St. Helena City Council
July 25, 2023

City of St. Helena
Regular City Council Meeting
Tuesday, July 25, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.

Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Simultaneous Spanish interpretation services during meetings can be scheduled upon request.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected] .

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/ .

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Lester Hardy, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may

be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1. National Parks and Recreation Month July 2023 Proclamation Estimated start time: 6:25 p.m.

Parks and Recreation Month Proclamation_2023
11 8. STAFF BRIEFING

8.1. Emergency preparedness - John Sorensen, Fire Chief Estimated start time: 6:30 p.m.

Presentation
Public Comment.Pat Dell and Grace Kistner
13 - 25

9. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:45 p.m.

9.1. Consideration and proposed approval of Regular and Special Meeting Minutes of:
10-26-2022 Special Joint City Council and Planning Commission Minutes
11-16-2022 Special Joint City Council and Planning Commission Meeting - Minutes
11-22-22 Regular City Council - Minutes
12-07-2022 Special City Council Minutes
12-07-2022 Special Joint City Council and Planning Commission Minutes
12-13-2022 Regular City Council - Minutes
01-06-2023 Special City Council - Minutes
01-10-2023 Regular City Council - Minutes
01-23-2023 Special City Council - Minutes
27 - 160

01-24-2023 Regular City Council - Minutes
02-14-2023 Regular City Council - Minutes
02-28-2023 Regular City Council - Minutes
03-14-2023 Regular City Council - Minutes
03-28-2023 Regular City Council - Minutes
04-11-2023 Regular City Council - Minutes
04-25-2023 Regular City Council - Minutes
04-25-2023 Special City Council - Minutes
05-01-2023 Special City Council - Minutes
05-09-2023 Regular City Council - Minutes
05-10-2023 Special Joint City Council and Planning Commission Meeting - Minutes
05-17-2023 Special City Council - Minutes
05-23-2023 Regular City Council - Minutes
06-13-2023 Regular City Council - Minutes
06-26-2023 Special City Council - Minutes
06-27-2023 Regular City Council - Minutes
06-27-2023 Special City Council - Minutes
10-26-2022 Special Joint City Council and Planning Commission Minutes
11-16-2022 Special Joint City Council and Planning Commission Meeting - Minutes
11-22-22 Regular City Council - Minutes
12-07-2022 Special Joint City Council and Planning Commission Minutes
12-07-2022 Special City Council Minutes
12-13-2022 Regular City Council - Minutes
01-06-2023 Special City Council - Minutes
01-10-2023 Regular City Council - Minutes
01-23-2023 Special City Council - Minutes
01-24-2023 Regular City Council - Minutes
02-14-2023 Regular City Council - Minutes
02-28-2023 Regular City Council - Minutes
03-14-2023 Regular City Council - Minutes
03-28-2023 Regular City Council - Minutes
04-11-2023 Regular City Council - Minutes
04-25-2023 Special City Council - Minutes
04-25-2023 Regular City Council - Minutes
05-01-2023 Special City Council - Minutes
05-09-2023 Regular City Council - Minutes
05-10-2023 Special Joint City Council and Planning Commission Meeting - Minutes
05-17-2023 Special City Council - Minutes
05-23-2023 Regular City Council - Minutes
06-13-2023 Regular City Council - Minutes
06-26-2023 Special City Council - Minutes
06-27-2023 Regular City Council - Minutes
06-27-2023 Special City Council - Minutes

9.2. Consideration of Resolution Approving Marketing and Promotional Services Agreement in the amount of $175,000 per year between the 161 - 174

City of St. Helena and the St. Helena Chamber of Commerce for FY 2023-24 and 2024-25.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt the attached Resolution approving Promotional Services Agreement with St. Helena Chamber of Commerce for FY 2023-24 and 2024-25.

Staff Report - Pdf

9.3. Consideration and proposed approval of a resolution approving the Cannabis Tax Fund Grant Program (CTFGP)
CEQA Determination: Approval of resolution not a “project” as defined in Section 15378(a) of State CEQA Guidelines. Even if determined to be a “project” subject to CEQA, action is exempt under the common sense exemption set forth in Section 15061(b)(3).

Prepared By: Chris Hartley, Chief of Police
Recommendation:

Recommend acceptance of the Cannabis Tax Fund Grant in the amount of $146,419.00.

Staff Report - Pdf
Staff Report - Html
Attachment 1 - FY23-24 CTFGP Intent to Award - St. Helena PD Attachment 2 - Cannabis Tax Grant Budget Breakdown
175 - 185

9.4. June 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File.

Staff Report - Pdf
187 - 192

9.5. Consideration and proposed approval of a resolution authorizing:1.

Flying the Italian flag on the City's ceremonial flagpole during the month of October 2023 for Italian Heritage Month; and 2. All fees are waived for the encroachment permit and Lyman Park Gazebo reservation for the Festa Italiana community celebration to be held on October 7, 2023, from 12:00 pm to 5:00 pm; and 3. Authorizing temporary street parking closure on the westside of Railroad Avenue from the Fire House to the end of Lyman Park and the public parking lot between Lyman Park and the Fire House for Festa Italiana event on October 7, 2023, from 12:00 pm to 5:00 pm; and 4. Approval of mobile food truck(s) to be parked on Railroad Avenue in the street closure area and wine and beer vendors in Lyman Park during the Festa Italiana event.

CEQA Determination: Not a CEQA project
Prepared By: Chantel Delay, Administrative Assistant
Recommendation:

Staff recommends City Council adopt the attached Resolution. 193 - 202

Staff Report - Pdf

9.6. Consideration and proposed approval of a Resolution approving out-of-state travel for Library Assistant Clara Ibarra to attend the Guadalajara International Book Fair in Guadalajara, Mexico from November 24–27, 2023
CEQA Determination: Not a CEQA project
Prepared By: Chris Kreiden, Library Director
Recommendation:

Approve the attached resolution authorizing out-of-state travel for Library Assistant Clara Ibarra to attend the Guadalajara International Book Fair in Guadalajara, Mexico from November 24- 27, 2023.

Staff Report - Pdf
203 - 206

9.7. A Resolution of the City of St. Helena City Council authorizing the City Manager to execute Amendment No. 5 to STH Contract: FY 2019-075 in the amount of $122,000 to the Professional Services Agreement with BKF for the Main Street St. Helena Pedestrian Improvements Project, for a total not-to-exceed of $1,045,600 and authorizing a budget increase of $122,000 to design in CIP Project R18-81 with funding allocated from Fund 240.

CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve Resolution.

Staff Report - Pdf
207 - 218

9.8. Proposed Approval of a Resolution Adopting and Approving Publicly Available Pay Schedule in Accordance with the
Requirement of California Code of Regulations, Title 2, Section 570.5, for the St. Helena Professional Firefighters (SHPFA) Member Classifications.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval the attached resolution.

Staff Report - Pdf
219 - 224

9.9. Proposed Approval of a Resolution (1) Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for members covered under the Unrepresented Compensation Program and (2) Approving a Pay for Performance Plan.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager, Mandy Kellogg, Administrative Services Director
Recommendation:
225 - 236

Staff recommends approval of the attached resolution.

Staff Report - Pdf

9.10. Proposed approval of a resolution Adopting and Approving the Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for the St. Helena Employees Association (SHEA).

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval the attached resolution.

Staff Report - Pdf
237 - 249

9.11. Proposed Approval of a Resolution (1) Memorializing an Agreement to the Memorandum of Understanding Between the City of St. Helena and the Police Officers' Association (POA) for a Three-year Contract Commencing on July 1, 2022 and Expiring on June 30, 2025 and (2) Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for the Police Officers' Association Member Classifications.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval the attached resolution.

Staff Report - Pdf
251 - 260

9.12. Consideration and Proposed Approval of a Resolution: 1) Rescinding Resolution 2014-45 Protocol for Committees, Commissions and Boards; and 2) Rescinding Resolution 2022-72 Amending Council Rules of Procedure and Standards of Conduct; and 3) Combining and Reestablishing both the Rules of Procedure for the Conduct of Meetings for City Council, Boards, Committees and Commissions and Standards of Conduct
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Staff recommends approval of the attached resolution
Staff Report - Pdf
261 - 375

9.13. Consideration and approval of a resolution approving Amendment #4 to the Professional Services Agreement in connection with the project described as Professional User Fee Study Services with Willdan Financial Services for the amount of $13,000, with a total contract notto-exceed $121,435, to complete and update the User Fee Study.

CEQA Determination: Not a CEQA project
Prepared By: Yosselyn Valencia, Finance Manager
Recommendation:

Staff recommends City Council approve the attached resolution.

Staff Report - Pdf
377 - 382

9.14. Consideration and adoption of a Resolution: (1) Awarding the Emergency Back-Up Power Project to CD & Power in the amount of $1,946,637.85; (2) Authorizing the City Manager to execute the Construction Contract with CD & Power; (3) Authorizing the Director of Public Works to approve Change Orders not to exceed 10% of the contract amount; (4) Determining the project to be exempt from the requirements of the California Environmental Quality Act (CEQA).

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Adopt the attached resolution.

Staff Report - Pdf
383 - 402

9.15. Receive report and consider adoption of Resolution to declare the end of the Phase I Water Emergency retroactively effective on July 1, 2023.

CEQA Determination: Exempt
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Adopt the attached resolution.

Staff Report - Pdf
403 - 415

10. PUBLIC HEARINGS
None

11. OLD BUSINESS

11.1. Discussion and Direction Regarding 2024 Ballot Measure and Consideration and Proposed Approval of a Resolution Approving two Professional Services Agreements: (1) Fairbank, Maslin, Maullin, Metz & Associates (FM3) for Opinion Research Services for an amount not-toexceed $32,250.00 and (2) TeamCivX for Electoral Feasibility of a Revenue Measure or Measures for the Ballot for an amount not-toexceed $25,000.00.

Estimated start time: 6:50 p.m.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Discussion and Direction Regarding 2024 Ballot Measure and approval of attached Resolution.

Staff Report - Pdf
Public Comment.Thomas W. Allen
Public Comment.Oliver Caldwell
417 - 459

12. NEW BUSINESS
None

13. CITY COUNCIL REPORTS:

Estimated start time: 7:15 p.m.

13.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

14. ADJOURNMENT
The next Regular City Council meeting is scheduled for August 8, 2023, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on July 20, 2023.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred.

Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St.

Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

CITY OF ST. HELENA PROCLAMATION

NATIONAL PARKS AND RECREATION MONTH
JULY 2023
WHEREAS, Parks and Recreation is an integral part of communities throughout this country, including the City of St. Helena; and
WHEREAS, Parks and Recreation promotes emotional, mental, physical, and social health and wellness through organized fitness, sports, activities, and community events for all ages; and WHEREAS, Parks and Recreation provides public spaces for leisure, enrichment, and community gathering opportunities designed to promote active lifestyles; and WHEREAS, Park and Recreation programming and education activities are critical to childhood development; and
WHEREAS, Parks and Recreation sustains and stewards our natural resources by protecting habitats and open space, connecting people to nature, and promoting the ecological function of parkland; and
WHEREAS, Parks and Recreation strengthens community identity by providing facilities and services that reflect and celebrate community character, heritage, culture, history, aesthetics, and landscape; and
WHEREAS, the U.S. House of Representatives has designated July as Parks and Recreation Month; and
WHEREAS, the City of St. Helena recognizes and celebrates the benefits derived from Parks and Recreation resources.

NOW THEREFORE, BE IT RESOLVED that I, Paul Jamison Dohring, Mayor of the City of St.

Helena, and the St. Helena City Council, do hereby proclaim that July is recognized as Park and Recreation Month in the City of St. Helena.

Dated: July 25, 2023
______________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #7.1.

Fire Prevention and Public
Awareness
John Sorensen – Fire Chief
Agenda Item #8.1.

Fire & Life Safety Inspections
Hotels: Schools:

Annual Inspections
Agenda Item #8.1.

Fire & Life Safety Inspections
Continued
Senior Living: Short Term Rentals:
*Businesses:
*Bi-annually inspected at
FD Discretion
West side of town – Even years
East Side of town – Odd years
Agenda Item #8.1.

Weed Abatement
Public Awareness:
• Weed abatement insert included in the April & May water bill • Reminders posted on Social Media (Facebook & Instagram) • Ad placed in St. Helena Star
• Public education booth at Farmer’s Market
• Non-compliance enforced per Section 1.12 of the Municipal Code Water Bill Insert Social Media Post St. Helena Star Ad
Agenda Item #8.1.

Defensible Space Valley Floor
• Remove all dead, dying or
decayed vegetation
• Cut all weeds and dried
grass to a maximum height
of 4 inches.

Agenda Item #8.1.

Defensible Space Wildland Urban Interface
Wildland Urban Interface
New ordinance requires 150 ft.
of defensible space in WUI areas
• Remove all dead, dying or
decayed vegetation within 150 ft.
of structures
• Cut all weeds and dried grass to a
maximum height of 4 inches
within 150 ft. of structures
Agenda Item #8.1.

Defensible Space Checklist
Agenda Item #8.1.

Free Site Evaluations
Call 707-967-2880 to schedule a free site visit
• Get a current site safety evaluation
• Receive recommendations to improve your
fire preparedness
• Speak directly with Fire Department
Personnel to answer any questions
Agenda Item #8.1.

Defensible Space Certificate
Agenda Item #8.1.

Weed Abatement Enforcement

1. Door Hanger
• First notice left on the door of a property in violation • If property has no structure, contact is made with owner via phone or email

2. Staked Notice – (10 days after door hanger and still in violation) • A plastic notice of violation is staked into the ground at the front of the property facing the street. Indicates date of notice and deadline for compliance.

3. Certified Letter Sent
• If a property is in violation after the deadline listed on staked notice, they are sent a certified letter to comply within 14 days of receipt.

4. Public Hearing
• If a property persists in violation, the owner will be required to appear before city council to defend their position of violation.
• City Council will determine next steps.

Agenda Item #8.1.

Agenda Item #8.1.

Vineyard Valley – Napa River
Agenda Item #8.1.

June 23, 2023
To: Anil Comelo, City Manager, City of St. Helena, Mayor Paul Dohring, Vice-Mayor Eric Hall, Council members Chouteau, Hardy and Summers.

Dear Mr. Comelo and City Council Members,
We noticed that Fire Chief Sorenson will be presenting a report on emergency preparedness during your City Council meeting on June 25th, 2023. We read that report. It is all good information. We have received a plethora of good information which has increased both in volume and complexity since the tragic wildfires in 2017. It would be reassuring to all people living in zone STH-E004 to know what the City and County have done to prevent fires starting in the Napa River and Sulphur Creek. A fire starting in either the creek or river would endanger much of that zone. However, based on what we saw in the Glass Fire when a fire in a creek adjacent to Sterling winery quickly traveled to Highway 29 and burned a building at the Sattui winery, a fire in Sulphur creek could travel from the Napa River all the way up to South Crane very quickly. We have been watching the property on the south side of Pope Street at College for weeks now with dead grasses that greatly exceeds the height allowable as set forth in the regulations. This property is owned by Napa Valley College. If they cannot remove it then the City should remove it, fine them and bill them.

We are all aware that the East side of St. Helena has the most density. This will make evacuation, if it becomes necessary, very complicated. There is more that can be done in the way of evacuation drills for Vineyard Valley. We should have a drill at night with all the cars exiting over the levy. We would also like you to consider what could be done to make that situation, if it actually becomes necessary, less terrifying. If you could investigate placing simple lights on stakes on each side of the levy road it would make the exiting safer. Many people have difficulty driving at night. Having light to guide them would be very beneficial.

Thank you for including this information in your discussion of emergency preparedness.

Sincerely, Pat Dell and Grace Kistner.

Agenda Item #8.1.

MINUTES
City of St. Helena
Special Joint City Council and Planning
Commission Meeting
Wednesday, October 26, 2022 @ 5:00 PM
Vintage Hall Board Room - Second Floor, 465 Main
Street, St. Helena
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Eric Hall Planning Commission Chair John Ponte, Commissioner Rosaura Segura, and Christopher Warner, Planning Commission

Absent: Vice-Chair Autumn Anderson and Commissioner Marika Rothfeld 1 CALL TO ORDER
2 PLEDGE OF ALLEGIANCE
3 ADOPTION OF THE AGENDA
4 ROLL CALL
5 PUBLIC FORUM:

Public comment during special meetings are limited to subjects on the agenda only. 6 NEW BUSINESS
a) Comprehensive Zoning Code Update-Public Meeting #1
Prepared By: Maya DeRosa, Community Development Director Recommendation:

No Action Required.

Community Development Director Maya DeRosa addressed the City Council and Planning Commission and introduced Lisa Wise Consulting team Roger Eastman and Monica Szydlik.

Roger Eastman and Monica Szydlik reported on the item and showed a presentation.

Agenda Item #9.1.

Special Joint City Council and Planning Commission Meeting October 26, 2022
Mayor Ellsworth opened the public comment.

Dan Hale, Peter Scott, Joe McGrath, Kelly Wheaton, Gary Rose and Marina Lavagnino addressed the City Council and Planning Commission.

Mayor Ellsworth re-opened the public comment.

Greg Desmond addressed the City Council and Planning Commission.

Mayor Ellsworth closed the public comment.
7 ADJOURNMENT
Mayor Ellsworth adjourned the meeting at 6:56 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special Joint City Council and Planning
Commission Meeting
Wednesday, November 16, 2022 @ 5:00 PM
Vintage Hall Board Room - Second Floor, 465 Main
Street, St. Helena
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, John Ponte, Autumn Anderson, and Christopher Warner

Absent: Mayor Geoff Ellsworth, Rosaura Segura, and Marika Rothfeld 1 CALL TO ORDER
2 PLEDGE OF ALLEGIANCE
3 ADOPTION OF THE AGENDA
4 ROLL CALL
5 PUBLIC FORUM:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.
6 REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by Anil Comelo, City Manager.
7 STAFF BRIEFING
None
8 CONSENT ITEMS
None
Agenda Item #9.1.

Special Joint City Council and Planning Commission Meeting November 16, 2022
9 NEW BUSINESS
a) Comprehensive Zoning Code Update-Public Meeting #2
CEQA Determination: CEQA will be completed before formal adoption.

Prepared By: Maya DeRosa, Community Development Director Recommendation:

No action is required.

Maya DeRosa, Community Development Director introduced the item.

Lisa Wise consultants and Maya DeRosa reported on the item.

Susan Kenward, citizen, Steve Goldfarb, Joe McGrath, Jeff Feeney, Alex Mitchell and Candace Panateway addressed the City Council and Planning Commission.
10 ADJOURNMENT
Vice Mayor Dohring adjourned the meeting at 7:05 pm
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, November 22, 2022 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall

Absent: None

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. ADOPTION OF THE AGENDA

4.1 Council Member Lester Hardy moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Citizen, Tom Belt, Richard Corsetti, Maria Viega, Jeff Feeney, Bobbi Monette, Chris Warner, citizen, David Knudsen addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

Agenda Item #9.1.

Regular City Council
November 22, 2022
City Attorney Ethan Walsh reported that there was no reportable action from the November 22, 2022 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 Proposed Water and Wastewater Commission Presentation by Garry Rose Council Member Lester Hardy requested this item be agendized for a discussion at a future meeting, Council Member Chouteau agreed with the request.

8. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

8.1 October 2022 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech

8.2 Receive and File FY 2021-22 Annual AB 1600 Report on Development Impact Fees.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Receive and file Annual AB 1600 Development Fee Report for Fiscal Year Ending June 30, 2022.

8.3 Consideration and proposed approval of a resolution approving the Final Map for 1780 Dean York Lane Subdivision Parcel Map and authorizing the City Clerk to Record the Final Map
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve the attached resolution approving the Final Map for the 1780 Dean York Lane Subdivision and authorizing the City Clerk to record the Final Map.

8.4 Consideration and proposed approval of a Resolution authorizing the City Manager to execute Amendment No. 3 to STH Contract: FY 2021-046 in the amount of $50,000 with Interwest for a total contract amount not-to-exceed $140,000 for Contract Planning Services.

CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Agenda Item #9.1.

Regular City Council
November 22, 2022
Recommendation:

Staff recommends City Council adopt the attached resolution.

8.5 Consideration of Approval of a resolution authorizing the City Manager to amend the current Community Development Block Grant Coronavirus Response (CDBG - CV2 & CV3) to re-allocate CDBG-CV funding from the Child Care Scholarship Program to St. Helena Utility Assistance Program.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Resolution Approving an Amendment to the Community Development Block Grant Coronavirus Response Round 2 and 3 (CDBG-CV2 and CV3) Standard Agreement to re-allocate CDBG-CV funding from the Child Care Scholarship Program to St. Helena Utility Assistance Program.

5.1 *This item was agendized for the November 22, 2023, special City Council meeting that ran concurrently together with the regular meeting.

