St. Helena City Council
January 23, 2024

B. Persons Authorized to Make Connections. No person other than the duly authorized representatives of the department shall connect the consumer’s service to or disconnect the same from the water mains of the department.

C. Shutoff Valves. Every water consumer shall install and maintain at his or her own expense a shutoff valve inside the property line at a location accessible in event of emergency.

D. Permission to Supply Additional Premises. No person whose premises are supplied with water shall furnish water to other premises, unless he or she shall first make application in writing to the department and secure approval in writing.

E. Agricultural Use. Water purchased from the department pursuant to the provisions of this chapter and Chapters 13.08 and 13.12 may not be used for any agricultural purpose except in one of the following conditions:

1. The products or results of such agricultural purpose are consumed or enjoyed solely by or on the premises of the water customer;

2. The water used for an agricultural purpose is recycled from some nonagricultural use by the water customer;

3. The city council has expressly granted permission to the water customer to use water for the agricultural purpose;

4. Water serving the premises has been used for an agricultural purpose during the six months preceding August 9, 1994, in which case only that particular agricultural use may continue and may not be expanded; or

5. Parcels are less than one-half acre in size.

F. Bills for Charges. All bills for water charges will be rendered by the city bi-monthly. All bills shall become due and payable upon presentation and shall be paid at the office of the finance department.

G. Supplemental Rules. The city council may, by resolution, provide such supplementary rules and regulations as it deems necessary or advisable to accomplish the interest and purposes of this chapter and Chapters 13.08 and 13.12.

H. Previous Agreements. None of the provisions of this chapter and Chapters 13.08 and 13.12 shall apply to or in any manner affect any agreement for furnishing water, for extension of water mains or installation or maintenance of water service made before June 10, 1952, and to which the city is a party, but as to such agreements, the provisions and requirements of ordinances and resolutions in force at date of such agreement shall apply and any and all such agreements so made are ratified and confirmed. (Ord. 19-9 § 1 (Exh. A (part)): Ord. 16-13 § 5 (Att. 6 (part)): Amended by city 4/17/13; Ord. 02-5 § 18 (part): prior code § 18.10)

13.04.110 Responsibility for payment of charges.

All water charges shall be billed to the person making application for water service per Section

13.04.030, unless requested by the owner to be billed differently. Where allowed by law, all water Agenda Item #11.3.

charges shall be the responsibility of the owner of the premises upon which the charges fixed are levied and assessed or his or her successor in interest. (Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.11)

13.04.120 Notices.

A. Notices from the city to any consumer will be given in writing, either delivered to the consumer or mailed or emailed to his or her last known address or contact, except that where conditions warrant or in any emergency the city may give verbal notice by telephone or in person.

B. Notices from a consumer to the city may be given by the consumer or his or her authorized representative verbally or in writing at the office of the finance department, to the city clerk, or to the director of public works’ office. (Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.12)

13.04.130 Enforcement—Discontinuance of service upon delinquency.

A. Discontinuance of Service to Abate Dangerous Conditions, Waste, Etc. The city may refuse to furnish water and may discontinue service to any premises where apparatus, appliances or equipment using water is found by the director of public works or designee to be dangerous or unsafe or where the use of water on such premises is found by the director of public works or designee to be detrimental or injurious to the water service furnished by the city to other consumers, or where the director of public works or designee finds that negligent or wasteful use of water exists on any premises which affects the city’s water service. The city shall have the right to refuse or discontinue water service to any premises if necessary, to protect itself against fraud or abuse.

B. Enforcement by Director of Public Works. The director of public works is charged with the enforcement of all the provisions of this chapter and Chapters 13.08 and 13.12.

C. Discontinuance for Certain Violations. In the event of violation, other than nonpayment of water service charges, of any terms of this chapter and Chapters 13.08 and 13.12, the director of public works may disconnect any premises from the water system after first notifying in writing the person causing, allowing or committing such violation, specifying the violation and, if applicable, the time after which, upon the failure of such person to prevent or rectify the violation, the director of public works will exercise his or her authority to disconnect the premises from the water system; provided, that such time shall not be less than five days after the deposit of such notice in the United States Post Office at St.

Helena, Napa County, California, addressed to the person to whom notice is given; provided, however, that in the event such violation results in a public hazard or menace, then the director of public works may enter upon the premises without notice and do such things and expend such sums as may be necessary to abate such hazard, and the reasonable value of the things done and the amounts expended in so doing shall be a charge upon the person so in violation.

D. Failure to Pay Bill. Bills are due and payable upon presentation and delinquent after thirty (30) days.

Upon failure of any consumer billed or the owner of any premises to pay any water service charge prior to the delinquency, the following action or actions shall be taken by the city to enforce such payment after such bill becomes delinquent:

1. Impose a penalty for delinquency of ten percent (10%) of the amount then delinquent;

2. Assess interest in the amount of one percent per month or fraction thereof on the amount delinquent from the date on which the bill remittance first became delinquent until paid; Agenda Item #11.3.

3. If a payment by a customer has been delinquent for at least sixty (60) days, the city may disconnect the premises from the water system for nonpayment of water bills following proper notice. Water shutoff shall occur consistent with the disconnection of water service for nonpayment policy adopted by a resolution of the city council;

4. Cause an action at law to be brought on behalf of the city against the person responsible for payment of such bill to recover the amount of such bill and the cost of such action including reasonable attorney fees incurred in an amount fixed by the court;

5. Any person wishing to appeal penalties and interest imposed in this section shall adhere to provisions in accordance with Section 13.04.180, Appeals.

E. Disconnection of Water Service for Nonpayment Policy. The city council may adopt, by resolution, a disconnection of water service for nonpayment policy. Such policy may include, but may not be limited to, provisions concerning additional billing procedures, disconnection of service, notification procedures, restoration of service, procedures to contest or appeal a water bill, extensions or other alternative payment arrangements, protections available to qualified low-income customers, procedures for becoming a customer of the city under specified circumstances, and related matters. To the extent a policy adopted pursuant to this section conflicts with any provisions of this chapter, this chapter shall control.

F. Hardship Agreements. City finance department may in its discretion offer hardship agreements which create payment plans for delinquent bills. All requests for hardship agreements and payment plans must be submitted in writing. Hardship agreements are approved at the discretion of the finance director based on amount owed and payment history.

G. Reconnection Fee. Whenever any premises have been disconnected from the water system for any violation of this chapter or Chapters 13.08 and 13.12, such premises shall not be reconnected to the water system until all delinquent fees, charges, penalties and interest have been paid, together with a reconnection charge as may be set by resolution of the city council.

For customers who demonstrate they are financially unable to pay as provided in the disconnection of water service for nonpayment policy, the reconnection fee shall not exceed fifty dollars ($50.00) during normal operating hours or one hundred fifty dollars ($150.00) during nonoperational hours, which amounts shall be subject to inflation as described in the policy.

H. Lien for Delinquencies. In addition and as an alternative to any other remedy for enforcement and collection, all delinquent water service charges, including late charges and interest for nonresidential properties, shall become a lien upon the nonresidential real property upon which water is furnished prior to all other liens, encumbrances or exemptions, other than state and county taxes, and shall have the force and effect of a tax lien. The lien shall continue until it is paid together with the penalties and interest set forth in this section. The lien shall be collected at the same time and in the same manner as ordinary municipal taxes are collected and shall be subject to the same procedure and sale in case of delinquency as provided for ordinary municipal taxes. All acts applicable to levy, collection and enforcement of municipal taxes apply to this lien. (Ord. 20-4 § 1 (part): Ord. 16-13 § 5 (Att. 6 (part)):

Ord. 02-5 § 18 (part): prior code § 18.13)

13.04.140 When water charges become effective—Discontinuance of service at consumer’s request.

Agenda Item #11.3.

A. Water charges shall become effective against all premises immediately upon connection to the water system.

B. Any consumer may have his or her water service discontinued by giving notice requesting discontinuance at least two business days prior to the requested date of discontinuance. Each such consumer shall pay all water charges up to and including the date of discontinuance stated in such notice. In any case where such notice is not given, the consumer shall be required to pay for water service until two business days after the city has knowledge that the consumer has vacated the premises or otherwise discontinued water service. The city shall set a charge per council resolution for restoring water service to any consumer whose water service has been discontinued at his or her request. Water service will be turned off by a city representative during normal working hours, defined as after eight a.m. and prior to three-thirty p.m., Monday through Friday excluding legal holidays. Water service turnoff shall not be made after three-thirty p.m. or prior to eight a.m., Monday through Friday, nor on Saturday, Sunday or legal holidays unless the customer agrees to pay the appropriate fee as set by resolution for such after-hours service.

C. If the discontinuance of a water service under subsection B of this section continues more than thirty (30) days, the consumer may request that the water service be placed on a standby basis. While on a standby basis, the water service rates established by council resolution will apply. In order to reestablish water service, the customer will be responsible for the fee associated with restoring water service and must pay any delinquent charges for which the customer is legally liable before service will be reconnected. (Ord. 20-4 § 1 (part): Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.14)

13.04.150 Service interruptions.

A. Temporary Suspension of Service. The city will exercise reasonable diligence to provide continuous and adequate water service to consumers and to avoid any shortage or interruption of delivery of water, but cannot guarantee complete freedom from interruption. The city shall have the right to suspend water service temporarily to make necessary repairs or improvements to the water system. In each case of temporary suspension of service, the city will notify the consumers affected as soon as circumstances permit and will prosecute the work of repair or improvement with due diligence and with the least possible inconvenience to consumers.

