St. Helena City Council
May 17, 2022

City of St. Helena
Special City Council Meeting
Tuesday, May 17, 2022 @ 9:00 AM

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes.

This meeting will be conducted pursuant to the provisions of Government Code Section 54953 (as amended by AB 361) which authorizes teleconferenced meetings under the Brown Act during certain proclaimed States of Emergency. The Governor of California proclaimed a State of Emergency related to COVID-19 on March 4, 2020. This teleconferenced meeting is necessary so that the City can conduct essential business and is permitted under Government Code 54953 in order to protect public health and safety of attendees.

Consistent with Government Code Section 54953, this City Council Meeting will be held via teleconference only, and will not be physically open to the public. City Council members and staff will teleconference into the meeting by audio and/or video. The meeting will be conducted via Zoom Webinar.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website, barring technical difficulties. Those members of the public wishing to participate must do so remotely via Zoom electronic meetings in the following ways; by either logging onto the Zoom link located on the meeting agenda (please download the app to your computer or mobile device) and enter the meeting ID or by calling a listed number and enter the meeting ID. Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be emailed by 4:00 PM prior to the meeting. Emailed public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.

Please see the end of the agenda for detailed PUBLIC PARTICIPATION instructions.

Simultaneous Spanish interpretation services during meetings can be scheduled upon request.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Please click the link below to join the meeting:
https://us02web.zoom.us/j/82129224225
Or One tap mobile :

US: +16699006833,,82129224225# or +13462487799,,82129224225# Or Telephone:

Dial(for higher quality, dial a number based on your current location):

US:

+1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099
Meeting ID: 821 2922 4225
International numbers available: https://us02web.zoom.us/u/kekxYObX4m ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Esta reunión será realizada conforme a las provisiones del Código de Gobierno Sección 54953 (modificada por AB 361) la cual autoriza las reuniones de teleconferencia bajo el Acta Brown durante ciertos Estados de Emergencia. El gobernador de California proclamó Estado de Emergencia relacionado con el COVID-19 el 4 de marzo del 2020. Esta reunión por teleconferencia es necesaria para que la Ciudad pueda realizar deberes esenciales y es permitido bajo el Código de Gobierno 54953 en orden de proteger la salud pública y seguridad de los asistentes.

Consistente con el Código de Gobierno Sección 54953, esta reunión del Consejo de la Cuidad será realizada vía teleconferencia y no será físicamente abierta al público. Miembros del Consejo de la Cuidad y personal atenderán la reunión por audio y/ o video. La reunión será transmitida vía Zoom.

La reunión del Consejo de la Cuidad se transmitirá en vivo por el Canal 28 de Comcast y en el sitio web de la Ciudad, salvo dificultades técnicas. Aquellos miembros del público que deseen participar deben hacerlo de forma virtual a través de las reuniones electrónicas de Zoom de las siguientes maneras; iniciando sesión en el enlace Zoom ubicado en la agenda de la reunión (descargue la aplicación en su computadora o dispositivo móvil) e ingrese el ID de la reunión o llamando al número ubicado en la agenda e ingrese el ID de la reunión. Se aceptarán comentarios públicos para la reunión del Consejo de la Cuidad por correo electrónico a [email protected]. Todos los comentarios públicos se harán públicos y se adjuntarán a la agenda, pero no se leerán en voz alta. Todos los comentarios públicos que se reciban después de las 4:00 PM se adjuntarán a la agenda del Consejo de la Cuidad al día siguiente.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected] .

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/ .

Habrá traducción en español durante la junta
Haga clic en el enlace a continuación para participar en la reunión:
https://us02web.zoom.us/j/82129224225
O por iPhone one-tap:

US: +16699006833,,82129224225# or +13462487799,,82129224225# O por Teléfono: Marque(para mejor calidad, marque número basado en su ubicaciónactual):

US:
+1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099
ID de la Reunión: ID: 821 2922 4225
International numbers available: https://us02web.zoom.us/u/kekxYObX4m

Consulte el final de la agenda para obtener instrucciones detalladas de PARTICIPACIÓN PÚBLICA.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Geoff Ellsworth, Vice Mayor: Paul Dohring, City Council Members: Anna Chouteau, Eric Hall and Lester Hardy.

3. ADOPTION OF THE AGENDA

4. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore public comment will take place during consideration of the item. Each person’s comments shall be limited to 4 minutes.

5. NEW BUSINESS:

5.1. Consideration and award of Non-Profit Grant Application funding through the Non-Profit Grant Program in the Fiscal Year (FY) 2022/23 Operations Budget in the amount of $135,085 and approval of resolution authorizing the City Manager to enter into a multi-year Non-Profit Funding Agreement with Boys and Girls Club, Rianda House Senior Center, and UpValley Family Centers in the amount of $30,000 each for a total of $90,000 per year.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Asst. Administrative Services Director Recommendation:

It is recommended that the City Council approve the following:

1. Approve funding to be included in the FY 2022/23 Operations Budget as follows:
a. Non-Profit Grant Program Funding - Cafeteria for Kids $1,000, Cinema Napa Valley $2,500, Collabria Care
$10,000, Friends of the Cameo $8,250, Mentis $15,000,
Napa County Bicycle Coalition $5,500, Nimbus Arts
$5,000, Our Town St. Helena $10,000, St. Helena
Catholic Church $10,000, St. Helena Community Garden
$2,460, St. Helena Cooperative Nursery $10,000, St.

Helena Farmers Market $8,775, St. Helena Fire Safe
Council $7,500, St. Helena Historical Society $10,000, St.

Helena Little League $7,500, St. Helena Preschool for All $10,000, Sustainable St. Helena $4,000, The White Barn
$2,600, and UpValley Family Centers $5,000.
b. Non-Profit Grant Funding Agreements - Boys and Girls Club $30,000, Rianda House Senior Center $30,000, and
UpValley Family Centers $30,000.
c. The total aggregate amount of funding for FY 2022/23 is $225,085.

2. Approval of a resolution authorizing the City Manager to:
a. Enter into and execute a multi-year Non-Profit Funding Agreement with Boys and Girls Club, Rianda House
11 - 278

Senior Center, and UpValley Family Centers in the
amount of $30,000 each for a total of $90,000 per year. b. Authorize and accept any and all non-substantive
amendments to the draft agreement that are deemed
necessary to finalize the agreement.

Staff Report - Pdf
6 .

ADJOURNMENT
The next Regular City Council meeting is scheduled for May 24, 2022, at 6:00 p.m.

I do hereby certify that a copy of the foregoing agenda was posted on the City website on May 12, 2022.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1572 Railroad Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

THE CITY OF ST. HELENA ENCOURAGES ONLINE PUBLIC PARTICIPATION IN

VIRTUAL CITY COUNCIL MEETINGS
St. Helena, CA– The City of St. Helena is committed to public participation in City government in a manner that is consistent with guidance provided by the Napa County Public Health Official and AB361. These guidelines relate to social distancing, and are intended to protect everyone by limiting the spread of COVID-19 in our community. In adherence to these guidelines, the St.

Helena City Council will host a Virtual Council Meeting on Zoom; a free teleconferencing tool that enables users to watch and/or call into the meeting from their computers or phones. This meeting will be open to public and allows for live public comment. The meeting will also be recorded, livestreamed, and posted on the City’s website after the adjournment of the meeting if technical difficulties occur: https://sthelena.civicweb.net/Portal/ The ZOOM web link, meeting ID, and phone number will be listed at the top of the City Council Meeting Agenda. You will be required to enter the meeting ID, but there will be no password or participant ID.

How to Watch or Listen to Council Meetings:

1. Watch on Comcast Channel 28

2. Watch the livestreaming video on the City’s website

3. Watch and Listen on Zoom.us by clicking on the link in the Council Agenda

4. Listen only by calling the Zoom number listed on the Council Agenda Watch Council Meeting by Joining the Zoom Meeting:

1. By Computer, Tablet, or Smart Phone:

1. Before joining the virtual City Council Meeting, it is highly encouraged that you download the Zoom App. To sign up for your own free account, visit zoom.us/signup and enter your email address. You will receive an email from Zoom ([email protected]). In this email, click Activate Account.

2. If you are logged into your account, Enter the Meeting ID listed on the City Council Agenda. If you have not created an account go to: https://zoom.us/join and enter the Meeting ID

3. Select if you would like to connect audio and/or video and tap Join Meeting.

4. For specific instructions for your device, go to: https://support.zoom.us/hc/enus/articles/201362193-Joining-a-Meeting

1. Listen Only by Telephone:

1. Dial the number listed on the Council Agenda.

2. At the prompt, enter the Meeting ID provided on the top of the City Council Meeting Agenda and Press #. A participate ID is not required.

3. To disconnect from the meeting, hang up the phone.

Ways to Provide Public Comment:

While attending the virtual City Council Meeting, the public will have the opportunity to provide live public comment during Public Forum and after each agenda item. When it is the appropriate time for public comment the Mayor will verbally open public comment. At this time each individual is permitted 4 minutes to speak.

1. Send a Public Comment in by 4:00 PM Prior to the Meeting to:
[email protected]
The easiest way to provide public comment is to email your public comment. Public comments may be emailed to [email protected]. Please include in the subject line “COMMENT TO COUNCIL and the AGENDA ITEM”. Any public comment is required to be submitted no later than 2 hours before the scheduled meeting and will be included as an attachment to the agenda. All public comments will be made publicly available and attached to the agenda item and will not be read out loud. All public comments that are received after 4:00 PM will be attached to the agenda the following day.

2. Provide Comment through Zoom meeting from a computer, tablet, or smart phone This option allows the public to virtually attend the meeting as a muted ‘attendee’ with no video or screen sharing capabilities. You will be able to see and hear those participating in the meeting, but they will not be able to hear you until the host unmutes you.

If you wish to provide public comment during a specific agenda item or during public forum, you can use the “raise hand” feature located in the control panel at the bottom of your screen. The icon is a small blue hand. In Windows you can also use the Alt+Y keyboard shortcut to raise or lower your hand. In Mac you can also use the Option+Y keyboard shortcut to raise or lower your hand.

The host will be notified that you've raised your hand and you will be placed in a queue with all incoming requests.

When it is your turn to speak, you will be notified that the host has unmuted you. To be removed from the queue, just click the ‘raise hand’ button again.

3. Call in to the ZOOM meeting from a cell phone or landline phone only This option allows the member of the public with the opportunity to verbally participate in public comment.

If you wish to speak during public comment time dial *9 on your telephone.

The host will be notified that you would like to speak and you will be placed in a queue with all incoming requests.

When it is your turn to speak, you will be notified that the host has unmuted you. You may press *9 again if you wish to be removed from the queue.

You will be notified at the end of your statement that you have been muted.

4. Alternative Public Comment Via Telephone by Reservation If you would like to provide comments via telephone (not using Zoom) during the Council meeting, you can request a reservation from the City Clerk prior to 12:00 p.m. on the meeting day. The reservation request may be submitted to the City Clerk by emailing [email protected], or by calling (707) 968-2752. When submitting the request, please identify your name, your telephone number (including the area code first), and the agenda item number you would like to comment on. During the Council meeting, a representative from the City Clerk’s Office will call you when public comment is called for the requested item. You will then be able to provide your comments to the Council via telephone. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ En cumplimiento de la Ley de Estadounidenses con Discapacidades, si necesita asistencia especial para participar en esta reunión, llame a la Oficina del Secretaría de la Ciudad (707) 967- 2792. La notificación 72 horas antes de la reunión, como lo requiere la Sección 202 de la Ley de Estadounidenses con Discapacidades, permitirá a la Ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión.

LA CIUDAD DE ST. HELENA ALIENTA LA PARTICIPACIÓN PÚBLICA EN LÍNEA EN

REUNIONES VIRTUALES DEL CONSEJO DE LA CIUDAD
St. Helena, CA– La Ciudad de St. Helena está comprometida con la participación pública en el gobierno de la Ciudad de manera que sea consistente con la guía proporcionada por el Oficial de Salud Pública del Condado de Napa y la Orden Ejecutiva N-25-20 del Gobernador Newsom.

Estas pautas se relacionan con el distanciamiento social y están destinadas a proteger a todos al limitar la propagación de COVID-19 en nuestra comunidad. En cumplimiento de estas pautas, el Ayuntamiento de St. Helena organizará una Reunión del Consejo Virtual sobre Zoom; Una herramienta de teleconferencia gratuita que permite a los usuarios mirar y / o llamar a la reunión desde sus computadoras o teléfonos. Esta reunión estará abierta al público y permite comentarios públicos en vivo. La reunión también se grabará, se transmitirá en vivo y se publicará en el sitio web de la Ciudad después de la clausura de la reunión si se presentan dificultades técnicas: https://sthelena.civicweb.net/Portal/ El enlace web de ZOOM, la identificación de la reunión y el número de teléfono se enumerarán en la parte superior de la Agenda de la reunión del Ayuntamiento. Se le pedirá que ingrese la ID de la reunión, pero no habrá contraseña ni ID de participante.

Cómo ver o escuchar las reuniones del Consejo:

1. Veala a través del canal 28 de Comcast

2. Vea el video de transmisión en vivo en el sitio web de la ciudad

3. Mire y escuche en Zoom.us haciendo clic en el enlace en la Agenda del Consejo

4. Escuche llamando al número de Zoom listado en la Agenda del Consejo Vea la reunión del Consejo uniéndose a la reunión Zoom:

1. Por computadora, tableta o teléfono:
a. Antes de unirse a la reunión virtual del Ayuntamiento, le recomendamos que descargue la aplicación Zoom. Para registrarse en su propia cuenta gratuita, visite zoom.us/signup e ingrese su dirección de correo electrónico. Recibirá un correo electrónico de Zoom (no[email protected]) . En este correo electrónico, haga clic en Activar cuenta. b. Si ha iniciado sesión en su cuenta, ingrese la ID de la reunión que figura en la Agenda del Ayuntamiento. Si no ha creado una cuenta, vaya a: https://zoom.us/join e ingrese la ID de la reunión

c. Seleccione si desea conectar audio y / o video y toque Unirse a la reunión. re. Para obtener instrucciones específicas para su dispositivo, vaya a:
https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting

2. Escuche solo por teléfono:
a. Marque el número que figura en la Agenda del Consejo. b. Cuando se le solicite, ingrese la ID de la reunión provista en la parte superior de la Agenda de la reunión del Concejo Municipal y presione #. No se requiere una identificación de participación.
c. Para desconectarse de la reunión, cuelgue el teléfono Formas de proporcionar comentarios públicos:

Mientras asiste a la reunión virtual del Ayuntamiento, el público tendrá la oportunidad de proporcionar comentarios públicos en vivo durante el Foro Público y después de cada tema de la agenda. Cuando sea el momento apropiado para comentarios públicos, el Alcalde abrirá verbalmente los comentarios públicos. En este momento, cada individuo tiene permitido 4 minutos parahablar.

1. Envíe un comentario público por adelantado a
[email protected]
La forma más fácil de proporcionar comentarios públicos es enviar su comentario público por correo electrónico. Los comentarios públicos pueden enviarse por correo electrónico a [email protected] en la línea de asunto "COMENTARIO AL CONSEJO y el PUNTO DEL PROGRAMA". Cualquier comentario público debe presentarse a más tardar 2 horas antes de la reunión programada y se incluirá como un archivo adjunto a la agenda. Todos los comentarios públicos se harán públicos y se adjuntarán al articulo de la agenda y no se leerán en voz alta. Todos los comentarios públicos que se reciban después de las 4:00 PM se adjuntarán a la agenda al día siguiente.
• 2. Proporcione comentarios a través de la reunión Zoom desde una computadora, tableta o teléfono inteligente
Esta opción permite que el público asista virtualmente a la reunión como un "asistente" silenciado sin capacidades de video o pantalla compartida. Podrá ver y escuchar a los participantes en la reunión, pero no podrán escucharlo hasta que el anfitrión de permisio.

Si desea proporcionar comentarios públicos durante un elemento específico de la agenda o durante un foro público, puede usar la función "levantar la mano" ubicada en el panel de control en la parte inferior de la pantalla. El icono es una pequeña mano azul. En Windows también puede usar el atajo de teclado Alt + Y para subir o bajar la mano. En Mac también puedes usar el atajo de teclado Alt + Y para subir o bajar lamano.

Se le notificará al anfitrión que ha levantado la mano y se lo colocará en fila con todas las solicitudes entrantes
Cuando sea su turno de hablar, se le notificará que el anfitrión le ha dado permiso de hablar.

Para ser retirado de la fila, simplemente haga clic de nuevo el botón “levantar la mano”.

3. Llame a la reunión de ZOOM desde un teléfono fijo o móvil solamente

Esta opción le permite al miembro del público la oportunidad de participar verbalmente en comentarios públicos.

Si desea hablar durante el tiempo de comentarios públicos, marque * 9 en su teléfono.

Se le notificará al anfitrión que le gustaría hablar y se colocará en fila con todas las solicitudes entrantes.

Cuando sea su turno de hablar, se le notificará que el anfitrión le ha dado permiso de hablar.

Puede presionar * 9 nuevamente si desea ser eliminado de la fila.

Report to the City Council
Special City Council - 17 May 2022 - Budget
Workshop
Agenda Section: NEW BUSINESS:

Subject: Consideration and award of Non-Profit Grant Application funding through the Non-Profit Grant Program in the Fiscal Year (FY) 2022/23 Operations Budget in the amount of
$135,085 and approval of resolution authorizing the City Manager to enter into a multi-year Non-Profit Funding
Agreement with Boys and Girls Club, Rianda House Senior Center, and UpValley Family Centers in the amount of $30,000 each for a total of $90,000 per year.

CEQA
Determination:

Not a CEQA project
Prepared By: Mandy Kellogg, Asst. Administrative Services Director Reviewed By: April Mitts, Administrative Services Director Approved By: James C. McCann, Interim City Manager

BACKGROUND
In October 2018, the City Council adopted Resolution 2018-150, adopting an amended Non-Profit Funding Policy and Related Program Application Guidelines (Attachment 1).

The policy established a framework for how the City provides financial assistance to nonprofit agencies who provide direct programs, projects or services to St. Helena residents, and promote the City’s mission and goals. The amended policy established two different categories that non-profit agencies could apply for funding:
• Programmatic Grant – Projects or programs which provide support services to the residents of the City of St. Helena. The minimum grant request is $1,000 and the maximum grant request is $30,000. The overall funding available in this category was anticipated to be $140,000 in FY 2021/22.
• Community Enrichment Grant – Projects which promote or benefit the St. Helena community with arts, culture or education. The minimum grant request is $1,000 Agenda Item #5.1.

and the maximum grant request is $10,000. The overall funding available in this category was anticipated to be $50,000 in FY 2020/21.

Based on direction received during the FY 2021/22 Non-Profit Grant Program funding review process, City Staff reviewed the existing grant guidelines and application to identify opportunities to incorporate City Council Goal 5 to Support Thriving Families and Enhance the Safety, Well-being, and Healthy Development of our Youth and City Council Goal 3B to Identify and Advance Internal and Community Social Justice, Diversity, and Inclusion Initiatives.

At the January 11, 2022 City Council meeting, amendments were recommended and approved to the Non-Profit guideline's funding philosophy to create an emphasis on the City's Diversity, Equity and Inclusion (DEI) Strategy and encourage proposals that identify and foster inclusion, belonging, and social justice. This aligns with City Council adopted Resolution 2020-105 affirming the City's commitment to advancing justice, equity, diversity, and inclusion in the City.

To further emphasize the DEI initiative in the grant program, the grant application was updated to include a question about how the proposal and organization incorporates the principles of DEI. Proposals that do not include this component would not be eliminated, but it encouraged each organization to evaluate disparities that may exist within the organization and community and how they can work to address those disparities. The updated FY 2022/23 Non-Profit Grant Guidelines are included as Attachment 2.

Based on the direction to consider allocating direct funding to Boys and Girls Club, Rianda House, and UpValley Family Centers outside of the Non-Profit Grant Program, the overall funding available for the Non-Profit Community Enrichment Grant Program was reduced to $120,000, with a maximum grant request of $20,000. The recommended funding modifications were made to keep the overall contributions at current levels of approximately $210,000, with $120,000 allocated to the grant program and $90,000 allocated to Boys and Girls Club, Rianda House, and UpValley Family Centers for the upcoming funding year ($30,000 each).

On January 13, 2022, staff posted the grant guidelines on the City’s website, sent out a press release, and made an announcement at a City Council Meeting that the application was available. Applications were due February 18, 2022.

Applicants have been advised that awards are not guaranteed and that requests may be scaled down based on available funding.