Consideration and proposed approval of a resolution approving out-of-state travel for three Firefighters to attend the design meeting for the St. Helena Fire Department’s Type 1 engine in Appleton, Wisconsin, December 4 – December 7, 2022.

Council Member Anna Chouteau moved to approve consent as presented with Vice Mayor Dohring recusing from item 8.3. The motion was seconded by Council Member Eric Hall and on roll call carried by the following vote:

AYES: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9. OLD BUSINESS

9.1 Discussion, Consideration, and Direction Regarding Requests from Our Town St. Helena for:

1.Extention of the acquisition loan term ($450,000 initial acquisition loan) from December 9, 2022 for an Additional 12-months to December 9, 2023. All other terms of the loan agreement would remain.

2.Extention of reimbursement to OTSH for interest payments on the RCAC loan, retroactively from November 1, 2022 to October 31, 2023, in the amount of $1,200 per month, not to exceed $14,400 with funds to be reimbursed to Agenda Item #9.1.

Regular City Council
November 22, 2022
OTSH on a quarterly basis upon receipt of an invoice and accompanying documentation showing proof of payments to RCAC. The source of funds would be the Affordable Housing Trust Fund.

CEQA Determination: Approval of a resolution amending the Loan Agreement for the acquisition of 963 Pope Street is governed by Section 15310 of State CEQA Guidelines which exempts the approval of mortgages of the purchase of existing structures where the loan will not be used for new construction.

Prepared By: April Mitts, Assistant City Manager
Recommendation:

Staff is seeking City Council direction on the requests made by OTSH. Due to the timing of the maturity date of the existing acquisition loan as well as the request for interest only payments, City staff has prepared two resolutions for approval if City Council provides direction to (1) extend the maturity date to December 9, 2023 as requested by OTSH (Attachments 1 and 2) and (2) extend the reimbursement to OTSH for interest payments on the RCAC loan, retroactively from November 1, 2022 to October 31, 2023, in the amount of $1,200 per month, not to exceed $14,400 (Attachment 3).

City Manager Anil Comelo reported on this item.

Jennifer La Liberte addressed the City Council.

Council Member Lester Hardy moved to approve:

1.Extention of the acquisition loan term ($450,000 initial acquisition loan) from December 9, 2022 for an Additional 12- months to December 9, 2023. All other terms of the loan agreement would remain.

2.Extention of reimbursement to OTSH for interest payments on the RCAC loan, retroactively from November 1, 2022 to October 31, 2023, in the amount of $1,200 per month, not to exceed $14,400 with funds to be reimbursed to OTSH on a quarterly basis upon receipt of an invoice and accompanying documentation showing proof of payments to RCAC. The
source of funds would be the Affordable Housing Trust Fund.

The motion was seconded by Council Member Eric Hall and on roll call carried by the following vote:

AYES: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall NOES: None
ABSENT: None
Agenda Item #9.1.

Regular City Council
November 22, 2022
ABSTAIN: None
RECUSE: None

10. NEW BUSINESS

10.1 Accept report and presentation on ownership alternatives for sanitary sewer lateral and water service line and receive direction from Council to proceed with a corresponding amendment to the City of St. Helena Municipal Code ordinance.

CEQA Determination: Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Provide direction to staff on options presented.

Public Works Director Joseph Leach reported on this item.

No public comment was received.

It was the consensus of the City Council to approve option 2. City to maintain meter, service line between the meter and the water main, and connection to the water main.

10.2 Approve Formation of Measure H Oversight Committee CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Approve the attached resolution forming an Ad Hoc Measure H Oversight Committee.

City Clerk Cindy Tzafopoulos reported on this item.

Garry Rose addressed the City Council.

Council Member Lester Hardy moved to approve staff's recommendation. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Agenda Item #9.1.

Regular City Council
November 22, 2022

11. ADJOURNMENT
Mayor Ellsworth adjourned the meeting at 7:34 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special Joint City Council and Planning
Commission Meeting
Wednesday, December 7, 2022 @ 5:00 PM
Vintage Hall Board Room - Second Floor, 465 Main
Street, St. Helena
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Eric Hall, Planning Commission Chair John Ponte, Vice-Chair Autumn Anderson, Commissioner Rosaura Segura and Commissioner Christopher Warner (arrived at 5:37 p.m.)

Absent: Commissioner Marika Rothfeld
1 CALL TO ORDER
2 PLEDGE OF ALLEGIANCE
3 ADOPTION OF THE AGENDA
Councilmember Chouteau moved to adopt the agenda; second by Vice-Mayor Dohring. The council concurred the motion to adopt.
4 ROLL CALL
5 PUBLIC FORUM
Public comment during special meetings are limited to subjects on the agenda only. 6 NEW BUSINESS
a) Comprehensive Zoning Code Update-Public Meeting #3
CEQA Determination: CEQA will be completed before formal adoption.

Prepared By: Maya DeRosa, Community Development Director Recommendation:

Receive report and provide feedback to staff on options for next steps as noted in the staff report discussion.

Agenda Item #9.1.

Special Joint City Council and Planning Commission Meeting December 7, 2022
Community Development Director Maya DeRosa addressed the City Council and Planning Commission and introduced City Attorney Todd Leishman and Lisa Wise Consultant Roger Eastman.

Roger Eastman addressed the City Council and Planning Commission and showed a presentation.

Mayor Ellsworth opened public comment.

Chuck Dake addressed the Council and Planning Commission.

Mayor Ellsworth paused the meeting to take roll of the City Council and Planning Commission as it had not been done at the beginning of the meeting.

Mayor Ellsworth reconvened public comment.

Mike Mazza, Dick Crain, Glenn Smith, Mike Thomas, Jeff Feeney, Joe McGrath, Polly Ogden, Roy Piper, Connie Minn, Dan Hale, Jeff Whitehead, John Palmer, Anne Carr, Douglas Shafer, Juliea Redden, and Joshua Park addressed the Councilmembers and Planning Commission.

Mayor Ellsworth closed public comment.

Mayor Ellsworth called for a recess at 6:53 p.m.

Mayor Ellsworth reconvened the meeting at 7:00 p.m.

Lisa Wise Consultant Roger Eastman concluded his presentation.

Mayor Ellsworth re-opened public comment.

Joe McGrath, Connie Minn, Dan Hale addressed the Councilmembers and Planning Commission.

Mayor Ellsworth closed public comment.

The City Council was in support of moving forward with Option #1 to continue the public process and welcome additional comments.
7 ADJOURNMENT
Mayor Ellsworth adjourned the meeting at 7:35 P.M.

Agenda Item #9.1.

Special Joint City Council and Planning Commission Meeting December 7, 2022
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Wednesday, December 7, 2022 @ 5:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA
Vice-Mayor Dohring moved to adopt the agenda; second by Councilmember Hardy.

The council concurred the motion to adopt.

4. PUBLIC COMMENT
Public comment during special meetings are limited to subjects on the agenda only.

5. PRESENTATIONS AND PUBLIC RECOGNITIONS

5.1 Health Update by Dr. Karen Relucio, Public Health Officer/Deputy Director of Health and Human Services Agency Napa County
Dr. Karen Relucio, Public Health Officer/Deputy Director of Health and Human Services addressed the City Council and provided a presentation.

5.2 Proclamation in honor of Arbor Day December 15, 2022 presented to Public Works
Mayor Ellsworth presented the Arbor Day proclamation to Assistant Public Works Operation Manager Carlos Uribe.

6. CONSENT CALENDAR:

6.1 Consideration and Proposed Approval of a Contract to Godbe Research for a Community Survey in an amount not-to-exceed $32,375
Agenda Item #9.1.

Special City Council
December 7, 2022
CEQA Determination: Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Adopt the proposed resolution.

6.2 Consideration and Proposed Approval of (1) a Contract Change Order (CCO

25.1) Totaling $150,000 with Murray Building, Inc. for The Napa Valley College Tenant Improvement Project (C22-0001) for a Total Not-To-Exceed Amount of $1,317,379.00; (2) a Budget Increase of $150,000 to 101-4000-2145; and (3) Use of General Fund Fund Balance of $150,000.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Adopt the attached Resolution.

6.3 Consideration and Proposed Approval of a Resolution Approving a Construction Contract to Midstate Barrier, Inc. in and amont not-to-exceed $57,088 for R19-07 Silverado Guardrail Replacement Project.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Adopt the attached resolution.

Council Member Lester Hardy moved to adopt the items on Consent Calendar.

The motion was seconded by Vice Mayor Paul Dohring and on roll call carried by the following vote:

AYES: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

7. NEW BUSINESS:

7.1 Confirmation of City Council Water Ad Hoc Appointment CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Agenda Item #9.1.

Special City Council
December 7, 2022
Appointment of a Councilmember to the Water Ad Hoc Committee to replace outgoing Mayor Ellsworth.

Assistant City Manager April Mitts reported on the item.

Councilmember Hardy was appointed by the Council to replace Mayor Ellsworth on the Water Ad Hoc Committee.

No public comment was received.

8. ADJOURNMENT
Mayor Ellsworth adjourned the meeting at 8:16 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, December 13, 2022 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, and Council Member Eric Hall

Absent: Council Member Lester Hardy

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as amended due to item 7.6 not being heard. The motion was seconded by Vice Mayor Paul Dohring and on roll call carried by the following vote:

AYES: Mayor Geoff Ellsworth, Vice Mayor Paul Dohring, Council Member Anna Chouteau, and Council Member Eric Hall
NOES: None
ABSENT: Council Member Lester Hardy
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

No public comment was received.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

7. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered Agenda Item #9.1.

Regular City Council
December 13, 2022
individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

7.1 Conduct second reading and proposed adoption by title only waiving further reading of the Ordinance titled “Amendments to St. Helena Municipal Code Title 15 Buildings and Construction, Adopt and Amend in full the 2022 California Building Standards Code, Title 24.

CEQA Determination: Exempt
Prepared By: Philip Henry, Chief Building Official
Recommendation:

The Community Development Department, Building Division recommends the City Council:

Conduct second reading and adopt by title only and waive further reading of Ordinance titled “Amendments to St. Helena Municipal Code Title 15 Buildings and Construction, Adopt and Amend in full the 2022 California Building Standards Code, Title 24.

7.2 Consideration and proposed approval of a resolution duly approving and adopting a publicly available pay schedule in accordance with the requirement of California Code of Regulations, Title 2, Section 570.5, which includes revised salary schedules for the St. Helena Employees Association, Police Officers Association, Part-time Casual Worker I/II classifications, and members of the Unrepresented Compensation Program.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

7.3 Recommended approval of a resolution authorizing the City Manager to execute Amendment #1 to the Professional Services Agreement with Raftelis Financial Consultants to provide services associated with a Water and Wastewater Rate Study in the amount of $45,000 for a total contract not to exceed amount of $191,310 and a budget increase to 561-43-00-21-45 in the amount of $22,500 utilizing water enterprise fund balance and a budget increase to 571-43-00-21-45 in the amount of $22,500 utilizing wastewater enterprise fund balance.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends adoption of the attached resolution.

7.4 Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 2 to STH Contract: FY2023-002 in the amount of $41,200 to the Professional Services Agreement with Regional Agenda Item #9.1.

Regular City Council
December 13, 2022
Government Services (RGS) for human resources assistance for a total amount not-to-exceed $116,200.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt the attached resolution.

7.5 Approval of a Resolution Identifying and Authorizing the Source of Funding for the Second Installment Payment to Hall Vineland, LLC and Hall Vista, LLC per the Terms of the Settlement Agreement. Specifically, (1) a Budget Increase of $100,000 to the Water Operations Fund (Fund 561) and (2) authorize use of the Water Operations Fund Balance (Fund 561) of the Same.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Approve the attached resolution.

7.6 November 2022 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech

7.7 Consideration and proposed approval of a Resolution accepting the certification of the vote for the November 8, 2022 St. Helena General Municipal Election
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Adopt the resolution accepting the certification of the vote for Mayor and Council Members.

Mayor Paul Dohring moved to adopt consent as amended removing item 7.6 and Council Member Chouteau recusing herself from item 7.5. The motion was seconded by Council Member Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, and Council Member Eric Hall
NOES: None
ABSENT: Council Member Lester Hardy
ABSTAIN: None
RECUSE: None

8. NEW BUSINESS
Agenda Item #9.1.

Regular City Council
December 13, 2022

8.1 Oath of Office administered by City Clerk Cindy Tzafopoulos to Mayor-Elect Paul Dohring, Council Member-Elect Anna Chouteau and Council MemberElect Billy Summers (A brief recess for the City Clerk to reorganize the dais)

8.2 New Mayor and Council Members are seated

8.3 Recognition of Outgoing Mayor Geoff Ellsworth
(A recess in recognition of outgoing Mayor Geoff Ellsworth will be held.) City Manager Anil Comelo reported on this item.

Brad Onorato, Deputy Chief of Staff to Congressman Mike Thompson and Tracy Krumpen, District Director to Assemblymember Cecilia Aguiar-Curry presented a plaque to out going Mayor Geoff Ellsworth.

8.4 Consideration of the Vice Mayor Nomination Made by the Mayor and Requiring Council Approval
Mayor Dohring reported on this item.

Vanessa von Hessert, Loraine Stuart, Dawn Lennonager, Jessica Hague, Mary Jane Bagter and Tracy Krumpen addressed the City Council.

Mayor Paul Dohring moved to appoint Council Member Hall to be the new Vice Mayor. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Billy Summers and Vice Mayor Eric Hall
NOES: None
ABSENT: Council Member Lester Hardy
ABSTAIN: None
RECUSE: None

9. ADJOURNMENT
Mayor Dohring adjourned the meeting at 6:52 p.m.

CHALLENGING DECISIONS OF CITY ENTITIES
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Friday, January 6, 2023 @ 8:30 AM
Native Sons Hall, 1313 Spring St, St Helena, CA
94574

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA

3.1 Council Member Anna Chouteau moved to adopt the agenda. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

4. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

5. NEW BUSINESS:

5.1 New Mayor and Council Members Orientation 8:30 a.m. to 12:30 p.m. • Overview of the City
• Roles and Responsibilities
o Mayor
o Council Members
o City Manager
o City Attorney
Agenda Item #9.1.

Special City Council
January 6, 2023
• Review of Brown Act
• Rules of Procedure for the Conduct of Council Meetings and City Council Standards of Conduct
• Review Timeline for Upcoming Agenda Items
• Review Proposed Council Meeting Agenda Format
• Review Proposed Staff Report Format
• Review of Departments & Critical Issues
• Downtown Main Street Overview
City Manager Anil Comelo reported on this item.

No public comment was received.

5.2 *Due to weather conditions the facilities tour has been cancelled.

City Facilities tour 12:30 p.m. to 3:00 p.m.

Following the orientation the City staff will conduct a tour for Council members of key City facilities as listed below. The City will conduct the tour in multiple vehicles and a quorum of the Council will not be in any individual vehicle.

However, the Council members will leave the vehicles to tour specific facilities as noted below. Members of the public will be able to participate on the tour in City vehicles or follow in their own vehicles.
• Water Treatment Plant/Bell Canyon (410 Crystal Springs Road) – get out for tour
• Meadowood Tanks – drive by only
• Rutherford Pump Station – drive by only
• Wastewater Treatment Plant (1 Chaix Lane) – get out for tour • Crane Park (Valley Oak/Headstart Building) – drive by only • Corporation Yard (1405 Charter Oak Ave.) – get out for tour • Upper York Creek – get out for tour
• Carnegie Hall – drive by only
• Police Station – drive by only
• Fire Station – drive by only
• Parks & Recreation Office – drive by only
• Lyman Park (from Railroad) – drive by only
• Library – drive by only
• Adams Street Property – drive by only
• Meiley Park – drive by only
• Stonebridge Wells – drive by only
• Wappo Park (201 Pope Street) – get out at NVC
• Napa Valley College (1088 College Ave.) – tour of building and campus Reminder - the Brown Act doesn’t allow substantive discussion of any specific issues or projects that are not included on the Agenda.

Agenda Item #9.1.

Special City Council
January 6, 2023

6. ADJOURNMENT
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, January 10, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Billy Summers and Vice Mayor Eric Hall

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall made a motion to add “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST. HELENA RATIFYING THE PROCLAMATION

OF THE CITY MANAGER, PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATED TO THE SEVERE WEATHER CONDITIONS” and adopt the agenda as amended. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Billy Summers and Vice Mayor Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

A citizen addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Agenda Item #9.1.

Regular City Council
January 10, 2023
Reports were made by staff and Council.

City Attorney Ethan Walsh noted there was no reportable action for item 5.2 from the January 10, 2023, special City Council closed session meeting, but the following action occurred:

Council member Anna Chouteau made a motion to approve "item 5.1 Consideration of whether to conduct the City Council meeting using teleconferencing during a proclaimed state of emergency due to the ongoing storms because, as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees". The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Billy Summers and Vice Mayor Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

7. PRESENTATIONS AND PUBLIC RECOGNITIONS
Oaths of office for Erika Opp, Administrative Analyst and Zachary Hasbany, Human Resources Analyst

8. STAFF BRIEFING
Review of FY 2023-24 Budget Calendar by Mandy Kellogg, Administrative Services Director

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Item 9.1 was pulled from consent.

Consideration of Resolution adding a portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89

9.2 Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2021-22 and a resolution certifying of 6.67% Equivalent Fund expenditures for Fiscal Years 2018-19 through 2021-22 under Measure T Program.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Agenda Item #9.1.

Regular City Council
January 10, 2023
Recommendation:

Adopt the attached Resolution.

9.3 Consideration and Approval of a Resolution Authorizing: (1) a Contract Change Orders for Reimbursable Expenses Totaling $105,009.83 with Murray Building, Inc. for The Napa Valley College Tenant Improvement Project for a Total NotTo-Exceed Contract Amount of $1,422,388.83; (2) a Budget Expense Increase of $105,009.83 to 101-4000-2145; and (3) an Offsetting Budget Revenue Increase of $105,009.83 to 101-3461-0000.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Adopted attached resolution.

9.4 Approval of Project Plans for CIP R21-02, Authorization to Bid Pratt & Elmhurst Avenue Crosswalk Improvements on Main Street
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Approval of Plans and Authorize to Bid

9.5 Recommended approval of a Resolution authorizing an increase to the salary range for the Finance Manager to $116,975 - $142,184.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends adoption of the attached resolution.

9.6 Adopt a Resolution authorizing: (1) the City Manager to execute the Acceptance of Conditional Resolution and Waiver of Right to Hearing related to violations at the City of St. Helena Wastewater Treatment and Reclamation Plant; (2) a budget increase of $147,000 to 571-50-29-2143; and (3) use of Wastewater Fund balance of $147,000.

CEQA Determination: Not a CEQA project
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Adopt the attached resolution.

9.7 Item 9.7 was pulled from consent.

Consideration and Proposed Approval of (1) A Resolution Establishing an Electric Leaf Blower Rebate Program and (2) Authorizing a Budget Increase of $25,000 to 101-5000-2150; and (3) Use of General Fund Balance of $25,000 Agenda Item #9.1.

Regular City Council
January 10, 2023

9.8 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST. HELENA

RATIFYING THE PROCLAMATION OF THE CITY MANAGER,

PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATED TO

THE SEVERE WEATHER CONDITIONS
Council Member Billy Summers moved to approve items 9.2 through 9.6 and

9.8. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Council Member Anna Chouteau, Council Member Lester Hardy, and Vice Mayor Eric Hall
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.1 Consideration of Resolution adding a portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89 CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve Resolution adding portion of McCorkle Avenue to the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2022-89.

Joseph Leach, Public Works Director reported on this item.

Council Member Lester Hardy moved to approve this item with adjusting 20 feet to 10 feet. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Billy Summers and Vice Mayor Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.7 Consideration and Proposed Approval of (1) A Resolution Establishing an Electric Leaf Blower Rebate Program and (2) Authorizing a Budget Increase of $25,000 to 101-5000-2150; and (3) Use of General Fund Balance of $25,000 CEQA Determination: Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Adopt attached Resolution.

Agenda Item #9.1.

Regular City Council
January 10, 2023
Asst. to the City Manager Preya Nixon reported on this item.

Larry Vermeulen addressed the City Council.

Council Member Lester Hardy moved to approve item 9.7. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Council Member Billy Summers and Vice Mayor Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. NEW BUSINESS

10.1 Consideration of an Ordinance of the City Council of the City of St. Helena adopting an Urgency Ordinance amending Section 17.116.030 of the St.

Helena Municipal Code relating to accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from CEQA.

CEQA Determination: Exempt
Prepared By: Ethan Walsh, City Attorney
Recommendation:

Staff recommends that the City Council:

1. Adopt an Urgency Ordinance of the City Council of the City of St.

Helena amending Section 17.116.030 of the St. Helena Municipal Code relating to accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from CEQA, by title only and waive further reading.