B. Apportionment Among Consumers. During any period of threatened or actual water shortage the city shall have the right to apportion its available water supply among consumers in such manner as appears most suitable under the circumstances then prevailing and with due regard to public health and safety.

C. City’s Responsibility. The city shall not be liable for interruption, shortage or insufficiency of water supply or water pressure or any loss or damage occasioned thereby. (Ord. 20-4 § 1 (part): Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.15)

13.04.160 Duties of director of public works and director of finance.

It shall be the duty of the director of public works to supervise all connections to the water system, to fix all connection charges and to enforce all provisions of this chapter. It shall be the duty of the director of finance to collect all water bills and charges and all connection and other fees herein provided for, and to deposit the same with the appropriate account. The director of finance shall keep an accurate accounting and records showing the source, amount and disposition of all monies received by them hereunder. The city will carry fidelity insurance with respect to all city officers and employees who Agenda Item #11.3.

respectively receive, collect or have in their care or custody any moneys referred to in this section, such insurance to be in an amount at least equal in the aggregate to the maximum amount of such moneys at any one time in the care or custody of all such officers or employees. (Ord. 20-4 § 1 (part): Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.16)

13.04.170 Disposition of moneys—Funds.

All moneys received by the city under this chapter, excepting only all connection charges and portions of water bills refundable to consumers in respect of water main extensions pursuant to Section 13.04.070, shall be deposited by the director of finance in a timely manner upon receipt and for the purposes provided and with the fiscal agent designated and/or adopted as best practices.

All connection charges collected by the city under this chapter and Chapters 13.08 and 13.12 shall be deposited in a separate account entitled “water connection fund,” which is created and shall be applied in the manner and for the purposes provided for in this chapter and Chapters 13.08 and 13.12.

All portions of water bills refundable to consumers in respect of water main extensions pursuant to Section 13.04.070 shall be deposited in a separate account entitled “water main extension refund fund,” which is created and shall be applied in the manner and for the purposes provided for in Section

13.04.070. (Ord. 19-9 § 1 (Exh. A (part)): Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.17)

13.04.180 Appeals.

A. Procedure Generally. Any person who shall have a right to appeal as provided in any section of this chapter or Chapters 13.08 and 13.12 or who shall be dissatisfied with any determination hereafter made by the director of public works or director of finance may, at any time within thirty (30) days after such determination, appeal to the city council by giving written notice to the director of public works and to the city clerk, setting forth the determination with which such person is dissatisfied. The city council may, at any time, upon its own motion, appeal from any determination made by the director of public works hereunder. In the event of any such appeal, the director of public works shall transmit to the city council a report upon the matter appealed. The city council shall cause notice to be given, at least ten (10) days prior to the time fixed for such hearing to all persons affected by such appeal, of the time and place fixed by the city council for hearing such appeal. The city council shall direct the city clerk to mail a written notice, postage prepaid, to all such persons whose addresses are known to the city council.

B. Refunds. Pending decisions upon any appeal relative to the amount of any charge under this chapter or Chapters 13.08 and 13.12, the person making such appeal shall pay such charge. After the appeal is heard, the city council shall order refunded to the person making such appeal such amount, if any, as the city council shall determine should be refunded. (Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.18)

13.04.190 Pollution of city reservoirs—Wading, swimming and cutting wood.

No person shall wade or bathe in or otherwise pollute the waters of the reservoirs supplying drinking water to the inhabitants of the city or the watercourses supplying such reservoirs. No person shall cut wood or shrubbery on the property on which such reservoirs are situated and which property is now or hereafter owned and used by the city for the purpose of its municipal water supply. No person shall fish in the reservoirs or picnic on such property without a permit to do so, issued and conditioned as prescribed by the city manager or his or her designee. (Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.19)

13.04.200 Private fire service—Requirements—Rates.

Agenda Item #11.3.

The department may install a private fire service; provided, that the applicant complies with the general requirements governing water services set forth in this chapter or Chapters 13.08 and 13.12, together with the following special requirements:

A. The applicant shall enter into a private fire service agreement with the department, the terms of which shall be satisfactory to the department.

B. The services shall be satisfactory to the head of the public agency responsible for fire protection on the premises involved and to the Pacific Fire Rating Bureau. Each private fire service shall have installed therein a detector check valve of pattern and design approved by the director of public works. A “detector check valve” is defined as a spring-loaded or weight-loaded swing check valve equipped with a metered bypass.

C. The private fire service shall be used only for fighting fires and testing the fire protection system.

The charge for the service shall be set by council resolution. The charge shall include the cost of water used to fight fires and for authorized testing of the fire protection system. Any other use of water from the private fire service shall constitute a breach of the private fire service agreement. (Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.21)

13.04.210 Public fire hydrants—Operation and maintenance—Rates.

The department shall install, relocate or remove a public fire hydrant when the following requirements are met:

A. A written request has been submitted to the department by the public agency responsible for fire protection setting forth the location and type of hydrant.

B. The estimated charges for the installation, relocation or removal as determined by the director of public works have been paid by such public agency or by a duly authorized private person.

C. Public fire hydrants shall belong to the city and be maintained by the water department. Public fire hydrants shall be operated only by authorized firefighting personnel, department personnel and such other persons as are granted specific permission to do so by the director of public works. Public fire hydrants shall be used only for fire suppression, testing of the fire protection system, fire drills and flushing and cleaning of mains, except where specific permission to use the hydrants for other purposes has been granted by the director of public works. (Ord. 16-13 § 5 (Att. 6 (part)): Prior code § 18.22)

13.04.215 City council authority and discretion to verify compliance.

A. The city council shall have the authority and discretion to take those actions it deems necessary and appropriate to determine the amount of water used by the city’s water users, and to verify and ensure compliance with agreements for the provision by the city of water, including without limitation the authority, consistent with requirements of state and federal law, to designate a city council subcommittee to review customer water use data and documents. Council subcommittee members shall report their findings to the full city council, and, except as set forth in subsection B of this section, shall maintain the confidentiality of the water customers’ usage data and information.

B. Notwithstanding any other provision in this code, upon the referral from the subcommittee that there has been a violation of or noncompliance with an agreement for the provision of water by the city, or a city water usage policy, the city council may determine that a water customer has used services in a Agenda Item #11.3.

manner inconsistent with applicable local usage policies, and on that basis order disclosure of any water customer’s water usage data and information. (Ord. 19-3 § 3 (Exh. A (part)): Ord. 19-1 § 3 (Exh. A (part)), 2019)
Article 2
Water Shortage Emergencies, Drought and Water Conservation

13.04.220 Procedure for establishing water emergency phases.

At any time that the city council finds and determines that a water shortage emergency condition exists within the criteria of Sections 13.04.230 through 13.04.250, and that it is necessary to limit usage by the customers of the municipal water department, the city council shall adopt a resolution setting forth the applicable phase. As soon as is practicable after adoption of such resolution, the city clerk shall cause to be published at least once, in a newspaper of general circulation published and circulated in the city, a notice declaring the establishment of such regulatory phase. Such notice shall set forth the limitations of water use applicable to the particular phase being established and shall further declare that violations of such limitations are punishable in accordance with the provisions of Sections 13.04.230 and 13.04.310.

The establishment of a particular phase shall be completed and effective as described in the resolution adopting the water shortage phase.

Whenever the cumulative rainfall for the current water year (beginning November 1st) is less than the median amount for the same time period, the director of public works or designee shall report at least monthly to the city council and recommend whether the city should enter into a water shortage phase, and if so, which phase is recommended.

At any time the state of California may require the city to conform with emergency drought regulations.

Notwithstanding any other provisions of this article, the city council may, at the recommendation of the director of public works, activate a water shortage phase as a means of compliance with emergency drought regulations adopted by the state. (Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 11-7 (part): Ord. 02-7A § 1 (part): prior code § 18.23)

13.04.221 Water conservation.

St. Helena has limited water resources and has adopted both required and encouraged conservation measures. All customers shall comply with all mandatory water use efficiency requirements within this chapter for water conservation. Any customer who fails to comply with the mandatory water conservation measures shall immediately stop the water waste by installing the appropriate watersaving devices in their plumbing, appliances, or improvements, or take other such actions as directed by the city to bring about full compliance.

A. All persons are encouraged to use the following water use efficiency guidelines to minimize water waste:

1. Establish procedures in the home and business to recycle water;

2. Install water-saving devices in existing facilities including low flow showerheads, faucet aerators, ULF (ultra low flush) toilets, and WaterSense certified (or successor certification) appliances;

3. Refrain from additional irrigation and unnecessary use of water, such as car washing, when the temperature exceeds ninety (90) degrees Fahrenheit;
Agenda Item #11.3.

