’s largest tax revenue source, continues to grow at a steady rate with property prices remaining high despite rises in mortgage interest rates over the past year, while new residential and commercial developments continue to broaden the City’s tax base. A continued rise in property value is uncertain to continue as commercial real estate is showing signs of decline. Sales tax revenues have continued to grow, but at a slower pace than inflation due to shifts in consumer City of South San Francisco | FY2024-25 Budget Book Page 6 habits of using more disposable income to pay for services/experiences, which are not taxable, and less goods, which are taxable. TOT revenue has yet to return to the pre-pandemic level due to business travel not resuming to its previous level as previously expected.
The FY 2024-25 Operating Budget has been developed assuming many of the revenue categories would experience moderate to flat growth. On the expenditure side, the proposed payroll budget incorporates all the approved positions during FY 2023-24, although some positions will be held vacant through part of 2024-25. COLA increases per MOU agreements have also been incorporated. Tentative contracts have recently been reached for AFSCME, Confidential, and Mid-Management bargaining units. All bargaining units labor contracts will now expire on June 30, 2025.
To continue to deliver quality programs to our residents, meet the needs of a robust, full-service city, and retain a talented work force, the City’s expenditures have experienced an increase at a faster rate than its revenues. To address the disparity between revenues and expenditures, for FY 2024-25, City departments have taken a deep dive into their budget to identify an overall 5% reduction. The City has exercised caution in approving new positions and expenditure to ensure that those expenditures will not have a negative impact on the General Fund budget. Most newly approved positions and expenditures are either funded by grants or have additional revenues to cover costs.
South San Francisco has positioned itself well to weather an economic slowdown, with a stable biotech industrial base, strong City reserves, and flexible internal budget processes enabling city government to react quickly to change in the business climate. By charting a financially conservative course, the South San Francisco community can be confident in the City’s efforts to balance the needs of our residents, businesses, and visitors, and the City’s long-term fiscal position.
City of South San Francisco | FY2024-25 Budget Book Page 7 FY 2024-25 GENERAL FUND REVENUES
Property Tax
Property Tax remains the City’s largest revenue component and is projected to be $50.2 million in FY 2024-25. Property tax revenues have increased at an annual rate of 6% over the last five years from the economic boom along with robust developments. However, high interest rates and a slowing economy are expected to dampen the growth of property valuation in this upcoming fiscal year. Staff has factored in modest growth in FY 2024-25. Growth in this revenue stream is also constrained by the risk of increasing Property Tax In-Lieu of Vehicle License Fees (VLF) shortfalls from the declining number of non-basic aid schools. Following the previous practice, the County of San Mateo, on behalf of itself and all the municipalities within the county, filed a claim with the State of California in August 2023 for the $70.0 million FY 2022-23 VLF shortfall, which the State will consider as a part of its FY 2024-25 budget for appropriation. At present, the Governor Newsom’s proposed FY 2024-25 budget does not include any appropriations for the FY 2022-23 VLF county-wide shortfall of $70.0 million (of which the City’s share is $3.0 million). The State of California has consistently approved budget appropriations since FY 2019-20 for San Mateo County’s VLF shortfall. The City has submitted a letter to its state representatives to address this matter. To be conservative, staff has realigned the projection for VLF for FY 2024-25 based on the latest information available. Despite these issues, property tax revenues are projected to increase by $2.2 million, a 5.0 percent increase over the FY 2023-24 budget.
Sales Tax (w/o Measure W)
Sales tax revenues are expected to decrease by $139K, a 1% decrease in FY 2024-25 when compared with FY 2023-24 adopted budget due to adjusting for departure of a major sales tax contributor and also misallocation adjustment over time.
Transient Occupancy Tax (TOT)
TOT revenue was hit the hardest during FY 2020-21 with collection dropping to an all-time low of $6.7 million (40% of the pre-pandemic baseline amount.) Since then, this revenue stream has had a strong recovery, however, during FY 2023-24, TOT did not rebound as quickly as staff anticipated. Based on the current industry trend, staff anticipates TOT will decrease by approximately $0.4 million, a 3% decrease from FY 2023-24 adopted budget, but matching FY 2023-24 projections.
Franchise Fees
Franchise Fee includes a one-time electronic billboard revenue of $1.4 million for FY 2024-25, which accounts, itself, as a 30% of the increase from FY 2023-24 adopted budget.
Permit Revenues
Revenues had been relatively stable prior to FY 2022-23 as construction and economic development throughout the City was strong. Rising interest rates triggered by untamed inflation starting in mid-2022, along with recent bank collapses, casts a shadow on the economy and presents a challenging environment for developers in FY 2023-24. Staff is cautiously optimistic about the development growth within the city and project a modest increase in revenues related to construction and economic development from the mid-year projection. However, the projected permit revenues reflect a decrease of $3.8 million, which is a 22% decrease from the FY 2023-24 adopted budget, but matching FY 2023-24 projections. The revised City of South San Francisco | FY2024-25 Budget Book Page 8 number during mid-year in FY 2023-24 was mostly driven by the slowdown in permit issuance due to the high interest rates environment. The decrease also reflected a higher number of permits issued in FY 2022-23 in anticipation of changes to building codes and fee increases.
Charges for Services
Revenues from charges for services experienced a significant downturn during the pandemic. For FY 2024-25, staff expects to see a moderate increase in this category, but still short of pre-pandemic baseline levels for most categories. However, the City anticipates higher revenue from the Fire department for their participation in the GEMT program of about $800K, a 9% increase from FY 2023-24 adopted budget.
Intergovernmental Revenue
There is a decrease of $0.5 million (15%) from the FY 2023-24 adopted budget because the grant for the Free South City Shuttle was a 2-year grant, and both years were budgeted in FY 2023-24. In FY 2024-25, only the current year amount is budgeted.
City of South San Francisco | FY2024-25 Budget Book Page 9 FY 2024-25 GENERAL FUND EXPENDITURE
City of South San Francisco | FY2024-25 Budget Book Page 10 The pie chart below shows the split of the General Fund expenditure budget between the different expenditure categories.
Payroll accounts for over three quarters of the proposed expenditure budget.
Salaries and Benefits
Salaries and benefits have risen in the FY 2024-25 budget to $113.4 million (excludes the IT Department, which is budgeted outside of the General Fund) which is a 7.0 percent increase when compared with the FY 2023-24 adopted budget and factors in all positions added during the FY 2023-24 mid-year budget review and the FY 2024-25 budget development process (6.45 FTEs), Memorandum of Understanding (MOU) adjustments, and cost-of-living adjustments. The budget also factors in assumed cost increases in healthcare and pension contributions.
CalPERS Retirement Benefits
The City participates in the California Public Employees’ Retirement System (CalPERS) to provide pension benefits to its employees. The benefit is largely funded by CalPERS’ investment earnings, and the remainder covered by contributions from the City and employees. The amount which the City is required to contribute is determined by CalPERS’ actuaries on an annual basis. In December 2016, the CalPERS Board of Administration reduced the discount rate from 7.5 to 7.0 percent, which impacted both the normal cost, which represents the cost of one year of service of active CalPERS members, and the Unfunded Accrued Liability (UAL), which reflects the cost of past service of active members that is currently unfunded primarily due to changes in actuarial assumptions and investment losses. The effect of the discount rate reduction began in FY 2018-19 and was phased in over a three-year period. CalPERS amortizes the impact of assumption changes over twenty years, with an initial ramp up period of five years. The net result is that the full impact of the discount rate reduction will not be realized until FY 2025-26. The total UAL obligation for FY 2024-25 is $19.9 million. This is a 14.4% increase from the FY 2023- 24 UAL payment of $17.4 million. The cost is much higher in FY 2024-25 because CalPERS’ investment return of negative 6.1% in FY 2021-22, which begins its 20-year amortization in FY 2024-25.
The City is going to reassess different options to help achieve financial sustainability with regards to pension-related liabilities and present to Council in the fall of FY 2024-25.
Measure W
The FY 2024-25 operating budget includes $16.0 million in Measure W revenues, which remains unchanged when compared to the FY2023-24 adopted budget. The planned expenditures of Measure W include $13.4 million in debt service payments for the 2020A, 2021A and 2022A bonds issued to finance the construction of the Community Civic Campus (CCC), which includes the new Police Station and the Library Parks and Recreation (LPR) Center. The City issued its third set of lease revenue bonds in May 2022 (series 2022A), which funds several projects at Orange Memorial Park, including a new Aquatic Center, ballfield, playground, and replacement of pedestrian bridges over Colma Creek. The 2022A bond payment of $4.6 million will start in FY 2024-25. Additionally, Measure W expenditures also include a one-time $3 million transfer to the General Fund. As a result, the expenditure budget increased by $7.6 million (86.8%) when compared to FY 2023-24 adopted budget.
10-YEAR GENERAL FUND FORECAST
City of South San Francisco | FY2024-25 Budget Book Page 11 The City budgets annually for the upcoming year; however, a longer-range 10-year forecast is used to monitor the long-term financial health of the General Fund. By tracking and trending current and anticipated revenues and expenses, the forecast provides a tool for City management and policymakers to understand the impact of decisions to the City’s fiscal health. The forecast includes projections of current revenues and expenditures and is shown in the General Fund 10-Year Long-Range Forecast section of the Budget Book.
The City's expenditures are expected to continue outpacing revenues for the next several years, largely due to continued rise in salary and benefits costs, including pension costs. During these deficit years, the City will need to consider a number of options, including exploring opportunities for revenue enhancements; reducing operating expenses; reducing allocation to CIP projects, and/or drawing down on reserves.
The City is exploring putting a business license tax ballot measure in November 2024 as one of the revenue enhancement measures, while modernizing and simplifying the current business license tax structure. The proposed progressive tax structure is designed to equitably allocate taxes towards larger businesses.
City of South San Francisco | FY2024-25 Budget Book Page 12 Estimated Financial Reserves FY 2024-25 (in
millions)
General Reserve $ 27.0
Infrastructure Reserve 4.9
CalPERS Stabilization Reserve 5.8
Unassigned GF Balance 17.6
Total $ 55.3
OTHER FUNDS
There are 61 funds that the City Finance Department manages outside of the General Fund. The notable fund budgets for FY 2024-25 are shown in the fund summary section of the Budget Book. Many of the final budgets for these funds are contingent upon the adoption of the Capital Improvement Program (CIP) by the City Council.
RESERVES
The projected City’s financial reserves as of June 30, 2025, are expected to be approximately $55.3 million. The number is subject to change based on any additional requests during the year. A breakdown is shown below:
The General Reserve, which represents 20 percent of the City’s annual revenue budget excluding transfers in (General Fund), follows the best practices guidelines from the Government Finance Officers’ Association (GFOA).
The Infrastructure Reserve is largely comprised of General Fund surpluses that were set aside over previous years in anticipation of the City’s future infrastructure projects. The value shown is the unencumbered monies available that have not yet been designated toward a project. It should be noted that the appropriations of the Infrastructure Reserve that are included in the proposed FY 2024-25 Capital Improvement Program are reflected in the above number.
The CalPERS Stabilization Reserve was established through two separate Council actions in FY 2015-16 and FY 2017-18 totaling $5.546 million. The Finance Department capitalized on the higher interest rate environment and set up a separate investment account with the City’s investment manager, Chandler, in December 2022 that yields a higher rate of return. As of March 2024, the balance of the account has grown to $5.8 million.
The Unappropriated General Fund Balance is the available fund balance remaining in the General Fund (as shown in the table in the summary section of this report) that has not been assigned for any particular purpose. This balance will change depending on the extent to which expenditures may exceed revenues (deficit) in FY 2023-24. It is important to note that the unassigned fund balance also acts as a buffer allowing for the natural ebb and flow within the General Fund that occurs during the year as a result of the timing disparity between when revenues are received and expenditures are incurred.
Although placed in different categories, the City Council by majority vote are allowed to use the above reserve funds as necessary.
City of South San Francisco | FY2024-25 Budget Book Page 13
CONCLUSION
This is not a “normal” budget year, although I think it is fair to say we have not had a normal budget year since COVID hit in 2020. For 2024-25 there is a significant shortfall in projected revenue to cover ongoing expenses. Utilization of $8 million from City unassigned reserves to close the gap is prudent for the City to allow for time to develop solutions, it is however, not sustainable. South San Francisco is not alone in facing a budget imbalance this year. We know that the State of California and most of the cities in San Mateo County are also facing budget deficits. I have confidence that our situation will improve in the future.
As noted above, South San Francisco is currently evaluating its business license tax. The proposed new progressive tax structure will help to streamline and modernize the existing antiquated tax structure while increasing revenues.
South San Francisco remains financially strong with healthy financial reserves to maintain operations during a possible downturn. The City has a large industrial base anchored by the world’s largest biotechnology research center, and year-overyear strong financial management by the City’s government and staff has created a strong and resilient city.
In closing, I would like to express my appreciation to the City Council’s Budget Subcommittee, comprised of Mayor Coleman and Councilmember Addiego, and the full City Council, for providing positive leadership and direction on behalf of the community in developing the City’s priorities. I would like to thank the Finance Department and staff from all other departments for their dedicated efforts in the development of the FY 2024-25 budget. I would like to give special thanks to Rich Lee, Assistant City Manager, Karen Chang, Finance Director, Jason Wong, Deputy Finance Director, Greg Henry, Financial Services Manager, Jennifer Clemente, Financial Services Manager and Elaine Ho, Financial Analyst for their work and expertise throughout this year’s budget process. Finally, I would also like to thank the Executive Team for their support and thoughtful contributions to the budget and for their commitment to the City.
City of South San Francisco | FY2024-25 Budget Book Page 14 GFOA Budget Award
The City of South San Francisco has been honored with the prestigious Distinguished Budget Presentation Award by the Government Finance Officers Association of the United States and Canada (GFOA) for its Annual Budget of Fiscal Year 2023-24.
This recognition is a testament to the city's unwavering commitment to crafting a budget document that not only meets stringent program criteria but also serves as a comprehensive policy statement, financial roadmap, operational guide, and communication tool.
This GFOA award is only for a given budget year and the City takes great pride in this distinguished honor, which underscores its dedication to transparent and effective financial management. Looking ahead, the City is confident that the Fiscal Year 2024-25 budget will maintain the same high standards, and thus, plans to submit it to the GFOA for consideration for another award.
City of South San Francisco | FY2024-25 Budget Book Page 15 Citywide Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 16 History of South San Francisco
South San Francisco, California, "The Industrial City," has a population of 64,323[1]; a land area of 9.14 square miles; and was incorporated on September 19, 1908. South San Francisco is located approximately eight miles south of Downtown San Francisco and is adjacent to the northern border of the San Francisco International Airport and San Bruno, South of the cities of Brisbane and Daly City and the Town of Colma, and East of the City of Pacifica.
The City occupies the basin and portions of the sides of a broad valley formed by the San Bruno Mountains on the north and the Coast Range on the west. Most of the valley faces adjacent San Francisco Bay. South San Francisco has mild winters and dry, cool summers. The hills to the west shield the City from much of the fog that prevails in neighboring areas.
Prior to incorporation, the City was known as Rancho Buri Buri. Between 1856 and 1892, portions of the Rancho were purchased by cattle barons Miller and Lux, who formed the Town of Baden. A group of Chicago businessmen, led by Gustavus Swift, formed the Town of South San Francisco. Swift also created the South San Francisco Land Improvement Company, which was the driving force for, and the economic support behind, the 1908 merger and incorporation of these two areas into the City of South San Francisco.
At the time of incorporation, the population totaled 1,989 and there were 14 major industries in South San Francisco. The City continued to grow and flourish with companies such as Bethlehem Steel, U.S. Steel, W.P. Fuller and Swift and Co., among many others. During the 1920’s, City Hall was built to house all City offices, including the Police and Fire Departments, and the “South San Francisco, the Industrial City” sign was installed on Sign Hill through the work of the Chamber of Commerce.
In 1949, the City Manager/City Council form of government was adopted. Under this leadership, the City expanded with the addition of the Oyster Point Marina, housing developments on the slopes west of El Camino Real and the creation of the Industrial Park by the Utah Construction Company. The population also continued to grow while maintaining the diversity that had always existed in the area.
As heavy industry moved out of the area, it was replaced by light industry and hotels serving the San Francisco International Airport. In 1976, Herb Boyer and Bob Swanson founded Genentech in order to explore ways of using recombinant DNA technology to create breakthrough medicines. This was the beginning of the biotech industry and earned South San Francisco the title of “Birthplace of Biotechnology”. Since that time, many other biotech firms as well as large development projects such as the Gateway, Oyster Point Business Park and Bay West Cove have moved into the area. Today there are over 200 biotechnology firms in South San Francisco earning the City the title of “Biotechnology Capital of the World.” Employment
Employment in South San Francisco includes manufacturing, retail, professional/scientific services, health care and administration. The City has a large employment base in the biotechnology field located east of US Highway 101, which swells the city population to more than 84,000 during the workday.
City of South San Francisco | FY2024-25 Budget Book Page 17 Schools
South San Francisco is served by the South San Francisco Unified School District (SSFUSD) and the San Mateo Community College District. SSFUSD encompasses all of South San Francisco and parts of Daly City and San Bruno. SSFUSD has nine elementary schools (two in Daly City and one in San Bruno), three middle schools, three high schools and an adult education program.
The San Mateo Community College District has three community colleges, with the closest to South San Francisco being Skyline Community College in San Bruno. Skyline offers associate degree programs and provides opportunities for students to transfer to four-year universities.
Parks & Recreation
The Parks and Recreation Department maintains and operates over 250 acres of parks and open space and 500,000 square feet of public facilities. Amenities include a brand-new Library, Parks and Recreation (LPR) building which opened in September 2023, baseball fields and soccer fields (including the renovated ballfields at Orange Memorial Park currently under construction), twenty-six playground areas, artist studios, a sculpture garden, a bocce ball court, a skate park, a dog park, basketball courts, an indoor swimming pool (soon to be replaced with a new Aquatic Center), and picnic areas. Open space areas include Sign Hill Park, six-miles of improved pathways along the San Francisco Bay shoreline, and the Common Greens.
The City also has an award winning trail system, Centennial Way. The Centennial Way Trail is a three-mile asphalt bike and pedestrian path constructed on top of the BART tunnel that runs from South San Francisco BART to San Bruno BART station at Tanforan Shopping Center.
The City offers recreational programs to benefit residents’ quality of life, including affordable childcare through before and after-school programs, summer camp, and licensed pre-school; enrichment and exercise courses; leisure and care for seniors; facilities for private events and meetings; public art and cultural experiences; and youth and adult sports programs.
Public Transportation
The City is in the crossroads of multiple types of public transportation. The City operates a free community shuttle, the South City Shuttle. Additionally, the City is served by bus lines operated by the San Mateo County Transit Authority (SamTrans); the Caltrain commuter rail with destinations from San Francisco to San Jose; and the Bay Area Rapid Transit (BART) that connects commuters to the San Francisco Airport, San Francisco and East Bay destinations, including Oakland, Fremont and Concord.
In 2015, the City was awarded a $49 million grant from the San Mateo County Transportation Authority to relocate its Caltrain Station closer to the downtown area. Construction on the new Caltrain Station began in Fall 2017 and was completed in 2022, achieving a major milestone for the City’s Downtown Station Area Plan.
The Ferry Terminal at Oyster Point Marina opened to the public on June 4, 2012. This commuter option makes weekday trips from Oakland and Alameda. At Oyster Point, there are shuttle services that will take commuters to the business areas in South San Francisco.
Structure of Government
City Council – 5 members, elected to 4-Year Terms
The governing body of South San Francisco is the City Council, which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e., Association of Bay Area Governments and Metropolitan Transportation Commission). The Council provides direction for the City Manager and acts as the formal governing body of the Successor Agency to the Redevelopment Agency (formerly the RDA Board of Directors). The Council position is a part-time, salaried position.
City Clerk – Elected to a 4-Year Term
The City Clerk is the archivist of City records and, as such, maintains records and prepares the minutes of Council proceedings.
Additional responsibilities include providing information to the general public and staff through research of City records, administering municipal elections and processing initiative recalls and referendum petitions. The Clerk also processes Conflict of Interest Statements for designated employees, Council members and candidates for Council seats. This is a full-time, salaried position.
City of South San Francisco | FY2024-25 Budget Book Page 18 City Treasurer – Elected to a 4-Year Term
The City Treasurer is responsible for investing City funds to achieve the maximum return on deposits. Reports identifying amounts and types of investment instruments are provided quarterly to the City Council. The duties of this position include coordinating financial transactions, in cooperation with the Director of Finance. This is a part-time, salaried position.
City Manager – Appointed by City Council
The City Manager is the Chief Administrative Officer of the City and is appointed by the City Council. The City Manager provides, in accordance with City Council policies, overall administration and direction for the City organization. This position also serves as the Executive Director of the Successor Agency to the RDA and as the Director of Emergency Services. This is a full-time, salaried position.
City Attorney – Appointed by City Council
The City Attorney serves as legal counsel for the City Council and the Successor Agency to the RDA. This position is responsible for providing both formal and informal legal opinions, as well as advice to the City’s officers, employees, boards and commissions. The duties of this position also include the review and/or preparation of all contracts, bonds, deeds, leases and other documents of legal significance. This is a contract position. [1] California Department of Finance estimates at 1/1/2023 City of South San Francisco | FY2024-25 Budget Book Page 19 Population Overview
TOTAL POPULATION
65,596
1.1%
vs. 2021
GROWTH RANK
391 out of 498
Municipalities in California
DAYTIME POPULATION
84,076
Daytime population represents the effect of persons coming into or leaving a community for work, entertainment, shopping, etc. during the typical workday. An increased daytime population puts greater demand on host community services which directly impacts operational costs. * Data Source: American Community Survey 5-year estimates
POPULATION BY AGE GROUP
Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly. * Data Source: American Community Survey 5-year estimates * Data Source: U.S. Census Bureau American Community Survey 5-year Data and the 2020, 2010, 2000, and 1990 Decennial Censuses 1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
52.5k
55k
57.5k
60k
62.5k
65k
67.5k
70k
<5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85 City of South San Francisco | FY2024-25 Budget Book Page 20 Household Analysis
TOTAL HOUSEHOLDS
22,036
Municipalities must consider the dynamics of household types to plan for and provide services effectively. Household type also has a general correlation to income levels which affect the municipal tax base.
* Data Source: American Community Survey 5-year estimates 9%
higher than state average
Family Households
54%
12%
higher than state average
Married Couples
56%
24%
lower than state average
Singles
18%
11%
lower than state average
Senior Living Alone
12%
City of South San Francisco | FY2024-25 Budget Book Page 21 Economic Analysis
Household income is a key data point in evaluating a community’s wealth and spending power. Pay levels and earnings typically vary by geographic regions and should be looked at in context of the overall cost of living.
HOUSEHOLD INCOME
Above $200,000
29%
62%
higher than state average
Median Income
$127,062
38%
higher than state average
Below $25,000
8%
39%
lower than state average
* Data Source: American Community Survey 5-year estimates Over $200,000
$150,000 to $200,000
$125,000 to $150,000
$100,000 to $125,000
$75,000 to $100,000
$50,000 to $75,000
$25,000 to $50,000
Below $25,000
City of South San Francisco | FY2024-25 Budget Book Page 22 Housing Overview
2022 MEDIAN HOME VALUE
$1,113,000
* Data Source: 2022 US Census Bureau (http:/ www.census.gov/data/developers/datasets.html), American Community Survey. Home value data includes all types of owner-occupied housing.
HOME VALUE DISTRIBUTION
* Data Source: 2022 US Census Bureau (http:/ www.census.gov/data/developers/datasets.html), American Community Survey. Home value data includes all types of owner-occupied housing.
HOME OWNERS VS RENTERS
South San Francisco
38%
Rent
62%
Own
State Avg.
44%
Rent
56%
Own
* Data Source: 2022 US Census Bureau
(http:/ www.census.gov/data/developers/datasets.html), American Community Survey. Home value data includes all types of owner-occupied housing.
2009
2010
2011
20122013
2014
2015
2016
2017
2018
2019
2020
2021
2022
400k
600k
800k
1,000k
1,200k
> $1,000,000
$750,000 to $999,999
$500,000 to $749,999
$400,000 to $499,999
$300,000 to $399,999
$250,000 to $299,999
$200,000 to $249,999
$150,000 to $199,999
$100,000 to $149,999
$50,000 to $99,999
< $49,999
City of South San Francisco | FY2024-25 Budget Book Page 23 Mission, Values and Strategic Priorities
The Industrial City: Industrious, entrepreneurial, innovative…home to big thinkers changing the world! Our Mission Statement
The mission of the government of the City of South San Francisco is to provide a safe, attractive, and well-maintained community through superior customer service and programs, and a work ethic that will enhance the quality of life in our neighborhoods. To that end, we will strive to nurture a partnership with the community by recruiting a diverse and highly skilled work force, be an active partner in quality education, and attract and retain a prosperous business community, all of which will foster community pride and understanding.
Core Values
We are committed to:
Strengthening each other and the organization through dedication and teamwork.
Recognizing and Respecting diversity and encouraging opinions of the community and workforce.
Excellence and Service in everything we do.
Encouraging creativity and supporting problem solving.
Accepting responsibility and accountability.
Demonstrating integrity and transparency in all aspects of service.
Promoting and maintaining open and constructive communication.
Encouraging skill development and professional growth.
Strategic Priorities:
At the beginning of every calendar year, the City Council meets to discuss and decide upon their strategic agenda for the upcoming year. Below are the six key priorities for the City:
Workforce Development - Attract, Train, Support and Retain a High Performance City Staff Team, without which no other initiative is possible.
Quality of Life - Build and Maintain a Sustainable City with high quality and accessible services, amenities and facilities for all residents:
Active recreation, learning and childcare programs, with top-tier library, parks, art and green spaces; Safe and accessible bike paths, pedestrian ways, and transportation options; Robust environmental and sustainability programs;
Healthy lifestyles, including wellness, exercise and access to quality healthcare; Climate of racial and social equity, actively recognizing and respecting every individual’s value; Long-range planning shaping a community-driven vision for South San Francisco; Invest in housing security and affordability, providing a range of housing options.
Promote Economic Advancement – Create a prosperous downtown and local economy with targeted help for residents and local businesses where needed; strive to combat income inequality at every level.
Public Safety - Professional and equitable Police, Fire, Emergency Medical Service, Emergency Management and Public Works.
Financial Stability - Ensure thriving and resilient city economy, bolstered by sustainable and diverse city revenues; and responsible stewardship of taxpayer funds.
Community Connections – A resilient community anchored by active volunteer organizations, vibrant community and civic events, tied together through strong city communications City of South San Francisco | FY2024-25 Budget Book Page 24 Financial Policies
The City of South San Francisco’s budget and financial policies are the basic guidelines for management of the City’s fiscal operations. These fiscal policies are established through the Municipal Code, Administrative Instructions, Reserves Policy, Debt Management Polic and Investment Management Policy that incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities.
Municipal Code
Title 4 REVENUE AND FINANCE
Chapter 4.04 PURCHASING SYSTEM (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_04&frames=on) Chapter 4.08 GAS TAX STREET IMPROVEMENT FUND (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_08&frames=on)
Chapter 4.12 TRANSFER OF CITY TAX FUNCTIONS TO COUNTY (http://qcode.us/codes/southsanfrancisco/view.php? topic=4-4_12&frames=on)
Chapter 4.16 SALES AND USE TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_16&frames=on) Chapter 4.20 TRANSIENT OCCUPANCY TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_20&frames=on)
Chapter 4.22 COMMERCIAL PARKING TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_22&frames=on) Chapter 4.24 REAL PROPERTY TRANSFER TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_24&frames=on)
Chapter 4.28 REVOLVING FUND (http://qcode.us/codes/southsanfrancisco/view.php?topic=4-4_28&frames=on) Chapter 4.32 CLAIMS FOR MONEY, DAMAGES, AND REFUNDS (http://qcode.us/codes/southsanfrancisco/view.php? topic=4-4_32&frames=on)
Chapter 4.36 TRANSACTIONS AND USE TAX (http://qcode.us/codes/southsanfrancisco/view.php?topic=4- 4_36&frames=on)
Administrative Instructions
Puchase Policy
Travel and Training Policy and Reimbursement
Budget Adjustment Request Instruction
Budget Amendment Resolution Instructions
City Credit Card Use Instructions
Project Accounting, Reporting & Claims for Grant Reimbursement Instructions Delegation of Purchase Authority Instructions
City of South San Francisco | FY2024-25 Budget Book Page 25 Reserves Policy
The Reserves Policy is designed to provide budget flexibility to the City Council for prioritizing street, facility and park infrastructure backlog improvements, to incorporate best practices from the Government Finance Officers’ Association (GFOA) and ensure consistency with other California cities.
The GFOA Best Practices Recommendation for General Fund reserves recommends at least two months of operating revenues be held in reserves to fund the types of contingencies already in the City’s Reserve Policy. The GFOA Reserves Policy also stipulates that adequacy of funds in other Reserves outside of the General Fund should be considered in determining the right level of General Fund reserves. Given that the City has reserves for equipment replacement, IT, workers’ compensation, general liability, OPEB, and an infrastructure replacement reserve, the City’s Reserve Policy is to have General Fund Reserves equal to at least two months of operating revenues (excluding transfers in), which is between 15 and 20 percent.
The City’s Reserves Policy provides guidance to establish and maintain reserve levels for specific operating funds.
General Fund
Reserve for Emergencies
Commit two percent of General Fund operating revenues. This would cover one week of operations, and would be used to cover unanticipated costs from catastrophic losses from natural disasters or accidents such as earthquakes, fire, pipeline explosions, or flooding, or other major calamities that require the activation of the Emergency Operations Center.
Reserve for Economic Contingencies
Commit seven percent of General Fund operating revenues. The reserve would be available to mitigate impact of local fluctuations in revenue due to local economic conditions and business relocations to the City’s budget.
Reserve for Future Economic Development Projects
The Council designated $3.6 million in funds in January 2003 that had been paid back to the General Fund by the Redevelopment Agency for prior period advances from the City. Those funds are committed for investments in economic development and/or outreach efforts that will result in revenue growth to the General Fund over time.
Government Finance Officers Association (GFOA) Best Practices Recommendation The Government Finance Officers Association (GFOA) Best Practices Recommendation for General Fund Reserves states that at a minimum, two months of operating revenues (equivalent to 15-20 percent of annual revenues) should be held in reserves to fund the types of contingencies already in the City’s Reserves Policy (above).
Therefore, the General Fund Unrestricted Reserve will be the difference between two months of revenues (15-20 percent of annual revenues) and the above reserves.
Excess Funds
Funds in excess of the Reserves Policy above will be deposited in the following reserves that reside outside the General Fund:
The Infrastructure Reserve was created to address critical infrastructure replacement and/or deferred facility improvements.
The CalPERS Stabilization Reserve was created to address volatility with CalPERS, the entity with which City contracts for employee pension benefits.
These funds are still under City Council purview, and could be used for any valid City budgeting purpose.
Equipment Replacement Fund
Vehicle Replacement Reserve
A recent analysis of the City’s vehicle fleet indicated that $2.7 million is needed on an annual basis to build up replacement costs for vehicles based on useful life and maintenance costs. Staff recommends that the City maintain at least 75 percent of the annual replacement costs in reserves to ensure a well-maintained fleet.
Parking District Fund
Maintenance Reserve
The estimated cost to replace the elevators at the Miller Parking Garage is $480,000. Staff recommends that the City maintain that amount in reserves within the Parking District Fund.
City of South San Francisco | FY2024-25 Budget Book Page 26 Debt Management Policy
The Debt Management Policy (the “Debt Policy”) of the City of South San Francisco (the “Issuer”) was approved by the Issuer’s City Council on September 6, 2017 through resolution 107-2017. The Debt Policy may be amended by the City Council as it deems appropriate from time to time in the prudent management of the debt of the Issuer. The Debt Policy applies to the Issuer and all subordinate entities of the Issuer for which the City Council serves as the governing board.
Findings
The Debt Policy is intended to comply with Government Code Section 8855(i), effective on January 1, 2017, and shall govern all debt undertaken by the Issuer. The Issuer hereby recognizes that a fiscally prudent debt policy is required in order to:
Maintain the Issuer’s sound financial position.
Ensure the Issuer has the flexibility to respond to changes in future service priorities, revenue levels, and operating expenses.
Protect the Issuer’s credit-worthiness.
Ensure that all debt is structured in order to protect both current and future taxpayers, ratepayers and constituents of the Issuer.
Ensure that the Issuer’s debt is consistent with the Issuer’s planning goals and objectives and capital improvement program or budget, as applicable.
Policies
Purposes For Which Debt May Be Issued
(i) Long-Term Debt. Long-term debt may be issued to finance the construction, acquisition, and rehabilitation of capital improvements and facilities, equipment and land to be owned and operated by the Issuer. (a) Long-term debt financings are appropriate when the following conditions exist: When the project to be financed is necessary to provide basic services. When the project to be financed will provide benefit to constituents over multiple years. When total debt does not constitute an unreasonable burden to the Issuer and its taxpayers and ratepayers. When the debt is used to refinance outstanding debt in order to produce debt service savings or to realize the benefits of a debt restructuring.
(b) Long-term debt financings will not generally be considered appropriate for current operating expenses and routine maintenance expenses.
(c) The Issuer may use long-term debt financings subject to the following conditions:
The project to be financed must be approved by the City Council.
The weighted average maturity of the debt (or the portion of the debt allocated to the project) will not exceed the average useful life of the project to be financed by more than 20%.
The Issuer estimates that sufficient revenues will be available to service the debt through its maturity.
The Issuer determines that the issuance of the debt will comply with the applicable state and federal law. (ii) Short-term debt. Short-term debt may be issued to provide financing for the Issuer’s operational cash flows in order to maintain a steady and even cash flow balance. Short-term debt may also be used to finance short-lived capital projects; for example, the Issuer may undertake lease-purchase financing for equipment. (iii) Financings on Behalf of Other Entities. The Issuer may also find it beneficial to issue debt on behalf of other governmental agencies or private third parties in order to further the public purposes of Issuer. In such cases, the Issuer shall take reasonable steps to confirm the financial feasibility of the project to be financed and the financial solvency of any borrower and that the issuance of such debt is consistent with the policies set forth herein.
Types of Debt
The following types of debt are allowable under the Debt Policy:
general obligation bonds
bond or grant anticipation notes
lease revenue bonds, certificates of participation and lease-purchase transactions other revenue bonds and certificates of participation
tax and revenue anticipation notes
land-secured financings, such as special tax revenue bonds issued under the Mello-Roos Community Facilities Act of 1982, as amended, and limited obligation bonds issued under applicable assessment statutes City of South San Francisco | FY2024-25 Budget Book Page 27 tax increment financing to the extent permitted under state law conduit financings, such as financings for affordable rental housing and qualified 501c3 organizations The Issuer may from time to time find that other forms of debt would be beneficial to further its public purposes and may approve such debt without an amendment of this Debt Policy.
Debt shall be issued as fixed rate debt unless the Issuer makes a specific determination as to why a variable rate issue would be beneficial to the Issuer in a specific circumstance.
Relationship of Debt to Capital Improvement Program and Budget The Issuer is committed to long-term capital planning. The Issuer intends to issue debt for the purposes stated in this Debt Policy and to implement policy decisions incorporated in the Issuer’s capital budget and the capital improvement plan.
The Issuer shall strive to fund the upkeep and maintenance of its infrastructure and facilities due to normal wear and tear through the expenditure of available operating revenues. The Issuer shall seek to avoid the use of debt to fund infrastructure and facilities improvements that are the result of normal wear and tear.
The Issuer shall integrate its debt issuances with the goals of its capital improvement program by timing the issuance of debt to ensure that projects are available when needed in furtherance of the Issuer’s public purposes.
The Issuer shall seek to avoid the use of debt to fund infrastructure and facilities improvements in circumstances when the sole purpose of such debt financing is to reduce annual budgetary expenditures.
The Issuer shall seek to issue debt in a timely manner to avoid having to make unplanned expenditures for capital improvements or equipment from its general fund.
Policy Goals Related to Planning Goals and Objectives
The Issuer is committed to long-term financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration. The Issuer intends to issue debt for the purposes stated in this Policy and to implement policy decisions incorporated in the Issuer’s annual operations budget.
It is a policy goal of the Issuer to protect taxpayers, ratepayers and constituents by utilizing conservative financing methods and techniques so as to obtain the highest practical credit ratings (if applicable) and the lowest practical borrowing costs.
The Issuer will comply with applicable state and federal law as it pertains to the maximum term of debt and the procedures for levying and imposing any related taxes, assessments, rates and charges. When refinancing debt, it shall be the policy goal of the Issuer to realize, whenever possible, and subject to any overriding non- financial policy considerations, (i) minimum net present value debt service savings equal to or greater than 3.0% of the refunded principal amount, and (ii) present value debt service savings equal to or greater than 100% of any escrow fund negative arbitrage.
Internal Control Procedures
When issuing debt, in addition to complying with the terms of this Debt Policy, the Issuer shall comply with any other applicable policies regarding initial bond disclosure, continuing disclosure, post-issuance compliance, and investment of bond proceeds.
The Issuer will periodically review the requirements of and will remain in compliance with the following:
any continuing disclosure undertakings under SEC Rule 15c2-12, any federal tax compliance requirements, including without limitation arbitrage and rebate compliance, related to any prior bond issues, and
the Issuer’s investment policies as they relate to the investment of bond proceeds.
Proceeds of debt will be held either (a) by a third-party trustee, which will disburse such proceeds to the Issuer upon the submission of one or more written requisitions, or (b) by the Issuer, to be held and accounted for in a separate fund or account, the expenditure of which will be carefully documented by the Issuer.
City of South San Francisco | FY2024-25 Budget Book Page 28 Investment Management Policy
Purpose
The following statement is intended to provide guidelines for the “Prudent Investor Standard” of investment of the City’s temporary idle cash and to outline the policies for an effective cash management system.
Prudent Investor Standard: Management of the City’s investments is governed by the Prudent Investor Standard as set forth in the California Government Code 53600.3:
“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” The City’s cash management system’s goal is to accurately monitor and forecast revenues and expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield possible as long as investments meet the criteria established for safety and liquidity. This Investment Policy applies to all City funds except retirement, pension, or bond proceeds or bond reserves, which have their own constraining requirements.
The investment policies and practices of the Treasurer of the City of South San Francisco are based upon federal, state, and local laws as well as prudent money management. The primary objectives of these policies are, in priority order:
1. To assure compliance with all federal, state, and local laws governing the investment of monies.
2. To maintain the principal of the City’s investments.
3. To remain sufficiently liquid to meet all expenses.
4. After safety and liquidity are assured, to generate the maximum amount of investment income within the parameters of this statement of investment policy.
Investment Objectives
1. SAFETY OF PRINCIPAL is the foremost objective of the Investment Policy. The Treasurer shall seek to ensure that capital losses are avoided with each investment transaction. The objective is to mitigate credit risk (the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt) and interest rate risk (the market value of the security in the portfolio will fall due to changes in general interest rates).
2. LIQUIDITY is the second most important objective of the Investment Policy. It is important that a portion of the portfolio contain investments, which can be easily liquidated with minimal, or no risk to principal and/or interest. The longest maturity of any investment shall be five years. The portfolio shall be structured so that sufficient funds are readily available to meet all reasonably anticipated operating expenses.
3. YIELD is the return earned on monies invested. The City’s funds shall be designed to attain a rate of return throughout budgetary and economic cycles which is approximately equal to the return on a Market Benchmark Index which will be reported to the City Council on a periodic basis. The current index that is consistent with this policy, the market, and the cash flow needs of the City is the 1-5 year Government Index. Yield will be considered only after the basic requirements of safety, liquidity, and credit quality have been met.
Investment Policy
The City is governed by the California Government Code, Section 53600 et.seq. Within the context of these limitations, the following investments are authorized:
U.S. TREASURY SECURITIES for which the full faith and credit of the U.S. are pledged for the payment of principal and interest.
There is no limit to the percentage of the portfolio that can be invested in U.S. Treasuries. However, their maturities shall be limited to 5 years or less.
City of South San Francisco | FY2024-25 Budget Book Page 29 FEDERAL AGENCY OR UNITED STATES GOVERNMENT SPONSORED ENTERPRISE OBLIGATIONS, or other instruments, including those issued by federal agencies or United States government-sponsored enterprises. The amount of any one issuer shall not exceed 25 percent of the portfolio, with the maturity not to exceed 5 years. Examples include the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), Tennessee Valley Authority (TVA).
SUPRANATIONALS securities that are unsubordinated obligations issued by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB). The securities must be rated in a rating category of “AA” or higher by a nationally recognized statistical rating organization. No more than 30% of the total portfolio may be invested in these securities. No more than 10% of the total portfolio shall be invested in any single issuer. The maximum maturity of any security of this type shall not exceed five years.
CORPORATE MEDIUM TERM NOTES issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized rating service. Purchases of medium-term notes may not exceed 30 percent of the City’s surplus money which may be invested pursuant to this section. The maximum maturity shall not be greater than 5 years ASSET BACKED SECURITIES including mortgage pass‑through, collateralized mortgage obligation, mortgage‑backed or other pay‑through bond, equipment lease‑backed certificate, consumer receivable pass‑through certificate, or consumer receivable‑backed bond with a maximum maturity of five years; excluding issuers of the US Government of its agencies.
Securities eligible for investment under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by a nationally recognized rating service. Purchase of securities authorized by this subdivision may not exceed 20 percent of the City’s surplus money that may be invested pursuant to this section.
COMMERCIAL PAPER must be of prime quality of the highest rating by both Moody’s and Standard and Poor’s (P-1 by Moody’s and A-1 by Standard and Poor’s). Eligible paper is limited to corporations organized and operating within the U.S. and having total assets of at least $500,000,000. There are also limitations as to the total percent (25%) of the portfolio that may be invested in commercial paper, the time of investment (270 days) and the amount of any one issuer shall not exceed 5 percent of the portfolio.
NEGOTIABLE CERTIFICATES OF DEPOSIT issued by a nationally or state chartered bank, a savings association or a federal association, a state or federal credit union, or by a federally licensed or state licensed branch of a foreign bank. The amount of a negotiable certificate of deposit insured up to the FDIC limit does not require any credit ratings. Any amount above the FDIC insured limit must be issued by institutions which have short term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO. No more than 30% of the total portfolio may be invested in negotiable certificates of deposit and no more than 5% of the portfolio may be invested in any single issuer. The maximum maturity shall not be greater than 5 years REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency; by agreement, the seller will repurchase the securities on or before a specified date and for a specified amount. The maturity should not exceed ninety days. Repos should only be purchased when a purchase agreement is executed with a bank in which the underlying security shall have a market value of at least: 102% for U.S. Treasuries or 105% for U.S. Agencies of the funds borrowed. Pledged securities must be held by a third party custodian. The issuing counter party shall be rated in a rating category of “AA” or its equivalent or better by nationally recognized rating services (Standard and Poor’s and Moody’s).
THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the State Treasurer whose permitted investments are identified in the Government Code Section 164291. LAIF offers high liquidity as deposits and withdrawals can be wired to and from South San Francisco on the same day, provided the request is made before 10:00 A.M. No maximum limit for LAIF is set by this investment policy.
MUTUAL FUNDS are shares of beneficial interest issued by diversified management companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible for investment, these funds must strive to maintain a net asset value of $1.00 per share at all times and:
a. Attain the highest ranking in the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services; or
b. Have an investment advisor registered with the Securities and Exchange Commission with not less than five years experience investing in securities and obligations, and with assets under management in excess of five hundred million dollars; and
City of South San Francisco | FY2024-25 Budget Book Page 30 c. Invest solely in those securities and obligations authorized by Sections 53601 and 53635 of the California Government Code. Where the City’s Investment Policy may be more restrictive than the State Code, the Policy authorizes investments in mutual funds that shall have minimal investment in securities otherwise restricted by the City's Policy. Minimal investment is defined as less than 5 percent of the mutual fund portfolio.
Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the portfolio invested with any one institution.
Prohibited Investments
Instruments not expressly authorized are prohibited. In accordance with Government Code Section 53601.6, investment in inverse floaters, range notes or mortgage derived interest-only strips is prohibited, as are derivatives. Investment in any security that could result in a zero interest accrual if held to maturity is also prohibited.
Maximum Maturity
To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.
The City will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment.
Authorized Investments Personnel
The City Treasurer and any Deputy Treasurers he or she appoints are authorized to approve investment transactions. Deputy Treasurers shall include at a minimum the City Finance Director.
Mitigating Credit Risk
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City shall mitigate credit risk by adopting the following strategies:
1. No more than 5% of the total portfolio may be invested in securities of any single issuer, other than:
a. U.S. Treasuries and LAIF, which have no limit; and
b. U.S. Agencies, which shall be limited to no more than 25% of the portfolio in any one issuing Agency. No more than 20% of the portfolio shall be invested in federal agency callable securities. Supranational and Money Market Mutual Fund securities shall be limited to no more than 10% of the portfolio in any one issuer.
2. The City Treasurer may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences; and,
3. If securities owned by the City are downgraded to a level below the credit quality required by this Investment Policy, it shall be the City Treasurer’s policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio.
a. If a security is downgraded, the Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.
Depository Services
Monies must be deposited in state or national banks, state or federal savings and loan associations, or state or federal credit unions in the state of California. The monies may be in inactive deposits, active deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed the amount of the bank’s or savings and loan’s paid up capital and surplus.
The bank, savings and loan, or federal credit union must secure the active and inactive deposits with eligible government securities having a market value of at least 110% of the total amount of the deposits.
City of South San Francisco | FY2024-25 Budget Book Page 31 Funds held in a bank should be limited to weekly cash flow needs, and excess funds should be either invested in LAIF or a money market mutual fund. Any depository institution used by the City should provide overnight sweep vehicles that comply with this Investment Policy and the State Government Code.
Qualified Dealers and Institutions
Except for transactions with the State and County investment pools, the City shall transact investment business only with banks, savings and loans, and with investment securities dealers as defined in Government Code Section 53601.5:
“The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker-dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a federal or state association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank.” The City Treasurer shall investigate institutions that wish to do business with the City in order to determine if they are adequately capitalized, make markets in securities appropriate to the City’s needs. Specifically, in order to achieve these objectives:
The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification submitted by all financial institutions with which the City has an investment relationship on an annual basis. The certification shall state that the institution has reviewed the City's investment management plan and that it will:
· Exercise due diligence in monitoring the activities of its officers and employees engaged in transactions with the City. · Ensure that all of its officers and employees offering investments to the City are trained in the precautions appropriate to public sector investments.
In order to be qualified for use by the City, a qualifying institution must have:
a. At least three years experience operating with California municipalities. In addition, individual traders or agents representing a dealer must have a minimum of one year experience operating with California municipalities; b. An inventory of trading securities of at least $10 million.
Safekeeping and Custody of Securities
To protect against potential losses caused by the collapse of individual securities dealers, all securities owned by the City, except for investments with LAIF, Repurchase Agreements as authorized in this Policy shall be kept in safekeeping by a third party custodian acting as agent for the City under the terms of a custody agreement executed by the bank and by the City.
These funds will be held in the City’s name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities are deposited to the third party safe keeper prior to release of the City’s funds to the broker, for a purchase, and ensures that cash is deposited with the safe keeper prior to release of the City’s security for a sale.
Competitive Purchase and Sale of Allowed Securities
Except for purchases in LAIF or with a Mutual Fund otherwise authorized in this Policy, any purchase or sale of individual securities shall be made after soliciting at least three quotes from authorized brokers, either verbally or in writing. The Treasurer shall make the purchase or sale from the broker that offers the best executable price for the security. In the case of a tie of two or more brokers, the Treasurer shall select by his/her choice. The Treasurer shall maintain documentation relating to investment quotes for six months.
Ethics and Conflicts of Interest
The City Treasurer and Deputy City Treasurers shall file a State Form 700 annually, wherein they must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which said officials may be involved and which could create a conflict of interest with the proper execution of their offices or impair their ability to make impartial decisions.
City of South San Francisco | FY2024-25 Budget Book Page 32 Reporting
The Treasurer shall present to the City Council a quarterly report showing the types of investments, institutions of investment, dates of maturity, amounts of deposit, current market value for all securities, rates of interest, and other such data as may be required by the City Council.
Investment Oversight Committee
The City shall establish an Investment Oversight Committee that shall meet at least quarterly. The committee shall consist of, at a minimum, the City Treasurer, the City Manager, and the Finance Director.
The purpose of the committee is to:
Review the portfolio on a quarterly basis to ensure compliance with the City’s Investment Policy and the requirements of the State of California.
Make recommendations to Council to change the Investment Policy where appropriate.
Meet as needed to review the investment portfolio as a result of changes in the marketplace or the economic position of any company or agency that affects the City’s investments.
The City Treasurer will report on any recommendations and/or actions taken by the Investment Oversight Committee in his/her quarterly investment reports to the full City Council. The Investment Oversight Committee shall meet and report at least semiannually with the Finance/Budget/Investment Committee of the City Council.
Internal Controls
The Treasurer and the Finance Director are responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control of the structure shall be designed to provide reasonable assurance that these objectives are met.
Management responsibility for the investment program is delegated to the elected City Treasurer who shall be responsible for all investment transactions. The Deputy City Treasurer(s), appointed by the City Treasurer, acts at the discretion and direction of the City Treasurer.
Wire Transfer Confirmations
Due to the need to preserve segregation of duties and checks and balances, all non-recurring, outgoing wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the City Treasurer shall be confirmed by the bank with a second person, either a Deputy Treasurer or an authorized person within the Finance Department, prior to the completion of that wire transfer. Recurring/repetitive wire transactions, such as with LAIF, or to meet regular debt service payments, may be exempted from a second confirmation requirement, provided that a list of recurring wire transfers is established with the bank and that both the City Treasurer and the Finance Director approve the list.