City Attorney Ethan Walsh reported on this item.

Maria Villegas addressed the City Council.

Council Member Lester Hardy moved to adopt an Urgency Ordinance of the City Council of the City of St. Helena amending Section 17.116.030 of the St.

Helena Municipal Code relating to accessory dwelling units and junior accessory dwelling units, and determining the Ordinance to be exempt from CEQA, by title only and waive further reading. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Agenda Item #9.1.

Regular City Council
January 10, 2023
Lester Hardy, Council Member Billy Summers and Vice Mayor Eric Hall NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10.2 Discussion and recommendation to the Napa County City Selection Committee as nominees to the:

1. Napa County Board of Supervisor Ryan Gregory or St. Helena City Council Member to represent the City of St. Helena on the MCE Clean Energy Board of Directors.

2. Interest to serve on the Metropolitan Transportation Commission (MTC) CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Identify name(s) of interested Council Member(s) to be considered by the Napa County City Selection Committee as nominees to the:

1. MCE Clean Energy Board of Directors

2. Metropolitan Transportation Commission (MTC)
City Clerk Cindy Tzafopoulos reported on this item.

No public comment was received.

It was the consensus of the City Council to appoint Napa County Board of Supervisor Ryan Gregory to represent the City of St. Helena on the MCE Clean Energy Board of Directors. There was no interest for a Council Member to serve on the Metropolitan Transportation Commission (MTC).

10.3 2023 City Council Meeting Calendar
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Review the 2023 calendar and provide direction on Council meeting dates.

City Clerk Cindy Tzafopoulos reported on this item.

No public comment was received.

It was the consensus of the City Council to cancel the first meeting in July and second meeting in December.

10.4 2023 City Council assignments to various City and Napa County Committees, Boards, and Commissions
Agenda Item #9.1.

Regular City Council
January 10, 2023
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Attachment 1 provides a list of current intergovernmental appointments and vacancies (vacancies are highlighted in yellow). Attachment 2 provides a list of Ad Hoc appointments (vacancies are highlighted in yellow). Staff recommends City Council review and provide affirmation or recommended changes to appointments.

City Clerk Cindy Tzafopoulos reported on this item.

No public comment was received.

Assignments were made.

11. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:00 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Monday, January 23, 2023 @ 9:00 AM
Native Sons Hall, 1313 Spring St, St Helena, CA
94574

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

4. NEW BUSINESS:

4.1 The City of St. Helena City Council will be meeting to develop Council processes for working and communicating together and for team building.

This meeting will not consider any motions and will not take any actions as a City Council.

Reminder - the Brown Act doesn’t allow substantive discussion of any specific issues or projects.

City Manager Anil Comelo reported on this item.

5. ADJOURNMENT
Mayor Dohring adjourned the meeting at 12:00 pm.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, January 24, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Anna Chouteau moved to adopt the agenda as amended to include the oath of office for Kevin MacLeod, Recreation Supervisor under presentations. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Anna Chouteau moved to adopt the agenda as amended to include the oath of office for Kevin MacLeod, Recreation Supervisor under presentations. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
Agenda Item #9.1.

Regular City Council
January 24, 2023
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Crane Carter addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Ethan Walsh, City Attorney noted there was no reportable action at the January 24, 2023 special City Council closed session meeting.

Reports were made by staff and City Council.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 *NEW ITEM
Oath of office for Kevin MacLeod, Recreation Supervisor administered by Cindy Tzafopoulos, City Clerk.

7.2 Presentation from David Morrison, Interim Napa County Executive Officer (CEO) on Napa County Regional 2019 Community Greenhouse Gas Inventory Update Summary and the Napa County Regional Greenhouse Gas Inventory Forecast (2019-2030)

8. STAFF BRIEFING

8.1 None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and proposed approval of a resolution authorizing the payment for the rental of heavy equipment in the amount not to exceed of $35,000 from Sunbelt Rentals.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Approval of a resolution authorizing the payment for the rental of heavy equipment in the amount not to exceed of $35,000 from Sunbelt Rentals.

9.2 December 2022 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Agenda Item #9.1.

Regular City Council
January 24, 2023
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File

9.3 Adopt resolution authorizing: (1) City Manager to execute Amendment No. 1 to the Cooperative Agreement with Napa Valley Transportation Authority for the Napa Valley Vine Trail for the design of the segment between the cities of Calistoga and St. Helena; (2) a budget increase of $15,403 to 101-5000-2145; (3) use of General Fund balance in the amount of $15,403; (4) a budget increase of $63,847 to 241-5000-2145; and use of Fund 241 Measure T Class I Trails Fund Balance of $63,847.

CEQA Determination: Not a CEQA project
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve the Resolution “Adopt resolution authorizing: (1) City Manager to execute Amendment No. 1 to the Cooperative Agreement with Napa Valley Transportation Authority for the Napa Valley Vine Trail for the design of the segment between the cities of Calistoga and St. Helena; (2) a budget increase of $15,403 to 101-5000-2145; (3) use of General Fund balance in the amount of $15,403; (4) a budget increase of $63,847 to 241-5000-2145; and use of Fund 241 Measure T Class I Trails Fund Balance of $63,847”

9.4 Quarterly Grant Report for FY 2023 Q2 for the period ending December 31, 2022.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Receive and file report.

9.5 Consideration and proposed adoption of a resolution authorizing: (1) the City Manager to execute a Professional Service Agreement with Waterways Consulting, Inc. in the amount of $55,843.93 to provide Flood Protection Project Related Assistance; (2) a budget increase of $55,843.93 to 700-4000- 2999 and use of fund balance of the same; and (3) a revenue increase of $55,843.93 to 741-3998-0000.

CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve the attached Resolution.

9.6 Consideration and proposed approval to adopt a resolution authorizing: (1) City Manager to execute financial agreements, real estate, right of way and application documents associated with the One Bay Area Grant (OBAG) program.

Agenda Item #9.1.

Regular City Council
January 24, 2023
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Adopt the attached resolution.

9.7 Accept Annual Integrated Pest Management Report for Calendar Year 2022 CEQA Determination: Not a CEQA project
Prepared By: Carlos Uribe, Assistant Public Works Operations Manager Recommendation:

Receive and File 2022 Annual Integrated Pest Management Report Vice Mayor Eric Hall moved to adopt consent as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS

10.1 None

11. OLD BUSINESS

11.1 Actionable Items to Respond to and Prepare for Climate Change CEQA Determination: Not a CEQA project
Prepared By: Preya Nixon, Asst. to the City Manager
Recommendation:

Provide direction to staff.

Preya Nixon, Asst. to the City Manager reported on this item.

No public comment was received.

It was the consensus of the City Council to move forward with the following areas to reduce GHG emissions in the City of St. Helena:

1. Recognize the impacts of newly adopted Energy Code: With the new 2022 Energy Code, electric is in and gas installations are discouraged. While a gas appliance may be installed under the 2022 code, a penalty will be incurred that will need to be made up in another Agenda Item #9.1.

Regular City Council
January 24, 2023
area within the building envelope. The goal is to build all electric homes with heat-pump technology, thereby reducing Greenhouse Gas Emissions (GHG). In addition, new homes are envisioned to have PVsolar with battery storage to allow for all energy used by these new homes to be generated and stored on-site without a need to draw from the power grid.

2. Create incentives to encourage GHG friendly type home improvements: The City desires to incentivize certain GHG friendly type of home improvements such as solar and electric water heaters for a specific period of time in 2023 (May 1, 2023 to October 31, 2023) by providing a significant, deep discount (80%) on the permit fees for these home improvements that reduce GHG emissions. Staff will bring back a separate request to the City Council soon to reduce building permit fees for these types of improvements during the prescribed time period.

3. Encourage Gray Water Systems: The City is moving to develop policies and guidelines to normalize the use of gray water systems. Gray water is untreated wastewater that does not present a threat from contamination by unhealthy processing. An example of this is wastewater from bathtubs. The Community Development Department will be bringing a policy forward on this in the coming months.

4. Continue to install multi modal transportation infrastructure:

Continue to adhere to the City's adopted Bike Plan (as outlined in the General Plan Circulation Element) by installing bike lane facilities.

Anytime a street is set to be repaved, multi modal transportation included in the design phase. The City has a complete streets approach which considers design for all roadway users including pedestrians and bicycles.

5. Increase Electric Vehicle (EV) charging infrastructure: There are funding opportunities for EV charging stations through the California Energy Commission and MCE. The City hopes to apply for and if granted, utilize these types of funding to identify and develop EV charging infrastructure.

12. NEW BUSINESS

12.1 Water Penalty Appeal - Duane and Susan Hoff
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Discuss and make a determination on penalty appeal. Council may consider the following three options:

Agenda Item #9.1.

Regular City Council
January 24, 2023

1. Approve the appeal in its entirety for an amount of $251,379.28

2. Grant a portion of the appeal for an amount determined by City Council

3. Deny the appeal in its entirety
April Mitts, Asst. City Manager and Ethan Walsh, City Attorney reported on this item.

Mr. Proctor addressed the City Council.

Mayor Paul Dohring moved to continue this item to a date uncertain to allow staff to gather additional information. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12.2 Water Penalty Appeal - Eliot Fried
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Discuss and make a determination on penalty appeal. Council may consider the following three options:

1. Approve the appeal in its entirety for an amount of $19,228.30

2. Grant a portion of the appeal for an amount determined by City Council

3. Deny the appeal in its entirety
April Mitts, Asst. City Manager reported on this item.

Eliot Fried addressed the City Council.

Council Member Lester Hardy moved to continue this item for 90 days for additional information to be brought back for Council consideration. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
Agenda Item #9.1.

Regular City Council
January 24, 2023
ABSTAIN: None
RECUSE: None

12.3 Water Penalty Appeal - Isabel Ayau
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Discuss and make a determination on penalty appeal. Council may consider the following three options:

1. Approve the appeal in its entirety for an amount of $10,524.26

2. Grant a portion of the appeal for an amount determined by City Council

3. Deny the appeal in its entirety
Council Member Lester Hardy moved to approve the appeal in its entirety for an amount of $10,524.26. The motion was seconded by Vice Mayor Hall and on roll call carried by the following vote:

AYES: Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers
NOES: Mayor Paul Dohring
ABSENT: None
ABSTAIN: None
RECUSE: None

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:33 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, February 14, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Eric Sklar, Maria Viegas and Bobbi Monnette addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were given by staff and Council.

City Attorney Ethan Walsh reported that there was no reportable action from the February 14, 2023 special City Council closed session meeting.

Agenda Item #9.1.

Regular City Council
February 14, 2023

7. PRESENTATIONS AND PUBLIC RECOGNITIONS
None

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and proposed approval of a resolution updating the February 23, 2016 adopted Records & Information Management Policy and Retention Schedule.

CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Staff recommends the Council adopt the proposed resolution updating the Records Retention Schedule.

9.2 Item 9.2 was pulled from consent.

Consideration and Proposed Adoption of a Resolution Authorizing: (1) the City Manager to Execute an Agreement with Urban Land Institute (ULI) in an amount not-to-exceed $36,000 to provide a Downtown Placemaking Study and Technical Advisory Panel; and (2) a Budget increase of $36,000 to 101-4500- 2130 and use of General Fund Balance of the Same.

9.3 Consideration and Proposed Approval of a Resolution (1) Memorializing the Termination of the Phase II Water Emergency in November 2021, effective December 2021; and (2) Confirmation of Staff's Proposal to Provide a Recommendation for the Termination of the Phase I Water Emergency at a Council Meeting in July 2023.

CEQA Determination: Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Adopt the attached resolution.

Council Member Anna Chouteau moved to approve 9.1 and 9.3. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Agenda Item #9.1.

Regular City Council
February 14, 2023
Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.2 Consideration and Proposed Adoption of a Resolution Authorizing: (1) the City Manager to Execute an Agreement with Urban Land Institute (ULI) in an amount not-to-exceed $36,000 to provide a Downtown Placemaking Study and Technical Advisory Panel; and (2) a Budget increase of $36,000 to 101-4500- 2130 and use of General Fund Balance of the Same.

CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Staff recommends City Council adopt the attached resolution.

Bobbi Monnette addressed the City Council.

Vice Mayor Eric Hall moved to approve 9.2. The motion was seconded by Council Member Bobby Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS
None

11. OLD BUSINESS
None

12. NEW BUSINESS

12.1 Receive presentation on results of the 2022 Community Survey.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Receive presentation from Godbe Research (GRA)
Agenda Item #9.1.

Regular City Council
February 14, 2023
Brian Godbe with Godbe Research provided a presentation.

No public comment was received.

12.2 Review and Discussion of Permit Fee Reduction to incentivize the installation of electric appliances, solar, and electric vehicle charging thereby reduce Green House Gases (GHG).

CEQA Determination: Not a CEQA project
Prepared By: Philip Henry, Chief Building Official
Recommendation:

Staff recommends the City Council approval of Permit Fee Reduction Schedule (Attachment B) for the limited and specified time period of April 1, 2023 to September 30, 2023.

Chief Building Inspector Phil Henry reported on this item.

Josh Devore addressed the City Council.

It was the consensus of the City Council to approve staff recommendations.

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:23 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, February 28, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

No public comment was received.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and Council.

City Attorney Ethan Walsh noted that there was no reportable action was taken at the Agenda Item #9.1.

Regular City Council
February 28, 2023
February 14, 2023 special City Council meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 Proclamation in honor of the life of David A. Garden, Sr.

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 January 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File

9.2 Item 9.2 was pulled from consent.

Adopt Resolution of the City Council of the City of St. Helena Approving Construction of a “Quick-Build” Traffic Calming Project at the Intersection of Kearney Street and Madrona Avenue.

9.3 Recommended approval of a resolution authorizing (1) the City Manager to execute a change order with North Bay Office Furniture for purchase of furniture and installation services as part of the Napa Valley College move (Project C22-001) in the amount of $10,000 for a total not-to-exceed $33,385 (2) a budget increase of $10,000 to 101-4000-2145 and use of general fund balance of the same.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Staff recommends adoption of the attached resolution.

Council Member Anna Chouteau moved to approve 9.1 and 9.3. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
Agenda Item #9.1.

Regular City Council
February 28, 2023
ABSENT: None
ABSTAIN: None
RECUSE: None

9.2 Adopt Resolution of the City Council of the City of St. Helena Approving Construction of a “Quick-Build” Traffic Calming Project at the Intersection of Kearney Street and Madrona Avenue.

CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve the attached resolution.

Public Works Director Joseph Leach reported on this item.

Kelly Snider addressed the City Council.

Council Member Lester Hardy moved to approve 9.3. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS
None

11. OLD BUSINESS

11.1 Presentation by Raftelis on Water & Wastewater Rate Study CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Receive and File.

Kevin Kostiuk, Raftelis Senior Manager provided a presentation.

No public comment was received.

12. NEW BUSINESS
Agenda Item #9.1.

Regular City Council
February 28, 2023

12.1 Presentation by Baker Tilly on Long Range Financial Plan Options and Council Discussion and Direction
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Steve Toler, Director and Sam Liberman, Senior Manager from Baker Tilly provided a presentation.

Elaine Honig and Elaine Stuart addressed the City Council.

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:15 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, March 14, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Anna Chouteau moved to adopt the agenda as presented.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Anthony Micheli addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and Council.

City Attorney Ethan Walsh noted one reportable action was taken regarding anticipated litigation from March 14, 2023 special City Council closed session meeting. The City Council unanimously directed BBK to represent the City of St.

Helena in the lawsuit with Denise Chaix Wiig, Darcel C. Chaix and Thomson Builders.

Agenda Item #9.1.

Regular City Council
March 14, 2023

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 American Red Cross Month 2023 Proclamation

7.2 Proclamation Designating March 2023 As Women’s History Month

7.3 PG&E Gas Pipeline Maintenance Program Project Update 2023 by Mark Van Gorder

7.4 Presentation from Staff on Proposed Pickleball Court Conversion at Crane Park
Prepared By: Dave Jahns, Parks & Recreation Director

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and proposed approval of a resolution accepting bids and awarding contracts to the lowest responsible bidders for furnishing chemicals for water and wastewater treatment for Fiscal Year 2022/2023 and authorizing the City Manager to execute the necessary agreements or purchase orders on behalf of the City.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Adopt the attached resolution.

9.2 Consideration and Proposed Adoption of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Napa County Resource Conservation District, in an amount not-to-exceed $75,250 for York Creek Project Year 3 Monitoring Services for the Upper York Creek Ecosystem Restoration, City Project No. W-26.

CEQA Determination: Environmental Impact Report (SCH. No. 2006092096) Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Staff Recommends City Council Adopt the attached Resolution.

9.3 9.3 was pulled from consent.

Adoption of a Resolution Opposing Initiative No. 21-0042A1, the Taxpayer Protection and Government Accountability Act.

9.4 9.4 was pulled from consent.

Agenda Item #9.1.

Regular City Council
March 14, 2023
Consideration and proposed approval of a resolution approving: (1) a temporary closure of Adams Street and Library Lane from Friday, May 5, 2023, at 6:00 p.m. to Sunday, May 7, 2023, at 6:00 p.m.; and (2) authorizing possession of open alcoholic beverages on those public streets for the Neighborhood Community Table Event scheduled for Saturday, May 6, 2023, from approximately 5:00 p.m. to 9:00 p.m.

9.5 Recommended approval of a resolution authorizing (1) the City Manager to execute Amendment No. 1 with Economy Lock and Key, Inc. for security associated with the Napa Valley College Tenant Improvement Project (NVC-TI) in the amount of $45,000 for a total not-to-exceed $68,523.67 (2) a budget increase of $45,000 to 101-4000-2145 and use of general fund balance of the same.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Staff recommends adoption of the attached resolution.

Council Member Lester Hardy moved to approve 9.1 , 9.2 and 9.5. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.3 Adoption of a Resolution Opposing Initiative No. 21-0042A1, the Taxpayer Protection and Government Accountability Act.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Staff recommends Council adopt a Resolution opposing Initiative No. 21- 0042A1, the Taxpayer Protection and Government Accountability Act.

Asst. City Manager April Mitts reported on this item.

No public comment was received.

9.4 Consideration and proposed approval of a resolution approving: (1) a temporary closure of Adams Street and Library Lane from Friday, May 5, 2023, at 6:00 p.m. to Sunday, May 7, 2023, at 6:00 p.m.; and (2) authorizing possession of open alcoholic beverages on those public streets for the Agenda Item #9.1.

Regular City Council
March 14, 2023
Neighborhood Community Table Event scheduled for Saturday, May 6, 2023, from approximately 5:00 p.m. to 9:00 p.m.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Chantel Delay, Administrative Assistant
Recommendation:

Staff recommends approval of the attached resolution.

Public Works Director Joseph Leach reported on this item.

Tracy McBride and Randy Hughson addressed the City Council.

This item was continued to April.

10. PUBLIC HEARINGS
None

11. OLD BUSINESS

11.1 *PRESENTATION ADDED 03-13-2023
Presentation of the Water and Wastewater Rate Study Recommendations for the Capital Improvement Program, Financial Plan Scenarios, and Rate Structure Alternatives.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Review and discuss the Water and Wastewater Rate Study Advisory Committee recommendations of the Capital Improvement Program, Financial Plan Scenarios, and Rate Structure Alternatives and make final recommendations to be included in the final rate study report.

Administrative Services Director reported on this item.

Kevin Kostiuk, Raftelis Senior Manager provided a presentation.

Arlene Corsetti, Kelly Wheaton, Mark Smithers, Garry Rose and Tracy McBride addressed the City Council.

Council Member Anna Chouteau moved to accept Committee
recommendations relating to:

1. Capital Improvement Program

2. Financial Plan Scenarios
Agenda Item #9.1.

Regular City Council
March 14, 2023

3. Alternative 2 Water Rate Structure

4. Wastewater Rate Structure

5. Drought Rates

6. Private Fire Service Rates
And accept consultant recommendations on elevation and inside/outside City limit surcharges. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Mayor Dohring called for a break.

Mayor Dohring reconvened the meeting.

12. NEW BUSINESS

12.1 Implementation of a Fats, Oils, and Grease ("FOG") cloud-based management platform
CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file presentation from staff related to the implementation of the FOG BMP software platform and process.

Public Works Director Joseph Leach reported on this item.

No public comment was received.

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:57 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, March 28, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Lester Hardy moved to adopt the agenda ass amended to remove item 11.1. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Ann Nevero addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

City Attorney Ethan Walsh noted there was no reportable action from the March 28, Agenda Item #9.1.

Regular City Council
March 28, 2023
2023 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 Oath of office for Yosselyn Valencia, Finance Manager administered by Cindy Tzafopoulos, City Clerk

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and approval of a resolution approving Sanitary Sewer Management Plan version 8 as required by State Water Resources Control Board WQO-2006-0003 Statewide General Waste Discharge Requirements for Sanitary Sewer Systems (WDR) and the associated Monitoring and Reporting Program (MRP).

