City of St. Helena
Regular City Council Meeting
Tuesday, June 14, 2022 @ 6:00 PM
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes.
This meeting will be conducted pursuant to the provisions of Government Code Section 54953 (as amended by AB 361) which authorizes teleconferenced meetings under the Brown Act during certain proclaimed States of Emergency. The Governor of California proclaimed a State of Emergency related to COVID-19 on March 4, 2020. This teleconferenced meeting is necessary so that the City can conduct essential business and is permitted under Government Code 54953 in order to protect public health and safety of attendees.
Consistent with Government Code Section 54953, this City Council Meeting will be held via teleconference only, and will not be physically open to the public. City Council members and staff will teleconference into the meeting by audio and/or video. The meeting will be conducted via Zoom Webinar.
The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website, barring technical difficulties. Those members of the public wishing to participate must do so remotely via Zoom electronic meetings in the following ways; by either logging onto the Zoom link located on the meeting agenda (please download the app to your computer or mobile device) and enter the meeting ID or by calling a listed number and enter the meeting ID. Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be emailed by 4:00 PM prior to the meeting. Emailed public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.
Please see the end of the agenda for detailed PUBLIC PARTICIPATION instructions.
Simultaneous Spanish interpretation services during meetings can be scheduled upon request.
To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Please click the link below to join the meeting:
https://us02web.zoom.us/j/83412073374
Or One tap mobile :
US: +16699006833,,83412073374# or +12532158782,,83412073374# Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099
Meeting ID: 834 1207 3374
International numbers available: https://us02web.zoom.us/u/kd8eWOGd3F ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Esta reunión será realizada conforme a las provisiones del Código de Gobierno Sección 54953 (modificada por AB 361) la cual autoriza las reuniones de teleconferencia bajo el Acta Brown durante ciertos Estados de Emergencia. El gobernador de California proclamó Estado de Emergencia relacionado con el COVID-19 el 4 de marzo del 2020. Esta reunión por teleconferencia es necesaria para que la Ciudad pueda realizar deberes esenciales y es permitido bajo el Código de Gobierno 54953 en orden de proteger la salud pública y seguridad de los asistentes.
Consistente con el Código de Gobierno Sección 54953, esta reunión del Consejo de la Cuidad será realizada vía teleconferencia y no será físicamente abierta al público. Miembros del Consejo de la Cuidad y personal atenderán la reunión por audio y/ o video. La reunión será transmitida vía Zoom.
La reunión del Consejo de la Cuidad se transmitirá en vivo por el Canal 28 de Comcast y en el sitio web de la Ciudad, salvo dificultades técnicas. Aquellos miembros del público que deseen participar deben hacerlo de forma virtual a través de las reuniones electrónicas de Zoom de las siguientes maneras; iniciando sesión en el enlace Zoom ubicado en la agenda de la reunión (descargue la aplicación en su computadora o dispositivo móvil) e ingrese el ID de la reunión o llamando al número ubicado en la agenda e ingrese el ID de la reunión. Se aceptarán comentarios públicos para la reunión del Consejo de la Cuidad por correo electrónico a [email protected]. Todos los comentarios públicos se harán públicos y se adjuntarán a la agenda, pero no se leerán en voz alta. Todos los comentarios públicos que se reciban después de las 4:00 PM se adjuntarán a la agenda del Consejo de la Cuidad al día siguiente.
Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.
Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected] .
El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/ .
Habrá traducción en español durante la junta
Haga clic en el enlace a continuación para participar en la reunión:
https://us02web.zoom.us/j/83412073374
O por iPhone one-tap:
US: +16699006833,,83412073374# or +12532158782,,83412073374# O por Teléfono: Marque(para mejor calidad, marque número basado en su ubicaciónactual):
US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 929 205 6099
ID de la Reunión: ID: 834 1207 3374
International numbers available:https://us02web.zoom.us/u/kd8eWOGd3F Consulte el final de la agenda para obtener instrucciones detalladas de PARTICIPACIÓN PÚBLICA.
Page
1. CALL TO ORDER
2. ROLL CALL
Mayor: Geoff Ellsworth, Vice Mayor: Paul Dohring, City Council Members: Anna Chouteau, Eric Hall and Lester Hardy
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
5. PUBLIC FORUM:
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.
6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.
7. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)
7.1. Consideration of the Biennial review the City of St. Helena's Conflict of Interest Code
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:
It is recommended that the City Council direct the review of the City’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act.
Staff Report - Pdf
15 - 16
7.2. Consideration and Proposed Approval of a Resolution Approving a Professional Services Agreement with MarinIT for Server Hosted Environment Migration for an Amount not-to-exceed $26,028.
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Administrative Services Director Recommendation:
Staff recommends City Council approve the attached Resolution.
Staff Report - Pdf
17 - 40
7.3. Consideration and Proposed Approval of a Resolution Approving a oneyear agreement with MarinIT to Provide Informational Technology Services for an Amount not-to-exceed $257,236 for FY 2022-23.
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Administrative Services Director Recommendation:
Staff recommends City Council approve the attached Resolution.
Staff Report - Pdf
41 - 71
7.4. Consideration and Proposed Approval of a Resolution Adopting the FiveYear Capital Improvement Program for Fiscal Years 2022-23 to 2026-
27. CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Management Analyst
Recommendation:
Staff recommends City Council approve the attached Resolution.
Staff Report - Pdf
73 - 120
7.5. Fiscal Year (FY) 2021-22 3rd Quarter Finance Report CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Asst. Administrative Services Director Recommendation:
Staff recommends the City Council receive and file the Q3 FY 2021-22 financial report.
Staff Report - Pdf
121 - 150
7.6. Consideration and Proposed Approval of a Resolution for a Project Specific Maintenance Agreement with Caltrans for the Vine Trail Segment Between Pratt Avenue and the Northern City of St. Helena Limit CEQA Determination: Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:
Staff recommends approval of the Resolution.
Staff Report - Pdf
151 - 165
7.7. Fiscal Year 2021 Annual Comprehensive Financial Report and Independent Auditor’s Report on Internal Control Over Financial Reporting.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Asst. Administrative Services Director Recommendation:
Staff recommends the City Council receive accept the Comprehensive Annual Financial Report of the City of St. Helena for Fiscal Year Ended June 30, 2021.
Staff Report - Pdf
167 - 176
7.8. Adoption of Resolution Making Findings and Determinations under AB 361 for the Continuation of Virtual Meetings
177 - 181
CEQA Determination: Not a CEQA project
Prepared By: Ethan Walsh, City Attorney
Recommendation:
Approve the Attached Resolution Making Findings and Determinations Under AB 361.
Staff Report - Pdf
7.9. Consideration and Proposed Approval of a Resolution approving an Employment Agreement with Dr. April Mitts and Ratifying the City Manager’s Appointment to serve as the Assistant City Manager CEQA Determination: Not a CEQA project
Prepared By: James C. McCann, Interim City Manager
Recommendation:
Staff recommends the City Council adopt the attached resolution.
Staff Report - Pdf
183 - 213
7.10. Consideration and Proposed Approval of a Resolution approving an Employment Agreement with Mandy Kellogg and Ratifying the City Manager’s Appointment to serve as the Administrative Services Director.
CEQA Determination: Not a CEQA project
Prepared By: James C. McCann, Interim City Manager
Recommendation:
Staff recommends the City Council adopt the attached resolution.
Staff Report - Pdf
215 - 226
8. PUBLIC HEARINGS
8.1. Discussion of Potential Activities and Projects for Inclusion in the 2022 Community Development Block Grant (CDBG) Applications; and (1) Consideration of Approval of a Resolution Approving Applications for Funding, and (2) the Execution of a Grant Agreement and any Amendments thereto from the 2021-2022 Funding Year of the State CDBG Program.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Asst. Administrative Services Director Recommendation:
Recommendation of Approval of a Resolution Approving Applications for Funding and the Execution of a Grant Agreement and any Amendments thereto from the 2021-2022 Funding Year of the State CDBG Program.
Staff Report - Pdf
227 - 267
9. OLD BUSINESS
9.1. Discussion and direction regarding the process and appointments to boards, commissions, committees, and ad hoc assignments CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:
269 - 316
Discussion and direction.
Staff Report - Pdf
10. NEW BUSINESS
10.1. Consideration and proposed approval of: A Resolution Appointing Anil Comelo as City Manager and Approving the Employment Agreement Between the City of St. Helena and Anil Comelo; and Approval of a Resolution Duly Adopting and Approving a Publicly Available Pay Schedule for Executive Management - Departments Heads which Includes a Revised Salary Schedule for the City Manager Classification effective July 26, 2022.
CEQA Determination: Not a CEQA project
Prepared By: James C. McCann, Interim City Manager
Recommendation:
Adopt the Resolution and authorize the Mayor to execute the Employment Agreement. It is also recommended that the City Council adopt a separate Resolution authorizing an amended City of St. Helena Salary Schedule reflecting the update salary level for City Manager.
Staff Report - Pdf
317 - 341
10.2. Consideration and Proposed Approval of a Resolution approving of a One Year Agreement for Marketing and Promotional Services Agreement in the amount not-to-exceed $231,525 between the City of St. Helena and the St. Helena Chamber of Commerce for FY 2022-23 CEQA Determination: Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:
Staff recommends City Council adopt the attached resolution approving the agreement.
Staff Report - Pdf
343 - 359
11. ITEMS LIKELY TO BE PLACED ON THE NEXT OR FUTURE MEETING AGENDA:
11.1. Provided prior to the meeting.
12. ADJOURNMENT
The next Regular City Council meeting is scheduled for June 28, 2022, at 6:00 p.m.
I do hereby certify that a copy of the foregoing agenda was posted on the City website on June 10, 2022.
Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by
Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred.
Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.
If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St.
Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1480 Main Street, St. Helena, California, during normal business hours.
In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.
THE CITY OF ST. HELENA ENCOURAGES ONLINE PUBLIC PARTICIPATION IN
VIRTUAL CITY COUNCIL MEETINGS
St. Helena, CA– The City of St. Helena is committed to public participation in City government in a manner that is consistent with guidance provided by the Napa County Public Health Official and Governor Newsom’s Executive Order N-25-20. These guidelines relate to social distancing, and are intended to protect everyone by limiting the spread of COVID-19 in our community. In adherence to these guidelines, the St. Helena City Council will host a Virtual Council Meeting on Zoom; a free teleconferencing tool that enables users to watch and/or call into the meeting from their computers or phones. This meeting will be open to public and allows for live public comment.
The meeting will also be recorded, livestreamed, and posted on the City’s website after the adjournment of the meeting if technical difficulties occur: https://sthelena.civicweb.net/Portal/ The ZOOM web link, meeting ID, and phone number will be listed at the top of the City Council Meeting Agenda. You will be required to enter the meeting ID, but there will be no password or participant ID.
How to Watch or Listen to Council Meetings:
1. Watch on Comcast Channel 28
2. Watch the livestreaming video on the City’s website
3. Watch and Listen on Zoom.us by clicking on the link in the Council Agenda
4. Listen only by calling the Zoom number listed on the Council Agenda Watch Council Meeting by Joining the Zoom Meeting:
1. By Computer, Tablet, or Smart Phone:
1. Before joining the virtual City Council Meeting, it is highly encouraged that you download the Zoom App. To sign up for your own free account, visit zoom.us/signup and enter your email address. You will receive an email from Zoom ([email protected]). In this email, click Activate Account.
2. If you are logged into your account, Enter the Meeting ID listed on the City Council Agenda.
If you have not created an account go to: https://zoom.us/join and enter the Meeting ID
3. Select if you would like to connect audio and/or video and tap Join Meeting.
4. For specific instructions for your device, go to: https://support.zoom.us/hc/enus/articles/201362193-Joining-a-Meeting
1. Listen Only by Telephone:
1. Dial the number listed on the Council Agenda.
2. At the prompt, enter the Meeting ID provided on the top of the City Council Meeting Agenda and Press #. A participate ID is not required.
3. To disconnect from the meeting, hang up the phone.
Ways to Provide Public Comment:
While attending the virtual City Council Meeting, the public will have the opportunity to provide live public comment during Public Forum and after each agenda item. When it is the appropriate time for public comment the Mayor will verbally open public comment. At this time each individual is permitted 4 minutes to speak.
1. Send a Public Comment in by 4:00 PM Prior to the Meeting to:
[email protected]
The easiest way to provide public comment is to email your public comment. Public comments may be emailed to [email protected]. Please include in the subject line “COMMENT TO COUNCIL and the AGENDA ITEM”. Any public comment is required to be submitted no later than 2 hours before the scheduled meeting and will be included as an attachment to the agenda. All public comments will be made publicly available and attached to the agenda item and will not be read out loud. All public comments that are received after 4:00 PM will be attached to the agenda the following day.
2. Provide Comment through Zoom meeting from a computer, tablet, or smart phone This option allows the public to virtually attend the meeting as a muted ‘attendee’ with no video or screen sharing capabilities. You will be able to see and hear those participating in the meeting, but they will not be able to hear you until the host unmutes you.
If you wish to provide public comment during a specific agenda item or during public forum, you can use the “raise hand” feature located in the control panel at the bottom of your screen. The icon is a small blue hand. In Windows you can also use the Alt+Y keyboard shortcut to raise or lower your hand. In Mac you can also use the Option+Y keyboard shortcut to raise or lower your hand.
The host will be notified that you've raised your hand and you will be placed in a queue with all incoming requests.
When it is your turn to speak, you will be notified that the host has unmuted you. To be removed from the queue, just click the ‘raise hand’ button again.
3. Call in to the ZOOM meeting from a cell phone or landline phone only This option allows the member of the public with the opportunity to verbally participate in public comment.
If you wish to speak during public comment time dial *9 on your telephone.
The host will be notified that you would like to speak and you will be placed in a queue with all incoming requests.
When it is your turn to speak, you will be notified that the host has unmuted you. You may press *9 again if you wish to be removed from the queue.
You will be notified at the end of your statement that you have been muted. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ En cumplimiento de la Ley de Estadounidenses con Discapacidades, si necesita asistencia especial para participar en esta reunión, llame a la Oficina del Secretaría de la Ciudad (707) 967- 2792. La notificación 72 horas antes de la reunión, como lo requiere la Sección 202 de la Ley de Estadounidenses con Discapacidades, permitirá a la Ciudad hacer arreglos razonables para garantizar la accesibilidad a esta reunión.
LA CIUDAD DE ST. HELENA ALIENTA LA PARTICIPACIÓN PÚBLICA EN LÍNEA EN
REUNIONES VIRTUALES DEL CONSEJO DE LA CIUDAD
St. Helena, CA– La Ciudad de St. Helena está comprometida con la participación pública en el gobierno de la Ciudad de manera que sea consistente con la guía proporcionada por el Oficial de Salud Pública del Condado de Napa y la Orden Ejecutiva N-25-20 del Gobernador Newsom. Estas pautas se relacionan con el distanciamiento social y están destinadas a proteger a todos al limitar la propagación de COVID-19 en nuestra comunidad. En cumplimiento de estas pautas, el Ayuntamiento de St. Helena organizará una Reunión del Consejo Virtual sobre Zoom; Una herramienta de teleconferencia gratuita que permite a los usuarios mirar y / o llamar a la reunión desde sus computadoras o teléfonos. Esta reunión estará abierta al público y permite comentarios públicos en vivo. La reunión también se grabará, se transmitirá en vivo y se publicará en el sitio web de la Ciudad después de la clausura de la reunión si se presentan dificultades técnicas:
https://sthelena.civicweb.net/Portal/
El enlace web de ZOOM, la identificación de la reunión y el número de teléfono se enumerarán en la parte superior de la Agenda de la reunión del Ayuntamiento. Se le pedirá que ingrese la ID de la reunión, pero no habrá contraseña ni ID de participante.
Cómo ver o escuchar las reuniones del Consejo:
1. Veala a través del canal 28 de Comcast
2. Vea el video de transmisión en vivo en el sitio web de la ciudad
3. Mire y escuche en Zoom.us haciendo clic en el enlace en la Agenda del Consejo
4. Escuche llamando al número de Zoom listado en la Agenda del Consejo Vea la reunión del Consejo uniéndose a la reunión Zoom:
1. Por computadora, tableta o teléfono:
a. Antes de unirse a la reunión virtual del Ayuntamiento, le recomendamos que descargue la aplicación Zoom. Para registrarse en su propia cuenta gratuita, visite zoom.us/signup e ingrese su dirección de correo electrónico. Recibirá un correo electrónico de Zoom (no[email protected]) . En este correo electrónico, haga clic en Activar cuenta. b. Si ha iniciado sesión en su cuenta, ingrese la ID de la reunión que figura en la Agenda del Ayuntamiento. Si no ha creado una cuenta, vaya a: https://zoom.us/join e ingrese la ID de la reunión
c. Seleccione si desea conectar audio y / o video y toque Unirse a la reunión. re. Para obtener instrucciones específicas para su dispositivo, vaya a: https://support.zoom.us/hc/enus/articles/201362193-Joining-a-Meeting
2. Escuche solo por teléfono:
a. Marque el número que figura en la Agenda del Consejo. b. Cuando se le solicite, ingrese la ID de la reunión provista en la parte superior de la Agenda de la reunión del Concejo Municipal y presione #. No se requiere una identificación de participación.
c. Para desconectarse de la reunión, cuelgue el teléfono Formas de proporcionar comentarios públicos:
Mientras asiste a la reunión virtual del Ayuntamiento, el público tendrá la oportunidad de proporcionar comentarios públicos en vivo durante el Foro Público y después de cada tema de la agenda. Cuando sea el momento apropiado para comentarios públicos, el Alcalde abrirá verbalmente los comentarios públicos. En este momento, cada individuo tiene permitido 4 minutos parahablar.
1. Envíe un comentario público por adelantado a
[email protected]
La forma más fácil de proporcionar comentarios públicos es enviar su comentario público por correo electrónico. Los comentarios públicos pueden enviarse por correo electrónico a [email protected] en la línea de asunto "COMENTARIO AL CONSEJO y el PUNTO DEL PROGRAMA". Cualquier comentario público debe presentarse a más tardar 2 horas antes de la reunión programada y se incluirá como un archivo adjunto a la agenda. Todos los comentarios públicos se harán públicos y se adjuntarán al articulo de la agenda y no se leerán en voz alta. Todos los comentarios públicos que se reciban después de las 4:00 PM se adjuntarán a la agenda al día siguiente.
• 2. Proporcione comentarios a través de la reunión Zoom desde una computadora, tableta o teléfono inteligente
Esta opción permite que el público asista virtualmente a la reunión como un "asistente" silenciado sin capacidades de video o pantalla compartida. Podrá ver y escuchar a los participantes en la reunión, pero no podrán escucharlo hasta que el anfitrión de permisio.
Si desea proporcionar comentarios públicos durante un elemento específico de la agenda o durante un foro público, puede usar la función "levantar la mano" ubicada en el panel de control en la parte inferior de la pantalla. El icono es una pequeña mano azul. En Windows también puede usar el atajo de teclado Alt + Y para subir o bajar la mano. En Mac también puedes usar el atajo de teclado Alt + Y para subir o bajar lamano.
Se le notificará al anfitrión que ha levantado la mano y se lo colocará en fila con todas las solicitudes entrantes
Cuando sea su turno de hablar, se le notificará que el anfitrión le ha dado permiso de hablar. Para ser retirado de la fila, simplemente haga clic de nuevo el botón “levantar la mano”.
3. Llame a la reunión de ZOOM desde un teléfono fijo o móvil solamente
Esta opción le permite al miembro del público la oportunidad de participar verbalmente en comentarios públicos.
Si desea hablar durante el tiempo de comentarios públicos, marque * 9 en su teléfono.
Se le notificará al anfitrión que le gustaría hablar y se colocará en fila con todas las solicitudes entrantes.
Cuando sea su turno de hablar, se le notificará que el anfitrión le ha dado permiso de hablar.
Puede presionar * 9 nuevamente si desea ser eliminado de la fila.
Report to the City Council
Regular City Council - 14 Jun 2022
Agenda Section: CONSENT ITEMS
Subject: Consideration of the Biennial review the City of St. Helena's Conflict of Interest Code
CEQA
Determination:
Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Reviewed By: April Mitts, Administrative Services Director Approved By: James C. McCann, Interim City Manager
BACKGROUND
The Political Reform Act of 1974, Government Code Section 81000 et seq. (the “Act”), requires all public agencies to adopt and maintain a conflict of interest code. The primary effect of the code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Act. The Act requires each city to adopt a local conflict of interest code designating city positions not otherwise designated in the Act itself, that are involved in making or participating in the making of city decisions at all levels of city government.
The Act further requires that agencies, including cities, regularly review and update their codes as necessary as directed by their code-reviewing bodies or when change is necessitated by changed circumstances. (Gov. Code §§ 87306, 87306.5.) The Act provides that no later than July 1 of each even-numbered year, code-reviewing bodies shall direct the review of all agency codes under their jurisdiction and requires that the agency head, no later than October 1, shall file a statement regarding the results of that review. The City Council is the code-reviewing body for the City’s Code and on or before July 1 it must direct the biennial review of the City’s Conflict of Interest Code (“Code”). (Gov. Code § 82011(c), 87306.5)
Agenda Item #7.1.
The Act also requires that the City Manager file a statement regarding the results of the review no later than October 1 of the same year. If a change in the Code is necessitated by this review, it must be submitted to the City Council for approval within ninety (90) days of the filing of the Local Agency Biennial Notice with the City Clerk. (Gov. Code § 87303, 87306.5)
DISCUSSION
The proposed action is pursuant to the requirements set forth in section 87306.5 of the Political Reform Act and placed upon the City Council as the City’s code-reviewing body.
FISCAL IMPACT
There is no fiscal impact.
RECOMMENDED ACTION
It is recommended that the City Council direct the review of the City’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act.
Agenda Item #7.1.
Report to the City Council
Regular City Council - 14 Jun 2022
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Approval of a Resolution Approving a Professional Services Agreement with MarinIT for Server Hosted Environment Migration for an Amount notto-exceed $26,028.
CEQA
Determination:
Not a CEQA project
Prepared By: April Mitts, Administrative Services Director Reviewed By: April Mitts, Administrative Services Director Approved By: James C. McCann, Interim City Manager
BACKGROUND
The City of St. Helena has utilized MarinIT since 2012 for its information technology needs including, but not limited to:
Onsite and remove information technology (IT) service, support, and maintenance
Managed services such as anti-virus/malware, mobile device management, MS Office 365, and data backup services
Special projects dependent on individual department and City needs - evaluated on an annual basis
Security awareness, training, and scans
The City currently has physical servers located in the former City Hall building at 1480 Main Street. The current core server and storage system is comprised of several machines that were installed by MarinIT in late 2015. While they have remained stable the hardware and some of the software/operating systems have become outdated and will no longer be supported by the manufacturer at the end of 2022. In the current environment, if the hardware fails, the only fix would be to replace the current server with something new, likely causing extended operational disruption. The initial goal was Agenda Item #7.2.
to replace the servers in phases; however, the budget shortfalls over the past few years have prevented this project from moving forward. In today's dollars, if the City were to replace all servers on-site, it would cost an estimated $171,000 which includes hardware, software, storage, and labor.
DISCUSSION
Over the past year staff has been in discussion with MarinIT to migrate from physical servers to an environment hosted off-site by MarinIT. With the approaching relocation of City Hall to the Napa Valley College Campus in St. Helena, staff and MarinIT feel it is an opportune time to make this change. It should be noted that servers related to the Police Department and emergency operations will continue to have physical servers, as required by law.
There are two primary reasons staff is recommending the migration to a hosted environment. The first is that there is not sufficient room for the equipment without costly construction to create a space. While there are servers at the former City Hall site (1480 Main Street), this space is not adequate as the more robust server structure would also require additional power and cooling requirements, which could escalate above $100,000. The second reason is the capital expenditure for the new hardware and software - an estimated $171,000 which includes hardware, software, storage, and labor. This cost is above and beyond the additional power and cooling needs of $100,000 as well as any other construction necessary.
Staff has concluded the most cost-effective way to avoid high costs is to migrate the environment to a Cloud provider. The new virtual environment will continue to provide physical, cyber security, and environmental redundancies pursuant to requirements set by the City's insurance providers and by recommendations from the state and federal government. The new virtual environment will run on hardware that is maintained by the provider and, once implemented, the City will only need to pay the monthly hosting fee.
FISCAL IMPACT
The fiscal impact for migration is a total of $26,028. Of this amount $12,108 is for onetime costs and the remaining $13,920 is for monthly hosting ($1,160 per month).