4. Limit the expansion or installation of new water-using appliances, plumbing or improvements, such as lawns, landscaping, pools, sprinkler irrigation systems, wash-down equipment, larger washing machines or garbage disposal units. In the event that a new water-using appliance is necessary, installation of water efficient devices are encouraged;

5. All schools, social and professional groups, churches, etc., should discuss water conservation as a regular agenda item and forward worthwhile suggestions to the department for consideration and implementation;

6. Limit irrigation of potable water to landscaping between the hours of eight a.m. and eight p.m.; and

7. All sites with irrigated landscapes or gardens are encouraged to establish the following irrigation practices:
a. Turn off irrigation systems during the off-peak season (November through April) as defined in Section 13.04.080;
b. Reduce the amount of time for all outdoor irrigation.

B. Mandatory Conservation Measures. The following water conservation prohibitions and limitations are required by all persons:

1. The application of potable water to any driveway or sidewalk is prohibited, unless the person proposing such application of potable water documents to the director of public works’ satisfaction that application is necessary to abate a condition constituting a public health hazard.

2. Using a hose that dispenses potable water to wash a motor vehicle is prohibited, unless the hose is fitted with a shut-off nozzle.

3. Customers shall install new landscaping in existing or new development that is water efficient within the meaning of the state’s water efficient landscape ordinance.

4. Using potable water to water outdoor landscapes in a manner that causes runoff to adjacent property, nonirrigated areas, private and public walkways, roadways, parking lots or structures is prohibited.

5. Using potable water in a fountain or decorative water feature is prohibited, unless the water is part of a recirculating system.

6. Withdrawing water from fire hydrants, except for firefighting, firefighting training, and water system maintenance purposes, is prohibited.

7. Use of potable water for grading, dust control, street, pipeline or similar construction is prohibited.

8. The application of potable water to outdoor landscapes during and up to forty-eight (48) hours after measurable rainfall is prohibited.

Agenda Item #11.3.

9. No person shall use potable water to irrigate ornamental turf on public street medians.

10. Restaurants, hotels, cafes, cafeterias, bars or other public places where food or drink is served and/or purchased shall supply water to patrons only upon request.

11. Operators of hotels and motels shall provide guests with the option of choosing not to have towels and linens laundered daily. The hotel or motel shall prominently display notice of this option in each bathroom using clear and easily understood language.

12. All projects for which the planning department requires approved landscape plans must adhere to the city’s xeriscape standards or the state’s Model Water Efficient Landscape Ordinance, whichever is stricter, in order to obtain plan approval.

13. Any new water connection for new development must offset new demand by an amount of water equal to the new demand on the city water system using the methodology defined in Section 13.12.030.

The offset must be clearly demonstrated, to the satisfaction of the director of public works. (Ord. 16-13 § 5 (Att. 6 (part)))

13.04.230 Phase I water regulations.

A. The criteria for establishing Phase I shall be any or all of the following:

1. The supply/usage balance, as calculated at the beginning of the fiscal year, is in deficit;

2. The volume of water to be delivered by the city of Napa in any fiscal year will not exceed four hundred (400) AF;

3. The volume of water anticipated to be available prior to the next May 1st, as determined by the director of public works based on a reasonable projection of the rainfall for the next rainy season, is not sufficient to meet projected demand through May 1st without demand reduction measures being implemented; or

4. Conditions requiring the establishment of a Phase II water emergency, as determined by the director of public works, appear to be imminent.

B. During the Phase I water emergency, the following mandatory conservation measures by customers of the department shall be enforced by the department and publicized by the city:

1. All customers must be in compliance with all water conservation requirements of Section

13.04.221(B) (Water Conservation). If a customer is found to be out of compliance with any part of Section 13.04.221 or provisions of these water shortage emergency requirements, the customer must immediately stop the water waste by installing the appropriate water-saving devices in their plumbing, appliances, or improvements, or take other such actions to bring about full compliance.

2. All customers are prohibited from expanding or installing landscaping or appliances that will increase the overall water use of the property. Replacement of existing appliances, landscaping, plumbing, or improvements shall be allowed only if the change can be documented to the satisfaction of the director of public works to result in more efficient water-using fixtures or systems.

Agenda Item #11.3.

3. Customers shall cease the operation of air-cooling outdoor misting systems using treated water supplied by the city, unless on a timer.

4. Outdoor irrigation of ornamental landscapes or turf with potable water is limited to no more than two days a week. The director of public works shall specify the two days per week in accordance with the needs of any geographical area within the city.

5. No person shall use potable water to irrigate landscaping between the hours of eight a.m. and eight p.m.

6. Irrigation with potable water of landscapes outside of newly constructed homes and buildings shall be in a manner consistent with regulations or other requirements established by the California Building Standards Commission and the Department of Housing and Community Development. If irrigation systems are installed as a part of new development, they shall be drip or microspray irrigation systems or a system determined by the director of public works or designee to be more efficient.

7. Draining and refilling of swimming pools shall be permitted only as needed for the purpose of pool repair or to correct a severe chemical imbalance. Draining and refilling of decorative ponds and lakes shall be permitted only as needed for the purpose of lining the bottom to prevent absorption.

8. All new or replacement industrial and commercial clothes washers shall be high efficiency as defined by the U.S. Environmental Protection Agency. All new or expanded car washing facilities shall include water-saving methods.

9. In accordance with Section 864 of Title 23 of the California Code of Regulations or any successor regulation, the taking of any action prohibited in this subsection B, in addition to any other applicable civil or criminal penalties (including the penalties set forth in Sections 13.04.230 and 13.04.310), is an infraction, punishable by a fine of up to five hundred dollars ($500.00) for each day in which the violation occurs.

C. During the Phase I water emergency, the following actions shall be carried out by the city:

1. The city shall notify customers that one or more of the criteria for Phase I has been met, and shall identify and explain in sufficient detail each criterion that forms a basis for establishing a Phase I water emergency.

2. The city shall notify customers of the water usage allocation for each account that would be allowed under a Phase II water emergency if a Phase II water emergency appears to be imminent.

3. The city shall advise customers of the Phase I water shortage and of restrictions and opportunities for exception permits that are available under Section 13.04.280 if a Phase II water emergency appears to be imminent.

4. Any applicant for, or holder of, a building permit for construction that may be affected by the existence of this or future water emergency phases shall be informed of the impact of such phases, but lack of such notice shall not permit a new water connection that is otherwise prohibited.

Agenda Item #11.3.

5. The city shall not issue permits for construction of any new swimming pool unless the pool is to be supplied with water other than treated water supplied by the city. Customers are encouraged to fill existing pools from water other than treated water.

6. If a Phase II water emergency appears to be imminent, the city shall make plans for implementation of a water shortage disaster plan, which shall include provisions for:
a. Emergency water stations;
b. Acquisition of private property under the right of eminent domain, with immediate possession to alleviate the emergency; and
c. Application for relief assistance from county, state, and federal sources.

7. The city council shall give notice to any customer that has a terminable contract with the department (whereby the department is the supplier) that such contract will be terminated upon implementation of Phase III by the city council.

8. If the declaration of a Phase II emergency appears reasonably imminent, the city council shall cause a water advisory board to be formed consisting of one city council member, one planning commissioner, one winery customer, and two public members, one of whom shall be solely a residential customer. The director of public works shall be an ex officio member of this board. Unless the city council otherwise directs, the board will disband when the water emergency is no longer in effect. The water advisory board shall have access to all records in the possession of the water enterprise necessary in its judgment to perform its duties, including customer records. The board shall maintain the confidentiality of individual customer records unless the board determines by resolution that release of such information is necessary in the pursuit of its duties.

D. In addition to the mandatory measures defined in subsection B of this section, customers of the department and members of the community are encouraged to do the following:

1. Reduce all indoor water use to not more than an average of seventy-five (75) gallons per person per day within the residence, including single-family residences, apartments, condominiums, townhomes, mobile homes and manufactured homes.

2. Reduce indoor water use in the work place and commercial establishments by a minimum of ten percent (10%) from customary consumption.

3. Eliminate or defer all nonessential water use such as topping off swimming pools.

4. All schools, social and professional groups, churches, etc., are encouraged to discuss water conservation as a regular agenda item and to forward worthwhile suggestions to the department for consideration. (Ord. 21-4 § 2; Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 14-11 § 3 (Exh. A):

Ord. 14-9 § 5 (Exh. A): Ord. 11-7 (part): Ord. 02-7A § 1 (part): prior code § 18.23.1)

13.04.240 Phase II water regulations.

A. The criteria for establishing Phase II shall be:

Agenda Item #11.3.

1. The volume of water anticipated to be available prior to the next May 1st from all potable water sources, as determined by the director of public works based on a reasonable projection of the rainfall for the next rainy season, is not sufficient to meet the projected demands through May 1st without demand reduction measures beyond the Phase I reductions being implemented; or

2. Conditions requiring the establishment of a Phase III water emergency appear imminent.

3. In assessing the need to impose Phase II restrictions, due weight shall be accorded to the trigger system developed by the safe yield committee for use by the director of public works. The trigger system is based on water levels in Bell Canyon Reservoir, with the level necessary to trigger a water emergency being adjusted each month to reflect the supply capacity of groundwater and water to be delivered by the city of Napa at that time. Details of the system can be obtained from the director of public works.