DISCUSSION
Non-Profit Grant Application Funding
Agenda Item #5.1.

City staff received 20 applications requesting funding. Per the Policy, the applications were reviewed for completeness and all applications were presented for funding recommendations.

The City Council working group, consisting of Mayor Ellsworth and Vice Mayor Dohring, met to review applications with City staff to make recommendations for FY 2022/23 nonprofit funding. The City received a large response to the program with cumulative funding requests exceeding the program budget by $170,185.

The City continues to remain fiscally cautious as it continues to recover from impacts resulting from the COVID-19 pandemic while heading into Fiscal Year 2022/23 budget planning. City staff and the Council working group closely evaluated each application and made funding recommendations for applications that closely aligned with Council goals and their commitment to advancing justice, equity, diversity, and inclusion to the City. The decisions were extremely difficult and were based on both the City’s continued financial constraints due to the pandemic while balancing and ensuring the needs of the community are met to the extent possible.

Below is a listing of the organizations by grant category that submitted an application and the recommended funding for the FY 2022/23 Operations Budget:

Applicant Description FY22
Award
FY23
Funding
Request
FY23
Proposed
Funding
Cafeteria for
Kids Theater
(Attachment 3)
Drama Summer
Camps CKT $2,000 $2,250 $1,000
Cinema Napa
Valley
(Attachment 4)
Sunset Cinema $ - $20,000 $2,500
Collabria Care
(Attachment 5)
UpValley Village
2022-23 $ - $20,000 $10,000
Friends of the
Cameo
(Attachment 6)
Looking Up: A PreIndependence Day
Community
Celebration
$8,000 $11,500 $8,250*
Mentis
(Attachment 7)
Mental Health
Treatment Services $20,000 $20,000 $15,000
Napa Valley
Bicycle
Coalition
(Attachment 8)
St. Helena Safe
Streets Champions $ - $10,000 $5,500
Nimbus Arts
(Attachment 9)
2022 Dia de los
Muertos $3,630 $7,000 $5,000
Agenda Item #5.1.

Our Town St.

Helena
(Attachment 10)
Pope Street
Workforce Village:

Phase 2
Predevelopment
$25,000 $20,000 $10,000**
St. Helena
Catholic Church
(Attachment 11)
Additional Food
Cards for Families
in Need
$10,000 $20,000 $10,000
St. Helena
Community
Garden
(Attachment 12)
St. Helena
Community Garden $ - $2,460 2,460
St. Helena
Cooperative
Nursery
(Attachment 13)
St. Helena
Cooperative
Nursery
$10,000 $20,000 $10,000
St. Helena
Farmers Market
(Attachment 14)
Market Match
Program $5,100 $10,775 $8,775
St. Helena Fire
Safe Council
(Attachment 15)
St. Helena Wildfire
Preparedness &
Prevention
Community
Outreach and
Education
$ - $10,000 $7,500
St. Helena
Historical
Society
(Attachment 16)
Showcasing the
Hispanic Settlement
of the St. Helena
Region of Napa
Valley
$5,000 $20,000 $10,000
St. Helena
Housing
Coalition
(Attachment 17)
Adams Street
"affordable" 89
apartment units
workforce housing
$ - $30,000 $ -
St. Helena Little
League
(Attachment 18)
SHLL Uniforms &
Equipment $ - $20,000 $7,500
St. Helena
Preschool for
All (Attachment
19)
St. Helena
Preschool for All
Scholarships
$10,000 $20,000 $10,000
Sustainable St.

Helena
(Attachment 20)
St. Helena
Redwood Forest -
Founders Tree
$ - $5,000 $4,000
The White Barn
(Attachment 21)
The White Barn
2022-2023 Season $ - $9,200 $2,600
Agenda Item #5.1.

UpValley Family
Centers
(Attachment 22)
Active Kids/Ninos
Activos $25,000 $12,000 $5,000
Totals $290,185 $135,085
*Approval of funding award will also include amendment of grant expenditure period from July 1, 2022 - June 30, 2023 to May 1, 2022 - June 30, 2022 to accommodate scope of work timeline. **Funds will be awarded from the Affordable Housing Trust Fund.

Non-Profit Funding Agreements
City staff has prepared draft multi-year Non-Profit Funding Agreement (Attachment 24), which will provide support for programmatic expenses for Fiscal Years 2022/23, 2023/24, and 2024/25 in the amount of $30,000 each for the following organizations: Boys and Girls Club, Rinada House Senior Center, and UpValley Family Centers. The agreement outlines the funding criteria and the annual reporting requirements.

FISCAL IMPACT
If the grant requests are awarded based on the recommendations of the Council working group for the FY 2022/23 Operations Budget, then $125,085 will be expended from the General Fund and $10,000 from the Affordable Housing Trust Fund. An additional $90,000 will be expended from the General Fund in the FY 2022/23 Operations Budget for the Boys and Girls Club, Rianda House Senior Center, and UpValley Family Center Non-Profit Funding Agreements.

The aggregate fiscal impact for FY 2022/23 is $215,085 to the General Fund and $10,000 to the Affordable Housing Trust Fund.

RECOMMENDED ACTION
It is recommended that the City Council approve the following:

1. Approve funding to be included in the FY 2022/23 Operations Budget as follows:
a. Non-Profit Grant Program Funding - Cafeteria for Kids $1,000, Cinema Napa Valley $2,500, Collabria Care $10,000, Friends of the Cameo $8,250, Mentis $15,000, Napa County Bicycle Coalition $5,500, Nimbus Arts $5,000, Our Town St. Helena $10,000, St. Helena Catholic Church $10,000, St. Helena Community Garden $2,460, St. Helena Cooperative Nursery $10,000, St. Helena Farmers Market $8,775, St. Helena Fire Safe Council $7,500, St. Helena Historical Society $10,000, St. Helena Little League $7,500, St. Helena Preschool for All $10,000, Sustainable St. Helena $4,000, The White Barn $2,600, and UpValley Family Centers $5,000. b. Non-Profit Grant Funding Agreements - Boys and Girls Club $30,000, Rianda House Senior Center $30,000, and UpValley Family Centers $30,000.
c. The total aggregate amount of funding for FY 2022/23 is $225,085.

2. Approval of a resolution authorizing the City Manager to:

Agenda Item #5.1.

a. Enter into and execute a multi-year Non-Profit Funding Agreement with Boys and Girls Club, Rianda House Senior Center, and UpValley Family Centers in the amount of $30,000 each for a total of $90,000 per year. b. Authorize and accept any and all non-substantive amendments to the draft agreement that are deemed necessary to finalize the agreement.

ATTACHMENTS
Attachment 1 - Non-Profit Funding Policy
Attachment 2 - FY 22-23 Nonprofit Grant Guidelines
Attachment 3 - Cafeteria Kids Theater Grant Application Packet Attachment 4 - Cinema Napa Valley Grant Application Packet Attachment 5 - Collabria Care Grant Application Packet
Attachment 6 - Friends of the Cameo Grant Application
Attachment 7 - Mentis Grant Application Packet
Attachment 8 - Napa County Bicycle Coalition Grant Application Packet Attachment 9 - Nimbus Arts Grant Application Packet
Attachment 10 - Our Town St Helena Grant Application Packet Attachment 11 - St Helena Catholic Church Grant Application Packet Attachment 12 - St Helena Community Garden Grant Application Packet Attachment 13 - St Helena Cooperative Nursery Grant Application Packet Attachment 14 - St Helena Farmers Market Grant Application Packet Attachment 15 - St Helena Fire Safe Council Grant Application Packet Attachment 16 - St Helena Historical Society Grant Application Packet Attachment 17 - St Helena Housing Coalition Grant Application Packet Attachment 18 - St Helena Little League Grant Application Packet Attachment 19 - St Helena Preschool for All Grant Application Packet Attachment 20 - Sustainable St Helena Grant Application Packet Attachment 21 - The White Barn Grant Application Packet Attachment 22 - Up Valley Family Centers Grant Application Packet Attachment 23 - Non-Profit Funding Agreement Resolution Attachment 24 - DRAFT Nonprofit Funding Agreement
Agenda Item #5.1.

City of St. Helena
Administrative Policy
Finance
Policy
Non-Profit Funding Policy

P-FI-0003
Title:

Non-Profit Funding Policy
Policy # P-FI-0003
Revision # 1
Implementation Date 2015-10-13
Last Update Date 2018-10-23
Approval by City Council Resolution 2018-150 Date Approved 2018-10-23 I. Purpose, Overview and Scope of this Policy
The purpose of this policy is to set forth parameters and establish guidelines for annual grant funding of non-profit agencies based on availability of funds and award by the City Council.

II. Authority
Updates to this policy require City Council approval.

III. Policy
The City of St. Helena is committed to providing financial assistance to local non-profit organizations directly serving the community and/or benefiting the City of St. Helena.

Programs and services must be consistent with the City’s mission statement or support at least one of the City Council’s three-year goals.

A. Eligibility Requirements

1. All applicants must possess a current IRS Not-for-Profit determination letter (IRS Form 501(c)(3)). Applicants must provide this determination letter as proof that they are a non-profit organization.

2. A non-profit organization must have been in operation for a minimum of one year by December 31st of the year preceding the application deadline.

B. Accountability
Non-profit organizations shall adhere to accountability standards set by the City of St. Helena and as required by law. Compliance with these standards is a criterion for funding. These standardsinclude but are not limited to compliance with:

1. All financial requirements including submission of proof of expenditures as specified by the grant agreement.

2. Program performance measurement requirements including submission of a final report by the end of the fiscal year.

3. All other terms of the policy and grant agreement including meeting all deadlines.

C. Funding Eligibility

1. Only one application per organization will be considered each year.

Agenda Item #5.1.

City of St. Helena
Administrative Policy
Finance
Policy
Non-Profit Funding Policy

P-FI-0003

2. Grants are for programmatic expenses that are items recognized under Generally Accepted Accounting Principles (GAAP) as operating costs.

D. Application Procedure

1. Timeline
a. A public notice will be posted and available on the City of St. Helena’s website with the current Program Guidelines and Grant Application at the beginning of each calendar year.
b. Completed applications must be returned to the City no later than the date indicated in each year’s public notice. Applications received after the published deadline will be deemed ineligible for that year.

2. Application Requirements
A completed Grant Application is required, by the advertised deadline date along with all required documentation as identified in the current year’s Program Guidelines and Grant Application.

3. Grant Awards
The posting of Program Guidelines and Grant Application for non-profit funding does not guarantee allocation of funds for this program nor award to any applicant. The City Council may determine to fund none, one, or multiple projects/services/programs within the minimum and maximum grant amount as identified by this policy. The City Council is not required to expend any particular allocation in a given year.

4. Funding Award
a. City staff will review applications for completeness and eligibility and forward all complete and eligible applications to the City Council working group.
b. The City Manager will schedule the date grant applications will be brought to the City Council for review. Staff will prepare a brief staff report and attach all complete and eligible applications and notify applicants of date applications will be presented to City Council.

Applicants are strongly encouraged to attend the City Council meeting to respond to City Council questions regarding applications. c. The City Council will approve final funding for non-profits prior to the adoption of the Annual Operating Budget.
d. Applicants will be notified of the final funding amount no later than June 30th.
e. Insurance will only be required for projects located or occurring on City owned property. Insurance coverage amounts will be reviewed and approved by the City’s Administrative Services Manager prior to contract execution.

Agenda Item #5.1.

City of St. Helena
Administrative Policy
Finance
Policy
Non-Profit Funding Policy

P-FI-0003
f. Any non-profit organization awarded program funds must accept the funds by completing an agreement provided by the City which must be signed by the non-profit organization Director and the City Manager.

The agreement and other contract requirements shall be signed by the organization and received by the Finance Department no later than August 31st of the fiscal year funds are awarded. Failure to comply with this date will result in funding awards being withdrawn.

5. Compliance
The consideration, award, and funding of any non‐profit organization pursuant to the Non-profit Program, shall be carried out in a manner consistent with the Conflict of Interest Code and Non‐Discrimination Policy for Appointed and Elected Officials of the City of St. Helena, adopted by the City Council on April 14, 2015.

6. Grant Reporting and Invoicing
Each funded organization will be required to submit a final grant report by the end of the fiscal year. This report should describe the funded program/project/service outcomes and shall include a financial report detailing expendituresthat issigned by the organization’s Director. Non‐profit organizations shall include an invoice with the final report in the amount of the grant award. Grant funds are provided on a reimbursement basis only.

Failure to comply with these reporting requirements may jeopardize funding.

E. Updates to Program Application and Guidelines
The City Manager is authorized to make updates to the Program Application and Guidelines as long as they adhere to this Non-Profit Funding Policy.

Agenda Item #5.1.

CITY OF ST. HELENA
RESOLUTION NO. 2018- 150
Resolution approving the Revised City of St. Helena City Council Policy P- FI- 0003 Non-Profit Funding Policy and Related Program Application and Guidelines.

RECITALS
A. On October 13, 2015 City Council adopted a non- profit funding policy and related program application guidelines to set forth parameters and establish guidelines for annual grant funding of nonprofit agencies via resolution 2015- 130; and B. The policy and guidelines were amended to provide more direction and clarity; and C. Revised City Council Policy P- FI- 0003 Non- Profit Funding Policy and Related Program Applications and Guidelines has been reviewed by City Council; and D. To avoid any inconsistencies with policy application, it is necessary to repeal and rescind any previous policies and procedures which conflict with City Council Policy P- FI- 0003 Non- Profit Funding Policy and Related Program Applications and Guidelines.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1 . Approves Revised City of St. Helena City Council Policy P- FI- 0003 Non- Profit Funding Policy and Related Program Applications and Guidelines; and

2. Repeals and rescinds any previous policies or administrative memoranda which are inconsistent with City Council Policy P- FI- 0003 Non- Profit Funding Policy and Related Program Applications and Guidelines.

Approved at a Regular Meeting of the St. Helena City Council on October 23, 2018, by the following vote:

Mayor Galbraith: Yes
Vice Mayor White: Yes
Council Member pohring: Yes
Council Member Koberstein: Yes
Council Member Ellsworth: Yes
Agenda Item #5.1.

APPROVED: ATTEST:
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Agenda Item #5.1.

City of St. Helena Non‐Profit Community Enrichment
Grant Program Guidelines
FY 2022/23
The City of St. Helena invites all interested non‐profit organizations to submit an application for funding. The annual “Non‐Profit Community Enrichment Program” is designed to support local non‐profit organizations directly impacting the community and/or benefiting the City of St.

Helena. Applicant programs and services must be consistent with the City’s mission statement or support at least one of the City Council’s three‐year goals (see attached).

Funding Philosophy ______
The City encourages innovation and a goal of self‐sufficiency for all initiatives funded by this program within 24 months.  Accordingly, all organizations requesting funds from the City should continue efforts to develop stable private funding sources. Submission of a complete application does not guarantee funding nor does receiving an award in the prior funding year.

Consistent with the City’s Diversity, Equity and Inclusion (DEI) Strategy, submissions that identify and foster inclusion, belonging and social justice are encouraged. The City Council adopted Resolution 2020‐105: Affirming that Discrimination and Systemic Racism Constitute A Public Health Crisis Causing Disparities in Mental Wellbeing, Language Access, Housing, Economic Development, Health, and Criminal Justice Experience, and Reaffirming Its Commitment to Advancing Justice, Equity, Diversity, and Inclusion in the City. To read the City’s DEI Strategy, please click here.

Applicant Criteria_______________________________________________________________ Applicants may apply for project or program funding that support the funding philosophy criteria below:

Projects or programs which promote or benefit the St. Helena community with arts, culture, education, or support youth/family health and well-being initiatives and services.

The minimum grant request is $1,000 and the maximum grant request is $20,000. The overall funding available is expected to be $120,000 per fiscal year.

Actual grant funding is based upon funds appropriated by the City Council in the annual budget and are dependent on the City’s annual budget prioritization process.

Eligibility
Eligibility has been established by the City of St. Helena Non‐Profit Funding Policy (Resolution 2018‐150). All applicants must possess a current IRS Not‐for‐Profit determination letter (IRS Form 501(c)(3)) and provide as proof that they are a non‐profit organization.  Only one application per agency per category will be considered each year.  Grants are for programmatic expenses only (items recognized under Generally Accepted Accounting Principles (GAAP) as operating costs).

Agenda Item #5.1.

 The City will not fund the purchase, maintenance, or repair of capital assets.  All applications must be submitted by the published deadline, be complete and contain all requested information and documents in order to be considered for funding.  Non‐profit organizations must be in existence for at least one year by December 31st of the year preceding the application deadline (or December 31, 2020 for this cycle).

Previous years’ allocations are not a consideration for funding.

Timeline, Submission and Grant Cycle
Applications will be available to the public on January 14, 2022 and must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted. It is anticipated that City Council will make the final funding recommendations in April of 2022 for the 2022/23 fiscal year.

Please submit grant applications to:

By E‐mail: [email protected]
The grant period for non‐profits approved for funding for Fiscal Year  2022/23 will be from July 1, 2022 to June 30, 2023.

Limitation on Awards
The granting of City funding is solely a monetary contribution and not a co‐sponsorship by the City of any event, program, service or activity for which funding is used unless specifically agreed to in writing by the City. Award of funding shall not eliminate the need for applicants to comply with applicable regulations or permit requirements for the program, event, service or activity being funded. Grant award does not authorize use of any City property.

Any expenses incurred before grant award are not eligible for reimbursement. Each successful project/program/service will be required to submit a final grant report including expenses, accomplishments, photos, etc. Appropriate documentation will be required and may include receipts, volunteer sign‐in sheets, invoices or other documents.

Grant Recipient Requirements
Organizations receiving grant funding are required to:
 Submit a revised goals and activities description if not funded at the level requested;  Submit a revised budget if not funded at the level requested;  Enter into a grant agreement with the City of St. Helena;  Obtain appropriate level of insurance as determined by the City of St. Helena and add the City of St. Helena as additionally insured, if required;  Complete a final report describing program outcomes and financial statements detailing expenditures no later 30 days after the end of the funding period.

Questions?
All questions should be submitted via email to: Mandy Kellogg at [email protected] Agenda Item #5.1.

Att
City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23
The annual “NonͲProfit Community Enrichment Program” is designed to support local nonͲprofit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or support at least one of the City Council’s threeͲyear goals (see attached).

Please answer the following questions as they apply to your Project. Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:
How long has your organization been in operation?
Grant Request
Project Name:

Address of Project:

Requested Grant Amount: $
Matching Funds: $
TOTAL Project Cost: $
Lunchtime Productions Inc. dba Cafeteria Kids Theater 1241 Adams Street, Suite 1114 Aimée Guillot & Olivia Cowell [email protected] & [email protected] 4155950403 www.cafeteriakidstheater.org EIN: 30-0839728/ 501c3 organization 8 years Drama Summer Camps with CKT St. Helena Elementary School- 1325 Adams Street 2250 - 2250
ATTACHMENT 3
Agenda Item #5.1.

Att
Cost Estimate
Include a highͲlevel description of all the program or project costs that will be paid for by City Funds. Description Amount
Total Grant Request 
Authorized Representative
I represent that this Application Packet describes the intended use of the requested City Grant funds to complete the Project or Program identified above and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this Application Packet, including required attachments, is accurate.

Print Name Signature 
Title ____________________________________Date _____________________________ Rental Fees for the St. Helena Elementary School Auditorium for 3 hours x 5 days 2,250 Summer 2023 Auditiorium Rental Fee is $150 an hour 2,250 Aimée Guillot Founder/Co-Director 02/18/2022 Agenda Item #5.1.

Agenda Item #5.1.

Agenda Item #5.1.

City of St. Helena Application Question- Responses | Cafeteria Kids Theater

1. Within The City of St. Helena’s mission statement, specifically “...dedicated to serving the needs and desires of our citizens. Expanding and improving recreational services and facilities and cultural opportunities” Cafeteria Kids Theater (CKT) offers cultural enrichment to young people and families in St. Helena through classes in the performing arts. We are the only non-profit in Napa Valley dedicated to a performing arts education for kids and teens. We bring classes, productions, and workshops to young people of all ages. Within our programming we always include offerings for families in St. Helena, including camps and in-school residencies and workshops. We have also partnered with upvalley non-profit Nimbus Arts in some of our offerings. We have taught classes at Saint Helena Primary School, Saint Helena Elementary School, Saint Helena Montessori School, and offered workshops at the Saint Helena Farmers Market. In November and December of 2021 we led in -person, in-school residencies for all grade levels at Saint Helena Elementary School, serving drama to approximately 264 students.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2023. Please provide a timeline for your Project. We plan to hold one summer camp at the SHES Auditorium in St. Helena. We will be offering a performing arts camp to youth ages 5-9. The camp would run for 1-week, 9am-12pm, in July 2023.

