Agenda, regular meeting — St. Helena City Council, December 12, 2023 (part 1 of 3)

City of St. Helena
Regular City Council Meeting
Tuesday, December 12, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes. The Mayor may reduce the four minute time limit for all speakers in circumstances where a large number of citizens intend to make public comment.

Public comment for meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Lester Hardy, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. ADOPTION OF MINUTES

5.1. Consideration and proposed approval of Regular Meeting Minutes of November 28, 2023 and Special Meeting Minutes of November 28, 2023
Estimated start time: 6:05 p.m.
11-28-2023 Special City Council - Applicant Interview - Minutes 11-28-2023 Regular City Council - Minutes
9 - 19

6. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

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7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:15 p.m.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1. Excellence in Service Delivery Initiative - Staff Update Estimated start time: 6:20 p.m.

CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Recommendation:

Receive and File
Staff Report - Pdf
21 - 54

9. STAFF BRIEFING
Staff to provide informational update on Flood Project Condition Assessment and remind public of operational dynamic between the Project, Notification/Evacuation and Flood Stage Gauges monitored by Napa County, National Oceanic and Atmospheric Agency and the City of St Helena.

Estimated start time: 6:35 p.m.

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:55 p.m.

10.1. Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2022-23 and a resolution certifying of 6.67% Equivalent Fund expenditures for Fiscal Year 2022-23 under Measure T Program.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Adopt the attached resolutions.

Staff Report - Pdf
55 - 63

10.2. Consideration of a Resolution to set a Public Hearing for 6:00 p.m.

Tuesday, January 23, 2024, to consider objections to the proposed annexation of the properties known as 855 Pratt Avenue, St. Helena, CA (APN 009-030-063), into the St. Helena Municipal Sewer District 65 - 71

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No.1, MSD Annexation No. 147; and 1532 Sulphur Springs Avenue, St.

Helena, CA (APN 009-362-019), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 148.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager
Recommendation:

Staff request City Council to adopt a resolution to consider the applicants' requests and order a public hearing to be scheduled for January 23, 2024.

Staff Report - Pdf

10.3. Consideration and Adoption of a Resolution approving the Pavement Management Plan 5-Year List of Projects and approving the Measure T 5-Year List of Projects.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager
Recommendation:

Adopt the Resolution.

Staff Report - Pdf
73 - 87

10.4. Consideration and approval of a Resolution authorizing: (1) the outfitting of four new Police Department vehicles by Lehr; (2) the City Manager to execute all necessary agreements for the outfitting of the vehicles; and (3) a budget adjustment in the amount of $10,896 to Account #212-4900-2630.

CEQA Determination: Exempt
Prepared By: Justin Tharp, Lieutenant
Recommendation:

Approve the attached Resolution.

Staff Report - Pdf
89 - 121

10.5. Consideration and proposed approval of a resolution: (1) Duly approving and adopting a publicly available pay schedule in accordance with the requirement of California Code of Regulations, Title 2, Section 570.5, which includes a revised salary schedule for the Part-time Casual Worker classifications, (2) Approving the addition of Part-time Associate classifications, and (3) Approving a budget increase in the amount of $11,126 to Part-time Salary and Benefits utilizing General Fund Reserves.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Approve the attached resolution.

Staff Report - Pdf
123 - 128

10.6. Approval of a Resolution with BKF authorizing execution of Amendment #2 to St. Helena Contract 2020-086 for additional services needed to complete the design for Capital Improvement Project R19-05 Grayson Avenue and South Crane Avenue Rehabilitation, authorizing an 129 - 161

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additional expenditure of $27,350 for a total not-to-exceed amount of $217,489.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager, Mario Traverso, Project Manager
Recommendation:

Approve the resolution authorizing the Contract Amendment #2 to STH Contract 2020-086.

Staff Report - Pdf

10.7. Consideration and adoption of a Resolution accepting the tenant improvements for the City Hall campus at Napa Valley College Campus as complete, and direct staff to record a Notice of Completion with Napa County Recorder's Office for Capital Improvement Project C22-01 for the Contract for Murray Builders.

CEQA Determination: Categorically Exempt, Section 15323 Prepared By: Joseph Leach, Public Works Director and City Engineer, Lesley Milton, Asst. to the City Manager
Recommendation:

Staff recommends City Council adopt the attached Resolution and direct staff to file the notice of completion.

Staff Report - Pdf
163 - 194

11. PUBLIC HEARINGS

11.1. Consideration and proposed approval of a Resolution approving the annexation of the property known as 1516 Sulphur Springs Avenue, St Helena, CA (APN 009-362-018), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 146.

Estimated start time: 7:05 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager
Recommendation:

It is recommended the City Council adopt a Resolution approving the annexation of the territories into the St Helena Municipal Sewer District No. 1 MSD.

Staff Report - Pdf
195 - 201

12. OLD BUSINESS
None

13. NEW BUSINESS

13.1. Antonio and Rita Castellucci have submitted a Pre-Application Review for a proposed a mixed-use commercial project that includes 75 hotel rooms, 10 residential units, a restaurant and bar, retail space, a café, a spa, a fitness center, a conference center and underground parking at the former Bank of America 203 - 335

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location at 1001 Adams Street in the Business, Professional and Office (BPO) zoning district.

Estimated start time: 7:15 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Aaron Hecock, Senior Planner
Recommendation:

Staff recommends that the City Council receive the applicant’s presentation and provide the applicant feedback on the concept plan including but not limited to:

1. Request for a General Plan Amendment and Zoning Map
Amendment to Central Business District to accommodate the mixed use project at the proposed location;

2. Potential issues or concerns about the concept;

3. Preference on if the bar/restaurant component should be active ground floor use that engages the street versus upper floor; and

4. Points of emphasis to address with the formal application and Development Agreement.

Staff Report - Pdf
Presentation
Public Comment.Lynn and Edward Poole
Public Comment.Carmen Policy
Public Comment. Carlotta Sainato Napa County Bicycle Coalition Public Comment.William McKinnon - Water Audit California

13.2. ULI Technical Advisory Panel Report Discussion and feedback Estimated start time: 7:45 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Recommendation:

Receive report and provide recommendations on items from TAP report for City staff to prioritize for completion.

Staff Report - Pdf
Presentation
337 - 493

13.3. Consideration of a resolution Approving an Updated Water Agreement for Meadowood Napa Valley.

Estimated start time: 8:45 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Ethan Walsh, City Attorney
Recommendation:

That the City Council adopt a resolution approving the updated Water Agreement for Meadowood Napa Valley.

Staff Report - Pdf
Public Comment.Water Audit California
495 - 513

14. CITY COUNCIL REPORTS:

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14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for 12 Dec 2023, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on 12 Dec 2023.

Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by

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Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

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MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, November 28, 2023 @ 5:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. ADOPTION OF THE AGENDA
Council Member Anna Chouteau moved to adopt the agenda. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Council Member Anna Chouteau, Council Member Lester Hardy, Vice Mayor Eric Hall, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

4. PUBLIC COMMENT:

None

5. NEW BUSINESS:

5.1 Ad Hoc Water Wastewater Exploratory Committee Applicant Interviews Applicants to be interviewed:

1. Arlene Corsetti

2. Chris Warner

3. Garry Rose

4. Gary Matack
Agenda Item #5.1.

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Special City Council
November 28, 2023

5. Gene Armstead

6. Jim Smith
The six applicants were interviewed in alphabetical order.

6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 5:46 pm.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #5.1.

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MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, November 28, 2023 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers

Absent: None

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

4.1 Council Member Anna Chouteau moved to adopt the agenda. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

5. JOINT CITY COUNCIL AND FINANCING AUTHORITY NEW BUSINESS:

5.1 Authorizing a Resolution of the City Council of the City of St. Helena Approving: (1) installment sale financing to provide long-term financing of wastewater system improvements, and (2) financing documents and related official actions; and
Authorizing a Resolution of the Board of the St. Helena Financing Authority Approving: (1) installment sale financing to provide long-term financing of Agenda Item #5.1.

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Regular City Council
November 28, 2023
wastewater system improvements, and (2) financing documents and related official actions.

Estimated start time: 6:05 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

The Financing Team recommends the 15-year JP Morgan Chase option and recommends the City Council and the Financing Authority approve the resolutions authorizing the installment sale financing, approve the financing documents and allow staff to take all actions necessary to close the transaction.

Mandy Kellogg, Administrative Services Director introduced the item.

Ken Deaker, Municipal Financial Advisor reported on the item.

No public comment was received.

Vice Mayor Eric Hall moved to approve a Resolution of the City Council of the City of St. Helena Approving: (1) installment sale financing to provide long-term financing of wastewater system improvements, and (2) financing documents and related official actions The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to approve a Resolution of the Board of the St. Helena Financing Authority Approving: (1) installment sale financing to provide long-term financing of wastewater system improvements, and (2) financing documents and related official actions. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

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Regular City Council
November 28, 2023
The joint St. Helena City Council and Financing Authority will now reconvene the meeting as a regular City Council meeting.

6. ADOPTION OF MINUTES

6.1 Consideration and proposed approval of Regular Meeting Minutes of November 14, 2023
Estimated start time: 6:45 p.m.

Council Member Anna Chouteau moved to adopt the minutes. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

7. PUBLIC FORUM:

David Knudsen addressed the City Council.

8. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Ethan Walsh, City Attorney noted that there was no reportable action from closed session.

Reports were made by staff and the City Council.

9. PRESENTATIONS AND PUBLIC RECOGNITIONS

9.1 Tracy Cleveland, Napa County Agricultural Commissioner/Sealer will provide a presentation on the Mediterranean oak borer (Xyleborus monographus), or MOB, is an invasive ambrosia beetle to native oak trees.

Estimated start time: 7:45 p.m.

10. STAFF BRIEFING
None

11. CONSENT ITEMS
Agenda Item #5.1.

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Regular City Council
November 28, 2023
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

11.1 Notice to Council that PSA Amendment No. 01 to the Professional Service Agreement Coastland Engineering to be Issued for Recycled Pipeline Engineering Support for CIP Project No. S-52 Wastewater Treatment and Reclamation Plant Project in the amount of $35,346 of a total not-to-exceed amount of $100,000.

CEQA Determination: Exempt
Prepared By: Eric Janzen, Assistant Public Works Director Recommendation:

None. This is an informational item only.

11.2 Approval of a resolution authorizing a 1-year Professional Services Agreement with Telstar Instruments for Instrumentation Maintenance and Repair Services at the Water Treatment Plant for a total not to exceed amount of $80,000 currently budgeted in FY23-24.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager
Recommendation:

Authorize execution of the contract.

11.3 October 2023 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file.

11.4 Approval of a resolution authorizing Water Treatment Plant Valve control technology Improvements totaling $154,366.00 including the purchase of filter valve automation cards for a not to exceed cost of $65,149.00 and execution of a Professional Services Agreement with Telstar Instruments for the required programming into the SCADA system for a not to exceed cost of $89,217.00 CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager
Recommendation:

To approve the resolution authorizing the professional services contract with Telstar and the purchase of required actuator equipment.

11.5 This item will not be heard.

Authorize Issuance of a Request for Bids (RFB) for Demolition of City Agenda Item #5.1.

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Regular City Council
November 28, 2023
Hall/Police Department Building located at 1480 Main Street and a Request for Qualifications (RFQ) for a Temporary Operator at the site for no more than 5 years.

11.6 Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 3 to Professional Services Agreement STH Contract: FY 2019-017 in the amount of $532,466 with HydroScience Engineers for services to fulfill CIP Project No. S-52 Wastewater Treatment and Reclamation Plant Project for a total not-to-exceed amount of $2,020,396 and approve updated budget for CIP Project S-52 reallocating funds from budgeted Contingency funds into Design and Construction Management accounts and not increasing the total cost of the project.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Asst. to the City Manager
Recommendation:

Approval of Amendment #3 and updated CIP Budget.

11.7 Second reading and proposed adoption of an Ordinance updating Chapter 3.32 related to development impact Fees.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Conduct the second reading by title only of an ordinance (Attachment B) amending Title 3 Revenue and Finance, Chapter 3.32 Development Impact Fees related to such fees.

11.8 This item was pulled from consent.

Consideration of resolution directing City staff to propose future Zoning Code amendments to prohibit new fossil fuel (gas) service station uses and structures.

Vice Mayor Eric Hall moved to approve items 11.1 through 11.7. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11.8 Consideration of resolution directing City staff to propose future Zoning Code amendments to prohibit new fossil fuel (gas) service station uses and structures.

Agenda Item #5.1.

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Regular City Council
November 28, 2023
CEQA Determination: Exempt
Prepared By: Andrew Bradley, Asst. to the City Manager
Recommendation:

Adopt a resolution directing City staff to process a future zoning code amendment prohibiting the establishment or expansion of any new fossil fuel (gas) service stations.

Allison Bencsik, addressed the City Council.

Council Member Anna Chouteau moved to approve item 11.8. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

12. PUBLIC HEARINGS
None

13. OLD BUSINESS
None

14. NEW BUSINESS

14.1 Consideration and approval of a resolution declaring City parcels to be surplus (1480 Main Street and 1572 and 1574 Railroad Avenue)
CEQA Determination: Exempt
Prepared By: Anil Comelo, City Manager
Recommendation:

Staff recommends City Council approve a resolution declaring parcels 1480 Main Street (A.P.N. 009-211-016), and 1572 and 1574 Railroad Avenue (A.P.N.009-193-002), surplus land under the Surplus Land Act Gov. Code Section 54220 et. seq.

Anil Comelo, City Manager introduced the item.

Ken Hirra, Kosmont Consultant reported on this item.

Agenda Item #5.1.

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Regular City Council
November 28, 2023
No public comment was received.

Council Member Anna Chouteau moved to approve a resolution declaring parcels 1480 Main Street (A.P.N. 009-211-016), and 1572 and 1574 Railroad Avenue (A.P.N.009-193-002), surplus land under the Surplus Land Act Gov.

Code Section 54220 et. seq. The motion was seconded by Council Member Lester Hardy and on roll call carried by the following vote:

14.2 Consideration and proposed approval of a resolution appointing applicants to the Ad Hoc Water/Wastewater Exploratory Committee
Estimated start time: 8:00 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:

Appoint three applicants.

Cindy Tzafopoulos, City Clerk reported on the item.

No public comment was received.

Mayor Paul Dohring moved to appoint Arlene Corsetti, Garry Rose and Chris Warner to the committee. The motion was seconded by Council Member Anna Chouteau and on roll call failed by the following vote:

AYES: Mayor Paul Dohring and Council Member Anna Chouteau NOES: Vice Mayor Eric Hall, Council Member Lester Hardy, and Council Member Billy Summers
ABSENT: None
ABSTAIN: None
RECUSE: None
The motion failed for a lack of votes.

Mayor Paul Dohring moved to appoint Garry Rose, Gary Mattack and Arlene Corsetti to the committee. The motion was seconded by Council Member Agenda Item #5.1.

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Regular City Council
November 28, 2023
Lester Hardy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

14.3 Consideration and Adoption of a Resolution accepting the Pavement Technical Assistance Program (P-TAP) Final Report and provide comments and direction on the proposed 5-year Pavement Restoration Project List.

Estimated start time: 8:10 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager
Recommendation:

Adopt Resolution and provide direction on the 5-year project list approach.

Mario Traverso, Project Manager reported the item.

No public comment was received.

Council Member Lester Hardy moved to continue the meeting beyond 9 p.m.

The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Council Member Lester Hardy moved to continue the meeting beyond 9:15 p.m. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

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Regular City Council
November 28, 2023
Council Member Lester Hardy moved to approve Council's direction to staff to develop a 5 Year plan focused on the “Alternating Treatment Type” approach.

This strategy involves performing overlay and microsurface treatment independently on alternating years. Staff is to reconfigure the 5 year plan and present to Council on December 12th for approval. The motion was seconded by Vice Mayor Eric Hall and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Lester Hardy, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

15. CITY COUNCIL REPORTS:

15.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports

16. ADJOURNMENT
Mayor Dohring adjourned the meeting at 9:22 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #5.1.

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Agenda Report to the City Council
Agenda Section: PRESENTATIONS AND PUBLIC RECOGNITIONS
Department: Administration
DATE: December 12, 2023
FROM: April Mitts, Assistant City Manager
SUBJECT: Excellence in Service Delivery Initiative - Staff Update

RECOMMENDED
ACTION:

Receive and File

PREVIOUS COUNCIL
ACTION:

May 9, 2023 - Adoption of City Council Goals

STATEMENT OF THE
PURPOSE:

Provide and update to City Council
FINANCIAL IMPACT: None
BACKGROUND:

City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a workplan to achieve them. In FY 2023, the City Council had, in a variety of ways, reviewed the previous goals and provided guidance to staff on an updated set of goals, which were adopted on May 9, 2023, via Resolution No. 2023-46. The five City Council goals are:

1. Financial Sustainability

2. Infrastructure and Environmental Sustainability

3. Water Security

4. Community Information and Engagement

5. Quality of Life
The City Manager has established two additional goals:

1. Employee Recruitment, Retention, and Morale

2. Organizational Effectiveness
Based on the seven goals listed above, City executives developed and refined the FY 2024 workplan based. Several goals and objectives center around providing more effective and efficient services to the community, from this, the Excellence in Service Delivery Initiative emerged.

DISCUSSION:

Excellence in Service Delivery Initiative
In 2023, the City launched Excellence in Service Delivery Initiative, establishing 21 distinct objectives to meet both City Council Goal 4 - Community Engagement & Education and City Manager Goal 7 - Organizational Effectiveness and Service Agenda Item #8.1.

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Delivery. Many objectives are interrelated and can be divided into three distinct categories:

1. Efficiencies

2. Staff Development, Training, and Collaboration

3. Outreach and Education
As part of this program, staff has created guidelines (Attachment 1) to provide staff with practical assistance in the preparation and execution of the Excellence in Service Delivery Initiative. This action plan and associated SMART Objectives are key documents in setting out service standards for our customers (internal and external), communicating that information, and putting in place a means of evaluation and reporting on performance.

Core Values
At a September 2023 Mid-Managers and Executive Leadership Team training the group discussed organizational values and engaged in a brainstorming session about the unique aspects of working for the City of St. Helena. Together, the group generated a list of 27 things that they value about working for the organization, as well as different things that they aspire to for the City and it staff at all levels. This was the precursor discussion and exercise for discovering our organizational core values.

The following week, the Executive Leadership Team reconvened to discuss those actionable words at length. Each selected the top five words that they identified as the values that best aligned with the culture and the vision of the City and its staff. The words were ranked followed by an extensive discussion about the top action-oriented core values. After the exercise and discussion, the core values were identified as:

Responsive, Collaborative, and Innovation were the top three choices.

Attachment 2 provides a summary of the process and each core value.

DOCUMENTS ATTACHMENTS:

Attachment 1 - The Excellence in Service Delivery Initiative Attachment 2 - Core Values Discovery Process
Attachment 3 - Excellence in Service Delivery Initiative Presentation Agenda Item #8.1.

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FORWARD
In 2023, the City launched Excellence in Service Delivery Initiative, establishing 21 dis�nct objec�ves to meet both City Council Goal 4 – Community Engagement & Education and City Manager Goal 7 – Organizational Effectiveness and Service Delivery. Many of the objec�ves are interrelated and can be divided into three dis�nct categories as follows:

Efficiencies

1. Implement a mobile-based applica�on for residents to submit and track concerns and requests.

2. Refresh and update City’s website.

3. Educate and encourage community to contact specific departments for services.

4. Update the City’s phone tree.

5. Conduct community survey in 2023 and 2025.

6. Implement new Parks & Recrea�on registra�on and reserva�on so�ware.

7. Develop “express lane” approval for broader category of rou�ne permits.

8. Implement internal staffing, process, and technology to improve performance and speed.

9. Implement online permi�ng so�ware.

Staff Development, Training, and Collabora�on

1. Adopt outside-in opera�ng mentality (looking at it from the customer’s perspec�ve).

2. Improve coordina�on across internal departments for approvals; reduce “silo” effects.

3. Provide training on current IT so�ware.

4. Develop a training and development program.

5. Deliver world class service.

Outreach and Educa�on

1. Develop informa�onal videos.

2. Develop process and technology to update the City’s website with current status of significant infrastructure projects and rolling financial forecasts.

3. Make presenta�ons to community groups to create beter understanding of City issues.

4. Develop comprehensive PR program to highlight successes in St. Helena and encourage more businesses to invest.

5. Communica�on of updated CIP status.

6. Provide semi-annual updates on workplan status/completed tasks.

7. Develop comprehensive communica�ons plan.

Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community

TABLE OF CONTENTS
INTRODUCTION & BACKGROUND 3
EFFICIENCIES 4
Implement a mobile-based applica�on to submit and track concerns 4 Refresh and update website 5
Educa�on and encourage community on who to contact for services 6 Update City phone tree 6
Conduct community survey 7
Implement new Parks & Recrea�on so�ware 8
Implement online permi�ng so�ware 8
Develop “express lane” approval for rou�ne permits 9
Implement internal staffing, process, and technology to improve efficiencies 9 STAFF DEVELOPMENT 10
Adopt outside-in mentality 10
Provide training on current IT so�ware 10
Improve coordina�on across internal departments, reduce “silo” effect 11 Develop a training and development program 11
Deliver world class service 12
OUTREACH & EDUCATION 13
Develop informa�onal videos 13
Update City’s website with status of infrastructure projects 14 Make presenta�ons to community groups 15
Develop comprehensive PR program 16
Communica�on of updated CIP status 17
Provide semi-annual updates on workplan status/completed tasks 18 Develop a comprehensive communica�ons plan 19
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community

INTRODUCTION & BACKGROUND
The purpose of these Guidelines is to provide City staff with prac�cal assistance in the prepara�on and execu�on of the Excellence in Service Delivery Initiative. This ac�on plan and associated SMART Objec�ves are key documents in se�ng out service standards for our customers (internal and external), communica�ng that informa�on, and pu�ng in place a means of evalua�ng and repor�ng on performance.

City Council has the responsibility of establishing broad goals and the City’s leadership has the responsibility to develop a workplan to achieve them. In FY 2023, the City Council had, in a variety of ways, reviewed the previous goals and provided guidance to staff on an updated set of goals, which were adopted on May 9, 2023, via Resolu�on No. 2023-46. The five City Council goals are:

1. Financial Sustainability

2. Infrastructure and Environmental Sustainability

3. Water Security

4. Community Informa�on and Engagement

5. Quality of Life
Addi�onally, the City Manager has established two addi�onal goals:

1. Employee Recruitment, Reten�on, and Morale

2. Organiza�onal Effec�veness
Based on the seven goals listed above, City execu�ves developed and refined the FY 24 workplan based on priori�es. As noted in the previous sec�on, several goals and objec�ves center around providing more effec�ve and efficient services to the community. Out of this, the Excellence in Service Delivery Initiative emerged.

The following pages outline the steps to take as it relates to the Excellence in Service Delivery Initiative and its specific objec�ves:

1. Iden�fica�on of City Council Goal

2. Iden�fica�on of SMART Objec�ve to meet the Excellence in Service Delivery Initiative

3. Es�mated Deliverable Date

4. Status/Updates

5. Implementa�on of the Objec�ve
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.120 Implement a mobile-based application for residents to submit and track concerns and requests

SMART OBJECTIVE
To assist St. Helena customers to efficiently report concerns and requests and to allow staff to be able to systematically track and respond to requests, the Assistant to the City Manager (Lesley) and Public Works Director will implement a mobile-based application that can be utilized to submit and track concerns and requests to City staff. Implementation will include outreach and education to St. Helena Customers and will be completed by March 31, 2024.

DELIVERABLE DATE March 31, 2024
ON-TRACK Yes
UPDATES:

1. August 8, 2023 - City Council adopted resolution authorizing a contract with Civic Plus for See Click Fix Contract

2. Week of September 11, 2023 – staff kick-off meetings

3. November 6, 2023 – Configuration in process

4. November 13, 2023 – Staff Training

5. Week of December 4, 2023 – Soft Launch (Internal) of St. Helena Grapevine

6. January/February 2024 – Public Advertising in conjunction with website release
ADDITIONAL MEASURES:

1. Outreach and Educa�on for the Public

2. Develop training program for users that includes:
a. Expecta�ons in wri�ng
b. Constant and consistent communica�on during kickoff
c. Accountability
d. Monitoring
e. Adjus�ng as needed
Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.130 Refresh and Update Website

SMART OBJECTIVE
To allow for easier navigation and provide current information, both Assistant to the City Manager's (Lesley and Andrew) will lead the citywide objective to refresh and update the City's website by retaining a consultant and working with each City department to update their individual webpages and launch the new City website by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. August 8, 2023 - City Council adopted resolution authorizing a contract with Civic Plus for Civic Engagement Website Services

2. Week of September 11, 2023 – staff kick-off meetings

3. November 8, 2023 – Content meetings between website editor and staff

4. December 1, 2023 – Current Website Snapshot and design approval

5. January/February 2024 – Staff training

6. Estimated new website launch – February/March 2024
ADDITIONAL MEASURES: 1. Develop training for staff, including manual for new staff

2. Develop communications plan for staff and the public Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.150 Educate and encourage community to contact specific departments for services

SMART OBJECTIVE
The Assistant City Manager will work with the Assistant to the City Manager (Andrew) in providing outreach materials encouraging St. Helena customers to utilize the City's website, See-Click-Fix application, and City's phone tree to help the community get to the right person/department the first time.

This will be done as part of the implementation of Objectives 4.120, 4.130, and 4.131 and will be completed by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. Phone tree update - completed August 2023 with main line number added to the home page.

2. Secret Numbers being updated as needed

3. September 2023 – Main line phone number added to front page of website

4. Week of September 11, 2023 - Website and See, Click, Fix (St. Helena Grapevine) staff kickoff meetings. See, Click, Fix - scheduled to launch towards the end of 2023 or early 2024 with the Website - scheduled to launch in March or April 2024
ADDITIONAL MEASURES:

1. Develop communications plan

2. Currently tracking phone calls/messages to see how many customers are not contacting the correct department (Lesley)
OBJECTIVE 4.170 Update City's Phone Tree

SMART OBJECTIVE
The Assistant City Manager will work with the Assistant to the City Manager (Andrew) to update the City's phone tree with current information. The new phone tree will direct customers to the correct department/person and will be completed by August 31, 2023.

DELIVERABLE DATE August 31, 2023
ON-TRACK Yes
UPDATES: Completed, ongoing maintenance.

ADDITIONAL MEASURES: 1. Continue to monitor phone call/emails that are not directed to the correct department.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.400 Conduct Community Survey in 2023 and 2025

SMART OBJECTIVE
The Assistant to the City Manager (Andrew) will conduct two community surveys, the first survey was done in FY 23 and the second survey is to be completed by December 31, 2025. The surveys will allow the City to measure resident satisfaction and obtain feedback on priorities.

DELIVERABLE DATE December 25, 2025
ON-TRACK Yes
UPDATES:

1. As part of the FM3 survey (September 2023), FM3 is including several opinion research questions which were included in previous opinion research surveys. Data was compared to previous surveys and presented to City Council in October 2023.

