St. Helena City Council
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Agenda Item #8.9.

Report to the City Council
Regular City Council - 26 Jul 2022
Agenda Section: NEW BUSINESS
Subject: Informational presentation and overview of the City’s Pavement Management Program.

CEQA
Determination:

Not a CEQA project
Prepared By: Mark Rincon-Ibarra, Public Works Director and City Engineer Reviewed By: April Mitts, Assistant City Manager
Approved By: James C. McCann, Interim City Manager

BACKGROUND
City staff has finalized construction plans and documents for the R22-79 Pavement Restoration Improvements CIP project in preparation for construction this fall. The scope of this project is defined in Year 1 of the current 5-year pavement management program as detailed in Resolution No. 2021-159, and approved by City Council on December 14, 2021. City staff has prepared a presentation to provide an overview of key components of the process in developing and implementing its pavement restoration program.

DISCUSSION
Included as an attachment to this staff report is a presentation which summarizes the City's current pavement management strategy. The foundation of our strategy begins with our partnership with the Metropolitan Transportation Commission (MTC) and our participation in the Pavement Management Technical Assistance Program (P-TAP). This program provides a biannual City-wide pavement assessment, access to asset management software (Streetsaver), and coordination with pavement engineering consultant firms. In addition, many other considerations help refine our pavement management strategy including value engineering, planned underground utility work, budget priorities and community priorities.

FISCAL IMPACT
Not applicable.

Agenda Item #9.1.

RECOMMENDED ACTION
Receive presentation, discuss, and provide input and direction as appropriate.

ATTACHMENTS
Attachment 1 - Pavement Restoration Presentation
Agenda Item #9.1.

CITY OF ST. HELENA

PAVEMENT MANAGEMENT

OVERVIEW
July 26, 2022
Agenda Item #9.1.

Pavement Management Technical
Assistance Program – P-TAP
• Program funded and administered through Metropolitan Transportation Commission (MTC)
• Biannual City-Wide Pavement Condition Assessment
• Opportunity to develop strategy, prioritize pavement restoration, run budget scenarios, and improvement targets
Agenda Item #9.1.

STREETSAVER
• Asset Management Software
• Subscription service provided by Metropolitan Transportation Commission (MTC)
• Utilization in-house as a dashboard, create exhibits, update PCI, run budget and treatment scenarios
Agenda Item #9.1.

STREETSAVER
Agenda Item #9.1.

SELECTION CONSIDERATIONS
• Pavement Condition
• Underground Utilities
• Budget Priorities
• Target and Budget Scenarios (P-TAP, Streetsaver)
• Community and City Council Priorities
• Geographic Equity
• Proximity to Schools, Parks, Public Facilities, Etc.
• Active Transportation Opportunities
Agenda Item #9.1.

5 Year Project Plan
Agenda Item #9.1.

Agenda Item #9.1.

OTHER CONSIDERATIONS
• Preventative Maintenance Treatments $3 - $15 SY 5 – 10 YR • Minor Resurfacing Treatments $25 - $45 SY 8 – 15 YR
• Major Resurfacing Treatments $45 - $75 SY 10 – 20 YR
• Full Reconstruction $75 - $100 SY 30 YR
• Pavement maintenance cycle to extend useful life of existing surface • In road utility projects to be completed prior to full reconstruction Agenda Item #9.1.