B. All mandatory and voluntary measures established by Section 13.04.221, Water Conservation, and Phase I, Section 13.04.230(B), (C) and (D) shall be included in Phase II and publicized by the city except insofar as they are inconsistent with subsections C and D of this section.

C. The following mandatory conservation measures by customers of the department shall be enforced by the department:

1. Commercial, industrial, and institutional users other than dedicated irrigation accounts will receive an allocation per billing period which will be ten percent (10%) less than the average use during the same billing period from the three preceding nonshortage years; provided, that no commercial, industrial, or institutional user will be required to reduce usage to less than sixty (60) gallons per day.

Users with no prior record of use shall be governed by comparable facilities’ usage records as determined by the department. Commercial, industrial, and institutional customers with irrigation and domestic use provided by the same water meter may receive an additional landscape allocation of up to seventy (70) gallons per day per thousand (1,000) square feet of landscaped area during April through October by documenting the landscaped square footage served by city water to the satisfaction of the director of public works. For purposes of landscape allocation, the April allocation period will begin on the date the water meter is read in April, and the October allocation period will end on the date the water meter is read in November. Landscape allocations are provided for established nonturf plants only.

2. Residential users in the single-family residential, multifamily residential, mobile home and manufactured homes customer classes will receive an allocation per billing period which will be limited to sixty-five (65) gallons per person per day. Single-family residences will receive an additional twentyfive hundred (2,500) gallons per month from April through October for landscape irrigation. Multifamily residential, mobile home and manufactured homes customers may receive a landscape allocation of up to seventy (70) gallons per day per thousand (1,000) square feet of landscaped area during April through October by documenting the landscaped square footage served by city water to the satisfaction of the director of public works. For purposes of landscape allocation, the April allocation period will begin on the date the water meter is read in April, and the October allocation period will end on the date the water meter is read in November.

Agenda Item #11.3.

3. For a lawn, landscaping, vineyard or field watered or irrigated through a meter dedicated to that use, usage shall be limited to sixty percent (60%) of current reference evapotranspiration as established in the California Model Water Efficient Landscape Ordinance (MWELO) or successor regulations.

4. No new water connections shall be permitted during a Phase II water emergency.

D. During the Phase II water emergency, the following actions shall be carried out by the city:

1. The city shall notify customers of the water usage allocation for each account that would be allowed under a Phase III water emergency.

2. The department of public works shall make available, or arrange to have delivered, nonpotable water from either lower reservoir or, if permitted and available, tertiary treated wastewater to cityowned properties for irrigation purposes.

3. Nothing herein shall restrict the authority of the director of public works from imposing more severe usage restrictions on each class of water customer if circumstances so warrant. (Ord. 21-4 §§ 3, 4; Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 11-7 (part): Ord. 02-7A § 1 (part))

13.04.250 Phase III water regulations.

A. The criteria for establishing Phase III shall be:

1. The volume of water anticipated to be available prior to the next May 1st from all potable water sources, as determined by the director of public works based on a reasonable projection of the rainfall for the next rainy season, is not sufficient to meet the projected demands through May 1st without demand reduction measures beyond the Phase II reductions being implemented.

2. In assessing the need to impose Phase III restrictions, due weight shall be accorded the trigger system developed and defined by the safe yield committee for use by the director of public works. The trigger system is based on water levels in Bell Canyon Reservoir, with the level necessary to trigger a water emergency being adjusted each month to reflect the supply capacity of groundwater and water to be delivered by the city of Napa at that time. Details of the system can be obtained from the director of public works.

B. All mandatory and voluntary measures established by Section 13.04.221, Water Conservation, and Phases I and II, Sections 13.04.230(B), (C) and (D) and 13.04.240(B), (C) and (D), shall be included in Phase III and publicized by the city, except insofar as they are inconsistent with subsections C and D of this section.

C. The following mandatory conservation measures by customers of the department shall be enforced by the department:

1. Commercial, industrial, and institutional users other than dedicated irrigation accounts will receive an allocation per billing period which will be twenty percent (20%) less than the average use during the same billing period from the three preceding nonshortage years; provided, that no commercial, industrial, or institutional user will be required to reduce usage to less than fifty (50) gallons per day.

Users with no prior record of use shall be governed by comparable facilities’ usage records as determined by the department. The allocation for landscape irrigation will be fifty percent (50%) of the Agenda Item #11.3.

allocation in Phase II and will be based on the same meter reading period as for Phase II. Landscape allocations are provided for established nonturf plants only.

2. Residential users in single-family residential, multifamily residential, mobile home and manufactured homes customer classes will receive an allocation per billing period which will be limited to sixty (60) gallons per person per day. The allocation for landscape irrigation will be fifty percent (50%) of the allocation in Phase II and will be based on the same meter reading period as for Phase II.

Landscape allocations are provided for established nonturf plants only.

3. For a vineyard or approved field (as approved by the water advisory board) watered or irrigated through a meter dedicated to that use, the allocation shall be limited to thirty percent (30%) of current reference evapotranspiration as established in the California Model Water Efficient Landscape Ordinance (MWELO) or successor regulations, and irrigation will be allowed for established nonturf plants only.

4. All nonessential uses of water shall be prohibited. Nonessential uses shall include, but not be limited to, the following:
a. The use of water for irrigation of turf, lawns, or landscaping; b. The refilling of swimming pools, hot tubs and spas, except as required by the fire chief for use as standby neighborhood fire protection. The fire chief shall maintain a list of such pools to be on file at the fire department.

5. No new water connections for new development shall be permitted.

D. During the Phase III water emergency, the following actions shall be carried out by the city:

1. The department shall terminate all nonessential contracts which are terminable. (Ord. 21-4 §§ 5, 6; Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 11-7 (part): Ord. 02-7A § 1 (part): prior code §

18.25)

13.04.260 Permitting for exportation of groundwater during water emergencies.

A. Definitions. As used in this section:

1. “City” shall mean the city of St. Helena.

2. “Contiguous parcels” means parcels which abut, adjoin or otherwise touch each other at more than one point along a common boundary or which would do so except for separation by a strip of land over which some person or entity, other than the owner of the parcels, has some property interest, including fee title or some lesser interest, such as a leasehold or easement. Examples of such strips of land include, but are not limited to, roads, streets, utility easements, railroad rights-of-way, canals and drainage channels.

3. “Department” means the city department of public works.

4. “Director” means the city director of public works or his or her designee.

Agenda Item #11.3.

5. “Contaminated groundwater” means groundwater that has been altered by waste, seawater intrusion or other material to a degree which creates a hazard to the public health through actual or potential poisoning or through actual or potential spreading of disease.

6. “Export” means the extraction of groundwater underlying the city for use outside of the parcel from which it originates.

7. “Groundwater” means water beneath the surface of the earth within the zone below the water table in which the soil is completely saturated with water but does not include water that flows in known and definite channels.

8. “Groundwater basin” means a groundwater basin or subbasin identified and defined in Bulletin 118 or as modified pursuant to Water Code Section 10722 et seq.

9. “Person” means any person, firm, association, organization, partnership, business, trust, corporation, limited liability company, or local public agency, including any city, county, city and county, district or joint powers authority.

10. “Recharge” means flow to groundwater storage from precipitation, irrigation, infiltration from steams, spreading basins and other sources of water.

11. “Site” means any lot or parcel of land or contiguous combination thereof having the same owner, the same lessee or the same controlling entity in existence on the effective date of the ordinance codified in this chapter.

12. “Usable storage capacity” means the quantity of groundwater of acceptable quality that can be economically withdrawn from storage.

13. “Water year” means the year beginning January 1st and ending December 31st.

B. Permit. Unless otherwise exempt, during a Phase II or Phase III water emergency, no person shall export groundwater underlying the city without first obtaining a permit as provided in this section. In order to apply for a permit, the person must be in compliance with any conditional use permits or other city land use regulations applicable to the property.

C. Exemptions. This section shall not apply to the export of groundwater in the following circumstances:

1. To prevent the flood of lands;

2. To prevent the saturation of the root zone for agricultural land;

3. Movement of groundwater consistent with historical practice within a parcel or between contiguous parcels having the same owner, the same lessee or the same controlling entity in existence on the effective date of this section;

4. Movement of contaminated groundwater required by compliance orders issued by local, state or federal agencies that is pumped and treated to remove contaminants that are in violation of the Agenda Item #11.3.

standards for beneficial use. The extracted and treated water may be exported without a permit if the release complies with discharge permits issued by the local, state or federal resource agencies.

D. Application for an Export Permit. An application for an export permit shall be filed with the city on a form specified by the director, which shall include all information specifically requested thereon and other information required by the director to address specific aspects of the proposed groundwater export. Information to support the requirements listed in subsection F of this section must be provided in order for the director to deem the application complete. The application for an export permit shall be accompanied by the deposit of fees for these purposes, as established by city council resolution.

E. Procedures for Processing.

1. As determined in the judgment of the director, the director shall review the application with potentially affected city departments, with the staff of applicable state and federal agencies, with local water agencies and with any potentially affected party. In reviewing the application, the director shall consider any relevant groundwater management plan, including, without limitation, any groundwater management plan adopted pursuant to California Water Code Section 10750 et seq., or Section 10720 et seq., or any other relevant information provided by the applicant.