2. Implemented FlashVote which can be accessed u�lizing a QR code or:

FLASHVOTE.COM/STHELENA. This allows ci�zens to make government beter by comple�ng quick survey's approximately one �me per month on civic maters facing St. Helena.

ADDITIONAL MEASURES:

1. Ongoing, Flashvote surveys.

2. FM3 will conduct additional surveys in February 2024 and will include several opinion research questions that were included in previous surveys.

3. Develop plan for 2025 Survey
Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.700 Implement new Parks & Recreation Registration and Reservation Software

SMART OBJECTIVE
The Parks and Recreation Director will implement and new Parks & Recreation registration and reservation software to provide better service and response time to community requests by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. August 8, 2023 - City Council adopted resolution authorizing a contract with Civic Plus for the new registration software with the estimated soft launch by January 2024, with full implementation by June 30, 2024 ADDITIONAL MEASURES: 1. Develop training for staff and for the public.

2. Develop communications plan for launch of new software OBJECTIVE 7.1040 Implement Online Permitting Software

SMART OBJECTIVE
The Community Development Director will implement a new online permitting software system that will transition the current process to paperless and will improve effectiveness and provide enhanced service delivery to the community. The permitting software will go live by September 2024.

DELIVERABLE DATE September 2024
ON-TRACK Yes
UPDATES:

1. Central Square has been selected as vendor.

2. September 12, 2023 - Central Square was sent a list of all the needed templates to be included in the contract pricing. City is waiting for final revised proposal.

3. October 2023 meeting with vendor - estimated 6-month implementation.

4. November 14, 2023 - Goal for contract execution will be December 2024.

ADDITIONAL MEASURES:

1. Implementation of new software will include:
a. Staff training
b. Communication to stakeholders and the public
c. Training for end users.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 7.300 Develop "express lane" approval for broader category of routine permits

SMART OBJECTIVE
The Assistant to the City Manager's (Andrew and Lesley) will work with the Community Development and Public Works departments to develop and implement three new "express lane" approvals for broader categories of routine permits by December 31, 2023.

DELIVERABLE DATE December 31, 2023
ON-TRACK Yes
UPDATES:

1. August 16, 2023 - Lesley working find efficiencies and deficiencies in the process in order to streamline the current rapid permits process and will continue to work with PW and Planning to refine the process.

2. September 12, 2023 - Permit revisions are in process and efficiencies are being determined.

3. September 12, 2023 - In process of converting to digital only applications and working with financial software to be able to take online payments.

ADDITIONAL MEASURES:

1. Train staff on new process

2. Develop communications plan for the public on the new process

3. Develop communications plan highlighting the new process OBJECTIVE 7.400 Implement internal staffing, process, and technology to improve performance and speed

SMART OBJECTIVE
The Assistant to the City Manager (Lesley) will identify five areas to improve performance, speed, and overall efficiency by June 30, 2024.

These areas may include: internal staffing, process, and technology.

Additionally, the areas identified will identify costs associated with improvements, implementation, and training for designated improvements.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. November 8, 2023 – areas identified:
a. Purchase Order and Invoice Processing
b. Encroachment Permit Processing
c. Online Payments
d. Responsiveness to Community Calls
e. Central Repository for City Policies and Index
ADDITIONAL MEASURES: 1. Develop process and timeline for each item listed above.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 7.700 Adopt outside-in operating mentality (look at it from the customers perspective)

SMART OBJECTIVE
The Assistant to the City Manager (Lesley) will work with the Administrative Services Director to identify three training opportunities to staff which provide insight to providing customer service and to look at it from the customers perspective by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. August 17, 2023 - Mandy and Lesley have met and discussed various options to offer consisting of: 1 in-person training at the all-employee training on 11/29/23 and 2 self-guided trainings through Kelley or Vector training - Lesley will look into.

2. September 28, 2023 – All staff training and tabletop exercise on connectedness and the need to be responsive to the community and to others.

3. Customer service training was added as on-boarding training for new employees.

4. Response plan developed for customer service during implementation of new utility rates (bills mailed November 15, 2023)
ADDITIONAL MEASURES:

1. Develop training for 11/29 All Staff Training

2. Launch self-guided training and deadline dates

3. Follow-up with staff to ensure training is completed OBJECTIVE 7.1060 Provide training on current IT software

SMART OBJECTIVE
The Administrative Services Director and Assistant to the City Manager (Lesley) will review the current software staff has access to, will identify and develop three trainings to be conducted annually for all staff. Trainings may be conducted in-person, via zoom, or self-guided with the initial three trainings to be completed by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. August 17, 2023 - Current ideas NEOGov for evaluations (includes SMART objectives) (1st), TEAMS, Springbrook, Purchasing policies and procedures, contracts.

ADDITIONAL MEASURES: 1. Set specific trainings, dates, and who will facilitate Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 7.500 Improve coordination across internal departments for approvals; reduce "silo" effects (new development)

SMART OBJECTIVE
The Assistant to the City Manager (Lesley) will identify five areas to improve coordination across internal departments and develop a staff coordination plan for approval by June 30, 2024. Ties to Objective 7.400 DELIVERABLE DATE June 30, 2024
ON-TRACK Completed, next steps: Additional Measures
UPDATES:

1. November 8, 2023 – areas identified:
a. Purchase Order and Invoice Processing
b. Contract/Project Management
c. Encroachment Permit Processing
d. Online Payments
e. Responsiveness to Community Calls
f. Central Repository for City Policies and Index
ADDITIONAL MEASURES: 1. Develop process and timeline for each item listed above.

OBJECTIVE 7.1100 Develop a training and development program

SMART OBJECTIVE
The Administrative Services Director will work with the Training Committee to identify and plan four all-staff training programs annually. The first four training courses will be completed by June 30, 2025. This objective may tie into other training and customer service objectives such as Objectives

7.1060 and 7.700
DELIVERABLE DATE June 30, 2025
ON-TRACK Yes
UPDATES:

1. June 1, 2023 - all staff EOC training

2. September 28, 2023 - all staff training Connectedness

3. November 29, 2023 - all staff training: Citywide update, Excellence in Service Initiative (including outside-in mentality - see Objective 7.700), Core Values, Style Guide, and Blue Zones Training
ADDITIONAL MEASURES:

1. Annually - Four all staff trainings (can be in-person or virtual and selfguided)

2. May need to revisit this objective and adjust accordingly to be in alignment and more cohesive with other training objectives.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE Deliver World Class Service

SMART OBJECTIVE
The Assistant City Manager will work with the Assistant to the City Manager (Andrew) to develop protocols for email and phones, including but not limited to: response times and style guides, develop a version of "Forbes Standards" coming up with a creative "St. Helena" name, and rollout program to all City staff and City Council by December 31, 2023.

DELIVERABLE DATE December 31, 2023
ON-TRACK Yes
UPDATES:

1. September 11, 2023 - DRAFT style guide distributed to E-team for initial discussion on September 12, 2023 and plans to finalize by September 19, 2023.

2. September 2023 - Development of City of St. Helena staff Core Values

3. November 16, 2023 - rollout program to MM/Executive team

4. November 29, 2023 - rollout program to all City staff at all staff meeting

5. December 12, 2023 - City Council presentation on Excellence in Service Delivery Initiative including Core Values and Style Guide.

ADDITIONAL MEASURES:

1. Develop Style Guide which includes service standards and communications.

2. Develop new hire orientation packet which includes the Style Guide, Values, and Customer Service expectations.

3. Ongoing maintenance of program.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.110 Develop Informational Videos

SMART OBJECTIVE
Assistant to the City Manager (Andrew) will develop a minimum of 5 informational videos each fiscal year on various City topics to provide information to the community. Topics may include: Water Rate Study, Recruitment, CIP Project Updates, Water Conservation, State of the City.

DELIVERABLE DATE June 30, 2024
ON-TRACK Exceeded Goal
UPDATES:

The following informational videos have been created/released:

1. Elisewalker – Relocation & Expansion

2. End of Summer Luau Party Swim Night

3. Erosion

4. Mediterranean Oak Borer (MOB)

5. National Night Out

6. St. Helena Summer Concert Series (4 videos)

7. Emergency Preparedness – Hi-Lo Siren

8. Residential Greywater System “How-To”

9. 4th of July Community Festival and Fireworks

10. Red, White, and Blue Bike Parade

11. St. Helena Community Band

12. Pickleball Courts Grand Opening

13. St. Helena “The Big Pour” WWTP Update (2 videos)

14. Addressing Foxtails at Wappo Park

15. Hunter Subdivision: What you Should Know

16. Green Building Permit Sale

17. Water/Wastewater Rate Study (3 videos)

18. Upper York Creek Dam Removal
ADDITIONAL MEASURES:

1. Staff is continuing to develop video’s

2. “B Roll” filming on 11/20/23

3. HR Recruitment video being developed
Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.131 Develop process and technology to update the City's website with current status of significant infrastructure projects and rolling financial forecasts

SMART OBJECTIVE
To allow for greater transparency and accountability, the Assistant to the City Manager (Lesley) will develop a process and implement technology to update the City's website quarterly with current status of significant infrastructure projects and rolling financial forecasts for projects. The initial update to the City's website will be completed by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Completed, with ongoing reporting
UPDATES: 1. August 22, 2023 - live interactive CIP dashboard was launched on the City's website, it can be viewed utilizing the following link: Public Works CIP ADDITIONAL MEASURES:

1. Develop a process (so others can be trained and follow the process)

2. Implement Technology
a. CIP Dashboard

3. Develop a process for the following financial forecasts for projects Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.140 Make presentations to community groups to create better understanding of City issues.

SMART OBJECTIVE
The City Manager and Department Heads will conduct a minimum of 5 presentations annually to various community groups to create better understanding of community issues and to provide more information to the community.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. March 20, 2023 - Coldwell Banker Brokers of the Valley (PW Dir.)

2. March 20, 2023 - Cameo (CM and Mayor)

3. April 13, 2023 - Rianda House Heart and Soil (ACM)

4. May 16, 2023 - Rotary (CM and V. Mayor)

5. June 9, 2023 - Vineyard Valley (CM and Mayor)

6. June 29, 2023 - Rianda House (CM)

7. August 7, 2023 - Colwell Banker Office (CM)

8. August 23, 2023 - Kiwanis Club (Both Asst. to the CM)

9. September 28, 2023 - Rianda House Gents (CM)

10. August – October, 2023 - Community Academy presentations by CM, ACM, Department Heads, and Assist. to the CM

11. November 7, 2023 - Rotary (Community Devel. Director)

12. November 28, 2023 - Rotary (Police Chief)
ADDITIONAL MEASURES 1. Ties into Objective 4.200 Community Academy which launched in August 2023.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.180 Develop comprehensive PR program to highlight successes in St. Helena and encourage more businesses to invest.

SMART OBJECTIVE
The Assistant to the City Manager's (Andrew & Lesley) will develop a comprehensive Promotional (PR) plan designed to highlight successes in St.

Helena and encourage more business investment. The draft plan will be submitted for City Manager review and feedback by October 31, 2023.

Following City Manager review and feedback the Assistant to the City Manager's will finalize the PR plan and provide training/education to Department heads by December 31, 2023.

DELIVERABLE DATE December 31, 2023

ON-TRACK
UPDATES: 1. August 16, 2023 - Designing now (CIP project status, Economic Develop Website pages, and videos in process).

ADDITIONAL MEASURES:

1. Lesley and Andrew to develop a plan outline
a. New businesses
b. CIP Completion
c. Economic Development
d. Etc…

2. Ties to Objective A – Communications Plan
a. Videos
b. Press Releases

3. Develop a training outline/program and train Department Heads so they know the available resources.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 4.190 Communication of Updated CIP Status

SMART OBJECTIVE
The Assistant to the City Manager (Lesley) will work with the Public Works Director to develop a communication plan for providing CIP status updates to the public by FY 25. The communication plan will include, but is not limited to: Powerpoint presentations, Press Releases, update to City's website via interactive dashboard, and updates to City Council. Ties into Objectives 4.131 and 4.180
DELIVERABLE DATE June 30, 2025
ON-TRACK Yes
UPDATES:

1. August 2023 - CIP dashboard completed and included in the City Newsletter (email).

2. Social post will go up in October to link to dashboard and provide information.

ADDITIONAL MEASURES:

1. Develop a Communication Plan for CIP Status Updates to include:
a. Presentations to the public and to Council
b. Press Releases
c. Dashboard
d. Website Updates
e. Social Posts
f. Etc.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE 7.900 Provide semi-annual updates on workplan status/completed tasks

SMART OBJECTIVE
The Assistant to the City Manager (Lesley) and the Assistant City Manager will provide workplan status and updates to the City Council semi-annually (December and June). The updates are designed to provide greater awareness of the City's overall workplan and status of each workplan item.

The update will be presented to City Council at a regularly scheduled City Council meeting and updated on the City's website. First presentation will be January 2024.

DELIVERABLE DATE January 2024
ON-TRACK Yes
UPDATES:

1. September 12, 2023 – Lesley is working with each department to develop SMART Objectives, where possible.

2. Lesley has created a draft dashboard designed but is working to make Objectives measurable and consistent for reporting purposes.

ADDITIONAL MEASURES:

1. Develop a plan to provide updates

2. If a SMART Objective is not feasible, develop a strategy on how can we still track and report on progress
Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
Delivering more Effective and Efficient Services to the Community OBJECTIVE A Communications Plan

SMART OBJECTIVE
Assistant to the City Manager (Andrew) will develop an overall communications plan which will include internal, external, publicity, and crisis communications as outlined in Objectives A.1-3. Once developed, the Assistant to the City Manager will work with the City Manager, Assistant City Manager, and Department Heads in training and ongoing implementation.

The presentation of the communications plan will be completed by June 30, 2024.

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. September 11, 2023 - DRAFT communications plan received from Tripeppi Smith.

2. November 17, 2023 - Communications Meeting with Tripeppi Smith and Executive Staff

ADDITIONAL MEASURES

1. Components of Communications Plan
a. Proactive Communication
b. External
c. Internal
d. Crisis

2. Develop plan for training employees (current and new hire) on communications protocols.

Sample Components of Communica�ons Plans

EXTERNAL INTERNAL CRISIS
Press Releases X X
Website X X
Community Presenta�ons X
Community News Digest X
Social Media X X
Public Mee�ngs/Town Halls X
Community Events* X
Bulle�n Boards X X
City e-News X X
Memos X
City Manager Weekly X
Intranet X
All-Staff Mee�ngs X
Department Staff Trainings X
Email X
Informa�onal Videos X X
*Farmer’s Market, Harvest Fes�val, Library Events, 4th of July, etc.

Efficiencies Staff Development Outreach & Education
Agenda Item #8.1.

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City of St. Helena Staff Core Values
September 2023
At a September 2023 Mid-Managers and Executive Leadership Team training the group discussed organizational values and engaged in a brainstorming session about the unique aspects of working for the City of St. Helena. Together, the group generated a list of 27 things that they value about working for the organization, as well as different things that they aspire to for the City and its staff at all levels.

This was the precursor discussion and exercise for discovering our organizational core values.

The following week, the Executive Leadership Team reconvened to discuss those actionable words at length. Each selected the top five words that they identified as the values that best aligned with the culture and the vision of the City and its staff. The words were ranked and then there was an extensive discussion about the top action-oriented core values. After the exercise and the discussion, the core values were identified as: Responsive, Collaborative, and Innovative were the top three choices.

Responsive – How quickly and efficiently can we as
an organization respond to the needs of our
customers and to each other. By establishing a
culture and expectation of responsiveness, the
quality of services that are provided, efficiency of
our operations, and employee satisfaction will
improve.

Collaborative – Working with the community and
each other to achieve collective goals and
objectives. Prioritizing collaboration creates a
more connected, engaged, and efficient
workplace, where employees feel valued and
supported. Collaboration with each other and the
community leads to better problem-solving,
increased innovation, and higher morale and
retention rates, contributing to the overall success
of our organization and the quality of services
provided.

Innovative – Empowering our staff to identify
better ways to serve our community. Innovative organizations think outside the box to develop unique solutions to complex challenges. This value means not being afraid to take calculated risks.

At the end of November, City staff will host a staff training in which these core values will be discussed at length along with some training exercises for staff.

In the meantime, our Mid-Managers and Executive Leadership Team will continue to encourage all members of the City staff to think about different ways that we can operationalize the values of responsiveness, collaboration, and innovation in our daily work lives. In doing so, our hope is to create an organizational environment that will not only increase productivity but will become a place to work that we will all be proud of.

Agenda Item #8.1.

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Excellence in Service Delivery Initiative
April Mitts, Assistant City Manager
Agenda Item #8.1.

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City Goals
City Council
• Responsible for establishing broad goals
• Sets strategic direction, priorities, and allocation of staff resources
Workplan
City Manager
• Responsible for developing workplan to achieve goals
• Develops plan to achieve City Council Goals
Agenda Item #8.1.

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City Council Goals Total
Objectives
Objectives For
FY 2024
Goal 1 Financial Sustainability 9 4
Goal 2 Infrastructure and Environmental Sustainability 46 27 Goal 3 Water Security 11 6
Goal 4 Community Information & Engagement 20 14
Goal 5 Quality of Life 44 22
Other Goals
Goal 6 Employee Recruitment, Retention, & Morale 9 6
Goal 7 Organizational Effectiveness 19 13
Goal 8 CIP Projects 54 15
TOTALS 212 107
Agenda Item #8.1.

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City Goals
• Goal 4 – Community Engagement & Education
• Goal 7 – Organizational Effectiveness and Service Delivery Objectives:
• 3 Categories
 Efficiencies
 Staff Development, Training, and Collaboration
 Outreach and Education
• 21 Distinct Objectives
Agenda Item #8.1.

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Meeting the 21 Objectives:

1. Identification of City Goal

2. Identification of SMART Objective to meet the Initiative

3. Estimated Deliverable Date

4. Status/Updates

5. Implementation of each Objective
Agenda Item #8.1.

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Sample SMART Objective
OBJECTIVE 4.130 Refresh and Update Website

DELIVERABLE DATE June 30, 2024
ON-TRACK Yes
UPDATES:

1. August 8, 2023 - City Council adopted resolution authorizing a contract with Civic Plus for Civic Engagement Website Services

2. Week of September 11, 2023 – staff kick-off meetings

3. Estimated new website launch – March or April 2024
ADDITIONAL MEASURES: 1. Develop training for staff, including manual for new staff

2. Develop communications plan for staff and the public Agenda Item #8.1.

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Objectives:

Efficiencies Staff Development Outreach & Education
Objective Est. Delivery Date
1 Implement a mobile-based application 3/31/24
2 Refresh & update City’s website 6/30/24
3 Education on department to contact 6/30/24
4 Update City’s phone tree Completed
5 Conduct community survey (2023 & 2025) 12/25/25
6 Implement Parks & Recreation software 6/30/24
7 Develop “express lane” for approval of routine permits 9/30/24 8 Implement internal staffing, process, and technology for efficiencies 12/31/23 9 Implement online permitting software 6/30/24
Agenda Item #8.1.

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Objectives:

Efficiencies Staff Development Outreach & Education
Objective Est. Delivery Date
1 Adopt outside-in mentality 6/30/24
2 Improve coordination across internal departments 6/30/24 3 Provide training on current IT software 6/30/24
4 Develop a training and development program 6/30/25
5 Deliver world class service (protocols, style guide, etc…) 12/31/23 Agenda Item #8.1.

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Objectives:

Efficiencies Staff Development Outreach & Education
Objective Est. Delivery Date
1 Develop informational videos (minimum of 5) 18 completed 2 Develop process and technology to update the City’s website - CIP 6/30/24 3 Make presentations to community groups 11 completed
4 Develop a comprehensive PR program 12/31/23
5 Communication of updated CIP status 6/30/25
6 Provide semi-annual updates on workplan status/completed tasks 12/31/23 7 Develop comprehensive communications plan 6/30/24
Agenda Item #8.1.

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Core Values
Working with the community
and each other to achieve
collective goals and objectives
How quickly and efficiently can we
can respond to the needs of our
customers and each other
Empowering our staff to identify
better ways to serve our
community
Agenda Item #8.1.

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Excellence in Service Delivery Initiative
GOAL Provide High Quality
and Efficient Services
Through
Efficiencies
Staff Development
Outreach & Education
Agenda Item #8.1.

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Questions?
Agenda Item #8.1.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: December 12, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2022-23 and a resolution certifying of 6.67% Equivalent Fund
expenditures for Fiscal Year 2022-23 under Measure T
Program.

RECOMMENDED
ACTION:

Adopt the attached resolutions.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to certify the Measure T Maintenance of
Effort (MOE) for Fiscal Year 2022-23 and the 6.67%
Equivalent Fund expenditures for Fiscal Year 2022-23
under the regulations of the Measure T Program.

FINANCIAL IMPACT: None.

BACKGROUND:

At the General Election held on November 6, 2012, the voters of Napa County approved a ½-cent sales tax increase known as Measure T, the Napa Countywide Road Maintenance Act of 2012. The sales tax is being implemented by the Napa Valley Transportation Authority - Taxing Authority (“NVTA-TA”), and the tax proceeds are allocated among all local agencies within the County.

Measure T funding is to be used for maintenance, reconstruction, and/or rehabilitation of streets, roads, and transportation infrastructure within the public right-of-way including but not limited to: sidewalks, curb and gutters, curb ramps, lighting, traffic signage, striping, and local roadway drainage. Measure T is intended to supplement, not supplant or replace, the City’s existing local general fund revenues being used for transportation infrastructure maintenance.

As part of the Ordinance, all agencies must collectively commit non-Measure T funds towards Class I Bicycle Facilities equivalent to 6.67% of the estimated total revenue of Measure T. Qualifying funding sources for 6.67% Equivalent Fund projects must be from either local general funds or formula specific funds.

On March 16, 2022, NVTA-TA adopted an amended Master Funding Agreement. The amended Master Funding Agreement repealed and replaced the original 2018 Master Funding Agreement and required approval from City Council. On July 26, 2022, City Agenda Item #10.1.

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Council approved the amended Measure T Master Funding Agreement. This revision will result in an additional yearly resolution for the term of the Measure T program.

By January 31st of each calendar year, the City must provide a copy of the Equivalent Fund Class I Bicycle Facilities Expenditure Resolution approved by the City’s governing body, along with backup documentation, showing the qualifying funding spent on Class I Bicycle Facilities for the prior fiscal year. The resolution will certify applicable expenditures for the prior fiscal year and be used by NVTA-TA in the tracking the program participants’ collective contribution towards the required Class I Facility spending over the term of the Measure T program.

DISCUSSION:

On February 13, 2018, City Council established the City’s Maintenance of Effort (MOE) at $379,189, which is a calculation of the average maintenance of effort for the FY 2007/2008, FY 2008/2009 and FY 2009/2010 as required by the Measure T Ordinance.

Each year going forward, the City is required to certify that it has met the MOE obligation for the prior fiscal year (Attachment A).

For the Fiscal Year 2023, the City’s MOE of $379,189 was met with expenses to Streets Capital Projects R18-81 Downtown Sidewalk Improvements and R22-79 Pavement Restoration.

Maintenance of Effort expenses are as follows:

Measure T MOE Certification
Project Description FY 2022/23
R18-0081 Downtown Sidewalk
Improvements $130,664
R22-0079 Pavement Restoration $248,525
Total $379,189
The table below provides a summary of the 6.67% Equivalent expenditures and the sources of funding:

Class I Bicycle Facilities Expenditures Certification
Fiscal Year Funding Source Amount
2022-23 General Fund $85,000
ENVIRONMENTAL REVIEW: None.

DOCUMENTS ATTACHMENTS:

Resolution FY23 Measure T MOE Certification
MOE Certification Form FY23
Resolution Measure T Certification of Equivalent Fund Expenditures Exhibit A - List of Equivalent Funds for Class I Trails Agenda Item #10.1.

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CITY OF ST. HELENA
RESOLUTION NO. 2023-
Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2023 of 379,189.

RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement with NVTA that outlines procedures for Measure T expenditures; and
G. The City of St. Helena shall determine and certify to NVTA-TA the average maintenance of effort amount for Fiscal Years 2007-08, 2008-09, and 2009-10, consistent with the criteria set forth in Section 9 of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and methodology utilized to calculate the average fiscal year street and roads; and H. On February 13, 2018, the City Council adopted Resolution 2018-16, which established the average Maintenance of Effort of $379,189; and I. By January 1st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation that demonstrates that the Maintenance of Effort was met the prior fiscal year; and J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).

Agenda Item #10.1.

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RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The Recitals set forth above are true and correct and are incorporated herein; and

2. The City Council hereby determines and certifies that:
(a) the Maintenance of Effort (“MOE”) for the City of St. Helena for Fiscal Year 2022/2023 is $379,189, as described:

Measure T MOE Certification
Project FY 2022/23
R18-0081 Downtown Sidewalk Improvements 130,664
R22-0079 Pavement Restoration 248,525
Total Expended 379,189
(b) For Fiscal Year 2022/2023, the City of St. Helena met its obligation for an MOE at least $379,189 as set forth in Resolution 2018-16; and (c) The City of St. Helena will meet its MOE obligation of at least $379,189 for Fiscal Year 2023/2024; and

3. This Resolution shall take effect immediately upon adoption.

Approved at a Regular Meeting of the St. Helena City Council on December 12, 2023, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Agenda Item #10.1.

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Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.1.

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NVTA-TA Approved MOE
MOE Amount Certified for FY 2023-22
Measure T funds Received in FY 2023-22
Measure T funds Expended in FY 2023-22
Measure T funds Balance in Account
Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2022-2023
City/County/Town of St. Helena
$379,189.00
$3,614,347.86
$706,719.00
$1,520,978.97
$379,189.00
Agenda Item #10.1.

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CITY OF ST. HELENA
RESOLUTION NO. 2023-
Adoption of a Resolution Approving Certification of Equivalent Fund Expenditures Under Measure T Program

RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement, as amended, with NVTA that outlines procedures for Measure T expenditures; and G. The City of St. Helena shall determine and certify to NVTA-TA the annual spending towards qualifying Class I Bicycle Facilities, consistent with the criteria set forth in Section 3 B of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and the methodology utilized to calculate the total spending and funding source; and
H. The amount set forth in Exhibit “A” will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of St. Helena, which must be maintained annually throughout the term of the Measure from the General Fund of the City of St.

Helena; and
I. By January 31st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation, demonstrating that the Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and
J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).

Agenda Item #10.1.

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RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The City Council hereby adopts the Equivalent Fund Class I Bicycle Facilities expenditures amount as set forth in Exhibit “A,” and authorizes the Public Works Director or designee to file the amount with NVTA-TA.

