Attachment 3
FY2024-25 Mid-Year (Expense Requests)
Dept Funding Source Duration
Description of
Item/Service Costs +/(-) Justification/Purpose
CITY ATTORNEY General Fund One-time Legal Services $ 35,000 Additional Attorney Services - Labor negotiations CITY ATTORNEY General Fund One-time Legal Services 765,000 Expected budget for current litigation, mediation.
CITY CLERK General Fund One-time Election Services 79,000 Estimated November election cost with ballot measure is $221,000 - additional funding required to cover complete cost of election.
CITY MANAGER General Fund One-time Abandoned/Derelict
Vessel Removal 150,000 Removal of these vessels is critical for public health and safety. Will be pursuing grants to help offset additional costs.
CITY MANAGER General Fund Ongoing Administrative
Assistant I 60,000 Operational need to fill vacant/unfunded position, We need to fill this position to provide operational coverage CITY MANAGER General Fund One-time Bond Council 150,000 For CFD CITY MANAGER General Fund Ongoing Utility Adjustment (1,200) Expense assigned to another department.
ECD General Fund One-time BIO 2025 75,000
Budget was reduced by 50% or $75,000 in this fiscal year. Staff will continue a sponsorship program to fund the cost of the booth and an event. Last year, staff raised $18,500 for sponsorships and we hope to continue sponsorships this year. With the additional funding, as Boston will be more expensive logistically, it would be less of a challenge to deliver a successful conference exhibit booth and outside stakeholder event. In addition, the local cluster is seeing some significant challenges with market conditions and a change in the federal administration, which may put additional strain on the local industry. It is becoming even more meaningful for the City to support the biotech industry, especially in our competitors backyard.
ECD General Fund Ongoing Utility Increase 17,000 Due to an increase in the utility rate.
FINANCE General Fund One-time Bond Council Offset (90,000) Original Budget location FIRE General Fund One-time Permit Tech And Plan
Review Services 400,000
Plan check review has increased and is exceeding current staffing capabilities to process in a timely manner, meeting the expectations of our customers. This request will allow us to reduce plan review timeframes by outsourcing plan reviews and align us with other city departments. This mid-year request is expected to carry us through the remainder of the fiscal year. This funding is intended to be cost neutral as it is offset by the revenue received from the permit fees collected for this service.
FIRE General Fund One-time Overtime 550,000
Fire is already at 98% of their budgeted overtime. This anticipated overage is due in part to the City’s response to mutual aide both locally and nationally. Since those costs are recoverable, the adjustment to increase revenue can be used to increase the Overtime budget with no net impact to the general fund. Staff recommend an increase of $550,000 in both OT and mutual aide revenue, resulting in no net change to the General Fund.
HUMAN RESOURCES General Fund One-time Personnel Investigations 40,000 Additional funding requested due to higher than anticipated costs/volume
Attachment 3
FY2024-25 Mid-Year (Expense Requests)
Dept Funding Source Duration
Description of
Item/Service Costs +/(-) Justification/Purpose
IT Information
Technology Ongoing Overtime 14,000
IT provides after hour support for all departments and respond to any network issues. Also provide support for all meetings and events including Council Meetings, Planning Commissions. This was not included in the budget.
IT Information
Technology Ongoing Standby Pay Expense 26,000
One IT tech is on-call every week and are required to be on stand-by to respond to after hour calls. This was not included in the budget..
LIBRARY General Fund One-time
Grand Library Wireless
Access Points
Replacement
6,000 Library system-wide replacement of end-of-life equipment LIBRARY General Fund Ongoing
Peninsula Libraries
Automated Network
Service Increases
18,000
Increases in the number of resources connected to the PLAN network as a result of the move to the new main library; delivery cost increases due to community's increased usage of library collections LIBRARY General Fund Ongoing Adobe Creative Cloud
Renewal 4,000 LPR Digital media lab software renewal
LIBRARY General Fund Ongoing
Envisionware
maintenance and
upgrades at New Main
Library and Grand
Library
7,000 Envisionware maintenance and upgrades for a variety of library equipment, including copiers and payment stations.
LIBRARY General Fund Ongoing Google Workspace
Software Renewal 3,000
Software to manage use of Chromebooks by library patrons; allows IT Department to push out updates, works with laptop vending software; allows CLC staff to assign Chromebook
LIBRARY General Fund Ongoing Utility Increase 1,200 Due to an increase in the utility rate.
NON-DEPT Measure W One-time Measure W Transfer (3,000,000) Eliminate transfer from Measure W.
PARKS & REC General Fund Ongoing Clothing & Personal
Expenditure 17,000
Budgeted amount has only increased by 5% over the past 7 years.
Requests for increases have not been submitted as the division had been understaffed up to 50% at times. Two reasons to consider for justification is that the division is now 80% staffed as well as a new contract with uniform company with updated pricing. Adjustment amount is for this FY. New year request will be made for on-going cost increase(s).
PARKS & REC General Fund Ongoing Utility Increase 895,000 Due to an increase in the utility rate.
PARKS & REC West Park Maint
Dist 3 Ongoing Utility Increase 57,000 Due to an increase in the utility rate.
PARKS & REC Stonegate Ridge
Maint Ongoing Utility Increase 6,000 Due to an increase in the utility rate.
PARKS & REC West Park Maint
Dist 1&2 Ongoing Utility Increase 6,000 Due to an increase in the utility rate.
PARKS & REC Special Tax Levy B
(CFD) Ongoing Utility Increase 111,000 Due to an increase in the utility rate.
POLICE General Fund Ongoing Utility Increase 16,000 Due to an increase in the utility rate.
Attachment 3
FY2024-25 Mid-Year (Expense Requests)
Dept Funding Source Duration
Description of
Item/Service Costs +/(-) Justification/Purpose
PUBLIC WORKS General Fund One-time Permit Tech And Plan Review Services 860,000
Plan check review has increased and is exceeding current staffing capabilities to process in a timely manner, meeting the expectations of our customers. This request will allow us to reduce plan review timeframes by outsourcing plan reviews and align us with other city departments. This mid-year request is expected to carry us through the remainder of the fiscal year. This funding is intended to be cost neutral as it is offset by the revenue received from the permit fees collected for this service.
PUBLIC WORKS General Fund Ongoing Utility Increase 175,000 Due to an increase in the utility rate.
PUBLIC WORKS Sewer Enterprise
Fund Ongoing Utility Increase 657,000 Due to an increase in the utility rate.
PUBLIC WORKS Parking District
Fund Ongoing Utility Increase 161,000 Due to an increase in the utility rate.
PUBLIC WORKS Storm Water Fund Ongoing Utility Increase 4,000 Due to an increase in the utility rate.
Expenses
Funding Sources Yes (ongoing) Yes (one-time) YES Total
General Fund $ 1,212,000 $ 3,020,000 $ 4,232,000
Measure W - (3,000,000) (3,000,000)
Information Technology 40,000 - 40,000
West Park Maint Dist 3 57,000 - 57,000
Stonegate Ridge Maint 6,000 - 6,000
West Park Maint Dist 1&2 6,000 - 6,000
Special Tax Levy B (CFD) 111,000 - 111,000
Sewer Enterprise Fund 657,000 - 657,000
Parking District Fund 161,000 - 161,000
Storm Water Fund 4,000 - 4,000
Total Yes (all funds) $ 2,254,000 $ 20,000 $ 2,274,000
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