Agenda, regular meeting — St. Helena City Council, August 22, 2023 (part 1 of 2)

**AMENDED 08/21/2023**
City of St. Helena
Regular City Council Meeting
Tuesday, August 22, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.

Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Simultaneous Spanish interpretation services during meetings can be scheduled upon request.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected] .

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/ .

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Lester Hardy, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may

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be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

5.1. Public Comment.Frank Jonelis 9

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS
None

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:25 p.m.

9.1. Consideration and proposed approval of Regular Meeting Minutes of August 8, 2023
08-08-2023 Regular City Council - Minutes
11 - 18

9.2. Ratify Emergency Public Project Without Public Bidding Relating to the Presence of Discolored Water in the Public Water System.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached resolution
**Staff Report - Pdf
Public Comment. Tom Belt
19 - 25

9.3. Consideration and proposed adoption of a Resolution approving the plans and specifications for the W21-01 Kearney and Andrea Water Main Replacement Project and authorizing the advertisement for bids.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
27 - 45

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Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Adopt the attached resolution and authorize staff to solicit proposals for the Kearney and Andrea Water Main Replacement Project.

Staff Report - Pdf

9.4. Consideration and proposed approval of a resolution accepting bids and awarding contracts to the lowest responsible bidders for furnishing chemicals for water and wastewater treatment for Fiscal Year 2023/2024 and authorizing the City Manager to execute the necessary agreements or purchase orders on behalf of the City.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Adopt the attached resolution.

Staff Report - Pdf
47 - 52

9.5. Consideration and adoption of a Resolution Authorizing the City Manager to Execute the California Water/Wastewater Agency Response Network (CalWARN) 2007 Omnibus Mutual Assistance Agreement
CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

Adopt attached resolution.

Staff Report - Pdf
53 - 66

9.6. July 2023 Review and Forecasting of City Water Supply Availability CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and File.

Staff Report - Pdf
67 - 72

9.7. Receive and File the Fiscal Year (FY) 2022-23 4th Quarter Finance Report (unaudited).

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends the City Council receive and file the Q4 FY 2022-23 financial report.

Staff Report - Pdf
73 - 102

9.8. Quarterly Grant Report for FY 2023 Q4, for the period ending June 30, 2023
CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Senior Management Analyst
Recommendation:
103 - 110

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Receive and file report.

Staff Report - Pdf

9.9. Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 3 to STH Contract: FY2023- 002 in the amount of $50,000 to the Professional Services Agreement with Regional Government Services (RGS) for human resources assistance for a total amount not-to-exceed $166,200.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends City Council adopt the attached Resolution.

Staff Report - Pdf
111 - 116

9.10. Proposed Approval of a Resolution 1) Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for the Part-time Firefighters Classifications; and 2) Approving a Budget Adjustment to the General Fund in the Amount of $66,500 for Part-time Salary Adjustments.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Pdf
117 - 122

9.11. Authorizing a Modification to the Memorandum of Understanding Between the City of St. Helena and the St. Helena Professional Firefighters Association (SHPFA) for a Three-year Contract Commencing on July 1, 2022 and Expiring on June 30, 2025 to add a Provision for Call-Back Pay.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached resolution.

Staff Report - Pdf
123 - 162

9.12. Proposed Approval of a Resolution Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for certain MidManagement classifications covered under the Unrepresented Compensation Program.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached resolution.

Staff Report - Pdf
163 - 169

10. PUBLIC HEARINGS

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None.

11. OLD BUSINESS
None

12. NEW BUSINESS

12.1. **UPDATED**
Consideration of an Ordinance of the City Council of the City of St.

Helena adopting an Urgency Ordinance enacting a moratorium on the issuance of any permit or other entitlement for the demolition or expansion of existing residential units and accessory structures located within the Twenty-acre Agricultural (A-20) district and determining the Ordinance to be exempt from CEQA.

CEQA Determination: Exempt
Prepared By: Ethan Walsh, City Attorney
Recommendation:

Staffrecommends thatthe City Council:

1. Adopt an Urgency Ordinance of the City Council of the City of St.

Helena enacting a moratorium on the issuance of any permit or other entitlement for the demolition or expansion of existing residential units and accessory structures located within the Twenty-acre Agricultural (A-20) district, and determining the Ordinance to be exempt from CEQA.

Staff Report - Pdf
171 - 178

12.2. **UPDATED TO INCLUDE ADDENDUM AND REVISED
ATTACHMENTS**
Discussion and consideration of whether to authorize the issuance of a Letter of Commitment to extend an existing City Loan Agreement for the Hunt’s Grove Apartment complex, a 56 unit affordable housing complex in the City of St. Helena, and approval of an Option to Ground Lease Agreement for the same Hunt’s Grove Apartment complex with BRIDGE Housing Corporation and Napa Valley Housing Corporation (and/or its Limited Partner affiliate) with the intent to approve a resolution approving:

1. Loan Extension: A letter of commitment to provide an extension to the maturity date of a promissory note between the City of St.

Helena and Hunt Avenue Associates for up to 57 years from the current maturity date of February 1, 2024, extending the maturity date to February 1, 2081; and

2. New Ground Lease Option: Approving a new ground lease option for a 99-year term and annual rent in the amount of $1.00 per year between the City of St. Helena, a municipal corporation, as optionor ("City"), and BRIDGE Housing Corporation, a California nonprofit public benefit corporation ('BRIDGE"), and Napa Valley Housing Corporation, a California nonprofit public benefit corporation ("NVHC"), and their respective permitted successors and assigns hereunder (jointly and collectively, "Optionee").

CEQA Determination: Not a CEQA project
179 - 197

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Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached resolution authorizing the City Manager to execute the proposed letter of commitment to provide the proposed extension and the ground lease option agreement.

Staff Report - Pdf

12.3. Provide demonstration of draft Capital Improvement Program Project Disposition Portal and receive input.

Estimated start time: 7:10 p.m.

CEQA Determination: Categorically exempt from CEQA, Sections 15323, 15061
Prepared By: Joseph Leach, Public Works Director and City Engineer, Lesley Milton, Asst. to the City Manager
Recommendation:

Review the portal and ask questions as necessary.

Staff Report - Pdf
199 - 201

12.4. Consideration and Proposed Approval of:

1. Designating a Voting Delegate on Behalf of the City of St. Helena City Council; and

2. Designating Alternate Voting Delegates; and

3. The City Council authorizes the Voting Delegate and/or Alternate Voting Delegates to vote on any proposed resolutions on behalf of the City at the League of California Cities Annual Conference Business Meeting.

Estimated start time: 7:20 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Consideration and Proposed Approval of:

1. Designating a Voting Delegate on Behalf of the City of St. Helena City Council; and

2. Designating Alternate Voting Delegates; and

Staff Report - Pdf
203 - 209

13. CITY COUNCIL REPORTS:

13.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division

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E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

14. ADJOURNMENT
The next Regular City Council meeting is scheduled for September 12, 2023, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on August 17, 2023. Republished on 08/18/2023 and 8/21/2023.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th

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day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred.

Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St.

Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

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From: fj
To: Public Comment
Subject: [External] Hunter Project and fire danger
Date: Monday, August 14, 2023 9:16:25 AM
As we see from the Lahaina Hawaii fire disaster, it's critical to have an adequate water supply.

Contrary to the unrealistically rosy pronouncements by the people who will make millions of dollars from the Hunter Project, the massive project will obviously use a lot of water. No reasonable person would believe their fantasy that the project will not eventually suck water out of the Saint Helena water supply. But a lot of the people who should be protecting our community have willingly bought into that lie. It will add to the demands for water in a time of climate change, droughts, and increased fire risks.

Among the many reasons not to build the massive, high density project in the middle of our small town is the strain it will impose on our already barely adequate water system.

It's easy to understand why the wealthy people proposing the Hunter Project want to build it.

They will take the money and run.

It's hard to understand why members of our local community government would approve this blight on our community. Unless maybe they have financial reasons to do so.

Don't endanger our water supply by allowing the massive, inappropriate Hunter Project to proceed.

Frank Jonelis, 708 Hunt Ave
--
-----
Agenda Item #5.1.

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MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, August 8, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Lester Hardy moved to adopt the agenda as presented. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. PUBLIC FORUM:

No public comment was received.

5.1 6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

6.1 Ethan Walsh reported on action from the August 8, 2023 special City Council Agenda Item #9.1.

Page 11 of 209 ends

Regular City Council
August 8, 2023
closed session meeting. There was no reportable action on Item 5.2. The council voted unanimously to have legal counsel defend the City in the following lawsuit:

St. Helena Citizens for a Sustainable Future, et al. v. City of St. Helena et al. (Napa County Superior Court Case No. 23-CV-000938) Reports were made by staff and the City Council.

Public comment was received by Sharon Crull

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1 MCE Clean Energy St. Helena City Council Presentation by Dave Garti, Community Development Manager

8. STAFF BRIEFING
None

9. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

9.1 Consideration and proposed approval of Regular Meeting Minutes of July 25, 2023

9.2 Consideration and proposed approval of a resolution authorizing the release of unclaimed checks per Section 50053 of the Government Code of the State of California allowing for unclaimed checks held over three years to become the property of the local agency after notice if not claimed and if no verified complaint is filed and served.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt a Resolution Authorizing the release of unclaimed checks pursuant to California Government Code Section 50050, 50053 and 50055 to the City of St.

Helena.

9.3 Consideration and adoption of a Resolution: (1) Awarding the R23-79 Pavement Restoration Project to Team Ghilotti in the amount of $1,687,141.00; (2) Authorizing the City Manager to execute the Construction Contract with Team Ghilotti; (3) Authorizing the Director of Public Works to approve Change Orders not to exceed 15% of the contract amount; and (4) Determining the project to be exempt from the requirements of the California Environmental Quality Act (CEQA).

Agenda Item #9.1.

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Regular City Council
August 8, 2023
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Approve the Resolution

9.4 Approval and authorization for the City Manager to enter into the following contracts as part of the City's "Excellence in Service Delivery Initiative" with: (1) Three separate agreements with CivicPlus for the following services: Civic Engage website services, Civic Rec recreation software, and See Click Fix citizen request management software totaling $96,199.08 [$46,132.83 for FY 2023-24 costs,$22,950.00 for FY 2024-25, and $27,116.25 for FY 2025-26] and (2) a Professional Services Agreement with Tripepi Smith for community communications support not-to-exceed $65,000.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager
Recommendation:

Approve the attached Resolution.

9.5 Consideration and adoption of a Resolution: (1) Awarding the St. Helena Sewer Inspection Project City Capital Improvement Project No. S24-01 to APS Environmental in the amount of $318,700.00; (2) Authorizing a budget adjustment of an additional $146,505 to project S24-01; (3) Authorizing the City Manager to execute the Contract with APS Environmental; (4) Authorizing the Director of Public Works to approve Change Orders not to exceed 15% of the contract amount; (5) Determining the project to be exempt from the requirements of the California Environmental Quality Act (CEQA).

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

Adopt the attached resolution and authorize the execution of a contract with APS environmental and authorize a budget amendment for needed additional funds to complete the CIP project as approved.

9.6 Consideration and Proposed Approval of a Resolution: (1) Approving the Adoption of the City of St. Helena's 2023 Updated Employee Handbook Superseding Prior Version(s) of the Handbook; and (2) Repealing and Rescinding any Previous Council Policies or Administrative Memoranda regarding: Employee Computer Loan Program, P-FI-0007 Grant Application and Management Policy, P-FI-0012 City Procurement Card Policy, P-FI-0013 Fraud Policy, P-FI-0014 Accounts Payable Payment Processing Policy, P-FI0015 Fuel Card Policy, P-FI-0017 Cash Control Policy, and P-FI-0019 Disconnection of Water Service for Non-Payment.

CEQA Determination: Not a CEQA project
Agenda Item #9.1.

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Regular City Council
August 8, 2023
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Staff recommends the City Council approve the attached resolution.

9.7 Art for “Quick-Build” Traffic Calming Project at the Intersection of Kearney Street and Madrona Avenue.

CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

None. This is an informational item and no Council action is required.

9.8 Consideration and approval of a resolution approving Amendment #5 to the Professional Services Agreement in connection with the project described as Professional Full Costs of Services and Development Impact Fee Study Services with Willdan Financial Services for the amount of $10,300, with a total contract not-to-exceed $131,735, to complete and update the Development Impact Fee Study.

CEQA Determination: Not a CEQA project
Prepared By: Yosselyn Valencia, Finance Manager
Recommendation:

Staff recommends City Council approved the attached resolution.

9.9 Item 9.9 was pulled from consent
*UPDATED INFORMATION 08/04/2023
Consideration for City Council approval for the nomination and election of the current Planning Commission Chair to serve a third term as outlined in the City Council Protocol for Committees, Commissions and Boards (Resolution No.2014-45).

Vice Mayor Eric Hall moved to approve items 9.1 through 9.8 The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

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Regular City Council
August 8, 2023
No.2014-45).

CEQA Determination: Not a CEQA project
Prepared By: Xinia Gamero, Permit Technician III
Recommendation:

It is recommended that the City Council approve the attached resolution authorizing election of the current Chair of the Planning Commission (John Ponte) to serve an additional term ending June 2024 as outlined per the City Council Protocol for Committees, Commission and Boards.

Sharon Crull addressed the City Council.

Council Member Lester Hardy moved to approve item 9.9. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

10. PUBLIC HEARINGS

10.1 *NEW ITEM 08/04/2023
Consideration and proposed approval of a Resolution approving the annexation of the properties known as 2175 Palmer Drive, St Helena, CA (APN 009-690-014), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 142; 2125 Palmer Drive, St. Helena, CA (APN 009-690-015), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 143; 1460 Grayson Avenue, St. Helena, CA (APN 009-340-004), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 143; 1644 Grayson Avenue, St. Helena, CA (APN 009-280-024), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 144.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Public Works Assistant Engineer Recommendation:

It is recommended the City Council adopt a Resolution approving the annexation of the territories into the St Helena Municipal Sewer District No. 1 MSD.

Public Works Director Joseph Leach reported on this item.

Mayor Dohring opened the public hearing.

Agenda Item #9.1.

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Regular City Council
August 8, 2023
No public comment was received.

Mayor Dohring closed the public hearing.

Council Member Lester Hardy moved to approve the annexation of the territories into the St. Helena Municipal Sewer District No. 1 MSD. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11. OLD BUSINESS

11.1 Proposed Updated Loan to Our Town St. Helena ("OTSH") for 5-unit affordable housing development at 963 Pope Street.

Estimated start time: 6:50 p.m
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Approve the attached Resolution.

Assistant City Manager April Mitts and City Attorney Ethan Walsh reported on this item.

Jennifer La Liberte, OTSH Executive Director addressed the City Council.

Council Member Anna Chouteau moved to approve the proposed updated loan to Our Town St. Helena ("OTSH") for 5-unit affordable housing development at 963 Pope Street. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Agenda Item #9.1.

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Regular City Council
August 8, 2023

12. NEW BUSINESS

12.1 Consideration and proposed approval of a pilot Mural Permit Application and Public Art Donation and Installation Policy.

CEQA Determination: Not a CEQA project
Prepared By: Dave Jahns, Parks & Recreation Director
Recommendation:

Staff recommends City Council adopt a resolution allowing for the implementation of a pilot Mural Permit Application and Public Art Donation and Installation Policy.

Parks and Recreation Director Dave Jahns reported on this item.

Public Comment was received by Suzanne Ortega.

Vice Mayor Eric Hall moved to approve a pilot Mural Permit Application and Public Art Donation and Installation Policy. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

13. CITY COUNCIL REPORTS:

13.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
Agenda Item #9.1.

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Regular City Council
August 8, 2023
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports
Reports were made by the City Council.

14. ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:19 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #9.1.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: August 22, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Ratify Emergency Public Project Without Public Bidding Relating to the Presence of Discolored Water in the Public Water System.

RECOMMENDED
ACTION:

Approve the attached resolution

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Ratify emergency actions taken by City Manager to procure services to address discolored water in public water system.

FINANCIAL IMPACT: None.

BACKGROUND:

City staff previously received complaints related to water discoloration, and has experienced a precipitous increase in such complaints primarily from the section of town where water is distributed from the Bell Canyon Water Treatment Plant (“Plant”) supply.

While our water system has experienced several issues in the last couple of decades, last year’s pipe failures and the current water discoloration indicate the precarious state of the system and the need for immediate response, most notably to further to investigate any potential health hazards posed by the discolored water, though staff notes that its investigation to date has not resulted in facts that show the City’s water to be unsafe based on state and federal requirements, and to remediate the cause of the discoloration.

DISCUSSION:

Public Contract Code section 1102 defines an emergency as “a sudden unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services”.

Public Contract Code section 22035 authorizes the City Council, in cases of emergency when repair or replacements are necessary, to proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts, and if notice for bids to let contracts will not be given, the City shall comply with Public Contract Code section 22050. Public Contract Code section 22050(a) authorizes the City to proceed with awarding a public works contract to perform emergency work without giving notice for bids to let contracts upon adoption by the City Council by a four-fifths vote of a resolution finding that the emergency will not Agenda Item #9.2.

Page 19 of 209 ends

permit a delay resulting from a competitive solicitation for bids and that the action is necessary to respond to the emergency.

Public Contract Code section 22050(b) permits the governing body of a local agency to delegate authority to its city manager to make an emergency determination and take immediate action related to that emergency, which the City Council did in Municipal Code section 3.04.290(b.

The City has received a precipitous increase in complaints from City residents regarding, brown, discolored water from areas fed by the City’s Bell Canyon Water Treatment Plant (“Plant”), and based on the following facts, the City Manager determined on August 16, 2023, that an emergency exists (“Water Emergency”) that will not permit a delay resulting from a competitive solicitation for bids and that the action is necessary to respond to that emergency:
• Upon inspection of the Plant’s water tanks, City staff noted with respect to Tank 1A a build-up of certain minerals that may contributed to the water discoloration, and noted adherence of adherence debris to the tank; and • While the City has not yet obtained information that suggests that the water is unsafe by state or federal standards, the City must immediately continue its investigation to determine whether the water is safe; and • Given the sharp increase in complaints associated with discolored water, the immediate need to further investigate the safety of the water source, and to ensure that the residents have access to safe and clear water, the City must take immediate investigatory and remedial actions without delay.

Now, pursuant to Public Contract Code section 22050(b)(3), the City Manager must report to the City Council the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency.

In turn, pursuant to Public Contract Code section 22050(c)(2), the City Council must review the emergency action by the City Manager and determine by a four-fifths vote, not later than seven (7) days or at its next regularly scheduled meeting if that meeting will not occur later than 14 days after the action, and at least at every regularly scheduled meeting thereafter until the action is terminated, that there is a need the continue the action.

Any contacts entered into by the City Manager related to the Water Emergency will be ratified, and if no contracts were entered into or other contracts are necessary, the City Manager may enter into such contracts and bring them back to the City Council for approval. It should be noted that since work related to this issue was not anticipated, the cost associated with it has not been budgeted. Therefore, staff will need to bring back to the City Council at a subsequent meeting a funding item to pay for the expenditures associated with this issue.

DOCUMENTS ATTACHMENTS:

Agenda Item #9.2.

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Resolution - Ratify Emergency Public Project without Public Bidding Agenda Item #9.2.

Page 21 of 209 ends

RESOLUTION NO.______

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA RATIFYING EMERGENCY PUBLIC

PROJECT WITHOUT PUBLIC BIDDING RELATING TO

THE PRESENCE OF DISCOLORED WATER IN THE

PUBLIC WATER SYSTEM
WHEREAS, Public Contract Code section 1102 defines an emergency as “a sudden unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services”; and
WHEREAS, Public Contract Code section 22035 authorizes the City Council of the City of St. Helena (“City”), in cases of emergency when repair or replacements are necessary, to proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts, and if notice for bids to let contracts will not be given, the City shall comply with Public Contract Code section 22050; and
WHEREAS, Public Contract Code section 22050(a) authorizes the City to proceed with awarding a public works contract to perform emergency work without giving notice for bids to let contracts upon adoption by the City Council by a four-fifths vote of a resolution finding that the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action is necessary to respond to the emergency; and
WHEREAS, Public Contract Code section 22050(b) permits the governing body of a local agency to delegate authority to its city manager to make an emergency determination and take immediate action related to that emergency, which the City Council did in Municipal Code section 3.04.290(b); and
WHEREAS, the City has received a precipitous increase in complaints from City residents regarding, brown, discolored water from areas fed by the City’s Bell Canyon Water Treatment Plant (“Plant”), and based on the following facts, the City Manager determined on August 16, 2023, that an emergency exists (“Water Emergency”) that will not permit a delay resulting from a competitive solicitation for bids and that the action is necessary to respond to that emergency:

A. Upon inspection of the Plant’s water tanks, City staff noted with respect to Tank 1A a build-up of certain minerals that may contributed to the water discoloration, and noted adherence of adherence debris to the tank; and Agenda Item #9.2.

Page 22 of 209 ends

B. While the City has not yet obtained information that suggests that the water is unsafe by state or federal standards, the City must immediately continue its investigation to determine whether the water is safe; and C. Given the sharp increase in complaints associated with discolored water, the immediate need to further investigate the safety of the water source, and to ensure that the residents have access to safe and clear water, the City must take immediate investigatory and remedial actions without delay.

