SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND SMITHGROUP, INC.
THIS SECOND AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of November 1, 2025 by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and SmithGroup, Inc. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On January 24, 2018, City and Consultant entered that certain Consulting Services Agreement (“Agreement”) whereby Consultant agreed to Program and Construction Management Services. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A to Attachment 1.
B. On October 12, 2022, City and Consultant agreed to the First Amendment whereby the term was extended, and total compensation was adjusted. A true and correct copy of the First Amendment and its exhibits is attached as Attachment 1.
C. City and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary.
2. Section 1: Term. The June 30, 2026 end date for the term of services identified in the First Amendment is hereby replaced with December 31, 2028.
3. Section 2: Compensation. Section 2 of the Agreement shall be amended by the amount of $396,000.00 such that the City agrees to pay Consultant a sum not to exceed totaling $24,752,000.00, with the understanding that up to $21,506,029.26 has already been paid to Consultant as of October 16, 2025.
Original Contract Amount: $20,219,000.00
Amendment #1: $ 4,137,000.00
Amendment #2: $ 396,000.00
Total Contract Amount: $24,752,000.00
Consultant agreesthisisthe City’stotal contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing.
4. Scope of Services. The Scope of services as identified in Agreement remain unchanged as part of this Amendment.
All other terms, conditions and provisionsin the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
Sharon Ranals, City Manager Roxanne Malek, President
Attest:
_______________________________
City Clerk
Approved as to Form:
By:
City Attorney
CONTRACT/AGREEMENT APPROVAL FORM
Date:
Name of Contract/Agreement
Originating Department/Responsible Person, ext.
Vendor
Routing Instructions:
TYPE OF CONTRACT:
Have there been any changes to the Contract Template? No Yes CONTRACT AMOUNTS:
APPROVAL AUTHORITY:
INSURANCE REQUIREMENTS:
Waivers requested No Yes (If Yes, Route to Risk Manager for signature first) BUDGETARY: Included in Budget (Simpler report attached showing amounts) Amount Project String Accounting String
ATTACHMENTS:
Agreement and all Exhibits Resolution (all contracts over $150k) SIR Questionnaire Certificate of Insurance, naming City of South San Francisco as an Additional Insured DEPARTMENT HEAD ACKNOWLEDGEMENT: _____________________________________________________ The contract, amendments, exhibits, insurance requirements/waivers and attachments have been reviewed and included.
RISK MANAGER APPROVAL OF INSURANCE WAIVER: ________________________________ CITY ATTORNEY APPROVAL OF ENTIRE AGREEMENT: ________________________________ Comments: _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ Approval of Agreement Approval of Insurance Add Agreement to Contract Tracker ASSISTANT CITY MANAGER’S APPROVAL: _________________________________ (Only if amount is over $25,000)
FINAL APPROVAL: __________________________________
CITY CLERK:
Please attest, keep a copy for your files, and return to Originating Department Please upload to Laserfiche and return to Originating Department COPY SENT TO VENDOR: _______ _____________________
11/3/22 SmithGroup Amendment #1 Capital Projects / Jacob Gilchrist SmithGroup DocuSign Professional Services Amendment Additional Services and Funds Specified Amount(s) indicated below DATE AMOUNT DATE AMOUNT Original 1/24/18 20,219,000.00 1st Amendment 10/12/22 4,137,000.00 2nd Amendment 3rd Amendment 4th Amendment TOTAL 24,356,000.00 Council 24,356,000.00 pf1707-110-600 510-99999-5999 City Manager on behalf of Council DocuSign Envelope ID: 75FDC3F0-EC01-41B3-B23C-FFBF29FCE54E Attachment 1
FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND SMITHGROUP, INC.
THIS FIRST AMENDMENT to the Consulting Services
agreement is made at South San Francisco, California, as of October 12, 2022, by and between the CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and SMITHGROUP Inc. (“Consultant”), (sometimes referred together as the “Parties”) who agree as follows:
RECITALS
A. On January 24, 2018, City and Consultant entered that certain Consulting Services Agreement (“Agreement”) whereby Consultant agreed to Architectural Design Services. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A.
B. City and Consultant now desire to further amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Consultant hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary.
2. Section 1: Term. The December 31, 2022, end date for the term of services identified in original Consultant Agreement is hereby replaced with June 30, 2026.
3. Section 2: Compensation. Section 2 of the Agreement shall be amended by the amount of $4,137,000 such that the City agrees to pay Consultant a sum not to exceed totaling $24,356,000.00, with the understanding that up to $19,740,991 has already been paid to Consultant as of August 31, 2022.
Original Contract Amount: $20,219,000
Amendment #1:
Phase I & II (Police & LPR)
- Construction Administration & Close-Out $587,000
- Additional Services (Contingency): $ 50,000
Phase III (Fire Station #3)
- Design Services: $ 3,400,000
- Additional Services (Contingency) $ 100,000
Total Contract Amount: $24,356,000
Consultant agrees that this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing.
4. Scope of Services. The Scope of services as identified in Agreement remain unchanged as part of this Amendment.
DocuSign Envelope ID: 75FDC3F0-EC01-41B3-B23C-FFBF29FCE54E All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE]
Dated:
CITY OF SOUTH SAN FRANCISCO CONSULTANT
By: By:
Mike Futrell Roxanne Malek, President
City Manager
Approved as to Form:
By:
City Attorney
Attested:
By:
City Clerk
DocuSign Envelope ID: 75FDC3F0-EC01-41B3-B23C-FFBF29FCE54E
EXHIBIT A
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$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
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EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
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ACORD 25 (2016/03)
© 1988-2016 ACORD CORPORATION. All rights reserved.
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HIRED
AUTOS ONLY
1,000,000 83UUNOL5585 X
KY,MA,MD,MI,MN,MO,NC,NJ,NV,NY,PACHI-008888875-25 1,000,000 AZ,CA,CO,CT,DC,DE,FL,GA,ID,IL,IN,KS X X
19682 Retention Attn: [email protected] N
X
COMP./COLL. DED. $0 Deductible / SIR applies 05/15/2022 Lloyd's, Underwriters At London 13 05/15/2023 09/15/2022 37478 83UENOL5586 Architects & Engineers D 2,000,000 1,000,000 X
OH,OR,SD,SC,TX,VA,WA,WI N/A Hartford Fire Insurance Company 1,000,000 X E
X
1,000 09/15/2022 CA 150,000 05/15/2022 5,000,000 Re: Project: SS302OC4 - City of South SF Community Civic Campus; pf1707.
The City of South San Francisco and its officers, employees, agents, and volunteers are included as Additional Insured (except Workers Compensation and Professional Liability) where required by written contract. X South San Francisco, CA 94080 City of South San Francisco Hartford Insurance Company of the Midwest General Liability and Auto Liability are primary and non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured subject to policy terms and conditions. X A
N/A CN102397104-STND-GAWUE-22- Each Claim/General Agg 10,000 05/15/2023 1,000,000 Professional Liability Incl. in Gen. Agg. 29424 300,000 SS302 1,000,000 09/30/2023 83WEOL6H7A One Towne Square Suite 1100 Marsh USA Inc.
Southfield, MI 48076
X
301 Battery Street
SmithGroup, Inc.
San Francisco, CA 94111 7th Floor
B0509FINPA2250125 05/15/2022 400 Grand Avenue
2022 B
,
05/15/2023 99998 Hartford Casualty Insurance Company
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