Funds for the migration is included in the Draft FY 2022-23 budget presented to City Council on May 31, 2022.
RECOMMENDED ACTION
Staff recommends City Council approve the attached Resolution.
ATTACHMENTS
Attachment 1 - PSA Marin IT Hosted Migration Services FY 2022-23 Attachment 2 - MarinIT Hosted Environment Migration Resolution Agenda Item #7.2.
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on June 14, 2022 by and between the City of St. Helena, located in the County of Napa, State of California (City), and MarinIT (Consultant).
RECITALS:
A. City desires to employ Consultant to furnish professional services in connection with the project described as Hosted Environment Migration.
B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.
NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:
SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.
SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.
SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.
SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A, “Scope of Services” attached hereto and made a part hereof. Total compensation shall not exceed $26,028 unless additional compensation is approved in accordance with Section 2.
B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, and the amount remaining on the Agreement. City shall independently review each invoice Agenda Item #7.2.
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submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses.
Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.
C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.
B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.
SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.
SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with Agenda Item #7.2.
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the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.
D. Cyber Liability Insurance.
1. Cyber Liability Insurance with limits not less than $1,000,000 per claim.
2. Coverage shall be sufficient broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security.
3. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations.
E. Excess Limits. If Consultant maintains higher limits than the minimums shown Agenda Item #7.2.
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above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
F. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.
G. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.
H. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.
2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.
I. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.
J. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.
K. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required Agenda Item #7.2.
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insurance policies, including endorsements affecting the coverage required by these specifications at any time.
SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) (collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.
B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.
C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.
D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.
E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.
F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.
G. Further, Consultant will defend and indemnify City, and hold it harmless, from any claim, demand or liability that is related to, or results from an assertion that as a result of Agenda Item #7.2.
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providing services to City, a Consultant employee or a person performing work pursuant to this Agreement is entitled to benefits from, or is covered by, the Social Security retirement system or the California Public Employee Retirement Systems. Notwithstanding the foregoing, however, Consultant’s obligation for any payments to such a claimant shall be limited to those payments which the City may be required to pay. This indemnity obligation shall survive the termination or expiration of this Agreement.
SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.
C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.
B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not Agenda Item #7.2.
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been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.
SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.
SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF
INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.
Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.
C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.
Agenda Item #7.2.
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D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.
SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.
SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:
A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.
B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.
C. Solicitations for Subcontractors including Procurement of Materials and Equipment.
In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.
Agenda Item #7.2.
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SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE
REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.
Agenda Item #7.2.
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B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.
C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.
SECTION 18 – LIMITATION OF LIABILITY
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.
B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.
SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.
SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, emailed, sent by facsimile, or first class mail, addressed as follows:
To City: City Manager
1572 Railroad Avenue
St. Helena, California 94574
To Consultant: MarinIT
366 Bel Marin Keys Blvd.
Novato, CA 94939
Agenda Item #7.2.
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415-842-3275
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.
SECTION 21 – TERMINATION
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.
B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.
SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.
SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.
SECTION 25 – CONTINUITY OF PERSONNEL
Agenda Item #7.2.
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Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.
SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.
SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.
SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.
SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agenda Item #7.2.
MarinIT, Hosted Migration FY2022-23
Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.
SECTION 32 – SPECIAL PROVISIONS
This Agreement is subject to the following special provisions: none.
IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.
Consultant: City:
By: ________________________________ By: ________________________ Name: ______________________________ Name: James McCann Title:________________________________ Title: Interim City Manager Approved as to Form:
By: _________________________________
Name: Ethan Walsh
Title: City Attorney
Agenda Item #7.2.
Prepared for City of St. Helena
COSH - Hosted Environment Migration
Quote#2022-002223 v1
PREPARED FOR PREPARED BY
April
Mitts
[email protected]
(707) 968-2751
Tim Bush
[email protected]
(415) 842-3251
,
Exhibit A Agenda Item #7.2.
www.marinit.com -
Wednesday, June 01, 2022
City of St. Helena
April Mitts
1572 Railroad Avenue
St. Helena, CA 94574
[email protected]
Dear April,
Marin It would like to thank City of St. Helena for this opportunity. If you have any questions please contact Tim Bush directly. Below is the scope of work for migrating the COSH core server infrastructure.
Move Preparation:
Perform full backup of all data, VM Hosts, hardware configurations, etc Install and promote new Primary Domain Controller
Install all necessary updates
Build VPN tunnel between Marin IT Data Center and COSH network o Test and adjust routes to/from data center to all sites (Fire, Police, Corpyard, Water Plants, City Hall, etc.) Relocate/Install equipment to be left at facility (firewall, switches, routers)
Physical Move:
Power down VM hosts, VoIP servers, Storage array, iSCSI switch Remove from rack prep for delivery, bring to Marin IT data center Install gear in data cabinet, bring VMHosts and Storage online - test ad verify connectivity Turn on Active Directory and File services
Perform head-to-head resource availability at each COSH location (Fire, Police, Corpyard, Water Plants, City Hall, etc.) Provide (2) field techs for day 1 support
Notes:
Expect up to 24 hours of downtime. We will do everything possible to ensure a quick transition The preferred plan would be to take the City network offline on a Friday around 5:30-6pm so we can transport it to our Data Center and get it turned on early AM on Saturday
Phones will remain online during the migration, however there will be periods of downtime while we move things around, reboot hardware, etc
Day 1 support covered under Maintenance agreement -no extra charge Tim Bush
Director of Accounts
Marin IT
Quote #2022-002223 v1 Page: 2 of 6
Agenda Item #7.2.
www.marinit.com -
Hardware - One Time Costs
DESCRIPTION PRICE QTY EXT. PRICE
One-Time Material Costs $0.00 0 $0.00
New Domain Controller - PowerEdge R240
Chassis Configuration : 3.5" Chassis with up to 4 Hot Plug Hard Drives
Processor : Intel® Xeon® E-2244G 3.8GHz, 8M cache, 4C/8T, turbo (71W)
Memory Capacity : (2) 8GB UDIMM, 3200MT/s, ECC
RAID Configuration : C3, RAID 1 for 2 HDDs or SSDs (Matching Type/Speed/Capacity)
RAID/Internal Storage Controllers : PERC H330 RAID Controller, Adapter, Full Height
Hard Drives : (2) 1TB 7.2K RPM SATA 6Gbps 512n 3.5in Hotplug Hard Drive Operating System : Windows Server® 2019
Standard,16CORE,FI,No Med,No CAL, Multi Language
Rack Rails : 1U/2U 2/4-Post Static Rails
Dell Services: Extended Service - Next Business Day, 37 Month(s)
$3,332.70 1 $3,332.70
Misc Materials
Cables, connectors, installation hardware, cable management, etc $500.00 1 $500.00
Subtotal: $3,832.70
Services - One Time Costs
DESCRIPTION PRICE QTY EXT. PRICE
Labor for Professional Services - Move Prep
- See Cover letter for Full Scope
$125.00 32 $4,000.00
Labor for Professional Services - Physical Move
- See Cover letter for Full Scope
$125.00 32 $4,000.00
Subtotal: $8,000.00
Monthly Hosting
DESCRIPTION Monthly Recurring QTY EXT. REC.
Monthly Recurring for Hosted Domain Controllers
RMM Auto-Created Managed Network ESX Host
$225.00 12 $2,700.00
Monthly Recurring for Hosted File Server
RMM Auto-Created Managed Network ESX Host
$850.00 12 $10,200.00
Quote #2022-002223 v1 Page: 3 of 6
Agenda Item #7.2.
www.marinit.com -
Monthly Hosting
DESCRIPTION Monthly Recurring QTY EXT. REC.
Monthly Recurring for VM Licensing and Maintenance
RMM Auto-Created Managed Network ESX Host
$85.00 12 $1,020.00
Recurring Subtotal: $13,920.00
Quote #2022-002223 v1 Page: 4 of 6
Agenda Item #7.2.
www.marinit.com -
COSH - Hosted Environment Migration
Prepared by: Prepared for: Quote Information:
Marin IT
Tim Bush
(415) 842-3251
[email protected]
City of St. Helena
1572 Railroad Avenue
St. Helena, CA 94574
April Mitts
(707) 968-2751
[email protected]
2022-002223
Version: 1
Delivery Date: 06/01/2022
Expiration Date: 07/31/2022
One-Time Cost Summary
DESCRIPTION AMOUNT
Hardware - One Time Costs $3,832.70
Services - One Time Costs $8,000.00
Subtotal: $11,832.70
Estimated Tax: $274.95
Total: $12,107.65
Monthly Recurring Summary
DESCRIPTION AMOUNT
Monthly Hosting – 12 months @ $1,160.00 per month $13,920.00 Grand Total Year One (includes hardware and professional services that will drop off the following year): $26,027.65 Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight.
Buyer agrees to pay reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services may be provided at Marin IT’s then standard billing rates.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products. MARIN IT, INC. MAKES NO
WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF FITNESS FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS.
Limitation of Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR
SERVICE ARISING UNDER THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN ITBY CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM.
MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN IF MARIN IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NEITHER PARTY
MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD PARTY INFORMATION OR PRODUCTS PROVIDED TO EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Quote #2022-002223 v1 Page: 5 of 6
Agenda Item #7.2.
www.marinit.com -
Marin IT City of St. Helena
Signature:
Name: Tim Bush
Title: Director of Accounts
Date: 06/01/2022
Signature:
Name: April Mitts
Date:
Quote #2022-002223 v1 Page: 6 of 6
Agenda Item #7.2.
RESOLUTION NO. 2022-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA APPROVING A PROFESSIONAL SERVICES
AGREEMETN WITH MARINIT FOR SERVER HOSTED
MIGRATION FOR AN AMOUNT NOT-TO-EXCEED
$26,028.
RECITALS
A. The City of St. Helena has utilized MarinIT since 2012 for its information technology needs including, but not limited to:
a. Onsite and remove information technology (IT) service, support, and maintenance;
b. Managed services such as anti-virus/malware, mobile device management, MS Office 365, and data backup services;
c. Special projects;
d. Security awareness, training, and scans; and
B. The City currently has physical servers located in the former City Hall building at 1480 Main Street; and
C. The current core server and storage system is comprised of several machines that were installed by MarinIT in late 2015 and, while they have remained stable, the hardware and some of the software/operating systems have become outdated and will no longer be supported by the manufacturer at the end of 2022; and
D. The initial goal was to replace the servers in phases; however, the budget shortfalls over the past few years have prevented this project from moving forward. In today's dollars, if the City were to replace all servers on-site, it would cost an estimated $171,000 which includes hardware, software, storage, and labor; and
E. Over the past year staff has been in discussion with MarinIT to migrate from physical servers to an environment hosted off-site by MarinIT; and F. With the approaching relocation of City Hall to the Napa Valley College Campus in St. Helena, staff and MarinIT feel it is an opportune time to make this change.
It should be noted that servers related to the Police Department and emergency operations will continue to have physical servers, as required by law; and G. There are two primary reasons staff is recommending the migration to a hosted environment: (a) There is not sufficient room for the equipment without costly Agenda Item #7.2.
construction to create a space and (b) the capital expenditure for the new hardware and software - an estimated $171,000 which includes hardware, software, storage, and labor. This cost is above and beyond the additional power and cooling needs of $100,000 as well as any other construction necessary; and H. Staff has concluded the most cost-effective way to avoid high costs is to migrate the environment to a Cloud provider; and
I. The virtual environment will continue to provide physical, cyber security, and environmental redundancies pursuant to requirements set by the City's insurance providers and by recommendations from the state and federal government; and J. The new virtual environment will run on hardware that is maintained by the provider and, once implemented, the City will only need to pay the monthly hosting fee.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The City Council hereby approves a Professional Services Agreement with MarinIT for Server Hosted Environment Migration for an Amount not-to-exceed $26,028.
2. The City Council hereby authorizes the City Manager to execute the Professional Services Agreement.
Approved at a Regular Meeting of the St. Helena City Council held on Tuesday, June 14, 2022 by the following vote:
Mayor Ellsworth: __________
Vice Mayor Dohring: __________
Councilmember Chouteau: __________
Councilmember Hall: __________
Councilmember Hardy: __________
APPROVED: ATTEST:
Agenda Item #7.2.
_______________________ ______________________
Geoff Ellsworth, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #7.2.
Report to the City Council
Regular City Council - 14 Jun 2022
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Approval of a Resolution Approving a one-year agreement with MarinIT to Provide
Informational Technology Services for an Amount not-toexceed $257,236 for FY 2022-23.
CEQA
Determination:
Not a CEQA project
Prepared By: April Mitts, Administrative Services Director Reviewed By: April Mitts, Administrative Services Director Approved By: James C. McCann, Interim City Manager
BACKGROUND
An informal solicitation of proposals was conducted in 2012 and MarinIT was selected from this process. The City has contracted with MarinIT for the past ten years to provide 24/7 network support as well as workstation/desktop maintenance. In FY 2017-18 the City added additional support services for the new VoIP phone system that the City implemented in December of 2017 which increased the Informational Technology (IT) Support Agreement from $60,000 to $80,000 annually. In FY 2019-20, the City migrated to the Office 365 Subscription which added additional costs to the overall MarinIT contract, as this is a pass-through cost to the City. In FY 2021-22 the City added enhanced Cybersecurity and Network Monitoring to the MarinIT contract adding an additional $34,000 to the annual contract. Attachment 1 provides an overview of the MarinIT costs since FY 2014-15.
DISCUSSION
The City is satisfied with the services provided and recommends continuing to contract with Marin IT in FY 2022-23 for its citywide IT services. The services the City current receives from MarinIT includes: (1) general IT support services, (2) facilitation of annual licensing, warranty and software renewals; (3) cyber security awareness, monitoring, and training and (4) management and implementation of various annual IT needs, Agenda Item #7.3.
including special projects such as the purchase and installation of the City's phone system. Table 1 provides details for the FY 2022-23 recommendations.
Table 1: FY 2022-23 MarinIT Recommendations
Cost
MANAGED SERVICES - ANNUAL
Onsite IT Service, Support, and Maintenance 99,840
Proactive Monitoring/Anti-Virus/Malware 28,800
Barracuda - Cloud Data Backup 3,600
Mobile Device Management 12,480
MS Office 365 21,660
Subtotal 166,380
SOFTWARE COSTS
Security Awareness Training (KnowBe4Diamond) 3,438
Cisco Smartnet - Dell Compellent - VMWare 8,500
Qualys Multi-point Intrusion Scanning License 2,500
Subtotal 14,438
SPECIAL PROJECT - WIRELESS REPLACEMENT
Wireless Hardware (1x costs) 28,263
Wireless License 3,824
Wireless Setup and Installation 3,500
Subtotal 35,587
SPECIAL PROJECTS - PD RIMS SERVER
REPLACEMENT
New RIMS CAD/RMS Server for PD 7,500
RIMS Server Configuration 3,500
Sunridge Systems 8,500
Subtotal 19,500
OTHER
Security Awareness Setup and Reporting 3,000
Qualys Security Intrusion Testing & Setup 3,000
Contingency 13,000
Subtotal 19,000
Estimated Tax 2,332
TOTAL 257,236
Excluding special projects and the addition of mobile device management, the recommended agreement is a 6% increase over the FY 2021-22 and is primarily due to an increase in licenses and enhanced security scans. The costs associated with equipment replacement will be charged to the designated Equipment Replacement Fund and all other costs are distributed between the General Fund, Water Fund, and Wastewater Fund.
Agenda Item #7.3.
FISCAL IMPACT
Total fiscal impact is $257,236 and has been included in the Draft Fiscal Year 2022-23 annual budget presented to City Council on May 31, 2022.
RECOMMENDED ACTION
Staff recommends City Council approve the attached Resolution.
ATTACHMENTS
Attachment 1 - MarinIT YOY Contracts FY 23
Attachment 2 - PSA Marin IT FY 2022-23 IT Support
Attachment 3 - Resolution - MarinIT Agreement
Agenda Item #7.3.
MarinIT Agreements FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 Reso 2015-3 Reso 2015-72 Reso 2016-82
Reso
2017-155
2017-156
Reso 2018-83 Reso 2019-76 Reso 2020-67
STH Contract:
FY2022-003
Amendment #1
IT Services Quote
6/7/22
FINAL
Managed Services - Annual
1 Monthly recurring IT Service/Support 60,000 60,000 60,000 80,000 80,000 82,500 83,220 91,536 99,840 2 Office 365 (125 users) 13,500 8,250 8,300 9,150 21,660 3 Contingency 16,020 8,250 8,300 9,150 13,000
60,000 60,000 60,000 80,000 109,520 99,000 99,820 109,836 134,500 Managed Services - Monthly
4 Cloud Data Backup & SPAM Filtering
FY23 Barracuda 14,375 8,049 8,500 8,500 8,500 8,500 6,000 8,496 3,600 5 Proactivew Service/Monitoring for Servers
12 Servers @ $27 per month Included Webroot
Security - anti-virus/malware
3,960
6 Mobile Device Management 12,480
14,375 8,049 8,500 8,500 8,500 8,500 6,000 12,456 16,080 Maintenance Renewals
7 Cisco Wireless Controller Warranty 625 975
8 Cisco Firewalls - warranty
1 CH, 1 PD 2,700 3,200
9 Compellent Storage (SAN) Annual Maint. And
Support 6,672 6,485 4,350 5,000
10 Vmware Maintenance/Warranty Renewal 1,400
11 Misc Renewals - Cisco Smartnet - Dell
Compellent VMWare, etc. 8,500
- - - - 6,672 6,485 7,675 10,575 8,500
Hardware Upgrades/Special Projects
12 2 Cicco UC Servers 900
13 Server Upgrade 95,620
14 PD Radio and Phone Upgrades 630
15 Library Broadband Upgrade 41,445
16 New Switches City Hall, PW, Recreation 7,900
17 PD Core Upgrades 17,400
18 Cabling for PD and Firehouse 2,500
19 VOiP Installation 165,923
20 Firewall Replacement 27,459
21 New PC's Police Department 2,580
22 Fire Dept - Cisco Catalyst C9200-48P 2,699
23 Fire Dept - Switch 430
24 New VM Host Servers - City Hall 8,571
25 Meraki MR56 High Density WAP for office space
and lobby/break room areas (2) 3,173
26 Meraki MR46 WAP for General Use Areas - CH,
WTP, corpyard, etc. (15) 19,026
27 Meraki MR76 Dual Band Outdoor WAP (FY 23
quote 2 for new CH and 1 for library) 4,200
28 Meraki Dual-Band Omni Antennas for outdoor
WAP (12) 1,864
MarinIT Agreements FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 Reso 2015-3 Reso 2015-72 Reso 2016-82
Reso
2017-155
2017-156
Reso 2018-83 Reso 2019-76 Reso 2020-67
STH Contract:
FY2022-003
Amendment #1
IT Services Quote
6/7/22
FINAL
29 Meraki MR Enterprise Cloud Controller License,
3- years Meraki MR Series Access Point -
Subscription License 1 access point - 3 year
license validation period (FY 23 budget)
3,824
30 Misc Materials 35
31 RIMS Server Config. & Migration 3,500
32 Sunridge Systems Services 8,500
33 New RIMS/CAD/RMS Server for PD 7,500
- 96,285 - 207,368 27,459 27,800 3,480 11,699 51,586
Software 5,474
- - - - - - - 5,474
Project Services
34 Fire Dept - Project Labor 275
35 Project Labor 6,600
36 Park & Rec Building Recable 4,750
37 VM Host Upgrades - Project Labor 4,000
38 Wireless set up and install 3,500
6,600 - - - - - - 9,025 3,500
Cybersecurity and Network Monitoring
39 Proactive Service/Monitoring for
PC/MAC/Server - includes Webroot Securityanti-virus/malware 19,440 28,800 40 KnowBe4 Diamond 2,044 3,438
41 Quality Multi-Point Intrusion Scanning Lic 2,500
42 Security Awareness Campaigns 4,000 3,000
43 Semi Annual Security Scans 5,900 3,000
- - - - - - - 31,384 40,738
44 Estimated Tax 177 1,417 2,332
80,975 164,334 68,500 295,868 152,151 141,785 117,152 191,867 257,236
MarinIT, FY 2022-23 Annual Support
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on June 14, 2022 by and between the City of St. Helena, located in the County of Napa, State of California (City), and MarinIT (Consultant).
RECITALS:
A. City desires to employ Consultant to furnish professional services in connection with the project described as FY 2022-23 COSH IT Annual Support.
B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.
NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:
SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.
SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.
SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.
SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A, “Scope of Services” attached hereto and made a part hereof. Total compensation shall not exceed $257,236 unless additional compensation is approved in accordance with Section 2.
B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, and the amount remaining on the Agreement. City shall independently review each invoice Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses.
Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.
C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.
B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.
SECTION 6 – INSPECTION AND FINAL ACCEPTANCE
City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemnification and insurance.
SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:
A. Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.
3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance. When Consultant is not a design professional, Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.
D. Cyber Liability Insurance.
1. Cyber Liability Insurance with limits not less than $1,000,000 per claim.
2. Coverage shall be sufficient broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security.
3. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations.
E. Excess Limits. If Consultant maintains higher limits than the minimums shown Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
F. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it.
G. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.
H. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.
2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.
I. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.
J. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City.
K. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
insurance policies, including endorsements affecting the coverage required by these specifications at any time.
SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) (collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.
B. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, professional engineer, or land surveyor (i.e., a “design professional,” pursuant to Civil Code § 2782.8(c)), the provisions of this section regarding Consultant’s duty to defend and indemnify apply only to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.
C. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.
D. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.
E. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.
F. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.
G. Further, Consultant will defend and indemnify City, and hold it harmless, from any claim, demand or liability that is related to, or results from an assertion that as a result of Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
providing services to City, a Consultant employee or a person performing work pursuant to this Agreement is entitled to benefits from, or is covered by, the Social Security retirement system or the California Public Employee Retirement Systems. Notwithstanding the foregoing, however, Consultant’s obligation for any payments to such a claimant shall be limited to those payments which the City may be required to pay. This indemnity obligation shall survive the termination or expiration of this Agreement.
SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.
C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.
B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.
SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.
SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF
INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.
Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.
C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.
Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.
SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.
SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:
A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.
B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.
C. Solicitations for Subcontractors including Procurement of Materials and Equipment.
In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.
Agenda Item #7.3.
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SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE
REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.
Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.
C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.
SECTION 18 – LIMITATION OF LIABILITY
A. Consultant agrees that any liability of City arising in connection with this Agreement shall be limited exclusively to the City-entity identified as the “City” under this Contract. Under no circumstance shall any other City-entity be liable to Consultant under any theory, whether in contract, tort, or otherwise, and Consultant waives unconditionally any such claims. Consultant hereby waives and release other City-entites from any liability under this Agreement.
B. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.
SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.
SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, emailed, sent by facsimile, or first class mail, addressed as follows:
To City: City Manager
1572 Railroad Avenue
St. Helena, California 94574
To Consultant: MarinIT
366 Bel Marin Keys Blvd.
Novato, CA 94939
Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
415-842-3275
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.
SECTION 21 – TERMINATION
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.
B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.
SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.
SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.
SECTION 25 – CONTINUITY OF PERSONNEL
Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.
SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.
SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.
SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.
SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agenda Item #7.3.
MarinIT, FY 2022-23 Annual Support
Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.
SECTION 32 – SPECIAL PROVISIONS
This Agreement is subject to the following special provisions: none.
IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.
Consultant: City:
By: ________________________________ By: ________________________ Name: ______________________________ Name: James McCann Title:________________________________ Title: Interim City Manager Approved as to Form:
By: _________________________________
Name: Ethan Walsh
Title: City Attorney
Agenda Item #7.3.
Prepared for City of St. Helena
COSH IT Support & Budget FY2022-2023- Ver2
Quote#2022-002536 v1
PREPARED FOR PREPARED BY
April
Mitts
[email protected]
(707) 968-2751
Tim Bush
[email protected]
(415) 842-3251
,
Exhibit A
Agenda Item #7.3.
www.marinit.com -
Friday, April 29, 2022
City of St. Helena
April Mitts
1572 Railroad Avenue
St. Helena, CA 94574
[email protected]
Dear April,
Marin IT, Inc. is pleased to provide City of St. Helena with our proposal for Managed IT Support.