Policy Review
This Investment Policy shall be reviewed at least annually to ensure its consistency with the overall objectives of safety of principal, liquidity, and yield. The Policy should also be relevant to current law, financial and economic trends, and should meet the needs of the City of South San Francisco.
City of South San Francisco | FY2024-25 Budget Book Page 33
BUDGET OVERVIEW
City of South San Francisco | FY2024-25 Budget Book Page 34 About the Budget
Budget Document
The City, in the past, has prepared a biennial budget as a management tool to plan and control the City's revenues and operational expenditures over the two-year fiscal period, where a fiscal year begins July 1st and ends the following June 30th.
However, beginning in FY2023-24, due to continued uncertainty in some revenue streams as the City continues to recover from the COVID-19 pandemic, and as a result of ongoing volatility in the wider economy caused by inflation, increasing interest rates and global geopolitical tensions, the decision was made to produce a one-year budget, with a view to potentially returning to a two-year budget in the future. In June 2021, the City moved away from the manually intensive process of creating a physical budget book document and implemented the new and more user-friendly online and interactive Cleargov budget platform.
This new platform includes all information typically found in a traditional budget book including a transmittal letter from the City Manager, historical and demographic information about the city, statement of values and strategic priorities, details of the budget process, overview of the budget, department summaries, fund summaries, revenue and expenditure breakdowns (including fund balances), capital improvement plan (CIP) details and details of debt outstanding. Cleargov has also enabled a more efficient collection and presentation of the City's CIP budget, thereby freeing up staff time for other activities. The FY2024-25 budget will be the fourth budgetary cycle using the Cleargov platform.
Budget Basis
In accordance with the Governmental Accounting Standards Board (GASB), the City’s funds are grouped into three fund types; governmental, proprietary, and fiduciary. Each fund type is divided into major and non-major where a major fund represents a fund or fund category that has revenues and expenditures that equal more than ten percent of the City's entire appropriated budget. Each fund is further classified into the following categories; general fund, special revenue, CIP, enterprise and internal service. This budget document will focus in more detail on the General Fund, as it is the main operating fund of the City.
The City budgets and accounts for governmental funds on a modified accrual basis, except for encumbrances and the Capital Improvement Fund. This means that revenues are recognized when measurable and available. As an example, when the City issues an accounts receivable invoice, the revenue is recognized even though the cash has not been deposited in the bank. The City considers revenues reportable if they are collected within sixty days of year end. Expenditures are recognized when the liability is incurred, except for the interest in general long-term obligations which is recorded when due. All expenditure appropriations lapse at the fiscal year end.
The City budgets and accounts for Proprietary Funds on a full accrual basis.
Encumbrances are considered expenditures in the year of the purchase order issuance. If the encumbrance is unused at year end, it is re-appropriated the following year, unless no longer needed, in which case the purchase order is closed, the encumbrance is removed and the unused amount flows back to fund balance.
The Capital Improvement Fund is adopted on a multi-year project basis but reviewed each year during the normal budget cycle when adjustments can be made to existing projects and new projects introduced. Funds for specific projects receive an annual appropriation and any unused appropriation is rolled forward to the following year unless the budget is no longer needed.
City of South San Francisco | FY2024-25 Budget Book Page 35 Budget Process and Timeline
Budget Process
The operating budget, laid out by department and by major fund, is first presented in May to the Budget Standing Committee (BSC) which is made up of two City council members who review the initial proposal. Following input from the BSC, any required updates are made prior to a Study Session where the updated operating budget is presented to the full City Council with an opportunity for public input. Any additional changes are incorporated following the Study Session and prior to final adoption of the budget at a regular City Council meeting later in June, whereupon amounts stated in the budget documents presented to Council become appropriations in the new fiscal year for the various City departments and funds. Appropriations are controlled at the individual account level. CIP project budgets are adopted and controlled at the project level. The City Council may amend the budget by resolution during the fiscal year.
The resolution to adopt the operating budget presented to the City Council includes the guidelines of how the budget may be increased without a resolution approved by the City Council. To summarize the guidelines outlined in the resolution; the Director of Finance may increase the expense and revenue budgets where there is a zero net impact on the fund and the City Manager may authorize the transfer of budget amounts between projects within the same fund. All other budgetary changes after the budget adoption are subject to approval by the City Council.
In addition to any budget amendment that may occur during the fiscal year, the Finance department presents a mid-year review of expenditures and revenues of the City’s finances to the City Council, usually following release of the final audited financial statements from the previous fiscal year. At the time of the mid-year budget review, Finance can recommend budget amendments to the City Council.
To further assist the City and its departments to track revenues and expenditures, budgets are divided into the following categories:
Revenue Types
1. Taxes: Collected on property and sales, transient occupancy (hotel tax), business license, and use of parking facilities;
2. Franchise Fees: Paid by utility companies (i.e. cable, telephone, garbage) to operate within the City;
3. Licenses & Permits: Includes fees paid for building, planning, and fire inspections and permits; alarm registrations;
4. Fines & Forfeitures: The City’s share of traffic related fines, code enforcement, library fines, and false alarm fines;
5. Intergovernmental: Includes grants from local, county, state, and federal government agencies;
6. Charges for Services: Includes paramedic and basic life support service fees, certain police service fees, charges for recreational classes, day care, and library programs, as well as the General Fund administration fee charged to other funds;
7. Use of Money & Property: Includes revenue from land rental and interest income;
8. Other Financing Sources: Accounts for the proceeds of debt issuance;
9. Other Revenues: Includes donations to various City programs and one-time revenues that cannot be categorized in another revenue area;
10. Transfers: This revenue source reflects internal transfers between funds. Some revenues such as Gas Tax are deposited into a special revenue fund then transferred to the fund where the expenditures are recorded.
Expenditure Types:
1. Salaries & Benefits: These are expenditures for employee salaries, health benefits, retirement benefits, insurance, and other miscellaneous benefits;
2. Supplies & Services: These expenditures are for contract services, consultants, office supplies, utilities, etc.;
3. Capital Outlay: These expenditures are reserved for purchases of land, vehicles, or equipment;
4. Debt Service: This expenditure category is used to pay for principal and interest of loans, bonds, leases, and other credit issued to the City
5. Interdepartmental Charges: These expenditures include departmental liability insurance, charges for vehicle maintenance done at the City Garage, and charges for computer support provided by the Information Technology Department;
6. Transfers: These expenditures are internal transfers from one fund to another fund.
City of South San Francisco | FY2024-25 Budget Book Page 36 Budget Timeline
The process to develop the operating budget begins in the middle of the current fiscal year. Over a period of six months, the Finance Department collaborates with the City Council, City Manager, and department executives to formulate and refine budget projections for the upcoming fiscal year. The following table outlines the steps in preparation of a typical one-year budget.
Month Description
December
The Finance Department begins the current fiscal year mid-year analysis.
The Finance Dept. updates revenue and expenditure projects for the upcoming fiscal year.
January
The City Manager and Finance Director meet to discuss trends, look at financial projections, identify budget issues, and develop budget goals for the upcoming fiscal year.
The Finance Department creates budget targets for departments based on City Manager's goals.
February
The City Manager begins discussions with department heads for preliminary budget projections by department.
March
The Finance Dept. refines revenue forecasts for the current fiscal year. Uses revenue forecasts to develop updated upcoming fiscal year revenue assumptions.
The Finance Dept. collaborates with Human Resources to update personnel and benefit budget forecasts. Finance Department provides departments with their benefit costs.
Departments enter budget requests, including minor maintenance project requests into finance system.
April
The Finance Dept. develops revenue and expenditure scenarios for the upcoming fiscal year based on input from City Manager.
The City Manager reviews new budget requests with the Finance Director.
The Finance Dept. collaborates with the Engineering Division to update the capital Improvement plan, forecasting funding sources and identifying new appropriations.
May
The Finance Dept. presents the proposed budget to the Budget Standing Committee of the City Council at study session.
The Finance Dept. revises the budget based on Budget Standing Committee feedback, and then presents the proposed budget to the City Council at a subsequent study session.
June
The Finance Dept. prepares the proposed budget and makes any final adjustments based on feedback from City Council, and updated revenue projects from the State and County.
The Finance Dept. presents the proposed budget at a regularly scheduled Council meeting.
The Engineering Division separately proposed new appropriations for Capital Improvement Projects to the City Council.
The City Council adopts the proposed operating budget and through a separate resolution, adopts Capital Immprovement appropriations for the upcoming fiscal year.
July July 1 begins the new fiscal year.
City of South San Francisco | FY2024-25 Budget Book Page 37 General Fund 10-Year Long-Range Forecast
The City budgets annually for the upcoming year; however, a longer-range 10-year forecast is used to monitor the long-term financial health of the General Fund. By tracking and trending current and anticipated revenues and expenses, the forecast provides a tool for City management and policymakers to understand the impact of decisions to the City’s fiscal health. The forecast includes projections of revenues and expenses. * The City's expenditures are expected to continue outpacing revenues for the next several years, largely due to continued rising salary and benefits costs including pension costs. During these deficit years, the City will need to consider a number of options including :
1) exploring opportunities for revenue enhancements and/or new revenue streams; 2) reducing operating expenses
3) reducing allocation to CIP projects and/or
4) drawing down on reserves.
City of South San Francisco | FY2024-25 Budget Book Page 38 Fund Structure
The City of South San Francisco's accounting system is split into a number of different funds, each of which has a different purpose and created to account for revenues and expenditures restricted by federal or state law, or specific programs enacted by council, or unrestricted for general use. Each fund is classified in accordance with guidance from the Governmental Accounting Standards Board (GASB) into Governmental, Proprietary or Fiduciary, which determines its accounting treatment, and further classified into major/non-major funds based on the percentage of city-wide revenues and expenditures accounted for within the fund. Many of these funds are also budgeted in addition to the City's main General Fund. Details of the budget for each of these funds is included in the Fund Summaries section of the budget. A list of the City's budgeted funds are given below.
Governmental Funds
Major Governmental Funds
General Fund – The General Fund is always considered a major fund. It accounts for all financial resources except those accounted for in other funds and provides services traditionally associated with government such as administration, public safety, library, parks and recreation and maintenance outside of those accounted for in other funds. Revenues include property tax, sales tax, transient occupancy tax, licenses and permits, charges for services, grants, rents, interest income and donations.
Measure W - Accounts for revenue from a transactions and use tax approved by South San Francisco voters in November 2015. Revenues in this fund primarily fund debt service on bond issuances related to large capital improvement projects such as the new Civic Center Campus, Street Rehabilitation and Solar Roof Installation at the City's corporation yard.
Developer Deposit/Contribution Fund – Accounts for deposits from developers to pay for services required to review planning applications and accounts for contributions from developers to the City as part of development agreements.
Primary reserves include General Plan Maintenance Reserve and Permit Program Maintenance Reserve.
City Housing Fund – Accounts for Housing Successor activities for low and moderate area median income (AMI).
Capital Improvement Fund – Accounts for revenues and expenditures associated with the acquisition, construction, or improvement of City owned facilities and infrastructure. Funding comes from the General Fund, Special Revenue Funds, grants and fees.
Capital Infrastructure Fund – Accounts for funds to address city-wide infrastructure liabilities generated during the Great Recession.
Capital Improvements - Civic Campus Phase I (Police Station) (Bond-funded) - Accounts for the bond-funded element of Phase I of the Civic Center Campus design and construction capital improvement project.
Capital Improvements - Civic Campus Phase I (Police Station) (non-Bond-funded) - Accounts for the non-bond funded element of Phase I of the Civic Center Campus design and construction capital improvement project.
Capital Improvements - Street Pavement (Bond-funded) - Accounts for the street pavement rehabilitation capital improvement projects that are funded by bond issuance.
Capital Improvements - Solar Rooves (Bond-funded) - Accounts for the solar roof installation capital improvement project funded by bond issuance.
Capital Improvements - Civic Campus Phase II (LPR) (Bond-funded) - Accounts for Phase II of the Civic Center Campus construction and solar roof installation capital improvement project that is bond-funded.
Capital Improvements - Orange Memorial Park Ballfield (Bond-funded) - Accounts for bond-funded element of the construction of a new ballfield at Orange Memorial Park.
Capital Improvements - Orange Memorial Park Playground (Bond-funded) - Accounts for bond-funded element of a replacement playground at Orange Memorial Park.
Capital Improvements - Aquatic Center (Bond-funded) - Accounts for construction of a new Aquatics Center, which includes a new swimming pool, at Orange Memorial Park. This is fully-funded by bond financing.
City of South San Francisco | FY2024-25 Budget Book Page 39 Capital Improvements - Colma Creek Bridges (Bond-funded) - Accounts for bond-funded element of replacement of two pedestrian bridges over Colma Creek at Orange Memorial Park.
Non Major Governmental Funds
American Rescue Plan Act (ARPA) Fund - Accounts for ARPA funds received from the federal government fees as part of the COVID-19 pandemic response.
Affordable Housing Trust Fund - Accounts for in-lieu fees (in-lieu of production of affordable housing units by the developer) to provide new residential development's share of affordable housing units.
Park-in-Lieu Fees Fund - Accounts for fees received in-lieu of park land dedication in proposed residential subdivision developments. Fees received into this fund can only be used for acquiring land and developing new park and recreation facilities or for rehabilitation of existing parks and related facilities.
Gas Tax – Accounts for State monies received and expended for street or storm drain improvements, repairs, engineering, and administration under Streets and Highway Code Sections 2103, 2105, 2106, 2107, 2107.5 and Road Rehabilitation Act of 2017. Includes sales tax on gasoline received from the State’s Traffic Congestion Relief Fund.
Measure A: ½ Cent Transportation Sales Tax Fund – Accounts for the half-cent sales tax in the County of San Mateo that provides resources for street repairs and improvements, transit improvement and traffic congestion relief.
Road Maintenance & Rehabilitation Act (SB1) Fund - Accounts for receipt and expenditure of funds from the state that are used solely towards the rehabilitation of streets within the City.
Measure W: ½ Cent Congestion Relief and Road Repair Fund – This is a new fund for FY19-20 that accounts for the halfcent sales tax approved by San Mateo County voters in November 2018. The City receives a portion of the sales tax receipts for road repair.
Community Development Block Grant Fund – Accounts for Federal monies received to be expended for development of social services for lower-income residents.
Common Greens Maintenance District Funds – Accounts for property taxes earmarked to provide funds for the maintenance of landscaped areas within designated housing developments also known as West Park Maintenance District 1 & 2, Stonegate Maintenance District and Willow Gardens Maintenance District. These property taxes come out of the City’s regular property tax allocation.
Oyster Point CFD Special Tax B Fund - Accounts for tax revenue owing to the City related to the Oyster Point Community Facilities District (CFD) that was created in FY2021-22 for the development of the Osyter Point area within the city by the Kilroy Realty group.
Solid Waste Reduction Fund – Accounts for solid waste franchise revenues received to support environmental compliance costs associated with solid waste. A portion of the revenues are used to support the monitoring and remediation of the closed Oyster Point landfill.
Supplemental Law Enforcement Fund - Accounts for the receipt and expenditure of funds from the state via the county of San Mateo to be spent on front-line law enforcement services.
City Programs Fund – Accounts for funds and donations that are dedicated for specific City Departments or programs.
Primary reserves include Asset Seizure and Project Read.
Debt Service Fund - Accounts for all governmental fund loans or bond payments such as those associated with the acquisition, construction and installation of capital improvements. It receives transfers from other funds, such as Measure W for the bond repayments.
Sewer Capacity Charge Fund - Accounts for sewer capacity charges paid by users that connect to sewer facilities for the first time and by users who increase their sanitary sewer usage. Fees can be used to fund the replacement or upgrade of sewer infrastructure within the City.
City of South San Francisco | FY2024-25 Budget Book Page 40 PEG Access Fund – This fund accounts for the one percent of money set aside from franchise fees that are used to support public, educational and governmental (PEG) channels.
Impact Fee Funds – Account for various Mitigation Fee Act funds. Each "Impact Fee" has its own fund - the full list of impact fees is as follows: Park Land Acquisition Fee, Park Construction Fee, East of 101 Sewer Impact Fee, East of 101 Traffic Impact Fee, Public Safety Impact Fee, Bicycle and Pedestrian Impact Fee, Commercial Linkage Impact Fee, Library Impact Fee, Public Arts In-lieu Impact Fee, Child Care Impact Fee and the Oyster Point Interchange Impact Fee. These funds are not used for operations but primarily serve as funding sources for capital improvement projects.
Proprietary Funds
Major Proprietary Funds
Sewer Enterprise Fund – Accounts for user charges supporting the operation, maintenance, and capital renovation of the wastewater collection and treatment system. The City co-owns and operates a regional treatment plant with the City of San Bruno.
Parking District Fund – Accounts for meter and parking permit fees used to maintain or expand parking facilities in the downtown area.
Storm Water Fund – Accounts for user charges sustaining the Storm Water Management Program mandated by state and federal authorities. In order to meet the increasingly strict environmental requirements, the General Fund and Gas Tax Fund subsidize the Storm Water Fund.
Non Major Proprietary Funds
City Service Fund – Internal service fund that accounts for vehicle maintenance services provided to City departments.
Self-Insurance Fund – Internal service fund that accounts for costs associated with workers compensation and general liability.
Health and Benefits Fund – Internal service fund that accounts for health and retirement benefits paid on behalf of eligible City employees.
Equipment Replacement Fund – Internal service fund that accounts for ongoing equipment and vehicle purchases as well as resources set-aside for future replacement of City vehicles and equipment.
Information Technology Fund – Internal service fund that accounts for information technology services provided to City departments.
City of South San Francisco | FY2024-25 Budget Book Page 41 Operating Funds Titles and Types
All of the funds in the following table are appropriated by the City Council. They are categorized into Governmental and Proprietary funds in line with the GASB fund classifications, classified into major and non-major funds, and further subcategorized into general fund, enterprise fund, special revenue fund, CIP fund or internal service fund. The Internal Service Funds are paid through charges to departments in all other funds.
Budgeted Operating Funds
Fund Title Fund # Category
Governmental Funds
Major Funds
General Fund 100 General Fund
Measure W 101 General Fund
City Housing Fund 241 Special Revenue
Developer Deposits/Contributions Fund 270 Special Revenue Capital Improvements Fund 510 CIP Fund
Capital Infrastructure Fund 513 CIP Fund
Capital Improvements (Bond Funded) - Civic Campus Phase I Fund 515 CIP Fund Capital Improvements (non-Bond Funded) - Civic Campus Phase I Fund 516 CIP Fund Capital Improvements (Bond Funded) - Street Pavement Fund 517 CIP Fund Capital Improvements (Bond Funded) - Civic Campus Phase II Fund 518 CIP Fund Capital Improvements (Bond Funded) -
Orange Memorial Park Ballfield Fund
522 CIP Fund
Capital Improvements (Bond Funded) -
Orange Memorial Park Playground Fund
523 CIP Fund
Capital Improvements (Bond Funded) - Aquatic Center Fund 524 CIP Fund Capital Improvements (Bond Funded) - Colma Creek Bridges Fund 525 CIP Fund Non-Major Funds
American Rescue Plan Act Fund 201 Special Revenue
Affordable Housing Trust Fund 205 Special Revenue
Park-In-Lieu Fees Funds 206-209 Special Revenue
Gas Tax Fund 210 Special Revenue
Measure A 1/2 Cent Sales Tax Fund 211 Special Revenue
Road Maintenance & Rehabilitation Act (SB1) Fund 212 Special Revenue San Meteo County Measure W 1./2 Cent Sales Tax Fund 213 Special Revenue Community Development Block Grant Fund 222 Special Revenue Common Greens Maintenance District Funds 231-234 Special Revenue Oyster Point CFD Special Tax B 236 Special Revenue
Solid Waste Reduction Fund 250 Special Revenue
Supplemental Law Enforcement Services 260 Special Revenue Debt Service Fund 461 Special Revenue
City Programs Fund 280 Special Revenue
Sewer Capacity Charge Fund 730 Special Revenue
PEG Access fund 786 Special Revenue
Impact Fee Funds
805,
806, 810,
820, 821-
825, 827,
830,
840
Special Revenue
Proprietary Funds
Major Funds
Sewer Enterprise Fund 710 Enterprise Fund
Parking District Fund 720 Enterprise Fund
Storm Water Fund 740 Enterprise Fund
Non-Major Funds
City Services fund 781 Internal Service Fund
Self Insurance Fund 782 Internal Service Fund
City of South San Francisco | FY2024-25 Budget Book Page 42 Health & Benefits Fund 783 Internal Service Fund
Equipment Replacement Fund 784 Internal Service Fund
Information Technology Fund 785 Internal Service Fund
Relationships between Funds and Departments
Some operating departments use funds other than the General Fund for departmental acrtivities as shown in the table below.
City of South San Francisco | FY2024-25 Budget Book Page 43 Appropriations Limit
In November 1979, California voters approved Proposition 4, which created Article XIIIB of the State Constitution, a state law that requires the state and local governments to adopt an annual appropriation limit. This limit, also referred to as the "Gann Limit", establishes a limit on tax proceeds that may be appropriated for spending in a given fiscal year. The limit allows the City's spending of tax proceeds to increase only by population growth and cost-of-living factors from the base year of 1978- 1979. Since its initial passage, the Gann Limit calculation has been modified through various propositions. The most recent modification was approved by the voters in 1990 under Proposition 111 which the GANN limit is calculated based on previous year's appropriations plus a per capita personal income (CPI) change percentage and a population change percentage.
Currently, the City of South San Francisco uses the CPI and population statistics provided by the California Department of Finance to formulate the Gann Limit for the City for each fiscal year.
For Fiscal Year 2024-25, the City is projected at 64% of limit, $66 million under the Gann Limit as shown in the table below.
Fiscal Year
CPI/Personal
Income %
Change
Population
% Change
Change
Factor
Cumulative
Change
Factor
Appropriation
Limit
Proceeds of
Taxes /
Appropriations
Subject to Limit
Amount Under
the Limit
2014-15 -0.23% 0.79% 0.56% 497.14% $116,008,419 $59,134,424 $56,873,995 2015-16 3.82% 0.68% 4.53% 524.19% 121,263,600 62,981,924 58,281,676 2016-17 5.37% 0.43% 5.82% 560.52% 128,321,142 75,222,871 53,098,271 2017-18 3.69% 0.11% 3.80% 585.62% 133,197,345 82,850,044 50,347,301 2018-19 3.67% 0.49% 4.18% 614.28% 138,764,994 85,548,494 53,216,500 2019-20 3.85% 0.04% 3.89% 642.07% 144,162,953 92,903,301 51,259,652 2020-21 3.73% 0.98% 4.75% 677.31% 151,010,693 83,865,039 67,145,654 2021-22 5.73% -0.88% 4.80% 714.63% 158,259,206 87,751,448 70,507,758 2022-23 7.55% -0.92% 6.56% 768.07% 168,641,010 99,465,705 69,175,306 2023-24 4.44% 0.00% 4.44% 806.61% 176,128,671 114,872,716 61,255,955 2024-25 3.62% -0.25% 3.36% 837.08% $182,048,268 $115,997,004 $66,051,264 City of South San Francisco | FY2024-25 Budget Book Page 44 Budget Adoption Resolutions
On June 12th, the City Council met and adopted the final version of the FY2024-25 budget. Following adoption, the final version of the budget book was created, published and is available as a link on the City's website. The resolutions memorializing the Council's Operating and Capital Improvement Plan (CIP) budget adoption action have been attached to this page.
City of South San Francisco | FY2024-25 Budget Book Page 45
FUNDING SOURCES
City of South San Francisco | FY2024-25 Budget Book Page 46 City-wide Budgeted Revenues
Total FY2024-25 budgeted city-wide revenues (excluding inter-fund transfers) are $24.0 million lower than in the adopted FY2023-24 revenues. This is largely due to the end of American Rescue Plan (ARPA) monies and a reduction in Capital Reimbursement, particularly in the sewer fund. 59% of the citywide revenues budgeted in FY2024-25 are accounted for by the General Fund ($129.1 million which excludes transfers in). Transfers in from other funds are excluded from this summary since they do not represent new revenues coming into the city from external sources, rather they can artificially increase city-wide revenues, giving the impression that revenues are higher in a particular fund when those transfers are in fact offset by transfers out (expenditure) in another fund.
$224,939,958
-$24,003,754
(-9.64% vs. prior year)
Budgeted City-wide Revenues vs Historical Actuals
Actual Budgeted
FY2023 FY2024 FY2025
0 50M
100M
150M
200M
250M
300M
City of South San Francisco | FY2024-25 Budget Book Page 47 Budgeted Revenues by Fund
General Fund (100) (59%)
Sewer Enterprise Fund (710) (13.7%)
Measure W (101) (7.1%)
Benefififits Fund (783) (7%)
Self Insurance Fund (782) (2.4%)
Information Technology (785) (1.8%)
City Service Fund (781) (1.2%)
Equipment Replacement (784) (1.1%)
Common Greens Maintenance
District Funds (1%)
Common Greens Maintenance
District Funds (1%)
General Fund (100) $109,174,141 $132,581,304 $132,199,930 $132,759,677 0.1% Measure W (101) $10,639,253 $16,000,000 $16,000,000 $16,000,000 0% American Rescue Plan Act $1,970,000 $4,987,373 $4,987,373 $0 -100% Affordable Housing Fund $226,099 $0 $0 $0 0%
Park In-Lieu Fee Fund
Park In-Lieu Fee Zone 2 Fund (207) $68 $0 $0 $0 0%
Park In-Lieu Fee Zone 4 Fund (209) $14,941 $0 $0 $0 0%
Total Park In-Lieu Fee Fund: $15,009 $0 $0 $0 0%
Gas Tax Fund $1,639,224 $2,065,003 $2,065,003 $2,100,300 1.7% Measure A-1/2 Transportation Sales Tax $1,899,602 $2,217,837 $2,217,837 $2,106,000 -5% Road Mntc & Rehab (Sb1) $1,100,401 $1,606,044 $1,606,044 $1,696,230 5.6% Smc Measure W 1/2 Cent Sales Tax $754,457 $974,258 $974,258 $974,258 0% Community Development Block Grant $178,519 $761,019 $761,019 $761,019 0% Common Greens Maintenance District
Funds
West Park Maint Dist 3 (231) $970,145 $1,027,065 $1,027,065 $1,057,877 3% Stonegate Ridge Maint (232) $253,616 $343,989 $343,989 $354,310 3% Willow Gardens Maint (233) $191,964 $112,219 $112,219 $115,586 3% West Park Maint Dist 1&2 (234) $631,237 $670,848 $670,848 $690,973 3% Total Common Greens Maintenance
District Funds:
$2,046,963 $2,154,121 $2,154,121 $2,218,746 3%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024
Adjusted
Budget
FY2025
Proposed
Budget
FY2024 Adopted
Budget vs.
FY2025
Proposed
Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 48 Oyster Point CFD Special Tax B $177,097 $200,000 $200,000 $200,000 0% City Housing Fund $187,029 $182,000 $182,000 $182,000 0% Solid Waste Reduction $260,705 $237,080 $237,080 $344,900 45.5% Supplemental Law Enforcement Services $167,399 $160,000 $160,000 $160,000 0% Developer Deposits $1,891,564 $1,593,682 $1,593,682 $1,593,682 0% City Programs Special Rev Fund $74,126 $0 $5,473 $0 0%
Transit Station Enhancement In-Lieu Fee $276,490 $0 $0 $0 0% Sewer Capacity Charges $1,160,432 $1,300,000 $1,300,000 $1,300,000 0% Park Land Acquisition Fee $89,209 $0 $0 $0 0%
Park Construction Fee $1,168,162 $0 $0 $0 0%
E. Of 101 Sewer Impact Fees Fund $376,982 $0 $0 $0 0%
E. Of 101 Traffic Impact Fees $1,124,149 $0 $0 $0 0%
Public Safety Impact Fee $430,409 $0 $0 $0 0%
Bicycle And Pedestrian Impact Fee Fund $39,615 $0 $0 $0 0% Commercial Linkage Impact Fee $7,428,428 $0 $0 $0 0%
Library Impact Fee $2,800 $0 $0 $0 0%
Citywide Transportation Impact Fee $20,538 $8,000,000 $8,000,000 $0 -100% Child Care Impact Fees Fund $610,952 $0 $0 $0 0%
Oyster Point Interchange Impact Fees Fun $106,388 $0 $0 $0 0% Capital Improvements (510) $1,416,198 $0 $32,492,609 $0 0% Capital Infrastructure Reserve Fund (513) $547,633 $0 $0 $0 0% Capital Improvements – Oyster Point
Development (514)
$622,703 $0 $0 $0 0%
Capital Improvements – New Police
Station (515)
$3,813 $0 $0 $0 0%
Capital Improvements Civic Campus
Phase (516)
$2,504,976 $0 $3,677,284 $0 0%
Capital Improvements – Civic Campus
Bond-funded (519)
$479,742 $0 $0 $0 0%
Capital Improvements - Aquatics Center
Bond-funded (524)
$669,279 $0 $0 $0 0%
Sewer Enterprise Fund (710) $30,275,627 $42,215,172 $41,396,828 $30,801,329 -27% Parking District Fund (720) $867,291 $905,000 $905,000 $900,000 -0.6% Storm Water Fund (740) $232,858 $439,270 $3,180,500 $477,270 8.7% City Service Fund (781) $1,160,261 $2,717,982 $2,717,982 $2,717,982 0% Self Insurance Fund (782) $4,774,074 $5,299,952 $5,299,952 $5,299,950 0% Benefits Fund (783) $13,659,941 $15,701,788 $15,701,788 $15,701,788 0% Equipment Replacement (784) $840,436 $2,569,579 $2,569,579 $2,569,579 0% Information Technology (785) $2,546,805 $3,945,249 $3,945,249 $3,945,249 0% PEG Equipment & Access (786) $120,782 $130,000 $130,000 $130,000 0% Total: $205,958,559 $248,943,712 $286,660,590 $224,939,958 -9.6% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024
Adjusted
Budget
FY2025
Proposed
Budget
FY2024 Adopted
Budget vs.
FY2025
Proposed
Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 49 Budgeted Revenues by Type
The pie chart below shows that the largest city-wide revenue category is taxes, accounting for 51.7% of all revenues. This is followed by Charges for Services at 19.1%. The remaining 29.2% of revenues is made up of all other revenues including rent, interest income, franchise fees, fines, licenses and permits, and grants from other government agencies.
Taxes (51.7%)
Charges for Services (19.1%)
Other Revenues (14.7%)
Licenses & Permits (5.9%)
Revenue From Other Agencies (3.2%)
Franchise Fees (2.8%)
Interest & Rent (2.3%)
Fines & Forfeitures (0.4%)
Millions
Other Financing Sources
Fines & Forfeitures
Interest & Rent
Franchise Fees
Revenue From Other Agencies
Licenses & Permits
Other Revenues
Charges for Services
Taxes
FY2023
FY2024
FY2025
$0
$50
$100
$150
$200
$250
$300
Revenue Source
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 50 Taxes
Property Tax $43,966,865 $50,784,121 $51,784,121 $52,618,746 3.6% Sales Tax $29,229,687 $42,678,595 $41,278,595 $42,428,258 -0.6% Transient Occupancy Tax $12,527,200 $14,910,000 $14,000,000 $14,500,000 -2.7% Business License $3,713,510 $3,700,000 $3,700,000 $3,500,000 -5.4% Commercial Parking Tax $2,647,695 $2,600,000 $2,600,000 $2,950,000 13.5% Other Taxes $177,097 $200,000 $200,000 $200,000 0%
Total Taxes: $92,262,054 $114,872,716 $113,562,716 $116,197,004 1.2% Franchise Fees $4,380,015 $4,725,000 $4,725,000 $6,325,000 33.9% Total Franchise Fees: $4,380,015 $4,725,000 $4,725,000 $6,325,000 33.9% Licenses & Permits $17,897,591 $16,962,894 $12,462,894 $13,160,152 -22.4% Total Licenses & Permits: $17,897,591 $16,962,894 $12,462,894 $13,160,152 -22.4% Fines & Forfeitures $624,170 $705,000 $705,000 $876,000 24.3% Total Fines & Forfeitures: $624,170 $705,000 $705,000 $876,000 24.3% Revenue From Other
Agencies
$11,985,999 $12,356,266 $49,399,868 $7,126,394 -42.3%
Total Revenue From Other
Agencies:
$11,985,999 $12,356,266 $49,399,868 $7,126,394 -42.3%
Charges for Services $39,962,771 $53,558,779 $59,526,582 $43,032,679 -19.7% Total Charges for Services: $39,962,771 $53,558,779 $59,526,582 $43,032,679 -19.7% Interest & Rent $460,334 $4,592,000 $5,102,000 $5,107,000 11.2% Total Interest & Rent: $460,334 $4,592,000 $5,102,000 $5,107,000 11.2% Other Financing Sources $2,991,637 $0 $0 $0 0%
Total Other Financing
Sources:
$2,991,637 $0 $0 $0 0%
Other Revenues $35,393,988 $41,171,057 $41,176,530 $33,115,729 -19.6% Total Other Revenues: $35,393,988 $41,171,057 $41,176,530 $33,115,729 -19.6% Total Revenue Source: $205,958,559 $248,943,712 $286,660,590 $224,939,958 -9.6% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 51
FUND SUMMARIES
City of South San Francisco | FY2024-25 Budget Book Page 52 Budgeted Expenditures Summary - All Funds
Summary
The City of South San Francisco is projecting $257 million of revenue in FY2024-25, which represents a 9.4% decrease over the prior year. Budgeted expenditures are projected to decrease by 11.6% to $261 million in FY2024-25.
Budgeted Expenditures Summary - All Funds Comprehensive Summary
Beginning Fund Balance: $276,296,335 $360,535,650 $360,535,650 $227,182,930 Revenues
Taxes
Property Tax $43,966,865 $50,784,121 $51,784,121 $52,618,746 Sales Tax $29,229,687 $42,678,595 $41,278,595 $42,428,258 Commercial Parking Tax $2,647,695 $2,600,000 $2,600,000 $2,950,000 Total Taxes: $92,262,054 $114,872,716 $113,562,716 $116,197,004 Franchise Fees $4,380,015 $4,725,000 $4,725,000 $6,325,000 Total Franchise Fees: $4,380,015 $4,725,000 $4,725,000 $6,325,000 Licenses & Permits $17,897,591 $16,962,894 $12,462,894 $13,160,152 Total Licenses & Permits: $17,897,591 $16,962,894 $12,462,894 $13,160,152 Fines & Forfeitures $624,170 $705,000 $705,000 $876,000 Total Fines & Forfeitures: $624,170 $705,000 $705,000 $876,000 Revenue From Other Agencies $11,985,999 $12,356,266 $49,399,868 $7,126,394 Total Revenue From Other
Agencies:
$11,985,999 $12,356,266 $49,399,868 $7,126,394
Charges for Services $39,962,771 $53,558,779 $59,526,582 $43,032,679 Total Charges for Services: $39,962,771 $53,558,779 $59,526,582 $43,032,679 Interest & Rent $632,693 $4,592,000 $5,102,000 $5,107,000 Total Interest & Rent: $632,693 $4,592,000 $5,102,000 $5,107,000 Other Financing Sources $2,991,637 $0 $0 $0
Total Other Financing Sources: $2,991,637 $0 $0 $0
Other Revenues $35,536,097 $41,171,057 $41,176,530 $33,115,729 Total Other Revenues: $35,536,097 $41,171,057 $41,176,530 $33,115,729 Transfers $22,306,764 $35,671,515 $137,950,550 $32,905,971 Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
City of South San Francisco | FY2024-25 Budget Book Page 53 Total Transfers: $22,306,764 $35,671,515 $137,950,550 $32,905,971 Total Revenues: $228,579,792 $284,615,227 $424,611,140 $257,845,929 Expenditures
Salaries And Benefits $118,023,025 $139,377,451 $143,001,750 $148,643,791 Supplies And Services $91,545,989 $89,279,367 $248,382,400 $47,020,989 Capital Outlay $2,143,367 $1,715,000 $10,272,445 $1,460,000 Debt Service $9,961,962 $16,914,986 $16,914,986 $18,732,508 Interdepartmental $6,347,745 $12,237,891 $12,237,891 $12,278,635 Transfers $17,165,077 $35,671,515 $131,488,575 $32,905,971 Total Expenditures: $245,187,166 $295,196,209 $562,298,046 $261,041,893 Total Revenues Less Expenditures: -$16,607,374 -$10,580,982 -$137,686,907 -$3,195,964 Ending Fund Balance: $259,688,961 $349,954,668 $222,848,743 $223,986,966 Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
Expenditures by Fund
General Fund (100) $108,220,562 $140,153,329 $155,222,305 $145,441,280 3.8% Measure W (101) $3,989,256 $8,762,385 $21,959,743 $16,368,350 86.8% Working Capital Fund (110) $8,000 $0 $0 $0 0%
American Rescue Plan Act $1,996,979 $4,987,373 $6,417,952 $0 -100% Affordable Housing Fund $136,578 $423,489 $505,006 $243,791 -42.4% Park In-Lieu Fee Fund
Park In-Lieu Fee Zone 4 Fund (209) $366,898 $0 $2,049,749 $0 0% Total Park In-Lieu Fee Fund: $366,898 $0 $2,049,749 $0 0% Gas Tax Fund $1,180,578 $1,590,605 $2,428,016 $1,635,000 2.8% Measure A-1/2 Transportation Sales Tax $90,724 $2,053,959 $6,115,757 $2,180,847 6.2% Road Mntc & Rehab (Sb1) $333,869 $1,500,000 $5,177,793 $900,001 -40% Smc Measure W 1/2 Cent Sales Tax $171,968 $500,000 $1,891,815 $1,899,999 280% Community Development Block Grant $226,669 $556,019 $827,408 $556,019 0% Common Greens Maintenance District
Funds
West Park Maint Dist 3 (231) $1,090,219 $1,194,164 $1,628,321 $896,243 -24.9% Stonegate Ridge Maint (232) $172,423 $283,025 $315,948 $367,414 29.8% Willow Gardens Maint (233) $63,577 $150,631 $155,062 $132,351 -12.1% West Park Maint Dist 1&2 (234) $448,864 $838,009 $860,724 $767,850 -8.4% Total Common Greens Maintenance
District Funds:
$1,775,083 $2,465,829 $2,960,055 $2,163,858 -12.2%
Oyster Point CFD Special Tax B $12,755 $200,000 $200,000 $200,000 0% Name FY2023
Actual
FY2024
Adopted
Budget
FY2024
Adjusted
Budget
FY2025
Proposed
Budget
FY2024 Adopted
Budget vs.
FY2025
Proposed
Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 54 City Housing Fund $195,504 $385,785 $538,354 $546,138 41.6% Solid Waste Reduction $56,964 $390,783 $743,071 $596,118 52.5% Supplemental Law Enforcement Services $66,667 $160,000 $160,000 $160,000 0% Developer Deposits $363,071 $1,593,682 $2,249,882 $1,076,300 -32.5% City Programs Special Rev Fund $444,475 $0 $14,893,637 $321,000 N/A Sewer Capacity Charges $1,866 $3,652 $3,652 $3,727 2.1% Park Land Acquisition Fee $47,978 $0 $2,712,022 $0 0%
Park Construction Fee $79,241 $0 $2,191,995 $650,000 N/A E. Of 101 Sewer Impact Fees Fund $1,866 $148,652 $248,652 $6,003,727 3,938.8% E. Of 101 Traffic Impact Fees $2,375,520 $3,652 $14,238,924 $203,727 5,478.8% Public Safety Impact Fee $142,562 $105,344 $890,582 $441,634 319.2% Bicycle And Pedestrian Impact Fee Fund $0 $0 $156,915 $0 0% Commercial Linkage Impact Fee $1,314,770 $197,336 $497,336 $713,309 261.5% Citywide Transportation Impact Fee $0 $6,300,000 $10,957,930 $2,250,000 -64.3% Cultural Arts Impact Fee Fund $0 $120,000 $320,000 $183,500 52.9% Child Care Impact Fees Fund $1,866 $3,652 $12,867,002 $3,727 2.1% Capital Improvements
Capital Improvements (510) $9,241,189 $13,250,000 $130,700,069 $8,029,104 -39.4% Capital Infrastructure Reserve Fund (513) $3,715,225 $4,050,000 $16,803,102 -$561,613 -113.9% Capital Improvements – Oyster Point
Development (514)
$5,268,340 $0 $31,500 $0 0%
Capital Improvements – New Police
Station (515)
$115,166 $0 $0 $140,000 N/A
Capital Improvements Civic Campus
Phase (516)
$249,307 $0 $17,643,459 $0 0%
Capital Improvements – Street
Pavement Bond-funded (517)
$12,343,895 $0 $0 $0 0%
Capital Improvements – Solar Rooves
Bond-funded (518)
$2,925 $0 $0 $0 0%
Capital Improvements – Civic Campus
Bond-funded (519)
$20,182,234 $0 $0 $960,000 N/A
Capital Improvement - OMP Ballfield
Bond-funded (522)
$7,772,539 $0 $0 $0 0%
Capital Improvements - Aquatics Center
Bond-funded (524)
$2,378,341 $3,238,588 $3,238,588 $260,886 -91.9%
Total Capital Improvements: $61,269,162 $20,538,588 $168,416,718 $8,828,377 -57% Debt Service Fund (461) $4,108,546 $11,525,338 $11,525,338 $13,231,738 14.8% Sewer Enterprise Fund (710) $25,560,074 $55,337,051 $62,994,193 $19,571,706 -64.6% Parking District Fund (720) $843,731 $824,298 $1,528,798 $1,309,954 58.9% Storm Water Fund (740) $1,546,379 $3,287,624 $11,330,305 $2,435,222 -25.9% City Service Fund (781) $2,227,282 $2,578,537 $2,624,102 $2,618,687 1.6% Self Insurance Fund (782) $4,968,009 $6,445,482 $6,445,482 $7,135,000 10.7% Benefits Fund (783) $15,697,508 $15,410,332 $15,410,332 $15,410,332 0% Name FY2023
Actual
FY2024
Adopted
Budget
FY2024
Adjusted
Budget
FY2025
Proposed
Budget
FY2024 Adopted
Budget vs.
FY2025
Proposed
Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 55 Equipment Replacement (784) $2,382,331 $2,200,000 $7,479,425 $1,460,000 -33.6% Information Technology (785) $2,981,877 $4,443,433 $5,037,801 $4,273,826 -3.8% PEG Equipment & Access (786) $0 $0 $80,000 $25,000 N/A
Total: $245,187,166 $295,196,209 $562,298,046 $261,041,893 -11.6% Name FY2023
Actual
FY2024
Adopted
Budget
FY2024
Adjusted
Budget
FY2025
Proposed
Budget
FY2024 Adopted
Budget vs.
FY2025
Proposed
Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 56 Budgeted Expenditures by Expense Type
The charts and table below show that the majority of city-wide budgeted expenditures (57%) are salaries and benefits, followed by supplies and services (18%). The remaining 25% is accounted for by all other categories - debt service, transfers, interdepartmental charges and capital purchases (e.g. new vehicles).
Salaries And Benefififits (56.9%)
Supplies And Services (18%)
Transfers (12.6%)
Debt Service (7.2%)
Interdepartmental (4.7%)
Capital Outlay (0.6%)
Expense Objects
Salaries And
Benefits
$118,023,025 $139,377,451 $143,001,750 $148,643,791 6.6% Supplies And
Services
$91,545,989 $89,279,367 $248,382,400 $47,020,989 -47.3% Capital Outlay $2,143,367 $1,715,000 $10,272,445 $1,460,000 -14.9% Debt Service $9,961,962 $16,914,986 $16,914,986 $18,732,508 10.7% Interdepartmental $6,347,745 $12,237,891 $12,237,891 $12,278,635 0.3% Transfers $17,165,077 $35,671,515 $131,488,575 $32,905,971 -7.8% Total Expense
Objects:
$245,187,166 $295,196,209 $562,298,046 $261,041,893 -11.6% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 57 Fund Balance Summary - All Funds
Below is a summary table of estimated FY2024-25 year-end unassigned fund balances for all funds based on the projected FY2023-24 year-end balances and adopted FY2024-25 revenue and expenditure budgets. Unassigned fund balance is the classification of fund balance that is available for spending and therefore includes all spendable amounts not classified as nonspendable, restricted, committed, or assigned.
City of South San Francisco | FY2024-25 Budget Book Page 58 City of South San Francisco | FY2024-25 Budget Book Page 59 Citywide Full Time Equivalent Summary
City of South San Francisco | FY2024-25 Budget Book Page 60 Governmental
- Major Funds
Governmental Funds are designated for revenues and expenses that are classified as government-type activities. These activities, which are financed primarily through taxes, provide infrastructure improvements including housing rehabilitation, traffic improvements, land improvements, park facilities and public facility improvements.
Governmental Funds have been divided into Major and non-Major classifications. The Governmental Major funds consists of the General fund, Measure W fund, City Housing Fund, Developer Deposits fund, Capital Infrastructure fund and Capital Improvement Funds.
City of South San Francisco | FY2024-25 Budget Book Page 61 General Fund
(100)
The General Fund is the main fund of the City’s operating budget. The fund accounts for revenues such as property tax, sales tax, transient occupancy tax, licenses and permits, charges for services, grants, rents, interest income and donations, and public services delivered by departments such as Police, Fire, Library, Parks & Recreation, Economic & Community Development, and City Administration, outside of those accounted for in other specific funds.
Summary
For the FY 2024-25 proposed budget, expenditures are projected to exceed revenues by approximately $11 million. To balance the FY 2024-25 budget, the City Manager directed departments to reduce their operating budget, or identify alternative funds to utilize, by 5%. To maintain the current level of services, a transfer of $3 million from Measure W (Fund 101) to the General Fund was used to cover public safety and park and recreation staff costs. To bridge the remaining gap, $8 million from the General Fund unassigned fund balance was used. Staff continue to explore revenue and expenditure reduction measures that would help to correct the structural deficit. Due to the uncertainty of the business license tax measure, staff made no changes to the business license tax projections. However, staff has included the one-time billboard revenue in FY 2024-25 budget.
However, South San Francisco remains financially strong, with a large industrial base anchored by the world’s largest biotechnology research center, and with a AAA-rated credit rating affirmed just recently by Standard and Poor’s rating agency.
The General Fund budget for FY 2024-25 provides city departments sufficient resources, with no major program or staff cuts to provide the same level of essential fiscal year. Consistent with best practices and the City’s past practice, staff will provide a mid-year budget update and revisit the FY 2024-25 with City Council when the audit for the current fiscal year is available (likely February 2025) and adjust the budget as necessary based upon tax receipts and other economic data indicators available at that time. If revenue projections are stronger than anticipated or expenditures are lower than budgeted, staff will recommend the appropriate budget adjustments.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$50M
$100M
$150M
$200M
City of South San Francisco | FY2024-25 Budget Book Page 62 Budgeted Revenues by Source
The City’s General Fund receives its revenue from taxes, licenses and permit fees, charges for services, grants and other sources, as shown by the pie chart below. The City of South San Francisco is projecting $137.4 million of revenue in FY2024- 25, which represents a 2% decrease, or $3 million reduction in the prior year's adopted budget. The main category of decrease is transfers due to the ending of American Rescue Plan Act (ARPA) funding, a reduction of $5M. The other primary area of decline is in License and Permits, which are reduced by $3.8M (-22%). This decline is in line with FY2023-24 amended budget due to an unfavorable economic environment that results in a slowdown in development.
In the FY2024-25 budget, taxes account for 69% of total revenues, which include property taxes, sales taxes, transient occupancy tax (TOT), parking tax and business license tax. Property tax is budgeted to increase by $2.2 million (4%), sales tax is budgeted to reduce by $0.1 million (-0.6%) and TOT by $0.4 million (-2.7%) when compared to the FY2023-24 adopted budget.
The charts and table below provide visual representations of FY2024-25 General Fund sources of revenue.