CEQA Determination: Exempt
Prepared By: Clayton Church, Public Works Operations Manager Recommendation:

Adopt attached Resolution.

9.2 Item 9.2 was pulled.

February 2023 Review and Forecasting of City Water Supply Availability

9.3 Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 1 to STH Contract: FY2023-001 in the amount of $25,000 to the Professional Services Agreement with Regional Government Services (RGS) for finance assistance for a total amount not-toexceed $50,000.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt the attached resolution.

9.4 Item 9.4 was pulled.

Review and consideration of the 2022 St. Helena Annual Housing Element Progress Report.

9.5 Consideration of approval of a Resolution approving out-of-state travel for (1) Agenda Item #9.1.

Regular City Council
March 28, 2023
Administrative Services Director, Mandy Kellogg, to attend the 2023 ICMA Local Government Reimagined Conference to be held April 12-14, at the Hilton Burlington Lake Champlain, Burlington, Vermont (2) Senior Management Analyst, Martin Beltran, to attend the Government Finance Officers Association (GFOA) 117th Annual Conference to be held May 21-24, at the Oregon Convention Center, Portland, Oregon.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Approve the attached resolution

9.6 Consideration of a Resolution to execute contract amendment with BKF for design work related to the Main Street St. Helena Pedestrian Improvements Project and authorizing a budget increase of $151,000 to design in CIP Project R18-81 with funding allocated from Gas Tax Funds to Streets Capital Fund 741.

CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve Resolution to execute contract amendment with BKF for design work related to the Main Street St. Helena Pedestrian Improvements Project and authorizing a budget increase of $151,000 to design in CIP Project R18-81 with funding allocated from Gas Tax Funds to Streets Capital Fund 741.

9.7 Item 9.7 was pulled.

Consideration of A Resolution of the City Council of the City of St. Helena to Re-Affirm City Commitment to Housing Element for Regional Housing Need Assessment (RHNA), the Metropolitan Transportation Commission (MTC) adopted Resolution No. 4505 and Comply with State Housing Laws.

9.8 Consideration and proposed approval of a Resolution authorizing: (1) various scope amendments and budget transfers among the Streets Capital Improvement Program Projects, specifically: R21-02 Crosswalk Improvements on Main Street/Highway 29 at Pratt Avenue and Elmhurst Avenue; R21-04 Pope Street Crosswalk Improvements; R22-79 Pavement Restoration Year 2; R19-05 Grayson and South Crane Rehab which when implemented will have a total FY23 fiscal impact of approximately $798,806.98: (2) staff to execute the appropriate agreements, budget appropriations and transfers to effectuate the various Capital Improvement Program projects noted above; and (3) authorize the Director of Public Works to execute change orders not to exceed $475,000 in addition to the R22-79 Argonaut Construction contract.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Agenda Item #9.1.

Regular City Council
March 28, 2023
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Staff recommends City Council adopt the attached Resolution.

Council Member Anna Chouteau moved to approve 9.1, 9.3, 9.5, 9.6 and 9.8.

The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.2 February 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File

9.4 Review and consideration of the 2022 St. Helena Annual Housing Element Progress Report.

CEQA Determination: Not a CEQA project
Prepared By: Aaron Hecock, Senior Planner
Recommendation:

It is recommended that the City Council review, consider, and file this report recognizing that staff submitted the information to HCD and OPR in keeping with the April 1, 2023 mandate.

9.7 Consideration of A Resolution of the City Council of the City of St. Helena to Re-Affirm City Commitment to Housing Element for Regional Housing Need Assessment (RHNA), the Metropolitan Transportation Commission (MTC) adopted Resolution No. 4505 and Comply with State Housing Laws.

CEQA Determination: Not a CEQA project
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Approve A Resolution of the City Council of the City of St. Helena to Re-Affirm City Commitment to Housing Element for Regional Housing Need Assessment (RHNA), the Metropolitan Transportation Commission (MTC) adopted Resolution No. 4505 and Comply with State Housing Laws.

Ann Nevero addressed the City Council.

Agenda Item #9.1.

Regular City Council
March 28, 2023
Council Member Anna Chouteau moved to approve 9.2, 9.7 and 9.4. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS
None

11. OLD BUSINESS

11.1 03-28-23 UPDATE *THIS ITEM WILL BE CONTINUED TO A DATE

UNCERTAIN
Consideration and Proposed Approval of a Resolution Adopting the Integrated Master Utility Plan
CEQA Determination: Exempt from CEQA pursuant to Section 15262 Prepared By: Mark Rincon-Ibarra, Public Works Director and City Engineer Recommendation:

Receive presentation and adopted the attached Resolution accepting the Integrated Utility Master Plan.

12. NEW BUSINESS
None

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 6:27 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, April 11, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Chris Warner, Denise Nelson, Arlene Corsetti, citizen and Leslie Stanton addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

Agenda Item #9.1.

Regular City Council
April 11, 2023
City Attorney Ethan Walsh noted there was no reportable action from the April 11, 2023 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 Sexual Assault Awareness Month April 2023

7.2 April is Arts Month 2023

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Item 9.1 was pulled.

Informational Item: Main Street Sidewalk Improvement Project (R18-81 Downtown Sidewalk Project) Progress Report.

9.2 Recommended approval of a resolution authorizing the City Manager to execute Amendment #2 to the Professional Services Agreement with Raftelis Financial Consultants to provide services associated with a Water and Wastewater Rate Study in the amount of $39,000 for a total contract not to exceed amount of $230,310 and a budget increase to 561-43-00-21-45 in the amount of $19,500 utilizing water enterprise fund balance and a budget increase to 571-43-00-21-45 in the amount of $19,500 utilizing wastewater enterprise fund balance.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends adoption of the attached resolution.

9.3 Consideration and proposed approval of a resolution approving: (1) a temporary closure of Adams Street and Library Lane from Friday, May 5, 2023, at 6:00 p.m. to Sunday, May 7, 2023, at 6:00 p.m.; and (2) authorizing possession of open alcoholic beverages on those public streets for the Neighborhood Community Table Event scheduled for Saturday, May 6, 2023, from approximately 5:00 p.m. to 9:00 p.m.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Chantel Delay, Administrative Assistant
Recommendation:

Agenda Item #9.1.

Regular City Council
April 11, 2023
Staff recommends approval of the attached resolution.

Vice Mayor Eric Hall moved to approve items 9.2 and 9.3. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.4 Item 9.4 was pulled.

Proposed Approval of a Resolution Authorizing Staffing Recommendation to Reallocate Funding from the Vacant Public Works Management Analyst Position to Fund an Additional Assistant to the City Manager Position.

9.1 Informational Item: Main Street Sidewalk Improvement Project (R18-81 Downtown Sidewalk Project) Progress Report.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

None. This is an information item only.

Joe Leach, Public Works Director reported on this item.

Isobel Luria and Richard Corsetti addressed the City Council.

Vice Mayor Eric Hall moved to approve item 9.1. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.4 Proposed Approval of a Resolution Authorizing Staffing Recommendation to Reallocate Funding from the Vacant Public Works Management Analyst Position to Fund an Additional Assistant to the City Manager Position.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Agenda Item #9.1.

Regular City Council
April 11, 2023
Recommendation:

Approve the attached resolution.

Anil Comelo, City Manager reported on this item.

Leslie Stanton and Arlene Corsetti addressed the City Council.

Vice Mayor Eric Hall moved to approve item 9.4. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. OLD BUSINESS

10.1 None

11. NEW BUSINESS

11.1 St. Helena - Who are We? Discussion and Direction
CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:

Staff recommends City Council discuss and provide direction to staff.

Anil Comelo, City Manager reported on this item.

Maria Viegas, Oliver Caldwell and Stephanie Smithers addressed the City Council.

It was the consensus of the City Council to direct staff to select a facilitator, select a future date and meeting space to hold the special meeting.

12. CITY COUNCIL REPORTS:

12.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
Agenda Item #9.1.

Regular City Council
April 11, 2023
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:28 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, April 25, 2023 @ 5:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA
Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

4. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

5. NEW BUSINESS:

5.1 The City Clerk advertised a recruitment seeking applicants from the community to fill vacant Board, Committee and Commission terms of office. The Board, Committee and Commissions that have vacancies include the Active Transportation & Sustainability Committee, Planning Commission, Library Board of Trustees and the newly formed Measure H Oversight Committee. The City Council is holding this special City Council meeting to conduct applicant interviews.

Agenda Item #9.1.

Special City Council
April 25, 2023
The following lists the vacancies, expiring terms and names of applicants.

Planning Commission
One Planning Commissioner vacancy with the term of office expiring June 30, 2024.

Five applications were received from Walter Nirenberg, Chris Fowler, Chad Krsek, Hector Lopez and Sandra Archibald McCorkle.

Active Transportation & Sustainability Committee
Two Active Transportation & Sustainability Committee Alternate vacancies expiring June 30, 2024.

Three applications were received from Amy Beaudine, Anthony Micheli and Emil Tudorache.

Library Board of Trustees
One Library Board of Trustee vacancy with the term of office expiring June 30, 2024.

Five applications were received from Deborah Claymon Boeschen, Donald Loveless, Gillian Casey, Arlene Corsetti and Pamela Krell.

Measure H Oversight Committee
The committee will consist of five members with the Council to appoint the chair and vice-chair. It is expected that the Measure H Oversight Committee will meet two times per year until the expenditure of the bond proceeds is complete at which a final report will be issued and the committee disbanded.

Five applications were received from Chris Warner, Jeffrey Green, Richard Corsetti, Jay Kouba and Mario Trinchero.

The City Council conducted applicant interviews at the special City Council meeting.

6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 5:30 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, April 25, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Elaine de Man addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

City Attorney Ethan Walsh noted there was no reportable action from the April 25, Agenda Item #9.1.

Regular City Council
April 25, 2023
2023 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 National Library Week Proclamation

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 March 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File

9.2 Consideration and proposed adoption of a Resolution Authorizing (1) the City Manager to execute Amendment No. 4 to STH Contract: FY2021-077 in the amount of $220,200, to the Professional Service Agreement with Operational Technical Services for temporary Wastewater Treatment Operators for a total amount not-to-exceed $950,200; (2) a Wastewater Fund budget increase of $220,200 to 571-5029-2020; and (3) use of Wastewater Operations Fund balance of $220,200; (4) the City Manager to execute Amendment No. 5 to STH Contract: FY2021-048 in the amount of $490,650 to the Professional Service Agreement with Operational Technical Services for temporary Water Treatment Operators for a total amount not-to-exceed $2,644,005; (5) a Water Fund budget increase of $490,650 to 561-5034-2020; and (6) use of Water Operations Fund balance of $490,650.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Staff recommends adoption of the attached Resolution.

9.3 Consideration and proposed adoption of a Resolution approving the plans for the R23-79 Pavement Restoration Project, and authorizing advertisement for bids.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Agenda Item #9.1.

Regular City Council
April 25, 2023
Recommendation:

Staff recommends City Council adopt the attached Resolution.

9.4 Consideration and proposed approval of a resolution (1) authorizing the City Manager to execute a reimbursement agreement with Napa Valley Wine Train in the amount not to exceed $115,300 for the installation of a pedestrian crossing structure on the Sulphur Creek railroad bridge, (2) authorizing a budget transfer from the General Fund Reserve of $115,300 to Streets Capital Fund to fund the project.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Staff recommends adoption of the attached resolution.

9.5 Consideration and Proposed Approval of (1) Amendment #3 to STH Contract:

FY2020-049 with Lisa Wise Consulting for additional meetings and revisions to public review draft in association with Zoning Code Update for an additional $38,875 for a total contract amount not-to-exceed $376,234, (2) a budget increase of $38,875, and (3) use of General Fund fund balance of the same.

CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Staff recommends the City Council adopt the attached Resolution.

9.6 Quarterly Grant Report for FY 2023 Q3, for the period ending March 31, 2023 CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:

Receive and file report.

Vice Mayor Eric Hall moved to adopt consent as presented. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS
Agenda Item #9.1.

Regular City Council
April 25, 2023

10.1 Appeal filed by Joseph Berchtold to overturn the March 7, 2023, denial of his applications for demolition permit and design review in order to demolish an existing single-family residence to accommodate the construction of a new single-family home on the property located at 2126 Madrona Avenue in the Twenty-Acre Agriculture zoning district.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Chantal Power, Associate Planner
Recommendation:

Staff recommends that the City Council:

1. Approve a resolution denying the appeal thereby upholding the Planning Commission denial of an application for demolition permit and design review for the proposed demolition and new construction on the property located at 2126 Madrona Avenue.

Chantel Power, Associate Planner reported on this item.

Each member of the City Council provided disclosure of ex parte communication.

Joseph Berchtold, Elain de Man, Kevin Block, Chris Herdell, Patty Di Tomaso, citizen and Kathleen Herdell addressed the City Council.

The City Council took a break at 7:50 pm and reconvened at 8:00 pm.

Council Member Lester Hardy moved to continue the meeting beyond 9:00 pm.

The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Vice Mayor Eric Hall moved to continue this item to a date uncertain, but to be held prior to May 23, 2023. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
Agenda Item #9.1.

Regular City Council
April 25, 2023
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to continue the meeting beyond 10:30 pm. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11. OLD BUSINESS

11.1 None

12. NEW BUSINESS

12.1 Fiscal Year 2022 Annual Comprehensive Financial Report and Independent Auditor’s Report on Internal Control Over Financial Reporting.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends the City Council receive accept the Comprehensive Annual Financial Report of the City of St. Helena for Fiscal Year Ended June 30, 2022.

Mandy Kellogg, Administrative Services Director introduced the item.

Lindsey Zimmerman, Armstrong & Brown Consultant provided a presentation.

No public comment was received.

12.2 Fiscal Year (FY) 2022-23 2nd Quarter Finance Report and Consideration of Resolution Approving Mid-Year Budget Adjustments for FY 2022-23.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends the City Council receive and file the report and approve a Resolution Approving Mid-Year Budget Adjustments for FY 2022-23.

Mandy Kellogg, Administrative Services Director reported on the item.

Agenda Item #9.1.

Regular City Council
April 25, 2023
No public comment was received.

Council Member Anna Chouteau moved to adopt staff's recommendation. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12.3 Consideration and proposed approval of a resolution appointing applicants to the Active Transportation & Sustainability Committee, Planning Commission, Library Board of Trustees, and Measure H Oversight Committee CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Staff recommends adopting a resolution appointing applicants to the following committees:
 Appoint two applicants to the Active Transportation Sustainability Committee
 Appoint one applicant to the Library Board of Trustees  Appoint one applicant to the Planning Commission
 Appoint five applicants to the Measure H Oversight Committee Cindy Tzafopoulos, City Clerk reported on this item.

No public comment was received.

Mayor Paul Dohring moved to appoint:

Planning Commission - Chad Krsek
Active Transportation & Sustainability Committee Alternates - Amy Beaudine and Anthony Micheli
Library Board of Trustees - Deborah Claymon Boeschen
Measure H Oversight Committee (also the Mayor appointing the Chair and Vice Chair) – Chair Chris Warner, Vice Chair Jeffrey Green, Richard Corsetti, Jay Kouba, and Mario Trinchero
Agenda Item #9.1.

Regular City Council
April 25, 2023
The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

13. ADJOURNMENT
Mayor Dohring adjourned the meeting at 10:31 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Monday, May 1, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA
Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

4. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

5. PUBLIC HEARING:

5.1 Request by Ben and Kelly Van Zutphen to subdivide a 16.9-acre parcel to establish 51 single-family residential lots, 11 of which are proposed with accessory dwelling units on approximately 13.4 acres. A 3.13-acre parcel will be established to accommodate a 25-unit multi-family housing development.

Two additional remnant parcels (Parcel A; 0.06 acres) and (Parcel B; 0.04 Agenda Item #9.1.

Special City Council
May 1, 2023
acres) will remain with no plans for future development. A total of 87 units are intended to be built. The currently vacant project site is located north of Hunt Avenue and east of the future extension of Adams Street within the Medium Density Residential (MR) Zoning and (MDR) General Plan districts.

CEQA Determination: Environmental Impact Report
Prepared By: Eric Norris, Planning Consultant
Recommendation:

After considering the project, staff report, supporting documents, technical studies and all testimony, written and spoken, the Planning Commission of the City of St. Helena recommends that the City Council:

1. Adopt the attached Resolution certifying the Final EIR, and approving a Mitigation Monitoring Program, Findings of Fact and Statement of Overriding Considerations; and

2. Adopt the attached Resolution approving the requested Tentative Map No. 2022-001, File #PL10-040 for the Hunter Subdivision project.

Eric Norris, Planning consultant reported on this item.

Josh Devore, Elizabeth Green, Maria Villegas, Elaine de Man, Jennifer La Liberte, Grace Kistner, Suzanne James, Pat Dell, John Miliken, Bette Antor, Denise Nelson, Isobel Luria, Tom Belt, Bonnie Schoch, Jenna Lavagnino, Marina Lavagnino, Lou Havigne, Polly Ogden, Steve Goldfarb and Jim Dankowitch.

Mayor Dohring called for a recess at 8:07 pm and reconvened at 8:17 pm.

Each member of the City Council provided disclosure of ex parte communication.

Vice Mayor Eric Hall moved to continue the meeting beyond 9:00 pm. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to continue the meeting beyond 9:30 pm.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by Agenda Item #9.1.

Special City Council
May 1, 2023
the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to continue the meeting beyond 10:00 pm. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to continue this item to a date uncertain and the meeting to be held prior to June 5, 2023. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:52 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, May 9, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Anna Chouteau moved to adopt the agenda as presented.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

No public comment was received.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

Agenda Item #9.1.

Regular City Council
May 9, 2023
City Attorney Ethan Walsh noted there was no reportable action from the May 9, 2023 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS
None

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and approval of a resolution authorizing the replacement of 5 heat/cooling units by Peterson Mechanical, Inc. at the St. Helena Library for a total not-to-exceed amount of $40,600.00
CEQA Determination: Exempt
Prepared By: Clayton Church, Public Works Operations Manager Recommendation:

Staff recommends the adoption of a resolution authorizing Peterson Mechanical Inc. to replace 5 heat/ cooling units in the St Helena Library for a total cost of $40,600.00.

9.2 Consideration and Proposed Approval of a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement Between the City of St.

Helena and Columbia Telecommunications Corporation for the Provision, Installation and Maintenance of Advanced Network (Data) Services for the St.

Helena Public Library.

CEQA Determination: Not a CEQA project
Prepared By: Chris Kreiden, Library Director
Recommendation:

Staff recommends City Council adopt the resolution authorizing the City Manager to execute the amendment between City of St. Helena and Columbia Telecommunications Corporation for the provision and maintenance of advanced network services for the Library.

9.3 Consideration and approval of a resolution approving the purchase of one Vermeer CTX Track Mini Skid Steer for an amount not-to-exceed $49,998.00.

CEQA Determination: Exempt
Prepared By: Clayton Church, Public Works Operations Manager Agenda Item #9.1.

Regular City Council
May 9, 2023
Recommendation:

Staff recommends the adoption of a resolution (1) authorizing the purchase of CTX100 Track Mini Skid Steer in the amount of $49,997.43 from RDO Equipment. Utilities Storm Drain Special Dept. Supplies Budget (101-5013- 2215) $17,498.72, Parks Special Department Supplies Budget (101-5027- 2215) $17,498.72, Streets Capital Equipment Budget (101-5015-2630) $15,000.00.

9.4 Consideration and approval of a resolution approving the purchase of one John Deere 3039R Compact Utility Tractor, John Deere 320R loader attachment, and Frontier RC2072 Lift-Type Rotary Cutter attachment for an amount not-toexceed $41,935.00.

CEQA Determination: Exempt
Prepared By: Clayton Church, Public Works Operations Manager Recommendation:

Staff recommends the adoption of a resolution authorizing the purchase of John Deere 3039R Compact Utility Tractor, John Deere 320R Loader attachment, and Frontier RC2072 Lift-Type Rotary Cutter attachment in the amount of $41,933.01 from Belkorp Ag.

9.5 Consideration and Proposed Approval of a Resolution Terminating the State of a Local Emergency Regarding COVID-19 Effective Immediately, Per California Government Code Section 8630
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Staff is recommending Council to adopt a resolution terminating its local emergency.

9.6 Item 9.6 was pulled.

Resolution Delegating the Authority to the City Manager to Develop and Implement an Administrative Teleworking Policy

9.7 Approval of a Resolution Authorizing an Amendment to the Friends of the Cameo dba Cameo Cinema Foundation Cinema Fiscal Year 2022-23 NonProfit Grant Agreement.

CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Senior Accounting Technician Recommendation:

Approval of a Resolution authorizing an amendment to the Agreement to modify the project scope from "Looking Up: A Pre-Independence Day Community Celebration" to presenting a free screening to the community of "Crip Camp" followed by a live discussion with the film's director and writer on Sunday June 25, 2023.