WHEREAS, the City Manager determined the Water Emergency did not permit undergoing the formal competitive bidding process, or any other required procurement process, to obtain the services required to address the Water Emergency because there is an imminent need to take immediate action to identify the cause of the discoloration, determine whether the discoloration poses a safety issue to City residents, and to take any necessary and related action to remediate the issues causing the Water Emergency; and
WHEREAS, the City Manager is currently soliciting proposals to enter into a contract(s) to perform such investigation and remediation, or has already entered into such contracts, to immediately address the issues giving rise to the Water Emergency; and
WHEREAS, pursuant to Public Contract Code section 22050(b)(3), the City Manager must report to the City Council the reasons justifying why the Water Emergency will not permit a delay resulting from a competitive solicitation for bids and why the action(s) it took, to the extent applicable, is necessary to respond to the emergency; and
WHEREAS, pursuant to Public Contract Code section 22050(c)(2), the City Council must review the emergency action by the City Manager and determine by a four-fifths vote, not later than seven (7) days or at its next regularly scheduled meeting if that meeting will not occur later than 14 days after the action, and at least at every regularly scheduled meeting thereafter until the action is terminated, that there is a need the continue the action.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That the public interest and necessity demand the immediate expenditure of public funds for emergency work related to the Water Emergency in order to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

Agenda Item #9.2.

Page 23 of 209 ends

SECTION 3. That the emergency would not permit a delay that would have resulted from a competitive solicitation for bids and that action was necessary to respond to the Water Emergency.

SECTION 4. That the City Manager’s emergency determination and award of emergency contracts to the extent applicable, are hereby ratified, and if no contracts have been awarded by the City Manager, the City Manager may enter into such contracts consistent with its delegated authority under Municipal Code section

3.04.290(b), and bring such contracts back to the City Council for ratification.

SECTION 5. That the City Manager, or his or her designee, is hereby authorized to continue taking any directly related and immediate action required by the Water Emergency and directed to report back to the City Council regarding the status of the Water Emergency and need to continue the emergency action at every regularly scheduled meeting until the emergency action is terminated.

SECTION 6. That the approvals herein authorized are necessary to protect the public health, safety and welfare.

SECTION 7. This Resolution shall become effective immediately.

Approved at a Regular Meeting of the St. Helena City Council on August 22, 2023, by the following vote:

Mayor Dohring:

Vice Mayor Hall:

Council Member Chouteau:

Council Member Hardy:

Council Member Summers:

APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.2.

Page 24 of 209 ends

From: TOM BELT
To: Public Comment
Subject: [External] Consent Item 9.2
Date: Monday, August 21, 2023 6:51:59 PM

9.2. Please include this as a public comment for city council's Aug. 22, 2023 consent item 9.2
I would like to remind city council and our city manager that in 2011 and 2016-17 our city council approved utility rate studies that resulted in our water rates being significantly increased in part to complete several water CIPs. Some of those CIPs identified were to replace the Bell Canyon Intake Tower by 2018 at a projected cost of $2,000,000, rehabilitate Tank 2 by 2019 at a projected cost of $750,000, and to begin replacing all 6 inch or larger water mains over a seven year period beginning in 2021 for which $400,000 was projected to be collected in 2021 and $600,000 each year thereafter until all mains were replaced.

Another 2017 CIP was to replace the 12 inch transmission line at a projected cost of $400,000 by 2023. I might add these are just a few examples of CIPs where millions of dollars were projected to be received by the City's water enterprise through increased water rates, yet none of these projects have been started.

In November of 2022 a revised CIP list was introduced by Public Works Director Joe Leach. On this list the rehabilitation of Tank 2 became inactive and many of the 2017 CIPs were deferred again over a 20-year time frame.

Now water customers are being told there is a water emergency related to the same safe drinking brown water customers have been exposed to almost every year during summer seasons. St. Helena's water customers are being told by the city manager that this new emergency wasn't planned for and no monies have been set aside to address the emergency.

I'm thinking part of the issue is that our city manager and public works director are fairly recent employees and are not placing importance on the long list of CIPs that have been deferred, and more importantly, the millions of dollars that have been already collected by the city to complete these CIPs as far back as 2011's utility rate study. That's nearly 12 years ago!
Something is amiss in the city's water enterprise budgeting process. Is it possible the brown water could be emanating from the deferred replacement of Bell Canyon's Intake Tower? Or, from the City's deferment of replacing it water mains?
In closing, it's time for the City of St. Helena to become fully transparent with the revenues that have been collected for deferred water CIPs since the 2011 and 2017 utility rate increases. If the revenue hasn't been spent on deferred water CIP's, what exactly has it been spent on? Tom Belt
Agenda Item #9.2.

Page 25 of 209 ends

Page 26 of 209 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: August 22, 2023
FROM: Mario Traverso, Public Works Assistant Engineer
SUBJECT: Consideration and proposed adoption of a Resolution approving the plans and specifications for the W21-01
Kearney and Andrea Water Main Replacement Project and
authorizing the advertisement for bids.

RECOMMENDED
ACTION:

Adopt the attached resolution and authorize staff to solicit proposals for the Kearney and Andrea Water Main
Replacement Project.

PREVIOUS COUNCIL
ACTION:

The Kearney and Andrea Water Main Replacement Project is included in the City’s FY 2024-2028 CIP which was approved by City Council on June 13, 2023.

STATEMENT OF THE
PURPOSE:

The Purpose of the Kearney and Andrea Water Main
Replacement Project is to improve operation and increase resiliency of the City's water utility infrastructure by replacing aged and undersized components in accordance with the
Capital Improvement Program and the City's Integrated Utility Master Plan (IUMP).

FINANCIAL IMPACT: There is no fiscal impact from the requested Council action.

Budgeted information for the Kearney and Andrea Water Main Replacement Project is as follows:

Kearney and Andrea Water Main Replacement Project
FY 23/24
Budget Estimate
Design $ 30,000 Completed By
City Staff
Estimated
Construction Costs $ 715,000 $ 898,000
Construction
Management &
Inspection
$ 59,205 Self Perform By
City Staff
Contingency $ 71,500 $ 100,000
Estimated Total
Project Cost $ 875,705 $1,098,000
This project is included in the rate study, funds budgeted for this project include 763 - Water Capital Improvement Debt.

Agenda Item #9.3.

Page 27 of 209 ends

BACKGROUND:

Development for the Kearney and Andrea Water Main Replacement Project began in early 2020. This project was intended to address the significant water infrastructure deficiencies on Kearney and Andrea in preparation for surface rehabilitations, which were scheduled to occur in 2024 according to the current 5 Year Pavement Management Plan.

The project stalled due to lack of available funding and various staff transitions. The implementation of the rate increase now provides the funding source to deliver the project.

DISCUSSION:

The project includes the upsizing of approximately 2,000 linear feet of water main pipeline from 4" to 6", installing new upsized water services, removal and replacement of curb ramps with ADA compliant curb ramps and new pavement. The currently proposed surface rehabilitation will include new pavement and curb ramps at the intersection of Kearney Street and Madrona Avenue.

These improvements will incorporate permanent design elements from the current Blue Zones Quick Build Demonstration Project. This will include curb ramp extensions (bulbouts), increased pedestrian safety measures and provisions for an artistic component. A modified design for this intersection will be prepared in response to community feedback of the Quick Build Project and continued collaboration with Blue Zones; a final design will be provided to Council for approval prior to deployment. Assuming a modified design is deemed acceptable to various stakeholders, staff anticipate issuing a construction contract change order to complete the work with this project.

The project plans were prepared by Green Valley Consulting Engineers of Santa Rosa.

City Staff compiled the contract documents. The project will be posted for bid on August 24, 2023. Construction is anticipated to begin in the Fall 2023 beginning with the installation of the pipeline. The surface improvements are expected to be performed in early Spring 2024.

ENVIRONMENTAL REVIEW: CEQA Class I Exemption for existing facilities.

DOCUMENTS ATTACHMENTS:

Resolution - Kearney and Andrea Water Main Replacement Project Project Plans - Kearney and Andrea Water Main Replacement Project Budget Sheet - Kearney and Andrea Water Main Replacement Project Agenda Item #9.3.

Page 28 of 209 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023 -
Finding the W21-01 Kearney
and Andrea Water Main
Replacement Project Exempt
from CEQA; Approving and
adopting the project plans; and
Authorizing the Bid Request
for the W21-01 Kearney and
Andrea Water Main
Replacement Project

RECITALS
A. The water utility infrastructure in Kearney Street and Andrea Avenue have been identified as aged and
undersized in accordance with the Integrated Utilities
Master Plan; and
B. The W21-01 Kearney and Andrea Water Main
Replacement Project is included in approved 5 Year
Capital Improvement Program and the FY23/24 budget;
and
C. The Project Plans for R21-01 Kearney and Andrea Water Main Replacement Project have been prepared by Green
Valley Consulting Engineers, reviewed by the City
Engineer, and presented for approval and authorization
to bid.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA
Guidelines section 15301, Existing Facilities Class 1
which exempts the operation, repair, maintenance,
and permitting of existing facilities involving negligible or no expansion of use including publicly owned
utilities; and

2. The Project Plans will be available online at the City of St. Helena’s website and for viewing at St. Helena
Agenda Item #9.3.

Page 29 of 209 ends

Public Works at 1088 College Avenue, are hereby
approved; and

3. The Public Works Director/City Engineer is authorized to solicit bids for the subject project.

Approved at a Regular Meeting of the St. Helena City
Council on August 22, 2023, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
__________________________
__________________________
Paul Jamison Dohring, Mayor Cindy
Tzafopoulous, City Clerk
Agenda Item #9.3.

Page 30 of 209 ends

CITY OF SAINT HELENA

IMPROVEMENT PLANS FOR
1 G1COVER SHEET
MAYOR
Geoff Ellsworth

VICE MAYOR
Paul Dohring

COUNCIL MEMBERS
Anna Chouteau
Eric Hall
Lester Hardy

CITY MANAGER
Mark T. Prestwich
W21-01 KEARNEY AND ANDREA

WATER MAIN REPLACEMENT
APPROVED BY:

JOHN WANGER P.E. DATE

INTERIM DIRECTOR OF PUBLIC WORKS
OF 14
SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE January 11, 2021 DESIGNED BY: TP DRAWN BY: TP CHECKED BY: LE PROJECT NO.
20011212 335 Tesconi Circle Santa Rosa, CA 95401 Tel (707) 579-0388 Fax (707) 579-3877 JOE LEACH P.E. DATE 8/22/23

DIRECTOR OF PUBLIC WORKS AND CITY ENGINEER
Agenda Item #9.3.

Page 31 of 209 ends

ABBREVIATIONS: GENERAL NOTES LEGEND
2 NOTES, LEGEND, AND
ABBREVIATIONS SIGNINGS, STRIPING AND PAVEMENT MARKINGS G2OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877 GENERAL WATER MAIN CONSTRUCTION NOTES: BOUNDARY & CONOUR INFORMATION Agenda Item #9.3.

Page 32 of 209 ends

3 TYPICAL SECTIONS & DETAILS G3OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

Page 33 of 209 ends

4 TYPICAL CURB RAMP DETAILS D1OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

Page 34 of 209 ends

HILLVIEW PL

MADRONA AVE KEARNEY ST ANDREA AVE

KEARNEY STREET PLAN & PROFILE
6'' WATER MAIN STA 10+00 - 15+74 C1.1
5 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

Page 35 of 209 ends

PINE ST KEARNEY ST

MADRONA AVE

KEARNEY STREET PLAN & PROFILE
6'' WATER MAIN STA 16+00 - 21+00 C1.2
6 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

Page 36 of 209 ends

ADAMS ST KEARNEY ST C1.3
7 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877

KEARNEY STREET PLAN & PROFILE
6'' WATER MAIN STA 21+00 - 25+18
Agenda Item #9.3.

Page 37 of 209 ends

ANDREA AVE

OAK AVENUE
KEARNEY ST C1.4
8 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877
ANDREA STREET PLAN & PROFILE 6''
WATER MAIN STA 50+00 - 54+42
Agenda Item #9.3.

Page 38 of 209 ends

PINE ST KEARNEY ST

MADRONA AVE

HILLVIEW PL KEARNEY ST ANDREA AVE

KEARNEY STREET PAVEMENT
OVERLAY - SHEET 1 C2.1
9 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

Page 39 of 209 ends

KEARNEY ST
ADAMS ST C2.2 10 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877

KEARNEY STREET PAVEMENT
OVERLAY - SHEET 2
Agenda Item #9.3.

Page 40 of 209 ends

ANDREA AVE

OAK AVENUE
KEARNEY ST C2.3 11 OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877

ANDREA AVENUE PAVEMENT

OVERLAY SHEET
Agenda Item #9.3.

Page 41 of 209 ends

12 CR1 ANDREA AVENUE

KEARNEY STREET ANDREA AVENUE

OAK AVENUE
OF 14
SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574 PH. 707-968-2658 PUBLIC WORKS DEPARTMENT DATE January 11, 2021 DESIGNED BY: TP DRAWN BY: TP CHECKED BY: LE PROJECT NO.
20011212 335 Tesconi Circle Santa Rosa, CA 95401 Tel (707) 579-0388 Fax (707) 579-3877 CURB RAMPS PLAN ANDREA AT KEARNEY, & ANDREA AT OAK Agenda Item #9.3.

Page 42 of 209 ends

2'
D 2'
D
D
HILLVIEW PL KEARNEY ST OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877 CR2 13

KEARNEY AT HILLVIEW, KEARNEY

AT ADAMS CURB RAMPS PLAN

ADAMS STREET KERNEY STREET
Agenda Item #9.3.

Page 43 of 209 ends

2'
D
D
D
D OF 14 SHEETW21-01 KEARNEY AND ANDREA WATER MAIN REPLACEMENT 1572 RAILROAD AVE, ST. HELENA, CALIFORNIA, 94574
PH. 707-968-2658

PUBLIC WORKS DEPARTMENT
DATE January 11, 2021
DESIGNED BY: TP
DRAWN BY: TP
CHECKED BY: LE PROJECT NO. 20011212
335 Tesconi Circle Santa Rosa, CA 95401
Tel (707) 579-0388 Fax (707) 579-3877 CR3 14

KEARNEY AT MADRONA

CURB RAMPS PLAN

MADRONA AVE KEARNEY ST
Agenda Item #9.3.

Page 44 of 209 ends

Kearney and Andrea Water Main Replacement
Category:

Project Kearney and Andrea
Water
Project No: W21-01
Location:

Responsible
Department:
2023-24 2024-25 2025-26 2027-28

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2026-27
Total YTD
05/16/23
3110 - Design 30,000 30,000
3150 - Construction Management 59,205 59,205
3160 - Construction Contract 715,000 715,000
3170 - Contingency 71,500 71,500
EXPENDITURE TOTALS 875,705 875,705
FUNDING SOURCES
763-Water Capital Improvement 0
763-Water Capital Improvement - Debt 875,705 875,705
FUNDING TOTALS 875,705 875,705
PROJECT PURPOSE & DESCRIPTION: The 4" water main on Kearney between Hillview Place and Adams Street needs to be replaced as well as the main on Andrea from Kearney to Oak Avenue.

NOTES: This project has been on hold since February 2021. Final Plan was completed. Green Valley Engineering contract includes construction management, design, and specifications. STH Contract: FY2021- 013. The project consulting budget appears to have been exhausted and this is the reason that project design was halted.

FY 23 - per PW, push project construction to FY24. PW has requested a construction estimate from Green Valley. The construction estimate in the project has been rolled over from the previous estimate, with an approximate 10% increase to construction.

FY24 - included in rate study to be delivered in FY24.

EXPENDITURE ACCOUNTS:

Fund: 763 Dept: 5030
44 Agenda Item #9.3.

Page 45 of 209 ends

Page 46 of 209 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: August 22, 2023
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Consideration and proposed approval of a resolution accepting bids and awarding contracts to the lowest
responsible bidders for furnishing chemicals for water and wastewater treatment for Fiscal Year 2023/2024 and
authorizing the City Manager to execute the necessary
agreements or purchase orders on behalf of the City.

RECOMMENDED
ACTION:

Adopt the attached resolution.

PREVIOUS COUNCIL
ACTION:

March 14, 2023 - Resolution 2013-19

STATEMENT OF THE
PURPOSE:

Accept bids and award contracts for furnishing chemicals for water and wastewater treatment.

FINANCIAL IMPACT: The FY 2023/2024 Louis Stralla Water Treatment Plant process chemical budget (561-5034-2235) is $90,000. The FY 2023/2024 Waste Water Treatment Plant process
chemical budget (571-5029-2235) is $200,000. The
chemical costs are within the operating budgets.

BACKGROUND:

Bulk quantities of chemicals are used in a number of different processes to treat water at the Louis Stralla Water Treatment Plant and wastewater at the City's Wastewater Treatment Plant. It has been the City's practice to purchase these chemicals throughout the fiscal year and to establish guaranteed prices for chemical deliveries for the entire year. Water and wastewater treatment chemicals include coagulants used to remove solids; Sodium Hypochlorite as a filter aid, oxidizer, and disinfectant; Sodium Hydroxide for pH adjustment; and non-ionic polymer as a coagulant and filter aid. The purpose of this action is to provide single contracts at one or both facilities for chemical deliveries for FY 2023/2024 for each vendor that provides the lowest unit cost.

DISCUSSION:

The City of St. Helena is a member of the North Bay Agency Chemical Pool (NBACP) along with 14 other public agencies. The NBACP endeavors to obtain the best available pricing through joint purchasing. In accordance with City of St. Helena Municipal Code Section 3.04.150, bidding requirements of Section 3.04.100 shall not apply to the purchasing of any equipment or supplies which the purchasing officer decides to obtain through a cooperative competitive bidding procedure prepared by and processed through another public, local, state, or federal governmental agency. Cooperative purchases must Agenda Item #9.4.

Page 47 of 209 ends

be competitively awarded, and documentation as to the advantage of the cooperative purchase retained. By combining the quantities of chemicals needed by the purchasing consortium, the City benefits from the economies of scale and receives lower bid prices compared to if the City bid its chemical needs alone.

Annually, the NBACP conducts competitive bidding procedures. A Bid Summary for FY 2023/24, which lists the bidders and bids for each primary chemical, as well as the NBACP's Recommendation for Chemical Purchase, is attached (Attachment 2). At the bottom of the bid summary is a historical pricing chart for each chemical over the last 10 years. Review of the summary illustrates that over time, some costs have increased.

After review of the bids, including the NBACP recommendations, it is recommended that the Council award bids to the following lowest responsible bidders for the chemicals listed and the prices indicated:

Apparent Low Bidder Item Unit Cost
Thatcher Co. of CA Inc Sodium Hypochlorite (NaOCI) (12.5%) (short load)
$2.79/gallon
Thatcher Co. of CA Inc Sodium Hypochlorite (NaOCI) (12.5%) (full load)
$1.82/gallon
Univar Solutions Sodium Hydroxide (NaOH)
(25%) (Short load)
$1,840/dry
ton
Chemtrade Chemicals US Aluminum Sulfate,
(35-48%)(full load)
$304/dry ton
The table below, summarizes the anticipated FY 2023/2024 quantities and costs for bid chemicals, by vendor. The total amount for water treatment is $61,500 and for wastewater treatment is $69,750. Historical chemical prices are shown in the chemical bid summary in Attachment 2.

Chemical costs and estimated quantities

Vendor
Name
Chemical Name Estimated
Quantity
FY 23/24
Pricing
FY 23/24
Expense
Taxed
Thatcher
Co. of CA
Inc
Sodium
Hypochlorite

LSWTP & SBW
10,000
gallons
$2.79/gallon $27,900 no
Thatcher
Co. of CA
Inc
Sodium
Hypochlorite
WWTP
25,000
gallons
$2.79/gallon $69,750 yes
Univar
Solutions
Sodium Hydroxide
25%

10.0 tons $1,840/dry
ton
$18,400 no
Agenda Item #9.4.

Page 48 of 209 ends

LSWTP
Chemtrade
Chemicals

US, LLC
Aluminum Sulfate
LSWTP

50.0 tons $304/dry
ton
$15,200 no
Total Water Treatment Estimated Costs $61,500 no
Total Wastewater Treatment Estimated Costs $69,750 yes
DOCUMENTS ATTACHMENTS:

Attachment 1 - Resolution NBACP FY 23.24
Attachment 2 - NBACP Final BID Tabulation FY 2023-2024' Agenda Item #9.4.

Page 49 of 209 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Resolution accepting bids and awarding contracts to the lowest responsible bidders for furnishing chemicals for water and wastewater treatment for Fiscal Year 2023/2024 and authorizing the City Manager to execute the
necessary agreements or purchase orders on behalf of
the City.

