St. Helena City Council
March 28, 2023

Appendix B
Calibration and Maintenance Logs
Agenda Item #9.1.

Calibration and Maintenance Log
Instrument Model Type of Calibration or
Maintenance
Date of Calibration
or Maintenance
Agenda Item #9.1.

Appendix C
Chain of Custody Forms (CoCs)
Agenda Item #9.1.

PAGE OF

X

CALTEST
LAB #
CLIENT
LAB #
COMP. or
GRAB
X
X
X
X
X
X
Samples: WC MICRO BIO AA SV VOA
BD: BIO WC AA
CC: AA SV VOA
SIL: HP PT QT VOA
W/HNO3 H2SO4 NaOH
PIL: HNO3 R PR M F
H2SO4
None
H2SO4
None
H2SO4
None
100mL
1-500mL
HDPE
100mL
1-500mL
HDPE
100mL

FOR LAB USE ONLY

WHITE - LABORATORY YELLOW - CLIENT COPY TO ACCOMPANY FINAL REPORT PINK - CLIENT COPY AS RECEIPT PROJECT NAME / PROJECT NUMBER:
*MATRIX: AQ = Aqueous Nondrinking Water,
Digested Metals; FE = Low R.L.s, Aqueous
Nondrinking Water, Digested Metals; DW =
Drinking Water; SL = Soil Sludge, Solid ; FP = Free
Pd t
1-500mL
HDPE
**CONTAINER TYPES: AL = Amber Liter; AHL =
500 ml Amber; PT = Pint (Plastic); QT = Quart
(Plastic); HG = Half Gallon (Plastic); SJ = Soil Jar;
B4 = 4oz. BACT; BT = Brass Tube; VOA = 40mL
VOA; OTC - Other Type Container
COMMENTS:

SEALED: Y/N INTACT: Y/N

STANDARD
RUSH
LAB ORDER #
SAMPLE CHAIN OF CUSTODY Ammonia Total Coliform
DUE DATE:

SAMPLE IDENTIFICATION / SITE
SAMPLER (PRINT & SIGN NAME):

MAILING ADDRESS: STATE:

PHONE NUMBER:

BILLING ADDRESS: ATTN:
*** 6 hour holding time!
*** 6 hour holding time!
*** 6 hour holding time!

TURN-AROUND TIME

REMARKS SAMPLE
MATRIX*
DS-001
DS-001

RECEIVED BY RELINQUISHED BY DATE/TIME
pH? Y/N TEMP:

US-001
ENTRY

RECEIVED BY
ENTRY
H2SO4 NaOH HCL

RELINQUISHED BY DATE/TIME
FAX PHONE NUMBER:

DATE

SAMPLED
TIME

SAMPLED
US-001

CONTAINER
TYPE/
AMOUNT**

PRESERVATIVE
ZIP

ANALYSES REQUESTED
REPORT ATTN:
1885 N. KELLY ROAD NAPA, CA 94558 (707) 258-4000 FAX (707) 226-1001 P.O. NUMBER
CLIENT:

Town of Yountville
Agenda Item #9.1.

662DQG%DFNXS Response Plan
)LHOG*XLGH
Agenda Item #9.1.

' ., I
City of St. Helena
Prepared by David Patzer, DKF Solutions Group
707.373.9709 [email protected]
Copyright ~ 2004-2008
Agenda Item #9.1.

:;anltary Sewer Over1low and Backup Response Plan
®COPYRIGHT 2004-2009
DKF Solutions Group
All rights reserved.

All rnatertel contained In this program is protected and may not be reproduced without the express, written consent of DKF Solutions Group. This program, Including procedures, forms and letters was created by DKF Solutions Group (except where otherwise cited) and may not be shared, loaned or otherwise given, In part or In whole, to any entity, company or organization except re.gulatory agencies, without the express, written consent of DKF Solutions Group. DKF Solutions Group and the Agency Indicated on the cover page are the only authorized entitles allowed to alter or reproduce this document for the AgencY's Internal use.

In the development of this program, a concerted professional effort was made to ensure the accuracy of the contents; however, no warranty Is express or Implied. This program should not be regarded as a substitute for the advlde and counsel of an attorney.

For any questions regarding the copyright or contents of this program. contact DKF Solutions Group at 707.373.9709 or at [email protected].

Agenda Item #9.1.

Customer Relations Practices Following a Sewer Backup ........................ FG-1 Line Clearing SOPs
How To Use a Hydroflusher ......................................................... FG-2.1 How To Use a Continuous Redder ................................................... -2.2 Containment Procedures ........................................................................ FG-3 Aow Volume Estimation Procedures
Contained Volume ....................................................................... FG-4.1 Contained in Roadway Gutter ........................................................... -4.2 Counting Upstream ConnecUons ...................................................... ·4.3 Bypass Pump Selection Tables
(
0-25 Feet Total Ult ............................ ~ ........................................ FG-5.1 25·50 Feet Total Ufl ......................................................................... -5.2 Determining Overflow Rates From a Manhole
Flow From a Manhole Picture Matching ...................................... FG-6.1 Aow From a Manhole Wlth Cover in Place Tables ........................... -6.2 Flow From a Manhole Wlth Cover Removed Tables ........................ -6.3 Flow From a Manhole Pick Hole Tables ........................................... -6.4 Sewer Overflow Response Tactics Guide ................................................. FG-7 .,
Agenda Item #9.1.

FG
1 h Is lmponant 101 employees to communicate etfecllvely With C\JStome!$, especlally In sewage overllow l!l'ld bacltup sllusfions. How we communicate - an the phone, In wriUng, or In per&on ·Is 110\V we are pertel\19d. Good communlce.tion With the homeowner result& 1n gre81er confidence in our abllhy to address the problem sBllstiiClonly, less chance of having the 11omeowner prolong the claims process, and Jess chance of hlmhlar exa~eratlng lt)e damage done to their prope~.

As a representadve or your agency, you will OOC8slonelly have to deal WiUl an 811gry 11omeowner. A sewer backup Is a stressfUl event and even a reasonable homeowner o8/l become upset should lle/she perceive us as baing lndlllemnt, uncaring, unresponsive, or Incompetent.

AlthOugh sometimes difficult. ellec:tlve management or e sewage backup stiiJaUon Is critical. It Ills not managed well, the s«uaUon oan and up 1!1 a costly prolonged process With the homeowner We want the homeowner lo reel assured tllat Wll are msponslva and lila Mmeowner's bast Interest Is a top priorhy.

A Few Communtcatton Tip&
Give lhe homeowner ample time to e•plaln the sltua~on or to vent Show Interest In what tho homeowner has to say, no matter 1\ow mahy times yotl nave heard It betora. or hoW well you unclerst81ld the problem. 2 I'S soon as possible, let rne C\Jstomer know tnat you will determine 11 the source ot the sewer llacl<up Js In tne public sewer and, It ills, Will have It oorrec!ed as qulcl<Jy as you can 3 Acknowledge the homeowner's ooncerns. For example, If t11e homeowner seems l!l'lgl)l or worried about propertY damage, say something 111\e, 'I undarstencl you're concerned about t11e po"..slblo damage to your property, bul a professional clel!l'lup orew can re&I0/8 the area, and li lt Is determined 11\el the agency Is at laun, tile property owner llas the right to file a claJm tor any reasonablet&pairs or losses resulting trom lhls lncldenl" • Elcpress linderslandlrlg and empathy for any lnoonVllfllences caused by the Jncldent. but do not admh laUIL S As much as possible. keep the homeowner 1nr01med on what Is being done and will be done to ootn!CI the problom.
6 Keep focused on gelling thajob done In 11 very· professional manner. Focus on the problem without unnecessary small talk Wllh the homeowner
7 Don1 flnd fault or lay.blama on anyone
'I
Agenda Item #9.1.

(
I
Overview
Professional MJStandards
.J
' ., (
FG

2.1 Procedures for opening and cleaning a blocked municipal sewer line with a high-velocity waterjet. lndlvldual situations may be unique, but use these basic procedures for any jetting project.

Beet toola: High-velocity flushing trucks. The jet may be a combinatron machine ore truck· or trailer-mounted Jetter.

Types of municipal sewer systems:
• Sanitary eewera carry WBBie from homes and businesses to a municipal wastewater treatment plant
• Storm eewere carry stormwater runoff to streams and rivers. Storm sewers carry heavier waste (sand, slit and gravel) than sanitary sewers.

The size of the pipe and the type of sewer dictate cleaning procedures. • Wear neceaaery PPE: Eye protection, coveralls, hardhat, work boots and work gloves.
• Follow the CaiTrana (MUTCD) Traffic Control Manual and be aware of manhole hazards. •
Follow all OSHA rulee when entering confined spaces (manholes) Proper toola for manhole lid removal: Gas tech, manhole lifter and traffic control
Never enter a manhole (c:onflned•apece) with the line under preaeure because of the poeelblllty of drowning or peraonallnJury. • Follow all safety rules
• Always consider every option available to hydrollush a municipal sewer system In a safe and cost effective manner.
• Ensure that the residents and businesses within the work area or jurisdiction do not experience problems due to high pressure back ups or damage.

Elfectively clean the sewer mains by Incorporating these standard procedures of malntenance, experience, training and available tools to complete required day·to-day operations.

Agenda Item #9.1.

•
·:

Locating the Blockage
FG ·2.1
How to Uao a Hydrofluahar
Pege2
• Determine the direction of flow In the system. Wastewater flows downhill In a gravity-based sewer.
• Use a sewer map and/or your familiarity with the area to Identity the direction of flow. OR remove a manhole lid and look Into the Invert. • Keep moving to the nearest downstream manhole until the blockage is located. A manhole filled with wastewater or with a flow line above the sewer shelf is typically the problem area
• A full manhole means water and debris have entered the manhole, but because of a blockage downstream cannot drain away.
• The blockage is normally between the first empty manhole (downstream) and the first full manhole (upstream) .
•
Agenda Item #9.1.

.,
Setting up the Hydroflusher
FG · 2.1
How to U11 a Hydrolluehor
Page3
• Position the vehlcleJsewer-cleanlng equipment at nearest downstream manhole below the stoppage on the side nearer the blockage.
• On steep lines where the downstream manholes are less than 5 feet deep, necessary precautions to prevent secondary overflows at downstream manholes must be taken.

Form a containment ba.rrlcade near the downstream manhole with use of sandbags, etc.
• Position the water jet over the 1st empty manhole downstream of the blockage • If not already anached, anach 20'·25' of leader hose (a hose of a different color) to the regular hose - this serves as a benchmark for insertion & retrieval (NOTE: A Ieeder hose helps prevent the hose from exiting the pipe prematurely & causing injury/)
DO NOT use the eltemelive method of marking the jet hose five feet from the end/ • Install a nozzle extension between the end of the hose & the nozzle to prevent the nozzle and hose !Tom tumlng up a service lateral causing damage. • Lower the hose, nozzle extension & nozzle Into the manhole & Into the pipe Invert • Insert the jet hose through the Tiger Tall & tie the device in place to stabilize it. Note:
feilur& to use a Tiger Tail or Roller Guide may result in the hose being damaged while flushing the main!
• Set up a vacuum truck/trailer or have a catcher available to completely capture and remove the debris to avoid future stoppages.

This is a must when br&aking mainline stoppages end proper maintenance procedures/ Agenda Item #9.1.

FG· 2.1
How to Uae a Hydrollusher
Pege4
· Hydroflushing
. ,
Ensure that the hose, the noule extension and nozzle are Inserted Into the pipe completely and the hose Is protected by a hose guide device (i.e. Tiger TaiQ. • Run the line with just enough pressure to reach the blockage. When you reach the block~e. the hose should stop.
• Begin hydro flushing. Adjust water pressure es needed, but do not exceed 2500psl. • Clean the sewer from the lower end to the higher and of the flow so that when the hose Is retrieved, it works whh the downward grade of the pipe and allows for more efficient cleaning of remaining debris.

NOTE: In sewer lines where toilets have bubbled or overflowed dua to high pressure back flushing, a lower pressure must be used to p.revent additional backups • If the hose does not advance, pull back on It and then let go (Be cereful not to streln your back/). Repeat the steps until the hose breaks through the blockage.

If the hose breaks through and the One Is still plugged, run the hose until you M another plug, then repeat the steps again. • Clear the blockage by working from the lower end to the higher end of the flow, • Pull the hose back In a slow continuous speed to ensure that the line Is being cleaned sufficiently. Bringing the hose back to fast will leave the pipe with areas not cleaned, which Is an unacceptable level of cleaning.

NOTE: Always jet the line a few feet at a time, returning the dablfs to the manholecompletely remove dabrls so further blockages are not created downstream/ Pulllng heavy debris is time-consuming and Jabon"ous, end If not done properlY can causa the hose and nozzle to ba buried and stuck. Th611 you may need to dig up the sewer. • The debris Is pulled t.o the manhole by the water flow and the retumlng hose and noule. Allow the hose to enter slowly on the Initial passes and pull the hose and noule back occasionally to prevent them from exiting a defeotlve pipe or becoming burled In debris.
• Remove the debris uslng the vaouum portion of the combination truck, or a debris removal hand tool. Anytime you hydro flush a sewer, remove the debris completely to avoid future stoppages. II this can~ be done, then drag the debris Into a high flow trunk maln to prevent a stoppage from occurring downstream. • Always took into the bottom of 1he manhole for the amount and type of debris being putted from the pipe to determine the number of passes and the length of the passes needed to clean the sewer etfeotlvely .

Agenda Item #9.1.

Once you hear or see the rush of the water, tum off the pressure until the water level • drops In the line. Once the flow Is back to normal, run the hose up to the next manhole . ,
to Insure that the line Is free of all blockages, then pull the hose back. Check the manholes to make sure the line Is
~---------------------------------- Always rewind the jet hose with the water pressure on to avoid flattening the hose.

NOTE: Always tum down the water pressure once you see the leader hose- Run hose until spray from /ha nozzle fills the pipe, then shut down the water. Shutting the water down prematurely will/ave material aVor upstraam from the manhole causing another blockage in a vary short lima .

Agenda Item #9.1.

General Safety Guidelines
• Know your equipment: never operate the rodder in excess of It's rated capacity, speed, pressure and temperature
• Take your time: Trying to move too fast or trying to force a blockage can be disastrous FG

2.2 • Inspect equipment before AND after every job: check the condition of the rod. guides, engine and assemblies
• Wear the required PPE Including gloves at all times when operating the roddlng equipment • Be aware of working near confined spaces:
o Always suspect gas and test for it
o Never smoke around a manhole
o Never open a manhole whtle standing over it
o Give the opening time to ventilate before beginning work • Never touch the rod when it's rotating and never rotate the rod until everyone Is clear • Be aware of contamination hazards
• Use proper traffic safety procedures when s~tting up on the street • Do not enter the manhole to change tools
• Never grasp the rod or coupling with your hands until all torque Is relieved. 'f
Agenda Item #9.1.

. Setting up the Rodder
~ I Start the rodder unit and let It warm up
FG-2.2
How to Use a Roclder
Page2
... Run out the rod until a coupling Is between the guide hose and the end of the machine lnsen a length of cut rod through the open center hole of the coupling.

DO NOT TOUCH ROO CONTROL LEVERS DURING THIS STEP
Tum the pressure relief valve counter clockwise until it stops Depress the lateral cont.rol lever to retrieve rod Into the drive head assembly Keeping the lever depressed, slowly tum the pressure relief valve clockwise until the rod moves Into the machine and Is stopped by the rod through the coupling Holding the lever down, slowly tum the valve clockwise to Increase the pressure. Watch the hydraulic oil pressure gauge on the control panel. Stop Increasing the pressure when the needle re8dS 300 to 350 pounds (should be 350 pounds for robotic rodders).

Pressure Is now sat lor manual machines. Remove the rod from the coupling and begin work. Secure the lock ring to retain setllng. For robotic roddars, continua to Step 8.

Agenda Item #9.1.

. ,
Continue for
Robotic
F0 • 2,2
How to Uae • Rodder
Page3
Set the manual pressure to 350 pounds using the above procedures. Reverse the rod travel and send the rod into the-guide hose until the rod through the coupling Ms the opening of the guide hose.

Leave the lateral control lever locked In the forward posnlon and open the Robotic control box. Set the robotic pressure gauge to abou1 600 pounds Alp the MODE swhoh to au1omatlc and slowly turn the robotic pressure valve counter clockwise until the system activates. Note where on the valve this happens and then dial it down to the next mark. This ensures tlylt the pressure Is not too close to the manual or primary system.

The robotic syS1em should now be set up for operation. NOTE: pressures may have to be adjusted periodically when working with heavy materials or on long runs .

Agenda Item #9.1.

Rod Guide Hose Set Up
FG-2,2
How to Use a Radder
Page4
~ Place the bell end approximately lour to six Inches inside the pipe to be cleaned.

Place the lower manhole brace $ 0 that it hits the barrel wall of the manhole at approximately a 35• to 45• engle This lVIII keep the bell end from creeping back up the manhole
Pull the redder forward to remove all slack from the guide hose a:m:z:+ Confirm that the rod guide hose has e smooth and tow-angled entry into the manhole.

Avoid banda In the rod guide hoae. Benda force the rod to tum while bent which generatea heat which weakens the
rod.

Without the manhole brace, the bell end of the hoae can creep back Into the manhole creating a severe bend.

Agenda Item #9.1.

Productive Torque:

Exceaelve Torque:

F0 ·2.2
How to Uu 1 Rodder
PageS
Controlling Rod Torque ..

The force needed to cut Into and remove heavy roots and other debris. It can be seen as a gentle flexing of the rod-twisted up to 90 degrees.

Develops when the tool is not pulled away from the material it is bound ln.

It can result in rod damage and downtime in the field. It can be seen as rods twisting past 180 degrees, making the guide hose twist slowing down the reel and making the engine work too hard.

Teatlng for Rod Damage: Stretch 50.100 feet of rod out on a flat surface. Damaged rods will appear twisted, won't lie flat and bends will be obvious. 1 CONTROLUNG ROD TORQUE IN THE FIELD
To test the torque pressure: Release the reel spin direction lever to neutral to see If the reel stops quickly or even begins to spin In reverse. If It does; then the tool is lodged and the rod Is rellevlng the torque pressure.

Move the tool a few 1eet from the obstruction, and allow the tool to spin off excessive torque. Keep the machine rotating so there Is less time needed to resume rotation.

Begin rotation again and continue until the material Is penetrated. 4 -~ .. Csteps _o_n_ti_nabove _ue- to_as w_anecessary _tc_h_f_or- to•rq. •u•e• b•u·ll-dl-ng_ u_p_o_n- th_e_r_o_d._ R_e_pe_ at_, Agenda Item #9.1.

Grease Removal Techniques
Tools:

Square Bar Corkscrew Auger
FG· 2 .. 2
How to Uae a Rodder
Page6
Three-Blade Cutter
~ Use an Auger or Square Bar Corkscrew auger that Is at least 1 I•WW!'t''1•[f!lf•Jf•I• one full pipe size smaller than the pipe. Send It up the pipe 2 3
4 until It reaches the next manhole.

Tum auger at approximately 20·25 rpm and push slowly to cut away material. Refer to "Controlling Rod Torque· procedure to maintain control of the rod torque. If there Is too much resistance, remove the auger and usa the next smaller size.

Cftlifii!.!§l§i. Relieve the torque from the rod and gaff It up to the street.

Attach a larger auger to the rod.

Use the next size auger If there was heavy resistance on the first pull. Use a plpe-slzed auger If there was little resistance.

Agenda Item #9.1.

(Grta.rt Removal Techniqu.s continued)
5 6
7 8
9 FG-2.2
How to Una Rodder
Page7
Lower the auger Into the mantlole. Rotate the rod AFTER the tool Is safely Inside the pipe. Use the same slow rotation (rpm) and speed as on the previous pass. Refer to ·controtnng Rod Torque• procedure to malnteln control of the torque.

When the auger returns to the machine, reverse the direction and return it to the remote manhole. Keep the same rpm as the previous pass, but Increase the speed slightly.

If a pipe-sized auger was not used on the second pass,
Increase the auger slze and repeat the above procedure until a pipe-sized auger can be pulled through the pipe to the remote manhole.

Remove the guide hose and then the scene according to
agency procedures.

Agenda Item #9.1.

FG-2.2
How to Uae a Roddttr
PageB
Root Removal Techniques
Tools: ----tfV .. Square Bar
Corl<screw
1 ''''f¥11f!i!.[§ii·l'+ ......
2~
3 . ..
4 tiit¥1iJfli.!§fi1[.[§~
4 --f) ~
;.£
Auger ThretrB/sds Cutter
Concave Root Ssw
Use en Auger or Square S.r Corkscrew auger that Is at least one full pipe size smaller than the pipe. Send n up the pipe until n reaches the next manhole.

Tum auger at approximately 20-25 rpm and push slowly to cut away material. Refer to ·controlling Rod Torque• procedure to maintain control of the rod torque. II there Is too much reslstam;g. remove the auger and use the next smaller size.

Relieve the torque from the rod and gaff II up to the street.

Attach a Concave Root Sawto the rod.

Use a pipe-sized saw If there was lntle resistance with the auger. Use a smaller size If there was heavy resistance with the auger.

Agenda Item #9.1.

(R(Wf Removal Tuhniqut!:S continu~d)
5 6
7 8
9 . ,
FG ·2.2
How Ia U11 a A odder
Page&
lower the saw Into the manhole. Rotate the rod AFTER the tool Is safely Inside the pipe. Slowly pull the saw back lo the machine maintaining a slow speed, but Increasing the rotation to 40·55 rpm. Refer to "Controlling Rod Torque• procedure to maintain control of the torque.

When the root saw arrives at the machine, reverse the direction and return it to the remote manhole. Keep the same rpm as the previous pass. but lncreese the speed slightly. Refer to "Controlling Rod Torque• procedure to maintain control of the torque.

If a plpe·slzed root saw wes not used, Increase the saw size and repeal the above procedure until a pipe-sized saw can be pulled through the pipe _to the remote manhole.
~--~--------~
Attech a Three-Blade Cutter to the rod. Return this tool to the machine maintaining a slow speed, but Increasing the rotation to 50-65 rpm. This tool will scour the pipe walls and remove all remaining material.

Remove the guide hose and then the scene according to agency procedures .

Agenda Item #9.1.

FG • 2.2
How to Ueo a Rodder

1 Emergency Stoppage Techniques
These procedures are to be used as a guide when dealing with emergency stoppages. Each situation is unique and may require different set up and operation. Consider access locations. length of pipe section, set up difficulties and traffic when following these basic steps. 1 2
3 Tool:~
Square Bar Corkscrew
Locate the closest dry manhole downstream from the
surcharged manhole. If possible, set up and operate
equipment from there.

II forced to work from the surcharged manhole, use extreme caution and make sure the tool Is In the Invert and the guide hose Is property sel Test the tool before lull engagement to make sure it ls in the pipe.

The Square Bllr Corkscrew Is a good tool lor tearing through blockages. Use one that is at least one full size smaller than the blocked pipe.

Push and rotate the tool up the pipe. As obstructions are met, pull back to relieve the torque and then return to the
obstruction. Continue until the tool passes the obstruction.

There should be a rush of water. II not, then there may be another obstruction further up the pipe.

Agenda Item #9.1.

(Emugtncy Sloppag< Te<hnlques conl inu<d)
4 5
6 F0 - 2.2
How to Uae a Rod dar
Pege11
When the stoppage Is cleared, there will be a rush of
wastewater and solids. UNDER NO CIRCUMSTANCES
SHOULD THERE BE ANYONE IN THE MANHOLE. Uft the
guide hose as needed to make sure the bell end Is not
preventing obstructlons fnom getting by.

Once the flow has started, move the tool up the line to the next manhole. Dislodge settled debris and allow obstructions to pass. Pull the tool back slowly to the machine to make sure the obstruction is fully punctured and removed.

Clean the pipe section wlth proper tools tor removing any remaining materials. Pipe must be cleaned with pipe-sized tools to make sure the pipe Is tully cleared. Refer to agency policy lor the timing of thls task.

Agenda Item #9.1.

Protection of the public's health and a safety Is a top priority/ FG
3 The overflow must be contained. Containment becomes more difflcu~ it the overflow reaches the storm drain system or drainage way since the overflow can rapidly contaminate receiving waters such as creeks, streams, rivers, and other water bodies. Curing dry weather, the stonn drain system can be used to store the overflow If H can be plugged downstream of the overflow or If the downstream storm drain pump station can be deae1lvated.

Options for containing the overflow
• Rubber mats at catch basin or Inlet
Sand bags In gutter and around catch basin or Inlet
earthen trench or build benn to create pond
point
• Plug all affee1ed storm system outlets and coordinate wHh appropriate personnel lor strategy to contain spill
• Tum off storm
Required equipment for containing overflow
Agenda Item #9.1.

FG

4.1 The 110lume of some small spOis can be estimated using thiS method II the overflow IS conlalned In one area and If It Is not raining. In add~ on, the shape, dimensions, and depth of the spllled wastewater are needed. The shapo and dimensions are used to calculate me area of the spillS and the depth iS used to calculate the 110tume.

STEP 6
STEP 7
EXAMPLE:
1'
100
Feet
~
Sketch the shape of the contained sewage
Measure or pace off the dimensions.

Measure the depth in several locations. Calculate an average depth lor the entire area by adding all measured depths together and dividing by the number of measurements taken.

Convert the dimensions, including depth to feet.

Calculate the area using the following formulas:

Rectangle Area = length x width
Circle Area = diameter x diameter x 0. 785
Triangle Area .. = base x height x 0.5
I u~lp y the area times the depth
Multiply the volume by 7.48 to convert the volume to cubic feet to gallons E-100 Feet~
_j 0.5 Fnt
Deep
EXAMPLE:

E-100 Feet~
1'
100
Feet
"'

0.5Feet
Deep
Volume= 100' x 100' x 0.5' x 7.48
Volume = 37,400 gallons
Volume: 100' X 100' X .785 X 0.5' X 7.48
Volume= 29,359 gallons
Agenda Item #9.1.

The volume of an overflow contained in a roadway gutter can be estimated by this method:
•. 't
Measure the length of gutter containing the overflow.

I Measure the depth and width of the overflow In the gutter. Refer to the drawing below.

I ·
~· ~ 6
I Convert all measurements to feet
Calculate the overflow volume using the following equation:

Volume (gal) =length x width x depth x 3.74
Agenda Item #9.1.

METHOD

1. Count the number of upstream connections.

FG

4.3 2. Estimate the time that the overflow has been occurring (Remember the overflow was probably flowing before it was reported).

3. Each residence contributes about 240 gallons per day or about 10 gallons per hour. Multiply the number of residences by 10 and by the number of hours. This gives you the number of gallons.

NOTES:
a. Remember that H}·gallons per hour is an estimate. This number will be higher during peak water usage times and lower during low water usage times. Take this Into account when estimating the overflow volume.
b. This is a conservative estimate because stoppages rarely stop all of the flow.