3. In 2021 we led virtual in-school drama residencies at Saint Helena Primary School for every classroom from TK- 2nd grade, and every classroom at Saint Helena Elementary School serving approximately 465 students. We led a similar residency in the 2019-20 academic year and the feedback for both years from parents, students, teachers and staff was overwhelmingly positive. In November and December of 2021 we led in -person, in-school residencies for all grade levels at Saint Helena Elementary School, serving drama to approximately 264 students. We would be serving this same demographic with an emphasis on traditional theater games as curriculum for our summer camp. Our support lies in organizations we have partnered with, along with institutions we have served including Nimbus Arts, Saint Helena Primary School, Saint Helena Elementary School, and Saint Helena Montessori School. This project is not a collaborative one, but will serve the residents of Saint Helena who have benefited from past collaborations and residencies in Saint Helena.

4. This project will serve young residents of Saint Helena who have benefited from past collaborations and residencies in Saint Helena, along with new members of the community and families who are interested in performing arts opportunities for their children. This project will serve approximately 25 students. This project will also provide a live performance for families at the end of the camp giving Saint Helena community members the opportunity to attend local live theater.

Agenda Item #5.1.

5. If you have received funding from other Napa County government agencies in the past two years, provide a level of funding and explain how the City of St. Helena funding will specifically benefit St. Helena residents.

We have received funding from the following sources in the past two years:
● Napa County Arts and Culture- June, 2021- $10,000
● Community Foundation-
○ November 2020- January 2021- $2,500.
○ February, 2022- $1,500.
● Arts Council Napa Valley-
○ February 2021- $3,000
○ January 2022- $3,000
At Cafeteria Kids Theater it is important that Saint Helena students will feel the benefits of experiencing the arts in an inclusive and confidence-building environment. Also crucial to the mission of our organization is the focus on providing opportunities for all children-- regardless of their socio-economic background. Currently, Cafeteria Kids Theater offers partial scholarships to families who show financial need. The performing arts instruction CKT provides is in demand throughout the area and with increased financial support we can offer scholarships to Saint Helena families. Our camps are built on the foundation of campers learning to use their voice, body, and imagination in a safe, fun environment. Our emphasis on the creative process gives children the tools they need in the area of public speaking, building trust in themselves, in others, and collaboration. This project will also provide a live performance for families at the end of the camp giving Saint Helena community members the opportunity to attend local live theater.

6. As an institution, the theater is a place of inclusion, diversity, acceptance, and at times social justice. Cafeteria Kids Theater operates within this belief system in all of our offerings, pedagogy, and curriculum. Our mission statement- To bring the performing arts to children and families in Napa Valley using theater as a vehicle to bridge different ethnicities, backgrounds, and perspectives. We strive to educate children to investigate the commonalities that exist in all people as they journey through the creative process which in turn builds inner confidence, imagination, and empathy.

Our goal is to give children of all ages the tools they need to discover the artist within them, and live in the world from a place of creativity, compassion and love- fully embodies this same spirit, and again, is at the heart and foundation of all that we strive to bring to young people and community members in Napa Valley.

Agenda Item #5.1.

Att
Application Questions ͲPlease answer the following questions on a separate sheet. Please limit your response to 2 pages.

1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, nonͲprofits, residents, etc. are also involved in the Project?
b. What roles are they playing and how collaborative is the Project? c. What other support exists for your Project?

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St.

Helena residents.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion. If your organization doesn’t have a specific equity focus – it doesn’t make you ineligible or less competitive.*
*A lack of focus or experience with equity will not preclude you from receiving a grant, but we do ask you to think honestly and engage meaningfully about disparities that exist in your organization and in the community and how your work addresses those disparities.

We recognize that not all organizations have had the same opportunities to learn about practicing and promoting equity and we know that diversity and inclusion will look different in different for each organization. We recognize that there isn’t a oneͲsizeͲfitsͲall approach to integrating diversity, inclusion, and equity into an organization’s work. There are common challenges and opportunities but diversity, inclusion, and equity will mean different things to different organizations.

We are committed to sharing our learning and supporting the learning of others, including providing opportunities for engagement within the community regarding social justice. Agenda Item #5.1.

City of St. Helena
Vision Statement
St. Helena strives to be a diverse, inclusive, familyͲfriendly, economically and environmentally sustainable community which prudently manages all of its resources, continues to improve its infrastructure, ensures its water security, provides a full range of housing, business, cultural and recreational opportunities andcharishes its historic, smallͲtown character, beautiful natural environment and high quality of life.

Mission Statement
The City of St. Helena is dedicated to serving its citizens by:
x Promoting a culture of equity, diversity and inclusion x Supporting thriving families and ensuring the health and wellbeing of our youth x Ensuring our longͲterm economic sustainability and focusing on new and diverse sources of revenue
x Preventing, preparing for, and mitigating fire and other local emergencies x Improving and maintaining City Infrastruture
x Updating our water management policies to ensure an adequate water supply x Responding innovatively to climate change challenges and adopting environmentally sustainable best practices
x Preserving our historic, smallͲtown, rural character
x Expanding recreational, active transportation and cultural opportunities x Facilitating innovative, wellͲdesigned housing for residents of all backgrounds, ages and income levels.
x Encouraging full civic participation and ongoing communication x Strengthening regional collaboration with other public entities and building partnerships with local service providers and stakeholders *Vision and Mission Statements adopted by the City of St. Helena City Council on May 11, 2021, Resolution No. 2021Ͳ62.

City Council 3ͲYear Goals
x Improve and Maintain Safe and Reliable City Infrastructure with a Commitment to Environmental Stewardship, Public Health, and Public Safety x Stabilize, Maintain, and Improve Access to Housing
x Enhance Organizational Performance, Communications, and Commit to Full Public Participation, and Regional Collaboration
x Ensure LongͲTerm Economic Sustainability while Supporting St. Helena’s Charm and Rural Character* (*Draft goal title)
x Support Thriving Families and Enhance the Safety, WellͲBeing, and Healthy Development of Our Youth
x Support Initiatives that Respond to and Plan for Climate Change Agenda Item #5.1.

Att
City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23
The annual “Non‐Profit Community Enrichment Program” is designed to support local non‐profit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or support at least one of the City Council’s three‐year goals (see attached).

Please answer the following questions as they apply to your Project.

Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:

How long has your organization been in operation?
Grant Request
Project Name:

Address of Project:

Requested Grant Amount: $
Matching Funds: $
TOTAL Project Cost: $
Cinema Napa Valley 952 School St. #390, Napa, CA 94559 Rick Garber / Chairperson or Debra Crow / Treasurer [email protected] / [email protected] 404-513-4205 / 415-613-9671 napavalleyfilmfest.org 27-1064967 Since 2009 Sunset Cinema Chappellet, 1581 Sage Canyon Rd, St Helena, CA 20,000. 8,500 28,500 DocuSign Envelope ID: 0D2EE9DF-E7AD-44C8-9221-4BF8EC32A9B1 ATTACHMENT 4 Agenda Item #5.1.

Att
Cost Estimate
Include a high‐level description of all the program or project costs that will be paid for by City Funds.

Description Amount
Total Grant Request
Authorized Representative
I represent that this Application Packet describes the intended use of the requested City Grant funds to complete the Project or Program identified above and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this Application Packet, including required attachments, is accurate.

Print Name   Signature
Title ____________________________________             Date    _____________________________ Total 61100 · Operations - In-kind Donation of Venue 6000 Total 62000 · Programming Resources to Program and Obtain Films and Q&A talent 7000 Total 65000 · Marketing Social Media, PR, Website, Customer Service 2500 Total 65500 · Promotion Est. tickets for Passholders/Patrons/Winery/Talent 2500 Total 66000 · Administration & General Mgmt Insurance and Ticketing Systems 2500 Total 67000 · Production Outdoor A/V; volunteers; food; talent T&E 8000 TOTAL 28500 20000 DocuSign Envelope ID: 0D2EE9DF-E7AD-44C8-9221-4BF8EC32A9B1 2/18/2022
Treasuer (Volunteer)
Debra A. Crow
Agenda Item #5.1.

Agenda Item #5.1.

CINEMA NAPA VALLEY Preliminary BUDGET
Jan - Dec 19 Jan - Dec 20 Jan - Nov 2021 2022
Ordinary Income/Expense
Income
40000 · Income
Total 40100 · Promotional Support 544,274.43 10,000.00 12,500.00 225,000.00 Total 40200 · Grants & Donations 94,928.89 3,000.00 37,393.98 100,000.00 Total 40300 · General Public Sales 421,519.30 78,490.66 102,370.27 100,000.00 Total 40400 · Patronage 646,757.66 42,500.00 0.00 100,000.00 Total 40500 · Fundraisers 69,595.26 112,999.99 0.00 100,000.00 40600 · Film Entry Submission Fees 55,389.07 0.00 42,037.91 25,000.00 Total 40900 · Other 0.00 -138.07 0.00 100,000.00
Total 40000 · Income 1,871,995.61 246,852.58 194,302.16 750,000.00 Total Income 1,871,995.61 246,852.58 194,302.16 750,000.00 Cost of Goods Sold
Total COGS 116,301.35 9,725.35 12,021.53 15,000.00
Gross Profit 1,755,694.26 237,127.23 182,280.63 735,000.00 Expense
60100 · Bad Debt 10,000.00 0.00 - -
60000 · Expenses
61000 · Management Compensation 125,000.04 20,833.34 25,000.00 Total 61100 · Operations 93,406.31 6,509.83 96.87 100,000.00 Total 62000 · Programming 110,674.18 30,568.10 18,770.88 50,000.00 Total 63000 · Sponsorships 44,115.27 0.00 6,701.69 5,000.00 Total 64000 · Patronage 194,476.91 19,523.19 430.19 50,000.00 Total 65000 · Marketing 348,441.50 176,696.73 174,862.44 50,000.00 Total 66000 · Administration & General Mngt 337,534.57 143,846.13 108,313.20 84,000.00 Total 67000 · Production 1,090,957.19 39,365.61 23,067.89 100,000.00 Total 69000 · Education & Outreach Programs 104,895.61 0.00 0.00 5,000.00 Total 60000 · Expenses 2,449,501.58 437,342.93 332,243.16 469,000.00 66900 · Reconciliation Discrepancies -1,808.54 0.00 0.00 0.00 Total Expense 2,457,693.04 437,342.93 332,243.16 469,000.00 Net Ordinary Income -701,998.78 -200,215.70 -149,962.53 266,000.00 Other Income/Expense
Total Other Income 0.00 0.00 251,608.34 0.00
Total 80000 · Other Expenses 25,351.51 10,122.67 2,778.75 -53,862.73 Total Other Expense 25,351.51 10,122.67 2,778.75 -53,862.73 Net Other Income -25,351.51 -10,122.67 248,829.59 -53,862.73 Net Income -727,350.29 -210,338.37 98,867.06 212,137.27 Agenda Item #5.1.

Income 2022 Notes
40000 · Income
$20,000.00 St. Helena Grant
$2,500.00 100 x 2 events $25
$6,000.00 $2000/night
Total Income $28,500.00
Cost of Goods Sold $0.00
Gross Profit $28,500.00
Expense
Total 61100 · Operations $6,000.00 In-Kind Venue
$7,000.00 Resources to Program and Obtain Films and Q&A talent Total 65000 · Marketing $2,500.00 Social Media, PR, Website, Customer Service Total 65500 · Promotion $2,500.00 Est. comp'd tickets for Passholders/Patrons/Winery/Talent $2,500.00 Insurance and Ticketing Systems
Total 67000 · Production $8,000.00 Cost of Outdoor A/V Equipment/2 nights; management of volunteers; talent transport and travel $28,500.00
$0.00
$0.00
$0.00
Other Income/Expense - Net
Net Income
Total 66000 · Administration & General Mgmt
Total Expense
Net Ordinary Income
Donation - In-Kind - Venue
60000 · Expenses
Total 62000 · Programming
Cinema Napa Valley – St Helena Projetct Budget 2022
Total 40200 · Grants & Donations
Total 40300 · General Public Ticket Sales
Agenda Item #5.1.

Napa Valley Film Festival
Presented by Cinema Napa Valley
------------------------------------------------------------------------------------ Cinema Napa Valley received $15,000 from 2021-22 Napa County Arts, Culture & Heritage Grant Application for support with the impact of Covid. With grant funding, CNV was able to contract anindividual dedicated to patron outreach to build a new pipeline of individual donors, which would increase the organization’s overall revenue for the year.

No applications were made, nor were any grants received in the 2020-2021 grant calendar period.

Agenda Item #5.1.

Napa Valley Film Festival
Presented by Cinema Napa Valley
Event Concept Overview
Title: Sunset Cinema Presented by the Napa Valley Film Festival Date: Summer 2022 – August and September
Location: Winery in St. Helena (TBD)
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1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

Event Description: Sunset Cinema Presented by the Napa Valley Film Festival is designed to expand cultural opportunities for our community through two nights of engaging film events – the first will be cultural bridge event as we explore our connection to France or Italy through film, wine and food. The second event will celebrate a Night of Noir featuring Film Noir and Pinot Noir. Our films seek to generate conversation, reflection, and understanding as well as inspiring our community through the celebration of the cinematic arts. We believe the combination of the enchanting venue of a St. Helena Winery, the charm of St.

Helena, and NVFF’s ability to bring films and film makers will create unique, engaging and memorable events for our community.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

Our goals are to support the art of independent cinematic storytelling, enrich the cultural landscape of Napa County, and promote local industries. These goals are accomplished by bringing together artists and audiences to celebrate the power of storytelling. Cinema Napa Valley’s objectives for 2022 are to reimagine what film festivals will look like in the post-pandemic age. We believe that intimate, curated programs, and events focused on the interests and needs of our communities are the best fit for this period and that unique storytelling can engage, entertain, and educate. Sunset Cinema will continue to be one of our year-around events that extends cultural opportunities for members of our community.

Event Production Design Concept/ Flow:

Pre-film reception and film venue will be on lawn at Winery in ST. Helena.

Pre-Event Flow:
• Establish marketing, PR, and Website plan by May 2022 • Engage programming resources and begin film search July 2022 • Announce event dates (August and September) July 2022 • Engage social media, and update website for ticketing July 2022 • Establish ticketing to open post event announcements July 2022 • Obtain event insurance July 2022
Estimated Event Schedule for Each Event in August and September:

LOAD IN: Date(s): Afternoon Prior to Reception. Timing: Noon to 4pm EVENT: Date(s): TBD Timing: Evenings
● 6:30 - 7:30: Wine Reception for Patrons of Film Festival ● 6:30 – 8:00: Food for Purchase/Picnic on Lawn at St. Helena Winery ● 8:00 - 10:30: Potential Q&A and then Film Screening
LOAD OUT: Date(s): Post Film Screening Timing: 10pm – Midnight

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non-profits, residents, etc. are also involved in the Project?
NVFF will program the event and coordinate ticketing systems and any talent in attendance and CNV will seek volunteers, if necessary, from the local community (e.g. ticket taking, event flow management) b. What roles are they playing and how collaborative is the Project? Agenda Item #5.1.

Winery will provide event management and we will work with them to manage any required Covid protocols and to design the pre-film event activities
c. What other support exists for your Project?
The Napa Valley Film Festival is a beloved event within the Napa Valley, with many of our events during the festival taking place in St. Helena. Cinema Napa Valley seeks to establish a consistent year-around presence within the Napa Valley with Sunset Cinema in St. Helena being our summer “tent-pole” event. Sunset Cinema has been a wellreceived and well-attended summer event (held at Krug in previous years). Historically, 40% of our fall festival attendance was composed of local attendees and we’d expect the majority of attendees to Sunset Cinema to be local.

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

Our mission is to present year-around events and programs that celebrate the cinematic arts to enrich our communities within the Napa Valley. We seek to engage our communities with thought-provoking, engaging films from storytellers that inspire conversation and enhance our understanding of the world around us. Cinema Napa Valley, presenter of the Napa Valley Film Festival, is a registered 501c3 non-profit organization.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St. Helena residents.

Cinema Napa Valley received $15,000 from 2021-22 Napa County Arts, Culture & Heritage Grant Application for support with the impact of Covid. With grant funding, CNV was able to contract individual dedicated to patron outreach to build a new pipeline of individual donors, which would increase the organization’s overall revenue for the year.

No applications were made, nor were any grants received in the 2020-2021 grant calendar period.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion. If your organization doesn’t have a specific equity focus – it doesn’t make you ineligible or less competitive.

While our policy is not formal, we believe that diverse perspectives of our storytellers is how we seek to engage, entertain, and educate our audiences.

Agenda Item #5.1.

Att
Application Questions ‐ Please answer the following questions on a separate sheet. Please limit your response to 2 pages.

1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non‐profits, residents, etc. are also involved in the Project?
b. What roles are they playing and how collaborative is the Project? c. What other support exists for your Project?

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St.

Helena residents.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion. If your organization doesn’t have a specific equity focus – it doesn’t make you ineligible or less competitive.*
*A lack of focus or experience with equity will not preclude you from receiving a grant, but we do ask you to think honestly and engage meaningfully about disparities that exist in your organization and in the community and how your work addresses those disparities.

We recognize that not all organizations have had the same opportunities to learn about practicing and promoting equity and we know that diversity and inclusion will look different in different for each organization. We recognize that there isn’t a one‐size‐fits‐all approach to integrating diversity, inclusion, and equity into an organization’s work. There are common challenges and opportunities but diversity, inclusion, and equity will mean different things to different organizations.

We are committed to sharing our learning and supporting the learning of others, including providing opportunities for engagement within the community regarding social justice.

DocuSign Envelope ID: 0D2EE9DF-E7AD-44C8-9221-4BF8EC32A9B1 Agenda Item #5.1.

City of St. Helena
Vision Statement
St. Helena strives to be a diverse, inclusive, family‐friendly, economically and environmentally sustainable community which prudently manages all of its resources, continues to improve its infrastructure, ensures its water security, provides a full range of housing, business, cultural and recreational opportunities and  charishes its historic, small‐town character, beautiful natural environment and high quality of life.

Mission Statement
The City of St. Helena is dedicated to serving its citizens by:
 Promoting a culture of equity, diversity and inclusion  Supporting thriving families and ensuring the health and wellbeing of our youth  Ensuring our long‐term economic sustainability and focusing on new and diverse sources of revenue
 Preventing, preparing for, and mitigating fire and other local emergencies  Improving and maintaining City Infrastruture
 Updating our water management policies to ensure an adequate water supply  Responding innovatively to climate change challenges and adopting environmentally sustainable best practices
 Preserving our historic, small‐town, rural character
 Expanding recreational, active transportation and cultural opportunities  Facilitating innovative, well‐designed housing for residents of all backgrounds, ages and income levels.
 Encouraging full civic participation and ongoing communication  Strengthening regional collaboration with other public entities and building partnerships with local service providers and stakeholders *Vision and Mission Statements adopted by the City of St. Helena City Council on May 11, 2021, Resolution No. 2021‐62.

City Council 3‐Year Goals
 Improve and Maintain Safe and Reliable City Infrastructure with a Commitment to Environmental Stewardship, Public Health, and Public Safety  Stabilize, Maintain, and Improve Access to Housing
 Enhance Organizational Performance, Communications, and Commit to Full Public Participation, and Regional Collaboration
 Ensure Long‐Term Economic Sustainability while Supporting St. Helena’s Charm and Rural Character* (*Draft goal title)
 Support Thriving Families and Enhance the Safety, Well‐Being, and Healthy Development of Our Youth
 Support Initiatives that Respond to and Plan for Climate Change DocuSign Envelope ID: 0D2EE9DF-E7AD-44C8-9221-4BF8EC32A9B1 Agenda Item #5.1.

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City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23
The annual “Non‐Profit Community Enrichment Program” is designed to support local non‐profit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or support at least one of the City Council’s three‐year goals (see attached).

Please answer the following questions as they apply to your Project.

Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:

How long has your organization been in operation?
Grant Request
Project Name:

Address of Project:

Requested Grant Amount: $
Matching Funds: $
TOTAL Project Cost: $
ATTACHMENT 7
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Att
Cost Estimate
Include a high‐level description of all the program or project costs that will be paid for by City Funds.

Description Amount
Total Grant Request
Authorized Representative
I represent that this Application Packet describes the intended use of the requested City Grant funds to complete the Project or Program identified above and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this Application Packet, including required attachments, is accurate.

Print Name   Signature
Title ____________________________________             Date    _____________________________ Agenda Item #5.1.