A. The City of St. Helena uses bulk chemicals in its operation of the Louis Stralla Water Treatment Plant and the Waste Water Treatment and Reclamation Plant; and
B. The City of St. Helena joined the North Bay Agency Chemical Pool (NBACP) in 2006 to obtain lowest possible pricing through joint purchasing; and C. A Bid Summary, which lists the bidders and bids for each primary chemical, as well as the NBACP's Recommendation for Chemical Purchase, is attached; and D. As a member of NBACP, the City of St. Helena is entitled to purchase bulk chemicals from the NBACP's low bidders at the bid price stated; and E. The bulk chemical purchases contemplated by this resolution are exempt from other competitive bid requirements of the St. Helena Municipal Code Chapter

3.04.1 pursuant to City of St. Helena Municipal Code Section 3.04.150, "Cooperative purchasing with other agencies"; and
F. The City benefits from participating in the cooperative purchase because it takes advantage of lower bid prices due to the economies of scale in bidding larger quantities of chemicals for all thirteen agencies that cooperate in the purchasing consortium.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

1. The bids for chemicals (attached) are hereby
accepted;
Agenda Item #9.4.

Page 50 of 209 ends

2. Purchase Orders are awarded to the following vendors, Thatcher Co. of CA Inc, Univar Solutions, and Chemtrade Chemicals US for the bulk chemicals listed below, in conformance with the NBACP lowest responsive bids, conditioned on timely execution by each vendor of the Standard Agreement contained in the NBACP Chemical Requirements for 2023/24 bid package ("Standard Agreement") and submission of all required documents; and

3. The City Manager is authorized to execute the
necessary agreements or purchase orders on behalf of the City.

Approved at a Regular Meeting of the St. Helena City Council on August, 22, 2023, by the following vote:

Mayor Paul Dohring:

Vice Mayor Eric Hall:

Council Member Anna Chouteau:

Council Member Lester Hardy:

Council Member Billy Summers:

APPROVED: ATTEST:

__________________________ _________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.4.

Page 51 of 209 ends

NORTH BAY AGENCY CHEMICAL POOL (NBACP) - PRIMARY CHEMICAL BID RESULTS ALUM ACID ALUM 50% NaOH 50% NaOH 25% NaOH 25% NaOH LOX CO2 FERRIC 25% SODIUM BISULFITE 40% SODIUM BISULFITE (Dry Ton) (Dry Ton) (Dry ton) (Dry ton) (Dry Ton) (Dry Ton) (CCF) lb (gallon) (gallon) (Dry Ton) (gallon) (gallon) (Dry Ton) (adjusted) (gallon) (gallon) (gallon) Full Full Full Short Full Short 100% 100% Full Short Full Short Full Full Full 100% 24% Full short tote Brenntag Pacific, Inc. $819.00* $915.00 $983.00* $1098.00* $1.14 $1.36 $14.50Carus LLC. $1.41 $1.56 $19.78Chemtrade Chem $304.00 $508.00Kemira $1,443.00Linde Inc. $1.38 $0.16Olin Corporation $2.57 $2.87Pencco, Inc. $1,397.00 $2,487.50 $597.00Sterling Water Tech $0.9384 $1.0279 $12.4721 Thatcher Co.of CA Inc $321.12 $549.00 $2,650.00 $1.82 $2.79 $7.75 $2,755.60 $661.34Univar Solutions $868.00 $868.00 $1,008.00 $1,840.00 $3.07 $3.77 $2.450 $2.845

FISCAL YEAR
FY 23-24FY 22-23 $386.00 $550.00 $742.12 $1,086.33 $885.70 $1,319.67 $1.15 $0.14 $1,800.00 $1.62 $1.80 $1,195.00 $1.795 $2,333.33 $560.00 $0.99 $1.09 $13.56 FY 21-22 $266.00 $450.00 $402.99 $499.90 $1.05 $0.09 $1,185.00 $0.69 $0.8027 $900.00 $1.12 $2,226.09 $534.26 $0.4488 $0.4491 $27.0545FY 20-21 $285.00 $375.00 $443.00 $567.00 $1.00 $0.07 $1,140.00 $0.70 $0.82 $810.00 $1.09 $1,604.35 $385.04 $5.50 $5.75 $6.50FY 19-20 $255.00 $297.70 $674.60 $762.55 $756.00 $0.26 $0.00 $850.00 $0.65 $0.65 $1.05 $1,352.17 $325.50 $0.05 FY 18-19 $255.00 $297.70 $674.60 $762.55 $0.26 $0.0506 $0.00 $850.00 $0.65 $0.65 $756.00 $1.05 $1,352.17 $325.50FY 17-18 $232.00 $257.00 $538.22 $630.88 $0.28 $98.32 $0.00 $800.00 $0.53 $0.59 $500.00 $1.03 $1,421.74 $341.22FY 16-17 $229.00 $229.00 $395.00 $444.06 $0.27 $615.00 $645.00 $0.47 $0.57 $438.78 $0.94 $1,661.00 $398.64 FY 15-16 $204.00 $204.00 $399.13 $463.26 $0.28 $459.00 $462.00 $0.50 $0.57 $493.70 $0.89 $1,789.83 $429.56FY 14-15 $184.00 $184.00 $445.00 $483.80 $0.27 $519.00 $555.00 $0.51 $0.58 $517.00 $0.91 $2,065.21 $495.65FY 13-14 $277.60 $277.60 $452.00 $479.00 $0.24 $565.00 $540.00 $0.62 $0.50 $597.00 $0.75 $2,480.39 $595.29FY 12-13 $398.00 $398.00 $475.00 $505.00 $0.21 $565.00 $540.00 $0.58 $0.48 No Bid $0.75 $2,550.00 $612.00 FLUORIDE Orthopolyphosphate

CHEMICAL VENDOR
LIQUID Cl2 (GAS)
(1-ton Cylinder)

12.5% NaOCl
55 gal drum
Agenda Item #9.4.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: August 22, 2023
FROM: Eric Janzen, Assistant Public Works Director
SUBJECT: Consideration and adoption of a Resolution Authorizing the City Manager to Execute the California Water/Wastewater Agency Response Network (CalWARN) 2007 Omnibus
Mutual Assistance Agreement

RECOMMENDED
ACTION:

Adopt attached resolution.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

Authorize the City Manager to execute the CalWARN 2007
Omnibus Mutual Assistance Agreement with would allow for Statewide mutual assistance for water/wastewater
emergencies.

FINANCIAL IMPACT: Joining CalWARN is free. Approximately 1.5 hours of staff time would be expended monthly to attend a coordination meeting. The City would incur direct costs only when
receiving aid and as discussed in the CalWARN Articles of Agreement. The CalWARN Agreement would obligate the
City to compensate member agencies providing aid for
reasonable costs of parts, equipment and personnel
supplied.

BACKGROUND:

The City of St. Helena Public Works Department operates with a minimum number of staff members. Natural or manmade disasters that damage City infrastructure can overwhelm Public Works staff who must then request help from nearby agencies for parts, equipment, and personnel. Currently, the Public Works Department does not have any mutual assistance agreements with nearby agencies.

The California Water/Wastewater Agency Response Network (CalWARN) offers a statewide mutual assistance agreement with public works and utility operators throughout the State of California. The Cities of Calistoga, Yountville, American Canyon, and Napa are current members of CalWARN.

DISCUSSION:

The Glass Fire illustrated the need for rapid and robust response to disasters that damage infrastructure. In the case of water and wastewater utilities, this often requires specialized parts, equipment, and personnel not readily available from the private sector. Most Agenda Item #9.5.

Page 53 of 209 ends

notably, personnel licensed/certified to work on water and wastewater systems are in short supply.

The Public Works Department wishes to establish mutual assistance agreements with nearby agencies to supplement our local resources in the event of a disaster. By joining the CalWARN Network, the Public Works Department would have a Statewide mutual assistance agreement which already includes our sister cities and the County of Napa.

The Public Works Department requests that the City Council consider and approve the resolution authorizing the City Manager to execute the CalWARN 2007 Omnibus Mutual Assistance Agreement.

ENVIRONMENTAL REVIEW: This item is exempt from CEQA review.

DOCUMENTS ATTACHMENTS:

Resolution.CALWARN.2023
CalWARN 2007 Omnibus Mutual Assistance Agreement
CalWARN Articles of Agreement 2007 0930
Agenda Item #9.5.

Page 54 of 209 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Resolution of the City Council of the City of St. Helena authorizing the City Manager to execute the California
Water/Wastewater Agency Response Network
(CalWARN) 2007 Omnibus Mutual Assistance
Agreement.

WHEREAS, natural or manmade disasters that result in damage to City infrastructure can overwhelm Public Works staff who must then request help from nearby agencies for parts, equipment and personnel; and WHEREAS, the Public Works Department does not have mutual assistance agreements with nearby agencies; and
WHEREAS, the Public Works Department wishes to establish mutual assistance agreements with nearby agencies to supplement our local resources in the event of a disaster; and
WHEREAS, the CalWARN Network, provides a Statewide mutual aid agreement with many Public Works agencies including neighboring cities and the County of Napa; and
WHEREAS, joining the CalWARN network is free.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Manager is authorized to execute the CalWARN 2007 Omnibus Mutual Assistance Agreement.

Approved at a Regular Meeting of the St. Helena City Council on _________, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Agenda Item #9.5.

Page 55 of 209 ends

Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.5.

Page 56 of 209 ends

California Water/Wastewater Agency Response Network (CalWARN) 2007 Omnibus Mutual Assistance Agreement
WHEREAS, the California Office of Emergency Services (OES), the Department of Water Resources (DWR), the Department of Public Health (DPH) and the California Utilities Emergency Association (CUEA) have expressed a mutual interest in the establishment of a plan to facilitate and encourage water agency mutual assistance agreements between water agencies; and WHEREAS, the California Water Agency Response Network (CalWARN) was originally created to provide a forum for the development of mutual assistance agreements between water agencies in the OES Coastal Region of California; and later expanded to all water and wastewater agencies in the State of California, and
WHEREAS, the CALIFORNIA WATER/WASTEWATER AGENCY RESPONSE NETWORK (CalWARN) 2007 OMNIBUS MUTUAL ASSISTANCE AGREEMENT is a continuation of the WARN 1996 OMNIBUS MUTUAL AID and 2001 OMNIBUS MUTUAL AID AGREEMENT and sets forth the mutual covenants and agreements for water and wastewater agencies to provide mutual assistance to one another in times of emergency; and
WHEREAS, State OES regulates the SEMS program, and this agreement is consistent with SEMS, and that it is necessary to have a mutual assistance agreement in place to support requests to FEMA for costs of using assistance during an emergency, and
WHEREAS, the water or wastewater agency hereto has determined that it would be in its best interests to enter into an agreement that implements that plan and sets forth procedures and the responsibilities of the agency whenever emergency personnel, equipment and facility assistance are provided from one agency to the other; and
WHEREAS, no water or wastewater agency should be in a position of unreasonably using its own resources, facilities, or services providing such mutual assistance; and WHEREAS, it is the intent of WARN to revise this agreement as necessary and to annually publish a list of all water and wastewater agencies participating in this agreement, as posted on www.calwarn.org; and WHEREAS, such an agreement is in accord with the California Emergency Services Act set forth in Title 2, Division 1, Chapter 7 (Section 8550 et seq.) of the Government Code and specifically with Articles 14 and 17 (Section 8630 et seq.) of the Act.

NOW, THEREFORE, in consideration of the conditions and covenants contained therein, the ______________________________________________________________ (Utility)
agrees to abide by the current CalWARN Omnibus Mutual Assistance Agreement and the CalWARN ACS Chapter Governance Document.

Date:

Name: (printed) (signature)
Title:

Please return a signed copy of this page to: [email protected] Agenda Item #9.5.

Page 57 of 209 ends

CalWARN Mutual Aid/Asst Agreement 1 Approved and Adopted September 30, 2007 by Vote of Members
1 Articles of Agreement
2 California Water/Wastewater Agency Response Network
3 WARN 2007 Omnibus Mutual Assistance Agreement
4 5 This AGREEMENT is made and entered into by those water and wastewater utilities which have 6 adopted and signed this agreement to provide mutual assistance in times of emergency in 7 accordance with the California Emergency Services Act and the California Disaster and Civil 8 Defense Master Mutual Aid Agreement; and to provide reimbursement for equipment, supplies 9 and personnel made available on an emergency basis.
10 11 All of said water and wastewater utilities being herein referred to collectively as "the parties." 12 13 In consideration of the mutual covenants and agreements hereinafter set forth, the parties agree 14 to provide mutual assistance to one another in times of emergency as follows:
15 16
17 ARTICLE I.
18 PURPOSE
19 20 Recognizing that emergencies may require assistance in the form of personnel, equipment, and 21 supplies from outside the area of impact, the signatory utilities hereby establish an Intrastate 22 Program for Mutual Aid and Assistance. Through the Mutual Aid and Assistance Program, 23 Members coordinate response activities and share resources during emergencies. This 24 Agreement sets forth the procedures and standards for the administration of the Intrastate 25 Mutual Aid and Assistance Program and is available to all water and wastewater utilities, public 26 and private, in the State of California.
27 28
29 ARTICLE II.
30 DEFINITIONS
31 32 A. Authorized Official – An employee or officer of a Member who is authorized to: (1) request 33 assistance; (2) offer assistance; (3) refuse to offer assistance or (4) withdraw assistance 34 under this.
35 36 B. Emergency – A natural or human caused event or circumstance causing, or imminently 37 threatening to cause impact to the operations of a member utility’s system, loss of life, injury 38 to person or property, human suffering or financial loss, and includes, but is not limited to, 39 fire, flood, severe weather, earthquake, civil disturbance, riot, explosion, drought, volcanic 40 activity, spills or releases of oil or hazardous material, contamination, utility or transportation 41 emergencies, disease, blight, infestation, intentional acts, sabotage, declaration of war, or 42 other conditions which is, or is likely to be beyond the control of the services, personnel, 43 equipment, and facilities of a Member and requires mutual assistance. 44 45 C. Member – Any public or private water or wastewater utility that manifests intent to 46 participate in the Mutual Aid and Assistance Program by executing this, the California 47 Water/Wastewater Agency Response Network (CalWARN) Agreement. 48 49 D. Associate Member – Any non utility participant, approved by the State Steering Committee, 50 that provides a support role for the WARN program, for example State Department of Public Agenda Item #9.5.

Page 58 of 209 ends

CalWARN Mutual Aid/Asst Agreement 2 Approved and Adopted September 30, 2007 by Vote of Members
1 Health, or associations, who are members of the Regional or State Steering Committees 2 and do not officially sign the WARN agreement.
3 4 E. Confidential Information - Any document shared with any signatory to this Agreement that 5 is marked confidential, including but not limited to any map, report, notes, papers, opinion, 6 or e-mail which relates to the system vulnerabilities of a Member or Associate Member. 7 8 F. Non-Responding Member - A Member that does not provide assistance during a Period of 9 Assistance under the Mutual Aid and Assistance Program. 10 11 G. Requesting Member – A Member who requests assistance under the Mutual Aid and 12 Assistance Program.
13 14 H. Responding Member – A Member that responds to a request for assistance under the 15 Mutual Aid and Assistance Program.
16 17 I. Period of Assistance – A specified period of time when a Responding Member assists a 18 Requesting Member. The period commences when personnel, equipment, or supplies 19 depart from Responding Member’s facility and ends when the resources return to their 20 facility (portal to portal). All protections identified in the Agreement apply during this period. 21 The specified Period of Assistance may occur during response to or recovery from an 22 Emergency.
23 24 J. National Incident Management System (NIMS) - A national, standardized approach to 25 incident management and response that sets uniform processes and procedures for 26 emergency response operations.
27 28 K. Standardized Emergency Management System (SEMS) - A standardized approach to 29 field command and jurisdictional management and response set forth by State of California 30 Code of Regulations for multi-agency or multi-jurisdictional response to an emergency. 31 32
33 ARTICLE III.
34 ADMINISTRATION
35 36 The administration of the Water/Wastewater Agency Response Network (WARN) will be 37 through WARN Regional Steering Committees (RSC) and the WARN State Steering Committee 38 (SSC).
39 40 The WARN RSCs will be established by representatives from the Members in that region. A 41 chair and co-chair will be elected and act as administrators for that region. The chair will 42 represent the region on the WARN SSC. Each WARN RSC will sponsor an annual meeting for 43 Members, maintain a data base of all water and wastewater utilities who have signed this 44 Agreement, and meet as a committee to address concerns and procedures for requesting 45 mutual assistance in that region. The regions will be comprised of one or more of the six Office 46 of Emergency Services (OES) mutual aid regions.
47 48 The WARN SSC will include the chairs of the regional steering committees, and a 49 representative from the California Department of Public Health (CDPH), California Utilities 50 Emergency Association (CUEA), Department of Water Resources (DWR), the American Water 51 Works Association (AWWA) Emergency Planning Committee, California Rural Water Agenda Item #9.5.

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CalWARN Mutual Aid/Asst Agreement 3 Approved and Adopted September 30, 2007 by Vote of Members
1 Association (CRWA) and California Sanitation Risk Management Authority (CSRMA). The SSC 2 will identify a Chair for the purpose of leading the SSC and act as a point of contact for the 3 WARN SSC. At a minimum, the WARN SSC will meet annually and issue a list of participating 4 utilities. The database will be maintained on the WARN website, managed by a volunteer 5 Member, as appointed by the SSC.
6 7
8 ARTICLE IV.
9 PROCEDURES
10 11 A. In coordination with the Regional Steering Committees, emergency management and public 12 health system of the state, the State Steering Committee shall develop operational and 13 planning procedures for the Mutual Aid and Assistance Program. These procedures shall 14 be consistent with the Standardized Emergency Management System (SEMS) and the 15 National Incident Management System (NIMS), reviewed at least annually and updated as 16 needed by the State Steering Committee.
17 18 B. Requests for emergency assistance under this Agreement shall be directed to the 19 appropriate Authorized Official(s) from the list of Members. 20 21 C. Consistent with SEMS, when more than one County is impacted by a disaster, requests for 22 mutual assistance under this Agreement may be channeled through the CUEA Utility 23 Operation Center to ensure maximum effectiveness in allocating resources to the highest 24 priority needs.
25 26
27 ARTICLE V.
28 REQUESTS FOR ASSISTANCE
29 30 In general, assistance will be in the form of resources, such as equipment, supplies, and 31 personnel. Assistance shall be given only when Responding Member determines that its own 32 needs can be met while rendering assistance. The execution of this Agreement shall not create 33 any duty to respond on the part of any party hereto. A potential Responding Member shall not 34 be held liable for failing to provide assistance. A potential Responding Member has the 35 absolute discretion to decline to provide any requested assistance. 36 37 A. Member Responsibility - Members shall identify an Authorized Official and alternates; 38 provide contact information including 24-hour access; and maintain resource information 39 made available by the utility for mutual aid and assistance response, as allowed by utility 40 policy. Such information shall be updated annually or as changes occur (whichever is 41 sooner), provided to the State Steering Committee, and uploaded into the statewide 42 database.
43 44 B. Member Request - In the event of an Emergency, a Member’s Authorized Official may 45 request mutual aid and assistance from a participating Member. Requests for assistance 46 can be made orally or in writing. When made orally, the request for personnel, equipment, 47 and supplies shall also be prepared in writing and submitted to the participating Member as 48 soon as practicable. Requests for assistance shall be directed to the Authorized Official of 49 the participating Member. Specific protocols for requesting aid shall be provided in the 50 procedures developed under Article IV.
51 Agenda Item #9.5.

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CalWARN Mutual Aid/Asst Agreement 4 Approved and Adopted September 30, 2007 by Vote of Members
1 C. Response to a Request for Assistance – Members are not obligated to respond to a 2 request. After a Member receives a request for assistance, the Authorized Official evaluates 3 whether or not to respond, whether resources are available to respond, or if other 4 circumstances would hinder response. Following the evaluation, the Authorized 5 Representative shall inform, as soon as possible, the Requesting Member whether it will 6 respond. If the Member is willing and able to provide assistance, the Member shall inform 7 the Requesting Member about the type of available resources and the approximate arrival 8 time of such assistance.
9 10 D. Discretion of Responding Member’s Authorized Official – Execution of this Agreement 11 does not create any duty to respond to a request for assistance. When a Member receives 12 a request for assistance, the Authorized Official shall have sole and absolute discretion as to 13 whether or not to respond, or the availability of resources to be used in such response. An 14 Authorized Member’s decisions on the availability of resources shall be final. 15 16
17 ARTICLE VI.
18 RESPONSE COORDINATION
19 20 When providing assistance under this Agreement, the Requesting Member and Responding 21 Member shall be organized and shall function under the Standard Emergency Management 22 System and National Incident Management System protocols and procedures. 23 24 A. Personnel – Responding Member retains right to identify the employees who are willing 25 to participate and the resources that are available. 26 27 B. Control – While employees so provided may be under the supervision of the 28 Responding Member, the Responding Member’s employees come under the direction 29 and control of the Requesting Member, consistent with the NIMS Incident Command 30 System to address the needs identified by the Requesting Member. The Requesting 31 Member’s Authorized Official shall coordinate response activities with the designated 32 supervisor(s) of the Responding Member(s). Whenever practical, Responding 33 Member personnel must be self sufficient for up to 72 hours. The Responding Member’s 34 designated supervisor(s) must keep accurate records of work performed by personnel 35 during the specified Period of Assistance.
36 37 C. Food and Shelter – When possible, the Requesting Member shall supply reasonable food 38 and shelter for Responding Member personnel. If the Requesting Member is unable to 39 provide food and shelter for Responding Member personnel, the Responding Member’s 40 designated supervisor is authorized to secure the resources necessary to meet the needs of 41 its personnel. Except as provided below, the cost for such resources must not exceed the 42 State per diem rates for that area. To the extent Food and Shelter costs exceed the State 43 per diem rates for the area, the Responding Member must demonstrate that the additional 44 costs were reasonable and necessary under the circumstances. Unless otherwise agreed 45 to in writing, the Requesting Member remains responsible for reimbursing the Responding 46 Member for all reasonable and necessary costs associated with providing food and shelter, 47 if such resources are not provided.
48 49 D. Communication – The Requesting Member shall provide Responding Member personnel 50 with radio equipment as available, or radio frequency information to program existing radio, 51 in order to facilitate communications with local responders and utility personnel.

Agenda Item #9.5.