Approved at a Regular Meeting of the St. Helena City Council on December 12, 2023, by the following vote:

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Exhibit A
Fiscal Year Funding Source Amount
2018‐19 General Fund ‐ Transferred to Fund 241 80,400
2018‐19 General Fund ‐ Resolution 2019‐116 for Vine Trail 19,250 2019‐20 General Fund Transferred to Fund 241 85,000
2020‐21 General Fund Transferred to Fund 242 31,000
2021‐22 General Fund Transferred to Fund 243 85,000
2022‐23 General Fund ‐ Resolution 2023‐10 for Vine Trail 15,403 2022‐23 General Fund Transferred to Fund 244 85,000
Total Class I Trails Contributuions 401,053 List of Equivalent funds for Class I Trails
Agenda Item #10.1.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 12, 2023
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration of a Resolution to set a Public Hearing for 6:00 p.m. Tuesday, January 23, 2024, to consider
objections to the proposed annexation of the properties known as 855 Pratt Avenue, St. Helena, CA (APN 009-
030-063), into the St. Helena Municipal Sewer District
No.1, MSD Annexation No. 147; and 1532 Sulphur Springs
Avenue, St. Helena, CA (APN 009-362-019), into the St.

Helena Municipal Sewer District No. 1, MSD Annexation
No. 148.

RECOMMENDED
ACTION:

Staff request City Council to adopt a resolution to consider the applicants' requests and order a public hearing to be scheduled for January 23, 2024.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Consideration of a resolution to set a public hearing to consider objections to the proposed annexations into the St. Helena Municipal Sewer District No. 1.

FINANCIAL IMPACT: None.

BACKGROUND:

Any property that wishes to connect and utilize the sanitary sewer system in the City of St. Helena must be annexed into the Municipal Sewer District No. 1. All applications for annexations shall be approved by the City Council pursuant to the requirements of state law (SHMC § 13.20.040). State law details the requirements for special district annexations in Health and Safety Code Section 4600. City Council approval of the annexation is the formal administrative process to change the property’s tax rate area code from septic to sanitary sewer.

The process for a property to be annexed requires that a resolution be adopted ordering a public hearing by an affirmative vote of at least two-thirds of all the members of the City Council (HSC § 4643). The resolution is required to contain the following information and finding:
(a) Describe the boundaries of the territory proposed to be annexed. (b) Designate the proposed annexation by an appropriate number. (c) Declare that the area to be annexed to the district will be benefited by such annexation.

Agenda Item #10.2.

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(d) Name the time and place for the hearing of objections by any person interested in the proposed annexation, to the inclusion in the district of any land described in the resolution.

Once adopted, the resolution, together with the names of the members of the City Council voting for and against it, must be published for two successive weeks in a newspaper of general circulation and published in the City. The first publication shall not be more than 60 days nor less than 30 days prior to the date fixed for the hearing.

Additionally, copies of the resolution shall also be posted in three public places within the area to be annexed not earlier than the 60th day or later than the 30th day prior to the hearing. Similarly, a copy of the resolution shall also be mailed, postage prepaid, to each person to whom land in the area to be annexed is assessed as such owner is shown on the last equalized county assessment roll, at the address as shown upon the roll, and to each person who has any interest in any land within the area to be annexed whose name and address and a designation of the land in which they are interested is on file in the office of the City Clerk.

At the time established for the public hearing, the City Council will hear and consider any objections to the annexation and exclude any territory which in the Council’s opinion will not be benefited by the annexation. After making changes to the boundaries of the area to be annexed, if any, the City Council may then adopt a resolution approving the annexation of the Property into the District, which will also require at least four affirmative votes. Upon a determination by the Council that the Property will be benefited by the annexation; certified copies of the resolution will then be recorded and filed in the manner and with the same force and effect as provided in Section 4613.

Upon recordation of the resolution, the Property annexed becomes a part of the District and is subject to all the liabilities and entitled to all the benefits of the District. If the City Council approves the resolution following the public hearing on January 23, 2024, City staff will then process the annexation with Napa County and the State Board of Equalization to change the tax rate area code for the property. Staff will work with the applicant to collect outstanding fees, obtain required encroachment and building permits.

DISCUSSION:

The City of St. Helena Public Works has received annexation applications from the following parties:

Alexander Vinedo LLC, owner of 855 Pratt Avenue, St. Helena, CA (APN 009-030-063), has applied to be annexed into the St. Helena Municipal Sewer District No.1 ("District"), MSD Annexation No. 147; and Taryn Hoppe & Niranjan Srinivas, owners of 1532 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-019), have applied to be annexed into the St. Helena Municipal Sewer District No. 1 ("District"), MSD Annexation No. 148.

Agenda Item #10.2.

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The application fees have been collected. Location maps and descriptions for the properties are attached. Staff request City Council to consider the applicants' annexation requests and order a public hearing to be scheduled for January 23, 2024.

ENVIRONMENTAL REVIEW:

Annexations to the District provide access to the City's sanitary sewer and wastewater treatment facilities. The City is agreeable to the abandonment of onsite wastewater treatment systems (septic systems).

DOCUMENTS ATTACHMENTS:

Resolution - 855 Pratt and 1532 Sulphur Springs Hearing Exhibit A - 855 Pratt Parcel Map
Exhibit B -1532 Sulphur Springs Parcel Map
Agenda Item #10.2.

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CITY OF ST. HELENA
RESOLUTION NO. 2023-
(1) Consideration of a Resolution to set a Public
Hearing for 6:00 p.m., Tuesday, January 23, 2024, to
consider objections to the proposed annexation of the
properties known as 855 Pratt Avenue, St. Helena, CA
(APN 009-030-063), into the St. Helena Municipal
Sewer District No. 1, MSD Annexation No. 147; and 1532

RECITALS
A. The owner of 855 Pratt Avenue, St Helena, CA(APN 009-030-063) has requested annexation into the St. Helena Municipal Sewer District No. 1 (“District”), MSD Annexation No. 147; and
B. The owners of 1532 Sulphur Springs Avenue, St. Helena, CA(APN 009-362-019), have requested annexation into the St. Helena Municipal Sewer District No. 1 (“District”), MSD Annexation No. 148; and
C. The legal descriptions and boundaries for the Properties to be annexed are provided in Exhibits A and B.

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. The City Council declares that the areas to be annexed to the district will be benefited by such annexation; and

2. A hearing to consider any objection to the proposed annexation of the properties into the City of St. Helena Municipal Sewer District No. 1 is hereby set for Tuesday, January 23 rd, 2024, commencing at 6:00 PM or soon thereafter as the matter can be heard, at the Vintage Hall Board Room, 465 Main Street, St.

Helena, California; and

3. The City Clerk shall cause a certified copy of this resolution, together with the names of the members of the City Council voting for and against it, to be published once a week for two successive weeks in a newspaper of general circulation in accordance with Health and Safety Code Section 4610; and

4. The City Clerk shall cause a certified copy of this resolution to be posted in three public places within the area to be annexed in accordance with Health and Safety Code Section 4610; and

5. The City Clerk shall cause a certified copy of this resolution to be mailed to each person to whom land in the area to be annexed as shown on the last county assessment roll in accordance with Health and Safety Code Section 4610.

Sulphur Springs Avenue, St. Helena, CA(APN 009-362-019), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 148.

Agenda Item #10.2.

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Approved at a Regular Meeting of the St. Helena City Council on December 12 th
, 2023
by the following vote:

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855 Pratt Ave
Agenda Item #10.2.

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1532 Sulphur Springs Avenue
Agenda Item #10.2.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 12, 2023
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and Adoption of a Resolution approving the Pavement Management Plan 5-Year List of Projects and
approving the Measure T 5-Year List of Projects.

RECOMMENDED
ACTION:

Adopt the Resolution.

PREVIOUS COUNCIL
ACTION:

The 5-Year Pavement Management Plan strategy and
scenarios was presented to City Council on November 28, 2023. Council directed staff to proceed with a delivery approach of maximizing overlay projects during the odd
years of the Plan and maximizing microsurfacing projects during the even years of the Plan.

STATEMENT OF THE
PURPOSE:

Consideration and proposed adoption of a Resolution
approving the Pavement Management Plan 5-Year List of
Streets and approving the Measure T 5-Year List of
Projects.

FINANCIAL IMPACT: No net fiscal impact. This request only provides for a projects eligibility for funding and expenditure through Measure T. Actual fiscal impacts and expenditures are
authorized through subsequent Council actions.

BACKGROUND:

The Napa Countywide Road Maintenance Act, commonly known as "Measure T" is a 25-year period half-cent sales tax to fund improvements and maintenance of underfunded local streets and roads as well as supporting multimodal transportation infrastructure. To be made eligible for Measure T funding and expenditure, a project list must be publicly vetted, supported by a resolution and obtain concurrence with the Napa Valley Transportation Authority Tax Authority Board. Approved project lists are submitted to the Napa Valley Transportation Authority on a biennial basis. The City's prior project list submittal and approval occurred in December 2021 with an update submitted in May 2023. This list of projects includes many streets Capital Improvement Program projects and the listing of street segments scheduled for restoration and maintenance treatments as defined by the City's 5-Year Pavement Management Plan.

The listing of a project or street on the list only provides for the eligibility of Measure T funding, subsequent Council approvals are needed for the actual delivery and expenditure of the project. The City's updated 5-Year project list is due to the NVTA for approval by December 30, 2023.

Agenda Item #10.3.

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DISCUSSION:

Measure T is a significant funding source that has supported many roadway improvements and capital improvement projects in the City since 2016 including:
 2016 - Restoration of Charter Oak Avenue, Brown Street, Allison Avenue Area  2018 - Restoration of Monte Vista, Grove Ct, Hunt Ave, El Bonita Ave, La Quinta Ave
 2019 - Restoration of Crinella Drive, Park St, Spring St west of Sylvaner Avenue, Money Way
 2020 - Downtown Sidewalk Improvement Project Design
 2022 - Restoration of College Ave, Voorhees Cir, Sections of Railroad Ave, Pratt Ave, Stockton St, Pope St
Current projects receiving Measure T funding include:
 2023/24 Pavement Restoration Project - Current construction, reoccurring annually
 Downtown Sidewalk Improvements Project - Phase 1a construction anticipated in Summer 2024
 Grayson and South Crane Rehab Project - Grayson construction current, S Crane construction anticipated in July 2024
 Active Transportation & Safe Routes to School - Early 2024 implementation  Crosswalk improvements at College Avenue - Completed, pending installation of RRFBs
 Crosswalk Improvements on Main Street/Highway 29 and Pratt Ave and Elmhurst Ave - Construction early 2024, included with Pavement Restoration  Oak Avenue Rehabilitation - Currently in design, construction anticipated summer 2024
Measure T may be used to support a variety of transportation related projects, a list of eligible project types is provided in attachment 3. Additional projects, or certain components of projects in the current CIP have been identified as eligible for Measure T expenditure and Staff will request periodic updates to the Measure T project list to include additional projects as they further develop.

Items in the proposed Measure T project list in Attachment 2, are comprised of two components: individual projects and the listing of street segments that will comprise the annual Pavement Restoration project. A map of the street segments is presented in Attachment 4.

On November 28, 2023, Staff presented an overview of the City's Pavement Management Program. This included the presentation and acceptance of the Pavement Technical Assistance Program (P-TAP) Final Report as well as various 5- Year street segment lists which highlighted varying strategic approaches. The 5-Year street segment list has been developed as follows:

Agenda Item #10.3.

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 The 2024 P-TAP 5-Year project scenario is used as an un-biased, strategic 5- Year project "baseline."
 The uncompleted project years of the 2021 5-Year list (current), including Year 3, Year 4 and Year 5, are incorporated to the 2024 P-TAP 5 Year project list in efforts to maintain delivery consistency.
 Planned and anticipated CIP projects and development projects which include utilities and pavement restoration are coordinated with the years they are anticipated.
 Specific street segments are organized and modified to promote a balance of strategic localization geographic equity and treatment types.  The plan is reviewed, ensuring that the project scopes and budgets are feasible, and treatments are appropriate and adjustments are made.  Various strategic scenarios are generated and presented to Council for review and comment, adjustments are made and the list is finalized Council provided the strategic direction of Alternating Treatment Types for the 5-Year list of streets. This strategy involves performing overlay and microsurface treatment on alternating years. The proposed list of streets in Attachment 4 and Attachment 5 represents the alternating treatment strategy, while maintaining general conformance with the 2024 P-TAP 5-Year project list and the project scopes from the uncompleted 2021 5-Year list, while accounting for budget, planned projects, localization, geographic equity, and Council and community priorities. Given this alternating treatment type approach the first year (2024) pavement project is anticipated to be larger then usual at $3,000,000 and will cover many areas in town, the second year will involve the smaller microsurface project at $200,000. Additionally, the annual revenue from Measure T is currently $1.7 million (increasing from 1.5M$ in 2023) and is projected to continue to increase. The above numbers do not include the accumulated Measure T amount of $3.6 million which can be utilized to increase the pace of road improvements by deploying the full amount for roads, or be set aside for the rehabilitation of the downtown sidewalks or other projects. Additionally, it is important to understand that the 5-Year Project list and the street segment list will be subject to subsequent updates or revisions. This may be necessary in the following situations:
 A project or street segment is delayed or accelerated from the anticipated year of construction: As an example, Oak Avenue is currently listed in Year 3 of the 5-Year plan. This projected year assignment is contingent on the water, storm, and sewer utilities being replaced in the preceding year. Currently, funding has not been identified for the water and sewer replacement components. If funding is not secured, there will be a delay in the roadway rehabilitation. Possibly, other streets will be moved into Year 3 to utilizes the budget allocation.
 It is determined that the utilities in the selected roadway segment need to be replaced: The City is currently executing the City-wide Sewer Inspection Project which is video documenting and "grading" every length of sewer pipe in the City. The City will be provided a detailed assessment which will be used to scope the High Priority Sewer Main Replacement Project Capital Improvement Agenda Item #10.3.

Page 75 of 513 ends

Project. Some street segments may need to be reprioritized once the results of the sewer inspection project are confirmed.
 Adoption of new projects: A significant portion of the current streets capital improvement projects are projects that have been in the CIP since 2019. Various circumstances including the pandemic, funding issues, and staff transitions have contributed to a general delay in the delivery of these projects. As these projects are anticipated to be completed in the next year, newly approved projects may need to draw funding from Measure T which could result in a reprioritization of the 5-Year list schedule.
 Project delivery strategy update: Council or leadership may opt to allocate Measure T resources and revenue to advance unfunded projects.

The proposed Measure T 5-Year project list in Attachment 2 includes the current streets CIP projects listed above, which are to remain on the list until project completion.

Additionally, the proposed 5-Year project list includes the street segment details that will comprise the annual Pavement Restoration Projects. Staff requests Council to approve the resolution confirming the proposed list. Upon approval, staff will submit the list to the Napa Valley Transportation Authority Tax Board for approval.

ENVIRONMENTAL REVIEW: None
DOCUMENTS ATTACHMENTS:

Attachment 1 - Resolution Measure T Project List
Attachment 2 - Measure T List 2023
Attachment 3 - Eligible Measure T Expenses
Attachment 4 - Map of Street Segments
Attachment 5 - List of Sections
Agenda Item #10.3.

Page 76 of 513 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Consideration and proposed adoption of
a resolution approving the Measure T 5-
Year Project list; and approving the
Pavement Management Program 5-Year
list of streets.

RECITALS
A. On November 6, 2012, the voters of Napa County
passed the Napa Countywide Road Maintenance Act,
also known as Measure T, which imposes a half cent
transaction and use tax to provide supplemental funding for road maintenance as detailed in the Measure T
Expenditure Plan; and
B. The Napa Valley Transportation Authority (NVTA) is the designated agency that administers and oversees the
Measure T revenues; and
C. The City of St. Helena is an eligible recipient of Measure T funds; and
D. The tax proceeds will be used to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa
County (“Local Agencies”); and
E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure policies
and procedures; and
F. The City of St. Helena has entered into a Master
Agreement with NVTA that outlines procedures for
Measure T expenditures; and
G. In accordance with the procedures, an approved project list is due to be submitted by December 30 , 2023 to
NVTA to be made eligible for Measure T expenditures;
and
Agenda Item #10.3.

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H. The Measure T project list includes the Pavement
Management 5-Year list of streets scheduled for
Pavement Restoration; and
I. All Measure T projects will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through
California Regulations Title 14, Chapter 3, Sections
15000 et seq.).

RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:

1. Approves the Pavement Management Plan 5-Year list
of streets; and

2. Approves the Measure T project list; and

3. Authorizes staff to submit the project list to the Napa Valley Transportation Authority Tax Authority Board
for approval.

Approved at a Regular Meeting of the St. Helena City
Council on December 12, 2023, by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau:__________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________ _____________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City
Clerk
Agenda Item #10.3.

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Agenda Item #10.3.

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Em
Em
FY #2 FY FY#4 2026-27 FY#5 2027-28
Project # Location (intersection, mile marker, length of alignment)R23-79 Allyn Avenue - Tainter St to Spring St, 560’R23-79 Dowdell Lane - 200' W La Fata to Montesori, 650'R23-79 Silverado Trail 175' N/O Howell Mountain Rd to City Limits (S), 1,475’R23-79 Pope Street BridgeR23-79 Grayson Ave from Main Street to Crane AvenueR23-79 White Sulphur Springs at County LineR23-79 Mills and La Fata Intersection RepairR21-02 Pratt and Elmhurst at Main Street YesATP/SRTS Safe Routes to School Implementation, Madrona and Spring St intersections NoR24-02 Oak Avenue from Madrona Ave to Adams StR24-79 Various Locations, See BelowR18-81 Possible to start in FY, if not will continue to next Vine Trail
MOU Various locations as neededR21-01 Andrea Ave, Kearney to Oak, 420R24-79 Chablis Cir, Pinot to Pinot, 1200R24-79 Chardonay Way, Pinot to Spring, 515R24-79 Columbard Ct, Chardonay to End, 410R24-79 Edwards St, Hunt to Pope, 750R24-79 Hunt Ave, Edwards to June, 700R21-01 Kearney St, Hillview to Adams, 1440R24-79 Pinot Way, Sylvaner to End, 1166 Mandy Kellogg mkellogg@cityofsthelena
Vine Trail Design NoYes$ 135,0002023/25
Phone: 707-968-2649
Exhibit A
Measure T Napa Countwide Road Maintenance Act
Jurisdiction Name: City of St. Helena
Primary Contract #1Secondary Contract #2 Joe Leach [email protected] Phone: 707-968-2629 Fiscal Years Included: FY #1 2023-24 2024-25 2025-26
No Yes
Maintenance of Effort (MOE)
Please provide the following information to establish MOE amount and to validate information:1. Attach copies of Local Streets and Roads State Controller Reports for three years - FY 2007-08, FY 2008-09, FY 2009-102. Attach independent auditors validation for each Local Streets and Roads State Controller Report

3. Enter MOE Amounts Claiming: FY 2007-084. Enter Certified MOE Amount: Total MOE:
$261,217 FY 2008- $510,388 FY 2009- $365,963$379,189
2023/24 $ 85,000 $ 85,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes Please note: Eligible expenses include local streets and roads maintenance and supporting infrastructure within the public right of way for pavement, sealing, overlays, reconstruction, associated infrastructure, as required, excluding any local revenues expended for the pupose of storm damage repair as verified by an independent auditor. One time allocations that have been expended for local streets and road maintenance, but which may not be available on an ongoing basis shall not be considered when calculating an Agency's annualmaintenance of effort.

Planned Measure T ExpendituresPlease provide Five (5) year planned streets and road maintenance projects beginning in FY 2023-29 (add rows as needed):

Fiscal Year Total Project Cost Measure T Amount Federal Funds State Funds Other Local Funds Project Scope Project Phase Is the Project
Included in the
Countywide
Transportation
Plan?
Is the Project
in the
Jurisdiction's
Capital
Improvement
Plan?
2023/24 $ 90,109 $ 90,109 $ - $ - $ - 2" AC OL w/Fabric Construction2023/24 $ 297,098 $ 297,098 $ - $ - $ - 3" AC OL w/Fabric Construction No Yes2023/24 $ 20,000 $ 20,000 $ - $ - $ - 2" AC OL w/Fabric Consturction No Yes2023/24 $ 750,000 $ 750,000 $ - $ - $500,000 3" AC OL w/Fabric Consturction No Yes2023/24 $ 5,000 $ 5,000 $ - $ - $ - 2" AC OL w/Fabric Construction No No2023/24 $ 25,000 $ 25,000 $ - $ - $ - Road Repair, subbase and overlay Construction No No2023/24 $ 125,000 $ 75,000 $ - $50,000 $ - Pedestrian Safety - Crosswalk / Curb Ramps Construction2023/24 $ 50,000 $ 50,000 $ - $ - $ - Pedestrian Safety - Crosswalk / Curb Ramps Design / Construction2023/24 $ 75,000 $ 75,000 $ - $ - $ - Oak Avenue Surface Restoration Design No Yes Total FY 2023/24 $1,200,000 $ 879,189
$ - $ 379,189 Construction
2023/24 $ 1,500,000 $ 300,000 $1,200,000 Downtown Sidewalk Restoration Design / Construction Yes No
2024/25 $ 76,500 $ 76,500 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2023/24 $ 132,000 $ 132,000 Yes
$ - $ - $ - R23-79 CM / R24-27 Design Design No Yes
2024/25 $ 175,000 $ 175,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes N/A2023/24 $ 379,189
$ 3,533,396
$ -$ 2,039,207
Maintenance Program: Pothole, Striping, Sidewalk, Curb & Gutter Repair$ - $ 50,000
2024/25 $ 222,000 $ 222,0002024/25 $ 100,000 $ 100,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 63,000 $ 63,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes $ - $ - $ - 2" AC OL w/Fabric Construction No
2024/25 $ 103,000 $ 103,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 120,000 $ 120,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 181,000 $ 181,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes NoNoYes
Agenda Item #10.3.

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R24-79 S Crane Ave, Grayson to Sulphur Springs, 2320
R24-79 Sylvaner Ave, Spring to Spring, 3170R24-79 Hunt Ave, Main to Edwards, 2600R24-79 Pratt, Treasury DW to Bridge, 4000R24-79 Spring St, Hudson to Allyn, 1240R24-79 Birch St, Valleyview to N Crane, 780R25-79 Various Locations Below S Crane Ave, Mills Ln, Various Areas
R24-02 Oak Avenue from Madrona Ave to Adams StATP/SRTS Safe Routes to School Implementation, Madrona and Spring St intersectionsMOU Various locations as NeededR25-79 Adams St, Hudson to Oak, 2300R25-79 Doris Avenue - Vineyard Ave to End (W), 120'R25-79 Doris Court - Vineyard Ave to End (E), 190'R25-79 Hillview Place, Madrona to End, 800R25-79 Kearney St, Tainter to Spring, 374R25-79 Oak Ave, Hillview to Madorna, 500R25-79 Church St, Hunt to PopeR25-79 Vineyard Ave, Madrona to End, 2000 S Crane Ave, Mills Ln, Various Areas
R25-79 Various Locations BelowMOU Various Location as NeededR26-79 McCorkle, Allison to End, 1100R26-79 Meadowcreek Cir, Starr to Starr, 1110R26-79 Sulphur Springs, Arrowhead to Vallejo, 4000R26-79 Oak Ave, Madrona to Mitchell, 7601R26-79 Stockton, Hillview to Spring, 6907R26-79 Allyn Ave, Madrona to Adams, 860R26-79 Pine St, Hudson to Allyn, 610R26-79 Charter Oak Carwash to End, 2500R26-79 Pine St, Allyn to End, 480 Various Location Below
MOU Various locations as NeededR27-79 La Fata, Millls to Vintage, 1500R27-79 North Crane, Spring to Brich, 1350R27-79 Chiles Ave, Pope to Signorelli, 1220R27-79 Olive Ave, Hudson to Valleyview, 610R27-79 Signorelli, Chiles to Chiles, 1055R27-79 Paulson CT, Pope to End, 415R27-79 Starr Ave, Hunt to Pope, 7000R25-79 Harvest Ln, Starr to End, 220R27-79 Adams St, RR to End, 3800 Various Locations
MOU Various locations as NeededR28-79 Mitchell, Main to N Crane, 2290R28-79 Vintage, McCormick to End, 1290 Construction No Yes
2024/25 $ 50,000 $ 50,000 $ - $ - $ - Storm Drain Repairs, Drainage Improvements Construction No Yes No$ - 2" AC OL w/Fabric Construction Yes
2023/24 $ 75,000 $ 75,000 $ - $ -
$ - $ - $ - $ 379,189
2024/25 $ 120,000 $ 120,000 $ - $ - $ - R24-79 CM / R25-79 Design Design No Yes2024/25 $ 271,000 $ 271,000 $ - $ - $ - Oak Avenue Surface Restoration Design No Yes
2024/25 $ 50,000 $ 50,000 $ - $ - $ - Pedestrian Safety - Crosswalk / Curb Ramps Construction No Yes2024/25 $ 530,000 $ 530,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 50,000 $ 50,000 $ - $ - $ - Storm Drain Repairs, Drainage Improvements Maintenance Program: Pothole, Striping, Sidewalk, Curb & Gutter Repair Construction No No Total FY 2024/25 $ 3,518,339 $ 3,139,150 $ 379,189
$ 6,000 $ - $ - $ - Microsurface Construction No Yes
2023/24 $ 379,1892025/26 $ 45,000 $ 45,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 3,000 $ 3,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 4,000 $ 4,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 14,000 $ 14,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 5,200 $ 5,200 Microsurface Construction No Yes2025/26 $ 11,000 $ 11,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 15,000 $ 15,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 379,189 $ - $ - $ - $ 379,189 Maintenance Program: Pothole, Striping, Sidewalk, Curb & Gutter Repair Construction No No2025/26 $ 35,000 $ 35,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 120,000 $ 120,000 $ - $ - $ - R25-79 CM / R26-79 Design Design No Yes Total FY 2025/26 $ 681,389 $ 302,200 $ - $
-
$ 379,189
2026/27 $ 150,000 $ 150,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 188,000 $ 188,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 437,000 $ 437,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 1,000,000 $ 1,000,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 310,000 $ 310,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 165,000 $ 165,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 300,000 $ 300,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 115,000 $ 115,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 180,000 $ 180,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2026/27 $ 379,189 $ - $ - $ - $ 379,189 Maintenance Program: Pothole, Striping, Sidewalk, Curb & Gutter Repair Construction No No2026/27 $ 120,000 $ 120,000 R26-79 CM / R27-79 Design Design No Yes Total FY 2026/27 $ 3,344,189 $ 2,965,000 $ - $
-
$ 379,189
No Yes
2027/28 $ 41,000 $ 41,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 39,000 $ 39,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 33,000 $ 33,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 16,000 $ 16,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 29,000 $ 29,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 12,000 $ 12,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 120,000 $ 120,000 $ - $ - $ - R27-79 CM / R28-79 Design Design No Yes2027/28 $ 45,000 $ 45,000 $ - $ - $ - Microsurface Construction No Yes2027/28 $ 26,000 $ 26,000 $ - $ - $ - Microsurface Construction No Yes2025/26 $ 6,000 $ - $ 379,189 Maintenance Program: Pothole, Striping, Sidewalk, Curb & Gutter Repair Construction No No 2028/29 $37,500 $37,500 2" AC OL w/Fabric Construction
$ - $ - $ - No Yes$250,000
2027/28 $ 379,189 $ - $ -
Total FY 2027/28 $ 746,189 $ 367,000 $ - $
-
$ 379,189
No YesNo Yes
2" AC OL w/Fabric Construction2028/29 $250,000
$ - $ - $ -
2024/25 $ 113,700 $ 113,700 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 535,250 $ 535,250 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 225,000 $ 225,000 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes2024/25 $ 128,700 $ 128,700 $ - $ - $ - 2" AC OL w/Fabric Construction No Yes Agenda Item #10.3.