2. Upon completion of the export permit application review process, a public hearing before the director on the export permit application shall be noticed and conducted as follows:
a. Notice of Hearing. Notice of public hearing shall be given as provided in Government Code Sections 65090 and 65091, except as follows:
i. Content of Notice. In addition to the information required by Government Code Section 65094, the notice shall declare that the application will be acted on without a public hearing if no request for a hearing is made in compliance with subsection (E)(2)(b) of this section. ii. Method of Notice Distribution. Notice of public hearings shall be given as provided by Government Code Sections 65090 and 65091.
iii. Additional Notice Provided. The public notice shall include mailed notice to all owners of property located within a one-mile radius of the exterior boundaries of the site from which the export is to occur. b. Public Hearing. A public hearing on an export permit shall occur only when a hearing is requested by the applicant. This request shall be made in writing to the director no later than seven days after the date of the public notice provided in compliance with subsection (E)(2)(a) of this section. In the event that a public hearing is required, the export permit application shall be scheduled for a hearing on the date and time as defined in the public notice. Any person may provide written comments relevant to the impact of the exportation of groundwater on the groundwater resources within the city. The hearing shall be conducted under such rules as set by the director. c. Final Decisions on Export Permit Applications. After the conclusion of public testimony in the case of a public hearing, or after the time period within which a hearing may be requested under subsection (E)(2)(b) of this section if no hearing is requested, the director shall:
i. Announce his or her decision on the export permit application; Agenda Item #11.3.

ii. Announce that his or her decision is final unless appealed pursuant to subsection (E)(4) of this section.

Notwithstanding the foregoing, the director may continue the hearing to a date certain to provide additional time to evaluate information obtained at the hearing prior to a final decision.

3. The director’s decision may be appealed to the city council consistent with subsection I of this section.

4. Notice of the director’s decision shall be mailed within five calendar days of final action to the person that has applied for the permit, any person who requested a hearing, and all other persons or entities referred to in subsection (D)(1) of this section.

F. Evidence Required for Export Permit Approval.

1. An export permit shall be approved only if the applicant provides evidence demonstrating to the satisfaction of the director that the proposed export will not cause or contribute to significant detrimental impacts to groundwater resources within the city or on the groundwater basin from which the groundwater is exported. An application must include evidence demonstrating to the satisfaction of the director the following:
a. The proposed export will not adversely affect the long-term ability for storage or transmission of groundwater within the groundwater basin from which the groundwater is exported; b. The proposed export will not (together with other extractions) result in chronic lowering of groundwater levels and will not result in well interference with wells owned or relied upon by others or create a cone of depression that extends beyond the applicant’s land or otherwise operate to the injury of the reasonable and beneficial uses of overlying groundwater users; c. The proposed export will not result in, expand or significantly exacerbate groundwater quality degradation;
d. The proposed export will not result in injury to a water replenishment or recharge, storage, restoration or conveyance project;
e. The proposed export will not result in, expand or significantly exacerbate land subsidence; f. The proposed export will not result in, expand, or significantly exacerbate depletions of interconnected surface water; and
g. The proposed export will not otherwise be detrimental to the environment or to the health, safety and welfare of property owners overlying or in the vicinity of the proposed exportation site.

G. Conditions of Export Permit Approval. If the export permit is to be approved, the director may impose appropriate conditions of permit issuance so as to prohibit and prevent any significant detrimental impacts to groundwater resources within the city described in subsection F of this section or other adverse conditions and may impose other conditions that the director deems necessary to Agenda Item #11.3.

promote or maintain the health, safety and welfare of the people of the city. The director may incorporate into each export permit a monitoring and/or reporting program.

H. Reapplication After Director Denial. Reapplication for an export permit which has been denied by the director may not be filed with the director until the following water year and must be accompanied with information that demonstrates a significant change in circumstances from those which caused the denial of the previous export permit application.

I. Appeal of Director Action.

1. The applicant may appeal a decision of the director by filing a written request with the clerk of the city council within fifteen (15) days of issuance of the director’s decision. Any such appeal shall specifically set forth the procedural and substantive reasons for the appeal or be deemed incomplete and ineffectual. The clerk shall set a city council hearing within thirty (30) days of receipt of a complete request for appeal which shall be heard within ninety (90) days of notice thereof. Written notice of appeal shall be given to the director, the permit applicant, and the appellant, and the appeal hearing shall be published pursuant to Government Code Section 6061.

2. The city council shall hear the appeal de novo except where the appeal is confined to a condition imposed by the director in which event the hearing and the decision of the city council shall relate only to such condition. The appeal before the city council shall be conducted under such rules as set by the city council. At its discretion, the city council may impose conditions for approval as it finds necessary to protect the interests of the city and its citizens. The decision of the city council shall be final.

J. Review of Export Permit. The permit granted pursuant to this section shall be subject to periodic staff review in consultation with the permittee. In the event that the department determines that a material violation of the conditions of the permit has occurred, the permittee shall immediately bring itself into compliance. A determination of violation shall be in writing and include specific findings in support of the decision. A determination of violation may be appealed to the city council by the permittee using the appeal process as described in subsection I of this section.

K. Export Permit Term. Approved permits shall be valid for a term, as determined by the director, not to exceed one year from the date of issuance of the export permit. If a permittee presents information demonstrating that there has been no significant change in circumstances from those which caused the approval of the previous export permit application, the export permit may be renewed by the director for a term, as determined by the director, not to exceed one year from the date of issuance of the renewed export permit. The permittee shall submit the written request for the renewal to the director at least ninety (90) days prior to the export permit expiration date along with information as requested by the director and with the deposit of fees for these purposes, as established by city council resolution.

The director shall consider the request for renewal in accordance with the procedures set forth in subsections D through G of this section. The permittee may appeal the decision of the director in the manner described in subsection I of this section. The director may renew a permit an unlimited number of times following the procedures contained herein for each renewal.

L. Inspection. After providing written notice to the permittee, the director or designee, with good cause, may at any reasonable time enter any and all places, property, enclosures and structures, for the purpose of making examinations and investigations to determine whether any provision of this section or an approved permit is being violated.

Agenda Item #11.3.

M. Notice of Violation. Upon receiving knowledge of an alleged violation of this section, the city will provide written notice of the alleged violation to the violating party. The notice shall detail the alleged violation and require the violating party to cease and desist immediately upon receipt of such notice from the alleged violating activities or within five working days prove to the city, by meeting with the director or his or her designee, that the alleged violating activities, in fact, do not violate this section, or that there are mitigating reasons surrounding the alleged violating activities. The notice shall also include details of the potential penalties for violations of this section.

N. Penalty for Violation.

1. If, within five working days, after receipt of a notice issued in accordance with subsection M of this section, the violating party has not complied with subsection M of this section, the city may elect to proceed with any or all of the following remedies for violation of this section:
a. Any person who exports water during water emergencies without a valid permit issued by the city in violation of this chapter is guilty of a misdemeanor for each day in which such well is used or operated in violation of this chapter. Such violation shall be punishable pursuant to Chapter 1.20. b. Any person who knowingly makes any false statements, representation, record, report, plan or other document filed with the city, or who falsifies, tampers with or knowingly renders inaccurate any monitoring device or method required under this chapter, shall be punished by a fine of not more than ten thousand dollars ($10,000.00) or by imprisonment in a county jail for not more than six months, or by both. The city attorney, upon order of the city council, shall petition the superior court to impose, assess, and recover such sums.

O. Limitation of Permit. Nothing contained in this section or in the conditions of an issued permit shall be construed as giving the permittee an exclusive right to groundwater extraction. Any issued permit shall not exempt, supersede or replace any requirements of federal, state, and local laws and regulations, including but not limited to California Water Code Section 10720 et seq., and California Water Code Section 1200 et seq.

P. Severability. If any section, subsection, sentence, clause or phrase of this section is for any reason held illegal, invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions hereof. The city council hereby declares that it would have passed this section and each subsection, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared illegal, invalid or unconstitutional. (Ord. 21-5 § 2)

13.04.270 Termination of water emergency phases.

Water emergency phases shall be terminated or changed to a less critical phase in the same manner as they are established in accordance with criteria set forth in the preceding sections and at the discretion of the city council. (Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 11-7 (part): Ord. 02-7A § 1 (part): prior code § 18.28)

13.04.280 Exception permits.

A. Under a Phase II or Phase III water emergency, the director of public works shall, with such conditions as seem to him or her to be reasonable, grant exception permits in addition to any basic Agenda Item #11.3.

allocation, on application of a water customer submitted under penalty of perjury, based on the conditions defined in this section. The city may provide a process for certification of efficiency, lot size, medical condition, or efficient and essential use prior to declaration of a water shortage emergency condition which could result in a customer being prequalified for exception.

1. For any customer with an allocation based on previous water use, if it can be demonstrated to the satisfaction of the director of public works that water conservation measures beyond those required in Chapter 13.12 were in place prior to the preceding nonshortage year, an additional quantity of water may be allocated to recognize the higher efficiency in place prior to the water emergency condition.