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CalWARN Mutual Aid/Asst Agreement 5 Approved and Adopted September 30, 2007 by Vote of Members
1 2 E. Status - Unless otherwise provided by law, the Responding Member’s officers and 3 employees retain the same privileges, immunities, rights, duties and benefits as provided in 4 their respective jurisdictions.
5 6 F. Licenses and Permits – To the extent permitted by law, Responding Member personnel 7 who hold licenses, certificates, or permits evidencing professional, mechanical, or other 8 skills shall be allowed to carry out activities and tasks relevant and related to their respective 9 credentials during the specified Period of Assistance. 10 11 G. Right to Withdraw Resources - The Responding Member’s Authorized Official retains the 12 right to withdraw some or all of its resources at any time for any reason in the Responding 13 Member’s sole and absolute discretion. Notice of intention to withdraw must be 14 communicated to the Requesting Member’s Authorized Official as soon as soon as is 15 practicable under the circumstances.
16 17
18 ARTICLE VII.
19 COST REIMBURSEMENT
20 21 Unless otherwise mutually agreed in whole or in part by both parties, the Requesting Member 22 shall reimburse the Responding Member for each of the following categories of costs incurred 23 while providing aid and assistance during the specified Period of Assistance. 24 25 A. Personnel – Responding Member will make such employees as are willing to 26 participate available to Requesting Member at Requesting Member’s expense equal to 27 Responding Member’s full cost, i.e., equal to the employee's applicable salary or hourly 28 wage plus fringe benefits and overhead, and consistent with Responding Member’s 29 collective bargaining agreements or other conditions of employment. All costs incurred 30 for work performed during the specified Period of Assistance will be included. The 31 Requesting Member shall be responsible for all direct and indirect labor costs. 32 33 B. Equipment – Use of equipment, such as construction equipment, vehicles, tools, pumps 34 and generators, shall be at Responding Member's current equipment rate and subject to the 35 following conditions: The Requesting Member shall reimburse the Responding Member for 36 the use of equipment during the specified Period of Assistance, including, but not limited to, 37 reasonable rental rates, all fuel, lubrication, maintenance, transportation, and 38 loading/unloading of loaned equipment. All equipment shall be returned to the Responding 39 Member as soon as is practicable and reasonable under the circumstances. 40 (a) At the option of Responding Member, equipment may be provided with an 41 operator.
42 (b) Equipment shall be returned to Responding Member within 24 hours after receipt 43 of an oral or written request for return.
44 (c) Requesting Member shall, at its own expense, supply all fuel, lubrication and 45 maintenance for furnished equipment.
46 (d) Responding Member’s cost related to the transportation, handling and 47 loading/unloading of equipment shall be chargeable to Requesting Member. 48 (e) In the event equipment is damaged while being dispatched to Requesting Member, 49 or while in the custody and use of Requesting Member, Requesting Member shall 50 reimburse Responding Member for the reasonable cost of repairing said damaged 51 equipment. If the equipment cannot be repaired, then Requesting Member shall Agenda Item #9.5.

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CalWARN Mutual Aid/Asst Agreement 6 Approved and Adopted September 30, 2007 by Vote of Members
1 reimburse Responding Member for the cost of replacing such equipment with 2 equipment that is of at least equal capability as determined by the Responding 3 Member. If Responding Member must lease a piece of equipment while Requesting 4 Member equipment is being repaired or replaced, Requesting Member shall 5 reimburse Responding Member for such lease costs.
6 7 C. Materials and Supplies – Requesting Member shall reimburse Responding Member in 8 kind or at actual replacement cost, plus handling charges, for use of expendable or non9 returnable supplies. Other supplies and reusable items that are returned to Responding 10 Member in a clean, damage-free condition shall not be charged to the Requesting 11 Member and no rental fee will be charged; otherwise, they shall be treated as 12 expendable supplies. Supplies that are returned to the Responding Member with 13 damage must be treated as expendable supplies for purposes of cost reimbursement. 14 15 D. Payment Period – The Responding Member shall provide an itemized bill to the Requesting 16 Member for all expenses incurred by the Responding Member while providing assistance 17 under this Agreement. The Requesting Member shall send the itemized bill not later than 18 (90) ninety dates following the end of the Period of Assistance. The Responding Member 19 may request additional periods of time within which to submit the itemized bill, and 20 Requesting Member shall not unreasonably withhold consent to such request. The 21 Requesting Member agrees to reimburse the Responding Member within 60 days from 22 receipt of an invoice for assistance provided under this Agreement. The Requesting 23 Member may request additional periods of time within which to pay the itemized bill, and 24 Responding Member shall not unreasonably withhold consent to such request, provided, 25 however, that all payment shall occur not later than one-year after the date a final itemized 26 bill is submitted to the Requesting Member.
27 28 E. Records - Each Responding Member and its duly authorized representatives shall have 29 access to a Requesting Member’s books, documents, notes, reports, papers and records 30 which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of 31 a cost bill or making a financial, maintenance or regulatory audit. Each Requesting Member 32 and its duly authorized representatives shall have access to a Responding Member’s books, 33 documents, notes, reports, papers and records which are directly pertinent to this 34 Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial, 35 maintenance or regulatory audit. Such records shall be maintained for at least three (3) 36 years or longer where required by law and as needed for federal reimbursement practices. 37 38
39 ARTICLE VIII.
40 ARBITRATION
41 42 If any controversy or claim arises out of, or relates to, the Agreement, including, but not limited 43 to an alleged breach of the Agreement, the disputing Members shall first attempt to resolve the 44 dispute by negotiation, followed by mediation and finally shall be settled by arbitration in 45 accordance with the Rules of the American Arbitration Association. Judgment on the award 46 rendered by the arbitrator(s) may be entered in any court having jurisdiction. 47 48
Agenda Item #9.5.

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CalWARN Mutual Aid/Asst Agreement 7 Approved and Adopted September 30, 2007 by Vote of Members
1 ARTICLE IX.
2 REQUESTING MEMBER’S DUTY TO INDEMNIFY
3 4 Pursuant to Government Code Section 895.4, and subject to Article X, Requesting Member 5 shall assume the defense of, fully indemnify and hold harmless Responding Member, its 6 Directors, Council Members, Supervisors, officers and employees, from all claims, loss, 7 damage, injury and liability of every kind, nature and description, directly or indirectly arising 8 from the Requesting Member’s work hereunder, including, but not limited to, negligent or 9 wrongful use of equipment, supplies or personnel provided to Requesting Member or faulty 10 workmanship or other negligent acts, errors or omissions by Responding Member, or by 11 personnel provided to Requesting Member from the time assistance is requested and 12 rendered until the assistance is returned to Responding Member’s control, portal to portal. 13 14
15 ARTICLE X.
16 SIGNATORY INDEMNIFICATION
17 18 In the event of a liability, claim, demand, action or proceeding, of whatever kind or nature 19 arising out of the rendering of assistance through this Agreement, the parties involved in 20 rendering or receiving assistance agree to indemnify and hold harmless all Members whose 21 only involvement is the execution and approval of this Agreement, in the transaction or 22 occurrence which is the subject of such claim, action, demand or other proceeding. Such 23 indemnification shall include indemnity for all claims, demands, liability, damages and costs, 24 including reasonable attorneys' fees and other costs of defense, for injury, property damage 25 and workers compensation.
26 27
28 ARTICLE XI.
29 WORKER’S COMPENSATION CLAIMS
30 31 The Responding Member is responsible for providing worker’s compensation benefits and 32 administering worker’s compensation for its employees. The Requesting Member is 33 responsible for providing worker’s compensation benefits and administering worker’s 34 compensation for its employees.
35 36
37 ARTICLE XII.
38 NOTICE
39 40 Each party hereto shall give to the others prompt and timely written notice of any claim 41 made or any suit instituted coming to its knowledge, which in any way, directly or indirectly, 42 contingently or otherwise, affects or might affect them, and each Member shall have the 43 right to participate in the defense of the same, as it considers necessary to protect its own 44 interests.
45 46
Agenda Item #9.5.

Page 64 of 209 ends

CalWARN Mutual Aid/Asst Agreement 8 Approved and Adopted September 30, 2007 by Vote of Members
1 ARTICLE XIII.
2 INSURANCE
3 4 Members shall maintain an insurance policy or maintain a self insurance program that covers 5 activities that it may undertake by virtue of membership in the Mutual Aid and Assistance 6 Program.
7 8
9 ARTICLE XIV.
10 CONFIDENTIAL INFORMATION
11 12 To the extent allowed by law, any Member or Associate Member shall maintain in the strictest 13 confidence and shall take all reasonable steps necessary to prevent the disclosure of any 14 Confidential Information provided to it by another Member pursuant to this Agreement. If any 15 Member, Associate Member, or third party requests or demands, by subpoena or otherwise, 16 that a Member or Associate Member disclose any Confidential Information provided to it under 17 this Agreement, the Member or Associate Member shall immediately notify the owner of the 18 Confidential Information and shall take all reasonable steps necessary to prevent the disclosure 19 of any Confidential Information by asserting all applicable rights and privileges with respect to 20 such information and shall cooperate fully in any judicial or administrative proceeding relating 21 thereto.
22 23
24 ARTICLE XV.
25 EFFECTIVE DATE
26 27 This Agreement shall take effect for a new party immediately upon its execution by said 28 party.
29 30
31 ARTICLE XVI.
32 WITHDRAWAL
33 34 Any party may terminate its participation in this Agreement by written notice to the Chair of the 35 appropriate RSC and to the SSC Chair. Withdrawal takes effect 60 days after the appropriate 36 officials receive notice. Withdrawal from this Agreement shall in no way affect a Requesting 37 Member’s duty to reimburse a Responding Member for cost incurred during a Period of 38 Assistance, which duty shall survive such withdrawal. 39 40
41 ARTICLE XVII.
42 MODIFICATION
43 44 No provision of this Agreement may be modified, altered or rescinded by individual parties to the 45 Agreement. Modifications to this Agreement require a simple majority vote of Members within 46 each region and unanimous agreement among the regions. The State Steering Committee will 47 notify all parties of modifications to this Agreement in writing and those modifications shall be 48 effective upon 60 days written notice to the parties. 49 Agenda Item #9.5.

Page 65 of 209 ends

CalWARN Mutual Aid/Asst Agreement 9 Approved and Adopted September 30, 2007 by Vote of Members
1 2 ARTICLE XVIII.
3 SEVERABILITY
4 5 If any term or provision of this Agreement is declared by a court of competent jurisdiction to be 6 illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be 7 affected, and the rights and obligations of the parties shall be construed and enforced as if the 8 Agreement did not contain the particular term or provision held to be invalid. 9 10
11 ARTICLE XIX.
12 PRIOR AGREEMENTS
13 14 To the extent that prior agreements among signatories to this Agreement for mutual assistance 15 are inconsistent with this Agreement, such agreements are hereby superseded. This 16 Agreement supersedes the 1996 Omnibus Mutual Aid Agreement, the WARN 1997 Omnibus 17 Mutual Aid Agreement, and the WARN 2001 Omnibus Mutual Aid and Assistance Agreement. 18 19
20 ARTICLE XX.
21 PROHIBITION ON THIRD PARTIES AND ASSIGNMENT OF RIGHTS/DUTIES 22 23 This Agreement is for the sole benefit of the Members and no other person or entity has rights 24 under this Agreement as a third party beneficiary. Assignment of benefits or delegation of 25 duties created by this Agreement to third parties that are not Members is prohibited and without 26 effect.
27 28
29 ARTICLE XXI.
30 TORT CLAIMS
31 32 This Agreement in no way abrogates or waives any immunity or defense available under 33 California law.
34 35
36 ARTICLE XXII.
37 INTRASTATE AND INTERSTATE MUTUAL AID AND ASSISTANCE PROGRAMS 38 39 To the extent practicable, Members retain the right to participate in mutual aid and assistance 40 activities conducted under the State of California Intrastate WARN Mutual Aid and Assistance 41 Program and the Interstate Emergency Management Assistance Compact (EMAC) and similar 42 programs.
43 44
45 Agenda Item #9.5.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: August 22, 2023
FROM: Ian Dale, Environmental Services Tech
SUBJECT: July 2023 Review and Forecasting of City Water Supply Availability

RECOMMENDED
ACTION:

Receive and File.

PREVIOUS COUNCIL
ACTION:

Monthly Receive and File reports to City Council.

STATEMENT OF THE
PURPOSE:

To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.

FINANCIAL IMPACT: None
BACKGROUND:

The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes year-to-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.

At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023-46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.

DISCUSSION:

In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for July 2023. The water produced for July 2023 is up by 12% when compared to July 2022 and is down -25% compared to the average of July 2018-2020. Below is a chart summarizing the water produced per source:

Water Produced per Source
Agenda Item #9.6.

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Source
Average (2018 -
2020)
(Acre-Feet)
July 2022
(Acre-Feet)
July 2023
(Acre-Feet)
Bell Canyon 81 31 40
Stonebridge Wells 43 46 51
Napa Water 64 50 51
Total 188 127 142
Percent change from July 2022: 12%
Percent change from average of July 2018 - 2020: -25%
Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023-94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2024 based on the highest water usage during a nondrought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).

As of August 1, 2023, Bell Canyon Reservoir elevation was at 419.70 feet representing approximately 2,209.91 acre feet (AF) and 92.7% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on August 1st in 2021, 2022, and 2023.

Year 2021 2022 2023
Bell Canyon Elevation Level 397.61 Ft. 413.55 Ft. 419.70 Ft.

Acre Feet 826 AF 1,767 AF 2,209.91 AF
Percent Capacity 34.6% 74.1% 92.7%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir.

Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.

Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at the time did not affect St.

Helena as the City has multiple robust water sources not affected by the executive order.

Water availability from the Bell Canyon reservoir is based on the City's State Water Rights Agenda Item #9.6.

Page 68 of 209 ends

permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 acre-feet, significantly above the 1,481 acre-feet standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of July 2023, Rutherford Pump Station was producing an average of 0.537 MG/day for a total of 51.09 acre feet (AF) for the month.

DOCUMENTS ATTACHMENTS:

Attachment 1 - MWR July 1-31 2023
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Storage with Phase I II Agenda Item #9.6.

Page 69 of 209 ends

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __

LOUIS STRALLA

WATER PLANT
TK #1 & #2
ADJUST

40.24 13.11 -0.14

28.3% -0.3%

46.50 MG MG
n/a MG MG
n/a MG MG

1.50 MG MG
% %

40.25 AF 28.2% 31.44 AF 24.7%

13.11 MG 10.24 MG

51.08 AF 35.8% 49.58 AF 39.0%

16.64 MG 16.15 MG

51.42 AF 36.0% 46.02 AF 36.2%

16.75 MG 14.99 MG
TOTAL WATER PRODUCED 142.75 AF 100.0% 127.04 AF 100.0%

DELIVERY (ALL)

0.13 0.06
419.70 FT. FT.
-1.23 FT. FT.
2209.91 AF AF

92.7 % %

0.00 IN IN
0 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.

Updates will be provided if any errors are identified.

AVERAGE 72.5 77

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.537 MG/day during July 2023.

THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 45-100 58-107

TEMPERATURES
MONTHLY RISE OR DROP -1.35
CAPACITY AT END OF PERIOD 1766.62
PERCENT OF FULL CAPACITY 74.1
RAINFALL IN THIS PERIOD 0.00
TOTAL RAINFALL SEASON TO DATE 0.00
ELEVATION BELL CANYON RESERVOIR 413.55
STONEBRIDGE APARTMENTS MG/July 1 -31 0.24 MG/July 1-31

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/July 1 -31 0.12 MG/July 1-31

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 1.17

WATER YEAR TOTALS

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 41.75
MAXIMUM DAILY PRODUCED n/a

0.18 16.64
PERCENT 36.1% 35.9%
-0.44

July 1-31, 2023

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 51.42 0.55 51.09
AMOUNT PRODUCED in MG 16.75
Agenda Item #9.6.

Page 70 of 209 ends

BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non—drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500
2383 2383 2383 2380
2356
2250
2000
1750
A 1500
Entered Phase 1 - 1,431 Acre Ft.
1250
Historic PF0l€Ct€0l
Supply Level (Acre Feet
1000
Entered Phase 2 - 939 Acre Ft.
\ 826
750 \\ 741
V 683
50° 596 Acre Feet*
250
25% reserve for fire
Agenda Item #9.6.

Page 71 of 209 ends

Agenda Item #9.6.

Page 72 of 209 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: August 22, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Receive and File the Fiscal Year (FY) 2022-23 4th Quarter Finance Report (unaudited).

RECOMMENDED
ACTION:

Staff recommends the City Council receive and file the Q4 FY 2022-23 financial report.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to provide a budget status update for the period of Fourth Quarter Fiscal Year 2022-23.

FINANCIAL IMPACT: None.

BACKGROUND:

Municipal Code Title 2, §2.24.030 states the Director of Finance shall deliver to the City Manager and to the Council at a regularly scheduled Council meeting a budget report showing the budget status at the end of the preceding quarter. Staff has prepared the following for Council:

1. Fourth quarter (Q4) staff report for Fiscal Year (FY) 2022-23. This report is a summary of transactions from April 1, 2023 through June 30, 2023.

2. A summary of St. Helena CARES Low Income Subsidy and Water Leak adjustments for Q4 FY 2022-23.

3. FY 2022-23 Q4 list of checks over $50,000 (Attachment 1)

4. FY 2022-23 Q4 balance of all funds (Attachment 2).

DISCUSSION:

Information presented below reflects transactions posted through June 30, 2023.

Additional details for the General Fund, Water Fund, and Wastewater Fund are provided as Attachments 3-8.

General Fund General Fund revenue received to date for FY 2022-23 is $17,801,239 – 98% of the budgeted General Fund revenue has been collected. General Fund revenue is divided into the following categories:

1. Property Tax

2. Sales Tax

3. Transient Occupancy Tax (TOT)

4. Other Taxes

5. Charges for Service
Agenda Item #9.7.

Page 73 of 209 ends

6. Fines and Forfeits

7. Licenses and Permits

8. Development Fees

9. Intergovernmental

10.Interest and Rents, and

11.Miscellaneous.

The primary contributors to General Fund revenues are Property Tax, Sales Tax, and TOT, of which 97% of the adjusted budget have been collected. The slightly lower revenue collections compared to the adjusted budget is a result of not having received the June 2023 Sales Tax and 4th Quarter Property Tax. Attachment 3 provides details on each of the revenue categories.

General Fund expenditures are $18,580,163 for Q4 which is 90% of the adjusted budget, including an additional $1,682,760 in encumbered funds. Spending for FY 2022-23 is slightly lower than the adjusted budget at June 30th due to project spending that will continue into FY 2023-24. Funds allocated to these projects are encumbered and will be rolled into the following fiscal year budget.

Fire Department expenditures exceeded the adjusted budget due to the transition to a 48/96 schedule that was not captured in the FY23 budget projections. However, overall expenditures are less than the authorized adjusted budget for General Fund. Attachment 4 provides a summary of expenditures by Department for FY 2022-23 Q4.

Water Enterprise Fund
Water Enterprise revenue billed to date is $4,842,113, or 73% of the adjusted total of estimated revenues for FY 2022-23 through June 30, 2023. Revenues are lower than anticipated due to penalties assessed in FY 2021-22 as a result of the Phase II water emergency, which were refunded in FY 2022-23. This reduced revenue collection by $1,061,155. The decline can be attributed to water revenues that have not yet been accrued to FY 2022-23 for the period of May through June 2023 but were billed in July 2023. Attachment 5 provides details of Water Fund revenues. The negative amount recorded in 561-3870-0000 CARES subsidy is due to the subsidy amount yet to be transferred from the General Fund.

Water expenditures are $6,401,613 for Q4 FY 2022-23. Overall Water Fund spending is at 81% of the adjusted budget for the Fiscal Year. Low spending is due to the timing of invoices received that were processed after the close of the fiscal year. Attachment 6 provides a summary of spending by Department for FY 2022-23 Q4.

Wastewater Enterprise Fund
Wastewater Enterprise revenue billed to date is $3,347,996 or 99% of the estimated total revenues for FY 2022-23. Revenues are on target with budgeted projections. The previous FY 2021-22 Q4 revenues were at 99% for the same time period. Attachment 7 provides details for Wastewater Fund revenues. The negative amount recorded in 571- Agenda Item #9.7.

Page 74 of 209 ends

3870-0000 CARES Subsidy is due to the subsidy amount yet to be transferred from the General Fund.

Wastewater expenses are $2,783,034 for Q4 FY 2022-23. Overall Wastewater Fund spending is at 78% for the Fiscal Year and is on target. Low spending is due to the timing of invoices received that were processed after the close of the fiscal year. Attachment 8 provides a summary of spending by Department for FY 2022-23 Q4.

Water and Wastewater Funds - Aging Report
Although this section is not part of the regular quarterly report, staff feels the aging report for the utility systems is important to review due to the impacts of the COVID-19 emergency and Phase II Water Emergency. Revenues for both the water and wastewater systems are recognized as soon as they are earned as opposed to when they are collected. Therefore, when the bi-monthly utility bill is processed the revenues are recorded in the financial software system.

At the start of the pandemic, City Council approved Resolution 2020-24 which waived all penalties and interest on amounts due for utility service and ceased termination of water service for delinquent bills for the duration of the local emergency and for 30 days following the City Council's termination of the emergency. In addition, several customers filed appeals for penalties assessed related to overuse of water during the Phase II Water Emergency. This resulted in a significant increase in past due amounts from Fiscal Year 2020-21 to Fiscal Year 2021-22.