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R28-79 Dowdell Ln, Montessori to 759, 710
R28-79 Vidovich Ave, Main to End, 441R28-79 Spring St, Main to End, 330R28-79 Fulton Ln, Main to 25 Sign, 3450R28-79 Hudson Ave, Madrona to Spring, 6000 Various Locations
MOU Various locations as NeededProject # Location (intersection, mile marker, length of alignment)VineTrail Oak Ave, Mittchell to Elmhurst, Pratt Please provide a five year multi-purpose
Expenditures beginning in FY 2022-27 (add rows as
$ - $ - $ -$ - $ - $ - No Yes
2028/29 $50,000 $50,000 $ - $ - $ - 2" AC OL w/Fabric Construction $120,000
$ -$275,000 $275,000 2" AC OL w/Fabric2028/29
2028/292028/29 $379,189
No Yes
2028/29 $100,000 $100,000
$ - $ - $ -
2" AC OL w/Fabric Construction
No Yes
$ - $ - $ -
ConstructionDesignConstruction
$120,000 R28-79 CM / R29-79 Design
No YesNo YesNo Yes
2028/292028/29
ConstructionConstruction

N/A N/A
Fiscal Year Total Project Amount Measure T Amount Federal Funds State Funds Other Local Funds Project Description Project Phase (Env, PS&E, Construction) 2024-25
$ - $ -
Project
Included in
Countywide
Project in
Jurisdiction's
Capital
Improvement
$ - $ -
$900,000 City participation of Vine Trail Design
The City of St. Helena is in a transitional phase and there are certain unknows which will affect project scope projections. The City is transitioning to a more integrated approach for pavement rehabilitation. The City anticipates significant utility (water and sewer) upgrades in the next three years, the scopes of which are currently being investigated. In the future, the City will need make revision to the above. Equivalent Fund Class 1 Multi-Purpose Paths:Note: The amount of a jurisdiction's annual bike expenditure must be a minimum of 6.67% of the anticipated revenue amount received from Measure T each year. Estimates by jurisdiction are shown on the table labeled "Measure T Revenue Estimates". Funding for Class 1 Multiuse path projects that are funded by philanthropy, state discretionary funding or federal discretionary funding shall not count as part of the 6.67 % expenditure obligation required to be eligible to receive Measure T revenues.Comment: Please provide any additional information to explaing your project list. E.g. This project list is the jurisdiction's CIP, the jurisdiction opted to include additional projects to have flexibility in completing a variety of projects Note: The list will serve as the five-year list of projects required for submittal by each jurisdiction as stated in the Measure T Ordinance. These will be projects that will be delivered, depending on available revenues and when revenues become available. Prior to any allocation, jurisdictions will also be required to submit all of the necessary documentation requested as evidence of a public hearing to ensure that the members of the public were able to comment on the proposed project list as well as a Resolution in support of the proposed project list. 2" AC OL w/Fabric2" AC OL w/FabricMaintenance Program: Pothole, Striping, Sidewalk, Curb & Gutter Repair $100,000$200,000$379,189
$100,000$200,000
Total FY 2028/29 $ 1,511,689 $ 1,132,500 $ - $ - $ 379,189 Agenda Item #10.3.

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Examples of Measure T Uses
Activity Description
1 Street Operations/Admin
Overall management and daily operations of the streets maintenance divisions. General overhead and administration of the streets divisions. Division Manager and support staff are fully or partially paid through this key.
2 Street Drainage
Typical maintenance of existing street drainage facilities. This maintenance includes, but is not limited to, cleaning drain inlets, replacing/repairing damaged structures, various point repairs and routine maintenance on storm drain pipes. Furthermore, this key involves preventative maintenance on drainage structures as well as responding to localized flooding resulting from deferred maintenance issues.

Drainage improvements to remediate or eliminate traffic hazards in the right of way. 3 Street Maintenance, Rehabilitation and
Reconstruction
A variety of street rehabilitation including occurring within the road right of way, but not limited to, slurry seals, crack seals, chip seals, cape seals, micro-surfacing, fog seals, reconstruction, pothole repair, minor pavement potholing, overlays, erosion control, grading, utility work and other maintenance activities needed to ensure function of the roadway as well as other activities needed to support the roadway outside the travelled way but within the public right of way, including approaches to railroad crossings.
4 Stormwater Operations
This is a relatively new account (created in 2015) introduced to achieve compliance with the U.S. EPA NPDES permit. This key funds routine inlet cleaning and maintenance, storm drain cleaning and maintenance, trash assessments and various administrative tasks associated with permit compliance and contract management.
5 Signage
Staff assigned to the City’s sign shop and the various operational duties performed by the sign shop are covered under this key. Said duties include street sign installation and maintenance. MUTCD and municipality required markings and signs in the ROW.
6 Sidewalk Replacement Maintenance, rehabilitation and replacement of existing sidewalks, curb and gutter as well as other methods needed to ensure adequate sidewalks. This includes ADA access ramps as required by law. 7 Electrical Admin Overall management and daily operations of the electrical maintenance division. General overhead, administration and work activities of the electrical work. 8 Street Lighting Operational and engineering duties related to street lighting. New installation, replacement, repair and maintenance work related to lighting facilities, such as street lights, highway lighting. 9 Traffic Signals
Electrical support to municipalities' traffic signals, including basic electrical support, instillation of new signal heads and poles, synchronizing signal timing, and any other related electrical maintenance activities.
10 Striping
Installation of pavement markings, center lines, edge lines, curb paint, white, yellow and blue pavement delineators, bike lane striping and pavement markings. MUTCD and municipality required markings and signs in the ROW.
11 Traffic Calming Measures Speed humps, bulb outs, radar feedback signs and a variety of traffic control devices and materials to help create safe travel ways, and paths.
12 Urban Forest Management
Landscaping, trimming, removal, and re-planting of vegetation in the right of way. Hazardous and nuisance tree removal, Road side grass and brush mowing, Brush trimming and removal, vegetation growth control
13 Bicycle and Pedestrian Facilities
Bicycle and pedestrian maintenance, repair and construction within the street right of way. Includes crack seal, slurry seal, overlay, reconstruct, and remove and replace with a variety of materials including AC, and concrete.
14 Bridges and Culverts Facilities
Inspect, maintain, repair and replace various components of the bridge and bridge systems in the street and road right of way. Under the road drainage facilities inspections, maintenance, repair and replacement.
15 Salaries and Benefits
Employees in the street maintenance division, their supervisors, managers, and support staff (to the extent they work on street maintenance). This will include base pay, OT, part time salaries, and al related employee benefits.
16 Engineering Design This would include design for curb cuts, ramps, striping, and overlays, ADA review of streets, traffic calming, and any sort of street maintenance project requiring professional design support.

ATTACHMENT 7
NVTA-TA Agenda Item 10.2
April 18, 2018
Agenda Item #10.3.

Page 83 of 513 ends

Examples of Measure T Uses
Activity Description
17 Technology Support Software, computers, cell phones, etc. used in delivering projects. 18 Engineering Support
Street maintenance support, construction management, permit applications, procurement, project bidding, project management, project planning Examples include advertising, environmental review, printing, state/local permitting, speed testing, etc.
19 Materials Supplies used in street maintenance, rehabilitation and reconstruction, including, but not limited to:
signs, gravel, asphalt, barricades, paint, lumber, safety fencing, hardware, etc. Testing and inspecting. 20 Facilities and Engineering Dept. Supplies
Services in support of the employees and facilities used in the street maintenance division, including uniforms, boots, safety equipment, training, certifications, alarm system, office supplies, building maintenance, utilities, etc.
21 Contracting Services Contractors hired to complete street maintenance projects, including striping, crack sealing, slurry seals, overlays, patching and similar that are not City staff 22 Vehicles and Equipment
Fuel and maintenance of the street maintenance division fleet, to include replacement and addition of vehicles and equipment; Renting equipment for use in street maintenance projects, which could include tractors, lifts, and similar equipment; Purchase of small tools and equipment, and parts/maintenance, needed for street maintenance
23 General Liability Insurance General Liability insurance for street related losses. 24 Refuse Services Debris/trash removal, roadkill removal. 25 Safety/ Traffic Control Traffic control by municipality staff or contracted services. Guard rail installation, repair and maintenance.
26 Traffic Studies Traffic studies performed by either county staff or contract staff, necessary to complete street and road work.
27 Ditch cleaning Road side drainage facilities maintenance and repairs 28 Environmental Studies Environmental studies by contracted services, CEQA and NEPA support, necessary to complete street and road work.

Agenda Item #10.3.

Page 84 of 513 ends

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_._ainl Heb:-m , Fhmar-, ‘_\'Y‘ 1 Year 1 Overlay cm, my A‘ i Year 2 Microsurface
i Year 3 Overlay
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._JlUl;!l1l.ly'S‘-NW” Q‘ “ \‘ 5 l‘{".‘ oma County,‘ll3.l?J\\r\eau of Land Management, Esri, HOERE, Garmin, INCREMENTP, A \>g~"
\
0 ~» NGA, uses”
County of Napa,
Agenda Item #10.3.

Page 85 of 513 ends

STREET SEGMENT BEGIN END LENGTH WIDTH AREA SQ YARDS TOTAL COST ANDREA AV - 5 KEARNEY ST OAK AV 410 42 17220 1913 86,100 CHABLIS CIR - 11 PINOT WAY 500' NE/O PINT WAY (E) 500 33 16500 1833 82,500 CHABLIS CIR - 11 PINOT WAY END 102 65 6630 737 33,150
CHABLIS CIR - 11 PINOT WY 500' NE/O PINOT WY (E) 490 33 16170 1797 80,850 CHARDONNAY WY - 12 SPRING ST PINOT WY 610 37 22570 2508 112,850 COLUMBARD CT - 16 CHARDONNAY WY END (W) 430 33 14190 1577 70,950 EDWARDS ST - 20 HUNT AV POPE ST 750 31 23250 2583 116,250 HUNT AV - 35 EDWARDS ST JUNE LN 485 35 16975 1886 84,875 HUNT AV - 35 JUNE LN GROVE CT 315 32 10080 1120 50,400
KEARNEY ST - 36 HILLVIEW PL MADRONA ST 385 42 16170 1797 80,850 KEARNEY ST - 36 MADRONA ST PINE ST 370 29 10730 1192 53,650 KEARNEY ST - 36 PINE ST ADAMS ST 590 28 16520 1836 82,600 PINOT WY - 58 SYLVANER AV CHABLIS CIR 290 33 9570 1063 47,850 PINOT WY - 58 CHABLIS CIR CHARDONNAY WY 370 33 12210 1357 61,050 PINOT WY - 58 CHARDONNAY WY END (E) 575 33 18975 2108 94,875 SOUTH CRANE AV - 70 GRAYSON AV VALLEJO ST 410 31 12710 1412 63,550 SOUTH CRANE AV - 70 VALLEJO ST SULPHUR SPRINGS AV 2015 24 48360 5373 241,800 SYLVANER AV - 79 SPRING ST (E) 900' N/O SPRING ST (E) 900 37 33300 3700 166,500 SYLVANER AV - 79 900' N/O SPRING ST (E) RIESLING WY 780 37 28860 3207 144,300 SYLVANER AV - 79 RIESLING WY PINOT WY 840 37 31080 3453 155,400 SYLVANER AV - 79 PINOT WY SPRING ST (W) 730 37 27010 3001 135,050 HUNT AV - 35 MAIN ST CHURCH ST 276 40 11040 1227 55,200 HUNT AV - 35 CHURCH ST EDWARDS ST 325 36 11700 1300 58,500 PRATT AV - 60 TREASURY DRIVEWAY RR TRACKS 650 41 26650 2961 133,250 PRATT AV - 60 RR TRACKS 2000' 2000 24 48000 5333 240,000 PRATT AV - 60 2000' BRIDGE 1175 24 28200 3133 141,000
PRATT AV - 60 BRIDGE BRIDGE 175 24 4200 467 21,000
SPRING ST - 71 HUDSON AV (W) ALLYN AV 370 33 12210 1357 61,050 SPRING ST - 71 ALLYN AV STOCKTON ST 870 37 32190 3577 160,950 BIRCH ST - 8 VALLEYVIEW ST NORTH CRANE AV 780 33 25740 2860 128,700 2024 TOTAL 3,045,050
ADAMS ST - 1 HUDSON AV ALLYN AV 475 34 16150 1794 12,561 ADAMS ST - 1 ALLYN AV STOCKTON ST 730 34 24820 2758 19,304 ADAMS ST - 1 STOCKTON ST KEARNEY ST 710 38 26980 2998 20,984 ADAMS ST - 1 KEARNEY ST OAK AV 400 40 16000 1778 12,444 DORIS AV - 18 VINEYARD AV END (W) 120 34 4080 453 3,173 DORIS CT - 94 VINEYARD AV END (E) 190 35 6650 739 5,172 HILLVIEW PL - 32 SPRING MOUNTAIN RD OAK AV 770 34 26180 2909 20,362 OAK AV - 53 HILLVIEW pL MADRONA ST 550 37 20350 2261 15,828 VINEYARD AV - 85 END (N) ROAD WIDENS 1030 34 35020 3891 27,238 VINEYARD AV - 85 ROAD WIDENS HILLVIEW PL 515 30 15450 1717 12,017 VINEYARD AV - 85 HILLVIEW PL MADRONA ST 540 30 16200 1800 12,600 KEARNEY ST - 36 TAINTER ST SPRING ST 390 24 9360 1040 7,280 CHURCH ST - 15 HUNT AV POPE ST 650 29 18850 2094 14,661 2025 TOTAL 183,626
MCCORKLE AV - 45 ALLISON AV MARIPOSA LN 320 24 7680 853 38,400 MCCORKLE AV - 45 MARIPOSA LN END (E) 760 29 22040 2449 110,200 MEADOWCREEK CIR - 93 STARR AV (N) STARR AV (S) 1110 34 37740 4193 188,700 SULPHUR SPRINGS AV - 78SOUTH CRANE AV ARROWHEAD DR 1175 24 28200 3133 141,000 SULPHUR SPRINGS AV - 78ARROWHEAD DR 1,035' S/O ARROWHEAD DR 1035 24 24840 2760 124,200 SULPHUR SPRINGS AV - 78VALLEJO EXTENSION 2401 SULPHER SPRINGS AVE 1480 18 14800 1644 74,000 Agenda Item #10.3.

Page 86 of 513 ends

SULPHUR SPRINGS AV - 782401 SULPHER SPRINGS AVE 2,410' E/O VALLEJO EXTENSION 930 21 19530 2170 97,650 OAK AV - 53 MADRONA ST PINE ST 415 34 14110 1568 70,550 OAK AV - 53 PINE ST ADAMS ST 590 34 20060 2229 100,300
OAK AV - 53 ADAMS ST TAINTER ST 460 37 17020 1891 85,100 OAK AV - 53 TAINTER ST SPRING ST 390 40 15600 1733 78,000 OAK AV - 53 SPRING ST MITCHELL DR 460 36 16560 1840 82,800 STOCKTON ST - 76 HILLVIEW PL END (N) 480 31 14880 1653 74,400 STOCKTON ST - 76 HILLVIEW PL MADRONA ST 540 29 15660 1740 78,300 STOCKTON ST - 76 MADRONA ST PINE ST 395 25 9875 1097 49,375 STOCKTON ST - 76 PINE ST ADAMS ST 460 25 11500 1278 57,500 STOCKTON ST - 76 TAINTER ST BCR @ SPRING ST 410 25 10250 1139 51,250 ALLYN AV - 4 MADRONA ST PINE ST 430 37 15910 1768 79,550 ALLYN AV - 4 PINE ST ADAMS ST 440 39 17160 1907 85,800
PINE ST - 57 HUDSON AV ALLYN AV 610 33 20130 2237 100,650 CHARTER OAK AV - 13 CARWASH END (E) 640 22 14080 1564 70,400 CHARTER OAK AV - 13 MAIN ST CARWASH 230 37 8510 946 42,550 PINE ST - 57 ALLYN AV END (E) 480 33 15840 1760 79,200
2026 TOTAL 1,959,875
LA FATA ST - 38 DOWDELL LN MILLS LN 550 37 20350 2261 15,828 LA FATA ST - 38 DOWDELL LN VINTAGE AV 890 38 33820 3758 26,304 NORTH CRANE AV - 51 SPRING ST MITCHELL DR 715 30 21450 2383 16,683 NORTH CRANE AV - 51 MITCHELL DR END (S) 717 35 25095 2788 19,518 CHILES AV - 101 POPE ST SIGNORELLI CIR 1220 35 42700 4744 33,211 OLIVE AV - 55 HUDSON ST VALLEYVIEW ST 610 34 20740 2304 16,131 SIGNORELLI CIR - 102 CHILES AV CHILES AV 1055 35 36925 4103 28,719 PAULSON CT - 98 POPE ST END (N) 415 35 14525 1614 11,297 STARR AV - 75 HUNT AV HARVEST LN 935 47 43945 4883 34,179 STARR AV - 75 HARVEST LN POPE ST 385 47 18095 2011 14,074 HARVEST LN - 29 STARR AV END (W) 220 33 7260 807 5,647
ADAMS ST - 1 COP @ LIBRARY LN COP BEFORE RAILROAD AV324 37 11988 1332 9,324 ADAMS ST - 1 COP @ BUSINESS CENTER DWY COP @ LIBRARY LN 300 37 11100 1233 8,633 ADAMS ST - 1 END (E) COP @ BUSINESS CENTER DWY 280 37 10360 1151 8,058 2027 TOTAL 247,608
MITCHELL DR - 48 NORTH CRANE AV VOORHEES CIR 300 29 8700 967 43,500 MITCHELL DR - 48 VOORHEES CIR (W) VOORHEES CIR (E) 585 29 16965 1885 84,825 MITCHELL DR - 48 VOORHEES CIR ST JAMES DR 580 29 16820 1869 84,100 MITCHELL DR - 48 ST JAMES DR OAK AV 490 36 17640 1960 88,200 MITCHELL DR - 48 OAK AV BCR @ MAIN ST 335 40 13400 1489 67,000 VINTAGE AV - 86 MCCORMICK ST MAIN ST 510 38 19380 2153 96,900 VINTAGE AV - 86 MCCORMICK ST END (E) 780 38 29640 3293 148,200 DOWDELL LN - 19 MONTESSORI @ COP HOUSE 867 260 30 7800 867 39,000 DOWDELL LN - 19 HOUSE 867 HOUSE 759 450 12 5400 600 27,000 SULPHUR SPRINGS AV - 783,180' E/O VALLEJO EXTENSION SOUTH CRANE AV 1160 18 20880 2320 104,400 VIDOVICH AV - 84 MAIN ST END (W) 460 40 18400 2044 92,000 SPRING ST - 71 OAK AV BCR @ MAIN ST 330 29 9570 1063 47,850 FULTON LN - 24 RAILROAD AV RR TRACKS 300 22 6600 733 33,000 FULTON LN - 24 RR TRACKS 25 MPH SIGN 925 14 12950 1439 64,750 FULTON LN - 24 MAIN ST RAILROAD AV 380 31 11780 1309 58,900 HUDSON AV - 34 MADRONA ST ADAMS ST 845 32 27040 3004 135,200 HUDSON AV - 34 ADAMS ST SPRING ST 870 32 27840 3093 139,200 2028 TOTAL 1,354,025
Agenda Item #10.3.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Police
DATE: December 12, 2023
FROM: Justin Tharp, Lieutenant
SUBJECT: Consideration and approval of a Resolution authorizing:
(1) the outfitting of four new Police Department vehicles by Lehr; (2) the City Manager to execute all necessary
agreements for the outfitting of the vehicles; and (3) a budget adjustment in the amount of $10,896 to Account
#212-4900-2630.

RECOMMENDED
ACTION:

Approve the attached Resolution.

PREVIOUS COUNCIL
ACTION:

City of St. Helena Resolution 2022-97 and 2023-136

STATEMENT OF THE
PURPOSE:

The purpose is to authorize the upfitting of four (4) new police vehicles for the Police Department.

FINANCIAL IMPACT: The fiscal impact is estimated to total $70,262. Of this amount, $10,896 will be paid for from a CHP Driving under the Influence Grant. This will require a Budget Increase to GL Account #212-49-00-26-30 in the amount of $10,896.

The remaining $59,366 will be paid for from funds
previously appropriated and encumbered in the fiscal year 2022-23 budget.

BACKGROUND:

New vehicles purchased from the factory do not typically contain all the required equipment (radios, computers, lights and siren, etc.) to be put considered a Police Vehicle. To become a Police Vehicle, they must be outfitted by a specialty shop that install all necessary police related equipment.

Three of Police Department's vehicle to be outfitted are EVs (Electric Vehicles) and take extra care to transform from civilian vehicles to Police Vehicles. To become Police Vehicle, they must have equipment such as prisoner dividers, plastic rear seat, radios, overhead lights, sirens, and laptop computer installed and integrated into the vehicle's electrical systems without causing damage or complication to the vehicle's native operating systems.

The Police Department currently has four new vehicles awaiting outfitting. Two Ford Mustang Mach E to be transformed into full Patrol Vehicles, a Ford Maverick Hybrid, intended for use by the Community Service Officer, and an Unmarked Tesla Model 3 driven by the Chief of Police.

Agenda Item #10.4.

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DISCUSSION:

In fiscal year 2022-23 City Council authorized funds (Resolution 2022-97) for the purchase of new vehicle for the Police Department. Due to supply chain issues and production set backs by vehicle manufactures, the Police Department has finally been able to fulfill that original obligation and has purchased four new vehicles, a 2023 Tesla Model 3, 2023 Ford Maverick Hybrid, and two 2023 Ford Mustang Mach E. A portion of those same funds were set aside for the necessary outfitting of those vehicles. The CHP DUI Grant will outfit only the lights and siren of the vehicle, leaving the City financially responsible for the remainder of the outfitting.

Emergency Vehicle outfitting is a specialty field, with only few select venders in the area. Two quotes for outfitting the vehicles have been obtained and are noted in Table 1 below. An attempt to obtain a third quote was made; however, numerous telephone calls and emails went unanswered. Lehr provided the lowest quote of $63,874 to outfit all four new police department vehicles.

During installation, unforeseen issues may arise, in particular when equipment is moved from current vehicles to the new vehicles. Previously the City has encountered issues such as damaged cords and missing parts. Because of this, staff has added a 10% contingency to the total not-to-exceed amount so work can be completed in a timely manner. If work is required that goes beyond the not-to-exceed amount, staff will bring a report back to City Council for consideration.

Table 1 - Quotes including 10% Contingency
Company Quote 10% Contingency Not-to-Exceed
Lehr (Pittsburg, CA) $63,875 $6,387 $70,262
Wattco (Fairfield,
CA) $74,026 $7,403 $81,429
Staff recommends awarding the contract to Lehr. This company has been used in the past by the St. Helena Police Department and has shown the ability complete the work on time, on budget, and provides excellent quality of work.

ENVIRONMENTAL REVIEW: N/A
DOCUMENTS ATTACHMENTS:

Wattco Total Build Package
Wattco Ford Maverick Hybrid Pickup
Wattco Ford Mustang Mach E EV
Wattco Tesla Model 3 EV
CHP DUI Enforcement Grant
Lehr St Helena PD MACH E Patrol 43963
Agenda Item #10.4.

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Lehr St Helena PD MAVERICK CSO 44108
Lehr St Helena PD CHIEF Telsa 44109
Resolution - Authorize Upfitting Police Vehicles 2023
Agenda Item #10.4.

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E S T I M A T E
2230 Cordelia Rd. Fairfield, CA 94534 Date Reference #
Phone: 707-435-9233 Fax: 707-435-1941
Email: [email protected] 11/02/23 TBJWQ17995
Fed ID # 01-0627221 DUNS # 068678015
CUSTOMER: SHIP TO:

St. Helena Police Department St. Helena Police Department Justin Tharp Justin Tharp
1480 Main Street
St. Helena, CA 94574
United States
1480 Main Street
St. Helena, CA 94574
United States
Phone: (707) 967-2850 Phone: (707) 967-2850
Fax: (707) 963-8043 Fax: (707) 963-8043
Cell:

E-Mail: [email protected]
Account Rep P.O. Number Ship Via Terms
Tye Whidby Best Way NET30
Qty Part # Description Unit Price Ext. Price
Total Build Pacakge Estimate
1 2023 Ford Maverick Estimate # TBJWQ17992 $11,770.09 $11,770.09 2 2023 Ford Mach-E Estimate # TBJWQ17993 $25,266.09 $50,532.18 1 2023 Tesla Model 3 Estimate # TBJWQ17994 $11,724.07 $11,724.07 SubTotal $74,026.34
Sales Tax $0.00
Shipping $0.00
Total $74,026.34
Prices are valid for 30 days from date of quote unless otherwise specified PLEASE READ: THIS INVOICE MAY BE FOR SHIPMENT OF A PARTIAL ORDER-NO RETURNS ON PLASTIC PARTS OR CUSTOM ORDERED NON-STOCK PARTS-NO RETURNS WITHOUT APPROVAL AND AN RMA# WILL BE ACCEPTED! ALL SHORTAGES, DAMAGE OR RETURN CLAIMS MUST BE MADE WITHIN 10 DAYS OF INVOICE DATE. NO EXCEPTIONS. A COPY OF THE INVOICE AND RMA PAPERWORK MUST BE SHIPPED WITH RETURNS AND ALL RETURNS MUST HAVE AUTHORIZATION. ALL RETURNS ARE SUBJECT TO A 30% RESTOCKING FEE. INTEREST WILL BE CHARGED AT A RATE OF 1.5% EACH MONTH ON ACCOUNTS OVER 30 DAYS. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. PLEASE REMIT PLEASE REMIT PAYMENT TO: PO BOX 2460 - SUISUN CITY, CA 94585 Interest will be charged at the rate of 1 1/2% each month on accounts over 30 days. 11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 1 of 1 1 of 1
Agenda Item #10.4.