2. For single-family residential parcels exceeding seven thousand (7,000) square feet in area, the quantity of up to twenty (20) gallons per day for each one thousand (1,000) square feet that the property area exceeds seven thousand (7,000) square feet for the purpose of maintaining mature landscape or orchard plants. For purposes of this subsection, multiple parcels maintained and fully landscaped as one property may be computed as being one parcel. An exception granted based on this subsection shall allow the use of no more than an additional two hundred fifty (250) gallons per day for this purpose.

3. For medical conditions of a resident, a quantity as required to maintain health standards.

4. For any customer with an allocation based on previous winter water use, if it can be demonstrated to the satisfaction of the director of public works that efficient and essential water uses are not represented in average winter water use, an additional quantity of water may be allocated to provide for these efficient and essential needs.

B. The water advisory board shall meet at least monthly and may grant permits for uses of water or for exceptions to water conservation measures or for water connections otherwise prohibited by Sections

13.04.230, 13.04.240, and 13.04.250 if it finds and determines that such regulations would:

1. Cause an unnecessary and undue hardship to the applicant or to the public;

2. Cause an emergency condition affecting the health, sanitation, fire protection, or safety of the applicant or public; or

3. Promote water conservation by providing for the establishment of water efficient landscaping meeting the standards of Section 17.112.140 and such policies and regulations as have been adopted to implement the provisions of that chapter, replacing more water-intensive landscaping.

C. The water advisory board of the city shall prescribe necessary procedures for application for and use of exception permits.

D. Any decision of the director of public works in granting or denying exceptions may be appealed by the applicant or any other person to the water advisory board by filing a written appeal with the city clerk within ten (10) calendar days after the date of mailing of written notice to the applicant of the decision rendered. The water advisory board shall use its best efforts to hear and determine such appeal within twenty (20) days, and shall affirm, reverse, or modify the decision.

Agenda Item #11.3.

E. Any decision of the water advisory board may be appealed by the applicant to the city council according to the provisions of Chapter 1.16. (Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 11-7 (part): Ord. 02-7A § 1 (part): prior code § 18.28.1)

13.04.310 Violation—Misdemeanor.

Notwithstanding any provision of this code to the contrary, the provisions of Section 377 of the California Water Code shall be applicable to any violation of this article. Any person violating any of the provisions of this article shall be guilty of a misdemeanor. Upon conviction thereof, such person shall be punished by imprisonment in the county jail and/or fined in accordance with the penalties as set forth in the provisions of Section 377 of the California Water Code. (Ord. 16-13 § 5 (Att. 6 (part)): Ord. 15-5 § 1 (part): Ord. 11-7 (part): Ord. 02-7A § 1 (part): prior code § 18.30) Article 3
Water Theft Regulations, Penalties, and Enforcement

13.04.400 General provisions relating to water theft.

Because water is a vital resource, the city has determined that it is appropriate to adopt a city prohibition on water theft and impose civil administrative penalties for the theft of water. (Ord. 21-6 § 2 (Exh. A))

13.04.410 Prohibition of water theft—Administrative penalties.

A. For the purposes of this article, “water theft” means and includes all of the following:

1. The use, diversion, receipt or taking of city water by any means from any public fire hydrant, blowoff valve, water main, water service lateral or other city facility or connection to a city facility to which a city authorized metering device has not been installed or has been removed by the city; and

2. The use, diversion, receipt, or taking of city water by any means without paying the full and lawful city charges for such water, or by tampering with city property or facilities, such as by removing a lock or plug that has been placed on a customer’s service or meter or unauthorized use, or by tampering with a service connection or bypassing a meter, or by making an unauthorized connection to any city facilities or any public fire hydrant.

B. For the purposes of this article, “unauthorized use” includes the use of water from a stationary service connection where lawful water service has been discontinued or from a public fire hydrant to supply water outside of the city service area, regardless of whether payment is provided to the city for the water drawn from the public fire hydrant, or any use of a hydrant meter in violation of the terms and conditions of a hydrant meter permit.

C. Water theft is prohibited. Each act of water theft constitutes a misdemeanor.

D. The city may report any water theft to the appropriate prosecuting agency and press for prosecution of said activity pursuant to the Penal Code. In addition to pursuing criminal penalties, the city, upon discovering water theft or tampering with city property, may also pursue the following remedies or any other remedies available at law or equity:

1. Require the immediate removal of any equipment, connections or tools used to accomplish the water theft that is attached to city property;
Agenda Item #11.3.

2. Charge the customer or perpetrator an administrative penalty for any form of water theft as follows:
a. Five hundred dollars ($500.00) for the first violation; b. One thousand dollars ($1,000.00) for a second violation within two years; and c. Two thousand dollars ($2,000.00) for each violation thereafter within two years. (Ord. 21-6 § 2 (Exh.

A))

13.04.420 Other remedies.

In addition to any other remedies provided in this article or available under applicable law, the city may also seek injunctive relief in the superior court or take enforcement action. All remedies provided herein shall be cumulative and not exclusive. If a customer or any other person turns on water service without city authorization, tampers with any locked water meter, tampers with a service connection or city facilities, bypasses a meter, makes an unauthorized connection to city facilities without city permission, or otherwise commits water theft, the city may:

A. Discontinue water service pursuant to the applicable provision(s) of Section 13.04.130; B. Charge the customer or perpetrator an estimated amount based upon the historical water use, meter use, or other comparable means of estimation (noncustomers shall be charged based upon the highest city water rate at the time of the occurrence); C. Charge the customer for the damage to the city lock, meter or other property; D. Remove the meter and plug the service;
E. Terminate and remove the service from its connection to the water main; F. Charge a deposit of two times the amount of the average use to reestablish service; and G. Require the return of any temporary water meter. (Ord. 21-6 § 2 (Exh. A))

13.04.430 Payment and appeal procedures.

The city shall calculate the amount of damages and penalties to be imposed, and shall send a bill to the customer or, if the offender is not a customer of record, an invoice, for payment of the damages and penalties.

A. All costs relating to the city’s processing and handling of the water theft, and investigation and enforcement thereof, shall be borne by the party having responsibility for the water account at the time of the water theft. Charges related to the handling of the water theft and/or reestablishment of the service shall be borne by the party requesting service. These charges include, but are not limited to, service call charges, water charges, turnoff of service, plug and/or termination fees. Before the meter will be replaced and service reestablished, the party requesting service shall deposit twice the average monthly water bill, the cost of a new water meter and installation (if required), any increase in capacity fees between the date of removal of the meter and the date service was resumed, in addition to all Agenda Item #11.3.

service call charges, all charges that were delinquent at the time of removal, and an amount representing any damage to city property. The city may enforce payment of any unpaid amounts through any available legal means, which may include, but not be limited to, placement with an authorized collection agency, transfer of delinquent balances to other active accounts, requiring full payment before establishing future accounts with the city, termination of water service to the account, and/or filing a lien for unpaid amounts.

Where a water account is not assigned, all charges relating to the city’s processing and handling of the water theft, and investigation and enforcement thereof, shall be borne by the party taking the water, including, but not limited to, the cost of any water used inside or outside the city’s service area, charges for any damage to city facilities and equipment, and costs of investigation and enforcement. The city may enforce payment of any unpaid amounts through any available legal means, which may include, but not be limited to, placement with an authorized collection agency, transfer of delinquent balances to active accounts, requiring full payment before establishing any account with the city, and/or filing a lien for unpaid amounts.

B. Any person (an “appellant”) who wishes to appeal the imposition of damages or penalties imposed by the city pursuant to this article shall comply with the following procedures:

1. The appellant shall submit a written appeal to the city’s director of public works no later than fifteen (15) calendar days from the date of the bill or invoice sent to the customer or offender.

2. A response to the appeal shall be provided by the director of public works within thirty (30) calendar days from receipt of the appeal.

3. If an appeal request is denied, in whole or in part, the appellant may resubmit the appeal for review by the city manager or his or her authorized designee. The appeal shall be resubmitted no later than fifteen (15) calendar days from the date of the denial of the appeal by the director of public works. The appellant may request to provide evidence in writing or in person in support of his or her appeal to the city manager or his or her authorized designee.

4. A response to the appeal shall be provided by the city manager or authorized designee within thirty (30) calendar days from receipt of the appeal. The decision by the city manager or authorized designee shall be final.

5. Within ten (10) days after the denial of the appeal, in whole or in part, the appellant shall pay the damages and penalties imposed by the city.

6. The provisions of Section 1094.6 of the Code of Civil Procedure of the state of California shall be applicable to judicial review of the decision. (Ord. 21-6 § 2 (Exh. A)) Agenda Item #11.3.

Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Public Works
DATE: January 23, 2024
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and proposed approval of a Resolution approving the annexation of the properties known as 855 Pratt Avenue, St. Helena, CA (APN 009-030-063), into the St. Helena Municipal Sewer District No.1, MSD Annexation No. 147; and 1532 Sulphur Springs Avenue, St. Helena,
CA (APN 009-362-019), into the St. Helena Municipal
Sewer District No. 1, MSD Annexation No. 148.

GOAL: Goal 5: Enhance Quality of Life

RECOMMENDED
ACTION:

It is recommended the City Council adopt a Resolution
approving the annexation of the territories into the St.