City Council terminated the local emergency in May 2023 and began reassessing past due fees in June 2023. As a result, staff has seen a decline in the past amounts from the prior fiscal year. Table 1 provides a summary of the past due amounts compared to the same time the previous year.

Table
Period 30 - 60 Days 60 - 90 Days 90 - 120 Days Over 120 Days
06/30/2021 $108,944 $344 $57,583 $236,751
06/30/2022 $310,541 $19,016 $136,974 $2,076,731
06/30/2023 $167,337 $777 $86,470 $1,428,475
All Funds
Attachment 2 provides a summary of the balance of all funds.

St. Helena CARES Low Income Subsidy
The St. Helena CARES subsidy program currently has 114 participants. The subsidy for FY 2022-23 Q4 is $17,316.51. Funds for the St. Helena CARES Low Income Subsidy program are included in the adopted FY 2022-23 budget.

Agenda Item #9.7.

Page 75 of 209 ends

Leak Adjustment Subsidy
The leak subsidy for Q4 FY 2022-23 totals $5,000.00 which represents one approved leak appeal adjustment caused by a broken pipe. Funds for the Leak Adjustment Subsidy program are included in the adopted FY 2022-23 budget.

FY 2022-23 Q4 Checks over $50,000
Per staff recommendations on April 10, 2015, and as adopted by Fiscal Policy P-FI-0016, Attachment 1 provides an account of all checks over $50,000.

DOCUMENTS ATTACHMENTS:

Attachment 1 - Checks by Date
Attachment 2 - Estimated Cash Balances at 06.30.23
Attachment 3 - General Fund Revenue Worksheet Historical by Type Q4 Attachment 4 - Q4 General Fund Expenses
Attachment 5 - Q4 Water Revenues
Attachment 6 - Q4 Water Expenditures
Attachment 7 - Q4 Wastewater Revenues
Attachment 8 - Q4 Wastewater Expenditures
Agenda Item #9.7.

Page 76 of 209 ends

Accounts Payable
User:

Printed:

Mandy
8/15/2023 9:52 AM
Checks by Date - Summary by Check Date
Check No Vendor No Vendor Name Check Date Check Amount
118300 PGE PG&E 04/06/2023 97,595.96
Total for 4/6/2023: 97,595.96
118207 NAP06 NAPA, CITY OF 04/11/2023 176,593.19
Total for 4/11/2023: 176,593.19
118294 PUB01 Public Emp Retirement System 04/17/2023 50,625.62 118298 NAP07 Napa County Auditor-Controller's Office 04/17/2023 102,653.40 Total for 4/17/2023: 153,279.02
118326 THOMPBUI Thompson Builders Corporation 04/18/2023 225,720.00 Total for 4/18/2023: 225,720.00
118378 NCTPA NVTA 04/21/2023 320,250.00
Total for 4/21/2023: 320,250.00
118422 SWRCB SWRCB Accounting Office 05/02/2023 147,000.00 Total for 5/2/2023: 147,000.00
118458 MIDSTATE Midstate Barrier Inc. 05/03/2023 61,622.00 118460 REMIF REMIF 05/03/2023 62,723.56
118485 Argonaut Argonaut Constructors 05/03/2023 578,655.15 Total for 5/3/2023: 703,000.71
118488 DEP05 Department of Water Resources 05/09/2023 50,159.00 118494 NAP06 NAPA, CITY OF 05/09/2023 116,780.11
118516 HYDROSCI HydroScience Engineers 05/09/2023 67,286.35 Total for 5/9/2023: 234,225.46
118685 THOMPBUI Thompson Builders Corporation 05/24/2023 261,535.00 Total for 5/24/2023: 261,535.00
118715 OTS Operational Technical Services 05/30/2023 422,169.97 Total for 5/30/2023: 422,169.97
AP Checks by Date - Summary by Check Date (8/15/2023 9:52 AM) Page 1 ATTACHMENT 1
Agenda Item #9.7.

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Check No Vendor No Vendor Name Check Date Check Amount
118756 BBKLAW Best Best & Krieger, Attorneys at Law 06/20/2023 138,525.32 118763 CHAMBER Chamber Of Commerce-St. Helena 06/20/2023 55,000.00 118779 NAP06 NAPA, CITY OF 06/20/2023 124,030.10
118780 NAP23 County of Napa 06/20/2023 51,313.00
Total for 6/20/2023: 368,868.42
118877 RAYRAYT Taco Pop-up, LLC Ray Ray's Tacos 06/30/2023 105,000.00 Total for 6/30/2023: 105,000.00
Report Total (20 checks): 3,215,237.73
AP Checks by Date - Summary by Check Date (8/15/2023 9:52 AM) Page 2 Agenda Item #9.7.

Page 78 of 209 ends

User:

Printed: 08/16/2023 - 12:23PM
Mandy
Summary Trial Balance
General Ledger
Period: 01 to 13, 2023
Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 101 General Fund
ASSETS
Dept 10 Cash
101-10-15-00-00 Clearing House 0.00 13,861,066.33 24,539,415.48 24,374,089.27 14,026,392.54 ASSETS Totals: 0.00 13,861,066.33 24,539,415.48 24,374,089.27 14,026,392.54 Fund 101 Totals: 0.00 13,861,066.33 24,539,415.48 24,374,089.27 14,026,392.54 Fund 209 HOME Grant
ASSETS
Dept 10 Cash
209-10-15-00-00 Clearing House 0.00 29,720.00 45,427.37 47,741.92 27,405.45 ASSETS Totals: 0.00 29,720.00 45,427.37 47,741.92 27,405.45 Fund 209 Totals: 0.00 29,720.00 45,427.37 47,741.92 27,405.45 Fund 210 Community Dev Block Grant
ASSETS
Dept 10 Cash
210-10-15-00-00 Clearing House 0.00 -25,738.74 92,539.89 178,317.21 -111,516.06 ASSETS Totals: 0.00 -25,738.74 92,539.89 178,317.21 -111,516.06 Fund 210 Totals: 0.00 -25,738.74 92,539.89 178,317.21 -111,516.06 Fund 211 EPA Grant
ASSETS
Dept 10
211-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 1
ATTACHMENT 2
Agenda Item #9.7.

Page 79 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 211 Totals:

0.00 0.00 0.00 0.00 0.00
Fund 212 Department of Homeland Secur
ASSETS
Dept 10 Cash
212-10-15-00-00 Clearing House 0.00 326.71 0.00 0.00 326.71 ASSETS Totals: 0.00 326.71 0.00 0.00 326.71
Fund 212 Totals:

0.00 326.71 0.00 0.00 326.71
Fund 213 GVS Grant
ASSETS
Dept 10
213-10-15-00-00 Clearing House 0.00 275.11 15,044.24 0.00 15,319.35 ASSETS Totals: 0.00 275.11 15,044.24 0.00 15,319.35
Fund 213 Totals:

0.00 275.11 15,044.24 0.00 15,319.35
Fund 216 Public Safety Impact
ASSETS
Dept 10 Cash
216-10-15-00-00 Clearing House 0.00 555,320.74 35,873.97 263.82 590,930.89 ASSETS Totals: 0.00 555,320.74 35,873.97 263.82 590,930.89 Fund 216 Totals:

0.00 555,320.74 35,873.97 263.82 590,930.89
Fund 218 Public Library Foundation
ASSETS
Dept 10 Cash
218-10-15-00-00 Clearing House 0.00 1,308.14 6.78 0.00 1,314.92 ASSETS Totals: 0.00 1,308.14 6.78 0.00 1,314.92
Fund 218 Totals:

0.00 1,308.14 6.78 0.00 1,314.92
Fund 219 CLSA State Library Grant
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 2
Agenda Item #9.7.

Page 80 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS
Dept 10 Cash
219-10-15-00-00 Clearing House 0.00 1,876.05 9.72 0.00 1,885.77 ASSETS Totals: 0.00 1,876.05 9.72 0.00 1,885.77
Fund 219 Totals:

0.00 1,876.05 9.72 0.00 1,885.77
Fund 222 Park Bond Act
ASSETS
Dept 10 Cash
222-10-15-00-00 Clearing House 0.00 221.66 0.00 0.00 221.66 ASSETS Totals: 0.00 221.66 0.00 0.00 221.66
Fund 222 Totals:

0.00 221.66 0.00 0.00 221.66
Fund 223 Skate Park Lighting Fund
ASSETS
Dept 10 Cash
223-10-15-00-00 Clearing House 0.00 0.60 0.00 0.00 0.60 ASSETS Totals: 0.00 0.60 0.00 0.00 0.60
Fund 223 Totals:

0.00 0.60 0.00 0.00 0.60
Fund 224 Public Safety (COPS)
ASSETS
Dept 10 Cash
224-10-15-00-00 Clearing House 0.00 300,951.43 167,339.95 98,489.82 369,801.56 ASSETS Totals: 0.00 300,951.43 167,339.95 98,489.82 369,801.56 Fund 224 Totals:

0.00 300,951.43 167,339.95 98,489.82 369,801.56
Fund 225 State Gas Tax 2105
ASSETS
Dept 10 Cash
225-10-15-00-00 Clearing House 0.00 0.00 30,964.88 0.00 30,964.88 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 3
Agenda Item #9.7.

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Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 30,964.88 0.00 30,964.88
Fund 225 Totals:

0.00 0.00 30,964.88 0.00 30,964.88
Fund 226 State Gas Tax 2106
ASSETS
Dept 10 Cash
226-10-15-00-00 Clearing House 0.00 37,659.18 19,493.20 0.00 57,152.38 ASSETS Totals: 0.00 37,659.18 19,493.20 0.00 57,152.38
Fund 226 Totals:

0.00 37,659.18 19,493.20 0.00 57,152.38
Fund 227 State Gas Tax 2107
ASSETS
Dept 10 Cash
227-10-15-00-00 Clearing House 0.00 0.00 43,032.71 9,309.96 33,722.75 ASSETS Totals: 0.00 0.00 43,032.71 9,309.96 33,722.75
Fund 227 Totals:

0.00 0.00 43,032.71 9,309.96 33,722.75
Fund 228 State Gas Tax 21075
ASSETS
Dept 10 Cash
228-10-15-00-00 Clearing House 0.00 10,593.14 2,064.76 0.00 12,657.90 ASSETS Totals: 0.00 10,593.14 2,064.76 0.00 12,657.90
Fund 228 Totals:

0.00 10,593.14 2,064.76 0.00 12,657.90
Fund 229 State Gas Tax 2103
ASSETS
Dept 10 Cash
229-10-15-00-00 Clearing House 0.00 104,131.91 43,948.84 0.00 148,080.75 ASSETS Totals: 0.00 104,131.91 43,948.84 0.00 148,080.75 Fund 229 Totals:

0.00 104,131.91 43,948.84 0.00 148,080.75
Fund 230 RMRA
ASSETS
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 4
Agenda Item #9.7.

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Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Dept 10 Cash
230-10-15-00-00 Clearing House 0.00 2,418.82 120,007.79 0.00 122,426.61 ASSETS Totals: 0.00 2,418.82 120,007.79 0.00 122,426.61 Fund 230 Totals:

0.00 2,418.82 120,007.79 0.00 122,426.61
Fund 235 Measure A
ASSETS
Dept 10 Cash
235-10-15-00-00 Clearing House 0.00 43,300.47 2,487.78 0.00 45,788.25 ASSETS Totals: 0.00 43,300.47 2,487.78 0.00 45,788.25
Fund 235 Totals:

0.00 43,300.47 2,487.78 0.00 45,788.25
Fund 237 Emergency Flood Relief
ASSETS
Dept 10 Cash
237-10-15-00-00 Clearing House 0.00 173,938.90 900.96 0.00 174,839.86 ASSETS Totals: 0.00 173,938.90 900.96 0.00 174,839.86
Fund 237 Totals:

0.00 173,938.90 900.96 0.00 174,839.86
Fund 238 Training Development Fund
ASSETS
Dept 10 Cash
238-10-15-00-00 Clearing House 0.00 24,348.95 10,104.48 7,372.26 27,081.17 ASSETS Totals: 0.00 24,348.95 10,104.48 7,372.26 27,081.17 Fund 238 Totals:

0.00 24,348.95 10,104.48 7,372.26 27,081.17
Fund 240 Measure T
ASSETS
Dept 10 Cash
240-10-15-00-00 Clearing House 0.00 2,776,486.66 1,164,485.60 0.00 3,940,972.26 ASSETS Totals: 0.00 2,776,486.66 1,164,485.60 0.00 3,940,972.26 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 5
Agenda Item #9.7.

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Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 240 Totals:

0.00 2,776,486.66 1,164,485.60 0.00 3,940,972.26
Fund 241 Measure T - Class I Trails
ASSETS
Dept 10 Cash
241-10-15-00-00 Clearing House 0.00 285,597.41 85,949.53 285,597.00 85,949.94 ASSETS Totals: 0.00 285,597.41 85,949.53 285,597.00 85,949.94 Fund 241 Totals:

0.00 285,597.41 85,949.53 285,597.00 85,949.94
Fund 277 Prop 56 Grant
ASSETS
Dept 10 Cash
277-10-15-00-00 Clearing House 0.00 21,002.20 0.00 0.00 21,002.20 ASSETS Totals: 0.00 21,002.20 0.00 0.00 21,002.20
Fund 277 Totals:

0.00 21,002.20 0.00 0.00 21,002.20
Fund 278 BSCC Grant
ASSETS
Dept 10
278-10-15-00-00 Clearing House 0.00 2,583.34 13.39 0.00 2,596.73 ASSETS Totals: 0.00 2,583.34 13.39 0.00 2,596.73
Fund 278 Totals:

0.00 2,583.34 13.39 0.00 2,596.73
Fund 279 Asset Forfeit
ASSETS
Dept 10 Cash
279-10-15-00-00 Clearing House 0.00 50,193.23 257.38 599.65 49,850.96 ASSETS Totals: 0.00 50,193.23 257.38 599.65 49,850.96
Fund 279 Totals:

0.00 50,193.23 257.38 599.65 49,850.96
Fund 280 Teen Center Recreation Dept
ASSETS
Dept 10 Cash
280-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 6
Agenda Item #9.7.

Page 84 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 280 Totals:

0.00 0.00 0.00 0.00 0.00
Fund 283 Tree City USA
ASSETS
Dept 10 Cash
283-10-15-00-00 Clearing House 0.00 131,666.36 0.00 131,666.36 0.00 ASSETS Totals: 0.00 131,666.36 0.00 131,666.36 0.00
Fund 283 Totals:

0.00 131,666.36 0.00 131,666.36 0.00
Fund 286 Bocce Ball
ASSETS
Dept 10 Cash
286-10-15-00-00 Clearing House 0.00 63,884.81 35,619.73 40,597.65 58,906.89 ASSETS Totals: 0.00 63,884.81 35,619.73 40,597.65 58,906.89 Fund 286 Totals:

0.00 63,884.81 35,619.73 40,597.65 58,906.89
Fund 287 Harvest Festival
ASSETS
Dept 10 Cash
287-10-15-00-00 Clearing House 0.00 9,953.38 650.00 17,217.24 -6,613.86 ASSETS Totals: 0.00 9,953.38 650.00 17,217.24 -6,613.86 Fund 287 Totals:

0.00 9,953.38 650.00 17,217.24 -6,613.86
Fund 288 Fourth of July
ASSETS
Dept 10 Cash
288-10-15-00-00 Clearing House 0.00 23,202.09 40,000.00 14,328.83 48,873.26 ASSETS Totals: 0.00 23,202.09 40,000.00 14,328.83 48,873.26 Fund 288 Totals:

0.00 23,202.09 40,000.00 14,328.83 48,873.26
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 7
Agenda Item #9.7.

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Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 289 Recreation Program
ASSETS
Dept 10 Cash
289-10-15-00-00 Clearing House 0.00 36,049.74 1,620.69 38,265.82 -595.39 ASSETS Totals: 0.00 36,049.74 1,620.69 38,265.82 -595.39 Fund 289 Totals:

0.00 36,049.74 1,620.69 38,265.82 -595.39
Fund 290 Tourism Improvement District
ASSETS
Dept 10 Cash
290-10-15-00-00 Clearing House 0.00 190,480.38 605,470.25 655,743.85 140,206.78 ASSETS Totals: 0.00 190,480.38 605,470.25 655,743.85 140,206.78 Fund 290 Totals:

0.00 190,480.38 605,470.25 655,743.85 140,206.78
Fund 291 SB-1186 State Fees
ASSETS
Dept 10 Cash
291-10-15-00-00 Clearing House 0.00 23,264.95 6,311.24 1,103.80 28,472.39 ASSETS Totals: 0.00 23,264.95 6,311.24 1,103.80 28,472.39 Fund 291 Totals:

0.00 23,264.95 6,311.24 1,103.80 28,472.39
Fund 295 N.O.A.A.

ASSETS
Dept 10 Cash
295-10-15-00-00 Clearing House 0.00 2,704.20 14.01 0.00 2,718.21 ASSETS Totals: 0.00 2,704.20 14.01 0.00 2,718.21
Fund 295 Totals:

0.00 2,704.20 14.01 0.00 2,718.21
Fund 329 Stabo Trust
ASSETS
Dept 10 Cash
329-10-15-00-00 Clearing House 0.00 37,240.93 192.90 0.00 37,433.83 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 8
Agenda Item #9.7.

Page 86 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 37,240.93 192.90 0.00 37,433.83
Fund 329 Totals:

0.00 37,240.93 192.90 0.00 37,433.83
Fund 375 Murray Ex Trust
ASSETS
Dept 10 Cash
375-10-15-00-00 Clearing House 0.00 17,950.19 2,200.86 0.00 20,151.05 ASSETS Totals: 0.00 17,950.19 2,200.86 0.00 20,151.05
Fund 375 Totals:

0.00 17,950.19 2,200.86 0.00 20,151.05
Fund 380 Friends and Foundation
ASSETS
Dept 10 Cash
380-10-15-00-00 Clearing House 0.00 57,657.60 140,000.00 135,355.11 62,302.49 ASSETS Totals: 0.00 57,657.60 140,000.00 135,355.11 62,302.49 Fund 380 Totals:

0.00 57,657.60 140,000.00 135,355.11 62,302.49
Fund 381 Ryan Library Trust
ASSETS
Dept 10 Cash
381-10-15-00-00 Clearing House 0.00 -3,490.03 453.04 0.00 -3,036.99 ASSETS Totals: 0.00 -3,490.03 453.04 0.00 -3,036.99
Fund 381 Totals:

0.00 -3,490.03 453.04 0.00 -3,036.99
Fund 382 Martin Estate Trust
ASSETS
Dept 10 Cash
382-10-15-00-00 Clearing House 0.00 3,952.55 530.03 800.00 3,682.58 ASSETS Totals: 0.00 3,952.55 530.03 800.00 3,682.58
Fund 382 Totals:

0.00 3,952.55 530.03 800.00 3,682.58
Fund 384 Tweed Trust
ASSETS
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 9
Agenda Item #9.7.

Page 87 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Dept 10 Cash
384-10-15-00-00 Clearing House 0.00 802,710.18 4,026.01 36,782.26 769,953.93 ASSETS Totals: 0.00 802,710.18 4,026.01 36,782.26 769,953.93 Fund 384 Totals:

0.00 802,710.18 4,026.01 36,782.26 769,953.93
Fund 420 1996 GO Bonds
ASSETS
Dept 10 Cash
420-10-15-00-00 Clearing House 0.00 12,360.78 479.13 0.00 12,839.91 ASSETS Totals: 0.00 12,360.78 479.13 0.00 12,839.91
Fund 420 Totals:

0.00 12,360.78 479.13 0.00 12,839.91
Fund 443 So St Helena Drainage Assessmt
ASSETS
Dept 10 Cash
443-10-15-00-00 Clearing House 0.00 30,052.46 155.67 0.00 30,208.13 ASSETS Totals: 0.00 30,052.46 155.67 0.00 30,208.13
Fund 443 Totals:

0.00 30,052.46 155.67 0.00 30,208.13
Fund 561 Water Enterprise
ASSETS
Dept 10 Cash
561-10-15-00-00 Clearing House 0.00 9,414,648.10 5,844,221.71 7,451,026.60 7,807,843.21 ASSETS Totals: 0.00 9,414,648.10 5,844,221.71 7,451,026.60 7,807,843.21 Fund 561 Totals:

0.00 9,414,648.10 5,844,221.71 7,451,026.60 7,807,843.21 Fund 562 1977 Water Bond
ASSETS
Dept 10 Cash
562-10-15-00-00 Clearing House 0.00 60,229.55 0.00 0.00 60,229.55 ASSETS Totals: 0.00 60,229.55 0.00 0.00 60,229.55
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 10 Agenda Item #9.7.

