Additional Service Request
Date: July 02, 2026 Project: Orange Memorial Park Aquatic Center
To: Philip Vitale, Jr.
Deputy Director, Capital
Projects
City of South San Francisco
Proj. No.: 202206
From: Kim-Van Truong Subject: Request for Additional Service Fees – No. 26 – Construction
Schedule Extension 2
A. Extended Construction Administration Services for ELS Per the latest contractor draft schedule, the duration of construction is being extended by 5 months with construction currently anticipated to reach final completion by December 31, 2026. This results in a total of 5 months schedule extension to the end of December 2026. We are requesting additional fee to cover construction administration services for the whole of the anticipated construction duration.
For the work duration changes noted above, following is our request for additional fees:
Fee
ELS Months Rate
August-November 4 $33,626.00 $134,504.00
December 1 $16,813.00 $16,813.00
ITEM A TOTAL $151,317.00
B. Extended Construction Administration Services for G&B G&B is requesting additional fee for construction schedule extension, with work tapering off to 1/3 rate in Phase 2 due to limited MEP scope in that phase. See G&B proposal for additional detail.
Consultants Fee
G&B (MEP)
Phase 1 $21,684.00
Phase 2 $7,228.00
ITEM B TOTAL $28,912.00
C. Extended Construction Administration Services for BKF BKF is requesting additional fee for construction schedule extension. See BKF proposal for additional detail.
Consultants
BKF Civil $9,000.00
ITEM C TOTAL $9,000.00
D. Extended Construction Administration Services for FE FE is requesting additional fee for construction schedule extension. See FE proposal for additional detail.
Consultants
FE Structural $10,000.00
ITEM D TOTAL $10,000.00
E. Extended Construction Administration Services for SWA SWA is requesting additional fee for construction schedule extension. See SWA proposal for additional detail.
Consultants
SWA Landscape $10,800.00
ITEM E TOTAL $10,800.00
F. Extended Construction Administration Services for ADG ADG is requesting additional fee for construction schedule extension. See ADG proposal for additional detail.
Consultants
ADG Aquatic $1,400.00
ITEM F TOTAL $1,400.00
ITEMS A + B + C + D + E + F TOTAL $211,429.00
If the City of South San Francisco is agreeable to the above, please sign below and return a signed copy to our office. This memorandum will serve as an amendment to our agreement dated March 9, 2022, which will increase our total contract dollar amount by $211,429.00 (Two Hundred and Eleven Thousand, Four Hundred and Twenty Nine Dollars) to cover Additional Service items described above.
SUMMARY
Original Contract Sum $ 2,936,542.00
Previously Approved Additional Services
(#1, 3A, 4, 5, 6, 7A, 8, 9, 7B, 10, 3B, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25)
$ 1,203,567.90
Additional Service #26 Request $ 211,429.00
Amended Contract Amount $ 4,351,538.90
Thank you in advance for your consideration. Should you have any questions, please do not hesitate in contacting me.
SUBMITTED APPROVED
____________________________________
Clarence D. Mamuyac, Jr., FAIA, LEED AP BD+C
ELS Architecture and Urban Design
____________________________________
Philip Vitale, Jr.
City of South San Francisco
End of Additional Service Request No. 26
1620 Montgomery Street, Suite 230, San Francisco, CA 94111 p 415.655.4000 f 415.655.4001 SAN FRANCISCO SACRAMENTO www.gb-eng.com
July 1, 2026
Max Chanowitz
ELS Architecture + Urban Design
2040 Addison Street
Berkeley, CA 94704
Subject: Orange Memorial Park Aquatic Center, South San Francisco, CA Additional Services Request #011
Construction Service Schedule Extension #2
Dear Max,
Our original proposal, dated June 15, 2022, was based on a 12-month construction schedule for the fee of $61,000.
On October 24, 2022, we received an email from Kim-Van Truong to Gurdaver Singh referencing a 5 months schedule extension to 17-months.
On September 3, 2025, Max Chanowitz informed us that the construction schedule has been extended again to a total duration of 24 months. Construction began on May 3, 2024, and was initially expected to end in April 2026. Later on, completion date changed again to 27 months duration. This represented a 15-month increase over our initial assumption.