Page 92 of 513 ends

E S T I M A T E
2230 Cordelia Rd. Fairfield, CA 94534 Date Reference #
Phone: 707-435-9233 Fax: 707-435-1941
Email: [email protected] 11/01/23 TBJWQ17992
Fed ID # 01-0627221 DUNS # 068678015
CUSTOMER: SHIP TO:

E-Mail: [email protected]
Account Rep P.O. Number Ship Via Terms
Tye Whidby Best Way NET30
Qty Part # Description Unit Price Ext. Price
2023 FORD MAVERICK
1 BB2DEDE LIBERTY II DUO WCX 54" D/E/D/E $2,350.00 $2,350.00 1 MKAJ109 Lightbar Mounting Kit $0.00 $0.00
1 C399 CENCOM CORE WCX CONTROL CENTER $1,175.00 $1,175.00 1 CCTL5 WeCanX HAND-HELD CONTROL HEAD $0.00 $0.00
1 SA315P SA315P SPEAKER, BLACK PLASTIC $293.25 $293.25
1 SAK9 SA315 SIREN MT KIT UNIV SWIVEL $36.75 $36.75
Computer Mount
1 PKG-PSM-1013 2020-2023 Ford Escape Standard Pedestal Mount Package $508.30 $508.30 Install customer provided dock & Panasonic laptop
Install customer provided Motorola 4500 Remote head
Antenna Solution
1 PWAT-181-TW-SKE $327.33 $327.33
-SHPD
Custom Solution for Radio & Dock
1 7721-BSS Blue Sea 7721 MEGA AMG Safety Fuse Block $29.99 $29.99 1 5032-BSS Blue Sea 5032 12 Circuit Split Bus Fuse Block with Ground and Cover $51.99 $51.99 1 090-0120-0 Waterproof Circuit Breakers - 120A, WBS-120 $43.20 $43.20 1 83-0115 Single Entry Cable Seal with Heatshrink Gasket Assembly L: 1.25" ID" 0.75", $34.61 $34.61 Hole: 1" 1 Install-Pkg Connectors, Loom, Nuts, Bolts, Relays, Circuit Breakers, Etc - As Needed $150.00 $150.00 1 Labor - Shop Shop Labor - Installation of above equipment, and customer provided radar $5,032.50 $5,032.50 system
11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 1 of 2 1 of 2
Agenda Item #10.4.

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Qty Part # Description Unit Price Ext. Price
1 Labor - Shop Shop Labor - Strip Out Radio & Radars $660.00 $660.00 SubTotal $10,692.92
Sales Tax $882.17
Shipping $195.00
Total $11,770.09
Prices are valid for 30 days from date of quote unless otherwise specified PLEASE READ: THIS INVOICE MAY BE FOR SHIPMENT OF A PARTIAL ORDER-NO RETURNS ON PLASTIC PARTS OR CUSTOM ORDERED NON-STOCK PARTS-NO RETURNS WITHOUT APPROVAL AND AN RMA# WILL BE ACCEPTED! ALL SHORTAGES, DAMAGE OR RETURN CLAIMS MUST BE MADE WITHIN 10 DAYS OF INVOICE DATE. NO EXCEPTIONS. A COPY OF THE INVOICE AND RMA PAPERWORK MUST BE SHIPPED WITH RETURNS AND ALL RETURNS MUST HAVE AUTHORIZATION. ALL RETURNS ARE SUBJECT TO A 30% RESTOCKING FEE. INTEREST WILL BE CHARGED AT A RATE OF 1.5% EACH MONTH ON ACCOUNTS OVER 30 DAYS. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. PLEASE REMIT PLEASE REMIT PAYMENT TO: PO BOX 2460 - SUISUN CITY, CA 94585 Interest will be charged at the rate of 1 1/2% each month on accounts over 30 days. 11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 2 of 2 2 of 2
Agenda Item #10.4.

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E S T I M A T E
2230 Cordelia Rd. Fairfield, CA 94534 Date Reference #
Phone: 707-435-9233 Fax: 707-435-1941
Email: [email protected] 11/02/23 TBJWQ17993
Fed ID # 01-0627221 DUNS # 068678015
CUSTOMER: SHIP TO:

E-Mail: [email protected]
Account Rep P.O. Number Ship Via Terms
Tye Whidby Best Way NET30
Qty Part # Description Unit Price Ext. Price
2023 FORD MACH-E

LIGHTBAR/SIREN/SPEAKER
1 BB8DEDE LIBERTY II DUO WCX 48" D/E/D/E $2,350.00 $2,350.00 1 MKAJ108 Lightbar Mounting Kit $0.00 $0.00
1 C399 CENCOM CORE WCX CONTROL CENTER $1,175.00 $1,175.00 1 CCTL7 WeCanX 21 BUTTON/SLIDE CTRL HD $0.00 $0.00
1 C399K7 OBD II CANPORT KIT 2021 F-150 $0.00 $0.00
1 SA315P SA315P SPEAKER, BLACK PLASTIC $293.25 $293.25
1 SAK72D SA-315 MT KIT FORD MACH-E DRVR $36.75 $36.75

SPOTLIGHT
2 ARGES2 ARGES PROFOCUS REMOTE SPOTLT $650.25 $1,300.50 1 ARGCH1 ARGES BAIL MT CONTROL HEAD $250.50 $250.50
1 ARG57D Ford Mach-E, 2021-2022 Driver Side Fender Mounting $81.75 $81.75 1 ARG57P Ford Mach-E, 2021-2022 Passenger Side Fender Mounting $81.75 $81.75

FRONT WARNING
1 BK2020MUE21 PB450L4 Aluminum Bumper ION w/pad $985.15 $985.15

SIDE WARNING - MOUNTED IN REAR WINDOW
2 I2J DUO LINEAR ION RED/BLUE BLK $146.25 $292.50
2 IONK1B SWIVEL MOUNT KIT FOR ION BLK $31.50 $63.00

REAR WARNING - TAIL LIGHTS
2 VTX9J VERTEX SUPER-LED DUO BLU/RED $106.50 $213.00

GUN RACK
11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 1 of 3 1 of 3
Agenda Item #10.4.

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Qty Part # Description Unit Price Ext. Price
1 GK10301S1U Dual T-Rail Mount $390.15 $390.15
1 Small
1 Universal XL
With #2 Key Override

PRISONER COMPARTMENT
1 PK1126MUE21 #10XL C Coated Poly Partition $925.65 $925.65 1 DK0100MUE21 TPO Door Guards $271.15 $271.15
1 WK0595MUE21 Window Barrier Poly $305.15 $305.15
1 QK2112MUE21 Full TPO Polymer Replacement Seat with Stock Factory Seat Belts $602.65 $602.65 1 PK0666MUE21 #12VS Rear Polycarbonate Partition with Fold Down Radio and Electronics $577.15 $577.15 Storage Locker

CONSOLE
1 C-VS-1300-MSTG Standard 9? Wide, Medium Height & Flat 13? Vehicle-Specific Console For $381.00 $381.00 2021-2023 Ford Mustang Mach-E
1 C-EB30-APR-1P 1-Piece Equipment Mounting Bracket, 3" Mounting Space, Fits Motorola $33.00 $33.00 APX-4500, Remote Radio
1 C-EB40-CCS-1P 1-Piece Equipment Mounting Bracket, 4" Mounting Space, Fits Whelen $37.00 $37.00 Cencom CCSRN, CCSRNTA, MPC03
1 C-FP-1 1" Filler Plate $13.00 $13.00
1 PKG-PSM-3018 2021 Ford Mustang Mach-E Premium Pedestal Mount Package $996.00 $996.00 Install customer provided dock & Panasonic laptop
Install customer provided Motorola 4500 Remote Head
Antenna Solution
1 PWAT-181-TW-SKE $327.33 $327.33
-SHPD
Custom Solution for Radio & Dock
1 7721-BSS Blue Sea 7721 MEGA AMG Safety Fuse Block $29.99 $29.99 1 5032-BSS Blue Sea 5032 12 Circuit Split Bus Fuse Block with Ground and Cover $51.99 $51.99 1 090-0120-0 Waterproof Circuit Breakers - 120A, WBS-120 $43.20 $43.20 1 83-0115 Single Entry Cable Seal with Heatshrink Gasket Assembly L: 1.25" ID" 0.75", $34.61 $34.61 Hole: 1" 1 Install-Pkg Connectors, Loom, Nuts, Bolts, Relays, Circuit Breakers, Etc - As Needed $150.00 $150.00 1 Labor - Shop Shop Labor - Installation of above equipment, and customer provided radar $10,065.00 $10,065.00 system
1 Labor - Shop Shop Labor - Strip Out Radio & Radars $660.00 $660.00 SubTotal $23,017.17
Sales Tax $1,898.92
Shipping $350.00
Total $25,266.09
11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 2 of 3 2 of 3
Agenda Item #10.4.

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Qty Part # Description Unit Price Ext. Price
Prices are valid for 30 days from date of quote unless otherwise specified PLEASE READ: THIS INVOICE MAY BE FOR SHIPMENT OF A PARTIAL ORDER-NO RETURNS ON PLASTIC PARTS OR CUSTOM ORDERED NON-STOCK PARTS-NO RETURNS WITHOUT APPROVAL AND AN RMA# WILL BE ACCEPTED! ALL SHORTAGES, DAMAGE OR RETURN CLAIMS MUST BE MADE WITHIN 10 DAYS OF INVOICE DATE. NO EXCEPTIONS. A COPY OF THE INVOICE AND RMA PAPERWORK MUST BE SHIPPED WITH RETURNS AND ALL RETURNS MUST HAVE AUTHORIZATION. ALL RETURNS ARE SUBJECT TO A 30% RESTOCKING FEE. INTEREST WILL BE CHARGED AT A RATE OF 1.5% EACH MONTH ON ACCOUNTS OVER 30 DAYS. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. PLEASE REMIT PLEASE REMIT PAYMENT TO: PO BOX 2460 - SUISUN CITY, CA 94585 Interest will be charged at the rate of 1 1/2% each month on accounts over 30 days. 11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 3 of 3 3 of 3
Agenda Item #10.4.

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E S T I M A T E
2230 Cordelia Rd. Fairfield, CA 94534 Date Reference #
Phone: 707-435-9233 Fax: 707-435-1941
Email: [email protected] 11/02/23 TBJWQ17994
Fed ID # 01-0627221 DUNS # 068678015
CUSTOMER: SHIP TO:

E-Mail: [email protected]
Account Rep P.O. Number Ship Via Terms
Tye Whidby Best Way NET30
Qty Part # Description Unit Price Ext. Price
2023 Tesla Model 3
To be installed in front winshield & rear window
2 AVW22JJ DUAL AVENGER II DUO RB/RB WIRE $462.00 $924.00 1 AVBKT5D DUAL HEADLINER MOUNT KIT $32.00 $32.00
1 AVBKT4 AVENGER II UNIVERSAL SWIVEL MT $58.00 $58.00
1 C399 CENCOM CORE WCX CONTROL CENTER $1,175.00 $1,175.00 1 CCTL5 WeCanX HAND-HELD CONTROL HEAD $0.00 $0.00
1 SA315P SA315P SPEAKER, BLACK PLASTIC $391.00 $391.00
1 SAK9 SA315 SIREN MT KIT UNIV SWIVEL $49.00 $49.00
Install customer provided Motorola 4500 Remote head
Antenna Solution
1 PWAT-181-TW-COV $468.40 $468.40
-SHPD
Covert bumper antenna
1 7721-BSS Blue Sea 7721 MEGA AMG Safety Fuse Block $29.99 $29.99 1 5032-BSS Blue Sea 5032 12 Circuit Split Bus Fuse Block with Ground and Cover $51.99 $51.99 1 090-0120-0 Waterproof Circuit Breakers - 120A, WBS-120 $43.20 $43.20 1 Install-Pkg Connectors, Loom, Nuts, Bolts, Relays, Circuit Breakers, Etc - As Needed $150.00 $150.00 1 Labor - Shop Shop Labor - Installation of above equipment, and customer provided radar $6,682.50 $6,682.50 system
1 Labor - Shop Shop Labor- Stripout of Radio & Radar $660.00 $660.00 11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 1 of 2 1 of 2
Agenda Item #10.4.

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Qty Part # Description Unit Price Ext. Price
SubTotal $10,715.08
Sales Tax $883.99
Shipping $125.00
Total $11,724.07
Prices are valid for 30 days from date of quote unless otherwise specified PLEASE READ: THIS INVOICE MAY BE FOR SHIPMENT OF A PARTIAL ORDER-NO RETURNS ON PLASTIC PARTS OR CUSTOM ORDERED NON-STOCK PARTS-NO RETURNS WITHOUT APPROVAL AND AN RMA# WILL BE ACCEPTED! ALL SHORTAGES, DAMAGE OR RETURN CLAIMS MUST BE MADE WITHIN 10 DAYS OF INVOICE DATE. NO EXCEPTIONS. A COPY OF THE INVOICE AND RMA PAPERWORK MUST BE SHIPPED WITH RETURNS AND ALL RETURNS MUST HAVE AUTHORIZATION. ALL RETURNS ARE SUBJECT TO A 30% RESTOCKING FEE. INTEREST WILL BE CHARGED AT A RATE OF 1.5% EACH MONTH ON ACCOUNTS OVER 30 DAYS. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. PLEASE REMIT PLEASE REMIT PAYMENT TO: PO BOX 2460 - SUISUN CITY, CA 94585 Interest will be charged at the rate of 1 1/2% each month on accounts over 30 days. 11/03/23 Representing the Highest Quality Emergency Equipment Companies in the World Page 2 of 2 2 of 2
Agenda Item #10.4.

Page 99 of 513 ends

State of Callfomla Award Number
DEPARTMEHTOF CALIFORNIA HIGHWAY PATROL 12996
GRANTAGREEMENT - Page 1

1. GRANT TITLE
FY23/24CTFGP Law Enforcement- St. Helena Police Department

2. NAMEOF ORGANIZATIONIAGENCY
St. Helena Police De rtment

3. ORGANIZATIONIAGENCYSECTION To ADMINISTER GRANT
St Helena Police Deartment

4. PROJECT PERFORMANCE PERIOD 5. PURCHASE ORDER NUMBER
From: 07/01/2023 To: 06/30/2024

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide ?nancial assistance to allied agencies for the education, prevention, and the enforcement of laws related to drivingunder the in?uence of alcohol and other drugs. including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving,enforce impaired driving laws on the roadway, and improveAgency's effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDERTHIS GRANTAGREEMENT SHALL NOT EXCEED $146,419.00

8. TERMS ANDCONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee's Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13. Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to complywith the Terms and Conditions of the following attachments:
- Schedule A — Project Description, Problem Statement, Goals and Objectives, and Method of Procedure - Schedule B- Detailed Budget Estimate
- Schedule B-1 - Budget Narrative
We, the of?cials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

INWITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATIONIAGENCY B. AUTHORIZED OFFICIAL OF CHP Name: Chris Hartley Name: Evan Robinson Phone: (916) 843-4360 Title:Chief of Police Title: Captain Fax: (916) 322-3169 Phone: (707) 967-2850
Address: 1480 Main Street Address: North 7th Street
St. Helena, CA 94574 Sacramento, CA 9581 1
E-Mail: chart|[email protected] E—Mai|: [email protected] Did!-It-Ian-1by CM: Chris Hartley E?fémnenzrz-55:15 08-02-23 C. ACCOUNTINGOFFICER OF CHP
. AUTHORIZEDFINANCIALCONTACT To RECEIVE Name: C. M.Jones Phone: (916) 843-3531 REMBURSEMENT PAYMENTS Title:Commander Fax: (916) 322-3159 Name: Louis Montelli Address: North 7th Street Tme: Of?cer Sacramento, CA 95811 Ph°ne1 (707) 957-2350 E-Mail:[email protected] Address: 1480 Mai" SW5‘ St. Helena, CA 94574 (Signature) Agenda Item #10.4.

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TERMS AND CONDITIONS
Grantee shall comply with the CaliforniaCode of Regulations, Title 13. Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the tennination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State willhave no obligation to reimburse the Grantee for any additionalcosts once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards.to the Grantee.the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

The funding for this Grant Agreement is allocated pursuant to CaliforniaRevenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State's obligation to pay any sum under this Grant Agreement is contingent upon availabilityof funds disbursed from the California Cannabis Tax Fund to the State. Ifthere is insuf?cient funding. the State shall have the option to either. 1) terminate this Grant Agreement; whereby. no party shall have any further obligations or liabilitiesunder this Grant Agreement. or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and willnot be reimbursed by the State.

The Grantee agrees to provide any additional funding. beyond what the State has agreed to provide. pursuant to this Grant Agreement. and necessary to complete or carry out the Project. as described in this Grant Agreement. Any modi?cation or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on ?le with the State. must be submitted in writingthirty (30) calendar days in advance to the State for approval.

The Grantee agrees to complete the Project withinthe timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance. and/or other required reports concerning the status of work perfonned in furtherance of this Grant Agreement on a The Grantee shall provide the State with a ?nal report showing all Project expenditures, which includes all State and any other Project funding expended, withinsixty (60) calendar days after completion of this Grant Agreement. The Grantee shall ensure all equipment which is purchased, maintained.operated, andlor developed is available for inspection by the State. Equipment purchased through this Grant Agreement shall be used for the education, prevention and enforcement of impaired driving laws.unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs Equipment purchased under this Grant Agreement must only be used for approved Project- related purposes. unless otherwise approved by the State in writing. Priorto disposition of equipment acquired under this Grant Agreement. the Grantee shall notify the State via e-mail.and by telephone. by calling the California Highway Patrol.Impaired DrivingSection, Cannabis Grants Unit at (916) 843-4360.

Agenda Item #10.4.

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TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced.this Grant Agreement may only be terminated ifthe party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. Ifby reason of force majeure the performance hereunder is delayed or prevented. then the tenn end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure" shall mean any ?re.?ood. earthquake, or public disaster.strike.labor dispute or unrest, embargo. riot.war.insurrection or civilunrest. any act of God.any act of legally constituted authority. or any other cause beyond the Grantee's control which would excuse the Grantee's perfon'nance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement withinten (10) calendar days of the commencement of such event. and within ten (10) calendar days after the terminationof such event. unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee willgive such notice at the earliest possible time following the event of force majeure.

Any violations of law committed by the Grantee.misrepresentations of Project information by the Grantee to the State.submission of falsi?ed documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. Ifthe Project is terminated for the reasons described in this paragraph. the State willhave no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perfonn the requirements of this Grant Agreement at the time and in the manner herein provided. Furthennore, the Grantee.upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

Ifthis Grant Agreement is terminated.the State may choose to exclude the Grantee from future Grant Opportunities.

1. The Grantee agrees the State. or their designated representative. shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of ?ve (5) years after ?nal payment. unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement. E. HOLD HARMLESS 1. The Grantee agrees to indemnify. defend.and save harmless the State. its officials.agents and employees from any and all claims and losses accruing or resulting to any and all Grantee's staff. contractors.subcontractors.suppliers, and other person. ?rm or corporation furnishing or supplying work services.materials.or supplies in connection withthe performance of this Grant Agreement. and from any and all claims and losses accruing or resulting to any person. agency. ?rm.corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement Agenda Item #10.4.

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TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including,but not limited to, those prohibitingdiscrimination because of sex, race, color.ancestry, religion, creed, national origin, physical disability (including HIVand AIDS), mental disability. medical condition(including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-t]and CCR, Title 2, Section 8103.) G. AMERICANSWITHD|SAB|LIT|ES ACT

1. The Grantee assures the State it complies withthe Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.(42 U.S.C. 12101 et seq.) H. DRUG—FREEWORKPLACE

1. The Grantee shall complywiththe requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug—FreeAwareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement. 2. Failure to comply withthese requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements ifthe department determines that any of the following has occurred: a. The Grantee has made false certi?cation or violated the certi?cationby failing to carry out the requirements, as noted above. (GC 8350 et seq.) l. LAW ENFORCEMENT AGENCIES 1. Alllaw enforcement 0rganization/AgencyIAgency Grantees shall comply withCalifornia law regarding racial pro?ling. Speci?cally, law enforcement Organization/AgencylAgency Grantees shall not engage in the act of racial profiling, as de?ned in California Penal Code Section 13519.4.

Agenda Item #10.4.

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TERMS AND CONDITIONS
J. LABORCODE/WORKERS‘ COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liabilityfor Worker's Compensation or to undertake self-insurance in accordance withthe provisions, and Grantee af?nns to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700)

K GRANTAPPLICATIONINCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity speci?cally designed to urge or in?uence a state or local legislator to favor or oppose the adoption of any speci?c legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots") lobbying activities, withone exception. This does not preclude a state of?cial, whose salary is supported by this Grant Agreement. from engaging in direct communications with the state or local legislative of?cials, in accordance with customary state andlor local practice.

M.REPRESENTATION ANDWARRANTIES

1. The Grantee represents and warrants that:
a. Itis validlyexisting and in good standing under the laws of the State of California, has, or will have the requisite power, authority. licenses, pennits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfullyconduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. Itis not a party to any Grant Agreement, written or oral, creating obligations that would prevent itfrom entering into this Grant Agreement or satisfying the terms herein. c. Ifthe Grantee is a Nonpro?t OrganizationlAgency. itwillmaintain its “Active”status with the exempt status. Ifthe Grantee subcontracts with a Nonpro?t as part of this Grant Agreement, the Grantee shall ensure the Nonpro?t willmaintain its "Active"status with the California Secretary of State. maintain its "Current" status with the California Attorney General's Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status. d. Allof the information in its Grant Application and all materials submitted are true and accurate. N.AIROR WATER POLLUTIONVIOLATION 1. Under the state laws, the Grantee shall not be: (1) inviolation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district. (2) subject to cease-and-desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) ?nally determined to be in violation of provisions of federal law relating to air or water pollution.

Agenda Item #10.4.

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TERMS AND CONDITIONS

0. GRANTEENAMECHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State willprocess the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district.or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non—governmental Grantees.

R. FINANCIALINFORMATIONSYSTEM FOR CALIFORNIAGOVERNMENTAGENCY TAXPAYER IDFORM

1. This form shall be completed by allGrantees.

S. CONFLICTOF INTEREST

1. This section serves to make the Grantee aware of speci?c provisions related to current or former state employees. IfGrantee has any questions regarding the status of any person rendering services or involved withthe Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clari?cation.

2. Current State Employees
a. No of?cer or employee shall engage in any employment activity, or enterprise, from which the officer or employee receives compensation or has a ?nancial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment
any state agency to provide goods or services 3. Former State Employees. a. For the two-year period from the date they left state employment, no former state of?cer or employee may enter into a contract in which they engaged in any of the negotiations, transactions planning arrangements or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b For the 12-month period from the date they left state emp oyment, no former state of?cer or employee may enter into a contract with any state agency ifthey were employed by that state agency in a policy-makingposition in the same general subject area as the proposed Grant Agreement withinthe 12-month period prior to their leaving state service. 4. The authorized representative of the Grantee OrganizationlAgency. named withinthis Grant Agreement warrants their Organization/Agency and its employees have no personal or ?nancial interest and no present or past employment or activity which wouldbe incompatible with Agenda Item #10.4.

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TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the OrganizationIAgency and its employees willnot accept any gift, bene?t, gratuity or consideration, or begin a personal or ?nancial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any ?nancial, statistical, personal, technical, media-related.and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to con?dential Project infonnation and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee willnot enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph ?ve (5) prior to receiving written con?nnation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 willhave access to them.

8. Ifthe Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment. including oral ?uid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impainnent.

At a minimum,personnel using these devices should receive Standardized Field Sobriety devices.the Grantee agrees to obtain permission from their local prosecutor's o?ice, establish a policyensuring appropriate use. and require the staff using these devices to receive appropriate training. which may include training from the manufacturer. This willhelp ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired DrivingSection, Cannabis Grants Unit) of any legal challenges or other items of signi?cance that may affect the use or legal acceptance of these devices. Additionally, the State may request additional information about the performance of these devices, including infonnation about their use, accuracy, and feedback from personnel using the devices. b. Law Enforcement Vehicles — The Grantee agrees any law enforcement vehicles purchased withGrant funds, from this Grant Agreement, willbe primarilyused for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the in?uence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and CaliforniaCode of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal andlor emblem.indicating the vehicle is used for driving under the in?uence enforcement.

Agenda Item #10.4.

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Schedule A
St Helena Police Department
All grant awards, including any adjustments to requested funding. were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identi?edlspecf?ed in the Grant Agreement must be submitted to and approved by CGU prior to purchase. Grantees shall not exceed the travel rates paid to exempt, excluded, and represented State of California employees and will be reimbursed at the State travel rates. Any costs beyond State travel rates will be at the expense of the Grantee.

Project Description
The St Helena Police Department consists of 8 full-timeLaw Enforcement Of?cers.2 full-timeLaw Enforcement Sergeants, 1 full—timeLaw Enforcement Lieutenant, and 1 full-time Law Enforcement Chief of Police servicing the City of St Helena, located in Napa County, which consists of 4 square miles and a population of approximately 5.316citizens. The city is continuing to grow with new housing development programs, hotels, and store fronts. The St Helena Police Department is a smaller department that would bene?t from the law enforcement training for the of?cers, education and prevention for the public, and education in enforcing cannabinoid use. There are cannabis and THC product dispensaries a few miles south of the city and multiple delivery companies delivering locally. We lack the training and experience to handle the new challenges and a grant award such as this would help and address some of the training issues. In turn, the Of?cers willpass that knowledge to the citizens of the community by conducting community education programs and enforcement stops throughout the city. Being awarded a grant such as this one will assist the Police Department by purchasing a new DUiIDrug driving patrol unit to be utilized solely to conduct DUiIDrug drivingenforcement throughout the city and help in the reduction of DUIincidents to include fatal traf?c collisions.

Problem Statement 8; Proposed Solution
With the lack of training and experience of our of?cers and the popularity of cannabis use, the St Helena Police Department needs assistance with additional training for the current staff. The St Helena Police Department has a great working relationship with outside agencies and has assisted in several DUI checkpoints withCHP, Napa County Sheriffs Department, and Napa Police Department. We rely on outside agency support to conduct the DUIcheckpoints due the lack of training and experience our officers possess.

It is dif?cuitfor the St Helena Police Department to conduct enforcement stops for current cannabinoid regulations, and the transportation. Out of the 8 Of?cers and 2 Sergeants. the St Helena Police Department has only four of?cers, and two sergeants have attended the DUIDetectionIARIDEcourses and no cannabisrelated training. We at the St Helena Police Department see our de?ciencies and want to alleviate the issue we currently have by sending at least ?ve additionalof?cers to such training. Having the knowledge and the training we can provide additional resources to the outside agencies and conduct future DUIcheckpoints and DUiIDrugdriving vehicle willhelp with the recent increase in DUiIDrug driving-related incidents, itwillhelp and reduce the percentage of DUI-related traf?c stops and increase the active patrols for impaired drivers out on the roadways. In 2022 we had a total of 47 DUIrelated arrests, even with the reduction of active DUl/Drug driving, patrols, and no DUIcheckpoints. Between January 2023 and February 2023, we have had 14 DUI related arrests. Perfonnance Measureslscoge of Work The St Helena Police Department willaddress the lack of training issues by sending two of?cers to additional training such as D.R.E -Classroom Course-21160, Drug In?uence-11550H&S-22220, DUI-Detection Field Sobriety-20280, and DUICheckpoints-planning and management-20271. ifthis grant is obtained the training willbegin in July of 2023. Each quarter until the grant is ful?lled at least one of?cer willattend the desired training. Once the officers have successfully completed the training, they willbe capable of passing their training and experience, share the information with the community members, by providing community informationmeetings, as well as the High School student information assemblies regarding the dangers of impaired driving.