Page 88 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 562 Totals:

0.00 60,229.55 0.00 0.00 60,229.55
Fund 571 Sewer Enterprise
ASSETS
Dept 10 Cash
571-10-15-00-00 Clearing House 0.00 4,013,078.58 7,022,456.85 3,432,608.39 7,602,927.04 ASSETS Totals: 0.00 4,013,078.58 7,022,456.85 3,432,608.39 7,602,927.04 Fund 571 Totals:

0.00 4,013,078.58 7,022,456.85 3,432,608.39 7,602,927.04 Fund 572 Wastewater Bond
ASSETS
Dept 10 Cash
572-10-15-00-00 Clearing House 0.00 25,418.37 0.00 0.00 25,418.37 ASSETS Totals: 0.00 25,418.37 0.00 0.00 25,418.37
Fund 572 Totals:

0.00 25,418.37 0.00 0.00 25,418.37
Fund 581 Insurance Benefit Fund
ASSETS
Dept 10 Cash
581-10-15-00-00 Clearing House 0.00 92,798.25 0.00 16,300.22 76,498.03 ASSETS Totals: 0.00 92,798.25 0.00 16,300.22 76,498.03
Fund 581 Totals:

0.00 92,798.25 0.00 16,300.22 76,498.03
Fund 582 Internal Service Garage Fund
ASSETS
Dept 10 Cash
582-10-15-00-00 Clearing House 0.00 -18,381.93 321,216.63 383,012.24 -80,177.54 ASSETS Totals: 0.00 -18,381.93 321,216.63 383,012.24 -80,177.54 Fund 582 Totals:

0.00 -18,381.93 321,216.63 383,012.24 -80,177.54
Fund 592 Equipment Replacement Fund
ASSETS
Dept 10 Cash
592-10-15-00-00 Clearing House 0.00 268,925.38 462,628.71 272,100.10 459,453.99 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 11 Agenda Item #9.7.

Page 89 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 268,925.38 462,628.71 272,100.10 459,453.99 Fund 592 Totals:

0.00 268,925.38 462,628.71 272,100.10 459,453.99
Fund 593 Fire Equipment Replacement
ASSETS
Dept 10 Cash
593-10-15-00-00 Clearing House 0.00 148,438.34 10,923.65 0.00 159,361.99 ASSETS Totals: 0.00 148,438.34 10,923.65 0.00 159,361.99 Fund 593 Totals:

0.00 148,438.34 10,923.65 0.00 159,361.99
Fund 700 Flood Control Capital
ASSETS
Dept 10
700-10-15-00-00 Clearing House 0.00 193,221.70 239,028.00 2,945.00 429,304.70 ASSETS Totals: 0.00 193,221.70 239,028.00 2,945.00 429,304.70 Fund 700 Totals:

0.00 193,221.70 239,028.00 2,945.00 429,304.70
Fund 713 Civic Impact
ASSETS
Dept 10 Cash
713-10-15-00-00 Clearing House 0.00 761,863.86 63,388.95 2,278.72 822,974.09 ASSETS Totals: 0.00 761,863.86 63,388.95 2,278.72 822,974.09 Fund 713 Totals:

0.00 761,863.86 63,388.95 2,278.72 822,974.09
Fund 733 Capital Project Planning
ASSETS
Dept 10 Cash
733-10-15-00-00 Clearing House 0.00 444,611.07 40,750.00 106,052.69 379,308.38 ASSETS Totals: 0.00 444,611.07 40,750.00 106,052.69 379,308.38 Fund 733 Totals:

0.00 444,611.07 40,750.00 106,052.69 379,308.38
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 12 Agenda Item #9.7.

Page 90 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 734 Park Impact
ASSETS
Dept 10 Cash
734-10-15-00-00 Clearing House 0.00 1,087,884.79 215,575.97 0.00 1,303,460.76 ASSETS Totals: 0.00 1,087,884.79 215,575.97 0.00 1,303,460.76 Fund 734 Totals:

0.00 1,087,884.79 215,575.97 0.00 1,303,460.76
Fund 740 Traffic Mitigation Impact
ASSETS
Dept 10 Cash
740-10-15-00-00 Clearing House 0.00 2,758,849.67 70,957.30 263.86 2,829,543.11 ASSETS Totals: 0.00 2,758,849.67 70,957.30 263.86 2,829,543.11 Fund 740 Totals:

0.00 2,758,849.67 70,957.30 263.86 2,829,543.11
Fund 741 Street Capital Improvement
ASSETS
Dept 10 Cash
741-10-15-00-00 Clearing House 0.00 557,345.51 449,611.85 1,307,944.10 -300,986.74 ASSETS Totals: 0.00 557,345.51 449,611.85 1,307,944.10 -300,986.74 Fund 741 Totals:

0.00 557,345.51 449,611.85 1,307,944.10 -300,986.74
Fund 742 Storm Drain Improvement
ASSETS
Dept 10 Cash
742-10-15-00-00 Clearing House 0.00 713,849.47 34,492.80 263.85 748,078.42 ASSETS Totals: 0.00 713,849.47 34,492.80 263.85 748,078.42 Fund 742 Totals:

0.00 713,849.47 34,492.80 263.85 748,078.42
Fund 743 TDA Grant
ASSETS
Dept 10
743-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 13 Agenda Item #9.7.

Page 91 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 743 Totals:

0.00 0.00 0.00 0.00 0.00
Fund 744 Housing Impact
ASSETS
Dept 10 Cash
744-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 744 Totals:

0.00 0.00 0.00 0.00 0.00
Fund 745 Parking In-Lieu
ASSETS
Dept 10 Cash
745-10-15-00-00 Clearing House 0.00 653,014.32 3,382.43 0.00 656,396.75 ASSETS Totals: 0.00 653,014.32 3,382.43 0.00 656,396.75 Fund 745 Totals:

0.00 653,014.32 3,382.43 0.00 656,396.75
Fund 751 Affordable Housing
ASSETS
Dept 10 Cash
751-10-15-00-00 Clearing House 0.00 370,464.28 245,561.84 64,531.65 551,494.47 ASSETS Totals: 0.00 370,464.28 245,561.84 64,531.65 551,494.47 Fund 751 Totals:

0.00 370,464.28 245,561.84 64,531.65 551,494.47
Fund 752
ASSETS
Dept 10
752-10-15-00-00 Clearing House 0.00 587,872.57 322,351.39 423.47 909,800.49 ASSETS Totals: 0.00 587,872.57 322,351.39 423.47 909,800.49 Fund 752 Totals:

0.00 587,872.57 322,351.39 423.47 909,800.49
Fund 763 Water Capital Project
ASSETS
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 14 Agenda Item #9.7.

Page 92 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Dept 10 Cash
763-10-15-00-00 Clearing House 0.00 -1,347,422.42 2,235.08 104,278.51 -1,449,465.85 ASSETS Totals: 0.00 -1,347,422.42 2,235.08 104,278.51 -1,449,465.85 Fund 763 Totals:

0.00 -1,347,422.42 2,235.08 104,278.51 -1,449,465.85
Fund 764 Water Impact
ASSETS
Dept 10 Cash
764-10-15-00-00 Clearing House 0.00 383,665.58 34,658.07 263.83 418,059.82 ASSETS Totals: 0.00 383,665.58 34,658.07 263.83 418,059.82 Fund 764 Totals:

0.00 383,665.58 34,658.07 263.83 418,059.82
Fund 773 Sewer Capital
ASSETS
Dept 10 Cash
773-10-15-00-00 Clearing House 0.00 -2,613,973.18 225,720.00 7,654,112.04 -10,042,365.22 ASSETS Totals: 0.00 -2,613,973.18 225,720.00 7,654,112.04 -10,042,365.22 Fund 773 Totals:

0.00 -2,613,973.18 225,720.00 7,654,112.04 -10,042,365.22 Fund 774 Sewer Impact
ASSETS
Dept 10 Cash
774-10-15-00-00 Clearing House 0.00 658,773.78 10,927.01 263.83 669,436.96 ASSETS Totals: 0.00 658,773.78 10,927.01 263.83 669,436.96 Fund 774 Totals:

0.00 658,773.78 10,927.01 263.83 669,436.96
Fund 890 General Fixed Assets
ASSETS
Dept 10 Cash
890-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 15 Agenda Item #9.7.

Page 93 of 209 ends

Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 890 Totals:

0.00 0.00 0.00 0.00 0.00
Fund 898 General Long Term Debt
ASSETS
Dept 10 Cash
898-10-15-00-00 Clearing House 0.00 0.00 0.00 0.00 0.00 ASSETS Totals: 0.00 0.00 0.00 0.00 0.00
Fund 898 Totals:

0.00 0.00 0.00 0.00 0.00
Fund 999 Clearing Account
ASSETS
Dept 10 Cash
999-10-15-00-00 Clearing House 0.00 -38,912,397.87 41,757,988.10 37,762,857.97 -34,917,267.74 ASSETS Totals: 0.00 -38,912,397.87 41,757,988.10 37,762,857.97 -34,917,267.74 Fund 999 Totals:

0.00 -38,912,397.87 41,757,988.10 37,762,857.97 -34,917,267.74 Report Totals: 0.00 0.58 84,635,168.60 84,635,168.90 0.28 GL-Summary Trial Balance (8/16/2023 - 12:23 PM) Page 16 Agenda Item #9.7.

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General Fund Revenues Actual Actual Actual Actual Adjusted Final Adopted Adjusted Q4 Unaudited % Collected Account Description 2018 2019 2020 2021 2022 2022 2023 2023 FY 2023 Q4 2023 101‐30‐10‐00‐00 Property Tax‐Secured        3,616,167        3,940,490        4,109,646        4,491,375        4,398,942        4,557,240        4,574,900        4,732,978          4,762,539 101‐30‐11‐00‐00 ERAF Shift to State           200,292           342,386           309,857            465,733           443,774           496,468           230,000           538,695             577,641 101‐30‐20‐00‐00 Property Tax‐Unsecured           121,534           125,292           127,427              22,927           161,261           145,360           167,711           154,029             138,795 101‐30‐30‐00‐00 Prior Year Property Tax               1,160               1,035 964                4,323               1,588               9,361               1,642               1,642 ‐ 101‐30‐90‐00‐00 Real Property Transfer Tax             82,829             83,805             67,964            171,689             88,000           154,175           110,000           110,000             125,332 101‐32‐05‐00‐00 In Lieu VLF             681,160           726,626           776,392            810,122           777,628           841,911           808,733           891,533             897,205 101‐32‐20‐00‐00 Homeowner Property Tax             15,352             15,555             15,260              12,492             17,739             14,983             18,342             14,534               14,803 4,718,495        5,235,189        5,407,511        5,978,661        5,888,932        6,219,497        5,911,328        6,443,411          6,516,315 101% 101‐30‐40‐00‐00 Retail Sales/Use Tax        2,950,480        3,159,579        2,822,979         2,945,506        3,058,400        3,620,282        3,822,848        3,822,848          3,285,526 101‐30‐42‐00‐00 Public Safety Sales Tax             71,117             61,687             66,742              69,493             71,800             76,783             80,300             80,300               82,610 101‐30‐43‐00‐00 Sales Tax In Lieu ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐30‐44‐00‐00 Measure D        1,726,923        1,743,519        1,650,599        1,723,186        1,799,000        2,232,251        2,315,000        2,315,000          1,915,775 4,748,520        4,964,784        4,540,321        4,738,185        4,929,200        5,929,316        6,218,148        6,218,148          5,283,911 85% 101‐30‐50‐00‐00 Transient Occupancy Tax        2,841,607        3,296,741        2,470,808        1,558,565        3,566,991        4,432,707        3,428,611        3,673,611          4,070,799 101‐30‐51‐00‐00 Transient Tax Penalty             21,973             64,084             11,154              15,689               9,036             10,463               9,036               9,036               14,450 2,863,580        3,360,825        2,481,962        1,574,254        3,576,027        4,443,170        3,437,647        3,682,647          4,085,250 111% 101‐30‐60‐00‐00 Franchise Tax           215,346           209,872           215,623            210,659           212,930           278,659           335,468           335,468             196,643 215,346           209,872           215,623            210,659           212,930           278,659           335,468           335,468             196,643 59% 101‐30‐61‐00‐00 Comcast PEG Access Fees             23,133             22,698             22,528              21,994             22,500             23,195             22,500             22,500               17,221 101‐30‐75‐00‐00 Fire Inspection Fees 605               1,100 ‐                1,375 ‐ ‐ ‐ ‐ ‐ 101‐31‐21‐00‐00 Building Inspection Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 101‐31‐22‐00‐00 Building Admin Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐31‐23‐00‐00 Other Fire Fees 8               2,850 ‐                2,850 ‐               5,350 ‐ ‐ ‐ 101‐33‐10‐00‐00 Planning Fees              (5,703) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 101‐33‐30‐00‐00 Sales Of Maps/Publications 163 210 59 108 150 11 150 150 ‐ 101‐33‐50‐00‐00 Police Services             24,457             33,439             19,168                7,002             30,000             53,212             30,000             30,000               20,617 101‐33‐60‐00‐00 Administrative Fees               7,515 ‐ ‐ ‐ ‐ 75 ‐ ‐ ‐ 101‐33‐70‐00‐00 Planning Fees             16,508            (53,936) ‐                6,000 ‐ ‐ ‐ ‐ ‐ 101‐33‐80‐00‐00 Engineering Fees               7,710               1,800 675 ‐ ‐ 75 ‐ ‐ ‐ 74,395               8,161             42,430              39,329             52,650             81,917             52,650             52,650               37,838 72% 101‐31‐40‐00‐00 Vehicle Code Fines 29,160                          28,136             22,446              24,974             27,583             68,562             28,000             28,000               39,538 101‐31‐50‐00‐00 Other Police Fines 40,613                          36,260             24,821                8,917             28,279             26,483             25,000             25,000               19,873 101‐31‐55‐00‐00 A/R Late Penalty 4,427                              3,959 215 144 500 276 500 500                 2,002 101‐33‐63‐00‐00 Civil Penalties           106,778           149,264             92,700 ‐              ‐ 45,000             45,000              ‐ 45,000 101‐34‐20‐00‐00 Library Fines & Fees               6,032               4,087 86 ‐ ‐ ‐ ‐ ‐ ‐ 187,010           221,705           140,267              34,035           101,362             95,321             98,500             98,500               61,413 62% 101‐30‐70‐00‐00 Application & Permit Fees             10,915               5,475               4,250                3,375               5,500               1,375               2,000               2,000               11,575 101‐30‐80‐00‐00 Business License           152,551           156,715           155,021            149,069           154,896           112,534           100,000           100,000             189,072 101‐30‐81‐00‐00 Business License Penalty 756               1,555 798 619 1,                332 129               1,000               1,000 347 101‐31‐20‐00‐00 Building Permits           492,301           482,404           552,044            587,287           450,281           504,179           500,000           500,000             491,410 101‐33‐15‐00‐00 Short Term Rental Permit             31,500             15,750             31,500              20,250             27,500             33,750             35,000             35,000               18,000 101‐33‐74‐00‐00 Planning App & Permit Fees           235,830           180,329             85,429            111,100             75,000             78,838             75,000             75,000             131,265 101‐33‐84‐00‐00 Public Works App & Permit Fees 38,500                          39,300             41,175              54,300             37,132             58,350             38,000             38,000               62,975 101‐33‐86‐00‐00 Well Permit Fee               1,300               2,600               2,600 ‐               1,300               1,300               1,300               1,300 650 963,653           884,127           872,817            926,000           752,941           790,456           752,300           752,300             905,293 120% 101‐33‐81‐00‐00 Public Works Land & Dev Fees             20,325             25,600             19,360              20,800             20,325             13,600             10,000             10,000                 7,200 20,325             25,600             19,360              20,800             20,325             13,600             10,000             10,000                 7,200 72% 101‐32‐10‐00‐00 Motor Vehicle In‐Lieu              (3,176)               2,937 ‐ ‐               3,255 ‐ ‐ ‐ ‐ 101‐32‐70‐00‐00 County Fire Contract 48,855                          48,855             48,855              48,855             48,855             48,855             48,855             48,855               48,855 101‐32‐80‐00‐00 Emergency Relief           301,210           269,490           120,930            952,591 ‐           652,059 ‐ ‐               43,651 101‐34‐61‐49‐00 Contrib from Gov ‐ Police ‐               9,221               8,484 ‐             20,000               8,660 ‐ ‐ ‐ 101‐34‐71‐00‐00 Reimb State Mandated Costs               7,965               4,538               1,647                5,489               2,040 ‐               5,000               5,000                 2,240 101‐34‐73‐00‐00 Other State Revenue 7 18               1,355 13 ‐ ‐ ‐ ‐ ‐ 101‐34‐75‐00‐00 Restitution               9,775           181,227 200 26 ‐ ‐ ‐ ‐ ‐ 101‐36‐80‐00‐00 Library Abatement               4,842               3,877               3,302                5,522               3,746               3,652               3,750               3,750                 5,051 101‐38‐70‐00‐00 Allocation from Other Agency ‐               1,948 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 369,478           522,112           184,773        1,012,496             77,896           713,226             57,605             57,605               99,798 173% Property Taxes
Sales Tax
Transient Occupancy Taxes
Other Taxes
Licenses and Permits
Fines and Forfeits
Charges for Service
Development Fees
Fines and Forfeits
Licenses and Permits
Development Fees
Intergovernmental
Intergovernmental
Property Taxes
Sales Tax
Transient Occupancy Taxes
Other Taxes
Charges for Service
ATTACHMENT 3 Agenda Item #9.7.

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General Fund Revenues
Actual Actual Actual Actual Adjusted Final Adopted Adjusted Q4 Unaudited % Collected Account Description 2018 2019 2020 2021 2022 2022 2023 2023 FY 2023 Q4 2023 101‐31‐70‐00‐00 Investment Earnings (41,299) 262,296 215,290 (97,343) 70,000 (329,259) 50,000 50,000 79,923 101‐34‐76‐00‐00 Cash Overage/Shortage (0) 22 ‐ 61 ‐ ‐ 90 ‐ (31) 101‐31‐75‐00‐00 Interest Income 4,834 ‐ (93) ‐ ‐ ‐ 133 ‐ 317 101‐36‐10‐00‐00 Rental Income 214,450 153,805 89,101 79,904 73,868 97,272 13,260 13,260 108,758 101‐36‐12‐00‐00 Rec Programs Facility Rental 865 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 101‐36‐11‐00‐00 Tennis Court Rentals 1,425 1,225 ‐ 750 1,425 225 500 500 14,568 179,410 418,120 305,202 (17,438) 145,293 (231,539) 63,760 63,760 203,535 319% 101‐33‐20‐00‐00 Legal Cost Recovery 10,683 ‐ 32,726 ‐ ‐ 10,000 ‐ ‐ ‐ 101‐33‐21‐00‐00 Storm Drain Cost Recovery ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 101‐33‐40‐00‐00 Other Filing/Certification Fee 163 ‐ ‐ 200 ‐ 165 ‐ ‐ 101‐34‐22‐00‐00 Library Copies 3,277 2,946 ‐ 1,585 3,030 1,504 1,000 1,000 2,146 101‐34‐23‐00‐00 Library Lost Material 313 617 ‐ 500 500 382 300 300 298 101‐34‐24‐00‐00 Library Room Rental 110 305 ‐ 150 ‐ 354 ‐ 38 101‐34‐31‐00‐00 Donations ‐ ‐ ‐ 300 ‐ ‐ 1,000 ‐ ‐ 101‐34‐31‐48‐00 Donations ‐ Fire Department ‐ ‐ ‐ ‐ 4,000 ‐ ‐ ‐ 6,200 101‐34‐31‐49‐00 Donations ‐ Police Department ‐ ‐ ‐ ‐ 1,500 ‐ ‐ ‐ 2,576 101‐34‐51‐00‐00 Sale of Capital Assets 18,137 1,155 3,795 ‐ 633 ‐ 6,687 ‐ ‐ 101‐34‐60‐00‐00 Contributions from non‐govt 87,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 101‐34‐61‐00‐00 Contributions from Government ‐ ‐ ‐ 1,058,502 729,864 729,864 105,010 ‐ 105,010 101‐34‐61‐46‐00 Contributions from Gov ‐ Library 5,883 ‐ 2,000 ‐ 500 ‐ 1,000 ‐ ‐ 101‐34‐70‐00‐00 Other Revenue 25,166 123,934 41,033 39,123 55,000 99,540 55,000 55,000 31,912 101‐34‐70‐22‐47 Other Revenue ‐ Jingle ‐ ‐ ‐ 4,389 ‐ ‐ ‐ ‐ ‐ 101‐34‐70‐47‐00 Other Revenue ‐ Recreation ‐ ‐ ‐ 123,996 120,000 186,522 120,000 120,000 188,160 101‐34‐70‐47‐01 Other Revenue ‐ ‐ ‐ ‐ ‐ 20,000 ‐ ‐ ‐ 101‐34‐74‐00‐00 Insurance Refund ‐ ‐ ‐ 1,244 ‐ ‐ ‐ ‐ ‐ 101‐39‐98‐00‐00 Operating Transfers In 3,574 15,319 5,367 834,123 1,972 4,486 172,715 172,715 172,715 174,805 182,495 60,562 2,062,376 940,885 1,030,985 454,025 454,025 404,044 89% TOTALS 14,515,018 16,032,990 14,270,828 16,579,356 16,698,441 19,364,608 17,391,431 18,168,514 17,801,239 98% Miscellaneous
Interest and Rents
Miscellaneous
Interest and Rents
Agenda Item #9.7.

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General Ledger
Quarterly Budget Report
GF Expenses
User: Mandy
Printed: 8/16/2023 11:50:40 AM
Period 01 - 13
Fiscal Year 2023
Description Adopted Budget Encumbered Adjusted Budget YTD Spent Available Budget % of Budget Available
Non Departmental 3,896,516.00 828,558.75 5,601,915.37 4,553,646.96 219,709.66 3.92 Council 392,708.00 28,435.74 421,143.74 294,351.64 98,356.36 23.35 Administration 924,603.00 64,315.59 1,074,737.77 873,462.06 136,960.12 12.74 Finance 1,081,673.00 182,593.13 1,223,410.58 759,950.18 280,867.27 22.96 Attorney 386,000.00 0.00 386,000.00 335,310.28 50,689.72 13.13 PlanningBuilding 1,112,778.00 119,469.12 1,330,776.99 1,162,699.01 48,608.86 3.65 Library 934,708.00 26,861.84 954,708.00 915,433.98 12,412.18 1.30 Parks & Recreation 901,774.00 0.00 856,774.00 742,633.19 114,140.81 13.32 Fire 2,059,312.00 5,131.01 2,068,443.01 2,426,078.21 -362,766.21 -17.54 Police 3,639,929.32 0.00 3,880,929.32 3,901,177.87 -20,248.55 -0.52 Public Works 3,316,359.00 427,394.69 4,793,969.36 2,615,419.25 1,751,155.42 36.53 Grand Total 18,646,360.32 1,682,759.87 22,592,808.14 18,580,162.63 2,329,885.64 0.1031 GL - Quarterly Budget Report GF Expenses (08/16/2023 - 11:50 AM)

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ATTACHMENT 4
Agenda Item #9.7.