Agenda Item #9.1.

Regular City Council
May 9, 2023

9.8 Approval of a Resolution authorizing the City Manager to provide a Statement of Commitment for matching funds in the amount of $100,000 to Napa County Conservation Resource District in support of the USDA Forest Service Urban & Community Forestry funding opportunity.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached resolution.

Vice Mayor Eric Hall moved to adopt items 9.1 through 9.5, 9.7 and 9.8. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

9.6 Resolution Delegating the Authority to the City Manager to Develop and Implement an Administrative Teleworking Policy
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt the attached Resolution
Anil Comelo, City Manager reported on this item.

No public comment was received.

Council Member Lester Hardy moved to adopt item 9.6. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Items were heard in the following order:

11.2 Agenda Item #9.1.

Regular City Council
May 9, 2023

10.1 10.2

11.1 10. PUBLIC HEARINGS

10.1 Consideration and Proposed Resolution Adopting a General Plan Amendment (GPA 2023-001) to update the Housing Element of the General Plan for the period of 2023-2031 and adoption of an Addendum to the General Plan Environmental Impact Report.

CEQA Determination: General Plan Environmental Impact Report Addendum pursuant to CEQA Guidelines Section 15164
Prepared By: Aaron Hecock, Senior Planner
Recommendation:

Staff recommends that the City Council:

1. Adopt the attached resolution for the EIR Addendum for the Housing Element Update to the City of St. Helena 2040 General Plan finding it is adequate and complete in compliance with the California Environmental Quality Act; and

2. Adopt an Amendment to the General Plan (GPA 2023-001) updating the Housing Element of the General Plan for the period of 2023-2031 and incorporating it into the 2040 General Plan.

Aaron Hecock, Senior Planner reported on this item.

No public comment was received.

Council Member Anna Chouteau moved to adopt staff's recommendation. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10.2 Consideration and Proposed Resolution Adopting a General Plan Amendment (GPA 2023-002) to update the Public Health, Safety, and Noise Element of the General Plan and adoption of an Addendum to the General Plan Environmental Impact Report.

CEQA Determination: General Plan Environmental Impact Report Addendum Agenda Item #9.1.

Regular City Council
May 9, 2023
pursuant to CEQA Guidelines Section 15164
Prepared By: Aaron Hecock, Senior Planner
Recommendation:

Staff recommends that the City Council adopt a resolution finding:

1. That the EIR Addendum for the Public Health, Safety and Noise Element Update to the City of St. Helena 2040 General Plan is adequate and complete in compliance with the California Environmental Quality Act; and

2. Adopting an Amendment to the General Plan (GPA 2023-002) updating the Public Health, Safety and Noise Element and incorporating it into the 2040 General Plan (with the additions noted above).

Aaron Hecock, Senior Planner reported on this item.

No public comment was received.

Council Member Anna Chouteau moved to adopt staff's recommendation. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11. OLD BUSINESS

11.1 Water Penalty Appeal - Duane and Susan Hoff Continued from January 24, 2023
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Based on the information presented, staff recommends City Council deny the appeal for penalties incurred during the Phase II emergency.

April Mitts, Asst. City Manager reported on this item.

Duane Hoff and Mr. Block addressed the City Council.

Council Member Anna Chouteau moved to direct staff to bring back a Agenda Item #9.1.

Regular City Council
May 9, 2023
resolution memorializing Council's direction to reduce the penalty to $139,204.22. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to continue the meeting to 11:00 pm. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11.2 Presentation of the Water and Wastewater Rate Study Final Report and requesting authorization to proceed with the Proposition 218 noticing requirements.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Receive the Water and Wastewater Rate Study Final Report and Authorize staff to proceed with the Proposition 218 noticing requirements.

Mandy Kellogg introduced this item.

Kevin Kostiuk, Raftelis Consultant reported on this item.

Mario Trinchero addressed the City Council.

Council Member Anna Chouteau moved to accept the rate study report, rate proposal, direct the City Manager to proceed with the proposition 218 notification and rate implementation process. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
Agenda Item #9.1.

Regular City Council
May 9, 2023
ABSENT: None
ABSTAIN: None
RECUSE: None
Vice Mayor Eric Hall moved to continue beyond 9:00 pm. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12. NEW BUSINESS

12.1 Consideration and Proposed Approval of a Resolution Adopting City Council Goals and Discussion Regarding Staff Workplan for FY 2024.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Adopt City Council Goals for FY 2024.

Anil Comelo, City Manager reported on this item.

No public comment was received.

Council Member Anna Chouteau moved to adopt staff's recommendation. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12.2 Organizational Effectiveness and Service Delivery Excellence CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Agenda Item #9.1.

Regular City Council
May 9, 2023
Receive and File.

Anil Comelo, City Manager and April Mitts, Asst. City Manager reported on this item.

No public comment was received.

12.3 Department Head Updates and Department Budget Presentations CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Receive and File.

Anil Comelo, City Manager reported on this item.

No public comment was received.

13. CITY COUNCIL REPORTS:

13.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
Agenda Item #9.1.

Regular City Council
May 9, 2023
N. Council Ad Hoc and Standing Committee Reports

14. ADJOURNMENT
Mayor Dohring adjourned the meeting at 10:49 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special Joint City Council and Planning
Commission Meeting
Wednesday, May 10, 2023 @ 5:00 PM
Vintage Hall Board Room - Second Floor, 465 Main
Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, John Ponte, Rosaura Segura, and Council Member Billy Summers

Absent: Marika Rothfeld, Autumn Anderson, and Christopher Warner 1 CALL TO ORDER
2 PLEDGE OF ALLEGIANCE
3 ADOPTION OF THE AGENDA
a)
Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, John Ponte, Rosaura Segura, and Council Member Billy Summers
NOES: None
ABSENT: Marika Rothfeld, Autumn Anderson, and Christopher Warner ABSTAIN: None
RECUSE: None
4 ROLL CALL
5 PUBLIC FORUM:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

Agenda Item #9.1.

Special Joint City Council and Planning Commission Meeting May 10, 2023
6 NEW BUSINESS
a) Joint Special Meeting of Planning Commission and City Council to conduct Public Meeting #4 for Zoning Code Update
CEQA Determination: CEQA will be completed before formal adoption.

Prepared By: Maya DeRosa, Community Development Director Recommendation:

Receive report and provide feedback to staff on revisions suggested and proposed schedule.

Roger Eastman, Lisa Wise Consulting (LWC) Consultant provided a presentation.

Charles Cuvell, Joshua Parke, Steve Golfarb, Joe McGrath, Brian Hyme, Dan Hale, Peter Scott and Tamara Trainer addressed the City Council.

Staff and LWC will incorporate comments received into the public hearing draft and bring this back before the Planning Commission and then to the City Council for final adoption.
7 ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:42 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Wednesday, May 17, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA

3.1 Council Member Anna Chouteau moved to adopt the agenda as presented.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

4. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

5. NEW BUSINESS:

5.1 Appeal filed by Joseph Berchtold to overturn the March 7, 2023 Planning Commission denial of his applications for demolition permit and design review in order to demolish an existing single-family residence to accommodate the construction of a new single-family home on the property located at 2126 Madrona Avenue in the Twenty-Acre Agriculture zoning district.

Agenda Item #9.1.

Special City Council
May 17, 2023
CEQA Determination: Exempt
Prepared By: Chantal Power, Associate Planner
Recommendation:

City Council to make final decision on the appeal.

Vice Mayor Hall recused himself due to conflict of interest and left the meeting room at 6:04 p.m.

City Attorney Ethan Walsh clarified that Vice Mayor Hall did not in fact, have a legal conflict of interest in response to a Senate Bill that took effect as of January 1, 2023 but chose to voluntarily recuse himself.

Community Development Director Maya DeRosa addressed the City Council and introduced Contract Planner Chantal Power.

Contract Planner Chantal Power addressed the City Council, showed a presentation and reported on the item.

Mayor Dohring opened public comment.

Kevin Block, Herdell Legal Representative, Glen Smith, Resident #3, Resident #4, Kelly Wheaton, Elaine de Man, Katharine Falace, Appellant Legal Representative.

Mayor Dohring closed public comment.

The following ex parte communication was disclosed by the Councilmembers:

Councilmember Summers: Disclosed communication between Kathleen Herdell, Project Architect Sasha Janev and neighbors, .

Councilmember Chouteau: Disclosed communication between Bill Pramuk with Napa RCD, Project Architect Shasha Janev, Appellant Attorney, Kathleen Herdell, Annette Smith, and Kelly Amis.

Mayor Dohring: Disclosed communication between Kathleen Herdell and Annette Smith.

Councilmember Hardy: Disclosed communication between Kathleen Herdell, Kevin Block and Katharine Falace.

Council Member Anna Chouteau moved to overturn the denial of the Design Review application by the Planning Commission and direct the City Attorney to return with a resolution making the necessary findings and effectuating that Agenda Item #9.1.

Special City Council
May 17, 2023
denial with conditions of approval including a new condition of approval to apply transparent fencing along the vineyard portion of the property. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers
NOES: Mayor Paul Dohring
ABSENT: None
ABSTAIN: None
RECUSE: Vice Mayor Eric Hall

6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:32 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, May 23, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Anna Chouteau moved to adopt the agenda as presented.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Tom Belt and Arlene Corsetti addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

City Attorney Ethan Walsh noted there was no reportable action from the May 23, Agenda Item #9.1.

Regular City Council
May 23, 2023
2023 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 Oath of office for Lesley Milton, Assistant to the City Manager by Cindy Tzafopoulos, City Clerk

7.2 Oath of office for Andrew Bradley, Assistant to the City Manager by Cindy Tzafopoulos, City Clerk

7.3 National Public Works Week Proclamation - May 21-27, 2023

7.4 Historic Preservation Month - May 2023

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 April 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File

9.2 Consideration and proposed adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the Silverado Trail Guardrail Replacement project, Capital Improvement Project R19-07.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Approve the attached Resolution to accept the work and direct the filing of the Notice of Completion for the Silverado Trail Guardrail Replacement Project, Capital Improvement Project R19-07.

9.3 Consideration and proposed adoption of a resolution approving additions to the Measure T project list.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Agenda Item #9.1.

Regular City Council
May 23, 2023
Recommendation:

Adopt a resolution approving the requested project additions to the Five-Year Measure T Expenditure Plan for Fiscal Year 2022-23 through Fiscal Year 2026-27.

9.4 Consideration and adoption of a Resolution (1) Authorizing the City Manager to execute a Construction Contract with Argonaut Constructors in the amount not to exceed $124,200 for the emergency water pipeline replacement at the intersection of Mitchell Drive and Highway 29 in St Helena; (2) Authorize staff to increase fund 763-5030-3160 expenditures and increase fund 763-3460- 0000 revenues; (3) Authorizing the Director of Public Works to approve change orders not to exceed 15% of the contract amount.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Adopt a Resolution (1) Authorizing the City Manager to execute a Construction Contract with Argonaut Constructors in the amount not to exceed $124,200; (2) Authorize staff to increase fund 763-5030-3160 expenditures and increase fund 763-3460-0000 revenue to reflect the project cost and reimbursement; (3) Authorizing the Director of Public Works to approve change orders not to exceed 15% of the contract amount.

9.5 Consideration and proposed adoption of a resolution approving a Professional Services Agreement with Pacific Tree Care for Phase 2 Tree Pruning in Crane Park and various Heritage Trees pruning in an amount not to exceed $78,849.30 and authorizing the City Manager to execute the agreement.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Carlos Uribe, Assistant Public Works Operations Manager Recommendation:

Staff recommends City Council adopt a resolution approving a Professional Services Agreement with Pacific Tree Care for tree pruning in Crane Park Phase two, and Heritage Trees in an amount not to exceed $78,849.30 and authorize the City Manager to execute the agreement.

9.6 Consideration and Proposed Adoption of a Resolution Adopting a list of Projects for Fiscal Year 2023-24 funded by SB1: The Road Repair and Accountability Act of 2017.

CEQA Determination: Exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Agenda Item #9.1.

Regular City Council
May 23, 2023
Adopt a resolution adopting a list of projects for fiscal year 2023-24 funded by SB1: The Road Repair and Accountability Act of 2017.

9.7 Proposed Approval of a Resolution Memorializing the City Council Decision at the May 9, 2023 City Council Meeting Approving a Partial Waiver of Penalties Incurred by the Hoff's During the Phase II Water Emergency. Total Penalties Waived: $112,175.06 and Total Penalties to be Paid by the Hoff's:
$139,204.22.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Approve the attached resolution.

9.8 9.9
Item 9.8 was pulled from consent.

Consideration and Approval of a Resolution Approving a 2023 Extension of Raw Water Use Agreement between the City of St. Helena and Spring Mountain Vineyard, Inc. for Raw (non-potable) Water from Lower Reservoir.

Consideration and proposed authorization of a letter of support urging immediate action on gun safety legislation
CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:

Authorization of the attached letter of support urging immediate action on gun safety legislation.

9.10 Consideration and proposed approval of a Resolution: (1) approving Revision No. 4 to City Council Policy P-FI-0016 Financial Policy and (2) repealing and rescinding any previous policies or administrative memoranda which are inconsistent with City Council Policy P-FI-0016 Financial Policy, Revision No. 4 CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Staff recommends City Council adopt the attached Resolution.

Council Member Lester Hardy moved to approve consent as presented including the pulled item 9.8. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
Agenda Item #9.1.

Regular City Council
May 23, 2023
ABSENT: None
ABSTAIN: None
RECUSE: None

9.8 Consideration and Approval of a Resolution Approving a 2023 Extension of Raw Water Use Agreement between the City of St. Helena and Spring Mountain Vineyard, Inc. for Raw (non-potable) Water from Lower Reservoir.

CEQA Determination: Exempt from the requirements of CEQA under the “General Rule”, Section 15061 (b)(3), in that it can be seen with certainty that the proposed action will have no impact on the environment.

Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Approve the attached resolution.

Joseph Leach, Public Works Director reported on this item.

Tom Belt and Diane Kinderman addressed the City Council.

Council Member Hardy requested a future agenda item to discuss the lower reservoir, water supply and water surcharge during a drought, Vice Mayor Hall agreed.

10. PUBLIC HEARINGS
None

11. OLD BUSINESS
None

12. NEW BUSINESS

12.1 Presentation of FY 2023-24 and FY 2024-25 Proposed Operating Budget.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Review and provide staff with recommendations pertaining to the FY 2023-24 Proposed Operating Budget and methodology for preparing the FY 2024-25 Operating Budget.

Anil Comelo, City Manager and April Mitts, Asst. City Manager reported on this item.

Agenda Item #9.1.

Regular City Council
May 23, 2023
Amy Carabba, Stephanie Smithers, Marcus Marquez, Chris Kostow, Lindsey Gay, Eric Reichert, Elliot Bell, Casey Garrett, Tom Belt, Jen Sloan, citizen and Kelly Wheaton addressed the City Council.

The Mayor called for a break at 8:30 pm and reconvened at 8:42 pm.

Vice Mayor Eric Hall moved to continue the meeting beyond 9 pm. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
It was the consensus of the City Council to:

1. Budget 5% staff vacancy reducing operating costs.

2. Do not pay CalPERS discretionary payments for two years.

3. Negotiate with the St. Helena Chamber of Commerce and bring back the contract for City Council consideration.

4. No change to the FY24 excess ERAF reduction.

Council Member Lester Hardy moved to continue the meeting beyond 9:30 pm.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12.2 Receive information about potential revenue options and provide direction to staff.

CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:

Discuss and direct staff.

Anil Comelo, City Manager reported on this item.

Agenda Item #9.1.

Regular City Council
May 23, 2023
Oliver Caldwell addressed the City Council.

It was the consensus of the City Council for staff to explore a property transfer tax measure and report back at the conclusion of polling the community.

12.3 Designating one (1) Councilmember as Liaison to the Groundwater Sustainability Agency and Associated Technical Advisory Group.

CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:

Designate one (1) Councilmember as Liaison to the Groundwater Sustainability Agency and associated Technical Advisory Group.

Anil Comelo, City Manager reported on this item.

No public comment was received.

Mayor Paul Dohring moved to appoint Council Member Hardy. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

13. CITY COUNCIL REPORTS:

13.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) Agenda Item #9.1.

Regular City Council
May 23, 2023
I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

14. ADJOURNMENT
Mayor Dohring adjourned the meeting at 10:08 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, June 13, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers

Absent: Council Member Anna Chouteau

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

Arlene Corsetti, Hector S. Rodriguez-Rodriguez, Garry Rose addressed the City Council.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

Agenda Item #9.1.

Regular City Council
June 13, 2023
City Attorney Ethan Walsh noted there was no reportable action from the June 13, 2023 special City Council closed session meeting.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 Monarch and Pollinator Awareness Month June 2023 Proclamation

7.2 LGBTQ+ Pride Month June 2023 Proclamation

7.3 Juneteenth Independence Day June 19, 2023 Proclamation

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and proposed approval of a resolution authorizing the St. Helena High School annual homecoming parade on Main Street and authorizing City staff to provide traffic control before, during, and after the parade.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Chantel Delay, Administrative Assistant
Recommendation:

Staff recommends the City Council adopt the resolution authorizing the St.

Helena High School annual homecoming parade on Main Street authorizing City staff to provide traffic control before, during, and after the parade.

9.2 Consideration and approval of a Resolution Establishing Appropriation Limits for Fiscal Year 2023-24 and the Selection of Current Year Adjustment Factors.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends the City Council of the City of St. Helena adopt a Resolution establishing an appropriation limit for Fiscal Year 2023-24.

9.3 Consideration and approval of a resolution authorizing the City Manager to execute a Professional Services Agreement with Devastating Pyrotechnics, LLC, in the amount of $40,000 for the City-sponsored July 4, 2023 fireworks show
CEQA Determination: Not a CEQA project
Prepared By: Dave Jahns, Parks & Recreation Director
Recommendation:

Agenda Item #9.1.

Regular City Council
June 13, 2023
Staff recommends the City Council approve a resolution authorizing the City Manager to execute a Professional Services Agreement with Devastating Pyrotechnics, LLC, in the amount of $40,000 for the City-sponsored July 4, 2023 fireworks show.

9.4 Recommended approval of a resolution authorizing the City Manager to execute a contract with Center for Public Safety Management to perform an analysis of Fire and Emergency Medical Services (EMS) for the City of St.

Helena for a not to exceed cost of $44,694.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached Resolution.

9.5 Recommended approval of a Resolution authorizing modifications to the Business Assistance Program guidelines to permanently forgive all business assistance loans that meet the eligibility, job creation and retention requirements.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager
Recommendation:

Approve a Resolution authorizing modifications to the Business Assistance Program guidelines to permanently forgive all business assistance loans that meet the eligibility, job creation and retention requirements.

9.6 Item 9.63 was pulled.

Consideration and proposed adoption of a Resolution authorizing the City Manager to Execute a Task Order with West Yost Associates, Inc. for an amount not-to-exceed $124,200 for consulting services to assist the City with preparation of an update to the Water Neutrality Policy and the Safe Yield Analysis (FY24 CIP No. W24-08).

9.7 Item 9.7 was pulled.

Consideration and proposed adoption of a Resolution authorizing the City Manager to execute a Task Order with West Yost Associates for preparation of a Recycled Water Facilities Plan (Facilities Plan) and a Planning Grant Application for a not-to-exceed cost of $211,554.

9.8 Item 9.8 was pulled.

Consideration of a proposed Resolution authorizing the City Manager to execute three Professional Service Agreements to provide engineering support and augmentation services for Public Works with West Yost Associates, Coastland Civil Engineering, LLP, and Cal Engineering & Geology, a Division Agenda Item #9.1.

Regular City Council
June 13, 2023
of Haley & Aldrich with each contract including an amount not-to-exceed $100,000.

9.9 Item 9.9 was pulled.

Consideration and approval of a resolution authorizing the payment of rental of decanting pump at the St. Helena Louis Stralla Water Treatment Plant for a total not-to-exceed amount of $56,000.

9.10 Request to approve a resolution approving the appeal of a Planning Commission denial and approval of Demolition Permit and Design Review (file # PL 21-044), for the demolition of an existing single-family dwelling and accessory structures in order to accommodate the construction of a new single-family dwelling and accessory structures at a property located at 2126 Madrona Avenue within the Twenty-Acre Agriculture (A-20) zone.

CEQA Determination: Exempt
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Based on the May 17, 2023, approval of appeal (file # 23-010), staff recommends the City Council approve the attached resolution granting the demolition permit and design review approval to 2126 Madrona Avenue (file # PL 21-044) and finding the approval not subject to CEQA and exempt from CEQA under State CEQA Guidelines Section 15303.