Agenda Item #10.4.

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Schedule A
While at the Community meetings the officers can talk about the training they attended, the dangers of impaired driving, under the in?uence of alcohol and marijuana detection, and testing procedures. We will inform the community on how we plan to conduct DUIsaturation patrols to help denture intoxicated driving and help spread the concern for safety.

We willconduct school assemblies and speak with the elementary school children regarding important information on Alcohol consumption and Drug consumption and the dangers behind it.We as a department have participated in Every 15-Minute programs and withthis grant we hope to conduct our own Every 15- Minute program. We willhave a Question-and-answer assembly involving the High school's students and staff.

Purchasing a patrol unit and using itsolely for DU|lDrug driving enforcement, in the hopes of reducing the percentage of DUI/Drug drivingtraf?c fatalities and DUI/Drug driving enforcement by 10%. The vehicle willbe utilized at least 24 hours a week, each week.each quarter untilthe grant is ful?lled.

The St Helena Police Department has social media that we can use to share the information gathered by the of?cers during their training sessions and pass the informationto the community. The social media page is up and mnning withgreat infonnalion where we can share the new training we obtain along withthe new rules and regulations regarding cannabis products, transportation, and consumption.

Project Performance Evaluation
The funding this grant can provide willbe ongoing and bene?t the St Helena Police Department, the o?icers, and the community. The training provided willbe utilized for years to come and be used to participate in educational forums withthe community members discussing the dangers of intoxicateddriving, the bene?t of conducting enforcement stops, securing the safety of the community, and the continued education of the school's educational programs. The results should consist of public knowledge of the recent drug driving regulations, continuing to educate the public of the dangers of DUl‘sand the knowledgelexperience the of?cers willpossess after obtaining the training, enforcements stop, and future DUIcheckpoints. Ifgranted the Grant, we willbe sending the first two officers to the desired training in the first quarter of the awarded grant. one of?cer inthe second quarter of the awarded grant, one of?cer in the third quarter of the awarded grant and one of?cer in the fourth quarter of the awarded grant Conduct a community forum meeting inthe ?rst quarter of the awarded grant (September of 2023), to share infonnation regarding impainnent and impaired driving and the recently awarded grant. Conduct the Highschool educational assembly in the second quarter of the awarded grant (December 2024). Add the patrol unit to the existing ?eet for DUlIDmgdriving enforcement, and conduct at least 8 saturation patrols, each quarter during the awarded grant time.

Program Sustainability
The St Helena Police Department willbe collecting data during the grant. The Grant director willcomplete the evaluation process by keeping track of the of?cers who attended the training, dates, times.and courses, the Police Department, and community interactions.such as meetings, social media posts, contacts, and High enforcement stops. The Evaluator should also provide a brief summary of the grant's accomplishments, challenges, signi?cant activities, the results, whether the grant's goals were met, and the totality of the grant results. With the additionof a patrol unit for DUI/Drugdriving enforcement, the St Helena Police Department willgather data during the grant. The Grant directorwill complete the process by keeping track of the vehicle's hourly use of DUI/Drug driving patrol, alcohol/drug-related traf?c stops, DUIIDrug—re|atedarrest, DU|lDrug citation, and DUI/Drug related pedestrian stops. Administrative Support The funding provided during the grant period willhave an ongoing bene?t for the department personnel and the community members, even ifthe funds are reduced or become unavailable in the future. The funding will provide the training for the of?cers who can in turn share their training and experience with the outside agencies who have provided us with the assistance in the past. The officers willcontinue to provide public education based on the training and experience they have received and will continue to receive. The addition of a patrol vehicle willbe used for years to come, itwillbe used as a DU|lDrug driving enforcement vehicle even ifthe funds are reduced or become unavailable. The funding willprovide a fullyequipped vehicle to be in service for years and willbe utilized during DUI/Drug driving patrols and outside agency assists.

Agenda Item #10.4.

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n I . .
lw, :
m. ‘n: .

A
2 .-
Schedule B
Detailed Budget Estimate
Award Number OrganizationIAgency Amo
unt
12996 St. Helena Police Department
Cost category Line Item Name Tota
l
CtoGrant
o
st Other Direct Costs
lnfonnational Pamphlets
Category Sub-Total
Personnel
DUI Saturation Patrol
DUI Detection Field Sobriety Training - Attend
DRE Training - Attend
DARTraining - Attend
DUICheckpoint Training - Attend
Presentations
Back?ll
Category Sub-Total
DUI Patrol Vehicle
DUIPatrol Vehicle - Out?tting
Category Sub-Total
Grant Total 00$146,419 Agenda Item #10.4.

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Schedule B-1
Budget Narrative
St. Helena Police Department
other Direct Costs
Informational Pamphlets
$600.00
lnforrnational pamphlets to be made in regard to Drug and DUIdrivingfor community meetings and every 15 minutes
program. Total cost $600.00
Personnel
DUISaturation Patrol
$29,808.00
Personnel cost for one position paid 100% by the grant at 62.50 an hour would be entered as over time. Saturation Patrol 24 hr. a week. 24 hr. a week X 12 weeks = 288 total hrs. per Quarter. 288 hrs. Totaling $18,000.00 Personnel cost for one position paid 100% by the grant at41.00 an hour would be entered at straight time.

Saturation Patrol 24 hr. a week. 24 hr. a week X 12 weeks = 288 total hrs. per Quarter. 288 hrs. Totaling $ 11,808.00 per Of?cer
DUI Detection Field Sobriety Training - Attend
$738.00
Personnel cost for one position paid 100% by the grant at41.00 an hour would be entered at straight time. Course hours for; DUI Detection Field Sobriety 18hr. Totaling $738.

DRE Training - Attend
$5.904.00
Personnel cost for one position paid 100% by the grant at41.00 an hour would be entered at straight time. Course hours for; DRE Classroom course 72 hrs. X two of?cers. Totaling $ 5,904.00 DARTraining - Attend
Personnel cost for one position paid 100% by the grant at41.00 an hour would be entered at straight time. Course hours for; 11550 24 hrs. Xtwo Of?cers, Totaling $ 1.968.00 DUI Checkpoint Training - Attend $328.00 Personnel cost for one position paid 100% by the grant at 41.00 an hour would be entered at straight time. Course hours for; DUICheckpoint Planning and Manage 8hr Per student Total 8 hr. Student would attend this course totaling 8 hrs. Totaling $ 328.00 per student Agenda Item #10.4.

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Schedule B-1
Budget Narrative
St. Helena Police Department
Presentations
$656.00
Every 15 Minutes program would cover the cost of one Of?cer covered 100% by the grant at $41.00 per hour per employee at a regular rate. Every 15 minutes 8 hr. Total 8 hr. Per Employee Total 8 hrs. $328.00 Elementary School assembly for explaining dangers of impaired driving withtwo Of?cers covered 100% by the gr an
t
at $41 .00 an hour paid as straight time. School Assembly 2 hrs. Total 4 hrs. Per Employee Total 4 hrs. $164.00.

Community member meeting explaining the dangers of impaired driving and new laws, with one employee covere d 100% by the grant at $41.00 an hour paid as straight time. Community Meeting 4 hrs. Total 4 hrs. Per Employee Total 4 hrs. $164.00
Backfill
$42.417.00
Amount calculated to replace ?ve of?cer‘s shifts, who are attending trainings, community meetings, and school assemblies at an overtime rate of $62.50 hr. Shift Coverage OT hours to Replace Of?cer in training, 602 hrs. OT X $62.50 hr. Total $37,625.00 Bene?ts
Amount calculated for ?ve Of?cers at a bene?t rate of $20.50lhr. for 234 hours of training, community meetings. a n
d
school assemblies, 234 hrs. X $20.50/hr., Total of
$4,797.00
Equipment
DUI Patrol Vehicle
$56,000.00
Projected cost to purchase one Patrol vehicle.

DUIPatrol Vehicle - Out?tting
$8,000.00
Out?tting one patrol vehicle with emergency vehicle equipment. only lights and sirens.

Agenda Item #10.4.

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Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
2023 FORD MACH E
_____________________________________
Front End Equipment
_____________________________________
BK2020MUE21 Setina, PB450L4 Ion Trio, 2023 Mach E Setina 1 927.20 927.20 TLI2D Whelen ION T-Series DUO Red/White Whelen 1 104.99 104.99 TLI2E Whelen ION T-Series DUO Blue/White Whelen 1 104.99 104.99 SM001 Patrol Power, Universal Harness Gen 2 Patrol Power 1 764.00 764.00 SA315P Whelen Siren Speaker 100W Whelen 1 199.99 199.99 SAK72D Whelen Speaker Bracket Ford Mach E 2021-22, Drivers Side Whelen 1 39.20 39.20 EW3214 ECCO, 14" Dual Row Work Light 6700 Lum Ecco 1 240.70 240.70 I Installation Charges Labor Items 11 125.00 1,375.00
_____________________________________
Side Equipment
_____________________________________
ARGES2 Whelen, Arges Profocus Remote Spotlight Whelen 2 606.90 1,213.80 ARGCH1 Whelen, Arges Bail Mount Control Head Whelen 1 233.80 233.80 ARG57P Whelen, Passenger Side Fender Mount 2022-23 MACH-E Whelen 1 87.20 87.20 ARG57D Whelen, Driver Side Fender Mount 2022-23 MACH-E Whelen 1 87.20 87.20 I Installation Charges Labor Items 7 125.00 875.00
_____________________________________
Roof Equipment
_____________________________________
EB8DEDE-LEHR Whelen, 48” Legacy Duo WeCanX LED Lightbar Whelen 1 2,199.00 2,199.00 STPKT108 Whelen, Lightbar Strap Kit #108 Whelen 1
AP-MMF-CG-Q-S11-BL Antnaplus, Cell/Lte/Gps Antenna Airgain 1 148.75 148.75 QWB450 450-470 MHz 1/4 Wave NMO Mobile Antenna - Black Misc Radio Parts 1 18.08 18.08 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
43963
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
1 Tax Ident. Type Legal Entity
Vehicle Information:
2023 FORD MACH E
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 112 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
QWB152 152-162MHz 1/4 Wave NMO Mobile Antenna - Black Misc Radio Parts 1 17.22 17.22 NMO-K-DS 3/4" Hole NMO Style Mount w/17' DS Coax Misc Radio Parts 2 29.64 59.28 I Installation Charges Labor Items 4 125.00 500.00
_____________________________________
Drivers Compartment
_____________________________________
C-VS-2600-MSTG Havis Stnd 9" Wide, Med Height, 5-Deg Angld 26" Console 21- 23 Mustang Mach-E
Havis 1 493.60 493.60
C-EB40-WSB-1P Havis 4" FP Fits Arges Remote Spotlight Control Head Havis 1 C-EB40-CCS-1P Havis 4" FP Fits Cencom CCSRN, CCSRNTA, MPC03 Havis 1 C-EB30-TK7-1P Havis, 3" Face Plate, Fits Kenwood TK-5710, TK-5810, TK-690, TK-790, TK-890
Havis 1
C-FP-5 Havis 5" Filler Plate Havis 1
C-FP-15 Havis 1.5" Filler Plate Havis 2
CUP2-1001 Havis 4" Self-Adjusting Double Cup Holder Havis 1 53.60 53.60 C-AP-0325 OBSOLETE US C-AP-0325-1 WHEN OUT 3" Accessory Pocket,

2.5" Deep
Havis 1 40.80 40.80
091-219-5 Kussmaul, 4.8A Usb Dual Port, 12/24V Kussmaul 1 70.00 70.00 IPM-111 Mag Mic, Insulated KIT Magnetic Mic 2 42.00 84.00 C-MCB Havis Mic Clip Bracket Havis 2 15.20 30.40
C-HDM-1018 Havis, Hd Pass. Side Mount Base 21-* Mustang Mach-E Havis 1 278.40 278.40 C-HDM-203 Havis, 12" Heavy-Duty Telescoping Pole, Short Handle Havis 1 161.60 161.60 C-MD-112 Havis 11" Slide Out Locking Swing Arm w/ Motion Adapter Havis 1 293.60 293.60 C-HDM-401 Havis Heavy-Duty Stability Side Arm Havis 1 63.20 63.20 DS-PAN-1111-2 Havis, Cf33 Dock, Dual Pass Havis 1 1,077.75 1,077.75 LPS-103 Havis, Power Adapter Havis 1 195.75 195.75
GK10301S1U Setina Dual T-Rail Gun Mount W/1 Small Lock & 1 Universal XL Lock #2 Key
Setina 1 407.20 407.20
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
43963
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
2 Tax Ident. Type Legal Entity
Vehicle Information:
2023 FORD MACH E
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 113 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
CSM - POLICE 2 WAY RADIO - KW DB UHF/VHF

CSM - ICV
I Installation Charges Labor Items 19.5 125.00 2,437.50 _____________________________________
Prisoner Compartment
_____________________________________
PK1130MUE21 Setina, 10Xl Partition, Recessed, 2023 Mach E Setina 1 823.20 823.20 DK0598MUE21 Setina, Door Skins, Aluminum Pr, 2023 Mach E Setina 1 183.20 183.20 QK2112MUE21 Setina, Replacement Tpo Seat, Factory Belts, Mach E 2022 Setina 1 543.20 543.20 WK0595MUE21 Setina, Poly Window Barrier, 2023 Mach E Setina 1 287.20 287.20 PK0666MUE21 Setina, #12 Rear Screen/Equipment Tray 2023 Mach E Setina 1 543.20 543.20 I Installation Charges Labor Items 9.5 125.00 1,187.50
_____________________________________
Back End Equipment
_____________________________________

ETFBSSN-P SOUNDOFF FLASHBACK ALTERNATING TAILLIGHT FLASHER, SOLID STATE-2.4 F.P.S.

Sound Off 1 68.34 68.34
TLI2J Whelen ION T-Series DUO Red/Blue Whelen 2 104.99 209.98 C399 Whelen Cencom Core WCX Remote Siren & Control Center Whelen 1 1,049.00 1,049.00 CCTL7 Whelen Core WCX 21 Push-Buttons & 4-Position Slide Control Head
Whelen 1
C399K7 Whelen, OBDII Canport Kit 2021-22 F-150 Whelen 1 CEM16 Whelen Core WCX 16 Output Expansion Module Whelen 1 193.90 193.90

CSM - AXON BLUETOOTH SIGNAL BOX
I Installation Charges Labor Items 13 125.00 1,625.00
_____________________________________
INSTALL Install Materials Service Items 1 225.00 225.00 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
43963
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
3 Tax Ident. Type Legal Entity
Vehicle Information:
2023 FORD MACH E
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 114 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
F Shipping Charges Service Items 1 395.00 395.00
23,798.58
1582.06
22,216.52
Total:

Total Sales Tax:

Subtotal:
395.00
21821.52
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
43963
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
4 Tax Ident. Type Legal Entity
Vehicle Information:
2023 FORD MACH E
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 115 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
_____________________________________
Front End Equipment
_____________________________________
TLI2D Whelen ION T-Series DUO Red/White Whelen 1 104.99 104.99 TLI2E Whelen ION T-Series DUO Blue/White Whelen 1 104.99 104.99 GRILL
SA315P Whelen Siren Speaker 100W Whelen 1 199.99 199.99 SAK9 Whelen Speaker Bracket Universal Swivel Whelen 1 34.30 34.30 MI0001 Patrol Power Gen 1 Mini Harness Patrol Power 1 510.40 510.40 I Installation Charges Labor Items 7 125.00 875.00
_____________________________________
Roof Equipment
_____________________________________
EB8DEDE-LEHR Whelen, 48” Legacy Duo WeCanX LED Lightbar Whelen 1 2,199.00 2,199.00 STPKT109 LIGHTBAR STRAP KIT #109 Whelen 1
NMO-K-DS 3/4" Hole NMO Style Mount w/17' DS Coax Misc Radio Parts 1 29.64 29.64 QWB450 450-470 MHz 1/4 Wave NMO Mobile Antenna - Black Misc Radio Parts 1 18.08 18.08 QWB152 152-162MHz 1/4 Wave NMO Mobile Antenna - Black Misc Radio Parts 1 17.22 17.22 AP-MMF-CG-Q-S11-BL Antnaplus, Cell/Lte/Gps Antenna Airgain 1 148.75 148.75 I Installation Charges Labor Items 4 125.00 500.00
_____________________________________
Drivers Compartment
_____________________________________
C-HDM-1013 Havis, Heavy-Duty Mount For 2020-2021 Ford EscapePart # C Havis 1 197.60 197.60 C-HDM-202 Havis 8.5" Heavy-Duty Telescoping Pole, Short Handle Havis 1 152.00 152.00 C-MD-112 Havis 11" Slide Out Locking Swing Arm w/ Motion Adapter Havis 1 293.60 293.60 C-HDM-401 Havis Heavy-Duty Stability Side Arm Havis 1 63.20 63.20 Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
44108
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
1 Tax Ident. Type Legal Entity
Vehicle Information:
2023 FORD MAVERICK
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 116 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
DS-PAN-1111-2 Havis, Cf33 Dock, Dual Pass Havis 1 1,077.75 1,077.75 LPS-103 Havis, Power Adapter Havis 1 195.75 195.75
MMSU-1 Mag Mic Magnetic Mic Kit Magnetic Mic 2 39.95 79.90

CSM - POLICE RADIO
I Installation Charges Labor Items 8 125.00 1,000.00
_____________________________________
Back End Equipment
_____________________________________
VTX9J Whelen Vertex Super-LED Omni Directional Lighthead DUO Red/Blue
Whelen 1 84.99 84.99
C399 Whelen Cencom Core WCX Remote Siren & Control Center Whelen 1 1,049.00 1,049.00 CCTL7 Whelen Core WCX 21 Push-Buttons & 4-Position Slide Control Head
Whelen 1
I Installation Charges Labor Items 8 125.00 1,000.00
_____________________________________
INSTALL Install Materials Service Items 1 195.00 195.00 F Shipping Charges Service Items 1 225.00 225.00
11,090.66
734.51
10,356.15
Total:

Total Sales Tax:

Subtotal:
225.00
10131.15
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
44108
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
2 Tax Ident. Type Legal Entity
Vehicle Information:
2023 FORD MAVERICK
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 117 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
_____________________________________
Front End Equipment
_____________________________________
VTX609D Whelen Vertex Super-LED Omni Directional Lighthead Split Red/White
Whelen 1 84.99 84.99
VTX609E Whelen Vertex Super-LED Omni Directional Lighthead Split Blue/White
Whelen 1 84.99 84.99
SA315P Whelen Siren Speaker 100W Whelen 1 199.99 199.99 SAK9 Whelen Speaker Bracket Universal Swivel Whelen 1 34.30 34.30 MI0001 Patrol Power Gen 1 Mini Harness Patrol Power 1 510.40 510.40 I Installation Charges Labor Items 7 125.00 875.00
_____________________________________
Drivers Compartment
_____________________________________
XONR Whelen ION Series Super-LED Red w/Smoked Lens Whelen 1 126.00 126.00

FOWARD FACING LIGHTHEAD-DRIVER'S SIDE STEADY RED
XONJ Whelen ION Series Super-LED Red/Blue w/Smoked Lens Whelen 1 126.00 126.00

FORWARD FACING LIGHTHEAD-PASSENGER'S SIDE
ALPHASL Whelen Remote 200W Siren For Use w/ Remote Switches Whelen 1 211.40 211.40 NPN (3) ROCKER SWITCHES Service Items 3 15.00 45.00

CSM - POLICE RADIO
I Installation Charges Labor Items 10 125.00 1,250.00
_____________________________________
Back End Equipment
_____________________________________
TLI2J Whelen ION T-Series DUO Red/Blue Whelen 2 104.99 209.98 TIONBKT1 Whelen ION T-Series Universal "L" Mounting Bracket Whelen 2 12.60 25.20

REAR DECK
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
44109
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
1 Tax Ident. Type Legal Entity
Vehicle Information:
2023 TESLA MODEL 3
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 118 of 513 ends

Item No. Description
Manufacturer
Name Quantity Unit Price Total Price

ETFBSSN-P SOUNDOFF FLASHBACK ALTERNATING TAILLIGHT FLASHER, SOLID STATE-2.4 F.P.S.

Sound Off 1 68.34 68.34
I Installation Charges Labor Items 5 125.00 625.00
_____________________________________
INSTALL Install Materials Service Items 1 195.00 195.00 F Shipping Charges Service Items 1 75.00 75.00
NMO-K-DS 3/4" Hole NMO Style Mount w/17' DS Coax Misc Radio Parts 2 29.64 59.28 QWB450 450-470 MHz 1/4 Wave NMO Mobile Antenna - Black Misc Radio Parts 1 18.08 18.08 QWB152 152-162MHz 1/4 Wave NMO Mobile Antenna - Black Misc Radio Parts 1 17.22 17.22 5,186.72
345.55
4,841.17
Total:

Total Sales Tax:

Subtotal:

75.00 4766.17
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Ship Via Customer ID
To:

Sell
44109
Mike McGee
60645
Phone: 707-339-1053
Saint Helena, CA 94574
1405 Charter Oaks Ave
Justin Tharpe
City Of St Helena
Phone: (707) 967-2856
Saint Helena, CA 94574
1572 Railroad Ave
Justin Tharpe
City of St. Helena
Phone: 925-370-2144 Fax: 925-370-2087
661 Garcia Avenue Pittsburg, CA 94565
11/22/2023
2 Tax Ident. Type Legal Entity
Vehicle Information:
2023 TESLA MODEL 3
Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Agenda Item #10.4.

Page 119 of 513 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-____
RESOLUTION AUTHORIZING: (1) THE UPFITTING OF FOUR POLICE VEHICLES BY LEHR IN AN AMOUNT NOT-TO-EXCEED $70,262.00; (2) THE

CITY MANAGER TO EXECUTE ALL NECESSARY AGREEMENTS FOR THE OUTFITTING OF THE VEHICLES; AND (3) A BUDGET ADJUSTMENT OF $10,896 TO GL ACCOUNT 212-4900-2630.

RECITALS
A. Recently the City purchased four new police vehicles; and B. The four vehicles need upfitting to become police vehicles; and C. This is an expected, budgeted expense; and
D. A portion of the expenses will be paid for utilizing a California Highway Patrol Driving Under the Influence Grant that was awarded in FY 2023-24 with $10,896.09 earmarked within in grant for the upfitting of an enforcement vehicle; and
E. Awarding the contract for the upfitting of two 2023 Ford Mustang Mach E, Tesla Model 3, and a Ford Maverick to Lehr located in Pittsburg, California and authorizing a budget adjustment to utilize the grant funds for the upfitting of the vehicle.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena hereby resolves as follows:

1. Authorize the upfitting of four police vehicles by Lehr in Pittsburg, CA for an amount not-to-exceed $70,262.

2. Authorize the City Manager to execute the necessary agreements for the upfitting of vehicles.

3. Authorize a Budget Adjustment in the amount of $10,896.09 to GL Account 212-4900-26-30.

Approved at a Regular Meeting of the St. Helena City Council on December 12, 2023, by the following vote:

Agenda Item #10.4.

Page 120 of 513 ends

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Hardy: __________
Councilmember Summer: __________
APPROVED: ATTEST:
__________________________ __________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.4.

Page 121 of 513 ends

Page 122 of 513 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: December 12, 2023
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Consideration and proposed approval of a resolution: (1) Duly approving and adopting a publicly available pay
schedule in accordance with the requirement of California Code of Regulations, Title 2, Section 570.5, which includes a revised salary schedule for the Part-time Casual Worker classifications, (2) Approving the addition of Part-time Associate classifications, and (3) Approving a budget
increase in the amount of $11,126 to Part-time Salary and Benefits utilizing General Fund Reserves.

RECOMMENDED
ACTION:

Approve the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to duly approve and adopt a publicly
available pay schedule in accordance with the requirement of California Code of Regulations, Title 2, Section 570.5, which includes a revised salary schedule for the Part-time Casual Worker classifications effective January 1, 2024.

FINANCIAL IMPACT: The Fiscal Impact is estimated to be $11,126 for the remainder of Fiscal Year 2023-24. Funds will be utilized from General Fund Reserves, leaving the estimated Net
Position at 51%. This action will require a budget increase as follows:

General Fund Part-time Salaries: $10,187
General Fund Part-time Benefits: $ 939
BACKGROUND:

The City of St. Helena contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits for its employees. As a public employer, the City must abide by the Government Code when establishing and reporting employee compensation. The California Code of Regulations (CCR) Title 2, Section 570.5 (Section 570.5) provides that each pay schedule meet the following requirements:
 Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meeting laws.

Agenda Item #10.5.

Page 123 of 513 ends

 Identifies the position title for every employee position.  Shows the pay rate for each position.
 Indicates the time base for each pay rate.

CalPERS uses the City’s pay schedules to determine final compensation and to calculate retirement benefits for the City’s employees. Inaccurate pay schedules could negatively impact an employee’s final retirement calculation or delay receipt of the appropriate retirement compensation.

DISCUSSION:

Casual Worker Salary Ranges
California law mandates that the minimum wage be increased when certain inflationrelated events occur. Specifically, California Labor Code section 1182.12 delegates authority to the Director of Finance to annually determine and certify to the Governor and State Legislature whether an adjustment to the minimum wage is appropriate.

The Director of California's Department of Finance published a letter on July 31, 2023, stating that the minimum wage needed to rise by 3.5 percent to account for an inflation adjustment effective the beginning of calendar year 2024. On January 1, 2024, the California minimum wage will increase from $15.50 per hour to $16.00 per hour. As a result, staff reviewed the existing hourly rates on the part-time salary schedule casual worker classifications for recommended increases.

All classifications with the exception of the casual worker classifications, received a minimum cost of living increase of 5% on July 1, 2022, 4.2% on July 1, 2023 and will receive an additional cost of living increase based on the CPI on July 1, 2024. As a result of the lack of salary increases, the casual worker classification salary ranges have not kept up with inflation. Therefore, staff is recommending a 10% increase to each of the ranges in the casual worker series effective January 1, 2024. This will result in an estimated annual increase in part-time salaries and benefits of $22,252, which may fluctuate slightly based on actual hours worked. Due to implementation on January 1, 2024, the fiscal impact for the remainder of the year is estimated to be $11,126.

Part-time Associate Series
From time to time, the City has the need to hire part-time employees in a technical, professional, or executive level capacity to provide support during a staffing vacancy or to assist with special projects. Pay rates for these positions must be included with the adopted salary schedule in order to comply with the California Code of Regulations (CCR) Title 2, Section 570.5 (Section 570.5). Therefore, staff is recommending the addition of a Technical Associate, Professional Associate, and Executive Associate classifications to provide the City flexibility in staffing during these occurrences.

There is no fiscal impact associated with the addition of these classifications to the salary schedule, nor is there an impact to the approved FTE.