IT support Scope of Work - Marin IT, Inc. Responsibilities As part of this agreement it is our understanding that we will be provide the IT support required for City of St. Helena to continue daily operations including, but not limited to, support and maintenance of the following:
PC's
Servers & VM Hosts
Network Equipment (Switches, Firewalls, Routers, Wireless) Mobile Devices (tablets, Vehicle MDT's, cellphones)
Business Network/Back Office - MS Active Directory, user accounts and access, Office 365 Apps and Email, Adobe, anti - virus
VoIP
Frontline support and maintenance for CAD/RMS
Additionally, Marin IT will provide the following MSP services:
Business security and continuity - security awareness training, email SPAM & Malware filtering, email archiving, data backup (including cloud-to-cloud)
Remote monitoring and management of computers, servers, and firewall Mobile Device Management and control
Marin IT technicians are expected to work with the City of St. Helena in supporting the network. We will provide an online service ticket and tracking system.
In the event that issues arise which are outside of the scope of this proposal Marin IT will discuss any fee impact with the designated City of St. Helena representative before proceeding with the work.
Client Responsibilities:
All client and server software licenses associated with this agreement will be obtained & managed by the end user City of St. Helena will be responsible for communicating needs & changes thru the designated representative / channels only.
Client is responsible for providing reasonable/timely access to all buildings, offices, devices, laptops, smart phones, tablets, etc.
Quote #2022-002536 v1 Page: 2 of 11
Agenda Item #7.3.
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Change / System Upgrade Process:
Discuss the need for the change in scope
Identify the additional tasks, which need to be performed in order to complete the change in scope. Estimate the cost associated with the additional scope, and determine the impact on network operation. This agreement includes supporting IP connectivity to all City of St. Helena locations to support facilities operations (if applicable).
Pricing/Rate Schedule:
This proposal is meant to provide both onsite and remote support for City of St. Helena but does not include special projects.
Any additional projects or on-site service will be chargeable at the rates described below. This agreement does not include hardware replacement or upgrades.
Our charge for MSP and contracted service is detailed in the "Managed Services" section. These rates are quoted for support during normal business hours (Monday through Friday between 8:00 AM and 5:30 PM). Marin IT is proposing (16) hours every week for onsite maintenance and support (1 year, totaling 832 hours). Our standard rate is $145 per hour for this type of service, however Marin IT is extending a discounted public safety rate of $120 per hour. Marin IT will bill the discounted rate in 1/2 hour increments for On-Demand Help Desk services.
Rates for overtime, nights, weekends will be billed at 1 ½ times the T&M rate. After hours emergency calls for remote support requires a 2-hour minimum at the OT rate. Onsite Emergency support is needed, there is a $200 mobilization fee and a 2-hour minimum.
On-site Emergency calls for all holidays require a $200 call-out fee, and a 2-hour minimum at 2 times the base T&M rate (currently $145 per hour). Remote support fees for holidays will be billed at 2-hours upfront, then at 30 minutes intervals after the initial two hours with no call-out fee. Unless you are a public safety organization or a hospital, Marin IT does not provide any service on the following days: January 1st, Memorial Day, 4th of July, Thanksgiving Day, and the day after Thanksgiving, Christmas Eve after 12 pm, and Christmas Day.
Rates for special projects are not covered under the scope of this agreement. They Range range from $145 to $200 per hour, depending on the type/scope of work performed.
Clients are billed monthly for all services rendered. Payment is on net-30 terms. If a client has a balance due that is 60 days or older, no service will be performed until the account is made current. Marin IT does not accept credit cards.
Invoicing
Payment shall be made within 30 days of the date of invoice. Invoices will include the date of service and a description of the services rendered. If any invoice is not paid when due, interest will be added to and payable on all overdue amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including without limitation, reasonable attorney fees.
Terminatio of Agreement
Term: The length of this agreement is for one year and begins on the first date of service Discretionary: After the first 8 months of the initial term, either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. Any fee waivers will be payable to Marin IT & will be included in the final bill. All rates for services will become billable at the current Quote #2022-002536 v1 Page: 3 of 11
Agenda Item #7.3.
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project/T&M rates on the date of notification.
Cause: Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period.
Effect of Termination: Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. Return of Documents: Upon termination, any and all documents or materials provided to Marin IT and any and all of Marin IT documentation and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to the designated City of St. Helena representative as soon as possible, but not later than thirty (30) days after termination.
Non-Solicitation
During the term of this agreement, and for a period of one (1) year thereafter, neither party will directly or indirectly solicit away employees or consultants of the other party.
Tim Bush
Director of Accounts
Marin IT
Quote #2022-002536 v1 Page: 4 of 11
Agenda Item #7.3.
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Managed Services
DESCRIPTION Monthly Recurring QTY EXT. REC.
Onsite IT Service, Support, Maintenance
16 hours per week for 1 year
Total of 832 hours at $120 per hour
Onsite Services performed:
Ticket/end-user break/fix resolution
Server Maintenance - DNS, DHCP, patching/hot-fixes, verify and test data backup, examine server logs, etc
End-user device and peripheral maintenance
Network device maintenance - firmware updates, examine log files, misc adjustments as needed
Software support/updates
Device software/firmware updates
Office 365 management/administration
MDT support for Police
CAD/RMS Support for Police
VoIP Maintenance - moves, adds, changes
$8,320.00 12 $99,840.00
Proactive Service/Monitoring for Pc/Mac/Server - includes Webroot Security - anti-virus/malware
Up to 80 devices (Servers, PC/MAC) @ $30.00 each per month ($1800.00 monthly)
Pro-active system monitoring and alerting
Advanced IT asset inventory reporting and management
Secure remote control
* - Device count will be adjusted as needed - Client only billed for devices in use
** - License renewal fee of $1800 waived
$2,400.00 12 $28,800.00
Quote #2022-002536 v1 Page: 5 of 11
Agenda Item #7.3.
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Managed Services
DESCRIPTION Monthly Recurring QTY EXT. REC.
Barracuda - Intronis cloud data backup
Real-time backup for Servers and computers (physical or VM) Rapid recovery with physical to virtual recover capability Object-level restore
$300.00 12 $3,600.00
Mobile Device Management
Estimated at 2 hours per week at $120 per hour (104 hours annually)
Maintain phone list
Place orders for new hires
Activate/deactivate as needed
Create standard builds for i-Pads and Phones
$1,040.00 12 $12,480.00
Ms Office 365 with ProofPoint SPAM and malware scanning Average cost per month is $1,805.00
Marin IT performs quarterly audits to ensure billing accuracy Includes Proofpoint Essentials - Anti-SPAM/Malware, quarantine, etc
$1,805.00 12 $21,660.00
Monthly Recurring Subtotal: $13,865.00
One Time Hardware & Software Costs
DESCRIPTION PRICE QTY EXT. PRICE
Misc Software/Licenses/Service plan renewals $0.00 0 $0.00 Quote #2022-002536 v1 Page: 6 of 11
Agenda Item #7.3.
www.marinit.com -
One Time Hardware & Software Costs
DESCRIPTION PRICE QTY EXT. PRICE
KnowBe4 Diamond - Security awareness training and Simulated Phishing platform - Covers up to 100 user accounts
Up to 100 recurring subscription seats of Knowbe4 Diamond level cyber security awareness training platform - $27.50 each - $3,438.00 for twelve (12) months, renewing annually.
Knowbe4 Diamond level includes:
Training videos to help users identify phishing and ransomware attacks.
Printed materials reminding users about cyber security and how to identify phishing and ransomware attempts.
Simulated phishing campaigns to measure cyber security awareness, both prior to initial training and ongoing.
Phish Alert Button Outlook Plug-in for reporting suspicious email to IT.
Second Chance - Link Transparency for Outlook.
End User clicker reports for measuring training efficacy. Reported phishing attack statistics.
Reports on training attendance per user.
Marin IT recommends at least two training campaigns every 6 months. $3,438.00 1 $3,438.00
Misc Renewals - Cisco Smartnet - Dell Compellent - VMWare - Etc. $8,500.00 1 $8,500.00 Qualys Multi-point Intrusion Scanning License - 1 year subscription $2,500.00 1 $2,500.00 Wireless Replacement $0.00 0 $0.00
Meraki MR56 High Density WAP - for Office space and main lobby/break room areas
$1,586.26 2 $3,172.52
Meraki MR46 WAP for General Use areas - city hall, WTP, corpyard, etc.
$1,268.37 15 $19,025.55
Meraki MR76 Dual Band Outdoor WAP (2 for new city hall, 1 for the library)
$1,400.09 3 $4,200.27
Meraki Dual-band Omni Antennas for outdoor WAP's (each WAP requires 4)
$155.35 12 $1,864.20
Quote #2022-002536 v1 Page: 7 of 11
Agenda Item #7.3.
www.marinit.com -
One Time Hardware & Software Costs
DESCRIPTION PRICE QTY EXT. PRICE
Meraki MR Enterprise Cloud Controller License, 3 Years - Meraki MR Series Access Point - Subscription License 1 Access Point - 3 Year License Validation Period
$191.19 20 $3,823.80
New RIMS CAD/RMS Server for PD $0.00 0 $0.00
Dell PowerEdge Rackmount Server w/ SQL
Xeon Processor
Server 2019 Standard
SQL Server 2019
RAID 5 Array
32 GB RAM
(3) 1 TB Solid State Drives
3-year onsite hardware warranty
$7,500.00 1 $7,500.00
Subtotal: $54,024.34
Misc One-Time Labor
DESCRIPTION PRICE QTY EXT. PRICE
Wireless Setup and install
Register devices and run OS and firmware updates
Build Internal and guest SSID's
Deliver and install, test 802.1X authentication
Test and tune
$3,500.00 1 $3,500.00
Security Awareness Training - Campaign setup and reporting Build campaign, schedule training modules
Monitor progress - provide update to admin staff
Begin email campaign, monitor and report
$1,500.00 2 $3,000.00
Qualys Security Intrusion Testing Setup and reporting - two semiannual scans Build Intrusion/friendly-hack module
Deploy and run test - adjust as needed
Run full intrusion test, provide report with recommended adjustments
$1,500.00 2 $3,000.00
Quote #2022-002536 v1 Page: 8 of 11
Agenda Item #7.3.
www.marinit.com -
Misc One-Time Labor
DESCRIPTION PRICE QTY EXT. PRICE
RIMS Server Config and Migration Assistance
Run server thru initial setup - install required updates, etc Install MS SQL Server
Deliver, Install and prep for migration
Provide onsite Migration assistance, coordinate move with Sunridge Systems
$3,500.00 1 $3,500.00
Sunridge Systems Professional Services - Budget Placeholder This is the estimated fee for the move and upgrade of the RIMS database and associated services.
Payable directly to Sunridge Systems w/ no markup
Marin IT is not permitted to move the RIMS database to the new server - it must be done by Sunridge Tech Services
$8,500.00 1 $8,500.00
Subtotal: $21,500.00
Contingency
DESCRIPTION PRICE QTY EXT. PRICE
Budgetary Contingency
Recommended for unexpected hardware, labor, software purchases - 10% of overall contract cost
$13,000.00 1 $13,000.00
Subtotal: $13,000.00
Quote #2022-002536 v1 Page: 9 of 11
Agenda Item #7.3.
www.marinit.com -
COSH IT Support & Budget FY2022-2023- Ver2
Prepared by: Prepared for: Quote Information:
Marin IT
Tim Bush
(415) 842-3251
[email protected]
City of St. Helena
1572 Railroad Avenue
St. Helena, CA 94574
April Mitts
(707) 968-2751
[email protected]
2022-002536
Version: 1
Delivery Date: 04/29/2022
Expiration Date: 05/29/2022
Quote Summary
DESCRIPTION AMOUNT
One Time Hardware & Software Costs $54,024.34
Misc One-Time Labor (includes placeholder for RIMS databse migration) $21,500.00 Contingency $13,000.00
Subtotal: $88,524.34
Estimated Tax: $2,331.66
Total: $90,856.00
Expenses Summary
DESCRIPTION AMOUNT
Total Managed Services - $13,865.00 per month for 12 months $166,380.00 Recurring Subtotal: $166,380.00
Project/One-Time labor and materials/Licenses: $90,856.00 Recurring Total: $257,236.00
Prices: Quoted product pricing is valid for thirty (30) days assuming product availability, and does not include applicable taxes and freight.
Buyer agrees to pay reasonable shipping charges and all applicable taxes (excluding income taxes). Services include only those items specified in the quotation. Additional services may be provided at Marin IT’s then standard billing rates.
Payment: Payment shall be made within 30 days of the date of invoice. If any invoice is not paid when due, interest will be added to and payable on all overdue amounts at 18 percent per year, or the maximum percentage allowed under applicable laws, whichever is less. Buyer shall pay all costs of collection, including without limitation, reasonable attorney fees.
Warranties: Product warranties, if any, are provided by the manufacturer or publisher of the products. MARIN IT, INC. MAKES NO
WARRANTIES, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARANTY OF
FITNESS
FOR A PARTICULAR PURPOSE, WHATSOEVER. ALL SERVICES AND DELIVERABLES ARE PROVIDED ON AN "AS IS" BASIS.
Limitation of Liability: CUSTOMER AGREES THAT THE LIABILITY OF MARIN IT FOR DIRECT DAMAGES RELATED TO ANY PRODUCT OR
SERVICE ARISING UNDER THESE TERMS AND CONDITIONS, WHETHER IN CONTRACT, TORT, OR OTHERWISE, WILL NOT EXCEED THE NET AMOUNT PAID TO MARIN ITBY CUSTOMER FOR THAT PRODUCT OR SERVICE WHICH IS THE SUBJECT OF THE CLAIM.
MARIN ITSHALL IN NO EVENT BE LIABLE FOR ANY INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, EVEN Quote #2022-002536 v1 Page: 10 of 11
Agenda Item #7.3.
www.marinit.com -
MAKES ANY REPRESENTATION OR WARRANTY AS TO ANY THIRD PARTY INFORMATION OR PRODUCTS PROVIDED TO EACH OTHER, ALL OF WHICH ARE PROVIDED, SOLD OR LICENSED "AS IS," AND THE PARTIES AGREE TO LOOK SOLELY TO THE WARRANTIES AND REMEDIES, IF ANY, PROVIDED BY THE THIRD PARTY.
Marin IT City of St. Helena
Signature:
Name: Tim Bush
Title: Director of Accounts
Date: 06/03/2022
Signature:
Name: April Mitts
Date:
Quote #2022-002536 v1 Page: 11 of 11
Agenda Item #7.3.
CITY OF ST. HELENA
RESOLUTION NO. 2022-
APPROVING A ONE-YEAR AGREEMENT WITH MARIN IT
TO PROVIDE INFORMATION TECHNOLOGY SERVICES
FOR AN AMOUNT NOT-TO-EXCEED $257,236 for FY
2022-23.
RECITALS
A. In 2012, an informal solicitation of proposals was conducted for outsourced Information Technology services; and
B. Marin IT was selected from this process; and
C. The City has contracted with MarinIT for the ten nine years to provide 24/7 network support as well as workstation/desktop maintenance; and D. In FY 2017-18 the City added additional support services with MarinIT for the new VoIP phone system which was implemented in December 2017; and E. In FY 2021-22 the City added additional services for enhanced cyber security scans; and
F. The City desires to continue receiving professional information technology services on a limited and “as needed” basis in connection with information technology support and phone services; and
G. MarinIT has represented that they have the necessary expertise, experience, and qualification to perform the required duties.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The City Council approves the Agreement with MarinIT for a total not to exceed amount of $257,236; and
2. The City Council authorizes the City Manager to execute the agreement on behalf of the City.
Agenda Item #7.3.
Approved at a Regular Meeting of the St. Helena City Council on June 14, 2022 by the following vote:
Mayor Ellsworth: _________
Vice Mayor Dohring: _________
Councilmember Chouteau: _________
Councilmember Hall: _________
Councilmember Hardy: _________
APPROVED: ATTEST:
________________________ ________________________
Geoff Ellsworth, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #7.3.
Report to the City Council
Regular City Council - 14 Jun 2022
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Approval of a Resolution Adopting the Five-Year Capital Improvement Program for
Fiscal Years 2022-23 to 2026-27.
CEQA
Determination:
Not a CEQA project
Prepared By: Martin Beltran, Management Analyst
Reviewed By: Mark Rincon-Ibarra, Public Works Director and City Engineer Approved By: James C. McCann, Interim City Manager
BACKGROUND
The proposed City of St Helena Capital Improvement Program (CIP) is a five-year planning tool that identifies anticipated capital improvements and their funding sources for fiscal years 2022-23 through 2026-27. The CIP does not appropriate funds but rather functions as a budgeting and planning tool which supports actual appropriations that are made through budget adoption.
DISCUSSION
This staff report summarizes the five-year funding strategy to fund capital improvements to City infrastructure. The expenditures shown for the first year of the CIP in Civic, Stormwater, Streets, Wastewater, and Water are consistent with the draft operating budget in fiscal year 2022-23. The subsequent four years are subject to change due to more detailed engineering analysis becoming available, City Council direction on project priorities, updates to revenues, and changes in project costs. This is why the Five-Year CIP is updated annually.
CIP programs and projects are dedicated to maintaining and improving City infrastructure in five divisions: Civic, Stormwater, Streets, Wastewater, and Water. The attached program summarizes the project funding by division for the Five-Year CIP.
Agenda Item #7.4.
California Government Code Section 65401 requires that the Planning Commission find that the proposed CIP is consistent with the City’s General Plan prior to City Council adoption of the CIP. The Planning Commission made this finding at its meeting on May 3, 2022.
Throughout the years, many of the projects on the CIP list have been “rolled over” without received any updates to costs or project scope. On April 5, 2022, a Special City Council meeting was held in which staff presented the preliminary FY 2022-23 budget forecast and solicited feedback from City Council on budget priorities. Of particular concern to Council was having a clear understanding of all CIP projects, estimated project costs, and if the City can deliver the projects based on the current financial conditions as well as staff capacity. Following this meeting staff compiled a 30-year list of all known CIP projects taken from the various series of studies, working committees, and reports to categorize assets, provide costs estimates for replacement/repair, and develop funding strategies for the replacement/repair of assets. This included:
1. Facilities Condition and Need Assessment (2017)
2. St. Helena Assets Planning Engagement (SHAPE) Committee (2018)
3. Financing Civic Infrastructure Task Force (2020)
4. Integrated Utility Master Plan (2021)
Taking the information from the FY 2022-23 to FY 2026-27 five-year CIP list, the four above sources, and other unfunded CIP needs, staff has compiled a 30-year master CIP worksheet (Attachment 2) which was presented at the May 31, 2022 Special City Council Budget Workshop. The intent of the report is to demonstrate the vast infrastructure needs of the City and provide a starting point for staff and Council to begin to prioritize and develop funding strategies to address long-standing deficiencies. Following the May 31, 2022, three changes have been made to the 30-Year CIP Project List:
1. Phase II and Phase III was added to the 30-year list for Downtown Sidewalk Improvements project.
2. Pope Street Bridge Replacement and Preservation
3. Pratt Avenue Bridge Renovation
Additionally, the FY 2022-23 to 2026-27 draft CIP project list was presented to the City Council on May 31, 2022, for review and consideration, and no changes have been made to the draft CIP presented at that meeting.
FISCAL IMPACT
The City’s FY 2023-2027CIP consists of 29 projects in five divisions totaling approximately $32.5 million over a five-year period with $18.5 million of the projects slated for FY 2022-23. Of the $18.9 million in FY 2022-23, $13.5 million are for costs associated with CIP S-52 Wastewater Treatment Plant Upgrades.
Agenda Item #7.4.
All funds and expenditures beyond Fiscal Year 2022-23 have no direct fiscal impact because the CIP is not a financial commitment by City Council, but rather a planning and forecasting tool.
RECOMMENDED ACTION
Staff recommends City Council approve the attached Resolution.
ATTACHMENTS
Attachment 1: FY2022-23 to FY2026-27 5-Year CIP
Attachment 2: 2022 Comprehensive Project List 30-Year
Attachment 3: 2022.23 Five-Year CIP Resolution
Agenda Item #7.4.
5-YEAR CAPITAL IMPROVEMENTS PROGRAM
City of St. Helena, CA
FY 2022-23 to FY 2026-27
Agenda Item #7.4.
Table of Contents
City of St. Helena FY 2022-23 to FY 2027-28
Table Of Contents 1
Global Summary: Total Category Expenditures / Total Funding Sources 3 1 - Civic 4
Project # Project Page #
C19-03 Crane Park Lighting Improvements 5
C20-02 Repaint Fire Station # 1 6
C20-04 Baldwin Park Fence & Pathway Repair 7
C21-01 PSPS Emergency Back-Up Power 8
C22-01 City Hall Relocation - Tenant Improvements 9
C22-02 Replace Playground Equipment and Fence at Crane Park 10 C22-03 Jacob Meily Park Drainage Site Survey and Installation of New Turf 11 and Upgrade Irrigation
2 - Streets 12
Project # Project Page #
R18-81 Downtown Sidewalk Improvements 13
R19-03 Sulphur Creek Erosion Repair 14
R19-05 Grayson and South Crane Rehab 15
R19-07 Silverado Trail Guardrail Replacement 16
R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue 17 and Elmhurst Avenue
R21-04 Pope Street Crosswalk Improvements at College Avenue 18 R22-01 Spring Street Bike Lane Striping 19
R22-79 Pavement Restoration FY22 Design/FY 23 Construction 20 R23-01 Signalization Dowdell Lane and Hwy 29 21
R23-02 "HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter 22 Oak
R23-79 Pavement Restoration FY23 Design/FY 24 Construction 23 R24-79 Pavement Restoration FY24 Design/FY 25 Construction 24 R25-79 Pavement Restoration FY 25 Design/FY 26 Construction 25 R26-79 Pavement Restoration FY 26 Design/FY 27 Construction 26 3 - Water 27
Project # Project Page #
W-109 Bell Canyon Intake Tower Replacement 28
W-80 Dwyer Road Booster (Pump Station) 29
W18-113 Water System SCADA Improvements 30
4 - Wastewater 31
Project # Project Page #
1 Agenda Item #7.4.
S-52 WWTP Phase 1 Upgrades 32
S21-01 WWTP Recycled Pipeline and Pump Station 33
S23-01 Recycled Water - Crane Park Irrigation Infrastructure 34 5 - Stormwater 35
Project # Project Page #
R20-01 Mitchell Drive to Sulphur Creek Storm Drain 36
R20-02 Mills Lane Storm Drain Project 37
2 Agenda Item #7.4.
City of St. Helena FY 2022-23 to FY 2026-27
Global Summary Report
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
PROJECT CATEGORY
EXPENDITURES
1 Civic 479,620 2,356,019 50,000 75,500 100,000 3,061,139 2 Streets 898,534 2,028,056 2,208,664 2,141,415 2,203,486 1,227,083 10,707,238 3 Water 289,313 900,000 503,000 3,900,000 250,000 5,842,313 4 Wastewater 5,509,980 13,485,847 18,995,827
5 Stormwater 346,575 121,384 190,200 658,159
TOTALS 7,524,022 18,891,306 2,761,664 6,116,915 2,643,686 1,327,083 39,264,676
PROJECT FUNDING SOURCES
101 General Fund 227,285 1,478,684 87,639 1,793,608
General Fund - Measure 190,200 250,000
T/RMRA MOE
101 59,800
General Fund - Measure 203,314 297,000 297,000 872,314
T/RMRA MOE (Prior Year)
101 75,000
230 Gas Tax 159,595 150,405 310,000
230 Gas Tax - RMRA/SB1 108,000 60,000 60,000 228,000
240 Measure T 380,280 895,286 1,697,300 1,241,415 1,303,486 1,227,083 6,744,850 420 Go Bonds 12,361 12,361
Wastewater Cash Operations 2,684,114 2,684,114
Fund Balance
571
592 Equipment Replacement Fund 169,472 169,472
700 Flood Control Funds 74,658 70,555 145,213
Civic State of CA OES PSPS 196,487
Grant
733 196,487
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 65,496 22,004 87,500
734 Park Impact Fees 54,852 515,859 50,000 75,500 696,211 740 Traffic Impact Fees Fund Loan 873,610 873,610
Streets Capital Improvement - 94,000 94,000
NVTA
741
Streets Capital Improvement - 603,000 603,000 1,206,000 Grant OBAG III
741
741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement 326,800 326,800
Streets Capital Improvement - 50,000 50,000
Grant TDA III
741
Streets Capital Improvement - 276,810 248,050 561,361
HSIP
741 36,501
742 Storm Drain Impact Fees 286,775 121,384 408,159
763 Water Capital Improvement 289,313 900,000 1,189,313 Water Capital Improvement - 503,000 3,900,000 250,000 4,653,000 Debt
763
764 Water Impact Fees 70,192 49,708 119,900
773 Wastewater Capital Improvement 1,903,293 3,267,808 5,171,101 Wastewater Capital Improvement 5,852,391 9,362,925
- Debt
773 3,510,534
774 Wastewater Impact Fees 25,961 758,216 784,177
TOTALS 7,524,022 18,891,306 2,761,664 6,116,915 2,643,686 1,327,083 39,264,676 3 Agenda Item #7.4.