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General Ledger
Quarterly Budget Report
Water Revenues
User: Mandy
Printed: 8/16/2023 1:33:26 PM
Period 01 - 13
Fiscal Year 2023
Account Number Description Adopted Budget Budget
Adjustments
Adjusted Budget YTD Received Uncollected
561 Water Enterprise
561-38-10-00-00 Water Revenue -1,500.00 0.00 -1,500.00 -422.10 -1,077.90 561-38-10-00-01 Residential-Inside CL -3,170,034.00 0.00 -3,170,034.00 -2,741,831.72 -428,202.28 561-38-10-00-50 Residential-Outside
CL
-304,462.00 0.00 -304,462.00 -278,519.31 -25,942.69
561-38-10-01-00 Multi-Dwelling-Inside
CL
-708,392.00 0.00 -708,392.00 -670,945.83 -37,446.17
561-38-10-01-50 Multi
Dwelling-Outside CL
-4,882.00 0.00 -4,882.00 -4,384.04 -497.96
561-38-10-10-00 General
Commercial-Inside
CL
-2,150,624.00 0.00 -2,150,624.00 -1,908,572.34 -242,051.66 561-38-10-17-00 Landscape Meter -160,385.00 0.00 -160,385.00 -136,072.32 -24,312.68 561-38-10-99-10 Fire Service-Inside
CL
-51,497.00 0.00 -51,497.00 -47,441.80 -4,055.20
561-38-10-99-20 Fire Service-Outside
CL
-12,161.00 0.00 -12,161.00 -11,092.20 -1,068.80
561-38-10-99-50 Finance Charges -18,000.00 0.00 -18,000.00 -88,252.19 70,252.19 10 SB2 Planning Grant -6,581,937.00 0.00 -6,581,937.00 -5,887,533.85 -694,403.15 561-38-60-00-00 Water Meter Install
Fee
-5,500.00 0.00 -5,500.00 -6,822.11 1,322.11
60 Water Meter Install
Fee
-5,500.00 0.00 -5,500.00 -6,822.11 1,322.11
561-31-70-00-00 Investment Earnings -54,753.00 0.00 -54,753.00 -36,271.30 -18,481.70 561-34-70-00-00 Other Revenue -8,500.00 0.00 -8,500.00 -2,296.65 -6,203.35 561-38-70-00-00 CARE Subsidy 27,000.00 0.00 27,000.00 30,006.16 -3,006.16 70 CARE Subsidy -36,253.00 0.00 -36,253.00 -8,561.79 -27,691.21 561-34-71-00-00 Water Emergency
Penalties

0.00 0.00 0.00 1,061,155.05 -1,061,155.05
71 Water Emergency
Penalties

0.00 0.00 0.00 1,061,155.05 -1,061,155.05
561-33-80-00-00 Engineering Fees -1,000.00 0.00 -1,000.00 0.00 -1,000.00 80 Engineering Fees -1,000.00 0.00 -1,000.00 0.00 -1,000.00 561-33-83-00-00 Raw Water Permit
Fees
-1,000.00 0.00 -1,000.00 -450.00 -550.00
83 Raw Water Permit -1,000.00 0.00 -1,000.00 -450.00 -550.00 GL - Quarterly Budget Report Water Revenues (08/16/2023 - 01:33 PM)

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ATTACHMENT 5
Agenda Item #9.7.

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Account Number Description Adopted Budget Budget
Adjustments
Adjusted Budget YTD Received Uncollected
Fees
561-33-85-00-00 Water Conservation
Fines

0.00 0.00 0.00 100.00 -100.00
85 Water Conservation
Fines

0.00 0.00 0.00 100.00 -100.00
561-33-87-00-00 Backflow Testing &
Insp Fees
-150.00 0.00 -150.00 0.00 -150.00
87 Backflow Testing &
Insp Fees
-150.00 0.00 -150.00 0.00 -150.00
Grand Total -6,625,840.00

0.00 -6,625,840.00

-4,842,112.70

-1,783,727.30

GL - Quarterly Budget Report Water Revenues (08/16/2023 - 01:33 PM)

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Agenda Item #9.7.

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General Ledger
Quarterly Budget Report
Water Expenditures
User: Mandy
Printed: 8/16/2023 1:49:21 PM
Period 01 - 13
Fiscal Year 2023
Description Adopted Budget Encumbered Adjusted Budget YTD Spent Available Budget % of Budget Available
Non Departmental 1,210,312.00 43,000.00 1,281,348.00 830,657.82 407,690.18 31.82 Council 21,927.00 0.00 21,927.00 17,474.37 4,452.63 20.31 Administration 299,603.00 7,254.49 305,241.84 257,005.66 40,981.69 13.43 Finance 593,299.00 49,889.83 745,826.18 519,292.01 176,644.34 23.68 Attorney 159,500.00 0.00 159,500.00 84,017.84 75,482.16 47.32 Public Works 4,341,199.00 435,128.73 6,113,757.13 4,693,165.60 985,462.80 16.12 Grand Total 6,625,840.00 535,273.05 8,627,600.15 6,401,613.30 1,690,713.80 0.196 GL - Quarterly Budget Report Water Expenditures (08/16/2023 - 01:49 PM)

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ATTACHMENT 6
Agenda Item #9.7.

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General Ledger
Quarterly Budget Report
WW Revenues
User: Mandy
Printed: 8/16/2023 1:54:02 PM
Period 01 - 13
Fiscal Year 2023
Account Number Description Adopted Budget Adjusted Budget YTD Received Uncollected 571-31-70-00-00 Investment Earnings -50,392.00 -50,392.00 -2,839.13 -47,552.87 31 SEWER ENTER.

INVESTMENT EARNIN
-50,392.00 -50,392.00 -2,839.13 -47,552.87
571-34-70-00-00 Other Revenue -9,600.00 -9,600.00 -9,600.00 0.00 571-34-80-00-00 Annexation Fees -2,600.00 -2,600.00 -4,000.00 1,400.00 34 SEWER ENTER.

OTHER REVENUE
-12,200.00 -12,200.00 -13,600.00 1,400.00
571-35-00-00-00 Residential -1,503,230.00 -1,503,230.00 -1,521,156.11 17,926.11 571-35-00-01-00 Multiple Dwelling -267,757.00 -267,757.00 -235,172.56 -32,584.44 571-35-00-03-00 Laundromat -17,485.00 -17,485.00 -15,394.86 -2,090.14 571-35-00-10-00 General Commercial -1,213,885.00 -1,213,885.00 -1,249,389.84 35,504.84 571-35-00-11-00 Restaurants -106,155.00 -106,155.00 -99,103.50 -7,051.50 571-35-00-12-00 Service Station -3,216.00 -3,216.00 -2,238.72 -977.28 571-35-00-14-00 Motels-No Food Service -141,570.00 -141,570.00 -131,587.82 -9,982.18 571-35-00-15-00 Supermarkets -13,581.00 -13,581.00 -12,761.94 -819.06 571-35-00-18-00 Mixed Retial-Plus Food
Service
-17,370.00 -17,370.00 -16,741.80 -628.20
571-35-00-20-00 Industrial -22,276.00 -22,276.00 -21,850.00 -426.00 571-35-00-30-00 Libraries & Schools -23,689.00 -23,689.00 -22,672.92 -1,016.08 571-35-00-60-60 Car Wash -2,057.00 -2,057.00 -1,501.54 -555.46 35 SEWER ENTER.

SEWER-RESIDENTIAL
-3,332,271.00 -3,332,271.00 -3,329,571.61 -2,699.39
571-38-10-99-50 Finance Charges -9,500.00 -9,500.00 -20,050.76 10,550.76 571-38-65-00-00 Sewer Connection Fee -1,300.00 -1,300.00 -2,600.00 1,300.00 571-38-70-00-00 CARE Subsidy 20,100.00 20,100.00 20,695.44 -595.44 38 Dept 9,300.00 9,300.00 -1,955.32 11,255.32
571 Sewer Enterprise -3,385,563.00 -3,385,563.00 -3,347,966.06 -37,596.94 Grand Total -3,385,563.00 -3,385,563.00 -3,347,966.06 -37,596.94 GL - Quarterly Budget Report WW Revenues (08/16/2023 -
01:54 PM)

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ATTACHMENT 7
Agenda Item #9.7.

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General Ledger
Quarterly Budget Report
Wastewater Expenditures
User: Mandy
Printed: 8/16/2023 2:00:32 PM
Period 01 - 13
Fiscal Year 2023
Description Adopted Budget Encumbered Adjusted YTD Spent Available Budget % of Budget Available
Non Departmental 495,689.00 43,000.00 624,689.00 199,998.39 381,690.61 61.10 Council 21,927.00 0.00 21,927.00 17,473.71 4,453.29 20.31 Administration 202,115.00 5,125.57 206,028.89 182,712.33 18,190.99 8.83 Finance 456,929.00 43,794.87 606,937.54 444,813.57 118,329.10 19.50 Attorney 26,500.00 0.00 46,500.00 19,240.28 27,259.72 58.62 Public Works 2,182,403.00 276,552.89 3,143,725.87 1,918,795.23 948,377.75 30.17 Grand Total 3,385,563.00 368,473.33 4,649,808.30 2,783,033.51 1,498,301.46 0.3222 GL - Quarterly Budget Report Wastewater Expenditures
(08/16/2023 - 02:00 PM)

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ATTACHMENT 8
Agenda Item #9.7.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: August 22, 2023
FROM: Martin Beltran, Senior Management Analyst
SUBJECT: Quarterly Grant Report for FY 2023 Q4, for the period ending June 30, 2023

RECOMMENDED
ACTION:

Receive and file report.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

To report grant activity for the period of April 1st through June 30th 2023.

FINANCIAL IMPACT: There is no fiscal impact associated with this report.

BACKGROUND:

This report covers grant activity for the 4th Quarter of Fiscal Year (FY) 2023.

DISCUSSION:

New Awarded Grant Applications in FY 2023 4th Quarter
The City of St. Helena received two new grant awards during 4th Quarter of Fiscal Year 2023.

Agency Project Award
CDBG - Sewer Lateral
Replacement Project
Sewer Lateral
Replacement Project
associated with Downtown
Streetscape
$500,000
Dept of California Highway
Patrol - CTFGP Grant
Cannabis Tax Fund Grant
Program (GTFGP) $146,419
CDBG: Economic Development - Sewer Lateral Replacement Project - Sewer Lateral Replacement Project associated with Downtown Streetscape. This funding for a new activity and capital improvement will support the repair and/or replacement of private business owner’s sewer laterals in the downtown corridor of St. Helena.

Department of California Highway Patrol: Cannabis Tax Fund Grant Program (CTFGP) - Funds will be used for advanced driving impairment training, advanced narcotic influence and detection training, a designated Drug Recognition Expert (DRE) officer, DUI support equipment, and have the ability to create a community education and outreach program.

Agenda Item #9.8.

Page 103 of 209 ends

Applications Pending
The City currently has 4 applications pending.

Agency Project Amount
CDBG - Housing
Rehabilitation Program
Owner-Occupied
Rehabilitation (OOR)
Program
$500,000
CDBG - Rental
Subsistence Program
Rental assistance for lowto moderate-income
households
$500,000
CalOES - HMGP:

Emergency Backup Power
City Hall and Police
Department Emergency
Backup Power
$452,791
CDBG - Hunt's Grove
Parking Lot
Expansion and
improvements for Hunt's
Grove parking lot.
$200,000
CDBG: Housing Rehabilitation Program - The funding will be used to continue the Owner-Occupied Rehabilitation (OOR) Program to assist low-income homeowners whose primary residence is in need of repairs, improvements, or reconstruction necessary to meet federal, state, or local building codes and for correction of all health and safety deficiencies. The program would be managed in collaboration with the Napa Housing Authority.

CDBG: Public Services - Rental Subsistence Program - The City would partner would UpValley Family Centers to identify low- to moderate-income households that are in need of rental assistance.

HMGP: City Hall and Police Department Emergency Backup Power - Funding would be used to purchase and install emergency backup power for City Hall and Police Department that would provide provide sufficient power to an essential City facility both for emergency use and regular operations during power outages. The amount of $452,791 was requested in grant funding and $150,930 is the required City match.

CDBG: Hunts Grove Parking Lot Project - Funds will be used to expand and improve parking for Hunt's Grove Apartments to create space for an additional 12 parked cars.

The total amount of requested funding is $200,000. This project is currently on a waiting list.

Active Grants
These are grant awards with signed agreements. This chart identifies the grant award, required match, and percent expended. Staff is currently managing $7.1 million in active grant funds.

Agenda Item #9.8.

Page 104 of 209 ends

Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
CalOES -
HMGP:

Wastewater
Treatment
Plant Backup
Power
Wastewater
Treatment Plant
Emergency Backup
Power
$728,438 0.0%
On 5/11/23
three bids were
received and
contract was
awarded on
7/25/23. City is
working with
CalOES a
budget revision
for additional
grant funding.

CDBG -
Public
Services
Community
Wellness and
Mental Health
Program
$498,281 0.0%
Aldea and City
staff met with
HCD
representatives
to kick-off the
program.

CDBG -
Economic
Development
Business
Assistance Program $500,000 21.0%
One business
loan was
awarded and
another is
currently
pending.

CalOES -
HMGP
Defensible
Space/Fuel
Management
Phase I - Defensible
Space and
Hazardous Fuels
Reduction
$122,250 62.5%
Staff and
Consultant
completed the
tasks outlined
in Phase I. The
deliverables
were submitted
to FEMA on
6/16/23 for
review and
approval.

CalOES -
HMGP:

Emergency
Backup
Power
City Corporation
Yard and Crinella
Pump Station
$257,380 0.0%
On 5/11/23
three bids were
received and
contract was
awarded on
7/25/23. City is
working with
CalOES a
Agenda Item #9.8.

Page 105 of 209 ends

Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
budget revision
for additional
grant funding.

Department
of Water
Resources
(DWR)
Comprehensive
Flood Control
Project
$2,371,333 $20,000,000 100%
The $237,148
retention was
received in
December
2022.

Retention was
held until
Conservation
Easement was
completed.

Friends &
Foundation
Enhancements for
Library (PT Staff,
Spanish/Youth/Adult
Programs,
Materials, Elsie the
Cat, Supplies)
$144,288 $ - 94.7%
Bulletproof
Vest
Partnership
Purchase of one
bulletproof vest $2,956 $ - 100%
Housing and
Community
Development
(HCD) - SB2
Planning
Grant
Updates to current
zoning code in order
to implement
housing policies and
directives identified
in the General Plan
and in the 2015
Housing Element.
$160,000 $159,990 87.5%
Project
continues to
progress as
scheduled.

HCD - Local
Early Action
Planning
(LEAP)
Grant
Housing Element
update to facilitate
compliance with the
6th Regional
Housing Needs
Allocation (RHNA)
cycle.
$65,000 $ - 83.7%
Project
continues to
progress as
scheduled.

Upper Valley
Waste
Management
Money Way
Waste/Recycling
Consolidation
Project
$120,000 $ - 0.0%
Project is
pending design
approval.

HCD -
HOME
Funding to continue
the Owner-
$500,000 $ - 0.0% Housing
Authority is
Agenda Item #9.8.

Page 106 of 209 ends

Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
Investment
Partnership
Program:

Program
Occupied
Rehabilitation
Program.
working with
applicants for
project
approval
CDBG-CV1 -
Childcare
Scholarship
Program
Provide childcare
scholarships to
income qualified
families.
$74,484 $ - 100%
Reimbursement
pending
closeout
paperwork.

CDBG-CV2
& 3 -
Childcare
Scholarship
Program
Provide childcare
scholarships to
income qualified
families.
$0.00 $ - 0.0%
An Amendment
was approved
to reallocate
funds from the
Child Care
Scholarship
Program to the
Utility
Assistance
Program.

CDBG-CV2
& 3 - Utility
Assistance
Program
Provide utility
assistance to St.

Helena Residents.
$271,053 $ - 21.7%
HCD approved
a Revision to
extend the
assistance to
up to six
months and
increase the
maximum dollar
amount to
$3,000 per
eligible
household.

Staff submitted
a time only
extension to
extend the
grant deadline
until
10/31/2024.

State of CA -
Department
of Alcoholic
Beverage
Control
Minor Decoy,
Shoulder Tap, and
IMPACT Program.
$20,000 $ - 1.0%
Agenda Item #9.8.

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Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
State of CA -
Department
of Justice
Funding for School
Resource Officer. $454,788 $ - 0.0%
State of CA -
Department
of Parks and
Recreation
Funding to Replace
Crane Park
Playground
Equipment.
$177,952 $ - 0.0% Preparing RFP
Closed Out Grants
Grants Project Award
Amount
Cash
Match
% Grant
Funds
Expended
Notes
CalTrans/Federal
- HSIP
Replacement
of 125 lineal
feet of
guardrail on
Silverado
Trail that is
located in the
City limits of
St. Helena
$70,000 $ - 100.0%
Construction
is complete.

Closing out
project.

CENIC on behalf
of Califa
Connection
to CalRen
Hub at St.

Helena
Public Library
Based on
discounts
applied -
Received
$4,011
$ - 100.0%
Received
discounts in
December
2021 and
March 2022.

Flood Projects
Department of Water Resources (DWR) – City Council approved the conservation easement on October 12, 2021 and it was recorded on February 25, 2022. All necessary paperwork and documentation for closeout and release of retention was completed and on December 30 2022, the City received the $237,148 retention.

Non-Profit Grant Funding
The FY 2022/23 grant application period closed on February 18, 2022. The City received 20 applications with a total of $290,185 in funding requests. The Council working group met on March 30, 2022 to review the applications and made funding recommendations.

Funding recommendations were presented to City Council at the budget workshop meeting on May 17, 2022.

Agenda Item #9.8.

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A total of 19 non-profit grant applications were approved for the FY 2022/23 grant period for a total of $135,085. The chart below identifies the grant type, grantee, project description, award amount, and percent expended as of June 30, 2023.

Grantee Project Description Award Amount Percent Expended Cafeteria Kids
Theater
Drama Summer
Camps with CKT $1,000 100%
Cinema Napa
Valley Sunset Cinema $2,500 0.0%
Collabria Care UpValley Village
2022-23 $10,000 100%
Friends of the
Cameo
Looking Up: A PreIndependence Day
Community
Celebration
$8,250 15.8%
Mentis Mental Health
Treatment Services $15,000 100%
Napa County
Bicycle Coalition
St. Helena Safe
Streets Champions $5,500 100%
Nimbus Arts 2022 Dia de los
Muertos $5,000 100%
Our Town St.

Helena
Pope Street
Workforce Village:

Phase 2
Predevelopment
$10,000 100%
St. Helena Catholic
Church
Additional Food
Cards for Families in
Need
$10,000 100%
St. Helena
Community Garden
St. Helena
Community Garden $2,460 100%
St. Helena
Cooperative
Nursery
St. Helena
Cooperative Nursery
School
$10,000 100.0%
St. Helena Farmers
Market
Market Match
Program $8,775 100%
St. Helena Fire
Safe Council
St. Helena Wildfire
Preparedness &
Prevention
Community
Outreach and
Education
$7,500 0.0%
St. Helena
Historical Society
Showcasing the
Hispanic Settlement
of the St. Helena
$10,000 100%
Agenda Item #9.8.

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Grantee Project Description Award Amount Percent Expended Region of Napa
Valley
St. Helena Little
League
SHLL Uniforms &
Equipment $7,500 100%
St. Helena
Preschool for All
St. Helena Preschool
for All Scholarships $10,000 100%
Sustainable St.

Helena
St. Helena Redwood
Forest – Founders
Tree
$4,000 100%
The White Barn The White Barn
2022-2023 Season $2,600 100.0%
Up Valley Family
Centers
Active Kids/Ninos
Activos $5,000 63.6%
TOTALS $135,085 86.1%
Direct funding was allocated to the Boys and Girls Club, Rianda House, and UpValley Family Centers outside of the Non-Profit Grant Program. The recommended funding modifications were made to keep the overall contributions at current levels of approximately $210,000 with $90,000 allocated to Boys and Girls Club, Rianda House and UpValley Family Centers were allocated $30,000 each.

The FY 2023/24 grant application period closed on February 24, 2023. The City received 22 applications with a total of $239,317 in funding requests. The Council working group met on March 24, 2023 to review the applications and made funding recommendations.

Funding recommendations were presented to City Council at the budget workshop meeting on May 23, 2023. A total of 18 non-profit grant applications were approved for the FY 2023/24 grant period for a total of $120,000.

Agenda Item #9.8.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: August 22, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 3 to STH Contract: FY2023-002 in the amount of $50,000 to the Professional Services Agreement with Regional
Government Services (RGS) for human resources
assistance for a total amount not-to-exceed $166,200.