Budgeted Revenues by Source
Taxes (68.8%)
Licenses & Permits (9.6%)
Charges for Services (7.7%)
Franchise Fees (4.5%)
Transfers (3.4%)
Interest & Rent (3.2%)
Revenue From Other Agencies (1.9%)
Fines & Forfeitures (0.6%)
Other Revenues (0.2%)
City of South San Francisco | FY2024-25 Budget Book Page 63 Budgeted Revenues vs Historical by Source
Millions
Other Revenues
Fines & Forfeitures
Revenue From Other Agencies
Interest & Rent
Transfers
Franchise Fees
Charges for Services
Licenses & Permits
Taxes
FY2023FY2024FY2025
$-25
$0
$25
$50
$75
$100
$125
$150
Revenue Source
Taxes
Property Tax $41,919,902 $48,630,000 $49,630,000 $50,400,000 3.6% Sales Tax $15,802,788 $23,351,500 $21,951,500 $23,213,000 -0.6% Transient Occupancy Tax $12,527,200 $14,910,000 $14,000,000 $14,500,000 -2.7% Business License $3,713,510 $3,700,000 $3,700,000 $3,500,000 -5.4% Commercial Parking Tax $2,647,695 $2,600,000 $2,600,000 $2,950,000 13.5% Total Taxes: $76,611,095 $93,191,500 $91,881,500 $94,563,000 1.5% Franchise Fees $4,268,634 $4,600,000 $4,600,000 $6,200,000 34.8% Total Franchise Fees: $4,268,634 $4,600,000 $4,600,000 $6,200,000 34.8% Licenses & Permits $17,897,591 $16,962,894 $12,462,894 $13,160,152 -22.4% Total Licenses & Permits: $17,897,591 $16,962,894 $12,462,894 $13,160,152 -22.4% Fines & Forfeitures $619,970 $700,000 $700,000 $873,000 24.7% Total Fines & Forfeitures: $619,970 $700,000 $700,000 $873,000 24.7% Revenue From Other
Agencies
$3,021,604 $3,139,827 $6,198,439 $2,664,025 -15.2%
Total Revenue From Other
Agencies:
$3,021,604 $3,139,827 $6,198,439 $2,664,025 -15.2%
Charges for Services $8,493,748 $9,709,257 $11,569,272 $10,562,000 8.8% Total Charges for Services: $8,493,748 $9,709,257 $11,569,272 $10,562,000 8.8% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 64 Interest & Rent -$2,009,911 $3,940,000 $4,450,000 $4,455,000 13.1% Total Interest & Rent: -$2,009,911 $3,940,000 $4,450,000 $4,455,000 13.1% Other Revenues $271,410 $337,826 $337,826 $282,500 -16.4% Total Other Revenues: $271,410 $337,826 $337,826 $282,500 -16.4% Transfers $4,612,803 $7,581,177 $8,710,527 $4,660,847 -38.5% Total Transfers: $4,612,803 $7,581,177 $8,710,527 $4,660,847 -38.5% Total Revenue Source: $113,786,944 $140,162,481 $140,910,457 $137,420,524 -2% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 65 Budgeted Expenditures by Department
The City budgets its General Fund expenditures by operating department. Public safety activities (Police and Fire) account for 51.4% of all General Fund expenditures. Parks and Recreation accounts for 18.1% of budgeted expenditures, Public Works
7.6%, and Economic and Community Development and Library both at 6.1%. Administrative departments, which include Finance, Human Resources, the City Manager and Non-departmental account for 8.5% of expenditures. The Information Technology department is budgeted and administered in its own fund (see IT fund summary - fund 785), separate from the General Fund and is therefore not included in this summary.
The FY2024-25 General Fund expenditure budget is $145.4 million which represents an increase of $5 million, or 4%, compared to the prior year's adopted budget. This increase is due to 3% Cost-Of-Living Adjustments (COLA) to salaries; an increase in healthcare costs of approximately $1.3 million; and an increase of overall pension costs of $2.1 million due to CalPERS’ investment losses from FY 2021-22.
The charts and table below provide visual representations of FY2024-25 General Fund department allocation of expenditures.
Budgeted Expenditures by Department
Police (26.3%)
Fire (25%) Parks & Recreation (18.1%)
Public Works (7.6%)
Economic & Community Development (6.1%)
Library (6.1%)
City Manager (2.7%)
Finance (2.7%)
Human Resources (1.9%)
City Attorney (1%)
Non-Departmental (1%)
City of South San Francisco | FY2024-25 Budget Book Page 66 Budgeted Expenditures by Department vs Historical
Millions
Capital Improvement Plan
City Treasurer
City Council
Transfers
City Clerk
Non-Departmental
City Attorney
Human Resources
Finance
City Manager
Library
Economic & Community Development
Public Works
Parks & Recreation
Fire
Police
FY2023
FY2024FY2025
$0
$25
$50
$75
$100
$125
$150
$175
Expenditures
City Council $202,830 $269,486 $269,486 $298,359 10.7%
City Clerk $737,326 $1,265,011 $1,265,011 $1,281,831 1.3% City Treasurer $137,875 $133,428 $133,428 $174,298 30.6% City Attorney $929,758 $1,108,825 $1,108,825 $1,458,825 31.6% City Manager $3,149,061 $4,931,075 $5,221,126 $3,900,999 -20.9% Finance $2,550,550 $3,992,281 $4,519,734 $3,897,257 -2.4% Human Resources $1,840,384 $2,884,524 $2,995,351 $2,708,481 -6.1% Non-Departmental $1,504,291 $1,394,367 $1,394,367 $1,394,367 0% Economic & Community
Development
$8,968,824 $8,499,933 $12,508,633 $8,889,240 4.6%
Fire $29,000,765 $32,761,869 $34,335,348 $36,420,902 11.2% Police $30,485,606 $36,838,240 $36,951,705 $38,204,497 3.7% Public Works $6,063,514 $11,954,045 $13,821,528 $11,103,629 -7.1% Library $5,364,545 $8,044,806 $8,505,041 $8,860,056 10.1% Parks & Recreation $16,656,243 $24,675,441 $27,316,850 $26,348,540 6.8% Capital Improvement Plan $295,656 $900,000 $4,375,873 $0 -100% Transfers $333,333 $500,000 $500,000 $500,000 0%
Total Expenditures: $108,220,562 $140,153,329 $155,222,305 $145,441,280 3.8% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 67 Budgeted Expenditures by Type
As can be seen from the pie chart below, salaries and benefits make up three quarters of the total General Fund budgeted expenditures (78%). Supplies and services makes up 15.2%, and Interdepartmental charges make up 6.5%, which includes charges for vehicle and equipment replacement, vehicle maintenance, IT services and insurance. Transfers account for less than 1% of General Fund expenditures - to support the operations of other funds such as the Benefits fund.
Budgeted Expenditures by Type
Salaries And Benefififits (78%)
Supplies And Services (15.2%)
Interdepartmental (6.5%)
Transfers (0.3%)
Expense Objects
Salaries And
Benefits
$87,200,757 $105,942,584 $106,764,034 $113,380,617 7%
Supplies And
Services
$15,481,349 $23,261,011 $33,213,605 $22,055,928 -5.2%
Capital Outlay $167,071 $45,000 $864,058 $0 -100%
Interdepartmental $4,742,396 $9,504,735 $9,504,735 $9,504,734 0% Transfers $628,989 $1,400,000 $4,875,873 $500,000 -64.3% Total Expense
Objects:
$108,220,562 $140,153,329 $155,222,305 $145,441,280 3.8% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 68 Fund Balance
The chart and table below shows an $8.7 million reduction in available, or "unassigned" fund balance between the audited actual FY2022-23 year-end position and the projected FY2023-24 year-end position. This is because the projected expenditures used in the calculation include all open purchase orders (some of which were committed in previous years and had appropriations rolled over) and additional appropriations made during the year through budget amendment which uses up fund balance (if there is no offsetting revenue). In FY2024-25, the General Fund is budgeted to end the year with an additional reduction of $8 million which is due to required budget balancing.
Projections
Assigned Committed Restricted Nonspendable Unassigned
FY2023 FY2024 FY2025
$0
$10M
$20M
$30M
$40M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $34,377,339 $25,599,473 $17,578,717 -31.3%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $34,377,339 $25,599,473 $17,578,717 -31.3% Changes and Highlights
City of South San Francisco | FY2024-25 Budget Book Page 69 Measure W
(101)
This fund is used to account for revenues and expenditures associated with the Measure W local half-cent sales tax ballot measure passed by South San Francisco voters in November 2015 that went into effect in April, 2016. The adoption of Measure W ensures that the City of South San Francisco will be able to maintain and enhance locally controlled City services that the community cares about and has come to expect – including construction of public facilities such as the new police and fire stations, and the new civic center campus; enhanced neighborhood police patrols and reduced 911 response times, street maintenance and pothole repair, and other essential services.
Summary
The FY2024-25 budget includes $16.0 million of Measure W revenue which is the same the FY2023-24 adopted revenue budget. Budgeted expenditures are projected to be $16.4 million in FY2024-25 which is 86.8% higher than the FY2023-24 adopted budget due to an increase in debt service payments and a one-time transfer to of $3 million to the General Fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
Budgeted Revenues by Source
The FY2024-25 budget includes $16.0 million in Measure W revenues. Prior to the COVID-19 pandemic, Measure W revenues were increasing in line with general sales taxes as the local and broader economy expanded. However, restrictions put in place in response to the pandemic in FY2019-20 led to a drop in Measure W revenues that year. Revenues began to recover in FY2020-21 increased in FY2021-22 and FY2022-23. However, revenue is forecasted to be flat for FY2024-25.
The bar chart below shows that actual Measure W revenues in FY 2022-23 were heavily impacted by the COVID-19 pandemic, with staff anticipating a return to prior revenues in FY2023-24 with $16 million in revenue. With some economic headwinds, staff are budgeting revenues flat in FY2024-25.
City of South San Francisco | FY2024-25 Budget Book Page 70 Budgeted Revenue by Source vs Historical
Millions
Taxes
FY2023FY2024FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
$17.5
Revenue Source
Taxes $10,639,253 $16,000,000 $16,000,000 $16,000,000 0% Total Revenue
Source:
$10,639,253 $16,000,000 $16,000,000 $16,000,000 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 71 Budgeted Expenditures by Expense Type
Measure W funds are unrestricted and can be used for a broad range of applications. Since the measure passed, funds have contributed directly to capital improvement projects such Library, Parks and Rec building (LPR) which includes a new Council chambers and a new police station.
Bond Issuance:
2020A - $53.8 million in bonds in FY2019-20 to help fund Library, Parks and Rec building (LPR) (fund 519) and the new police station (fund 515).
2021A - $104 million in FY2020-21 (2021A) continued funding for the LPR as well as to fund an expanded street rehabilitation program (fund 517) and the installation of solar roofs at the LPR and City corporation yard (fund 518). 2022A - $65.1 million in FY2021-22 to fund a new Aquatic Center (fund 524), a new playground (fund 523)and Ballfield (fund 522) at Orange Memorial Park and two replacement bridges over Colma Creek (fund 525).
Revenues generated from the Measure W sales tax are the prime source for servicing the bond repayments which are budgeted to be $12.9 million in FY2024-25 (shown as Transfers in the pie chart below - transfers out to the debt service fund (fund 461) from which payments are ultimately made). This is an increase over prior years as the capitalized interest payments on the 2022A Bonds are coming to an end and the City will begin making payments on the bonds.
This year, there is a one-time transfer of $3.0 million to the General Fund to support the operating shortfall.
The remainder of the expenditure budget ($0.4 million) is for salaries and benefits for the Director of Capital Projects position which is 100% dedicated to Measure W funded capital projects.
Budgeted Expenditures by Expense Type
Transfers (97.6%)
Salaries And Benefififits (2.4%)
City of South San Francisco | FY2024-25 Budget Book Page 72 Budgeted Expenditures by Expense Type vs Historical
Millions
Salaries And Benefits
Transfers
FY2023
FY2024FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
$17.5
Expense Objects
Salaries And
Benefits
$258,979 $475,635 $475,635 $397,499 -16.4%
Transfers $3,730,277 $21,484,108 $8,286,750 $15,970,851 92.7% Total Expense
Objects:
$3,989,256 $21,959,743 $8,762,385 $16,368,350 86.8%
Name FY2023
Actual
FY2024 Adjusted
Budget
FY2024 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 73 Fund Balance
All revenue budgeted for Measure W are anticipated to be spent. As a result, there is no change in the fund balance for FY2024-25.
Projections
Assigned Committed Restricted Nonspendable Unassigned
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $16,760,780 $10,801,037 $10,432,687 -3.4%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $16,760,780 $10,801,037 $10,432,687 -3.4% Changes and Highlights
Transfers:
12,970,851 - Debt Service for 2020A, 2021A, 2022A lease revenue bonds. 3,000,000 - One-Time General Fund Transfer
City of South San Francisco | FY2024-25 Budget Book Page 74 City Housing
Fund (241)
Up until Redevelopment Agencies were abolished in FY 2011-12 by the State of California under ABx1 26, the City set aside 20% of Redevelopment property taxes to fund the provision of new affordable housing units, as well as the operation and maintenance of housing stock that the Redevelopment Agency had already funded.
That fund was formerly called the Low/Moderate Income Housing Fund. With its source of funding thus abolished, the City Council voted to take on the operations of the former housing units by becoming the Successor Housing Agency to the Low/Moderate Income Housing Fund. The City Housing Fund is funded primarily from the rental revenues received by the City for those occupied housing units. Any shortfall between the rents received and the operations and maintenance costs of those housing units is funded by either one-time grants or by the General Fund.
Summary
The FY2024-25 budget includes $0.18 million of revenue in the City Housing Fund which is flat when compared to the FY2023-24 adopted budget. Budgeted expenditures are projected to increase by 40.8% to $0.54 million in FY2024-25.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$200K
$400K
$600K
City of South San Francisco | FY2024-25 Budget Book Page 75 Budgeted Revenue by Source
The pie chart below shows that 91.8% of the FY2024-25 revenue is budgeted to come from interest income from loans the City advanced and rental payments while 8.2% is due to be received from the fund's allocated share of interest received from the City's investments.
Budgeted Revenue by Source
Interest & Rent (91.8%)
Other Revenues (8.2%)
Budgeted Revenue by Source vs Historical
Millions
Other Revenues
Interest & Rent
FY2023
FY2024
FY2025
$0
$0.05
$0.1
$0.15
$0.2
Revenue Source
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 76 Interest & Rent $187,029 $167,000 $167,000 $167,000 0%
Other Revenues $0 $15,000 $15,000 $15,000 0%
Total Revenue
Source:
$187,029 $182,000 $182,000 $182,000 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 77 Budgeted Expenditures by Expense Type
In FY2024-25, 63.3% of the expenditure budget will be spent on salaries and benefits of City employees working on the programs related to the City Housing fund. 35.3% of the budget will be on supplies and services expenditures to support that work with just 1.4% on general City administrative overhead.
Budgeted Expenditures by Expense Type
Salaries And Benefififits (63.3%)
Supplies And Services (35.3%)
Interdepartmental (1.4%)
In addition to personnel cost inflation, additional staff to manage this program have been added over the last two years, causing an increase in salary and benefit expenses. For FY24-25 this includes part of the ECD Director and an Admin Assistant I personnel costs.
City of South San Francisco | FY2024-25 Budget Book Page 78 Budgeted Expenditures by Expense Type vs Historical
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
Expense Objects
Salaries And
Benefits
$49,784 $185,555 $185,555 $345,758 86.3%
Supplies And
Services
$141,986 $192,925 $345,494 $192,925 0%
Interdepartmental $3,734 $7,305 $7,305 $7,455 2.1%
Total Expense
Objects:
$195,504 $385,785 $538,354 $546,138 41.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 79 Fund Balance
The Fund Balance of the City Housing Fund shows continued decline as expenses outpace revenues.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $2,547,930 $2,191,576 $1,827,438 -16.6%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $2,547,930 $2,191,576 $1,827,438 -16.6% Changes and Highlights
Personnel:
Increased fte
Major Supplies and Services Expenditures:
Legal Services - $20,000
Housing Support Contract - $100,000
Advertising - $10,000
Water for residents - $9,495
Supplies - $40,000
City of South San Francisco | FY2024-25 Budget Book Page 80 Developer
Deposits /
Contributions
(270)
This fund accounts for deposits paid by developers for review of planning applications and contributions made by developers related to development agreements signed with the City. Principal reserves include The General Plan Maintenance Reserve and the Permit Program Maintenance Reserve.
Summary
FY2024-25 expenditures are budgeted to decrease by 33% to $1.0 million when compared to FY2023-24 adopted budget.
Budgeted revenue is expected remain the same as the FY2023-24 budget.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
City of South San Francisco | FY2024-25 Budget Book Page 81 Budgeted Expenditures by Function
Budgeted Expenditures by Function
Economic & Community Development (53.1%)
Transfers (27.9%)
Non Expense (11.6%)
Information Technology (7.4%)
Budgeted and Historical Expenditures by Function
Millions
Capital Improvement Plan
Information Technology
Non Expense
Transfers
Economic & Community Development
FY2023
FY2024
FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
The table below shows that $0.6 million of the Developer Deposits FY2024-25 expenditure fund budget will be spent by the Economic & Community Development (ECD) department. The decrease in overall budgeted expenditures when compared to the FY2023-24 adopted budget is due to a reduction in the transfers out to the General Fund in FY2024-25 for consultant services for development plan reviews which is completed, consulting services for the Library, Parks and Recreation (LPR) master plan, and for the Parks and Recreation master plan and deferred maintenance study.
City of South San Francisco | FY2024-25 Budget Book Page 82 Expenditures
Economic & Community
Development
$337,475 $634,442 $831,239 $571,300 -10%
Information Technology $0 $0 $0 $80,000 N/A
Capital Improvement Plan $25,597 $0 $151,402 $0 0%
Transfers $0 $959,240 $1,267,240 $300,000 -68.7%
Non Expense $0 $0 $0 $125,000 N/A
Total Expenditures: $363,071 $1,593,682 $2,249,882 $1,076,300 -32.5% Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 83 Budgeted Expenditures by Expense Type
For FY2024-25 the bar chart below shows the increase in Salaries and Benefits being covered by this Fund. This is due to increased staffing need to manage developer projects in FY2024-25. The reduction in transfers is explained above.
Budgeted and Historical Expenditures by Expense Type
Millions
Supplies And Services
Transfers
Salaries And Benefits
FY2023
FY2024FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
Expense Objects
Salaries And
Benefits
$228,484 $284,442 $284,442 $571,300 100.8%
Supplies And
Services
$108,991 $350,000 $546,797 $205,000 -41.4%
Transfers $25,597 $959,240 $1,418,642 $300,000 -68.7%
Total Expense
Objects:
$363,071 $1,593,682 $2,249,882 $1,076,300 -32.5%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 84 Fund Balance
With revenues expected to exceed expenses slightly, FY2024-25 shows the fund returning to FY2022-23 balance of $9 million.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
$10M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $9,078,270 $8,422,070 $8,939,452 6.1%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $9,078,270 $8,422,070 $8,939,452 6.1% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 85 Capital
Improvements
(510)
The Capital Improvement Program (CIP) Fund (fund 510) is the main CIP fund where expenses for the majority of CIP projects are recorded. CIP projects are appropriated on a multi-year basis and thus any unspent budget in one year can be carried over into the next year. This fund does not take account of capital projects that are bondfunded - these projects have their own individual funds.
The new budget reflects new appropriations and no prior year carry forward appropriations. The final actual amount of carry forward appropriations will be finalized as part of the year-end closing process and the carry forward budgets will then be reflected as part of the new year's adjusted budget.
Summary
The FY2024-25 budget includes $7.7 million of revenue in the Capital Improvements Program (CIP) fund, received from various sources. Budgeted expenditures are projected to slightly exceed revenues at $8 million. This is a reduction from FY2023-24, but in line with FY2022-23.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
City of South San Francisco | FY2024-25 Budget Book Page 86 Budgeted Revenues by Source
As the bar chart below shows, all of the $7.7 million of revenue for this fund is transfers from other funds such as Impact Fee funds, Infrastructure Reserves, Measure A, Measure W, and to a lesser extent, the General Fund. There is no grant funding budgeted to be received from other agencies at this time for capital projects.
Budgeted Revenues by Source vs Historical
Millions
Revenue From Other Agencies
Transfers
FY2023
FY2024FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
In reference to the table below, budgeted revenues show a decrease compared to the FY2023-24 adopted budget, and a large difference to the FY2023-24 amended budget which includes carryover budgets for CIP projects from previous years and additional budget amendments made during the fiscal year. Much of what is not spent during the year due to the multi-year nature of CIP projects and will be rolled forward into FY2024-25 amended budget and beyond as the projects progress.
Revenue Source
Revenue From Other
Agencies
$1,416,198 $0 $27,566,476 $0 0%
Charges for Services $0 $0 $4,926,133 $0 0%
Transfers $6,300,672 $13,250,000 $91,291,735 $7,683,387 -42% Total Revenue Source: $7,716,870 $13,250,000 $123,784,344 $7,683,387 -42% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 87 Budgeted Expenditures by Expense Type
Budgeted expenditures for this fund generally match the funding when the budget is adopted to maintain a balanced fund, this year expeditures slightly exceed revenue. Expenditures budgeted for FY2024-25 are $8 million. In addition, during the closing process of the previous fiscal year, prior year appropriations for individual capital projects are rolled over to the new fiscal year and can be spent when needed. Additional budget amendments can also occur during the year allowing additional expenditures from this fund (matched by funding from sources outside the CIP fund). The size of the CIP budget varies from year to year depending on the project pipeline, progression of existing approved projects and changes in the infrastructure needs of the City.
Budgeted Expenditures by Type vs. Historical
Millions
Salaries And Benefits
Supplies And Services
FY2023
FY2024FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
Expense Objects
Salaries And
Benefits
$137,986 $0 $875,528 $0 0%
Supplies And
Services
$9,103,203 $13,250,000 $129,824,542 $8,029,104 -39.4%
Total Expense
Objects:
$9,241,189 $13,250,000 $130,700,069 $8,029,104 -39.4%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 88 Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
$25M
$30M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $23,877,883 $16,962,157 $16,616,440 -2%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $23,877,883 $16,962,157 $16,616,440 -2% City of South San Francisco | FY2024-25 Budget Book Page 89 Changes and Highlights
FY24-25 Transfers:
Negative Transfers represent projects which de-appropriated and so money returned to originating fund.
Amount Project Name Project#
$ 45,000 Survey Monument st2002
1,366,667 2025 Street Surface Seal (area 1) st2502
333,333 2025 Pavement Repair & crack seal st2503
200,000 2026 Surface Seal (area 2) st2505
566,667 2025 Street Surface Seal (area 1) st2502
333,334 2025 Pavement Repair & crack seal st2503
1,566,666 2025 Street Surface Seal (area 1) st2502
333,333 2025 Pavement Repair & crack seal st2503
500,000 Westborough Broadband pf2210
(405,000) Annex Replacement & Landscape pf2302
(500,000) Free WIFI Network pf2305
200,000 Facility Condition assessment pf2501
(716,613) Replace City Pool Complex pk2201
220,000 Bridge Preventive Maintenance st1703
140,000 Bridge Asset Mgmt st2303
400,000 2023 Surface Seal (Zone 4) st2302
650,000 Dedicated Pickleball Court pk2501
200,000 SSF Shoreline Connectivity sd2402
400,000 Downtown Vision Zero Impvt st2501
200,000 Reconnecting Comm-hwy st2504
1,500,000 Chestnut Ave/Comm Ave tr2404
100,000 Vision Zero tr2501
50,000 JS Blvd buffered bike lane tr2502
$ 7,683,387 Total
City of South San Francisco | FY2024-25 Budget Book Page 90 Capital
Infrastructure
Reserve Fund
(513)
The City employed a number of strategies to mitigate the financial impact of the Great Recession; one of which was to defer building and facility maintenance. A recent analysis indicated that city-wide infrastructure liabilities were created as a result of the recession mitigation strategy. The Capital Infrastructure Reserve was created at the end of Fiscal Year 2013-14 to address these city-wide infrastructure maintenance liabilities. The reserve is funded by surplus General Fund revenue that is allocated by City Council.
Summary
The FY2024-25 budget includes an addition to the Capital Infrastructure Reserves Fund (513). Budgeted expenditures are -$.5 million, which shows the release of appropriation back into the originating funds for some capital projects which have been delayed, against some new projects, resulting in a negative expenditure.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$-1000000
$0
$1M
$2M
$3M
$4M
$5M
City of South San Francisco | FY2024-25 Budget Book Page 91 Budgeted Expenditures by Expense Type
The Capital Infrastructure Reserve fund holds a Fund Balance that allows City Council to provide funding for strategic capital projects as part of the budget as well as on an as-needed basis during the year by Budget Amendment. The chart and table below shows that FY2024-25 budgeted expenditures, as in prior years, are transfers out to other funds.
For FY2024-25 staff have requested that the City Council de-appropriate several capital projects, resulting in the transfers out (expenses) shown as negative, meaning that the funds are returned to the Capital Infrastructure Reserve.
For FY2024-25, staff have requested that the City Council de-appropriate the following capital projects, resulting in the appropriations being returned to this fund and the projects being delayed indefinitely. The returning funds are shown as a negative transfer outs.
(500,000) - pf2305 - Free Pulbic WiFi Network
(405,000) - pf2302 - City Hall Annex Replacement and Landscape (716,613) - pk2201 - Pool Complex Replacement
(1,621,613)
For FY2024-25, the following projects were approved, with transfers for this fiscal to fund 510. 500,000 - pf2210 - Westborough Area Broadband Expansion 200,000 - pf2501 - Facility Condition Assessment
140,000 - st2303 - CalTrain Signage
220,000 - st1703 - Bridge Prentative Maintenance Program 1,060,000
The returns against new project funding result in a negative transfer out of $561,613.
Budgeted Expenditures vs Historical
Millions
Transfers
Supplies And Services
FY2023
FY2024
FY2025
$-1
$0
$1
$2
$3
$4
$5
Expense Objects
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 92 Supplies And
Services
$500 $0 $1,617,350 $0 0%
Transfers $3,714,725 $4,050,000 $15,185,752 -$561,613 -113.9% Total Expense
Objects:
$3,715,225 $4,050,000 $16,803,102 -$561,613 -113.9%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 93 Fund Balance
The chart below shows the fund balance of the Capital Infrastructure Reserve Fund has reduced over time due to the use of funds to support the various capital improvement programs in the City. Similar to FY2023-24, we again do not expect to have any contribution from the General Fund to replenish the outflow of resources in FY 2024-25. The increase in fund balance is due to the release of previously planned projects that have been delayed.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
$25M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $20,230,613 $4,377,511 $4,939,124 12.8%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $20,230,613 $4,377,511 $4,939,124 12.8% Changes and Highlights
Capital:
De-appropriated
(500,000) - pf2305 - Free Pulbic WiFi Network
(405,000) - pf2302 - City Hall Annex Replacement and Landscape (716,613) - pk2201 - Pool Complex Replacement
(1,621,613)
New
500,000 - pf2210 - Westborough Area Broadband Expansion 200,000 - pf2501 - Facility Condition Assessment
140,000 - st2303 - CalTrain Signage
220,000 - st1703 - Bridge Prentative Maintenance Program 1,060,000
City of South San Francisco | FY2024-25 Budget Book Page 94 Capital
Improvements
- Civic
Campus
Phase I - Measure Wfunded (516)
This fund was created to account for expenditures related to the Civic Campus Phase I project that were financed solely by Measure W revenues. Expenditures funded by bond financing are accounted for in a separate fund.
Summary
The Civic Campus Project, also known as the Library, Parks and Recreation (LPR) building opened in 2023. As a result, the FY2024-25 revenue and expenditure budgets are zero.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
City of South San Francisco | FY2024-25 Budget Book Page 95 Budgeted Revenues by Source
The Civic Campus, otherwise known as the Library, Parks and Recreation (LPR) building was opened in 2023. As a result, there is no additional revenue projected to be received for this project in FY2024-25.
Revenue Source
Revenue From Other
Agencies
$2,504,976 $0 $3,677,284 $0 0%
Transfers $127,382 $0 $19,799,642 $0 0%
Total Revenue Source: $2,632,358 $0 $23,476,926 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Function
As with FY2023-24, no expenditures are budgeted for FY2024-25 in this fund given that the project is substantially completed and all necessary appropriations for this project have already been made.
Expenditures
Capital Improvement
Plan
$249,307 $0 $17,643,459 $0 0%
Total Expenditures: $249,307 $0 $17,643,459 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
City of South San Francisco | FY2024-25 Budget Book Page 96 Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $1,391,205 $7,224,672 $7,224,672 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $1,391,205 $7,224,672 $7,224,672 0% City of South San Francisco | FY2024-25 Budget Book Page 97 Capital
Improvements
- Bond-funded
(515/517/518/
519/522/523/
524/525)
These funds were created to account for the funding of specific capital projects through the issuance of municipal bonds, as follows:
515 - Capital Improvements - Police Station
517 - Capital Improvements - City Street Paving Program 518 - Capital Improvements - Solar Rooves Installation (City Corp Yard & LPR) 519 - Capital Improvements - Civic Center Campus - Phase II 522 - Capital Improvements - Orange Memorial Park Ballfield 523 - Capital Improvements - Orange Memorial Park Playground Replacement 524 - Capital Improvements - New Aquatics Center
525 - Capital Improvements - Colma Creek Bridge Replacement Summary
As with FY2023-24, total revenue for the bond-funded funds is projected to be zero in FY2024-25 since all bond proceeds were received in the prior years. Budgeted expenditures are forecast to be $1.3 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$10M
$20M
$30M
$40M
$50M
City of South San Francisco | FY2024-25 Budget Book Page 98 Budgeted Revenue by Fund
As with FY2023-24, during FY2024-25, there will be no revenue received by the bond-funded Capital Improvement funds since the proceeds from the bond issuances were received and recognized as revenue in prior years. Those proceeds are held in the funds and drawn down upon as expenditures are incurred. The proceeds will be used in the funds for their respective projects.
Bond Issuance:
2020A - $53.8 million in bonds in FY2019-20 to help fund Library, Parks and Rec building (LPR) (fund 519) and the new police station (fund 515).
2021A - $104 million in FY2020-21 (2021A) continued funding for the LPR as well as to fund an expanded street rehabilitation program (fund 517) and the installation of solar roofs at the LPR and City corporation yard (fund 518). 2022A - $65.1 million in FY2021-22 to fund a new Aquatic Center (fund 524), a new playground (fund 523)and Ballfield (fund 522) at Orange Memorial Park and two replacement bridges over Colma Creek (fund 525).
Revenues generated from the Measure W sales tax are the prime source for servicing the bond repayments which are budgeted to be $12.9 million in FY2024-25 and show as transfers out to the debt service fund (fund 461) from which payments are ultimately made.
City of South San Francisco | FY2024-25 Budget Book Page 99 Budgeted Expenditures by Fund
Fund 515 (Police Station) budgeted at $140,000 for the police station using bond interest earnings. Fund 517 (LPR) has $960,000 using bond interest earnings.
For the 2022A bond financing, due to the COVID pandemic, the Council chose to include a Capitalized Interest Fund in order to make the interest-only payments for the first 2 years. This was to ensure that the City's general fund wasn't impacted by the bonds while the economy recovered from COVID-19. That is, that there would be sufficient Measure W revenue to make the bond payments. The capitalized interest payments flow through the Aquatic Center fund (fund 524) as it was the primary project for the bond. FY2024-25 is the final year, and only receives a partial payment, which is budgeted for $.26 million. The remainder will be paid from Measure W funds this year and going forward.
Budgeted and Historical Expenditures by Fund
Millions
Capital Improvements – Street Pavement Bond-funded (517) Capital Improvements – Solar Rooves Bond-funded (518)
Capital Improvement - OMP Ballfield Bond-funded (522)
Capital Improvements – New Police Station (515)
Capital Improvements - Aquatics Center Bond-funded (524) Capital Improvements – Civic Campus Bond-funded (519)
FY2023FY2024
FY2025
$0
$10
$20
$30
$40
$50
Capital Improvements – New Police
Station (515)
$115,166 $0 $0 $140,000 N/A
Capital Improvements – Street Pavement
Bond-funded (517)
$12,343,895 $0 $0 $0 0%
Capital Improvements – Solar Rooves
Bond-funded (518)
$2,925 $0 $0 $0 0%
Capital Improvements – Civic Campus
Bond-funded (519)
$20,182,234 $0 $0 $960,000 N/A
Capital Improvement - OMP Ballfield
Bond-funded (522)
$7,772,539 $0 $0 $0 0%
Capital Improvements - Aquatics Center
Bond-funded (524)
$2,378,341 $3,238,588 $3,238,588 $260,886 -91.9%
Total: $42,795,101 $3,238,588 $3,238,588 $1,360,886 -58% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs.
FY2025
Proposed
Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 100 Changes and Highlights
FY2024-25 Expenditures:
$ 140,000 - Bond interest earnings used to complete the police station project. $ 960,000 - Bond interest earnings used to complete the LPR project. $ 260,886 - Debt service payments from the Aquatics Center fund (524) which shows the capitalized interest payment on the 2022A bonds.
$1,360,886 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 101 Governmental
- non-Major
Funds
Governmental Funds are designated for revenues and expenses that are classified as government-type activities. These activities, which are financed primarily through taxes, provide infrastructure improvements including housing rehabilitation, traffic improvements, land improvements, park facilities and public facility improvements.
Governmental Funds have been divided into Major and non-Major classifications. The Governmental non-Major funds consists of the Park-In-Lieu funds, Gas Tax fund, Measure A fund, Road Maintenance & Rehabilitation Act (SB1) fund, Measure W, Community Development Block Grant fund, Common Greens Maintenance District funds, Solid waste Reduction fund, Supplemental Law Enforcement fund, City Programs fund, Sewer Capacity Charge fund, and Consolidated Impact Fees fund.
City of South San Francisco | FY2024-25 Budget Book Page 102 American
Rescue Plan
Act Special
Revenue
Fund (201)
This Special Revenue fund was created to receive $12.28 million allocated by the US Treasury to the City of South San Francisco as part of the American Rescue Plan Act passed in March 2021. Treasury has issued a Final Rule document which stipulates how these funds can be spent to help the City recover from the impacts of the COVID-19 pandemic.
Summary
This special revenue fund of one-time federal money recived in FY2020-21 and fully expended/obligated in FY2023-24. As a result, there are no revenue nor expenditures in this fund for FY2024-25. There is 1.2 million obligated for the City's Fiber Optic Cable, Critical City Sites Network Design Project, which is expected to be completed prior the end of 2026, as required.
American Rescue Plan Act Special Revenue Fund (201)
Comprehensive Summary
Beginning Fund Balance: N/A N/A N/A N/A
Revenues
Revenue From Other Agencies $1,970,000 $4,987,373 $4,987,373 $0 Total Revenues: $1,970,000 $4,987,373 $4,987,373 $0
Expenditures
Transfers $1,996,979 $4,987,373 $6,417,952 $0
Total Expenditures: $1,996,979 $4,987,373 $6,417,952 $0 Total Revenues Less
Expenditures:
-$26,979 $0 -$1,430,579 $0
Ending Fund Balance: N/A N/A N/A N/A
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
City of South San Francisco | FY2024-25 Budget Book Page 103 Affordable
Housing
Fund (205)
The housing requirement in the City provides that 20% of new residential housing units (for projects of four or more units) be affordable. The in-lieu fees accounted for in this fund (in-lieu of production of affordable housing units by the developer) provide new residential development's share of affordable housing units.
Summary
The FY2024-25 budget includes no revenue. Budgeted expenditures are projected to be $0.24 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
$500K
City of South San Francisco | FY2024-25 Budget Book Page 104 Budgeted Expenditures by Expense Type
The majority of budgeted expenditures in FY2024-25 is for supplies and services (62.3%) including $50,000 for advance relocation payments to tenants displaced by code enforcement actions, and $101,050 to support non-profit organizations that provide homeless prevention programs for South San Francisco residents. The remainder of the expenditure budget will be on salaries and benefits for staff within the Economic and Community Development team that support the affordable housing mission of the City. This support cost is significantly lower than FY2023-24 with a budgeted expense of $62,000, a 66% reduction.
Budgeted Expenditures by Type
Supplies And Services (62%)
Salaries And Benefififits (38%)
Budgeted Expenditures vs Historical
Millions
Salaries And Benefits
Supplies And Services
FY2023
FY2024
FY2025
$0
$0.1
$0.2
$0.3
$0.4
$0.5
City of South San Francisco | FY2024-25 Budget Book Page 105 Expense Objects
Salaries And
Benefits
$1,945 $272,439 $272,439 $92,741 -66%
Supplies And
Services
$134,633 $151,050 $232,566 $151,050 0%
Total Expense
Objects:
$136,578 $423,489 $505,006 $243,791 -42.4%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Changes and Highlights
Supplies and services:
$50,000 - Advance relocation payments to tenants displaced by code enforcement actions $101,050 - Support non-profit organizations that provide homeless prevention programs for South San Francisco residents $151,050 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 106 Park In-Lieu
Fees Fund
(206/207/209)
The City’s ordinance, as authorized by the Quimby Act, requires park land dedication in proposed residential subdivision or payment of an in-lieu fee. In the event the proposed residential subdivision is less than 50 parcels, the City may only require the payment of an in-lieu fee. The fees may only be used for acquiring land and developing new park and recreation facilities, or for the rehabilitation and enhancement of existing neighborhood parks, community parks, and recreational facilities.
Summary
As with FY2023-24, the FY2024-25 budget includes no revenue or expenditures for these funds.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
Budgeted Expenditures by Expense Type
In FY 2022-23, a $2.4 million transfer out to the Capital Improvement Fund (Fund 510) was budgeted for the Centennial Trail Improvements (pk2302). No contribution to the Capital Improvement Fund is budgeted for FY 2024-25 since there is no revenue anticipated.
Expense Objects
Transfers $366,898 $0 $2,049,749 $0 0%
Total Expense
Objects:
$366,898 $0 $2,049,749 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 107 Fund Balance
The table below shows the fund balance for each Park In-Lieu Fee fund:
Fund Balance
2022
(Actual)
2023
(Estimated)
2024
(Projected)
Park In-Lieu Fee Zone 1 Fund
(206)
(91,635) (91,635) (91,635)
Park In-Lieu Fee Zone 2 Fund
(207)
80,645 80,173 80,173
Park In-Lieu Fee Zone 3 Fund
(209)
2,959,481 388,068 388,068
Total 2,948,491 377,146 377,146
Changes and Highlights
No operating activities are projected for FY 2024-25.
City of South San Francisco | FY2024-25 Budget Book Page 108 Gas Tax Fund
(210)
Gas Tax is the City's share of the state tax on gas purchases. The funding is distributed by the State of California and is used for street, storm, sidewalk maintenance, and other related improvements.
Summary
The FY2024-25 budget includes $2.1 million of revenue in the Gas Tax fund, which represents a slight increase over the FY2023-24 adopted budget. Budgeted expenditures are projected to increase by 2.8% to $1.64 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
City of South San Francisco | FY2024-25 Budget Book Page 109 Budgeted Revenues by Source
The charts below show that the vast majority of the FY2024-25 budget revenue is received from other agencies. $1.8 million is to be received from the State of California which is the agency responsible for distributing the City's share of taxes received from the purchases of gasoline at fuel stations by consumers, and $0.25 million is budgeted to be received from the City/County Association of Governments (C/CAG) for congestion relief and traffic-related activities. A small amount of revenue is to be received in this fund ($15,000) from interest generated on City investments.
Budgeted Revenues by Source vs Historical
Millions
Interest & Rent
Revenue From Other Agencies
FY2023
FY2024
FY2025
$0
$0.5
$1
$1.5
$2
$2.5
Revenue Source
Revenue From Other
Agencies
$1,636,935 $2,050,003 $2,050,003 $2,085,300 1.7%
Interest & Rent $2,289 $15,000 $15,000 $15,000 0%
Total Revenue Source: $1,639,224 $2,065,003 $2,065,003 $2,100,300 1.7% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 110 Budgeted Expenditures by Expense Type
The charts and table below shows that 100% of the $1.63 million FY2024-25 budget expenditures are transfers out to other funds. Only $45,000 is budgeted for transfer to the Capital Improvement Plan (CIP) in FY2024-25. $920,000 is budgeted for a transfer out to the General Fund and $670,000 as a transfer out as a general subsidy to the City's Storm Water fund which relies on the revenue for Storm Water operations and related capital projects.
Budgeted Expenditures vs Historical
Millions
Transfers
FY2023FY2024FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
Expense Objects
Transfers
TRANSFER OUT TO
GENERAL FUND
$613,737 $920,605 $920,605 $920,000 -0.1%
TRANSFER OUT TO STORM
WATER FD
$446,667 $670,000 $670,000 $670,000 0%
TRANSFER OUT TO CAPITAL
IMPROV
$120,175 $0 $837,411 $45,000 N/A
Total Transfers: $1,180,578 $1,590,605 $2,428,016 $1,635,000 2.8% Total Expense Objects: $1,180,578 $1,590,605 $2,428,016 $1,635,000 2.8% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 111 Fund Balance
After a drop in budgeted fund balance in FY2023-24 due to expenditures exceeding revenues, the fund balance is projected to recover in FY2024-25 as revenues will exceed expenditures due to limited funding of CIP projects.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
$500K
$600K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $408,543 $45,530 $510,830 %
Nonspendable $0 $0 $0 0%
Total Fund Balance: $408,543 $45,530 $510,830 %
City of South San Francisco | FY2024-25 Budget Book Page 112 Measure A-1/2
Cent
Transportation
Sales Tax (211)
Measure A is a voter approved half-cent sales tax in San Mateo County. The measure was approved in 1988 and expired in 2008. In 2004, the voters of San Mateo County reauthorized Meassure A through 2033. The sales tax revenue generated is distributed by the County and funds are to be used for roads and traffic improvements, and the South City Shuttle.
Summary
The FY2024-25 revenue budget for the Measure A fund is $2.1 million which is 5.0% lower than the FY2023-24 adopted budget. Budgeted expenditures are projected to increase by 6% to $2.18 million when compared to the FY23-24 adopted budget.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
City of South San Francisco | FY2024-25 Budget Book Page 113 Budgeted Revenues by Source
The charts and table below show that revenue in the Measure A fund is received mostly from taxes (98.8%), in this case a specific half-cent County sales tax.
Budgeted and Historical Revenues by Source
Millions
Interest & Rent
Taxes
FY2023
FY2024FY2025
$0
$0.5
$1
$1.5
$2
$2.5
Revenue Source
Taxes $1,874,836 $2,192,837 $2,192,837 $2,081,000 -5.1% Interest & Rent $24,766 $25,000 $25,000 $25,000 0%
Total Revenue
Source:
$1,899,602 $2,217,837 $2,217,837 $2,106,000 -5%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 114 Budgeted Expenditures by Expense Type
$2.2 million is included in the FY2024-25 budget for Measure A expenditures, all of which are transfers out to other funds. $0.3 million of these transfers is to the General Fund for operation of the South City Shuttle. $1.90 million is to be transferred out for the 2025 Street Surface Seal projects which are part of the Capital Improvement Program.
Budgeted Expenditures vs Historical
Millions
Transfers
FY2023FY2024FY2025
$0
$0.5
$1
$1.5
$2
$2.5
Expense Objects
Transfers
TRANSFER OUT TO
GENERAL FUND
$0 $553,959 $553,959 $280,847 -49.3%
TRANSFER OUT TO
CAPITAL IMPROV
$90,724 $1,500,000 $5,561,798 $1,900,000 26.7%
Total Transfers: $90,724 $2,053,959 $6,115,757 $2,180,847 6.2% Total Expense Objects: $90,724 $2,053,959 $6,115,757 $2,180,847 6.2% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget
(% Change)
City of South San Francisco | FY2024-25 Budget Book Page 115 Fund Balance
Available fund balance will decline slightly in FY2024-25 due to revenues exceeding expenditures but will remain comparable with the prior year.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
$5M
$6M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $5,640,725 $1,742,805 $1,667,958 -4.3%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $5,640,725 $1,742,805 $1,667,958 -4.3% Changes and Highlights
$1,366,667 - Street Surface Seal (area 1) (st2502)
200,000 - Street Surface Seal (area 2) (st2505)
$ 333,333 - 2024 Street Surface Seal (st2503)
$1,900,000 TOTAL CIP
City of South San Francisco | FY2024-25 Budget Book Page 116 Road
Maintenance
& Rehab
(SB1) (212)
Senate Bill (SB) 1, Chapter 5, Statutes of 2017, created the Road Maintenance and Rehabilitation Program to address deferred maintenance of the California State Highway system and the local street and road system. These funds may be used for basic road maintenance, rehabilitation, and critical safety projects within the local streets and roads system.
Summary
The FY2024-25 proposed budget includes $1.7 million of revenue which is a 5.6% increase over the prior year's adopted budget. Budgeted expenditures in FY2024-25 are $0.9 million which is 40% lower than the prior year's adopted budget.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
City of South San Francisco | FY2024-25 Budget Book Page 117 Budgeted Revenues by Source
$1.7 million in revenue is expected to be received by the SB1 fund in FY2023-24 which is the higher than the prior year. 100% of the revenue is received directly from the state of California to fund streets and roads improvement programs.
Budgeted Revenues by Source vs Historical
Millions
Interest & Rent
Revenue From Other Agencies
FY2023FY2024
FY2025
$0
$0.5
$1
$1.5
$2
Revenue Source
Revenue From Other
Agencies
$1,087,853 $1,606,044 $1,606,044 $1,696,230 5.6%
Interest & Rent $12,548 $0 $0 $0 0%
Total Revenue Source: $1,100,401 $1,606,044 $1,606,044 $1,696,230 5.6% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 118 Budgeted Expenditures by Expense Type
The $1.5 million of expenditures in the FY2023-24 budget are transfers out of the SB1 fund to contribute to the 2024 Street Surface Seal capital project (st2402).
FY2024-25 will see a reduced spend on street resurfacing projects from this fund due to need to replenish the fund. $900,000 in projects, shown as a transfer to fund 510 (Capital Projects Fund) is split between funding 2025 Street Surface Seal (area 1), (st2502) with $566,667 and 2025 Pavement Repair and crack seal, (st2503) with $333,334.
Budgeted Expenditures vs Historical
Millions
Transfers
FY2023FY2024
FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
Expense Objects
Transfers $333,869 $1,500,000 $5,177,793 $900,001 -40%
Total Expense
Objects:
$333,869 $1,500,000 $5,177,793 $900,001 -40%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 119 Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$-1000000
$0
$1M
$2M
$3M
$4M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $3,006,279 $-565,470 $230,759 -140.8%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $3,006,279 $-565,470 $230,759 -140.8% Changes and HIghlights
$566,667 - 2025 Street Surface Seal (area 1), (st2502)
$333,334 - 2025 Pavement Repair and crack seal, (st2503) $900,001 Total CIP
City of South San Francisco | FY2024-25 Budget Book Page 120 SMC
Measure W
1/2 Cent
Sales Tax
(213)
San Mateo County Measure W is a half-cent sales tax in San Mateo County for congestion relief and road repair. The measure was approved in by San Mateo County voters in November 2018. The sales tax revenues generated are distributed by the county and a portion of the funds is received by cities, calculated on a specific formula basis.
Summary
The FY2024-25 budget includes $0.97 million of revenue in the SMC Measure W half-cent Sales Tax Fund, which matches the FY2023-24 adopted budget. Budgeted expenditures are projected to increase by 280% to $1.9 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
City of South San Francisco | FY2024-25 Budget Book Page 121 Budgeted Revenues by Source
The chart and table below show $0.97 million budgeted in tax revenue to be received by this fund from San Mateo County in FY2024-25.
Budgeted Revenues vs Historical by Source
Millions
Interest & Rent
Taxes
FY2023
FY2024FY2025
$0
$0.2
$0.4
$0.6
$0.8
$1
$1.2
Revenue Source
Taxes $745,680 $974,258 $974,258 $974,258 0%
Interest & Rent $8,777 $0 $0 $0 0%
Total Revenue
Source:
$754,457 $974,258 $974,258 $974,258 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 122 Budgeted Expenditures by Expense Type
$1.9 million in projects, shown as a transfer to fund 510 (Capital Projects Fund) is split between funding 2025 Street Surface Seal (area 1), (st2502) with $1.5 million and 2025 Pavement Repair and crack seal, (st2503) with $333,333.
Budgeted Expenditures vs Historical
Millions
Transfers
FY2023FY2024FY2025
$0
$0.5
$1
$1.5
$2
Expense Objects
Transfers $171,968 $500,000 $1,891,815 $1,899,999 280%
Total Expense
Objects:
$171,968 $500,000 $1,891,815 $1,899,999 280%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 123 Fund Balance
The entire fund balance of the SMC Measure W Half Cent Sales Tax Fund is restricted to congestion relief and transit capital improvements, as approved by voters in 2018. The chart below illustrates a significant decrease in the fund balance due to the allocation of funds for capital improvement projects in FY2024-25. Since there is no operating reserve in this fund, it is appropriate to allocate all reserves.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $2,128,494 $1,210,937 $285,196 -76.4%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $2,128,494 $1,210,937 $285,196 -76.4% Changes and Highlights
$1,566,667 - 2025 Street Surface Seal (area 1), (st2502) $ 333,333 - 2025 Pavement Repair and crack seal, (st2503) $1,899,999 Total CIP
City of South San Francisco | FY2024-25 Budget Book Page 124 Community
Development
Block Grant
(222)
The Community Development Block Grant (CDBG) is a federally funded program administered by the Department of Housing and Urban Development (HUD). This program supports the improvement of housing and commercial facilities and provides grants to local nonprofit agencies.
Summary
The FY2024-25 budget in the CDBG fund includes $0.76 million of revenue, which is flat compared to the FY2023-24 adopted budget. Budgeted expenditures are projected to also remain flat at $0.56 million when compared to the prior year's adopted budget.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$200K
$400K
$600K
$800K
City of South San Francisco | FY2024-25 Budget Book Page 125 Budgeted Revenues by Source
As can be seen in the charts and table below, the majority of revenues in the FY2024-25 budget are projected to come from other agencies, i.e. the Department of Housing and Urban Development (HUD). 26.3% is projected to come from the remaining Coronavirus Aid, Relief and Economic Security (CARES) Act funding (classified under the Charges for Services revenue category) and the remainder (0.7%) projected to come from an allocation of interest income generated from the investment of City funds as well as interest payments received on small loans made by the fund in years past to eligible recipients.
Budgeted Revenues by Source
Revenue From Other Agencies (73.1%)
Charges for Services (26.3%)
Interest & Rent (0.7%)
Budgeted Revenue by Source vs Historical
Millions
Interest & Rent
Charges for Services
Revenue From Other Agencies
FY2023FY2024
FY2025
$0
$0.2
$0.4
$0.6
$0.8
City of South San Francisco | FY2024-25 Budget Book Page 126 Revenue Source
Revenue From Other
Agencies
$119,676 $556,019 $556,019 $556,019 0%
Charges for Services $48,527 $200,000 $200,000 $200,000 0% Interest & Rent $10,317 $5,000 $5,000 $5,000 0%
Total Revenue Source: $178,519 $761,019 $761,019 $761,019 0% Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
The majority of the FY2024-25 budget is projected to be spent on grants for various eligible CDBG programs including Minor Home Repair programs for eligible applicants, the Housing Rehabilitation and Emergency Home Repair programs, Debris Box Vouchers and Public Improvement projects. Up to 20% of the total expenditures for a given year can be spent on administration of the City's CDBG program - $91,000 is budgeted for this purpose in FY2024-25. All budgeted expenditures are classified under the supplies and services category.