Agenda Item #9.1.

Bypass Pump Selection Table:
0-25 Feet Lift
P!poSizo Ftow f'lfe
(!n) (gpm)
,. 4500
18 .ooo
18 3500
11 3000
11 2500
15 2000
15 1500
15 1000
10 750
• 500
• 400
• 300
200
100
50 FG

5.1 50 m m ~ ~ - ~ ~ - 500 ~ ~ ~ m ~
e ~ HoooL-"'1111
Pipe Size Avg Flow Rete
(In) (gpm) Asaumptlona

1. All loses are lg.nored except lor frictional losses. 4 270 B 314
8 486 2. Velocity heads are zero because of low speeds.

3. Pump curves are from www rainforrentcom. 10 764
12 1667
15 2153
18 4444
a. 3" pump DV-80 @ 2800 rpm
b. 4" pump DV-100@ 2200 rpm
c. 6" pump DV-150@ 2200 rpm
d. 8" pump DV-200c @ 1900 rpm

4. Hose diameter is same as pump size.

5. Fire hose roughness coefficient C=120

6. Inlet and outlet pressures are at atmospheric pressure.

7. Average flow rates lor pipe diameters are calculated using average slopes.

8. Maximum 25 feet suction lift.

Agenda Item #9.1.

... v,n ...... Pump Selection Table:

Feet Total Lift
Pipe Size Flow rato
(In) (gpm)
18 ._ 18 4000
18 3500
18 3000
18 2500
16 2000
15 1500
15 1000
10 760
500
400
300
200
100
50 50 100 150 250 300 350 _.400 450 500 700 800
Hoeelen1J1h(ft)
Aaaumptlona

1. All loses are Ignored except for frictional losses.

2. Velocity heads are zero because of low speeds. Pipe Stze Avg Flow R•te 'tin} .(gpml

3. Pump curves are from www rainforrent.com.
a. 3" pump DV-80 @ 2800 rpm
4 270
6 314
8 486
b. 4" pump DV-1 00@ 2200 rpm 10 764
c. 6" pump DV-150@ 2200 rpm
d. 8" pump DV-200c @ 1900 rpm
12 1867
15 2153
18 4444

4. Hose diameter is same as pump size.

5. Fire hose roughness coefficient C=120

6. Inlet and outlet pressures are at atmospheric pressure.

7. Average flow rates for pipe diameters are calculated using average slopes.

8. Maximum 50 feet suction lift.
'f
Agenda Item #9.1.

Reference Sheet for Estimating Sewer Flow Rate
From Overflowing Sewer Maintenance Holes M os~moiN ., c~lotod In gallon> per minute (Qpm) FG

6.1 ,\11 lfl<>los wereraJ<on ~uring a 1lem01'1$11etlon using melOn~ Wlllllf ~em 1 hydrenlln cooperallcn wllh !he c:lly olSen Diego's Woler Oaporlmenl 'I
Agenda Item #9.1.

Determining Overflow Rates From a Mc.'n""'•A·
Flow From a Manhole with Cover In Place
The formula used to develop Table 1 measures the maximum helgllt of the watercomlng out ollhe malntenancs hole above the rim. The rormuta was taken from hydraulics and Its apPIIcallon by A.H. Gibson (Constable & Co. U~ed).

Example Overflow Estimation:

The mafntenancs hole cover is unseated and slightly elevated on a 24" casting. The maximum height of the discharge above the rim Is 5 1/4lnches. According to Table 1,1hese oornfrtlons would yield an sse ol185 gallons per minute.

FLOW OUT OF MH WITH COVER IN PLACE
Height lobe
measured--
·.

I
I '
This sanHIII)' sewer overflow drawing was developed by Debbie Myers, Principal Engineering Technlclan, lor Ed Euyen, Civill:nglneer, P,E. No. 33955, California, or County Sanitation Dls1rict 1.

Agenda Item #9.1.

24" COVER 36" COVER.

Helghtol 880FLOWQ Min. &ewer epo11tabove elze In which
IMI rim Hln 111P!l I'IMGO the .. nowa lnchn arepoulble
Height of SSOFLOW Q Min. Sewer
epoll1 ebove etze lnwhlch
MIHr1mH In ngpn I'IMGll tha11 nowe
lnchtta lrl polllble
1/4 1 0001 1/4 1 0.002

11.! 5 0004 112 4 0006
314 6 0008 3/4 8 0012
1 g 0.013 1 13 0.019
1 1/4 12 0.018 1 114 18 0.026
11{.! 18 0.024 1112 24 0035
1 314 21 0.030 1 3/4 31 0.044
2 25 0.037 2 37 0.054
21/4 31 0.045 21/4 45 0.065
2112 38 0.054 2 1/2 55 0.079
2314 45 0.065 23/4 88 0.095
3 54 0.077 ~ 78 0.113
31/4 84 0.092 31/4 93 0.134
311.! 75 0.107 31/2 109 0.157
33/4 87 0.125 3314 127 0.183
4 100 0.145 .. 4 147 0 2 11
4 1/4 115 0.188 4 114 169 0 243
4 112 131 0.189 4 1f2 192 0.276
4314 148 0.214 43/4 217 0.312 8'
5 166 0.240 5 243 0.350
5 114 185 0.288 5 114 270 0.389
5112 204 0294 5112 299 0.430
5 3/4 224 0322 6" 5314 327 0 471
6 244 0.352 8 357 0 514
6114 265 0382 8 1/4 387 0 558 a· e 112 288 0412 6 1f2 419 0.603 8 3/4 308 0.444 8314 451 0 849
7 331 0.478 7 483 0.696
71/4 354 0509 71/4 517 0 744
7 112 377 0543 71/2 551 0.794
7314 401 0.578 a· 73/4 587 0.845 10"
8 426 0,813 8 822 0.898
8 1/4 451 0.849 8 1/4 659 0.949
8 112 476 0.886 8112 897 1.003
8314 502 0.723 83/4 734 1057
9 773 1.113
Dlac!almer;
Ed Euyen, CMI Engineer, P.E. No. 33955, California developed this sanilary sower Ollertlow table, lor County Sanllatlon District 1. ThiS table is provided as an example. Other Agencies may want to develop their own estimating tables. •.

Agenda Item #9.1.

Determining Overflow Rates From a Manhole:

Flow From a Manhole with Cover Removed Tables
The maintenance hole cover Is off and the now coming out of a 36" frame maintenance hole at oneinch (1") height will be approximately 660 gallons per minute.

FLOW OUT OF MH WITH COVER REMOVED <TABLE 2)
Height to be measured
·.

This san~ary sewer overllow drawing was developed by Debbie Myers, Principal Engineering Technician, lor Ed Euyen, Civil Engineer, P.E No. 33955, Calllomla, of County Sanhation District 1.

Agenda Item #9.1.

ng Overflow Rates From a Manhole:
a Manhole with Cover Removed Tables alde B
24" FRAME
718
1 1 118
1 1/4
1 318
1 112
1518-..-l __ 1314_
1 718
2 2118
2318
~
2112
2518
2 3/4
2718
3 3118
3§" FRAME
4 !8

4.87 10'
12"
15"
18'

5.84 21'
~ _;:____ --- 7,2 24' _M_sL: _8_- 6,118 &81

6.764_' 9 i4 I 7,403 1066 I 7,972 11 48 l 30'
~521 12.21 1
062 ~ 13 ·-
91604 138l I

10.139 !<6 _10.625 15.3 38"
31/4
3318
3112
3518
33/4
3 718
- .11.097 15..66
4 41111
41/4
4318
,;,569
--12,._005 _

12.466

12.661

13.076
13,265
-13,486
1666
17 33
1766
1852
1883
1913
Dlecl!!lmer;
Ed Euyen, Chtll Engineer, P.E. No. 33955, California developed this sanitary sewer overflow table, for County San~a ion District 1. This table Is provided as an example. Other Agencies may want to develop their own estimating tables.
'f
Agenda Item #9.1.

Determining Overflow
Flow From a Manhole Pick Hole
The formula used to develop Table 3 Is Q::CcVA, where Q Is equal to the quantity of the flow In gallons per minute, Cc Is equa.l to the coefficient of contraction (.63), VIs equal to the velocity of the overnow, and A Is equal to the area ollhe pick llole, • If all units are In feet, the quantity will be calculated In cubic feet per second, which when multiplied bY 448.8 will give the answer In gallons per minute. (One cubic loot per second Is equal to 448.8 gallons per minute, hence this conversion method).

EXample Overflow Estlmatton
The maintenance hole cover ts In place and the height oi water coming out of the pick hole seven-eighths of an Inch In diameter (718") Is 3 Inches {3"). This will produce an SSO flow of approximately 4. 7 gallons pet minute.

FLOW OIJT OF VENT OR PICK HOLE IT ABLE 3)
Helghllo be measured ----1
This sanitary sewer overllow drawing was developed by Dabble Myers, Principal Engineering Technician, tor Ed Euyen, Civil Engineer, P.E. No. 33955, California, of County Sanhation District 1.

Agenda Item #9.1.

Determining Overflow Rates From a Manhole:

Flow From a Manhole Pick Hole Tables alde B
Helgl\lol SSO FLOW apout above 0 M/Hcover lngpm H In lnche• Htoghl or SSOFLOW •pout tbov• 0 MIH covt rH In gpm In lnchtl 1111 10 511115 114 8283
114 14 53/8 83
3111 17 5112 84
1/'l 1 9 5518 85
~ :u 53/4 8.8
314 2.4 5718 8.8
718 2.6 6 6.7
1 2.7 8118 6.6
11/8 2.9 8114 8,8
1114 3.1 83/8 e.v Unresttal
13/11 3,.2 61/'l 7.0 w!IISIAIIIID i
11/2 :u 6518 70
1518 3,5 6314 71
1'3/4 3.8 87/8 7.2
17111 3.7 1 72
2 3.9 71/B 73
21/8 4,0 1114 74
2114 4.1 7318 74
23/8 4.2 7Vl 75
21/'l 4.3 7518 16
2518 4.4 7 314 7e
2314 4.5 7718 77
2718 4.8 8 77
3 41 81/8 7.6
31/B 4.8 8114 70
31/4 4.9 83/8 7,9
33/8 5.0 8112 11.0
3tr.! 51 8518 80
3518 52 83/4 11.1
3314 5.3 8718 11.1
37/8 54 9 8,2
4 55 91111 8.3
41/B 5.6 9114 IL3 ·
4114 5.6 93/11 8.4
43/8 5.7 9112 8,4
4112 58 9518 8.5
45/8 59 9314 8.5
43/4 60 9718 8.6
4118 60 ... 10 8.7
5 61
This chart is based on a 718-lnch diameter plck hole
Disclaimer: Ed Euyen, Civil Eng~neer, P E.. No 33955, CaJifomla developed this san~ary sewer overflow tabla, for County Sanitation District 1. This table Is provided as an example. Oth9f Agencies may want to develop their own estimating l$bles e
.,
Agenda Item #9.1.

Sewer Overflow Response Tactics Guide
FG
7 The following Is mtel!doo to be used a guide for genB<ating Ideas In hoW to respond to sewer overflows rasulflrl9 from a vanety of causes Please bear In mll!d tha.l each rndlcatoo response tactic may not ba appropriate fOf a given sewer overflow. Always choose the tacliC that bast meats the cirCUill5tances at the bme and the resources ave1labl6 Protoctlon of employee, public and enwonmontal hoalth shOuld always ba the top consideration when responding to a sewer oventow, regardless or Us cauoo
or:GIB mD ll!lm l!m!ID!! If you encounter an
SSOdueto: Hydro· Roddor Vacuum TV Backhoe Hand By·Pass By - Pass Manhole -~~~~81 USA Backup Jetter Trude Van• " Too4s Pipl119 Pumping Entry" ' Up Poncls Request~ Generators Capacity duo 10 gradient • • • •
capacity duo to underslzod line • • • • capacityooeto~~~s~ • COllapse • • • • 1~>- • • •
Debris In Mant-ole • • •
Oobris in lino • • • •
Grease • • • • Mi= bk>d<aoe • • • • • • Roots • • • • • • Pump Station Fallunt • •
Powor Fal!um • • • CC1V operauons may be reqmroo lor tn•s per11cular task .. USA Serii!CeS MUST be contacted priOr 10 s1art ol
excavai!Onl (1·800·227·2600)
... Confined space enlty procoourec MUST be lollowe.l'
Agenda Item #9.1.

. Fats, Oils, and Grease Control PURJUDP
Agenda Item #9.1.

City of St. Helena Page 7-1
Sewer System Management Plan Version 8 – January 2023
7 Fats, Oils, and Grease (FOG) Control Program
The following subsections describe the City’s ongoing efforts to control FOG.

7.1 Identification & Sewer Cleaning
During routine sewer cleaning, the City has identified areas or line segments of the wastewater collection system that are subject to grease stoppages and have established a prioritized cleaning schedule for each area. These “hot spots” require more frequent cleaning and further control of FOG sources. Areas with previous SSOs caused by grease or roots are reviewed more frequently to prevent re-occurrence and routine maintenance is conducted bimonthly.

7.2 Source Control
The City has developed source control activities for educating local businesses about FOG control. New businesses are given a package of materials upon opening their business (see Attachments to this chapter). Additionally, restaurants are required to maintain a log book of grease trap cleaning and are notified that the City may inspect their establishment at any time. Annual mailers are sent to restaurants reminding them of their requirements and of good operating practices (see attached, “A Guide for Food Service Facilities” available in English and Spanish). The City also posts pollution prevention information online at https://whttps://www.cityofsthelena.org/publicworks/page/pollution-prevention-illicitdischarge.

7.3 Facility Inspection
All restaurants and food establishments are subjected to an annual Health, FOG, Stormwater inspection performed by the Napa County Department of Environmental Management. At the time of inspection, facilities are given FOG control brochures as well as a list of grease disposal companies for Napa County.

In addition to the annual inspection by County, the City conducts an inspection after any FOG-related SSO or if field crews witness improperly stored or spilled materials (usually in the back of the restaurants). During these inspections, restaurant staff are educated on FOG and asked to post educational materials around sinks and trash areas. Follow up inspections are conducted to ensure changes are implemented. A limited number of random inspections are conducted each year, when workload constraints allow.

7.4 Legal Authority
The City requires businesses to install and maintain a grease removal device (grease trap, interceptor or vault) depending on the type of food service business (restaurants, bakeries, etc.) to collect grease as part of this program. The City has a subsection on grease trap requirements in its municipal code, which is also included as an attachment to this chapter.

Agenda Item #9.1.

. Fats, Oils, and Grease
Control Program
Attachments
Agenda Item #9.1.

Grease Trap Ordinance
Agenda Item #9.1.

Title 13 PUBLIC SERVICES
Chapter 13.24 WASTEWATER DISCHARGE

13.24.100 Greasetraps.

A. All restaurants and food preparation businesses producing discharges of wastewater that at any time exceed the limitations of Section 13.24.030(H)(2) shall install and maintain in good operating condition at all times a greasetrap or grease interceptor sufficient to process all wastewater containing grease or oil produced or occurring on the premises, and all wastewater containing grease or oil shall be processed through said greasetrap prior to any discharge thereof into the community sewers.

B. All greasetraps or grease interceptors installed and maintained pursuant to subsection A of this section shall conform to the approved designs and specifications maintained on file by the public works director or shall conform to the Uniform Plumbing Code and be approved in design and specifications by the public works director.

C. All restaurants and food preparation businesses existing on the effective date hereof, which are required by subsection A of this section to install a greasetrap or grease interceptor shall complete installation of the same within sixty (60) days after the effective date hereof.

All restaurants and food preparation services required to comply with subsection A of this section which are established after the effective date hereof shall complete installation of the required greasetrap or grease interceptor prior to opening for business.

D. All parties maintaining a greasetrap or grease interceptor shall maintain the same in good operating condition and shall clean and dispose of the accumulated waste as frequently as is necessary to maintain proper operating conditions. None of the waste materials cleaned from any such wastetrap or waste interceptor shall be disposed of into any city storm drain or sewer manhole nor in any other manner which constitutes a public or private nuisance.

Violations of this subsection shall constitute an infraction.

E. The city’s public works director and any Napa County environmental health personnel acting under his or her directions may enter any restaurant or food preparation business premises where any such greasetrap or grease interceptor is required to be maintained to inspect such devices periodically or whenever deemed necessary to ascertain whether all requirements of this section are being complied with. (Prior code § 12.19) Agenda Item #9.1.

FOG Outreach Materials
Agenda Item #9.1.

Help Prevent Pollution:

A Guide for Food Service Facilities
Pollution Prevention
Clean and healthy creeks, rivers, and bays are important to the City of St. Helena. However, allowing debris from your business to enter the gutter and storm drains can lead to water pollution. Storm drains carry rainwater from our streets, and should never contain wash water, trash, grease or other materials. Unlike substances that enter the sanitary sewers (from sinks and toilets), substances that enter the storm drains do not receive treatment before entering our waterways. In addition, blocked sewer lines can cause raw sewage to back up into kitchens, bathrooms, city streets, storm drains, and our waterways.

This brochure will explain steps your food establishment can take to help preserve water quality by keeping debris out of storm drains and by preventing fats, oils, and grease from blocking sewer lines.

Agenda Item #9.1.

Use Grease Interceptors To Capture Fats, Oils, and Grease (FOG).

Cleaning Spills and Equipment
• Never hose a spill into a gutter, street or storm drain! • Before mopping a wet kitchen spill, absorb it with towels, cat litter or other absorbent materials.
• Sweep up dry spills immediately and dispose of the material in the trash.
• Scrape grease and food waste from floor mats and filters before cleaning. Dispose of scrapings in trash.
• After scraping, clean floor mats, filters, and garbage cans in a mop, sink or a designated, curbed area connected to the sanitary sewer. Consider using a cleaning service for these activities.

Absorb Wet Spills With Cat Litter Or Towels; Discard In The Trash Dumpster/Grease Bin Area Cleaning
• Keep the area around the dumpster clear of trash and other debris.

Do not overfill the dumpster.
• Cover dumpsters to block insects, animals, rainwater and wind. • Sweep or vacuum up trash and throw it away.
• Absorb wet spills with cat litter, towels or similar materials.

Discard in the trash.
• Do not rinse your dumpster area! Doing so can cause grease and trash to enter the storm drains.
• Have leaky dumpsters replaced.

Agenda Item #9.1.

Use Janitorial Mop Sinks For Cleaning Mops, Towels, And Floor Mats.

Prevent Fats, Oils, and Grease from Blocking the Sewers Fats, oils, and grease (FOG) can cause sewer line blockages which can make sewage overflow into your facility and into storm drains that lead to the Napa River. To stop the substances from building up in sewer lines, prevent them from entering your drains.

Photo Courtesy of the Monterey
Regional Water Pollution Control
Agency.

Practices in the Kitchen
• Collect waste cooking oil and grease in portable
containers with lids. Transfer into drums or barrels for recycling.
• Do not pour oil or grease down any drain. Recycle or use absorbent materials and dispose of waste in the trash.
• Dry-wipe pots, pans, dishware, and work areas to
remove all visible grease before washing. Dispose of
waste in the trash.
• Use drain screens to capture food waste and dispose of properly into the trash.
• Train employees about proper grease disposal and post “NO GREASE” signs near all sinks or drains.

Maintenance of Grease Traps and Interceptors
• Reduce solids going to the grease trap or interceptor. • Inspect and clean grease traps frequently to ensure
proper operation.
• Have a licensed company inspect and pump out grease
interceptors regularly to ensure proper operation.
• Keep maintenance records on-site for reference and
regulatory review.

For more information, call the City of St. Helena Department of Public Works at (707) 968-2658
For emergencies call 911.

Agenda Item #9.1.

Eliminación de residuos
♦ Inspeccione periódicamente los contenedores de basura y los compactadores para asegurar que no tengan fugas. Si tienen fugas, llame a la empresa de arrendamiento para que los repare o los reemplace.
♦ Cubra los contenedores y otros receptáculos de basura para evitar que el agua de lluvia caiga dentro.
♦ Nunca arroje productos de desecho o desperdicios, como los de alimentos o líquidos, a los desagües de aguas pluviales. Done los alimentos en buen estado a un banco de alimentos, participe en programas de realización de abono compuesto con desperdicios de alimentos, comuníquese con una empresa de alimentación de animales o elimine los residuos de alimentos en un receptáculo para basura. ♦ Nunca lave con manguera los contenedores de basura ni las áreas en que estos se encuentran.

Si es necesario limpiar un contenedor de basura, comuníquese con la empresa de arrendamiento de los contenedores. Use métodos de limpieza en seco para lavar el área en que se encuentran los contenedores de basura o bien realice otras Prácticas de mejor manejo (Best Management Practices – BMPs, en inglés) para limpiar el área en que estos se encuentran para evitar que el agua usada para la limpieza fluya hacia el sistema de drenaje de aguas pluviales. ♦ Es ilegal manipular o desechar inapropiadamente cualquier producto que pueda fluir hacia un drenaje de aguas. Tanto la empresa como las personas responsables de esto están sujetas a enjuiciamiento civil y criminal.

St. Helena
Pollution
Prevention
Program__
In cooperation with
The Napa County
Storm Water
Management
Program
Agenda Item #9.1.

St. Helena
Pollution
Prevention
Program__
In cooperation with
The Napa County
Storm Water
Management
Program
Tratamiento y almacenamiento de grasas
♦ No vierta aceite de cocina ni grasa para cocinar en fregaderos ni en desaguaderos ubicados en el piso; tampoco los vierta en estacionamientos, en drenajes de aguas pluviales o en la calle. ♦ Elimine o recicle el aceite de cocina y la grasa para cocinar por medio de un transportista de desperdicios de grasas autorizado o de una agencia de reciclado de grasas autorizado. Busque transportistas y agencias de reciclado de grasas en las Páginas Amarillas bajo el nombre de “tallow” (sebo o grasa animal).
♦ Realice un mantenimiento de los interceptores de aceites y grasas al menos una vez al mes. Para que los interceptores de aceites y grasas funcionen correctamente, no deben contener más de 1/3 de su capacidad de capa de grasa flotante ni más de 1/4 de su capacidad de sedimento en el fondo (www.oracwa.org). ♦ Debe realizarse un mantenimiento semanal de los colectores de grasa instalados bajo los fregaderos. Será necesario mantenerlos con más frecuencia si la grasa sobrepasa el 50% de capacidad del colector (www.oracwa.org).
♦ Límpielos en seco. Use rascadores para quitar los desperdicios de alimentos de la vajilla, las ollas, las sartenes, las parrillas y las superficies para cocinar antes de limpiarlas con agua. Deseche los desperdicios de alimentos en un receptáculo para basura, envíelos a una empresa de alimentación de animales o done las sobras de alimentos en buen estado a un banco de alimentos. ♦ Coloque papel para alimentos para absorber el aceite y la grasa bajo los canastos de las sartenes.

Deseche el papel engrasado en un receptáculo para basura. ♦ Es ilegal manipular o desechar inapropiadamente cualquier producto que pueda fluir hacia un drenaje de aguas. Tanto la empresa como las personas responsables de esto están sujetas a enjuiciamiento civil y criminal.

Agenda Item #9.1.

St. Helena
Pollution
Prevention
Program__
In cooperation with
The Napa County
Storm Water
Management
Program
Limpieza de pisos y pavimentos
♦ Mantenga limpias las áreas de estacionamientos, de accesos para coches y de contenedores de basura y retire los desechos acumulados. Use métodos de limpieza en seco para los derrames: por ejemplo, barra en vez de lavar con agua; use trapos, piedras sanitarias para gatos u otro tipo de materiales absorbentes; coloque la basura y los desechos sólidos en contenedores de basura. Si limpia un derrame con un trapeador, deseche el agua que usó para lavar el trapeador en fregaderos interiores para limpieza o en fregaderos exclusivos para trapeadores. ♦ No limpie el pavimento ni ningún área exterior con manguera para evitar que este agua fluya hacia el drenaje de aguas. Use un limpiador de superficies certificado por BASMAA (www.city.paloalto.ca.us/cleanbay/cbb.html) para lavar aceras, áreas de acceso para coches y estacionamientos. Sus empleados y su contratista deben hacer uso de las BMPs para evitar que el agua utilizada para lavar fluya hacia el sistema de drenaje de aguas pluviales. ♦ Nunca vierta ni barra aguas residuales provenientes de pisos de restaurantes por la puerta trasera o hacia una canaleta, un drenaje de aguas pluviales o un riachuelo. Deseche el agua que usó para lavar el trapeador en fregaderos interiores para limpieza o en retretes. ♦ Es ilegal manipular o desechar inapropiadamente cualquier producto que pueda fluir hacia un drenaje de aguas. Tanto la empresa como las personas responsables de esto están sujetas a enjuiciamiento civil y criminal.

Agenda Item #9.1.

St. Helena
Pollution
Prevention
Program__
In cooperation with
The Napa County
Storm Water
Management
Program
Limpieza de equipos
♦ Limpie alfombras, filtros para grasa, tarros de basura y otros equipos de restaurante en un fregadero para limpieza, un drenaje para pisos interior u otras áreas de lavado designadas cuyas aguas fluyan hacia el sistema de alcantarillado sanitario. Hable con la agencia local de alcantarillado sanitario para conocer los requisitos. El agua usada para lavar los equipos no debe fluir hacia el sistema de drenaje de aguas pluviales.
♦ Si el restaurante hace limpiar las alfombras, las campanas de ventilación o cualquier otro equipo por un contratista, asegúrese de que el agua utilizada para lavar no fluya hacia el sistema de drenaje de aguas pluviales. El restaurante es responsable de las acciones del contratista. ♦ Verifique el buen funcionamiento de los ventiladores de extracción y las chimeneas de ventilación ubicados en el techo al menos una vez por semana. Coloque una bandeja de recolección de aceite bajo los recubrimientos de los ventiladores de extracción ubicados en el techo para recolectar el aceite de cocina y la grasa; vacíe semanalmente las bandejas ♦ No limpie los equipos en fregaderos que se usan para la preparación de alimentos. ♦ Es ilegal manipular o desechar inapropiadamente cualquier producto que pueda fluir hacia un drenaje de aguas. Tanto la empresa como las personas responsables de esto están sujetas a enjuiciamiento civil y criminal.

Agenda Item #9.1.

Prevent Fats, Oils, and
Grease from Blocking
the Sewer
Fats, oils, and grease (FOG) can cause sewer
line blockages into your facility and into storm
drains that lead to the Napa River. To stop the
substances from building up in sewer lines,
prevent them from entering your drains.

