CITY OF SOUTH SAN FRANCISCO -
CHILDCARE DIVISION
400 GRAND AVE
S SAN FRAN, CA 94080-3634
030516-02
(650) 829-3983 x
Ship
To:
Attn: ANDREA BURNETT
SAN MATEO COUNTY OFFICE OF EDUCATION
101 TWIN DOLPHIN DR.
REDWOOD CITY, CA 94065-1064
Phone: (650) 802-5357 x Fax: (650) 802-5622
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON ALL
PACKAGES, INVOICES AND CORRESPONDENCE.
INVOICE TO BE SENT TO:
San Mateo County Office of Education
101 Twin Dolphin Drive
Redwood City, CA 94065
Phone: (650) 802-5600
Fax: (650) 802-5528
Email: [email protected]
05/28/2024
Vendor:
Date:
241444
REQ. # REQUESTOR LOCATION BLDG/DEPT ROOM
FOB SHIP VIA PAYMENT TERMS
Phone:
# Qty Unit Description Unit Price Discount Amount
Attn: Laura Armanino
001362 Ian Johnson ISD-ELSS INSTRUCTIONAL
SERVICES DIVISION
QCC QI 2023-2024
Confirming: PAYMENT ENCLOSED
Description: 20240411_ESD_P3ELS_REQ0013
62_SSF_QCSM-QCCQI(2023-
2024)_IJoh_C2
VENDOR NO. MUST APPEAR ON ALL CORRESPONDENCE
Prepaid
1 1.00 EACH Vendor Item#: 1
Quality Improvement Grant for 2023-24 to assist QCC QI Agency site(s) participating in the QCSM in 2023-24 in creating and implementing action-oriented quality improvement plans and to provide a one-time resource to implement these plans in 2023-24 as per the San Mateo Quality Rating and Improvement System Participation Agreement.
Agreement dates: July 1, 2023 to June 30, 2024.
$2,275.00 $0.00 $2,275.00
12-5035-1-0001-2100-5800-000-E257 $2,275.00
VENDOR COPY Page 1 of 1
COUNTY SUPERINTENDENT OF
SCHOOLS/DESIGNATE
SUBTOTAL:
SALES TAX: $0.00
$0.00
$2,275.00
SHIPPING:
TOTAL:
$2,275.00
INSTRUCTIONS TO VENDOR:
1) Ship Prepaid! If sold FOB your plant you must prepay freight. Show as a separate item on your invoice.
2) Advise immediately if item cannot be filled by date required. This order will be cancelled six months after issue date UNLESS we receive a Status Report from you during that period.
3) If the actual price exceeds the indicated amount by more than 10%, please tell us the actual cost. Do not send material until you have received our confirmation indicating we will accept the material at the increased price.
4) Invoices cannot be paid unless vendor complies in full with all instructions hereon.
5) IMPORTANT: THIS IS NOT A VALID ORDER UNLESS SIGNED & THE DISTRICT LOGO APPEARS IN THE UPPER LEFT CORNER.
DATE
05/28/2024
QCSM QCC QI Award Invoice
Invoice Number: QCSM-QCCQI(2023-2024)
Submission Date:
Agency Name: CITY OF SOUTH SAN FRANCISCO
Agency Address:
City, State Zip Code:
*Please be aware, the address
listed must match the W9 you
submit for this fiscal year
Agency Contact Name:
Agency Contact Phone:
Agency Contact Email:
Submit electronically via PandaDocs [email protected]
Please reach out if you have any questions
concerning your award. San Mateo County Office of Education [email protected] // (650) 802-5344
Attention: Andrea Burnett, Coordinator, P-3
Quality Improvement
101 Twin Dolphin Drive
Redwood City, CA 94065
QCSM CSPP Quality Improvement Award Amount: $ 2,275.00
For QCSM Use Only:
The purpose of this grant is to help the Agency's site(s) to create action-oriented quality improvement plans and provide one-time resources to implement those plans in 2023-2024 $2,275.00
Ok to Pay – Charge to budget:
12-5035-1-0001-2100-5800-000-E257(QCC-QRIS 23-24)
Program Manager: ______________________ Date: ____________ QCSM - SSF QCC QI GRANT AWARD 2023-2024
[email protected]