PROJECT TITLE
C19-03 Crane Park Lighting
Improvements
47,102 354,509 401,611
C20-02 Repaint Fire Station # 1 100,000 100,000
C20-04 Baldwin Park Fence & Pathway
Repair
7,750 81,350 89,100
C21-01 PSPS Emergency Back-Up
Power
261,983 22,004 283,987
C22-01 City Hall Relocation - Tenant
Improvements
162,785 1,648,156 1,810,941
C22-02 Replace Playground Equipment
and Fence at Crane Park
250,000 250,000
C22-03 Jacob Meily Park Drainage Site
Survey and Installation of New
Turf and Upgrade Irrigation
50,000 75,500 125,500
479,620 2,356,019 50,000 75,500 100,000 3,061,139
PROJECT FUNDING SOURCES
101 General Fund 162,785 1,478,684 87,639 1,729,108
420 Go Bonds 12,361 12,361
592 Equipment Replacement Fund 169,472 169,472
733 Civic State of CA OES PSPS
Grant
196,487 196,487
733 Prop 68 Grant 170,000 170,000
733 Civic CIP 65,496 22,004 87,500
734 Park Impact Fees 54,852 515,859 50,000 75,500 696,211 479,620 2,356,019 50,000 75,500 100,000 3,061,139
FY 2022-23 to 2027-28
Category Summary Report
1 - Civic
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
4 Agenda Item #7.4.
Crane Park Lighting Improvements
Category:
Project 360 Crane Avenue
Civic
Project No: C19-03
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 47,102 348,209 395,311
3170 - Contingency 6,300 6,300
EXPENDITURE TOTALS 47,102 354,509 401,611
FUNDING SOURCES
223-Skate Park Lighting Fund 0
734-Park Impact Fees 47,102 354,509 401,611
FUNDING TOTALS 47,102 354,509 401,611
PROJECT PURPOSE & DESCRIPTION: Retrofit existing park light fixtures to LED and upgrade electrical equipment.
EXPENDITURE ACCOUNTS:
Fund: 733 Dept: 5010
5 Agenda Item #7.4.
Repaint Fire Station # 1
Category:
Project 1480 Main Street
Civic
Project No: C20-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 20,000 20,000
3160 - Construction Contract 80,000 80,000
EXPENDITURE TOTALS 100,000 100,000
FUNDING SOURCES
101-General Fund 87,639 87,639
420-Go Bonds 12,361 12,361
FUNDING TOTALS 100,000 100,000
PROJECT PURPOSE & DESCRIPTION: Repaint Fire Station # 1.
Original Date: FY 21, deferred until FY 22
EXPENDITURE ACCOUNTS:
Fund: 733 Dept: 5010
6 Agenda Item #7.4.
Baldwin Park Fence & Pathway Repair
Category:
Project 1591 Spring Street
Civic
Project No: C20-04
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 7,750 81,350 89,100
EXPENDITURE TOTALS 7,750 81,350 89,100
FUNDING SOURCES
734-Park Impact Fees 7,750 81,350 89,100
FUNDING TOTALS 7,750 81,350 89,100
PROJECT PURPOSE & DESCRIPTION: Remove and replace fence bordering, pathway repair, and minor modifications to entrance.
EXPENDITURE ACCOUNTS:
Fund: 733 Dept: 5010
7 Agenda Item #7.4.
PSPS Emergency Back-Up Power
Category:
Project LSWTP and Mobile Generator
Civic
Project No: C21-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 2,020 2,020
3160 - Construction Contract 259,963 22,004 281,967
EXPENDITURE TOTALS 261,983 22,004 283,987
FUNDING SOURCES
733-Civic CIP 65,496 22,004 87,500
733-Civic State of CA OES PSPS Grant 196,487 196,487
FUNDING TOTALS 261,983 22,004 283,987
PROJECT PURPOSE & DESCRIPTION: To replace the 35 year old generator at the Louis Stralla Water Treatment Plant (LSWTP) and to purchase one 175 KW portable generator that can be used at all critical City facilities which do not have back-up power.
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
8 Agenda Item #7.4.
City Hall Relocation - Tenant Improvements
Category:
Project 1088 Collage Avenue
Civic
Project No: C22-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 147,865 93,990 241,855
3150 - Construction Management 172,000 172,000
3160 - Construction Contract 14,920 1,382,166 1,397,086 EXPENDITURE TOTALS 162,785 1,648,156 1,810,941
FUNDING SOURCES
101-General Fund 162,785 1,478,684 1,641,469
592-Equipment Replacement Fund 169,472 169,472
FUNDING TOTALS 162,785 1,648,156 1,810,941
PROJECT PURPOSE & DESCRIPTION: Tenant Improvements for City Hall and Police Department Relocation to Napa Valley College, St. Helena campus.
EXPENDITURE ACCOUNTS:
Fund: 101 Dept: 4000
9 Agenda Item #7.4.
Replace Playground Equipment and Fence at Crane Park
Category:
Project Crane Park
Civic
Project No: C22-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 250,000 250,000
EXPENDITURE TOTALS 250,000 250,000
FUNDING SOURCES
733-Prop 68 Grant 170,000 170,000
734-Park Impact Fees 80,000 80,000
FUNDING TOTALS 250,000 250,000
PROJECT PURPOSE & DESCRIPTION: Replacement playground equipment and fence at Crane Park EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
10 Agenda Item #7.4.
Jacob Meily Park Drainage Site Survey and Installation of New Turf and Upgrade Irrigation
Category:
Project Jacob Meily Park St. Helena
Civic
Project No: C22-03
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 50,000 50,000
3160 - Construction Contract 75,500 75,500
EXPENDITURE TOTALS 50,000 75,500 125,500
FUNDING SOURCES
734-Park Impact Fees 50,000 75,500 125,500
FUNDING TOTALS 50,000 75,500 125,500
PROJECT PURPOSE & DESCRIPTION: FY 23 conduct a site survey to address drainage and FY 24 install new turf and upgrade irrigation
Moved out 1 year due to Water Emergency
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
11 Agenda Item #7.4.
PROJECT TITLE
R18-81 Downtown Sidewalk
Improvements
551,569 203,314 900,000 900,000 2,554,883
R19-03 Sulphur Creek Erosion Repair 74,658 70,555 145,213 R19-05 Grayson and South Crane Rehab 190,925 75,000 265,925 R19-07 Silverado Trail Guardrail
Replacement
36,501 276,810 248,050 561,361
R21-02 Crosswalk Improvements on
Main Street/Highway 29 at Pratt
Avenue and Elmhurst Avenue
19,286 259,286 278,572
R21-04 Pope Street Crosswalk
Improvements at College Avenue
25,595 244,405 270,000
R22-01 Spring Street Bike Lane Striping 31,000 31,000
R22-79 Pavement Restoration FY22
Design/FY 23 Construction
620,000 500,000 1,120,000
R23-01 Signalization Dowdell Lane and
Hwy 29
200,000 200,000
R23-02 "HAWK" Pedestrian Hybrid
Flashing Beacon for Hwy 29 at
Charter Oak
200,000 200,000
R23-79 Pavement Restoration FY23
Design/FY 24 Construction
126,000 1,050,000 1,176,000
R24-79 Pavement Restoration FY24
Design/FY 25 Construction
132,300 1,102,500 1,234,800
R25-79 Pavement Restoration FY 25
Design/FY 26 Construction
138,915 1,157,625 1,296,540
R26-79 Pavement Restoration FY 26
Design/FY 27 Construction
145,861 1,227,083 1,372,944
898,534 2,028,056 2,208,664 2,141,415 2,203,486 1,227,083 10,707,238 PROJECT FUNDING SOURCES
101 General Fund 64,500 64,500
101 General Fund - Measure
T/RMRA MOE (Prior Year)
75,000 203,314 297,000 297,000 872,314
230 Gas Tax 159,595 150,405 310,000
230 Gas Tax - RMRA/SB1 108,000 60,000 60,000 228,000
240 Measure T 380,280 895,286 1,697,300 1,241,415 1,303,486 1,227,083 6,744,850 700 Flood Control Funds 74,658 70,555 145,213
741 LMR Cost Share 104,200 104,200
741 Streets Capital Improvement -
Grant OBAG III
603,000 603,000 1,206,000
741 Streets Capital Improvement -
NVTA
94,000 94,000
741 Streets Capital Improvement 326,800 326,800
741 Streets Capital Improvement -
Grant TDA III
50,000 50,000
741 Streets Capital Improvement -
HSIP
36,501 276,810 248,050 561,361
898,534 2,028,056 2,208,664 2,141,415 2,203,486 1,227,083 10,707,238 FY 2022-23 to 2027-28
Category Summary Report
2 - Streets
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
12 Agenda Item #7.4.
Downtown Sidewalk Improvements
Category:
Project St. Helena, CA 94574
Streets
Project No: R18-81
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 548,883 176,000 724,883
3130 - Land & Easements 25,000 25,000
3140 - Legal Services 2,314 2,314
3150 - Construction Management 2,500 75,000 75,000 152,500 3160 - Construction Contract 186 750,000 750,000 1,500,186 3170 - Contingency 75,000 75,000 150,000
EXPENDITURE TOTALS 551,569 203,314 900,000 900,000 2,554,883 FUNDING SOURCES
101-General Fund 64,500 64,500
101-General Fund - Measure T/RMRA MOE
(Prior Year)
75,000 203,314 297,000 297,000 872,314
230-Gas Tax 134,000 134,000
230-Gas Tax - RMRA/SB1 108,000 108,000
240-Measure T 170,069 170,069
741-Streets Capital Improvement - Grant
OBAG III
603,000 603,000 1,206,000
741-Streets Capital Improvement - Measure T
Loan
0 999-Unidentified 0
FUNDING TOTALS 551,569 203,314 900,000 900,000 2,554,883 PROJECT PURPOSE & DESCRIPTION: This is a sidewalk improvement project funded by the One Bay Area Grant II program and local funds. The project will replace sidewalks, trees, and implement traffic calming devices on Main Street between Mitchell Drive and Pine Street. Approximately 3,609 linear feet of sidewalk and 17 ADA curb ramps will be replaced.
Phase I construction (1480 Main Street to Adams Street) is anticipated to begin in FY 24 and complete in FY
25. Phase II and III construction is anticipated for FY 30 and 31.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
13 Agenda Item #7.4.
Sulphur Creek Erosion Repair
Category:
Project St. Helena, CA 94574
Streets
Project No: R19-03
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 44,276 44,276
3150 - Construction Management 551 551
3160 - Construction Contract 29,831 70,555 100,386
EXPENDITURE TOTALS 74,658 70,555 145,213
FUNDING SOURCES
700-Flood Control Funds 74,658 70,555 145,213
FUNDING TOTALS 74,658 70,555 145,213
PROJECT PURPOSE & DESCRIPTION: This project will implement bank repairs that were caused during the 16/17 storm year and identified in the 2017 Flood Control Project post-construction monitoring and reporting year. The repairs will be made utilizing funds from the Flood Control Project adaptive management program. The area is located at the base of a mature valley oak, approximately 100 feet upstream of the confluence with the Napa River.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
14 Agenda Item #7.4.
Grayson and South Crane Rehab
Category:
Project Grayson and South Crane
Streets
Project No: R19-05
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 190,925 190,925
3160 - Construction Contract 75,000 75,000
EXPENDITURE TOTALS 190,925 75,000 265,925
FUNDING SOURCES
240-Measure T 190,925 75,000 265,925
741-Streets Capital Improvement - Grant
OBAG II
0 FUNDING TOTALS 190,925 75,000 265,925
PROJECT PURPOSE & DESCRIPTION: This project will reconstruct Grayson and South Crane Avenues.
Accessibility improvements to sidewalks and curb ramps will be included as part of the project whenever applicable.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
15 Agenda Item #7.4.
Silverado Trail Guardrail Replacement
Category:
Project Silverado Trail and Pope Street
Streets
Project No: R19-07
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 31,240 23,760 55,000
3120 - Environmental/Planning 5,000 5,000
3150 - Construction Management 29,250 29,250 58,500
3160 - Construction Contract 5,261 208,800 208,800 422,861 3170 - Contingency 10,000 10,000 20,000
EXPENDITURE TOTALS 36,501 276,810 248,050 561,361
FUNDING SOURCES
741-Streets Capital Improvement - HSIP 36,501 276,810 248,050 561,361 FUNDING TOTALS 36,501 276,810 248,050 561,361
PROJECT PURPOSE & DESCRIPTION: Replace guardrail and pavement markings/striping on Silverado Trail within City Limits.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
16 Agenda Item #7.4.
Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue
Category:
Project Main Street/Highway 29
Streets
Project No: R21-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 19,286 14,286 33,572
3150 - Construction Management 25,000 25,000
3160 - Construction Contract 200,000 200,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 19,286 259,286 278,572
FUNDING SOURCES
240-Measure T 19,286 209,286 228,572
741-Streets Capital Improvement - Grant TDA
III
50,000 50,000
FUNDING TOTALS 19,286 259,286 278,572
PROJECT PURPOSE & DESCRIPTION: This project will upgrade curb ramps as well as improvement crosswalk markings and signage at Pratt and Elmhurst intersections.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
17 Agenda Item #7.4.
Pope Street Crosswalk Improvements at College Avenue
Category:
Project Pope Street at College Avenue
Streets
Project No: R21-04
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 25,595 4,405 30,000
3150 - Construction Management 20,000 20,000
3160 - Construction Contract 200,000 200,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 25,595 244,405 270,000
FUNDING SOURCES
230-Gas Tax 25,595 150,405 176,000
741-Streets Capital Improvement - NVTA 94,000 94,000
FUNDING TOTALS 25,595 244,405 270,000
PROJECT PURPOSE & DESCRIPTION: Installation of a rectangular rapid flashing beacon system (or equivalent) located on Pope Street at College Avenue, four ADA compliant curb ramps, and continental crosswalk markings on Pope Street and College Avenue.
Installation of the rapid flashing beacon (or equivalent) will provide greater visibility of pedestrians within the crosswalks as vehicles approach. Upgrading curb ramps will improve pedestrian mobility by upgrading curb ramps when crossing Pope Street or College Avenue.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
18 Agenda Item #7.4.
Spring Street Bike Lane Striping
Category:
Project Spring Street from Valley View to
Sylvaner (WB)
Streets
Project No: R22-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3160 - Construction Contract 31,000 31,000
EXPENDITURE TOTALS 31,000 31,000
FUNDING SOURCES
741-Streets Capital Improvement 31,000 31,000
FUNDING TOTALS 31,000 31,000
PROJECT PURPOSE & DESCRIPTION: Install thermoplastic striping, thermoplastic pavement markings, and bike lane signs for the new bike lanes on Spring Street from Valley View Street to Sylvaner Avenue - westbound
EXPENDITURE ACCOUNTS: Fund: 733 Dept: 5010
19 Agenda Item #7.4.
Pavement Restoration FY22 Design/FY 23 Construction
Category:
Project St. Helena, CA 94574
Streets
Project No: R22-79
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 120,000 120,000
3150 - Construction Management 60,000 60,000 120,000
3160 - Construction Contract 400,000 400,000 800,000
3170 - Contingency 40,000 40,000 80,000
EXPENDITURE TOTALS 620,000 500,000 1,120,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax 0
230-Gas Tax - RMRA/SB1 60,000 60,000 120,000
240-Measure T 560,000 440,000 1,000,000
741-Streets Capital Improvement - Measure T
Loan
0 FUNDING TOTALS 620,000 500,000 1,120,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 22
Construction FY 23
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
20 Agenda Item #7.4.
Signalization Dowdell Lane and Hwy 29
Category:
Project Dowdell Lane and Hwy 29
Streets
Project No: R23-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 46,600 46,600
741-Streets Capital Improvement 153,400 153,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION: Manage movement of traffic for the Long Meadow Ranch Project at 1000 Mills Lane, Condition of approval No. 66
NOTES: Farmstead will cost share 23.3% of total project costs
FY 23 Design only.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
21 Agenda Item #7.4.
"HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter Oak Category:
Project Hwy 29 at Charter Oak
Streets
Project No: R23-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 200,000 200,000
EXPENDITURE TOTALS 200,000 200,000
FUNDING SOURCES
741-LMR Cost Share 57,600 57,600
741-Streets Capital Improvement 142,400 142,400
FUNDING TOTALS 200,000 200,000
PROJECT PURPOSE & DESCRIPTION: Mitigate pedestrian hazards for the Long Meadow Ranch Project at 738 Main Street.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
22 Agenda Item #7.4.
Pavement Restoration FY23 Design/FY 24 Construction
Category:
Project St. Helena, CA 94574
Streets
Project No: R23-79
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 126,000 126,000
3150 - Construction Management 126,000 126,000
3160 - Construction Contract 840,000 840,000
3170 - Contingency 84,000 84,000
EXPENDITURE TOTALS 126,000 1,050,000 1,176,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax 0
230-Gas Tax - RMRA/SB1 0
240-Measure T 126,000 1,050,000 1,176,000
FUNDING TOTALS 126,000 1,050,000 1,176,000
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 23
Construction FY 24
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
23 Agenda Item #7.4.
Pavement Restoration FY24 Design/FY 25 Construction
Category:
Project St. Helena, CA 94574
Streets
Project No: R24-79
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 132,300 132,300
3150 - Construction Management 132,300 132,300
3160 - Construction Contract 882,000 882,000
3170 - Contingency 88,200 88,200
EXPENDITURE TOTALS 132,300 1,102,500 1,234,800
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax 0
230-Gas Tax - RMRA/SB1 0
240-Measure T 132,300 1,102,500 1,234,800
741-Streets Capital Improvement 0
FUNDING TOTALS 132,300 1,102,500 1,234,800
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 24
Construction FY 25
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
24 Agenda Item #7.4.
Pavement Restoration FY 25 Design/FY 26 Construction
Category:
Project St. Helena, CA 94574
Streets
Project No: R25-79
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 138,915 138,915
3150 - Construction Management 138,915 138,915
3160 - Construction Contract 926,100 926,100
3170 - Contingency 92,610 92,610
EXPENDITURE TOTALS 138,915 1,157,625 1,296,540
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax 0
230-Gas Tax - RMRA/SB1 0
240-Measure T 138,915 1,157,625 1,296,540
741-Streets Capital Improvement 0
FUNDING TOTALS 138,915 1,157,625 1,296,540
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 25
Construction FY 26
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
25 Agenda Item #7.4.
Pavement Restoration FY 26 Design/FY 27 Construction
Category:
Project St. Helena, CA 84574
Streets
Project No: R26-79
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 145,861 145,861
3150 - Construction Management 152,807 152,807
3160 - Construction Contract 972,405 972,405
3170 - Contingency 101,871 101,871
EXPENDITURE TOTALS 145,861 1,227,083 1,372,944
FUNDING SOURCES
240-Measure T 145,861 1,227,083 1,372,944
FUNDING TOTALS 145,861 1,227,083 1,372,944
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 26
Construction FY 27
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
26 Agenda Item #7.4.
PROJECT TITLE
W-109 Bell Canyon Intake Tower
Replacement
289,313 353,000 3,500,000 4,142,313
W-80 Dwyer Road Booster (Pump
Station)
900,000 900,000
W18-
113
Water System SCADA
Improvements
150,000 400,000 250,000 800,000
289,313 900,000 503,000 3,900,000 250,000 5,842,313
PROJECT FUNDING SOURCES
763 Water Capital Improvement 289,313 900,000 1,189,313 763 Water Capital Improvement -
Debt
503,000 3,900,000 250,000 4,653,000
289,313 900,000 503,000 3,900,000 250,000 5,842,313
FY 2022-23 to 2027-28
Category Summary Report
3 - Water
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
27 Agenda Item #7.4.
Bell Canyon Intake Tower Replacement
Category:
Project APN 021-420-019
Water
Project No: W-109
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 289,313 150,000 439,313
3120 - Environmental/Planning 200,000 200,000
3140 - Legal Services 3,000 3,000
3150 - Construction Management 200,000 200,000
3160 - Construction Contract 3,000,000 3,000,000
3170 - Contingency 300,000 300,000
EXPENDITURE TOTALS 289,313 353,000 3,500,000 4,142,313
FUNDING SOURCES
763-Water Capital Improvement 289,313 289,313
763-Water Capital Improvement - Debt 353,000 3,500,000 3,853,000 764-Water Impact Fees 0
FUNDING TOTALS 289,313 353,000 3,500,000 4,142,313
PROJECT PURPOSE & DESCRIPTION: Immediate repairs slated are required to be in compliance. Non compliance constitutes a violation of the City’s Division of Dam Safety permitted use of Bell Canyon is grounds for enforcement action, for permit termination, revocation and reissuance, or modification; or denial of a permit renewal application by the State of California Department of Water Resources Division of Dam Safety.
EXPENDITURE ACCOUNTS:
Fund: 763 Dept: 5030
28 Agenda Item #7.4.
Dwyer Road Booster (Pump Station)
Category:
Project Between St. Helena, Napa, and
Calistoga: Dwyer Roa
Water
Project No: W-80
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 200,000 200,000
3160 - Construction Contract 700,000 700,000
EXPENDITURE TOTALS 900,000 900,000
FUNDING SOURCES
763-Water Capital Improvement 900,000 900,000
763-Water Capital Improvement - Debt 0
763-Water Capital Improvement -
Grant/Interagency Fund
0 764-Water Impact Fees 0
FUNDING TOTALS 900,000 900,000
PROJECT PURPOSE & DESCRIPTION: This is a shared facility between St. Helena, Napa, and Calistoga for moving water up valley. The project will improve system reliability and increase pressure in the southern end of the system.
The City of Napa will conduct the work on this project with a 10% cost share by the City of St. Helena. Total project cost is estimated at $6,000,000.
EXPENDITURE ACCOUNTS:
Fund: 763 Dept: 5030
29 Agenda Item #7.4.
Water System SCADA Improvements
Category:
Project Citywide
Water
Project No: W18-113
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 150,000 150,000 300,000
3160 - Construction Contract 250,000 250,000 500,000
EXPENDITURE TOTALS 150,000 400,000 250,000 800,000
FUNDING SOURCES
763-Water Capital Improvement 0
763-Water Capital Improvement - Debt 150,000 400,000 250,000 800,000 FUNDING TOTALS 150,000 400,000 250,000 800,000
PROJECT PURPOSE & DESCRIPTION: This project will apply power and instrumentation upgrades to integrate the City's water pump stations into Supervisory, Control and Data Acquisition System (SCADA).
SCADA is utilized to monitor and control a plant and/or equipment.
EXPENDITURE ACCOUNTS:
Fund: 763 Dept: 5030
30 Agenda Item #7.4.
PROJECT TITLE
S-52 WWTP Phase 1 Upgrades 5,413,827 13,402,000 18,815,827 S21-01 WWTP Recycled Pipeline and
Pump Station
96,153 33,847 130,000
S23-01 Recycled Water - Crane Park
Irrigation Infrastructure
50,000 50,000
5,509,980 13,485,847 18,995,827
PROJECT FUNDING SOURCES
571 Wastewater Cash Operations
Fund Balance
2,684,114 2,684,114
740 Traffic Impact Fees Fund Loan 873,610 873,610
764 Water Impact Fees 70,192 49,708 119,900
773 Wastewater Capital Improvement 1,903,293 3,267,808 5,171,101 773 Wastewater Capital Improvement
- Debt
3,510,534 5,852,391 9,362,925
774 Wastewater Impact Fees 25,961 758,216 784,177
5,509,980 13,485,847 18,995,827
FY 2022-23 to 2027-28
Category Summary Report
4 - Wastewater
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
31 Agenda Item #7.4.
WWTP Phase 1 Upgrades
Category:
Project 1 Chaix Ln
Wastewater
Project No: S-52
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 1,706,443 1,706,443
3120 - Environmental/Planning 111,850 111,850
3140 - Legal Services 85,000 85,000
3150 - Construction Management 535,085 535,085
3160 - Construction Contract 3,510,534 11,378,056 14,888,590 3170 - Contingency 1,488,859 1,488,859
EXPENDITURE TOTALS 5,413,827 13,402,000 18,815,827
FUNDING SOURCES
571-Wastewater Cash Operations Fund
Balance
2,684,114 2,684,114
740-Traffic Impact Fees Fund Loan 873,610 873,610
773-Wastewater Capital Improvement 1,903,293 3,267,808 5,171,101 773-Wastewater Capital Improvement - Debt 3,510,534 5,852,391 9,362,925 774-Wastewater Impact Fees 724,077 724,077
FUNDING TOTALS 5,413,827 13,402,000 18,815,827
PROJECT PURPOSE & DESCRIPTION: Per the State Cease and Desist Order, upgrade the plant to meet compliance requirements by 2021. In addition, to compliance requirements, levee repairs and sludge removal will be incorporated into construction of this project.