Kitchen Practices
• Collect waste cooking oil and grease in
portable containers with lids. Transfer
into drums or barrels
for recycling
6 Do not pour oil or
grease down any
drain. Recycle or use
absorbent mat:erials
and dispose of waste
in trash.
• Dry-wipe pots, pans, dish ware, and worl<
areas to remove all visible grease before
washing. Dispose of waste in the trash.
• Use drain screens to capture food waste
and dispose if properly into the trash.
• Train employees about proper grease disposal and post "NO GREASE" signs near all sinl{s or drains.
illustrations courtesy of me City of Los Angeles and Orange County. Photo courtesy of the Monterey Regional Water
Pollution Control Agency.

M aintenance of Grease Traps
and Interceptors
6 Reduce solids going to the grease trap
or interceptor.
• Inspect and clean grease traps
frequently to ensure proper operation,
• Have a licensed company inspect and
pump out grease interceptors regularly
to ensure proper operation.
• Keep maintenance records on site for
reference and regulatory review.

For more information call:

Department of Public Works (707) 968-2658,
email us at: [email protected]
or visit us at W\·Vw.sthelenacity.com
IN CASE OF EMERGENCY CALL 911

PROTECTING
WATER

QUALITY

A GUIDE
FOR
GREATER ST. HELENA'S
.FOOD SERVICE FACILITIES :.. ••••• 4 .................................... .... .............................. .

Agenda Item #9.1.

C lean and healthy creeks,
rivers, and bays are im,
portant to the City of St.

Helena. However, allowing debris
from your busi,
ness to enter
the gutter and
storm drains
can lead to wa,
ter pollution.

Storm drains
carry rainwater
from our
streets, and
should never
contain wash
water, trash,
grease or other
materials. Unlike substances that
enter the sanitaty sewers (from
sinks and toilets),
substances that
enter the storm
drains do not re,
ceive treatment
before entering
our waterways.

In addition,
blocked sewer
lines can cause
raw sewage to
back up into
kitchens,
bathrooms, city streets, storm
drains, and our waterways.

Cleaning Spills Equipment
and
• Never hose a
spill into a
gutter, street,
or storm
drain!
• Before
mopping a wet
kitchen spill,
absorb it witb
towels, cat litter or other
absorbe nt materials .
• Sweep up dry spiHs
immediately and
dispose of in the trash.
• Scrape grease and
food waste from floor
mats and filters
before cleaning.

Dispose of scrapings
in trash.
• After scraping, clean
floor mats, filters, and
garbage cans in a mop
sink or designated,
curbed area connected to the sanitary
sewer. Consider using a cleaning
service Eor these activities.

D umpster/Grease Area Cleaning
Bin
• Keep the area around the dumpster
clear of trash and other debris.

Don't overfill the dumpster.
• Cover dumpsters to block insects,
animals, rain,
water and wind.
• sweep or
vacuum up trash
and throw
it away.
• Absorb wet
spills with cat
litter, towels, or similar material.

Discard in
the trash.
• Do Not
Rinse Your
Dump s t er
Areal Doing
so can cause
grease and
trash. to enter
the storm
drains.
• Have leaky dumpsters replaced.

Agenda Item #9.1.

Agenda Item #9.1.

SEPTIC HAUL.ER

DARLING INTERNATIONAL

DEPENDABLE SEPTIC

SYSTEMS

ROTOROOTER

SACRAMENTO RENDERING

COMPANY (SRC)

WINE COUNTRY SANITARY
Grease Disposal Co1npanies
fo•· Napa Conn1y
f;oDlpaii.ias de Elimi11arion de
Grasa para el Condado de Napa

CLEANS PROVIDE&
CONTACTS CLEANS TRAPS CLEANS TALLOW PHONE # VAULTS BINS Yes No Yes 800-473-4890
Renee Bauman Yes Yes No 707-257-2127
707-963-4161
Robert Cortez Yes No No 707-224-2433
707-963-7934
Travis/Jim Yes Yes Yes 800-772-8727 Walsh
John Marovich Yes No No 707-996-4331
Note: This is only a 1111rtiallist. For further informatitm , consult the local pl1onc book or on-line at: ·www.ciwmh.qa.gov/foodwa.'>lf'l rcndcr.htm#Solano.

The City of SL Helena is providing t.hil! List for yrJLtr reference and do()£> not endon>e auy companies.

Agenda Item #9.1.

FOG Inspection Materials
Agenda Item #9.1.

RESTAURANT INSPECTION OUTLINE
¾ Bring supplies to inspection
¾ Begin inspections in “hot spot” areas
¾ Introduce yourself and give Fats, Oils, And Grease Best Management Practices brochure ¾ Complete every item on the inspection report (with n/a if an item is not applicable to facility) ¾ Check for the presence of floor drains
¾ Check for screening devices in sinks
¾ Discuss limited use of under-the-sink garbage disposal units to reduce solids to sewer ¾ Check for an automatic dishwasher. Make sure the dishwasher bypasses the grease trap ¾ Make sure the dishwasher water goes through the outside grease vault. ¾ Check for a pre-wash sink
¾ Ask if any acids, enzymes, emulsifiers, or solvents are being use – they are prohibited ¾ Inquire if bacterial cultures are used for grease treatment ¾ Encourage employees to scrape food and grease off pots, pans, plates and cooking utensils ¾ Encourage employees to wipe utensils with paper towels any excess fats, oil and grease ¾ Discard food scraps, FOG, and paper towels in solid waste receptacle. ¾ Discard grill-cleaning residuals in grease storage container or solid waste bin ¾ Check for the type, size, and condition of all FOG removal devices ¾ Inspect vault and/or trap
¾ Inspect tallow or grease storage area
¾ Inspect rendering bin outside for fryer oil disposal
¾ Observe housekeeping practices for storm discharge consideration ¾ Document the name of the rendering firm. Check for manifests. ¾ Check floor mats, serving carts, or any other equipment, cleaning procedures ¾ Inventory janitorial cleaners, chemicals and quantities on site ¾ Check that washwater is poured into a utility sink or curbed cleaning facility with a floor drain ¾ Document most recent FOG pick-up. Check cleaning schedule ¾ Record hauler company and name of hauler
¾ Require that vaults be completely pumped of its contents ¾ Do not endorse products, advice is acceptable
¾ Advise facility of random sampling for compliance verification. ¾ Discuss stormwater concerns
¾ Look for a cleanout or sampling port, sample if necessary or if facility is randomly chosen ¾ Require resampling if O&G exceedence
¾ Issue NOV if needed
¾ Set up compliance schedule, with milestones if needed ¾ Follow-up inspection whenever needed
¾ Discuss trap or vault installation if needed, City to inspect vault or trap after installation ¾ Record inspections in database and/or excel file
Agenda Item #9.1.

City of St. Helena
Food Service Grease Trap
Inspection Form
‰ PASS Inspector’s Name:
‰ FAIL Date:

Business Name: Manager’s Name:

Business Location: Business Phone #:

Please Circle the correct response for all YES or NO questions.

1. Business Facility sewer is connected to City Sewer System? YES NO

2. Grease Trap Installed? YES NO

3. Type of Grease Trap Installed? (circle the type) Below Ground
Under
Sink

4. Provide the estimated volume of the Grease Trap measured in gallons:

5. Provide the estimated level of floating grease inside trap/interceptor (inches)

6. On what date was the trap/interceptor last cleaned?

7. Do you include any additives to the traps? YES NO

8. If you do add additives, what kind?

9. Is there a food grinder? YES NO

10. Does the food grinder discharge into the grease trap? YES NO

11. Is there an automatic dishwasher? YES NO

12. Does the automatic dishwasher discharge into the grease trap? YES NO

13. How are mats washed?

14. Do mat washing liquids discharge into the sanitary drain or storm drain?

15. Is there another language besides English used by staff? What is it? Recommendations Made:
‰ Follow-up Inspection required
‰ BMP Fact Sheets provided
Inspector’s Signature: Manager’s Signature: Date Signed:

NOTE: Grease traps ≤100# with 3 inches or more of grease and/or solids is a violation.

Grease interceptors >100# with 12 inches or more of grease and/or solids on the inlet side is a violation.

Agenda Item #9.1.

LOCATION NAME PHONE
1026 HUNT AVE STORES INC 762, SAFEWAY
AP EXPENSE PO BOX 29097 PHOENIX, AZ 85038 (510)770-2571 1115 MAIN ST FOODS, SUNSHINE DALE SMITH 1115 MAIN ST ST. HELENA, CA 94574 ( ) -1016 MAIN ST PIZZERIA TRA VIGNE 1074 CALEDONIA ST. SUITE E SAUSALITO, CA 94965 (707)967-99991400 OAK AVE COFFEE ROASTING CO., NV 1400 OAK AVE ST HELENA, CA 94574 ( ) -1234 MAIN ST PROPERTIES, PAPALE PO BOX 527 ST. HELENA, CA 94574 ( ) -1310 MAIN ST COOK ST. HELENA 1310 MAIN ST ST. HELENA, CA 94574 (707)963-7088 1304 MAIN ST

ASSOCIATES, J & M
ARMADILLOS 1304 MAIN ST ST. HELENA, CA 94574 ( ) -
1345 RAILROAD AVE MUELLER, JOHN C/O L. JENSEN 1344 ADAMS ST ST HELENA,, CA 94574 (707)963-84731010 ADAMS ST LA PRIMA PIZZA, 1010 ADAMS ST ST. HELENA, CA 94574 (707)963-7909 1347 MAIN ST MARKET ST. HELENA LLC
ATTN: DOUGLAS KEANE 1347 MAIN ST. ST. HELENA, CA 94574 (707)963-3889 1313 MAIN ST GILL, ED 1313 MAIN ST ST. HELENA, CA 94574 (707)963-17881205 MAIN ST CANTINA INC., ANA'S 1205 MAIN ST ST. HELENA, CA 94574 (707)942-6313 1336-A OAK AVE THE BIG DIPPER
ATTN: GREGORY WEIRES 1336A OAK AVE. ST. HELENA, CA 94574 (707)963-2616 61 MAIN ST RESTAURNT, GOLDEN HARVEST 61 MAIN ST ST. HELENA, CA 94574 (707)967-98881327 RAILROAD AVE MERIMONTE NV L.L.C. 1327 RAILROAD AVE ST. HELENA, CA 94574 (707)963-8631501 MAIN ST KFC/A&W PO BOX 1778 ATTN: WENDELL WAGSTAFF HANFORD, CA 93232 (707)963-4333
1050 CHARTER OAK VIGNE, TRA
ATTN: TIFFANY 107 CALEDONIA ST. SUITE E SAUSALITO, CA 94965 (707)963-4444 1080 MAIN ST NATURE SELECT FOODS 1080 MAIN ST ST. HELENA, CA 94574 (707)967-85451355 MAIN ST BAKERY, MODEL 1357 MAIN ST ST. HELENA, CA 94574 ( ) - 1308 MAIN ST PROPERTIES, PAPALE PO BOX 527 ST. HELENA, CA 94574 (707)963-10291309 MAIN ST HOTEL, ST. HELENA ELIZABETH MARTIN TRUST 1309 MAIN STREET ST HELENA, CA 94574 (707)963-4388201 MAIN ST COUNTRY INN, VINEYARD 201 MAIN ST ST HELENA,, CA 94574 (707)963-10001020 MAIN ST ASSOC II, SULPHER CREEK 900 MEADOWOOD LANE ST HELENA,, CA 94574 (707)967-9400 1 MAIN ST HARVEST INN 1 MAIN ST ST. HELENA, CA 94574 (707)963-94631515 MAIN ST RUNNELLS, JOHN 1515 MAIN ST ST. HELENA, CA 94574 (707)963-30031417 KEARNEY ST KEEGAN, PAULETTE 1417 KEARNEY ST ST. HELENA, CA 94574 (707)963-2238995 ADAMS ST DISCOVERYLAND 995 ADAMS ST. ST. HELENA, CA 94574 (707)965-62321255 OAK AVE SCHOOL, ST HELENA PARISH 1255 OAK ST ST. HELENA, CA 94574 (707)963-46771325 ADAMS ST ST HELENA ELEMENTARY 465 MAIN ST ST. HELENA, CA 00001 (707)967-27031316 HILLVIEW PL ROBERT LOUIS STEVENSON 465 MAIN ST ST. HELENA, CA 00001 ( ) -1088 COLLEGE AVE COLLEGE, NAPA VALLEY 2277 NAPA-VJO HWY.

ATTN: ACCOUNTS PAYABLE NAPA, CA 94559 (707)253-3000
1701 GRAYSON AVE ST HELENA PRIMARY SCHOOL 465 MAIN ST. ST HELENA, CA 00001 ( ) -1425 OAK AVE MONTESSORI FAMILY CNTR 1425 OAK AVENUE ST. HELENA, CA 94574 ( ) -100 ST HELENA HY WINERY, SUTTER HOME PO BOX 248 ST. HELENA, CA 94574 ( ) -1000 MAIN ST VINEYARDS, MERRYVALE 1000 MAIN STREET ST. HELENA, CA 94574 (707)963-22251902 MADRONA ST WINERY, SPOTTSWOODE 1902 MADRONA AVE. ST. HELENA, CA 94574 (707)963-0134

MAILING ADDRESS
City of St. Helena - FOG Business List August 2006
Agenda Item #9.1.

8. 6\VtHP(YDOXDWLRQDQG 
&DSDFLW\$VVXUDQFH3ODQ
Agenda Item #9.1.

City of St. Helena Page 8-1
Sewer System Management Plan Version 8 – January 2023
8 System Evaluation and Capacity Assurance Plan

8.1 Capacity Assessment
The City prepared the Wastewater Treatment and Reclamation Plant Treatment Facilities Evaluation Update in March 2015. This study reviewed current flow data, capacity, effluent quality, and growth projections in order to evaluate treatment capacity and effluent quality.

The study concluded that the current plant capacity was adequate to meet future demands, and identified projects that would improve treatment efficiency and effluent quality. The City also performed a collection system analysis in the City of St. Helena WWTRP Upgrades Project Summary memorandum (March 23, 2006). This memorandum described the results of analyses conducted to evaluate current and future influent flows to the WWTRP, and the resulting capacity that would be required. The Integrated Utility Master Plan (April 2021) also depicts system capacity shortfall and a Capital Improvement Program strategy, subject to funding capacity.

The City’s Capital Improvement Plan for Fiscal Years 2022/2023 through 2026/2027 includes pump station upgrades, replacement of existing lines to reduce inflow and infiltration, and improvements to the treatment plant (see detailed description of projects in Section 4.3).

8.2 System Evaluation and Capacity Assurance Plan
As noted above and in Section 4 (Operation and Maintenance), specific projects budgeted in the Capital Improvement Plan include installation of pipe liners, sealing of manholes, disconnection of existing building drains to reduce infiltration and inflow, replacement of existing lines, and improvements to the treatment plant.

Agenda Item #9.1.

9. Monitoring, Measurement, and
Program Modifications
Agenda Item #9.1.

City of St. Helena Page 9-1
Sewer System Management Plan Version 8 – January 2023
9 Monitoring, Measurement, and Program Modifications
The intention of this section is to monitor the effectiveness of each SSMP element and update and modify SSMP elements to keep them current, accurate, and available for audit as appropriate. One way to track the effectiveness of each SSMP element is to use performance indicators. Performance indicators will be used during the audit process to determine any deficiencies in the SSMP. Examples of performance indicators that will be used to assess the SSMP include:
• Number of SSOs over time
• Volume distribution of SSOs
• Volume of SSOs contained versus total volume
• SSOs by cause (roots, grease, debris, etc.)
Updates captured in Version 8 of the SSMP for each of the SSMP sections are summarized below.
1 Goals
The City of St. Helena’s goals still include the proper management, operation, and maintenance of all parts of the wastewater collection system, adequate capacity to convey peak flows, minimizing frequency of SSOs, and mitigating the impact of SSOs. 2 Organization
The City’s organization chart and roles have been updated to show the current roles and organization of the Public Works Department.
3 Legal Authority
The City’s Sewer Service and Wastewater Discharge Ordinances demonstrate the City’s legal authority to control infiltration and inflow (I/I) and to require proper construction, testing and inspection of their sewer system. No changes have been made to these ordinances since the last version of the SSMP. In January/February 2023, the City will be updating the Municipal Code to require that the responsibility of ongoing ownership and maintenance of sewer laterals (both on private property and within the public Right-ofWay) lie with property owners. 4 Operation and Maintenance Program

4.1 Collection System Map
A map of the City’s collection system is maintained and updated periodically based on the Sewer System Supervisor’s guidance. No updates were needed in Version 8 of the SSMP.

4.2 Prioritized Preventive Maintenance
This section was updated to confirm the City’s policy of not using chemical root control.

Agenda Item #9.1.

City of St. Helena Page 9-2
Sewer System Management Plan Version 8 – January 2023

4.3 Rehabilitation and Replacement
The section was revised to include information from the current CIP for years 2022/2023 to 2026/2027 and to note that the City’s CIP priorities are informed by the recentlyadopted IUMP The City has also raised its wastewater rate fees to fund these efforts.

4.4 Training
The Collection System Operation Team continues to participate in several trainings per year.

4.5 Contingency Equipment and Replacement Inventories
This section was revised to include recent equipment purchases since the time of the last SSMP update.
5 Design and Performance Provisions

5.1 Standards for Installation, Rehabilitation, and Repair Section 6 of the City of St. Helena Water and Sewer Standards includes design criteria as that are periodically reviewed and updated as necessary. No updates have been made since the last version of the SSMP. A copy of the standards is no longer included in the SSMP. They are available online on the City’s Public Works website.

5.2 Standards for Inspection and Testing of New and Rehabilitated Facilities The information in this section is up to date. No revisions were needed for Version 8 of the SSMP.
6 Overflow Emergency Response Plan
The description of the City’s Sewer Overflow Response Plan presented in Section 6 of the SSMP is up to date. The Plan itself (included as an SSMP attachment) was updated to include the new City Organization Chart.
7 Fats, Oils, and Grease (FOG) Control Program
The City continues to identify and clean sections of the sewer system that are subject to grease blockages. The City continues to distribute materials regarding source control activities to educate local businesses about FOG control. Random inspections and inspections upon notice of an issue continue to take place. 8 System Evaluation and Capacity Assurance Plan

8.1 Capacity Assessment
No updates were needed in Version 8 of the SSMP.

8.2 System Evaluation and Capacity Assurance Plan
The City continues to perform system-wide upgrades with tasks such as installation of pipe liners, sealing of manholes, and disconnection of existing building drains to reduce infiltration and inflow, replacement of existing lines, and improvements to the treatment plant.

Agenda Item #9.1.

City of St. Helena Page 9-3
Sewer System Management Plan Version 8 – January 2023
10 SSMP Program Audits
The City completed an internal SSMP Audit in April 2014, May 2016, March 2019, and November 2022. This version of the SSMP (Version 8, updated January 2023) includes revisions based on the audit’s recommendation.
11 Communication Program
This section is current and no revisions are needed at this time.

Agenda Item #9.1.

10. SSMP Audits
Agenda Item #9.1.

City of St. Helena Page 10-1
Sewer System Management Plan Version 8 – January 2023
10 SSMP Program Audits
The City completes a review of the SSMP every two years, or more often as needed based on the number of overflows. The audit evaluates the SSMP effectiveness and identifies any deficiencies and steps to correct them. This current SSMP update (Version 8) includes recommendations from the most recent internal audit conducted in November 2022.

Agenda Item #9.1.

11. Communication Program
Agenda Item #9.1.

City of St. Helena Page 11-1
Sewer System Management Plan Version 8 – January 2023
11 Communication Program
The City maintains a website (www.cityofsthelena.org) to inform the public about City activities. The City’s website is an effective communication channel for providing alerts and news to the public. The main page of the website provides important announcements, public hearings notices, links to agendas and minutes for City Council meetings, and other key information for City residents. The SSMP is published on the Public Works Department page of the City website. The City will also use the website to notify the public of important upcoming activities related to sewer system management, its development, and implementation, and performance.

The City does not have any tributary or satellite collection systems; there is no need to establish communication protocols with any such agencies.

Agenda Item #9.1.

Report to the City Council
Regular City Council - 28 Mar 2023
Agenda Section: CONSENT ITEMS
Subject: February 2023 Review and Forecasting of City Water Supply Availability
CEQA
Determination:

Exempt
Prepared By: Ian Dale, Environmental Services Tech
Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: April Mitts, Assistant City Manager

BACKGROUND
The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes year-to-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.

At the City Council meeting of July 27, 2021, the City Council requested City staff enhance the monthly water report to include a forecast of available water supply, consistent with the adopted Urgency Ordinance. This request is consistent with the City's Fiscal Year 2021-22 Council Goal to develop a Comprehensive Water Security Framework, and the recently developed Framework that includes a goal to "Maximize Conservation During Water Emergency" and subtask 1C to "provide customers with comparison of actual vs. projected water demand" as well as Framework Goal Improve Consumer Satisfaction and Confidence" and subtask 3C to "additional analytical tools to improve consumer confidence."

DISCUSSION
Agenda Item #9.2.

City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for February 2023. The water produced for February 2023 is down by -11% when compared to February 2022 and is down -24% compared to the average of February 2018-2020.

Below is a chart summarizing the water produced per source:

Water Produced per Source
Source
Average (2018 -
2020)
(Acre-Feet)
February 2022
(Acre-Feet)
February 2023
(Acre-Feet)
Bell Canyon 38 38 13
Stonebridge Wells 8 33 8
Napa Water 37 0 42
Total 83 71 63
Percent change from February 2022: -11%
Percent change from average of February 2019 - 2021: -24% Bell Canyon Reservoir
The City is still in drought conditions. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year with Phase I conservation measures in effect. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2024 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).

As of March 1, 2023, Bell Canyon Reservoir elevation was at 422.32 feet representing approximately 2,383.69 acre feet (AF) and 100% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on March 1st in 2021, 2022, and 2023.

Year 2021 2022 2023
Bell Canyon Elevation Level 400.11 Ft. 419.40 Ft. 422.32 Ft.

Acre Feet 954 AF 2,187 AF 2,383 AF
Percent Capacity 40% 91.8% 100%
As a follow up to the May 24th City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to implement Phase I and Phase II drought restrictions in 2020.

Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021 and drought conditions state-wide persist. Due to the combination of warmer-than-average temperatures and Agenda Item #9.2.

minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March, have required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction does not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

Due to the ongoing drought conditions, Phase I Water Emergency remains in effect, even though Bell Canyon Reservoir level is above the level when Council initially called for Phase I conservation. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of February 2023, Rutherford Pump Station was producing an average of 0.493 MG/day for a total of 42.42 acre feet (AF) for the month.

FISCAL IMPACT
None

RECOMMENDED ACTION
Receive and File

ATTACHMENTS
MWR February 1-28 2023
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - February Bell Canyon Reservoir Storage with Phase I II Agenda Item #9.2.

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC:       CC __X__   PC__X__ FILE _____
RECEIVED: _____ BY: __
LOUIS

STRALLA

WATER PLANT
TK #1 & #2
ADJUST

13.11 4.27 ‐0.14

20.5% ‐0.7%

20.95 MG MG

1.41 MG MG

0.00 MG MG

0.75 MG MG
%%
334.64 AF 38.2% 281.07 AF 32.7%

94.60 MG 91.55 MG
370.73 AF 42.3% 219.63 AF 25.6%
120.76 MG 71.54 MG
170.67 AF 19.5% 357.65 AF 41.7%

55.59 MG 116.50 MG
TOTAL WATER PRODUCED 876.04 AF 100.0% 858.35 AF 100.0%

DELIVERY (ALL)

0.00 0.00
422.32 FT. FT.

0.55 FT. FT.
2383.69 AF AF
100.0 %%

4.29 IN IN

25.93 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.

Updates will be provided if any errors are identified.

AVERAGE 53 49

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.493 MG/day during February 2023.

THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 34‐72 32‐79

TEMPERATURES
MONTHLY RISE OR DROP ‐1.49
CAPACITY AT END OF PERIOD 2187.74
PERCENT OF FULL CAPACITY 91.8
RAINFALL IN THIS PERIOD 0.07
TOTAL RAINFALL SEASON TO DATE 23.43
ELEVATION BELL CANYON RESERVOIR 419.40
STONEBRIDGE APARTMENTS MG/Feb 1 ‐28 0.00 MG/Feb 1‐28

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Feb 1 ‐28 0.00 MG/Feb 1‐28

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER
MINIMUM DAILY PRODUCED 0.31
AVERAGE DAILY PRODUCED 0.84

WATER YEAR TOTALS

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED  THIS PERIOD 24.33
MAXIMUM DAILY PRODUCED 1.56

0.00 13.82
PERCENT 13.8% 66.4%
‐0.44

February 1‐28, 2023

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 8.80 0.00 42.42
AMOUNT PRODUCED in MG 2.87
Agenda Item #9.2.

BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non—drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500
2383 2383
2250
2000
1750
,3
1500
E Entered Phase 1 - 1,431 Acre Ft.
%1250
a
mo
l‘l|St0|'|C Projected
826
Entered Phase 2 - 939 Acre Ft.
\
750 \\ 741
V 683
50° 596 Acre Feet*
250
25% reserve for fire
Agenda Item #9.2.

Agenda Item #9.2.

Report to the City Council
Regular City Council - 28 Mar 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 1 to STH Contract: FY2023-001 in the amount of $25,000 to the Professional Services Agreement with Regional Government Services (RGS) for finance assistance for a total amount notto-exceed $50,000.

CEQA
Determination:

Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
The City of St. Helena Finance Division of the Administrative Services Department handles the City's financial operations of the City, including management of all City funds and overseeing the internal financial operations of all departments. The Finance Division is responsible for numerous City financial matters, including preparing the annual budget, collecting business license and Transient Occupancy Tax revenue, accounts payable, payroll administration, and preparing annual financial statements.

On August 9, 2022, the City Manager executed a contract with Regional Government Services (RGS) for an amount not-to-exceed of $25,000 (Attachment 3) for RGS to provide finance assistance and assist with some immediate needs in the Finance Division as a result of the ongoing vacancies in the division.

DISCUSSION
RGS is a Joint Powers Authority (JPA) established in 2002 to provide organizational services to California public agencies. RGS has extensive experience in California public agencies and provide a variety of services. RGS works exclusively for the benefit of public Agenda Item #9.3.

agencies, providing a ready source of support and consulting services to meet the needs of its partner agencies in a broad range of disciplines and to help local governments.

The City continues to face staffing shortages within the Finance Division and wishes to expand the scope of the Professional Services Agreement that was executed with RGS.

RGS will provide immediate ongoing consulting services to facilitate timely completion of finance and accounting projects, including but not limited to:
• Bank Account Reconciliation
• Journal Entries
• Liability entries and reconciliations
• Grant reporting and cash withdrawals
• Professional expertise and outsourced finance services as requested by the City Staff is recommending an amendment to the agreement for an additional $25,000, with a total contract amount not to exceed $50,000.