650-829-3983
Laura Armanino
South San Francisco Parks and Recreation
700 Gand Ave.
2024-03-05 2024-03-05
3/25/2024
2024-03-05
Document Ref: BSYOD-S37RK-M8H5X-OLMKS Page 1 of 2
QCSM QCC QI Program - (1-3 Classrooms) $2,275
QCSM QCC QI Program - (4+ Classrooms) $2,675
2023-2024 QCC QI Award Rubric
Agency Site Award Type QI Award Amount
CITY OF SOUTH SAN FRANCISCO City of South San Francisco - Little Steps QCSM QCC QI Program - (1-3 Classrooms) $ 2,275.00 QI Award Total
$ 2,275.00
2023-24 Quality Counts San Mateo
QCC QI Award Rubric
QCSM Program Status & number of classrooms Total Award Amount
CITY OF SOUTH SAN FRANCISCO
Document Ref: BSYOD-S37RK-M8H5X-OLMKS Page 2 of 2
Agency Name:
Agency Address (Must Match W9 Form):
QCSM QI Grant Amount
(Must Align with Invoice / Agreement):
Categories of Spending
Increase in Salaries
ReleaseTime/Substitutes
Paid Pre-Service Day(s)
Professional Development/coursework reimbursement
Additional staff to reduce adult:child ratios
Additional staff to cover time for PLC/completing ASQs or other assessments
Other (please describe):
Subtotal (REQUIRED)
Paid Pre-Service Day(s)
Other (please describe):
Subtotal (REQUIRED)
Benefits
Other (please describe):
Subtotal (REQUIRED)
2023-2024 Quality Counts San Mateo
(QCSM) Grant Award Budget Form
Please remember that the sum of amounts listed should not exceed your award amount.
1000 Certified Salaries
2000 Classified Salaries
3000 Benefits
City of South San Francisco Parks and Recreation/
Little Steps Preschool
700 Grand Ave., SSF, CA
$2275.00
0 0
0 0
0 00
00 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Document Ref: BSYOD-S37RK-M8H5X-OLMKS Page 1 of 2
Materials and Technical Support
Other (please describe):
Subtotal (REQUIRED)
Travel
Equipment
Workshop conference/registration fee
Incentives/Teacher stipends
Contracted/Purchased Professional Development Services
Other (please describe):
Subtotal (REQUIRED)
Non-reimburseable bonuses
Total (Should be equal to Grant Award Amount)
CERTIFICATION- I hereby certify that, to the best of my knowledge and belief, the information in this report is accurate and complete. (Original signature only) Date
Fiscal Contact Name and Title Date
Signature of QCSM Agency Representative
Name and Title (Please Print)
5000 Travel/Equipment/Contractual
Other Spending Categories not mentioned (please specify):
4000 Supplies
$2275.00
0 0
0 0
0 0
0 0
0 0
0 0
0 $2275.00
0 Laura Armanino
2024-03-25
Laura Armanino 2024-03-25
Document Ref: BSYOD-S37RK-M8H5X-OLMKS Page 2 of 2
Agency Name Agency Contact
Email Telephone
Amount
The sum of all subtotals
should not exceed the
grant award amount
Subtotal
Subtotal
3000 Benefits
Briefly describe how your agency plans to spend this grant to maintain or increase the quality of your CA State Preschool site(s). How do the expenditures you describe assist you in achieving the goals outlined in your site(s)’s Quality Improvement Plan (QIP)? Expenditure Description and Connection to QIP (Required) 1000 Certificated Salaries
2000 Classified Salaries
Subtotal
2023-2024 Quality Counts San Mateo (QCSM) Grant Award amount (REQUIRED) 2023-2024 Quality Counts San Mateo (QCSM)
Grant Award Budget Narrative
Title
Date
City of SSF Parks & Rec
[email protected]
Laura Armanino
650-829-3983
Recreation Manager
2024-03-25
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0 0
0 0
0 0
0 0
0 0
0 0
$2275.00
4000 Supplies
Subtotal
5000 Travel/Equipment/Contractual/Consultant Services
Subtotal
Other - Please Specify
Total Grant Expenditure Amount:
Subtotal
$525.00
$525.00
$525.00
$2275.00
Replacement of 10 nap mats
Purchasing of toys/materials/supplies to support social-emotional development.
Adding of toys/materials/supplies to support early literacy fluent seeds component.
Replacement of toys/materials that are no longer usable/ damaged. $2275.00
$700.00
Grant Award Spending Timelines
Programs have through June 30, 2025, to spend their 2023-2024 Incentives / Quality Improvement Grants / Site Block Grant Awards. The purpose of Quality Improvement grant awards and Local Block Grants are to improve quality for participating Quality Counts San Mateo (QCSM) programs. Funding may not be stored or accumulated for use in future FYs.