Agenda Item #10.5.

Page 124 of 513 ends

ENVIRONMENTAL REVIEW: None.

DOCUMENTS ATTACHMENTS:

Resolution FY24 Part-time, Extra Help, and Elected Officials Salary Schedule Attachment A - FY23-24 Salary Schedule Effective 2024.01.01 Agenda Item #10.5.

Page 125 of 513 ends

CITY OF ST. HELENA
RESOLUTION NO. 2023-__
Duly approving and adopting a publicly available pay schedule in accordance with the requirement of California Code of
Regulations, Title 2, Section 570.5, which includes a revised salary schedule for the Part-time Casual Worker classifications and addition of Part-time Associate classifications, and Approving a budget increase in the amount of $11,126 to Parttime Salary and Benefits utilizing General Fund Reserves.

RECITALS
A. The City of St. Helena contracts with the California Public Employee’ Retirement System (“CalPERS”) to provide retirement benefits for its employees; and B. Pursuant to California Code of Regulations, Title 2, Section 570.5, CalPERS requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and C. The City desires to increase the casual worker classifications salary ranges by 10% effective January 1, 2024 to address an increase in the California minimum wage and keep up with inflation; and
D. The City has the need to hire part-time employees in a technical, professional, or executive level capacity to provide support during a staffing vacancy or to assist with special projects; and
E. Therefore, is recommending the addition of a Technical Associate, Professional Associate, and Executive Associate classifications to provide the City flexibility in staffing during these occurrences.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. That the City of St. Helena Publicly Available Salary Schedule Part-time, Extra Help, and Elected Officials is hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5, and

2. That the City of St. Helena Publicly Available Salary Schedule will be posted on the City’s website and will be made available for public inspection for not less than five years.

Agenda Item #10.5.

Page 126 of 513 ends

3. Approval of a budget increase in the amount of $11,126 to Part-time Salary and Benefits utilizing General Fund Reserves
Approved at a Regular Meeting of the St. Helena City Council on December 12, 2023, by the following vote:

Mayor Dohring: ______
Vice Mayor Hall: ______
Councilmember Chouteau: ______
Councilmember Hardy: ______
Councilmember Summers: ______
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.5.

Page 127 of 513 ends

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Position Timebase* A  B  C  D  E
Part‐time Classifications
Casual Worker I Hourly                     17.05                     17.90                      18.80                      19.74                   20.72 Casual Worker II Hourly                     17.90                     18.80                      19.74                      20.72                   21.76 Casual Worker III Hourly                     21.54                     22.61                      23.75                      24.93                   26.18 Casual Worker IV Hourly                     27.48                     28.85                      30.29                      31.81                   33.40 Cuasual Worker V Hourly                     35.06                     36.81                      38.65                      40.58                   42.61 Position Timebase*
Extra‐Help Classifications
Technical Associate Hourly Pay
Professional Associate Hourly Pay
Executive Associate Hourly Pay
Position
Elected Positons
Mayor (1) Annual                   3,600
Vice Mayor (1)
Council Member (1)
Planning Chairperson (1) Annual                   1,200 Planning Vice Chairperson (1)
Planning Commissioner (1)
(1) Position does not have a pay range.

Definitions:

Technical Associate
Professional Associate
Executive Associate
On a part‐time, limited‐term or extra‐help basis and under general supervision, provides temporary technical or para‐professional support for a variety On a part‐time, limited‐term or extra‐help basis and under general supervision, provides temporary professional support for a variety of City offices.

On a part‐time, limited‐term or extra‐help basis, provides temporary executive level support for a variety of City offices.

Part‐time, Extra Help, and Elected Officials
Approved and Adopted December 12, 2023
Effective January 1, 2024
FY 2023‐2024
Steps
*Annual timebase payrate is rounded up to the nearest whole dollar, while all other timebase payrates are rounded to the nearest cent

24.39 ‐ 64.25

44.11 ‐ 81.96

57.68 ‐ 129.32
Part‐time and Extra Help positions are limited to 999 hours annually. Salaries for PERS retired annuitants must meet PERS requirements and are limited to 960 hours. If a PERS retired annuitant is performing part‐time services for a position identified on the City’s Salary Schedule for full‐time positions, the City pays the employee an hourly rate based on the Salary Schedule for full‐time positions. Consult Human Resources for assistance in determining the appropriate hourly rates for part‐time, limited‐term, extra‐help or retired annuitants.

Administrative Services Department Page 1 12/5/2023
Agenda Item #10.5.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 12, 2023
FROM: Lesley Milton, Asst. to the City Manager, Mario Traverso, Project Manager
SUBJECT: Approval of a Resolution authorizing Amendment #2 to STH Contract: FY2020-086 with BKF for $27,350 for
additional services needed to complete the design for
Capital Improvement Project R19-05 Grayson Avenue and
South Crane Avenue Rehabilitation for a total not-toexceed amount of $217,479.

RECOMMENDED
ACTION:

Approve the resolution authorizing the Contract
Amendment #2 to STH Contract 2020-086.

PREVIOUS COUNCIL
ACTION:

April 28, 2020 - Contract: FY2020-086 with BKF for a total not-to-exceed $175,139 This was to include design only
for both road segments.

November 24, 2020 - Amendment #1 for an additional
$15,000 to complete updated drawings, technical
specifications, and design of the new recycled water main on Grayson Avenue.

June 23, 2023 - City Council amended the Measure T
Expenditure plan and authorized the transfer of funding from construction into design to allow for the design
completion of the South Crane portion of the plan and
preparation of a complete pavement rehabilitation
package. No contract was executed to expend the funding at that time.

STATEMENT OF THE
PURPOSE:

Authorize execution of Amendment #2 to BKF Contract
2022-086 for CIP Project R19-05 authorizing an additional expenditure of $27,350 for a total not to exceed $217,489.

FINANCIAL IMPACT: The Grayson Avenue and South Crane Avenue Rehabilitation, Project No. R19-05 is included in the June 2023 adopted five-year Capital Improvement Plan (CIP)
and $30,000 were approved in the FY 24 Budget for
Design. No additional funding is requested as part of this item.

BACKGROUND:

Agenda Item #10.6.

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The City of St. Helena is responsible for the maintenance of public streets within the City limits. On May 8, 2018, City Council adopted the Capital Improvement Plan (CIP) which included Grayson Avenue and South Crane Avenue Rehabilitation, Capital Improvement Project R19-05.

The City of St. Helena requires engineering services to provide plans, specifications, and construction estimates in order to bid the future street improvement project. On October 3, 2019, a Request for Proposals (RFP) was released to find qualified consultant(s) to provide engineering, design, and environmental services for Capital Improvement Plan R19-05 project - South Crane Avenue and Grayson Avenue Rehabilitation. Per the City’s pavement management software program, Streetsaver, both Grayson Avenue and South Crane Avenue are due for complete reconstruction with PCI’s as low as 33 and 24 respectively.

On April 28, 2020, the City and BKF entered into an Agreement for professional services in connection with the project R19-05 Grayson Avenue and South Crane Avenue Rehabilitation. On November 24, 2022, the Council authorized Amendment #1 for an additional $150,000 for additional design elements on Grayson Avenue.

DISCUSSION:

Additional design services are being requested. The attached scope of services includes modifications to South Crane Avenue to assist with the roadway realignment approach and improvements needed to add Class II bike lanes to this street.

Additionally, BKF will assist with preparing stand-alone pavement rehabilitation design packages to prepare for the upcoming pavement and rehabilitation projects for both streets. The full proposed scope is listed as Attachment C.

This amendment should complete the design of the project and all project deliverables are to be received before June 2024. Staff are including both Grayson Avenue and South Crane Avenue components within the upcoming pavement management project to begin July 1, 2024.

The Napa Countywide Road Maintenance Act, commonly known as "Measure T", is a 25-year period half-cent sales tax to fund improvements and maintenance of underfunded local streets and roads as well as supporting road infrastructure. R19-05 is an approved project on the Measure T project list, amended and approved on June 12, 2023.

Contract amounts previously approved and the proposed expenditure for Amendment #2 is as follows:

BKF's Total Contract Amounts
Initial Contract: $175,139
Amendment #1: $ 15,000
Proposed Amendment #2: $ 27,350
Agenda Item #10.6.

Page 130 of 513 ends

BKF's Total Contract Amounts
Total Not to Exceed Cost: $217,489
ENVIRONMENTAL REVIEW:

This is not a CEQA project.

DOCUMENTS ATTACHMENTS:

Attachment A Resolution Amendment #2 BKF R19-05
Attachment B Contract Amendment #2 BKF R19-05
Attachment C (Exhibit A to Resolution) Scope of Services Attachment D STH Contract FY2020-086 BKF PSA CIP R19-05 Grayson & Crane Rehab
Attachment E STH Contract FY2020-086-01-A Amendment #1 BKF R19-05 Agenda Item #10.6.

Page 131 of 513 ends

CITY OF ST. HELENA
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST.

HELENA AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT #2 TO AGREEMENT 2020-086 WITH BKF FOR
WORK ASSOCIATED WITH CIP PROJECT R19-05 FOR AN
ADDITIONAL $27,350, FOR AN AMOUNT NOT-TO-EXCEED
$217,489.00.

RECITALS
A. On April 28, 2020, the City Council authorized the City Manager to execute a Professional Services Agreement with BKF for design of the R19-05 project for an amount not to exceed $175,139; and
B. On November 24, 2020, the City Council authorized Amendment #1 to the agreement for an additional $15,000 to design the recycled water main for a total design contract not-to-exceed amount of $190,139; and
C. Additional funds are needed to further design South Crane Avenue to modify the approach and to add Class II bike lanes, as well as to prepare full packages for both streets for the upcoming pavement rehabilitation process; and D. Amendment #2 is for an additional $27,350 to fulfil the above additional design requests for a total design contract not-to-exceed amount of $217,489; and E. The Grayson Avenue and South Crane Avenue Rehabilitation project, CIP Project No. R19-05 is included in the June 2023 adopted five-year Capital Improvement Program and is being funded by Measure T funds and was approved on the Measure T submitted five-year plan.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the execution of Amendment #2 to Professional Service Agreement 2020-086 with BKF to provide additional design services for both South Crane Avenue and Grayson Avenue for an additional $27,350 and an amount not-toexceed $217,489.

2. Authorize the City Manager to execute Amendment #2 to Professional Service Agreement 2020-086 with BKF.

Agenda Item #10.6.

Page 132 of 513 ends

Approved at a Regular Meeting of the St. Helena City Council on December 12, 2023, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.6.

Page 133 of 513 ends

Page 1 of 2 ends

Second Amendment to Professional Services Agreement City of St. Helena STH Contract:

FY2020-086 BKF R19-05
AMENDMENT #2
TO PROFESSIONAL SERVICES AGREEMENT WITH BKF; STH CONTRACT NO: 2020-086 FOR DESIGN SERVICES FOR CAPITAL IMPROVEMENT PROJECT R19-05 GRAYSON

AVENUE AND SOUTH CRANE AVENUE REHABILITATION
This Second Amendment to Professional Services Agreement City of St. Helena STH Contract:

FY 2022-086 with BKF dated April 28, 2020 ("Agreement") is made as of this 12th day of December, 2023 by and between the City of St. Helena (City) and BKF (Consultant).

R19-05 is included in the June 2023 adopted five-year Capital Improvement Program and is being funded by Measure T funds and was approved on the Measure T submitted five year plan; and
E. The City and Consultant now desire to amend the Agreement for an additional $27,350 for additional design services included in exhibit A for a total design contract not-toexceed amount of $217,489 with no additional modifications to the existing agreement.

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 1. Basic Services
Parties agree to amend Section 1, “Basic Services” of the Agreement to provide additional services, as outlined in Exhibit A, “Scope of Work” attached hereto.

2. Section 4. Compensation, is amended to read as follows:
“Total compensation shall not exceed $217,489…”
All other terms of the Agreement shall remain in full force and effect.

Agenda Item #10.6.

Page 134 of 513 ends

Page 2 of 2 ends

Second Amendment to Professional Services Agreement City of St. Helena STH Contract:

FY2020-086 BKF R19-05
IN WITNESS WHEREOF, the parties hereto have accepted, made, and executed this Agreement upon the terms, conditions, and provisions above stated, the day and year first above written.

By: _____________________________
Print Name:

Title:

CITY OF ST. HELENA
a Municipal Corporation
By: _________________________________
Anil Comelo
City Manager
APPROVED AS TO FORM:
____________________________
Ethan Walsh, City Attorney St. Helena
ATTEST:
____________________________
Cindy Tzafopoulos
City Clerk
Agenda Item #10.6.

Page 135 of 513 ends

BKF ENGINEERS
200 4th Street, Suite 300, Santa Rosa, CA 95401 | 707.583.8500 May 25, 2023
BKF No 20191770-10
Mario Traverso
City of St. Helena
1572 Railroad Avenue
St. Helena, CA 94574
Transmitted Via Email
Subject: Grayson Avenue and South Crane Avenue Pavement Rehabilitation Project Additional Service Request
Phased Improvement Packages and Design Modifications
Dear Mario,
Based on our conversations we understand that the City is requesting that the improvements for Grayson Avenue and South Crane Pavement Rehabilitation be separated into two separate construction document packages to better align with the City’s construction phasing for the roadways. We further understand that the City is also looking to make design modifications to the South Crane Avenue design to move away from the roadway realignment approach and instead to make improvements needed to add a Class II bike lane on this street. To arrive at the estimated effort required by our office for this project, we have outlined a proposed scope of services and determined a level of effort fee based on our understanding of the project.

I. Scope of Services
TASK 8: Grayson Avenue Package Updates
Under this task, BKF will separate out the improvements specific to Grayson Avenue from the original improvement package to be included with an upcoming pavement project the City is proceeding with. The improvement package will remain consistent with the original design. It is our understanding that this design will be incorporated into part of another pavement improvement project package, prepared by the City, and will not be a stand-along package. To supplement this deliverable, we will also develop technical specifications and an Engineer’s Opinion or Probable Construction Costs for this work, to be incorporated into the master documents for the overall project, as prepared by the City.

TASK 9: South Crane Avenue Package Updates
Under this task, BKF will separate out the improvements specific to South Crane Avenue from the original improvement package to be utilized as a stand-alone pavement rehabilitation project. We understand that the City would like to modify the design of South Crane Avenue to include Class II bike lanes as well as some storm drain conveyance features along the roadway.

In addition to the services described above, BKF has budgeted up to a maximum of eight (8) combined staff hours to attend meetings with City staff and the City Bike and the ATSC to review and discuss the bike lane concepts and the impact of improvements relative to existing property owner’s frontages along the corridor.

BKF has also budgeted a maximum of four (4) combined staff hours to support City staff during preparation for and attend at a City Council meeting for the acceptance of the South Crane Avenue design.

II. Scope Qualifications and Assumptions
BKF’s services are limited to those expressly set forth in the scope. BKF shall have no other obligations or responsibilities for the project, except as provided in this proposal letter, or as agreed to in writing. BKF’s Agenda Item #10.6.

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May 25, 2023

Page 2 of 2 ends

services shall be provided consistent with and limited to the standard of care acceptable to such services, which is that BKF shall provide its services consistent with the professional skill and care ordinarily provided by consultants practicing in the same or similar locality under the same or similar circumstances.

III. Fees for Professional Services
BKF will provide the services described above on a Time and Materials basis in accordance with the fees tabulated below.

TASK DESCRIPTION FEE
8 Grayson Avenue $5,850
9 South Crane Avenue $21,500
TOTAL FEE $27,350
BKF will generate and mail monthly invoices which include a brief description of the services provided during each billing period. Our invoices will identify the number of hours worked and the associated hourly rate by professional category. The cost of materials and other reimbursable expenses, such as printing, reproduction and postage, are not reflected in the fees above and will be identified as a separate line item on our monthly invoice. Mileage will be billed at the standard IRS rate. Reimbursable expenses will be billed at cost plus 10% to help cover our costs to carry and process expenses.

The services described herein, as well as services outside of this scope, will only be performed if authorized by the Client. Fees for additional services will be billed on a Time and Materials basis in accordance with our rate schedule, unless otherwise agreed upon.

These services can be terminated at any time with written direction from either the Client or BKF. If BKF is given direction from the Client to terminate services before our services are complete, then we will issue a final invoice proportional to the services we provided with our billing cycle following the date services are terminated.

IV. Acceptance
If this scope of service and fee for additional professional services is acceptable, BKF is prepared to proceed upon receipt of formal authorization.

BKF will provide our services consistent with the professional skill and care ordinarily provided by consultants practicing in the same locality under similar circumstances. Our services shall be limited to those expressly summarized in this proposal and we shall have no other obligations or responsibilities, unless otherwise agreed upon.

Thank you for the opportunity to continue to serve you. Please contact me at 415-930-7964 if you have any questions regarding our amended scope of services.

Respectfully,
BKF Engineers
___________________________________
Jason Kirchmann, PE, PLS, QSD/P
Vice President
Agenda Item #10.6.

Page 137 of 513 ends

AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on April 23 , 2020 by and between the City of St. Helena, located in the County of Napa, State of California (City). and BKF (Consultant).

RECITALS:

A. City desires to employ Consultant to furnish professional services in connection with the project described as Capital Improvement Plan Project No. R19-O5 Grayson Avenue and South Crane Avenue Rehabilitation, Design Services.

B. Consultant has represented that Consultant has the necessary expertise, experience, and quali?cations to perform the required duties.

NOW, THEREFORE, in consideration of the mutual premises, covenants, and conditions herein contained, the parties agree as follows:

SECTION 1 — BASIC SERVICES
Consultant agrees to perform the services set forth in Exhibit A, “Scope of Services” and made part of this Agreement.

SECTION 2 — ADDITIONAL SERVICES
Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in this Agreement or Exhibit A, “Scope of Services” (the
‘ Services’) unless such additional Services
and compensation are authorized in advance and in writing by the City Council or City Manager of the City.

SECTION 3 — TIME FOR COMPLETION
The time for completion of Services shall be as identi?ed in Exhibit A, “Scope of SECTION 4
— COMPENSATION AND METHOD OF PAYMENT A. Subject to any limitations set forth in this Agreement, City agrees to pay consultant the amount speci?ed in Exhibit B, “Compensation” attached hereto and made a part hereof. Total compensation shall not exceed $175,139.00 (One Hundred Seventy-?ve Thousand One Hundred Thirty-nine Dollars and Zero Cents), unless additional compensation is approved in accordance with Section 2. B. Consultant shall ?JI‘l’llSl'lto City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories if applicable: labor (by sub-category), travel, materials, equipment, supplies, Page 1 of20 BKF R19-O5 Grayson and South Crane Rehab
F
‘/
2 O
w
S
T
H
C Agenda Item #10.6.

Page 138 of 513 ends

subconsultant contracts, and miscellaneous expenses. Each original invoice furnished shall include the expenses incurred during the preceding month, the cumulative Agreement amount, and the amount remaining on the Agreement. City shall independently review each invoice submitted to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. If no charges or expenses are disputed, the invoice shall be approved, and City will use its best efforts to cause Consultant to be paid within 30 days of receipt of invoice. If the City disputes any charges or expenses, the City will return the original invoice to Consultant for correction and resubmission. If the City reasonably determines, in its sole judgment, that the invoiced charges and expenses exceed the value of the Services erformed to date and that it is probable that the Agreement will not be completed satisfactorily within the contract price, City may retain all or a portion of the invoiced charges and ex enses.

Within thirty (30) days of satisfactory completion of the project, City shall pay the retained amount, if any, to Consultant.

C. Payment to the Consultant for work performed ursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

SECTION 5 — STANDARD OF PERFORMANCE
A. Consultant re resents and warrants that it has the quali?cations, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons in the same or similar geographical area engaged in providing Services similar to those required of Consultant under this Agreement.

B. In order to induce City to enter into this Agreement, Consultant represents that it is duly organized, existing and in good standing under applicable state law; Consultant is licensed to perform all aspects of the Services; Consultant will employ only persons and Subconsultants with all required licenses and certi?cations; that Consultant is duly quali?ed to conduct business in the State; that Consultant has duly authorized the execution, delivery and performance of this Agreement and the Services to be performed herein; and that the Agreement Consultant. SECTION 6
— INSPECTION AND FINAL ACCEPTANCE City may inspect and accept or reject any of Consultant’s work under this Agreement, either during erformance or when completed. City shall reject or ?nally accept Consultant’s work within sixty (60) days after submitted to City, unless the parties mutually agree to extend such deadline. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been acce ted. City’s acceptance shall be conclusive as to such work except with respect to latent defects and fraud. Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, the sections pertaining to indemni?cation and insurance.

Page of 20
BKF — R1
9-
05 and Gra South Rehab Crane
yso
n Agenda Item #10.6.

Page 139 of 513 ends

SECTION 7 — INSURANCE REQUIRED
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuriesto persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees, as indicated:

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Of?ce Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

B. Minimum Limits of Insurance. Consultant shall maintain limits no lessthan:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and pro erty damage including o erations, roducts and completed operations, as applicable. If Commercial General Liability Insurance or other form with a General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply se arately to this project/location or the general aggregate limitshall be twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $2,000,000 er accident for bodily injury or disease.

C. Professional Liability Insurance. When Consultant under this Agreement is duly licensed under California Business and Professions Code as an architect, landscape architect, environmental engineer or other professional engineer, or land surveyor (“design professional”), Consultant shall maintain at least $2,000,000 of professional liability insurance.

D. Excess Limits. If Consultant maintains higher limitsthan the minimums shown above, City requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the s eci?ed minimum limits of E. Primary Coverage. For any claims related to this contract the Consultants insurance coverage shall be primary insurance as respects to City, its of?cers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its of?cers, of?cials, employees, or volunteers shall be excess of Consultants insurance and shall not contribute with it. F. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions of $25,000 or greater must be declared to and approved by the City. G. Other Insurance Provisions. The commercial general liability and automobile liability Page 3 of 20 BKF — R19-05 Grayson and South Crane Rehab
Agenda Item #10.6.

Page 140 of 513 ends

policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its agent, of?cers, of?cials, employees, and volunteers are to be covered as additional insured as respects: liability arising out of work or operations performed by the Consultant or Consultant’s subconsultants; or automobile owned, leased, hired or borrowed by the Consultant.

2. For any claims related to Consultant’s conduct while performing the work of this project, the Consultant’s insurance coverage shall be primary insurance as respects the City, its agents, of?cers, of?cials, employees and volunteers. Any insurance or self-insurance maintained by the City, its agents, of?cers, of?cials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days rior written notice by certi?ed mail, return receipt requested, has been given to the City.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subsection (b) of Section 2782 of the Civil Code.

H. Waiver of Subrogation. Consultant’s commercial general liability, automobile liability, workers’ compensation, and employer’s liability policies shall be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its agents, of?cers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City.

I. The Acceptability of Insurers. Insurance is to be laced with insurerswith a current A.M. Best’s rating of no lessthan A: VII, unless otherwise acceptable to the City.

J. Veri?cation of Coverage. Consultant shall furnish the City with original certi?cates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on forms that conform to City requirements. All certi?cates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certi?ed copies of all required at any SECTION 8
— INDEMNIFICATION A. To the ?illest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), as may be applicable, Consultant shall indemnify, defend, and hold harmless City, its agents, of?cers, of?cials, employees, representatives, and volunteers ?om any and all claims, demands, suits, loss, damages, injury, and/or liability (including any and all costs and expenses in connection therewith, including legal fees and expert witness costs) (collectively, “Liabilities”), incurred by reason of any negligent or otherwise wrong?ll act or omission of Consultant, its of?cers, agents, employees, subconsultants, and subcontractors, or any of them, under or in connection with this Agreement; and Consultant agrees at its own cost, expense and riskto defend any and all claims, actions, suits, or other legal proceedings brought Page 4 of 20 BKF — R19-05 Grayson and South Crane Rehab
Agenda Item #10.6.

Page 141 of 513 ends

or instituted against City, its agents, of?cers, officials, employees and volunteers, or any of arising out of, ertaining to, or relating to such negligent or otherwise wrongful act or omi ssio
n,
and to pay and satisfy any resulting judgments.

B. When Consultant under this Agreement is duly licensed under California Bus ines
s
and Professions Code as an architect, landscape architect, professional engineer, or land sur vey
or
(i.e., a “design professional,” ursuant to Civil Code § 2782.8(c)), the provisions of this s e
ct
io
n
regarding Consultant’s duty to defend and indemnify apply only to claims that arise o ut
of
, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

C. If any action or proceeding is brought against Inderrmitees by reason of any t h
e
matters against which Consultant has agreed to indemnify Indemnitees as provided a b
o
v
e
,
Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by co un
sel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not first paid for any of the matters to which Indemnitees are entitled to Indemni?cation in or de
r
to
be so indemnified. The insurance required to be maintained by Consultant shall e n
s
u
r
e
Consultant’s obligations under this section, but the limits of such insurance shall not lim it
t
h
e
liability of Consultant hereunder. The provisions of this section shall survive the expirati on
or
earlier termination of this Agreement.

D. The provisions of this section do not apply to claimsto the extent occurring as a of the City’s sole negligence, active negligence, or willful acts or misconduct.

E. Duty to Cooperate. Each party shall notify the other party immediately in writi ng
of
any claim or damage related to activities or Services performed under this Agreement. parties shall cooperate with each other in the investigation and disposition of all Liab ilitie
s
arising out of the activities or Services under this Agreement.

F. In the event that Consultant executes any subconsulting agreements in conne ction with the Services performed under this Agreement, Consultant shall place in all subconsulting agreements, and cause its subconsultants to agree to, the indemnity and insu ranc
e
obligations in favor of City and other Indemnitees, as rovided herein, in the exact for m
a
n
d
substance of those contained in this Agreement.

SECTION 9 — INDEPENDENT CON
TRA
CTO
R
STATUS
A. Consultant is and shall at all times r
e
awholly inde endent a contractor annot
officer, employee or agent of City. Consultant shav noauthority bind toCity inany manner e or to incur an obligation, debt or liability of a
n
y
ki onbehalf ofr against City, whether by
nd contract or otherwise, unless such authority is conferred under this Agreement isor otherwise expressly conferred in writing by Cit
y.

B. The personnel performing the Servi
ces
unthis Agreement onbehalf of Consultant
de
r
shall at all times be under Consultant’s exclus
ive
dire and control. Neither City, nor any
ctio
n
elected or appointed boards, of?cers, of?cials, orfshall City, have agents control over the conduct of Consultant or any of Cons
ultan
t’s
officers, employees or asgents, except
set forth in this Agreement. Consultant shall time atny or inmanner that represent Page of20 5
—R19-05 Fand Grayson South Crane Rehab
Agenda Item #10.6.

Page 142 of 513 ends

C. Consultant understands and acknowledges City maintains andtiifra ud
corruption policy to protect the City, its 0 erations, and its employees fr o
m
angainst ?nancial
d risks, operational breaches, and unethical, fraudulent and corrupt activitie s.

