City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #: 25-1085 Agenda Date: 12/10/2025
Version: 1 Item #: 5.
Report regarding a resolution authorizing the City Manager to execute the Second Amendment to the Consulting Services Agreement with ELS Architecture + Urban Design of Berkeley, California for design and construction services of the Orange Memorial Park Aquatic Center project (pk2310) in an amount not to exceed $642,285 and extend the contract period end date to December 31, 2026. (Philip Vitale, Deputy Director of Capital Projects)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the Consulting Services Agreement with ELS ARCHITECTURE + URBAN DESIGN for design services in an amount not to exceed $642,285 related to the Orange Memorial Parks Aquatics Center Project and extend the contract period end date to December 31, 2026.
BACKGROUND/DISCUSSION
On March 9, 2022, the City entered into a Consulting Services Agreement (“Agreement”) with ELS ARCHITECTURE + URBAN DESIGN (Contractor) whereby Contractor agreed to provide professional services for a new Orange Memorial Park Aquatic Center. On January 10, 2024, the City executed the First Amendment to the Consulting Services Agreement and extended the contract end date to December 31, 2025. A true and correct copy of the Agreement and First Amendment is attached to the Resolution as Exhibit A.
Architectural design began shortly after the contract award in 2022. The project was bid in January 2024, with award to Wickman Development & Construction. Construction support began with start of construction in July 2024. The project is currently tracking for completion Summer 2026.
This Amendment to the agreement requests additional fee of $425,000 to cover the following:
· Develop Hazardous Materials Inventory Statement and Hazardous Materials Management Plan (HMIS & HMMP) to meet Fire Code requirements for chemical storage within the aquatic center. · Update camera security system per the City’s request. · Evaluate irrigation system and reclaimed water capacity to support expansion in landscaping. · Provide design and construction details for installation of a scoreboard. · Add the replacement of colored concrete at Tennis Drive & Orange Avenue and colored concrete at raised crosswalk to scope of work.
· Update the Veterans Memorial Plaza Design.
· Extend CA Services thru extended 7-month construction timeline.
The fees for the additional services requested brings the contract value up to $3,907,597. The proposed contract amendment of $642,285 covers the remaining balance of services and includes a 15% contingency of $83,776 which could be applied to additional services if needed. The project is tracking well within the project budget of $49 million.
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File #: 25-1085 Agenda Date: 12/10/2025
Version: 1 Item #: 5.
Description Date Amount
Original Agreement 03/09/2022 $2,936,542
1st Amendment 01/10/2024 $ 328,770
2nd Amendment $ 642,285
TOTAL: $3,907,597
FISCAL IMPACT
The cost will be paid with project contingency built into the overall project budget. There is no fiscal impact to the Aquatic Center construction budget approved by City Council per the fiscal year 2022-23 Capital Improvements budget.
RELATIONSHIP TO STRATEGIC PLAN
This effort is included in the City’s Strategic Plan. It aligns with Priority #2 which is focused on enhancing quality of life.
CONCLUSION
Staff recommends that the City Council authorize the City Manager to execute the Second Amendment to the Architectural Design Services Agreement with ELS ARCHITECTURE + URBAN DESIGN for consulting Services to increase contract amount by an amount not to exceed $642,285 and extend the contract period end date to December 31, 2026.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #: 25-1086 Agenda Date: 12/10/2025
Version: 1 Item #: 5a.
Resolution amending an existing consulting services agreement with ELS Architecture + Urban Design for architectural design services of the Orange Memorial Park Aquatic Center project in an amount not to exceed $642,285.
WHEREAS, on March 9, 2022, the City Council awarded a Consulting Services Agreement to ELS Architecture + Urban Design. of Berkeley, California (“Consultant”) for professional design services for the Orange Memorial Parks Aquatic Center Project in the amount of $2,936,542; and WHEREAS, ELS has performed satisfactorily on the Orange Memorial Park Aquatic Center project and has provided deliverables and services as outlined in Agreement; and WHEREAS, efforts beyond the original scope have been requested by the City to advance the project design; and
WHEREAS, a First Amendment to the existing consulting services agreement with Consultant was approved by Council on December 13, 2023; and
WHEREAS, to allow this work to continue, staff recommends approving a Second Amendment to the existing consultant services agreement with Consultant for the Orange Memorial Park Aquatic Center project in an amount not to exceed $642,285; and
WHEREAS, the original schedule included 18 months for construction which is extended due to project site soil challenges and permit difficulties at the start of construction July 2024; and WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”) and sufficient funds are available to cover the amendment cost; and WHEREAS, amendment amount was included in the Orange Memorial Park Aquatic Center project budget presented to City Council on June 14, 2023, totaling a project total amount of $49,000,000.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco hereby authorizes the Second Amendment attached herewith as “Exhibit A” of the existing consulting services agreement with ELS Architecture + Urban Design of Berkeley, California in an amount not to exceed $642,285 and authorizing a total not to exceed contract amount of $3,907,597.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement amendments and any other related on behalf of the City upon timely submission of ELS’s signed contract amendment and all other required documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance City of South San Francisco Page 1 of 2 Printed on 12/5/2025 powered by Legistar™
File #: 25-1086 Agenda Date: 12/10/2025
Version: 1 Item #: 5a.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the staff report.
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