Helena Municipal Sewer District No. 1 MSD.

PREVIOUS COUNCIL
ACTION:

City Council approved Resolution 2023-162 on December
12, 2023, requesting to set a public hearing for January 23, 2024, to consider objections to the proposed
annexations as required by state law.

STATEMENT OF THE
PURPOSE:

Commence a public hearing to consider objections to the proposed annexations into the St. Helena Municipal Sewer District No. 1. Consideration and approval of a Resolution approving the proposed annexations if the proposed
annexations are found to be beneficial for the properties.

FINANCIAL IMPACT: None.

BACKGROUND:

Any property that wishes to connect and utilize the sanitary sewer system in the City of St. Helena must be annexed into the Municipal Sewer District No. 1. All applications for annexations shall be approved by the City Council pursuant to the requirements of state law (SHMC § 13.20.040). State law details the requirements in Health and Safety Code Section 4600. City Council approval of the annexation is the formal administrative process to change the property’s tax rate area code from septic to sanitary sewer. The process for a property to be annexed requires that a resolution be adopted ordering a public hearing by an affirmative vote of at least two-thirds of all the members of the City Council (HSC § 4643). The resolution is required to contain the following information and finding:
(a) Describe the boundaries of the territory proposed to be annexed. (b) Designate the proposed annexation by an appropriate number.

Agenda Item #11.4.

(c) Declare that the area to be annexed to the district will be benefited by such annexation.
(d) Name the time and place for the hearing of objections by any person interested in the proposed annexation, to the inclusion in the district of any land described in the resolution.

Once adopted, the resolution, together with the names of the members of the City Council voting for and against it, must be published for two successive weeks in a newspaper of general circulation and published in the City. The first publication shall not be more than 60 days nor less than 30 days prior to the date fixed for the hearing.

At the time established for the public hearing, the City Council will hear and consider any objections to the annexation and exclude any territory which in the Council’s opinion will not be benefited by the annexation. After making changes to the boundaries of the area to be annexed, if any, the City Council may then adopt a resolution approving the annexation of the Property into the District which will require at least four affirmative votes. Upon a determination by the Council that the Properties will be benefited by the annexations, certified copies of the resolution will then be recorded and filed in the manner and with the same force and effect (HSC § 4613). Upon recordation of the resolution, the Properties annexed becomes a part of the District and are subject to all the liabilities and entitled to all the benefits of the District.

If the City Council approves the resolution following the public hearing on January 23, 2024, City staff will then process the annexation with Napa County and the State Board of Equalization to change the tax rate area code for the property. Staff will work with the applicant to collect outstanding fees and obtain required permits.

DISCUSSION:

The public hearing notices to consider objections to the proposed annexations for January 23, 2024, were first published on December 21, 2023, and the second on December 28, 2023. Additionally, notices of the public hearing and the Resolution were distributed within the area to be annexed not earlier than the 60th day or later than the 30th day prior to the hearing.

At the time established for the hearing, City Council will hear and consider any objections to the annexation and exclude any territory which in the Council’s opinion will not be benefited by the annexation. After making changes to the boundaries of the area to be annexed, if any, the City Council may then adopt a Resolution approving the annexation of the property into the District, which requires at least four affirmative votes.

Upon a determination by the Council that the property will be benefited by the annexation, certified copies of the Resolution will then be recorded (HSC § 4613). Upon recordation of the Resolution the property annexed becomes a part of the District and is subject to all the liabilities and entitled to all the benefits of the District (HSC § 4648).

Agenda Item #11.4.

City Council is requested to consider the annexation from the following parties into the District:

The properties known as 855 Pratt Avenue, St. Helena, CA (APN 009-030-063), into the St. Helena Municipal Sewer District No.1, MSD Annexation No. 147; and 1532 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-019), into the St. Helena Municipal Sewer District No. 1, MSD Annexation No. 148.

Location maps for the properties are attached. Staff request City Council to consider the applicants' annexation requests and consider a Resolution approving the annexations. If the City Council approves the Resolution following the hearing, City staff will then process the annexations with Napa County and the State Board of Equalization to change the tax rate area code for the property. Properties will then become eligible to connect to the City's sanitary sewer system.

ENVIRONMENTAL REVIEW:

Properties that are annexed into the District and connect to the sanitary sewer system will be required to abandon existing septic systems in accordance with Napa County Environmental Health Services.

DOCUMENTS ATTACHMENTS:

Resolution
Exhibit A
Exhibit B
Agenda Item #11.4.

CITY OF ST. HELENA
RESOLUTION NO. 2023-
Resolution of the City Council
of the City of St. Helena to
approve the annexations of the
properties known as 855 Pratt
Avenue, St. Helena, CA (APN
009-030-063), into the St.

Helena Municipal Sewer
District No.1, MSD Annexation
No. 147; and 1532 Sulphur
Springs Avenue, St. Helena,
CA (APN 009-362-019), into the
St. Helena Municipal Sewer
District No. 1, MSD Annexation
No. 148.

RECITALS
A. The properties known as 855 Pratt Avenue, St. Helena, CA (APN 009-030-063), and 1532 Sulphur Springs
Avenue, St. Helena, CA APN (09-362-019) will benefit
from annexations into the St. Helena Municipal District No. 1 (“District”), MSD Annexations Nos. 147 and 148;
B. A public hearing regarding these proposed annexations was ordered on December 12, 2023, at a regular meeting
of the City Council of the City of St. Helena; and
C. All annexation fees have been paid; and
D. The City has complied with all laws applicable to these annexation proceedings, including without limitation
Health & Safety Code Sections 4641.

RESOLUTION
Agenda Item #11.4.

The City Council of the City of St. Helena hereby resolves as follows:

1. The territories described in the attached Exhibits A and B, commonly known as 855 Pratt Avenue, St.

Helena, CA (APN 009-030-063), and 1532 Sulphur
Springs Avenue, St. Helena, CA (APN 009-362-019),
are hereby ordered annexed; and

2. The City Clerk shall cause a certified copy of this
Resolution to be recorded with the official records of
the County of Napa, pursuant to section 4647 of the
Health & Safety Code.

Approved at a Regular Meeting of the St. Helena City
Council on January 23, 2024 by the following vote:

Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau:__________
Councilmember Hardy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________ _____________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City
Clerk
Agenda Item #11.4.

855 Pratt Ave
Agenda Item #11.4.

1532 Sulphur Springs Ave
Agenda Item #11.4.

City Council
January 23, 2024
Agenda Item ---
Public Hearing – Sewer Annexation
855 Pratt Ave
&
1532 Sulphur Springs Ave
Joe Leach, PE, Director of Public Works
Agenda Item #11.4.

• Public Hearing for the purposes of annexing parcels into the St Helena Municipal Sewer District No. 1.
• Consistent with St Helena Municipal Code 13.20.040
• Once approved, filing with Napa County and State Board of Equalization • Initial step to connect to sewer system
- applicants responsible for all connection costs
- may be eligible for reimbursement for mainline extension - may be required to reimburse another property owner for previous mainline extension.

Scope of Action
Agenda Item #11.4.

855 Pratt Avenue
Agenda Item #11.4.

1532 Sulphur Springs Avenue
Agenda Item #11.4.

Adopt Resolution of the City Council of the City of St. Helena to approve the annexation of the properties known as:
• 855 Pratt Avenue, St. Helena, CA (APN 009-030-063), into the St. Helena Municipal Sewer District No.1, MSD Annexation No. 147; and • 1532 Sulphur Springs Avenue, St. Helena, CA (APN 009-362-019), into the St.

Helena Municipal Sewer District No. 1, MSD Annexation No. 148.

Recommended Action
Agenda Item #11.4.

Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Finance
DATE: January 23, 2024
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Fiscal Year (FY) 2023-24 2nd Quarter Finance Report and Consideration of a Resolution Approving Mid-Year Budget Adjustments for FY 2023-24.

GOAL: Goal 1: Strengthen Financial Sustainability, Goal 4:

Provide Effective Community Information & Opportunities for Engagement, Goal 7: Enhance Organizational
Effectiveness, Goal 8: Implement Capital Improvement
Plans (CIP) Projects Miscellaneous/Other

RECOMMENDED
ACTION:

Approve the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To provide an update on FY 2023-24 budget performance
and request authorization for budget amendments related to revenue and expenditure adjustments based on current activity and projections through the end of the fiscal year.

FINANCIAL IMPACT: The total financial impact is $1,519,225 and is broken down by fund as follows:

General Fund - 101: $698,843
Fourth of July Fund - 288: $6,083
Water Fund - 561: $443,769
Wastewater Fund - 571: $350,530
Traffic Mitigation Impact Fee Fund - 740: $20,000
BACKGROUND:

Municipal Code Title 2, §2.24.030 states the Director of Finance shall deliver to the City Manager and to the Council at a regularly scheduled Council Meeting a budget report showing the budget status at the end of the preceding quarter. The Q2 Quarterly report is combined with the mid-year budget report/adjustments.

After conducting a review of the status of the City’s budget as of December 31, 2023, this report is presented to provide an overview of revenues and expenses at mid-year as they relate to various funds. The City has traditionally amended its budget during the year as new and updated information becomes available, or at various times during the year to appropriate funds for expenses that were not anticipated at the time the budget was adopted.