FISCAL IMPACT
The estimated fiscal impact of this contract amendment is $25,000 for a not-to-exceed amount of $50,000. Salary savings are being realized through the current vacant positions in the Administrative Services Department at approximately $16,145 per month. Based on the estimated timeframe to fill the vacancy it is estimated that the salary savings will be sufficient to offset the increased cost of the contract.

RECOMMENDED ACTION
Adopt the attached resolution.

ATTACHMENTS
Attachment 1: Resolution
Attachment 2: Amendment No. 1 RGS
Attachment 3: STH Contract FY2023-001 RGS
Agenda Item #9.3.

CITY OF ST. HELENA
RESOLUTION NO. 2023 -
Authorizing: (1) the City Manager to Execute Amendment No. 1 to STH Contract: FY2023-001 in the amount of $25,000 to the Professional Services Agreement with Regional Government Services (RGS) for finance assistance for a total amount not to exceed $50,000.

RECITALS
A. The City of St. Helena Finance Division of the Administrative Services Department handles the City's financial operations of the City, including management of all City funds and overseeing the internal financial operations of all departments; and B. The Finance Division is responsible for numerous City financial matters, including preparing the annual budget, collecting business license and Transient Occupancy Tax revenue, accounts payable, payroll administration, and preparing annual financial statements: and
C. On August 9, 2022, the City of St. Helena and Regional Government Services (RGS) entered into an agreement for an amount not-to-exceed of $25,000 for RGS to provide finance assistance; and
D. The City continues to face staffing shortages within the Finance Division; and E. RGS has demonstrated they have the necessary skills, abilities, and staff to help fulfill the ongoing needs of the Finance Division; and
F. The City of St. Helena and RGS now desire to execute an amendment to the agreement to expand the scope of the services provided.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute Amendment No. 1 to STH Contract:

FY2023-001 in the amount of $25,000 to the Professional Services Agreement with Regional Government Services (RGS) for finance assistance for a total amount not to exceed $50,000.

Approved at a Regular Meeting of the St. Helena City Council on March 28, 2023, by the following vote:

Agenda Item #9.3.

Mayor Paul Dohring: __________
Vice Mayor Eric Hall: __________
Councilmember Anna Chouteau: __________
Councilmember Lester Hardy: __________
Councilmember Billy Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.3.

AMENDMENT NO. 1
TO PROFESSIONAL SERVICES AGREEMENT WITH REGIONAL GOVERNMENT SERVICES (RGS):

STH CONTRACT NO: 2023-001 FOR PROFESSIONAL SERVICES FOR FINANCE ASSISTANCE.

This Amendment No. 1 to Agreement for Professional services is made effective on March 28, 2023, by and between the City of St. Helena, a municipal corporation ("City"), and Regional Government Services (RGS) ("Consultant").

RECITALS
A. On August 9, 2022, the City of St. Helena and Regional Government Services (RGS) entered into an agreement for an amount not-to-exceed of $25,000 for RGS to provide finance assistance; and
B. The City of St. Helena desired to continue utilizing RGS for on-call finance assistance; and
C. The City continues to face staffing shortages within the Finance Division and wishes to expand the scope of the Professional Services Agreement that was executed with RGS; and D. RGS has extensive experience in California public agencies and provide a variety of services; and
E. The City of St. Helena and Regional Government Services now desire to amend the Agreement for an additional $25,000 for a total not to exceed $50,000 to help facilitate timely completion of finance and accounting projects.

AGREEMENT
NOW, THEREFORE In consideration of the promises and the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 4.A Compensation, is amended to read as follows:
“Total compensation shall not exceed $50,000…”
All other terms of the Agreement shall remain in full force and effect.

Entered as of the day and year first above stated.

Agenda Item #9.3.

CONSULTANT:

Signatures of Authorized Persons:

By: _____________________________

Print Name: _______________________
Title: ___________________ _________
CITY OF ST. HELENA
a Municipal Corporation
By: _________________________________
Anil Comelo, City Manager
APPROVED AS TO FORM:
_____________________________________
Ethan Walsh, City Attorney
ATTEST:
______________________________________
City Clerk
Agenda Item #9.3.

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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on August 9, 2022 by and between the CITY OF ST. HELENA, located in the County of Napa, State of California (City), and REGIONAL GOVERNMENT SERVICES AUTHORITY (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as Human Resources Advisory Services.

B. Consultant has represented that Consultant has the necessary expertise, experience, and qualifications to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 – BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.

SECTION 2 – ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the “Services”), unless such additional Services and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 – TIME FOR COMPLETION
The time for completion of Services shall be as identified in Exhibit A, “Scope of Services”. The parties expressly agree that time is of the essence in the performance of this Agreement.

SECTION 4 – COMPENSATION AND METHOD OF PAYMENT
A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount specified in Exhibit A attached hereto and made a part hereof. Total compensation shall not exceed $25,000 unless additional compensation is approved in accordance with Section

2. B. Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, and the DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 Agenda Item #9.3.

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amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice.

If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services performed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and expenses. Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 – STANDARD OF PERFORMANCE
A. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certifications; that Consultant is duly qualified to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement does not violate or create a default under any instrument, agreement, order or decree binding on Consultant.

SECTION 6 – [Intentionally Omitted]
SECTION 7 – INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

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B. Minimum Limits of Insurance. Consultant shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

C. Professional Liability Insurance. Consultant shall maintain at least $1,000,000 of professional liability insurance combined single limit for each occurrence, insuring against professional errors and omissions in the Services performed by Consultant under this Agreement, including, without limitation, claims for negligence, misrepresentation, violation of good faith and fair dealing, and inaccurate advise arising out of, resulting from, or in connection with Services performed by Consultant under this Agreement.

D. Excess Limits. If Consultant maintains higher limits than the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute with it.

F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City.

G. Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured as respects liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

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4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A: VII, unless otherwise acceptable to the City. Pursuant to California Government Code §990, as a public entity, Contractor may satisfy the coverage requirements set forth herein with a combination of self-insurance and self-insured pool insurance.

J. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences.

The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

SECTION 8 – INDEMNIFICATION
A. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend against third party claims, and hold harmless City, its agents, officers, officials, employees, representatives, and volunteers (collectively “Indemnitees”) from any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including reasonable legal fees and expert witness costs) (collectively, “Liabilities”), to the extent incurred by reason of any negligent or otherwise wrongful act or omission of Consultant, its officers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and risk to defend any and all claims, actions, suits, or other legal proceedings brought or instituted against City, its agents, officers, officials, employees and volunteers, or any of them, to the extent arising out of, pertaining to, or relating to such negligent or otherwise wrongful act or omission, and to pay and satisfy any resulting judgments.

B. If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to Indemnification in order to be so indemnified. The insurance required to be maintained by Consultant shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.

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C. The provisions of this section do not apply to claims to the extent occurring as a result of the City’s sole negligence, active negligence, or willful acts or misconduct.

D. Duty to Cooperate. Each party shall notify the other party immediately in writing of any claim or damage related to activities or Services performed under this Agreement. The parties shall cooperate with each other in the investigation and disposition of all Liabilities arising out of the activities or Services under this Agreement.

E. In the event that Consultant executes any subconsulting agreements in connection with the Services performed under this Agreement, Consultant shall place in all such subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insurance obligations in favor of City and other Indemnitees, as provided herein, in the exact form and substance of those contained in this Agreement.

SECTION 9 – INDEPENDENT CONTRACTOR STATUS
A. Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

B. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

SECTION 10 – CONFLICTS OF INTEREST AND ANTI-FRAUD AND ANTICORRUPTION POLICIES A. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts with the interests of City in the performance of this Agreement.

B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related Services for other governmental agencies and private parties. Consultant is aware of any stated position of City DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 Agenda Item #9.3.

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relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.

C. Consultant understands and acknowledges City maintains an anti-fraud and anticorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing Services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulent or corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take steps to ensure that its employees and subcontractor(s) / subconsultant(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agrees further that it has a duty to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 – OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. When requested by City, but no later than three years after project completion, Consultant shall deliver to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

B. All copyrights, patents, trade secrets, or other intellectual property rights associated with any ideas, concepts, techniques, inventions, processes, improvements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, including without limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 – CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

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B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct. City acknowledges that Consultant, as a public agency is subject to the California Public Records Act (the “CPRA”) and will comply with this Agreement to the extent that it does not conflict with CPRA D. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

SECTION 13 – SUSPENSION OF WORK
City may, at any time, by ten (10) days written notice suspend further performance by Consultant. All suspensions shall extend the time schedule for performance in a mutually satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 – COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 15 – COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. Equal Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories specifically and expressively in that category, physical DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 Agenda Item #9.3.

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handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of l964. Consultant will comply with all federal regulations relative to nondiscrimination to federally-assisted programs.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor, supplier, or lessor shall be notified by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination.

SECTION 16 – COMPLIANCE WITH CALIFORNIA LABOR CODE

REQUIREMENTS
A. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

B. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

C. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 Agenda Item #9.3.

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performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

SECTION 17 – AUDIT AND INSPECTION OF RECORDS
A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be kept on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s final invoice.

B. Consultant shall maintain all documents and records prepared by or furnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement.

C. Consultant shall permit City to audit, examine and make copies, excerpts and transcripts from such records, and the Consultant shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any matter whatsoever for three (3) years after City makes the final or last payment or within three (3) years after any pending issues between City and Consultant with respect to this Agreement are closed, whichever is later.

SECTION 18 – LIMITATION OF LIABILITY
Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed hereunder.

SECTION 19 – COOPERATION BY CITY
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Exhibit A, “Scope of Services”, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

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SECTION 20 – NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, emailed, sent by facsimile, or first class mail, addressed as follows:

To City: April Mitts, Assistant City Manager
City of St. Helena
1572 Railroad Avenue
St. Helena, California 94574
Email: [email protected]
To Consultant: Richard H. Averett Executive Director
Regional Government Services Authority
P.O. Box 1350
Carmel Valley, California 93924
Email: [email protected]
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, email, or, if mailed, three (3) days after deposit in the custody of the U.S. Postal Service.

SECTION 21 – TERMINATION
A. City or Consultant may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to the other party. If such notice is given, Consultant shall cease immediately all work in progress.

B. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

C. Upon termination of this Agreement by either Consultant or City, all property belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.

SECTION 22 – ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

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SECTION 23 – ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 24 – SUCCESSORS AND ASSIGNS
This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City.

SECTION 25 – CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

SECTION 26 – DEFAULT
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

SECTION 27 – WAIVER
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or Services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 28 – LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Napa. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Northern District of California, in San Francisco.

DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 Agenda Item #9.3.

83578.00004\40397052.2

SECTION 29 – SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 30 – THIRD PARTY BENEFICIARIES
Consultant’s subconsultants shall agree to be bound to the terms of the Agreement to the extent of their scope of Services, including but not limited to, terms regarding indemnity and dispute resolution, and shall agree that City is deemed an express third party beneficiary of their subconsultant agreements. Nothing contained in this Agreement, however, shall operate to confer such or similar rights or benefits on persons or entities not party to this Agreement.

SECTION 31 – STATUTES OF LIMITATION
As between the parties to this Agreement, any applicable statute of limitations for action arising out of, pertaining to, or relating to any act or failure to act in connection with this Agreement shall commence to run on the date of City’s issuance of the final Certificate for Payment, or termination of this Agreement, whichever is earlier, except for latent defects and/or deficiencies, for which the applicable statute of limitation shall begin to run upon discovery of the defect and/or deficiency and its cause.

SECTION 32 – SPECIAL PROVISIONS
This Agreement is subject to the following special provisions: none.

IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the date first above written.

Consultant: City:

By: ________________________________ By: ________________________ Richard H. Averett Anil Comelo
Executive Director City Manager
Approved as to Form: Approved as to Form:

By: _________________________________ By: ________________________________ Name: Sky Woodruff Name: Ethan Walsh
Title: Authority Counsel Title: City Attorney
DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 8/8/2022
8/9/2022
8/8/2022
8/8/2022
Agenda Item #9.3.

83578.00004\40397052.2

EXHIBIT A

SCOPE OF SERVICES
Subject to the terms and conditions of this Agreement, RGS shall assign RGS employee(s) to perform preliminary consultative, project, and assessment services as Finance Advisor(s) to the City of St Helena (Agency). RGS employees shall perform the functions as assigned by the RGS project lead.
• R G S staff will n o t provide direct services to customers of the City of St.

Helena otherwise services may be within any of the RGS service areas, including but not limited to:
o Provide immediate ongoing consultative services to the City. o Provide professional expertise to facilitate timely completion of finance and accounting projects including but not limited to:
• Bank Account Reconciliation
• Journal Entries
• Liability entries and reconciliations
• Grant reporting and cash withdrawals.
o Provide professional expertise and outsourced finance services as requested by the City
• Be reasonably available to perform the services during the normal work week. Work will generally be performed off site.
• Meet regularly and as often as necessary for the purpose of consulting about the scope of work performed with the appropriate Agency project manager, and with the RGS project lead.
• Perform other duties as are consistent with the services described herein and approved by the RGS service advisor.

RGS STAFF RATES
CLASSIFICATION HOURLY RATE*
Chief Operating Officer $140 to $230
Deputy Chief Operating Officer $135 to $205
Senior/Lead Advisor $130 to $200
Advisor $120 to $170
Project Advisor $110 to $130
Project Coordinator $90 to $125
Technical Specialist $80 to $120
Regional Government Services may charge travel expenses at the current Federal rate for advisor travel to and from agency worksite.

DocuSign Envelope ID: EFFB2A49-129F-45E7-B5E6-F52092A00E10 Agenda Item #9.3.

Report to the City Council
Regular City Council - 28 Mar 2023
Agenda Section: CONSENT ITEMS
Subject: Review and consideration of the 2022 St. Helena Annual Housing Element Progress Report.

CEQA
Determination:

Not a CEQA project
Prepared By: Aaron Hecock, Senior Planner
Reviewed By: Maya DeRosa, Community Development Director Approved By: Anil Comelo, City Manager

BACKGROUND
In 1969, the state mandated that all California cities, towns, and counties must plan for the housing needs of residents regardless of income. This state mandate is called the Housing Element (HE) and Regional Housing Needs Allocation (RHNA). The California Department of Housing and Community Development (HCD) determines the total number of new homes the Bay Area needs to build and how affordable those homes need to be in order to meet the housing needs of people at all income levels. The numbers are provided to the Association of Bay Area Governments (ABAG) who then divides them up between all Bay Area jurisdictions.

Pursuant to Government Code Section 65400, by April 1st of each year, cities are required to submit an annual report to the Governor's Office of Planning and Research (OPR) and HCD outlining the progress made towards implementing the City’s HE.

Specifically, the Annual Progress Report (APR) is required to detail local efforts to remove governmental constraints to the maintenance, improvement, and development of housing. In addition, the APR must detail the actions taken by the local government towards completion of the programs and status of the local government’s compliance with the deadlines in its HE.

On May 26, 2015, the City of St. Helena adopted its 5th cycle state-mandated Housing Element update, spanning the years 2015-2023. This Housing Element details how the Agenda Item #9.4.

City plans to accommodate a total of 31 RHNA units within this time frame. The Community Development Department is providing this annual update to inform the Council and public on the progress being made to implement the Housing Element policy priorities.

The City is currently in the process of updating the Housing Element for the 6th RHNA cycle (2023-2031) with adoption anticipated in May 2023.

DISCUSSION
The current Housing Element details goals, policies, quantified objectives, and implementing actions for the development, rehabilitation, and preservation of housing based upon the findings of the Housing Needs Assessment and input received through public outreach. The Housing Element is divided into two elements (1) the Housing Needs Assessment and (2) the Housing Element Update, which includes six goals, policies, and an eight-year action plan. These six overarching goals (listed below) endeavor to facilitate housing development:

1. A Diversity of Housing to Meet Local Needs

2. Efficient Land Use and High Quality Neighborhoods

3. Conservation of Existing Housing

4. Assistance to Support Affordable Housing

5. Resource Conservation

6. Equal Housing Opportunities
The implementation of these goals are supported by a number of Policies, Implementing Actions, and Quantified Objectives. As reported in the 2022 APR, the City Council and staff have implemented and met several of the Housing Element goals and programs, including some of the quantified objectives and implementing actions of several goals of the City's adopted Housing Element.

HCD requires a report to the City Council at a public meeting. Given this, staff has attached APR worksheets to supplement the information provided in this report. For an implementation progress update on the policies being implemented, or anticipated timeline for their implementation (from the staff perspective), the Council and community should refer to attached Table D from the APR worksheet. The required APR was submitted to and accepted by OPR and HCD prior to the April 1, 2023 deadline.

As identified in Table B of the APR, the City has issued building permits for 127 new residential units (including ADUs) during this 2015-2023 RHNA Cycle, while the RHNA allocation from HCD was 31. However, the City has not yet met the individual affordable housing goals for very-low and moderate income categories identified in the RHNA allocations. It should be noted that one deed restricted moderate income unit (in addition to 4 low income units) were approved as part of the 963 Pope Street affordable housing project. Once building permits are issued for this project, those units will count toward our RHNA allocation.

Agenda Item #9.4.

The 2015-2023 Housing Element and supporting information can be found at the following link:
www.cityofsthelena.org/planning/page/2015-2023-housing-element Information on the City's 2023-2031 Housing Element Update can be found at the following link:
www.sthelenahousing.com

FISCAL IMPACT
Given that the adopted Housing Element is an eight-year policy document, the fiscal impacts of implementing and meeting the goals of the 2015-2023 Housing Element are dependent on which of these goals are chosen to be addressed within a given budget year, and how the individual tasks are assigned (City staff vs consulting staff). As specific elements of the policy direction are brought forward, staff will provide individual costs and staff resources needed to accommodate each.

RECOMMENDED ACTION
It is recommended that the City Council review, consider, and file this report recognizing that staff submitted the information to HCD and OPR in keeping with the April 1, 2023 mandate.

ATTACHMENTS
Table B
Table D
LEAP Summary
Agenda Item #9.4.

Jurisdiction St. Helena ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element ImplementationPlanning Period 5th Cycle 01/31/2015 - 01/31/2023 1 Projection Period 34
RHNA Allocation by
Income Level 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date (all years) Total Remaining RHNA by Income Level Deed Restricted - - 5 - - 2 - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - 3 - - 6 - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - 4 - - - - - - - -
Above Moderate 13 - 23 6 11 10 4 17 19 17 - 107 -
31 - 27 14 11 10 12 17 19 17 - 127 2
5 67
Extremely low-Income
Need 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total Units to Date Total Units Remaining 4 - - - - - - - - - - 4
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected]. 1 7
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. 4 Moderate
8 5 5
Please contact HCD if your data is different than the material supplied here 9 2
Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
1 -
Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.

Total RHNA
Total Units
Income Level
Very LowLowExtremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.

Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).

Agenda Item #9.4.

Jurisdiction St. Helena
Reporting Year 2022 (Jan. 1 - Dec. 31)
123 4
Name of Pro
gram Objective Timeframe in H.E Status of Pro
gram Im
plementation
HE1.A
Continue to exempt permits for regulated affordable units as well as second units from Growth Management S ystem
Ongoing
The City currently exempts all units, including affordable housing units and Accessory Dwelling Units from the Growth Management system in compliance with current state law.

HE1.F
Fast-track housing developments that meet lower income and special housing needs.

Ongoing
The City is committed to expediting any affordable housing applications that are submitted for review and action. Eight owner-occupied affordable housing units were approved by the City in Dec. 2016 (Self-Help Affordable Housing Project called the Brenkle Ct. Project from Our Town St. Helena (OTSH)). Building permits for each unit were issued in 2019. An additional 5 deed restricted affordable units were approved in 2020 however building permits have not yet been issued.

HE2.A
Provide incentives for higher density housing. Explore possible incentives for building attached market rate housing units for rent and for sale.

Ongoing
In an effort to implement this Goal, the City has removed the Use Permit requirement for multi-family housing in the High Density Residential land use designation and all of the Housing Opportunity Sites located within other land use designations (Medium Density Residenital). In addition, the City has created an SB 330 Checklist to further streamline the design and approval of by-right multi-family units within the communit
y.

Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Agenda Item #9.4.

HE3.E
Review housing needs, achievements and challenges as part of the City's regular General Plan review. As required by State law, submit a progress report to the State Department of Housing and Community Development and Governor's Office of Planning and Research by April 1st of each year.

Annually
This report is being done as a part of this Goal and as of 2022 reporting year, the City of St. Helena is up to date on its reporting requirements regarding Housing Element implementation with the Office and HCD.

HE4.C
Reduce, defer, or waive fees for affordable housing developments. The City will establish a set of criteria for project eligibility to have fees reduced, deferred or waived. The City will explore and adopt as appropriate higher incentives for affordable housing developments with units affordable to extremely low and very low income households.

Ongoing
Since 2010, the City has made significant efforts to provide financial incentives, including reducing the application and impact fees for affordable housing projects and will continue to do so into the foreseeable future. Since 2016, the City committed substantial amounts of Affordable Housing Trust Fund monies (approximately $2,450,000) to three different affordable housing projects, anticipated to result in the construction and/or occupancy of 21 new affordable housing units in St. Helena through 2022. Since 2015, the City has fully funded all funding requests made by an affordable housing developers to assist with the design and construction of affordable housing units within St. Helena.

HE4.F
Pursue additional funding for affordable housing. Explore other options for affordable housing funding, including a real property transfer tax and Housing Trust Fund contributions from the wine and hospitality industry in Napa Valley. 2018 and ongoing
Since 2010, the City has made significant efforts to provide financial incentives, including reducing the application and impact fees for affordable housing projects and will continue to do so into the foreseeable future. In 2018, the City joined with all municipalities in Napa County, put Measure E on the ballot, requesting voter approval of a special tax to increase Transit Occupancy Taxes on hotels by onepercent, with these additional funds being for the sole purpose of housing. This measure was approved and went into effect January 1, 2019. Estimated annual revenue from this measure is approximately $280,000.

HE4.G
Continue Section 8 rent subsidy certificates. Work with the City of Napa Housing Authority to provide continued rental assistance to low, very low and extremely low income households.

Ongoing The City continues to contract with the City of Napa for Housing Authority services, including Section 8.

Agenda Item #9.4.

HE4.L
Explore the potential of using Housing Trust Fund money to purchase existing housing for conversion to restricted affordable housing and commit funding as appropriate. Priority use of Housing Trust Fund monies will be given to the creation of housing affordable to extremely low income households.

Ongoing
Since 2010, the City has made significant efforts to utilize Affordable Housing Trust Fund monies to support the development and preservation of affordable housing projects and will continue to do so into the foreseeable future.

HE5.B
Encourage use of alternative energy technologies. Create incentives for the use of solar energy in new and rehabilitated housing. Incentives to adopt as appropriate include, but are not restricted to, ensuring a streamlined review process for applications, deferred fees, and reduced applicable city sta
ndards.

Ongoing
The City currently issues building permits for solar panel installation, backup battery installation, and electric vehicle charging infrastructure under the "Rapid Permit" category and will continue to do so into the foreseeable future. The City has extended services for Solar Permits to be submitted via email and paid over the phone to expedite further the process and reduce the number of trips into City Hall to get the permit.

HE5.F
Provide public information on alternative energy technologies for residential developers, contractors, and property owners. The City will provide information on its website and/or City Hall regarding alternative energy technology options, possible sources of financing, and any applicable information regarding necessary local permits.

Ongoing
The City currently provides Green Building Code information upon request and has recently updated the City website, allowing additional information to be provided on an on-going basis. In 2018, the City added information regarding solar panel installation, backup battery installation, and electric vehicle charging infrastructure to the City's website to ease access to the requirements and incentives available.

Agenda Item #9.4.

HE5.D
Require cost-effective energy conservation measures in all new and rehabilitated housing to promote longterm affordability for occupants. The City will adopt the State's new Energy Efficiency Standards as part of any update to the California Building Standards Code and ensure that all new housing units constructed in the City meet or exceed these standards.

Tri-Annually
The City continues to work toward concurrent building code adoption along with standard building code updates. The last update being January 1, 2020 with adoption of the 2019 Code Standards.

HE5.H
Continue to apply Municipal Code provisions pertaining to water resources. City will continue to require water-efficient landscaping for new residential and commercial construction, as well as implementing the Water Use Efficiency and Use Guidelines.

Ongoing
The City has adopted a "Water Neutral" policy for all new development (Municipal Code Chapter 13.12) and continues to implement a Water Efficient Landscape Ordinance (MWELO) in keeping with anticipated State requirements.

HE1.J
Encourage development of co-housing, ecohousing, 'green' manufactured homes and other 'nontraditional' forms of housing. Ensure these housing types are addressed in the development of design guidelines to streamline to approval process.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide now that the 2040 St Helena General Plan has been adopted. In addition, staff and the City Council are committed to creation and adoption of Design Guidelines, consistent with the adoption of the 2015 Housing Element and 2040 General Plan.

HE2.D
Modify section 17.100 of the Zoning Ordinance to rename the Mobilehome Park Overlay District to "Manufactured Housing Overlay District". Develop policies to streamline the review process for this overlay district on residential land for projects that create land-ownership opportunities for residents. Support giving residents the right of first refusal if an existing park is to be sold.

Ongoing
No revisions to the current zoning code have been made yet as the comprehensive zoning code update is currently underway (anticipated adoption in 2023). However, all City actions are made in keeping with California State law and any request to implement a Manufactured Housing Overlay District would be reviewed as such.

Agenda Item #9.4.

HE2.I
Review and revise development standards pertaining to second units. Ensure that the development of second units is physically and financially feasible in targeted areas. Give particular attention to parking standards, setbacks, and impact fees.

Ongoing
In 2020 and 2023, the City adopted updated ADU regulations which streamlined the review process for ADU construction and conversion, in keeping with the requirements of State law. The St Helena 2040 General Plan update was adopted in May 2019. A comprehensive zoning code has begun and will include additional direction regarding the development of Accessory Dwelling Units.

HE2.J
Provide financial assistance for second unit development. Incentives might include low interest loans or fee waivers. 2020/2023
The City of St. Helena has amended its zoning ordiancne to be compliant with state law with regards to ADUs, their permitting, and reduced impact fees. A comprehensive zoning code update has begun will include additional direction regarding the development of Accessory Dwelling Units (ADUs). A component of this review will include the ability of the City to provide financial assistance for ADU development. In the mean time, City staff has been working with non-profit organizations and grant providers to find other mechanisms to encourage ADU develo pment.

HE2.K
Target specific areas for second unit incentives. Create incentives to construct second units in the medium density areas near downtown. Incentives to adopt as appropriate include, but are not restricted to, fast tracking development applications, deferred development fees, and reduced parking and/or other city standards.

Ongoing
The City of St. Helena has amended its zoning ordiancne to be compliant with state law with regards to ADUs, their permitting, and reduced impact fees. A comprehensive zoning code update has begun will include additional direction regarding the development of Accessory Dwelling Units (ADUs).