Crepresents
o
ns
ul
ta
nt
and warrants that Consultant, its subcontractor(s) / subconsultant (s)
antheir respective
d employees providing Services pursuant to the Agreement are (1) in goo d
(2) shave not
t
a
n
d
i
n
g
;
been previously investigated, convicted, or debarred for fraudulent or co rr
u
pt
activi will (3)
ties; not partici ate in fraudulent or corrupt activities, and (4) will take that its ensure to employees and subcontractor(s) / subconsultant(s) employees do not part icip
ate
infraudulent any
or corrupt activities. Consultant acknowledges and agrees fLlI'tl‘16I' that i t
and duty towill
report to City any information or incident(s) about possible fraudule nt
or activities corrupt
Consultant may discover, and will cooperate in any fraud or corruption conducted, with respect to Consultant’s service provided pursuant to this Agreement.

SECTION 11 — OWNERSHIP OF DOCUMENTS
A. All original maps, models, designs, drawings, photographs, surveys reports, , data, notes, computer ?les, ?les and other documents prepared, deve lope
d
discovere or by
d Consultant in the course of providing any Services pursuant to this Agre eme
nt
shall become the
sole property of City and may be used, reused or otherwise disposed bywithout the City permission of the Consultant. When requested by City, but no later than after years project completion, Consultant shall deliver to City all such original maps, mo del
s,
desigrawings,
ns, photographs, studies, surveys, reports, data, notes, computer ?les, ?les a n
d
ot docume
nts. h
erPage of 620
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ays on
Consultant or any of Consultant’s officers, employees or agents inmanner any officials, of?cers, employees or agents of City.

C. Neither Consultant, nor any of Consultant’s officers , eshall or agents,
obtain any rights to retirement, health care or any other bene?ts may otherwise accrue to City’s employees. Consultant expressly waives any claim Cons ultant
have may tosuch any
rights.

SECTION 10 — CONFLICTS OF INTEREST AND AN AND TICORRUPTION POLICIES A. Consultant covenants that neither it, nor any of?cer o r
al ?rm, pits has ofr
ri
n
c
i
shall acquire any interest, directly or indirectly, which would co n?i
ct
inwith manner the any
interests of City or which would in any way hinder Consultant’s of Services under this Agreement. Consultant further covenants that in the perfor mance
this of noAgreement,
person having any such interest shall be employed by it as an emloyee, or agent, subcontractor without the express written consent of the City Ma nag
er.

Consu agrees toat
ltant all times avoid conflicts with the interests of City in the performanc e
this of Agreem
ent.

B. City understands and acknowledges that Consultant is, the of date execution this Agreement, independently involved in the performance of Services for other governmental agencies and private parties. Consultant is aware anstated of position City y relative to such projects. Any future position of City on such proj ects
shall beconsidered anot
conflict of interest for purposes of this section.

Agenda Item #10.6.

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B. All copyrights, patents, trade secrets, or other intellectual pro erty rights associated with any ideas, concepts, techniques, inventions, processes, im rovements, developments, works of authorship, or other products developed or created by Consultant during the course of providing Services (collectively the “Work Product”) shall belong exclusively to City. The Work Product shall be considered a “work made for hire” within the meaning of Title 17 of the United States Code. Without reservation, limitation, or condition, Consultant hereby assigns, at the time of creation of the Work Products, without any requirement of further consideration, exclusively and perpetually, any and all right, title, and interest Consultant may have in the Work Product throughout the world, includingwithout limitation any copyrights, patents, trade secrets, or other intellectual property rights, all rights of reproduction, all rights to create derivative works, and the right to secure registrations, renewals, reissues, and extensions thereof.

SECTION 12 — CONFIDENTIAL INFORMATION; RELEASE OF

INFORMATION
A. All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

B. Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily rovide declarations, letters of sup ort, testimony at depositions, response to interrogatories or other information concerning the work erformed under this Agreement.

Response to a subpoena or court order shall not be considered “voluntary” provided consultant gives City notice of such court order or subpoena.

C. If Consultant, or any officer, em loyee, agent or subcontractor of Consultant, rovides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Consultant’s conduct.

D. Consultant shall promptly notify City should Consultant, its officers, employees, request, court order or subpoena from any arty regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite such response.

SECTION 13 — OF WORK
City may, at an
y
ti(10) byten days written notice further suspend performance by Consultant. All sus shall extend theime schdule for performance inamutually 20Page of 7
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satisfactory manner and Consultant shall be paid for Services performed and reimbursable expenses incurred prior to the suspension date.

SECTION 14 — COMPLIANCE WITH LAW
Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, of?cers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to com ly with this section.

SECTION 15 — COMPLIANCE WITH CIVIL RIGHTS
During the performance of this contract, Consultant agrees as follows:

A. gual Employment Opportunity. In connection with the execution of this Agreement, Consultant shall not discriminate against any employee or a plicant for employment because of race, religion, color, ancestry, age, sexual orientation, gender, gender identity and gender expression as protected categories speci?cally and expressively in that category, physical handicap, medical condition, marital status, sex, or national origin. Such actions shall include, but not be limited to, the following: employment, promotion, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rate of ay or other forms of compensation; and selection for training including apprenticeship.

B. Nondiscrimination Civil Rights Act of 1964. Consultant will comply with all federal regulations relative to nondiscrimination to federally—assistedprograms.

C. Solicitations for Subcontractors including Procurement of Materials and Equipment.

In all solicitations, either by competitive bidding or negotiations, made by Consultant for work to be performed under a subcontract, including procurement of materials or leases of equi ment, each potential subcontractor, supplier, or lessor shall be noti?ed by Consultant of Consultant’s obligations under this Agreement and the regulations relative to nondiscrimination. - A. Records of Consultant’s direct labor costs, payroll costs, and reimbursable expenses pertaining to this project covered by this Agreement will be ke t on a generally recognized accounting basis and made available to City if and when required for a period of up to 3 years from the date of Consultant’s ?nal invoice. B. Consultant shall maintain all documents and records pre ared by or ?Jrnished to Consultant during the course of performing the Services for at least three (3) years following completion of the Services. Such records include, but are not limited to, correspondence, internal memoranda, technical reports and investigations, calculations, books and accounts, accounting records documenting its work under its Agreement, and invoices, payrolls, records and all other data related to matters covered by this Agreement. 20of 8Page
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C. Consultant shall permit City to audit, exa
mi
ne
and make ies, coexcerpts
transcripts from such records, and the Consultant shall i n
ndispose event destroy, alter, of,r
o mutilate said books, records, accounts, and data in any whatso for (3) three years ever after City makes the ?nal or last payment or within th re
e
(3) years after pending any issues
between City and Consultant with res ect to this Agreem ent
are closed, whichever islater.

AMMIX
A. Consultant agrees that any liability of arisi inconnection with ths ng Agreement shall be limited exclusively to the Cityentity ide th asunder “City” this
nti
?e
d
Contract. Under no circumstance shall any other Cityentity beliable tounder Consultant any
theory, whether in contract, tort, or otherwise, and Cons ultant
waive unconditiona such any
slly claims. Consultant hereby waives and release other Ci ty
-en
tit
es
?om liability any under this
Agreement.

B. Notwithstanding any other provision of this noinshall event City be liable, regardless of whether any claim is based o
n
coor fr tort, special, any
ntr
act consequential, indirect or incidental damages, includi ng,
but limited not lost pro?ts to, or
revenue, arising out of or in connection with this the or Services performed hereunder.

SECTION 18 — COOPERATION CITY
All public information, data, repo
rts,
rec andsre maps existing available to
ord
s,
City as public records, and which are n
e
c
e
s
s
a
r
y
for carying out the work outlined asin
Exhibit A, “Scope of Services”, shall b
e
ftoConsultant inevery reasonable way to
u
r
n
i
s
h
e
d
facilitate, without undue delay, the work t
o
bunder perf this Agreement.
eorm
ed SECTION 19 — NOTICES
All notices required or permitted t
o
bgive under this Agreement shall beinwriting and
en shall be personally delivered, or sent by f
a
c
si
or ?st class mail, addressed asfollows:

To City: City Manager
1480 Main Street
St. Helena, Califo
rnia
945
74 To Consultant: BKF
4”‘ 200 Suitetret, 300
Santa CARosa, 95401
Notice s
h
a
ll
bedemed effective onthe date personally delivered or transmitted by facsimile, or, if (3) three days after deposit the incustody of U.S. the Postal Service. 20Page 9of
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SECTION 20 — TERMINATION
A. City may terminate this Agreement, with or without cause, at any time by giving ten (10) days written notice of termination to Consultant. If such notice is given, Consultant shall cease immediately all work in progress.
. If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately u on written notice.

C. Upon termination of this Agreement by either Consultant or City, all roperty belonging to City which is in Consultant’s possession shall be delivered to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in this Agreement.

SECTION 21 — ATTORNEYS’ FEES
If litigation or other proceeding is required to enforce or interpret any rovision of this Agreement, the prevailing arty in such litigation or other proceeding shall be entitled to an award of reasonable attorneys’ fees, costs and expenses, in addition to any other relief to which it may be entitled. In addition, any legal fees, costs and expenses incurred to enforce the provisions of this Agreement shall be reimbursed to the prevailing party.

SECTION 22 — ENTIRE AGREEMENT
This Agreement, including the attached Exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

SECTION 23 — SUCCESSORS AND ASSIGNS
on executors, successors assigns of the parties. However, this Agreement shall not be assigned by Consultant without written consent of the City. SECTION 24 — CONTINUITY OF PERSONNEL Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the Services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff assigned to perform the Services required under this Agreement, prior to any such performance.

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SECTION 25 — DEFAULT
In the event that Consultant is in default under the terms of this Agreement ,
tshall City
h
e
not have any obligation or duty to continue compensating Consultant for any perf orm
ed
after the date of default and may terminate this Agreement immediately by w rit
te
n
notic to
e Consultant.

SECTION 26 — WAIVER
Waiver by any party to this Agreement of any term, condition, or co ve
na
nt
of this
Agreement shall not constitute a waiver of any other term, condition, or covenan t.

Wai by
ver any party of any breach of the provisions of this Agreement shall not constitute aof any other provision, or a waiver of any subsequent breach or violation of any pr ov
isi
on
of this
Agreement. Acceptance by City of any work or Services by Consultant shall n o
t
coa
nst
itu
te
waiver of any of the provisions of this Agreement.

SECTION 27 — LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to lawof the s State of California. In the event of litigation between the parties, venue in state tr i
a
l
shall cou
rts lie exclusively in the County of Napa. In the event of litigation in a U.S. Distri ct
venue C
o
u
rt
,
shall lie exclusively in the Northern District of California, in San Francisco.

SECTION 28 — SEVERABILITY
If any term, condition or covenant of this Agreement is declared or dete rmi
ned
byany
court of competent jurisdiction to be invalid, void or unenforceable, the remainin g
of p
r
o
v
i
s
i
o
n
this Agreement shall not be affected thereby and the Agreement shall be read cons trued without the invalid, void or unenforceable provision(s).

Consultant’s subconsultantss
h
al
l
beound agr tohe of terms Agreement to
ee the extent of their scope of Services, but limited not termso, regarding indemnity and dispute resolution, and shall agree City isdeemed anexpress third bene?ciary of party their subconsultant agreements. Noth
ing
con inthis Agreement, however, shall operate
tain
ed
to confer such or similar rights or ben
e?ts
onetities or person not thisoparty Agreement.
s
As between the parties to this A
gr
ee
m
e
nt
,
anypplicable ofstatute limiations for action
arising out of, pertaining to, or relating anct or failure toinconnection with ths y Agreement shall commence to run on t
h
e
dof City’s issuance the of ?nal Certificate for
at
e
Payment, or termination of this Agreem
ent,
whi earlier, isfor latent defects except and/or
che
ver
de?ciencies, for which the a plicable st
at
ut
e
of limitati shall begin torun discovery upon of
on the defect and/or de?ciency and its caus
e.
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SECTION 31 — SPECIAL PROVISIONS
This Agreement is subject to the following sp
eci
al
none. prov
isio
ns: IN WITNESS WHEREOF, the arties heret
o
hand made, accepte executed this
ad,
v
e
Agreement upon the terms, conditions, and provision
s
astated, the day and ?rst year above
b
o
v
e
written.

Consultant:
if’ 2 r.954-14/-do/v «P
mar
k
By: F
Name: Jason Kirchmann Mark Prestwich T.

Title: Vice President City Manager
Approved as to Form:
y:

Name: Kara K. Ueda
Title: City Attorney
of 12Page 20
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PROJECT UNDERSTANDING
Grayson Avenue and South Crane Avenue (?om Grayson Avenue to Sulphur Springs Road) provide access to St. Helena igh School, St Helena Primary School, residences,small businesses, Crane Park and boutique wineries. Due to its age, underlying soil conditions, maintenance schedule and drainage characteristics,the roadway’s current surface of is in poor condition, with Pavement Condition Index’s (PCI) of 33 and 24. Several pavement design techniques, such as full depth reconstruction, use of paving fabrics or cold-in- lace recycling, will need to be considered and deployed strategically throughout the corridor to improve vehicular mobility and safety.

To enhance the non—motorizedtransportation experience, the City is interested in im lementing bicycle and pedestrian facilities along portions of both streets. Along the westerly side of Grayson Avenue (adjacent to the current vineyard, across from St Helena Primary School) has programmed a multi-use class I pathway. Grayson Avenue (adjacent to the current vineyard, across from St Helena Primary School) and along the south side of South Crane Avenue (within the City’s urban limits) the City is seeking to close sidewalk gap closures by installing new contiguous curb, gutter and sidewalk where necessary.

ROVEN APPROACH
Based on B F’s experience working on pavement rehabilitation and multi-use pathway projects, BKF has developed a 4 oint approach to complete the scope of work. This method has been re?ned and proven over decades of experience and ensures BKF will meet the required delivery schedule, including grant requirements, while being ?exible:

1. Manage the rocess to address stakeholders and meet the City’s project goals and grant funding requirements;

2. De?ne opportunities and constraints to ensure the design meets the project’s intended goal and grant requirements, as well as minimize risk;

3. Develop coordinated design documents;

4. Validate that the designs areboth constructible and sustainable over the long term.

COMPONENT l: MANAGING THE PROCESS

1. Project Work Program: BKF will develop a detailed project work program that identifies tasks and deliverables necessary to deliver the project. BKF will update the task and deliverables regularly and share with City staff to reflect the rogress of the project.

Microsoft Project. BKF’s Project Manager will update the schedule with the completion of each phase and discuss the im lications with the City. 3. Design Fee: BKF has developed a fee for design services based on the work plan and schedule. This fee will be time and materials not to exceed per the de?ned rate schedule. BKF manages internal and external labor expenses in the Deltek computer application. This system allows B F to track budgets daily, weekly, and monthly. BKF will not to exceed their allowed fee unless there is a change in the scope of work that is approved by the City of St. Helena in writing prior to additional expenditures. 20Page 13of
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4. Managing Issues: BKF will prepare a formal re ort for the City regarding schedule and status u dates. BKF will highlight itemsrequiring feedback from project partners. BKF can establish an Intranet site where consulting and City staff members can post updates, obtain information, and share ideas. Additionally, BKF ?nds that biweekly video conferencing meetings are a great way to coordinate the team and resolve issues.

COMPONENT 2: DEFINING OPPORTUNITI S & CONSTRAINTS

1. Field Review and Documenting Existing Conditions: BKF will review the site to understand constraints that may affect the design. BKF believes that de?ning the locations of underground utilities and surface improvements is essential to avoiding con?icts during construction.

2. Alternatives Analyses: Leveraging tools and techniquesto consider alternatives and create ?exibility into the design and bid options is fundamental to BKF’s approach to project implementation.

3. Stakeholder Outreach: BKF will document the concerns of the project’s stakeholders at the earliest stage in the design process is essential to preventing delays, con?icts, or expanded scope.

BKF will coordinate and attend meetings to understand concerns.

4. Funding Requirements: BKF understands the City is currently funding the project design with local funds and intendsto apply for grants to assist with future construction.

5. Defining Construction Risk: Risk assessment is critical to managing the overall construction budget. BKF will characterize subsurface soils and utilities to prevent as many unknowns as possible that could otherwise lead to contractor change order and/or delays.

6. Accessibility and Right of Way: Many driveways and sidewalks along the westerly portion of Grayson Avenue do not meet accessibility requirements. Because most of the design is widening of sidewalks into the public right-of-way, encroachments onto private property to make the driveways compliant should be minimal. If necessary, as with similar projects, BKF will assist with negotiating a Right to nter process.

COMPONENT 3: DEVELOPING COORDINATED PLANS

1. Plan Design and Reports: BKF will develop plans at intermediate submittals appropriate to the task. For each submittal, BKF will provide an engineer’s estimate, speci?cations, plans, and reports for the City review. S eci?cations will be coordinated with City staff.

2. Coordination: BKF’s Project Manager and lead designers will be responsible for solving technical challenges while developing the design in accordance with the City goals. BKF will project 3. Facilitating Communication with Other Agencies: BKF will provide clear, direct communication and be accessible at all times during critical project stages. COMPONENT 4: VALIDATING IMPLEMENTATION 1. Quality Begins with a Thorough Work Plan: Critical to the development and timely completion of quality documents isthe development of a thorough methodology or work plan. Through initial scheduling and planning efforts, BKF will develop a clear, concise work plan that identi?es the critical key issues. 2. Quality is con?rmed through a Quality Assurance Program: BKF’s Quality Assurance rogram requires independentreview of all documents by an engineer other than the design engineers prior to the signing and stamping of plans by the project manager. The quality assurance engineer will be involved early in the project to review the documents for concept and Page 14 of 20 BKF — R19-O5 Grayson and South Crane Rehab
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PP
compatibility to standards and requirements. In monitoring the project throughout, changes in sco e will be identi?ed immediately and discussed with the City. Early identi?cation of changes and obstacles allows for corrections to be incorporated with limited consequence. In addition to BKF’s independent lan checking, B F will conduct constructability and bid-ability reviews at the completion of the Preliminary Engineering phase. The reviews will focus on the implementation of the design plans and speci?cations from the point of view of quali?ed construction administrationpersonnel.

Recommendations will be provided to ensure that the proposed design considers construction procedures and methodsthat can be implementedto maximize the ef?ciency of the stage construction and cost bene?t of the Project.

Using the process and ap roach, BKF will provide the City of St. Helena with quality service and hel to facilitate local ?inds as well as seek other grant funds to enhance the community and create a safe, long lasting street.

DETAILED WORK PLAN
BKF’s approach to completing the design of improvementsto the St. Helena Grayson Avenue and South Crane Avenue Rehabilitation Project includes the following elements:

PROGRAM MANAGEMENT & MEETINGS
BKF will manage the design team as well as track rogress, schedule, and budget. KF will be responsible for documenting all design decisions and keeping an of?cial record of the project.

Furthermore, BKF will submit monthly progress reports identifying tasks completed, budget status, and issues status. A senior member of BKF will perform an independent quality control review of BKF’s documents prior to each submittal. The review will evaluate constructability, cost, and discrepancies between the disciplines.BKF believe that at a ropriate phases of the project, meetings are essential to convey ideas and resolve issues.

Kickoff Meeting. B F will conduct a kickoff meeting with St. Helena City staff to de?ne communication protocols and reaf?rm project scope goals, schedule and budget.

TASK I - DATA COLLECTION
Record Data Collection and Field Review. BKF will research and collect available records information and traffic information. BKF will ?eld walk the site to create a photographic log along the roadway. BKF will take notes of any potential public/private con?icts within rights-of-way. While BKF understand that it isthe City’s intent to construct the project within existing public rights-of-way, should a con?ict occur, BKF will address the need for easements. BKF will also de?ne the Caltrans right-of-way for coordination and presentation during the Caltrans encroachment process. Topographic Survey. BKF will complete ?eld surveys along the roadway, acquiring cross sections at 25 foot intervals. BKF will create base maps including topographic, utility, and boundary information that will be based on existing as-builts, right-of-way and easement maps as provided by the City. Individual properties within the project area will be identi?ed by tax Page 15 of20 BKF
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assessor number. Based on information provided by the City, it is understood and assumed that all rights-of-way appear on survey maps of record and suf?cient monumentation exists to retrace said surveys. If during the course of BKF’s survey, it appears that section 8762 of the California Professional Land Surveyor’s Act will be triggered, requiring a Record of Survey, BKF will notify the City and discuss the right of way mapping 0 tions. Formal boundary determination and a record of survey can be rovided as an additional service.

Public Utilities Coordination. Older streets often times have shallow utilities which may conflict with full depth re lacement paving or other designs implemented with this project.

Additionally, in order to prolong the ?nished streets lifespan, it is importantto coordinate any lanned utility rojects prior to ?nal aving. BKF will meet with G&E, Comcast, AT&T, the County of Napa, and the City of St. Helena Public Works Utilities Division to coordinate relocations and potential upgrades to their facilities.

Public Outreach. BKF will coordinate a community meeting to inform the public (i.e. St.

Helena Uni?ed School District, residences, small businesses, and boutique wineries) of the forthcoming roject and to obtain initial feedback. It is antici ated that in addition to a general wish list from the public, this meeting will focus on understanding pedestrian accessibility and transportation concerns and needs.

Implementation of Planning Documents. BKF will review current planning documents which may impact the project limits such as the General Plan and NVTA’s Countywide Pedestrian and Bicycle plans where ap licable. BKF will coordinate the proposed design for general conformance with these planning documents.

Geotechnical Investigation. A site investigation and report pre ared by a Geotechnical Engineer is highly recommended for paving rehabilitation projects with complex existing conditions and several potential solutions. BKF, through a subconsultant,RG Consultants (RGH) will provide soil borings and a geotechnical investigation to describe existing conditions and recommended reconstruction improvements.BKF also have allocated time for RGH to consult during the design process. RGH is very familiar with soil and pavement conditions throughout St. Helena due to the extensive experience in the general area as well as through services they provided to the City in the past.
an copy (1). this Task will be delivered in a package entitled Task 1, Background Data for Grayson and South Crane Rehabilitation Project. TASK 2: PRELIMINARY ENGINEERING PLANS Using the data collected during Task 1 above and upon authorization by the City to move forward with the conceptual design of the project. BKF will develop a conceptual plan and commence with a City coordination meeting to review potential design cross sections, sidewalk/pathway limits and site constraints. BKF will pre are a preliminary design based on the conceptual plan. BKF’s objectives during this Task include:
0 Com lete preliminary engineering based on the Basis of Design to ?Jrther re?ne construction cost Page 16 of 20 BKF
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0 Resolve con?icts between existing conditions and proposed streetscape design 0 Con?rm utilities that the project may relocate or that utility companies may want to upgrade prior to paving
Preliminary Plans. The preliminary (35%) design will serve as the basis to move into ?nal engineering the project. The plan will include drainage and stormwater quality considerations (should the City wish to pursue sustainable stormwater solutions as de?ned in the BASMAAA Design Guidelines); horizontal layout plan; typical cross sections; avement plan; striping and signage plan; special provisions in an outline format; right-of-way locations; ublic utility relocation exhibits; cost estimate; and photometric Analysis (BKF will complete a ?nal photometric analysis in conformance to the IESNA standards) Con?rm Utility Con?icts and Resolutions. If authorized by the City, BKF will retain a licensed general engineering contractor to pothole underground utilities at strategic locations to de?ne the horizontal and vertical locations. Additionally, depending on the pavement rehabilitation strategy, BKF may acquire additional data in the roadway to con?rm utilities are not located within the proposed structural section. BKF will acquire the location using traditional survey techniques.

Active Transportation and Sustainability Committee Meeting. To inform stakeholders and community members of the project, BKF will host a meeting with the City’s Active Transportation and Sustainability Committee to discuss the proposed project to review and potentially modify or approve the Preliminary Documents. BKF will modify the documents based on comments from this meeting, with direction from City Staff.

Deliverables: BKF will provide an electronic and hardbound copy (1) of the Preliminary Engineering Plans and any supplemental re orts prepared during this Task. The documents repared will be delivered in a ackage entitled Task 2, Preliminary Engineering Plans for Grayson and South Crane Rehabilitation Project.

TASK 3: FINAL ENGINEERING
Plans, Speci?cations, and Estimate. The objective of this task is to develo the documents, including plans and speci?cations, to a level necessary for bid and construction of the project.

BKF will prepare construction documents, including plans and speci?cations, in accordance with Upon approval, BKF will include a ?nal 100% set for bidding. Each submittal will contain the following plans: title and key map sheet; horizontal layout plan; typical cross sections; pavement repair plan; utility relocation plan (if necessary); striping and street signage lan; street lighting plan; construction details; special provisions in an outline format; temporary construction easement plats and legals (if necessary); and ?nal Engineer’s Opinion of robable Construction Costs (cost estimate). In the 75% submittal,BKF will incorporatethe City’s front end speci?cations into the special provisions as well as provide an engineer costs estimate. At the 90% Final Engineering Plans and cost estimate submittal stage, B will schedule a follow-up meeting with the community and the City’s Active Transportation and Sustainability Page 17 of 20 BKF — R19-05 Grayson and South Crane Rehab
Agenda Item #10.6.

Page 154 of 513 ends

Committee to discussthe project developments sinceme outlined Task and in12 etin
gs
above.

CEQA.It is anticipated that the project will receive aExemption designation aspart of the CEQAprocess and as de?ned in Article 19, C
ha
pt
er
3 (Guidelines for Implementation of the California E
n
vi
ro
n
m
e
nt
al
under Act) Quality Title of 14
the California Code of Regulations. BKF will assemb
le
thdata necess supportive and studies
ary e to complete CEQAas it relatesto a Class I Categoric al
E
x
e
m
pt
io
n.

Deliverable. Each progress submittal will include ha
rd
of plans, cand specifications,
o
pi
es
construction cost estimate. BKF will additionally pro
vid
e
anelectro version of the submittal
nic in both AutoCAD and Adobe Acrobat format. Upon the of ?nal designocuments by City Staff, BKF will provide a digital and hardbound of the documents copy for prepared the project, including the documents for bid and cons
truct
ion.

The bepackage will deivered and
entitled Task 3, Final Engineering Plans for Grayson Sou Crane Rehabilitation Project. th
Project Schedule. It is anticipatedthat final construc
tion
doc bewillycompleted
ume
nts
October 2020. However this agreement will remain until ethe or completed terms set per ff
e
ct
forth in the recitals.

Final Co
nst ru
cti or
Enginee
ring
90% Plans 100% P
lan
s Estimated Desig
n Completion
of 18Page 20
BKF — R1
9-
05 and Gra South Crane Rehab
yso
n
Notice to P8: Meeting Kickoff
ro
c
e
ed
20 20
Pr el
im
in
ary
Engineeri ng
D
at a Co
lle
cti on
Jun 17- 7
Jun 17 - 4
Pla I15
—31May 4
-Jun 16
A
ug
95—- SE
P
S
ep
10—Oct 7
30 O
ct8
Sep
Agenda Item #10.6.

Page 155 of 513 ends

St. Helena City CouncilDecember 12, 2023

St. Helena City Council
December 12, 2023