Vice Mayor Eric Hall moved to approve 9.1 through 9.5 and 9.10 (Mayor Dohring voted "No" on 9.10). The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: Mayor Dohring voted "No" on 9.10
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None

9.6 Consideration and proposed adoption of a Resolution authorizing the City Manager to Execute a Task Order with West Yost Associates, Inc. for an amount not-to-exceed $124,200 for consulting services to assist the City with preparation of an update to the Water Neutrality Policy and the Safe Yield Analysis (FY24 CIP No. W24-08).

CEQA Determination: Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

It is recommended that the City Council adopt the attached resolution authorizing the issuance of a Task Order for West Yost for a total not-toAgenda Item #9.1.

Regular City Council
June 13, 2023
exceed cost of $124,000.

Garry Rose, Tom Belt and Arlene Corsetti addressed the City Council.

Vice Mayor Eric Hall moved to approve item 9.6. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None

9.7 Consideration and proposed adoption of a Resolution authorizing the City Manager to execute a Task Order with West Yost Associates for preparation of a Recycled Water Facilities Plan (Facilities Plan) and a Planning Grant Application for a not-to-exceed cost of $211,554.

CEQA Determination: Exempt
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

It is recommended that the City Council adopt the attached resolution authorizing the issuance of a Task Order for West Yost for a total not-toexceed cost of $211,554.

Tom Belt and Arlene Corsetti addressed the City Council.

Council Member Lester Hardy moved to approve item 9.7. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None

9.8 Consideration of a proposed Resolution authorizing the City Manager to execute three Professional Service Agreements to provide engineering support and augmentation services for Public Works with West Yost Associates, Coastland Civil Engineering, LLP, and Cal Engineering & Geology, a Division of Haley & Aldrich with each contract including an amount not-to-exceed $100,000.

CEQA Determination: Not a CEQA project
Agenda Item #9.1.

Regular City Council
June 13, 2023
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Adopt the attached Resolution.

Tom Belt and Richard Corsetti addressed the City Council.

Council Member Lester Hardy moved to approve item 9.8. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None

9.9 Consideration and approval of a resolution authorizing the payment of rental of decanting pump at the St. Helena Louis Stralla Water Treatment Plant for a total not-to-exceed amount of $56,000.

CEQA Determination: Exempt
Prepared By: Clayton Church, Public Works Operations Manager Recommendation:

Approval of a resolution authorizing the payment for the rental of decanting pump in the amount not to exceed of $56,000.00 from Herc Rentals.

Tom Belt addressed the City Council.

Mayor Paul Dohring moved to approve item 9.9. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None
Mayor Dohring called for a recess at 7:43 pm and reconvened at 7:53 pm.

10. PUBLIC HEARINGS
None

11. OLD BUSINESS
Agenda Item #9.1.

Regular City Council
June 13, 2023

11.1 Consideration and Proposed Approval of a Resolution Adopting the FY 2023- 24 and FY 2024-25 Biennial Budget.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of a resolution adopting the City of St. Helena FY 2023-24 and 2024-25 Operating Budget.

Anil Comelo, City Manager and April Mitts, Asst. City Manager reported on this item.

Amy Carabba and Stephanie Smithers addressed the City Council.

Vice Mayor Eric Hall moved to continue the meeting beyond 9:00 pm. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to adopt staff's recommendation and the following:

1. Approve the funding recommendations for the non-profits.

2. Approve the funding recommendation for the Chamber of Commerce.

3. Approve the use of reserves as recommended for FY 2023/24 & FY 2024/25.

4. Council directed staff to explore and return with a proposal to potentially increase the number of authorized Short-Term Rentals.

The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None
Agenda Item #9.1.

Regular City Council
June 13, 2023

12. NEW BUSINESS

12.1 Consideration and Proposed Approval of a Resolution Adopting the Five-Year Capital Improvement Program for Fiscal Years 2023-24 to 2027-28.

CEQA Determination: Not a CEQA project
Prepared By: Joseph Leach, Public Works Director and City Engineer Recommendation:

Staff recommends City Council approve the attached Resolution.

Joseph Leach, Public Works Director reported on this item.

No public comment was received.

Vice Mayor Eric Hall moved to adopt staff's recommendation. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
NOES: None
ABSENT: Council Member Anna Chouteau
ABSTAIN: None
RECUSE: None

13. CITY COUNCIL REPORTS:

13.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) Agenda Item #9.1.

Regular City Council
June 13, 2023
K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

14. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:18 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Monday, June 26, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. ADOPTION OF THE AGENDA

4.1 Council Member Anna Chouteau moved to adopt the agenda as presented.

The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

6. NEW BUSINESS:

6.1 Request by Ben and Kelly Van Zutphen to subdivide a 16.9-acre parcel to establish 51 single-family residential lots, 11 of which are proposed with accessory dwelling units on approximately 13.4 acres. A 3.13-acre parcel will Agenda Item #9.1.

Special City Council
June 26, 2023
be established to accommodate a 25-unit multi-family housing development.

Two additional remnant parcels (Parcel A; 0.06 acres) and (Parcel B; 0.04 acres) will remain with no plans for future development. A total of 87 units are intended to be built. The currently vacant project site is located north of Hunt Avenue and east of the future extension of Adams Street within the Medium Density Residential (MR) Zoning and (MDR) General Plan districts.

CEQA Determination: Environmental Impact Report
Prepared By: Eric Norris, Planning Consultant
Recommendation:

After considering the project, staff report, supporting documents, technical studies and all testimony, written and spoken, the Planning Commission of the City of St. Helena recommends that the City Council:

1. Adopt the attached Resolution certifying the Final EIR, and approving a Mitigation Monitoring Program, Findings of Fact and Statement of Overriding Considerations; and

2. Adopt the attached Resolution approving the requested Tentative Map No. 2022-001, File #PL10-040 for the Hunter Subdivision project.

Eric Norris, Interwest Planning Consultant reported on this item.

Elena Neigher, Marina Lavagnino, Denise Nelson, Janey Mills, Sandra McCorkle, Joe McGrath, Garry Rose, Elizabeth Green, Maria Villegas, Suzanne James, Monique Oliver, Daniel Golub, Ann Nevero, Tim Nieman, Bobbi Monnette and James Miller addressed the City Council.

Mayor Dohring called for a recess at 8:12 and reconvened at 8:30 pm.

Council Member Lester Hardy moved to continue the meeting beyond 9:00 pm.

The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Vice Mayor Eric Hall moved to adopt the resolution certifying the Final EIR, and approving a Mitigation Monitoring Program, Findings of Fact and Statement of Overriding Considerations. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

Agenda Item #9.1.

Special City Council
June 26, 2023
AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: Mayor Paul Dohring
ABSENT: None
ABSTAIN: None
RECUSE: None
Vice Mayor Eric Hall moved to adopt the resolution approving the requested Tentative Map No. 2022-001, File #PL10-040 for the Hunter Subdivision project. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Council Member Anna Chouteau, Council Member Lester Hardy, and Vice Mayor Eric Hall
NOES: Mayor Paul Dohring and Council Member Billy Summers ABSENT: None
ABSTAIN: None
RECUSE: None

7. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:17 p.m.

APPROVED:
______________________________
Paul Jamison Donring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, June 27, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

No public comment was received.

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Reports were made by staff and the City Council.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS
Agenda Item #9.1.

Regular City Council
June 27, 2023

7.1 Project Update: Vine Trail St. Helena to Calistoga by Grant Bailey, P.E./Program Manager - Engineer

8. STAFF BRIEFING

8.1 Presentation on approach for Citywide Vegetation Management Prepared By: Clayton Church, Public Works Operations Manager

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and proposed approval for out-of-state travel for Lieutenant Justin Tharp to attend the Federal Bureau of Investigation's National Academy, Session #287, (Also known as FBI National Academy) located in Quantico Virginia, July 08, 2023 through September 14, 2023 and approval of out-ofstate travel to Quantico Virginia, for the Police Chief to attend the graduation on September 14, 2023.

CEQA Determination: Not a CEQA project
Prepared By: Chris Hartley, Chief of Police
Recommendation:

Approval this resolution for out-of-state travel for Lieutenant Tharp's training and the Chief of Police's attendance at graduation.

9.2 Consideration of Resolution rescinding Resolution 2022-89 and changing parking designation on the east shoulder of College Avenue from "No Parking" to "Police Parking Only" (parking prohibitions).

CEQA Determination: Not a CEQA project
Prepared By: Justin Tharp, Lieutenant
Recommendation:

Approve the attached resolution.

9.3 Consideration of a Resolution to set a Public Hearing for 6:00 p.m., Tuesday, August 8th, 2023, to consider objections to the proposed annexation of the properties known as 2175 Palmer Drive, St Helena, CA (APN 009-690-014), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 142; 2125 Palmer Drive, St. Helena, CA (APN 009-690-015), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 143; 1460 Grayson Avenue, St. Helena, CA (APN 009-340-004), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 143; 1644 Grayson Avenue, St.

Helena, CA (APN 009-280-024), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 144.

CEQA Determination: Not a CEQA project
Agenda Item #9.1.

Regular City Council
June 27, 2023
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Staff request City Council to adopt a resolution to consider the applicants request and order a public hearing to be scheduled for August 8, 2023.

9.4 Consideration and Proposed Approval of a Resolution Extending the Waiving of Sign Fees for Businesses
CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Staff recommends the City Council approve the attached resolution.

9.5 Consideration and Proposed Approval of a Resolution Approving a one-year agreement with MarinIT to Provide Informational Technology Services for an Amount not-to-exceed $299,006 for FY 2023-24.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends City Council approve the attached Resolution.

9.6 Consideration and Proposed Approval of a Resolution (1) Approving the Memorandum of Understanding Between the City of St. Helena and the St.

Helena Professional Firefighters Association (SHPFA) for a Three-year Contract Commencing on July 1, 2022 and Expiring on June 30, 2025 and (2) Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for the St. Helena Professional Firefighters Member Classifications.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approval of a Resolution (1) Approving the Memorandum of Understanding Between the City of St. Helena and the St. Helena Professional Firefighters Association (SHPFA) for a Three-year Contract Commencing on July 1, 2022 and expiring on June 30, 2025 and (2) Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for the St. Helena Professional Firefighters Member Classifications.

9.7 May 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Exempt
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File
Agenda Item #9.1.

Regular City Council
June 27, 2023

9.8 Approval of a Resolution confirming the St. Helena Police Department Chief of Police as the designated staff member to make the determination for persons/premises applying for an Alcoholic Beverage Control (ABC) licenses.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Adopt the attached Resolution designating the St. Helena Chief of Police to make the determination for persons/premises applying for an ABC license.

9.9 Consideration and proposed approval of a resolution authorizing the purchase of one Altec AT37G Outrigger F550 4x4 Forestry Flatdeck the amount of $175,013.00 for the Public Works Department.

CEQA Determination: Exempt
Prepared By: Clayton Church, Public Works Operations Manager Recommendation:

Staff recommends the adoption of the attached Resolution.

9.10 Consideration and approval of a resolution approving Amendment #1 to the Professional Services Agreement in connection with the project described as Professional Audit Services with Brown Armstrong Accountancy Corporation in the amount of $35,850 per year for audit services for a total of $71,700 over a two-year term for audits for Fiscal Years 2022-2023 and 2023-2024.

CEQA Determination: Not a CEQA project
Prepared By: Yosselyn Valencia, Finance Manager
Recommendation:

Staff recommends City Council approve the attached resolution.

Vice Mayor Eric Hall moved to adopt consent as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS

10.1 Public Hearing for consideration and proposed adoption of a resolution approving revised additions to the Measure T project list.

Agenda Item #9.1.

Regular City Council
June 27, 2023
CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Adopt a resolution approving the requested project additions to the Five-Year Measure T Expenditure Plan for Fiscal Year 2022-23 through Fiscal Year 2026-27.

Joe Leach, Public Works Director reported on this item.

No public comment was received.

Vice Mayor Eric Hall moved to adopt staff's recommendation. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10.2 Consideration and proposed adoption of resolutions as follows:

1. Consideration and proposed approval of a resolution accepting the City of St. Helena 2023 Water and Wastewater Cost of Service and Rate Study Final Report; and

2. Consideration and proposed approval of a resolution approving a. Changes to the water base rates, water use rates, fire line rates, and rate structure effective September 1, 2023; and
b. Changes to the wastewater base rates, wastewater use rates, and rate structure effective September 1, 2023; and
c. Approving Drought Surcharges and rate structure effective September 1, 2023: and
d. The charges for water, wastewater, and drought surcharge rates will become effective on September 1, 2023, and a rate increase will occur every subsequent year on July 1st for the next (5) years as follows:
i. September 1, 2023
ii. July 1, 2024
iii. July 1, 2025
iv. July 1, 2026
v. July 1, 2027
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Agenda Item #9.1.

Regular City Council
June 27, 2023
Staff recommends the following to the City Council:

1. By resolution, accept the City of St. Helena 2023 Water and Wastewater Cost of Service and Rate Study Final Report; and

2. Adopt a resolution approving:
a. Changes to the water base rates, water use rates, fire line rates, and rate structure effective September 1, 2023; and
b. Changes to the wastewater base rates, wastewater use rates, and rate structure effective September 1, 2023; and
c. Approving Drought Surcharges and rate structure effective September 1, 2023: and
d. The charges for water, wastewater, and drought surcharge rates will become effective on September 1, 2023, and a rate increase will occur every subsequent year on July 1st for the next (5) years as follows:
i. September 1, 2023
ii. July 1, 2024
iii. July 1, 2025
iv. July 1, 2026
v. July 1, 2027
Mandy Kellogg, Administrative Services Director reported on this item.

Garry Rose addressed the City Council.

Council Member Lester Hardy moved to adopt a resolution that accepts the City of St. Helena 2023 Water and Wastewater Cost of Service and Rate Study Final Report. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to adopt a resolution approving:
a. Changes to the water base rates, water use rates, fire line rates, and rate structure effective September 1, 2023; and
b. Changes to the wastewater base rates, wastewater use rates, and rate structure effective September 1, 2023; and
c. Approving Drought Surcharges and rate structure effective September 1, 2023: and
d. The charges for water, wastewater, and drought surcharge rates will become effective on September 1, 2023, and a rate increase will occur every subsequent year on July 1st for the next (5) years Agenda Item #9.1.

Regular City Council
June 27, 2023
as follows:
i. September 1, 2023
ii. July 1, 2024
iii. July 1, 2025
iv. July 1, 2026
v. July 1, 2027
The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11. OLD BUSINESS
None

12. NEW BUSINESS

12.1 Consideration and proposed approval of a resolution appointing applicants to the Active Transportation & Sustainability Committee, Parks and Recreation Commission and Library Board of Trustees and consider leaving the recruitment open for the unfilled terms of office until filled.

CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Staff recommends adopting a resolution appointing applicants to the following committees:

Active Transportation Sustainability Committee
Library Board of Trustees
Parks & Recreation Committee
Mayor Paul Dohring moved to appoint Jeff Farmer and John Zimmerman to the Active Transportation & Sustainability Committee. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers Agenda Item #9.1.

Regular City Council
June 27, 2023
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Mayor Paul Dohring moved to appoint David Slaby, Gillian Casey and Janet Myers to the Library Board of Trustee. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Mayor Paul Dohring moved to appoint Courtney Andrain and Jim Anderson to the Parks and Recreation Commission. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12.2 Provide direction to City Manager on Our Town St. Helena’s request to: 1) increase acquisition loan principal from $450,000 to $1 million for 963 Pope Street project; 2) authorize City Manager to extend said acquisition loan repayment date by up to 180 days, if necessary; and 3) convert said acquisition loan to permanent loan when certain conditions are met, and document commitment
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Provide direction to City Manager on Our Town St Helena’s request April Mitts, Asst. City Manager introduced this item.

Jennifer La Liberte, Our Town St. Helena Executive Director reported on this item.

No public comment was received.

Agenda Item #9.1.

Regular City Council
June 27, 2023
The City Council provided staff with the following direction:

1. Council supports increasing the principal amount of the existing temporary loan to OTSH for 963 Pope Street from $450,000 to $1,000,000.

2. Council supports converting the $1,000,000 temporary loan to a permanent loan (resulting in an increase in the permanent loan from $250,000 to $1,000,000).

3. Provided direction to staff and legal to bring a term sheet outlining the proposed loan terms for consideration at the 7/25/23 Council Meeting with a resolution of support to demonstrate the City’s funding commitment.

4. Provided direction to legal to provide examples of loan documents that would allow for conversion from temporary to permanent financing.

13. CITY COUNCIL REPORTS:

13.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports
Agenda Item #9.1.

Regular City Council
June 27, 2023

14. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:17 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, June 27, 2023 @ 4:30 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA

3.1 Vice Mayor Eric Hall moved to adopt the agenda as presented. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

4. PUBLIC COMMENT:

Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore, public comment will take place during consideration of the item.

5. NEW BUSINESS:

5.1 The following lists the names of the individuals with expiring terms and applications received.

Active Transportation & Sustainability Committee
Active Transportation & Sustainability Committee members John Zimmerman Agenda Item #9.1.

Special City Council
June 27, 2023
and Jeff Farmer's term of office expire June 30, 2023.

Three applications were received from Anthony Micheli, Jeff Farmer and John Zimmerman for two available terms.

Library Board of Trustees
Library Board of Trustee members Lin Weber, Janet Myers and David Slaby's term of office will expire June 30, 2023.

Four applications were received from David Slaby, Jan Darter, Gillian Casey and Janet Myers for three available terms.

Parks and Recreation Commission
Parks and Recreation Commission members Matthew Demchuk and Rebekah Stoltz Weeman's term of office will expire June 30, 2023.

Three applications were received from Bryan Moorehead, Courtney Andrain and Jim Anderson for two available terms.

Applicant interviews occurred for the Active Transportation & Sustainability Committee, Library Board of Trustees and Parks and Recreation Commission.

6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 4:48 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: July 25, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Consideration of Resolution Approving Marketing and Promotional Services Agreement in the amount of $175,000 per year between the City of St. Helena and the St. Helena Chamber of Commerce for FY 2023-24 and 2024-25.

RECOMMENDED
ACTION:

Adopt the attached Resolution approving Promotional
Services Agreement with St. Helena Chamber of
Commerce for FY 2023-24 and 2024-25.

PREVIOUS COUNCIL
ACTION:

June 13, 2023

STATEMENT OF THE
PURPOSE:

To provide promotional services to the City of St. Helena.

FINANCIAL IMPACT: Total fiscal impact of $175,000 per fiscal year has been included in the Fiscal Year 2023-24 and 2024-25 annual
budget adopted by City Council on June 13, 2023.

BACKGROUND:

Historically the City of St. Helena has contributed monies to the St. Helena Chamber of Commerce ("Chamber") thereby augmenting the funding available to support the local business community and to market and promote St. Helena as a desirable tourist destination choice. This is a continuation of the practice for promotional and marketing services. The most recent agreements are summarized in Table 1.

Table 1 - Summary of Chamber Agreements since FY 2018-19:

Fiscal
Year
Marketing
Agreement &
Special Events
Holidays Business
Recovery Total Funding
FY 2018-
19 210,000 - - 210,000
FY 2019-
20 210,000 - 25,000 235,000
FY 2020-
21 185,000 25,000 25,000 235,000
FY 2021-
22 220,500 25,000 100,000 345,500
Agenda Item #9.2.

FY 2022-
23 250,000 25,000 50,000 325,000
Through the activities carried out in each agreement, the Chamber of Commerce assists the City with promotion of businesses to generate increased hotel and sales tax revenues which contributes to the City's budget and thereby the quality of life for local residents through the funding of City services and amenities.

DISCUSSION:

During the course of developing the FY 2023-24 and FY 2024-25 the City identified a significant number of funding needs throughout the organization, such as aging infrastructure, equipment replacement needs, updated technology, and staffing levels and competitive compensation. Preliminary budget projections showed estimated expenses exceeding estimated revenues by approximately $1.8 million. While the City currently has a healthy reserve level it is imperative that the City is prudent with the use of reserves to maintain adequate levels to aid with unforeseen demands or emergencies.

As a result of the current budget conditions, the City Council authorized a funding level of $175,000 for the Chamber's Marketing and Promotional Services. As part of the proposed agreement which is attached, the City is effectively reducing the scope of services that will be performed by the Chamber. Specifically, the St. Helena Parks & Recreation will take over the operations for special events, which include the summer concerts. The Chamber has made a commitment to continue promoting the City's events and activities and will manage the holiday barrel tree by seeking donations/sponsorships to cover the cost of installation.

During this upcoming budget cycle, the City moved to a biennial budget. Therefore, the agreement (Attachment 1) between the City and the Chamber is proposed as a two-year agreement providing funding in the amount of $175,000 for FY 2023-24 and $175,000 for FY 2024-25.

DOCUMENTS ATTACHMENTS:

Attachment 1 - City Chamber Contract FY 2024 and 2025
Resolution - Chamber of Commerce
Agenda Item #9.2.