RECOMMENDED
ACTION:

Staff recommends City Council adopt the attached
Resolution.

PREVIOUS COUNCIL
ACTION:

September 13, 2022 - Approval of Amendment No. 1
December 13, 2022 - Approval of Amendment No. 2

STATEMENT OF THE
PURPOSE:

The purpose is to continue services from Regional
Government Services (RGS) to augment human resources
support for the City of St. Helena.

FINANCIAL IMPACT: The estimated fiscal impact of this contract amendment is $50,000 for a not-to-exceed amount of $166,200. Salary
savings are being realized through the currently vacant position at approximately $12,900 per month. Based on the anticipated timeframe to fill the vacancy it is estimated that the salary savings will be sufficient to offset the increased cost of the contract.

BACKGROUND:

The Human Resources Division of the Administrative Services Department is responsible for a wide range of functions, which include recruitments, managing employee relations, benefits administration, FMLA/medical leaves of absence, performance management and training, and ensuring compliance with labor laws and regulations. The Human Resources Division has experienced intermittent staffing shortages since May 2022.

On August 5, 2022, the City Manager executed a contract with Regional Government Services (RGS) for an amount not to exceed of $25,000 to assist with some immediate needs in human resources. RGS is a JPA established in 2002 to provide organizational services to California public agencies. RGS has extensive human resources experience in California public agencies and provide a variety of human resources consulting services.

Agenda Item #9.9.

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On September 13, 2022, City Council approved Resolution 2022-81 authorizing Amendment No. 1 to the agreement for an additional $50,000, with a total contract amount not to exceed $75,000 to continue providing services during the staffing vacancies.

On December 13, 2022, City Council approved Resolution 2022-81 authorizing Amendment No. 2 to the agreement for an additional $41,200, with a total contract amount not to exceed $116,200 to provide additional services related to implementation of an online human resources platform associated with recruiting and onboarding new employees.

DISCUSSION:

The City continues to face staffing shortages within the Human Resources Division and wishes to expand the scope of the Professional Services Agreement that was executed with RGS. RGS will provide immediate ongoing Human Resources Management consulting services, which include ad hoc consultation and initiation of work on identified priority projects, including but not limited to:

Provide professional human resources expertise regarding best practice to facilitate the effective and compliant administration of City’s human resources policies and practices. • Analyze a variety of information and recommend appropriate management action; provide written documentation of analysis and recommendations as needed.
• Draft specific documentation relevant to resolving a range of personnel issues; facilitate meetings and coach supervisors on conducting sensitive personnel conversations.
• Draft required management communications to employees and facilitate effective interpersonal skills and relationship building.
• Develop and/or update human resources administrative policies, procedures, forms and templates as needed to develop an effective and compliant system of human resources management practices and personnel transactions. • Confer with staff as requested to obtain input and/or feedback regarding policy and procedure recommendations; or to obtain information relevant to the resolution of personnel issues.

Staff is recommending an amendment to the agreement for an additional $50,000, with a total contract amount not to exceed $166,200.

DOCUMENTS ATTACHMENTS:

Resolution RGS Contract Amendment
Attachment 1 - Amendment No. 3 RGS Human Resources
Agenda Item #9.9.

Page 112 of 209 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023 -
Authorizing: (1) the City Manager to Execute Amendment No. 3 to STH Contract: FY2023-002 in the amount of $50,000 to the Professional Services Agreement with Regional Government Services (RGS) for human resources assistance for a total amount not to exceed $166,200.

RECITALS
A. The Human Resources Division of the Administrative Services Department is responsible for a wide range of functions, which include recruiting for vacant positions and onboarding new employees; and
B. The City currently has one approved vacant position in the Human Resources Division; and
C. The City contracted with Regional Government Services (RGS) to provide temporary assistance with human resources management and RGS has demonstrated they have the necessary skills, abilities, and staff to help fulfill the ongoing needs for human resources management for a total amount not-to-exceed of $25,000; and D. On September 13, 2022, the City executed Amendment No. 1 to provide additional ongoing support for a total amount not-to-exceed of $50,000; and E. On December 13, 2022, the City executed Amendment No. 2 to expand the scope of the services provided to include the implementation of the NEOGOV recruiting and onboarding platforms for a total amount not-to-exceed $116,200; and F. The City of St. Helena and RGS now desire to execute an amendment to the agreement to expand the scope of the services provided to provide additional ongoing human resources support for an additional $50,000 and a total amount not to exceed $166,200.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

Authorizes the City Manager to execute execute Amendment No. 3 to STH Contract:

FY2023-002 in the amount of $50,000 to the Professional Services Agreement with Regional Government Services (RGS) for human resources assistance for a total amount not to exceed $166,200.

Approved at a Regular Meeting of the St. Helena City Council on August 22, 2023, by the following vote:

Agenda Item #9.9.

Page 113 of 209 ends

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.9.

Page 114 of 209 ends

Page 1 of 2 ends

AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT WITH REGIONAL GOVERNMENT SERVICES (RGS):

STH CONTRACT NO: 2023‐002 FOR PROFESSIONAL SERVICES FOR HUMAN RESOURCES ADVISORY SERVICES.

This Amendment No. 3 to Agreement for Professional services is made effective on August 22, 2023, by and between the City of St. Helena, a municipal corporation ("City"), and Regional Government Services (RGS) ("Consultant").

RECITALS
A. On August 5, 2022, The City of St. Helena and RGS entered into an agreement for Human Resources Advisory Services; and
B. The City of St. Helena desired to continue utilizing RGS for on‐call services for human resources assistance; and
C. On September 13, 2022, the City of St. Helena and RGS amended the Agreement to provide additional ongoing services for an additional $50,000 for a total amount not‐to‐exceed $75,000; and
D. The City authorized a contract with NEOGOV to provide online platforms to streamline the recruiting and onboarding processes for the City, and that work is ongoing; and E. RGS has extensive experience with implementation and management of the NEOGOV platforms and has provided a scope of work to complete the implementation; and F. On December 13 ,20222, the City of St. Helena and Regional Government Services amended the Agreement for an additional $41,200 for a total not to exceed $116,200 to assist with the NEOGOV implementation; and
G. The City of St. Helena desires to continue utilizing RGS for continued human resources assistance; and
H. The City of St. Helena and Regional Government Services now desire to amend the Agreement for an additional $50,000 for a total not to exceed $166,200 to provide continued human resources support.

AGREEMENT
NOW, THEREFORE In consideration of the promises and the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 4.A Compensation, is amended to read as follows:

Agenda Item #9.9.

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Page 2 of 2 ends

“Total compensation shall not exceed $166,200…”
All other terms of the Agreement shall remain in full force and effect.

Entered as of the day and year first above stated.

CONSULTANT:

Signatures of Authorized Persons:

By: _____________________________

Print Name: _______________________
Title: ___________________ _________

CITY OF ST. HELENA
a Municipal Corporation

By: _________________________________
Anil Comelo, City Manager

APPROVED AS TO FORM:
_____________________________________
Ethan Walsh, City Attorney
ATTEST:
______________________________________
City Clerk
Agenda Item #9.9.

Page 116 of 209 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: August 22, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Proposed Approval of a Resolution 1) Adopting and Approving Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for the Part-time Firefighters
Classifications; and 2) Approving a Budget Adjustment to the General Fund in the Amount of $66,500 for Part-time Salary Adjustments.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to approve and adopt Part-time Firefighters salary adjustments effective September 1, 2023 and
January 1, 2024.

FINANCIAL IMPACT: The fiscal impact is $66,500 to the General Fund and will require a budget adjustment to 101-48-00-20-20.

BACKGROUND:

The St. Helena Fire Department provides emergency services that include the following:
• Fire protection, both prevention and suppression
• Public life safety education
• Emergency medical and rescue services
• Response to natural and man-made disasters
• Respond to incidents involving hazardous materials
The St. Helena Fire Department staff consists of 6 full-time firefighters and 18 part-time firefighters. The part-time staff are utilized in conjunction with the full-time staff to ensure that the fire engine is staffed with 3 personnel and that there is adequate staffing to operate 24 hours a day, 7 days a week.

DISCUSSION:

In August 2022, the St. Helena Full-time Firefighters submitted a petition to be formally recognized as a bargaining group. This action initiated the bargaining process for the Fulltime Firefighters. As a result of the negotiations, City Council adopted and approved new salary schedules on July 27, 2023 the following salary increases:

Agenda Item #9.10.

Page 117 of 209 ends

Cost of Living Adjustment (COLA)
a. July 1, 2022 – 5% COLA
b. July 1, 2023 – 4.2% COLA
Equity Adjustment
a. July 1, 2022 – Maximum of 2.5%
b. January 1, 2023 – Maximum 2%
c. July 1, 2023 – Maximum 2%
d. January 1, 2024 – Maximum 2%
The updated salary schedules only applied to the Full-time Firefighters, resulting in a lower hourly rate for the Part-time Firefighters. While the Part-time Firefighters are not part of the bargaining group, they perform the same duties during their shifts. Therefore, staff is making the recommendation to update the Part-time Firefighters salary schedule to match the same hourly rates as the recently approved Full-time Firefighters salary schedules effective September 1, 2023 and January 1, 2024.

It is estimated that the salary increase will cost an additional $66,500, which is based on the hours worked by the part-time staff in Fiscal Year 2022-23.

This action requires that the City Council approves updated salary schedules that reflect increases to the part-time hourly rates. As a public employer, the City must abide by the Government Code when establishing and reporting employee compensation. The California Code of Regulations (CCR) Title 2, Section 570.5 (Section 570.5) provides that each pay schedule meets the following requirements:
• Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meeting laws. • Identifies the position title for every employee position. • Shows the pay rate for each position.
• Indicates the time base for each pay rate.
• CalPERS uses the City’s pay schedules to determine final compensation and to calculate retirement benefits for the City’s employees. Inaccurate pay schedules could negatively impact an employee’s final retirement calculation or delay receipt of the appropriate retirement compensation.

The salary schedules included in Attachment A and Attachment B meet the requirements of California Code of Regulations (CCR) Title 2, Section 570.5 (Section 570.5).

DOCUMENTS ATTACHMENTS:

Resolution FY23-24 Updated Part-time Salary Schedules
Attachment A - FY23-24 Salary Schedules Effective 2023.09.01 Part time Attachment B - FY23-24 Salary Schedules Effective 2024.01.01 Part time Agenda Item #9.10.

Page 118 of 209 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-__
Duly adopting and approving publicly available pay schedule for Part-time Firefighter Classifications in accordance with the requirement of California Code of Regulations, Title 2, Section 570.5, which includes revised salary schedules for the Part-time Classifications effective July 1, 2023 and January 1, 2024 and Approving a Budget Adjustment to the General Fund in the Amount of $66,500 for Part-time Salary Adjustments.

RECITALS
A. The City of St. Helena contracts with the California Public Employee’ Retirement System (“CalPERS”) to provide retirement benefits for its employees; and B. Pursuant to California Code of Regulations, Title 2, Section 570.5, CalPERS requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and C. In June 2023 and July 2023, the City Council approved new salary schedules for the Full-time Firefighters which included COLAs and Equity Adjustments; and D. The updated salary schedules only applied to the Full-time Firefighters, resulting in a lower hourly rate for the Part-time Firefighters; and E. The part-time Firefighters perform the same duties as the Full-time Firefighters during their shifts; and
F. Therefore, staff desires to update the Part-time Firefighters salary schedule to match the same hourly rates as the recently approved Full-time Firefighters salary schedules effective September 1, 2023 and January 1, 2024

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. That the City of St. Helena Publicly Available Salary Schedules as follows:
a. Attachment A – Part-time Classifications Salary Schedule Effective September 1, 2023
b. Attachment B – Part-time Classifications Salary Schedule Effective January 1, 2024
Agenda Item #9.10.

Page 119 of 209 ends

are hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5, and

2. That the City of St. Helena Publicly Available Salary Schedule will be posted on the City’s website and will be made available for public inspection for not less than five years.

3. Approval of a budget adjustment to 101-4800-2020 in the amount of $66,500 for the part-time salary adjustments.

Approved at a Regular Meeting of the St. Helena City Council on August 22, 2023, by the following vote:

Mayor Paul Dohring:

Vice Mayor Eric Hall:

Council Member Anna Chouteau:

Council Member Lester Hardy:

Council Member Billy Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.10.

Page 120 of 209 ends

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Position Timebase* A B C D E
Part‐time Positions
Casual Worker I Hourly 15.50 16.28 17.09 17.94 18.84
Casual Worker II Hourly 16.28 17.09 17.95 18.85 19.79
Casual Worker III Hourly 19.58 20.56 21.59 22.67 23.80
Casual Worker IV Hourly 24.98 26.23 27.54 28.92 30.36
Casual Worker VHourly 31.87 33.46 35.14 36.89 38.74
Position Timebase* A B C D E
Part‐time Fire Department Positions
Firefighter Hourly 30.23 31.74 33.33 34.99 36.74
Engineer Hourly 32.58 34.21 35.92 37.72 39.61
Captain Hourly 34.21 35.92 37.72 39.60 41.58
Assistant Chief Hourly 36.05 37.85 39.75 41.73 43.82
*Annual timebase payrate is rounded up to the nearest whole dollar, while all other timebase payrates are rounded to the nearest cent Part‐time Classifications
Approved and Adopted August 22, 2023
Effective September 1, 2023
FY 2023‐2024
Steps
Steps
Administrative Services Department Page 1 8/11/2023

ATTACHMENT A
Agenda Item #9.10.

Page 121 of 209 ends

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Position Timebase* A B C D E
Part‐time Positions
Casual Worker I Hourly 15.50 16.28 17.09 17.94 18.84
Casual Worker II Hourly 16.28 17.09 17.95 18.85 19.79
Casual Worker III Hourly 19.58 20.56 21.59 22.67 23.80
Casual Worker IV Hourly 24.98 26.23 27.54 28.92 30.36
Casual Worker V Hourly 31.87 33.46 35.14 36.89 38.74
Position Timebase* A B C D E
Part‐time Fire Department Positions
Firefighter Hourly 30.23 31.74 33.33 34.99 36.74
Engineer Hourly 32.97 34.62 36.35 38.17 40.08
Captain Hourly 34.89 36.64 38.47 40.39 42.41
Assistant Chief Hourly 36.77 38.61 40.54 42.57 44.70
*Annual timebase payrate is rounded up to the nearest whole dollar, while all other timebase payrates are rounded to the nearest cent Part‐time Classifications
Approved and Adopted August 22, 2023
Effective January 1, 2024
FY 2023‐2024
Steps
Steps
Administrative Services Department Page 1 8/11/2023

ATTACHMENT B
Agenda Item #9.10.

Page 122 of 209 ends

Helena Professional Firefighter Association (SHPFA) for a Three-year Contract Commencing on July 1, 2022 and
Expiring on June 30, 2025 to add a Provision for Call-Back Pay.

RECOMMENDED
ACTION:

Approve the attached resolution.

PREVIOUS COUNCIL
ACTION:

June 27, 2023 - Approval of MOU

STATEMENT OF THE
PURPOSE:

The purpose is to authorize a Side Letter amending the
SHPFA MOU to add a provision for Call-Back Pay.

FINANCIAL IMPACT: The estimated fiscal impact is $6,200 based on call back hours reported in Fiscal Year 2023. It is anticipated that the additional cost will be covered by the existing budget.

BACKGROUND:

On August 7, 2022, the St. Helena Professional Firefighter Association submitted a petition to be formally recognized as the exclusive bargaining unit for the members of the Association under the provisions of California State Labor Code Section 3500. The Association consists of six full-time Fire Department employees, in which all six employees affirmed by their signatures on the petition their full support for the request for recognition.

City Council approved Resolution 2022-96, which granted formal recognition of the St.

Helena Professional Firefighter Association. This action initiated the bargaining process to develop a Memorandum of Understanding (MOU) for the newly recognized St. Helena Professional Firefighter Association (SHPFA).

Negotiations began after Council approval and the City and the SHPFA reached an agreement for the period of July 1, 2022 and expiring on June 30, 2025. On June 27, 2023 the City Council approved a Memorandum of Understanding for the St. Helena Professional Firefighter Association.

DISCUSSION:

The approved MOU includes several provisions related to compensation under Article 7:

Employee Compensation, which includes defining their work period as follows:

Agenda Item #9.11.

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WORK PERIOD
In accordance with Section 7(k) of the Fair Labor Standards Act (FSLA), the work period established by the City is a 14-day 106-hour work period.

In addition, Article 7: Section G states that employees covered under this MOU are entitled to overtime pay as follows:

FLSA OVERTIME
Pursuant to Section 7(k) of FSLA, the City agrees to compensate all firefighters for hours worked above the fifty-three hours per week at the normal overtime rate of pay (time and one-half) regardless of whether employees are on any type of paid leave. Pursuant to Article 3(B) the City may change the Work Period at any time, with 30 days’ notice. In the event of a change, the City agrees meet or confer over the impacts of the City’s exercise of such rights, to the extent required by the MMBA and all governing and relevant laws.

Therefore, employees do not receive overtime pay until they either exceed 53 hours worked in a 7-day period or 106 hours worked in the defines work period of 14 days.

Each of the employees covered under this MOU are scheduled for two (2) consecutive, uninterrupted, 24-hour shifts, followed by four (4) consecutive 24-hour days off. Due to the nature of the firefighters work it may be necessary for the City to call employees back to work during their unscheduled time.

It is common practice to provide extra compensation for employees responding to a call from the employer to perform extra work that was unanticipated by the employer. Callback pay allows employees to balance work and personal commitments more effectively, as they are compensated for their flexibility in adjusting their schedules.

Staff is recommending approval of a Side Letter Agreement (Attachment A) to the MOU to add the following provision:

L. Call Back Pay
Employees who are called to duty at a time they are not scheduled to work shall be compensated at the rate of time and one-half (1 +1/2) of the employee’s regular rate of pay with a minimum compensation of two (2) hours. Call back overtime is unscheduled overtime as opposed to early start or extended day.

DOCUMENTS ATTACHMENTS:

Resolution - SHPFA Side Letter Agreement
Attachment A - SHPFA Side Letter Agreement
Agenda Item #9.11.

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Attachment B - SHPFA Memorandum of Understanding 07.01.22 through 06.30.25 Agenda Item #9.11.

Page 125 of 209 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST.

HELENA AUTHORIZING A MODIFICATION TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF ST. HELENA AND THE ST. HELENA PROFESSIONAL

FIREFIGHTERS ASSOCIATION (SHPFA) FOR A THREE-YEAR
CONTRACT COMMENCING ON JULY 1, 2022 AND EXPIRING
ON JUNE 30, 2025.

RECITALS
A. On August 7, 2022, the St. Helena Professional Firefighters Association submitted a petition to be formally recognized as the exclusive bargaining unit for the members of the Association under the provisions of California State Labor Code Section 3500.

B. The Association consists of six full-time Fire Department employees, in which all six employees affirmed by their signatures on the petition their full support for the request for recognition.

C. City Council approved Resolution 2022-96, which granted formal recognition of the St. Helena Professional Fire Fighters Association.

D. This action initiated the bargaining process to develop a Memorandum of Understanding (MOU) for the newly recognized St. Helena Professional Firefighters Association (SHPFA).

E. Negotiations between the City and the SHPFA resulted in an agreement for the period of July 1, 2022 and Expiring on June 30, 2025.

F. The City and SHPFA wish to execute a Side Letter Agreement to amend the MOU and add the following provision:

Agenda Item #9.11.

Page 126 of 209 ends

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council approves the Side Letter Agreement to Memorandum of Understanding between the City of St. Helena and St. Helena Police Officers' Association Dated July 1, 2022 through June 30, 2025.

Approved at a Regular Meeting of the St. Helena City Council on June 27, 2023, by the following vote:

Mayor Paul Dohring: ____________
Vice Mayor Eric Hall: ____________
Council Member Anna Chouteau: ____________
Council Member Lester Hardy: ____________
Council Member Billy Summers: ____________
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #9.11.

Page 127 of 209 ends

Au. :
.

SIDELETTERAGREEMENTTO MEMORANDUM OF UNDERSIANDINGBETWEENTHE CITYOFSI’. HELENAANDST. HEENA PROFESSIONALFIREFIGHTERSASSOCIATION DATEDJULY1, 2022 THROUGHJUNE 30, 2025
ferred and hereby make the following changes to the tenns and conditionsof employment in the Thf City of St. Helena (City) and St. Helena Professional Fire?ghters Association (SHPFA)have met and rent Memorandum of Understanding (MOU) as follows:

1. The City and the SHPFA agree to amend Article 7: Employee Compensation to Include the following section:

L CALLBACKPAY
Employees who are called to duty at a time they are not scheduled to work shall be compensated at the rate of time and one-half (1 +1/2) of the employee's regular rate of pay with a minimum compensation of two (2) hours. Callback overtime is unscheduled overtime as opposed to early start or extended day.

2. Allother terms of the current MOU shall remain in full force and effect. .HELENAPROFESSIONALFIREFIGHTERS ION

RESENTATIVE
Approved by the City Councilby ResolutionNumber 2023-XX Cl MANAGER Au. :
.

1. The City and the SHPFA agree to amend Article 7: Employee Compensation to Include the following section:

2. Allother terms of the current MOU shall remain in full force and effect. .HELENAPROFESSIONALFIREFIGHTERS ION

RESENTATIVE
Approved by the City Councilby ResolutionNumber 2023-XX Cl MANAGER Agenda Item #9.11.

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St. Helena City CouncilAugust 22, 2023

St. Helena City Council
August 22, 2023