HE2.M
Link financial incentives and development standard variances to affordability requirements for second units. Require that either the main house or the second unit is used as a rental unit that is affordable to moderate or below moderate households whenever the City assists in development through financial incentives or by granting a variance Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide which is expected to occur along with the comprehensive zoning code update. Financial incentives and potential variance from development standards will be included as a part of this review. The City has also begun its 6th Cycle Housing Element Update which will identify Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City.

Agenda Item #9.4.

HE2.N
Respond to complaints regarding illegal units. The City will work with the property owners to help bring illegal units up to code and to abate the use of non-habitable buildings as living units Ongoing
While the City does not have a dedicated Code Enforcement Department, Planning and Community Improvement Department staff is responsible for responding to Code Enforcement complaints and prioritize life and safety issues, such as substandard housing, in these efforts. Additional Code Enforcement improvements have been identified as an element of the adopted City Council goals.

HE2.O
Identify appropriate 'target' areas for conversion of single family homes to multi-unit dwellings, Identify areas, zoning districts, or specific sites where conversion would be appropriate or desirable.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide which is expeted to occur along with the comprehensive zoning code update. Financial incentives and potential variance from development standards will be included as a part of this review. Further, a majority of the City's residential land is designated as Medium Density Residential, allowing conversion of existing SFD to MFD at a density of 5.1-16 units per acre. The City has also begun its 6th Cycle Housing Element Update which will identify Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City.

HE2.P
Develop a program to encourage affordable housing in clusters of 4-6 units on Infill parcels on west side of town. The City will post an inventory of available sites on the City's website. City will explore and adopt as appropriate incentives to encourage affordable housing clusters, including, but not limited to priority permitting processing, reduced or waived development fees, reduced parking and/or other city standards, and an additional density bonus.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide and have prioritized creation of a Citywide Housing Strategy as one of the Council Goals. This is expected to occur along with the comprehensive zoning code update (in 2023). Incentives for the development of these units including parking ratio reductions, will be included as a part of this review. Further, a majority of the City's residential land is designated as Medium Density Residential, allowing conversion of existing SFD to MFD at a density of 5.1-16 units per acre. The City has also begun its 6th Cycle Housing Element Update which will identify Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City.

Agenda Item #9.4.

HE3.A
Restrict conversion of rental units to condominiums. Current policy allows conversion to condominiums under certain circumstances when the vacancy rate is high. The presence of second homes results in an inflated vacancy rate. The policy should be further studied to reflect a general guiding principle of preserving the affordable housing stock while eliminating the current linkage to vacancy rates.

Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide and have prioritized creation of a Citywide Housing Strategy as one of the Council Goals. This is expected to occur along with the comprehensive zoning code update. Restrictions on condominium conversions of existing apartment units will be included as a part of this review.

HE3.B
Charge an affordable housing impact fee whenever housing units are converted to other uses. Exempt conversion projects that create affordable for-sale housing from this impact fee.

Ongoing
The City currently charges an Housing Impact Fee. Further, the City Council has expressed an interest in reviewing housing needs Citywide and have prioritized creation of a Citywide Housing Strategy as one of the Council Goals. This is expected to occur concurrently with the comprehensive zoning code update. Restrictions on conversions of existing housing units to non-housing uses will be included as a part of this review.

HE3.D
Continue to limit the conversion of market rate housing to vacation rentals. Abate the use of illegal vacation rentals, including time shares and fractional interests.

Ongoing
The City strictly limits the use of residential units for short-term rental (STR) use to a maximum of 25 STR units within the City. Funds collected from these units are utilized to assist with active and aggressive enforcement of these limitations. This enforcement continued to be a priority in 2022.

Agenda Item #9.4.

HE4.A
Review and possibly amend the inclusionary housing ordinance to: (1) adjust the inclusionary housing ordinance to require further distribution of affordable units with the various income categories. (2) Balance collecting housing impact fees with the requirement to construct affordable housing, either on or off site depending on the size of the site and other site conditions, for larger commercial developments. Evaluate increasing the housing impact fees to reflect the increasing cost of housing in the community. Collect housing impact fees for small commercial development where requiring residential construction would not be feasible. (3) Increase appropriate residential construction inlieu fees and/or create a sliding scale for larger homes. (4) Add an above moderate-income workforce housing component to the Inclusionary Housing Ordinance requirements Ongoing
The City Council has expressed an interest in reviewing housing needs Citywide and have prioritized creation of a Citywide Housing Strategy as one of the Council Goals. This is expected to occur concurrently with the comprehensive zoning code update (in 2023). Potential revisions to the inclusionary housing requirements will be included as a part of this review. In preparing for this process, the City commissioned a "White Paper" on housing issues to further highlight the housing needs and opportunities available within the community. The City has also begun its 6th Cycle Housing Element Update which will identify Key Housing Opportunity Sites and potenital rezoning oppotunities withing the City.

Goal 3 Quantified Objective:

Assist in the acquisition of low-interestloans for rehabilitation, including energy conservation, of 10 lower-income housing units by January 31, 2023 of the end of the Housing Element planning period (2 extremely low income, 2 very low income, 3 low income, and 3 moderate incomehouseholds). 12/31/2022
City was awarded $500,000 HOME funds grant in 2017 and initiated implementation of a program to make 0-interest, 0-payment 30-year loans for rehabilitation work to owners of deed restricted homes. To date, the City has expended or committed approximately $448,000 of these funds to assist 18 low income home owners and continues to roll out funds as loans are repaid. The City was awarded another $500,000 in HOME funds in 2020 however the City is waiting for approval from HCD to begin processing loan requests as they review the updated guidelines and environmental documentation.

Agenda Item #9.4.

Goal 1-Quantified
Objective:

Construct 4 units of affordable housing to Extremely-Low income households; 4 units of housing affordable housing to Very Low Income households; 5 units for Low Income households; 5 units for Moderate Income households; and 13 units for above Moderate Income households by October 31, 2022 (31 total RHNA). 12/31/2022
The City has issued building permits for the Turley Flats affordable housing project, an 8-unit multifamily project with loan funding from the AffordableHousing Trust Fund (all low income). Occupancy of all units occurred in 2019.

Further, the City has issued building permits for the Brenkle Court 8-unit affordable housing project (2 very-low and 6 low income). In 2020, the City approved a deed restricted affordable housing project (4 low to very-low income and 1 moderate income) at 963 Pope Street. The combined affordability of these units is expected to help the City make significant progress toward meeting these unit counts.

Goal 4 Qualtified Objective:

Reduce, defer or waive fees for 18housing units affordable to extremely low, low, very low and moderate income households. 12/31/2022
The City has both reduced and deferred fees (through a loan from the Affordable Housing Trust Fund) for the Turley Flats Affordable Housing Project, an 8-unit multi-family development at 1105 Pope St, the Brenkle Court 8-unit affordable housing project access off of McCorkle, and the 5-unit affordable houisng project at 963 Pope Street. Combined, the City has reduced, deferred or waived fees for 21 affordable housing units as of Jan. 1, 2022.

Agenda Item #9.4.

Jurisdiction St. Helena
Reporting Year 2022 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto‐populated based on amounts entered in rows 15‐26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes Issue Request for Proposals $0.00 $0.00
Local
General
Fund
Select Consultant $0.00 $0.00
Local
General
Fund
Execute Contract $0.00 $0.00
Local
General
Fund
Public Workshop $5,000.00 $0.00
Local
General
Fund
Study Session with Planning
Commissioin $5,000.00 $0.00
Local
General
Fund
Study Session with City Council $5,000.00 $0.00
Local
General
Fund
Prepare Administrative Draft
Housing Element $19,500.00 $0.00
Local
General
Fund
Prepare Draft CEQA Document $19,500.00 $0.00
Local
General
Fund
Public Review CEQA Document $5,000.00 $0.00
Local
General
Fund
Submit Draft Housing Element to
HCD for Review $0.00 $0.00
Local
General
Fund
Planning Commission Hearing $3,000.00 $0.00
Local
General
Fund
City Council Adoption $3,000.00 $0.00
Local
General
Fund
Summary of entitlements, building permits, and certificates of occupancy (auto‐populated from Table A2) Current Year
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Completed
In Progress
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable.
$                                                               65,000.00 Task Status
CompletedCompletedCompleted
In ProgressIn Progress
CompletedCompletedCompletedCompletedCompleted
Completed Entitlement Issued by Affordability Summary
Income Level
Agenda Item #9.4.

Deed Restricted 0
Non-Deed Restricted 0Deed Restricted 0Non-Deed Restricted 0Deed Restricted 0Non-Deed Restricted 0 55 Current Year
Deed Restricted 0Non-Deed Restricted 0Deed Restricted 0Non-Deed Restricted 0Deed Restricted 0Non-Deed Restricted 0 1717
Current Year
Deed Restricted 0Non-Deed Restricted 0Deed Restricted 0Non-Deed Restricted 0Deed Restricted 0Non-Deed Restricted 0 0 Total Units 0
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Moderate
Above Moderate
Total Units
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Agenda Item #9.4.

Report to the City Council
Regular City Council - 28 Mar 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration of approval of a Resolution approving out-ofstate travel for (1) Administrative Services Director, Mandy Kellogg, to attend the 2023 ICMA Local Government
Reimagined Conference to be held April 12-14, at the Hilton Burlington Lake Champlain, Burlington, Vermont (2) Senior Management Analyst, Martin Beltran, to attend the
Government Finance Officers Association (GFOA) 117th
Annual Conference to be held May 21-24, at the Oregon
Convention Center, Portland, Oregon.

CEQA
Determination:

Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Reviewed By: Mandy Kellogg, Administrative Services Director Approved By: Anil Comelo, City Manager

DISCUSSION
The 2023 ICMA Local Government Reimagined Conference will be held April 12-14, at the Hilton Burlington Lake Champlain, Burlington, Vermont. ICMA is the world’s leading association of professional city and county managers and other employees who serve local governments. The Local Government Reimagined Conference engages innovative thought leaders to identify new trends and opportunities to better deliver programs and services to the people.

The cost of the conference including registration, transportation, hotel, and per diem costs is expected to be approximately $2,500 and funds for the ICMA Local Government Reimagined Conference have been included in the FY 2022-23 adopted budget.

The Government Finance Officers Association (GFOA) 117th Annual Conference will be held May 21-24, at the Oregon Convention Center, Portland, Oregon. The GFOA Agenda Item #9.5.

Conference hosts thousands of local government finance professionals and provides an opportunity to encourage and prepare them to take a leadership role within their organization. Through a variety of sessions and keynote addresses, attendees will learn best practices, policies, and procedures to apply to their particular governments as well as learn techniques and skills to enhance their professional development.

The cost of the conference including registration, transportation, hotel, and per diem costs is expected to be approximately $2,000 and funds for the GFOA Conference have been included in the FY 2022-23 adopted budget. Martin applied for the First-Time Attendee Scholarship program through GFOA. If awarded, the scholarship covers the full conference registration fee of $500. All scholarship recipients are responsible for their travel and lodging.

City Council Resolution 85-44 requires City Council approval for staff to travel out of state for meetings, training, or conferences.

FISCAL IMPACT
Fiscal impact is estimated to be approximately $2,500 for ICMA Local Government Reimagined Conference and approximately $2,000 for GFOA 117th Annual Conference.

Funds are available in the FY 2022-23 adopted budget.

RECOMMENDED ACTION
Approve the attached resolution

ATTACHMENTS
Attachment 1: Resolution
Agenda Item #9.5.

CITY OF ST. HELENA
RESOLUTION NO. 2023-___
Resolution Authorizing Out-of-State
Travel for (1) Administrative Services
Director, Mandy Kellogg, to attend
the 2023 ICMA Local Government
Reimagined Conference to be held
April 12-14, at the Hilton Burlington
Lake Champlain, Burlington,
Vermont (2) Senior Management
Analyst, Martin Beltran, to attend the
Government Finance Officers
Association (GFOA) 117th Annual
Conference to be held May 21-24, at
the Oregon Convention Center,
Portland, Oregon

RECITALS
A. City Council Resolution 85-44 requires City Council
approval for staff to attend out-of-state meetings and
training; and
B. The 2023 ICMA Local Government Reimagined
Conference will be held April 12-14, at the Hilton
Burlington Lake Champlain, Burlington, Vermont; and
C. The ICMA conference brings the local government
community together for unparalleled leadership and
professional development, networking, and best-inclass programming; and D. The cost of the 2023 ICMA Local Government
Reimagined Conference including registration,
transportation, hotel, and per diem costs is expected to be approximately $2,500; and
E. The Government Finance Officers Association (GFOA)
117th Annual Conference will be held May 21-24, at the
Oregon Convention Center, Portland, Oregon; and
F. The GFOA Conference hosts thousands of local
government finance professionals and provides an
opportunity to encourage and prepare them to take a
leadership role within their organization; and
Agenda Item #9.5.

G. The cost of the GOFA 117th Annual Conference
including registration, transportation, hotel, and per
diem costs is expected to be approximately $2,000; and
H. Funds for 2023 ICMA Local Government Reimagined
Conference and GFOA 117th Annual Conference are
included in the FY 2022-23 adopted budget.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. Travel is not a CEQA project; and

2. Approves out-of-state travel for Administrative Services Director, Mandy Kellogg, to attend the 2023 ICMA Local
Government Reimagined Conference to be held April
12-14, at the Hilton Burlington Lake Champlain,
Burlington, Vermont; and

3. Approves out-of-state travel for Senior Management
Analyst, Martin Beltran, to attend the Government
Finance Officers Association (GFOA) 117th Annual
Conference to be held May 21-24, at the Oregon
Convention Center, Portland, Oregon.

Approved at a Regular Meeting of the St. Helena City Council on March 28, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Councilmember Anna Chouteau: _____
Councilmember Lester Hardy: _____
Councilmember Billy Summers: _____
APPROVED: ATTEST:

_________________________
_________________________
Agenda Item #9.5.

Paul Jamison Dohring, Mayor Cindy Tzafopoulos,
City Clerk
Agenda Item #9.5.

Report to the City Council
Regular City Council - 28 Mar 2023 - UPDATED 03-
28-23
Agenda Section: CONSENT ITEMS
Subject: Consideration of a Resolution to execute contract amendment with BKF for design work related to the Main Street St. Helena Pedestrian Improvements Project and authorizing a budget increase of $151,000 to design in CIP Project R18-81 with funding allocated from Gas Tax Funds to Streets Capital Fund 741.

CEQA
Determination:

Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager

BACKGROUND
The City of St. Helena has contracted with BKF Engineering to provide engineering and landscape architect services for the Main Street St. Helena Pedestrian Improvements Project (CIP Project ID. #R18-81). On December 11, 2018, the City Council approved STH Contract: FY 2019-075 with BKF in the amount of $529,000 for engineering and landscaping services for the Main Street St. Helena Pedestrian Improvements Project.

Amendments to this contract were approved by City Council on May 28, 2019 and June 11, 2019 to expand the scope of improvements on Main Street. These amendments increased the contract not-to-exceed amount to $635,600.

Due to budget constraints, on November 9, 2021 the City Council endorsed segmenting the Main Street St. Helena Pedestrian Improvements Project into two phases. On December 14, 2021, the City Council approved an amendment to STH Contract: FY 2019- 075 to prepare bid documents for the northern segment of the project, Main Street from Pine Street to Adams Street. This amendment also allocated funding for title reports and Agenda Item #9.6.

right-of-way exhibits for both the northern and southern segments. This amendment increased the contract not-to-exceed amount to $781,600.

No funding was allocated with the 2021 amendment for additional engineering or landscape architect services for the southern segment of the project, Main Street from Adams Street to the Sulphur Creek Bridge.

DISCUSSION
While funding for the project is not yet fully amassed, City Staff is preparing to move forward with the southern segment of the Main Street St. Helena Pedestrian Improvements Project (Main Street from Adams Street to the Sulphur Creek Bridge). The goal being to be able to swiftly initiate a Request for Proposals (RFP) as soon as funding becomes available.

BKF has special knowledge of this project and had developed 90% plans for the southern segment prior to November 9, 2021 decision to segment the project. Continuing to work with BKF preserves this past work and is the most cost-effective solution to make the project bid ready. Therefore, the contract with BKF needs to be amended to provide additional engineering and landscape architect services. BKF will also provide bid documents including technical specifications and engineer’s estimate.

Public Works Staff received a quote from BKF for the additional scope of work in the amount of $151,000 and it is included in the attachments presented with this staff report.

This amendment will increase the contract not-to-exceed amount to $932,600.

FISCAL IMPACT
Total fiscal impact is $151,000, which will be funded utilizing unallocated Gas Tax Funds (Funds 225, 226, 227, 228, and 229).

RECOMMENDED ACTION
Approve Resolution to execute contract amendment with BKF for design work related to the Main Street St. Helena Pedestrian Improvements Project and authorizing a budget increase of $151,000 to design in CIP Project R18-81 with funding allocated from Gas Tax Funds to Streets Capital Fund 741.

ATTACHMENTS
Resolution.Amendment BKF Contract.2023
PROPOSAL.2023_0224_Main_St_PSE_Amendment
BKF_ Amendment #4 STH Contract FY2019-075 12022021
Agenda Item #9.6.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Resolution of the City Council of the City of St. Helena authorizing the City Manager to execute Amendment No.
4 to STH Contract: FY 2019-075 in the amount of
$151,000 to the Professional Services Agreement with
BKF for the Main Street St. Helena Pedestrian
Improvements Project, for a total not-to-exceed of
$923,600 and authorizing a budget increase of $151,000
to design in CIP Project R18-81 with funding allocated
from Gas Tax Funds to Streets Capital Fund 741.

WHEREAS, The City of St. Helena has contracted with BKF Engineering to provide engineering and landscape architect services for the Main Street St. Helena Pedestrian Improvements Project (CIP Project ID. #R18-81); and WHEREAS, On December 11, 2018, the City Council approved STH Contract: FY 2019-075 with BKF in the amount of $529,000 for engineering and landscaping services for the Main Street St. Helena Pedestrian Improvements Project; and WHEREAS, The City is prepared to move forward with the southern segment of the Main Street St. Helena Pedestrian Improvements Project (Main Street from the Sulphur Creek Bridge to Adams Street); and
WHEREAS, the City wishes to amend the contract with BKF to provide engineering and landscape architect services. BKF will also provide bid documents including technical specifications and engineer’s estimate; and
WHEREAS, BKF has special knowledge for the southern segment of this project; and WHEREAS, Continuing to work with BKF preserves this past work and is the most cost-effective solution to complete the project; and
WHEREAS, Additional funding in the amount of $151,000 has been requested for a total not-to-exceed contract of $932,600; and
WHEREAS, Additional funds needed for the work are available in Gas Tax Funds 225, 226, 227, 228, and 229.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

Agenda Item #9.6.

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. Authorizes the City Manager to execute Amendment No. 4 to STH Contract: FY 2019-075 in the amount of $151,000 to the Professional Services Agreement with BKF for the Main Street St. Helena Pedestrian Improvements Project, for a total not-to-exceed amount of $932,600.

SECTION 3. Authorizing a budget increase of $151,000 to design in CIP Project R18- 81 and a transfer of the same from Gas Tax Funds to Streets Capital (Fund 741).

Approved at a Regular Meeting of the St. Helena City Council on March 28, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.6.

BKF ENGINEERS
1646 N. California Blvd., Suite 400, Walnut Creek, CA 94596 | 925.940.2200 January 25, 2023
Updated February 24, 2023
BKF No 20181627
Joe Leach, PE
Director of Public Works
City of St. Helena
Direct: 707-968-2629
Transmitted via email: [email protected]
Subject: St. Helena Downtown Sidewalk Improvements
Additional Scope of Work – Phases Project
Dear Joe,
BKF Engineers welcomes the opportunity to submit this proposal for additional services associated with the Main Street Project located in the City of St. Helena, California. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services, identified assumptions, and determined a level of effort fee based on our understanding of the project.

SCOPE OF SERVICES
We understand your desire to separate the plans into separate packages along with additional ancillary work associated with the improvements.

Base Scope Items Include:

1. Separate PS&E (Plans, Specifications, and Estimate) Packages. Based on the funding of the project, we understand that the City desires to create a separate PS&E package for Phase 2 so that the project could be procured separately. This includes separating the Plans and Specifications into two packages along with providing two separate engineers estimates.

2. Sewer Design. We understand that the City has determined that they will replace sewer laterals between the existing buildings and the curb. BKF will document these sewer replacements.

3. Tree/Curb Zone Design Alternative. Based on the relationship between some of the existing building finish floors and the existing Caltrans road surface elevation, the current design utilizes a steepened crossslope between the accessible pedestrian zone and the curb. We understand the City’s desire to study this zone to determine if alternative materials, steps, or planting could be used in lieu of concrete.

4. Plat and Legal Descriptions. With Amendment #3, we had estimated that 37 plat and legal descriptions would be necessary to complete the easement or right of way acquisition. Based on the right of way survey along the corridor, an additional eleven (11) plats and legal descriptions are needed to acquire the rights to construct the improvements.

5. Separate Packages Bid Support. We have allocated 40 hours of additional engineering support during the bidding of the project to answer questions from the bidders, assist in bid clarifications, and/or to prepare conform plans as separate bids/packages.

Agenda Item #9.6.

February 24, 2023

Additional/Optional Scope needed for Outreach and then to implement Bulbouts and enhanced work in the Caltrans ROW Include:

6. Outreach – see attached scope of work from DGA. BKF has allocated 10 hours to support these efforts.

7. Bulbouts - the Cultivate Downtown St Helena campaign included bulbouts. In order to implement the bulbout concepts, the following work is needed:
a. Bulbouts design – demolition, grading, drainage, landscaping, and accessibility design for 2 unsignalized intersections and 2 signalized intersections. b. Traffic signal modifications – we have assumed that there will be minor work (push button poles) along the western edge of Main Street between Pope and Mitchell (as there are driveways along the eastern edge that limit access and the potential for bulbouts) and that, at the intersection of Adams Street, the entire traffic signal will need to upgraded to install bulbouts. c. Caltrans encroachment permit – we have included time to support filing the Caltrans encroachment permit for the bulbouts and traffic signal modification. We have assumed that with only one traffic signal modification, that the process will not trigger the DEER process with Caltrans.

LEVEL OF EFFORT
Below is a matrix indicating the fee based on the anticipated level of effort fee for each task:

Task Description BKF DGA Fee
1 Separate PS&E (2 phases) Packages 8,000 5,000 $13,000 2 Sewer Design 5,500 $5,500
3 Tree/Curb Zone Design Alternative &
Improvement
12,000 10,000 $22,000
4 Additional Plats and Legal Description 13,200 $ 13,200 5 Separate Bid Support (2 phases) 5,000 3,000 $ 8,000
SubTotal 43,700 18,000 61,700
6 Outreach 2,510 19,890 $22,400
7a Bulbout Design 50,200 17,400 $65,600
7b Adams Street Traffic Signal Modification
and Pope/Mitchell Minor Modification
46,000 $46,000
7c Caltrans Encroachment Permitting 15,000 $15,000
SubTotal 113,710 37,290 151,000
Thank you for the opportunity to present this proposal. We look forward to assisting in completing this project.

Please contact me at 650-280-0309 if you have any questions regarding our scope of services.

Respectfully,
BKF Engineers
Daniel Schaefer, PE
Principal/Vice President
Agenda Item #9.6.

February 24, 2023
Dan Schaefer
BKF Engineers
[email protected]
Dear Dan,
Thank you for the opportunity to submit the following proposal for landscape architectural services for St. Helena Main Street in St. Helena.

Please call me with any questions you have.   If the attached workscope is acceptable, please sign a copy of this letter and return to us for our files.

Sincerely,
Casey Case
President | Gates + Associates
Agenda Item #9.6.

St. Helena Main Street, St. Helena
February 24, 2023

SCOPE OF SERVICES

This agreement is made as of February 24, 2023 by and between Gates + Associates, (GATES) [California License No. 6032], a California corporation, and BKF (Client).

As provided in this Agreement, GATES will provide landscape architectural services for the following project (the "Project"):

St. Helena Main Street Improvements
a. Need scope/fee for providing public meetings (3)
i. Meetings are to provide context from the 2019 public engagement meetings to what has been incorporated into the current design
ii. Develop a strategy/plan that addresses replacing Main Street trees 3:1 w/ one in downtown and 2 others elsewhere in town.
b. Confirm street tree replacement locations have been coordinated with sewer/water services

2. Update scope/fee to include as “additional BKF/Gates scope”:
a. Develop bulb‐outs per Cultivate Downtown St Helena plan only within the Phase 2 (aka Adams to Mitchell) area
b. Scope to include permitting through Caltrans
I. BASIC SERVICES
A. Outreach Services

1. Facilitate (3) Public Meetings to summarize efforts to date, explain plans created in 2020 and strategize Main Street tree mitigation efforts.

2. Prepare Conceptual Mitigation Plans.   Underground conflict review by others.

Does not include irrigation plans.

B. Landscape Plans

1. Provide new Construction Document set for Main Street Plans to show bulb‐outs per the Cultivate St. Helena plans within Phase 2
a. Planting Plan
b. Layout Plan
c. Irrigation Plan
d. Dimension Plan
e. Hydrozone Plan
f. Tree Plan
g. Notes and Legend
h. Landscape Details

2. Support processing through CalTrans
PRODUCTS:

Agenda Item #9.6.

St. Helena Main Street, St. Helena
February 24, 2023

Conceptual Tree Mitigation Plans
Phase 2 Bulb Out Revised Plans 60% and Final
MEETINGS:

Public Meeting (In‐Person)   2 (A)
Public Meeting (Virtual)     1 (A)
Client / Project Team (Virtual)   3 (B)
II. ADDITIONAL CONDITIONS
A. Meetings

1. Attendance at the aforementioned meetings is included in the scope of work.

This proposal assumes that each meeting is a maximum of four (4) hours.

2. Additional meetings are not in the scope of this proposal and would be billed at the hourly rates described in Item IV.

B. Client shall provide all existing information necessary for the completion basic services as described in this letter of agreement.

C. The work described in Item I shall be performed as one set of Construction Documents.

Splitting the project into more than one phase of construction or more than one project may require an increase in the fee shown in Item IV.

D. Opinions of Probable Construction Cost prepared by GATES are approximate only and do not take into account future market conditions or contractor's bidding methods.  GATES has no control over costs of labor, materials or equipment and GATES estimates cannot be guaranteed.

E. GATES is not responsible for means, methods, sequences, techniques and procedures of construction or for safety precautions associated with construction.

F. GATES will endeavor to coordinate the surface grading and drainage work with the work of the project Civil Engineer as part of this contract. Grading plans, area drains with rim elevations, underground piping, invert elevations and connections to the storm sewer system are to be shown by the project Civil Engineer and are not a part of this contract.

G. Regarding site lighting, GATES shall show light locations and assist with fixture selection.

All electrical, structural and mechanical engineering shall be shown by other consultants.