Mentis-St. Helena Youth/Family Mental Health Treatment Budget FY 2022-2023
Budget
Funding Sources
City of St Helena 20,000
Total Revenue $ 20,000
Expenses
Personnel FTE
Bi-Lingual Mental Health Therapist 0.2 11,200
Clinical Supervisor/Program Manager 0.03 2,250
Benefits at 25% 3,363
Total Personnel $16,813
Operating
Mileage 579
Total Operating $ 579
Admin/Indirect at 15% $2,609
Total Expenses $20,000
Agenda Item #5.1.

Notes
delivering therapy services onsite at the Up Valley Family Center or remotely via telehealth
coordination/supervision/data gathering
medical/dental/vision/retirement/sick/vacation
traveling to St. Helena-Up Valley Family Center
bookkeeping, audit, utilities, insurance, It etc.

Agenda Item #5.1.

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Agenda Item #5.1.

Mentis
Profit & Loss
FY 21.22
YE Annual
6/30/21 Budget
Revenue
Contracts 972,645 1,094,739
Grants 999,265 995,875
Third Party Billing 157,090 165,000
Client Fees 7,675 15,000
Fundraising & Development 542,786 605,000
Utliity Reimbursement 14,400
Rental Income 60,528 62,400
Other Income 52,887 0
Total Revenue 2,792,876 2,952,414
Operating Expenses
Payroll & Benefits 2,292,881 2,667,384
Outside Services 156,309 178,357
Client Services 24,704 37,000
Facilities & Shared Expenses 223,089 213,445
Staff & Volunteers 82,583 135,250
Other Operating 69,230 73,310
Total Operating Expenses 2,848,795 3,304,746
Operating Surplus/(Deficit) (55,919) (352,332)
Depreciation Expense 39,000 39,000
Unrealized Gain/(Loss) on Investment 1,067 0
PPP Loan Forgiveness 404,225 392,000
Net Surplus/(Deficit) 310,373 668
Agenda Item #5.1.

Mentis Grant Revenue 2021
Grants
Adventist Health $ 79,000
Alaina's Voice $ 25,000
California Wellness Foundation $ 5,000
City of St Helena $ 14,869
McNabb Foundation $ 1,000
County of Napa MSA $ 174,563
Gasser $ 50,000
Kaiser $ 30,000
Napa Valley Community Foundation $ 17,000
Napa Valley Vintners $ 400,000
Napa Valley Unified School District $ 44,000
Queen of the Valley $ 100,000
Total Grant revenue: $ 940,432
Agenda Item #5.1.

1 Mentis-City of St. Helena Project Proposal

1. Youth and Family Mental Health Treatment aligns with the City of St. Helena’s mission to strengthen partnerships between private, Non-profit and public sectors in order to improve the well-being and healthy development of our youth while also supporting families to thrive. This project builds upon agency work over the last 20 years of delivering mental health care in the upper Napa Valley and responds directly to a critical need for youth and families. In Napa County, teens are struggling with the impacts of trauma and toxic stress. Local data estimates that 14.6% of children and youth have experienced two or more Adverse Childhood Experiences. Surveys of Napa secondary students show that 37% feel chronically sad or hopeless and 16% had seriously considered attempting suicide in the 2019-20 CA Healthy Kids Survey. Multiple natural disasters, isolation, school closures and major economic slowdowns due to the pandemic have culminated in elevated anxiety, depression and suicidality among local teens and created tremendous stress for parents and families. After the 2017 and 2020 wildfires school staff and agency partners witnessed a significant increase in the need for Mental Health care. Additionally, the pandemic has created stress, anxiety, and depression at nearly double the level that existed prior to COVID and that is expected to continue into the foreseeable future. In December of 2021, U.S. Surgeon General Vivek Murthy, MD, issued an advisory about “the pressing need to address the mental health crisis among the nation’s youth.” Through the generous support of the city, our agency will be able to continue to provide mental health services for youth and their families in the St. Helena area and support the overall health and wellness of families and the community at large.

2. Mentis, in collaboration with the Up Valley Family Center, will provide both individual or group mental health treatment to youth, adults, parents, and families based upon what is most needed.

Mentis will provide these services on-site at the Family Center in St. Helena or remotely via telehealth based on health conditions and client preference. Services will continue to be offered in both English and Spanish. Other local providers such as The Boys and Girls Club and Rianda House are welcome to make referrals to us and to have their clients be seen by our therapist inperson at the Family Center, remotely via telehealth, or at our office in Napa (an option for St.

Helena residents that work in Napa). These services will be available to all youth, adults, parents, and families that live in the St. Helena area and are uninsured, underinsured, or lack access to mental health care. We will work with people individually or offer support groups while helping people to address challenging family issues in a safe and confidential environment. Services are free of charge, regardless of income level, insurance status, and citizenship status. We aim to promote health and wellness for youth, adults, parents, and families that are struggling with a variety of challenges and problems that are causing significant emotional distress and difficulty for them academically, socially, and behaviorally at school, work, and at home. Services will focus on developing coping skills to address mental health issues and learning tools to reduce anxiety, depression, and trauma. The Mentis therapist will help both youth and adults address their mental health challenges that prevents them from thriving while fostering wellness and stability.

The service will be in partnership with the Up Valley Family Center and build upon our longAgenda Item #5.1.

2 standing collaboration. Mentis has been receiving referrals from the Family Center to deliver both individual and group treatment to local residents for over 15 years, thus, we have established protocols and processes that will continue on without interruption. Since this is an ongoing service, it will already be in place on July 1, 2022, and will continue through the next fiscal year.

3. This project will be led by Mentis in partnership the Up Valley Family Center in St. Helena.

Additionally, referrals for treatment will be accepted from established partners such as Boys and Girls Club and Rianda House. Mentis provides professional mental health services (individual and group treatment) for youth, adults, parents, and families. The Up Valley Family Center offers a range of programs to support local families and provide them with resources and connect them to services, including making referrals to a Mentis therapist, providing office space, and coordinating care.

In addition to the leadership at all the agencies supporting this effort, Mentis also has received support from St. Helena Hospital Foundation over many years to provide mental health services in the upper Napa Valley. Mentis also participates in local health and wellness related events designed to educate city residents of available resources as well as sits on the Mission Integration Committee for St. Helena Hospital.

4. This grant will benefit youth and adults residing in St. Helena who will be able to access bilingual mental health services through local agencies. It is our goal to serve 20-25 St. Helena residents with these funds. Based on past experience, we expect 75%-80% of youth/adults that access mental health care will demonstrate a reduction of symptoms (depression, anxiety, trauma) and show improvement in functioning and coping skills as measured at the beginning and end of treatment.

5. During the last several years Mentis received $91,350 annually from Napa County Mental Health through the Mental Health Services Act to deliver mental health treatment and case management services to older adults residing in Napa County, including St. Helena. This service is delivered in partnership Rianda House. This program, called Healthy Minds Healthy Aging, has also received $79K annually from Adventist Heath. Additionally, for the current FY, we received $118,000 from MSA (Master Settlement Tobacco Funds) from Napa County Health and Human Services. These funds are intended to help Mentis deliver mental health services to residents through the County, including in St. Helena. St Helena residents benefit as Mentis partners with local providers to bring essential mental health services directly to them at no charge.

6. Mentis is fully committed to pursuing and implementing practices that support Diversity, Equity, and Inclusion. To this end, we have an active DEI committee consisting of line staff, management, and board members that are working together to develop an organizational DEI statement that will be used as a guiding principle. This committee is being led by a consulting firm that are experts in this area and the process is very intensive and includes a deep dive into understanding agency culture and defining our values.

Agenda Item #5.1.

Att
Application Questions ‐ Please answer the following questions on a separate sheet. Please limit your response to 2 pages.

1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non‐profits, residents, etc. are also involved in the Project?
b. What roles are they playing and how collaborative is the Project? c. What other support exists for your Project?

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St.

Helena residents.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion. If your organization doesn’t have a specific equity focus – it doesn’t make you ineligible or less competitive.*
*A lack of focus or experience with equity will not preclude you from receiving a grant, but we do ask you to think honestly and engage meaningfully about disparities that exist in your organization and in the community and how your work addresses those disparities.

We recognize that not all organizations have had the same opportunities to learn about practicing and promoting equity and we know that diversity and inclusion will look different in different for each organization. We recognize that there isn’t a one‐size‐fits‐all approach to integrating diversity, inclusion, and equity into an organization’s work. There are common challenges and opportunities but diversity, inclusion, and equity will mean different things to different organizations.

We are committed to sharing our learning and supporting the learning of others, including providing opportunities for engagement within the community regarding social justice.

Agenda Item #5.1.

City of St. Helena
Vision Statement
St. Helena strives to be a diverse, inclusive, family‐friendly, economically and environmentally sustainable community which prudently manages all of its resources, continues to improve its infrastructure, ensures its water security, provides a full range of housing, business, cultural and recreational opportunities and  charishes its historic, small‐town character, beautiful natural environment and high quality of life.

Mission Statement
The City of St. Helena is dedicated to serving its citizens by:
 Promoting a culture of equity, diversity and inclusion  Supporting thriving families and ensuring the health and wellbeing of our youth  Ensuring our long‐term economic sustainability and focusing on new and diverse sources of revenue
 Preventing, preparing for, and mitigating fire and other local emergencies  Improving and maintaining City Infrastruture
 Updating our water management policies to ensure an adequate water supply  Responding innovatively to climate change challenges and adopting environmentally sustainable best practices
 Preserving our historic, small‐town, rural character
 Expanding recreational, active transportation and cultural opportunities  Facilitating innovative, well‐designed housing for residents of all backgrounds, ages and income levels.
 Encouraging full civic participation and ongoing communication  Strengthening regional collaboration with other public entities and building partnerships with local service providers and stakeholders *Vision and Mission Statements adopted by the City of St. Helena City Council on May 11, 2021, Resolution No. 2021‐62.

City Council 3‐Year Goals
 Improve and Maintain Safe and Reliable City Infrastructure with a Commitment to Environmental Stewardship, Public Health, and Public Safety  Stabilize, Maintain, and Improve Access to Housing
 Enhance Organizational Performance, Communications, and Commit to Full Public Participation, and Regional Collaboration
 Ensure Long‐Term Economic Sustainability while Supporting St. Helena’s Charm and Rural Character* (*Draft goal title)
 Support Thriving Families and Enhance the Safety, Well‐Being, and Healthy Development of Our Youth
 Support Initiatives that Respond to and Plan for Climate Change Agenda Item #5.1.

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City of St. Helena 2022-23 Grant Application Page 1
City of St. Helena 2022-23 Non-Profit Grant Application Questions:

Our Town St Helena

1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement.

Our Town St. Helena (OTSH) continues to work with the City of St. Helena (City) to develop a range of innovative, well-designed housing that is affordable for residents at lowto moderate-income levels. This effort is intensive and truly ‘requires a village’ to proactively work together. The work of OTSH is completely aligned with all six of the City Council’s three-year goals, as described below, which support the City’s mission and vision. • Infrastructure: Any new housing units developed by OTSH include new infrastructure that ties to the larger city infrastructure and incorporates environmentally responsible materials and features.
• Housing: OTSH’s main objective is to improve access to housing that is affordable to vital members of our community. Housing is a fundamental requirement for human health and well-being and must be affordable to all segments of the community for that community to thrive. Our mission responds directly to the City’s funding philosophy to encourage inclusion, belonging and social justice.
• Communication & Collaboration: OTSH produces community newsletters, updates its website, attends periodic editorial board meetings with the St. Helena Star, issues media releases, provides public presentations to service clubs and at City public meetings, and keeps City staff and elected officials apprised of its activities. We partner with other housing non-profit organizations to achieve our goals, and communicates regularly with its supporters and stakeholders.
• Thriving Families: As stated above, in order for families to be safe and healthy, they need housing they can afford. They must have sufficient resources after housing costs to pay for nutritious food, education, recreation, and all the things that enable families and youth to thrive.
• Climate Change: By providing homes near people’s jobs, commutes are drastically reduced resulting in fewer emissions that contribute to climate change. St. Helena’s workforce is predominantly commuting in from other areas due to lack of housing that is affordable. It is vital to increase the production of housing in and near our town so we can make a positive impact on climate change.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2023. Please provide a timeline for your Project.

Phase 2 of the Pope Street Workforce Village Project involves a property recently purchased by OTSH in October 2021. It is located adjacent to our property at 963 Pope Street, which Agenda Item #5.1.

City of St. Helena 2022-23 Grant Application Page 2
was approved for four 2-bedroom apartments by the City in late 2019, and it contains an existing 2-bedroom house which has been deed restricted at affordable rent for 55 years and is occupied by a single mom and her young daughter. The purchase of the adjacent property will allow us to build approximately six additional units, but in order to do so we have to obtain project entitlements, including design review approval and a possible density bonus (the project objective). OTSH is a very small entity and to accomplish this objective we will need to retain a contract project manager and design team, as well as conduct possible studies as required by the City. Our desired timeline to receive project entitlements in calendar year 2022.

While this process is running, OTSH will continue to work on obtaining project financing for 963 Pope Street while also seeking financing for 951 Pope Street. Ideally the two would be constructed simultaneously, but it will take a swift entitlement and building plan check process to make this happen, along with obtaining all the financing that it requires.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non‐profits, residents, etc. are also involved in the Project?
The purchase of 951 Pope Street was made possible by a very generous donation from residents Jim and Stephanie Gamble. OTSH is partnering with Napa Valley Community Housing (NVCH), a non-profit housing developer, for the purpose of developing, owning and operating the project. For the entitlements process at 951 Pope Street, OTSH will retain a project manager through Burbank Housing, another non-profit housing developer based on Santa Rosa. The Gasser Foundation provided a $25,000 grant for predevelopment of this project; and an anonymous donor provided $100,000 for the development of the project. The City of St. Helena has provided a property acquisition loan for 963 Pope Street ($450,000) and a long-term loan for development ($250,000) while we seek other funding through the State of California and other sources.

The design of the 963 Pope Street project went through a community outreach process as well as public hearings, and it received strong community support as a smaller infill housing development.
b. What roles are they playing and how collaborative is the Project? The roles are described in 3a above. Because we are a small non-profit organization and the projects we undertake or facilitate are complex and expensive, collaboration and partnerships are essential to everything we do. Every project OTSH undertakes will be in partnership with local government, non-profit housing developers, and others. c. What other support exists for your Project?
We will soon have a letter of intent from Bank of Marin to assist with construction and permanent financing. Currently we are preparing to apply for HOME funds through the Agenda Item #5.1.

City of St. Helena 2022-23 Grant Application Page 3
State of California, a very complex and competitive process. We will know in August 2022 whether the project will receive funding.

4. Describe who will benefit from this Project and estimate how many people this Project may impact.

Our project will benefit families, individuals and seniors who meet the income qualifications for Napa County for low incomes based on household size. The project will benefit 40-55 people depending on future household sizes.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and how funding from the City of St. Helena will specifically benefit St. Helena residents.

We have not received government funding in the last two years from other Napa County government agencies.

Agenda Item #5.1.

Agenda Item #5.1.

Agenda Item #5.1.

Att
City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23
The annual “Non‐Profit Community Enrichment Program” is designed to support local non‐profit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or support at least one of the City Council’s three‐year goals (see attached).

Please answer the following questions as they apply to your Project.

Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:

How long has your organization been in operation?
Grant Request
Project Name:

Address of Project:

Requested Grant Amount: $
Matching Funds: $
TOTAL Project Cost: $
ATTACHMENT 11
Agenda Item #5.1.

Agenda Item #5.1.

Agenda Item #5.1.

Agenda Item #5.1.

Agenda Item #5.1.

Saint Helena Catholic Church Exhibit B
St Vincent de Paul Ministry
Fiscal years Summary
Ended June 30, 2020 Ended June 30, 2021 Year-to Date January 31, 2022 Income:

Donations $ 40,238 $ 40,644 $ 28,673
5th Sunday $ 4,730 $ 6,067 $ 4,953
$ 44,968 $ 46,711 $ 33,626
Expenses:

Rent Requests $ 8,169 $ 2,400 $ 1,200
Fuel Vouchers $ 3,601 $ 643 $ 142
Utilities Requests $ 987 $ 372 $ 103
Parish Emergency Aid Fund $ 4,000 $ 3,000 $ -
Christmas -Holiday Assistance Program $ 2,422 $ 12,000 $ 6,900 Food Gift Cards $ 38,463 $ 36,750 $ 14,550
Other $ 859 $ - $ 233
$ 58,501 $ 55,165 $ 23,128
Increase (Decrease) in Fund Balance $ (13,533) $ (8,454) $ 10,498 Agenda Item #5.1.

Saint Helena Catholic Church
St Vincent de Paul Ministry Exhibit C
Fiscal Year 2022-2023

ESTIMATED BUDGET
Operating Budget (A) Grant Budget
Income:

City Grant $ - $ 20,000
Donations $ 45,000 $ -
5th Sunday $ 5,000 $ -
$ 50,000 $ 20,000
Expenses:

Rent Requests $ 1,000 $ -
Fuel Vouchers $ 500 $ -
Utilities Requests $ 2,000 $ -
Christmas-Holiday Assistance Program (HAP) $ 12,000 (B) $ 12,000 Food Gift Cards $ 34,500 ( C) $ 8,000
Other $ - $ -
$ 50,000 $ 20,000
$ - $ -
Footnotes:
(A) Grant Funds will be accounted for separately
Grant Funds will provide:
(B) Increase number of food gift cards
available for HAP
( C) Increase number of food gift cards
available for families throughout
the year
Agenda Item #5.1.

Application Questions
The St. Vincent de Paul (SVdP) Ministry of the St. Helena Catholic Church (SHCC) would administer this grant. • IRS 501 (C)(3) non-profit status (Exhibit A)
• All-volunteer ministry of the SHCC for over 20 years
• Serves the City of St. Helena and near-by communities including Angwin, Lake Berryessa, Pope Valley, and Rutherford
• Does not limit our services to SHCC members
• No overhead expenses; all funds received go directly to those we serve • Budget and funds are managed separately from the SHCC parish Q. 1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement. • Contributes to family-friendly sustainability by helping those in need • Serves the diverse community irrespective of race, religion, gender, age, sexual orientation, or immigration status
• Retains the small-town character of a community church assisting local residents and supporting families and youth so they can thrive
• Strengthens partnerships with private, non-profit, and public sectors including, but not limited to:
o Private donors and local businesses
o UpValley Family Centers, local churches, St. Helena Community Food Pantry o Holiday Assistance Program: UpValley Family Centers, St. Helena Montessori School, St. Helena Fire Department, Toys for Tots, Salvation Army, Boy Scouts Troop 1, and other local businesses Q. 2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2023. Please provide a timeline for your Project.

Temporary, limited financial assistance as a bridge for families facing a serious life hardship. Three main areas:

1. Gift Cards
a. Grocery gift cards ($25-$75)

2. Limited one-time partial rent assistance, utility bill payments, miscellaneous emergency expenses (car repairs, etc.)

3. Holiday Assistance Program (HAP)
a. 125+/- family gift boxes with food, toys, gift cards for teens and seniors (approximately 600 individuals).

Timelines:
• We hold office hours on Tuesdays once a month at 10AM and serve approximately 40-60 individuals with food cards each time. We maintain a confidential database of our clients to verify residency. • The Holiday Assistance Program planning begins in September and involves donations and toy collections from local entities, chiefly Salvation Army, Toys for Tots, Steves Hardware, St. Helena Fire Department, parishioners of St. Helena Catholic Church, Encounter Church of St Helena (formerly known as Calvary Christian), and the St. Helena Montessori School. Distribution Day will be December 17, 2022.

Q. 3. Describe the community support for your project.

Formal and informal partnerships with other local non-profit organizations and public sector agencies. Our partners and their roles:

Agenda Item #5.1.

• UpValley Family Centers:
o Assistance with identification of families in need of emergency assistance and recipients of HAP based upon income.
o Coordination in planning and implementing the Holiday Assistance Program (SeptemberDecember). • St. Helena Food Pantry:
o SVdP routinely refers our clients to the Pantry’s Thursday afternoon distributions. o One of our SVdP Ministry members sits on their Board of Directors. • Local churches:
o Parishioners of St. Helena Catholic Church: Individual donations throughout the year, with an in-pew collection every month in which there are five Sundays. An extra appeal is made at Christmas for the Holiday Assistance Program.
o Encounter Church in St. Helena: Monthly donations have been ongoing for the past eleven years).
• Other community agencies for the Holiday Assistance Program including:
o Salvation Army, Steves Hardware, Parishioners of St. Helena Catholic Church, St. Helena Fire Department, Toys for Tots, Boy Scouts Troop #1, and St. Helena Montessori School. • St. Helena Catholic Church:
o Provides a venue for our monthly distributions.
o Provides gymnasium space and freezer space for the organization and distribution of food and gifts for the Holiday Assistance Program.