At the time of grant award notifications, you must provide:
• W9 Tax Form (for your agency)
o The address on the tax form should align with your participation agreement and will be the address the grant award check will be delivered to.
• Grant Award Budget Form (for each award you are receiving) • Grant Award Budget Narrative Form (for each award you are receiving) By June 30, 2024
• 2023-2024 Fiscal Report showing expenditure/unused of funds. o Note: This should align with your budget and budget narrative By June 30, 2025
• 2023-2024 Fiscal Report showing the full expenditure of grant award funds. o Note: This should align with your budget and budget narrative Example uses of allowable expenses for Quality Improvement grant and Local Block Grant Awards:
• Classroom learning materials (manipulatives, utensils, dramatic play props, art supplies) • Professional conferences and travel
• Professional development (training, coaching. and so on) • Stipends/incentives for staff participation in professional development and quality related activities • Appropriate and functional classroom furniture and equipment (rugs, chairs, and tables of appropriate height for the children's age. nap mats, dramatic play furniture. classroom organization materials) • Accommodations for children with disabilities. including materials. equipment and supplies that support the learning of all children (stools, diaper table with stairs, flexible and adaptive seating, sensory materials, and so on)
• Age-appropriate equipment and supplies for outdoor learning environments (tricycles, balls, picnic tables, sensory tables, proper storage for outdoor supplies, shade awnings and coverings, outdoor mud kitchen, outdoor easels, gardening materials, and so on)
• Family outreach and engagement (bulletin board for families, family events, light refreshments for family events and teacher conferences, and so on)
Examples of non-allowable expenses for LBG and QI incentives:
• Major facilities improvements (for example - playgrounds) • Savings for future, anticipated expenses
• Teacher bonuses (this includes any direct payments to teachers not tied to participation in quality improvement activities)
• Bonuses for teacher retention are not allowable.
Updated: 28 September 2023 2023-2024 QI Participation Milestones Quality Counts San Mateo
2023-2024 QI Participation Milestones
Participation Milestones Completion Date
MILESTONE #1: Site Information & Demographic Data
Site Information/Updates
▪ Enter/Update site information and demographic data for each site and classroom
Note: Your program will receive an email from [email protected] with instructions
August– December 2023
MILESTONE #2: Participation Documentation
Complete and Submit Quality Counts San Mateo Participation Documents
▪ Participation Agreement
▪ Grant Request Form
▪ W-9 Form
August – December 2023
MILESTONE #3: CA ECE Workforce Registry
▪ Site Director, FCC Owner, Site Supervisor and Lead Teachers
1. Must register for a CA ECE Workforce Registry account at www.caregistry.org
2. Upload transcripts & PD activities into Registry
3. Continue to update registry account, as necessary.
Due by November 30, 2023
Deadline applies to creating a complete
Registry profile
MILESTONE #4: Apply for the San Mateo Early Learning & Care (ELC) Stipend Program
▪ All QCSM participants are highly encouraged to apply for the ELC Stipend program
▪ Earn an individual stipend for educational and professional advancement
▪ Apply here: www.caregistry.org
September 18 - December 18, 2023
MILESTONE #5: Participation in Peer Learning Communities (PLC)
QI sites must participate QIN facilitated PLC meetings throughout the program year.
Ongoing: Fall - Spring
MILESTONE #6: CLASS observation and ERS checklist for QI purposes.
Complete:
▪ Informal CLASS observation
▪ Complete ERS checklist
Ongoing: Fall - Spring
MILESTONE #7: Receive a Quality Review Visit – AS NEEDED SMCOE will assign your program quality reviewer. Ongoing: Fall - Spring Attachment A (Page 2)
Quality Counts San Mateo
2023-24 Participation Milestones & Grant Disbursement Timeline Updated: 28 September 2023 2023-2024 Participation Milestones & Grant Disbursement Timeline Page 2 (Non State-Funded) & Family Child Care Home
MILESTONE #8: Quality Improvement Plan (QIP)
▪ Develop or Revise and Update 1-3 Site Quality
Improvement Plan (QIP) goals with your Quality
Improvement Navigator (QIN)
▪ Assigned QIN will enter site QIP into the Vertical Change database.
October, January, April
Must have completed Milestones 1-4
MILESTONE #9: End-of-Year Reports
Complete End of Year Narrative Report – Online QCSM Survey Due July 15, 2024