MARKETING AND PROMOTIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ST. HELENA AND THE ST. HELENA CHAMBER OF COMMERCE
THIS MARKETING AND PROMOTIONAL SERVICES AGREEMENT ("Agreement") is made and entered into on JuůLJϮϱ͕ 2023 ("Effective Date") by and between the City of St. Helena, a municipal corporation located in the County of Napa, State of California ("City"), and the St.

Helena Chamber of Commerce, a California NonͲProfit Corporation ("Chamber"). The City and Chamber are sometimes hereinafter referred to collectively as the "Parties."

RECITALS
A. City seeks to work with the Chamber of and the local business community to invest funding to market and promote St. Helena as a desirable tourist destination choice.

B. California Government Code Section 37110 provides the City with authorization to utilize City General Funds to, among other things, promote the City.

C. Chamber representsit isrecognized by the Internal Revenue Service as a Section 501[c][6] nonprofit organization.

D. Chamber representsit is directed by an elected Board of Directorsfrom the local business community with a professional staff, and is organized and equipped to carry on promotional and marketing activities on behalf of the City in accordance with this Agreement.

E. City and Chamber have previously entered into similar promotional and marketing services agreements.

Therefore, for the consideration hereinafter specified, the Parties agree as follows:

Section 1. Scope of Services. Chamber shall provide the services outlined in Exhibit A attached hereto.
Section 2. Term of Agreement. The term of this Agreement shall commence on July 1, 2023, and shall terminate on June 30, 2025, unless sooner terminated in accordance with its terms.
Section 3. Compensation. For the Scope of Services provided in Exhibit A, the City will pay the Chamber the annual sum of ONE HUNDRED SEVENTY FIVE THOUSAND DOLLARS ($175,000) each year during the term of the agreement. Said payments shall be made in quarterly installments of FORTY THREE THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($43,750.00) toward Tourism Marketing and Promotional Efforts, the Welcome Center, and Community Collaborations.Quarterly invoice will be paid, within fourteen (14) business days, once invoice Agenda Item #9.2.

is received from the Chamber of Commerce.Should the Chamber need these dollars sooner, the Chamber shall provide a written request to be approved by the City Manager to advance funds.
Section 4. Accounting. On or prior to the Effective Date, the Chamber shall present the Chamber's operating budget for the 2023Ͳ2024 fiscal year and a copy of the prior fiscal year budget and actual expenditures incurred at the Welcome Center and annually in July for each subsequent year of the agreement. The Chambershall account for all City funding provided under this Agreement and shall keep complete and accurate books and records for all expenditures associated with the City funding provided under this Agreement. Upon not less than 10 calendar days' notice from the City, the Chambershall make available to the City and submit to inspection, review, and audit by the City and/or other governmental agencies with jurisdiction, all the Chambers' books, records, and financial statements .

Section 5. Performance Evaluation and Tracking. For the purpose of evaluating the effectiveness of the Tourism, Marketing and Promotional Efforts provided by the Chamber under this Agreement, the Chamber shall provide to the City a midͲyear review on a date selected by the City, and a final written report at the end of the fiscal year. The midͲyear review and final report shall include a report of all expenditures funded under this Agreement, and shall include the following information as of the date of reporting: 
x Statistics of visitor activity including the number of visitors to the St. Helena Welcome Center
x Utilization and traffic count on the Chamber website. x Hours of operation and staffing levels at the St. Helena Welcome Center. The St. Helena Welcome Center is open at minimum, five days per week, of which the days and hours are set at the discretion of the Chamber.
x Reports on advertising, press coverage, and press releases with dates of publication or release.
x Status of projects/programs outlined in Exhibit A, "Scope of Services," including, without limitation, dates, estimated attendees and expenditures. The City Manager and the Chamber's President/CEO shall meet periodically to discuss and review marketing trends, business climate, etc., within St. Helena and the Napa Valley region and Special Events Productions.

Section 6. Independent Contractors. The Parties understand and agree that in the performance of its work and services under this Agreement, Chamber is and at all times shall remain a wholly independent contractor and not an officer, employee or agent of City. Chamber shall obtain no rights or benefits that accrue to City employees. Consultant shall have no authority to bind City in any manner or to incur an obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. 
Agenda Item #9.2.

Section 7. Indemnification by Chamber. The Chamber shall, upon the City's written demand and with legal counsel acceptable to the City, defend, indemnify, and hold harmless the City, its agents, officers, City Council members, and employees for all liability, actions, claims, damages, costs, or expenses, including reasonable attorney's fees and legal expenses including expert fees and costs, which may be asserted by any person, including the Chamber, arising out of or in connection with the Chamber's performance of services under this Agreement. 
Section 8. Indemnification by City. The City shall, upon the Chamber's written demand and with legal counsel acceptable to the Chamber, defend, indemnify, and hold harmless the Chamber, its agents, officers, and employees for all liability, actions, claims, damages, costs, or expenses, including reasonable attorney's fees and legal expenses including expert fees and costs, which may be asserted by any person, including the City, arising out of or in connection with the City's performance under this Agreement.

Section 9. Insurance Requirements. Chamber shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Chamber, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance.

B.Minimum Limits of Insurance. Chamber shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. C. Deductibles and SelfͲInsured Retentions. Any deductibles or selfͲinsured retentions of $25,000 or greater must be declared to and approved by the City. D.Other Insurance Provisions. The commercial general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, officers, officials, employees, and volunteers are to be covered as additional insured asrespects: liability arising out of work or operations performed by the Agenda Item #9.2.

Chamber or Chamber's subconsultants; or automobile owned, leased, hired or borrowed by the Chamber.

2. For any claims related to Chamber's conduct while performing the work of this project, the Chamber's insurance coverage shall be primary insurance as respects the City, its agents, officers, officials, employees and volunteers. Any insurance or selfͲinsurance maintained by the City, its agents, officers, officials, employees or volunteers shall be excess of the Chamber's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code. E. Waiver of Subrogation. The workers compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agreesto waive all rights ofsubrogation against the City, its agents, officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. 
F.The Acceptability of Insurers. Insurance isto be placed with insurers with a current A.M. Best's rating of no less than A: VII, unless otherwise acceptable to the City. 
G. Verification of Coverage. Chamber shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. 
Section 10. Nondiscrimination. The Chamber shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, ancestry, color, sex, sexual orientation, gender, gender identity, gender expression, age, national origin, religion, material status, medical condition, or physical or mental disability. 
Section 11. Governing Law. City and Chamber agree that the law governing this Agreement shall be that of the State of California.

Section 12. Compliance with Laws. Chamber shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, State, and Local Agencies (including, without limitation, the City).
Section 13. Disclosure/Provision of Information. Brochures, maps, or other promotional materials produced by Chamber using the funds arising out of this Agreement may include the City logo on the material. Any information developed by Chamber pursuant to this Agreement shall be Agenda Item #9.2.

provided to the City upon request and Chamber expressly grants City full legal authority and license to use and distribute any such materials.

Section 14. Waiver. The Parties agree that a waiver, breach, or violation of any term or condition of this Agreement shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. The City's acceptance of Chamber's performance of any work or services shall not be deemed to be a waiver of City's rights or Chamber's obligations under this Agreement. 
Section 15. Assignment/Delegation. Neither party hereto shall assign, sublet, or transfer any interest in or duty under this Agreement without the prior written consent of the other Party, and no assignment shall be of any force or affect whatsoever, and shall be void, unless and until the other Party shall have so consented.

Section 16. Conflict of Interest/AntiͲFraud and AntiͲCorruption Policies. The Chamber covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services under this Agreement. The Chamber further covenants that in the performance of the Scope of Services under this Agreement, Chamber will not knowingly employ any person having any such conflict of interest with the City.

A. Consultant covenantsthat neitherit, nor any officer or principal of itsfirm, has orshall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant agreesto at all times avoid conflicts with the interests of City in the performance of this Agreement. B. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of nonͲrelated services for other governmental agencies and private parties. Consultant is aware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
C. Consultant understands and acknowledges City maintains an antiͲfraud and antiͲcorruption policy to protect the City, its operations, and its employees from and against financial risks, operational breaches, and unethical, fraudulent, and corrupt activities. Consultant represents and warrants that Consultant, its subcontractor(s) / subconsultant(s) and their respective employees providing services pursuant to the Agreement are (1) in good standing; (2) have not been previously investigated, convicted, or debarred for fraudulentor corrupt activities; (3) will not participate in fraudulent or corrupt activities, and (4) will take stepsto ensure that its employees and subcontractor's(s)/subconsultant's(s) employees do not participate in any fraudulent or corrupt activities. Consultant acknowledges and agreesfurtherthat it has a duty Agenda Item #9.2.

to and will report to City any information or incident(s) about possible fraudulent or corrupt activities Consultant may discover, and will cooperate in any fraud or corruption investigation conducted, with respect to Consultant's service provided pursuant to this Agreement. Section 17. Attorney's Fees. In the event either Party brings an action or proceeding for damages arising out of the other's performance under this Agreement or to establish the rights or remedies of either party,the prevailing party shall be entitled to recoveritsreasonable attorney's fees and costs as part of such action or proceeding or any post¬ judgment legal proceedings. 
Section 18. No ThirdͲParty Beneficiaries. Nothing contained in this Agreement shall be construed to create, and the Parties do not intend to create, any rights or remedies to any person or entity not a Party to this Agreement. In the event that Chamber enters into any agreements with third parties in connection with the work and services provided under this Agreement, City shall be deemed an intended thirdͲparty beneficiary of such agreements. 
Section 19. Notices. All notices and other communications required or permitted to be given under this Agreement shall be in writing, and shall be personally served or mailed, returnͲreceipt requested, addressed to the respective Parties as follows: CEO/President      City Manager
St. Helena Chamber of Commerce    City of St. Helena 1154 Main Street      1088 College Avenue
St. Helena, CA 94574     St. Helena, CA 94574
Section 20. Prior Agreements. This Agreement, including all Exhibits attached hereto, represents the entire understanding of the Parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered under this Agreement.
Section 21. Representations. Chamber representsit isrecognized by the Internal Revenue Service as a section 501[c][6] nonprofit organization, that it is directed by an elected Board of Directors from the local business community with a professional staff, and is organized and equipped to carry on the Scope of Services to be provided to the City in accordance with the terms of this Agreement.

Section 22. Entire Agreement/ Interpretation. Both Parties acknowledge that by entering into this Agreement, the City is not assuming any obligation to operate, supervise, or fund Chamber or any other obligations to Chamber other than those expressly provided in this Agreement. This Agreement constitutes the entire agreement among the Parties and may not be modified or changed, except by written instrument executed by both Parties. No provision of this Agreement is to be interpreted for or against either Party because that Party or that Party's legal representative drafted such provision.

Agenda Item #9.2.

Section 23. Termination. This Agreement may be terminated prior to June 30, 2025, as follows:

By either Party, if the other Party fails to perform any of its obligations hereunder, within the time and in the manner provided, or otherwise violates any of the terms of this Agreement. The Party terminating the Agreement shall give written notice of such termination, stating the reasons for such termination in such event. Termination shall be effective 30 days following such written notice. Upon the termination of this Agreement by either Party, (1) any accrued but unpaid compensation due the Chamber shall be paid to the Chamber within thirty (30) days after receipt of the Chamber's invoice following such termination; and (2) Chamber shall repay to City within thirty (30) days after receipt of the Chamber's invoice following such termination the proͲ rata portion of any quarterly payment remaining postͲtermination. Compensation to the Chamber or Chamber's reimbursement to City due upon termination shall be prorated. For example, if the Agreement were terminated on February 28, 2024, then FOURTEEN THOUSAND FIVE HUNDRED EIGHTY THREE DOLLARS AND THIRTY THREE CENTS ($14,583.33) OF THE FORTY THREE THOUSAND SEVEN HUNDRED FIFTY DOLLARS ($43,750) of quarterly funds advanced on January 31 for Tourism Marketing and Promotion Efforts would be returned to the City for the services not performed during March 2024 of the installment period. 
Section 24. Special Provisions. This Agreement is subject to the following special provisions: 
The Parties are required to provide certificates of coverage for any agreed upon special events ("Event") should they occur and shall name each other as additional insureds for the Event, as set forth below.

Hold harmless: to the fullest extent permitted by law, Chamber shall hold harmless, defend at its own expense, and indemnify City its officers, employees, agents, contractors, consultants, and volunteers, from and against any and all liability, claims, losses, damages, or expenses, including reasonable attorney's fees, arising out of, relating to, or resulting from all acts or omissions of contractor or its officers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from City's sole negligence, active negligence, or willful misconduct. 
Hold harmless: to the fullest extent permitted by law, City shall hold harmless, defend at its own expense, and indemnify Chamber its officers, employees, agents, and volunteers, from and against any and all liability, claims, losses, damages, or expenses, including reasonable attorney's fees, arising out of,relating to, or resulting from, all acts or omissions of City or its officers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from Contractor's sole negligence, active negligence, or willful misconduct.

Both Parties shall procure and maintain for the duration of the agreement insurance against claims for injuries to persons or damages to property which may arise out of relate to, or result from the performance of the work hereunder by the respective party, its agents, representatives, or employees.

Agenda Item #9.2.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limitshall be twice the required occurrence limit.

If the parties maintain broader coverage and/or higher limits than the minimums shown above, the parties require and shall be entitled to the broader coverage and/or the higher limits. Any available insurance proceedsin excess of the specified minimum limits of insurance and coverage shall be available.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following. provisions: 
Additional Insured Status
The parties, their officers, officials, employees, contractors, consultants, and volunteers are to be covered as additional insureds on the other party's CGL policy with respect to liability arising out of, relating to, or resulting from work or operations performed by or on behalf of the respective party, including liability arising out of, relating to, or resulting from materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). 
Primary Coverage
For any claims related to this contract, the insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 0104 13 as respects to the parties, its officers, officials, employees, and volunteers. Any insurance or selfͲinsurance maintained by the parties, its officers, officials, employees, or volunteers shall be excess and shall not contribute with it. 
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with notice.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the parties. 
Claims Made Policies
If any of the required policies provide coverage on a claimsͲmade basis: Agenda Item #9.2.

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or nonͲrenewed, and not replaced with another claimsͲmade policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
The parties shall furnish the other with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The parties reserve the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.
Special Risks or Circumstances
The parties reserve the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. IN WITNESS WHEREOF, the Parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written. Chamber:     City:

By: ________________________________ By: ________________________________ Name: Amy CarabbaͲSalazar   Name: Anil Comelo
Title: CEO/President    Title: City Manager

Agenda Item #9.2.

Exhibit A Scope of Services
St. Helena Chamber of Commerce Marketing and Promotional Services Agreement Tourism, Marketing, and Promotional Efforts
The St. Helena Chamber of Commerce ("Chamber")shall use its best effortsto proactively market the City of St. Helena, downtown merchants, and Chamber members to promote tourism and local businesses by implementing an effective marketing and promotional strategy designed to maintain and generate increased TOT and sales tax revenue to the City's General Fund thereby directly contributing to the quality of life for local residents through the funding of core town services. Chamber's marketing and promotional efforts shall include, without limitation, the following activities:
x Direct and implement a Public Relations strategy which can include retaining a public relations professional to assist in the marketing and exposure of the City of St. Helena as a highͲend destination.
x Direct and implement a Marketing Strategy with an overall "Visit St. Helena" message designed to directly and indirectly benefit all businesses in and around St. Helena. x Maintain a robust, timely and current website and provide a link to the City website.

The site should be mobile friendly and easy to navigate. x Operate and staff a Welcome Center at minimum five days per week at the discretion of the Chamber CEO.
x Produce and update as necessary various City promotional information such as but not limited to a map of St. Helena and other such information in collaboration with the City.
Agenda Item #9.2.

CITY OF ST. HELENA
RESOLUTION NO. 2023-

APPROVING A MARKETING AND PROMOTIONAL
SERVICES AGREEMENT FOR FISCAL YEARS 2023-24
AND 2024-25 BETWEEN THE CITY OF ST. HELENA AND
THE ST. HELENA CHAMBER OF COMMERCE FOR AN
AMOUNT NOT-TO-EXCEED $175,000 PER FISCAL
YEAR.

RECITALS
A. The City of St. Helena desired to continue working with the St. Helena Chamber of Commerce by investing funding to market and promote St. Helena as a desirable tourist destination choice; and
B. California Government Code Section 37110 provides the City with authorization to spend money from the General Fund to, among other things, promote the City; and C. The St. Helena Chamber of Commerce represents it is a recognized by the Internal Revenue Service as a Section 501[c][6] nonprofit organization; and D. The St. Helena Chamber of Commerce represents it is directed by an elected Board of Directors from the local business community with a professional staff and is organized and equipped to carry on promotional and marketing activities on behalf of the City.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council approves the Marketing and Promotional Services Agreement between the City of St. Helena and the St. Helena Chamber of Commerce for FY 2023-24 and FY 2024-25 in an amount not-to-exceed $175,000 per fiscal year; and

2. The City Council authorizes the City Manager to execute the agreement on behalf of the City.

Approved at a Regular Meeting of the St. Helena City Council on July 25, 2023 by the following vote:

Mayor Paul Dohring:

Vice Mayor Eric Hall:

Agenda Item #9.2.

Council Member Anna Chouteau:

Council Member Lester Hardy:

Council Member Billy Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.2.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Police
DATE: July 25, 2023
FROM: Chris Hartley, Chief of Police
SUBJECT: Consideration and proposed approval of a resolution approving the Cannabis Tax Fund Grant Program (CTFGP)

RECOMMENDED
ACTION:

Recommend acceptance of the Cannabis Tax Fund Grant
in the amount of $146,419.00.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

Request City Council to approve acceptance for the
Cannabis Tax Grant for use by the St. Helena Police
Department.

FINANCIAL IMPACT: Grant will provide $146,419 to assist with training, provide equipment and Community Awareness programs to
mitigate DUI driving as a result of driving under the influence of Cannabis.

BACKGROUND:

In November 2016 California legalized the use of recreational marijuana. With the legalization of Cannabis, legal distribution was taxed with the intent to utilize a portion of those taxes to provide for public education, law enforcement training, and equipment. The City of St. Helena has noticed a large increase in the number of drivers under the influence of Cannabis. The St. Helena Police Department has minimal training in detection of Cannabis impairment and does not have the necessary equipment or resources to create an Cannabis impairment program.

DISCUSSION:

By accepting the CTFGP Grant, the St. Helena Police Department will receive advanced driving impairment training, advanced narcotic influence and detection training, a designated Drug Recognition Expert (DRE) officer, DUI support equipment, and have the ability to create a community education and outreach program. The grant will be monitored by a Sergeant with Grant oversight by the Lieutenant who will also be responsible to grant and statistical reporting.

DOCUMENTS ATTACHMENTS:

Attachment 1 - FY23-24 CTFGP Intent to Award - St. Helena PD Attachment 2 - Cannabis Tax Grant Budget Breakdown
Attachment 3 - Resolution Cannabis Grant Funds
Agenda Item #9.3.

State of California -- Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency 601 North 7th Street
Sacramento, CA 95811
(916) 843-3330
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 7, 2023
File No.: 060.15426.14597.066.2023.06004
Officer Louis Montelli
St. Helena Police Department
1480 Main Street
St. Helena, CA 94574
Dear Officer Montelli:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the St. Helena Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $146,419.00. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

All grant awards, including any adjustments to requested funding, were made by the Department based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,
K. M. DAVIS, Chief
Enforcement and Planning Division
Agenda Item #9.3.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
12996 St. Helena Police Department $146,419.00
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
Informational Pamphlets $600.00
Category Sub-Total $600.00
Personnel
DUI Saturation Patrol $29,808.00
DUI Detection Field Sobriety Training -
Attend $738.00
DRE Training - Attend $5,904.00
DAR Training - Attend $1,968.00
DUI Checkpoint Training - Attend $328.00
Presentations $656.00
Backfill $42,417.00
Category Sub-Total $81,819.00
Equipment
DUI Patrol Vehicle $56,000.00
DUI Patrol Vehicle - Outfitting $8,000.00
Category Sub-Total $64,000.00
Grant Total $146,419.00
Agenda Item #9.3.

CITY OF ST. HELENA
RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ST. HELENA APPROVING THE RECEIPT OF

CANNABIS TAX FUND GRANT PROGRAM (CTFGP)
FUND IN THE AMOUNT OF $146,419.00

RECITALS
WHEREAS, protecting every person in our City, including our most vulnerable citizens, from traffic related collisions and injuries resulting from Cannabis impaired driving.

WHEREAS, since 2016, California legalized the use of recreations marijuana which has resulted in an increase in injury related traffic collisions.

WHEREAS, the Cannabis Tax Grant will assist by providing $146,419 in funds for public education, law enforcement training, and equipment to educate, identify, and reduce Cannabis impaired driving.