GATES will endeavor to coordinate its work with that of other consultants as part of this contract.  All photometric studies per others.

H. Regarding site structures, GATES shall show design characteristics and configuration of these features.  All structural engineering, if required, shall be by other consultants and are not included in this contract.

Agenda Item #9.6.

St. Helena Main Street, St. Helena
February 24, 2023

I. Regarding Geo Technical Soils Services, GATES will rely on soils reports and geo‐technical information provided by client. Geotechnical services are not part of this contract.

J. Regarding Agency and City Submittals, GATES will provide electronic copies of plans to client / engineer or Architect for submittal. Coordination of City permitting not a part of this scope.

III. COMPENSATION FOR SERVICES
A. The fee for the services indicated in Item I of this proposal shall be:

A.

B.

Outreach Services
Landscape Plans
$19,890
$17,400
TOTAL $37,290
+ reimbursables
B. For billing procedures, see Appendix A.

Agenda Item #9.6.

St. Helena Main Street, St. Helena
February 24, 2023

IV. ADDITIONAL SERVICES
A. Any extra services, including additional work or meetings, requested by the Client in addition to those indicated in this proposal shall be billed at the hourly rate listed below in addition to the fee indicated in Item III above.

Hourly Fees for Services of: Rate Per Hour:

Partner $205.00‐$235.00
Principal $195.00 ‐ $205.00
Associate Principal $180.00 ‐ $195.00
Senior Associate $165.00 ‐ $185.00
Associate Planner $165.00 ‐ $185.00
Job Captain $150.00 ‐ $165.00
Planner $135.00 ‐ $155.00
Irrigation Designer $195.00 ‐ $205.00
Marketing Coordinator $120.00 ‐ $150.00
Administrative/Drafter $120.00 ‐ $150.00
Note: The hourly rates shown may be revised as described in Appendix A, but would not affect the amount of compensation shown in Item III.

B. Additional services shall include but are not limited to the following:

1. Revisions to the design following commencement of the Construction Documents Phase.

2. Additional meetings to those described above.

3. Preparation of front end (boilerplate) non‐technical specifications.

4. Horticultural consulting and soils analysis.

5. Prepare a Preliminary Opinion of Probable Cost broken down into major categories.

Accepted by:
__________________________________________    Date: ____________________ Dan Schaefer,
BKF
Agenda Item #9.6.

St. Helena Main Street, St. Helena
February 24, 2023

APPENDIX A
TERMS AND CONDITIONS OF AGREEMENT BETWEEN CLIENT
AND DAVID L. GATES AND ASSOCIATES, INCORPORATED
The following additional terms and conditions are appended to, and part of, the Agreement for professional services between Gates + Associates, Inc., (GATES) [California License No. 6032], a California corporation, and BKF (Client), dated February 3, 2023.

1. GATES will provide the Scope of Services as described.  GATES agrees to perform the services set forth in this agreement, and Client agrees to pay for said services on the terms set forth in this agreement.

2. Additional Services not set forth in the Scope of Services include, but are not limited to, changes in the scope or detail of the work made at the request of Client; services made necessary by unforeseen conditions not disclosed to GATES at the time of entering into this agreement; and any other service performed by GATES not reasonably within the scope of the services envisioned at the time of entering into this agreement.  All additions to the scope of work shall be in writing, and executed by the Client.

3. GATES’s Fees shall be as described in the Scope of Services, plus Expenses.  Expenses of consultants and other direct expenses shall be paid by the Client in the amount invoiced to GATES’s plus ten percent (10%) for handling and indirect costs.  These may include, but are not limited to irrigation consultants, printing and reproduction costs, mileage and travel costs, and other miscellaneous expenses.

4. Additional Services, requested and authorized by the Client, shall be paid on an hourly basis at the current standard scheduled rates below.  GATES’s hourly rate schedule may be adjusted on January 1 and July 1 of each year and shall apply for any services rendered after that date.

Hourly Fees for Services of: Rate Per Hour:

Partner $205.00‐$235.00
Principal $195.00 ‐ $205.00
Associate Principal $180.00 ‐ $195.00
Senior Associate $165.00 ‐ $185.00
Associate Planner $165.00 ‐ $185.00
Job Captain $150.00 ‐ $165.00
Planner $135.00 ‐ $155.00
Irrigation Designer $195.00 ‐ $205.00
Marketing Coordinator $120.00 ‐ $150.00
Administrative/Drafter $120.00 ‐ $150.00

5. Invoices for Services and Reimbursables shall be provided by GATES each month and are payable upon receipt.  You agree to review the invoice and ask any questions of GATES within ten (10) days of receipt.  If we do not hear from you, the invoice shall be deemed proper and acceptable.  If your Agenda Item #9.6.

St. Helena Main Street, St. Helena
February 24, 2023

balance is not paid within thirty (30) days from receipt, the unpaid balance will accrue interest at ten percent (10%) per annum compounded daily until paid in full.

6. GATES reserves the right to suspend work in the event invoices are past due.   GATES may recommence work when full payment is received, including collection costs, attorney fees, and other costs, or other satisfactory arrangements are made with the Client.  If a delinquency by Client occurs and GATES chooses not to suspend work, no waiver or estoppel shall be implied or inferred.  Client agrees and understands that if GATES decides to so suspend its work, GATES shall not be liable for any costs or damages, including but not limited to delay and consequential damages, to the Owner, Client, or any other third party, that may arise from or be related to such a work suspension.  Client agrees to hold GATES harmless from and completely indemnify GATES from and against any and all damages, costs, attorney's fees, and/or other expenses which GATES may incur as a result of any claim by any person or entity arising out of such a suspension of work.

7. If any litigation, arbitration, or other legal action arising out of this contract ensues, the prevailing party shall be entitled to, without limitation, reasonable attorney's fees, collection expenses, expert fees, and costs.

8. This Agreement may be terminated by either Client or GATES by giving written notice at least thirty (30) days prior to the date of termination.  In the event of such termination, Client shall pay GATES for Services and Reimbursable Expenses performed or incurred prior to the termination date, plus all costs and expenses directly attributable to such termination for which GATES is not otherwise compensated.

9. Plans, drawings and specifications or other writings or documents prepared or provided by GATES hereunder are prepared for specific use by the Client on this Project only.  Client agrees not to use the whole or part of said plans, drawings, and specifications or other writings or documents prepared or provided by GATES for other projects or extensions to the Project or any other purpose without the express written consent of GATES.  GATES shall provide Client with a reproducible set of drawings and specifications for its records.  Client further agrees to hold GATES harmless from and indemnify GATES from and against any and all damages, losses, costs, and/or expenses, including attorney's fees, which GATES may incur as a result of a claim by any party or entity, arising out of an unauthorized use of said plans, drawings, specifications, and/or documents.

10. Client agrees that GATES’s liability for negligence to Client shall be limited to the amount paid by Client hereunder for GATES’s fees for Basic Services and Additional Services.

11. This Agreement represents the entire Agreement between Client and GATES.  This Agreement may be amended only by a writing signed by both Client and GATES.

12. This contract shall be governed by the laws of the State of California and shall be deemed to have been entered into in Walnut Creek, California, regardless of where it is physically executed.  If suit or arbitration is filed to enforce this contract, the parties consent to personal jurisdiction in the courts of Contra Costa County, State of California, and waive the right to have the suit brought in, tried in, or removed to any other judicial jurisdiction.

Agenda Item #9.6.

Third Amendment to Professional Services Agreement STH Contract: FY 2019-075 Consultant: BKF Engineers
AMENDMENT #4
TO PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS; STH CONTRACT NO: FY 2019-075 FOR PROFESSIONAL SERVICES FOR DOWNTOWN STREETSCAPE IMPROVEMENTS AS PART OF CAPITAL IMPROVEMENT PROJECT R18-81 FOR AN ADDITIONAL $146,000 FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $932,600.00.

This Fourth Amendment to Professional Services Agreement STH Contract: FY 2019-075 dated December 11, 2018 ("Agreement") is made as of this 28th day of March, 2023 by and between the City of St. Helena, a municipal corporation ("City"), and BKF Engineers ("Consultant").

RECITALS
A. On December 11, 2018, the City and Consultant entered into the Agreement for Consultant to provide professional engineering and landscaping services in connection with the project described as St. Helena Downtown Improvements; and B. On May 28, 2019, City Council authorized Amendment No. 1 in the amount of $74,100 to include fiber light pole coordination, a southern gateway study, input on the downtown restrooms, and additional environmental work as required by Caltrans to complete the downtown sidewalk improvements; and
C. On June 11, 2019, City Council authorized Amendment No. 2 in the amount of $32,500 to include the Napa Valley Vine Trait's Feasibility Study to bring the Vine Trail through St.

Helena and a 50% cost share to complete the work for a total amended not-to-exceed amount of the agreement of $635,600; and
D. On December 14, 2021, City Council authorized Amendment No. 3 in the amount of $146,000 to segment the project plans into northern and southern segments, obtain title reports for both segments and prepare additional right-of-way exhibits for the northern segment only for a total not-to-exceed amount of the agreement of $781,600.

D. The Agreement's current Scope of Services do not include the funds or the additional work to complete the southern segment of the project for the completion of the full scope of Project R18-81; and
E. Additional funding in the amount of $151,000 has been requested for a total not-to-exceed contract of $932,600; and
F. The City of St. Helena and BKF Engineers now desire to amend the Agreement to include the additional funding necessary for the Consultant to provide additional Engineering and Landscaping Consulting Services for the Downtown Sidewalk Improvements, Capital Improvement Project R18-81.

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

Agenda Item #9.6.

Third Amendment to Professional Services Agreement STH Contract: FY 2019-075 Consultant: BKF Engineers

1. Section 1. Basic Services
Parties agree to amend Section 1, "Basic Services" of the Agreement to provide additional services, as outlined in Exhibit A, "Scope of Work" attached hereto.

2. Section 4.A Compensation and Method of Payment, is amended to read as follows:
"Total compensation shall not exceed $932,600.00 ... "
Original Agreement Amount $529,000.00
Amendment No. 1
Amendment No. 2
Amendment No. 3
Amendment No. 4
$74,100.00
$32,500.00
$146,000.00
$151,000.00
Total Compensation $932,600.00
All other terms of the Agreement shall remain in full force and effect.

Entered as of the day and year first above stated.

CONSULTANT: BKF Engineers
Signatures of Authorized Persons:

By: _____________________________

Print Name:_______________________
Title: ____________________________

CITY OF ST. HELENA
a Municipal Corporation
By:_________________________________
Print Name: Anil Comelo

Title: City Manager
APPROVED AS TO FORM:
____________________________
Ethan Walsh, City Attorney
ATTEST:
____________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.6.

Third Amendment to Professional Services Agreement STH Contract: FY 2019-075 Consultant: BKF Engineers
Attachments:

Exhibit A: "Scope of Services"
Exhibit B: "Compensation"
Agenda Item #9.6.

Third Amendment to Professional Services Agreement STH Contract: FY 2019-075 Consultant: BKF Engineers
Exhibit A
Scope of Services

Agenda Item #9.6.

Third Amendment to Professional Services Agreement STH Contract: FY 2019-075 Consultant: BKF Engineers
Exhibit B
Compensation
Agenda Item #9.6.

Report to the City Council
Regular City Council - 28 Mar 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration of A Resolution of the City Council of the City of St. Helena to Re-Affirm City Commitment to Housing
Element for Regional Housing Need Assessment (RHNA), the Metropolitan Transportation Commission (MTC) adopted
Resolution No. 4505 and Comply with State Housing Laws.

CEQA
Determination:

Not a CEQA project
Prepared By: Eric Janzen, Assistant Public Works Director Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager

BACKGROUND
The City has been awarded funding for the Main Street St. Helena Pedestrian Improvements Project through the One Bay Area Grant (OBAG) program. The OBAG program requires the City to comply with current state housing laws including the Surplus Land Act (California Government Code § 54220 et seq.), Density Bonus Law (California Government Code § 65915 et seq.), and state laws related to ADUs and JADUs, including, but not limited to California Government Code §§ 65852.150, 65852.2, 65852.22, et seq. and California Health & Safety Code §§ 17980.12.

In order to comply with the OBAG program, the City is required to affirm by Resolution compliance with aforementioned laws.

DISCUSSION
On May 9th, 2017 the City Council approved Resolution 2017-57 which reaffirmed compliance with the Surplus Land Act. Since the passing of this resolution state housing laws have been amended to include new provisions. These new provisions have been incorporated into the OBAG program. In order to receive the funding awarded to the City Agenda Item #9.7.

through the OBAG program, new resolution is required to affirm the City’s compliance with the new laws.

FISCAL IMPACT
There is no fiscal impact associated with this report.

RECOMMENDED ACTION
Approve A Resolution of the City Council of the City of St. Helena to Re-Affirm City Commitment to Housing Element for Regional Housing Need Assessment (RHNA), the Metropolitan Transportation Commission (MTC) adopted Resolution No. 4505 and Comply with State Housing Laws.

ATTACHMENTS
Resolution_Compliance with Housing_Laws
Attachment B.OBAG_3_Local_Compliance_Checklist_Accessible RESOLUTION.2017-57 Reaffirming Compliance with Surplus Land Act (Assembly Bill 2135)
Agenda Item #9.7.

A Resolution of the City Council of the City of St. Helena to Re-Affirm City Commitment to Housing Element for Regional Housing Need Assessment (RHNA), the Metropolitan Transportation Commission (MTC) adopted Resolution No. 4505 and Comply with State Housing Laws
Resolution No. 2023-
WHEREAS, the City of St. Helena is located within the San Francisco Bay Area region; and
WHEREAS, the San Francisco region has the highest housing costs in the United States; and
WHEREAS, the Bay Area produced less than 30% of the need for low- and moderate-income housing units from 2007-2014, and is on track to similarly underproduce low-income units during the 2015-2023 time period; and WHEREAS, there are limited funding sources available to secure land for the construction of low- and moderate-income housing; and
WHEREAS, public lands can play a critical role in increasing the supply of land for affordable housing;
WHEREAS, accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) provide an important option to increase the availability and affordability of housing, especially in existing, lower density neighborhoods; and WHEREAS, density bonuses are an effective tool to increase the financial feasibility of housing and incentivize the creation of affordable housing; and WHEREAS, the Metropolitan Transportation Commission adopted Resolution No. 4505, outlining the programming policy and project selection criteria for the One Bay Area Grant Program (OBAG 3), including certain requirements to access these funds;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St.

Helena, State of California, as follows:

That the City of St. Helena agrees to comply with the terms of Surplus Land Act (California Government Code § 54220 et seq.), as exists now or may be amended in the future, including, but not limited to, AB 1255 (Rivas, 2019), which requires jurisdictions to compile and report annually an inventory of surplus lands to the California Department of Housing and Community Development; and.

That the City of St. Helena agrees to comply with state laws related to ADUs and JADUs, as it exists now or may be amended in the future, including, but not limited to California Government Code §§ 65852.150, 65852.2, 65852.22, et seq. and California Health & Safety Code §§ 17980.12; and
That the City of St. Helena agrees to comply with state Density Bonus Law (California Government Code § 65915 et seq.), as exists now or may be amended in the future; and
Agenda Item #9.7.

That the City of St. Helena warrant and represents that is in compliance with the aforementioned state housing laws and that there are no claims, actions, suits, or proceedings pending to the best of the City of St. Helena’s knowledge, alleging violations of the state housing laws by the City of St. Helena.

Approved at a Regular Meeting of the St. Helena City Council on March 28, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.7.

OBAG 3 Compliance Checklist – Local Applicants

One Bay Area Grant (OBAG 3) Checklist for Local
Compliance with MTC Resolution No. 4505
Federal Program Covering FY 2022-23 through FY 2025-26
The intent of this checklist is to delineate the requirements for local jurisdictions and other eligible applicants included in the OBAG Grant Program (Resolution No. 4505), as adopted by MTC on January 26, 2022. This checklist is provided for informational purposes only.

Note that checklist items 1-4 do not apply to sponsors with no general plan or land use authority, such as CTAs or transit agencies under a Joint Powers Agreement (JPA) or special district. In all other cases, applicants that respond “NO” or “N/A” to any of the requirements below are encouraged to clarify their eligibility with MTC staff. Questions may be directed to Thomas Arndt via email to [email protected], or by phone at (415) 820-7983.

1. Housing Element Certification YES NO N/A
a. Has the jurisdiction submitted the latest Annual Housing Element Report to HCD by April 1, 2022?
☒ ☐ ☐
b. Does the jurisdiction acknowledge that the Annual Housing Element Report must be submitted to HCD each year through the end of the OBAG 3 program (FY26) in order to be eligible to receive funding? ☒ ☐ ☐
c. Does the jurisdiction acknowledge that their General Plan Housing Element must be certified by the California Department of Housing and Community Development (HCD) for 2023-31 RHNA by December 31, 2023?
☒ ☐ ☐

2. Compliance with State Housing Law YES NO N/A
a. Does the jurisdiction acknowledge that they must adopt a resolution self-certifying compliance with state housing laws related to surplus lands, accessory dwelling units, and density bonuses (using the template resolution provided by MTC) by December 31, 2023? ☒ ☐ ☐
b. Does the jurisdiction acknowledge that they must maintain compliance with the Housing Accountability Act throughout the OBAG 3 program period?
☒ ☐ ☐
Agenda Item #9.7.

OBAG 3 Compliance Checklist – Local Applicants

3. Local Roadway Safety Plan YES NO N/A
a. Does the jurisdiction acknowledge that they must complete a Local Roadway Safety Plan (LRSP) or equivalent safety plan, as defined by the California Highway Safety Improvement Program (HSIP) guidelines, by December 31, 2023?
☒ ☐ ☐

4. Local Streets and Roads YES NO N/A
a. Does the jurisdiction have a certified Pavement Management Program (StreetSaver® or equivalent) updated at least once every three years (with a one-year extension allowed) and acknowledge that they must maintain certification throughout the OBAG 3 period? ☒ ☐ ☐
b. Does the jurisdiction acknowledge that they must fully participate in the statewide local streets and roads needs assessment survey, every other year?
☒ ☐ ☐
c. Does the jurisdiction provide traffic count data to MTC to support the Highway Performance Monitoring System (HPMS) on an annual basis, or as directed by MTC staff?
☒ ☐ ☐

5. Regional Complete Streets Policy YES NO N/A
a. Does the jurisdiction acknowledge that it must comply with MTC’s Complete Streets policy (MTC Resolution No. 4439)?
☒ ☐ ☐
b. Has the jurisdiction submitted a Complete Streets Checklist as part of all OBAG 3 project applications?
☒ ☐ ☐

6. Regional Project Delivery Requirements YES NO N/A
a. Does the jurisdiction acknowledge that it must comply with the regional Project Delivery Policy and Guidance requirements (MTC Resolution No. 3606) in the implementation of the project, and that the jurisdiction must identify and maintain a Single Point of Contact for all projects with FHWA-administered funding?
☒ ☐ ☐
Agenda Item #9.7.

CITYOF ST. HELENA
RESOLUTIONo. 201 7-57
Resolution Reaffirming Compliance with Surplus Land
Act (Assembly Bill 2135)

RECITALS
A. The San Francisco region has the highest housing costs in the United States; and B. The Bay Area produced less than 30% of the need for low- and moderate-income housing units from 2007-2014; and
C. There are limited funding sources available to secure land for the construction of low- and moderate-income housing; and
D. Public lands can play a critical role in increasing the supply of land for affordable housing; and
E. The MetropolitanTransportation Commission adopted Resolution 4202, outliningthe programming policy and project selection criteria for the One Bay Area Grant Program (OBAG 2), including certain requirements to access these funds.

RESOLUTION
The CityCouncil of the City of St. Helena hereby resolves as follows:

1. The City of St. Helena agrees to comply with the terms of the Surplus Land Act — Assembly Bill2135 (California Government Code § 54220, et seq.), as exists now or may be amended in the future.

Approved at a Regular Meeting of the St. Helena City Council on May 9, 2017 by the followingvote:

Mayor Galbraith: Yes Vice Mayor White: Councilmember Dohring: Councilmember Ellsworth: Yes Councilmember Koberstein: Yes APPROVED: A'|'|' ST:

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Report to the City Council
Regular City Council - 28 Mar 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and proposed approval of a Resolution authorizing: (1) various scope amendments and budget
transfers among the Streets Capital Improvement Program Projects, specifically: R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst
Avenue; R21-04 Pope Street Crosswalk Improvements; R22- 79 Pavement Restoration Year 2; R19-05 Grayson and South Crane Rehab which when implemented will have a total FY23 fiscal impact of approximately $798,806.98: (2) staff to execute the appropriate agreements, budget appropriations and
transfers to effectuate the various Capital Improvement Program projects noted above; and (3) authorize the Director of Public Works to execute change orders not to exceed
$475,000 in addition to the R22-79 Argonaut Construction contract.

CEQA
Determination:

Class I Categorical Exemption under Section 15301 of CEQA Prepared By: Mario Traverso, Public Works Assistant Engineer Reviewed By: Joseph Leach, Public Works Director and City Engineer Approved By: Anil Comelo, City Manager

BACKGROUND
As public works continues to move forward with the Streets Capital Improvement Projects, staff is requesting various authorizations and adjustments in efforts to deliver projects efficiently and expeditiously. These authorizations and adjustments are necessary to reapportion funding sources to account for various cost savings, updated cost estimates, overlaps and oversights in project scopes, and necessary emergency work requests to promotion of efficient utilization of City resources and construction contracts.

Agenda Item #9.8.

DISCUSSION
City staff request the City Council to consider the following proposals:

Authorize expenditure and budget adjustment for R21-04 Pope Street Crosswalk Improvements
Project R21-04 is part of the current 5-year CIP and FY22/23 CIP budget. The scope of project R21-04 includes the replacement of the curb ramps at Pope Street and College Avenue, installation of RRFBs and updated striping. A significant portion of the scope of R21-04 is also included in the scope of the R22-79 Pavement Restoration project (overlap in project scope). City staff is self performing the construction management for a cost savings when compared to the current budget. Further, significant cost savings is realized by utilizing the current construction contract for project R22-79 to complete the remaining scope of project R21-04. These cost savings will allow $129,405 of Measure T funds to be reallocated to pavement restoration projects. Staff requests City Council to authorize project R21-04, adjust the budget for R21-04, and increase the budget for R22-79 accordingly.

R21-04 Pope Street and
College Avenue
Current Budget 22/23 Proposed Budget
Design $ 4,405 Self Perform by City Staff
Construction Management $ 20,000 Self Perform by City Staff Construction Contract $ 200,000 $ 100,000
Contingency $ 20,000 $ 15,000
Total $ 244,405 $*115,000
*129,405 Measure T funds to be reallocated to pavement restoration Funding Sources
741 - Streets Capital Improvement - NVTA $ 94,000
Gas Tax - SB1 $ 21,000
Total $ 115,000
Authorize expenditure and budget adjustment for R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue.

Project R21-02 is part of the current 5 year CIP and FY22/23 CIP budget. The scope of project R21-02 includes the replacement of curb ramps at Pratt Avenue and Elmhurst Avenue, installation of RRFBs and updated striping. City staff requests authorization to solicit a proposal to complete this work as a change order to the existing R22-79 construction contract with Argonaut Constructors. All construction items in the scope of R21-04 are similar bid items provided through the competitive bidding process during the R22-79 Pavement Restoration project. City staff is self performing the construction management for a cost savings when compared to the current budget. Further, significant cost savings is realized by utilizing the current construction contract for project R22-79 to include project R21-02. These cost savings will allow $144,260 of Measure T funds to be reallocated to pavement restoration projects. Staff requests City Council to authorize Agenda Item #9.8.

project R21-02, adjust the budget for R21-02, and increase the budget for R22-79 accordingly.

R21-02 Pratt Avenue and
Elmhurst Avenue
Current Budget Proposed Budget
Design $ 14,286 Self Perform By City Staff
Construction Management $ 25,000 Self Perform By City Staff Construction Contract $ 200,000 $ 100,000
Contingency $ 20,000 $ 15,000
Total $ 259,268 $*115,000
*144,260 Measure T funds to be reallocated to pavement restoration Funding Sources
741 - Streets Capital Improvement - TDA Grant $ 50,000
Measure T $ 65,000
Total $ 115,000
Authorize a budget transfer for R22-79 Pavement Restoration Year 2 The City executes an annual pavement restoration project. During the budget preparation for FY22/23, the scope of the annual pavement restoration project (Pavement Restoration Year 2) was split over FY22/23 and FY23/24 over concerns of funding and staff capacity.

Both funding and staff capacity issues were resolved and the City moved forward with the entire scope of the pavement restoration year 2 project. Additionally, the current budget provides for a complete and fully funded FY23/24 pavement restoration project. Staff is requesting a budget transfer to recombine the funding to reflect the current project and expenditures. This project is funded by Measure T and the funds are available.

R22-79 Pavement
Restoration
Current Budget
2022-23
Current Budget
2023-24**
Actual Budget 2022-
23 Design $ *246,000 $ 132,300 Self Perform by City
Staff
Construction
Management $ 60,000 $ 60,000 Self Perform by City Staff Construction
Contract $ 400,000 $ 400,000 $ 1,157,192.50
Contingency $ 40,000 $ 40,000 $ 173,578.88
Total $ 746,000 $ 500,000 $ 1,330,771.38
* Double budget Item (Overlap)
** There is a separate FY23/24 Pavement Restoration Project currently funded at $1,050,000
Funding Sources
Agenda Item #9.8.

Combination of FY 22/23 and FY 23/24 Measure T $ 1,246,000.00 Additional Measure T* $ 84,771.38
Total $ 1,330,771.38
*This additional Measure T funding was apportioned at contract award, September 27, 2022.

Authorize a budget increase to the contract with Argonaut Constructors for the R22-79 Pavement Restoration Year 2
The contract for the construction of the R22-79 Pavement Restoration Year 2 is with Argonaut Constructors of Santa Rosa. The contract amount is $1,157,192.50. The project is currently proceeding and is anticipated to be on budget. Staff requests City Council to increase the budget for the current contract to absorb various items that the City has requested Argonaut to perform in addition to the original contract items of project R22-79. These additional Items include the emergency water main repair performed on Pope Street on January 19, 2023, the emergency sewer main repair performed on Main Street at Charter Oak on March 7th 2023, rehabilitation of the diagonal parking area on Railroad Avenue, additional work associated with the inclusion of project R21-04 and project R21-02 and a increase in bid item quantity for asphalt concrete which resulted from inadequate geotechnical investigation and asphalt section design. See the table below for details on expenditures and funding sources.