Budgeted Expenditures by Expense Type vs Historical
Millions
Salaries And Benefits
Supplies And Services
FY2023
FY2024
FY2025
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
Expense Objects
Salaries And
Benefits
$31,810 $0 $0 $0 0%
Supplies And
Services
$194,859 $556,019 $827,408 $556,019 0%
Total Expense
Objects:
$226,669 $556,019 $827,408 $556,019 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 127 Fund Balance
This fund has ended the year negative for the last two years, but is projected to end the year at zero for FY2024-25.
Projections
Unassigned Assigned Committed Restricted Nonspendable
FY2023 FY2024 FY2025
$-250000
$-200000
$-150000
$-100000
$-50000
$0
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $-138,611 $-205,000 $0 -100%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $-138,611 $-205,000 $0 -100%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 128 Common
Greens
Maintenance
Districts
(231/232/
233/234)
There are four Common Greens Maintenance Districts within the City: West Park 3 (fund 231), Stonegate Ridge (fund 232), Willow Gardens (fund 233), and West Par 1&2 (fund 234). The funding for these maintenance districts comes from a portion of the 1% Property Tax levy on the assessed value paid by the parcel owners. The property tax that funds these maintenance districts is diverted from the City’s portion of property taxes that would otherwise go to the General Fund. Provides for sidewalk, parks and tree maintenance within each of the maintenance districts.
Summary
The FY2024-25 proposed budget includes $2.2 million of revenue for these four funds, which represents a 3% increase over the prior year. Expenditures are budgeted to decrease by 12% to $2.1 million this fiscal year.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
Budgeted Revenues by Source
The $2.1 million of proposed budget revenues in these four maintenance district funds is through taxation, i.e. a portion of the property tax levy on property parcels paid by property owners. Property tax revenue in general is projected to increase in FY2024-25 compared to the prior year. As a result, these maintenance district funds will also see an increase in property tax revenue.
Revenue Source
Taxes $2,046,963 $2,154,121 $2,154,121 $2,218,746 3%
Total Revenue
Source:
$2,046,963 $2,154,121 $2,154,121 $2,218,746 3%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 129 Budgeted Expenditures by Expense Type
The charts and tables below show that the majority of the FY2024-25 $2.1 million. 43% of the expenditure budget within these four maintenance district funds will be on salaries and benefits of City staff working to help maintain these districts. 36% will be on supplies and services to support that work with the remainder (21%) on interdepartmental charges such as general administration overhead. The primary reduction in expenses over FY2023-24 is elimination of the $500,000 transfer for the Common Green Rehab Study and Implementation project.
Budgeted Expenditures by Expense Type
Supplies And Services (42.7%)
Salaries And Benefififits (36.1%)
Interdepartmental (21.2%)
Budgeted Expenditures by Expense Type vs Historical
Millions
Transfers
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2023
FY2024
FY2025
$0
$0.5
$1
$1.5
$2
$2.5
$3
City of South San Francisco | FY2024-25 Budget Book Page 130 Expense Objects
Salaries And
Benefits
$822,724 $591,563 $1,085,789 $781,077 32%
Supplies And
Services
$723,433 $924,078 $924,078 $924,078 0%
Interdepartmental $228,926 $450,189 $450,189 $458,703 1.9% Transfers $0 $500,000 $500,000 $0 -100%
Total Expense
Objects:
$1,775,083 $2,465,829 $2,960,055 $2,163,858 -12.2%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Changes and Highlights
FY 2023-24 Changes & Highlights:
Positions:
None
Supplies and Services:
$33,300 Maintenance and enhancement of the Common Greens area City of South San Francisco | FY2024-25 Budget Book Page 131 Oyster Point
CFD Special
Tax B (236)
This fund accounts for tax revenue owing to the City related to the Oyster Point Community Facilities District (CFD) that was created in FY2021-22 for the development of the Osyter Point area within the city by the Kilroy Realty group.
Special tax B is levied to cover CFD-related maintenance and administrative costs Summary
There is $200,000 in revenues and expenditures budgeted in FY2024-25, same as FY2023-24.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$50K
$100K
$150K
$200K
$250K
Budgeted Revenues by Source
Revenue Source
Taxes $177,097 $200,000 $200,000 $200,000 0%
Total Revenue
Source:
$177,097 $200,000 $200,000 $200,000 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
Expense Objects
Supplies And
Services
$12,755 $200,000 $200,000 $200,000 0%
Total Expense
Objects:
$12,755 $200,000 $200,000 $200,000 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 132 Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$50K
$100K
$150K
$200K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $166,754 $166,754 $166,754 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $166,754 $166,754 $166,754 0%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 133 Solid Waste
Reduction
(250)
The Solid Waste Management Fund is primarily funded from a dedicated fee payment made by the South San Francisco Scavenger Company, the City’s exclusive solid waste management franchise. Funding pays for monitoring and remediation costs associated with the closed Oyster Point landfill and for other solid waste reduction efforts. Additional revenue comes from forfeited solid waste deposits, which are used to further the City's solid waste diversion goals.
Summary
The FY2024-25 budget includes $344,900 of revenue in the Solid Waste Reduction fund, which represents a 46% increase from the FY2023-24 Adopted Budget. Budgeted expenditures are projected to increase by 52% to $596,118 when compared to the FY 2023-24 Adopted Budget.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$200K
$400K
$600K
$800K
City of South San Francisco | FY2024-25 Budget Book Page 134 Budgeted Revenues by Source
Franchise fees paid by South San Francisco Scavenger Company is the primary source of revenue for the Solid Waste Fund, for FY2024-25 this revenue is flat.
Additionally, in FY2024-25 there is a budgeted $124,820 state grant (appearing as revenue from other agencies) which represents the increase in anticipated revenue.
Budgeted Revenues vs Historical
Millions
Revenue From Other Agencies
Charges for Services
FY2023FY2024
FY2025
$0
$0.1
$0.2
$0.3
$0.4
Revenue Source
Revenue From Other
Agencies
$95,643 $17,000 $17,000 $124,820 634.2%
Charges for Services $165,062 $220,080 $220,080 $220,080 0% Total Revenue Source: $260,705 $237,080 $237,080 $344,900 45.5% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 135 Budgeted Expenditures by Expense Type
For FY2024-25, expenses related to services remain flat at 362,000, which is the contract used to manage this program.
Salaries and benefits are budgeted at $39,250, an addition used to improve this program. Finally, there is a transfer of $160,000 to the Storm Water Capital fund for project (sd2502).
Budgeted Expenditures vs Historical
Millions
Interdepartmental
Salaries And Benefits
Transfers
Supplies And Services
FY2023
FY2024
FY2025
$0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
Expense Objects
Salaries And
Benefits
$0 $0 $0 $44,745 N/A
Supplies And
Services
$27,486 $362,150 $661,130 $362,150 0%
Interdepartmental $14,635 $28,633 $28,633 $29,223 2.1%
Transfers $14,843 $0 $53,308 $160,000 N/A
Total Expense
Objects:
$56,964 $390,783 $743,071 $596,118 52.5%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 136 Fund Balance
A 38.6% decline in Fund Balance in FY2023-24 is projected primarily due to normal operating costs exceeding the franchise fees to be collected from South San Francisco Scavenger Company by $153,000.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$1M
$250K
$500K
$750K
$1.25M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $1,017,425 $511,434 $260,216 -49.1%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $1,017,425 $511,434 $260,216 -49.1% Changes and Highlights
City of South San Francisco | FY2024-25 Budget Book Page 137 Supplemental
Law
Enforcement
Services
(260)
The Citizens Option for Public Safety (COPS) program was adopted in 1996. Under the provisions of Government Code Section 30061, a percentage of the funds are allocated to counties and cities, based upon population, for law enforcement services.
Each city is required to deposit the funds into a separate Supplemental Law Enforcement Services Fund so that these funds are not intermingled with General Fund dollars and must be spent on front-line law enforcement services.
Summary
As in FY2023-24, FY2024-25 revenues match expenses at $160,000 as funds are transferred out to the General fund to pay for Police patrol operations. All revenues are considered taxes and as noted, all expenses are transfers.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$50K
$100K
$150K
$200K
City of South San Francisco | FY2024-25 Budget Book Page 138 Fund Balance
Thereis a slight fund balance projected in FY2023-24 which is carried through FY2024-25.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$5K
$10K
$15K
$20K
$25K
$30K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $3,757 $28,488 $28,488 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $3,757 $28,488 $28,488 0%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 139 City
Programs
Special
Revenue
Fund (280)
This fund accounts for donations and other accounts that are dedicated to a particular program. Principal reserves reflect the Police Department's participation in the Department of Justice's Asset Seizure Program and the Library Department's Project Read Program.
Summary
The FY2024-25 proposed budget includes no revenue but an expenditure of $321,000.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
$500K
Budgeted Revenues by Source
As with the FY2023-24, the FY2024-25 budget includes no revenue for this fund since the receipt of donations is very difficult to predict.
Revenue Source
Interest & Rent $74,126 $0 $0 $0 0%
Other Revenues $0 $0 $5,473 $0 0%
Total Revenue
Source:
$74,126 $0 $5,473 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Expenditures by Expense Type
For FY2024-25, $321,000 of reserves will be used to fund a share of the planned Mental Health Clinician at $196,000, and to fund Radio Upgrades at $125,000.
City of South San Francisco | FY2024-25 Budget Book Page 140 Expense Objects
Supplies And
Services
$0 $0 $0 $321,000 N/A
Transfers $444,475 $0 $14,893,637 $0 0%
Total Expense
Objects:
$444,475 $0 $14,893,637 $321,000 N/A
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
$25M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $20,663,136 $5,774,972 $5,453,972 -5.6%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $20,663,136 $5,774,972 $5,453,972 -5.6% City of South San Francisco | FY2024-25 Budget Book Page 141 Transit
Station
Enhancement
In-Lieu Fee
(290)
Accounts for revenues that are collected as a negotiated community benefit for transit-related projects.
Summary
For FY2024-25, as in FY2023-24, the City projects no revenue or expenditures in this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
Revenue by Fund
Transit Station Enhancement In-Lieu Fee $276,490 $0 $0 0% Total Transit Station Enhancement In-Lieu
Fee:
$276,490 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 142 Fund Balance
With neither revenue nor expeditures in this fund, the balance is expected to remain the same at $2.8 million.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $2,854,044 $2,854,044 $2,854,044 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $2,854,044 $2,854,044 $2,854,044 0% City of South San Francisco | FY2024-25 Budget Book Page 143 Debt Service
Fund (461)
The City's Debt Service fund is the fund in which all loan or bond payments are recorded. It receives transfers from other funds, such as Measure W for the bond repayments.
Summary
The revenue and expenditure budget for FY2024-25 is $13.23 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
Budgeted Revenues by Source
The table below shows $13.23 million in transfers in the FY2024-25 budget, this entire amount million is provided by Measure W revenues.
Revenue Source
Transfers $4,108,546 $11,525,338 $11,525,338 $13,231,738 14.8% Total Revenue
Source:
$4,108,546 $11,525,338 $11,525,338 $13,231,738 14.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 144 Budgeted Expenditures by Expense Type
Expenditures in this fund are solely for bond payments for the three bonds issued following the passage of Measure W sales tax.
Bond Issuance:
2020A - $53.8 million in bonds in FY2019-20 to help fund Library, Parks and Rec building (LPR) (fund 519) and the new police station (fund 515).
2021A - $104 million in FY2020-21 (2021A) continued funding for the LPR as well as to fund an expanded street rehabilitation program (fund 517) and the installation of solar roofs at the LPR and City corporation yard (fund 518). 2022A - $65.1 million in FY2021-22 to fund a new Aquatic Center (fund 524), a new playground (fund 523)and Ballfield (fund 522) at Orange Memorial Park and two replacement bridges over Colma Creek (fund 525).
Revenues generated from the Measure W sales tax are the prime source for servicing the bond repayments which are budgeted to be $12.9 million in FY2024-25. There is an additional transfer from the Aquatic Center fund which represents the capitalized interest fund payment of $.29 million, the remainder of the $13.2 million due. This is the final year of capitalized interest support and going forward the full payment will be made from Measure W revenues.
Expense Objects
Debt Service $4,108,546 $11,525,338 $11,525,338 $13,231,738 14.8% Total Expense
Objects:
$4,108,546 $11,525,338 $11,525,338 $13,231,738 14.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
As tranfers into the fund are used to make known debt payments, this fund never has a year end balance.
City of South San Francisco | FY2024-25 Budget Book Page 145 Sewer
Capacity
Charges
(730)
The revenue for this restricted fund is received from sewer capacity charges paid by users that connect to sewer facilities for the first time, and by users who increase their sanitary sewer usage. The charge is typically due upon building permit issuance and is only charged to areas receiving sewer service from the City (fee collection excludes the Westborough area that receives sewer service from Daly City). The fees collected assist with funding for required replacements, upgrades, and construction of sewer infrastructure not funded by other sources. This fund provides revenue to cover the costs associated with providing collection and treatment capacity for new and expanding development not funded by the East of 101 Sewer Impact Fee Program.
Summary
The FY2024-25 budget includes $1.3 million in projected revenue adjusted based on actual receipts from previous years.
Budgeted expenditures are negligible at $3,700, which matches the prior year. No capital project transfers are budgeted.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
Budgeted Revenues by Source
In the FY2024-25 revenue budget, $1.3 million in sewer capacity charges are projected to be received which represents no change when compared to the prior year, as shown in the table below.
Revenue Source
Interest & Rent $57,964 $0 $0 $0 0%
Other Revenues $1,102,468 $1,300,000 $1,300,000 $1,300,000 0% Total Revenue
Source:
$1,160,432 $1,300,000 $1,300,000 $1,300,000 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 146 Budgeted Expenditures by Expense Type
Expense Objects
Interdepartmental $1,866 $3,652 $3,652 $3,727 2.1%
Total Expense
Objects:
$1,866 $3,652 $3,652 $3,727 2.1%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
$17.5M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $11,904,284 $13,325,127 $14,621,400 9.7%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $11,904,284 $13,325,127 $14,621,400 9.7% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 147 PEG
Equipment &
Access Fund
(786)
This fund was created in FY 2011-12 to account for franchise fees that the City receives and are used for the City’s Public, Educational and Governmental channels.
Summary
The FY2024-25 budget includes $0.13 million of revenue in this fund, which is flat compared to the FY2023-24 adopted budget. Budgeted expenditures are $25,000.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$25K
$50K
$75K
$100K
$125K
$150K
City of South San Francisco | FY2024-25 Budget Book Page 148 Budgeted Revenues by Source
The pie chart below shows that 96.2% of the FY2024-25 revenue budget in this fund is projected to be franchise fees. These fees are received from telecommunications operators such as AT&T, Comcast and Wave/Astound. Compared to the FY2023- 24 adopted budget, total projected fees are flat. The remaining revenue budget is a share of interest income generated from the investment of City funds.
Budgeted Revenue by Source
Franchise Fees (96.2%)
Interest & Rent (3.8%)
Budgeted Revenue by Source vs Historical
Millions
Interest & Rent
Franchise Fees
FY2023
FY2024
FY2025
$0
$0.025
$0.05
$0.075
$0.1
$0.125
$0.15
City of South San Francisco | FY2024-25 Budget Book Page 149 Revenue Source
Franchise Fees $111,380 $125,000 $125,000 $125,000 0%
Interest & Rent $9,402 $5,000 $5,000 $5,000 0%
Total Revenue
Source:
$120,782 $130,000 $130,000 $130,000 0%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
Historically, the majority of budgeted expenditures in the PEG fund are transfers out to the Capital Improvements Program (CIP) to help fund various projects. A $25,000 transfer is scheduled for FY2024-25 to fund upgrading the CM conference room audio equipment for special council meeting.
Expense Objects
Supplies And
Services
$0 $0 $55,000 $25,000 N/A
Transfers $0 $0 $25,000 $0 0%
Total Expense
Objects:
$0 $0 $80,000 $25,000 N/A
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 150 Fund Balance
Fund balance is projected to increase by 6% in FY 2024-25 to $1.0 million.
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$1M
$250K
$500K
$750K
$1.25M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $823,151 $873,151 $978,151 12%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $823,151 $873,151 $978,151 12%
Changes and Highlights
There is a capital contribution of $25,000 for upgrading the CM conference room audio equipment for special council meeting in FY2024-25.
City of South San Francisco | FY2024-25 Budget Book Page 151 Impact Fee -
Park Land
Acquisition
IF Fund (805)
The Park Land Acquisition Fee is applied to residential and non-residential development projects to support the demands for parks and recreation spaces generated by new residents of residential development projects and new employees of non-residential development projects. The 2017 nexus study calculated the fee for park land acquisition based on the number of residents generated by each new type of residential unit and the number of employees per 1,000 square feet in nonresidential development projects. The City adopted the Park Land Acquisition Fee under the authority of the Mitigation Fee Act.
Summary
As with FY2023-24, in FY2024-25, there are revenues or expenditures budgeted for this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$25K
$50K
$75K
$100K
City of South San Francisco | FY2024-25 Budget Book Page 152 Budgeted Revenues by Source
Revenue Source
Interest & Rent $16,957 $0 $0 $0 0%
Other Revenues $72,252 $0 $0 $0 0%
Total Revenue
Source:
$89,209 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
As with FY2023-24, there is no expenditure budgeted in FY2024-25 for this fund.
Expense Objects
Capital Outlay $0 $0 $1,760,000 $0 0%
Transfers $47,978 $0 $952,022 $0 0%
Total Expense
Objects:
$47,978 $0 $2,712,022 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 153 Fund Balance
Impact fees can be very difficult to predict. If staff are not reasonably certain they will come in during a particular year, they are not included in the budget. As a result, any actual fees received will serve to boost the fund balance. For FY2024-25, with no activity, there is no change in the fund balance.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $3,383,870 $674,973 $674,973 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $3,383,870 $674,973 $674,973 0%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 154 Impact Fee -
Park
Construction
IF Fund (806)
The purpose of the Park Construction Fee fund is to provide funding for the construction of park facilities and improvements. The General Plan, the Parks & Recreation Master Plan, and the East of 101 Area Plan call for 3 acres of parkland and facilities per 1,000 new residents and ½ an acre of parkland and facilities per 1,000 new employees.
Summary
In FY2024-25, there are no revenue budgeted for this fund. There is a transfer of $650,000 budgeted for this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$250K
$500K
$750K
$1M
$1.25M
Budgeted Expenditures by Expense Type
There is a transfer of $650,000 for FY2024-25. This is for the Pickel Ball Court project.
Expense Objects
Transfers $79,241 $0 $2,191,995 $650,000 N/A
Total Expense
Objects:
$79,241 $0 $2,191,995 $650,000 N/A
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 155 Fund Balance
The chart below shows a healthy fund balance in this fund despite no revenues having been budgeted over the last three fiscal years and a transfer this year of $650,000.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$10M
$2.5M
$5M
$7.5M
$12.5M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $10,272,088 $10,207,618 $9,557,618 -6.4%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $10,272,088 $10,207,618 $9,557,618 -6.4% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 156 Impact Fee -
East of 101
Sewer IF
Fund (810)
This plan area development impact fee program funds new development's fair share of new and rehabilitated sewer collection and treatment facilities to serve the area located east of US 101 in the City.
Summary
In FY2024-25, there is no revenue budgeted for this fund. Expenditures are budgeted at $6 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
City of South San Francisco | FY2024-25 Budget Book Page 157 Budgeted Revenues by Source
Revenue Source
Interest & Rent $26,036 $0 $0 $0 0%
Other Revenues $350,946 $0 $0 $0 0%
Total Revenue
Source:
$376,982 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
TThere is a small amount of expenditure ($3,727) budgeted in FY2024-25 for this fund for interdepartmental charges, which is in line with prior years. The majority of the expense is for the for the Oyster Point Sewer Upsize project (sd2401), $6,000,000.
Expense Objects
Interdepartmental $1,866 $3,652 $3,652 $3,727 2.1%
Transfers $0 $145,000 $245,000 $6,000,000 4,037.9%
Total Expense
Objects:
$1,866 $148,652 $248,652 $6,003,727 3,938.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 158 Fund Balance
The chart below shows a negative fund balance at year end this is due to the $6 million transfer out for Oyster Point Sewer Upsize project (ss2401).
Projections
Restricted Unassigned Assigned Committed Nonspendable
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$-2000000
$8M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $5,282,497 $5,895,600 $-108,127 -101.8%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $5,282,497 $5,895,600 $-108,127 -101.8% Changes and Highlights
Capital Improvement Projects:
$6,000,000 - Oyster Point Sewer Upsize project (ss2401) $6,000,000 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 159 Impact Fee -
East of 101
Traffic IF
Fund (820)
The 2001 nexus study for this plan area fee was adopted by the City Council in 2002.
The study identified the need for new and expanded roadway and intersection improvements to serve the area located east of US 101 in the City of South San Francisco. The study was updated on May 6, 2005, and on July 19, 2007. This fee program includes an annual inflation adjustment and a 2.5% administrative fee. There are 26 road improvements listed in the 2007 study and two studies for a total of 28 projects. The study determined that new development would be responsible for 100% of the cost of the 28 projects.
Summary
In FY2024-25, there is no revenue budgeted for this fund as this fee has been discontinued, and a 203,727 transfer for the Shoreline Protection and Connectivity Project (sd2402).
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
City of South San Francisco | FY2024-25 Budget Book Page 160 Budgeted Revenues by Source
Revenue Source
Interest & Rent $111,743 $0 $0 $0 0%
Other Revenues $1,012,406 $0 $0 $0 0%
Total Revenue
Source:
$1,124,149 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
There is a small amount of expenditure ($3,727) budgeted in FY2024-25 for this fund for interdepartmental charges, which is in line with prior years. Additiononally, there is is a transfer for the Shroeline Protection and Connectivity project (sd2402).
Expense Objects
Interdepartmental $1,866 $3,652 $3,652 $3,727 2.1%
Transfers $2,373,654 $0 $14,235,272 $200,000 N/A
Total Expense
Objects:
$2,375,520 $3,652 $14,238,924 $203,727 5,478.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 161 Fund Balance
The chart below shows a large decrease in fund balance since FY2022-23. This reflects the budgeted expenditure for a large number of CIP projects in FY2022-23. The fund will deplete as the revenue source (the impact fee) have been discontinued.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $18,392,439 $4,985,156 $4,781,429 -4.1%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $18,392,439 $4,985,156 $4,781,429 -4.1% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 162 Impact Fee -
Public Safety
IF Fund (821)
This citywide development impact fee program funds new development’s fair share of new and expanded capital facility and equipment to serve the City.
Summary
In FY2024-25, there is no revenue budgeted for this fund. There is $441,634 budgeted in expenditures.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
$500K
City of South San Francisco | FY2024-25 Budget Book Page 163 Budgeted Revenues by Source
Revenue Source
Interest & Rent $14,239 $0 $0 $0 0%
Other Revenues $416,170 $0 $0 $0 0%
Total Revenue
Source:
$430,409 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
There is $441,634 of expenditures budgeted in FY2024-25 for this fund for various Public Safety equipment.
Expense Objects
Supplies And
Services
$26,873 $105,344 $139,810 $441,634 319.2%
Transfers $115,689 $0 $750,771 $0 0%
Total Expense
Objects:
$142,562 $105,344 $890,582 $441,634 319.2%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 164 Fund Balance
The chart below shows a significant decline in fund balance since FY2022-23. This reflects the budgeted expenditure but does not include any exepected revenue since FY2022-23. Impact fees can be very difficult to predict. If staff are not reasonably certain they will come in during a particular year, they are not included in the budget. As a result, any actual fees received will serve to boost the fund balance so the chart below shows the worst case scenario.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $2,147,722 $1,735,192 $1,293,557 -25.5%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $2,147,722 $1,735,192 $1,293,557 -25.5% Changes and Highlights
$3,450 - Disaster Preparation - Fire Extinguisher Training System $2,760 - SCBA Maintenance Room Storage and Security Upgrades $57,500 - Strucutrual Personal Protective Equipment Purchase $63,710 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 165 Impact Fee -
Bicycle and
Pedestrian IF
Fund (822)
This citywide development impact fee program funds bicycle and pedestrian improvements. Development projects generate additional daily trips that place more demands on bicycle and pedestrian infrastructures in the city.
Summary
As with FY2023-24, in FY2024-25, there are no revenue or expenditures budgeted for this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$10K
$20K
$30K
$40K
$50K
City of South San Francisco | FY2024-25 Budget Book Page 166 Budgeted Revenues by Source
Revenue Source
Interest & Rent $1,013 $0 $0 $0 0%
Other Revenues $38,602 $0 $0 $0 0%
Total Revenue
Source:
$39,615 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
There is no expenditure budgeted in FY2023-24 for this fund. However, in FY2022-23, there was $157,000 budgeted for the Oyster Point and East Grand Avenue Corridor Improvement project (tr1602).
Expense Objects
Transfers $0 $0 $156,915 $0 0%
Total Expense
Objects:
$0 $0 $156,915 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 167 Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$50K
$100K
$150K
$200K
$250K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $232,362 $91,997 $91,997 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $232,362 $91,997 $91,997 0%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 168 Impact Fee -
Commercial
Linkage IF
Fund (823)
The nexus study for this citywide impact fee program was adopted by the City Council in 2018 by Resolution 123-2018. The study justified the need to provide sufficient funding for affordable housing, and established a nexus between the need for affordable housing and the impacts of commercial development within the City.
The impact fee program supports the City of South San Francisco’s adopted 2015- 2023 Housing Element, which includes the goal of promoting the provision of housing by both the private and public sectors for all income groups in the community.
Summary
In FY2024-25, there is no revenue budgeted for this fund and $713,309 in expenditures.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
City of South San Francisco | FY2024-25 Budget Book Page 169 Budgeted Revenues by Source
Revenue Source
Interest & Rent $50,437 $0 $0 $0 0%
Other Revenues $7,377,991 $0 $0 $0 0%
Total Revenue
Source:
$7,428,428 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
Budgeted Expenditures by Type
Supplies And Services (70.1%)
Salaries And Benefififits (29.9%)
There is a small amount of expenditure budgeted in this fund in FY2024-25 for salaries and benefits related to staff within the Economic and Community Development department who support the activities for which this fund provides funding in line with FfY2023-24. Additionally, there is $500,000 in Supplies and Services for an anti-displacement taskforce which will support staff efforts in due diligence for property acquisition.
Expense Objects
Salaries And
Benefits
$1,641 $197,336 $197,336 $213,309 8.1%
Supplies And
Services
$1,313,129 $0 $300,000 $500,000 N/A
Total Expense
Objects:
$1,314,770 $197,336 $497,336 $713,309 261.5%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 170 Fund Balance
The chart below a healthy fund balance in this fund.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
$25M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $15,465,180 $20,683,473 $19,970,164 -3.4%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $15,465,180 $20,683,473 $19,970,164 -3.4% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 171 Impact Fee -
Library IF
Fund (824)
This citywide development impact fee program funds new development’s fair share for additional library space and materials to maintain current library service standard.
Library Impact Fees for non-residential developments went into effect on November 23, 2020. Library Impact Fees for residential development will go into effect on January 1, 2022.
Summary
As with FY2023-24, in FY2024-25, there are no revenue or expenditures budgeted for this fund.
Actual Revenue Source
Budgeted Revenue Source
FY2023 FY2024 FY2025
$0
$1K
$2K
$3K
City of South San Francisco | FY2024-25 Budget Book Page 172 Budgeted Revenues by Source
Revenue Source
Interest & Rent $7 $0 $0 $0 0%
Other Revenues $2,793 $0 $0 $0 0%
Total Revenue
Source:
$2,800 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$10K
$20K
$30K
$40K
$50K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $4,334 $41,867 $41,867 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $4,334 $41,867 $41,867 0%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 173 Impact Fee -
City-wide
Transportation
IF Fund (825)
The nexus study for this impact fee program was adopted by the City Council in 2020.
Ordinance 1607-2020 amended the Municipal Code to include Chapter 8.68 establishing the transportation impact fee. The nexus study identified the need for transportation improvements and facilities needed to serve the growth, and the estimated costs of those improvements and facilities. The nexus study has identified $160.8 million in transportation infrastructure improvements such as roads, sidewalks, traffic lights, bicycle lanes and pathways, curbs and gutters, and medians caused by new developments throughout the City.
Summary
In FY2024-25, there is no revenue budgeted and $2.25 million of expenditure budgeted in this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
$10M
City of South San Francisco | FY2024-25 Budget Book Page 174 Budgeted Revenues by Source
It is
Revenue Source
Interest & Rent $20,538 $0 $0 $0 0%
Other Revenues $0 $8,000,000 $8,000,000 $0 -100%
Total Revenue
Source:
$20,538 $8,000,000 $8,000,000 $0 -100%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
There is $2.25 million of expenditure budgeted in FY2024-25 for this fund for a wide range of CIP projects including $1.5 million for the Chestnut Ave and Comm Ave Interection Improvement (tr2404).
Expense Objects
Transfers $0 $6,300,000 $10,957,930 $2,250,000 -64.3%
Total Expense
Objects:
$0 $6,300,000 $10,957,930 $2,250,000 -64.3%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 175 Fund Balance
The chart below shows a decline in fund balance since FY2023-24. Impact fees can be very difficult to predict. If staff are not reasonably certain they will come in during a particular year, they are not included in the budget. As a result, any actual fees received will serve to boost the fund balance, and this projection shows a "worst-case" scenario.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
$5M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $4,027,386 $3,119,219 $869,219 -72.1%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $4,027,386 $3,119,219 $869,219 -72.1% City of South San Francisco | FY2024-25 Budget Book Page 176 Impact Fee -
Public Arts
In-lieu IF
Fund (827)
In October 2020, the City Council passed ordinance number 1613-2020 creating the public art requirement. The City is dedicated to improving infrastructure, economic development and cultural diversity through acquisition and exhibition of public art.
The public art requirement applies to any new non-residential development project and that it requires such projects to contribute public art with a value of at least one percent (1%) the amount of construction costs. In lieu of contributing public art, the public art requirement will allow for the payment of an in-lieu fee into a public art fund at the value of half of one percent (0.5%) of the amount of construction costs.
Summary
In FY2024-25, there are no revenue and $183,500 in expenditures budgeted for this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$50K
$100K
$150K
$200K
City of South San Francisco | FY2024-25 Budget Book Page 177 Budgeted Expenditures by Expense Type
There is $120,000 of expenditure budgeted in FY2023-24 for this fund for various art sculptures.
Expense Objects
Supplies And
Services
$0 $0 $0 $63,500 N/A
Capital Outlay $0 $120,000 $120,000 $120,000 0%
Transfers $0 $0 $200,000 $0 0%
Total Expense
Objects:
$0 $120,000 $320,000 $183,500 52.9%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $142,601 $322,601 $139,101 -56.9%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $142,601 $322,601 $139,101 -56.9%
City of South San Francisco | FY2024-25 Budget Book Page 178 Changes and Highlights
Capital Outlay:
$120,000 - Art Sculputers
City of South San Francisco | FY2024-25 Budget Book Page 179 Impact Fee -
Child Care IF
Fund (830)
The City Council adopted the nexus study for this citywide impact fee program in 2001. The study identified the need for new and expanded childcare facilities in the City. The estimated cost of the new and expanded facilities included in the nexus study totaled $43.9 million. The nexus study identified new development’s share of the cost as 24.6% of the total new and expanded facilities cost. Development impact fee revenue was estimated at $11.3 million, which includes administrative costs of 5% of total fee revenue. Existing development’s share of the cost is $33.1 million (75.4% of new facilities) which must be funded with other funding sources.
Summary
As in FY2023-24, in FY2024-25, there is no revenue budgeted for this fund and a small amount of expenditure (approximately $4,000).
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$200K
$400K
$600K
$800K
City of South San Francisco | FY2024-25 Budget Book Page 180 Budgeted Revenues by Source
Revenue Source
Interest & Rent $74,982 $0 $0 $0 0%
Other Revenues $535,970 $0 $0 $0 0%
Total Revenue
Source:
$610,952 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
There is a small amount of expenditure budgeted in FY2024-25 for this fund $3,727 for interdepartmental charges, in line with prior years.
Expense Objects
Interdepartmental $1,866 $3,652 $3,652 $3,727 2.1%
Transfers $0 $0 $12,863,351 $0 0%
Total Expense
Objects:
$1,866 $3,652 $12,867,002 $3,727 2.1%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 181 Fund Balance
The chart below shows a decline in fund balance since FY2022-23 due to the appropriation of funding for the projects. Since impact fees are notoriously difficult to predict in terms of timing, the chart does not reflect potential fees received in FY2024-25.
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
$17.5M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $14,643,697 $2,257,569 $2,253,842 -0.2%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $14,643,697 $2,257,569 $2,253,842 -0.2% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 182 Impact Fee - Oyster Point
Interchange
IF Fund (840)
The City Council adopted this plan area fee program on May 23, 1984, using a February 1983 Feasibility Study prepared by Nolte and Associates in conjunction with Resolution No. 71-84 which created the “Oyster Point Contribution Formula.” The 1983 Feasibility Study identified the need for the Oyster Point Interchange project, which was, at that time, referred to as the grade separation project.
Summary
As in FY2023-24, in FY2024-25, there are no revenue or expenditures budgeted for this fund.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$25K
$50K
$75K
$100K
$125K
City of South San Francisco | FY2024-25 Budget Book Page 183 Budgeted Revenues by Source
Revenue Source
Interest & Rent $475 $0 $0 $0 0%
Other Revenues $105,913 $0 $0 $0 0%
Total Revenue
Source:
$106,388 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
No Data To Display
Name FY2024 Adopted Budget vs. FY2025 Proposed Budget (% Change) City of South San Francisco | FY2024-25 Budget Book Page 184 Fund Balance
Projections
Unassigned Assigned Committed Nonspendable Restricted
FY2023 FY2024 FY2025
$0
$200K
$400K
$600K
$800K
$1M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $0 $0 $0 0%
Committed $0 $0 $0 0%
Restricted $9,846 $894,041 $894,041 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $9,846 $894,041 $894,041 0%
Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 185 Proprietary - Major Funds
Enterprise Funds are associated with business type activities, where a fee is charged for a particular service. The funds in the following pages all support business activities operated by the City.
The Proprietary fund is further classified into Major and non-Major funds. The Proprietary Major Funds consist of the Sewer Enterprise fund, the Parking District fund and the Storm Water fund.
City of South San Francisco | FY2024-25 Budget Book Page 186 Sewer
Enterprise
Fund (710)
The Sewer Enterprise Fund is used to operate the systems for the Water Quality Control Plant (WQCP) including sewer collection lines and pump stations. This fund also covers Sanitary Sewer type capital projects that upgrade and improve the WQCP. This fund is classified as a a Proprietary or Enterprise fund since it is run similar to that of a private sector business where activities within the fund are funded by charges to users of the system.
Summary
The FY2024-25 budget for the Sewer fund includes $36.8 million of revenue, which represents a 13% reduction over the prior year's adopted budget. The expenditures are projected to be $19.6 million, a 64% reduction over FY2023-24.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$20M
$40M
$60M
City of South San Francisco | FY2024-25 Budget Book Page 187 Budgeted Revenues by Source
The main revenue source for the Sewer Enterprise Fund is charges for services, which includes sewer service charges to industrial, commercial and residential customers; discharge permit fees; O&M participation and Capital Improvement Program reimbursement from other local agencies, including the City of San Bruno, the City of Burlingame, the City of Millbrae and San Francisco Airport. A small amount of revenue is received by the fund from investments of the City's surplus funds. Budgeted revenue for FY2024-25 from charges for services is significantly lower than the prior year. The budgeted transfer is from the
Budgeted Revenues by Source
Charges for Services (83.4%)
Transfers (16.3%)
Interest & Rent (0.3%)
Budgeted Revenues by Source vs Historical
Millions
Other Financing Sources
Other Revenues
Interest & Rent
Transfers
Charges for Services
FY2023FY2024
FY2025
$0
$10
$20
$30
$40
$50
City of South San Francisco | FY2024-25 Budget Book Page 188 Revenue Source
Charges for Services $27,191,488 $42,105,172 $41,286,828 $30,691,329 -27.1% Interest & Rent $92,428 $110,000 $110,000 $110,000 0%
Other Financing
Sources
$2,991,637 $0 $0 $0 0%
Other Revenues $75 $0 $0 $0 0%
Transfers $9,363 $145,000 $245,000 $6,000,000 4,037.9%
Total Revenue Source: $30,284,990 $42,360,172 $41,641,828 $36,801,329 -13.1% Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 189 Budgeted Expenditures by Expense Type
Compared to prior years, the budget for Supplies and Services has been dramatically reduced for FY2024-25, making Salaries and Benefits the largest expense category at 61.1%.
Specifically for supplies and services, staff have requested that the City Council de-appropriate several capital projects, resulting in a negative expense of $11.6 million in the capital program budget for supplies and services. This negative expense is offset by $11.7 million in budgeted spending in other programs, resulting in a net budget of $115,981 for the year. In FY2023-24, there was $26 million budgeted for capital spending in this program. The change to a negative $11.6 million this year accounts for the entire $37 million year-over-year change. All other programs are consistent with previous budgets.
Budgeted Expenditures by Expense Type
Salaries And Benefififits (61.1%)
Debt Service (28.1%)
Interdepartmental (10.2%)
Supplies And Services (0.6%)
City of South San Francisco | FY2024-25 Budget Book Page 190 Budgeted Expenditures by Expense Type vs Historical
Millions
Capital Outlay
Transfers
Supplies And Services
Interdepartmental
Debt Service
Salaries And Benefits
FY2023FY2024FY2025
$0
$10
$20
$30
$40
$50
$60
Expense Objects
Salaries And
Benefits
$9,697,827 $10,916,603 $11,915,603 $11,963,970 9.6%
Supplies And
Services
$8,729,668 $37,017,521 $39,946,311 $115,981 -99.7%
Capital Outlay $0 $50,000 $760,869 $0 -100%
Debt Service $5,705,910 $5,389,648 $5,389,648 $5,500,770 2.1% Interdepartmental $1,201,063 $1,963,279 $1,963,279 $1,990,985 1.4% Transfers $225,607 $0 $3,018,483 $0 0%
Total Expense
Objects:
$25,560,074 $55,337,051 $62,994,193 $19,571,706 -64.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 191 Fund Balance
In FY2023-24 the fund was briefly negative. For FY2024-25, this fund is projected to return to a health balance, with a reserve equal to 30% of operating revenue.
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$-10000000
$-5000000
$0
$5M
$10M
$15M
$20M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $16,360,258 $-4,992,107 $12,237,516 -345.1%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $16,360,258 $-4,992,107 $12,237,516 -345.1% Changes and Highlights
FY2024-25 Changes and Highlights:
Positions:
None.
Supplies and Services:
$11.6 million in capital project expenses de-appropriated and offsetting the other program supply and service expenses.
City of South San Francisco | FY2024-25 Budget Book Page 192 Parking
District Fund
(720)
The Parking District Fund receives its revenue from the collection of parking fees from city-owned parking meters, parking lots, and the sale of parking permits within the South San Francisco Parking District No.1.
Summary
The FY2024-25 budget includes a $0.9 million of revenue in the Parking District Fund, which represents no increase from the FY 2024-25 adopted budget. Budgeted expenditures are projected to increase by 59% in FY2024-25 to $1.3 million Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
City of South San Francisco | FY2024-25 Budget Book Page 193 Budgeted Revenues by Source
The pie chart and the bar chart below show that the vast majority of the budgeted revenue for FY2023-24 falls within the charges for services revenue category. More specifically, this is revenue from parking fees collected from parking meters and parking lots throughout the City, as well as the sale of parking permits. A small amount of interest revenue is budgeted to be received in this fund. This is generated from the investment of the City's surplus funds. The FY2023-24 budget is flat when compared to the FY2022-23 adopted budget for both charges for services and interest revenue categories.
Budgeted Revenues by Source
Charges for Services (98.9%)
Interest & Rent (1.1%)
Budgeted Revenue vs Historical
Millions
Transfers
Interest & Rent
Charges for Services
FY2023
FY2024
FY2025
$0
$0.2
$0.4
$0.6
$0.8
$1
City of South San Francisco | FY2024-25 Budget Book Page 194 Revenue Source
Charges for
Services
$848,978 $895,000 $895,000 $890,000 -0.6%
Interest & Rent $18,313 $10,000 $10,000 $10,000 0%
Transfers $2,000 $0 $0 $0 0%
Total Revenue
Source:
$869,291 $905,000 $905,000 $900,000 -0.6%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
Budgeted Expenditures by Type
Salaries And Benefififits (42.3%)
Transfers (30.5%)
Supplies And Services (15%)
Interdepartmental (12.1%)
City of South San Francisco | FY2024-25 Budget Book Page 195 Budgeted Expenditures vs Historical
Millions
Interdepartmental
Supplies And Services
Transfers
Salaries And Benefits
FY2023FY2024
FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
The FY 2024-25 budgeted expenditure is significantly higher than FY2023-24. This is due to an increase in salaries and benefits and a transfer of $400,000 to the Surface Seal Project (st2302).
Expense Objects
Salaries And
Benefits
$298,286 $171,994 $240,994 $554,617 222.5%
Supplies And
Services
$468,006 $496,292 $1,131,442 $196,292 -60.4%
Interdepartmental $77,440 $156,012 $156,012 $159,045 1.9% Transfers $0 $0 $350 $400,000 N/A
Total Expense
Objects:
$843,731 $824,298 $1,528,798 $1,309,954 58.9%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 196 Fund Balance
The chart below shows an unassigned fund balance of $2.8 million is projected at the end of FY 2024-25, remaining flat.
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $3,627,169 $3,003,371 $2,593,417 -13.6%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $3,627,169 $3,003,371 $2,593,417 -13.6% Changes and Highlights
Capital:
$400,000 to the Surface Seal Project (st2302), improving street condition.
City of South San Francisco | FY2024-25 Budget Book Page 197 Storm Water
Fund (740)
The Storm Water Fund is used to comply with the City’s Municipal Regional Permit (MRP) as part of Federal and State regulations regarding water runoff.
Summary
The FY2024-25 budget includes $1.5 million of revenue which represents a 53% reduction over the FY2024-25 adopted budget. Budgeted expenditures are projected to increase by 26% to $2.4 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
City of South San Francisco | FY2024-25 Budget Book Page 198 Budgeted Revenues by Source
The costs of complying with the MRP have dramatically increased in the last few years. With the cost of this service continuing to increase, the Gas Tax fund began to supplement this fund and a few years later, the General Fund began to supplement the Storm Water Fund in addition. This will continue in FY2024-25. Storm Drain fees collected directly from users through the property tax roll are insufficient to cover the cost of operating this fund, hence the need for subsidies.
The pie chart below shows that 70% of the FY2024-25 revenue budget of $1.5 million is projected to come from transfers in from other funds. This includes the annual transfers of $0.25 million from the General Fund, $0.67 million from the Gas Tax fund and $.16 million from the Sollid Waste Redcution Fund. $0.47 million in Storm Drain fees are also projected to be received, making up 30% of the revenue budget (under the Charges for Services revenue category).
Budgeted Revenue by Source
Transfers (69.4%)
Charges for Services (30.1%)
Interest & Rent (0.3%)
Fines & Forfeitures (0.2%)
The bar chart below shows a signification decrease in revenue budget in FY2024-25 when compared to the FY2023-24 budget - this is due to the $2 million one-time transfer in from the Infrastructure Reserve fund to cover the cost of the Storm Damage Repair CIP project (sd2401). FY2021-22 actuals included $5.23 million of revenue from Caltrans ($3.71 million of which was an accrual) in relation to the Orange Memorial Park Storm Water Capture project (sd1801).
City of South San Francisco | FY2024-25 Budget Book Page 199 Budgeted Revenue by Source vs Historical
Millions
Revenue From Other Agencies
Fines & Forfeitures
Interest & Rent
Charges for Services
Transfers
FY2023FY2024
FY2025
$0
$1
$2
$3
$4
$-1
Revenue Source
Fines & Forfeitures $4,200 $5,000 $5,000 $3,000 -40%
Revenue From Other
Agencies
-$160,068 $0 $2,741,230 $0 0%
Charges for Services $370,588 $429,270 $429,270 $469,270 9.3% Interest & Rent $18,138 $5,000 $5,000 $5,000 0%
Transfers $2,178,177 $2,920,000 $6,128,308 $1,080,000 -63% Total Revenue Source: $2,411,034 $3,359,270 $9,308,808 $1,557,270 -53.6% Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 200 Budgeted Expenditures by Expense Type
The pie chart below shows that 36.4% of the $2.4 million expenditure budget is earmarked for salaries and benefits for employees tasked with carrying out Storm Drain fund related activities. 61.2% is budgeted for supplies and services which includes the $1.0 million of expenditures on the Storm Damage Repairs project (sd2501).
Budgeted Expenditures by Expense Type
Supplies And Services (61.2%)
Salaries And Benefififits (36.4%)
Interdepartmental (2.4%)
The bar chart below shows a decrease in projected expenditures in FY2024-25 compared with the FY2023-24 adopted budget - this is due to the planned CIP projects. Supplies and Services expenses are related to capital outlay.
Budgeted Expenditures by Expense Type vs Historical
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2023
FY2024
FY2025
$0
$1
$2
$3
$4
City of South San Francisco | FY2024-25 Budget Book Page 201 Expense Objects
Salaries And
Benefits
$1,026,325 $900,488 $1,199,488 $887,635 -1.4%
Supplies And
Services
$485,232 $2,329,688 $10,073,369 $1,489,688 -36.1%
Interdepartmental $34,822 $57,448 $57,448 $57,899 0.8%
Total Expense
Objects:
$1,546,379 $3,287,624 $11,330,305 $2,435,222 -25.9%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Fund Balance
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $3,467,904 $1,446,408 $568,456 -60.7%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $3,467,904 $1,446,408 $568,456 -60.7% City of South San Francisco | FY2024-25 Budget Book Page 202 Changes and Highlights
Capital Projects:
$1,000,000 - Storm Damage Repairs project (sd2501)
$1,000,000 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 203 Proprietary -
non-Major
Funds
The Proprietary non-Major funds consist of the City Service fund, Self Insurance fund, Heath and benefit fund, Equipment Replacement fund, Information Technology fund, and PEG Access fund.
City of South San Francisco | FY2024-25 Budget Book Page 204 City Service
Fund (781)
The City Services Fund is used to pay for in-house vehicle maintenance on Cityowned vehicles. The Fleet Maintenance Division of the Public Works Department manages the budget for this fund. The fund receives its revenues by charging departments for the services rendered on an actual invoice basis. In recent years, the Fleet Management Division performed vehicle maintenance work for the Cities of Millbrae and Daly City to further regional consolidation efforts.
Summary
The FY2024-25 budget includes $2.71 million of revenue, which represents no change prior year's adopted budget. FY 2024- 25 expenditures increase slightly to $2.6 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
City of South San Francisco | FY2024-25 Budget Book Page 205 Budgeted Revenues by Source
The chart below shows that 100% of the budgeted revenue for FY2024-25 are charges to departments for services rendered by the Fleet Maintenance Division under the Public Works department for vehicle maintenance.
Budgeted Revenue vs Historical
Millions
Interest & Rent
Other Revenues
FY2023FY2024FY2025
$-0.5
$0
$0.5
$1
$1.5
$2
$2.5
$3
Other Revenues represent charges to departments for costs of vehicle maintenance. The projected cost recovery for FY 2024-25 matches the FY2023-24 Adopted budget which aligns with the cost allocation.
Revenue Source
Interest & Rent -$1,021 $0 $0 $0 0%
Other Revenues $1,161,282 $2,717,982 $2,717,982 $2,717,982 0% Total Revenue
Source:
$1,160,261 $2,717,982 $2,717,982 $2,717,982 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 206 Budgeted Expenditures by Function
Expenditures
Public Works $2,227,282 $2,578,537 $2,624,102 $2,618,687 1.6% Total
Expenditures:
$2,227,282 $2,578,537 $2,624,102 $2,618,687 1.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
55.5% of the FY2024-25 budgeted expenditures are salaries and benefits costs associated with Public Works employees working on activities related to this fund. 43% of expenditures within this fund are budgeted to be spent on supplies and services to support that work.
Budget Expenditures by Type
Supplies And Services (55.5%)
Salaries And Benefififits (42.9%)
Interdepartmental (1.6%)
City of South San Francisco | FY2024-25 Budget Book Page 207 Budgeted Expenditures vs Historical
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2023
FY2024FY2025
$0
$0.5
$1
$1.5
$2
$2.5
$3
Expense Objects
Salaries And
Benefits
$518,578 $1,082,593 $1,082,593 $1,122,743 3.7%
Supplies And
Services
$1,678,419 $1,453,150 $1,498,715 $1,453,150 0%
Interdepartmental $30,285 $42,794 $42,794 $42,794 0%
Total Expense
Objects:
$2,227,282 $2,578,537 $2,624,102 $2,618,687 1.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 208 Fund Balance
The chart below shows the fund balance for the City Service Fund, which is assigned for maintenance of city-owned vehicles, continuing to improve in FY2024-25.