Merged into S-52: S-53, S-62, S-66, S18-79.
EXPENDITURE ACCOUNTS:
Fund: 773 Dept: 5059
32 Agenda Item #7.4.
WWTP Recycled Pipeline and Pump Station
Category:
Project 1 Chaix Ln St. Helena
Wastewater
Project No: S21-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 96,153 33,847 130,000
EXPENDITURE TOTALS 96,153 33,847 130,000
FUNDING SOURCES
764-Water Impact Fees 70,192 24,708 94,900
774-Wastewater Impact Fees 25,961 9,139 35,100
FUNDING TOTALS 96,153 33,847 130,000
PROJECT PURPOSE & DESCRIPTION: Provide pump station to distribute recycled water to the WWTP spray fields and provide recycled water to City customers via mainline connection EXPENDITURE ACCOUNTS: Fund: 773 Dept: 5059 33 Agenda Item #7.4.
Recycled Water - Crane Park Irrigation Infrastructure
Category:
Project WWTP to Crane Park
Wastewater
Project No: S23-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 50,000 50,000
EXPENDITURE TOTALS 50,000 50,000
FUNDING SOURCES
764-Water Impact Fees 25,000 25,000
774-Wastewater Impact Fees 25,000 25,000
FUNDING TOTALS 50,000 50,000
PROJECT PURPOSE & DESCRIPTION: Installation of necessary piping such that the Recycled Water Pipe is delivering recycled water to Crane Park's irrigation infrastructure.
EXPENDITURE ACCOUNTS: Fund: 773 Dept: 5059 34 Agenda Item #7.4.
PROJECT TITLE
R20-01 Mitchell Drive to Sulphur Creek
Storm Drain
59,800 190,200 250,000
R20-02 Mills Lane Storm Drain Project 286,775 121,384 408,159 346,575 121,384 190,200 658,159
PROJECT FUNDING SOURCES
101 General Fund - Measure
T/RMRA MOE
59,800 190,200 250,000
742 Storm Drain Impact Fees 286,775 121,384 408,159
346,575 121,384 190,200 658,159
FY 2022-23 to 2027-28
Category Summary Report
5 - Stormwater
2022-23 2023-24 2024-25 2025-26 2026-27 TOTALS
Total YTD
05/16/22
35 Agenda Item #7.4.
Mitchell Drive to Sulphur Creek Storm Drain
Category:
Project Mitchell Drive to Sulphur Creek
Stormwater
Project No: R20-01
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 25,000 25,000
3160 - Construction Contract 59,800 165,200 225,000
EXPENDITURE TOTALS 59,800 190,200 250,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 59,800 190,200 250,000 FUNDING TOTALS 59,800 190,200 250,000
PROJECT PURPOSE & DESCRIPTION: Replace storm drain pipe on Mitchell Drive and slip-line portion of pipe from Mitchell Drive to Sulphur Creek.
EXPENDITURE ACCOUNTS:
Fund: 741 Dept: 5014
36 Agenda Item #7.4.
Mills Lane Storm Drain Project
Category:
Project Mills Lane from State Highway 29 east
to the Napa River
Stormwater
Project No: R20-02
Location:
Responsible
Department:
2022-23 2023-24 2024-25 2026-27
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 230,059 230,059
3120 - Environmental/Planning 56,716 71,384 128,100
3130 - Land & Easements 50,000 50,000
EXPENDITURE TOTALS 286,775 121,384 408,159
FUNDING SOURCES
-Other* 0
230-Gas Tax 0
230-Gas Tax - RMRA/SB1 0
742-Storm Drain Impact Fees 286,775 121,384 408,159
999-Unidentified 0
FUNDING TOTALS 286,775 121,384 408,159
PROJECT PURPOSE & DESCRIPTION: The Mills Lane Storm Drain improvement project was originally identified by the City and a portion designed in 1974. It was also considered in the City's 2000 Master Plan of Drainage, identified in the City's Storm Drain Impact Fees, as well as the 2005 Highway 29 Specific Plan and the specific plan's program environmental impact report (EIR) prepared in 2003 (SCH #2001082017). The storm drain will be constructed along Mills Lane, which is a City street for most of its length, from its intersection with State Highway 29 east to the Napa River.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
37 Agenda Item #7.4.
Description Type of Improvement Project Source Document Estimated Costs 2017/2020/2022 $ 100% Funded Funding Source If Identified 1‐5 Years Year 1 Year 2 Year 3 Year 4 Year 5 6‐10 years 11‐15 years 16‐20 years 21‐25 years 26‐30 years 1 C19‐03 Crane Park Lighting Improvements
Retrofit existing park light fixtures to LED an dupgrade electrical equipment
Civic FY 22 CIP 354,509 Yes Skate Park Lighting Fund Park Impact Fees X 354,509 2 C20‐02 Repaint Fire Station #1 Civic FY 22 CIP 100,000 GO Bond remaining balance ‐ $12,071 General Fund X 100,000 3 C20‐04 Baldwin Park Fence and Pathway Repair Civic FY 22 CIP 81,350 Yes Park Impact Fees X 81,350 4 C21‐01 LSWTP and Mobile Generator Civic FY 22 CIP 22,004 Yes CalOES PSPS Grant General Fund Match X 22,004 5 C22‐01 City Hall Relocation ‐ Tenant Improvements Civic FY 22 CIP 1,648,156 Yes General Fund Euqipment Replacement Fund X 1,648,156 6 C22‐02 Replace Playground Equipment and Fence at Crane Park Civic FY 22 CIP 250,000 Yes Prop 68 Grant Park Impact Fees X 250,000 7 C22‐03 Jacob Meily Park Drainage Site Survey and Installation of new Turf and Upgrade Irrigation
FY 23 site survey and FY 24 install new irrigation and turf Civic FY 22 CIP 125,500 Yes Park Impact Fees X 50,000 75,000 8 R18‐81 Downtown Sidewalk Improvements ‐ Phase I Streets FY 22 CIP 2,003,314 Yes MOE
Gas Tax
Measure T
Grant Funding
X 203,314 900,000 900,000
9 R19‐03 Sulphur Creek Erosion Repair Streets FY 22 CIP 70,555 Yes Fund 700 ‐ Flood Control X 70,555 10 R19‐05 Grayson and South Crane Rehab Streets FY 22 CIP 75,000 Yes Measure T X 75,000 11 R19‐07 Silverado Trail Guardrail Replacement Streets FY 22 CIP 524,860 Yes HSIP Grant X 276,810 248,050 12 R21‐02 Crosswalk Improvements on Main Street/Hwy 29 atPratt Avenue and Elmhurst Avenue Streets FY 22 CIP 259,286 Yes Measure T
TDA III Grant X 259,286
13 R21‐04 Pope Street Crosswalk Improvements at College Streets FY 22 CIP 244,405 Yes Gas Tax NVTA ‐ streets CIP X 244,405 14 R22‐01 Spring Street Bike Lane Striping Streets FY 22 CIP 31,000 Yes Streets CIP Fund Balance X 31,000 15 R22‐79 Pavement Restoration
FY 22 DesignFY 23 Construction
Streets FY 22 CIP 1,120,000 Yes
Gas Tax
Measure T X 1,120,000
16 R23‐01 Signalization Dowdell Lane and Hwy 29 Streets FY 23 CIP LMR Development Agreement 200,000 Design Only Streets CIP Fund Balance 23.3% cost share with LMR ($46,600) X 200,000 17 R23‐02 "HAWK" Pedestrian Hybrid Flashing Beacon for Hwy 29 at Charter Oak Streets
FY 23 CIP
LMR Development Agreement 200,000 Design Only Streets CIP Fund Balance 28.8% cost share with LMR ($57,600) X 200,000 18 R23‐79 Pavement Restoration
FY 23 DesignFY 24 Construction
Streets FY 22 CIP 1,176,000 Yes Measure T X 126,000 1,050,000 19 R24‐79 Pavement Restoration
FY 24 DesignFY 25 Construction
Streets FY 22 CIP 1,234,800 Yes Measure T X 132,300 1,102,500 20 R25‐79 Pavement Restoration
FY 25 DesignFY 26 Construction
Streets FY 22 CIP 1,296,540 Yes Measure T X 138,915 1,157,625 21 R26‐79 Pavement Restoration
FY 26 Design
FY 27 Construction
Streets FY 22 CIP 1,372,944 Yes Measure T X 145,861 1,227,083 22 W‐109 Bell Canyon Intake Tower Replacement Water FY 22 CIP 3,293,227 Yes Water CIP Fund Balance
Rate include debt (have not taken debt outyet)GO Bond updated $4,130,000 X 353,000 3,500,000
23 W‐80 Dwyer Road Booster Pump Station Water FY 22 CIP 900,000 County project ‐ City portion of construction is
10%, County has applied for a grant. If notreceived will need to include in FY 23 Rate Study
X 900,000
24 W18‐113 SCADA Improvements ‐ Rutherford
& Holmes Water FY 22 CIP 800,000 Yes Rates include debt (have not taken debt out yet) X 150,000 400,000 250,000 25 S‐52 WWTP Phase I Upgrades Sewer FY 22 CIP 13,402,000 USDA Loan
Fund Balance
Sewer Impact FeesInterfund LoanGF Loan
X 13,402,000
26 S23‐01 Recycled Water ‐ Deliver Recycled Water to Crane Park's Irrigation (Design only) Sewer
FY 23 CIP
LMR Development Agreement 50,000
Water Impact Fees
Wastewater Impact Fees X 50,000
27 S21‐01 WWTP Recycled Pipeline and Pump Station
Provide pump station to distribute recycleds water to the WWTP spray fields and provide recycled water to City
customers via mainline construction (design only)
Sewer FY 22 CIP 33,847 X 33,847
28 R20‐01 Mitchell Drive to Sulphur Creek Storm Drain Stormwater FY 22 CIP 190,200 Yes Measure T/RMRA MOE X 190,200 FY 2023 ‐ CIP LIST
1 of 5 6/7/2022 4:45 PM
Agenda Item #7.4.
Description Type of Improvement Project Source Document Estimated Costs 2017/2020/2022 $ 100% Funded Funding Source If Identified 1‐5 Years Year 1 Year 2 Year 3 Year 4 Year 5 6‐10 years 11‐15 years 16‐20 years 21‐25 years 26‐30 years 29 R20‐02 Mills Lane Strom Drain Project ‐ costs are for design.
Remaining balance is cost shared with LMR through TOT Stormwater FY 22 CIP 121,384 X 121,384 2 of 5 6/7/2022 4:45 PM
Agenda Item #7.4.
Description Type of Improvement Project Source Document Estimated Costs 2017/2020/2022 $ 100% Funded Funding Source If Identified 1‐5 Years Year 1 Year 2 Year 3 Year 4 Year 5 6‐10 years 11‐15 years 16‐20 years 21‐25 years 26‐30 years 28 W‐86 Spring Mountain Pressure Zone Improvements (Holmes Tank Upgrade) (Breeze ‐ Inactive) Water
GO Bond Presentation 1/31/22Initial presentation $1 mill 3,044,935 Estimated to be included in next rate study 29 Rutherford Pipeline Replacemen (Breeze Inactive) Water GO Bond Presentation 1/31/22 6,830,000 Estimated to be included in next rate study 30 Smart Water Meters Water GO Bond Presentation 1/31/22 1,970,000 Estimated to be included in next rate study 31 W21‐01 Kearney
& Andrea Water Main Replacement
(Breeze ‐ Inactive) Water GO Bond Presentation 1/31/22 1,100,000 Estimated to be included in next rate study 32 W‐101 Rehabilitate Tank 2 at Lower Reservoir(Breeze ‐ Inactive) Water GO Bond Presentation 1/31/22 940,000 Estimated to be included in next rate study 33 W18‐111 WTP Condition Assessment
(Breeze ‐ Inactive) Water FY 22 CIP 157,500 Estimated to be included in next rate study X 200,000 34 S21‐01 WWTP Recycled Piepline and Pump Station Sewer FY 23 CIP Design Only unknown Estimated to be included in next rate study 35 S23‐01 Recycled Water ‐ Crane Park Irrigation Infrastructure Sewer FY 23 CIP Design Only LMR Agreement Est. $1,100/liner foot Estimated to be included in next rate study 36 Rutherford Pump Station Replacement Water GO Bond Presentation 1/31/22 3,700,000 2027 Rate Adjustment X 37 New Water Treatment Plant Water GO Bond Presentation 1/31/22 8,000,000 2027 Rate Adjustment X 38 New Treatment Plant Transmission Main Replacement Water GO Bond Presentation 1/31/22 5,070,000 2027 Rate Adjustment X 39 Stormwater Systems Improvements Stormwater GO Bond Presentation 1/31/22 9,580,000 GO Bond 40 Stormwater Systems Rehabilitation and Replacement Stormwater GO Bond Presentation 1/31/22 950,000 GO Bond 41 W20‐01 Bell Canyon Spillway Repairs
(Breeze ‐ Inactive) Water GO Bond Presentation 1/31/22 130,000 GO Bond 42 W18‐118 Water Main Replacement Program
(Breeze ‐ Inactive) Water GO Bond Presentation 1/31/22 1,440,000 GO Bond 43 Unfunded CIP Projects including:
W‐85 Bell House Valve
Replacement, W18‐120 Bell Canyon Phreatic Surface
Monitoring;
W‐108 Lower Reservoir Rehab
(Breeze ‐ Inactive)
Water GO Bond Presentation 1/31/22 620,000 GO Bond XX
44 Water Distribution Fire Flow Improvements Water GO Bond Presentation 1/31/22 1,500,000 GO Bond 45 S18‐70 Sewer Replacement Program Sewer GO Bond Presentation 1/31/22 2,070,000 GO Bond 46 S18‐71 Crinella Lift Station Improvements Sewer GO Bond Presentation 1/31/22 1,140,000 GO Bond 47 WWTP Recycled Pipeline and Pump Station Recycled Water GO Bond Presentation 1/31/22 1,719,000 GO Bond 48 Mills Lane Improvements Streets LMR Development Agreement Cost share with LMR ‐ LMR 41% and City 59%
City to reimburse LMR through 50% of TOT
from LMR until paid off (other sources may beused such as grant funding) 49 Storm Drain Improvements ‐ Mills Lane, La Fata Street, Fountain Street, Grayson Ave, Main Street (to Charter Oak Ave), and Vidovich Ave
Stormwater LMR Development Agreement
Cost share with LMR ‐ LMR 18% and City 82%
City to reimburse LMR through 50% of TOTfrom LMR until paid off (other sources may be used such as grant funding)
50 Recycled Water Improvements ‐ Mills Lane
Convey recycled water piping in the public right of way in Mills Lane extending from Hwy 29 easterly to the easter end of Mills Lane (Recycled Water Pipe)
Recycled Water LMR Development Agreement
LMR to pay $256,549 ‐ anything above that is
to be reimbursed by the City via 50% of TOT
from LMR until paid off (other sources may beused such as grant funding) 51 R23‐01 Signalization of Dowdell Lane and Hwy 29 Streets LMR Development Agreement 1,200,000 FY 23 Design Only LMR to pay 23.3% of total costs Design FY 23 Construction FY 24 200,000 52 R23‐02 "HAWK" Pedestrian Hybrid Flashing Beacon at Hwy 29 and Charter Oak Streets LMR Development Agreement 950,000 FY 23 Design Only LMR to pay 28.8% of total costs Design FY 23 Construction FY 24 200,000
LMR DEVELOPMENT AGREEMENT PROJECTS
CURRENTLY NOT FUNDED ‐ INCLUDED IN JUNE 2022 GO BOND
CURRENTLY NOT FUNDED ‐ PLACE IN 2028 UTILITY RATE STUDY CURRENTLY NOT FUNDED ‐ INCLUDED IN THE FY 22/23 RATE STUDY (CURRENT) 3 of 5 6/7/2022 4:45 PM
Agenda Item #7.4.
Description Type of Improvement Project Source Document Estimated Costs 2017/2020/2022 $ 100% Funded Funding Source If Identified 1‐5 Years Year 1 Year 2 Year 3 Year 4 Year 5 6‐10 years 11‐15 years 16‐20 years 21‐25 years 26‐30 years 53 Demo Building at 1480 Main Street Civic PW Staff
54 PWTM‐1 Napa Intertie Transmission Main Water 2020 Utility Master Plan 5,722,000 X 55 PWTM‐2 WTP Transmission Main Water 2020 Utility Master Plan 7,906,000 X 56 PWFF‐1 Zinfandel Ln Fireflow Improvement Water 2020 Utility Master Plan 148,000 X57 PWFF‐2 Inglewood Ave Fireflow Improvement Water 2020 Utility Master Plan 56,000 X 58 PWFF‐3 Vintage Ave Loop Water 2020 Utility Master Plan 20,000 X 59 PWFF‐4 El Bonita Ave Fireflow Water 2020 Utility Master Plan 51,000 X60 PWFF‐5 Charter Oak Fireflow Water 2020 Utility Master Plan 78,000 X 61 PWFF‐6 Crane Fireflow Water 2020 Utility Master Plan 141,000 X62 PWFF‐7 Spring Street Fireflow Water 2020 Utility Master Plan 265,000 X 63 PWFF‐8 Pine St Fireflow Water 2020 Utility Master Plan 66,000 X64 PWFF‐9 Fulton Ln Fireflow Water 2020 Utility Master Plan 85,000 X 65 PWFF‐10 6" Hydrant Lateral Upgrade Water 2020 Utility Master Plan 12,000 X 66 PWFF‐11 4" Hydrant Lateral Upgrades Water 2020 Utility Master Plan 15,000 X 67 PWRR‐1 Future Allowance for Pipeline R/R Water 2020 Utility Master Plan 6,749,000 XXX 68 WWGM‐1 Madrona Ave Sewer 2020 Utility Master Plan 201,000 X 69 WWGM‐2 Railraod Ave Sewer 2020 Utility Master Plan 512,000 X 70 WWGM‐3 Valley View Street Sewer 2020 Utility Master Plan 244,000 X 71 WWGM‐4 Mitchell Drive Sewer 2020 Utility Master Plan 245,000 X 72 WWGM‐5 Mitchell Drive
& Main Street Sewer 2020 Utility Master Plan 255,000 X
73 WWGM‐6 Del Campo Curt Sewer 2020 Utility Master Plan 608,000 X74 WWGM‐7 Signorelli Circle Sewer 2020 Utility Master Plan 923,000 X 75 WWGM‐8 Adams Street Sewer 2020 Utility Master Plan 206,000 X76 WWGM‐9 Pope Street Sewer 2020 Utility Master Plan 235,000 X 77 WWGM‐10 Birch Avenue Sewer 2020 Utility Master Plan 386,000 X 78 WWGM‐11 Main Street Sewer 2020 Utility Master Plan 88,000 X79 WWGM‐12 Spring Street Sewer 2020 Utility Master Plan 53,000 X 80 WWRR‐1 CCTV Inspection Program, Phase 1 Sewer 2020 Utility Master Plan 222,000 X 81 WWRR‐2 Flow Monitoring Program Sewer 2020 Utility Master Plan 60,000 X 82 WWRR‐3 Hight Priority Pipeline Replacement Sewer 2020 Utility Master Plan 2,679,000 X 83 WWRR‐4 Model Update and System Analysis Sewer 2020 Utility Master Plan 50,000 X 84 WWRR‐5 CCTV Inspection, Phase 2 Sewer 2020 Utility Master Plan 657,000 X 85 WWRR‐6 Address R/R Needs from Phase I CCTV Program Sewer 2020 Utility Master Plan 3,570,000 X86 SD‐1A Oak Ave Stormwater 2020 Utility Master Plan 1,154,000 X87 SD‐1B Oak Ave Stormwater 2020 Utility Master Plan 756,000 X 88 SD‐1C Tainter St Stormwater 2020 Utility Master Plan 109,000 X 89 SD‐1D Kearney St Stormwater 2020 Utility Master Plan 133,000 X90 SD‐1E Adams Street Stormwater 2020 Utility Master Plan 139,000 X 91 SD‐2A Main Street Stormwater 2020 Utility Master Plan 211,000 X 92 SD‐2B Main Street Stormwater 2020 Utility Master Plan 469,000 X 93 SD‐2C Spring St Stormwater 2020 Utility Master Plan 40,000 X 94 SD‐2D Hunt Ave Stormwater 2020 Utility Master Plan 56,000 X 95 SD‐2E Money Way Stormwater 2020 Utility Master Plan 43,000 X 96 SD‐3A Pope Street Stormwater 2020 Utility Master Plan 121,000 X 97 SD‐3B Pope Street Stormwater 2020 Utility Master Plan 230,000 X 98 SD‐4 Spring Mountain SD Stormwater 2020 Utility Master Plan 98,000 X99 SD‐5A Mills Ln Stormwater 2020 Utility Master Plan 1,049,000 X 100 SD‐5B Mills Ln Stormwater 2020 Utility Master Plan 1,434,000 X 101 SD‐5C Mills Ln Stormwater 2020 Utility Master Plan 1,787,000 X 102 SD‐5D Mills Ln Lateral Stormwater 2020 Utility Master Plan 206,000 X 103 SD‐5E Mills Ln Lateral Stormwater 2020 Utility Master Plan 209,000 X 104 SD‐5F Mills Ln/Main Stormwater 2020 Utility Master Plan 98,000 X 105 SD‐6A Crane/Sulphur Springs Stormwater 2020 Utility Master Plan 1,701,000 X 106 SD‐6B Main St/Vintage Stormwater 2020 Utility Master Plan 787,000 X 107 SD‐7A Church Stormwater 2020 Utility Master Plan 156,000 X 108 SD‐7B Railroad Ave Stormwater 2020 Utility Master Plan 186,000 X 109 SD‐8 Allison Ave Stormwater 2020 Utility Master Plan 191,000 X110 SD‐9 Elmhurst Ave Stormwater 2020 Utility Master Plan 126,000 X111 SD‐10 Madrona Ave Stormwater 2020 Utility Master Plan 93,000 X 112 SD‐11 Spring St Stormwater 2020 Utility Master Plan 133,000 X 113 SD‐12 Crane Ave Stormwater 2020 Utility Master Plan 126,000 X 114 SDRR‐1 Storm Drain Rehabilitation and Replacement Stormwater 2020 Utility Master Plan 7,427,000 X XXX 115 Carnegie Building ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 891,145 X 88,013 12,937 6,497 16,742 45,486 XXX 116 Fire Station ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 3,073,679 X 54,008 289,335 ‐ 163,819 506,729 XXX 117 1572 Railroad Avenue ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 617,997 X 245,571 35,195 27,620 28,611 65,091 XXX 118 Head Start Building ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 593,725 X 114,399 ‐ 129,515 ‐ 16,432 XXX
CURRENTLY NOT FUNDED
4 of 5 6/7/2022 4:45 PM
Agenda Item #7.4.
Description Type of Improvement Project Source Document Estimated Costs 2017/2020/2022 $ 100% Funded Funding Source If Identified 1‐5 Years Year 1 Year 2 Year 3 Year 4 Year 5 6‐10 years 11‐15 years 16‐20 years 21‐25 years 26‐30 years 119 Lyman Park ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 385,946 X 82,142 ‐ 36,053 373 126,376 XXX 120 Public Works Corporation Yard ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 892,997 X 230,314 13,551 38,795 1,449 33,726 XXX 121 Scout Hall ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 378,998 X 238,206 13,473 ‐ 44,297 18,984 XXX 122 Signorelli Barn ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 142,823 X ‐ 96,020 ‐ ‐ 46,803 XXX 123 Library ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 1,798,794 X ‐ 199,842 121,853 77,457 270,834 XXX 124 Teen Center ‐ 20 year costs Civic Maint 2017 Facilities Needs Assessment 466,175 X 49,279 8,007 ‐ 25,268 24,360 XXX 125 New City Hall Civic126 R18‐81 Downtown Sidewalk Improvements ‐ Phase II Streets FY 22 CIP ‐ Potential funding sources:
MOEGas Tax
Measure T
Grant Funding
X
127 R18‐81 Downtown Sidewalk Improvements ‐ Phase III Streets FY 22 CIP ‐ Potential funding sources:
MOEGas Tax
Measure T
Grant Funding
X
128 Pope Street Bridge Replacement and Preservation Streets X 129 Pratt Avenue Bridge Renovation Streets X
144,310,595
5 of 5 6/7/2022 4:45 PM
Agenda Item #7.4.