Q. 4. Describe who will benefit from this Project and estimate how many people this Project may impact. • Our program will impact residents of St. Helena.
• Based on our current numbers, we estimate that a total of 200 families will be served by this project throughout the year. Number of food cards tailored to family size and needs. Increase the number of food cards for the Holiday Assistance Program (HAP).

Q. 5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and how funding from the city of St. Helena will specifically benefit St. Helena residents.
• We received a grant of $10,000 from the City of St. Helena for 2021-2022. • The aid we provide supplements family food budgets. The HAP provides for holiday extras for the family. The aid permits these residents to remain part of our community, enriching the diversity that we value.

Q. 6. Please describe how your application and your organization incorporates the principles of diversity, equity, and inclusion. If your organization doesn’t have a specific equity focus – it doesn’t make you ineligible or less competitive.
• We are a charitable organization serving the residents of St. Helena, and our only requirement in providing assistance is that the person be in need. Most of our clients are from the Latino Community. • We do not discriminate based on race, age, color, sex, national origin, physical or mental disability, or religion.

Agenda Item #5.1.

Att
Application Questions ‐ Please answer the following questions on a separate sheet. Please limit your response to 2 pages.

1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non‐profits, residents, etc. are also involved in the Project?
b. What roles are they playing and how collaborative is the Project? c. What other support exists for your Project?

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St.

Helena residents.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion. If your organization doesn’t have a specific equity focus – it doesn’t make you ineligible or less competitive.*
*A lack of focus or experience with equity will not preclude you from receiving a grant, but we do ask you to think honestly and engage meaningfully about disparities that exist in your organization and in the community and how your work addresses those disparities.

We recognize that not all organizations have had the same opportunities to learn about practicing and promoting equity and we know that diversity and inclusion will look different in different for each organization. We recognize that there isn’t a one‐size‐fits‐all approach to integrating diversity, inclusion, and equity into an organization’s work. There are common challenges and opportunities but diversity, inclusion, and equity will mean different things to different organizations.

We are committed to sharing our learning and supporting the learning of others, including providing opportunities for engagement within the community regarding social justice.

Agenda Item #5.1.

City of St. Helena
Vision Statement
St. Helena strives to be a diverse, inclusive, family‐friendly, economically and environmentally sustainable community which prudently manages all of its resources, continues to improve its infrastructure, ensures its water security, provides a full range of housing, business, cultural and recreational opportunities and  charishes its historic, small‐town character, beautiful natural environment and high quality of life.

Mission Statement
The City of St. Helena is dedicated to serving its citizens by:
 Promoting a culture of equity, diversity and inclusion  Supporting thriving families and ensuring the health and wellbeing of our youth  Ensuring our long‐term economic sustainability and focusing on new and diverse sources of revenue
 Preventing, preparing for, and mitigating fire and other local emergencies  Improving and maintaining City Infrastruture
 Updating our water management policies to ensure an adequate water supply  Responding innovatively to climate change challenges and adopting environmentally sustainable best practices
 Preserving our historic, small‐town, rural character
 Expanding recreational, active transportation and cultural opportunities  Facilitating innovative, well‐designed housing for residents of all backgrounds, ages and income levels.
 Encouraging full civic participation and ongoing communication  Strengthening regional collaboration with other public entities and building partnerships with local service providers and stakeholders *Vision and Mission Statements adopted by the City of St. Helena City Council on May 11, 2021, Resolution No. 2021‐62.

City Council 3‐Year Goals
 Improve and Maintain Safe and Reliable City Infrastructure with a Commitment to Environmental Stewardship, Public Health, and Public Safety  Stabilize, Maintain, and Improve Access to Housing
 Enhance Organizational Performance, Communications, and Commit to Full Public Participation, and Regional Collaboration
 Ensure Long‐Term Economic Sustainability while Supporting St. Helena’s Charm and Rural Character* (*Draft goal title)
 Support Thriving Families and Enhance the Safety, Well‐Being, and Healthy Development of Our Youth
 Support Initiatives that Respond to and Plan for Climate Change Agenda Item #5.1.

ATTACHMENT 12
Agenda Item #5.1.

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ATTACHMENT 13
Agenda Item #5.1.

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.·'
/ ~. '·~~:

City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23 ' ' .>.' i,
, ',.,Y
The annual "Non-Profit Community Enrichment Program" is designed to support local non-profit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services ("Project") must be consistent with the City's mission statement or support at least one of the City Council's three-year goals (see attached).

Please answer the following questions as they apply to your Project.

Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:

St. Helena Farmers' Market
St. Helena Farmers' Market, P.O Box 70 St. Helena, CA 94574 Ed Smith, Market Manager
[email protected]
707-486-2662
Sthelenafarmersmkt.org
Federal Tax ID #35-2367794 / 501c3 Non-Profit Organization How long has your organization been in operation? 36 years Grant Request
Project Name:

Address of Project:

Requested Grant Amount:

Matching Funds:

TOTAL Project Cost:

St. Helena Farmers' Market (SHFM) - Market Match Program St. Helena Farmers' Market Crane Park, 360 Crane Ave, St. Helena $10,775
$0
$10,775
ATTACHMENT 14
Agenda Item #5.1.

r
Cost Estimate
Include a high-level description of all the program or pro1ect costs that will be paid for by City Funds. ,.

Market Match Dollars: EST/qualified low-income St.Helena residents Staff Hours Bookeeping
Promotional materials: translation. material supplies. printing. distribution $10,000
$550
$225
Total Grant Request S 10. 775
Authorized Representative
I represent that this Application Packet describes the intend('d use of the requested City Grant funds to complete the Project or Program identified above and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the State of C;:ilifornir1. th;:it the rntormat,on contained in this Application Packet, including required attachments. 1<,)3,C€tlrate . Ed Smith . . , 6 ,>"< ·
Pnnt Name_____________ Signature(_ -_--:-)__·--===----- Title Market Manager Date 2/17 /22
Agenda Item #5.1.

INTERNAL REVENUE SERVICE
P. 0. BOX, .2508
CINCINNATI, -OH 45201
Date: MAR 18 2010

ST HELENA FARMERS MARKET
C/0 ED SMITH
PO BOX 70
ST HELENA, CA 94574-0070
Dear Applicant:

DEPARTMENT OF THE TREASURY
Employer Identification Number:
35-2367794
DLN:
17053212322049
Contact Person:

MARGARITA D BARRAGAN ID# 95118
Contact Telephone Number:
(877) 829-5500
Accounting Period Endinq: December 31 Public
Charity Status: 170(5) (1) ~ (vi)
Effective Date of Exemption: March 11, 2010
Contribution Deducibility: Yes
Addendum Applies: No
We are pleased to Inform you that upon review of your application for tax exempt status we have determined that 1ou are exempt from Federal Income tax under section 501(c) (3) of the Interna Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or qifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records.

Orqanizations exempt under section 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the headinq of this letter.

Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, f9r spme helpful information about your responsibilities as an exempt organ1zat1on.

Letter 947 (DO/CG)
Agenda Item #5.1.

•
St. Helena Farmers Market
Actual 2021 - Budget 2022
Income
4010 · Fanners' Market Sales
4012 · Books
4013 · General store
4014 · Stall fees
4016 · Yearly Vendor dues
4018 · Education space & service fee
Total 4010 · Farmers' Market Sales
4110 · Donations
4111 · Donations
4112 · Other Donations
Total 4110 · Donations
4120 · Fundraiser
4122 · Movie
4125 · Other
Total 4120 · Fundraiser
4300 · Other-Miscellaneous Income
Total Income
Cost of Goods Sold
5000 · Cost of Merchandise Sold
5040 · Books
5060 · General Store
Total 5000 · Cost of Merchandise Sold
5100 · Merchant Fees
Total COGS
Gross Profit
Expense
6000 · Direct Operating Expenses
6020 · Advertising/Promotion
6030 · Automobile Expense
6050 · Equipment
6120 · Bank Service Charges
6160 · Dues and Filing Fees
6180 · Insurance
6182 - D&O Insurance
6185 · Liability Insurance
6190 · Workers Comp Insurance
Total 6180 · Insurance
6230 · Licenses and Permits
6250 · Postage and Delivery
6270 · Professional Fees
6271 · Accounting
Total 6270 · Professional Fees
Actual
2021

12.01 11,398.64
39,708.00
2,550.00
13,000.00
66,668.65
2,866.00
191.00
3,057.00
12,529.00
790.00
13,319.00
8,124.00
91,168.65

7.59 6,612.56
6,620.15
399.47
7,019.62
84,149.03
757.35
600.00

61.58 0.00
2,382.00
790.00
1,234.56
1,513.42
3,537.98
306.60
191.00
4,788.00
4,788.00
Budget
2022

0.00 11,090.00
41,600.00
2,250.00
13,000.00
67,940.00
5,000.00

0.00 5,000.00
20,500.00
750.00
21,250.00

0.00 94,190.00

0.00 6,430.00
6,430.00
350.00
6,780.00
87,410.00
1,520.00
600.00
500.00

25.00 2,600.00
800.00
1,300.00
1,500.00
3,600.00
350.00
200.00
5,500.00
5,500.00

Agenda Item #5.1.

St. Helena Farmers Market
Actual 2021 - Budget 2022
6340 · Telephone
6560 · Payroll Expenses
6564 · Payroll Processing
6566 · Payroll taxes
6568 · Wages
6569 · Bonus
Total 6560 · Payroll Expenses
6770 · Supplies
6772 · Market
677 4 · Office
Total 6770 · Supplies
Total 6000 · Direct Operating Expenses
6800 • Indirect Operating Expenses
6060 · Fundraiser expenses
6064 · Movie
6065 · Other
Total 6060 · Fundraiser expenses
6100 · Marketing
6101 · Web (site & newsletter)
6105 · Vendor Appreciation
6110 · Promotional
Total 6100 · Marketing
6350 · Travel
6400 · Gifts
Total 6800 · Indirect Operating Expenses
6850 • Miscellaneous
Total Expense
Net Ordinary Income
Other Income/Expense
Other Expense
7080 · Taxes
7084 · State
Total 7080 · Taxes
Total Other Expense
Net Other Income
Net Income
Actual
2021
737.71
167.00
3,977.12
37,710.25
7,350.00
49,204.37
688.42
167.73
856.15
63,422.74
2,811.71
1,491.91
4,303.62
388.57
742.51
200.08
1,331.16

0.00 573.78
6,208.56

13.01 69,644.31
14,504.72
800.00
800.00
800.00
-800.00
13,704.72
Budget
2022
800.00
175.00
3,550.00
40,570.00

0.00 44,295.00
750.00
175.00
925.00
60,915.00
7,100.00
275.00
7,375.00
425.00
800.00
1,000.00
2,225.00
300.00
935.00
10,835.00

0.00 71,750.00
22,440.00
800.00
800.00
800.00
-800.00
21,640.00

Agenda Item #5.1.

City of St. Helena Non-Profit Grant Application: Fiscal Year 2022-2023

1. As we continue to navigate these unprecedented times, now more than ever, food insecurity remains a real and insidious problem in the St. Helena community. While seemingly out of sight for many of us, food security and scarcity directly affect our senior citizens on fixed incomes, our low wage earners, multigenerational families, our local school children and many whose immigration status is in question. Recent events continue to further compound the impacts on our community, whether job loss, economic pressures, housing displacement and/or record inflation driving up the cost of food. The people who are directly impacted are not on the periphery, rather they are front and center, often the hardest working members of our community. They are our vineyard workers and laborers, our restaurant workers, domestic workers, childcare providers, single mothers and even our elderly. They represent all segments of our community and are the most deserving of access to affordable and nutritious foods. The goal of the St. Helena Farmers' Market (SHFM) - Market Match Program is to provide greater access to healthy food choices for St.

Helena's low-income residents, thereby providing a direct impact on public health.

Entering our 36th season, the SHFM is an essential venue providing regular access to a broad selection of community resources. As a California Certified Farmers' Market, we are committed to supporting our local farmers and providing a place for the community to find, connect and learn about the finest farm-fresh produce, healthy nutritious foods from local proprietors, as well as a selection of health and wellness resources. SHFM has become the access point for many of these essential services, ranging from food, education, arts, environmental stewardship, as well as emergency services to community at large. SHFM Market Match Program provides immediate access to healthy foods and these additional resources to broader, more diverse members of our community.

2. SHFM Market Match Program will continue to operate throughout our season at the General Store where CalFresh/EBT transactions will be redeemed. Market Match grant funds provide EBT shoppers with matched funds to increase their purchasing power of healthy foods available at the market. In partnership with St. Helena Up-Valley Family Center (UVFC), SHFM will continue to directly reach residents of St. Helena who are most in need and will benefit directly from the opportunity to access and purchase healthy foods and produce from our vendors. Tokens are distributed monthly to qualified low-income residents of St. Helena. Recipients must establish income levels consistent with Cal Fresh income guidelines and residency in St. Helena, both of which are verified by the St. Helena UVFC. It is important to note, attendance from low-income families has increased dramatically throughout the 2021 season. This in turn provided our greater community access to nutritional assistance provided by the Market Match Program, but also our free educational programing. Chefs Demos, lecture series, produce tastings, bilingual story time, children's programing, and art projects are all available once again. We continue to expand online content focused on healthy eating, farming and environmental sustainability. All of these resources are provided to the community, free at no cost, through the SHFM. During our last season $4,398.05 of the $5,100 awarded was redeemed through the Market Match Program just from July 1-October 31, 2021. This leaves a scant $701 available as we start open our season this May, but speaks to both the necessity and success of this program.

3. The 2022 season of the St. Helena Farmers' Market will mark 36 years of service to the community. The SHFM Market Match Program acts to build community inclusion and diversity by providing direct access to funds and resources to broader segments of our community, whether it be a combination of ethnicity, financial diversity, age, or immigration status. This program also stimulates the local food economy, farming, agricultural diversity while directly supporting public health and food security.
3(a). Since receiving our first grant from the City of St. Helena in 2018 extensive volunteer time and effort has been invested to coordinate with all relevant Napa County officials, including Health & Human Services to understand how to best service and access the Cal Fresh Snap beneficiaries. Outreach and collaboration continue today with multiple local organizations, St. Helena Up-Valley Family Center, Ole Health, Blue Zone Project, Rianda House, St. Helena Agenda Item #5.1.

Unified School District, local churches, low-income housing facilities, and local food pantries. With a strong foundation for outreach SHFM looks forward to the opportunity to maximize this investment by direct outreach to low-income residents and EBT beneficiaries to provide nutritional assistance and access to resources to the community at large.
3(b). The organizations listed above are marketing and promoting the SHFM Market Match Program to their members in coordination with the SHFM. Additional collaboration is multifaceted and comes in many forms. St.

Helena Up-Valley Family Center has partnered with us to provide bilingual story time on regular and ongoing basis, supporting language diversity. Similarly, they have engaged their Ninos Actives group, who are often low-income families with young children, to regularly attend the market and utilize the Market Match Program. In partnership the SHFM Market Education program has provided free early education activities and art projects to these families.

Adventist Health regularly attends the Market, providing free health screenings, access to vaccinations, and other health resources from CPR training to disaster preparedness. Blue Zones Project attends regularly providing access to health and wellness information and services. Nimbus arts has provided free art activities for children. St. Helena Rotary similarly has continued to sponsor our free art kits for children distributed through our Market Education Programing. Western Monarch Society has distributed free plants with additional educational resources. All of this has been done for the benefit of those in attendance at the Market, which is why it is so imperative that we continue to provide and broaden access to the Market for all ethnicities and financially disparate members of our community. 3(c). As St. Helena is a small town, our population prohibits the SHFM from qualifying for other Cal Fresh/EST market match programs or grants through the State. Yet, food insecurity and income disparity are both equally present in our community. Funds from this grant will provide essential assistance in addressing these needs and will allow the SHFM to continue collaborating with a wide range of community organizations, county services and local non-profits.

The SHFM also provides a single venue to simultaneously provide access to all these resources and educational programing on a regular basis.

4. This program will connect low-income consumers living in St. Helena with increased access to and affordability of healthy foods by promoting the purchase and consumption of local produce and healthy foods. Providing regular access will directly address food insecurity, as well as the health and wellbeing of our low-income residents. By achieving more diverse access to our market, the beneficiaries of this program will also receive direct access to other community resources provided for free as listed above, in addition to educational opportunities serving both children and adults. Given the unprecedented demand for the SHFM Market Match Program last season we have served hundreds of residents and have every ability to serve many more in direct correlation to the grant funds received.

5. No. SHFM has not received funding from any other agency or foundation. Unfortunately, due to the limitations of the SHFM budget, the population size of our community or other metrics, the St. Helena Farmers' Market is in many cases disqualified from applying for additional funding through these organizations or foundations. Which is why the grant funds received from the City of St. Helena are so critical. Funding, by way of this grant, will directly benefit CalFresh/EBT recipients as well as low-income residents of St. Helena by providing direct access to healthy foods, relief for food insecurity and broadening access to community resources to more of our residents.

6. The SHFM Market Match Program quite literally embodies and fosters the principles of diversity, equity, and inclusion. This program puts funds directly in the hands of those who need them most urgently. By supporting and welcoming all facets of our community regardless of income, ethnicity, or age this program is directly impacting access to nutritional foods, public health and providing broad community resources focused on health and education to all.

Agenda Item #5.1.

February 7, 2022
Re: Saint Helena Farmer's Market
To Whom it May Concern,

FAMILY CENTERS
I am writing this letter of support for the Saint Helena Farmer's Market (SHFM) and their bid to continue the Saint Helena Market Match Program. The UpValley Family Centers (UVFC) has collaborated with SHFM to connect families in need of financial support to these necessary services for the past two years. This program has provided UVFC's clients thousands of dollars in financial assistance over this time, helping bring fresh and healthy produce into their homes as well as education on healthy eating.

UVFC works closely with SHFM to identify and connect families in need of food assistance with this program. UVFC staff meet families at the Market once a month to assist with the application process and distribution of tokens. Our team also works in collaboration with SHFM to provide a bi-lingual story and activity hour for young children in attendance, allowing families time to learn and play before and after shopping for their goods. This program is highly anticipated by our clients each year, and is one of our most popular children's offerings in Saint Helena.

The Covid-19 pandemic has affected low-income families in Saint Helena particularly hard, and this funding serves as a lifeline for many families in need of food assistance. Last year alone, $2644 worth of tokens were redeemed from July-October by the families participating in this program.

Based on our experience with the Saint Helena Famer's Market, we wholeheartedly support their proposal and recommend the agency as a well-qualified and passionate provider of food assistance resources.

Sincerely,
Jenny Ocon, MSW
Executive Director
(707)965-5010 x200
Calistoga Center: 1500 Cedar Street, Calistoga, CA 94515 707) 965-5010
www,upvalleyfamilycenters,org
St Helena Center: 1440 Spring Street, St Helena, CA 94574 Agenda Item #5.1.

February 17th, 2022
City of St. Helena
1572 Railroad Avenue
St. Helena, CA 94574

BLUE ZONES PROJECT
Re: St. Helena Farmers' Market I Market Match Grant Application To whom it may concern,
Blue Zones Project is writing to express our support of St. Helena's Farmers' Market Match Program. We endorse the program as it aligns with our work to address food insecurity and promote healthy eating.

Our goal as Blue Zones Project is to create an environment in the Upper Napa Valley where healthy food and beverage choices are understood, embraced, universally accessible, and locally produced, with emphasis on food and nutrition insecure households.

One way Blue Zones Project will accomplish this goal is by partnering with the St. Helena Farmers' Market, supporting its current programs. We are also exploring a pilot Produce Rx program with the market.

Programs such as Market Match are critical in supporting community members experiencing food insecurity and ensuring everyone has the opportunity to eat healthy. (£ .{.
aquin Razo
ecutive Director
~dfr-89>td
Kelly Bond
Public Policy Advocate
1422 Main Street
Saint Helena, CA 94574
unv .bluezonesproject .com
POWERED BY: Adventist
Agenda Item #5.1.

Application Questions - Please answer the following questions on a separate sheet. Please limit your response to 2 pages.

1. Describe how your Project ties to the City's Goals, MissionNision Statement, and or funding philosophy.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non-profits, residents, etc. are also involved in the Project?
b. What roles are they playing and how collaborative is the Project? c. What other support exists for your Project?

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St.