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$100K
$200K
$300K
$400K
$500K
$600K
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $295,298 $378,691 $477,986 26.2%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $295,298 $378,691 $477,986 26.2%
Changes and Highlghts
$265,000 increase in expenditures on fleet maintenance operating supplies $200,000 increase in expenditures on fuel costs for city vehicles and equipment City of South San Francisco | FY2024-25 Budget Book Page 209 Self
Insurance
Fund (782)
This fund is used to accumulate reserves to pay for workers' compensation claims and general liability insurance claims through the Association of Bay Area Governments Pooled Liability Assurance Network (ABAG PLAN).
Actuarial studies determine the amount of reserves needed to have an adequate level of confidence that the city would be able to fund the maximum amount of claims. The City maintains adequate cash reserves within the fund on an ongoing basis.
Summary
The FY2024-25 budget includes $5.2 million of revenue in the Self Insurance Fund which is the same as the prior year.
Budgeted expenditures are projected to increase by 11% to $7.1 million.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
City of South San Francisco | FY2024-25 Budget Book Page 210 Budgeted Revenues by Source
99% of the FY2023-24 budget revenues in this fund come from other funds in relation to workers' compensation ($4.22 million) and liability insurance charges ($1.02 million). 1% is budgeted to be received from interest income derived from the City's investments which is allocated across the different funds.
Budgeted Revenues by Source
Other Revenues (98.6%)
Interest & Rent (1.4%)
Revenues in the Self Insurance Fund are collections from departments for payments of general liability insurance premiums, worker's compensation claims and other related expenses.
Budgeted Revenues vs Historical
Millions
Revenue From Other Agencies
Interest & Rent
Other Revenues
FY2023FY2024
FY2025
$0
$1
$2
$3
$4
$5
$6
City of South San Francisco | FY2024-25 Budget Book Page 211 Revenue Source
Revenue From Other
Agencies
$13,703 $0 $0 $0 0%
Interest & Rent $94,845 $75,000 $75,000 $75,000 0%
Other Revenues $4,665,526 $5,224,952 $5,224,952 $5,224,950 0% Total Revenue Source: $4,774,074 $5,299,952 $5,299,952 $5,299,950 0% Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
The chart and table below show the majority of FY2023-24 budgeted expenditures are for supplies and services (91%), which includes $3.5 million for liability insurance premiums, $2.4 million for workers' compensation claims and $0.4 million for legal services. The remaining 9% of the budget is for salaries and benefits related expenditures, in this case $0.65 million for injury pay.
Budgeted Expenditures by Type
Supplies And Services (90.9%)
Salaries And Benefififits (9.1%)
City of South San Francisco | FY2024-25 Budget Book Page 212 Budgeted Expenditures vs Historical
Millions
Salaries And Benefits
Supplies And Services
FY2023
FY2024FY2025
$0
$2
$4
$6
$8
Expense Objects
Salaries And
Benefits
$571,341 $650,000 $650,000 $650,000 0%
Supplies And
Services
$4,396,668 $5,795,482 $5,795,482 $6,485,000 11.9%
Total Expense
Objects:
$4,968,009 $6,445,482 $6,445,482 $7,135,000 10.7%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 213 Fund Balance
The fund balance of the Self Insurance Fund represents cash reserves maintained by the city to fund worker's compensation, general liability and property damage claims. The decline in fund balance in FY 2024-25 continues a trend of drawing down the reserves due to increased expenditures.
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
$5M
$6M
$7M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $6,222,754 $5,077,224 $3,242,174 -36.1%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $6,222,754 $5,077,224 $3,242,174 -36.1% Changes and Highlights
General Liability Insurance premium is expected to increase by $320,000 for FY 2023-24. Workers Compensation insurance premium is expected to increase by $180,000 for FY 2023-24.
City of South San Francisco | FY2024-25 Budget Book Page 214 Benefits
Fund (783)
This fund collects charges from departments and is used to pay benefit providers for active and retiree health, dental, vision insurance and other miscellaneous benefits.
Summary
The FY2024-25 budget includes $15.9 million of revenue recorded in this fund, which represents no change to the prior year.
Budgeted expenditures are projected to be at $15.4 million in FY2024-25, also with no change to the piror year.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$5M
$10M
$15M
$20M
City of South San Francisco | FY2024-25 Budget Book Page 215 Budgeted Revenues by Source
The majority of the FY2024-25 budget revenues in this fund (97.7%), as shown in the pie chart below, is budgeted to come from "other revenues". More specifically, this is charges to the other funds for accrued employee leave; health, dental and vision charges; and retiree health charges. A small amount (almost 2% - $250,000) is received as a subsidy from the General Fund through a general transfer, and a small amount of revenue is received as interest income which is generated from the investment of the City's surplus funds. This interest is allocated proportionately across all funds based on the average cash balance.
Budgeted Revenues by Source
Other Revenues (97.7%)
Transfers (1.6%)
Interest & Rent (0.8%)
Budgeted Revenues by Source vs Historical
Millions
Charges for Services
Interest & Rent
Transfers
Other Revenues
FY2023
FY2024
FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
$17.5
City of South San Francisco | FY2024-25 Budget Book Page 216 Revenue Source
Charges for
Services
$9 $0 $0 $0 0%
Interest & Rent $43,655 $120,000 $120,000 $120,000 0%
Other Revenues $13,616,277 $15,581,788 $15,581,788 $15,581,788 0% Transfers $166,667 $250,000 $250,000 $250,000 0%
Total Revenue
Source:
$13,826,608 $15,951,788 $15,951,788 $15,951,788 0%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
Virtually all expenditures in the FY2024-25 budget are salaries and benefits related. Approximately 88% of these expenses are projected to be paid to vendors for health, dental and vision related services ($9.1 million) and retiree health services ($4.3 million). Other more minor expenses include vacation and sick pay paid out to employees and Medicare rebates paid to retirees.
Budgeted Expenditures vs Historical
Millions
Supplies And Services
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
$17.5
Expense Objects
Salaries And
Benefits
$15,696,883 $15,407,332 $15,407,332 $15,407,332 0%
Supplies And
Services
$625 $3,000 $3,000 $3,000 0%
Total Expense
Objects:
$15,697,508 $15,410,332 $15,410,332 $15,410,332 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 217 Fund Balance
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$1M
$250K
$500K
$750K
$1.25M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $1,096,172 $353,320 $894,775 153.2%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $1,096,172 $353,320 $894,775 153.2% Changes and Highlights
None
City of South San Francisco | FY2024-25 Budget Book Page 218 Equipment
Replacement
(784)
The Equipment Replacement Fund is used to accumulate funds for replacement of equipment and vehicles. Departments are charged an annual replacement charge to cover future equipment replacement costs.
Summary
The FY2024-25 budget includes $2.57 million of revenue to be collected by this fund, which is the same as the FY2023-24 adopted budget. Budgeted expenditures are projected to decrease by 33% to $1.5 million in FY2024-25.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
City of South San Francisco | FY2024-25 Budget Book Page 219 Budgeted Revenues by Source
The majority of FY2024-25 budget revenues in this fund (96.3%) are classified as "Other Revenues", which like the other internal service funds, consist of charges to other City funds, including the General Fund, IT fund and Common Greens funds, for the replacement of vehicles, equipment and computer hardware. A small amount of interest income ($90,000) is also budgeted to be received by this fund.
The amount of revenue received from other funds is holding steady following a large increase of $1.7 million in FY2023-24.
This will continue to go towards allocating sufficient funds to replace city vehicles when needed.
Budgeted Revenues by Source
Other Revenues (96.3%)
Interest & Rent (3.7%)
Revenue Source
Interest & Rent $91,945 $95,000 $95,000 $95,000 0%
Other Revenues $748,491 $2,474,579 $2,474,579 $2,474,579 0% Total Revenue
Source:
$840,436 $2,569,579 $2,569,579 $2,569,579 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 220 Budgeted Expenditures by Expense Type
The pie chart below shows 92% of expenditures in the FY2024-25 budget are projected for capital outlay, i.e. the purchase of replacement vehicles and capital equipment. Only 8%, categorized under supplies and services, is for replacement computer equipment, servers and photocopiers.
Budgeted Expenditures by Expense Type
Capital Outlay (91.8%)
Supplies And Services (8.2%)
Expenditures continue to follow the trend of decreasing in FY2024-25. In FY2024-25, there is $1.3 million budgeted to replace city vehicles and other items of equipment. There is a significant decline in photocopier and server replacements, and cyclical employee personal computer replacement, following a temporary increase in FY2023-24.
City of South San Francisco | FY2024-25 Budget Book Page 221 Budgeted and Historical Expenditures by Expense Type
Millions
Debt Service
Supplies And Services
Capital Outlay
FY2023
FY2024FY2025
$0
$0.5
$1
$1.5
$2
$2.5
$3
Expense Objects
Supplies And
Services
$258,529 $700,000 $711,412 $120,000 -82.9%
Capital Outlay $1,976,296 $1,500,000 $6,767,518 $1,340,000 -10.7% Debt Service $147,507 $0 $0 $0 0%
Transfers $0 $0 $495 $0 0%
Total Expense
Objects:
$2,382,331 $2,200,000 $7,479,425 $1,460,000 -33.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 222 Fund Balance
The increase in fund balance in FY2024-25 brings the City back closer to the FY2022-23 reserve level. This will allow the City to make additional vehicle purchases in the future continue to clear the backlog of vehicles overdue for replacement and to partially electrify the City's fleet.
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$2M
$4M
$6M
$8M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $6,557,557 $1,647,711 $2,757,290 67.3%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $6,557,557 $1,647,711 $2,757,290 67.3% City of South San Francisco | FY2024-25 Budget Book Page 223 Changes and Highlights
City of South San Francisco | FY2024-25 Budget Book Page 224 Information
Technology
(785)
The Information Technology (IT) Fund is funded through an allocation charge to departments for the maintenance and upkeep of the City’s computers, telephones, servers, copiers, scanners, Citywide software, etc. The Information Technology Department manages this fund. In addition to in-house IT services, the IT Department provides services to the Town of Hillsborough to further regional consolidation efforts.
Summary
As in FY2023-24, the FY2024-25 budget includes $3.9 million of revenue in the IT fund. Budgeted expenditures are projected to decrease by 4% to $4.3 million in FY2024-25.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2023 FY2024 FY2025
$0
$1M
$2M
$3M
$4M
$5M
City of South San Francisco | FY2024-25 Budget Book Page 225 Budgeted Revenues by Source
The pie chart below shows that, in the FY2024-25 budget, the majority of the revenue in the Information Technology (IT) fund is projected to come from "Other Revenues" or, in other words, charges to the other City funds that receive regular services from the IT department. $40,000 is budgeted in the Charges for Services category which is revenue to be received for external IT services provided to the Town of Hillsborough during FY2024-25. A small amount of interest income is also budgeted to be received which is generated from the investment of the City's surplus cash balance and allocated across all City funds .
Budgeted Revenues by Source
Other Revenues (99.5%)
Interest & Rent (0.5%)
Budgeted Revenues by Source vs Historical
Millions
Interest & Rent
Other Revenues
FY2023
FY2024
FY2025
$0
$1
$2
$3
$4
$5
City of South San Francisco | FY2024-25 Budget Book Page 226 Revenue Source
Interest & Rent $14,245 $20,000 $20,000 $20,000 0%
Other Revenues $2,532,560 $3,925,249 $3,925,249 $3,925,249 0% Total Revenue
Source:
$2,546,805 $3,945,249 $3,945,249 $3,945,249 0%
Name FY2023
Actual
FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Budgeted Expenditures by Expense Type
The pie chart below shows that 52% of the IT department FY2024-25 expenditure budget is projected to be spent on salaries and benefits. The vast majority the remaining budget will be spent on supplies and services to support that work. There is a slight decrease of 3% to $2.2 million, due to temporary freezes due to the balancing measures requested by the City Manager. Supplies and services are budgeted to decrease by by 5% compared to the prior year's adopted budget mainly due further balancing measures.
Budgeted Expenditures by Expense Type
Salaries And Benefififits (52.2%)
Supplies And Services (47.5%)
Interdepartmental (0.3%)
City of South San Francisco | FY2024-25 Budget Book Page 227 Budgeted Expenditures vs Historical
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024FY2025
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$1,472,382 $2,298,886 $2,298,886 $2,230,447 -3%
Supplies And
Services
$1,502,515 $2,131,658 $2,726,025 $2,030,490 -4.7%
Interdepartmental $6,980 $12,889 $12,889 $12,889 0%
Total Expense
Objects:
$2,981,877 $4,443,433 $5,037,801 $4,273,826 -3.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 228 Fund Balance
Projections
Unassigned Committed Restricted Nonspendable Assigned
FY2023 FY2024 FY2025
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
Financial Summary FY2023 FY2024 FY2025 % Change
Fund Balance — — —
Unassigned $0 $0 $0 0%
Assigned $2,463,035 $1,370,483 $1,041,906 -24%
Committed $0 $0 $0 0%
Restricted $0 $0 $0 0%
Nonspendable $0 $0 $0 0%
Total Fund Balance: $2,463,035 $1,370,483 $1,041,906 -24% Changes and Highlights
FY 2023-24 Changes & Highlights:
Positions:
None
Supplies and Services Expenditures:
None
City of South San Francisco | FY2024-25 Budget Book Page 229
DEPARTMENTS
City of South San Francisco | FY2024-25 Budget Book Page 230 Departments Overview
BUDGETED CITY DEPARTMENTS
The City of South San Francisco is organized into eight administrative departments and six operating departments with one non-departmental classification used for miscellaneous charges that cannot be attributed to a specific department. Each department is summarized individually in the following pages. Below is a list of departments within the City:
General Government Departments
City Council – accounts for elected City Council members stipends and expenses related to official City functions.
Administrative support is provided by the City Manager’s Office.
City Clerk – administers City elections, is responsible for recording public meetings, maintaining official City records and publishing official public meeting agendas. The City Clerk is an elected official.
City Treasurer – responsible for investment of City funds. Administrative support is provided by the Finance Department.
The City Treasurer is an elected official.
City Attorney - deals with all legal matters as they relate to City functions. The City Council has appointed the law firm Redwood Public Law to provide attorney services for the City.
City Manager – responsible for the implementation of City Council direction and community outreach.
Finance – accounts for the City’s finances, prepares the budget, processes payroll, pays vendors, and administers risk management. It also files all state and federally mandated financial reports, manages the City’s banking contracts and provides administrative support to the City Treasurer.
Human Resources (HR) – responsible for the recruitment and support of employees, maintenance of benefits, succession development, employee training, and labor negotiations.
Information Technology (IT) – in charge of acquiring and maintaining the City's IT infrastructure.
Operating Departments
Economic and Community Development – oversees planning and building functions, the Successor Agency to the ReDevelopment Agency (RDA), and general issues relating to the development of the economy and support of the community within the City.
Fire - responsible for the protection of life and property in the event of an emergency within the City.
Police – responsible for public safety to support quality of life within the City.
Library – provides access to materials such as books, magazines, DVDs, as well as programs and services to meet the informational and educational needs of the City.
Public Works – maintains City infrastructure, the Water Quality Control Plant and the City’s fleet of vehicles and large equipment, and oversees the Parking District. Manages the Capital Improvement Program, Traffic Advisory Committee, Right of Way, and Environmental Inspections.
Parks and Recreation – provides for the physical, cultural, and emotional well-being of the City, ensures the effective and safe use of the physical resources of the City, and maintains City facilities and parks.
City of South San Francisco | FY2024-25 Budget Book Page 231 City Council
Mission Statement: The City Council is the governing body of South San Francisco which establishes local law and policies through enactment of ordinances and resolutions. The Council also determines how the City shall obtain and spend funds, appoints members to all advisory municipal activities, and represents the City by serving on Regional and County committees and boards whose policies may impact South San Francisco (i.e. ABAG, MTC). The Council provides direction for the City Manager and sits as the Board of Directors to RDA Successor Agency.
City Council Responsibilities
Act as the governing body of South San Francisco
Establish local law and policies through the enactment of ordinances and resolutions Determines how the City shall obtain and spend funds
Appoints members to advisory municipal activities
Represent the City by serving on regional and County committees and boards whose policies may affect South San Francisco
Directs the City Manager and sits as the Successor Agency Board of Directors Elections:
The City Council has five members, each representing one of five districts in the City. Elections occur in even-numbered years. Three members are elected together, and the other two are elected in the next election. The Council selects the Mayor and Vice Mayor from its members in non-election years.
District Name Title Term Election Year
District 4 James Coleman Mayor 4-year term November 2024 District 5 Eddie Flores Vice Mayor 4-year term November 2026 District 1 Mark Addiego Councilmember 4-year term November 2026 District 2 Mark Nagales Councilmember 4-year term November 2024 District 3 Buenaflor Nicolas Councilmember 4-year term November 2026 City of South San Francisco | FY2024-25 Budget Book Page 232 Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 233 Expenditures Summary
$298,359
$28,873
(10.71% vs. prior year)
Expenditures by Type
Budgeted vs. Historical Expenditures by type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024FY2025
$0
$0.05
$0.1
$0.15
$0.2
$0.25
$0.3
$0.35
Expense Objects
Salaries And
Benefits
$147,886 $189,027 $189,027 $192,900 2%
Supplies And
Services
$46,424 $36,560 $36,560 $61,560 68.4%
Interdepartmental $8,520 $43,900 $43,900 $43,900 0%
Total Expense
Objects:
$202,830 $269,486 $269,486 $298,359 10.7%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 234 Positions Summary
FY2023-24 Changes and Highlights
None
FY2024-25 Changes and Highlights
Positions:
$ 12,000 Elected Salary change effective 12/2024
Supplies and Services:
$ (10,000) Reduce District Outreach line item budget
City of South San Francisco | FY2024-25 Budget Book Page 235 City Treasurer
Frank Risso
City Treasurer
Mission Statement: To invest funds not currently required for the operation of the City to maximize revenues while ensuring the safety and availability of the City funds.
Responsibilities:
Invest City funds to achieve the maximum return on deposits Produce quarterly reports to identify amounts and types of investment instruments Coordinate financial transactions in cooperation with the Director of Finance Elections:
The City Treasurer is an elected position. Elections occur every 4-years. The next election for City Treasurer will be in November of 2026.
Expenditures Summary
The budgeted expenditures for FY 2024-25 is 30% greater than the FY 2023-24 adopted budget due to anticipated increases in services to manage the City's investment accounts.
$174,298
$40,870
(30.63% vs. prior year)
Projections on the salaries and benefits expenditures have been adjusted to reflect the actual payroll cost.
City of South San Francisco | FY2024-25 Budget Book Page 236 Budgeted vs. Historical Expenditures by type
Millions
Interdepartmental
Salaries And Benefits
Supplies And Services
FY2023FY2024
FY2025
$0
$0.05
$0.1
$0.15
$0.2
Expense Objects
Salaries And
Benefits
$28,396 $31,230 $31,230 $34,100 9.2%
Supplies And
Services
$107,818 $102,060 $102,060 $140,060 37.2%
Interdepartmental $1,662 $138 $138 $138 0%
Total Expense
Objects:
$137,875 $133,428 $133,428 $174,298 30.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
Positions Summary
City of South San Francisco | FY2024-25 Budget Book Page 237 Highlights and Changes
FY2023-24 Changes and Highlights
Positions: None
FY2024-25 Changes and Highlights
Positions: None
Supplies and Services:
$ 38,000 Adjust budget to align with services provided by investment advisor City of South San Francisco | FY2024-25 Budget Book Page 238 City Clerk
Rosa Govea Acosta
City Clerk
Mission Statement:
The City Clerk serves as a steward of the democratic process and is a liaison between the City Council and members of the public. She is a partner in democracy, providing information and ensuring transparency, enhancing the public’s trust in local government. The City Clerk’s office is committed to serving the needs of the citizens of our community in a neutral and ethical manner by providing equal access to open and transparent government. The City Clerk is an elected representative of the people and serves a four-year term with legal responsibilities described in California Government Code Sections 40800, et seq., the Elections Code, and City ordinance.
The City Clerk ensures all council actions comply with federal, state, and local statutes, including the Political Reform Act, the Brown Act, and the Public Records Act. Further, as Clerk of the Council and Successor Agency, the City Clerk maintains legislative materials for these legislative bodies. The Clerk serves as the archivist of City records and maintains custody of the City seal. The City Clerk and staff strive to meet these duties efficiently, courteously, neutrally, and in a manner that is above all else in the best interests of the residents of South San Francisco.
The Department supports its mission to the City through:
Performing all legislative duties for the legislative bodies of the City Council, South San Francisco Successor Agency, to the former Redevelopment Agency, and its thirteen (13) Standing Committees pursuant to state and local government requirements, including: (1) Managing projected agenda items; (2) Noticing public hearings; (3) Preparing and publishing the agendas; (4) Finalizing and retaining resolutions and ordinances; (5) Preparing minutes for presentation to the legislative agency at issue.
Maintaining relationships with staff for the legislative agencies identified above, which includes day-to-day operations and interactions permitting information flow in a regular and consistent manner.
Managing the Citywide Records Management Program, legislative history, contracts, archives, and election activities in a variety of forms (paper and electronic) for all permanent records.
Conducting the recruitment and facilitating the appointment of Council’s appointed bodies, maintaining records pursuant to the Maddy Act, and maintaining policies and procedures.
Serving as Elections Official issuing nomination papers to potential candidates and assisting with measures, initiatives, or referendums.
Conducting all aspects of municipal elections.
Serving as Compliance Officer for all duties required under the Political Reform Act and regulations of the Fair Political Practices Commission.
Processing and overseeing the timely response of subpoenas and summons for all city related matters.
Recording, preserving, researching, and providing access to public records in compliance with the California Public Records Act.
Attesting City documents.
Maintaining codification of ordinances ensuring publication to the South San Francisco Municipal Code.
City of South San Francisco | FY2024-25 Budget Book Page 239 Overseeing the recruitment process for boards, commission, and committees for expiring terms and unscheduled vacancies.
Updating the department website with critical information to increase accessibility.
Managing and administering passport services as a Passport Acceptance Agency.
Providing Notary Public Services.
Administering Oaths of Office to City elected officials, employees, and appointed officials.
Serving as Department Head for the Office of the City Clerk, managing staff and day-to-day operations and departmental budget.
Representing the City at Public Events.
Elections:
The City Clerk is an elected position. Elections occur every 4-years. The next election for City Clerk will be in November of 2026.
Accomplishment Highlights in Fiscal Year 2023-24:
Provided accurate and timely minutes for forty-eight (48) Council proceedings.
Responded to 463 Public Records requests as required under the California Public Records Act.
Processed 461 passport applications and met requirements as set by the U.S. Department of State to continue serving as a Passport Acceptance Facility.
Conducted board and commission recruitment and appointment process for multiple positions and unexpected vacancies.
Managed the electronic filing of mandated ethics training (AB1234) for elected officials, advisory body members, and designated filers.
Updated and adopted the City Council Procedures and Protocols Handbook.
Enhanced accessibility and security features to Legistar and Laserfiche for efficiency.
Ensured timely filing of Statements of Economic Interest (Form 700) and Campaign Statements (Form 460).
Restructured City Clerk’s office staffing to meet the needs of the community.
Continued to oversee and coordinate the placement of the City’s inactive records at a secure records storage facility to achieve security, safety, and efficiency-related goals.
Objectives for Fiscal Year 2024-25:
Continue to assist Departments with conversion of physical records to electronic form.
Update the City’s Records Retention schedule in line with the statewide movement towards electronic availability of records.
Develop and implement a Citywide Records Management Program.
Enhance the use of social media to increase civic engagement and identify and grow community partners.
Conduct recruitment of Deputy City Clerk to ensure efficient operation of services.
Provide training to new employees and implement quarterly training for Legistar (Agenda Management), GovQA (Public Records Act Request), and Laserfiche (Records Management) users.
Implement increased security measures for Corodata by restructuring record searches and storage services by the department to enhance the security of files.
Implement a searchable archive in the City’s Public Records Request portal for members to access requests and responses.
Conduct 2024 General Municipal Election for Councilmember seats in Districts 2 and 4.
Conduct 2024 recruitment and appointment for the City’s advisory boards, committees, and commissions.
City of South San Francisco | FY2024-25 Budget Book Page 240 Organizational Chart
Key Performance Measures
Key Performance Measures
FY 2023
Actual
FY 2024
Projected
FY 2025
Proposed
Percentage of Public Records Act requests processed in statutory time period 100% 100% 100% Compliance with the Department of State - Passport Acceptance Agency Yes Yes Yes Percentage of open meeting/Public Notices published on or before statutory time period 100% 100% 100%
Cross-training and succession planning for departmental coverage without interruption of services Yes Yes Yes
City of South San Francisco | FY2024-25 Budget Book Page 241 Expenditures Summary
$1,281,831
$16,821
(1.33% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Expense Objects
Salaries And
Benefits
$639,647 $1,001,300 $1,001,300 $988,806 -1.2%
Supplies And
Services
$73,708 $208,428 $208,428 $237,743 14.1%
Interdepartmental $23,971 $55,282 $55,282 $55,282 0%
Total Expense
Objects:
$737,326 $1,265,011 $1,265,011 $1,281,831 1.3%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 242 Positions Summary
Highlights and changes
FY2023-24 Changes and Highlights
Positions:None
FY2024-25 Changes and Highlights
Positions:None
Supplies and Services:
$ 74,000 Business license county ballot measure
$ (2,825) Allow limited training and staff development opportunities for staff $ (25,860)Reduce election outreach, eliminate candidate binder $ (10,000)Reduce printing of Municode publications
$ (2,000) Reduce purchase of office supplies and monitor expenses $ (4,000) Reduce staff development budget to only necessary certification training $ 29,315 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 243 City Attorney
Sky Woodruff
City Attorney
MISSION STATEMENT:
The City Attorney is directly appointed by the City Council. The City Attorney represents and advises the City Council, Boards and Commissions, and officers and employees of the City in all matters of law pertaining to their respective offices and official activities. The City Attorney prepares all proposed ordinances, resolutions and amendments, prepares or approves the form of all other legal documents and represents the City in litigation to which the City is a party.
The City Attorney, whose services are retained by the City through a contract relationship, is responsible for the following services:
Providing legal advice and information to the Council and staff; Preparing legislation and legal documents;
Reviewing contracts, leases and agreements;
Providing legal defense and advice to the City in a manner that minimizes City liability and exposure; Providing legal advice to the City Council, City Manager, Departments, Boards and Commissions; Supporting staff in enforcing community standards and codes fairly; and Managing the City’s litigation.
ACCOMPLISHMENT HIGHLIGHTS IN FISCAL YEARS 2022-23 and 2023-24:
Legislative Actions
Drafted or worked with staff on drafting the following ordinances and assisted staff in processing them for adoption:
Municipal Code amendment to implement additional regulations and programs related to solid waste and recycling under SB 1383
Adoption of a Reach Code for commercial developments and analyzed issues related to case law developments on natural gas bans
Developed a draft Municipal Code amendment to the Trees and Sidewalks regulations for abutting property owners Adoption of Ordinance related to restrictions on the use of city property.
Adoption of Zoning Code updates to implement Housing Element programs and conform with new state housing law updates
Developed draft regulations of campaign signs and campaigning inside residential rental property Assisted City staff with completion and implementation of the General Plan update, CEQA analysis, and related Zoning Code/Climate Action Plan update, and the processing of new development projects affected by the update.
Assisted City staff with the preparation, submittal and certification of the 2023-2031 Housing Element Update.
Assisted City staff with the proposed Lindenville Specific Plan Preferred Land Use Alternatives.
Assisted City staff with proposed Orange Memorial Park and Centennial Trail Master Plan review and approval issues.
Advised Council and staff regarding the proposed Childcare Parcel Tax Initiative and prepared materials related to the election on the initiative.
Oyster Point Development Project
The City Attorney's Office continued to assist with the Oyster Point Development Project, including:
Oversight Board approval of FY 23-24 and 24-25 ROPS of the Successor Agency, including funding for the Successor Agency’s obligations for preparation of the open space parcel; Encroachment and Maintenance Agreements and related easements/access agreements for Phases ID – IVD; and
The Oyster Point Sanitary Sewer Pump Station Relocation project.
Economic Development and Planning
City of South San Francisco | FY2024-25 Budget Book Page 244 Worked closely with the Economic Development and Planning Divisions to negotiate and prepare development project applications for approval, including preparing environmental documentation, drafting exclusive negotiating rights agreements (ENRA), development agreements, purchase and sale agreements, and processing entitlements. The following list is a sampling of some of the projects that we assisted with:
Closing of Purchase and Sale Agreements for the Firehouse Live/Work Project at Baden Avenue; Surplus Land Act compliance and related purchase and sale agreement matters regarding proposed hotel development at Oyster Point with Ensemble Investments;
Approval of residential development at 180 E Camino Real and related ALUC determination process; Finalization of entitlements and Development Agreement for 30 Tanforan/Southline project and assisted staff with various other agreements with other agencies to facilitate initiation of construction.
Continued to collaborate with staff on potential retention of 616 and 700 Linden Avenue for development of parks in the Oldtown area, including assisting with appraisal, environmental review, and presentation of proposal to Countywide Oversight Board.
Assisted City staff with the PUC site development delays and grant applications.
Assisted City staff with the preparation of documents for the 140 Beacon billboard project.
Assisted with the acquisition process for County Chapter 8 sale of property.
Advised staff regarding multiple housing and development issues.
Civic Campus Project
Assisted staff with property acquisition, public contracting, and other issues related to the Civic Campus project, including:
Advice regarding complex procurement issues related to construction and services contracts.
Assistance in ongoing negotiations with the San Francisco Public Utilities Commission related to property ownership and access.
Assistance with purchasing of Information Technology and office equipment for the project.
Assistance with closeout and punchlist issues.
Assistance with next phases of Civic Campus development.
Information and Technology
Assisted staff with continued efforts to promote expansion of telecommunications technology in the City and enforcing the City's current telecommunications regulations, including the following:
Advice regarding fiber conduit installation issues as a part of Open Trench negotiations with Intermountain, Inc. at West Orange Ave. and related SFPUC property rights issue; Assisted with contracting for the community wi-fi program Assist with the proposed leasing and location of telecom facilities at the Miller Avenue garage site.
Public Works and Contracting
Assisted staff with the provision of certain public services and other public works projects, including the following:
Procurement for design services, approval of design approaches, and CEQA evaluation for the Orange Memorial Park Swim Center Project;
Advice regarding services and construction for the Orange Memorial Park Sports Field Project; Assist with various efforts to partner with state and regional agencies for cooperative projects such as Smart Corridor and Colma Creek Flood Channel maintenance projects Managed litigation against PG&E and MGE related to storm drain damage resulting in a successful settlement for the City.
City Procurements Worked with staff to to relocate tenants of Fitness Therapy at 634 El Camino Real.
Code Enforcement
Advised staff on matters related to enforcement of the City’s Tenant Relocation Payment Ordinance for tenants displaced due to substandard housing.
Advised staff on the enforcement of the City’s Solid Waste Ordinance related to businesses unlawfully collecting and hauling waste in the City.
Assisted staff regarding enforcement of the City’s ban on the sale of flavored tobacco.
Assisted staff regarding enforcement of the City’s sale of cannabis ordinance.
City of South San Francisco | FY2024-25 Budget Book Page 245 Miscellaneous-Additional City Operations
Assisted Council and staff with City Manager transition process.
Collaborated with staff on the development of the Memorandum of Understanding with the South San Francisco Unified School District for the School Liaison Officer Program.
Represented the City in litigation matters handled by the City Attorney’s Office. Managed and oversaw outside counsel in the defense of litigation against the City.
Provided citywide staff and commission trainings on the Brown Act, AB 1234, and sexual harassment prevention.
Reviewed and responded to approximately 450 Public Records Act requests.
Provided Planning Commission, Measure W, Parking Place, and other City commissions trainings on the Brown Act and Commission Roles and Responsibilities.
Provided support to Police Department through the prosecution of Municipal Code violations, abatement of deadly weapons through court proceedings, protection of confidential police records, including responding to public records requests pursuant to SB 1421 (2018), subpoena and Public Records Act responses.
Provided support to Police Department through the pursuit of Gun Violence Restraining Orders.
Provided support to Police Department through the opposition of Pitchess Motions.
Provided support and guidance to staff navigating clean-up of homeless encampments and RV parking matters.
Provided continuing support and advice to the South San Francisco Conference Center Authority.
OBJECTIVES FOR FISCAL YEAR 2024-25:
Continue to assist City Council with downtown and business development initiatives.
Assist the City with implementing Housing Element programs and navigate new housing law updates Provide in-depth training on legal topics and requirements to staff and Boards and Commissions.
Continue to assist City staff with implementation of the Long Range Property Management Plan and the disposition of Successor Agency properties.
Continue to assist City staff with the delivery of the Civic Campus project and the implementation of other Measure W initiatives.
Continue to assist Staff with issues relating to Housing Element implementation, compliance, and navigation of state law/HCD Guidance.
Continue to assist Staff with implementation of objective design review criteria and compliance with SB 35, SB 330, SB 9 and Housing Accountability Act, as well as with anticipated initiatives to develop options for encouraging development of affordable housing.
Continue to assist City with implementation of ordinances implementing new programs listed above.
Assist City staff with implementation of new General Plan and updated Zoning Ordinance.
Assist City staff with updates to internal city policies and provide training on implementation.
Continue to assist City staff with the preparation, negotiation, environmental review and entitlement process for residential and commercial development projects.
Continue to assist City staff with the preparation, drafting and adoption of new ordinances.
BUDGET HIGHLIGHTS FOR FISCAL YEAR 2023-24
The General Fund budget for 24-25 has been adjusted to reflect actual work levels Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 246 Expenditures Summary
$1,458,825
$350,000
(31.56% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
FY2023
FY2024FY2025
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
$1.75
Expense Objects
Supplies And
Services
$928,169 $1,100,717 $1,100,717 $1,450,717 31.8%
Interdepartmental $1,589 $8,108 $8,108 $8,108 0%
Total Expense
Objects:
$929,758 $1,108,825 $1,108,825 $1,458,825 31.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 247 Changes and Highlights
FY2023-24 Changes and Highlights
Positions: None
FY2024-25 Changes and Highlights
Positions: None
Supplies and Services:
$ 350,000 Adjust budget to align with services provided City of South San Francisco | FY2024-25 Budget Book Page 248 City Manager
Sharon Ranals
City Manager
Mission Statement: The daily business of City operations is the responsibility of the City Manager, the Chief Executive Officer of the municipal corporation. The City Manager’s Office implements policy decisions of the City Council, provides leadership and strategic direction to the City’s department head team and organization as well as ensuring that initiatives and programs align with the City’s General Plan and reflect the values of our community. The City Manager’s Office provides overall guidance to all City operating departments and is responsible for the administration of City programs to ensure the delivery of high-quality services in an efficient and cost-effective manner. This includes oversight of major City-initiated projects, outreach to and involvement with community members on issues of local concern, direction of the annual budget process, and coordination of City Council agendas. The City Manager’s office includes administration of Capital Projects, Communications, Community Outreach, Diversity, Equity, and Inclusion (DEI), and Sustainability, and provides a resource for general information for the citizens of South San Francisco. City personnel are under the authority of the City Manager.
Accomplishment Highlights in Fiscal Year 2023-24:
Held the first Women’s Leadership Conference
Opened the new Library | Parks and Recreation Center
Opened the Orange Memorial Park Ballfield
Appointed Assistant City Manager Rich Lee
Awarded contract to general contractor for construction of the Orange Memorial Park Aquatic Center and groundbreaking for Centennial Trail Park
Awarded contract for architectural design of Westborough Pre-School expansion Launch Linden Park design and outreach efforts
Participation in Pistahan parade and Filipino flag raising Hosted an expanded pride event
Continued providing Every Kid Deserves a Bike
Return of Citizens’ Academy
Department Head Team Building Retreat
Continued the tradition of Youth in Government
Hosted Volunteer picnic
National Night Out at eight locations throughout the City Began construction of the new Orange Memorial Park Aquatic Center Objectives For Fiscal Year 2024-25
Community outreach on Municipal Services Building and Orange Avenue Library Complete construction of Centennial Trail Park South Phase I Lead efforts to identify path forward for long-term fiscal sustainability, including evaluation of operating budget for efficiencies and reductions
Explore revenue enhancement strategies
Staff space planning at City Hall
Pursue ordinance revisions on polystyrene, tobacco, moratorium on artificial turf, fireplace wood burning Continue to implement recommendations of the Childcare Master Plan, following the recommendations of the Joint Advisory Child Care Committee Master Plan (JACCCMP), including and expanding spaces at Westborough Park.
Monitor delivery of departmental goals associated with implementation of the General Plan and Climate Action Plan Continue the City-wide National Night Out program; and implement the recommendations of the Racial and Social Equity Plan & join Government Alliance on Racial Equity (GARE) Enhance city-wide volunteer coordination
As a certified Age Friendly City, continue to implement goals identified by the Age Friendly Steering Committee Opening of Karyl Matsumoto Caltrain Plaza
Complete construction of Oyster Point Phase IIC improvements Community Outreach for the design of a new park at Linden Avenue and Pine Avenue City of South San Francisco | FY2024-25 Budget Book Page 249 Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 250 Key Performance Measures
Objective 1
Management of City programs, departments, and contracts Key Performance Measures FY 2023 Actual FY 2024 Projected FY 2025
Proposed
Community Satisfaction Survey Conducted* No Yes No
Overall quality of life n/a 81% n/a
% of residents satisfied with the job the City is doing to provide City services. n/a 77% n/a
*Survey typically conducted every other year. A survey was completed at the end of calendar year 2023 and the results were presented to the City Council during their retreat in January 2024.
Objective 2
Implementation of the Climate Action Plan, report on greenhouse gas inventories, and collaborate with regional agencies Key Performance Measures FY 2023 Actual FY 2024 Projected FY 2025
Proposed
# of Climate Actions items monitored New
40% reduction in greenhouse gases (1990 levels) by municipal government by 2030 New In progress In progress
Objective 3
Community Engagement. The performance measures tracked ensure we focus on continuing to engage the community.
Key Performance Measures FY 2023 Actual FY 2024 Projected FY 2025
Proposed
# of Facebook followers City Hall 7,423 8,700 9,000
# of Instagram followers City Hall N/A 3,560 5,000
# of X (formerly known as Twitter) followers City Hall 5,203 5,300 5,300 # of press releases, and Mayor's letters sent via email 55 60 60 # of printed all city newsletters 3 3 4
City of South San Francisco | FY2024-25 Budget Book Page 251 Expenditures Summary
$3,900,999
-$1,030,076
(-20.89% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023FY2024
FY2025
$0
$1
$2
$3
$4
$5
$6
Expense Objects
Salaries And
Benefits
$2,265,102 $3,243,094 $3,243,094 $2,599,482 -19.8%
Supplies And
Services
$807,195 $1,543,609 $1,833,659 $1,157,145 -25%
Interdepartmental $76,765 $144,372 $144,372 $144,372 0% Total Expense
Objects:
$3,149,061 $4,931,075 $5,221,126 $3,900,999 -20.9%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 252 Positions Summary
FY2023-24 Changes and Highlights
Positions:
Reclass 1.0 FTE Deputy City Manager to Communications Manager FY2024-25 Changes and Highlights
Positions:
$ (125,847) Freeze 1.0 FTE Admistrative Assistant I
$ (178,075) Freeze 1.0 FTE Management Analyst II
$ (91,790) Transfer 2.0 FTE Promotores to ECD
$ 40,000 Potential reclass for CMO staff
$ (355,712) TOTAL
Supplies and Services:
$ (103,096) Eliminate of Federal Lobbysist
$ (90,262) Reduce CMO's discretionary budget
$ (72,787) Reduce excess budget for City -wide newsletter $ (40,319) Align budget with YTD Trend
$ (306,464) TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 253 Finance
Karen Chang
Director of Finance
Mission Statement:
The Finance Department provides accurate, transparent, complete, and timely financial information to support the City’s operations while ensuring South San Francisco long-term fiscal sustainability. The department is responsible for safekeeping, management, and accounting of the City’s financial assets. The department is responsible for payroll administration, accounts payable processing, business licenses issuance, risk, and debt management, while acting in a fiduciary capacity for assessment districts.
The Department supports its mission to the City through:
Budgeting and accounting for financial transactions to ensure optimal management of City revenues and appropriations, and accurate recording and reporting of financial transactions in accordance with regulations and standards;
Building multi-year forecasts to assist effective financial decision-making and future application of resources; Managing payment of vendors and City employees to effect continued provision of City services and programs, and avoid delays to public projects;
Receiving and accurately recording revenues from various sources to ensure funds are available to support City projects and programs;
Overseeing the City’s cash flow needs to support prudent investment of funds by the City Treasurer; Establishing strong internal controls to maintain control of, and accountability for, City funds; Managing the City’s annual financial audit and production of the Annual Comprehensive Financial Report (ACFR) in conjunction with the City’s independent auditor;
Managing and maintaining the City’s Business License program.
Accomplishment/Initiative Highlights in Fiscal Year 2023-2024:
Completed FY2022-23 financial audit and Annual Comprehensive Financial Report (ACFR) with clean audit report and awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association (GFOA)
Received the GFOA Distinguished Budget Award for FY 2023-24 Maintained a AAA bond rating
Explored revenue enhancement with Council to formulate a strategy to ensure City’s long term financial sustainability.
Completed a Master Fee Study to ensure that the Citywide fees align with economic trends.
Completed an Impact Fee Study
Completed an RFP process and awarded a five-year commercial banking contract.
Completed an RFP for the independent audit and awarded a three-year contract.
Implemented a position budget model to improve efficiency and accuracy to personnel budgeting and future labor negotiation
Completed the needs assessments for a comprehensive future enterprise resource planning software Objectives for Fiscal Year 2024-2025:
Complete a request for proposals and identify new enterprise resource planning software to enhance the City’s financial and accounting functions.
Complete the FY2023-24 audit and issue Annual Comprehensive Financial Statements (ACFR) and all the statutory reports in a timely manner.
Modernize the business license tax structure.
Hire a consultant for Transient Occupancy Tax (TOT) auditing service and short-term rental monitoring program.
Facilitate and coordinate the issuance of CFD for E101 projects.
Maintain a AAA Bond Rating.
Obtain GFOA Certificate of Excellence in Financial Reporting for FY2023-24;.
Obtain GFOA Distinguished Budget Award for FY 2024-25.
Implement new Governmental Accounting Standards Board (GASB) Accounting Pronouncements.
City of South San Francisco | FY2024-25 Budget Book Page 254 Organizational Chart
Key Performance Measures
Key Performance Measures
FY 2023
Actual
FY 2024
Projected
FY 2025
Proposed
GFOA Distinguished Budget Presentation Yes Yes Yes
GFOA Certificate of Excellence in Financial Reporting Yes Yes Yes AAA Bond Rating Yes Yes Yes
# of months in compliance with the City's Investment Policy 12 12 12 City of South San Francisco | FY2024-25 Budget Book Page 255 Expenditures Summary
$3,897,257
-$95,024
(-2.38% vs. prior year)
Finance Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2023 FY2024 FY2025
0 1M
2M
3M
4M
5M
Expenditures by Expense Type
City of South San Francisco | FY2024-25 Budget Book Page 256 Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024FY2025
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$2,252,071 $3,333,330 $3,333,330 $3,273,046 -1.8%
Supplies And
Services
$209,673 $520,488 $1,047,941 $485,748 -6.7%
Interdepartmental $88,806 $138,463 $138,463 $138,463 0% Total Expense
Objects:
$2,550,550 $3,992,281 $4,519,734 $3,897,257 -2.4%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 257 Positions Summary
FY2023-24 Changes and Highlights
Positions:
Moved the Accountant I position as underfilled for Management Analyst II Underfilled 1.0 FTE Payroll Specialist II position with Payroll Specialist I Underfilled 1.0 FTE Accounting Technician position with Accounting Assistant II FY2024-25 Changes and Highlights
Positions:
$ (55,830) Delay in filling the Financial Analyst II position by 4 months $ (60,560) Delay in filling the Accounting Supervisor position by 4 months $ (33,500) Savings in underfilling the MA position with Accountant I $ (149,890) TOTAL
Supplies and Services:
$ (15,000) Limit to essential travel for trainings and conferences, staff development- no overnight travel $ (8,840) Reduce temporary staffing
$ (8,500) Reduce contractual services budget
$ (2,400) Reduce rents and lease budget
$ (34,740) TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 258 Non-Departmental
Non-departmental expenditures are General Fund expenditures that benefit the City as a whole, and that do not fit into one particular department, including Animal Control services, C/CAG, and grant writing consulting services. It also includes general transfers from the General Fund to other funds (excluding CIP).
Expenditures Summary
Expenditures are flat in the FY2024-25 budget compared to the FY2023-24 adopted budget. The budget also includes subsidy transfers from the General Fund to the Benefits Fund ($0.25 million) and the Storm Water fund ($0.25 million). $1,894,367
$0
(0.00% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Salaries And Benefits
Transfers
Supplies And Services
FY2023
FY2024
FY2025
$0
$0.5
$1
$1.5
$2
Expense Objects
Salaries And
Benefits
$608,000 $0 $0 $0 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 259 Supplies And
Services
$896,291 $1,394,367 $1,394,367 $1,394,367 0%
Transfers $333,333 $500,000 $500,000 $500,000 0%
Total Expense
Objects:
$1,837,624 $1,894,367 $1,894,367 $1,894,367 0%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
FY 2024-25 Changes & Highlights:
None
City of South San Francisco | FY2024-25 Budget Book Page 260 Human Resources
Leah Lockhart
Director of Human Resources
Mission Statement: The Human Resources Department serves as a cooperative and engaged partner in supporting the City’s goals and values. We are committed to working strategically and mutually with departments to provide programs and services that support a culture of achievement, continuous improvement, safety, employee empowerment, and teamwork.
The Department supports its mission to the City through:
Employee Development and Engagement
Benefits and Wellness Programs
Recruitment, selection, and onboarding
Classification and Compensation administration
Employee Relations and Performance Management
Labor-Management Partnerships
Occupational Health and Safety and Workers' Compensation Administration Human Resources Information Management and Regulatory Compliance Accomplishment Highlights in Fiscal Year 2023-24:
Implemented a Blue Shield Medicare Advantage plan for South San Francisco retirees, resulting in approximately $400,000 in annual savings for the City and reduced premium costs for retirees Conduct a City-wide employee engagement survey and action plan, organized a City-wide cross-functional employee engagement team.
Implemented a First Responder provider panel within the City’s Employee Assistance Program (EAP) and coordinated peer support training with the City’s EAP provider public safety groups Completed the fourth year of the Youth Summer Internship Program and selected 12 summer interns from South San Francisco high schools.
Completed labor negotiations for successor MOUs with 3 recognized bargaining units.
Conducted 60 recruitments (open and promotional) for full-time regular positions Developed and implemented 9 new or amended job classifications and to facilitate departmental staffing needs and restructuring.
Onboarded 53 new full-time employees, and administered 50 internal promotions.
Completed a Safety Program and Training needs assessment, continued expanded in-person training, conducted safety inspections of all City facilities
Developed and Implemented four new or updated Administrative Instructions, including Bereavement Leave, Sick Leave, FMLA/CFRA leave, Remote Work, and Workplace Violence Prevention.
Completed FLSA Audit for selected job classifications
Conducted a Request for Proposals (RFP) for Worker’s Compensation Third-Party Administrator and entered into agreement with a new Third-Party Administrator
Objectives for Fiscal Year 2024-25:
Continue review and analysis of recruitment, training, policies and employee benefits and resources for potential changes or enhancements to better support diversity, equity, and inclusion objectives.
Develop and implement a manager and supervisor training curriculum with quarterly learning forums.
Co-Host a Community Job Fair in collaboration with JobTrain and the Chamber of Commerce Expand internship placements for the Youth Summer Internship Program Participate on the steering committee and selection committee for the ERP Request for Proposals and selection process
Complete negotiations for 7 employee bargaining units with Memorandums of Understanding expiring in July, 2025.
City of South San Francisco | FY2024-25 Budget Book Page 261 Organizational Chart
Key Preformance Measures
Key Performance Measures
FY 2023
Actual
FY 2024
Projected
FY 2025
Proposed
Voluntary Turnover Rate (Regular F/T and P/T) 9.2% 9.7% 5% Average Vacancy Rate (Regular F/T and P/T) 9.8% 9.0% 5% New hires (Regular F/T and P/T) 41 53 N/A
New hires (Hourly P/T) 151 175 N/A
Promotions (Regular F/T and P/T) 55 60 N/A
Internships (High-School) 12 17 18
Internships (College/Graduate level) 4 5 6
City of South San Francisco | FY2024-25 Budget Book Page 262 Expenditures Summary
$2,708,481
-$176,044
(-6.10% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$0.5
$1
$1.5
$2
$2.5
$3
$3.5
Expense Objects
Salaries And
Benefits
$1,472,874 $2,365,049 $2,365,049 $2,389,005 1%
Supplies And
Services
$324,019 $464,284 $575,111 $264,284 -43.1%
Interdepartmental $43,490 $55,192 $55,192 $55,192 0%
Total Expense
Objects:
$1,840,384 $2,884,524 $2,995,351 $2,708,481 -6.1%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 263 Positions Summary
FY2023-24 Changes and Highlights
Positions: None
FY2024-25 Changes and Highlights
Positions:
$ (32,000) Reduce youth summer internships (YSIP) budget $ (32,000) TOTAL
$ (20,000) Reduce Classification & Compensation Consultant $ (20,000) Reduce HR Sponsored Department Training (Leadership Academy) $ (10,000) Reduce Recruitment Supplies and Services
$ (20,000) Reduce Safety Training Consultant
$ (3,000) Reduce Staff development budget
$ (1,000) Reduce Travel/Conferences to essential
$ (26,000) Reduce Youth Summer Internship Consultants
$ (100,000) TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 264 Economic and Community Development
Nell Selander
Director of Economic and Community Development
Mission Statement: The Department of Economic and Community Development is responsible for the preservation and improvement of the physical and economic conditions of the South San Francisco community. The Department provides the administrative oversight that contributes to the successful completion of the goals, objectives, and daily operations of the Building, Planning, Housing, and Economic & Community Development Divisions.