CITY OF ST. HELENA
RESOLUTION NO. 2022-
ADOPTING THE FIVE-YEAR
CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL
YEARS 2022-23 TO 2026-27
RECITALS
A. The City of St Helena has prepared a Five-Year Capital Improvement Program (CIP) which sets forth a funding
strategy for proposed capital projects; and
B. The CIP is a planning tool that identifies anticipated capital improvements for Fiscal Years 2022-23 to 2026-
27; and
C. The CIP also identifies the funding sources to finance the capital improvements proposed to be undertaken in the
next five fiscal years and includes recommended time
schedules and cost estimates of the various capital
improvement projects; and
D. The expenditures shown for the first year of the CIP comprise the Capital Budget starting in Fiscal Year 2022-
23. Subsequent years are also included in the CIP,
although these “future years” are subject to change due to more detailed engineering analysis becoming
available, possible changes in project priorities, updates or revisions to anticipated revenues, and/or changes in cost and funding projections; and
E. The CIP is anticipated to be updated annually, as a
whole, and amendments can be considered by the City
Council at any time; and
F. City Council of the City of St Helena has designated the City Planning Commission as the planning agency for the City of St Helena; and
G. State Law requires that designated planning agencies review their agency’s capital improvement plan to ensure compliance with the adopted General Plan; and
Agenda Item #7.4.
H. On May 3, 2022, the Planning Commission, during a
regularly scheduled meeting, considered the projects and programs for Fiscal Year 2022-23 in the City’s Capital
Improvement Program and their conformity to the
adopted City General Plan; and
I. A majority of the fiscal impact to the CIP have been transferred in prior years and any additional funds have been identified in the proposed operating budget for
Fiscal Year 2022-23
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The Five-Year Capital Improvement Program for
Fiscal Years 2022-23 to 2026-27 is hereby adopted.
Approved at a Regular Meeting of the St. Helena City
Council on June 14, 2022, by the following vote:
Mayor Ellsworth: __________
Vice Mayor Dohring: __________
Councilmember Chouteau:__________
Councilmember Hall: __________
Councilmember Hardy: __________
APPROVED: ATTEST:
________________ _____________________________
Geoff Ellsworth, Mayor Cindy Tzafopoulous, City Clerk
Agenda Item #7.4.
Report to the City Council
Regular City Council - 14 Jun 2022
Agenda Section: CONSENT ITEMS
Subject: Fiscal Year (FY) 2021-22 3rd Quarter Finance Report CEQA
Determination:
Not a CEQA project
Prepared By: Mandy Kellogg, Asst. Administrative Services Director Reviewed By: April Mitts, Administrative Services Director Approved By: James C. McCann, Interim City Manager
BACKGROUND
Municipal Code Title 2, §2.24.030 states the Director of Finance shall deliver to the City Manager and to the Council at a regularly scheduled Council meeting a budget report showing the budget status at the end of the preceding quarter.
Staff has prepared the following for Council:
1. First quarter (Q1) staff report for Fiscal Year (FY) 2021-22. This report is a summary of transactions from January 1, 2022 through March 31, 2022.
2. A summary of St. Helena CARES Low Income Subsidy and Water Leak adjustments for Q3 FY 2021-22.
3. FY 2021-22 Q3 list of checks over $50,000 (Attachment 1)
4. FY 2021-22 Q3 balance of all funds (Attachment 2)
DISCUSSION
Information presented below reflects transactions posted through March 31, 2022.
Additional details for the General Fund, Water Fund, and Wastewater Fund are provided as Attachments 3-8.
General Fund
General Fund revenue received to date for FY 2021-22 is $12,298,443 – 74% of General Fund revenue has been collected. General Fund revenue is divided into the following categories:
Agenda Item #7.5.
1. Property Tax
2. Sales Tax
3. Transient Occupancy Tax (TOT)
4. Other Taxes
5. Charges for Service
6. Fines and Forfeits
7. Licenses and Permits
8. Development Fees
9. Intergovernmental
10.Interest and Rents, and
11.Miscellaneous.
The primary contributors to General Fund revenues are Property Tax, Sales Tax, and TOT, of which 70% have been collected. While the 70% collected for FY 2021-22 may seem slightly low, this figure is normal due to timing of property tax and sales tax payments. Attachment 3 provides details on each of the revenue categories. Revenues for Q3 include a non-budgeted revenue received for Excess ERAF of $496,468 and Emergency Relief of $1,147,456.
General Fund expenditures are $10,926,693 for Q3 which is 70% of the adopted budget. Spending for FY 2021-22 is on target with overall projections. The Fire Department is higher than anticipated due to expenses incurred from strike team salaries. City Council expenses are low at the end of Q3 due to reimbursement requests not yet received for the Non-Profit grant program and low attorney costs are due to the timing of invoices. Attachment 4 provides a summary of expenditures by Department for FY 2021-22 Q3.
Water Enterprise Funds
Water Enterprise revenue billed to date is $6,625,397, or 107% of the estimated total revenues for FY 2021-22 through March 31, 2022. Revenues are higher than anticipated due to penalties charged in July, August, September, October, and November as a result of the Phase II water emergency, which was not included in the estimated revenues. The penalty charges total $2,863,309; however, adjustments continue to be made for customers who qualify for a penalty waiver due to a water leak incurred. If the amount charged for penalties is removed, the total revenue is $3,762,088 or 61%. Revenues are trending lower for FY 2021-22 than for FY 2020-21 which was $4,576,880 or 67% on March 31, 2021. The decline can be attributed to water conservation measures. Attachment 5 provides details of Water Fund revenues.
The negative amount recorded in 561-3870-0000 CARES subsidy is due to the subsidy amount yet to be transferred from the General Fund.
Water expenditures are $4,958,930 for Q3 FY 2021-22. Overall Water Fund spending is at 70% for the Fiscal Year and is on target. Attachment 6 provides a summary of spending by Department for FY 2021-22 Q3.
Agenda Item #7.5.
Wastewater Enterprise Funds
Wastewater Enterprise revenue billed to date is $2,124,022 or 63% of the estimated total revenues for FY 2021-22. Revenues are slightly lower than anticipated, which is also attributed to water conservation which impacts the sewer commodity revenues.
The previous FY 2020-21 Q3 revenues were at 67% for the same time period.
Attachment 7 provides details for Wastewater Fund revenues. The negative amount recorded in 571-3870-0000 CARES Subsidy is due to the subsidy amount yet to be transferred from the General Fund.
Wastewater expenses are $1,700,627 for Q3 FY 2021-22. Overall Wastewater Fund spending is at 63% for the Fiscal Year and is on target. The low attorney costs are due to the timing of invoices. Attachment 8 provides a summary of spending by Department for FY 2021-22 Q1.
Water and Wastewater Funds - Aging Report
Although this section is not part of the regular quarterly report, staff feels the aging report for the utility systems is important to review due to the impacts of the COVID-19 emergency and Phase II Water Emergency. Revenues for both the water and wastewater systems are recognized as soon as they are earned as opposed to when they are collected. Therefore, when the bi-monthly utility bill is processed the revenues are recorded in the financial software system. Staff has seen an increase in the number of past due accounts. It is believed to be due to the ongoing financial hardships created by COVID-19 and penalties assessed during the Phase II Water Emergency.
At the start of the pandemic, City Council approved Resolution 2020-24 which waived all penalties and interest on amounts due for utility service and ceased termination of water service for delinquent bills for the duration of the local emergency and for 30 days following the City Council's termination of the emergency. In addition, several customers have submitted appeals for penalties that were assessed to their account for overuse of water during Phase II, which are not eligible to be waived under the penalty leak appeal policy. Staff will be bringing forth a staff report at a near-future meeting to discuss reinstating collection of past due amounts and policy considerations for collection of unpaid water penalties.
Table 1 provides a summary of the past due amounts compared to the same time the previous year.
Table
Year 30-60 days 60-90 days 90-120 days Over 120 days
3/31/20 $5,006 $14,085 $9,994 $97,446
3/31/21 $1,048 $81,971 $2,543 $236,351
3/31/22 $2,094 *$271,796 *$823,878 *$1,909,057
*Amount includes penalties assessed as part of the water emergency.
All Funds
Agenda Item #7.5.
Attachment 2 provides a summary of the balance of all funds.
St. Helena CARES Low Income Subsidy
The St. Helena CARES subsidy program currently has 116 participants. The subsidy for FY 2021-22 Q3 is $14,646.60. Funds for the St. Helena CARES Low Income Subsidy program are included in the adopted FY 2021-22 budget.
Leak Adjustment Subsidy
No leak adjustment subsidies were processed during Q3 FY 2021-22, however there were several leak appeals that were approved by the Water Advisory Board that will be included in the Q4 report. Funds for the Leak Adjustment Subsidy program are included in the adopted FY 2021-22 budget.
FY 2021-22 Q3 Checks over $50,000
Per staff recommendations on April 10, 2015, and as adopted by Fiscal Policy P-FI0016, Attachment 1 provides an account of all checks over $50,000.
FISCAL IMPACT
There is no fiscal impact associated with this report.
RECOMMENDED ACTION
Staff recommends the City Council receive and file the Q3 FY 2021-22 financial report.
ATTACHMENTS
Attachment 1 - Checks by Date
Attachment 2 - Estimated Cash Balances at 03.31.21
Attachment 3 - General Fund Revenue Worksheet Historical by Type Q3 Updated Attachment 4 - Q3 General Fund Expenses
Attachment 5 - Q3 Water Revenues
Attachment 6 - Q3 Water Expenditures
Attachment 7 - Q3 Wastewater Revenues
Attachment 8 - Q3 Wastewater Expenditures
Agenda Item #7.5.
Accounts Payable
User:
Printed:
Mandy
6/3/2022 8:56 AM
Checks by Date - Summary by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
114118 OTS Operational Technical Services 01/07/2022 188,122.52 114145 REMIF REMIF 01/07/2022 55,843.36
114202 TELSTAR Telstar Instruments 01/07/2022 56,395.00 Total for 1/7/2022: 300,360.88
114232 HALLVINE Hall Vineland, LLC 01/12/2022 450,000.00 Total for 1/12/2022: 450,000.00
114552 NAP05 Westamerica Bank 01/14/2022 72,877.02
Total for 1/14/2022: 72,877.02
114301 COASTLAN Coastland 01/26/2022 53,789.07
Total for 1/26/2022: 53,789.07
114339 REMIF REMIF 02/02/2022 55,958.76
Total for 2/2/2022: 55,958.76
114358 REMIF REMIF 02/03/2022 204,770.17
Total for 2/3/2022: 204,770.17
114419 REMIF REMIF 02/23/2022 87,005.00
114504 BKF BKF 02/23/2022 57,335.11
Total for 2/23/2022: 144,340.11
114539 GONNEV Gonneville Inc 02/24/2022 166,267.24
Total for 2/24/2022: 166,267.24
114958 NAP05 Westamerica Bank 02/25/2022 88,497.50
Total for 2/25/2022: 88,497.50
114553 OTS Operational Technical Services 03/01/2022 193,255.17 114560 BBKLAW Best Best & Krieger, Attorneys at Law 03/01/2022 52,706.58 114566 CHASE Chase 03/01/2022 60,705.75
114576 PGE P G & E 03/01/2022 52,031.50
Total for 3/1/2022: 358,699.00
AP Checks by Date - Summary by Check Date (6/3/2022 8:56 AM) Page 1 ATTACHMENT 1
Agenda Item #7.5.
Check No Vendor No Vendor Name Check Date Check Amount
114694 OTS Operational Technical Services 03/07/2022 102,964.49 114706 HYDROSCI HydroScience Engineers 03/07/2022 65,759.26 114754 NAP05 Westamerica Bank 03/07/2022 75,080.68
114757 NAP05 Westamerica Bank 03/07/2022 75,280.64
Total for 3/7/2022: 319,085.07
114865 NAP07 Napa County Auditor-Controller's Office 03/24/2022 57,927.53 114956 NAP05 Westamerica Bank 03/24/2022 72,836.20
Total for 3/24/2022: 130,763.73
114975 REMIF REMIF 03/30/2022 54,637.32
114976 REMIF REMIF 03/30/2022 54,845.72
114980 THOMPBUI Thompson Builders Corporation 03/30/2022 594,700.00 114988 NAP05 Westamerica Bank 03/30/2022 74,084.08
Total for 3/30/2022: 778,267.12
Report Total (26 checks): 3,123,675.67
AP Checks by Date - Summary by Check Date (6/3/2022 8:56 AM) Page 2 Agenda Item #7.5.
User:
Printed: 06/03/2022 - 2:30PM
Mandy
Summary Trial Balance
General Ledger
Period: 01 to 09, 2022
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 101 General Fund
ASSETS
Dept 10 Cash
101-10-15-00-00 Clearing House 0.00 8,724,232.60 16,186,887.15 13,146,949.53 11,764,170.22 ASSETS Totals: 0.00 8,724,232.60 16,186,887.15 13,146,949.53 11,764,170.22 Fund 101 Totals: 0.00 8,724,232.60 16,186,887.15 13,146,949.53 11,764,170.22 Fund 209 HOME Grant
ASSETS
Dept 10 Cash
209-10-15-00-00 Clearing House 0.00 11,146.99 30,025.00 8,843.00 32,328.99 ASSETS Totals: 0.00 11,146.99 30,025.00 8,843.00 32,328.99 Fund 209 Totals: 0.00 11,146.99 30,025.00 8,843.00 32,328.99 Fund 210 Community Dev Block Grant
ASSETS
Dept 10 Cash
210-10-15-00-00 Clearing House 0.00 0.00 0.00 9,661.07 -9,661.07 ASSETS Totals: 0.00 0.00 0.00 9,661.07 -9,661.07
Fund 210 Totals: 0.00 0.00 0.00 9,661.07 -9,661.07
Fund 211 EPA Grant
ASSETS
Dept 10
211-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 1
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 211 Totals: 0.00 0.00 0.00 0.00 0.00
Fund 212 Department of Homeland Secur
ASSETS
Dept 10 Cash
212-10-15-00-00 Clearing House 0.00 326.71 0.00 0.00 326.71 ASSETS Totals: 0.00 326.71 0.00 0.00 326.71
Fund 212 Totals: 0.00 326.71 0.00 0.00 326.71
Fund 213 GVS Grant
ASSETS
Dept 10
213-10-15-00-00 Clearing House 0.00 274.50 0.00 0.00 274.50 ASSETS Totals: 0.00 274.50 0.00 0.00 274.50
Fund 213 Totals: 0.00 274.50 0.00 0.00 274.50
Fund 216 Public Safety Impact
ASSETS
Dept 10 Cash
216-10-15-00-00 Clearing House 0.00 534,968.38 11,967.78 767.84 546,168.32 ASSETS Totals: 0.00 534,968.38 11,967.78 767.84 546,168.32 Fund 216 Totals: 0.00 534,968.38 11,967.78 767.84 546,168.32 Fund 218 Public Library Foundation
ASSETS
Dept 10 Cash
218-10-15-00-00 Clearing House 0.00 1,305.11 0.00 0.00 1,305.11 ASSETS Totals: 0.00 1,305.11 0.00 0.00 1,305.11
Fund 218 Totals: 0.00 1,305.11 0.00 0.00 1,305.11
Fund 219 CLSA State Library Grant
GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 2
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS
Dept 10 Cash
219-10-15-00-00 Clearing House 0.00 2,101.75 0.00 230.16 1,871.59 ASSETS Totals: 0.00 2,101.75 0.00 230.16 1,871.59
Fund 219 Totals: 0.00 2,101.75 0.00 230.16 1,871.59
Fund 222 Park Bond Act
ASSETS
Dept 10 Cash
222-10-15-00-00 Clearing House 0.00 221.66 0.00 0.00 221.66 ASSETS Totals: 0.00 221.66 0.00 0.00 221.66
Fund 222 Totals: 0.00 221.66 0.00 0.00 221.66
Fund 223 Skate Park Lighting Fund
ASSETS
Dept 10 Cash
223-10-15-00-00 Clearing House 0.00 0.60 0.00 0.00 0.60 ASSETS Totals: 0.00 0.60 0.00 0.00 0.60
Fund 223 Totals: 0.00 0.60 0.00 0.00 0.60
Fund 224 Public Safety (COPS)
ASSETS
Dept 10 Cash
224-10-15-00-00 Clearing House 0.00 231,961.01 125,691.03 84,662.04 272,990.00 ASSETS Totals: 0.00 231,961.01 125,691.03 84,662.04 272,990.00 Fund 224 Totals: 0.00 231,961.01 125,691.03 84,662.04 272,990.00 Fund 225 State Gas Tax 2105
ASSETS
Dept 10 Cash
225-10-15-00-00 Clearing House 0.00 19,293.78 23,013.84 0.00 42,307.62 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 3
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 19,293.78 23,013.84 0.00 42,307.62
Fund 225 Totals: 0.00 19,293.78 23,013.84 0.00 42,307.62 Fund 226 State Gas Tax 2106
ASSETS
Dept 10 Cash
226-10-15-00-00 Clearing House 0.00 19,024.49 13,790.15 0.00 32,814.64 ASSETS Totals: 0.00 19,024.49 13,790.15 0.00 32,814.64
Fund 226 Totals: 0.00 19,024.49 13,790.15 0.00 32,814.64 Fund 227 State Gas Tax 2107
ASSETS
Dept 10 Cash
227-10-15-00-00 Clearing House 0.00 32,667.12 25,491.40 10,933.30 47,225.22 ASSETS Totals: 0.00 32,667.12 25,491.40 10,933.30 47,225.22 Fund 227 Totals: 0.00 32,667.12 25,491.40 10,933.30 47,225.22 Fund 228 State Gas Tax 21075
ASSETS
Dept 10 Cash
228-10-15-00-00 Clearing House 0.00 8,568.59 2,000.00 0.00 10,568.59 ASSETS Totals: 0.00 8,568.59 2,000.00 0.00 10,568.59
Fund 228 Totals: 0.00 8,568.59 2,000.00 0.00 10,568.59
Fund 229 State Gas Tax 2103
ASSETS
Dept 10 Cash
229-10-15-00-00 Clearing House 0.00 101,146.87 33,981.70 0.00 135,128.57 ASSETS Totals: 0.00 101,146.87 33,981.70 0.00 135,128.57 Fund 229 Totals: 0.00 101,146.87 33,981.70 0.00 135,128.57 Fund 230 RMRA
ASSETS
GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 4
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Dept 10 Cash
230-10-15-00-00 Clearing House 0.00 111,337.58 90,805.61 0.00 202,143.19 ASSETS Totals: 0.00 111,337.58 90,805.61 0.00 202,143.19 Fund 230 Totals: 0.00 111,337.58 90,805.61 0.00 202,143.19 Fund 235 Measure A
ASSETS
Dept 10 Cash
235-10-15-00-00 Clearing House 0.00 79,906.34 5,025.39 7,071.09 77,860.64 ASSETS Totals: 0.00 79,906.34 5,025.39 7,071.09 77,860.64 Fund 235 Totals: 0.00 79,906.34 5,025.39 7,071.09 77,860.64 Fund 237 Emergency Flood Relief
ASSETS
Dept 10 Cash
237-10-15-00-00 Clearing House 0.00 173,536.63 0.00 0.00 173,536.63 ASSETS Totals: 0.00 173,536.63 0.00 0.00 173,536.63
Fund 237 Totals: 0.00 173,536.63 0.00 0.00 173,536.63
Fund 238 Training Development Fund
ASSETS
Dept 10 Cash
238-10-15-00-00 Clearing House 0.00 26,369.34 3,197.84 6,854.40 22,712.78 ASSETS Totals: 0.00 26,369.34 3,197.84 6,854.40 22,712.78 Fund 238 Totals: 0.00 26,369.34 3,197.84 6,854.40 22,712.78 Fund 240 Measure T
ASSETS
Dept 10 Cash
240-10-15-00-00 Clearing House 0.00 1,713,229.70 1,004,828.15 0.00 2,718,057.85 ASSETS Totals: 0.00 1,713,229.70 1,004,828.15 0.00 2,718,057.85 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 5
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 240 Totals: 0.00 1,713,229.70 1,004,828.15 0.00 2,718,057.85 Fund 241 Measure T - Class I Trails
ASSETS
Dept 10 Cash
241-10-15-00-00 Clearing House 0.00 199,936.80 85,000.00 0.00 284,936.80 ASSETS Totals: 0.00 199,936.80 85,000.00 0.00 284,936.80 Fund 241 Totals: 0.00 199,936.80 85,000.00 0.00 284,936.80 Fund 277 Prop 56 Grant
ASSETS
Dept 10 Cash
277-10-15-00-00 Clearing House 0.00 -19,383.13 46,596.43 6,211.10 21,002.20 ASSETS Totals: 0.00 -19,383.13 46,596.43 6,211.10 21,002.20 Fund 277 Totals: 0.00 -19,383.13 46,596.43 6,211.10 21,002.20 Fund 278 BSCC Grant
ASSETS
Dept 10
278-10-15-00-00 Clearing House 0.00 2,577.35 0.00 0.00 2,577.35 ASSETS Totals: 0.00 2,577.35 0.00 0.00 2,577.35
Fund 278 Totals: 0.00 2,577.35 0.00 0.00 2,577.35
Fund 279 Asset Forfeit
ASSETS
Dept 10 Cash
279-10-15-00-00 Clearing House 0.00 55,006.74 5.69 4,944.02 50,068.41 ASSETS Totals: 0.00 55,006.74 5.69 4,944.02 50,068.41
Fund 279 Totals: 0.00 55,006.74 5.69 4,944.02 50,068.41 Fund 280 Teen Center Recreation Dept
ASSETS
Dept 10 Cash
280-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 6
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 280 Totals: 0.00 0.00 0.00 0.00 0.00
Fund 283 Tree City USA
ASSETS
Dept 10 Cash
283-10-15-00-00 Clearing House 0.00 131,666.36 0.00 0.00 131,666.36 ASSETS Totals: 0.00 131,666.36 0.00 0.00 131,666.36
Fund 283 Totals: 0.00 131,666.36 0.00 0.00 131,666.36
Fund 286 Bocce Ball
ASSETS
Dept 10 Cash
286-10-15-00-00 Clearing House 0.00 50,655.65 7,327.63 18,451.01 39,532.27 ASSETS Totals: 0.00 50,655.65 7,327.63 18,451.01 39,532.27 Fund 286 Totals: 0.00 50,655.65 7,327.63 18,451.01 39,532.27 Fund 287 Harvest Festival
ASSETS
Dept 10 Cash
287-10-15-00-00 Clearing House 0.00 12,769.34 8,768.31 10,723.68 10,813.97 ASSETS Totals: 0.00 12,769.34 8,768.31 10,723.68 10,813.97 Fund 287 Totals: 0.00 12,769.34 8,768.31 10,723.68 10,813.97 Fund 288 Fourth of July
ASSETS
Dept 10 Cash
288-10-15-00-00 Clearing House 0.00 3,619.24 20,000.00 417.15 23,202.09 ASSETS Totals: 0.00 3,619.24 20,000.00 417.15 23,202.09 Fund 288 Totals: 0.00 3,619.24 20,000.00 417.15 23,202.09 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 7
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 289 Recreation Program
ASSETS
Dept 10 Cash
289-10-15-00-00 Clearing House 0.00 38,385.01 0.00 2,335.27 36,049.74 ASSETS Totals: 0.00 38,385.01 0.00 2,335.27 36,049.74
Fund 289 Totals: 0.00 38,385.01 0.00 2,335.27 36,049.74 Fund 290 Tourism Improvement District
ASSETS
Dept 10 Cash
290-10-15-00-00 Clearing House 0.00 48,431.54 499,518.11 501,658.05 46,291.60 ASSETS Totals: 0.00 48,431.54 499,518.11 501,658.05 46,291.60 Fund 290 Totals: 0.00 48,431.54 499,518.11 501,658.05 46,291.60 Fund 291 SB-1186 State Fees
ASSETS
Dept 10 Cash
291-10-15-00-00 Clearing House 0.00 19,860.84 3,260.45 225.40 22,895.89 ASSETS Totals: 0.00 19,860.84 3,260.45 225.40 22,895.89 Fund 291 Totals: 0.00 19,860.84 3,260.45 225.40 22,895.89 Fund 295 N.O.A.A.