RESOLUTION
The City Council of the City of St. Helena hereby resolves:

1. Accepts the Cannabis Tax Grant and supports the public education and reduction in Cannabis impaired driving crimes.

Approved at a Regular Meeting of the St. Helena City Council on July 25, 2023, by the following vote:

Mayor Paul Dohring: ____
Vice Mayor Eric Hall: ____
Council Member Anna Chouteau: ____
Council Member Lester Hardy: ____
Council Member Billy Summers: ____
Agenda Item #9.3.

APPROVED: ATTEST:
______________________ ______________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Police
DATE: July 25, 2023
FROM: Chris Hartley, Chief of Police
SUBJECT: Consideration and proposed approval of a resolution approving the Cannabis Tax Fund Grant Program
(CTFGP)

RECOMMENDED
ACTION:

Recommend acceptance of the Cannabis Tax Fund Grant
in the amount of $146,419.00.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

Request City Council to approve acceptance for the
Cannabis Tax Grant for use by the St. Helena Police
Department.

FINANCIAL IMPACT: Grant will provide $146,419 to assist with training, provide equipment and Community Awareness programs to
mitigate DUI driving as a result of driving under the
influence of Cannabis.

BACKGROUND:

In November 2016 California legalized the use of recreational marijuana. With the legalization of Cannabis, legal distribution was taxed with the intent to utilize a portion of those taxes to provide for public education, law enforcement training, and equipment.

The City of St. Helena has noticed a large increase in the number of drivers under the influence of Cannabis. The St. Helena Police Department has minimal training in detection of Cannabis impairment and does not have the necessary equipment or resources to create an Cannabis impairment program.

DISCUSSION:

By accepting the CTFGP Grant, the St. Helena Police Department will receive advanced driving impairment training, advanced narcotic influence and detection training, a designated Drug Recognition Expert (DRE) officer, DUI support equipment, and have the ability to create a community education and outreach program. The grant will be monitored by a Sergeant with Grant oversight by the Lieutenant who will also be responsible to grant and statistical reporting.

DOCUMENTS ATTACHMENTS:

Attachment 1 - FY23-24 CTFGP Intent to Award - St. Helena PD Attachment 2 - Cannabis Tax Grant Budget Breakdown
Attachment 3 - Resolution Cannabis Grant Funds
Agenda Item #9.3.

State of California -- Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency 601 North 7th Street
Sacramento, CA 95811
(916) 843-3330
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 7, 2023
File No.: 060.15426.14597.066.2023.06004
Officer Louis Montelli
St. Helena Police Department
1480 Main Street
St. Helena, CA 94574
Dear Officer Montelli:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the St. Helena Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $146,419.00. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

All grant awards, including any adjustments to requested funding, were made by the Department based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,
K. M. DAVIS, Chief
Enforcement and Planning Division
Agenda Item #9.3.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
12996 St. Helena Police Department $146,419.00
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
Informational Pamphlets $600.00
Category Sub-Total $600.00
Personnel
DUI Saturation Patrol $29,808.00
DUI Detection Field Sobriety Training -
Attend $738.00
DRE Training - Attend $5,904.00
DAR Training - Attend $1,968.00
DUI Checkpoint Training - Attend $328.00
Presentations $656.00
Backfill $42,417.00
Category Sub-Total $81,819.00
Equipment
DUI Patrol Vehicle $56,000.00
DUI Patrol Vehicle - Outfitting $8,000.00
Category Sub-Total $64,000.00
Grant Total $146,419.00
Agenda Item #9.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: July 25, 2023
FROM: Ian Dale, Environmental Services Tech
SUBJECT: June 2023 Review and Forecasting of City Water Supply Availability

RECOMMENDED
ACTION:

Receive and File.

PREVIOUS COUNCIL
ACTION:

Monthly Receive and File reports to City Council.

STATEMENT OF THE
PURPOSE:

To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.

FINANCIAL IMPACT: None
BACKGROUND:

The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes year-to-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.

At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023-46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.

To that end, City executives have developed and refined the FY 2023-24 work plan based on the above identified priorities.

DISCUSSION:

City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for June 2023. The water produced for June 2023 is down by -3% when compared to June 2022 and is down -33% compared to the average of June 2018-2020. Below is a chart summarizing the water produced per source:

Agenda Item #9.4.

Water Produced per Source
Source
Average (2018 -
2020)
(Acre-Feet)
June 2022
(Acre-Feet)
June 2023
(Acre-Feet)
Bell Canyon 74 34 18
Stonebridge Wells 41 36 44
Napa Water 51 45 50
Total 166 115 112
Percent change from June 2022: -3%
Percent change from average of June 2018 - 2020: -33%
Bell Canyon Reservoir
The City is still in drought conditions based upon the Phase I Water Emergency measures remaining in effect. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year with Phase I Water Emergency measures in effect. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2024 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).

As of July 1, 2023, Bell Canyon Reservoir elevation was at 420.93 feet representing approximately 2,302.58 acre feet (AF) and 96.6% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on July 1st in 2021, 2022, and 2023.

Year 2021 2022 2023
Bell Canyon Elevation Level 399.16 Ft. 414.94 Ft. 420.93 Ft.

Acre Feet 905 AF 1,863 AF 2,302.58 AF
Percent Capacity 38% 78.2% 96.6%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir.

Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.

Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at the time did not affect St.

Helena as the City has multiple robust water sources not affected by the executive order.

Agenda Item #9.4.

Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

It should be noted that the Phase I Water Emergency remains in effect, even though Bell Canyon Reservoir level is above the level when Council initially declared the Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. It should be noted that on February 14, 2023, the City Council adopted Resolution 2023-16 to formally end the Phase II Water Emergency and associated restrictions and direct staff to bring an action before Council at a meeting in July 2023 to consider ending the Phase I Water Emergency. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.

A separate item is on the July 25, 2023 meeting agenda for the City Council to consider staff's recommendation to rescind the Phase I Water Emergency.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of June 2023, Rutherford Pump Station was producing an average of 0.546 MG/day for a total of 50.29 acre feet (AF) for the month.

DOCUMENTS ATTACHMENTS:

Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Storage with Phase I II MWR June 1-30 2023
Agenda Item #9.4.

BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non—drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500
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Agenda Item #9.4.

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __

LOUIS STRALLA

WATER PLANT
TK #1 & #2
ADJUST

18.91 6.16 -0.14

16.7% -0.4%

37.10 MG MG

1.66 MG MG

0.65 MG MG

1.15 MG MG
% %
401.35 AF 32.2% 379.00 AF 30.6%
130.73 MG 123.45 MG
561.92 AF 45.1% 393.21 AF 31.8%
183.04 MG 128.08 MG
283.04 AF 22.7% 465.53 AF 37.6%

92.20 MG 151.64 MG
TOTAL WATER PRODUCED 1246.31 AF 100.0% 1237.74 AF 100.0%

DELIVERY (ALL)

0.00 0.00
420.93 FT. FT.
-0.71 FT. FT.
2302.58 AF AF

96.6 % %

0.00 IN IN

41.63 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.

Updates will be provided if any errors are identified.

AVERAGE 75.55 73.2

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.546 MG/day during June 2023.

THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 54.5-96.6 54-101.5

TEMPERATURES
MONTHLY RISE OR DROP -1.39
CAPACITY AT END OF PERIOD 1863.46
PERCENT OF FULL CAPACITY 78.2
RAINFALL IN THIS PERIOD 0.48
TOTAL RAINFALL SEASON TO DATE 27.39
ELEVATION BELL CANYON RESERVOIR 414.94
STONEBRIDGE APARTMENTS MG/June 1 -30 0.18 MG/June 1-30

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/June 1 -30 0.05 MG/June 1-30

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER
MINIMUM DAILY PRODUCED 0.50
AVERAGE DAILY PRODUCED 1.17

WATER YEAR TOTALS

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 37.48
MAXIMUM DAILY PRODUCED 1.78

0.00 16.38
PERCENT 39.4% 44.3%
-0.44

June 1-30, 2023

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 44.70 0.00 50.29
AMOUNT PRODUCED in MG 14.56
Agenda Item #9.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: July 25, 2023
FROM: Chantel Delay, Administrative Assistant
SUBJECT: Consideration and proposed approval of a resolution authorizing:1. Flying the Italian flag on the City's ceremonial flagpole during the month of October 2023 for Italian
Heritage Month; and 2. All fees are waived for the
encroachment permit and Lyman Park Gazebo reservation
for the Festa Italiana community celebration to be held on October 7, 2023, from 12:00 pm to 5:00 pm; and 3.

Authorizing temporary street parking closure on the
westside of Railroad Avenue from the Fire House to the end of Lyman Park and the public parking lot between Lyman
Park and the Fire House for Festa Italiana event on October 7, 2023, from 12:00 pm to 5:00 pm; and 4. Approval of
mobile food truck(s) to be parked on Railroad Avenue in the street closure area and wine and beer vendors in Lyman
Park during the Festa Italiana event.

RECOMMENDED
ACTION:

Staff recommends City Council adopt the attached
Resolution.

PREVIOUS COUNCIL
ACTION:

The previous Festa Italiana was approved by City Council August 23, 2022, by resolution 2022-78.

STATEMENT OF THE
PURPOSE:

To celebrate Italian Heritage month by hosting a free event for St. Helena residents
FINANCIAL IMPACT: Fee waiver of the encroachment fee in the amount of $200 and the Lyman Park Gazebo rental fee in the amount of
$50.

BACKGROUND:

Mr. Anthony Micheli first requested the Italian flag be raised on the City's Ceremonial Flagpole in recognition of October being Italian Heritage month in 2019. In addition to celebrating the Italian flag raising, Mr. Micheli chaired the October 5, 2019, Festa Italiana community event at Lyman Park, sponsored by Sons and Daughters of Italy of America.

The Italian flag was raised in October 2020 recognizing Italian Heritage Month, but no community gathering occurred due to the COVID-19 pandemic.

The City Council's adopted policy P-CC-0001 Outdoor Display of Governmental and NonGovernmental Flags on City Property authorizes the display of non-governmental flags on City property. Per this policy, Council Member Eric Hall formally requested in writing Agenda Item #9.5.

to the City Manager for this matter to be considered at a regular City Council meeting.

DISCUSSION:

Anthony Micheli is chairing the 2023 Festa Italiana community event, sponsored by Sons and Daughters of Italy of America. This event is to take place at Lyman Park from 12:00pm to 5:00 pm on Saturday, October 7, 2023. The community event will start with the Italian National Anthem and host vendors such as Italian owned wineries, Italian beer, food truck(s), and other donated food and beverages will be available to the community.

All food and beverages will be at no cost to the attendees through donations. In honor of Italian Heritage month and in support of the event, Mr. Micheli has made the following requests (Attachment 1):

1. The Italian flag be flown on the City Ceremonial Flagpole for the month of October 2023; and

2. Temporary closure of street parking on the westside of Railroad Avenue from the Fire House to the end of Lyman Park and the public parking lot between Lyman Park and the Fire House for the event; and

3. Approval of mobile food truck(s) to be parked on Railroad Avenue in the 72-hour No Parking area and wine and beer vendors in Lyman Park during the Festa Italiana event; and

4. The City waive the encroachment permit fee and the Lyman Park Gazebo rental fee.

All necessary permits including an encroachment permit and Lyman Park reservation form will be provided to the City in a timely manner including all required liability insurance.

It is anticipated that all food and beverages will be provided at no cost, via donations, and the event organizer will be responsible for securing an ABC license, if applicable.

DOCUMENTS ATTACHMENTS:

Festa Italiana 2023
Encroachment Permit Application (Festa Italiana)
Resolution Italian Flag and Festa Italiana 2023
Agenda Item #9.5.

City Manager
I am requesting the City of St. Helena fly the Italian flag at city hall (Main Street) for the month of October 2023. October is Italian Heritage Month. It is cerebrated in many cities across the United States. Italians are the fifth largest ethnic group presently in America. They have contributed to making this great country it is today.

Here in the Napa Valley, fit wasn't for the many Italian and Swiss Italian winery owners that bootlegged wine during Prohibition the wine business would not be what it is today. The mural in our post office honors Italian vineyard heritage.

Along with flying the Italian Flag, I willagain be chairman of FESTA ITALIANAin Lyman Park on October 7, 2023. This willbe the fourth year for the event. Itwillbe from 12 to 5pm. Itis a free event for the residence of St. Helena. The event is sponsored by our local chapter of THE SONS AN DAUGHTEFISOF ITALYINAMEFlICA.There willbe over 25 Italian owned wineries pouring for free, Italian beer, accordion music all day, food ( prepared by our local chapter IOOF), pizza( made on site), desert ( and Italian Exotic Cars.

Iwould like to reserve the parking spaces in front of Lyman Park on Railroad Ave for the IOOF food wagon and pizza wagon. There is no interruption of traffic on Railroad Ave. Also the parking lot between Lyman Park and the Firehouse for the Italian Exotic Cars. WE only use the Gazebo and Lyman Park towards Railroad Ave.

I am also requesting the city wave all city fees,( Po|ice,Park and Public Works)
I request the City Manager tell all city employees of this free event.

Thank You Anthony Michell
Agenda Item #9.5.

Agenda Item #9.5.

Agenda Item #9.5.

Agenda Item #9.5.

Agenda Item #9.5.

72-hour "No Parking" signage on the westside of Railroad Avenue from the Fire Station to the end of Lyman Park Barricades at the entrances and the rear of the parking lot between Lyman Park and the Fire Station (Exotic cars will be parked within the barricades of the parking lot between Lyman Park and the Fire Station) Traffic Control Plan Agenda Item #9.5.

CITY OF ST. HELENA
RESOLUTION NO. 2023- ____
The City of St. Helena City Council Authorizes: 1. Flying the Italian flag on the City's ceremonial flagpole during the month of October 2023 for Italian Heritage Month; and 2. All fees are waived for the encroachment permit and Lyman Park Gazebo reservation for the Festa Italiana community celebration to be held on October 7, 2023, from 12:00 pm to 5:00 pm; and 3.

Authorizing temporary street parking closure on the westside of Railroad Avenue from the Fire House to the end of Lyman Park and the public parking lot between Lyman Park and the Fire House for Festa Italiana event on October 7, 2023, from 12:00 pm to 5:00 pm; and 4. Approval of mobile food truck(s) to be parked on Railroad Avenue in the street closure area and wine and beer vendors in Lyman Park during the Festa Italiana event.

RECITALS
A. On May 28, 2019, the St. Helena City Council adopted policy P-CC-0001 Outdoor Display of Governmental and Non-Governmental Flags on City Property, which authorizes the display of non-governmental flags on City property.

B. A request has been made by Mr. Anthony Micheli for the Italian flag to be flown during the month of October 2023 in honor of Italian Heritage Month.

C. Mr. Micheli is chairing the October 7, 2023, Festa Italiana community event, sponsored by Sons and Daughters of Italy of America at Lyman Park from 12:00 pm to 5:00 pm.

D. Section 21101(e) of the California Vehicle Code provides the local authorities may, by resolutions, temporarily close a portion of any street for celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction or a public officer of employee that the local authority designated by resolution, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

RESOLUTION
The City Council of the City of St. Helena hereby resolves:

1. Authorizes a ceremonial flag recognizing Italian Heritage Month during the month of October.

Agenda Item #9.5.

2. The City Council finds that the benefits derived from the temporary closing of street parking for the Festa Italiana community event outweigh the anticipated inconvenience and that the closing is necessary for the safety and protection of persons who are to use that portion of the street and parking lot during the temporary closing. The City Council authorizes closure of the following street parking and parking lot during the hours of the event:
• The street parking westside of Railroad Avenue from the Fire House to the end of Lyman Park
• The public parking lot between Lyman Park and the Fire House

3. The City Council authorizes the City Manager to waive the Encroachment Permit fee of $200.00 and the $50.00 Lyman Park Rental Permit fee for the Festa Italiana community event but does not waive the permit requirements and the General Conditions applicable to said permit. The event organizer would also be responsible for securing an ABC license if applicable.

Approved at a Regular Meeting of the St. Helena City Council on July 25, 2023, by the following vote:

Mayor Paul Dohring: _______
Vice Mayor Eric Hall: _______
Council Member Anna Chouteau: _______
Council Member Lester Hardy: _______
Council Member Billy Summers: _______
APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.5.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Library
DATE: July 25, 2023
FROM: Chris Kreiden, Library Director
SUBJECT: Consideration and proposed approval of a Resolution approving out-of-state travel for Library Assistant Clara Ibarra to attend the Guadalajara International Book Fair in Guadalajara, Mexico from November 24–27, 2023

RECOMMENDED
ACTION:

Approve the attached resolution authorizing out-of-state travel for Library Assistant Clara Ibarra to attend the Guadalajara International Book Fair in Guadalajara, Mexico from November 24-27, 2023.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

Approval of out-of-state travel.

FINANCIAL IMPACT: Clara Ibarra, a Library Assistant, has been awarded a Free Pass Program scholarship. The cost to the Library will be the remaining cost of airfare, ancillary travel costs, and additional per diem for meals. In total, this amount is expected not to exceed $800. The Library’s annual budget includes monies for conferences.

While there, Clara Ibarra will be authorized to make material selections and purchases for the Library not to exceed
$2,500.00. These funds have already been designated for the purchase of Spanish-language materials.

BACKGROUND:

The Guadalajara International Book Fair (FIL, from its Spanish name: Feria Internacional del Libro de Guadalajara) is the most important gathering for publishing in Ibero-America.

It is the largest book fair of the Americas and the second largest in the world. It is also considered the most important annual cultural event of its kind in the Spanish-speaking world. Created 37 years ago by the University of Guadalajara, FIL is aimed at professionals and the general public alike, a characteristic that sets it apart from other book fairs around the globe. Considered the most important exhibit of Spanish-language books in the world, the FIL provides firsthand access to the latest publications in Spanish with an exhibit of more than 300,000 titles, access to the complete catalogs of more than 1,500 publishers from over 35 countries, and networking opportunities with 15,000 book professionals. There is also literary programming with Latin American authors and lectures on Mexican culture delivered by experts in the field. With more than 1500 Agenda Item #9.6.

librarians attending each year, the FIL also provides plenty of opportunities to network and discuss ideas with colleagues. Several professional training programs are included in FIL activities.

The American Library Association and the FIL are partnering for the 24th year to provide support for ALA members to attend the Fair. The Free Pass Program offers free registration, hotel accommodations for three nights, three free breakfasts, and $100 towards airfare. Free Passes are awarded to 150 librarians who work in the area of Spanish-language acquisitions and/or are working to build their library’s Spanishlanguage collection to better serve their community and users. The FIL is offering an additional $100 to the first 100 applicants who submit their airfare confirmation by October 7, 2023.

St. Helena 2021 Employee Handbook requires City Council approval for out-of-state travel.

DISCUSSION:

As the Library continues to invest in our local Spanish-speaking community, demand for high quality, recent materials in the Spanish language is needed. However, the Spanish language publishing market in the United States is not as progressive as those in Latin countries and primarily consists of translated from English materials rather than original Spanish language publications. These materials generally are all that is available to libraries through traditional vendors, like Baker & Taylor, from which the Library purchases most of its materials. These Spanish language items are mostly purchased sight unseen and often without the benefit of professional reviews. Having the opportunity to see and review original, new Spanish-language publications is not one that is readily available in the United States. Sending staff to the FIL is a huge opportunity for the Library to obtain access to materials not otherwise available to it.

DOCUMENTS ATTACHMENTS:

Resolution Guadaljara Book Fair Free Pass Program 2023
Agenda Item #9.6.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Resolution approving out-of-state travel for
Library Assistant Clara Ibarra to attend the
Guadalajara International Book Fair in Guadalajara,
Mexico
from November 24-27, 2023

RECITALS
WHEREAS, the City of St. Helena Employee
Handbook requires City Council Approval for staff to attend out-of-state meetings and training; and
WHEREAS, the Guadalajara International Book Fair
is the most important publishing gathering in Ibero-America, providing an opportunity to see, review, and purchase
original, new Spanish-language publications that does not exist in the United States; and
WHEREAS, the Library is requesting that Library
Assistant Clara Ibarra attend the Guadalajara International Book Fair in Guadalajara, Mexico from November 24-27,
2023; and
WHEREAS, Clara Ibarra has been selected by the
American Library Association to be awarded a Free Pass
Program scholarship, which covers free registration, hotel accommodations for three days, free breakfast for three days, and $100 for airfare; and
WHEREAS, the total approximate cost to the City,
after the scholarship, is $800 which includes the remaining cost of airfare, ancillary travel costs, and additional per diem for meals;
WHEREAS, funds for the Conference are available in
the FY 23-24 adopted budget.

NOW, THEREFORE BE IT RESOLVED BY THE CITY
COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

Agenda Item #9.6.