The Department supports its mission to the City through:
Overseeing and maintaining quality development and economic vitality.
Building a beautiful city and foster high-quality urban design through the management of the General Plan and other land use plans, regulations, and initiatives.
Overseeing the regulatory functions in a way that assures balanced, high-quality development and safeguards life, property, and public welfare in buildings. Ensure that projects conform to plans and conditions when they are built.
Supporting local businesses and foster a vibrant, balanced source of jobs for local residents.
Achieving the highest level of customer service through teamwork, dedication, initiative, innovation, and continuous learning, training, and adoption of best practices.
Maintaining a work culture that is professional, supportive, trusting, honest, fast-paced, fun, genuine, and respectful.
Accomplishments in Fiscal Year 2023-24:
Lindenville Specific Plan Adoption
Housing Element Accepted by the State
Prohousing Designation
El Camino Real Complete Streets Demonstration Project
Major Entitlement Projects Approved:
101 Terminal R&D
573 Forbes R&D
101 Gull R&D project modification
439 Eccles R&D
Vantage Precise Plan & Master Plan R&D
Over The Counter permits: 903
Total permits: 2,076
Total inspections: 11,967
Scheduling Inspections Out: 2 Business Days
Plan Review Residential: 15 Business Days
Plan Review New Commercial: 30 Business Days
Grant administration for programs and services at the Economic Advancement Center (U.S. Economic Development Administration, U.S. Department of Labor, and California GO-Biz) Submitted a Measure K grant application for County funds to support services and operations provided at the Economic Advancement Center Community engagement underway with Community Strong Strategies for the potential formation of a PropertyBased Business Improvement District in Downtown Held the Mayor and Vice Mayor’s Roundtable with Biocom with the Life Sciences Industry Downtown revitalization effort with the Leadership Council of San Mateo County 432 Baden began construction
Rental assistance continued through the YMCA
Guaranteed Basic Income (GBI) concluded, and final report submitted to Council ROEM construction completed and lease up is nearing completion Objectives for Fiscal Year 2024-25:
BIO Conference in San Diego, marketing the City’s Biotech cluster Objective design standards refresh
TDM & Trip Cap implementation
Anti-displacement Roadmap engagement
Property acquisition for affordable housing
Downtown PBID formation and engagement
Master-leasing spaces to support emerging small businesses & non-profits City of South San Francisco | FY2024-25 Budget Book Page 265 SRO/mobile home protection measures
Explore long range planning effort for South Airport Boulevard Explore additional long-range planning efforts such as Colma Creek revitalization Continue to review and process Building Permit Applications at a Peninsula leading 15-day turnaround Refresh and train all Building Division staff to maintain certifications Coordinate with SMCTA for the Reconnecting Communities grant engagement and master planning Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 266 Key Performance Measures
Planning
Key Performance Measures
FY22-23
Actual
FY23-24
Projected
FY24-25
Proposed
Public Commission Meetings Conducted (Planning
Commission (PC), Design Review Board (DRB),
Bicycle and Pedestrian Advisory Committee (BPAC),
volume)
32 to date
24 to date, assume
30 through the end
of FY
Microsoft Bookings E-Counter Consultations
Completed (Pandemic and Post-Pandemic behavior
tracking tool)
101 to date
65 to date, assume
at least 100 through
the end of the FY
100
Building
Measure FY22-23 FY23-24 FY24-25
Plan review turn-around times (in days) 15 residential 15 residential 15 residential 30 tenant
improvement
15 tenant
improvement
15 tenant
improvement
60 new
commercial
30 new
commercial
30 new
commercial
Scheduling inspections 3-5days 4 days 2 days
In House Plan Review $75,484 N/A * N/A *
Electrify inspector car fleet N/A
+ 2 plug-in hybrid
vehicles
+1 plug-in hybrid
vehicle
* Ability to track in-house plan reviews no longer
available
Economic Development
Measure FY22-23 FY23-24 FY24-25
Through the Economic Advancement Center Small
businesses/entrepreneurs served
200 200 215
Through the Economic Advancement Center:
Residents served with workforce development
services
120 130 140
Housing
Measure FY22-23 FY23-24 FY24-25
BMR ownership files monitored 90% 100% 100%
BMR rental files monitored n/a 70% 50%
CDBG program subrecipients serve at least 90% of
client goals
90% of
subrecipients serve
at least 90% of client
goal
90% of
subrecipients serve
at least 90% of client
goal
BMR ownership/rental compliance issues addressed 75% 100% 100% City of South San Francisco | FY2024-25 Budget Book Page 267 Expenditures Summary
$8,889,240
$389,307
(4.58% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$2
$4
$6
$8
$10
Expense Objects
Salaries And
Benefits
$4,639,036 $5,487,087 $5,487,087 $6,112,671 11.4%
Supplies And
Services
$4,154,826 $2,644,231 $6,539,550 $2,407,954 -8.9%
Capital Outlay $0 $0 $113,381 $0 0%
Interdepartmental $174,962 $368,615 $368,615 $368,615 0% Total Expense
Objects:
$8,968,824 $8,499,933 $12,508,633 $8,889,240 4.6%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 268 Positions Summary
FY2023-24 Changes and Highlights
Positions:
Remove 1.0 FTE Plans Examiner/Building Inspector
Add 1.0 FTE Assistant Building Official
FY2024-25 Changes and Highlights
Positions:
$ (210,602) Freeze 1.0 FTE Assistant Building Official in FY 2025 $ (51,366) Eliminate 1.0 FTE Misc Hourly
$ (120,351) Freeze 1.0 FTE Senior Planner in FY2025
$ (22,628) Eliminate 0.40 FTE Research and Rehab Specialist PT $ 91,790 Transfer 2.0 FTE Promotores from CMO to ECD
$ (313,157) TOTAL
Supplies and Services:
$ 113,723 Holiday Decorations (50% reduction reflected in elimination of BIO Conference budget) $ 25,000
TDM Monitoring
$ (150,000) BIO Conference/Holiday Decorations Reduction (Both scaled back by 50%) $ (300,000)Reduce Professional services
City of South San Francisco | FY2024-25 Budget Book Page 269 $ (311,277) TOTAL
Developer Deposit Fee fund
$ 125,000 Expanded Objective Design Standards
Commercial Linkange Fee fund
$ 30,000 Analysis of Labor Standards Impacts on the Financial Feasibility of Development Projects $ 220,000 Anti Displacement Task Force
$ 200,000 Ongoing Property Acquisition Work
$ 50,000 Administration of Anti Displacement Task Force $ 500,000
TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 270 Fire Department
Jesus Magallanes
Fire Chief
Mission Statement: The South San Francisco Fire Department exists to protect people, property and the environment from the impacts of fire, medical emergencies, the release of hazardous materials and natural or human caused disasters. We will work to prevent injury and damage through education, fire prevention, and fire/ life safety code enforcement.
The Department supports its mission to our community through:
Education
Fire Prevention & Code Enforcement
Emergency Response
Emergency Medical Services
Disaster Preparedness
Fire Administration
Accomplishments in Fiscal Year 2023-24:
Fire personnel responded to 9,040 incidents in 2023.
There were 6,381 ambulance dispatches and 4,197 ambulance transports in 2023.
Fire Prevention completed State-mandated inspections and reported to City Council.
Fire Prevention conducted 2,291 inspections and opened 1,505 permits.
The Training Division completed over 18,942 hours of training.
Over 4,000 hours of CERT volunteer and training hours.
Hired five Paramedic Firefighters, seven Emergency Medical Technicians, Safety Inspector I, and a Management Analyst II.
Promoted one Battalion Chief, one Fire Captain, and two Apparatus Engineers.
Completed 18-month probationary training for two Paramedic/Firefighters.
Continued a Fire Safety Inspector Intern program with one student for 8 months.
Responded to four separate OES incidents creating over $460,000 in OES reimbursement fees for service.
Qualified two acting battalion chiefs, two acting captains, three acting engineers, and opened 12 position task books.
Completed specifications and ordered two command vehicles, added one all electric utility truck, purchased and placed into service one reserve rescue boat, and received a grant-funded 500-gallon portable diesel trailer.
Draft tested every apparatus pump, pressure tested 14,600 feet of hose, pressure tested over 75 SCBA cylinders, and NFPA tested all department ground and aerial ladders.
Utilized grant funds combined with General Fund dollars to upgrade all stations to electronic door and gate security, added fencing to station 64, and improved fencing at station 61.
Upgraded Electronic Patient Care Reporting software.
Supported career development by sending 61 different personnel to California State Fire Marshal, National Wildfire Coordination Group, and FEMA certified training classes.
Purchased 65 sets of structural firefighting personal protective ensembles, improved self-contained breathing apparatus workstations, upgraded $25,000 worth of USAR tools, purchased five unmanned aerial vehicles, and placed 10 radiological detectors into service.
Hosted several Confined Space Operations, Trench Rescue Operations, Rope Rescue Technician, and Rope Rescue Awareness classes.
Assisted in hosting a Fall and Spring, joint City College of San Mateo and San Mateo County Fire Chiefs Firefighter 1 Academies.
Completed Hazardous Materials First Responder Operations for the entire department.
Hosted four State Fire Marshal Fire Prevention Level 2 classes and trained 10 Unmanned Aerial Vehicle Pilots.
Held a Citywide EOC training. Participated in two EOC exercises for local businesses.
Activated EOC to handle the January winter storm events and support APEC event.
Provided virtual Emergency Preparedness Town Hall.
Participated in Fire Prevention week teaching over 1,400 elementary students fire safety awareness.
Became authorized as an American Stroke Association Advanced Stroke Life Support Training Center and partnered with AHA/ASA to host an instructor class in SSF.
Provided American Heart Association Curriculum to over 1,000 students.
Completed the five-year renewal process to maintain the department as an EMS Continuing Education Provider.
City of South San Francisco | FY2024-25 Budget Book Page 271 Objectives for Fiscal Year 2024-25:
Continue to review, revise, and adopt department policies and procedures.
Maintain and evaluate current apparatus, equipment, facilities, and provided services.
Utilize regional opportunities and develop in-house exercises to reinforce EOC staff training to create a culture of preparedness and ensure readiness.
Receive and place into service one command vehicle, a Rescue Boat, and two ALS ambulances. Work with IT to Implement new software to support Fire Records Management System upgrade.
Continue to improve programs aimed at reducing chronic carcinogen exposures at the stations and on emergency scenes.
Continue supporting employee wellness with Peer Support, mindfulness, and flexibility training.
Continue to collaborate with Human Resources Department to recruit Paramedic/ Firefighters, EMTs and to create new positions in the Fire Department.
Continue design of station 63.
Solidify future station 62 opportunities and improve current station 62 until it can be replaced.
Continue to complete 100% of mandated inspections and report our annual Fire Prevention metrics to City Council.
Continue to grow and solidify new unmanned aerial vehicle program.
Complete rehabilitation of training tower.
Roll-out new advanced stroke care training.
Continue providing Community CPR education as a service.
Host CERT academy.
Support Neighborhood Emergency Response Teams.
Continue progressing toward the department reorganization plan.
Compete station security projects to include electronic card access and additional security gates at all five fire stations.
Host a county-wide urban search and rescue drill as a component of the regional urban search and rescue training plan.
Host the Spring Chief Officer Continuing Education (COCE) for San Mateo County.
Place new Rescue Boat into service, prepare and qualify individuals on Crew Member and Boat Operator task books for Rescue Boat.
Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 272 Key Performance Measures
2021 2022 2023
Incident Type # % # % # %
EMS 5,915 69.87% 6,337 70.97% 6,169 68.24%
False 744 8.79% 729 8.16% 751 8.32%
Fire 204 2.41% 244 2.73% 183 2.02%
Good Int 882 10.42% 884 9.90% 1,002 11.08%
HazMat 213 2.52% 153 1.71% 269 2.98%
Other 3 0.04% 80 0.90% 144 1.59%
Pub Asst 470 5.55% 467 5.23% 489 5.41%
Rupt/Exp 20 0.24% 27 0.30% 22 0.24%
Weather 15 0.18% 8 0.09% 11 0.12%
Grand Total 8,466 100.00% 8,929 100.00% 9,040 100.00%
Fire Prevention 2021 2022 2023
Total # of inspections 3,888 2,975 2,291
% of mandates completed 96% 97% 100%
# of plan reviews completed 634 805 800
# of permits issued 1,704 1,697 1,505
The Fire Prevention Division is responsible for life safety issues within the community. The division is involved with construction, occupancy inspections, public education, and fire investigations. Fire inspections ensure that buildings and fire protection systems are built and maintained according to the applicable codes. The Fire Prevention Division performs fire plan checks and inspections for fire sprinklers, alarms, and other systems. Fire construction permits are required to construct, alter, modify, or repair a fire protection system.
City of South San Francisco | FY2024-25 Budget Book Page 273 Expenditures Summary
$36,420,902
$3,659,033
(11.17% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$10
$20
$30
$40
Expense Objects
Salaries And
Benefits
$26,198,284 $28,172,922 $28,172,922 $30,819,734 9.4%
Supplies And
Services
$1,519,014 $2,337,964 $3,511,442 $3,350,185 43.3%
Capital Outlay $25,821 $0 $400,000 $0 0%
Interdepartmental $1,257,647 $2,250,984 $2,250,984 $2,250,984 0% Total Expense
Objects:
$29,000,765 $32,761,869 $34,335,348 $36,420,902 11.2%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 274 Positions Summary
FY2023-24 Changes and Highlights
Positions:
Add 0.21 FTE Fire Courier
Add 1.0 FTE Management Analyst I
Delete 1.0 FTE Administrative Assistant I
Add 1.0 FTE Emergency Services Captain
Delete 1.0 FTE Emergency Safety Manager
FY2024-25 Changes and Highlights
Positions:
$ (298,090) Defer hiring 3.0 FTE paramedic/firefighters $ (164,564) Freeze 1.0 FTE MA I position (step 1)
$ (181,331) Freeze 1.0 FTE Safety Inspector Trainee (Hourly) $ (70,000) Reduce Training Division Overtime
$ (713,985) TOTAL
Supplies and Services:
$ 22,000 Additional funds for ambulance billing
$ 30,000 CMS cost reporting contractor
$ 640,000 Funds to pay DHCS for PP-GEMT-IGT (associated with revenue increase) $ 25,000
Increase in ambulance radio monthly charges
$ 135,000 Plan check contractual services (covered by revenue) City of South San Francisco | FY2024-25 Budget Book Page 275 $ (500) Reduce Clothing & Personal Expenditures
$ (10,000) Reduce IT Purchases in Other Departments
$ (5,000) Reduce Maint. And Operation Equipment
$ (2,942) Reduce or delay purchase of some books and publications $ (1,300) Reduce or delay purchase of some office supplies $ (36,936) Reduce or delay purchase of some operating supplies for training and suppression $ (36,250) Reduce Staff Development / succession planning in all divisions $ (6,000) Reduce travel and conference to only essential $ (3,250) Reduce use or find other funding for postage
$ (4,411) Reduce use or find other funding for printed materials $ 745,411 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 276 Police Department
Scott Campbell
Police Chief
POLICE DEPARTMENT
Mission Statement: We are committed to proactively reducing crime, enhancing public safety, and addressing quality of life issues through education, enforcement, and community partnerships in order to make a better South San Francisco.
Vision: We will maintain the highest ethical standards in all aspects of our duties and continually work with the community to develop a relationship built on trust and respect. We will serve the citizens of South San Francisco in the most courteous, efficient, and professional manner possible.
The Department Supports its Mission to the City Through:
Community Academy program, presented since 1998
Community Academy program in Spanish, presented since 2000 Youth Academy program for children, 10 to 14, presented since 2015 Summer Youth Academy, presented since 2018
Gatepath Academy program, presented since 2017
Senior Academy program, presented since 2022
Providing numerous community outreach programs and services to our community The YES (Youth Enrichment Series) Program. The program is targeted at 5th grade classes, but can easily be taught to younger elementary school classes and middle school classes as well. The lessons cover subjects such as Bullying, Communication, Decision Making, Online Dangers, and Substance Abuse.
Police Explorer program designed to encourage teenagers and young adults to actively participate in the Police Department and give back to their community
National Night Out program to allow community members to interact with police officers Continued support and collaboration with the Commission on Equity and Public Safety Accomplishment / Initiative Highlights in Fiscal Year 2023-24:
Onboarded and welcomed nine new employees to fill vacancies New Criminal Interdiction Unit – formerly Neighborhood Response Team (Sergeant / Corporal / 2 Officers)
Continued mission – enforcement, intelligence, community relationship building Continued success with the Community Wellness and Crisis Response Team Increased police staffing by one officer
Continue building new Employee Wellness program
Grant funding from the Office of Traffic Safety traffic and DUI enforcement grants. The grant for the 2023-2024 year was $105,000 and we requested $120,000 for 2024-2025. This is the 15th year of the OTS grant partnership – we have received $ 1,877,256 to date.
Grant funding from the California Department of Justice Tobacco Grant Program (Proposition 56). The grant application was approved by Cal DOJ in November 2021 and the Police Department was awarded a grant for $216,855.
The operating period for the grant is from December 1, 2021, through June 30, 2025.
Grant funding from the Department of Justice (DOJ) Bulletproof Vest Partnership (BVP) for soft armor vests in the amount of $9,465.62.
Acceptance of $53,358.28 in grant funding from the State of California for Officer Wellness and Mental Health. The operating period for the grant is three years.
Completed Crisis Intervention Training for the majority of sworn Department personnel Expanded the department Peer Support team and Crisis Negotiation Team Utilized DOJ asset-seizure funds to purchase new rifles, less lethal launchers, StarChase GPS vehicle pursuit mitigation technology, FARO 3D scanner for crime scene mapping, new patrol outer vest carriers and Tru-Narc handsfree drug testing equipment
Implementation of new CLEAR investigative database, employee background investigation database, Field Training Officer database and patrol briefing database
Acquired new grant-funded Use of Force simulator
City of South San Francisco | FY2024-25 Budget Book Page 277 Partnered with San Mateo County on successful Gun Buy Back program Implemented new dispatcher lead positions
Partnered with San Mateo County by providing a detective for “cutting edge” Gun Violence Prevention Program Sent numerous employees to various conferences, specialized schools, and leadership academies Community Outreach Team – formerly Downtown Bicycle Patrol (two officers) Continued mission – addressing quality of life issues throughout the City Worked extensively with the Homeless Outreach Team to assist unhoused and less-fortunate individuals to find housing and obtain social services
Awards received:
Vehicle Theft Interdiction Awards Presented by CHP and AAA Firearm Seizure Awards
DUI Enforcement Awards Presented by (MADD) Mothers Against Drunk Driving Valor, Heroism, and Service Awards Presented by Peninsula Council of Lions Clubs Veterans of Foreign Wars Public Servant Awards
Medal of Valor Awards
911 Dispatcher of the Year Award Presented to our Dispatch Center Objectives For Fiscal Year 2024-25:
Continue to hire and retain high quality employees
Implement new Public Safety Drone Program
Implement Community based Video Surveillance Registration Program Implement Guardian Program to voluntarily register those with dementia, autism, etc.
Implement Live 911 technology
Continue partnership with Drug Enforcement Agency (DEA) Task Force Continue partnership with the San Mateo County Gun Violence Prevention Program Replace old and outdated in-car and handheld radios to comply with new DOJ mandate Continued support of the Community Wellness and Crisis Response Team program Work with Diversity, Equity and Inclusion (DEI) Officer and Commission on Equity and Public Safety to reduce racial and social disparities in policing
Continued goal of 100% of sworn officers trained in conflict de-escalation (CIT) Continued goal of 100% of sworn officers trained in evidence-based implicit bias City of South San Francisco | FY2024-25 Budget Book Page 278 Organizational Chart
Key Performance Measures
Continually work with the community to build partnerships and develop relationships built on trust and respect in order to make a better South San Francisco.
Performance
Measures
Actual
FY22/23
Projected
FY23/24
Proposed
FY24/25
Community Outreach
Community Academy 1 1 1
Hispanic Community Academy 1 1 1
Youth Academy 1 1 1
Summer Youth Academy 1 1 1
Senior Academy 1 1 1
City of South San Francisco | FY2024-25 Budget Book Page 279 Expenditures Summary
$38,204,497
$1,366,257
(3.71% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Supplies And Services
Interdepartmental
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$10
$20
$30
$40
$50
Expense Objects
Salaries And
Benefits
$27,632,194 $32,363,866 $32,464,166 $33,140,857 2.4%
Supplies And
Services
$1,282,932 $1,843,958 $1,857,124 $2,433,226 32%
Interdepartmental $1,570,481 $2,630,415 $2,630,415 $2,630,414 0% Total Expense
Objects:
$30,485,606 $36,838,240 $36,951,705 $38,204,497 3.7%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 280 Positions Summary
FY2023-24 Changes and Highlights
Positions:
1.0 FTE Police Service Technician hourly underfilled 1.0 FTE Police Service Technician FY2024-25 Changes and Highlights
Positions:
$ 479,307 Add 1.0 FTE Police Captain (M280)
$ (558,228) Delete 1.0 FTE Deputy Police Chief (M765)
$ 381,170 Add 1.0 FTE Police Lieutenant (M275)
$ (318,660) Delete 1.0 FTE Police Sergeant (C165)
$ (149,899) Freeze 1.0 FTE Communications Dispatcher
$ (50,772) Delete 0.38 FTE Miscellaneous Hourly
$ (262,666) Freeze 2.0 FTE Parking Enforcement Officer
$ (1,528,192) Freeze 8.0 FTE Police Officer. The vacancies will be replenished with new officers, but that will happen gradually $ (36,680) Delete 0.48 FTE Police Property/Evidence Asst $ (2,028,209) TOTAL
Supplies and Services:
City of South San Francisco | FY2024-25 Budget Book Page 281 General Fund
$ 649,874 Contract out - Parking Enforcement
60,000 Mental Health Clinician (covered by Opiod settlement) (6,500)
Investigative Database. Future cost savings. Service eliminated. $ 703,374
TOTAL
Asset Seizure fund
$ 125,000 Mandated Radio Upgrade (Split funding between Asset Seizure and Public Safety Impact fee) Public Safety Impact Fee fund
$ 400,000 Mandated Radio Upgrade (Split funding between Asset Siezure and Public Safety Impact fee) Opioid Settlement fund
$ 196,000 Mental Health Clinician for SSF -100%
Information Technology fund
$ 121,800 ALPR Cameras around the City
City of South San Francisco | FY2024-25 Budget Book Page 282 Public Works
Eunejune Kim
Director of Public Works
Mission Statement: In partnership with our diverse community, we proudly support and sustain the environment and infrastructure through responsiveness, innovation, and professionalism.
The Public Works Department supports its mission to the City through cost-effective and environmentally responsible services in the areas of design, construction, inspection, maintenance, and operation of the City’s infrastructure. These services enhance the health and well-being of our community, making South San Francisco a beautiful and safe city to work, live, and play.
Accomplishment/Initiative Highlights in Fiscal Year 2023-24:
Engineering Division
Successful administration and delivery of a $40,349,600 Capital Improvement Program budget including 172 projects.
Substantially completed the construction of the Grand Avenue and Airport Boulevard Streetscape Improvements Project (st1801) with near completion of streetscape improvements at all four corners of the intersection, along with median enhancements, and switchovers of the traffic signal poles.
Construction of the Grand Boulevard Project (Arroyo Drive to Kaiser Way) Phase III (st1807) began with continued construction of the new western sidewalk and the new pedestrian path between Del Paso Drive and El Camino Real.
Successfully completed the Hillside Boulevard Road Diet Improvements Project (tr1906) in partnership with San Mateo County and Town of Colma, which installed a signalized intersection at Hillside Boulevard and Lincoln Street, new dedicated bike lanes, and a road diet along Hillside Boulevard.
Received grant funding reimbursement from the MTC Transportation Development Act of $400,000 dollars for the construction of the Hillside Boulevard Road Diet Improvements Project (tr1906).
Began design of the Traffic Signal Safety Improvements Project (tr2403) with $1,527,120 of construction funds from the Highway Safety Improvement Program grant to install a signalized intersection at Junipero Serra Boulevard and Arroyo Drive and other traffic safety improvements.
Successfully completed the Citywide Engineering and Traffic Surveys to establish the appropriate speed limit.
Successfully passed a Resolution to reduce the posted speed limit in school zones for the remaining K-12 schools within the City’s limits.
Began design of the Citywide School Traffic Safety Improvement project (tr2405) to implement new 15 MPH speed limit signage at school zones and other safety improvements.
Successfully completed the construction of traffic safety demonstration projects at Martin Elementary School as part of San Mateo County Office of Education Safe Routes to School 2023 School Travel Fellowship grant.
Successfully received the San Mateo County Office of Education Safe Routes to School 2024 School Travel Fellowship grant for improvements around Parkway Heights Middle School.
Successfully completed the Downtown and Old Town Lighting Study (pk2307) to improve the current lighting conditions in the Downtown and Old Town areas.
Successfully completed construction of the Quick-Strike Bus Stops (tr2203).
Striping is on hold until nearby projects have been completed. 2024 Surface Seal project (st2402) is expected to go to bid in Spring 2024.
HSIP Curb Ramp Replacement project (tr2202) is in the construction phase and expected to be completed by May 2024.
South San Francisco began collaborating on a bicycle/pedestrian extension on El Camino Real with the Town of Colma (tr2415).
SSF-SB WQCP SLR Lower Colma CAP 103 Feasibility Study (ss1802) – Finding of No Significant Impact (FONSI) was approved and signed by Army Corps. This project is now moving into the design phase.
Complete Streets (st2401) scope was established and is currently receiving proposals for design.
The South Linden Ave and Scott Street Grade Separation project (st1004) completed the Value Engineering (VE) and will be starting with the environmental and right-of-way clearances while also starting the design of the 15% and 35% Plans, Specifications and Estimate (PS&E) in the Summer of 2024. The South Linden Avenue and Scott Street Grade Separation that is being administrated by Caltrain with oversight from the City of San Bruno and the City of South San Francisco.
City of South San Francisco | FY2024-25 Budget Book Page 283 Successfully completed construction and closed out both Bond funded Pavement Rehabilitation projects (st2204). 2023 Surface Seal project was awarded and is expected to be completed in Spring/Summer of 2024 (st2302).
Successfully completed construction and closed out the CDBG Curb Ramp Replacement project (st2304).
Advertised the design Request for Proposal (RFP) for the OBAG 3 School-Spruce-Hillside Access Safety Improvement project. Received multiple proposals from design consultants for design of the project. We anticipate going to Council to award a consultant contract in Spring of 2024. This project was awarded $3.128M in OBAG 3 funding for construction of the Spruce Avenue, School Street, and Hillside Avenue Traffic Safety Improvements Project (st2305).
SSF Adaptive Traffic System is nearing completion East of 101 and is expected to be completed in Summer of 2024. The segment West of 101 will be starting in Spring of 2024 with anticipated completion in Fall of 2025 (tr1901).
SSF Smart Corridor Expansion project was awarded and is expected to be completed in Fall of 2024 (tr2002).
Broadband Expansion Project completed the 100% design Plans, Specifications, and Estimate (PS&E). Will advertise the bid documents in Spring of 2024 for the award of a construction contract (pf2210).
Software to archive all bridge structures in City purchased and data population underway to track up-to-date status of infrastructure for Bridge Asset Management Program (st2303).
Advertised RFP for design phase Utah Ave Overcrossing Project (tr1404), Engineering selected consultant, and City Council approved award for design consultant agreement w/AECOM; California Transportation Commission granted City with $5M award and Transportation Authority (TA) granted project with $2.7M in Highway Program Grant for a total of $7.7M.
Caltrans provided E76 for design phase for Grand Avenue Overpass Bridges (st1804).
City was granted $1.487M from Transportation Authority (TA) for the next two phases (PID/PAED) of Junipero Serra Boulevard / Westborough Boulevard Corridor Feasibility Project (st2301) after the feasibility study; feasibility study has three (3) alternate draft plans completed.
Environmental approvals provided by Caltrans for Bridge Preventative Maintenance Program (st1703); project continuing with design work and securing permits for construction.
Construction has begun for the Training Tower Maintenance Project (pf1704).
Storm Water Trash Capture Devices (sd1401) installations are underway; to achieve 90% MRP compliance; developing list of candidates for phase 2 to meet 100% Municipal Regional Permit (MRP) compliance.
Water Quality Control Plant (WQCP) Division
In 2024, the California Water Environment Association (CWEA) awarded the South San Francisco - San Bruno Water Quality Control Plant the Medium-Size Plant of the Year Award for the San Francisco Bay Section.
Achieved all compliance regulations set forth by our National Pollutant Discharge Elimination System (NPDES) and pretreatment programs, in specific, compliance with the Clean Water Act (CWA).
The Laboratory Program invested in a Skalar state-of-the-art Biochemical Oxygen Demand (BOD), robotic machine designed for high precision and determination of BOD concentration in wastewater. This advancement and investment in technology continued to promote the awardwinning South San Francisco – San Bruno Water Quality Control Plant, empowered employees to progress, and ultimately provided a competitive advantage in attracting and retaining a highly skilled workforce.
The Environmental Compliance Program administered and followed all State mandated Pretreatment Programs, Pollution Prevention Programs, and Stormwater Pollution Prevention Programs. The program continued to regulate and control concentrations of wastewater and stormwater pollutants discharged by industrial, commercial, and residential discharges.
The Operations and Maintenance Programs continued to develop and upgrade an online Operations and Maintenance Manual for all staff to utilize more efficiently access information to diagnose and troubleshoot WQCP plant and station equipment.
Continued to revise the Facilities Master Plan to create and complete a capital improvement project plan to upgrade the Dewatering and Biosolids Facility.
In roads from the updated Facility Master Plan will help to reduce biosolids hauling costs and meet Senate Bill 1383 regulations to reduce organic loadings to landfills.
Refurbished all Sanitary Sewer pump station sewer grinder systems.
Performed preventative maintenance and refurbishment of all Influent, Effluent, and pump stations sewage pumps.
Calibrated and adjusted all WQCP and Sanitary Sewer pump stations flow meters to meet NPDES permit requirements.
Continued wastewater, safety, and career development training for division staff.
City of South San Francisco | FY2024-25 Budget Book Page 284 Maintenance & Operations Division
Continued implementation of City’s Fleet Electrification plan by replacing conventionally fueled vehicles with electric or plug-in hybrid vehicles when feasible.
Awarded $1,661,876 from the SMC Transportation Authority to expand operations of South City Shuttle program to serve additional neighborhoods, including Winston Manor, Serra Highlands, Buri Buri, Avalon, and Westborough.
Continued providing safe, reliable, and free transportation to the South San Francisco community with the South City Shuttle, with an average 7,000 riders per month to destinations including SSF schools, parks, senior centers, downtown shopping and restaurants, Kaiser Hospital, and connecting transit to BART, SamTrans, and Caltrain.
Awarded $16,427 funding from the Department of Resources Recycling and Recovery (CalRecycle) to further expand beverage container recycling programs in South San Francisco with the installation of additional solar-powered, high capacity Bigbelly units for recycling and landfill waste in various areas, including the downtown, Orange Park, and Brentwood Shopping Center. Funding also applied towards educational material on recycling and sustainability programs in South San Francisco.
Awarded $124,820 in SB 1383 Local Assistance Grant Program funding from the California Department of Resources Recycling and Recovery (CalRecycle) to support the City of South San Francisco’s implementation, procurement, education, and enforcement requirements per California Senate Bill SB 1383.
Since 2023, participation in the City of South San Francisco's Adopt-a-Storm Drain program has increased by 36%; boasting a total of 184 volunteers adopting 300 drains. These dedicated efforts align closely with the sustainability goals outlined in the City's Climate Action Plan. By actively clearing litter from our waterways leading to the San Francisco Bay, the program aids in preserving our local ecosystem and contributes to the beautification of our South San Francisco neighborhoods.
Expand department’s public outreach efforts, such as social media, city events, and community meetings.
Code enforcement resolved and closed 1,445 cases regulating the public health, safety, and welfare of the South San Francisco community.
Flushed over 330,967 linear feet (62.68 miles) of sanitary sewer mains for blockage prevention.
Applied 68 tons of asphalt for street repairs; 17 tons of cold patch asphalt to repair over 250 potholes.
Provided 24/7 emergency response during storm events, preventing serious flooding and damage to public infrastructure.
In 2023, Public Works Maintenance successfully addressed 4,391 requests for service from the public (11% increase from 2022). A breakdown of requests by type is provided in the following chart:
City of South San Francisco | FY2024-25 Budget Book Page 285 Objectives For Fiscal Year 2024-25:
Continue installation of the Adaptive Traffic system west of US 101.
Continue to advance the City’s EV implementation plan and seek out grant opportunities for vehicles and infrastructure, when available.
Successful administration and delivery of ongoing Capital Improvement Program.
Partner with Bartle Wells to reevaluate the five-year sewer rate plan.
Continue outreach, education, and compliance to all waste generators for SB1383 and achieve 100% compliance for residential and commercial properties.
Improve operation and condition of the City’s storm drain infrastructure.
Complete Storm Drain Master Plan (sd2301);
Stormwater infrastructure assessment;
Electrification of City storm pump stations.
Continue Sewer Rehabilitation improvements.
Minimize sanitary sewer overflows (SSO) and standardize and improve reporting procedures.
Update the City’s Overflow Emergency Response Plan to a Spill Emergency Response Plan and conduct staff training on new material.
Expand volunteer participation in the City’s Adopt-a-Storm Drain program.
Install additional Bigbelly trash and recycling receptacles to improve staff efficiencies and towards City’s sustainability mission.
Apply for and receive grant funding relating to traffic congestion management, city street improvements, electric vehicle purchasing, sustainability practices, stormwater pollution prevention, and transportation, when appropriate.
Apply and receive grant funding to continue marketing of Free South City Shuttle program service.
Minimize employee injuries by continuing to focus on safe work practices and ongoing employee training.
Meet all compliance regulations set forth by our National Pollutant Discharge Elimination System (NPDES) and pretreatment programs, in specific, compliance with the Clean Water Act (CWA).
Provide staff training and development opportunities to support departmental succession planning efforts.
Expand and improve multilingual outreach and education regarding Public Works programs and services.
City of South San Francisco | FY2024-25 Budget Book Page 286 Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 287 Key Performance Measures
Key Performance Measures
FY 2023
Actual
FY 2024
Projected
FY 2025
Proposed
Continued successful delivery of the ongoing Capital
Improvement Program budget
Yes Yes Yes
Continue meeting all compliance regulations set forth by our National Pollutant Discharge Elimination System
(NPDES) and pretreatment programs.
Yes Yes Yes
Continue to foster community engagement through
increased South City Shuttle access, the Adopt A Storm
Drain program, clean up events, compost pail giveaways, and social media outreach.
Yes Yes Yes
Minimize sanitary sewer overflow (SSO) occurrences
through continued maintenance and inspections.
Yes Yes Yes
Continue to seek grant funding opportunities for
departmental objectives.
Yes Yes Yes
City of South San Francisco | FY2024-25 Budget Book Page 288 Expenditures Summary
$11,103,629
-$850,417
(-7.11% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023FY2024
FY2025
$0
$2.5
$5
$7.5
$10
$12.5
$15
Expense Objects
Salaries And
Benefits
$3,795,401 $4,755,838 $4,765,838 $5,437,967 14.3%
Supplies And
Services
$1,666,062 $5,389,432 $7,020,350 $3,901,886 -27.6%
Capital Outlay $0 $45,000 $271,564 $0 -100%
Interdepartmental $602,051 $1,763,775 $1,763,775 $1,763,775 0% Total Expense
Objects:
$6,063,514 $11,954,045 $13,821,528 $11,103,629 -7.1%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 289 Positions Summary
City of South San Francisco | FY2024-25 Budget Book Page 290 FY2023-24 Changes and Highlights
Positions:
General Fund
Add 0.5 FTE Utility Locator (50% funded by Sewer Fund and 50% General Fund) Add 1.0 FTE Engineer - Senior approved Mid-year
Add 1.0 FTE Management Analyst II underfilled by Management Analyst I * 1.0 FTE Plant Operator- Lead Overfill
Sewer Enterprise Fund
Add 0.5 FTE Utility Locator (50% funded by Sewer Fund and 50% General Fund) Add 0.5 FTE Hourly Laboratory Chemist (X545)
FY2024-25 Changes and Highlights
Positions:
General Fund
$ (241,174) Delete 1.0 FTE Associate Engineer
$ 287,047 Add 1.0 FTE Senior Engineer
$ (131,496)
1.5 FTE Public Works Maintenance Worker - Hourly-funded by Parking District Fund $ (164,794) 1.0 FTE Public Works Maintenance Worker - Senior- funded by Sewer Enterprise Fund $ (250,417) TOTAL
Solid Waste Reduction Fund
$ 44,745 Add .50 FTE Office Specialist - Hourly (X415)
Parking Distirct Fund
$ 131,496
1.5 FTE Public Works Maintenance Worker - Hourly
Sewer Enterprise Fund
$ 164,794
1.0 FTE Public Works Maintenance Worker - Senior
Supplies and Services:
General Fund
$ (62,100) Eliminate back up street sweeping services.
$ (45,000) Purchase of one (1) Chevy Bolt
$ (41,500) Purchase of one (1) Roland RTW-640 64" Sign Printer. $ (250,000) Sewer Service Low Income Program
$ (398,600) TOTAL
Sewer Enterprise Fund
$ 299,000 Bulk chemicals
$ 50,200 Gas and electricity costs for sanitary sewer pump stations $ 65,860 Gas and electricity costs for WQCP
$ (40,000) NBSU Outfall diffuser cleaning and testing
$ 423,500 Polymer costs for operations at WQCP
$ 9,000
Sanitary Sewer Overflow staff training
$ 5,400 Waste disposal services cost increase -WQCP
$ 812,960 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 291 Library
Valerie Sommer
Director of Library
Mission Statement: South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professional manner with a human touch.
The Department supports its mission to the City through:
Instruction, assistance, and access to informational, recreational, and educational resources via the library’s print, audio visual, electronic, and local history collections.
Customer service-oriented and patron-centered programs and services.
Partnerships with local businesses, agencies, schools, and residents, working together to meet the needs of our community.
Promotion of literacy and lifelong learning through educational programs, classes, reference services, and collections.
Promotion of school success, youth development, and the joy of reading.
Accomplishment Highlights for Fiscal Year 2023-24
Opened our new Library I Parks and Recreation Center (LPR) on October 28, 2023, with over 1,000 community members joining the celebration, touring the grand facility, attending a special children’s story time with the Mayor, checking out nearly 2,700 library items, enjoying the concert and P&R class previews, viewing art exhibits, visiting the immersive Giant Blood Vessel, learning and creating in STEAM programs, and much more.
The grand total of community-based fundraising for the new Library I Parks and Recreation Center tops $11 million, with support from local individuals, families, businesses, corporations, nonprofit organizations, Federal funding via Congresswoman Jackie Speier and Senator Alex Padilla, and State funding via the California State Library.
Established the Amgen Discovery Center at the Library | Parks & Recreation Center, consisting of a makerspace and digital media lab, supporting after-school technology learning and exploration. Planned events include a quarterly science program with scientists from Amgen.
Collaborated with Parks & Recreation staff to begin a series of cultural programming, with hundreds of residents attending Lunar New Year and Black History Month events. In addition, hosted the county-wide annual Young Adult Novelist Convention and Peninsula Comic Arts Festival at the new Library | Parks & Recreation Center. Welcomed nearly fifty new teen volunteers at the Library | Parks & Recreation Center, offering many their first work experience with duties ranging from shelving, pulling holds, and assisting with makerspace programs.
Hosted 40 class visits, with students from SSFUSD schools and Parks & Recreation summer camps receiving new library cards, enjoying story time, checking out books, and participating in makerspace activities.
The Main Library again acted as a 30-Day Vote Center, this time for the March 2023 Presidential Primary Election.
Project Read Trivia Challenge celebrated its 30 Anniversary, with approximately 300 supporters, volunteers and trivia buffs in attendance, raising over $35,000 in net proceeds to support library literacy programs and services.
Library staff at the Gene Mullin Community Learning Center secured two important grants from the California State Library totaling nearly $200,000 for ESL classes and to expand afterschool homework programming, provide social emotional learning for elementary age youth, and offer work experience internships for 50 high school teens.
The annual Library Summer Learning Challenge reached 6,018 local youth through free book distributions, weekly take-home family activity kits, Parks and Recreation Summer Camp visits, and special events.
The Youth Poet-in-Residence contest, a collaboration with the South San Francisco Youth Commission, with Friends of the Library sponsoring the award, returned for a third year. With the closure of the West Orange Library, the Grand Avenue Library expanded hours and services. From July 10 through October 29, 2023, Grand's weekly open hours increased from 47 to 58 per week. The branch offered three times as many programs—story times, summer reading programs, school visits, and adult programs—compared to the same time period of the previous year. Program attendance tripled. The Library's circulation increased during these months from roughly 7,800 items checked out to just over 17,100 items checked out.
Completed the library materials and services RFP, resulting in a pool of four qualified vendors providing books and DVDs and associated services for the new library collections.
Objectives for Fiscal Year 2024-25
Expand our digital collections to offer more eBooks and streaming movies and television to meet community demand.
th
City of South San Francisco | FY2024-25 Budget Book Page 292 Further develop our successful partnerships with Amgen, Genentech, Friends of the Library, Library Foundation and Parks & Recreation to provide for new programs, equipment, and materials at the Grand Avenue Branch Library, Gene Mullin Community Learning Center, Library | Parks & Recreation Center, and Amgen Discovery Center.
Continue to engage with volunteers to develop new opportunities for service, including providing story times for class visits, book distribution at local schools, and teaching classes and workshops in the Amgen Discovery Center.
Increase volunteer Tutor base at Project Read and GMCLC through the California State Library’s secured grant for ESL programing and by partnering with SMCCD’s Skyline Work-Study program.
Continuing the success of Lunar New Year and Black History Month, Library staff are partnering with Parks & Recreation staff to plan a complete calendar of cultural celebrations, recognizing the rich diversity of the South San Francisco community. Plans include events for Asian-American and Pacific Islander History Month, Pride Month, Latinx Heritage Month, Filipino American History Month, and many more.
Youth Internship Program
Provide at least ten summer job opportunities for teens and college students at the libraries and Gene Mullin Community Learning Center (GMCLC).
Pursue California State Library’s Teen Success Initiative grant opportunity to support youth through full year internships at the libraries and GMCLC.
Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 293 Key Performance Measures
Key Performance Measures
Performance Measure
FY22-23
Actual
FY23-24
Projected
FY24-25
Proposed
Number of people who attended library programs
(live, virtual, offsite partnerships)
32,861 40,000 45,000
Total Circulation of library materials
(physical and electronic)
439,846 500,000 550,000
Library Visits 200,948 300,000 330,000
Active SSF Library cardholders 34,655 35,000 37,000
City of South San Francisco | FY2024-25 Budget Book Page 294 Expenditures Summary
$8,860,056
$815,250
(10.13% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023
FY2024
FY2025
$0
$2
$4
$6
$8
$10
Expense Objects
Salaries And
Benefits
$4,579,961 $6,317,163 $6,616,846 $7,310,114 15.7%
Supplies And
Services
$626,223 $983,835 $1,144,388 $806,134 -18.1%
Interdepartmental $158,361 $743,808 $743,808 $743,808 0% Total Expense
Objects:
$5,364,545 $8,044,806 $8,505,041 $8,860,056 10.1%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 295 Positions Summary
FY2023-24 Changes and Highlights
Positions:
Reclass 1.0 FTE Supervising Library Specialist (A670) to Library Program Manager I (M230) FY2024-25 Changes and Highlights
Positions:
$ 64,170 Add 0.85 FTE Literacy Services Assistant I - Hourly (X665) $ 102,414 Add 0.60 Literacy Services Coordinator (A445) $ (112,998) Freeze Management Analyst II
$ (15,132) Freeze 0.2 FTE Library Assistant
$ (13,396) Freeze 0.25 FTE Library Clerk
$ (93,757) Freeze 2 FTE Library Page
$ (9,919) Freeze 0.09 FTE Librarian II - Hourly
$ (6,311) Freeze 0.06 FTE Librarian I - Hourly
$ (1,583) Freeze 0.02 FTE Literacy Services Assistant Coordinator $ (1,434) Freeze 0.02 FTE Literacy Services Assistant I $ (4,060) Freeze 0.05 FTE Office Specialist - Hourly
$ (92,006) TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 296 Supplies and Services:
$ 12,000 Supplies and services associated with ESL State Library Grant $ 11,000 Indirect cost of ESL porgram
$ (70,977) Reduce library materials subscription/cut program costs $ (46,503) Reduce equipment maintenance costs
$ (10,900) Limit to essential travel and conferences
$ (10,500) Align budget with YTD Trend
$ (115,880) TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 297 Information Technology (IT)
Tony Barrera
Director of Information Technology
Mission Statement: To design, implement, and maintain the citywide information technology network; to set standards for all user hardware to assure system compatibility; to support user hardware and assist with the training of employees in the use of various, common software; to assist departments in planning for their unique technology needs.
The Department supports its mission to the City through:
Training City staff on the use of software
Upgrading software applications to keep current
Network Security
Using technology to advance business processes
Maintaining the backup of data and systems
Troubleshooting employee computer issues through a robust Help Desk system Accomplishment Highlights in Fiscal Year 2023-24:
Established network connection to the Library | Parks and Recreation Center, deployed over 500 network devices, including 200 computers, 100 laptops, network switches, Wi-Fi, peripherals, and broadcast equipment for opening day.
Collaborated with the City’s Facilities Division and the Fire Department to expand access control system to seven City buildings.
Installed Wi-Fi and Security Camera (CCTV) equipment at the new Orange Memorial Park ballfield.
Engaged a project management consulting company to conduct a software assessment and draft a Request for Proposal (RFP) for a new Enterprise Resource Planning (ERP) system.
Migrated the City website to a new platform for an improved user experience.
Completed a multiyear Broadband Master Plan that will provide a roadmap to improve connectivity throughout South San Francisco.
Concluded the design drawings for fiber optic installation, which will enable connectivity across City facilities, parks, preschools, community Wi-Fi network, and the ability to partner with carriers to improve broadband throughout the City.
Completed a formal Disaster Recovery Plan and performed tabletop exercises.
Continued to improve City cybersecurity posture, improved endpoint management software and partnered with a 24/7 Security Operation Center (SOC) Team.
Onboarded a new Applications Analyst to support IT workload management.
Deployed over 60 computers as part of the City equipment replacement schedule.
Upgraded on premise server infrastructure equipment with improved hardware for better performance.
Collaborated with Public Works and the Engineering Divisions to establish network connectivity for the Smart Corridor Project and supported the expansion of the adaptive signal system.
Implemented Cloud WORM storage for the City document management system.
Collaborated with various City departments in providing new Geographic Information System (GIS) layers, developed new interactive maps and dashboards for staff, developed an internal and public facing zoning site, deployed an ESRI solution for the Fire Department to gather fire hydrant information and upgraded the GIS environment to the latest version.
Objectives for Fiscal Year 2023-24:
Update the City's copier fleet with newer models and technology, while reducing the number of standalone printers.
Collaborate with various departments to establish network connectivity and install CCTV systems at the newly constructed Centennial Trail Skate Park.
Extend the CCTV security system coverage on Centennial Trail, from Orange Park (dog park) to the South San Francisco BART station.
Continue to expand the access control system to more City facilities.
Initiate the implementation of a staff-selected ERP system.
Enhance the functionality and user experience of the City’s intranet site.
Maintain a proactive approach to improving the City’s cybersecurity posture.
Strive for continuous improvement of Wi-Fi connectivity throughout the City.
Revise and update IT policies and procedures to reflect current best practices.
City of South San Francisco | FY2024-25 Budget Book Page 298 Organizational Chart
Key Performance Measures
Measure
FY22-23
Actual
FY23-24
Projected
FY24-25
Proposed
# of Help Desk Tickets 5850 4982 6000
# of Emails Received 3,430,800 4,416,200 3,400,000
# of Emails Blocked 998,400 1,493,000 1,000,000
# of Support Devices 2,394 2,209 2,300
City of South San Francisco | FY2024-25 Budget Book Page 299 Expenditures Summary
$4,273,826
-$169,607
(-3.82% vs. prior year)
Expenditures by Expense Type
Budgeted vs. Historical Expenditures by Type
Millions
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023FY2024
FY2025
$0
$1
$2
$3
$4
$5
Expense Objects
Salaries And
Benefits
$1,472,382 $2,298,886 $2,298,886 $2,230,447 -3%
Supplies And
Services
$1,502,515 $2,131,658 $2,726,025 $2,030,490 -4.7%
Interdepartmental $6,980 $12,889 $12,889 $12,889 0%
Total Expense
Objects:
$2,981,877 $4,443,433 $5,037,801 $4,273,826 -3.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 300 Positions Summary
NOTE: The Information Technology Department is not budgeted in the General Fund. The budget shown in this summary, unless otherwise stated, will be reflected in Fund 785- Information Technology Internal Service Fund.