On June 23, 2026, Max Chanowitz informed us that the construction schedule has been extended for an additional three (3) more months with the estimated completion date end of October 2026 for Phase-1 and end of December 2026 for Phase-2
We are submitting the following request for authorization of additional services on this project, in response to the Construction Service Schedule Extension #2 outlined in your email dated Tuesday, June 23, 2026 4:03 PM and phone call follow up on Tuesday, June 30, 2026 3:54 PM.
Scope and Description of Additional Services
Phase-1: MEPLV Construction administration for new building. Construction administration services to be rendered starting from August 1, 2026 till the end of October 2026 as per the phone call with Max.
Phase-2: Electrical (power only) Construction administration for the demolition of the existing aquatics center building. Construction administration services to be rendered starting from November 1, 2026 till December 31, 2026 as per the phone call with Max.
Max Chanowitz, ELS Architecture + Urban Design
Orange Memorial Park Aquatic Center, South San Francisco, CA Additional Services Authorization Request # 011
Construction Service Schedule Extension #2
July 1, 2026
Fees
Our services under this additional service authorization shall be a fixed lump sum of $28,912 billed monthly on a percentage of completion basis.
• Phase-1 services, three (3) months extension: $21,684 • Phase-2 services, two (2) months extension: $7,228
Total: $28,912
Effort required after October 31, 2026 for Phase-1 and December 31, 2026 for Phase-2, will be invoiced on a Time-and-Materials (T&M) basis.
Assumptions
A. Assumptions in the Master Agreement shall apply to this request for additional services.
Reimbursable Expenses
Reimbursables shall be per the master agreement.
Other Terms and Conditions
A. The Terms and Conditions from the Master Agreement are incorporated into, and made a part of, this work authorization and any contract made between the parties relating to this work.
B. Payment shall be made in accordance with the terms of the Master Agreement.
Trusting this meets with your approval, please sign and return a copy to our office authorizing us to proceed. Work will begin upon receipt of your authorization.
We are committed to the successful completion of this project. We appreciate the opportunity to participate in this important project and look forward to discussing our services with you further.
If you have any questions, please feel free to call.
Very truly yours,
GUTTMANN & BLAEVOET
Gurdaver Singh
Max Chanowitz, ELS Architecture + Urban Design
Orange Memorial Park Aquatic Center, South San Francisco, CA Additional Services Authorization Request # 011
Construction Service Schedule Extension #2
July 1, 2026
License No. M33399
Principal
Enc:
Authorized on behalf of ELS Architecture + Urban Design by:
Signature Date
Print Name, Title
MG-TM/ft
AWA-011 Construction Schedule Extension #2.doc
BKF ENGINEERS
7901 Stoneridge Drive, Suite 360, Pleasanton, CA 94588
June 30, 2026
BKF Job No. 212301
Kim-Van Truong
ELS Architects
2040 Addison St
Berkeley, Ca. 94704
RE: City of South San Francisco – Orange Memorial Park Aquatics Center Civil Engineering Additional Services – Construction Support for Extended Schedule Dear Kim:
Per your request, we have prepared this additional service request for civil engineering design services related to work outside the limits of our current contractual scope of work. Below I have identified the approximate level of effort anticipated to support the contractor and design team for the extended construction needs for the project.
I. ADDITIONAL SCOPE OF SERVICES
The level of effort required to support the construction phase has exceeded the authorized contracted amount from the base proposal. With the construction schedule anticipated to now extend to December 31, 2026, we are requesting to increase our construction administration budget to continue to support the GC and design team for the extended project construction schedule thru the end of 2026 [~6 combined staff hours / month].
I. COMPENSATION
BKF proposes to provide the services on a lump sum basis. We will invoice for our services on a percent complete basis per task summarized as follows:
Task Description Fee
1 Extended Construction Support [$1.5K/mo or approx. 6 hr/mo] $9,000 Total fee $9,000
For tasks requested by the Client not defined in this scope of services, BKF will identify them as potential extra work. We can provide a scope and fee for these items or they may be tracked separately as extra work and billed on a time and materials per our attached rate schedule.
Thank you for the opportunity to submit this proposal. If you have any questions, feel free to contact me at 925- 940-2217.