Helena residents.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion. If your organization doesn't have a specific equity focus - it doesn't make you ineligible or less competitive.*
* A lack of focus or experience with equity will not preclude you from receiving a grant, but we do ask you to think honestly and engage meaningfully about disparities that exist in your organization and in the community and how your work addresses those disparities.

We recognize that not all organizations have had the same opportunities to learn about practicing and promoting equity and we know that diversity and inclusion will look different in different for each organization. We recognize that there isn't a one-size-fits-all approach to integrating diversity, inclusion, and equity into an organization's work. There are common challenges and opportunities but diversity, inclusion, and equity will mean different things to different organizations.

We are committed to sharing our learning and supporting the learning of others, including providing opportunities for engagement within the community regarding social justice.

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8/1/2022-
Category 7/31/2023

INFLOWS
Gift Received 1,000.00
Government Grant 10,000.00
TOTAL INFLOWS 11,000.00

OUTFLOWS
Education
Contractors 3,000.00
Materials 3,000.00
TOTAL Education 6,000.00
Partner Agency Support 4,000.00
TOTAL OUTFLOWS 10,000.00
OVERALL TOTAL 1,000.00
P&L
8/1/2022 through 7/31/2023
3/3/2022 Page 1
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Att
City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23
The annual “Non‐Profit Community Enrichment Program” is designed to support local non‐profit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or support at least one of the City Council’s three‐year goals (see attached).

Please answer the following questions as they apply to your Project.

Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:

How long has your organization been in operation?
Grant Request
Project Name:

Address of Project:

Requested Grant Amount: $
Matching Funds: $
TOTAL Project Cost: $
ATTACHMENT 17
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Att
Cost Estimate
Include a high‐level description of all the program or project costs that will be paid for by City Funds.

Description Amount
Total Grant Request
Authorized Representative
I represent that this Application Packet describes the intended use of the requested City Grant funds to complete the Project or Program identified above and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this Application Packet, including required attachments, is accurate.

Print Name Signature Rick Crebs
Title CEO___________________________________             Date   _____________________________ Rick Crebs
01/29/2022
Agenda Item #5.1.

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Saint Helena Housing Coalition, Inc.

PO Box 988
Saint Helena, CA 94574
Income & Expenses for the period from 01/01/2021 to 12/31/2021 Income:

Miscellaneous Donations $1,000.00
Advances by Board Members $3,933.46
Total $4,933.46
Expenses:

Expenses 01/01/2021 to 12/31/2021 $4,309.04
Bank Charges $ 180.00
Total $4,489.04
Balance Sheet for period 01/01/2021 to 12/31/2021
Assets:

Cash and cash equivalents $1,360.42
Total Assets $1,360.42
Liabilities and Net Assets
Advances by board members $3,933.46
Total Liabilities $3,933.46
Total Net Assets -$2,573.04
SHHC Budget for period 01/01/2022 to 12/31/2022
Insurance $ 7,500
Website Maintenance $ 2,500
Subscriptions $ 1,000
Professional Services $20,000
Total 31,000
Agenda Item #5.1.

Saint Helena Housing Coalition, Inc.

PO Box 988
Saint Helena, CA 94574
January 26, 2022
Attachment: Saint Helena Housing Coalition, Inc.

Application for the City of Saint Helena Nonprofit Grants Question One: Describe how your Project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

Answer: SHHC’s Adams Street Project meets the objectives set forth on the Saint Helena 2040 General Plan specifically LU2.7, CD6.1, CD6.3 and its goals of reducing Greenhouse Gases vehicular traffic and instead encourage walking or biking. We anticipate providing each workforce unit with covered bicycle storage and encourage their use to travel to work or school. The following is an illustration of distances/times to various locations: Distance from the Adams Street project: (All distances in miles) Time to Walk/Bike (Minutes)
Bus Stop/city Hall .4 10 4.8
Primary School 1.4 34 16.8
High School 1.2 29 14.4
Grammar School 0.4 10 4.8
Middle School 0.7 17 8.3
Louis Martini 1.6 38 19.2
Sutter Home 1.2 29 14.4
Central Valley 1.9 46 22.8
Charles Krug 1.9 46 22.8
CIA 1.9 46 22.8
Further it Correlates with City General plan Overview-ES1.1, ES1.6,ES1.C, CR2.C:

In order to protect the rural and small-town quality & character this project will include the creating of a Civic Center and a Cultural Campus on the majority of the property.

Our Sustainable Community
With the creation of SHHC 89 ‘affordable’ well designed workforce housing for up to 270 for those lucky people they will be able live in the middle of an art campus designed strengthen and expand the arts and cultural activities. There will be public Agenda Item #5.1.

spaces and civic facilities available for community gatherings thereby meeting the social and recreational needs of all ages and interests.

LU1.1 & LU1.4:

SHHC Proposes, in Partnership with City, to form an Adams Street joint venture in the form of a 67-year land-lease upon 2.3 acres at the Eastern most end of this property. This property is within the Urban Limit Line. The development will consist of three-, two- or three-story buildings: of ‘affordable’ workforce housing consisting of up to eighty-nine all electric apartment units. All will be built by using best practices producing sustainable LEED Platinum standards, including Solar, net-zero energy, greywater systems for toilet flushing and landscaping, and extremely efficient stormwater management.

LU2.1:

This project will be dedicated to workforce housing designated for those households with incomes between $50,000 and $120,000 “the Missing Middleclass”.

ES1.4 :

SHHC’s development of 89 ‘affordable’ workforce apartments at the East end of the Adams Street property to support the local employment base and in keeping with the small -town smart growth.

SHHC believes the above stated complies with the City’s, Goal, Mission/Vision Statement as it relates to the City’s funding philosophy.

Question two: Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your Project.

Answer: SHHC goal and objective is to obtain the cities authority to proceed with the Adams Street project.

Question three: . Describe the community support for your Project. a. What organizations, neighborhood associations, non‐profits, residents, etc. are also involved in the Project?
Answer: SHHC has received written support from Our Town Saint Helena affirmatively acknowledging SHHC Adams Street project and ledging their support in achieving this goal.
b. What roles are they playing and how collaborative is the Project? Until the cities approve SHHC Adams Street project it is too premature to gauge the extent to interest in supporting our project.
c. What other support exists for your Project? CalCHA, Catalyst Housing Group, Factory OS, Cannon Construction, and several larger nonprofit ‘affordable’ Agenda Item #5.1.

housing group. However, until we are successful in gaining the cities authority to proceed actual commitments have not been achieved.

Question four: . Describe who will benefit from this Project and estimate how many people your proposal may impact.

Answer: eighty-nine families who are currently employed or have a letter of employment in the Saint Helena marketing area. SHHS with approximately new 152 children to offset the multiple year downward enrollment. Ne parents for the PTA, coaches for=youth sports teams and service clubs and perhaps 89 spouses that may seek full or part time employment with those businesses in town that are struggling to find workers.

Question 5: If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St.

Helena funding will specifically benefit St. Helena residents.

Answer: None received.

Question 6: 6. Please describe how your application and your organization incorporates the principles of diversity, equity, and inclusion. If your organization does not have a specific equity focus – it does not make you ineligible or less competitive.

Answer: SHHC’s application to qualify for an apartment does not ask for ethnicity which by definition extends to inclusion. While we believe these policies also address “equity” SHHC also strongly believes that every family should have an opportunity for home ownership. While that goal is not directly possible for our Adams Street project since most have been paying between 50 to 60% of their monthly income for their previous hosing and will not be paying 30% SHHC is committed to engaging financial advisors to assist our new residents not to now buy an RV or timeshare but to invest the difference and save for a home down payment. It may not be in town but will help the opportunity to build multigenerational wealth. SHHC then will repurpose that Adams Street unit to asset a new tenant with the same goal.

Cost Estimate:

Insurance $ 7,500
Website Maintenance $ 2,500
Subscriptions $ 1,000
Professional Services $20,000
Total 31,000
List of Grant Funding Received in last 12 months
Anonymous $1,000.00
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Application Documents Checklist
Signed Grant Application and Grant Budget
Proof of Non‐profit Status
Current Year's Operating Budget & Prior Year Actuals
Listing of grant funding received in the last 12 months Partnership Letter (if applicable)
City of St. Helena
Non‐Profit Grant Application
Fiscal Year 2022 - 2023
Deadline: February 18, 2022 by 5:00 pm
ATTACHMENT 19
Agenda Item #5.1.

Att
City of St. Helena Nonprofit Community Enrichment Program Grant Application and Budget FY 2022/23
The annual “Non‐Profit Community Enrichment Program” is designed to support local non‐profit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or support at least one of the City Council’s three‐year goals (see attached).

Please answer the following questions as they apply to your Project.

Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applications will not be accepted.

Organizational Overview
Organization Name:

Organization Mailing Address:

Organization Contact Person
(Name/Title):

Organization Contact Email:

Organization Contact Telephone:

Organization Website:

Federal Tax ID Number and Status:

How long has your organization been in operation?
Grant Request
Project Name:

Address of Project:

Requested Grant Amount: $
Matching Funds: $
TOTAL Project Cost: $
Agenda Item #5.1.

Att
Cost Estimate
Include a high‐level description of all the program or project costs that will be paid for by City Funds.

Description Amount
Total Grant Request
Authorized Representative
I represent that this Application Packet describes the intended use of the requested City Grant funds to complete the Project or Program identified above and the elements listed in the Project Budget. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this Application Packet, including required attachments, is accurate.

Print Name   Signature
Title ____________________________________             Date    _____________________________ Agenda Item #5.1.

Agenda Item #5.1.

St. Helena Preschool for All
City of St. Helena - 2022 Grant Request
CY Operating Budget PY Actuals
Approved Budget Profit & Loss Actual
Jul '21 - Jun 22 Jul '20 - Jun 21
Ordinary Income/Expense
Income
Community Donations 15,000.00 10,304.17
Corporate Donations 28,000.00 96,239.00
Grant Funding 115,000.00 201,500.00
Parent Fundraising 0.00 0.00
Swimming: Restricted Funds 13,450.48 13,450.48
Total Direct Public Support 171,450.48 321,493.65
Program Income
Parent Scholarship Contributions 3,500.00 0.00
SHUSD Contribution 30,000.00 60,000.00
CJUSD Contribution 15,000.00 0.00
HMUSD Contribution 6,000.00 0.00
Total Program Income 54,500.00 60,000.00
Savings Account Income
CD Interest Income 1,000.00 1,272.31
Total Savings Account Income 1,000.00 1,272.31
Total Income 226,950.48 382,765.96
Gross Profit 226,950.48 382,765.96
Expense
Business Expenses
Business License/Reg Fees 100.00 25.00
Covid19 - Remote Learning 1,000.00 4452.94
Bank Charges 50.00 19.21
Directors Expense 200.00 208.28
Office Supplies 100.00 16.16
Payroll Processing Fee 1,000.00 1002.86
Postage 50.00 99.00
Website Domain 160.00 155.40
Website Host 300.00 279.15
Zoom Video Conterencing 175.00 164.89
Total Business Expenses 3,135.00 6,422.89
Contract Services
Accounting Fees 925.00 910.49
Consultant Services 4,500.00 1,218.75
Legal Fees 600.00 250.00
Total Contract Services 6,025.00 2,379.24
Employee Expenses
Cash in lieu of Benefits 2,400.00 2,400.00
Cell Phone Reimbursement 1,200.00 1,200.00
Executive Director Salary 59,535.00 55,639.92
Mileage Reimbursement 300.00 252.84

Agenda Item #5.1.

St. Helena Preschool for All
City of St. Helena - 2022 Grant Request
CY Operating Budget PY Actuals
Approved Budget Profit & Loss Actual
Jul '21 - Jun 22 Jul '20 - Jun 21
Total Employee Expenses 63,435.00 59,492.76
Family & Summer Activites
Nimbus Arts Holiday Event 1,500.00 605.96
Summer Swim Party 500.00 0.00
Summer Activities 1,500.00 0.00
Total Family & Summer Activites 3,500.00 605.96
Fundraising Expenses
Marketing 1,200.00 1,112.50
Postage, Mailing Service 300.00 0.00
Printing and Copying 500.00 0.00
Supplies 150.00 0.00
Total Fundraising Expenses 2,150.00 1,112.50
Insurance
Liability - Director & Officer 1,250.00 1,150.00
Workers Compensation 550.00 518.00
Total Insurance 1,800.00 1,668.00
Parent Education
Childcare Expense 900.00 0.00
Snacks 500.00 0.00
Supplies 200.00 0.00
Translation 500.00 0.00
Total Parent Education 2,100.00 0.00
Parent Interns Expense 1,000.00 0.00
Payroll Expenses
Federal & State Taxes 5,500.00 4,543.70
Total Payroll Expenses 5,500.00 4,543.70
Summer Scholarships
Summer Camps 0.00 1,575.00
Total Summer Camps 0.00 1,575.00
Registration Fees 2,200.00 2,130.00
Preschool Scholarships
Little Backpacks Preschool 64,620.00 55,910.00
Mila's Large Family Day Care 44,400.00 70,450.00
St. Helena Coop 9,600.00 6,400.00
Sun & Stars Montessori 60,900.00 42,500.00
Wee Care Childcare 22,560.00 5,232.00
Total SHUSD Scholarships 202,080.00 180,492.00
CJUSD Scholarships 79,620.00 23,925.00
HMUSD Scholarship 85,272.00 11,418.00
Total CJUSD & HMUSD Scholarships 164,892.00 35,343.00
Total - All Scholarships & Registration Fe 369,172.00 219,540.00 Student Scholarship Funds
Jaime Rubio Scholarship Fund 1,000.00 0.00

Agenda Item #5.1.

St. Helena Preschool for All
City of St. Helena - 2022 Grant Request
CY Operating Budget PY Actuals
Approved Budget Profit & Loss Actual
Jul '21 - Jun 22 Jul '20 - Jun 21
Total Student Scholarship Funds 1,000.00 0.00
Total Expense 458,817.00 295,765.05
Net Ordinary Income (Net Loss) $ (231,866.52) $ 87,000.91 $ (231,866.52) $ 87,000.91

Agenda Item #5.1.

St. Helena Preschool for All
Grant Funding
2021/2022
Date Name Memo Amount
Grant Funding
2/1/2021 - 2/10/2022 04/21/2021 Roger J. Trinchero Family Foundation Foundation Grant 100,000.00 11/19/2021 Napa Valley Community Foundation Freed Family Trust 1,500.00 Pending City of St. Helena 2021 Communith Grant 10,000.00 Total Grant Funding 111,500.00
1 St. Helena Preschool for All Page 4 of 11
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St. Helena Preschool for All
Grant Funding
2020/2021
Date Name Memo Amount
Grant Funding
3/1/2020 - 3/12/2021 09/15/2020 Roger J. Trinchero Family Foundation Foundation Grant 100,000.00 12/30/2020 Napa Valley Community Foundation Freed Family Trust 1,500.00 Total Grant Funding 101,500.00
1 St. Helena Preschool for All Page 7 of 11
Agenda Item #5.1.

Preschool For All 1

1. Describe how your Project ties to the City’s Goals, Mission/Vision Statement and or funding philosophy.

Our program strongly aligns with the City’s mission to continue to be family friendly and diverse. St.

Helena Preschool for All, (“SHPFA”) directly impacts low- income families in St. Helena who cannot afford a preschool program for their child, with the majority being immigrants, children of immigrants, and English –language learners. The need for early childhood education opportunities and support from our program continues to be critical in the community in order for more families that want to stay in St. Helena and raise their children here. Our program helps the preschools have a more diverse culture that reflects the St.

Helena Unified School District student demographic, 50% Latino, 50% Anglo.

SHPFA and the city of St. Helena are both dedicated to serving the needs and desires of our citizens, by both organizations working together to ensure that these families are given the opportunity to access to early childhood education. Our program works with parents of children who are receiving a scholarship by providing a parent education component. Our program prepares and encourages our parents to become involved in their children’s learning, this had led to our parents becoming more active at the St. Helena Unified District schools and having a stronger connection with our community.

Finally the strengthening of partnerships within the non-profit and public sector is critical and can have a tremendous positive impact on the family. Our organization has made a strong effort to create partnerships in the community. We feel that by having these partnerships our families will be more inclined to connect and build relationships with these local organizations. SHPFA and the City of St. Helena are an excellent example of identifying and connecting our families to the community and resources available to them. We are both dedicated to serving the needs and desires of the citizens and if we can work together to do so it will strengthen and unify our community.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2023. Please provide a timeline for your Project.

St. Helena Preschool for All, Inc. (“SHPFA”) is a non-profit corporation dedicated to providing all children in St. Helena an opportunity to experience preschool and succeed. To that end, SHPFA provides scholarships for underserved children in the St. Helena community ages 3 and 4- years old, to attend a preschool at one of seven local participating preschools. Our vision is to continue to be a vocal leader and trusted resource for families in the Upper Napa Valley. Our commitment to providing this opportunity is strongly rooted in the belief that what happens in a child’s earliest years is the most important for healthy development and long-term well-being. Early childhood experiences matter.

We plan to reach these goals by continuing to promote awareness of the importance of early childhood experiences in the community and continuing to shine a light on the lack of programs that provide these opportunities. Our project and goals will be completed before June 30, 2023.

Goal 1: Continue to close the opportunity gap and create more equitable early learning experiences for our families in our communities.

The opportunity gap refers to the fact that that the arbitrary circumstances in which people are born such as their race, ethnicity, zip code, and socioeconomic status-determine opportunities in life, rather than all people having a chance to achieve to the best of their potential. These factors contribute to or perpetuate lower educational aspirations, achievement, and attainment for certain groups of children.

Agenda Item #5.1.

Preschool For All 2
The first five years of a child’s life are the most important for healthy development and long-term well-being. The experiences and relationships formed during this period of rapid brain development build a foundation for future learning and success. Despite this knowledge, many children and families continue to lack access to quality early education and childcare in Upper Napa Valley. Our goal is to continue to close this opportunity gap and level the playing field by providing this experience to all. In 2021-22 we are providing 32 scholarships: 20 in St. Helena, 6 in Angwin, and 6 in Calistoga.

Goal 2: Create collaboration opportunities with local organizations Our organization strives to continue to collaborate with other local community organizations to strengthen and develop our programming. One example of this is bringing together our local preschool directors and our St. Helena Primary School Kindergarten & Transitional Kindergarten teachers. The idea is to provide an opportunity for a collaboration of ideas with the potential outcome of increased alignment and communication between all groups with the focus of children and families having a smooth transition into our public school system. Our meetings and work will be completed before June 30, 2023.

Goal 3: Continue to build a sustainable program
In 2021, our program began to provide families the option to keep their children in a preschool setting up to 9 hours per day. We wanted to make sure that we could accommodate all families with various options of coverage. In the last two years we have seen an increase in the need of extended coverage and in the last two years 90% of scholarships chosen, have covered between 6-9 hours per day, 5 days per week.

The increase of coverage has increased our yearly spending and we realize that to sustain this model we need to find various forms of funding to continue. (Average annual cost for extended scholarship is $14,400)

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non-profits, residents, etc. are also involved in the Project?
Five local preschools in St. Helena: Little Backpacks Preschool, Mila’s Preschool and Childcare, St.

Helena Cooperative Nursery School, Sun & Stars Montessori School, Wee Care Childcare, Discoveryland Preschool in Angwin, and Hearts and Hands Preschool in Calistoga partner with SHPFA to provide a preschool education to our students
In 2019 the Roger J. Trinchero Family Foundation began to support our program and was instrumental in allowing our program to begin to expand and grow with the additional days, hours, summer coverage, and family activities. The St. Helena Unified School District has also continued to support us through use of their facilities, parent educational speakers, and funding for scholarships. We also have 4 board directors on our board from the St. Helena Unified School District: the Superintendent, the Primary School Principal, and two Primary School teachers contributing to our program.

During the first three years of our program, SHPFA was administered by the UpValley Family Center. In 2014 our organization became a non-profit and set up its Board of Directors and Executive Director to administer the program, the UpValley Family Center has continued to support our program by providing community members information and referring families, three years ago they began providing a parent education component for our Spanish speaking families, and this year are providing parent education. We also have a board director from the Family Center.

Agenda Item #5.1.

Preschool For All 3
St. Helena Rotary Club has provided significant financial support to SHPFA for the past six years.

The City of St. Helena, Napa Valley Community Foundation, Soroptimist Club have also supported for the last few years. We participated in the 2021 Napa Valley Give!Guide, an online donation campaign that supports 57 local non-profits.