FY2023-24 Changes and Highlights
Positions: None
FY2024-25 Changes and Highlights
Positions: None
Supplies and Services:
$ 121,800 Automated License Plate Reader (ALPR) Cameras around the City Police Department, budgeted in IT fund $ (38,000) Copier Managed Services
$ (6,825) Reduce funding for computers and peripherals
$ (42,000) Reduce funding for Network Equipment
$ (2,500) Reduce Operation Equipment (servers, storage, etc.) $ (75,000) Reduce Professional and Consulting Services
$ 67,000 Software maintenance annual increases
$ (80,000) Software maintenance reduction
$ (45,643) Special Program Expenditure used for ad hoc projects $ (101,168)
Developer Deposit Fund
$ 80,000 Software maintenance
Equipment Replacement Fund
$ 120,000 Computer Replacement
City of South San Francisco | FY2024-25 Budget Book Page 301 Parks and Recreation
Greg Mediati
Director of Parks and Recreation
Mission Statement: Provide opportunities for physical, cultural, and social well-being; ensure effective development, scheduling, use and maintenance of public facilities, parks, and open space; and deliver services in a timely, efficient, and cost-effective manner.
The Department Supports its Mission to the City Through the Activities of Four Divisions:
Administration Division - Managing departmental business activities, and providing leadership and oversight in an effective and efficient manner to support the following three divisions, and providing high-quality customer service; Parks Division - Creating and maintaining parks and open spaces that are safe, clean, and sustainable while engaging the public with educational opportunities about South San Francisco’s outdoor resources; Facilities Division - Managing and maintaining public buildings that are functional, safe, active, and efficient; Recreation Division - Sponsoring recreation and enrichment programs that meet community needs, address childhood obesity and promote wellness, create a culture of curiosity and learning, enhance the quality of life for the participants, and stimulate economic and community development.
Accomplishment / Initiative Highlights in Fiscal Year 2023-24:
Opened new multi-sport fields at Orange Memorial Park that offers extended play opportunities for baseball, softball, and soccer.
Relocated Parks and Recreation operations from the Municipal Services Building to the new, state-of-the-art Library | Parks and Recreation Center, an 85,000 square-foot community center that strategically co-locates the Parks and Recreation and Library Departments to enhance public services.
Launched the Child Care Master Plan Joint Advisory Committee to address citywide child care needs and future priorities.
Hosted successful grand opening for the Library | Parks and Recreation Center.
Earned the City an AARP Age-Friendly Community designation, demonstrating the City’s commitment to creating a more accessible and livable city for South San Francisco’s aging population. This effort was successful thanks to members of a volunteer Age-Friendly Task Force and support from the Center of Age Friendly Excellence.
In partnership with the South San Francisco Unified School District, the Department received funding from California Department of Education’s Expanded Learning Opportunities Program (ELOP) for expanded after school programs for transitional kindergarten through sixth grade. Up to 120 eligible children are served in the Department’s ELOP program at no cost—a major lift for underserved families in South San Francisco.
Celebrated the grand opening of Oyster Point Marina Park with the special 50th Annual Thanksgiving 5K Fun Run.
Runners, walkers, and strollers enjoyed a beautiful 3.1 mile course along the newly renovated Oyster Point Marina Park and traversing along the scenic San Francisco Bay Trail. A record setting 1,000+ attendees participated.
Expanded the Cultural Arts Program by hosting extended exhibits to the quarterly art shows, established a rotating solo artist exhibit thanks to a grant from the San Mateo County Office of Arts and Culture, and created an artist registry of surface artists to support future surface art opportunities.
Successfully hosted events engaging over 350 volunteers of various ages (including many youth) through Improving Public Places, Coastal Cleanup, and Sign Hill Stewards.
Upgraded City facilities with energy efficient lighting and sensors, refreshed flooring, paint, and carpets.
Created a pilot Pickleball program at Orange Memorial Park, and provided Pickleball nets at Buri Buri Park, Westborough Park and Stonegate tennis courts for community members to use.
Re-paved tennis courts at both Brentwood Park and Buri Buri Park.
Installed new windscreens at Orange Memorial Park tennis courts, bocce courts, as well as at the tennis courts at Buri Buri Park, Westborough Park, and Terrabay Recreation Center.
Completed repaving projects at upper Westborough Park, addressing numerous accessibility pathway repairs.
Supported EOC operations dispatching and responding to work during the large storms of early 2023.
Completed restoration of parks and facilities impacted by winter storms, including hazardous tree removals from Brentwood Park.
Planted hundreds of native pollinator plants on Sign Hill and throughout parks citywide.
Collaborated with the Library Department to host “Nature Story Walks” on Sign Hill.
Hosted seven interns through the YSIP and D-Tech High School programs.
Upgraded gym equipment at the Corporation Yard to benefit all city employees.
City of South San Francisco | FY2024-25 Budget Book Page 302 Completed the Sign Hill Master Plan and performed improvements to Sign Hill, including fire break work and tree thinning for fuel load reduction.
Upgraded City facilities with energy efficient lighting and sensors, refreshed flooring, paint, and carpets.
Expanded access controls and energy management systems for safe and efficient operation of public buildings.
Focused on maintenance projects to prepare for special events, including the groundbreaking event at Centennial Way Park South.
Successfully completed restoration work caused by water damage at the Roberta Teglia Center and relocate senior programming back to this location.
Completion and adoption of the Public Art and Sign Hill Master Plans. Worked with the Capital Projects staff to complete the designs and construction bids for the Aquatics Center at Orange Memorial Park and the Centennial Way Park South projects.
Objectives For Fiscal Year 2024-25:
Develop an Age-Friendly Community Action Plan in collaboration with AARP and other community partners.
Complete the hiring and onboarding process for new positions and preparations for completion of upcoming projects and expansions.
Invest in recruitment and retention efforts to build up the Department’s part-time workforce.
Secure funding required to maintain new/expanding areas of maintenance and programming, such as potential childcare expansion opportunities, new Orange Memorial Park ballfield complex, and Civic Campus.
Launch the 2024/25 update to the City’s Parks and Recreation Master Plan, to serve as a guiding document for future programs and park projects.
Replace Terrabay Recreation Center tennis court and parking lot lights that have reached end of life.
Begin needs assessments and the master plan process for the Common Greens areas and facilities throughout the City. This will be run in conjunction with our citywide deferred maintenance needs assessment.
Rehabilitate and reconfigure the community gardens to address the waitlist and deferred maintenance.
Repaving of parks tennis courts and basketball courts, focusing on Alta Loma Park, where the play surfacing has cracked and degraded.
Provide an increased service standard in parks using modern technology and maintenance techniques as well as having adequate staffing to address the growing demand for higher quality park space as the City grows.
Reduce ornamental turf footprints while simultaneously increasing pollinator planting areas to reduce water consumption, increase pollinator habitat, and increase biodiversity in the City.
Continue work on Sign Hill, focusing on habitat restoration and fuel load maintenance.
Obtain grants or other funding for staff responsible for the restoration of Sign Hill native plants and management of endangered species on Sign Hill, as well as outdoor education programs and act as liaison to the San Mateo County Weed Management Area, San Bruno Mountain Watch, and San Mateo County.
Design and install a connection for reclaimed water to reach new portions of Centennial Way Trail, including the Civic Campus.
Continue to compost and broadleaf sports fields to reduce tripping hazards, increase aesthetics, and help reach requirements set in place by SB1383.
Secure funding and implement outreach and design for Dundee Park.
Continue upgrades of City facilities with energy-efficient lighting, sensors on bathroom fixtures, refreshed flooring, fresh paint, and carpets.
Expand the energy management system for efficient operation of public buildings.
Expand cost reduction and sustainability efforts through new building recycling stations.
Expand the access control management system for more security and efficient operation of public buildings.
Replace the HVAC system, lower roof, and install an energy management system in Terrabay Gym facility.
Continue close collaboration with Capital Projects staff for design and future ownership of Parks and Recreation sites.
City of South San Francisco | FY2024-25 Budget Book Page 303 Organizational Chart
City of South San Francisco | FY2024-25 Budget Book Page 304 Expenditures Summary
$26,348,540
$1,673,100
(6.78% vs. prior year)
Key Performance Measures
Measure
FY22-23
Actual
FY23-24
Projected
FY24-25
Proposed
Developed Parkland
reported in acres per 1,000 residents
4.14 acres 4.23 acres 4.23 acres
Facility Maintenance Staffing per sq. footage
19 FTE, 2.5 PT:
560,000 sq. ft
20 FTE, 3.5 PT:
560,000 sq. ft
20 FTE, 3.5 PT:
600,000 sq. ft
Number of registrants for programs and
services 20,500 people 22,000 people 23,000 people
Annual attendace for Park & Rec special
events 13,250 people 8,250 people 9,400 people
Expenditures by Expense Type
Budgeted Expenditures by Expense Type
Salaries And Benefififits (80%)
Supplies And Services (15%)
Interdepartmental (4.9%)
City of South San Francisco | FY2024-25 Budget Book Page 305 Budgeted vs. Historical Expenditures by Type
Millions
Capital Outlay
Interdepartmental
Supplies And Services
Salaries And Benefits
FY2023FY2024FY2025
$0
$5
$10
$15
$20
$25
$30
Expense Objects
Salaries And
Benefits
$12,941,904 $18,682,678 $19,094,147 $21,081,936 12.8%
Supplies And
Services
$2,838,997 $4,691,079 $6,841,908 $3,964,921 -15.5%
Capital Outlay $141,250 $0 $79,112 $0 0%
Interdepartmental $734,092 $1,301,683 $1,301,683 $1,301,683 0% Total Expense
Objects:
$16,656,243 $24,675,441 $27,316,850 $26,348,540 6.8%
Name FY2023
Actual
FY2024 Adopted
Budget
FY2024 Adjusted
Budget
FY2025 Proposed
Budget
FY2024 Adopted
Budget vs. FY2025
Proposed Budget (%
Change)
City of South San Francisco | FY2024-25 Budget Book Page 306 Positions Summary
City of South San Francisco | FY2024-25 Budget Book Page 307 Highlights and changes
FY2023-24 Changes and Highlights
Positions:
None
FY2024-25 Changes and Highlights
Positions:
$ (141,130) Freeze 1.0 FTE Arborist Technician
$ (52,250) Delay hiring 1.0 FTE Stationary Engineer
$ 116,772 Add 2.05 FTE Recreational Leader III - Hourly for Extended Leaning Opportunities Program ("ELOP") - grant funded $ 129,569 Add 2.05 FTE Recreational Leader IV - Hourly for Extended Leaning Opportunities Program ("ELOP")- grant funded $ 9,029 Add 0.15 FTE Recreation Leader III - Hourly
$ 13,113 Add 0.25 FTE Recreation Leader II - Hourly
$ 75,103 TOTAL
Supplies and Services:
General Fund
$ (10,000) Reduce Cultural Activities Grant
$ (60,000)Eliminate Summer 2025 Field trips
$ 40,000 Supplies & other non-personnel cost associated with ELOP $ (70,000) TOTAL
Public Arts-in-Lieu fund
$ 60,000 Art Component for Oyster Point
$ 3,500 Continuation of Rotating Solo Art Exhibit-LPR
$ 63,500 TOTAL
City of South San Francisco | FY2024-25 Budget Book Page 308
CAPITAL IMPROVEMENT PROGRAM
City of South San Francisco | FY2024-25 Budget Book Page 309 Executive Summary
The Capital Improvement Program (CIP) is the City of South San Francisco’s comprehensive plan for both short and long-term infrastructure projects. These projects are grouped into six catagories:
Public Facilities - projects to renovate, construct, and improve city buildings and infrastructure.
Parks - projects to replace and improve playgrounds, renovate sports fields, and expand parks at city-owned public spaces.
Storm drains - projects to repair and improve storm drains and install green infrastructure to reduce pollution run-off into the San Francisco Bay.
Sanitary sewers - projects to maintain the Water Quality Control Plant (WQCP), Collection System Pump Stations, and sanitary sewer lines within the City.
Streets - projects to repair bridges, resurface streets, improve medians and sidewalks, and study the feasibility of proposed roadway and rail extensions.
Traffic - projects to focus on arterials, corridors, and key intersections within the City, including adaptive traffic signals to provide better traffic flow, improve pedestrian safety, traffic-calming, and better bicycle rider safety on city streets.
The CIP serves as a vital link between the City’s General Plan, various master planning documents, and budget, facilitating planning, scheduling, and implementation of capital improvement projects over the next five years.
In preparing this plan, the Public Works Department (PW) prioritizes projects that will improve the reliability and safety of the City’s infrastructure and comply with regulatory mandates such as the Clean Water Act mandates, including the National Pollutant Discharge Elimination System (NPDES) permits for stormwater and wastewater management.
CIP Process
The CIP process involves collaboration between various city departments. It is created in a series of steps that engage various forecasting methods. Planning documents and infrastructure studies are used as a guide for new project needs.
City staff considers the following criteria when selecting projects for inclusion in the CIP:
Grant-funded projects requiring a city contribution
Previously approved projects under construction or contract Projects required for regulatory compliance
Projects to maintain or upgrade existing City infrastructure Projects with no general fund allocations
Projects requested by the community or city departments Projects that can be reasonably delayed, are complete, or no longer necessary Departments submit CIP project requests to Public Works (PW), providing details including project scope, justification, funding source(s), budget, status update (for existing projects), completion dates, and ongoing operations/maintenance impacts. PW staff perform the initial evaluations of each project based on the provided information submitted and fund availability data from the Finance Department. PW then meets with the Finance Department and City Manager to review all projects and the proposed funding timelines. Following agreement, the proposed CIP for the subject budget year(s) is presented to the Budget Subcommittee, consisting of two City Council members, alongside the annual operating budget. After incorporating the subcommittee’s recommendations, an updated CIP proposal and the annual operating budget are presented to the entire City Council at a study session.
The CIP is presented to the Planning Commission, which must review it and find it consistent with the City’s General Plan.
While the development of the CIP is not a project, as defined in the California Environmental Quality Act (CEQA) thus, an environmental review is not required for its adoption; individual projects listed herein may be subject to CEQA. Environmental reviews will be conducted at the appropriate times during implementation of those projects.
City of South San Francisco | FY2024-25 Budget Book Page 310 Appropriations
The FY2024-25 CIP budget totals $174.7 million. The five-year plan includes 186 projects, 24 of which bear FY2024-25 appropriations. New appropriation requests amount to $19.2 million, and $25.02 million has been redirected from various funds to support the current fiscal year and future CIP needs. The Appendix provides detailed funding proposals for future years (FY2025-26 to 2028-29).
Funding Sources
The FY2024-25 CIP is funded by a wide range of sources depending on the nature of the project, including external grant funding applied for by City staff, wherever possible, from federal, state, and local agencies; bond financing if financially appropriate and feasible for large construction projects; revenues generated from various development impact fees; and funding transferred from other city funds (including the General Fund) and City reserves when needed and appropriate. Local tax measures also contribute to capital projects, including Measure A, Measure W (city and county), and Gas Tax. The pie chart and table in the following pages show the split of the FY2024-25 CIP by funding source and by project type.
Ongoing Maintenance and Operations Impact
The majority of the new and ongoing projects listed in this CIP result in the improvement and/or replacement of existing facilities and equipment. In some cases, the operations and maintenance efforts and costs stay the same. However, the installation of some new equipment results in reduced energy costs due to higher efficiency. Reduced maintenance efforts and costs are also realized where new equipment will not require replacement parts during the first several years of its use.
However, new operations and maintenance costs are required where projects result in the installation of new equipment and facilities where none previously existed.
City operations and maintenance staff continually review existing and upcoming requirements and make as-needed changes to their staffing and budgets to accommodate the needs of the City’s ever-changing infrastructure.
Conclusion
The FY 2024-25 CIP encompasses ongoing and new investments in the City’s infrastructure and operations, with an emphasis on cost efficiency, proactive management, and regulatory compliance. This document provides a summary of the projects managed by Public Works for the continual betterment of all South San Francisco residents, businesses, and visitors in the coming fiscal year and beyond.
City of South San Francisco | FY2024-25 Budget Book Page 311 Capital Improvement Program - 1-Year: FY2024-25
Below is the breakdown of appropriations for the CIP budget by Funding Source:
Total Capital Requested
-$5,810,895
186 Capital Improvement Projects
The one-year plan has a budget request of -$5.8 million, as the new appropriation needed includes $19.21 million of proposed appropriations and includes a total of $25.02 million of funds reallocated back to the City's CIP budget.
Total Funding Requested by Source
TOTAL $-5,810,894.8100
Bonds/Loans (9%) $1,100,000.00
Citywide Traffic Impact Fee (18%) $2,250,000.00
East of 101 Sewer Impact Fee (14%) $1,700,000.00
East of 101 Traffic Impact Fees (2%) $200,000.00
Gas Tax (0%) $45,000.00
Grants (3%) $345,717.00
Infrastructure Reserves (-4%) $-561,613.3000
Measure A (15%) $1,900,000.00
Other Funding Sources (4%) $560,001.49
Park Land Construction (5%) $650,000.00
Parking District Fund (-2%) $-200,000.0000
Road Maintenance Acct (SB1) (7%) $900,001.00
San Bruno / NBSU (-19%) $-2,416,900.0000
Sewer Enterprise (-121%) $-15,183,100.0000
SMC Measure W (15%) $1,899,999.00
Storm Water (8%) $1,000,000.00
City of South San Francisco | FY2024-25 Budget Book Page 312 CIP Appropriations by City Fund
The table below shows the CIP budget appropriations by City fund number.
CIP Appropriations by Project Type
The following pie chart shows the FY2024-25 appropriations for capital improvement projects split by project type. Sanitary Sewer capital projects account for the largest proportion of project funding ($7.3 million or 38% of total appropriations).
Additionally, Sanitary Sewer capital project accounts for $18.9 million of the $25.02 million being redirected back to the CIP budget to support current and future projects.
Capital Improvement Plan by Project Type
Sanitary Sewer $7,300,000 (38.00%)
Streets $6,105,000 (31.78%)
Traffic $1,995,717 (10.39%)
Public Facilities $1,800,000 (9.37%)
Storm Drains $1,360,000 (7.08%)
Parks $650,000 (3.38%)
City of South San Francisco | FY2024-25 Budget Book Page 313 Capital Improvement Plan Requests
Itemized Requests for 2025
pf1609 Magnolia & Siebecker Parking Lot Resurfacing $0
This project will resurface and restripe the Magnolia Senior Center Parking Lot. Treatment to be determined. pf1704 Training Tower Maintenance $0
Fire Training Tower 61 was built in 2006. In 2015, assessment of the tower revealed several high priority repairs that are needed in order to comply with National Fire Protection Association (NFPA) training structure standards. This project will... pf1705 City Hall Modernization $0
The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. This project will implement priority one security upgrades of the recently completed security study. Upgrades will... pf1707 Community Civic Campus $0
This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council chamber, a police operations & 911 dispatch center and a new fire station. Related to pf2103 and pf2207 projects. pf1801 Parking Garage #2 $0
This project will identify locations, create a financing plan, purchase land if necessary, design and construct a new parking garage in downtown South San Francisco.
pf1805 Fire Station 64 Dorm & Bathroom Remodel $0
Remodel Fire Station 64 dormitory and bathrooms to include better storage, increase the number of beds in the dormitory, improve privacy, and allow for gender specific dormitory and bathrooms. pf1903 Electric Vehicle Charging Stations $0
To install electric vehicles (EV) charging station at various City locations for both internal fleet and public use. pf2001 Oyster Point Fuel Tank Removal $0
Remove fuel tanks from Oyster Point.
pf2002 Oyster Point Peninsula Flood Improvements $0
Improve Oyster Point peninsula to reduce flooding.
pf2003 Police Station - Phase I (Bonds) $140,000
Construction Phase of Community Civic Campus Phase I - Police Department / 911 Dispatch Center pf2101 Westborough Pre-K Design and Construction $0
The City would like to construct a new licensed preschool facility to serve this growing need in the community. Childcare Impact Fees would fund the design and construction of a new facility, which the Parks and Recreation Department would...
pf2102 Caltrain Plaza Public Art $0
As part of SSF Caltrain Station Improvement a new pedestrian tunnel and half acre plaza will be built at the intersection of Grand Ave and Airport Blvd. Seen as the cornerstone of a new transit hub in SSF, this plaza is imagined to anchor the... pf2103 Library, Parks & Recreation - Phase II $0
This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council chamber, a police operations & 911 dispatch center and a new fire station. The project also includes construction cost...
City of South San Francisco | FY2024-25 Budget Book Page 314 pf2104 FF&E for Police/911 Dispatch Project $0
FF&E Purchases for new PD/911 Dispatch Center utilizing Police Seizure Asset Funds. pf2201 City Hall Fire Alarm / Electrical Modernization $0 Additional electrical circuit to support outdoor decorative lighting and EV chargers. pf2202 Solar Roof at City Corporation Yard $0
Solar roof at City Corporation Yard.
pf2203 Terrabay Gym HVAC $0
Terrabay Gym-Project will replace the HVAC at the Terrabay Gymnasium. pf2204 OP2C Landscape $0
Design and Installation of landscape improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2205 OP2C Bay Trail $0
Design and Installation of Bay Trail improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2206 OP2C Parking $0
Design and Installation of parking and roadways of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2207 Library Parks & Recreation - Phase II (Bonds) $960,000 Library Parks & Recreation - Phase II (Bonds)Measure W funded at pf2103. pf2208 PC/911 Public Safety Impact Fee Portion $0
This project will construct a new Police Operations & 911 Dispatch Center at the site of former Pet Club at the corner of Antoinette Lane and Chesnut Avenue.
pf2210 Westborough Area Broadband Expansion $500,000
The project will install fiber optic cables in new City-owned conduits from 550 North Canal to Skyline Blvd in the Westborough Area to provide the “middle mile” for the carriers to connect the “last mile”. The “middle mile” is a term used in...
pf2301 West Orange Library Preschool Project $0
Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower-maintenance bleachers. This project will be divided into two phases.
Phase...
pf2302 City Hall Annex Replacement and Landscape Improvement -$405,000 Initial study to replace the City Hall Annex and update the City Hall block landscape. pf2303 Caltrain Signage $0
Design, fabrication and installation of signage for the Karyl Masumoto Plaza at the new South San Francisco Caltrain Station. Signage to be installed prior to opening of the plaza in early 2023. pf2304 Library-Parks & Rec Phase II-State Grant $0
Grant Funding portion.
City of South San Francisco | FY2024-25 Budget Book Page 315 pf2305 Free Public WIFI Network -$500,000
To build a public WIFI network and pilot it in the uptown/downtown area, providing 100MB download and 25MB upload speeds.
pf2306 Station 63 Replacement $0
Design and construction of a new fire station at 73 Camaritas Ave., a parcel owned by the City. The current station is undersized and located in the basement of a building that is in the process of being vacated. The new station... pf2307 Corp Yard Office HVAC including proposed Traffic Control Center $0 The Corp Yard is shared by Public Works & Parks & Recreation. As needs of both departments change and staffing increases, the Heating, Ventilation and Air Conditioning (HVAC) system needs to be modified to support space utilization... pf2401 City Facilities Door Access Controls $0
Implementation of an access control system to facilitate quick and convenient access for authorized personnel while restricting access to unauthorized individuals . This initiative was identified as part of the 2017 IT Strategic Plan. pf2402 Parking District Lot Rehabilitation -$200,000
Paving, striping and maintenance of all city surface lots within the Parking District. pf2501 Facility Condition Assessment $200,000
Develop a Comprehensive Facilities Condition and Needs Assessment for city facilities currently occupied. This Assessment will be a guiding document to prioritize, recommend, and address future facility improvements in the near term. All... pk1402 Orange Memorial Park Sports Field Renovation $0
Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. This project will be divided into two phases:
Phase...
pk1701 Gateway Monument Signs $0
This project will design all gateway monument signs.
pk1802 Urban Forest Master Plan $0
Would provide a handbook for prioritizing and implementing many specific tree risk items in numerous sites called out in Parks Deferred Maintenance Plan (PDMP).
pk1803 Sellick Park Renovation Project $0
Replacement of play equipment and surfacing, tree thinning and removals, pathway, building and picnic area renovation. pk1804 Buri Buri Field & Court Improvements $0
This project will resurface the basketball court, renovate the baseball field and address amenitities including bleachers, scoreboard, and paving for ADA accesibility.
pk1805 Avalon Park Improvements $0
This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing. pk1806 Gardiner Park Playground Replacement $0
This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to better serve the community.
pk1807 Hillside School Soccer Field Renovation $0
This project will provide rehabilitation to deferred maintenance conditions at SSFUSD owned, SSF maintained Hillside School site.
City of South San Francisco | FY2024-25 Budget Book Page 316 pk1902 Oyster Point Development Conduits $0
This project will construct a joint trench dark fiber conduit and Bay Trail conduit for future closed-circuit television. pk2101 Transit Village Park $0
Potential new park.
pk2102 Sign Hill Fire Mitigation and Park Restoration $0 Sign Hill Fire Mitigation and Park Restoration.
pk2103 Centennial Trail Master Plan $0
The City will take over maintenance and development rights to the BART right-of-way (BART ROW) running through South San Francisco at some time in 2020 or 2021. The BART ROW will require proactive and creative programming and the City would like...
pk2104 Orange Memorial Park Master Plan Update $0
Project will update master plans for Orange Memorial Park, including site programming, spatial layout options and conceptual designs for existing parkland and potential expansion into Mazzanti Property. pk2201 Aquatics Center -$716,613
Design and construction of new aquatics center in Orange Memorial Park. pk2202 Westborough Park Pathways $0
This project would improve some existing pathways at Westborough Park by construction of ADA compliant pathways. Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor condition west of the park...
pk2301 Orange Memorial Park Main Playground Replacement (BONDS) $0 Surfacing and equipment replacement of main playground at Orange Memorial Park. Equipment to be replaced with inclusive elements for all-abilities.
pk2302 Centennial Trail Improvements $0
Any residential project proposed within the BART Right-of-way (ROW) sphere of influence could opt out to construct a portion of the right-of-way improvement as laid out in the master plan in lieu of required on-site open space. pk2303 Replacement of Light Structures at Hillside Ballfield $0 Project will replace aging light fixtures at the Hillside Ballfields. pk2304 Reclaimed Water Pipe Design & Connection $0
Design and installation of reclaimed water connections and associated booster pumps to connect the cistern at Orange Memorial Park to the other side of Orange Ave as well as across Chestnut Avenue to the Civic Campus properties including the...
pk2305 Linden Park Project $0
The Old Town neighborhood is one of two neighborhoods in South San Francisco that are severely underparked, per the City's General Plan and Parks and Recreation Master Plan. The City is seeking funding to transform two adjacent vacant lots into a...
pk2306 OMP Colma Creek Ped Bridge Replacement $0
Repair or replacement of two pedestrian bridges along Colma Creek at Orange Memorial Park. pk2307 Grand Ave Infrastructure Improvements $0
Install electrical components to bring power to the tree wells along Grand Ave to add lights to the trees. Upgrade street furnishings as needed.
City of South San Francisco | FY2024-25 Budget Book Page 317 pk2309 Bond Portion of OMP Sports Field Renovation (fund 522) $0 Bond portion of funding for Orange Park Sports Field Renovation (pk1402). pk2310 Bond portion of Aquatics Center (fund 524) $0
Bond portion of funding for Aquatics Center (pk2201).
pk2401 Replace Light Structure-Terrabay Rec Ctr $0
Replace nine light poles that are needed for parking lot safety lighting and tennis court usage. pk2402 Dundee Park Remodel $0
Renovation of Dundee Park includes new design, playground and sports courts. pk2403 Brentwood Park Irrigation Infrastructure Upgrade $0 Irrigating the hillside in the back of the park to plant trees after mitigation and removal of hazardous trees. pk2405 Clay Park Court Resurfacing $0
Resurfacing of the basketball court at Clay Park.
pk2501 Dedicated Pickleball Courts $650,000
Pickleball remains among the fastest-growing sports in the country -- and South San Francisco is not exempt from this growing trend. Shared courts have been implemented in various parks, as have pilot programs dedicating courts for pickleball....
sd1401 Storm Water Trash Capture Devices $0
This project will plan for the sizing and placement of trash capture devices to improve storm water quality. Funding in subsequent years will be for construction of capture devices. sd1603 Green Infrastructure Planning Study $0
NPDES provision C.3.j requires all permittees to develop a Green Infrastructure framework for governing body approval by June 2016. This project will result in a report that prioritizes and maps project locations in the City where existing... sd1801 Orange Memorial Park Stormwater Capture Project $0 Phase III - Design: Based on engagement with community and civic leaders, preliminary designs will be developed for review and comment by City departments and key stakeholders. sd2001 Hickey/Camaritas Slide Repairs $0
Stabilization of the hillside located at Hickey Boulevard and Camaritas. sd2002 South Linden Storm Drain Repairs $0
Storm drain repairs along South Linden Avenue.
sd2201 Francisco Terrace Flood Protection Levy $0
Flood protection improvements in the vicinity of Terrace Drive. A floodwall is proposed to extend along the property line from Terrace Dr to the elevated bike/pedestrian trail which parallels the BART alignment. A recent hydrological study has... sd2202 COLMA CREEK OAK AVENUE PED BRIDGE $0
Flood protection improvements in the vicinity of Terrace Drive. A floodwall is proposed to extend along the property line from Terrance Dr to the elecated bike/pedestrian trail with parallels the BART alignment. sd2301 Storm Drain Master Plan $0
Hydraulic model of Storm Drain collection and conveyance system. Additionally this project will conduct a condition assessment and map all strom drains and will determine deficiencies within the city’s storm drain system and...
City of South San Francisco | FY2024-25 Budget Book Page 318 sd2302 Electrification of Storm Pump Stations $0
Design and construction for electrification of diesel storm pump stations at San Mateo Avenue & South Airport Boulevard.
Time and infrastructure changes have shown that these temporary stations should be converted to electric to eliminate fuel...
sd2303 South Maple Storm Pump Station Renovation $0
Refurbishment of existing pump station infrastructure components in and around South Maple pump station sd2304 Hickey Boulevard Hillside Stabilization $0
The project will identify and plan the geotechnical stabilization of the Hickey Blvd hillside to prevent slides during heavy rain events.
sd2401 STORM DRAIN REPAIRS $0
REPAIRS OF DAMAGE CAUSED BY MUDSLIDES FROM RECENT STORMS OF LATE DECEMBER 2022-EARLY JANUARY 2023. sd2402 SSF Shoreline Protection and Connectivity Project $200,000 There is an identified area of South San Francisco at risk from coastal flooding caused by storm driven waves and sea level rise. This project will explore the possibility of installing sea level rise preventative measures in the Bay as well as... sd2501 Storm Drain Improvement Project $1,000,000
Maintenance and repairs based on findings of storm drain master plan. sd2502 Storm Water Trash Capture Devices $160,000
The Public Works Engineering Division is installing connector pipe screen (CPS) units throughout the City to meet the Municipal Regional Permit’s (MRP) compliance; the MRP regulates municipal stormwater systems. The installations will be performed...
ss1205 WQCP Solar PV $0
Construction of a solar photovoltaic carport system at the WQCP. Reached the end of the upgrade. Design to solar project 190 kw PV system for covered employee parking. This project will provide approximately 180 kW of photovoltaic power... ss1301 WQCP Wet Weather and Digester Improvements $0
This project will design and construct new digesters #1 and #2 and retrofit #3 at the WQCP. The WQCP Minimize Blending Projects and Plant Wide Painting Program are incorporated in this project. ss1307 Plant-Wide Industrial Re-Coating Program $0
This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP).
ss1502 Pump Station No. 4 Redundant Force Main -$4,050,000 The PS4 is the only main conveyance line East of 101.
ss1601 Sodium Hypochlorite Tank Replacement $0
Replace existing storage tanks which are at end of design life. Study appurtenant piping to determine best overall upgrades.
ss1703 WQCP Secondary Clarifiers #1 and #2 Rehab $0
Rehabilitate WQCP Secondary Clarifiers #1 and #2.
ss1704 WQCP Effluent Storage Basin Liner Replacement $0 The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have revealed moderate to sever ultraviolet light (UV) damage to the lining membrane. This project will design and replace effluent storage basin...
City of South San Francisco | FY2024-25 Budget Book Page 319 ss1705 WQCP Switchgear & Cogen Controls Upgrade $0
Design and replace the switchgear and cogen controls at the WQCP. Programmed in CIP for construction in FY 19/20. ss1801 SEWER MASTER PLAN $0
Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a condition assessment and map all force mains in East of 101...
ss1802 WQCP Sea Level Rise Study and Plan $0
USACE led project, protection of WQCP from flood and sea level rise. ss1901 Pump Station Industrial Re-Coating Prog $0
This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP).
ss1902 Pump Station #14 Capacity Upgrade (as needed) -$4,300,000 This project will design the necessary upgrades to the pump station in order to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. ss2001 Sanitary Sewer Rehabilitation $0
Ongoing maintenance required for sanitary sewer per the Sanitary Sewer Master Plan. ss2201 Country Club Park Sewer Master Plan $0
District-level study for sewer service expansion into the unincorporated Country Club Park neighborhood addressing collection and conveyance system and tie-ins to the City system. For use when considering neighborhood annexation or Outside Service...
ss2202 Oyster Point Pump Station $0
Oyster Point Pump Station
ss2301 WQCP Diffused Air Flotation Thickener Replacement -$4,350,000 Upgrade the existing flotation thickeners to accommodate plant processes. ss2302 WQCP SLUDGE DEWATERING IMPROVEMENTS $0
Increase percent solids on two belt filter presses using air flocculation technology at the San Bruno / South San Francisco Water Quality Control Plant. ss2401 Oyster Point Sewer Main Upsize $6,000,000
Reconstruction of the existing sanitary sewer main on Oyster Point Boulevard with an 18” pipe from Gull Drive to Pump Station #2 at Gateway Boulevard. This work will generally include the removal and replacement of the sewer main and lower...
ss2402 Variable Frequency Drive Modernization Project - WQCP -$800,000 Replacement of variable frequency drive components associated with Plant pumping systems originally installed in 1998. ss2403 Variable Frequency Drive Replacement Project - Sanitary Pump Stations $0 Replacement of variable frequency drive components associated with Plant pumping systems originally installed in 1998. ss2404 PROGRAMMABLE LOGIC CONTROLLER REPL-WQCP $0
REPLACEMENT OF VARIABLE FREQUENCY DRIVE COMPONENTS ASSOCIATED WITH PLANT PUMPING SYSTEM ORIGINALLY INSTALLED IN 1998.
ss2405 Headworks No. 1 Grit Chamber Tower Rehabilitation Project - WQCP -$2,000,000 Evaluate, design and construct replacement grit tower structures installed in 1951.
City of South San Francisco | FY2024-25 Budget Book Page 320 ss2406 TRANSFORMER K REPLACEMENT PROJECT -$200,000
Engineer, design and install replacement transformer K orignally installed in 1991. ss2407 SB 1383 Organics Diversion Mandate Compliance and Cogeneration Expansion Project - WQCP -$4,900,000 Evaluate, engineer, and design processing and storage equipment to comply with SB 1383 mandate and enhance renewable biogas production. This project will expand sustainable onsite power generation and heat recovery. ss2408 Biosolids Drying and Recycling Project - WQCP -Project 2 -$900,000 Evaluate, design, and construct equipment associated with decreased moisture content of biosolids to comply with SB 1383 mandate. Renewable products such as biochar, soil amendments, and fly ash enhancers. ss2409 Industrial Coating Reapplication Project - WQCP and Pump Stations -$1,000,000 Project to maintain applied industrial coatings to Plant and pump station metal assets. ss2410 WQCP Operations Control Center Rehabilitation Project - WQCP -$200,000 Project to modernize operations control center to achieve the following goals - 1) better ergonomics, 2) replacement terminals for Plant SCAEDA supervisory control and data acquisition, 3) replacement of HVAC system. ss2411 NPDES PERMIT COMPLIANCE UPGRADE $0
Participate in a regional study.
ss2501 Sanitary Pump Stations 5, 6, 7 Upgrade Project $300,000 Planning, engineering design, equipment selection, installation, testing, and ongoing maintenance to rehabilitate and improve the functionality and reliability of existing infrastructure at three (3) sanitary sewer pump stations. ss2502 Sanitary Sewer Rehab FY 2024-25 $500,000
The Citywide Sewer Master Plan analyzed the existing wastewater collection system and recommended a capital improvement program by priority to systematically address the deficiencies. The Sanitary Sewer Rehabilitation project will include capacity...
st1004 South Linden Avenue Grade Separation $0
Preliminary study on grade separation at railroad crossing on South Linden Avenue. st1403 SSF Grand Boulevard Improvements Project (Chestnut to Arroyo) - Phase I $0 Improvents along El Camino Real between Chestnut Avenue and Arroyo Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and new landscaping in the medians. st1502 SSF Grand Boulevard Improvements Project (Kaiser to BART) - Phase II $0 Improve El Camino Real between Kaiser Way and McLellan Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and a newly landscaped median. st1601 Linden Ave Phase 1 Traffic Calming Improvements $0 TDA The City has been reimbursed 100% on eligible expenditures for TDA grant. Construction work completed. Closeout of project in progress.
st1602 Linden Ave Phase 2 & Spruce Ave Traffic Calming Improvements $0 ATP The Project is in construction. Requesting additional contract authority (increase of $100K to contingency). st1603 Caltrain Station Enhancements $0
The Project supports the Caltrain Station Relocation with construction of a new plaza at Grand/Airport and a new shuttle drop-off on Poletti. Construction led by JPB.
City of South San Francisco | FY2024-25 Budget Book Page 321 st1605 Spruce Avenue Pedestrian Improvements (Lux to Miller) $0 Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming medians, high visibility xwalk, staggered landscaped bulbouts, and crosswalk striping st1702 UUD Rule 20A Antoinette Lane $0
This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million. Antoinette Lane adjoins... st1703 Bridge Preventative Maintenance Program $220,000 This project will conduct preventative maintenance on nine (9) city-maintained bridges including: Colma Creek Bridge at Produce Avenue, Canal Bridge at Linden Avenue, two (2) bridges over San Bruno Channel over North Access Road, Colma Creek...
st1801 Grand Avenue Streetscape $0
Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain Station access and support the retail environment of the Downtown area. Project will design improvements to Airport Boulevard and Grand Avenues...
st1803 STREET LIGHTING ENHANCEMENT PROGRAM $0
This project will enhancement streetlighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED
st1804 BRIDGE PREVENTATIVE MAINTENANCE - GRAND $0
This project will conduct preventative maintenance on Grand Avenue overpasses. st1805 El Camino Real Gateway Signs & Medians (Noor Ave to Spruce Ave) $0 This project will replace the landscaped median including irrigational systems and vegetation and install a new gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the Grand Boulevard design...
st1806 North Access Road Bike and Pedestrian Improvements $0 This project will widen approximately 1,000 feet of bike and pedestrian pathways on North Access Road beginning at South Airport Boulevard.
st1807 Grand Boulevard Project (Arroyo Drive to Kaiser Way) Phase III $0 This Project will improve El Camino Real between arroyo Drive and Kaiser Way by installing enhanced pedestrian crossings, with corner curb extensions and median refuges, expanded bus stop/waiting areas, and a new landscaped median. st1903 Street Rehabilitation Program FY 2018-19 $0
Street Rehabilitation project for Fiscal Year 2018-19. Project st1705 will be closed and excess funds moved to this project.
This project will rehabilitate various City streets in accordance with the City’s pavement management... st1904 Underground Utilities District (UUD) Rule 20A for Mission Road $0 Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South San Francisco BART south entrance. Additional funding is required to replace city-owned street lighting. st2002 Survey Monument Replacement Project $45,000
Inventory, protect, preserve, recover or resetting of survey monuments at various locations throughout the City. The work includes investigation of county records and site investigation, verifying and protecting existing survey monuments that have...
st2003 Station to East Grand Bike Gap Closure $0
Install bikeway/bike lanes to connect the bike route from Caltrain Station to East Grand Avenue (at Grand/E.Grand). Install shared-use path, new crosswalks, and remove slip lane.
City of South San Francisco | FY2024-25 Budget Book Page 322 st2004 South Airport Belle Air Public Access Improvement $0 Per BCDC Permit, Construction for bike and pedestrian improvements leading to SF Bay Trail. st2101 ECR Medians Improvement Project $0
Construct replacement of landscape median including irrigational systems and vegetation on El Camino Real between Chestnut Ave and Spruce Ave. The project will replicate or complement the Grand Blvd design concepts. st2102 Broadband Expansion Project $0
The City adopted the "dig once" policy which requires public and private excavators to coordinate with the City on the installation of extra fiber or conduit whenever ground will be broken in the public right-of-way. This project will... st2103 Pavement Management Plan - 2020 Surface Seal $0
This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2104 Pavement Management Plan - 2020 Pavement Rehabilitation $0 This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2105 Pavement Management Plan - 2021 Surface Seal $0
This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2106 Pavement Management Plan - 2021 Pavement Rehabilitation $0 This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2107 2022 West of 101 Pavement Rehabilitation $0
This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2201 Junipero Serra Boulevard Soundwall Feasibility Study $0 Feasibility study for soundwall on Junipero Serra Boulevard. st2301 Junipero Serra Boulevard/Westborough Boulevard Corridor Feasibility Project $0 The City applied for SMCTA Bike / Ped Cycle 6 grant funding to fund the planning of the Junipero Serra Blvd and Westborough Blvd Bike and Ped improvements as identified in the Active South City Plan. The City was awarded funding for the first year...
st2302 2023 Surface Seal Project (Zone 4) $400,000
The Project will treat approximately 180,467 square yards of city streets by applying a new surface seal to streets and adding new thermoplastic striping, legends, and crosswalks. Reallocating funds from project pf2402-Parking District Lot... st2303 Bridge Asset Management Program $140,000
Cost proposal to inspect pedestrian non-NBI type bridges, and retaining wall structures that are City-owned; prepare FY 24-25 BPMP funding application; data entry of infrastructure conditions into an asset management program software. st2304 CDBG CURB RAMP REPLACEMENT $0
CDBG Curb Ramp Replacement
st2305 OBAG3 School St / Spruce Ave and Hillside Blvd Safety and Access Improvement Project $0 The Project would provide street and sidewalk improvements on School Street/Spruce Avenue and on Hillside Boulevard as part of a community-developed and supported Safe Routes to Schools program. Improvements will enhance the safety of students...
st2401 COMPLETE STREETS IMPROVEMENT $0
Design & construct pedestrian and storm drain improvements at Elm Court, Hillside Blvd, Park Way and Ponderosa Road.
City of South San Francisco | FY2024-25 Budget Book Page 323 st2402 2024 Street Surface Seal project $0
Design & construct street surface seal project as part of the Pavement Management Program (PMP) that will cycle through Zones 1 - 5, one zone each year providing a new surface seal of streets with new thermoplastic striping, legends and... st2501 Downtown Vision Zero Improvements $400,000
The City adopted a Vision Zero Policy in 2021 with the goal to eliminate all fatal and severe injury crashes by 2025. This project will develop a Vision Zero Action Plan and establish a Task Force to assist in the plan’s development and... st2502 2025 Street Surface Seal (Area 1 - Westborough) $3,500,000 Design and construct street surface seal project as part of the Pavement Management Program (PMP). This program cycles through Areas 1 to 6, addressing one area each year. The project involves applying a new surface seal to streets and adding new...
st2503 2025 Pavement Repair and Crack Seal $1,000,000
Project to repair roadway issues like cracks, raveling, and potholes in asphalt concrete (AC) pavement; a preventive maintenance program that includes localized repairs and crack sealing. st2504 Reconnecting Communities - Highways to Boulevards $200,000 Reconnecting Communities: Highways to Boulevards grant will provide bicycle, pedestrian and transit improvements along State Route 82 (El Camino Real), Colma Creek, and other local priority corridors in South San Francisco to benefit underserved...
st2505 2026 Surface Seal Project $200,000
This project will provide asphalt pavement maintenance from design through construction in Area 2 (Sierra Highlands neighborhood) of the Pavement Management Program (PMP). The PMP cycles through Areas 1 to 5, providing a new surface seal of...
tr1010 South Airport Boulevard/Utah Avenue $0
South Airport Boulevard/Utah Avenue.
tr1103 GRAND/EAST GRAND (TIF #26) $0
GRAND/EAST GRAND (TIF #26)
tr1404 US-101 Produce Avenue Interchange (TIF #39) $0
US-101 Produce Avenue Interchange (TIF #39).
tr1501 Junipero Serra Boulevard/King Drive Intersection Improvements $0 This project will install signal mast arms and a speed feedback sign, realign medians, and update island and curb ramps at the Junipero Serra and King Drive intersection.
tr1602 Oyster Point & East Grand Avenue Corridor Improvements $0 The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes Boulevard intersections.
tr1705 Update Pedestrian and Bicycle Master Plan $0
This project will update the Pedestrian and Bicycle Master Plans. tr1801 Spruce and Commercial Signalized Intersection $0 HSIP Construction on-hold pending delivery of TS Mast Arm and PG&E new electrical service. tr1901 Adaptive Traffic Control System $0
Implement an adaptive traffic control system citywide. Phase 1 will coordinate East of 101 traffic signals to and from the freeway.
City of South San Francisco | FY2024-25 Budget Book Page 324 tr1902 East of 101 Traffic Signal IDEA Grant $0
The core goals of the IDEA program are to improve travel time and travel time reliability along arterials for autos and transit vehicles, improve safety for all users, decrease emissions and fuel consumption, and improve knowledge of and... tr1903 North Connectivity Bicycle Lanes $0
Construct 2.7 miles of Class II and III bike lanes on Hillside Blvd, Oyster Point, Gull Drive, and East Grand. tr1904 Miscellaneous Traffic Improvements $0
Misc. Studies, TAC Reviews and implementation costs to meet Council/CM and public request. tr1905 Littlefield Avenue Extension Feasibility Study $0 This project will study the feasibility to add new connections to Interstate 380 (I-380) via Littlefield Avenue and North Access Road. A new connection to I-380 provides additional access to Highway 101 and Interstate 280 to the west. The existing...
tr1906 Hillside & Lincoln $0
Design and install a traffic signal and associated pedestrian improvements and Hillside and Lincoln. tr1907 South Connectivity Bicycle Lanes $0
Construct 0.72 miles of class III and 0.78 miles of class II bike lanes on S. Airport and Harbor Way. tr2001 West Orange and Hillside Pedestrian Crossing Improvements $0 Install flashing beacons and high visibility crosswalks on West Orange and Hillside. tr2002 Smart Corridor $0
Implementation of Intelligent Transportation System (ITS) along segment of 101 corridor north of I-380. tr2101 Utah and Harbor Intersection Improvement $0
Widen and prohobit street parking on Harbor Way to add SB right-turn and NB through lanes, restripe and prohobot street parking on Utah Ave to add one EB left-turn and one WB left-turn, new signal mod tr2102 E.Grand/DNA/Allerton Project $0
DNA Way & Allerton Ave at E.Grand signal.
tr2103 Local Road Safety Program (LRSP) $0
For operational improvements as shown in the Traffic Impact fee Study Update East of 101 Area tr2104 East of 101 Bicycle Safety Improvements $0
The Project is funded through C/CAG TFCA funding and proposes to improve safety and traffic flow by providing detection upgrades which would include a bicycle detection system along E Grand Ave. and Forbes Blvd. tr2201 Grand Avenue Off-Ramp Realignment (Caltrain East Access) $0 Preliminary Study Report to evaluate the feasibility of re-aligning the Grand Avenue Off-Ramp. tr2202 HSIP Curb Ramps $0
Curb Ramps in Zone 4 - In Advance of the 2022 Pavement Rehab Project. tr2203 E 101 Transit Shelter and Bulbout Grant from MTC $0 The project would provide new bus stops in South San Francisco’s biotechnology hub to enable more efficient shuttle operations and expanded SamTrans service in the area. This project would add 11 new on-street bus/shuttle stops,...
City of South San Francisco | FY2024-25 Budget Book Page 325 tr2301 Miscellaneous Traffic Improvements $0
Design & construct any traffic related improvements in the City, such as striping, signs, and other traffic calming measures from the Traffic Advisory Committee, Neighborhood meetings or as needed. tr2302 Right of Way Infrastructure Assessment and Upgrades $0 This project will complete the previously paused infrastructure inventory and assessment, and upgrade all the traffic signal backplates to current standard with high visibility borders. tr2401 AIRPORT BLVD BIKE/PED GAP CLOSURE STUDY $0
Support for feasibility studies as needed to complete bike/ped network and support for graqnt applcations. tr2402 EL CAMINO REAL BIKE/PED IMPROVEMENTS $0
Support for studies to implement Active South City recommendations on El Camino Real and connections to Centennial Trail.
tr2403 TRAFFIC SIGNAL SAFETY IMPROVEMENTS PROJ $0
Design & construct new traffic signals at the intersection of Junipero Serra Blvd/Arroyo; Signal improvements/modifications at the intersections of Grand Ave/Spruce Ave, Grand Ave/Maple, Grand Ave/Linden ave; and install retroreflective... tr2404 Chestnut/Commercial Traffic Signal $1,500,000
This project will provide asphalt pavement maintenance from design through construction in Area 2 (Sierra Highlands neighborhood) of the Pavement Management Program (PMP). The PMP cycles through Areas 1 to 5, providing a new surface seal of...
tr2406 Traffic Studies and Grant Support $0
Support for any traffic-related studies from the Traffic Advisory Committee, Neighborhood meetings or as needed, and support for grant applications as needed.
tr2407 BAY TRAIL-CENTENNIAL WAY TRAIL GAP CLOS $0
A feasibility study to create a Class trail connecting the Cenntennial way trail and Bay trail. The project seeks to lik the City's two largest multi-use trails, enable a low stress bikeway connection to the waterfront, adn enhance first/last mile... tr2408 SIGNALIZED INTERSECTION BATTERY BACKUP $0
Upgrade signalized intersection Citywide with Battery Backup Systems. Approx 50 intersections in the City are without BBS.
tr2410 SPRUCE AVE-CORR STUDY-BIKE/PED/STREETS $0
Support for feasiblity studies as needed to complete bike/ped network, transit, and support for grant applications. tr2412 FORBES BLVD-CORR STUDY-BIKE/PED/STREETS $0
Support for feasiblity studies as needed to complete bike/ped network, transit, and support for grant applications. tr2413 EL CAMINO@1ST TO CENTENNIAL TRAIL GAP CL $0
Install bike and pedestrian signalized intersection at the ECR @ 1st and connect the gap to Centrennal Trail at 1st Street to up for grant funding.
tr2414 JUNIPERO SERRA CLASS 4 BIKE LANES $0
Additional funding is required for teh TDA grant match. tr2415 COLMA/SSF ECR BICYLE & PED IMPROVEMENT $0
Follow through part of Bike/Ped master plan.Colma is leading the project and has secured TA grant. Caltrans asked to further previous project extends to Hickey BLdd & ECR for project effectiveness/continuity.