ASSETS
Dept 10 Cash
295-10-15-00-00 Clearing House 0.00 2,697.96 0.00 0.00 2,697.96 ASSETS Totals: 0.00 2,697.96 0.00 0.00 2,697.96
Fund 295 Totals: 0.00 2,697.96 0.00 0.00 2,697.96
Fund 329 Stabo Trust
ASSETS
Dept 10 Cash
329-10-15-00-00 Clearing House 0.00 37,154.84 0.00 0.00 37,154.84 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 8
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 37,154.84 0.00 0.00 37,154.84
Fund 329 Totals: 0.00 37,154.84 0.00 0.00 37,154.84
Fund 375 Murray Ex Trust
ASSETS
Dept 10 Cash
375-10-15-00-00 Clearing House 0.00 16,160.56 1,312.50 0.00 17,473.06 ASSETS Totals: 0.00 16,160.56 1,312.50 0.00 17,473.06
Fund 375 Totals: 0.00 16,160.56 1,312.50 0.00 17,473.06 Fund 380 Friends and Foundation
ASSETS
Dept 10 Cash
380-10-15-00-00 Clearing House 0.00 45,347.27 108,804.80 94,263.81 59,888.26 ASSETS Totals: 0.00 45,347.27 108,804.80 94,263.81 59,888.26 Fund 380 Totals: 0.00 45,347.27 108,804.80 94,263.81 59,888.26 Fund 381 Ryan Library Trust
ASSETS
Dept 10 Cash
381-10-15-00-00 Clearing House 0.00 -3,676.72 121.06 0.00 -3,555.66 ASSETS Totals: 0.00 -3,676.72 121.06 0.00 -3,555.66
Fund 381 Totals: 0.00 -3,676.72 121.06 0.00 -3,555.66
Fund 382 Martin Estate Trust
ASSETS
Dept 10 Cash
382-10-15-00-00 Clearing House 0.00 4,427.26 111.37 650.00 3,888.63 ASSETS Totals: 0.00 4,427.26 111.37 650.00 3,888.63
Fund 382 Totals: 0.00 4,427.26 111.37 650.00 3,888.63
Fund 384 Tweed Trust
ASSETS
GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 9
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Dept 10 Cash
384-10-15-00-00 Clearing House 0.00 748,046.43 56,212.83 27,438.17 776,821.09 ASSETS Totals: 0.00 748,046.43 56,212.83 27,438.17 776,821.09 Fund 384 Totals: 0.00 748,046.43 56,212.83 27,438.17 776,821.09 Fund 420 1996 GO Bonds
ASSETS
Dept 10 Cash
420-10-15-00-00 Clearing House 0.00 12,360.78 0.00 0.00 12,360.78 ASSETS Totals: 0.00 12,360.78 0.00 0.00 12,360.78
Fund 420 Totals: 0.00 12,360.78 0.00 0.00 12,360.78
Fund 443 So St Helena Drainage Assessmt
ASSETS
Dept 10 Cash
443-10-15-00-00 Clearing House 0.00 29,982.95 0.00 0.00 29,982.95 ASSETS Totals: 0.00 29,982.95 0.00 0.00 29,982.95
Fund 443 Totals: 0.00 29,982.95 0.00 0.00 29,982.95
Fund 561 Water Enterprise
ASSETS
Dept 10 Cash
561-10-15-00-00 Clearing House 0.00 8,807,016.47 5,818,513.01 5,871,817.73 8,753,711.75 ASSETS Totals: 0.00 8,807,016.47 5,818,513.01 5,871,817.73 8,753,711.75 Fund 561 Totals: 0.00 8,807,016.47 5,818,513.01 5,871,817.73 8,753,711.75 Fund 562 1977 Water Bond
ASSETS
Dept 10 Cash
562-10-15-00-00 Clearing House 0.00 60,229.55 0.00 0.00 60,229.55 ASSETS Totals: 0.00 60,229.55 0.00 0.00 60,229.55
GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 10
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 562 Totals: 0.00 60,229.55 0.00 0.00 60,229.55
Fund 571 Sewer Enterprise
ASSETS
Dept 10 Cash
571-10-15-00-00 Clearing House 0.00 3,612,052.83 2,099,400.13 1,901,478.88 3,809,974.08 ASSETS Totals: 0.00 3,612,052.83 2,099,400.13 1,901,478.88 3,809,974.08 Fund 571 Totals: 0.00 3,612,052.83 2,099,400.13 1,901,478.88 3,809,974.08 Fund 572 Wastewater Bond
ASSETS
Dept 10 Cash
572-10-15-00-00 Clearing House 0.00 25,418.37 0.00 0.00 25,418.37 ASSETS Totals: 0.00 25,418.37 0.00 0.00 25,418.37
Fund 572 Totals: 0.00 25,418.37 0.00 0.00 25,418.37
Fund 581 Insurance Benefit Fund
ASSETS
Dept 10 Cash
581-10-15-00-00 Clearing House 0.00 118,182.79 17,507.24 44,263.72 91,426.31 ASSETS Totals: 0.00 118,182.79 17,507.24 44,263.72 91,426.31 Fund 581 Totals: 0.00 118,182.79 17,507.24 44,263.72 91,426.31 Fund 582 Internal Service Garage Fund
ASSETS
Dept 10 Cash
582-10-15-00-00 Clearing House 0.00 -57,607.96 306,500.00 194,601.17 54,290.87 ASSETS Totals: 0.00 -57,607.96 306,500.00 194,601.17 54,290.87 Fund 582 Totals: 0.00 -57,607.96 306,500.00 194,601.17 54,290.87 Fund 592 Equipment Replacement Fund
ASSETS
Dept 10 Cash
592-10-15-00-00 Clearing House 0.00 225,965.48 50,000.00 3,327.00 272,638.48 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 11
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 225,965.48 50,000.00 3,327.00 272,638.48 Fund 592 Totals: 0.00 225,965.48 50,000.00 3,327.00 272,638.48 Fund 593 Fire Equipment Replacement
ASSETS
Dept 10 Cash
593-10-15-00-00 Clearing House 0.00 599,453.74 360,895.24 811,910.64 148,438.34 ASSETS Totals: 0.00 599,453.74 360,895.24 811,910.64 148,438.34 Fund 593 Totals: 0.00 599,453.74 360,895.24 811,910.64 148,438.34 Fund 700 Flood Control Capital
ASSETS
Dept 10
700-10-15-00-00 Clearing House 0.00 119,444.95 100,000.00 12,051.75 207,393.20 ASSETS Totals: 0.00 119,444.95 100,000.00 12,051.75 207,393.20 Fund 700 Totals: 0.00 119,444.95 100,000.00 12,051.75 207,393.20 Fund 713 Civic Impact
ASSETS
Dept 10 Cash
713-10-15-00-00 Clearing House 0.00 733,323.24 20,074.26 2,180.42 751,217.08 ASSETS Totals: 0.00 733,323.24 20,074.26 2,180.42 751,217.08 Fund 713 Totals: 0.00 733,323.24 20,074.26 2,180.42 751,217.08 Fund 733 Capital Project Planning
ASSETS
Dept 10 Cash
733-10-15-00-00 Clearing House 0.00 387,409.59 525,068.40 602,629.90 309,848.09 ASSETS Totals: 0.00 387,409.59 525,068.40 602,629.90 309,848.09 Fund 733 Totals: 0.00 387,409.59 525,068.40 602,629.90 309,848.09 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 12
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 734 Park Impact
ASSETS
Dept 10 Cash
734-10-15-00-00 Clearing House 0.00 987,541.42 64,621.07 0.00 1,052,162.49 ASSETS Totals: 0.00 987,541.42 64,621.07 0.00 1,052,162.49 Fund 734 Totals: 0.00 987,541.42 64,621.07 0.00 1,052,162.49 Fund 740 Traffic Mitigation Impact
ASSETS
Dept 10 Cash
740-10-15-00-00 Clearing House 0.00 2,719,289.92 24,015.01 767.83 2,742,537.10 ASSETS Totals: 0.00 2,719,289.92 24,015.01 767.83 2,742,537.10 Fund 740 Totals: 0.00 2,719,289.92 24,015.01 767.83 2,742,537.10 Fund 741 Street Capital Improvement
ASSETS
Dept 10 Cash
741-10-15-00-00 Clearing House 0.00 543,775.61 432,210.76 1,130,643.37 -154,657.00 ASSETS Totals: 0.00 543,775.61 432,210.76 1,130,643.37 -154,657.00 Fund 741 Totals: 0.00 543,775.61 432,210.76 1,130,643.37 -154,657.00 Fund 742 Storm Drain Improvement
ASSETS
Dept 10 Cash
742-10-15-00-00 Clearing House 0.00 798,600.59 10,478.21 767.83 808,310.97 ASSETS Totals: 0.00 798,600.59 10,478.21 767.83 808,310.97 Fund 742 Totals: 0.00 798,600.59 10,478.21 767.83 808,310.97 Fund 743 TDA Grant
ASSETS
Dept 10
743-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 13
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 743 Totals: 0.00 0.00 0.00 0.00 0.00
Fund 744 Housing Impact
ASSETS
Dept 10 Cash
744-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 744 Totals: 0.00 0.00 0.00 0.00 0.00
Fund 745 Parking In-Lieu
ASSETS
Dept 10 Cash
745-10-15-00-00 Clearing House 0.00 644,519.25 0.00 0.00 644,519.25 ASSETS Totals: 0.00 644,519.25 0.00 0.00 644,519.25
Fund 745 Totals: 0.00 644,519.25 0.00 0.00 644,519.25
Fund 751 Affordable Housing
ASSETS
Dept 10 Cash
751-10-15-00-00 Clearing House 0.00 -1,022,807.50 1,438,249.67 73,615.03 341,827.14 ASSETS Totals: 0.00 -1,022,807.50 1,438,249.67 73,615.03 341,827.14 Fund 751 Totals: 0.00 -1,022,807.50 1,438,249.67 73,615.03 341,827.14 Fund 752
ASSETS
Dept 10
752-10-15-00-00 Clearing House 0.00 259,041.83 269,555.99 45,539.31 483,058.51 ASSETS Totals: 0.00 259,041.83 269,555.99 45,539.31 483,058.51 Fund 752 Totals: 0.00 259,041.83 269,555.99 45,539.31 483,058.51 Fund 763 Water Capital Project
ASSETS
GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 14
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Dept 10 Cash
763-10-15-00-00 Clearing House 0.00 -409,123.65 80,000.00 185,749.87 -514,873.52 ASSETS Totals: 0.00 -409,123.65 80,000.00 185,749.87 -514,873.52 Fund 763 Totals: 0.00 -409,123.65 80,000.00 185,749.87 -514,873.52 Fund 764 Water Impact
ASSETS
Dept 10 Cash
764-10-15-00-00 Clearing House 0.00 362,413.50 13,725.74 767.83 375,371.41 ASSETS Totals: 0.00 362,413.50 13,725.74 767.83 375,371.41 Fund 764 Totals: 0.00 362,413.50 13,725.74 767.83 375,371.41 Fund 773 Sewer Capital
ASSETS
Dept 10 Cash
773-10-15-00-00 Clearing House 0.00 1,500,340.89 210.00 910,516.32 590,034.57 ASSETS Totals: 0.00 1,500,340.89 210.00 910,516.32 590,034.57 Fund 773 Totals: 0.00 1,500,340.89 210.00 910,516.32 590,034.57 Fund 774 Sewer Impact
ASSETS
Dept 10 Cash
774-10-15-00-00 Clearing House 0.00 652,119.94 3,817.54 767.83 655,169.65 ASSETS Totals: 0.00 652,119.94 3,817.54 767.83 655,169.65 Fund 774 Totals: 0.00 652,119.94 3,817.54 767.83 655,169.65 Fund 890 General Fixed Assets
ASSETS
Dept 10 Cash
890-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 15
Agenda Item #7.5.
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 890 Totals: 0.00 0.00 0.00 0.00 0.00
Fund 898 General Long Term Debt
ASSETS
Dept 10 Cash
898-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 898 Totals: 0.00 0.00 0.00 0.00 0.00
Fund 999 Clearing Account
ASSETS
Dept 10 Cash
999-10-15-00-00 Clearing House 0.00 -34,998,293.62 24,761,332.64 29,053,232.59 -39,290,193.57 ASSETS Totals: 0.00 -34,998,293.62 24,761,332.64 29,053,232.59 -39,290,193.57 Fund 999 Totals: 0.00 -34,998,293.62 24,761,332.64 29,053,232.59 -39,290,193.57 Report Totals: 0.00 -104,045.95 54,789,919.13 54,789,919.11 -104,045.93 GL-Summary Trial Balance (6/3/2022 - 2:30 PM) Page 16
Agenda Item #7.5.
GF Revenue Update Actual Actual Actual Actual Audited Adopted Adjusted Q3 % Collected Account Description 2017 2018 2019 FY 2020 FY 2021 FY 2022 FY 2022 FY 2022 Q1 2022 101‐30‐10‐00‐00 Property Tax‐Secured 3,295,653 3,616,167 3,940,490 4,109,646 4,491,375 4,424,468 4,398,942 2,881,366 101‐30‐11‐00‐00 ERAF Shift to State 94,115 200,292 342,386 309,857 465,733 ‐ 443,774 496,468 101‐30‐20‐00‐00 Property Tax‐Unsecured 117,577 121,534 125,292 127,427 22,927 162,196 161,261 136,294 101‐30‐30‐00‐00 Prior Year Property Tax 3,736 1,160 1,035 964 4,323 1,588 1,588 8,823 101‐30‐90‐00‐00 Real Property Transfer Tax 111,591 82,829 83,805 67,964 171,689 88,000 88,000 90,311 101‐32‐05‐00‐00 In Lieu VLF 639,236 681,160 726,626 776,392 810,122 782,140 777,628 424,462 101‐32‐20‐00‐00 Homeowner Property Tax 15,533 15,352 15,555 15,260 12,492 17,739 17,739 6,730 4,277,441 4,718,495 5,235,189 5,407,511 5,978,661 5,476,132 5,888,932 4,044,454 69% 101‐30‐40‐00‐00 Retail Sales/Use Tax 2,868,566 2,950,480 3,159,579 2,822,979 2,945,506 3,058,400 3,058,400 1,909,968 101‐30‐42‐00‐00 Public Safety Sales Tax 60,197 71,117 61,687 66,742 69,493 71,800 71,800 51,836 101‐30‐43‐00‐00 Sales Tax In Lieu ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐30‐44‐00‐00 Measure D 296,936 1,726,923 1,743,519 1,650,599 1,723,186 1,799,000 1,799,000 1,239,980 3,225,699 4,748,520 4,964,784 4,540,321 4,738,185 4,929,200 4,929,200 3,201,784 65% 101‐30‐50‐00‐00 Transient Occupancy Tax 2,281,834 2,841,607 3,296,741 2,470,808 1,558,565 3,131,904 3,566,991 2,794,186 101‐30‐51‐00‐00 Transient Tax Penalty 54,403 21,973 64,084 11,154 15,689 9,036 9,036 8,568 2,336,237 2,863,580 3,360,825 2,481,962 1,574,254 3,140,940 3,576,027 2,802,753 78% 101‐30‐60‐00‐00 Franchise Tax 209,478 215,346 209,872 215,623 210,659 212,930 212,930 88,147 209,478 215,346 209,872 215,623 210,659 212,930 212,930 88,147 41% 101‐30‐61‐00‐00 Comcast PEG Access Fees 17,809 23,133 22,698 22,528 21,994 22,500 22,500 11,543 101‐30‐75‐00‐00 Fire Inspection Fees 1,320 605 1,100 ‐ 1,375 ‐ ‐ ‐ 101‐31‐23‐00‐00 Other Fire Fees ‐ 8 2,850 ‐ 2,850 ‐ ‐ 5,350 101‐33‐30‐00‐00 Sales Of Maps/Publications 193 163 210 59 108 150 150 11 101‐33‐50‐00‐00 Police Services 28,771 24,457 33,439 19,168 7,002 30,000 30,000 22,046 101‐33‐70‐00‐00 Planning Fees 62,345 16,508 (53,936) ‐ 6,000 ‐ ‐ ‐ 101‐33‐80‐00‐00 Engineering Fees 7,057 7,710 1,800 675 ‐ ‐ ‐ 75 101‐33‐90‐00‐00 Street/Sidewalk/Curb Repair ‐ ‐ ‐ ‐ ‐ ‐ ‐ 119,666 74,395 8,161 42,430 39,329 52,650 52,650 39,025 74% 101‐31‐40‐00‐00 Vehicle Code Fines 40,727 29,160 28,136 22,446 24,974 27,583 27,583 24,683 101‐31‐50‐00‐00 Other Police Fines 24,134 40,613 36,260 24,821 8,917 28,279 28,279 17,073 101‐31‐55‐00‐00 A/R Late Penalty 4,463 4,427 3,959 215 144 500 500 209 101‐33‐63‐00‐00 Civil Penalties 65,400 106,778 149,264 92,700 ‐ 45,000 45,000 ‐ 101‐34‐20‐00‐00 Library Fines & Fees 7,585 6,032 4,087 86 ‐ ‐ ‐ ‐ 142,309 187,010 221,705 140,267 34,035 101,362 101,362 41,966 41% 101‐30‐70‐00‐00 Application & Permit Fees 3,975 10,915 5,475 4,250 3,375 5,500 5,500 925 101‐30‐80‐00‐00 Business License 149,779 152,551 156,715 155,021 149,069 154,896 154,896 102,113 101‐30‐81‐00‐00 Business License Penalty 219 756 1,555 798 619 1,332 1,332 129 101‐31‐20‐00‐00 Building Permits 549,240 492,301 482,404 552,044 587,287 450,281 450,281 357,601 101‐33‐15‐00‐00 Short Term Rental Permit 13,500 31,500 15,750 31,500 20,250 27,500 27,500 15,750 101‐33‐74‐00‐00 Planning App & Permit Fees 283,125 235,830 180,329 85,429 111,100 75,000 75,000 50,319 101‐33‐84‐00‐00 Public Works App & Permit Fees 39,725 38,500 39,300 41,175 54,300 37,132 37,132 39,600 101‐33‐86‐00‐00 Well Permit Fee 1,300 1,300 2,600 2,600 ‐ 1,300 1,300 650 1,040,863 963,653 884,127 872,817 926,000 752,941 752,941 567,088 75% 101‐33‐81‐00‐00 Public Works Land & Dev Fees 20,800 20,325 25,600 19,360 20,800 20,325 20,325 8,000 20,800 20,325 25,600 19,360 20,800 20,325 20,325 8,000 39% 101‐32‐10‐00‐00 Motor Vehicle In‐Lieu 4,391 (3,176) 2,937 ‐ ‐ 3,255 3,255 ‐ 101‐32‐40‐00‐00 Highway Maintenance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐32‐70‐00‐00 County Fire Contract 48,855 48,855 48,855 48,855 48,855 48,855 48,855 ‐ 101‐32‐80‐00‐00 Emergency Relief 122,712 301,210 269,490 120,930 ‐ 952,591 ‐ 1,147,456 101‐34‐61‐49‐00 Contrib from Gov ‐ Police ‐ ‐ 9,221 8,484 ‐ ‐ ‐ 8,484 101‐34‐71‐00‐00 Reimb State Mandated Costs ‐ 7,965 4,538 1,647 5,489 2,040 2,040 ‐ 101‐34‐73‐00‐00 Other State Revenue 19 7 18 1,355 13 ‐ ‐ ‐ 101‐34‐75‐00‐00 Restitution 3,848 9,775 181,227 200 26 ‐ ‐ ‐ 101‐36‐80‐00‐00 Library Abatement 2,903 4,842 3,877 3,302 5,522 3,746 3,746 1,278 101‐38‐00‐80‐00 Restitution Revenue ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐38‐70‐00‐00 Allocation from Other Agency ‐ ‐ 1,948 ‐ ‐ ‐ ‐ ‐ 182,726 369,478 522,112 184,773 1,012,496 57,896 57,896 1,157,218 1999% Property Taxes
Sales Tax
Transient Occupancy Taxes
Other Taxes
Charges for Service
Property Taxes
Sales Tax
Transient Occupancy Taxes
Other Taxes
Licenses and Permits
Fines and Forfeits
Charges for Service
Development Fees
Fines and Forfeits
Licenses and Permits
Development Fees
Intergovernmental
Intergovernmental
ATTACHMENT 3 Agenda Item #7.5.
GF Revenue Update Actual Actual Actual Actual Audited Adopted Adjusted Q3 % Collected Account Description 2017 2018 2019 FY 2020 FY 2021 FY 2022 FY 2022 FY 2022 Q1 2022 101‐31‐70‐00‐00 Investment Earnings (40,336) (41,299) 262,296 215,290 (97,343) 70,000 ‐ 70,000 101‐34‐76‐00‐00 Cash Overage/Shortage 0 (0) 22 ‐ 61 ‐ ‐ 90 101‐31‐75‐00‐00 Interest Income 4,834 ‐ (93) ‐ ‐ ‐ 133 101‐36‐10‐00‐00 Rental Income 180,809 214,450 153,805 89,101 79,904 73,868 73,868 86,366 101‐36‐12‐00‐00 Rec Programs Facility Rental 865 ‐ ‐ ‐ ‐ ‐ 101‐36‐11‐00‐00 Tennis Court Rentals 5,827 1,425 1,225 ‐ 750 1,425 1,425 225 146,300 179,410 418,120 305,202 (17,438) 145,293 145,293 86,814 60% 101‐33‐20‐00‐00 Legal Cost Recovery 158,922 10,683 ‐ 32,726 ‐ 10,000 ‐ 10,000 101‐33‐21‐00‐00 Storm Drain Cost Recovery ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 101‐33‐40‐00‐00 Other Filing/Certification Fee 193 ‐ 163 ‐ 200 165 ‐ 165 101‐34‐22‐00‐00 Library Copies 3,431 3,277 2,946 ‐ 1,585 3,030 3,030 1,119 101‐34‐23‐00‐00 Library Lost Material 503 313 617 ‐ 500 500 500 264 101‐34‐24‐00‐00 Library Room Rental 430 110 305 ‐ 150 354 ‐ 354 101‐34‐31‐00‐00 Donations 1,000 ‐ ‐ ‐ 300 ‐ ‐ 1,000 101‐34‐31‐48‐00 Donations ‐ Fire Department ‐ ‐ ‐ ‐ ‐ 4,000 ‐ ‐ 101‐34‐31‐49‐00 Donations ‐ Police Department ‐ ‐ ‐ ‐ ‐ 1,500 ‐ ‐ 101‐34‐51‐00‐00 Sale of Capital Assets ‐ 18,137 1,155 3,795 ‐ 633 ‐ 6,687 101‐34‐60‐00‐00 Contributions from non‐govt ‐ ‐ 87,500 ‐ ‐ ‐ ‐ ‐ 101‐34‐61‐00‐00 Contributions from Government ‐ ‐ ‐ ‐ 1,058,502 575,000 ‐ 729,864 101‐34‐61‐46‐00 Contributions from Gov ‐ Library ‐ ‐ 5,883 2,000 ‐ 500 ‐ 1,000 101‐34‐70‐00‐00 Other Revenue 22,118 25,166 123,934 41,033 39,123 55,000 55,000 99,256 101‐34‐70‐22‐47 Other Revenue ‐ Jingle ‐ ‐ ‐ ‐ 4,389 ‐ ‐ ‐ 101‐34‐70‐47‐00 Other Revenue ‐ Recreation ‐ ‐ ‐ ‐ 123,996 120,000 120,000 147,383 101‐34‐70‐47‐01 Other Revenue ‐ ‐ ‐ ‐ ‐ 20,000 ‐ 20,000 101‐34‐74‐00‐00 Insurance Refund ‐ ‐ ‐ ‐ 1,244 ‐ ‐ 101‐39‐98‐00‐00 Operating Transfers In 3,530 3,574 15,319 5,367 834,123 1,972 1,972 4,486 190,126 174,805 182,495 60,562 2,062,376 786,021 940,885 261,195 28% TOTALS 11,891,645 14,515,018 16,032,990 14,270,828 16,579,356 15,675,690 16,678,441 12,298,443 74% Interest and Rents
Miscellaneous
Interest and Rents
Miscellaneous
Agenda Item #7.5.