Over the years we have worked with Clinic Olé, St. Helena Public Library, Stonebridge and Hunt Avenue Apartments for our outreach efforts. In the summer of 2019, we collaborated with the St. Helena Parks and Recreation department to provide opportunities to many of our families to be involved in a community activity, which was a great partnership that introduced many families to these activities for the first time. Finally, our community has played a key role in the success of our project. b. What roles are they playing and how collaborative is the Project? The program has been able to sustain itself in the last few years because of the support of the St.

Helena community, organizations, and businesses. Each plays a critical role in the success of the program.

The Roger J. Trinchero Family Foundation (RJTFF), has been the principal organizations providing financial support to the program, the District for the past 8 years and the RJTFF for the last four years. The support that we have received by Roger and his foundation has allowed our organization to develop and expand much of the programming that we feel will best support our families living in St. Helena in the future. The RJTFF has allowed us to have a greater reach in our community, extend our coverage for children in preschool, opportunities for families to participate in community activities, and in 2021 we were able to offer our first scholarships in Angwin and Calistoga in partnerships with preschools in those communities and with direct funding from the RJTFF.

The St. Helena Unified School District has been providing support since the start of our program. It plays a critical role in our program that we believe will improve the preparedness of parents and children as they enter the public school system. As members of the program families begin to meet the District and learn about the process, expectations, and the importance of parent engagement. Our parents and children are more informed and confident once they transition to kindergarten. Families also learn about ways they can volunteer and be a part of the school community, which builds family participation and engagement. The district also provides funding, use of facilities, and administrative staff support. The district staff is part of our board of directors which includes Superintendent Marylou Wilson, St. Helena Primary School Principal Rebekah Rocha, Primary School Teacher Nadia Torres, and Gigi Ronayne. We believe that having district representation has made our program more effective as we work with our families to encourage them to be involved in their child’s journey.

The role of our preschools is very important to our program. Since our program began our participating preschools have opened their doors and provided spaces in their preschools for our children.

Since then, we have created a close relationship with our preschools, and feel that they are the foundation of our program. They play a huge role, as they are responsible for getting our students ready academically and most importantly emotionally. In 2022 we will be organizing a collaboration between the St. Helena Preschool directors and the St. Helena Unified Kindergarten/TK teachers to find ways to increase communication and alignment and provide opportunities to share ideas on ways to improve the transition into the public school system.

The role of the UpValley Family Center has been amazing in the last three years. In 2019 they began providing parent education opportunities to our families through the Triple P Program (Positive Parenting Program) in Spanish. Parents are learning new skills and strategies and also have Agenda Item #5.1.

Preschool For All 4
opportunities to connect with the Family Center for additional resources. In addition our community organizations have helped spread the word about our program, which has made it more accessible to our families. The Up Valley Family Center, Clinic Olé, St. Helena Public Library, Stonebridge Apartments, and Hunt Avenue Apartments, have all been organizations that we have worked closely with for outreach of our organization.

The community plays a very key role in the financial support of our program. Every year we continue to add to our growing list of donors. Many individual community members donate to SHPFA to invest in early childhood education. The role of local organizations has been crucial to our success because of the financial support, community awareness including their members and supporters. Many local organizations have also helped organize fundraising events with the proceeds going to our organization.

We have worked with St. Helena Rotary Club the past six years as they organize an annual fundraiser with all proceeds going to SHPFA and participated in the 2021 Napa Valley Give!Guide for the past five years that supports various local non-profits both fundraising campaigns were 100% on-line. c. What other support exists for your Project?
Along with the organizations and community behind this project, we also have the support of the 11 board of directors, and the 32 families who are receiving the scholarships, and 186 alumni families; through our program outreach we have developed a more diverse and larger network of supporters each year that continues to grow.

4. Describe who will benefit from this Project and estimate how many people this Project may impact.

SHPFA directly benefits low- income families and preschool age children in St. Helena who cannot afford a preschool program for their child, with the majority being immigrants, children of immigrants, and English –language learners. In recent years we have seen more families who could be considered middle class applying and requesting financial assistance. Since the program began in 2010, we have provided 186 scholarships, which include the 32 children and families enrolled this year (20 in St. Helena, 6 in Angwin, 6 in Calistoga).

Our goal for the 2022-2023 school year is to place between 20-25 children in one our partnering preschools in St. Helena. On average it costs $5,400 to a fund a part-time scholarship (3days per week, 3- 4hours per day) or $14,400 for an extended day scholarship (5days per week, 8-9 hours per day) for twelve months of preschool. In addition to providing the preschool experience to our children, we are also providing parents the opportunity to work, educate themselves, or take care of younger siblings with the sense of stability and peace of mind. With the current high costs of living in St. Helena we have many more working families with both parents working and struggling to continue to be residents of this amazing town.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and how funding from the City of St. Helena will specifically benefit St.

Helena residents.

We have not received funding from any Napa County government agencies in the past two years. If we were to receive funding from the city of St. Helena it would directly go to the scholarships for the children who live in St. Helena in the 2022-2023 school year. As the cost of living has increased in St. Helena, so has the demand for both parents to work, therefore requires families to find preschools that also provide childcare. In 2021, our organization expanded its coverage to provide up 9hours per day and continue to offer coverage five days a week and year-round. Our program removes a huge barrier and burden from families and allows many families to continue to work and live in St. Helena, which is something we feel benefits the diversity and richness of our community.

Agenda Item #5.1.

Preschool For All 5

6. Please describe how you application and your organization incorporate the principles of diversity, equity, and inclusion. If your organization doesn’t have a specific equity focus-it doesn’t make you ineligible or less competitive. *
Even before the first day of kindergarten, the “achievement gap” is already in place. Welldocumented disparities in school readiness exist along racial and socioeconomic lines, with many Latino and/or low-income children entering far behind in early literacy and language skills.

Fortunately, the gap can be bridged by providing high quality, culturally diverse preschool classrooms where students from all backgrounds are able to grow their social, language, and early learning abilities. In St. Helena and its neighboring communities in northern Napa Valley, there are many excellent, privately funded preschool programs. But for many families limited incomes, the high cost of living makes preschool tuition unaffordable. To ensure children’s success in school and in life, it is critical that we close the existing opportunity gap as early as possible by providing access to preschool to all families, regardless of their ability to pay.

By providing this opportunity we are leveling the playing field and most importantly promoting diversity, equity, and inclusion. We know that one of the best ways to raise tolerant, accepting, and empathetic children ready to thrive in life is to start early, by incorporating diverse and inclusive childhood education and opportunities for preschoolers and their families. Our students are creating a diverse classroom that reflects what our District school classroom looks like 50% Latino, 50% Anglo.

Our preschool directors have reported that many of the families from different backgrounds and cultures have gotten to know each other through their children’s friendships at preschool which continue throughout their public-school journey. Our preschools all promote the idea of being inclusive and focus on respect and appreciation of others’ differences, but most important our preschools are raising empathetic children, which we believe will benefit our community today; and our world in the future.

Agenda Item #5.1.

St. Helena Preschool for All
Budget Comparison
Prior Year Current Year
2019/2020 2020/2021
Budget Approved Budget
Income
Direct Public Support
Community Donations 50,000.00 15,000.00
Corporate Donations 7,500.00 101,000.00
Grant Funding 200,000.00 100,000.00
Parent Fundraising 3,500.00 0.00
Total Direct Public Support 261,000.00 216,000.00
Program Income
Parent Cash Contributions 3,500.00 1,000.00
SHUSD Contribution 30,000.00 30,000.00
Total Program Income 33,500.00 31,000.00
Savings Income - Certificate of Deposit 1,000.00 2,000.00 Total Income 295,500.00 249,000.00
Expense
Business Expenses
Bank Charges 100.00 50.00
Business License/Reg Fees 300.00 100.00
Covid19 - Remote Learning 0.00 5,000.00
Office Supplies 200.00 0.00
Payroll Processing Fee 1,008.00 936.00
Postage 100.00 50.00
Website Domain 156.00 156.00
Website Host 500.00 0.00
Total Business Expenses 2,364.00 6,292.00
Contract Services
Accounting Fees 600.00 925.00
Consultant Services 4,000.00 4,500.00
Executive Director 2,766.00 0.00
Legal Fees 1,000.00 500.00
Total Contract Services 8,366.00 5,925.00
Employee Expenses
Cash in lieu of Benefits 2,400.00 2,400.00
Cell Phone Reimbursement 1,200.00 1,200.00
Executive Director Salary 52,000.00 55,640.00
Mileage Reimbursement 300.00 200.00
Total Employee Expenses 55,900.00 59,440.00
Family Activites
Nimbus Arts Holiday Event 1,500.00 1,300.00
Summer Swim Party 750.00 0.00
Summer Activities 2,000.00 2,000.00
Total Family Activites 4,250.00 3,300.00
Fundraising Expenses
Marketing 1,000.00 1,200.00
St. Helena Preschool for All Page 8 of 11
Agenda Item #5.1.

St. Helena Preschool for All
Budget Comparison
2019/2020 2020/2021
Budget Approved Budget
Postage, Mailing Service 200.00 300.00
Printing and Copying 500.00 500.00
Supplies 300.00 150.00
Total Fundraising Expenses 2,000.00 2,150.00
Insurance
Liability - Director & Officer 1,250.00 1,250.00
Workers Compensation 650.00 518.00
Total Insurance 1,900.00 1,768.00
Parent Education
Childcare Expense 800.00 900.00
Snacks 500.00 500.00
Supplies 300.00 200.00
Translation Services 0.00 500.00
Total Parent Education 1,600.00 2,100.00
Parent Interns Expense 5,000.00 1,000.00
Payroll Expenses
Federal Taxes 4,080.00 5,000.00
State Taxes 840.00 600.00
Total Payroll Expenses 4,920.00 5,600.00
Professional Development 5,000.00 0.00
Summer Scholarships
Summer Camps 6,000.00 2,000.00
Total Summer Camps 6,000.00 2,000.00
Preschool Scholorships
Little Backpacks Preschool 72,960.00 62,700.00
Mila's Large Family Day Care 64,800.00 43,200.00
Registration Fees 1,500.00 1,400.00
St. Helena Coop 19,880.00 4,090.00
Sun & Stars Montessori 41,305.00 45,435.00
Wee Care Childcare 23,274.00 6,768.00
Wee Care Childcare 2 10,400.00 0.00
Total Scholarships 240,119.00 165,593.00
Student Scholarship Funds
Jaime Rubio Scholarship Fund 1,000.00 1,000.00
Total Student Scholarship Funds 1,000.00 1,000.00
Total Expenses 332,419.00 254,168.00
Net Profit (loss) (36,919.00) (5,168.00)
St. Helena Preschool for All Page 9 of 11
Agenda Item #5.1.

St. Helena Preschool for All
Budget Comparison
Income
Direct Public Support
Community Donations
Corporate Donations
Grant Funding
Parent Fundraising
Total Direct Public Support
Program Income
Parent Cash Contributions
SHUSD Contribution
Total Program Income
Savings Income - Certificate of Deposit
Total Income
Expense
Business Expenses
Bank Charges
Business License/Reg Fees
Covid19 - Remote Learning
Office Supplies
Payroll Processing Fee
Postage
Website Domain
Website Host
Total Business Expenses
Contract Services
Accounting Fees
Consultant Services
Executive Director
Legal Fees
Total Contract Services
Employee Expenses
Cash in lieu of Benefits
Cell Phone Reimbursement
Executive Director Salary
Mileage Reimbursement
Total Employee Expenses
Family Activites
Nimbus Arts Holiday Event
Summer Swim Party
Summer Activities
Total Family Activites
Fundraising Expenses
Marketing
Difference
Increase/(decrease)
(45,000.00)
(2,500.00)
1,000.00
(46,500.00)
3,928.00
(2,441.00)
3,540.00
(950.00)
St. Helena Preschool for All Page 10 of 11
Agenda Item #5.1.

St. Helena Preschool for All
Budget Comparison
Postage, Mailing Service
Printing and Copying
Supplies
Total Fundraising Expenses
Insurance
Liability - Director & Officer
Workers Compensation
Total Insurance
Parent Education
Childcare Expense
Snacks
Supplies
Translation Services
Total Parent Education
Parent Interns Expense
Payroll Expenses
Federal Taxes
State Taxes
Total Payroll Expenses
Professional Development
Summer Scholarships
Summer Camps
Total Summer Camps
Preschool Scholorships
Little Backpacks Preschool
Mila's Large Family Day Care
Registration Fees
St. Helena Coop
Sun & Stars Montessori
Wee Care Childcare
Wee Care Childcare 2
Total Scholarships
Student Scholarship Funds
Jaime Rubio Scholarship Fund
Total Student Scholarship Funds
Total Expenses
Net Profit (loss)
Difference
Increase/(decrease)
150.00
(132.00)
500.00
4,000.00
680.00
(5,000.00)
(4,000.00)
(74,526.00)

0.00 (78,251.00)
31,751.00
St. Helena Preschool for All Page 11 of 11
Agenda Item #5.1.

3:41 PM
07/21/20
Accrual Basis
St. Helena Preschool for All
Profit & Loss Budget Overview
July 2020 through June 2021
CY Operating Budget PY Actuals
Approved Budget Profit & Loss Actual
Jul '20 - Jun 21 Jul '19 - Jun 20
Ordinary Income/Expense
Income
Direct Public Support
Community Donations 15,000.00 15,170.50
Corporate Donations 101,000.00 40,243.59
Grant Funding 100,000.00 0.00
Parent Fundraising 0.00 2,500.00
Total Direct Public Support 216,000.00 57,914.09
Program Income
Parent Cash Contributions 1,000.00 892.25
SHUSD Contribution 30,000.00 30,000.00
Total Program Income 31,000.00 30,892.25
Savings Account Income
CD Interest Income 2,000.00 2,358.16
Total Savings Account Income 2,000.00 2,358.16
Total Income 249,000.00 91,164.50
Gross Profit 249,000.00 91,164.50
Expense
Business Expenses
Business License/Reg Fees 100.00 75.00
Covid19 - Remote Learning 5,000.00 960.92
Bank Charges 50.00 22.00
Payroll Processing Fee 936.00 981.88
Postage 50.00 14.35
Website Domain 156.00 155.40
Total Business Expenses 6,292.00 2,209.55
Contract Services
Accounting Fees 925.00 867.97
Consultant Services 4,500.00 3,700.00
Executive Director 0.00 2,766.00
Legal Fees 500.00 797.50
Total Contract Services 5,925.00 8,131.47
Employee Expenses
Cash in lieu of Benefits 2,400.00 2,400.00
Cell Phone Reimbursement 1,200.00 1,200.00
Executive Director Salary 55,640.00 52,000.22
Mileage Reimbursement 200.00 116.50
Total Employee Expenses 59,440.00 55,716.72
Family & Summer Activites
Nimbus Arts Holiday Event 1,300.00 1,295.56
Summer Swim Party 0.00 745.83
Summer Activities 2,000.00 1,651.00

Agenda Item #5.1.

3:41 PM
07/21/20
Accrual Basis
St. Helena Preschool for All
Profit & Loss Budget Overview
July 2020 through June 2021
Approved Budget Profit & Loss Actual
Jul '20 - Jun 21 Jul '19 - Jun 20
Total Family & Summer Activites 3,300.00 3,692.39
Fundraising Expenses
Marketing 1,200.00 1,156.50
Postage, Mailing Service 300.00 315.40
Printing and Copying 500.00 300.80
Supplies 150.00 60.41
Total Fundraising Expenses 2,150.00 1,833.11
Insurance
Liability - Director & Officer 1,250.00 1,150.00
Workers Compensation 518.00 513.00
Total Insurance 1,768.00 1,663.00
Parent Education
Childcare Expense 900.00 500.00
Snacks 500.00 64.23
Supplies 200.00 0.00
Translation - no budget in 2019/2020 500.00 0.00
Total Parent Education 2,100.00 564.23
Parent Interns Expense 1,000.00 0.00
Payroll Expenses
Federal Taxes 5,000.00 4,042.61
State Taxes 600.00 509.24
Total Payroll Expenses 5,600.00 4,551.85
Summer Scholarships
Summer Camps 2,000.00 4800.00
Total Summer Camps 2,000.00 4,800.00
Preschool Scholarships
Little Backpacks Preschool 62,700.00 55,053.25
Mila's Large Family Day Care 43,200.00 51,905.00
Registration Fees 1,400.00 1,575.00
St. Helena Coop 4,090.00 17,766.00
Sun & Stars Montessori 45,435.00 30,979.00
Wee Care Childcare 6,768.00 16,771.75
Wee Care Childcare 2 0.00 6,142.50
Total Scholarships 165,593.00 184,992.50
Student Scholarship Funds
Jaime Rubio Scholarship Fund 1,000.00 1,000.00
Total Student Scholarship Funds 1,000.00 1,000.00
Total Expense 254,168.00 264,354.82
Net Ordinary Income -5,168.00 -173,190.32
Net Income -5,168.00 -173,190.32

Agenda Item #5.1.

Att
CityofSt.HelenaNonprofitCommunityEnrichmentProgram GrantApplicationandBudgetFY2022/23
The annual “NonProfit Community Enrichment Program” is designed to support local nonprofit organizations directly impacting the community and/or benefiting the City of St. Helena. Applicant programs, projects and services (“Project”) must be consistent with the City’s mission statement or supportatleastoneoftheCityCouncil’sthreeyeargoals(seeattached). PleaseanswerthefollowingquestionsastheyapplytoyourProject. Applications must be received no later than February 18, 2022 by 5:00 PM. Late and incomplete applicationswillnotbeaccepted.
OrganizationalOverview
OrganizationName:

OrganizationMailingAddress:

OrganizationContactPerson
(Name/Title):
OrganizationContactEmail:

OrganizationContactTelephone:

OrganizationWebsite:

FederalTaxIDNumberandStatus: 
Howlonghasyourorganizationbeeninoperation?
GrantRequest
ProjectName:

AddressofProject:
RequestedGrantAmount: $
MatchingFunds: $
TOTALProjectCost: $
Sustainable St. Helena, An Environmental Alliance Inc.

PO Box 402 St. Helena CA 94574
Madelyn Chandler - President
[email protected]
707-218-8432
sustainablesthelena.org
86-3594916 501(c)(3)
Founded 8/15/2019, Incorporated/Nonprofit since 2/8/2021 St. Helena Redwood Forest - Founders Tree
1 Chaix Lane, St. Helena, CA 94574
5,000.00
95,000.00
100,000.00
ATTACHMENT 20
Agenda Item #5.1.

Att
CostEstimate
IncludeahighleveldescriptionofalltheprogramorprojectcoststhatwillbepaidforbyCityFunds. Description Amount
TotalGrantRequest 
AuthorizedRepresentative
I representthatthisApplicationPacketdescribestheintendeduseoftherequestedCityGrantfunds tocompletetheProjectorProgramidentifiedaboveandtheelementslistedintheProjectBudget.I declare under penalty of perjury, under the laws of the State of California, that the information containedinthisApplicationPacket, includingrequiredattachments,isaccurate. PrintName  Signature 
Title ____________________________________Date _____________________________ ents, is accurate.

Installation of new drip irrigation system for 2,000 new redwood seedlings $5000 $5,000
Madelyn Chandler
President, Sustainable St. Helena 2/16/22
Agenda Item #5.1.

Agenda Item #5.1.

Type Date Num Name Memo Clr Split Amount Balance
Ordinary Income/Expense
Income
Direct Public Support
Deposit 06/11/2021 Paul Asmuth Paul and Mar... Silverado Cre... 500.00 500.00 Total Direct Public Support 500.00 500.00Investments
Interest-Savings, Short-term CD
Deposit 07/01/2021 Deposit Silverado Cre... 0.01 0.01Deposit 09/30/2021 Silverado Credit Uni... Deposit Silverado Cre... 0.01 0.02Deposit 11/02/2021 Silverado Credit Uni... Deposit Silverado Cre... 0.01 0.03 Total Interest-Savings, Short-term CD 0.03 0.03
Total Investments 0.03 0.03
Total Income 500.03 500.03Expense
Business Expenses
Business Registration Fees
Check 08/03/2021 2568... Application User Fee Non Profit St... Silverado Cre... 275.00 275.00 Total Business Registration Fees 275.00 275.00
Total Business Expenses 275.00 275.00Operations
Banking Fees
Check 06/11/2021 Silverado Credit Uni... First time me... Silverado Cre... 15.00 15.00Check 07/31/2021 Silverado Credit Uni... Silverado Cre... 5.00 20.00Check 08/31/2021 Silverado Credit Uni... Silverado Cre... 5.00 25.00Check 09/30/2021 2568... Silverado Credit Uni... Bank Fees Silverado Cre... 5.00 30.00Check 12/31/2021 First Republic Bank First Republic ... 30.00 60.00 Total Banking Fees 60.00 60.00
Operations - Other
Check 07/09/2021 10000 Anne Wheaton Paperless inv... Silverado Cre... 20.00 20.00 Check 07/31/2021 10001 Anne Wheaton Paperless inv... Silverado Cre... 20.00 40.00 Total Operations - Other 40.00 40.00
Total Operations 100.00 100.00
4:09 PM Sustainable St. Helena
01/26/22 Profit & Loss DetailAccrual Basis January 1, 2021 through January 26, 2022

Agenda Item #5.1.

