ATTACHMENT 1
Vacancy Rates, Recruitment and Retention Tables
Public Hearing for May 28, 2025
Table #1 Vacancy Rate by Month (July 1, 2024 – April 30, 2025) Month/Year Beginning
Vacancies
Vacancies
Created
Vacancies
Filled
Remaining
Vacancies
Authorized
FTEs*
Vacancy
Rate
24-Jul 39 9 3 45 503.85 8.93%
24-Aug 45 10 6 49 503.85 9.73%
24-Sep 49 7 10 47 504.6 9.31%
24-Oct 47 1 6 43 504.6 8.52%
24-Nov 43 5 4 42 504.6 8.32%
24-Dec 42 7 2 47 504.6 9.31%
25-Jan 47 8 4 51 504.6 10.11%
25-Feb 51 1 3 49 504.6 9.71%
25-Mar 49 4 4 49 504.6 9.71%
25-Apr 49 3 2 50 504.6 9.91%
Average 9.36%
*Excludes elected officials and placeholder positions that have not been fully approved or included in the City’s classification plan and salary schedule.
Table # 2 Vacancy Rate by Bargaining Unit as of April 30, 2025 Bargaining Unit Total
Authorized FTE
Vacant
Positions
Vacancy
Rate
AFSCME, Local 829 139.6 15 10.74%
International Association of Firefighters,
Local 1507
73 3 4.11%
South San Francisco Police Association 90 11 12.22%
International Union of Operating Engineers,
Local 39
34 6 17.65%
Confidential Unit, Teamsters, Local 856 34 2 5.88%
Mid-Management Unit, Teamsters, Local 856 106 11 10.38% Unrepresented (Full-Time Regular) 28 2 7.14%
Total 504.6 50 9.91%
ATTACHMENT 1
Vacancy Rates, Recruitment and Retention Tables
Public Hearing for May 28, 2025
Table #3 Vacancy Rate by Operating Department as of April 30, 2025 Department Total
Authorized
Vacant
Positions
Vacancy
Rate
City Clerk's Office 4 0 0.00%
City Manager's Office 11 3 27.27%
Economic & Community
Development
31 3 9.68%
Finance 16 3 18.75%
Fire 87 4 4.60%
Human Resources 10 0 0.00%
Information Technology 9 0 0.00%
Library 27 3 11.11%
Parks & Recreation 96 8 8.33%
Police 119.6 14 11.71%
Public Works 94 12 12.77%
Total 504.6 50 9.91%
Table # 4 Staff Growth, Opportunities and Turnover (July 1, 2024 – April 30, 2025) Staff Growth, Opportunities & Turnover Percentage
% of Vacancies Resulting from Staffing Growth (Newly Budgeted Positions)
5%
% of Vacancies Resulting from Internal Opportunities (Promotions & Transfers)
25%
% of Vacancies Resulting from Turnover (Involuntary & Voluntary Separation)
70%
Voluntary Turnover Rate (Projected for FY 2024-2025) 7.6% ATTACHMENT 1
Vacancy Rates, Recruitment and Retention Tables
Public Hearing for May 28, 2025
Table # 5 Recruitment Activity (July 1, 2024-April 30, 2025) Recruitment Type Total
Existing Eligible List/Continuous Recruitment 15
Open Competitive Process 21
Internal Recruitment 8
Total Recruitments 33
Activity Average
Calendar Days to Fill Vacancies Using an Existing or Continuous Eligibility List
151
Calendar Days to Fill Vacancy Using an Open Competitive Recruitment 160 Calendar Days to Fill Vacancy Using an Internal Only Recruitment 79 Calendar Days to Fill Vacancy – All Recruitments 142
Results Average
Total applications 976
Vacancies Filled 44
Internal Promotions 13
New Hires 30
Internal Transfers 1