Sincerely,
BKF ENGINEERS
Joe Jadkowski, PE
Senior Project Manager
351 California Street, Suite 500, San Francisco, California, 94104 | 415 837 0700 www.forell.com
June 26, 2026
Forell | Elsesser Engineers
Short Form Contract
Project Title: SSF Orange Park CA Second Extended Schedule F|E Project Number: 22-040 Phase 11B F|E Contact: Allen Nudel, SE Project Address: 1 W Orange Ave, South San Francisco, CA Client: ELS Architecture
Address: 2040 Addison St., Berkeley, CA 94704
Client project number (if needed):
Client phone number and email address Max Chanowitz, Associate, [email protected] Owner: City of SSF
Scope of project: CA services for second construction schedule extension through December 2026. Scope includes remaining structural work, assistance with non-structural remaining work, responding to RFI’s for unforeseen circumstances and weld inspection issues, help with final MEP coord.
Deliverable: N/A
Project Schedule: July 2026 to December 2026
Fee: Lump sum:
Hourly, not to exceed (see attached rate sheet, Exhibit A): $10,000 Reimbursable expenses, not to exceed (see attached Exhibit A):
Terms and Conditions: see attached Exhibit B.
We can begin this work upon written authorization.
Client Signature Date
June 26, 2026
Max Chanowitz, Associate
ELS Architecture
SSF Orange Park CA Second Extended Schedule
J:\~Projects 2022\22-040 SSF Orange Park Aquatics\PM\Fee Proposal\20260626- SSF Orange Park Second Extended Construction Schedule -Short-Form Contract FP.docx
Forell | Elsesser Engineers
Exhibit A - Hourly Billing Rates and Project Expenses
Effective January 1, 2026*
Labor:
STAFF TYPE RATE PER HOUR
Senior Principal: $281
Principal: $271-276
Senior Engineer: $208-255
Engineer: $193-198
Designer: $182-187
CADD/BIM Specialist: $161-166
BIM Modeler $110
Senior Project Administration: $140
Project Administration: $88
Project Expenses:
Mileage Authorized IRS Rate
Reproduction Actual cost plus 10%
Postage Actual cost plus 10%
Delivery Actual cost plus 10%
Other Project Expenses Actual cost plus 10%
*Note: Billing rates are subject to annual increases effective January 1.
June 26, 2026
Max Chanowitz, Associate
ELS Architecture
SSF Orange Park CA Second Extended Schedule
J:\~Projects 2022\22-040 SSF Orange Park Aquatics\PM\Fee Proposal\20260626- SSF Orange Park Second Extended Construction Schedule -Short-Form Contract FP.docx
Forell | Elsesser Engineers
Short Form Contract
Exhibit B - Terms and Conditions
Entire Agreement: This Agreement, comprising page 1 and Exhibits A and B, is the entire Agreement between the Client and Forell Elsesser Engineers, Inc. (F|E). It supersedes all prior communications, understandings and agreements, whether oral or written. Any amendments to this Agreement must be in writing and signed by both the Client and F|E.
Excluded or Additional Services: N/A
Billing and Payment Terms: Invoices shall be submitted by F|E monthly and are due upon presentation and shall be considered past due if not paid within 30 calendar days of receipt. If payment in full is not received by F|E within 30 days of receipt, invoices shall bear interest at one-and-one-half (1.5) percent. If the Client fails to make payments when due and F|E incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to F|E. If the Client fails to make payment to F|E in accordance with the payment terms herein, this shall constitute a material breach of this Agreement and shall be cause for termination of this Agreement by F|E.
Standard of Care: In providing services under this Agreement, F|E shall perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality.
Assignment: Neither party to this Agreement shall transfer, sublet or assign any rights or duties under or interest in this Agreement, including but not limited to monies that are due or monies that may be due, without the prior written consent of the other party.
Termination: Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days written notice for any of the following reasons: Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; suspension of the Project or F|E's services by the Client for more than ninety (90) calendar days, consecutive or in the aggregate; material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. In the event of any termination that is not the fault of F|E, the Client shall pay F|E for services rendered and reimbursable costs incurred.