City of South San Francisco | FY2024-25 Budget Book Page 326 tr2501 Vision Zero $100,000
This project aims to secure grants to develop a Vision Zero Action Plan, comprising policies, programs, and initiatives geared towards eliminating traffic-related fatalities and serious injuries. tr2502 - Junipero Serra Blvd Buffered Bike Lane Enhancement $395,717 The Junipero Serra Blvd corridor has been designated as a future low stress bike facility in the Active South City Plan. The project will convert the existing Class II Bikeway to a Class IV (separated or protected) Bikeway along the two-mile...
Total: -$5,810,895
City of South San Francisco | FY2024-25 Budget Book Page 327 Capital Improvement Program - 5-Year: FY2023-24 to FY2027-28 Total Capital Requested
$42,624,105
186 Capital Improvement Projects
Total Funding Requested by Source
Bonds/Loans City Programs/Contributions
Citywide Traffic Impact Fee East of 101 Sewer Impact Fee East of 101 Traffic Impact Fees Gas Tax
Grants Infrastructure Reserves
Measure A Other Funding Sources
Park Land Construction Parking District Fund
Road Maintenance Acct (SB1) San Bruno / NBSU
Sewer Enterprise SMC Measure W
Storm Water
2025
2026
2027
2028
$-5,810,894.8100
$30,835,000.00
$8,200,000.00
$9,400,000.00
$-24000000 $-12000000 $0 $12M $24M
City of South San Francisco | FY2024-25 Budget Book Page 328 Capital Improvement Plan Requests
Itemized Requests for 2025-2028
pf1609 Magnolia & Siebecker Parking Lot Resurfacing $0
This project will resurface and restripe the Magnolia Senior Center Parking Lot. Treatment to be determined. pf1704 Training Tower Maintenance $0
Fire Training Tower 61 was built in 2006. In 2015, assessment of the tower revealed several high priority repairs that are needed in order to comply with National Fire Protection Association (NFPA) training structure standards. This project will... pf1705 City Hall Modernization $0
The upgrades are modest improvements that will enhance the security of the City Hall building for the employees and visitors. This project will implement priority one security upgrades of the recently completed security study. Upgrades will... pf1707 Community Civic Campus $0
This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council chamber, a police operations & 911 dispatch center and a new fire station. Related to pf2103 and pf2207 projects. pf1801 Parking Garage #2 $0
This project will identify locations, create a financing plan, purchase land if necessary, design and construct a new parking garage in downtown South San Francisco.
pf1805 Fire Station 64 Dorm & Bathroom Remodel $0
Remodel Fire Station 64 dormitory and bathrooms to include better storage, increase the number of beds in the dormitory, improve privacy, and allow for gender specific dormitory and bathrooms. pf1903 Electric Vehicle Charging Stations $0
To install electric vehicles (EV) charging station at various City locations for both internal fleet and public use. pf2001 Oyster Point Fuel Tank Removal $0
Remove fuel tanks from Oyster Point.
pf2002 Oyster Point Peninsula Flood Improvements $0
Improve Oyster Point peninsula to reduce flooding.
pf2003 Police Station - Phase I (Bonds) $140,000
Construction Phase of Community Civic Campus Phase I - Police Department / 911 Dispatch Center pf2101 Westborough Pre-K Design and Construction $0
The City would like to construct a new licensed preschool facility to serve this growing need in the community. Childcare Impact Fees would fund the design and construction of a new facility, which the Parks and Recreation Department would...
pf2102 Caltrain Plaza Public Art $0
As part of SSF Caltrain Station Improvement a new pedestrian tunnel and half acre plaza will be built at the intersection of Grand Ave and Airport Blvd. Seen as the cornerstone of a new transit hub in SSF, this plaza is imagined to anchor the... pf2103 Library, Parks & Recreation - Phase II $0
This project will design a new Community Civic Campus that includes a new library, parks & recreation facility, council chamber, a police operations & 911 dispatch center and a new fire station. The project also includes construction cost...
City of South San Francisco | FY2024-25 Budget Book Page 329 pf2104 FF&E for Police/911 Dispatch Project $0
FF&E Purchases for new PD/911 Dispatch Center utilizing Police Seizure Asset Funds. pf2201 City Hall Fire Alarm / Electrical Modernization $0 Additional electrical circuit to support outdoor decorative lighting and EV chargers. pf2202 Solar Roof at City Corporation Yard $0
Solar roof at City Corporation Yard.
pf2203 Terrabay Gym HVAC $0
Terrabay Gym-Project will replace the HVAC at the Terrabay Gymnasium. pf2204 OP2C Landscape $0
Design and Installation of landscape improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2205 OP2C Bay Trail $0
Design and Installation of Bay Trail improvements to areas of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2206 OP2C Parking $0
Design and Installation of parking and roadways of Oyster Point 2C utilizing funds dedicated to the City from the former Redevelopment Agency.
pf2207 Library Parks & Recreation - Phase II (Bonds) $960,000 Library Parks & Recreation - Phase II (Bonds)Measure W funded at pf2103. pf2208 PC/911 Public Safety Impact Fee Portion $0
This project will construct a new Police Operations & 911 Dispatch Center at the site of former Pet Club at the corner of Antoinette Lane and Chesnut Avenue.
pf2210 Westborough Area Broadband Expansion $500,000
The project will install fiber optic cables in new City-owned conduits from 550 North Canal to Skyline Blvd in the Westborough Area to provide the “middle mile” for the carriers to connect the “last mile”. The “middle mile” is a term used in...
pf2301 West Orange Library Preschool Project $0
Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower-maintenance bleachers. This project will be divided into two phases.
Phase...
pf2302 City Hall Annex Replacement and Landscape Improvement -$405,000 Initial study to replace the City Hall Annex and update the City Hall block landscape. pf2303 Caltrain Signage $0
Design, fabrication and installation of signage for the Karyl Masumoto Plaza at the new South San Francisco Caltrain Station. Signage to be installed prior to opening of the plaza in early 2023. pf2304 Library-Parks & Rec Phase II-State Grant $0
Grant Funding portion.
City of South San Francisco | FY2024-25 Budget Book Page 330 pf2305 Free Public WIFI Network -$500,000
To build a public WIFI network and pilot it in the uptown/downtown area, providing 100MB download and 25MB upload speeds.
pf2306 Station 63 Replacement $18,000,000
Design and construction of a new fire station at 73 Camaritas Ave., a parcel owned by the City. The current station is undersized and located in the basement of a building that is in the process of being vacated. The new station... pf2307 Corp Yard Office HVAC including proposed Traffic Control Center $0 The Corp Yard is shared by Public Works & Parks & Recreation. As needs of both departments change and staffing increases, the Heating, Ventilation and Air Conditioning (HVAC) system needs to be modified to support space utilization... pf2401 City Facilities Door Access Controls $0
Implementation of an access control system to facilitate quick and convenient access for authorized personnel while restricting access to unauthorized individuals . This initiative was identified as part of the 2017 IT Strategic Plan. pf2402 Parking District Lot Rehabilitation -$200,000
Paving, striping and maintenance of all city surface lots within the Parking District. pf2501 Facility Condition Assessment $200,000
Develop a Comprehensive Facilities Condition and Needs Assessment for city facilities currently occupied. This Assessment will be a guiding document to prioritize, recommend, and address future facility improvements in the near term. All... pk1402 Orange Memorial Park Sports Field Renovation $0
Resulting from many years of overuse, the ballfields are due for renovation. The grandstand bleachers are in a constant state of disrepair and should be replaced with lower maintenance bleachers. This project will be divided into two phases:
Phase...
pk1701 Gateway Monument Signs $0
This project will design all gateway monument signs.
pk1802 Urban Forest Master Plan $0
Would provide a handbook for prioritizing and implementing many specific tree risk items in numerous sites called out in Parks Deferred Maintenance Plan (PDMP).
pk1803 Sellick Park Renovation Project $0
Replacement of play equipment and surfacing, tree thinning and removals, pathway, building and picnic area renovation. pk1804 Buri Buri Field & Court Improvements $0
This project will resurface the basketball court, renovate the baseball field and address amenitities including bleachers, scoreboard, and paving for ADA accesibility.
pk1805 Avalon Park Improvements $0
This project will address immediate tree concerns, provide ballfield improvements, and safety resurfacing. pk1806 Gardiner Park Playground Replacement $0
This project rehabilitates Gardiner Park to improve the use of space, landscaping, and play equipment in order to better serve the community.
pk1807 Hillside School Soccer Field Renovation $0
This project will provide rehabilitation to deferred maintenance conditions at SSFUSD owned, SSF maintained Hillside School site.
City of South San Francisco | FY2024-25 Budget Book Page 331 pk1902 Oyster Point Development Conduits $0
This project will construct a joint trench dark fiber conduit and Bay Trail conduit for future closed-circuit television. pk2101 Transit Village Park $0
Potential new park.
pk2102 Sign Hill Fire Mitigation and Park Restoration $0 Sign Hill Fire Mitigation and Park Restoration.
pk2103 Centennial Trail Master Plan $0
The City will take over maintenance and development rights to the BART right-of-way (BART ROW) running through South San Francisco at some time in 2020 or 2021. The BART ROW will require proactive and creative programming and the City would like...
pk2104 Orange Memorial Park Master Plan Update $0
Project will update master plans for Orange Memorial Park, including site programming, spatial layout options and conceptual designs for existing parkland and potential expansion into Mazzanti Property. pk2201 Aquatics Center -$716,613
Design and construction of new aquatics center in Orange Memorial Park. pk2202 Westborough Park Pathways $0
This project would improve some existing pathways at Westborough Park by construction of ADA compliant pathways. Westborough Park renovation completed in 2012. At that time, non-ADA compliant upper pathways in poor condition west of the park...
pk2301 Orange Memorial Park Main Playground Replacement (BONDS) $0 Surfacing and equipment replacement of main playground at Orange Memorial Park. Equipment to be replaced with inclusive elements for all-abilities.
pk2302 Centennial Trail Improvements $0
Any residential project proposed within the BART Right-of-way (ROW) sphere of influence could opt out to construct a portion of the right-of-way improvement as laid out in the master plan in lieu of required on-site open space. pk2303 Replacement of Light Structures at Hillside Ballfield $0 Project will replace aging light fixtures at the Hillside Ballfields. pk2304 Reclaimed Water Pipe Design & Connection $0
Design and installation of reclaimed water connections and associated booster pumps to connect the cistern at Orange Memorial Park to the other side of Orange Ave as well as across Chestnut Avenue to the Civic Campus properties including the...
pk2305 Linden Park Project $0
The Old Town neighborhood is one of two neighborhoods in South San Francisco that are severely underparked, per the City's General Plan and Parks and Recreation Master Plan. The City is seeking funding to transform two adjacent vacant lots into a...
pk2306 OMP Colma Creek Ped Bridge Replacement $0
Repair or replacement of two pedestrian bridges along Colma Creek at Orange Memorial Park. pk2307 Grand Ave Infrastructure Improvements $0
Install electrical components to bring power to the tree wells along Grand Ave to add lights to the trees. Upgrade street furnishings as needed.
City of South San Francisco | FY2024-25 Budget Book Page 332 pk2309 Bond Portion of OMP Sports Field Renovation (fund 522) $0 Bond portion of funding for Orange Park Sports Field Renovation (pk1402). pk2310 Bond portion of Aquatics Center (fund 524) $0
Bond portion of funding for Aquatics Center (pk2201).
pk2401 Replace Light Structure-Terrabay Rec Ctr $0
Replace nine light poles that are needed for parking lot safety lighting and tennis court usage. pk2402 Dundee Park Remodel $0
Renovation of Dundee Park includes new design, playground and sports courts. pk2403 Brentwood Park Irrigation Infrastructure Upgrade $0 Irrigating the hillside in the back of the park to plant trees after mitigation and removal of hazardous trees. pk2405 Clay Park Court Resurfacing $0
Resurfacing of the basketball court at Clay Park.
pk2501 Dedicated Pickleball Courts $650,000
Pickleball remains among the fastest-growing sports in the country -- and South San Francisco is not exempt from this growing trend. Shared courts have been implemented in various parks, as have pilot programs dedicating courts for pickleball....
sd1401 Storm Water Trash Capture Devices $0
This project will plan for the sizing and placement of trash capture devices to improve storm water quality. Funding in subsequent years will be for construction of capture devices. sd1603 Green Infrastructure Planning Study $0
NPDES provision C.3.j requires all permittees to develop a Green Infrastructure framework for governing body approval by June 2016. This project will result in a report that prioritizes and maps project locations in the City where existing... sd1801 Orange Memorial Park Stormwater Capture Project $0 Phase III - Design: Based on engagement with community and civic leaders, preliminary designs will be developed for review and comment by City departments and key stakeholders. sd2001 Hickey/Camaritas Slide Repairs $0
Stabilization of the hillside located at Hickey Boulevard and Camaritas. sd2002 South Linden Storm Drain Repairs $0
Storm drain repairs along South Linden Avenue.
sd2201 Francisco Terrace Flood Protection Levy $0
Flood protection improvements in the vicinity of Terrace Drive. A floodwall is proposed to extend along the property line from Terrace Dr to the elevated bike/pedestrian trail which parallels the BART alignment. A recent hydrological study has... sd2202 COLMA CREEK OAK AVENUE PED BRIDGE $0
Flood protection improvements in the vicinity of Terrace Drive. A floodwall is proposed to extend along the property line from Terrance Dr to the elecated bike/pedestrian trail with parallels the BART alignment. sd2301 Storm Drain Master Plan $0
Hydraulic model of Storm Drain collection and conveyance system. Additionally this project will conduct a condition assessment and map all strom drains and will determine deficiencies within the city’s storm drain system and...
City of South San Francisco | FY2024-25 Budget Book Page 333 sd2302 Electrification of Storm Pump Stations $0
Design and construction for electrification of diesel storm pump stations at San Mateo Avenue & South Airport Boulevard.
Time and infrastructure changes have shown that these temporary stations should be converted to electric to eliminate fuel...
sd2303 South Maple Storm Pump Station Renovation $0
Refurbishment of existing pump station infrastructure components in and around South Maple pump station sd2304 Hickey Boulevard Hillside Stabilization $0
The project will identify and plan the geotechnical stabilization of the Hickey Blvd hillside to prevent slides during heavy rain events.
sd2401 STORM DRAIN REPAIRS $0
REPAIRS OF DAMAGE CAUSED BY MUDSLIDES FROM RECENT STORMS OF LATE DECEMBER 2022-EARLY JANUARY 2023. sd2402 SSF Shoreline Protection and Connectivity Project $200,000 There is an identified area of South San Francisco at risk from coastal flooding caused by storm driven waves and sea level rise. This project will explore the possibility of installing sea level rise preventative measures in the Bay as well as... sd2501 Storm Drain Improvement Project $1,000,000
Maintenance and repairs based on findings of storm drain master plan. sd2502 Storm Water Trash Capture Devices $160,000
The Public Works Engineering Division is installing connector pipe screen (CPS) units throughout the City to meet the Municipal Regional Permit’s (MRP) compliance; the MRP regulates municipal stormwater systems. The installations will be performed...
ss1205 WQCP Solar PV $900,000
Construction of a solar photovoltaic carport system at the WQCP. Reached the end of the upgrade. Design to solar project 190 kw PV system for covered employee parking. This project will provide approximately 180 kW of photovoltaic power... ss1301 WQCP Wet Weather and Digester Improvements $0
This project will design and construct new digesters #1 and #2 and retrofit #3 at the WQCP. The WQCP Minimize Blending Projects and Plant Wide Painting Program are incorporated in this project. ss1307 Plant-Wide Industrial Re-Coating Program $0
This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP).
ss1502 Pump Station No. 4 Redundant Force Main -$4,050,000 The PS4 is the only main conveyance line East of 101.
ss1601 Sodium Hypochlorite Tank Replacement $0
Replace existing storage tanks which are at end of design life. Study appurtenant piping to determine best overall upgrades.
ss1703 WQCP Secondary Clarifiers #1 and #2 Rehab $0
Rehabilitate WQCP Secondary Clarifiers #1 and #2.
ss1704 WQCP Effluent Storage Basin Liner Replacement $0 The Water Quality Control Plant effluent storage basin was constructed in 2005. Periodic inspections have revealed moderate to sever ultraviolet light (UV) damage to the lining membrane. This project will design and replace effluent storage basin...
City of South San Francisco | FY2024-25 Budget Book Page 334 ss1705 WQCP Switchgear & Cogen Controls Upgrade $0
Design and replace the switchgear and cogen controls at the WQCP. Programmed in CIP for construction in FY 19/20. ss1801 SEWER MASTER PLAN $0
Hydraulic model of sewer collection and conveyance system west of 101. Additionally this project will conduct a condition assessment and map all force mains in East of 101...
ss1802 WQCP Sea Level Rise Study and Plan $0
USACE led project, protection of WQCP from flood and sea level rise. ss1901 Pump Station Industrial Re-Coating Prog $0
This project will result in new paint and protective coatings on buildings and pipes at the Water Quality Control Plant (WQCP).
ss1902 Pump Station #14 Capacity Upgrade (as needed) -$4,300,000 This project will design the necessary upgrades to the pump station in order to accommodate the new growth in "The Cove" area. Construction to occur in the next fiscal year. ss2001 Sanitary Sewer Rehabilitation $2,000,000
Ongoing maintenance required for sanitary sewer per the Sanitary Sewer Master Plan. ss2201 Country Club Park Sewer Master Plan $0
District-level study for sewer service expansion into the unincorporated Country Club Park neighborhood addressing collection and conveyance system and tie-ins to the City system. For use when considering neighborhood annexation or Outside Service...
ss2202 Oyster Point Pump Station $0
Oyster Point Pump Station
ss2301 WQCP Diffused Air Flotation Thickener Replacement -$4,350,000 Upgrade the existing flotation thickeners to accommodate plant processes. ss2302 WQCP SLUDGE DEWATERING IMPROVEMENTS $0
Increase percent solids on two belt filter presses using air flocculation technology at the San Bruno / South San Francisco Water Quality Control Plant. ss2401 Oyster Point Sewer Main Upsize $6,000,000
Reconstruction of the existing sanitary sewer main on Oyster Point Boulevard with an 18” pipe from Gull Drive to Pump Station #2 at Gateway Boulevard. This work will generally include the removal and replacement of the sewer main and lower...
ss2402 Variable Frequency Drive Modernization Project - WQCP -$800,000 Replacement of variable frequency drive components associated with Plant pumping systems originally installed in 1998. ss2403 Variable Frequency Drive Replacement Project - Sanitary Pump Stations $0 Replacement of variable frequency drive components associated with Plant pumping systems originally installed in 1998. ss2404 PROGRAMMABLE LOGIC CONTROLLER REPL-WQCP $0
REPLACEMENT OF VARIABLE FREQUENCY DRIVE COMPONENTS ASSOCIATED WITH PLANT PUMPING SYSTEM ORIGINALLY INSTALLED IN 1998.
ss2405 Headworks No. 1 Grit Chamber Tower Rehabilitation Project - WQCP -$2,000,000 Evaluate, design and construct replacement grit tower structures installed in 1951.
City of South San Francisco | FY2024-25 Budget Book Page 335 ss2406 TRANSFORMER K REPLACEMENT PROJECT -$200,000
Engineer, design and install replacement transformer K orignally installed in 1991. ss2407 SB 1383 Organics Diversion Mandate Compliance and Cogeneration Expansion Project - WQCP $1,700,000 Evaluate, engineer, and design processing and storage equipment to comply with SB 1383 mandate and enhance renewable biogas production. This project will expand sustainable onsite power generation and heat recovery. ss2408 Biosolids Drying and Recycling Project - WQCP -Project 2 $3,600,000 Evaluate, design, and construct equipment associated with decreased moisture content of biosolids to comply with SB 1383 mandate. Renewable products such as biochar, soil amendments, and fly ash enhancers. ss2409 Industrial Coating Reapplication Project - WQCP and Pump Stations -$1,000,000 Project to maintain applied industrial coatings to Plant and pump station metal assets. ss2410 WQCP Operations Control Center Rehabilitation Project - WQCP -$200,000 Project to modernize operations control center to achieve the following goals - 1) better ergonomics, 2) replacement terminals for Plant SCAEDA supervisory control and data acquisition, 3) replacement of HVAC system. ss2411 NPDES PERMIT COMPLIANCE UPGRADE $0
Participate in a regional study.
ss2501 Sanitary Pump Stations 5, 6, 7 Upgrade Project $300,000 Planning, engineering design, equipment selection, installation, testing, and ongoing maintenance to rehabilitate and improve the functionality and reliability of existing infrastructure at three (3) sanitary sewer pump stations. ss2502 Sanitary Sewer Rehab FY 2024-25 $500,000
The Citywide Sewer Master Plan analyzed the existing wastewater collection system and recommended a capital improvement program by priority to systematically address the deficiencies. The Sanitary Sewer Rehabilitation project will include capacity...
st1004 South Linden Avenue Grade Separation $0
Preliminary study on grade separation at railroad crossing on South Linden Avenue. st1403 SSF Grand Boulevard Improvements Project (Chestnut to Arroyo) - Phase I $0 Improvents along El Camino Real between Chestnut Avenue and Arroyo Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and new landscaping in the medians. st1502 SSF Grand Boulevard Improvements Project (Kaiser to BART) - Phase II $0 Improve El Camino Real between Kaiser Way and McLellan Drive by installing enhanced pedestrian crossings with corner curb bulbouts and median refuges, expanding bus stop/waiting areas, and a newly landscaped median. st1601 Linden Ave Phase 1 Traffic Calming Improvements $0 TDA The City has been reimbursed 100% on eligible expenditures for TDA grant. Construction work completed. Closeout of project in progress.
st1602 Linden Ave Phase 2 & Spruce Ave Traffic Calming Improvements $0 ATP The Project is in construction. Requesting additional contract authority (increase of $100K to contingency). st1603 Caltrain Station Enhancements $0
The Project supports the Caltrain Station Relocation with construction of a new plaza at Grand/Airport and a new shuttle drop-off on Poletti. Construction led by JPB.
City of South San Francisco | FY2024-25 Budget Book Page 336 st1605 Spruce Avenue Pedestrian Improvements (Lux to Miller) $0 Along Spruce Avenue, from Lux Ave. to Miller Ave., this project will install edge line striping, traffic calming medians, high visibility xwalk, staggered landscaped bulbouts, and crosswalk striping st1702 UUD Rule 20A Antoinette Lane $0
This project will establish an Underground Utilities District (UUD) on Antoinette Lane from Peninsula Pine Apartments to terminus. Project extends approximately 1,200 linear feet and will cost approximately $1.3 million. Antoinette Lane adjoins... st1703 Bridge Preventative Maintenance Program $455,000 This project will conduct preventative maintenance on nine (9) city-maintained bridges including: Colma Creek Bridge at Produce Avenue, Canal Bridge at Linden Avenue, two (2) bridges over San Bruno Channel over North Access Road, Colma Creek...
st1801 Grand Avenue Streetscape $0
Redesign Grand Avenue to accommodate wider sidewalks and an improved streetscape to support Caltrain Station access and support the retail environment of the Downtown area. Project will design improvements to Airport Boulevard and Grand Avenues...
st1803 STREET LIGHTING ENHANCEMENT PROGRAM $0
This project will enhancement streetlighting in neighborhoods where requested. Enhancements may include additional poles and or changing the type of LED
st1804 BRIDGE PREVENTATIVE MAINTENANCE - GRAND $0
This project will conduct preventative maintenance on Grand Avenue overpasses. st1805 El Camino Real Gateway Signs & Medians (Noor Ave to Spruce Ave) $0 This project will replace the landscaped median including irrigational systems and vegetation and install a new gateway sign on El Camino Real between Noor and Spruce Avenue. The project will replicate or complement the Grand Boulevard design...
st1806 North Access Road Bike and Pedestrian Improvements $0 This project will widen approximately 1,000 feet of bike and pedestrian pathways on North Access Road beginning at South Airport Boulevard.
st1807 Grand Boulevard Project (Arroyo Drive to Kaiser Way) Phase III $0 This Project will improve El Camino Real between arroyo Drive and Kaiser Way by installing enhanced pedestrian crossings, with corner curb extensions and median refuges, expanded bus stop/waiting areas, and a new landscaped median. st1903 Street Rehabilitation Program FY 2018-19 $0
Street Rehabilitation project for Fiscal Year 2018-19. Project st1705 will be closed and excess funds moved to this project.
This project will rehabilitate various City streets in accordance with the City’s pavement management... st1904 Underground Utilities District (UUD) Rule 20A for Mission Road $0 Establish an Underground Utility District on Mission Road from Grand Avenue to connect with underground utilities at the South San Francisco BART south entrance. Additional funding is required to replace city-owned street lighting. st2002 Survey Monument Replacement Project $45,000
Inventory, protect, preserve, recover or resetting of survey monuments at various locations throughout the City. The work includes investigation of county records and site investigation, verifying and protecting existing survey monuments that have...
st2003 Station to East Grand Bike Gap Closure $0
Install bikeway/bike lanes to connect the bike route from Caltrain Station to East Grand Avenue (at Grand/E.Grand). Install shared-use path, new crosswalks, and remove slip lane.
City of South San Francisco | FY2024-25 Budget Book Page 337 st2004 South Airport Belle Air Public Access Improvement $0 Per BCDC Permit, Construction for bike and pedestrian improvements leading to SF Bay Trail. st2101 ECR Medians Improvement Project $0
Construct replacement of landscape median including irrigational systems and vegetation on El Camino Real between Chestnut Ave and Spruce Ave. The project will replicate or complement the Grand Blvd design concepts. st2102 Broadband Expansion Project $0
The City adopted the "dig once" policy which requires public and private excavators to coordinate with the City on the installation of extra fiber or conduit whenever ground will be broken in the public right-of-way. This project will... st2103 Pavement Management Plan - 2020 Surface Seal $0
This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2104 Pavement Management Plan - 2020 Pavement Rehabilitation $0 This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2105 Pavement Management Plan - 2021 Surface Seal $0
This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2106 Pavement Management Plan - 2021 Pavement Rehabilitation $0 This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2107 2022 West of 101 Pavement Rehabilitation $0
This project will rehabilitate various City streets in accordance with the City’s pavement management program. st2201 Junipero Serra Boulevard Soundwall Feasibility Study $0 Feasibility study for soundwall on Junipero Serra Boulevard. st2301 Junipero Serra Boulevard/Westborough Boulevard Corridor Feasibility Project $8,000,000 The City applied for SMCTA Bike / Ped Cycle 6 grant funding to fund the planning of the Junipero Serra Blvd and Westborough Blvd Bike and Ped improvements as identified in the Active South City Plan. The City was awarded funding for the first year...
st2302 2023 Surface Seal Project (Zone 4) $400,000
The Project will treat approximately 180,467 square yards of city streets by applying a new surface seal to streets and adding new thermoplastic striping, legends, and crosswalks. Reallocating funds from project pf2402-Parking District Lot... st2303 Bridge Asset Management Program $140,000
Cost proposal to inspect pedestrian non-NBI type bridges, and retaining wall structures that are City-owned; prepare FY 24-25 BPMP funding application; data entry of infrastructure conditions into an asset management program software. st2304 CDBG CURB RAMP REPLACEMENT $0
CDBG Curb Ramp Replacement
st2305 OBAG3 School St / Spruce Ave and Hillside Blvd Safety and Access Improvement Project $0 The Project would provide street and sidewalk improvements on School Street/Spruce Avenue and on Hillside Boulevard as part of a community-developed and supported Safe Routes to Schools program. Improvements will enhance the safety of students...
st2401 COMPLETE STREETS IMPROVEMENT $0
Design & construct pedestrian and storm drain improvements at Elm Court, Hillside Blvd, Park Way and Ponderosa Road.
City of South San Francisco | FY2024-25 Budget Book Page 338 st2402 2024 Street Surface Seal project $7,000,000
Design & construct street surface seal project as part of the Pavement Management Program (PMP) that will cycle through Zones 1 - 5, one zone each year providing a new surface seal of streets with new thermoplastic striping, legends and... st2501 Downtown Vision Zero Improvements $400,000
The City adopted a Vision Zero Policy in 2021 with the goal to eliminate all fatal and severe injury crashes by 2025. This project will develop a Vision Zero Action Plan and establish a Task Force to assist in the plan’s development and... st2502 2025 Street Surface Seal (Area 1 - Westborough) $3,500,000 Design and construct street surface seal project as part of the Pavement Management Program (PMP). This program cycles through Areas 1 to 6, addressing one area each year. The project involves applying a new surface seal to streets and adding new...
st2503 2025 Pavement Repair and Crack Seal $1,000,000
Project to repair roadway issues like cracks, raveling, and potholes in asphalt concrete (AC) pavement; a preventive maintenance program that includes localized repairs and crack sealing. st2504 Reconnecting Communities - Highways to Boulevards $200,000 Reconnecting Communities: Highways to Boulevards grant will provide bicycle, pedestrian and transit improvements along State Route 82 (El Camino Real), Colma Creek, and other local priority corridors in South San Francisco to benefit underserved...
st2505 2026 Surface Seal Project $200,000
This project will provide asphalt pavement maintenance from design through construction in Area 2 (Sierra Highlands neighborhood) of the Pavement Management Program (PMP). The PMP cycles through Areas 1 to 5, providing a new surface seal of...
tr1010 South Airport Boulevard/Utah Avenue $0
South Airport Boulevard/Utah Avenue.
tr1103 GRAND/EAST GRAND (TIF #26) $0
GRAND/EAST GRAND (TIF #26)
tr1404 US-101 Produce Avenue Interchange (TIF #39) $0
US-101 Produce Avenue Interchange (TIF #39).
tr1501 Junipero Serra Boulevard/King Drive Intersection Improvements $0 This project will install signal mast arms and a speed feedback sign, realign medians, and update island and curb ramps at the Junipero Serra and King Drive intersection.
tr1602 Oyster Point & East Grand Avenue Corridor Improvements $0 The project will design improvements at the East Grand Avenue/Gateway Avenue and East Grand Avenue/Forbes Boulevard intersections.
tr1705 Update Pedestrian and Bicycle Master Plan $0
This project will update the Pedestrian and Bicycle Master Plans. tr1801 Spruce and Commercial Signalized Intersection $0 HSIP Construction on-hold pending delivery of TS Mast Arm and PG&E new electrical service. tr1901 Adaptive Traffic Control System $0
Implement an adaptive traffic control system citywide. Phase 1 will coordinate East of 101 traffic signals to and from the freeway.
City of South San Francisco | FY2024-25 Budget Book Page 339 tr1902 East of 101 Traffic Signal IDEA Grant $0
The core goals of the IDEA program are to improve travel time and travel time reliability along arterials for autos and transit vehicles, improve safety for all users, decrease emissions and fuel consumption, and improve knowledge of and... tr1903 North Connectivity Bicycle Lanes $0
Construct 2.7 miles of Class II and III bike lanes on Hillside Blvd, Oyster Point, Gull Drive, and East Grand. tr1904 Miscellaneous Traffic Improvements $0
Misc. Studies, TAC Reviews and implementation costs to meet Council/CM and public request. tr1905 Littlefield Avenue Extension Feasibility Study $0 This project will study the feasibility to add new connections to Interstate 380 (I-380) via Littlefield Avenue and North Access Road. A new connection to I-380 provides additional access to Highway 101 and Interstate 280 to the west. The existing...
tr1906 Hillside & Lincoln $0
Design and install a traffic signal and associated pedestrian improvements and Hillside and Lincoln. tr1907 South Connectivity Bicycle Lanes $0
Construct 0.72 miles of class III and 0.78 miles of class II bike lanes on S. Airport and Harbor Way. tr2001 West Orange and Hillside Pedestrian Crossing Improvements $0 Install flashing beacons and high visibility crosswalks on West Orange and Hillside. tr2002 Smart Corridor $0
Implementation of Intelligent Transportation System (ITS) along segment of 101 corridor north of I-380. tr2101 Utah and Harbor Intersection Improvement $0
Widen and prohobit street parking on Harbor Way to add SB right-turn and NB through lanes, restripe and prohobot street parking on Utah Ave to add one EB left-turn and one WB left-turn, new signal mod tr2102 E.Grand/DNA/Allerton Project $0
DNA Way & Allerton Ave at E.Grand signal.
tr2103 Local Road Safety Program (LRSP) $0
For operational improvements as shown in the Traffic Impact fee Study Update East of 101 Area tr2104 East of 101 Bicycle Safety Improvements $0
The Project is funded through C/CAG TFCA funding and proposes to improve safety and traffic flow by providing detection upgrades which would include a bicycle detection system along E Grand Ave. and Forbes Blvd. tr2201 Grand Avenue Off-Ramp Realignment (Caltrain East Access) $0 Preliminary Study Report to evaluate the feasibility of re-aligning the Grand Avenue Off-Ramp. tr2202 HSIP Curb Ramps $0
Curb Ramps in Zone 4 - In Advance of the 2022 Pavement Rehab Project. tr2203 E 101 Transit Shelter and Bulbout Grant from MTC $0 The project would provide new bus stops in South San Francisco’s biotechnology hub to enable more efficient shuttle operations and expanded SamTrans service in the area. This project would add 11 new on-street bus/shuttle stops,...
City of South San Francisco | FY2024-25 Budget Book Page 340 tr2301 Miscellaneous Traffic Improvements $600,000
Design & construct any traffic related improvements in the City, such as striping, signs, and other traffic calming measures from the Traffic Advisory Committee, Neighborhood meetings or as needed. tr2302 Right of Way Infrastructure Assessment and Upgrades $0 This project will complete the previously paused infrastructure inventory and assessment, and upgrade all the traffic signal backplates to current standard with high visibility borders. tr2401 AIRPORT BLVD BIKE/PED GAP CLOSURE STUDY $0
Support for feasibility studies as needed to complete bike/ped network and support for graqnt applcations. tr2402 EL CAMINO REAL BIKE/PED IMPROVEMENTS $0
Support for studies to implement Active South City recommendations on El Camino Real and connections to Centennial Trail.
tr2403 TRAFFIC SIGNAL SAFETY IMPROVEMENTS PROJ $0
Design & construct new traffic signals at the intersection of Junipero Serra Blvd/Arroyo; Signal improvements/modifications at the intersections of Grand Ave/Spruce Ave, Grand Ave/Maple, Grand Ave/Linden ave; and install retroreflective... tr2404 Chestnut/Commercial Traffic Signal $1,500,000
This project will provide asphalt pavement maintenance from design through construction in Area 2 (Sierra Highlands neighborhood) of the Pavement Management Program (PMP). The PMP cycles through Areas 1 to 5, providing a new surface seal of...
tr2406 Traffic Studies and Grant Support $600,000
Support for any traffic-related studies from the Traffic Advisory Committee, Neighborhood meetings or as needed, and support for grant applications as needed.
tr2407 BAY TRAIL-CENTENNIAL WAY TRAIL GAP CLOS $0
A feasibility study to create a Class trail connecting the Cenntennial way trail and Bay trail. The project seeks to lik the City's two largest multi-use trails, enable a low stress bikeway connection to the waterfront, adn enhance first/last mile... tr2408 SIGNALIZED INTERSECTION BATTERY BACKUP $0
Upgrade signalized intersection Citywide with Battery Backup Systems. Approx 50 intersections in the City are without BBS.
tr2410 SPRUCE AVE-CORR STUDY-BIKE/PED/STREETS $0
Support for feasiblity studies as needed to complete bike/ped network, transit, and support for grant applications. tr2412 FORBES BLVD-CORR STUDY-BIKE/PED/STREETS $0
Support for feasiblity studies as needed to complete bike/ped network, transit, and support for grant applications. tr2413 EL CAMINO@1ST TO CENTENNIAL TRAIL GAP CL $0
Install bike and pedestrian signalized intersection at the ECR @ 1st and connect the gap to Centrennal Trail at 1st Street to up for grant funding.
tr2414 JUNIPERO SERRA CLASS 4 BIKE LANES $0
Additional funding is required for teh TDA grant match. tr2415 COLMA/SSF ECR BICYLE & PED IMPROVEMENT $0
Follow through part of Bike/Ped master plan.Colma is leading the project and has secured TA grant. Caltrans asked to further previous project extends to Hickey BLdd & ECR for project effectiveness/continuity.
City of South San Francisco | FY2024-25 Budget Book Page 341 tr2501 Vision Zero $100,000
This project aims to secure grants to develop a Vision Zero Action Plan, comprising policies, programs, and initiatives geared towards eliminating traffic-related fatalities and serious injuries. tr2502 - Junipero Serra Blvd Buffered Bike Lane Enhancement $395,717 The Junipero Serra Blvd corridor has been designated as a future low stress bike facility in the Active South City Plan. The project will convert the existing Class II Bikeway to a Class IV (separated or protected) Bikeway along the two-mile...
Total: $42,624,105
City of South San Francisco | FY2024-25 Budget Book Page 342 DEBT
City of South San Francisco | FY2024-25 Budget Book Page 343 Debt Service Obligations
The City has outstanding debt through the issuance of bonds, loans and leases. The legal bonded debt limit for the City at June 30, 2023 was $1.04 billion which is calculated as 3.75%* of the total market-value-based assessed property valuation of $27.7 billion. The City's total outstanding debt is well below this limit. The following sections describe all debt issued by the City for which balances remain outstanding (amounts shown are as at June 30, 2024):
Water Quality Control Plant
1999, 2004, 2008 State Water Resources Control Board Loans – Original debt: $30,423,034; 2.4% to 2.5% interest rate; due 4/30/26 and 7/15/28. These loans were used to improve and expand the City’s Water Quality Control Plant (WQCP). Loan proceeds were issued as projects progressed. Debt service payment commenced one year after project completion. WQCP user fees support the debt service payments. $5.4 million of principal remains outstanding. $0.3 million interest remains to be paid until maturity.
2005D Water and Wastewater Revenue Bonds – Original debt: $6,000,000, 2.75% to 4.75% interest rate, due October 1, 2026. Standard & Poor bond rating was AAA. The City participated in a pooled bond sale. The bonds were used to finance sewer system capital improvement projects. The debt service is paid from the net revenues of the City’s Sewer Enterprise Fund. Of the total, $1.2 million of principal remains outstanding. $0.1 million interest remains to be paid until maturity.
2018 State Water Resources Control Board Loan - Original debt: $53,403,000, 1.8% interest rate, due October 3, 2042. The loan proceeds are being used for the WQCP Wet Weather and Digester project. Loan proceeds have been issued over time as projects progressed. Debt service payments are due to commence on October 3, 2023, one year after project completion. WQCP user fees support the debt service payments. $49.05 million of principal remains outstanding. $9.3 million interest remains to be paid until maturity.
Capital Improvement Projects
2020A Lease Revenue Bonds - Original debt: $43,905,000; premium received: $10,242,530; 4 - 5% interest rate; due June 1, 2046. Standard & Poor bond rating was AA+. The bonds were used for Phase I of the Civic Center Campus project consisting of the planning and construction of a new Police Station and Dispatch Center for the City of South San Francisco. Measure W sales tax revenue will fund the repayments. $39.9 million of principal remains outstanding. $20.9 million interest remains to be paid until maturity.
2021A Lease Revenue Bonds - Original debt: $86,410,000; premium received: $18,116,565; 4% interest rate; due June 1, 2046. Standard & Poor bond rating was AA+. $78,000,000 of the bond proceeds are to be used for Phase II of the Civic Center Campus project consisting of the design and construction of the new library, parks and recreation center, council chambers and landscaping of the immediate surrounding area. $24,000,000 will be used for road pavement rehabilitation throughout the City, and $2,000,000 will be used for solar roof installation at the City's Corporation Yard.
Measure W sales tax revenue will fund the repayments. $79.8 million of principal remains outstanding. $41.7 million interest remains to be paid until maturity.
2022A Lease Revenue Bonds - Original debt: $65,420,000; premium paid $6,686,317; 4-5.25% interest rate; due June 1 2046. Standard & Poor bond rating was AA+. $49,000,000 of the bond proceeds are to be used to design and construct the new Aquatic Center to replace the City's aging swimming pool building, $12,300,000 will be used to help fund construction of the new ballfield at Orange Memorial Park, $2,200,000 will be used to help fund replacement of the playground and $1,500,000 to replace the two Colma Creek bridges at Orange Memorial Park. Measure W sales tax revenue will fund the repayments from FY2024-25. $65.4 million of principal remains outstanding. $43.4 million interest remains to be paid until maturity.
Successor Agency
2007 Loans Payable to Successor Agency - As of June 30, 2024, the Oyster Point Interchange Impact Fees Fund owed the Successor Agency for developer fees for the Flyover and Hookramps Capital projects that were completed in prior years. The outstanding balance of $2,050,152 will be paid off from future developer impact fees collected by the City. * California Government Code, Section 43605 sets the debt limit at 15%. The code section was enacted prior to the change in basing assessed value to full market value when it was previously 25% of market value. Thus, the limit shown as 3.75% is one-fourth the limit to account for the adjustment of showing assessed valuation at full cash value.
City of South San Francisco | FY2024-25 Budget Book Page 344
APPENDIX
City of South San Francisco | FY2024-25 Budget Book Page 345 Glossary
Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit.
Accounting System: The total structure of records and procedures that identify record, classify, and report information on the financial position and operations of a governmental unit or any of its funds, account groups, and organizational components.
Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest) Annual Comprehensive Financial Report (ACFR): report produced every year summarizing audited financial information for the City
Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule.
Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes. An appropriation is usually limited in amount and as to the time period within which it may be expended.
Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities. Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS.
Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes.
Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management tool in evaluating the fiscal performance of a community.
Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b) explanatory comments as to application of auditing procedures; (c) findings and opinions. It is almost always accompanied by a management letter which contains supplementary comments and recommendations.
Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs.
Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date.
Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement (e.g., water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements. The proportionate share may be paid in full or the property owner may request that the assessors apportion the betterment over 20 years. Over the life of the betterment, one year’s apportionment along with one year’s committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid.
Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a specified sum of money, alternately referred to as face value, par value or bond principal, to the buyer of the bond on a specified future date (maturity date), together with periodic interest at a specified rate. The term of a bond is always greater than one year. (See Note)
Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond issue. It shows the amount of interest and principal coming due each date and all other pertinent information concerning the bond issue.
Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a project, any remaining balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded by the community's legislative body to be removed from community's books.
Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit.
City of South San Francisco | FY2024-25 Budget Book Page 346 Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation, and willingness of the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps prospective investors determine the level of risk associated with a given fixed-income investment. Rating agencies, such as Moody's and Standard and Poors, use rating systems, which designate a letter or a combination of letters and numerals where AAA is the highest rating and C1 is a very low rating.
Budget: A plan for allocating resources to support particular services, purposes and functions over a specified period of time. (See Performance Budget, Program Budget)
Capital Assets: All real and tangible property used in the operation of government, which is not easily converted into cash, and has an initial useful live extending beyond a single financial reporting period. Capital assets include land and land improvements; infrastructure such as roads, bridges, water and sewer lines; easements; buildings and building improvements; vehicles, machinery and equipment. Communities typically define capital assets in terms of a minimum useful life and a minimum initial cost. (See Fixed Assets)
Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements. Among other information, a capital budget should identify the method of financing each recommended expenditure, i.e., tax levy or rates, and identify those items that were not recommended. (See Capital Assets, Fixed Assets) Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits.
Cash Management: The process of monitoring the ebb and flow of money in an out of municipal accounts to ensure cash availability to pay bills and to facilitate decisions on the need for short- term borrowing and investment of idle cash.
Certificate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its face that the amount of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain specified time, or upon notice in writing.
Classification of Real Property: Assessors are required to classify all real property according to use into one of four classes:
residential, open space, commercial, and industrial. Having classified its real properties, local officials are permitted to determine locally, within limitations established by statute and the Commissioner of Revenue, what percentage of the tax burden is to be borne by each class of real property and by personal property owners.
Collective Bargaining: The process of negotiating workers' wages, hours, benefits, working conditions, etc., between an employer and some or all of its employees, who are represented by a recognized labor union. regarding wages, hours and working conditions.
Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services. The index is often called the "cost-of-living index."
Cost-Benefit Analysis: A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives.
Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value (i.e., debt as a percentage of assessed value, debt per capita, etc.). Sometimes debt burden refers to debt service costs as a percentage of the total annual budget.
Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and interest on any particular bond issue.
Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments that are chargeable to, but not yet paid from, a specific appropriation account.
Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or services. It allows a community to demonstrate to the public the portion of total costs of a service that is recovered through user charges and the portion that is subsidized by the tax levy, if any. With an enterprise fund, all costs of service delivery--direct, indirect, and capital costs—are identified. This allows the community to recover total service costs through user fees if it chooses. Enterprise accounting also enables communities to reserve the City of South San Francisco | FY2024-25 Budget Book Page 347 "surplus" or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport services.
Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject to local taxation.
Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding sources necessary to support a community's annual budget. (See Local Receipts) Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is available to particular categories of property or persons upon the timely submission and approval of an application to the assessors. Properties exempt from taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who may qualify for exemptions include disabled veterans, blind individuals, surviving spouses, and seniors.
Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget.
Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and other funds. These include pension (and other employee benefit) trust funds, investment trust funds, private- purpose trust funds, and agency funds.
Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions or circumstances.
Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service costs or interest on loans.
Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day.
The primary factor creating float is clearing time on checks and deposits. Delays in receiving deposit and withdrawal information also influence float.
Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying such pledges are usually referred to as general obligation or full faith and credit bonds.
Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or attaining certain objectives in accordance with specific regulations, restrictions, or limitations.
Fund Accounting: Organizing financial records into multiple, segregated locations for money. A fund is a distinct entity within the municipal government in which financial resources and activity (assets, liabilities, fund balances, revenues, and expenditures) are accounted for independently in accordance with specific regulations, restrictions or limitations. Examples of funds include the general fund and enterprise funds. Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds.
Fund Balance: The fund balance is used to describe the net position of governmental funds as calculated in accordance with GAAP. The budget year estimated fund balance includes prior year actual fund balance plus estimated revenues minus the expenditure budget. Long-term liabilities including Pension, OPEB, and debt (bonds and loans) are excluded from fund balance.
GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the form and content of governmental financial statements. GASB 34 requires a report on overall financial health, not just on individual funds. It requires more complete information on the cost of delivering value estimates on public infrastructure assets, such as bridges, road, sewers, etc. It also requires the presentation of a narrative statement the government's financial performance, trends and prospects for the future.
GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity account for and report other postemployment benefits in its accounting statements. Through actuarial analysis, municipalities must identify the true costs of the OPEB earned by employees over their estimated years of actual service.
General Fund: The fund used to account for most financial resources and activities governed by the normal appropriation process.
City of South San Francisco | FY2024-25 Budget Book Page 348 General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority.
Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school district.
Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds.
Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months.
Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always expressed in annual terms.
Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term does not include fixed assets used in governmental operations.
Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as opposed to a program budget.
Local Aid: Revenue allocated by the state or counties to municipalities and school districts.
Maturity Date: The date that the principal of a bond becomes due and payable in full.
Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e., municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state and agencies of the state.
Note: A short-term loan, typically with a maturity date of a year or less.
Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as “personal services,” “expenses,” or “capital outlay.”
Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer. The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus.
Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year.
Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a regional school district, regional transit authority, etc.
Performance Budget: A budget that stresses output both in terms of economy and efficiency.
Principal: The face amount of a bond, exclusive of accrued interest.
Program: A combination of activities to accomplish an end.
Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on output.
Purchased Services: The cost of services that are provided by a vendor.
Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable to the issuer.
Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen expenditures.
City of South San Francisco | FY2024-25 Budget Book Page 349 Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that program will depend on the assessors’ analysis and consideration of many factors, including, but not limited to, the status of the existing valuation system, the results of an in-depth sales ratio study, and the accuracy of existing property record information.
Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid.
RANs are full faith and credit obligations.
Revenue Bond: A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation.
Revolving Fund: Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the service.
Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure.
Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may be appropriated for any lawful purpose.
Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves.
Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of assessed valuation of taxable real and personal property.
Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property taxes are overdue.
Trust Fund: In general, a fund for money donated or transferred to a municipality with specific instructions on its use. As custodian of trust funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the commissioners of trust funds or by the community's legislative body. Both principal and interest may be used if the trust is established as an expendable trust. For nonexpendable trust funds, only interest (not principal) may be expended as directed.
Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or used as part of the bank’s reserves and they are not available for disbursement.) Undesignated Fund Balance: Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved, and are therefore available for expenditure once certified as part of free cash.
Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets exceed liabilities and restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not, however, available for appropriation in full because a portion of the assets listed as "accounts receivable" may be taxes receivable and uncollected. (See Free Cash)
Valuation (100 Percent): The legal requirement that a community’s assessed value on property must reflect its market, or full and fair cash value.
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