Item Funding Source Amount
Emergency Work - Pope St at
College Ave
Water Enterprise - 561 $ 28,035.62
Emergency Work - Main St at
Charter Oak
Sewer Enterprise - 571 $ *85,999.98
Railroad Avenue Parking Stall
Paving
Napa Valley Railroad
Reimbursement
$ 30,000.00
Field Directive - Additional
Asphalt Quantities
Measure T $ 100,000.00
R21-04 Gas Tax / Grant $ 115,000.00
R21-02 Measure T / Grant $ 115,000.00
Total Increase Requested $ 474,035.60
Total Budget Requested -Total Contract Not to Exceed
Requested
$ 1,804,806.98
*Contractor provided "not to exceed" quote, actual expense expected to be lower.

Include Grayson Avenue and Pratt Avenue in the current 5 Year Pavement Management Plan to be eligible for Measure T and SB1 (Gas Tax) apportionments.

The current 5 Year Pavement Management Plan, adopted in early 2021, prescribes the specific streets which are eligible to receive Measure T and Gas Tax (SB1) funding. The 5 Year Pavement Management Plan is revised on a biennial basis in conjunction with the City's participation with the Pavement Technical Assistance Program (PTAP). The City will be participating in PTAP in the summer of 2023, during which a new 5 Year Pavement Management Plan will be prepared and presented for approval in the fall of 2023.

Agenda Item #9.8.

R19-05 Grayson and South Crane Rehab project is a CIP project that has been in development since 2019 and is part of the current 5 year CIP and the FY23/24 budget.

South Crane Avenue is currently listed in the 5 Year Pavement Management Plan, Grayson Avenue is not. The design for the Grayson Avenue portion of the project is shovel ready. Staff intends to include the Grayson Avenue portion as an addition to the scheduled FY23/24 Pavement Restoration Project which is anticipated to go into construction in the summer of 2023. Staff request City Council approve the inclusion of Grayson Avenue to the current 5 Year Pavement Management Plan to be made eligible for Measure T and SB1 funding. Additionally, staff request that Pratt Avenue be included in the current 5 Year Pavement Management Plan to continue to secure opportunities to continue rehabilitation efforts. These projects are funded by Measure T, the funds are available.

Authorize the St. Helena Active Transportation and Safe Routes to Schools Plan to be reported as a project in CalSmart to be made eligible for Gas Tax (SB1) and Measure T expenditure.

In 2020, the City commissioned GHD Engineers to prepare an Active Transportation and Safe Routes to School Plan. The plan provides a 15 item work plan detailing various safety improvements along the Spring Street and Madrona Avenue corridors within the City. These improvements, resulting from traffic engineering analysis, recommendations from Napa County Bike Coalition and community feedback, include installation of high visibility crosswalk striping, ADA accessible curb ramps and crossing warning devices such as RRFBs. The report was presented to the Active Transportation and Sustainability Committee on November 3, 2021. Staff was provided a copy of this work plan in August 2022, and incorporated the 4 high priority items into the scope of the R22-79 Pavement Restoration Year 2 project. Staff intends on incorporating the remaining 11 work plan items into the scope of the FY23/24 pavement restoration project. Staff requests that the 15 work plan items be listed as a project in CalSmart and be submitted to NVTA to be made eligible for funding through SB1 or Measure T. Engineers estimate: $50,000.

FISCAL IMPACT
Total FY23 fiscal impact is approximately $798,806.98, which will utilize $28,035.62 from Fund 561 - Water Enterprise, $85,999.98 from Fund 571 - Wastewater Enterprise fund balances, $184,771.38 from Fund 240 - Measure T, and reapportion $500,000 from R22- 79 Pavement Restoration project FY 2023-24 budget to FY 2022-23 budget from Fund 240 - Measure T.

RECOMMENDED ACTION
Staff recommends City Council adopt the attached Resolution.

ATTACHMENTS
Attachment 1_ Resolution
Attachment 2_ Budget Excerpts
Agenda Item #9.8.

CITY OF ST. HELENA
RESOLUTION NO. 2023 -
Authorizing (1) expenditure and budget transfers for
Capital Improvement Project R21-04; (2) expenditure and budget transfers for Capital Improvement Project R21-
02; (3) a budget transfer for Capital Improvement Project R22-79; (4) the inclusion of Greyson Avenue and Pratt
Avenue to the 5-Year Pavement Management Plan; (5)
the Active Transportation and Safe Routes to School
work plans items to be included in the SB1 and Measure
T project lists (6) a budget increase to the contract with Argonaut Constructors for Capital Improvement Project
R22-79; (7) the Director of Public Works to approve
Change Orders to the R22-79 contract with Argonaut
Constructors not to exceed 1,804,806.98; (8) a Water
Fund budget increase of $28,035.62 and use of Water
Operations Fund balance of the same; (9) a Wastewater
Fund budget increase of $85,999.98 and use of
Wastewater Fund Balance of the same; (10) a Measure T
Fund budget increase of $184,771.38 to Streets Capital
(Fund 741) and use of Fund Balance of the same; (11)
reapportion of $500,000 from R22-79 Pavement
Restoration project FY 2023-24 budget to FY 2022-23;
and (12) determining the requests to be exempt from the requirements of the California Environmental Quality
Act.

RECITALS
A. The City of St. Helena Public Works is responsible for the delivery of the Capital Improvement Program; and
B. The City of St. Helena Public Works is committed to promote strategies for the effective and efficient utilization of City resources; and C. Budget adjustments, transfers and increases are necessary to reconcile the budget to a revised delivery strategy, revised estimates, actual expenditures, and expenses incurred in response to City directed emergency work; and D. These authorizations and adjustments are necessary to reapportion funding sources to account for various cost saving updated cost estimates, overlaps and oversights in project scopes, and necessary emergency work requests to promotion of efficient utilization of City resources and construction contracts.

Agenda Item #9.8.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. Authorizing the Director of Administrative Services to perform the requested budget transfers and updates to the Measure T and SB1 project lists; and

2. Authorizing the Active Transportation and Safe Routes to School work plans items to be included in the SB1 and Measure T project lists; and

3. Authorizing the Director of Public Works to approve change orders not to exceed $475,000 in addition to the existing R22-79 budget and contract with Argonaut Constructors; and

4. Authorizing a Water Fund budget increase of $28,035.62 and use of Water Operations Fund balance of the same; and

5. Authorizing a Wastewater Fund budget increase of $85,999.98 and use of Wastewater Fund Balance of the same;

6. Authorizing a Measure T Fund budget increase of $184,771.38 to Streets Capital (Fund 741) and use of Fund Balance of the same;

7. Approving reapportion of $500,000 from R22-79 Pavement Restoration project FY 2023-24 budget to FY 2022-23 budget; and

8. All work identified in this resolution is categorically exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines section 15301, Existing Facilities Class 1 which exempts the operation, repair, maintenance, and permitting of existing facilities involving negligible or no expansion of use including publicly owned utilities.

Approved at a Regular Meeting of the St. Helena City Council on March 28, 2023, by the following vote:

Mayor Paul Dohring: __________
Vice Mayor Eric Hall: __________
Councilmember Anna Chouteau: __________
Councilmember Lester Hardy: __________
Councilmember Billy Summers: __________
APPROVED: ATTEST:

Agenda Item #9.8.

________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.8.

Pavement Restoration FY22 Design/FY 23 Construction
Category:

Project St. Helena, CA 94574
Streets
Project No: R22-79
Location:

Responsible
Department:
2022-23 2023-24 2024-25 2026-27

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 120,000 120,000
3150 - Construction Management 60,000 60,000 120,000
3160 - Construction Contract 400,000 400,000 800,000
3170 - Contingency 40,000 40,000 80,000
EXPENDITURE TOTALS 620,000 500,000 1,120,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 60,000 60,000 120,000
240-Measure T 560,000 440,000 1,000,000
741-Streets Capital Improvement - Measure T
Loan
0 FUNDING TOTALS 620,000 500,000 1,120,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 22
Construction FY 23
EXPENDITURE ACCOUNTS:     Fund: 741    Dept: 5014
20 Agenda Item #9.8.

Pavement Restoration FY23 Design/FY 24 Construction
Category:

Project St. Helena, CA 94574
Streets
Project No: R23-79
Location:

Responsible
Department:
2022-23 2023-24 2024-25 2026-27

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 126,000 126,000
3150 - Construction Management 126,000 126,000
3160 - Construction Contract 840,000 840,000
3170 - Contingency 84,000 84,000
EXPENDITURE TOTALS 126,000 1,050,000 1,176,000
FUNDING SOURCES
101-General Fund - Measure T/RMRA MOE 0
230-Gas Tax  0
230-Gas Tax - RMRA/SB1 0
240-Measure T 126,000 1,050,000 1,176,000
FUNDING TOTALS 126,000 1,050,000 1,176,000
PROJECT PURPOSE & DESCRIPTION:   Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.

Design FY 23
Construction FY 24
EXPENDITURE ACCOUNTS:     Fund: 741     Dept: 5014
23 Agenda Item #9.8.

Pope Street Crosswalk Improvements at College Avenue
Category:

Project Pope Street at College Avenue
Streets
Project No: R21-04
Location:

Responsible
Department:
2022-23 2023-24 2024-25 2026-27

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 25,595 4,405 30,000
3150 - Construction Management 20,000 20,000
3160 - Construction Contract 200,000 200,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 25,595 244,405 270,000
FUNDING SOURCES
230-Gas Tax  25,595 150,405 176,000
741-Streets Capital Improvement - NVTA 94,000 94,000
FUNDING TOTALS 25,595 244,405 270,000
PROJECT PURPOSE & DESCRIPTION:   Installation of a rectangular rapid flashing beacon system (or equivalent) located on Pope Street at College Avenue, four ADA compliant curb ramps, and continental crosswalk markings on Pope Street and College Avenue.

Installation of the rapid flashing beacon (or equivalent) will provide greater visibility of pedestrians within the crosswalks as vehicles approach.  Upgrading curb ramps will improve pedestrian mobility by upgrading curb ramps when crossing Pope Street or College Avenue.

EXPENDITURE ACCOUNTS:    Fund:  741     Dept:   5014
18 Agenda Item #9.8.

Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue
Category:

Project Main Street/Highway 29
Streets
Project No: R21-02
Location:

Responsible
Department:
2022-23 2023-24 2024-25 2026-27

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2025-26
Total YTD
05/16/22
3110 - Design 19,286 14,286 33,572
3150 - Construction Management 25,000 25,000
3160 - Construction Contract 200,000 200,000
3170 - Contingency 20,000 20,000
EXPENDITURE TOTALS 19,286 259,286 278,572
FUNDING SOURCES
240-Measure T 19,286 209,286 228,572
741-Streets Capital Improvement - Grant TDA
III
50,000 50,000
FUNDING TOTALS 19,286 259,286 278,572
PROJECT PURPOSE & DESCRIPTION:   This project will upgrade curb ramps as well as improvement crosswalk markings and signage at Pratt and Elmhurst intersections.

EXPENDITURE ACCOUNTS:        Fund: 741    Dept: 5014
17 Agenda Item #9.8.

Report to the City Council
Regular City Council - 25 Apr 2023
Agenda Section: CONSENT ITEMS
Subject: Quarterly Grant Report for FY 2023 Q3, for the period ending March 31, 2023
CEQA
Determination:

Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
This report covers grant activity for the 3rd Quarter of Fiscal Year (FY) 2023.

DISCUSSION
New Awarded Grant Applications in FY 2023 3rd Quarter
The City of St. Helena received one new grant award during 3rd Quarter of Fiscal Year 2023.

Agency Project Award
CalOES - HMGP:

Wastewater Treatment
Plant Backup Power
Wastewater Treatment
Plant Emergency Backup
Power *
$728,438
HMGP: Wastewater Treatment Plant Backup Power - Funding would be used to purchase and install emergency backup power at the Wastewater Treatment Plant that would provide sufficient power to the newly designed plant upgrade during power outages. The total project amount is estimated at $971,250, with $728,438 requested in grant funding and $242,812 as a required City match.

Agenda Item #

Applications Pending
The City currently has 5 applications pending.

Agency Project Amount
CDBG - Housing
Rehabilitation Program
Owner-Occupied
Rehabilitation (OOR)
Program
$500,000
CDBG - Rental
Subsistence Program
Rental assistance for lowto moderate-income
households
$500,000
CDBG - Sewer Lateral
Replacement Project
Sewer Lateral
Replacement Project
associated with Downtown
Streetscape
$500,000
CalOES - HMGP:

Emergency Backup Power
City Hall and Police
Department Emergency
Backup Power
$452,791
CDBG - Hunt's Grove
Parking Lot
Expansion and
improvements for Hunt's
Grove parking lot.
$200,000
CDBG: Housing Rehabilitation Program - The funding will be used to continue the Owner-Occupied Rehabilitation (OOR) Program to assist low-income homeowners whose primary residence is in need of repairs, improvements, or reconstruction necessary to meet federal, state, or local building codes and for correction of all health and safety deficiencies. The program would be managed in collaboration with the Napa Housing Authority.

CDBG: Public Services - Rental Subsistence Program - The City would partner would UpValley Family Centers to identify low- to moderate-income households that are in need of rental assistance.

CDBG: Economic Development - Sewer Lateral Replacement Project - Sewer Lateral Replacement Project associated with Downtown Streetscape.

HMGP: City Hall and Police Department Emergency Backup Power - Funding would be used to purchase and install emergency backup power for City Hall and Police Department that would provide provide sufficient power to an essential City facility both for emergency use and regular operations during power outages. The amount of $452,791 was requested in grant funding and $150,930 is the required City match.

CDBG: Hunts Grove Parking Lot Project - Funds will be used to expand and improve parking for Hunt's Grove Apartments to create space for an additional 12 parked cars.

The total amount of requested funding is $200,000. This project is currently on a waiting list.

Agenda Item #

Active Grants
These are grant awards with signed agreements. This chart identifies the grant award, required match, and percent expended. Staff is currently managing $6.5 million in active grant funds.

Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
CDBG - Public
Services
Community
Wellness and
Mental Health
Program
$498,281 0.0%
CDBG -
Economic
Development
Business
Assistance Program $500,000 0.0%
CalOES - HMGP
Defensible
Space/Fuel
Management
Phase I - Defensible
Space and
Hazardous Fuels
Reduction
$122,250 33.0%
Staff and
Consultant are
currently
working on
tasks outlined
in Phase I.

Once
completed, the
deliverables will
be submitted to
FEMA for
review and
approval.

CalOES -
HMGP:

Emergency
Backup Power
City Corporation
Yard and Crinella
Pump Station
$257,380 0.0%
RFP was
issued on
March 30, 2023
with bid
submittal
deadline of
May 4, 2023.

CENIC on behalf
of Califia
Connection to
CalRen Hub at St.

Helena Public
Library
Based on
discounts
applied -
Received
$4,011
$ - 100.0%
Received
discounts in
December
2021 and
March 2022.

Department of
Water Resources
(DWR)
Comprehensive
Flood Control
Project
$2,371,333 $20,000,000 100.0%
The $237,148
retention was
received in
December
Agenda Item #

Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
2022.

Retention was
held until
Conservation
Easement was
completed.

Friends &
Foundation
Enhancements for
Library (PT Staff,
Spanish/Youth/Adult
Programs,
Materials, Elsie the
Cat, Supplies)
$144,288 $ - 41.6%
Bulletproof Vest
Partnership
Purchase of one
bulletproof vest $2,956 $ - 100.0%
CalTrans/Federal
- HSIP
Replacement of 125
lineal feet of
guardrail on
Silverado Trail that
is located in the City
limits of St. Helena
$70,000 $ - 100.0%
Construction is
complete.

Closing out
project.

Housing and
Community
Development
(HCD) - SB2
Planning Grant
Updates to current
zoning code in order
to implement
housing policies and
directives identified
in the General Plan
and in the 2015
Housing Element.
$160,000 $159,990 87.5%
Project
continues to
progress as
scheduled.

HCD - Local
Early Action
Planning (LEAP)
Grant
Housing Element
update to facilitate
compliance with the
6th Regional
Housing Needs
Allocation (RHNA)
cycle.
$65,000 $ - 83.7%
Project
continues to
progress as
scheduled.

Upper Valley
Waste
Management
Money Way
Waste/Recycling
Consolidation
Project
$120,000 $ - 0.0%
Project is
pending design
approval.

HCD - HOME
Investment
Partnership
Funding to continue
the OwnerOccupied
$500,000 $ - 0.0%
Housing
Authority is
working with
applicants for
Agenda Item #

Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
Program:

Program
Rehabilitation
Program.
project
approval
CDBG-CV1 -
Childcare
Scholarship
Program
Provide childcare
scholarships to
income qualified
families.
$74,484 $ - 100.0%
Reimbursement
pending
closeout
paperwork.

CDBG-CV2 & 3 -
Childcare
Scholarship
Program
Provide childcare
scholarships to
income qualified
families.
$0.00 $ - 0.0%
An Amendment
was approved
to reallocate
funds from the
Child Care
Scholarship
Program to the
Utility
Assistance
Program.

CDBG-CV2 & 3 -
Utility Assistance
Program
Provide utility
assistance to St.

Helena Residents.
$271,053 $ - 8.0%
HCD approved
a Revision to
extend the
assistance to
up to six
months and
increase the
maximum dollar
amount to
$3,000 per
eligible
household.

State of CA -
Department of
Alcoholic
Beverage
Control
Minor Decoy,
Shoulder Tap, and
IMPACT Program.
$20,000 $ - 1.0%
State of CA -
Department of
Justice
Funding for School
Resource Officer. $454,788 $ - 7.7%
State of CA -
Department of
Parks and
Recreation
Funding to Replace
Crane Park
Playground
Equipment.
$177,952 $ - 0.0% Preparing RFP
Agenda Item #

Closed Out Grants
Grants Project Award
Amount
Cash
Match
% Grant
Funds
Expended
Notes
CalOES -
PSPS
Resiliency
Allocation
Replace
generator at
Water
Treatment
Plant and
purchase of
a portable
generator
$300,000 $ - 100.0% Construction
is complete.

SWRCB -
CA Water
and
Wastewater
Arrearages
Payment
Program
Relief for
Water
Arrearages
incurred
03/04/2020
through
06/15/2021.
$114,344 $ - 100.0%
Closeout for
final report is
complete.

Flood Projects
Department of Water Resources (DWR) – City Council approved the conservation easement on October 12, 2021 and it was recorded on February 25, 2022. All necessary paperwork and documentation for closeout and release of retention was completed and on December 30 2022, the City received the $237,148 retention.

Non-Profit Grant Funding
The FY 2022/23 grant application period closed on February 18, 2022. The City received 20 applications with a total of $290,185 in funding requests. The Council working group met on March 30, 2022 to review the applications and made funding recommendations.

Funding recommendations were presented to City Council at the budget workshop meeting on May 17, 2022.

A total of 19 non-profit grant applications were approved for the FY 2022/23 grant period for a total of $135,085. The chart below identifies the grant type, grantee, project description, award amount, and percent expended as of March 31, 2023.

Grantee Project Description Award Amount Percent Expended Cafeteria Kids
Theater
Drama Summer
Camps with CKT $1,000 0.0%
Cinema Napa
Valley Sunset Cinema $2,500 0.0%
Agenda Item #

Grantee Project Description Award Amount Percent Expended Collabria Care UpValley Village
2022-23 $10,000 0.0%
Friends of the
Cameo
Looking Up: A PreIndependence Day
Community
Celebration
$8,250 0.0%
Mentis Mental Health
Treatment Services $15,000 0.0%
Napa County
Bicycle Coalition
St. Helena Safe
Streets Champions $5,500 22.4%
Nimbus Arts 2022 Dia de los
Muertos $5,000 0.0%
Our Town St.

Helena
Pope Street
Workforce Village:

Phase 2
Predevelopment
$10,000 0.0%
St. Helena Catholic
Church
Additional Food
Cards for Families in
Need
$10,000 0.0%
St. Helena
Community Garden
St. Helena
Community Garden $2,460 0.0%
St. Helena
Cooperative
Nursery
St. Helena
Cooperative Nursery
School
$10,000 0.0%
St. Helena Farmers
Market
Market Match
Program $8,775 63.7%
St. Helena Fire
Safe Council
St. Helena Wildfire
Preparedness &
Prevention
Community
Outreach and
Education
$7,500 0.0%
St. Helena
Historical Society
Showcasing the
Hispanic Settlement
of the St. Helena
Region of Napa
Valley
$10,000 0.0%
St. Helena Little
League
SHLL Uniforms &
Equipment $7,500 0.0%
St. Helena
Preschool for All
St. Helena Preschool
for All Scholarships $10,000 100%
Sustainable St.

Helena
St. Helena Redwood
Forest – Founders
Tree
$4,000 100%
Agenda Item #

Grantee Project Description Award Amount Percent Expended The White Barn The White Barn
2022-2023 Season $2,600 0.0%
Up Valley Family
Centers
Active Kids/Ninos
Activos $5,000 0.0%
TOTALS $135,085 15.4%
Direct funding was allocated to the Boys and Girls Club, Rianda House, and UpValley Family Centers outside of the Non-Profit Grant Program. The recommended funding modifications were made to keep the overall contributions at current levels of approximately $210,000 with $90,000 allocated to Boys and Girls Club, Rianda House and UpValley Family Centers were allocated $30,000 each.

The FY 2023/24 grant application period closed on February 24, 2024. The City received 22 applications with a total of $239,317 in funding requests. The Council working group met on March 24, 2023 to review the applications and made funding recommendations.

Funding recommendations will be presented to City Council at the budget workshop meeting on June 13, 2023.

FISCAL IMPACT
There is no fiscal impact associated with this report.

RECOMMENDED ACTION
Receive and file report.

Agenda Item #

Report to the City Council
Regular City Council - 23 May 2023
Agenda Section: CONSENT ITEMS
Subject: Consideration and Proposed Adoption of a Resolution Adopting a list of Projects for Fiscal Year 2023-24 funded by SB1: The Road Repair and Accountability Act of 2017.

CEQA
Determination:

Exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities
Prepared By: Mario Traverso, Public Works Assistant Engineer Reviewed By: April Mitts, Assistant City Manager
Approved By: Anil Comelo, City Manager

BACKGROUND
On April 28, 2017, the Governor signed Senate Bill (SB) 1, the Road Repair and Accountability Act of 2017. SB 1 increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years. A percentage of the Road Maintenance and Rehabilitation Account (RMRA) account funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.

Prior to receiving an apportionment of RMRA funds in FY 2023-24, the City is required to submit to the California Transportation Commission a list of projects proposed to be funded in FY 2023-24 by July 1, 2023. The list of projects proposed to be funded with these funds shall include:
• A description of the project;
• The location of each proposed project;
• A proposed schedule for the project’s completion; and • The estimated useful life of the improvement.

Agenda Item #

DISCUSSION
The City must adopt by resolution a list of projects proposed to receive fiscal year funding from the RMRA. This is the fourth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB

1. The City is recommending continuing the Downtown Sidewalk and Pedestrian Project and adding the Napa Valley Vine Trail: Gap Closure Yountville to St. Helena Project and the Rectangular Rapid Flash Beacon (RRFB) for Pratt and Elmhurst Intersection Improvements to the FY 2023-24 project list.

The recommended action to adopt the project list will ensure the City continues to receive SB 1 revenues. It is anticipated that the City will receive approximately $125,000 during FY 2023-24. The SB 1 funds do carryover from year to year and any unused funds can be spent on other City funded projects in accordance with local needs and priorities so long as the projects are consistent with SB 1 and adopted by City Council.

Staff recommends that City Council approve the SB 1 street project list for FY 2023-24 in order to meet the July 1, 2023 deadline.

FISCAL IMPACT
SB 1 requires the City to provide an annual general fund Maintenance of Effort (MOE) in the amount of $314,571. However, the MOE specific expenditures do not need to be reflected in the approved project list. The proposed FY 2023-24 Capital Improvements Plan Budget and proposed FY 2023-24 Operations Budget will include a total of $379,189 in General Funds for City Streets to meet the MOE requirement of both SB 1 and Measure T funding. There is no additional fiscal impact with the adoption of the resolution approving the RMRA Project List for FY 2023-24.

RECOMMENDED ACTION
Adopt a resolution adopting a list of projects for fiscal year 2023-24 funded by SB1: The Road Repair and Accountability Act of 2017.

ATTACHMENTS
Exhibit A - SB1 Project List
Resolution - SB 1 Project List
Agenda Item #

Project Details
Start Complete Min Max
Downtown Sidewalk and Pedestrian Project
This project will include design and construction of the downtown sidewalk and pedestrial improvement project. Improvements include replacing sidewalks, curb ramps, bulb outs, landscape and utilites.

Main Street (Highway 29) from Mitchell Drive to Pine Street Construction Carried Over
22/23
Jun-23 Jun-24 15 30 4 3
Napa Valley Vine Trail: Yountville to St. Helena
This project will include design and construction of the Napa Valley Vine Trail. Improvemnts include the installation of pedestrian and bicycle facilities through the City of St. Helena corridor.

Main Street, Oak Avenue, Railroad Avenue
Planning New 23-Jun 25-Jun 15 30 4 3
Pratt & Elmhurst Intersection Improvements
This project includes construction of pedestrian crossing and safety improvements including new curb ramps, striping, and installation of RRFBs.

Pratt Avenue, Elmhurst Avenue, Main Street
Construction New Jun-23 Dec-23 15 30 4 3
Useful Life
Assem SenateTitle Description Location Component Priority Status Est. Schedule
Agenda Item #

CITY OF ST. HELENA
RESOLUTION NO. 2023-

ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR
2023/24 FUNDED BY SB1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017.

RECITALS
A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
B. SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and C. The City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
D. The City, will receive an estimated $125,000 in RMRA funding in Fiscal Year 2023- 24 from SB 1; and
E. This is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
F. The City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and G. The funding from SB 1 will help the City maintain and rehabilitate streets, roads, bridges, add active transportation infrastructure throughout the City this year and similar projects into the future; and
H. The 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an at-risk condition and this revenue will Agenda Item #

help the City increase the overall quality of our road system and over the next decade will bring our streets and roads into a good to excellent condition; and I. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide; and J. The project is exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The foregoing recitals are true and correct; and

2. The following list of previously proposed projects in Exhibit “A” will be funded inpart or solely with fiscal year 2023/24 Road Maintenance and Rehabilitation Account revenues.

Approved at a Regular Meeting of the St. Helena City Council on May 23, 2023, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #

Report to the City Council
Regular City Council - 27 Jun 2023
Agenda Section: PUBLIC HEARINGS
Subject: Consideration and proposed adoption of resolutions as follows:

1. Consideration and proposed approval of a resolution
accepting the City of St. Helena 2023 Water and
Wastewater Cost of Service and Rate Study Final
Report; and

2. Consideration and proposed approval of a resolution
approving
a. Changes to the water base rates, water use
rates, fire line rates, and rate structure effective
September 1, 2023; and
b. Changes to the wastewater base rates,
wastewater use rates, and rate structure
effective September 1, 2023; and
c. Approving Drought Surcharges and rate
structure effective September 1, 2023: and
d. This Resolution shall take effect immediately.