Indemnification: F|E agrees, to the fullest extent permitted by law, to indemnify and hold harmless the Client against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by F|E's negligent performance of professional services under this Agreement. The June 26, 2026
Max Chanowitz, Associate
ELS Architecture
SSF Orange Park CA Second Extended Schedule
J:\~Projects 2022\22-040 SSF Orange Park Aquatics\PM\Fee Proposal\20260626- SSF Orange Park Second Extended Construction Schedule -Short-Form Contract FP.docx
Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless F|E against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the Client's negligent acts in connection with the Project. Neither the Client nor F|E shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence or for the negligence of others.
Limitation of Liability: To the maximum extent permitted by law, the Client agrees to limit F|E’s liability for the Client's damages to the sum of $ 25,000 or F|E’s fee, whichever is less. This limitation shall apply regardless of the cause of action or legal theory pled or asserted.
Ownership of Instruments of Service: All reports, drawings, specifications, computer files, field data, notes and other documents and instruments prepared by F|E as instruments of service shall remain the property of F|E. F|E shall retain all common law, statutory and other reserved rights, including, without limitation, the copyrights thereto.
Insurance: F|E shall maintain the following insurance policies with coverages and limits as indicated:
• Professional Liability Insurance with limits of $ 2 MM per claim and $ 2 MM aggregate. • Commercial General Liability Insurance with limits of $ 1 MM each occurrence and $ 2 MM aggregate.
• Workers Compensation Insurance with limits of $ 1 MM. • Commercial Automobile Liability Insurance with limits of $ 1 MM each accident, combined single limits.
LEED Services: If the owner has identified a desire to secure a particular LEED rating for the Project, F|E is committed to work in good faith and consistent with professional standards towards that goal.
However, F|E cannot control all elements necessary for that rating (e.g., maintenance, operation, system performance) and therefore cannot guarantee such a rating will be achieved. 2200 Bridgeway
Sausalito, California
94965
+1.415.332.5100
www.swagroup.com
Shuntaro Yahiro
John L Wong
Marco Esposito
William Hynes
Chih-Wei Lin
Yang Zhang
25 June 2026
Kim-Van Truong, President/CEO
ELS Architecture and Urban Design
2040 Addison Street
Berkeley, CA 94704
Re: OMPAC Schedule Extension #2 – Add Service Request
Dear Kim:
This letter is in response to your request for SWA Group to provide Additional Services on the subject project. The scope of these services includes the second schedule extension of the construction phase, which broke ground in April 2024, was originally scheduled to be completed in January 2026, and is now slated for completion on December 31, 2026.
These services will be provided for a lump sum of $10,800, billed to you under our job number ELSt204.G under the terms and conditions of our proposal to you dated 16 May 2022. We anticipate expenses to be $300.
We request your written approval of this authorization for Additional Services by signing and returning one copy of this letter for our files.
Sincerely yours
SWA GROUP
John L Wong
Contracting Agent
Landscape Architect CA License #1766
Landscape architects are licensed by the State of California.
Accepted: ELS Architecture and Urban Design
By: ________________________________________________
Title: ________________________________________________ Date: ________________________________________________
2226 Faraday Avenue, Carlsbad, CA 92008 | 800.938.0542 | www.aquaticdesigngroup.com
PROFESSIONAL SERVICES SUPPLEMENTAL AUTHORIZATION
24 June 2026
In accordance with the written Agreement dated as of 1/1/2023 between the parties designated below for the PROJECT:
Orange Memorial Aquatic Center
The CLIENT hereby authorizes the CONSULTANT to:
Proceed with Additional Services
Proceed with revised Scope of Services
Incur Reimbursable Expenses
________________________
as follows:
Provide additional consulting services to respond to RFI’s and submittals due to the extension of the construction completion date extended to December 31, 2026.
Compensation shall be adjusted as follows:
An additional ONE THOUSAND FOUR HUNDRED AND 00/100 DOLLARS ($1,400.00) added to CONSULTANT Basic Services fee. Assuming eight (8) additional hours of Project Manager time at $175 per hour.
Time for performance shall be adjusted as follows:
In accordance with the updated Project Schedule.
Upon return of a fully executed authorization, this service shall become a part of the Agreement identified above.
APPROVED BY: APPROVED BY:
ELS ARCHITECTS AQUATIC DESIGN GROUP, INC.
Client Consultant
Signature Signature
24 June 2026
Date Date