Type Date Num Name Memo Clr Split Amount Balance
Other Types of Expenses
Insurance - Liability, D and O
Check 01/13/2022 Alliance Insurance First Republic ... 321.66 321.66 Total Insurance - Liability, D and O 321.66 321.66
Total Other Types of Expenses 321.66 321.66
Total Expense 696.66 696.66
Net Ordinary Income -196.63 -196.63Other Income/Expense Other Income
Donations- Redwoods
Deposit 08/10/2021 Jim Watson Specific dona... Silverado Cre... 200.00 200.00Deposit 12/24/2021 25958 Donald A. Baker Deposit First Republic ... 50.00 250.00 Deposit 12/24/2021 104 The Restated Robe... Deposit First Republic ... 1,500.00 1,750.00Deposit 12/24/2021 Napa Valley Comm... Deposit First Republic ... 600.00 2,350.00 Total Donations- Redwoods 2,350.00 2,350.00
Total Other Income 2,350.00 2,350.00
Net Other Income 2,350.00 2,350.00
Net Income 2,153.37 2,153.37
4:09 PM Sustainable St. Helena
01/26/22 Profit & Loss DetailAccrual Basis January 1, 2021 through January 26, 2022

Agenda Item #5.1.

City of St. Helena Non-Profit Grant Application
Questions, Fiscal Year 2022-2023
Sustainable St. Helena – An Environmental Alliance
St. Helena Redwood Forest Project – A Future Community Forest

1. List of Grant Funding:
$600 from The Napa Valley Community Foundation

2. Operating Budget:

Insurance $1223.00
Non profit fees and registration fees $300 est.

Costs of planting: Our first invoice January 2022: $6512.16 Agenda Item #5.1.

City of St. Helena Non-Profit Grant Application
Questions, Fiscal Year 2022-2023
Sustainable St. Helena – An Environmental Alliance
St. Helena Redwood Forest Project – A Future Community Forest

1. Describe how your project ties to the City’s Goals, Mission/Vision Statement, and or funding philosophy.

The Redwood Forest Project ties to almost all areas of the City’s Vision/Mission Statements, and Goals. The Project is economically and environmentally sustainable. After the initial thinning, revenues will have positive returns because coast redwoods regenerate and there would not be additional startup or replanting fees.

Beginning in approximately 20 years, 20% of the planted forest would be harvested every 5 years and continue on this harvest rotation into the future. The timber harvesting proceeds will be shared with the City, a new and diverse source of revenue.

Because the forest is on the City’s wastewater treatment plant’s effluent spray fields, the Project will be an example of prudently managing City resources. It will improve soil health for higher water retention and reduce soil erosion from high volume rain events.

This is also an example of responding and planning to climate change. Coast redwood trees sequester carbon better than any tree in the world. Based on carbon sequestration studies, “On average, one acre of new forest can sequester about 2.5 tons of carbon annually. Young trees absorb CO2 at a rate of 13 pounds per tree each year. Trees reach their most productive stage of carbon storage at about 10 years at which point they are estimated to absorb 48 pounds of CO2 per year. At that rate, they release enough oxygen back into the atmosphere to support two human beings.”
The total planting of 2,500 trees over 10 acres would sequester approximately 48 pounds per tree at 10 years of age or 120,000 pounds of CO2 per year. CO2 sequestered would increase as redwood trees continue to grow and absorb carbon their whole lives. The average age of this forest would be approximately 20 years old yielding annual carbon sequestration of 240,000 pounds.

Without a doubt this project promotes a beautiful natural environment. And will one day be a recreational, family-friendly destination with the goal of having it open to the public for enjoyment. The vision is to have walking paths through the forest connecting to the Napa River and downtown St. Helena which promotes wellbeing and contributes to a high quality of life, all the while preserving our towns rural character.

2. Describe your Project including objectives and goals and explain how you will meet these goals within the deadline of June 30, 2022. Please provide a timeline for your project.

Goals and objectives of the Redwood Forest are to plant, grow and sustainably harvest 2,500 coast redwood trees on approximately 10 acres of land currently located within the City of St. Helena’s wastewater spray fields. Each “Founder’s Tree” (20 total) that is dedicated with a donation contributes to the fees associated with planting and irrigating thousands of trees. More specifically the money is used for purchasing the redwood seedlings, hiring labor to plant them, and also buying and installing the irrigation. We plan on meeting the June 30, 2022 deadline by engaging with the public to receive donations and volunteering for planting days. On January 29, 2022, approximately 1,600 redwood seedlings were planted. Upcoming planting days are being planned for February 19th and 26th, to complete this planting phase of the community forest. Approximately 2,500 trees will be planted by the end of February 2022. Within the next few months, a new drip irrigation system will be installed to the expanded planting area. Within the next few years, other native species will be planted within and around the forested area. At this time, how other native species will respond to the secondary treated water quality is unknown. Once the WWTP is upgraded to tertiary treatment levels, there should be no issues with water quality to grow native species.

Agenda Item #5.1.

3. Describe the community support for your Project.
a. What organizations, neighborhood associations, non-profits, residents, etc. are also involved in the project?
Additional support for the Redwood Forest has been from St. Helena City Council who approved this project, Mayor Ellsworth, the Active Transportation and Sustainability Committee, Napa Resource Conservation District, Napa Natural Resources Conservation Service, Land Trust of Napa Valley, Sierra Club – Redwood Chapter, Napa Climate NOW, Registered Professional Forester Nick Kent, Dr. William Libby, Senator Bill Dodd, Silverado Farming, and countless community members.

Support has been made by individual financial donations, physical labor by planting trees and weeding, obtaining and donating supplies, technical assistance regarding forest management and education, as well as government advocacy and approval. The Redwood Forest is forever grateful for these contributions. b. What roles are they playing and how collaborative is the Project? Napa RCD regularly collaborates regarding irrigation, volunteers, and planting strategies and is planning an oak tree planting day on February 19 with high school students. Napa NRCS is consulting to provide guidance regarding planting of other native species within and around the forest that will not threaten the surrounding vineyards.
c. What other support exists for your Project?
A $600 grant was received from the Napa Community Foundation in 2021.

4. Describe who will benefit from this Project and estimate how many people your proposal may impact.

Benefits from this Project are far reaching. First it creates an ecosystem for countless insects, amphibians, birds, and mammals. Second it has the ability to provide cleaner air for our entire community and visitors for years to come. The project turns underutilized land into a carbon sequestering and oxygen generating property by adding the most carbon sequestering trees in the world. And thirdly, also difficult to gauge, is how many people will benefit from the recreation it will provide. Each tree planted contributes and strengthens these rewards. Over the life of the community forest, it is immeasurable how many people and species lives will be enriched.

5. If you have received funding from other Napa County government agencies in the past two years, provide level of funding and explain how City of St. Helena funding will specifically benefit St. Helena residence.

No funding from other Napa County government agencies.

6. Please describe how your application and your organization incorporates the principles of diversity, equity and inclusion.

Sustainable St. Helena – an Environmental Alliance integrates diversity, equity and inclusion as noted in our Mission Statement. We are devoted to protecting natural resources and habitats from environmental degradation through actionable climate solutions and education while collaborating with government, industry, organizations and individuals to protect the health, future of our community and the natural environment.

Climate change is a human and animal rights issue which disproportionally affects underprivileged populations and innocent animals. Our goals relate directly to promoting social equity and inclusion by focusing on public health and animal species security. Our efforts to eliminate synthetic pesticides on public land do just that. Specifically, with the Redwood Forest Project, all people and animals have the ability to enjoy and inhabit this special place.

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RESOLUTION NO. 2022-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA (1) APPROVING THE CITY MANAGER TO
ENTER INTO AND EXECUTE A MULTI-YEAR NONPROFIT FUNDING AGREEMENT WITH BOYS AND GIRLS

CLUB, RIANDA HOUSE SENIOR CENTER, AND

UPVALLEY FAMILY CENTERS IN THE AMOUNT OF
$30,000 EACH FOR A TOTAL OF $90,000 PER YEAR
FOR FY 22/23, FY23/24, AND FY 24/15, AND (2)

ESTABLISHING FUNDING GUIDELINE AND ANNUAL

APPROPRIATIONS FOR THE BOYS AND GIRLS CLUB,
RIANDA HOUSE, AND UP VALLEY CENTERS.

RECITALS
A. In October 2018, the City Council adopted Resolution 2018-150, adopting an amended Non-Profit Funding Policy and Related Program Application Guidelines; and
B. The policy established a framework for how the City provides financial assistance to nonprofit agencies who provide direct programs, projects, or services to St. Helena residents, and who promote the City’s mission and goals; and C. During the FY 2021/22 Non-Profit Grant Program funding review process, City Council expressed a desire to amend the funding criteria for Boys and Girls Club, Rianda House, and UpValley Family Centers and to allocate funding to these organizations outside of the Non-Profit Grant Program due to fundamental services they provide to the community; and
D. Based on the direction to consider allocating direct funding to Boys and Girls Club, Rianda House, and UpValley Family Centers outside of the Non-Profit Grant Program, the overall funding available for the Non-Profit Community Enrichment Grant Program was reduced to $120,000, with a maximum grant request of $20,000.

The funding modifications were made to keep the overall contributions at current levels of $210,000, with $120,000 allocated to the grant program and $90,000 allocated to Boys and Girls Club, Rianda House, and UpValley Family Centers for the upcoming funding year ($30,000 each); and
E. Staff has prepared draft multi-year Non-Profit Funding Agreement, which will provide support for programmatic expenses for Fiscal Years 2022/23, 2023/24, and 2024/25 in the amount of $30,000 each for the following organizations: Boys and Girls Club, Rianda House Senior Center, and UpValley Family Centers.

RESOLUTION
Agenda Item #5.1.

NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorize the City Manager to enter into and execute a multi-year Non-Profit Funding Agreement with the Boys and Girls Club, Rianda House Senior Center, and UpValley Family Centers in the amount of $30,000 each for a total of $90,000 per year.

2. Authorize the City Manager to authorize any and all non-substantive amendments to the draft agreement that are deemed necessary to finalize the agreement.

Approved at a Regular Meeting of the St. Helena City Council held on Tuesday, May 17, 2022 by the following vote:

Mayor Ellsworth: __________
Vice Mayor Dohring: __________
Councilmember Chouteau: __________
Councilmember Hall: __________
Councilmember Hardy: __________
APPROVED: ATTEST:
_______________________ ______________________
Geoff Ellsworth, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #5.1.

NON-PROFIT GRANT FUNDING AGREEMENT BETWEEN THE CITY OF ST. HELENA AND __________________________
THIS NON-PROFIT GRANT FUNDING AGREEMENT (“Agreement”) is made and entered onto on __________, 2022 (“Effective Date”) by and between the City of St. Helena, a municipal corporation located in the County of Napa, State of California (“City”), and _____________________________, a California Non-Profit Corporation (“Organization”). The City and Organization are sometimes hereinafter referred to collectively as the “Parties”.

RECITALS
A. City seeks to provide grant funding to the Organization for programmatic expenses supporting the Organization.

B. Pursuant to City Council Resolution No. 2018-150, Program grants may be awarded to nonprofit agencies that promote the City’s mission and goals and provide direct programs, projects or services to St. Helena residents.

C. Organization represents it is recognized by the Internal Revenue Service 501[c][3] nonprofit organization.

D. City and Organization have previously entered into similar agreements under the NonProfit Grant Program and, per Resolution No. 2022-2, the City Council expressed a desire to amend the funding criteria for the Organization to allocate funding outside of the NonProfit Grant Program due to the fundamental services provided to the St. Helena community.

THEREFORE, for the consideration hereinafter specified, the Parties agree as follows:

1. FUNDING

1.1 City has approved grant funding for the Organization in the amount of Thirty Thousand Dollars ($30,000) per fiscal year for the next three fiscal years as follows: 2022-23, 2023- 24, 2024-25.

1.2 The obligations and liability of the City pursuant to this Agreement are restricted solely to the payment of the funding. The Organization assumes full financial responsibility for delivery of the Project.

1.3 The Organization acknowledges that it is liable for the full amount of the City funding, and it will be bound to the terms of this Agreement.

2. USE OF FUNDING

2.1 Funding will be used by the Organization for the purpose described in Exhibit “A” Project Details, (the “Project”) and for no other purpose without prior written consent of the City.

Agenda Item #5.1.

2.2 Project details outlined in Exhibit A which commenced prior to the date of the Agreement will be considered ineligible for funding unless approved by the City.

3. REPORTING

3.1 A final report shall by due to the City no later than July 31st. The final report shall include a detailed description of how the goals outlined in Exhibit A were met and provide an explanation with measurable outcomes.

3.2 If the initiative will not be completed by June 30th of the funding year, and Organization wishes to request an extension, a request must be submitted to the City by April 30th.

Extensions are at the sole discretion of the City. The Organization will be notified in writing of an extension granted to the reporting deadline.

3.3 The City shall reserve the right to use the results of this Funding Program for promotional or reporting purposes.

4. PAYMENT OF THE GRANT

4.1 City will pay the Organization the annual sum of THIRTY THOUSAND ($30,000) in a lump sum amount. Organization shall submit an invoice on July 1st to the City to initiate payment, which will be processed within a reasonable timeframe once invoice is received from the Organization.

5. TERMINATION

5.1 This Agreement shall expire on June 30, 2025, or earlier in the event of termination pursuant to this Agreement.

5.2 The City may terminate this Agreement immediately if the Organization:
a. ceases to exist or function as a non-profit organization; b. fails to use the funding in accordance with Section 2; or c. default in the performance of any of its obligations of under this Agreement

5.3 Should this Agreement be terminated pursuant to Section 5, a final report will determine the final payment to either party, as required.

5.4 If the Organization’s financial information discloses a surplus in the grant funded services, program, event, or project, within 90 days of the City’s demand, the eligible non-profit organization shall repay any surplus in excess of 5% or $2,500 whichever is less.

Agenda Item #5.1.

6. RECORD KEEPING

6.1 The City may audit all financial and related records associated with the terms of this Agreement.

6.2 The Organization shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or any longer period required by law, from the date of final payment to Organization to this Agreement.

6.3 The Organization shall maintain all documents and records, which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this agreement.

6.4 Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at the Organization’s address indicated for receipt of notices in this Agreement.

6.5 Where the City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment, or termination of Organization’s business, the City may, by written request, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by the Organization.

7. INDEMNITY
Section 1. Independent Contractors. The Parties understand and agree that in the performance of its work and services under this Agreement, Organization is and, at all times, shall remain a wholly independent contractor and not an officer, employee, or agent of City. Organization shall obtain no rights or benefits that accrue to City employees. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt, or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City .

Section 2. Indemnification by the Organization. The Organization shall, upon the City's written demand and with legal counsel acceptable to the City, defend, indemnify, and hold harmless the City, its agents, officers, City Council members, and employees for all liability, actions, claims, damages, costs, or expenses, including reasonable attorney's Agenda Item #5.1.

fees and legal expenses including expert fees and costs, which may be asserted by any person, including the Organization, arising out of or in connection with the Organization's performance of services under this Agreement.

Section 3. Indemnification by City. The City shall, upon the Organization’s written demand and with legal counsel acceptable to the Organization, defend, indemnify, and hold harmless the Organization, its agents, officers, and employees for all liability, actions, claims, damages, costs, or expenses, including reasonable attorney's fees and legal expenses including expert fees and costs, which may be asserted by any person, including the City, arising out of or in connection with the City's performance under this Agreement.

Section 3. Insurance Requirements. Organization shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Organization, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

B. Minimum Limits of Insurance. Organization shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury, and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.

C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.

Agenda Item #5.1.

D. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Organization or Organization's subconsultants; or automobile owned, leased, hired or borrowed by the Organization.

2. For any claims related to Organization's conduct while performing the work of this Project, the Organization's insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers.

Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Organization's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

E. Waiver of Subrogation. The workers compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

F. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City.

G. Verification of Coverage. Organization shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Agenda Item #5.1.

Section 4. Nondiscrimination. The Organization shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, ancestry, color, sex, sexual orientation, gender, gender identity, gender expression, age, national origin, religion, material status, medical condition, or physical or mental disability.

Section 5. Governing Law. City and Organization agree that the law governing this Agreement shall be that of the State of California.

Section 6. Compliance with Laws. Organization shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, State, and Local Agencies (including, without limitation, the City).

Section 7. Disclosure/Provision of Information. Brochures, maps, or other promotional materials produced by Organization using the funds arising out of this Agreement may include the City logo on the material. Any information developed by Organization pursuant to this Agreement shall be provided to the City upon request and Organization expressly grants City full legal authority and license to use and distribute any such materials.

Section 8. Waiver. The Parties agree that a waiver, breach, or violation of any term or condition of this Agreement shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. The City's acceptance of Organization's performance of any work or services shall not be deemed to be a waiver of City's rights or Organization's obligations under this Agreement.

Section 9. Assignment/Delegation. Neither party hereto shall assign, sublet, or transfer any interest in or duty under this Agreement without the prior written consent of the other Party, and no assignment shall be of any force or affect whatsoever, and shall be void, unless and until the other Party shall have so consented.

Section 10. Conflict of Interest/Anti-Fraud and Anti-Corruption Policies. The Organization covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services under this Agreement. The Organization further covenants that in the performance of the Scope of Services under this Agreement, Organization will not knowingly employ any person having any such conflict of interest with the City.

A. Organization covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in Agenda Item #5.1.

any manner with the interests of City or which would in any way hinder Organization's performance of services under this Agreement. Organization further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager.

Organization agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Organization is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties.

Organization is aware of any stated position of City relative to such projects.

Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Organization understands and acknowledges City maintains an anti-fraud and anti-corruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent, and corrupt activities. Organization represents and warrants that Organization, its subcontractor(s) / subconsultant(s) and their respective employees providing services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor's(s) employees do not participate in any fraudulent or corrupt activities. Organization acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Organization's service provided pursuant to this Agreement.

Section 11. Attorney's Fees. In the event either Party brings an action or proceeding for damages arising out of the other's performance under this Agreement or to establish the rights or remedies of either party, the prevailing party shall be entitled to recover its reasonable attorney's fees and costs as part of such action or proceeding or any post¬ judgment legal proceedings.

Section 12. No Third-Party Beneficiaries. Nothing contained in this Agreement shall be construed to create, and the Parties do not intend to create any rights or remedies to any person or entity not a Party to this Agreement. In the event that Organization enters into any agreements with third parties in connection with the work and services provided under this Agreement, City shall be deemed an intended third-party beneficiary of such agreements.

Agenda Item #5.1.

Section 13. Notices. All notices and other communications required or permitted to be given under this Agreement shall be in writing, and shall be personally served or mailed, return-receipt requested, addressed to the respective Parties as follows:

Contact Person City Manager
Organization City of St. Helena
Street Address 1572 Railroad Avenue
St. Helena, CA 94574 St. Helena, CA 94574
Section 14. Prior Agreements. This Agreement, including all Exhibits attached hereto, represents the entire understanding of the Parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered under this Agreement.

Section 15. Representations. Organization represents it is recognized by the Internal Revenue Service as a section 501[c][3] nonprofit organization, that it is directed by an elected Board of Directors from the local business community with a professional staff, and is organized and equipped to carry on the Scope of Services to be provided to the City in accordance with the terms of this Agreement.

Section 16. Entire Agreement/ Interpretation. Both Parties acknowledge that by entering into this Agreement, the City is not assuming any obligation to operate, supervise, or fund Organization or any other obligations to Organization other than those expressly provided in this Agreement. This Agreement constitutes the entire agreement among the Parties and may not be modified or changed, except by written instrument executed by both Parties. No provision of this Agreement is to be interpreted for or against either Party because that Party or that Party's legal representative drafted such provision.

IN WITNESS WHEREOF, the Parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

Gunilda Rianda Senior Center City:

Association:

By: __________________________ By: ________________________________ Name: _______________________ Name: James McCann
Title: ________________________ Title: Interim City Manager 501[c][3]: ____________________
Agenda Item #5.1.

EXHIBIT A
Project Scope:

Goals:

Agenda Item #5.1.