The charges for water, wastewater, and drought
surcharge rates will become effective on
September 1, 2023, and a rate increase will
occur every subsequent year on July 1st for the
next (5) years as follows:
i. September 1, 2023
ii. July 1, 2024
iii. July 1, 2025
iv. July 1, 2026
v. July 1, 2027
CEQA
Determination:

Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Reviewed By: April Mitts, Assistant City Manager
Agenda Item #

Approved By: Anil Comelo, City Manager

BACKGROUND
The purpose of a Water and Wastewater Rate Study ("rate study") is to determine the level of funding required over the next five years to ensure that each utility is meeting financial obligations for ongoing operations and maintenance, debt service, and capital improvements while maintaining prudent reserves. Updating the water and wastewater rates to keep up with the rising costs of providing safe and high-quality drinking water and wastewater services is a key component of maintaining the financial viability of the utilities, including maintaining healthy fund balances/reserves for emergencies and applicable bond covenants, debt coverage ratios for bond covenants, and strong credit ratings. Updates to the rate study are also necessary to fund investments in infrastructure maintenance and improvements which are mandated or otherwise necessary for safe and efficient operation of the utilities.

California's Proposition 218 requires that rates be equitably apportioned and proportional to the cost of providing services. The rate study conducts a cost-of-service analysis, which evaluates the cost of providing water and wastewater and allocates those costs to rate structure components to ensure the proposed rates are aligned with the costs to provide service and that all customer classes are subject to the equitable cost recovery whether they are located inside or outside of City limits.

On March 25, 2022, the City Council approved a resolution authorizing the City Manager to execute a Professional Services Agreement with Raftelis Financial Consultants to provide services associated with a Water and Wastewater Rate Study based on their experience as one of the largest firms in California, and the country, specializing in financial, rate, and management consulting for water, wastewater, and stormwater utilities. In addition, Raftelis has assisted numerous agencies in California implementing conservation-based rate structures, with special consideration for climate variation, cyclical drought conditions, and long-term passive conservation.

The City's key objective of the current rate study is to minimize the growth of the rates while ensuring that sufficient funds are generated to provide for a stable and wellfunctioning water and wastewater system. To ensure that this objective is achieved, the City engaged a Water and Wastewater Rate Study Advisory Committee to collaborate in the following:
 Reviewing and confirming financing assumptions and options presented by staff and the consultant for CIP projects in the first five years of the Rate Study, giving due consideration to project prioritization (immediate need, and estimated cost) and the proper balance of using cash versus debt.

Agenda Item #

 Reviewing and confirming significant financial assumptions in the Study, such as reserves, adequacy of sinking funds, and designated and undesignated fund balances in accordance with generally accepted municipal financial principles.  Review findings and recommendations to ensure equitable allocation of costs related to industrial, commercial, and residential users, rate models, and recommend appropriate rates and changes with consideration given to location, setting, special demands or unique conditions.

The Water & Wastewater Rate Study Advisory Committee participated in a total of eleven meetings to review materials related to the rate study and make recommendations to City Council regarding key components of the study.

In collaboration with the appointed members of the Water and Wastewater Advisory committee, Raftelis presented several recommendations pertaining to the Financial Plan, Cost of Service Analysis, and Rate Design to City Council on March 14, 2023, included here: March 14, 2023 Presentation of Water and Wastewater Rate Study Recommendations. City Council approved the recommendations, which are included in the Water and Wastewater Rate Study Final Report.

On May 9, 2023, the City Council accepted the Final Rate Study report and authorized staff to begin the Proposition 218 noticing.

Proposition 218 requires that notices be mailed to property owners at least 45 days before the scheduled public hearing. Notice to tenants are not required by law. The City mailed Proposition 218 notices to both affected property owners and tenants 46 days prior to the public hearing. In order to ensure a transparent and inclusive process, the City out notices in English and Spanish to all properties and exceeded the legal notice required by Proposition 218 by sending to tenants as well.

The City cannot impose the new rates if 50% plus one unique parcel protests are submitted to, and validated by, the City Clerk. Immediately after the close of the public hearing, the City Clerk will determine if a majority protest exists and report the results to the City Council. Any property owner or tenant may protest the rates, however only one protest per parcel may be counted. The City has 2,471 unique parcels with water accounts and 1,757 unique parcels with wastewater (sewer) accounts. If the City receives 1,237 letters of protest for water the 50% plus one threshold will be met and if the City receives 880 letters of protest for wastewater the 50% plus one threshold will be met.

DISCUSSION
Water Rate Study
Raftelis developed a water rate model to project financial calculations over the next ten fiscal years with projections shown in the Final Report through the five-year rate-setting period of FY 2027-28. This included inflationary assumptions, water connection growth projections, and projected water sales. In addition, a Water Enterprise Capital Improvement Plan was developed identifying $35.86 million in water improvement Agenda Item #

projects to be rate funded with future cash and revenue bond proceeds, which is shown in Table 4-14: Water Capital Improvement Plan (page 43) in the Final Report. The proposed capital project funding is as follows:

Descriptio
n
FY
202
3 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
GO-Bond
Funded $ - $302,400 $315,706 $327,702 $338,189 $349,011 Rate
Funded $ - $ - $ - $ - $ - $726,366
Bond
Funded $ - $3,019,940
$7,160,51
3 $11,502,58
0 $9,885,943 $1,931,47
4 Total
Funded
CIP
$ - $3,321,89
0 $7,476,21
9 $11,830,28
2 $10,224,13
2 $3,006,85
1 In order to generate adequate revenue over the rate study period to fund the operating and capital expenditures, meet required debt coverage, and maintain sufficient reserve funding, the following water rate adjustments are being proposed:

Descriptions FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Effective
Month
Sept. 1,
2023
July 1,
2024
July 1,
2025
July 1,
2026
July 1,
2027
Rate
Adjustments 28% 8% 8% 8% 8%
A cost-of-service analysis was conducted by Raftelis to allocate the revenue requirements to the different customer classes. In addition, Raftelis worked closely with City staff, the Water and Wastewater Rate Study Advisory Committee, and the City Council to evaluate potential changes to the existing rate structure, which included variable rate tiers and tier allotments. The proposed three-tier structure is defined by water source of supply from low cost to high-cost water. The sources in order of tiers are:
 Tier 1: Bell Canyon Surface Water
 Tier 2: Stonebridge Wells Groundwater
 Tier 3: Purchased Water from the City of Napa
The allotment in each tier represents the average available volume of water, per connection (or residential dwelling unit where master-metered), in normal supply conditions and are proposed as follows:

Tier 1 0 - 11 HCF*
Tier 2 12 - 15 HCF*
Tier 3 16+ HCF*
* One Hundred Cubic Feet (HCF) = 748.05 gallons
Agenda Item #

It is important to note that the allotment in each tier is per connection (or residential dwelling unit where master-metered).

The proposed Five-Year Water Rate Schedule is as follows:

Description Current
Rates
Proposed
FY 2024
Proposed
FY 2025
Proposed
FY 2026
Proposed
FY 2027
Proposed
FY 2028
Bi-Monthly Fixed Charges
Meter Size
5/8" $139.78 $135.50 $146.34 $158.05 $170.70 $184.36
3/4" $139.78 $135.50 $146.34 $158.05 $170.70 $184.36
SFR 1" $139.78 $135.50 $146.34 $158.05 $170.70 $184.36
1" $256.44 $288.70 $311.80 $336.75 $363.69 $392.79
1 1/2" $451.28 $544.05 $587.58 $634.59 $685.36 $740.19
2" $648.00 $850.46 $918.50 $991.98 $1,071.34 $1,157.05
3" $1,309.44 $1,820.76 $1,966.43 $2,123.75 $2,293.65 $2,477.15 4" $2,023.96 $3,250.68 $3,510.74 $3,791.60 $4,094.93 $4,422.53 6" $3,963.26 $7,182.95 $7,757.59 $8,378.20 $9,048.46 $9,772.34 Fireline Size
4" $26.66 $116.78 $126.13 $136.23 $147.13 $158.91
6" $77.46 $285.71 $308.57 $333.26 $359.93 $388.73
8" $165.06 $586.82 $633.77 $684.48 $739.24 $798.38
Volumetric Charges - Water Use per Hundred Cubic Feet (HCF) All Customer Classes
Tier 1: 0 -
11 HCF $6.50 $5.99 $6.47 $6.99 $7.55 $8.16
Tier 2: 12 -
15 HCF $7.23 $12.06 $13.03 $14.08 $15.21 $16.43
Tier 3: 16 or
more HCF $12.91 $13.95 $15.07 $16.28 $17.59
Below shows Single Family Residential estimated bill impacts for FY 2024 based on a 5/8" meter:

Agenda Item #

The new water rates will be effective September 1, 2023. The revenue generated from the rate increase will allow the City to generate sufficient revenue to meet bond covenants, rebuild reserve levels, fund critical capital improvements, and to fully water operations without using other city funds. Without the rate increase the City would be unable to fund the critical capital improvement projects outlined in the rate study.

Drought Rates
Water Shortage Surcharges Water shortage rates are designed to recover net revenue shortfalls during periods of reduced water sales due to mandatory water conservation.

Raftelis analyzed the potential loss in revenue that would be incurred based on projected water use reduction in response to water restrictions during drought periods.

The following chart shows the proposed five-year schedule of the Water Shortage Surcharges for FY 2024 through FY 2028.

Fiscal Year and
Tier Phase I Phase II Phase III
FY 2024
Tier 1: 0 - 11
HCF $0.89 $2.99 $5.97
Tier 2: 12 - 15
HCF $1.79 $6.01 $12.02
Tier 3: 16 or
more HCF $1.92 $6.43 $12.87
FY 2025
Tier 1: 0 - 11 $0.97 $3.23 $6.45
Agenda Item #

HCF
Tier 2: 12 - 15
HCF $1.94 $6.50 $12.99
Tier 3: 16 or
more HCF $2.08 $6.95 $13.90
FY 2026
Tier 1: 0 - 11
HCF $1.05 $3.49 $6.97
Tier 2: 12 - 15
HCF $2.10 $7.02 $14.03
Tier 3: 16 or
more HCF $2.25 $7.51 $15.02
FY 2027
Tier 1: 0 - 11
HCF $1.14 $3.77 $7.53
Tier 2: 12 - 15
HCF $2.27 $7.59 $15.16
Tier 3: 16 or
more HCF $2.43 $8.12 $16.23
FY 2028
Tier 1: 0 - 11
HCF $1.24 $4.08 $8.14
Tier 2: 12 - 15
HCF $2.46 $8.20 $16.38
Tier 3: 16 or
more HCF $2.63 $8.77 $17.53
Wastewater Rate Study
Raftelis developed a water rate model to project financial calculations over the next ten fiscal years with projections shown in the Final Report through the five-year rate-setting period of FY 2027-28. This included inflationary assumptions and wastewater connection growth projections. In addition, a Wastewater Enterprise Capital Improvement Plan was developed identifying $16.30 million in water improvement projects to be rate funded with future cash and revenue bond proceeds, which is shown in Table 5-11: Wastewater Capital Improvement Plan (page 100) in the Final Report.

The proposed capital project funding is as follows:

Descriptio
n
FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
GO-Bond
Funded $ - $493,500 $1,563,181
$930,766 $291,218 $300,537
Bond
Funded $ - $2,462,040
$537,960 $ - $ - $ -
Rate
Funded
$5,699,80
0 $ - $278,271 $892,762 $1,432,13
6 $1,417,37
2 Agenda Item #

Total
Funded
CIP
$5,699,80
0 $2,955,54
0 $2,379,41
2 $1,823,52
7 $1,723,35
4 $1,717,90
9 In order to generate adequate revenue over the rate study period to fund the operating and capital expenditures, meet required debt coverage, and maintain sufficient reserve funding, the following wastewater rate adjustments are being proposed:

Description FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
Effective
Month
Sept. 1,
2023
July 1,
2024
July 1,
2025
July 1,
2026
July 1,
2027
Rate
Adjustments 50% 4% 4% 4% 4%
Raftelis performed a cost-of-service analysis for the Wastewater Enterprise, which is used to allocate the overall rate revenue requirement to customer classes based on their proportion of burden on the wastewater system. In addition, flow and strength loadings of the City's wastewater treatment plant is attributed to various user classifications.

The proposed Five-Year Wastewater Rate Schedule is detailed in the chart below.

Description Current
Rates
Propose
d FY
2024
Propose
d FY
2025
Propose
d FY
2026
Propose
d FY
2027
Propose
d FY
2028
Bi-monthly Base Charges
Residential
Base Charge $127.35 $179.26 $186.44 $193.90 $201.66 $209.73 Use Charge $5.58 $9.89 $10.29 $10.71 $11.14 $11.59
Non-Residential
Base Charge
5/8" $176.68 $250.51 $260.54 $270.97 $281.81 $293.09
1" $441.72 $567.57 $590.28 $613.90 $638.46 $664.00
1 1/2" $883.42 $1,096.00 $1,139.84 $1,185.44 $1,232.86 $1,282.18 2" $1,413.4
8 $1,730.12 $1,799.33 $1,871.31 $1,946.17 $2,024.02
3" $2,826.9
8 $3,738.16 $3,887.69 $4,043.20 $4,204.93 $4,373.13
4" $4,417.1
4 $6,697.37 $6,965.27 $7,243.89 $7,533.65 $7,835.00
6" $8,834.2
8 $14,835.2
2 $15,428.6
3 $16,045.7
8 $16,687.6
2 $17,355.1
3 Use Charge
Car Wash $3.86 $6.73 $7.00 $7.28 $7.58 $7.89
Religious
Places/Commun $4.29 $7.28 $7.58 $7.89 $8.21 $8.54
Agenda Item #

ity Centers
Commercial $5.07 $8.42 $8.76 $9.12 $9.49 $9.87
Groceries and
Mortuaries $13.62 $20.65 $21.48 $22.34 $23.24 $24.17
Laundry $4.42 $7.46 $7.76 $8.08 $8.41 $8.75
Mixed Retail $8.52 $13.50 $14.04 $14.61 $15.20 $15.81
Lodging with
Food $10.22 $15.83 $16.47 $17.13 $17.82 $18.54
Lodging without
Food $5.54 $9.00 $9.36 $9.74 $10.13 $10.54
Restaurant $13.50 $20.30 $21.12 $21.97 $22.85 $23.77
Napa Valley
College $4.22 $7.18 $7.47 $7.77 $8.09 $8.42
Service Station $5.83 $9.55 $9.94 $10.34 $10.76 $11.20
Winery PreTreated $5.39 $8.87 $9.23 $9.60 $9.99 $10.39 Winery NonTreated $23.75 $34.27 $35.65 $37.08 $38.57 $40.12 Schools $2.10 $7.18 $7.47 $7.77 $8.09 $8.42
Below shows Single Family Residential estimated bill impacts for FY 2024:

The new wastewater rates will be effective September 1, 2023. The revenue generated from the rate increase will allow the City to generate sufficient revenue to meet bond covenants, rebuild reserve levels, fund critical capital improvements, and to fully fund wastewater operations without using other city funds. Without the rate increase the wastewater fund is projected to have a negative fund balance within the next fiscal year.

Agenda Item #

This means that the City's General Fund would need to contribute funding to the wastewater enterprise fund in order to operate and maintain the wastewater system.

FISCAL IMPACT
There is no Fiscal Year 2022-23 impact associated with this report.

RECOMMENDED ACTION
Staff recommends the following to the City Council:

1. By resolution, accept the City of St. Helena 2023 Water and Wastewater Cost of Service and Rate Study Final Report; and

2. Adopt a resolution approving:
a. Changes to the water base rates, water use rates, fire line rates, and rate structure effective September 1, 2023; and
b. Changes to the wastewater base rates, wastewater use rates, and rate structure effective September 1, 2023; and
c. Approving Drought Surcharges and rate structure effective September 1, 2023: and
d. This Resolution shall take effect immediately. The charges for water, wastewater, and drought surcharge rates will become effective on September 1, 2023, and a rate increase will occur every subsequent year on July 1st for the next (5) years as follows:
i. September 1, 2023
ii. July 1, 2024
iii. July 1, 2025
iv. July 1, 2026
v. July 1, 2027

ATTACHMENTS
Attachment 1 - Water and Wastewater Cost of Service and Rate Study Final Report Resolution - Accepting Water and Wastewater Cost of Service and Rate Study Final Report
Resolution - Approving Revised Rate Schedules
Exhibit A - Water Rates Schedule
Exhibit B - Wastewater Rates Schedule
Exhibit C - Drought Surcharges Schedule
City of St. Helena Water and Wastewater Rate Study Presentation Agenda Item #

CITY OF ST. HELENA
Water and Wastewater
Cost of Service and
Rate Study
FINAL REPORT / APRIL 20, 2023
ATTACHMENT 1
Agenda Item #

Agenda Item #

445 S. Figueroa St, Suite 1925, Los Angeles, CA 90071
www.raftelis.com
April 20, 2023
Ms. Mandy Kellogg
Administrative Services Director
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Subject: Water and Wastewater Cost of Service and Rate Design Study Dear Ms. Kellogg,
Raftelis is pleased to provide this Water and Wastewater Cost of Service and Rate Design Study Report to the City of St. Helena. The purpose of the study was to develop a proposed five-year schedule of water and wastewater rates for Fiscal Year (FY) 2023-24 through FY 2027-28 that are cost-justified, consider the community’s values, based on industry standard rate setting frameworks, and align with the substantive requirements of California’s Proposition 218.

The primary objectives of the study included:
» Development of a ten-year financial plan for the City’s Water and Wastewater Enterprises to ensure financial sufficiency, meet operating costs, fund long-term capital needs, and maintain prudent reserves » Conduct water and wastewater cost of service analyses to ensure a nexus between proposed rates and the cost to provide services to customers
» Design drought surcharge rates for times of declared water shortages » Develop five years of water and wastewater rates for adoption This report details results and recommendations related to the development of the proposed financial plans, cost of service analyses, and proposed rate calculations. It has been a pleasure working with you and we thank you, City staff, the Rate Study Advisory Committee, City Council, and members of the community for the support provided to Raftelis during this study.

Sincerely,
Kevin Kostiuk
Senior Manager
Agenda Item #

City of St. Helena / Water and Wastewater / Cost of Service and Rate Study Report Contents

1. Executive Summary ................................................................... 12

1.1. Study Overview ........................................................................................................... 12

1.2. Rate Study Process .................................................................................................... 12

1.3. Proposed Water Financial Plan .................................................................................. 13

1.4. Proposed Water Rates ................................................................................................ 17

1.5. Proposed Water Shortage Surcharges...................................................................... 19

1.6. Proposed Wastewater Financial Plan ........................................................................ 20

1.7. Proposed Wastewater Rates ...................................................................................... 24

2. Introduction ................................................................................ 27

2.1. Agency Overview ........................................................................................................ 27

2.2. Study Overview ........................................................................................................... 27

3. Legal Requirements and Rate Setting Methodology ................ 30

3.1. Legal Requirements .................................................................................................... 30

3.2. Rate-Setting Methodology .......................................................................................... 31

4. Water Rate Study ....................................................................... 33

4.1. Key Inputs and Assumptions ..................................................................................... 33

4.1.1. Current Water Rates ........................................................................................................ 33

4.1.2. Water Enterprise Financial Assumptions ......................................................................... 35

4.1.3. Projected Water Service Connections ............................................................................. 35

4.1.4. Projected Water Sales ..................................................................................................... 36

4.2. Financial Plan .............................................................................................................. 37

4.2.1. Water Enterprise Revenue Under Current Rates ............................................................ 37

4.2.2. Water Operations & Maintenance Expenses ................................................................... 41

4.2.3. Water Debt ....................................................................................................................... 41

4.2.4. Water Enterprise Capital Improvement Plan .................................................................... 42

4.2.5. Water Financial Policies................................................................................................... 45

4.2.6. Status Quo Water Financial Plan ..................................................................................... 45

4.2.7. Proposed Water Financial Plan ....................................................................................... 48

4.3. Water Cost of Service Analysis ................................................................................. 53

4.3.1. Methodology .................................................................................................................... 53 Agenda Item #

City of St. Helena / Water and Wastewater / Cost of Service and Rate Study Report

4.3.2. Water Rate Revenue Requirement .................................................................................. 53

4.3.3. Water System Peaking Factors ....................................................................................... 54

4.3.4. Functionalization and Allocation of Expenses .................................................................. 55

4.3.5. Water O&M Expense Allocation ....................................................................................... 58

4.3.6. Water Capital Allocation .................................................................................................. 61

4.3.7. Water Non-Rate Revenue (Revenue Offset) Allocation ................................................... 64

4.3.8. Preliminary Water Cost of Service Allocation .................................................................. 66

1.2.9. Allocation of Fire Protection Costs ................................................................................... 67

4.3.9. Peaking Units of Service .................................................................................................. 70

4.3.10. Adjusted Water Cost of Service .......................................................................... 72

4.3.11. Cost of Service Reallocation ............................................................................... 74

4.3.12. Unit Cost Calculation .......................................................................................... 76

4.3.13. Water Cost Allocation to Rate Components ....................................................... 77

4.4. Proposed Water Rates ................................................................................................ 79

4.4.1. Proposed Rate Structure Modification ............................................................................. 79

4.4.2. Water Service Charges (Test Year FY 2023-24) ............................................................. 79

4.4.3. Fire Line Service Charges (Test Year FY 2024) .............................................................. 81

4.4.4. Water Volume Rates (Test Year FY 2023-24) ................................................................. 83

4.5. Proposed Water Shortage Surcharges...................................................................... 85

4.5.1. Calculation of Proposed Water Shortage Surcharges ..................................................... 85

5. Wastewater Rate Study ............................................................. 90

5.1. Key Inputs and Assumptions ..................................................................................... 90

5.1.1. Current Wastewater Rates............................................................................................... 90

5.1.2. Wastewater Enterprise Financial Assumptions ................................................................ 91

5.1.3. Projected Wastewater Billing Units of Service ................................................................. 93

5.2. Wastewater Financial Plan ......................................................................................... 95

5.2.1. Wastewater Enterprise Revenue under Current Rates .................................................... 95

5.2.2. Wastewater Operations & Maintenance Expenses .......................................................... 98

5.2.3. Wastewater Debt ............................................................................................................. 98

5.2.4. Wastewater Enterprise Capital Improvement Plan ........................................................ 100 Wastewater Enterprise Financial Policies ................................................................................ 102

5.2.5. Status Quo Wastewater Financial Plan ......................................................................... 102

5.2.6. Proposed Wastewater Financial Plan ............................................................................ 106 Agenda Item #

City of St. Helena / Water and Wastewater / Cost of Service and Rate Study Report

5.3. Wastewater Cost of Service Analysis ..................................................................... 111

5.3.1. Methodology .................................................................................................................. 111

5.3.2. Wastewater Rate Revenue Requirement ...................................................................... 111

5.3.3. Functionalization and Allocation of Expenses ................................................................ 112

5.3.4. Wastewater Enterprise O&M Expense Allocation .......................................................... 113

5.3.5. Wastewater Enterprise Capital Allocation ...................................................................... 114

5.3.6. Wastewater Cost of Service Allocation .......................................................................... 115

5.3.7. Mass Balance Analysis .................................................................................................. 117

5.3.8. Wastewater Unit Costs .................................................................................................. 119

5.3.9. Wastewater Cost Allocation to Customer Classes ......................................................... 119

5.3.10. Wastewater Revenue Recovery within Customer Classes ............................... 121

5.4. Proposed Wastewater Rates .................................................................................... 125

5.4.1. Proposed Wastewater Rates (Test Year FY 2023-24) .................................................. 125

6. Customer Bill Impacts.............................................................. 128

6.1. Bi-Monthly Water Bill Impacts .................................................................................. 128

6.2. Bi-Monthly Wastewater Bill Impacts ........................................................................ 128 Agenda Item #

City of St. Helena / Water and Wastewater / Cost of Service and Rate Study Report Tables
Table 1-1: Proposed Water Revenue Adjustments ................................................................................... 13 Table 1-2: Proposed Changes to Tiers and Tier Allotments ..................................................................... 18 Table 1-3: Proposed Five-Year Water Rate Schedule – Base Rates ....................................................... 18 Table 1-4: Proposed Five-Year Schedule of Water Shortage Surcharges ............................................... 19 Table 1-5: Proposed Wastewater Revenue Adjustments ......................................................................... 20 Table 1-6: Proposed Five-Year Wastewater Rate Schedule .................................................................... 25 Table 4-1: Current Water Rates ................................................................................................................ 34 Table 4-2: Current Tier Allotments for Water Volume Rates ..................................................................... 34 Table 4-3: Water Inflationary Assumptions ............................................................................................... 35 Table 4-4: Projected New Water Connection Growth ............................................................................... 36 Table 4-5: Count of Water Connections .................................................................................................... 36 Table 4-6: Projected Water Use Under Existing Rate Structure ............................................................... 37 Table 4-7: Projected Fixed Charge Revenue from Existing Rates ............................................................ 38 Table 4-8: Projected Commodity Charge Revenues Under Current Water Rates .................................... 39 Table 4-9: Projected Raw Water Rate Revenues ..................................................................................... 39 Table 4-10: Other Water Enterprise Revenues ......................................................................................... 40 Table 4-11: Summary of Projected Water Enterprise Revenues Under Current Rates ............................ 40 Table 4-12: Projected Water Enterprise O&M Expenses .......................................................................... 41 Table 4-13: Water Debt Service ................................................................................................................ 41 Table 4-14: Water Capital Improvement Plan ........................................................................................... 43 Table 4-15: Water Capital Improvement Plan Proposed Funding ............................................................. 44 Table 4-16: Projected Water Reserve Targets .......................................................................................... 45 Table 4-17: Water Operating Cash Flow (Fund 561)– Status Quo Financial Plan ................................... 46 Table 4-18: Status Quo Water Financial Plan Pro Forma (Funds 561, 763, 764) .................................... 47 Table 4-19: Proposed Water Revenue Adjustments ................................................................................. 48 Table 4-20: Water Operating Cash Flow (Fund 561) – Proposed Financial Plan ..................................... 49 Table 4-21: FY 2023-24 Water Rate Revenue Requirement .................................................................... 54 Table 4-22: Water System Peaking Factor Allocations ............................................................................. 55 Table 4-23: Allocation of Functional Categories to Water Cost Causation Components .......................... 57 Table 4-24: Summary of Water O&M Expenses by Functional Category ................................................. 58 Table 4-25: Allocation of Water O&M Expenses to Cost Causation Components .................................... 60 Table 4-26: Summary of Water Enterprise Capital Assets by Functional Category .................................. 61 Table 4-27: Allocation of Functionalized Water Capital Assets to Cost Causation Components .............. 63 Table 4-28: Allocation of Revenue Offsets to Cost Causation Components ............................................. 65 Agenda Item #