General Ledger
Quarterly Budget Report
GF Expenses
User: Mandy
Printed: 6/3/2022 5:12:19 PM
Period 01 - 09
Fiscal Year 2022
Description Adopted Budget Encumbered Adjusted Budget YTD Spent Available Budget % of Budget Available
Non Departmental 2,492,831.00 551,433.73 3,211,499.30 1,972,997.05 687,068.52 21.39 Council 420,451.90 32,369.76 434,886.66 92,920.30 309,596.60 71.19 Administration 678,468.93 31,092.66 733,279.64 475,191.84 226,995.14 30.96 Finance 817,070.69 124,697.98 883,922.66 566,088.74 193,135.94 21.85 Attorney 386,000.00 0.00 386,000.00 228,274.97 157,725.03 40.86 PlanningBuilding 1,347,471.49 162,017.01 1,490,235.39 792,085.45 536,132.93 35.98 Library 1,001,421.89 53,152.11 1,019,271.15 607,978.18 358,140.86 35.14 Parks & Recreation 701,596.50 0.00 701,596.50 406,667.97 294,928.53 42.04 Fire 1,653,453.17 9,647.70 2,006,800.87 1,696,471.95 300,681.22 14.98 Police 3,295,102.45 0.00 3,325,398.30 2,524,604.05 800,794.25 24.08 Public Works 2,881,581.22 189,920.29 3,069,445.12 1,563,412.56 1,316,112.27 42.88 Grand Total 15,675,449.24 1,154,331.24 17,262,335.59 10,926,693.06 5,181,311.29 0.3002 GL - Quarterly Budget Report GF Expenses (06/03/2022 - 05:12 PM)
ATTACHMENT 4 Agenda Item #7.5.
General Ledger
Quarterly Budget Report
Water Revenues
User: Mandy
Printed: 6/4/2022 12:03:57 PM
Period 01 - 09
Fiscal Year 2022
Account Number Description Adopted Budget Budget
Adjustments
Adjusted Budget YTD Received Uncollected
561 Water Enterprise
561-38-10-00-00 Water Revenue -1,500.00 0.00 -1,500.00 0.00 -1,500.00 561-38-10-00-01 Residential-Inside CL -2,596,792.00 0.00 -2,596,792.00 -1,760,001.20 -836,790.80 561-38-10-00-50 Residential-Outside
CL
-486,328.00 0.00 -486,328.00 -181,749.15 -304,578.85
561-38-10-01-00 Multi-Dwelling-Inside
CL
-705,595.00 0.00 -705,595.00 -413,570.67 -292,024.33
561-38-10-01-50 Multi
Dwelling-Outside CL
-19,945.00 0.00 -19,945.00 -2,817.97 -17,127.03
561-38-10-10-00 General
Commercial-Inside
CL
-2,070,001.00 0.00 -2,070,001.00 -1,305,111.05 -764,889.95 561-38-10-17-00 Landscape Meter -180,139.00 0.00 -180,139.00 -92,750.39 -87,388.61 561-38-10-99-10 Fire Service-Inside
CL
-15,362.00 0.00 -15,362.00 -30,242.03 14,880.03
561-38-10-99-20 Fire Service-Outside
CL
-7,864.00 0.00 -7,864.00 -7,229.82 -634.18
561-38-10-99-50 Finance Charges -25,000.00 0.00 -25,000.00 0.00 -25,000.00 10 SB2 Planning Grant -6,108,526.00 0.00 -6,108,526.00 -3,793,472.28 -2,315,053.72 561-38-40-00-00 Property Rentals -8,400.00 0.00 -8,400.00 0.00 -8,400.00 40 Property Rentals -8,400.00 0.00 -8,400.00 0.00 -8,400.00 561-38-60-00-00 Water Meter Install
Fee
-5,500.00 0.00 -5,500.00 -10,270.07 4,770.07
60 Water Meter Install
Fee
-5,500.00 0.00 -5,500.00 -10,270.07 4,770.07
561-31-70-00-00 Investment Earnings -50,000.00 0.00 -50,000.00 0.00 -50,000.00 561-34-70-00-00 Other Revenue -8,500.00 0.00 -8,500.00 -1,476.00 -7,024.00 561-38-70-00-00 CARE Subsidy -22,700.00 0.00 -22,700.00 19,492.31 -42,192.31 70 CARE Subsidy -81,200.00 0.00 -81,200.00 18,016.31 -99,216.31 561-34-71-00-00 Water Emergency
Penalties
0.00 0.00 0.00 -2,863,308.88 2,863,308.88
71 Water Emergency
Penalties
0.00 0.00 0.00 -2,863,308.88 2,863,308.88
561-33-80-00-00 Engineering Fees -1,000.00 0.00 -1,000.00 0.00 -1,000.00 80 Engineering Fees -1,000.00 0.00 -1,000.00 0.00 -1,000.00 561-33-83-00-00 Raw Water Permit -1,000.00 0.00 -1,000.00 -100.00 -900.00 GL - Quarterly Budget Report Water Revenues (06/04/2022 - 12:03 PM)
ATTACHMENT 5 Agenda Item #7.5.
Account Number Description Adopted Budget Budget
Adjustments
Adjusted Budget YTD Received Uncollected
Fees
83 Raw Water Permit
Fees
-1,000.00 0.00 -1,000.00 -100.00 -900.00
561-33-85-00-00 Water Conservation
Fines
0.00 0.00 0.00 23,737.50 -23,737.50
85 Water Conservation
Fines
0.00 0.00 0.00 23,737.50 -23,737.50
561-33-87-00-00 Backflow Testing &
Insp Fees
-150.00 0.00 -150.00 0.00 -150.00
87 Backflow Testing &
Insp Fees
-150.00 0.00 -150.00 0.00 -150.00
Grand Total -6,205,776.00
0.00 -6,205,776.00
-6,625,397.42
419,621.42
GL - Quarterly Budget Report Water Revenues (06/04/2022 - 12:03 PM)
Agenda Item #7.5.
General Ledger
Quarterly Budget Report
Water Expenditures
User: Mandy
Printed: 6/4/2022 12:51:57 PM
Period 01 - 09
Fiscal Year 2022
Description Adopted Budget Encumbered Adjusted Budget YTD Spent Available Budget % of Budget Available
Non Departmental 1,232,950.00 43,000.00 1,712,950.00 1,239,627.45 25.12 Council 21,197.56 0.00 21,197.56 11,180.88
430,322.55
10,016.68 47.25
Administration 182,897.67 5,638.84 189,414.59 143,874.26 39,901.49 21.07 Finance 553,305.81 59,969.07 588,574.13 366,721.98 166,883.08 27.50 Attorney 159,500.00 0.00 419,500.00 306,951.89 112,548.11 Public Works 4,931,183.44 923,863.04 5,581,444.58 2,890,573.13 1,767,008.41 Grand Total 7,081,034.48 1,032,470.95 8,513,080.86 4,958,929.59 2,521,680.32
26.83 31.66
29.62 GL - Quarterly Budget Report Water Expenditures (06/04/2022 - 12:51 PM)
ATTACHMENT 6
Agenda Item #7.5.
General Ledger
Quarterly Budget Report
WW Revenues
User: Mandy
Printed: 6/4/2022 1:11:43 PM
Period 01 - 09
Fiscal Year 2022
Account Number Description Adopted Budget Adjusted Budget YTD Received Uncollected 571-31-70-00-00 Investment Earnings -20,000.00 -20,000.00 0.00 -20,000.00 31 SEWER ENTER.
INVESTMENT EARNIN
-20,000.00 -20,000.00 0.00 -20,000.00
571-34-70-00-00 Other Revenue -9,600.00 -9,600.00 -9,600.00 0.00 571-34-80-00-00 Annexation Fees -2,600.00 -2,600.00 -4,788.00 2,188.00 34 SEWER ENTER.
OTHER REVENUE
-12,200.00 -12,200.00 -14,388.00 2,188.00
571-35-00-00-00 Residential -1,472,369.00 -1,472,369.00 -970,930.78 -501,438.22 571-35-00-01-00 Multiple Dwelling -216,912.00 -216,912.00 -175,296.86 -41,615.14 571-35-00-03-00 Laundromat -14,531.00 -14,531.00 -11,934.93 -2,596.07 571-35-00-10-00 General Commercial -1,251,227.00 -1,251,227.00 -753,898.34 -497,328.66 571-35-00-11-00 Restaurants -130,036.00 -130,036.00 -69,587.99 -60,448.01 571-35-00-12-00 Service Station -3,213.00 -3,213.00 -2,088.74 -1,124.26 571-35-00-14-00 Motels-No Food Service -135,765.00 -135,765.00 -91,020.04 -44,744.96 571-35-00-15-00 Supermarkets -17,935.00 -17,935.00 -8,750.67 -9,184.33 571-35-00-18-00 Mixed Retial-Plus Food
Service
-19,463.00 -19,463.00 -11,481.66 -7,981.34
571-35-00-20-00 Industrial -20,523.00 -20,523.00 -15,174.15 -5,348.85 571-35-00-30-00 Libraries & Schools -37,773.00 -37,773.00 -11,706.70 -26,066.30 571-35-00-60-60 Car Wash -2,123.00 -2,123.00 -1,305.40 -817.60 35 SEWER ENTER.
SEWER-RESIDENTIAL
-3,321,870.00 -3,321,870.00 -2,123,176.26 -1,198,693.74 571-38-10-99-50 Finance Charges -18,500.00 -18,500.00 0.00 -18,500.00 571-38-65-00-00 Sewer Connection Fee -1,300.00 -1,300.00 0.00 -1,300.00 571-38-70-00-00 CARE Subsidy -2,500.00 -2,500.00 13,542.27 -16,042.27 38 Dept -22,300.00 -22,300.00 13,542.27 -35,842.27
571 Sewer Enterprise -3,376,370.00 -3,376,370.00 -2,124,021.99 -1,252,348.01 Grand Total -3,376,370.00 -3,376,370.00 -2,124,021.99 -1,252,348.01 GL - Quarterly Budget Report WW Revenues (06/04/2022 -
01:11 PM)
ATTACHMENT 7 Agenda Item #7.5.
General Ledger
Quarterly Budget Report
Wastewater Expenditures
User: Mandy
Printed: 6/4/2022 1:38:58 PM
Period 01 - 09
Fiscal Year 2022
Description Adopted Budget Encumbered Adjusted YTD Spent Available Budget % of Budget Available
Non Departmental 516,994.00 43,000.00 546,994.00 254,997.91 248,996.09 45.52 Council 21,197.56 0.00 21,197.56 11,180.74 10,016.82 47.25 Administration 123,408.60 3,913.89 128,200.58 96,779.50 27,507.19 21.46 Finance 379,951.99 30,026.45 406,839.03 224,034.57 152,778.01 37.55 Attorney 26,500.00 0.00 26,500.00 1,396.13 25,103.87 94.73 Public Works 2,308,317.99 492,823.74 2,487,743.90 1,112,238.09 882,682.07 35.48 Grand Total 3,376,370.14 569,764.08 3,617,475.07 1,700,626.94 1,347,084.05 37.24 GL - Quarterly Budget Report Wastewater Expenditures
(06/04/2022 - 01:38 PM)
ATTACHMENT 8
Agenda Item #7.5.
Report to the City Council
Regular City Council - 14 Jun 2022
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Approval of a Resolution for a Project Specific Maintenance Agreement with Caltrans for the Vine Trail Segment Between Pratt Avenue and the
Northern City of St. Helena Limit
CEQA
Determination:
Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Reviewed By: April Mitts, Administrative Services Director Approved By: James C. McCann, Interim City Manager
BACKGROUND
The Napa Valley Vine Trail is envisioned as a 47-mile Class 1 mixed-use path for pedestrians and cyclists that will run the length of the Napa Valley (Calistoga to American Canyon) and connect to the Vallejo ferry terminal in Vallejo, providing a crucial link to the City of San Francisco and larger Bay Area. The Calistoga to St.
Helena Vine Trail project is a 6-mile class 1 path that will connect the two cities as part of the Napa Valley Vine Trail’s 47-mile ultimate alignment.
The project is to construct a bike and pedestrian trail adjacent to the State Route (SR) 29 corridor which will encourage bicyclists and pedestrians to take alternative modes of transportation. The project will enhance the accessibility and connectivity of the community and surrounding neighborhoods.
The Calistoga to St. Helena Vine Trail Segment (Project) will construct a 7.4 mile long segment of the Vine Trail connecting St. Helena starting at Pratt Avenue to Calistoga at Lincoln Avenue at Fair Way. On March 16, 2022, Ghilotti Construction Company was awarded a construction contract at the March 16, 2022 Napa Valley Transportation Authority (NVTA) Regular meeting. As a requirement for construction of this segment of Agenda Item #7.6.
the Vine Trail, a Maintenance Agreement between the City and Caltrans is required, as a portion of the Vine Trail is located in the Caltrans right-of-way.
DISCUSSION
The Vine Trail will traverse both City and Caltrans right-of-way and future maintenance responsibility will be shared by both agencies. This shared responsibility requires a formal agreement between the City and Caltrans. The Napa Valley Transportation Authority (NVTA) has provided an agreement on behalf of Caltrans and the City Attorney has reviewed the document. NVTA has informed the City that Caltrans requires the Agreement be executed via the Resolution process and signed by the Mayor. City Staff present this Staff Report, Resolution, and Agreement for consideration of the City Council and recommends the Council approve the Resolution and authorize the Mayor to sign the agreement on the City’s behalf.
By executing the Agreement, the City accepts all maintenance responsibility for the subsegment of the Vine Trail between Charter Oak Avenue (southern extent) and Pratt Avenue (northern extent). The City also accepts the sub-segment from Pratt Avenue to the Northern City limit as shown in “Exhibit A” of the Agreement.
The attached Maintenance Agreement is consistent with the provisions of the existing Maintenance Agreement between City and Caltrans dated January 31, 1992. Execution of the Vine Trail Maintenance Agreement will not replace or supersede the earlier Agreement.
FISCAL IMPACT
The maintenance for the Vine Trail in the City of St. Helena will be shared through a 50/50 cost share Agreement between the City and the Napa Valley Vine Trail Coalition (NVVTC). For the proposed alignment, the maintenance cost is estimated by NVVTC at $28,000 annually ($14,000 per mile) for which the City's share would be $14,000 annually. This amount will be included through the annual budget adoption and it is anticipated the 6.67% Class I match required through Measure T will be utilized for funding.
RECOMMENDED ACTION
Staff recommends approval of the Resolution.
ATTACHMENTS
PSMA_Napa_Valley_Vine_Trail_CityOfStHelena (w.signature blocks) Resolution
Agenda Item #7.6.
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Napa Valley Vine Trail
1 PROJECT SPECIFIC MAINTENANCE AGREEMENT
FOR VINE TRAIL IN THE CITY OF ST. HELENA
THIS AGREEMENT is made effective this ______ day of ____________, 20__, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the CITY of ST. HELENA; hereinafter referred to as “CITY” and collectively referred to as “PARTIES”.
SECTION I
RECITALS
1. WHEREAS, Cooperative Agreement Number 04-2749 was executed between Napa Valley Transportation Authority (NVTA) and STATE to construct a bicycle/pedestrian trail on State Route (SR) 29, hereinafter referred to as “TRAIL”, and
2. WHEREAS, in accordance with the said agreement, it was agreed by CALTRANS and the project implementing agency NVTA that upon TRAIL completion, a Maintenance Agreement would be executed; while NVTA is not a party to this agreement, it is the sponsor for all the work and the implementing agency for PA&ED, PS&E, Right of Way and Construction, and
3. WHEREAS, the PARTIES hereto mutually desire to identify the maintenance responsibilities for improvements of TRAIL constructed under the Cooperative Agreement Number 04-2479, and
4. WHAREAS, under STATE Relinquishment Agreement Number 56093, STATE relinquished to CITY that portion of State Route 29 (SR29) between Charter Oak Ave and Pratt Avenue in the City of St. Helena in County of Napa, consisting of sidewalks, and
5. WHEREAS there is an existing Delegated Maintenance Agreement, with CITY of St.
Helena; dated 1/31/1992. This agreement is not meant to replace or supersede the earlier agreement.
NOW THEREFORE, IT IS AGREED AS FOLLOWS:
SECTION II
AGREEMENT
6. Exhibit A consists of plan drawings that delineate the areas within STATE right of way which are the responsibility of the CITY to maintain in accordance with this Maintenance Agreement.
Agenda Item #7.6.
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2 7. Changes to CITY’s maintenance responsibilities, resulting from future improvements or alterations to the limits of the TRAIL, can be captured by PARTIES by amending Exhibit A and/or executing additional pages to Exhibit A.
8. The degree or extent of maintenance work to be performed, and the standards therefore, will be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual.
9. CITY must obtain the necessary Encroachment Permits from STATE’s District 4 Encroachment Permit Office prior to entering STATE right of way to perform CITY maintenance responsibilities. This permit will be issued at no cost to CITY.
10. The maintenance functions assigned to CITY, at CITY’s expense, with regards to TRAIL are as follows:
a) TRAIL PAVEMENT
CITY shall perform TRAIL pavement repair and replacement, crack sealing, pothole patching, pavement resurfacing (overlay), emergency pavement maintenance as a result of normal wear and tear and public use of TRAIL. CITY will maintain: a safe facility for pedestrian and bicycle travel along the entire length of TRAIL, and is solely responsible for all TRAIL improvements, fences, guard railing, ADA curb and ramps, crosswalks, shelters, drainage facilities at grade, slope and structural section pavement of TRAIL located and constructed within STATE’s right of way.
b) LITTER AND GRAFFITI
CITY shall perform cleanup; debris and litter removal and sweeping operations necessary to maintain the width limits of the TRAIL, as shown in Exhibit A, in a neat and clean usable condition, free of graffiti. Litter, debris and graffiti includes, but is not limited to, all sand, paper, garbage, refuse, and other items resulting from public access.
c) VEGETATION CONTROL
CITY will perform vegetation control of all vegetative material growing within the designated width limits of the TRAIL as shown on Exhibit A, including treatment by means of brush control and tree trimming. Routine tree maintenance should be limited to minor trimming as required to maintain horizontal and vertical clearance to adjacent to and over the TRAIL.
d) SIGNS
CITY shall maintain all signing placed on or immediately adjacent to TRAIL for the purpose of warning or regulating TRAIL traffic.
e) STRIPING
CITY shall maintain: all striping and pavement markings required for the direction and operation of TRAIL traffic.
Agenda Item #7.6.
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3 f) SAFETY DEVICES
The maintenance, repair, replacement and cleaning of TRAIL safety devices such as bollards, gates, surveillance cameras, cleaning guideposts and markers are the CITY’s responsibility.
g) DRAINAGE
CITY shall maintain all drainage facilities built for TRAIL. These duties include but are not limited to preventing drainage obstructions and maintaining worn/damaged drainage facilities.
h) RETAINING WALLS AND CONCRETE BARRIERS FOR TRAIL
CITY, at CITY’s expense shall perform wall and barrier maintenance including but not limited to surface cracks and spalls repairs and keep surface of walls and barriers free of debris, litter and graffiti.
i) ST. HELENA YORK CREEK BRIDGE (Bridge Number: 21-0017) STATE will maintain, at STATE’s expense: the structure proper. The CITY will maintain, at City’s expense the TRAIL wearing surface, and shall perform such work as may be necessary to ensure an impervious and/or otherwise suitable surface.
j) ACCESS
The STATE reserves its unrestricted right to use all areas within the STATE right of way for future construction, reconstruction, expansion, or modification, including inspection and maintenance purposes. STATE will have the use of TRAIL as a service road for its operations and maintenance vehicles. State will be responsible for any repair and/or replacement for damages incurred to TRAIL and TRAIL components as a result of its use of TRAIL as a service road.
11. LEGAL RELATIONS AND RESPONSIBILITIES
11.1. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or to affect the legal liability of a PARTY to the Agreement by imposing any standard of care with respect to the operation and maintenance of STATE highways and local facilities different from the standard of care imposed by law.
11.2. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by, under or in connection with any work, authority or jurisdiction conferred upon STATE under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of their officers and employees from all claims, suits or actions of every name, kind and description brought forth Agenda Item #7.6.
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4 under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement.
11.3. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction conferred upon CITY under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including section but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.
12. PREVAILING WAGES:
12.1. Labor Code Compliance- If the work performed on this Project is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771. CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage requirements in its contracts for public work. Work performed by CITY'S own forces is exempt from the Labor Code's Prevailing Wage requirements.
12.2. Requirements in Subcontracts - CITY shall require its contractors to include prevailing wage requirements in all subcontracts funded by this Agreement when the work to be performed by the subcontractor is a "public works" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth in CITY's contracts
13. INSURANCE
13.1. CITY is self-insured. CITY agrees to deliver evidence of self-insured coverage providing general liability insurance, coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certification of self-insurance letter (“Letter of Self-Insurance”), satisfactory to STATE, certifying that COUNTY meets the coverage requirements of this section. This Letter of Self-Insurance shall also identify the TRAIL location as depicted in EXHIBIT “A”. COUNTY shall deliver to STATE the letter of Self-Insurance with a signed copy of this Agreement.
A copy of the executed Letter of Self-Insurance shall be attached hereto and incorporate as Exhibit B.
13.2. If the work performed under this Agreement is done by CITY’s contractor(s), CITY shall require its contractor(s) to maintain in force, during the term of this Agreement, Agenda Item #7.6.
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5 a policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this Agreement.
14. TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES, and CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE.
15. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE for cause.
PARTIES are authorized under the law to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.
Agenda Item #7.6.
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6 IN WITNESS WHEREOF, the PARTIES hereto have set their hands and seals the day and year first above written.
THE CITY OF ST. HELENA STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
By: __________________________
Mark T. Prestwich
City Manager
TOKS OMISHAKIN
Director of Transportation
By: ___________________________
PARVIZ LASHAI Date
Acting Deputy District Director
Maintenance District
ATTEST:
By: __________________________
Ethan Walsh
City Attorney
As to Form and Procedure:
By: _____________________________
Attorney
Department of Transportation
Agenda Item #7.6.
June 2021
GUARDRAIL
TYPE 60M CONCRETE BARRIER
Agenda Item #7.6.
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EXHIBIT "A"
MAINTENANCE AGREEMENT WITH THE CITY OF ST HELENA
June 2021
TYPICAL TRAIL SECTIONS -
SEE SHEET 3
GUARD RAIL
BEGIN GUARDRAIL
END GUARDRAIL
Agenda Item #7.6.
Agenda Item #7.6.
Agenda Item #7.6.
Agenda Item #7.6.
CITY OF ST. HELENA
RESOLUTION NO. 2022-
Consideration and Proposed Approval of a Resolution for Project Specific Maintenance Agreement with Caltrans for the Vine Trail Segment Between Pratt Avenue and the Northern City Limit
RECITALS
A. WHEREAS, Cooperative Agreement Number 04-2749 was executed between Napa Valley Transportation Authority (NVTA) and STATE to construct a bicycle/pedestrian trail on State Route (SR) 29, hereinafter referred to as “TRAIL”, and;
B. WHEREAS, in accordance with the said agreement, it was agreed by CALTRANS and the project implementing agency NVTA that upon TRAIL completion, a Maintenance Agreement would be executed; while NVTA is not a party to this agreement, it is the sponsor for all the work and the implementing agency for PA&ED, PS&E, Right of Way and Construction, and; C. WHEREAS, the PARTIES hereto mutually desire to identify the maintenance responsibilities for improvements of TRAIL constructed under the Cooperative Agreement Number 04-2479, and;
D. WHAREAS, under STATE Relinquishment Agreement Number 56093, STATE relinquished to CITY that portion of State Route 29 (SR29) between Charter Oak Ave and Pratt Avenue in the City of St. Helena in County of Napa, consisting of sidewalks, and;
E. WHEREAS there is an existing Delegated Maintenance Agreement, with CITY of St. Helena; dated 1/31/1992. This agreement is not meant to replace or supersede the earlier agreement.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. Approves the Project Specific Maintenance Agreement for the Vine Trail in the City of St. Helena
Approved at a Regular Meeting of the St. Helena City Council on June 14, 2022, by the following vote:
Agenda Item #7.6.
Mayor Ellsworth: __________
Vice Mayor Dohring: __________
Councilmember Chouteau: __________
Councilmember Hall: __________
Councilmember Hardy: __________
APPROVED: ATTEST:
________________________ ________________________
Geoff Ellsworth, Mayor Cindy Tzafopoulous, City Clerk
Agenda Item #7.6.