Agenda Item #13.1.

Staff has prepared the following for Council:

1. Second Quarter (Q2) staff report for Fiscal Year (FY) 2023-24. This report is a summary of transactions from July 1, 2023 through December 31, 2023.

2. Recommended Mid-Year Budget Adjustments.

3. Summary of St. Helena CARES Low Income Subsidy and Water Leak Adjustments for Q2 FY 2023-24.

4. FY 2023-24 Q2 List of Checks over $50,000 (Attachment 1).

5. FY 2023-24 Q2 Estimated Cash Balances at December 31, 2023 (Attachment 2).

6. FY 2023-24 Q2 Revenue and Expense Summaries - General, Water, and Wastewater Funds (Attachments 3-8).

DISCUSSION:

The intent of this report is to highlight the conclusions of the mid-year budget analysis.

The report is broken down into four different Fund Types - General, Water, Wastewater, and Other Funds. The Net Position Tables for the General Fund, Water Fund, and Wastewater Fund include recommended adjustments.

Information presented below reflects transactions posted through December 31, 2023.

Additional details for the General Fund, Water Fund, and Wastewater Fund are provided as Attachments 3-8.

GENERAL FUND
General Fund Revenues - 12/31/23 Balances and Recommended Budget Adjustments General Fund revenue received from July 1, 2023 through December 31, 2023 for Fiscal Year (FY) 2023-24 is $7,853,051 or 43%. Comparatively, at the same time last year FY 2022-23 Q2, total General Fund Revenue collected was $8,040,145 or 46%.

The reduced amount collected is primarily due to lower revenue from sales tax and transient occupancy tax, and a higher amount of business license payments that were received in the following reporting period when compared to last Fiscal Year. General Fund revenue is divided into the following categories:

1. Property Tax

2. Sales Tax

3. Transient Occupancy Tax (TOT)

4. Other Taxes

5. Charges for Service

6. Fines and Forfeits

7. Licenses and Permits

8. Development Fees

9. Intergovernmental

10.Interest and Rents

11.Miscellaneous
Agenda Item #13.1.

The primary General Fund revenues include Property Tax, Sales Tax, and TOT.

Several revenue adjustments are being recommended due to the performance during the first half of the fiscal year predominately in property tax and sales tax collections. On October 4, 2023, Napa County released the property tax revenue estimates for Fiscal Year 2023-24. The estimates are approximately 3.1% higher than the original projections. In addition, the City received the Excess ERAF payment, which was 23.4% higher than budgeted. Overall, the updated property tax revenue estimated will yield an additional $231,457 in revenue.

Sales Tax receipts decreased by 9% in 2nd Quarter 2023 as compared to the same quarter last year, due to a decrease of $9,465,000 in taxable sales. The decline in performance caused Avenu to decrease the original revenue projections by 9.2%, which is a reduction of $553,944 in the projected sales tax revenue. The City realized a large recovery in sales tax revenues from the pandemic in Fiscal Year 2021-22, but revenues have continued to taper off and stabilize after the large spike in activity. The graph below shows St. Helena sales tax performance compared to Napa Countywide and Statewide over the last three years.

The summary of General Fund revenues (Attachment 3) takes into consideration the adjustments noted in Table 1.

Table 1 - General Fund Revenue Budget Adjustment Recommendations:

Account Description Amount
101-30-10-00-00 Property Tax - Secured 151,256
101-30-11-00-00 ERAF Shift to State 72,297
101-30-20-00-00 Property Tax - Unsecured 8,451
101-32-20-00-00 Homeowner Property Tax (817)
Agenda Item #13.1.

101-30-40-00-00 Sales Tax (317,288)
101-30-44-00-00 Sales Tax - Measure D (236,656)
101-32-80-00-00 Emergency Relief - Strike Team 15,312
101-34-71-00-00 State Mandated Costs
Reimbursed 36,940
101-36-10-00-00 Rental Income 25,000
Total General Fund Revenue Adjustment (245,235)
General Fund Expenses - 12/31/23 Balances and Recommended Budget Adjustments General Fund expenses through December 31, 2023 are $9,710,068. Spending is at 48% of the approved amount for the year with 52% available. Spending for the previous year FY 2022-23 Q2 was at 46% with 54% available. Attachment 4 provides a summary of expenditures by Department through FY 2023-24 Q2. Due to several unanticipated expenses incurred during the first two quarters and anticipated expenses related to ongoing projects staff is recommending additional budget adjustments. All budget increase recommendations are presented in Table 2.

Table 2 - General Fund Expense Budget Increase Recommendations:

Account Description Adjustment

GENERAL FUND EXPENSES
101-40-00-
21-55 Training & Development 7,000
101-40-00-
23-35 ZOOM Subscriptions 8,700
101-41-00-
21-40 Goal Setting 15,000
101-41-00-
21-45 Regional Climate Action & Adaption Plan 12,049
101-42-10-
21-45 Dash Data - Scanning Project 25,000
101-42-10-
21-45 Campaign Disclosure Documents Program 5,000
101-42-10-
21-45 Municipal Code Update 8,000
101-42-00-
21-45 Opinion Research & Ballot Feasibility 50,000
101-45-00-
21-45 Client First Software Upgrade 50,000
101-47-40-
20-20 Part-time Recreation Staffing 15,000
101-49-00-
21-40 Police Investigations 5,000
101-49-00-
21-45 Vesta Modular - Police Trailer Rental 58,013
Agenda Item #13.1.

101-50-00-
29-99
Transfer to Civic Capital for Lyman Park
Project 100,000
101-50-00-
21-30 Plan Check Review Services 24,000
101-50-13-
23-15 Public Works Equipment Repairs 15,000
101-50-15-
22-15 Signage Replacement 15,000
101-50-27-
22-15
Electric Leaf Blowers and Crane Park
Repairs 25,000
TOTAL GENERAL FUND BUDGET INCREASE 437,762
Staffing Augmentation
In addition to funding the above requests, staff is recommending the addition of 1 FTE in the Public Works Department. The City has programmed 72 Capital Improvement projects over the next five years totaling $59.1 million. In addition, the City has issued the first tranche of GO Bonds in November of 2022 and intends to issue additional Water bonds in Spring of 2024 to help fund these capital projects. These funding sources have critical timelines in which expenditures need to be incurred in order to remain compliant. There is a lot of accounting and procurement related tasks that need to be performed. As a result, financial management of the capital projects will be a critical role for the incumbent. This position will be responsible for issuing Request for Proposals (RFPs) for consultants and construction management related to the CIP, capital project budgeting and contract management.

The approximate annual cost of the position will be $158,464 and will be allocated to General Fund, Water Fund, and Wastewater Fund as follows based on estimated split of the work to be performed:

Fund Percent Allocated Amount Allocated
General Fund - 101 30% 47,539
Water Fund - 561 45% 71,309
Wastewater Fund - 571 25% 39,616
Allocations were determined based on evaluating the total number of Capital Improvement Projects per fund and the total cost of the projects, as shown below:

Fund # of
Projects
Allocation
Based on
# of
Projects
Cost of
Projects
Allocation
Based on
Cost of
Projects
Hybrid
Allocation
General Fund -
101 26 36% 14,601,816 25% 30%
Water Fund - 561 25 35% 32,140,867 54% 45%
Wastewater Fund
- 571 21 29% 12,347,263 21% 25%
Staff is currently working on an updated cost allocation plan to effectively update position allocations throughout the City and ensure that there is accurate allocation of Agenda Item #13.1.

expenses to the different funds, which may update the proposed allocation. The updated plan and potential impacts will be presented to City Council at a future date in Spring 2024.

The impact to Fiscal Year 2023-24 based on an estimated start date of March 1, 2024 is $52,821, which will be split per the allocation listed above.

Table 3 - General Fund Estimated Net Position 06/30/2024 Ending Fund Balance @
06/30/2023 14,039,235 Net Position %
Estimated Revenues @
06/30/2024 (1)
18,029,671
Estimated Expenses @
06/30/2024 (2)
(20,909,015)
Purchase Order Rollovers (3) (1,626,922)
Use of Reserves (4) 2,879,380
Estimated Unassigned Net
Position 9,532,933 46%
(1) Total revenue includes mid-year recommended adjustments. (2) Total expenses include mid-year recommended adjustments. (3) Rollover Purchase Orders are for expenses that were budgeted and encumbered in FY 2022-23 but were not expended by June 30, 2023.
(4) Original budget and approved budget adjustments through December 31, 2023, authorized $2.18 million is use of reserves.

Table 4 - General Fund Estimated Net Position 06/30/2025 Ending Fund Balance @
06/30/2024 9,532,933 Net Position %
Estimated Revenues @
06/30/2025 19,087,896
Estimated Expenses @
06/30/2025 (20,002,020)
Use of Reserves 914,124
Estimated Unassigned Net
Position 8,618,809 43%
Financial Policy P-FI-0016 approved by City Council on May 23, 2023 states that it is Council's directed target to maintain an unassigned fund balance of thirty percent (30%) of annual operating expenditures. The recommended mid-year adjustments maintain the directed target through Fiscal Year 2024-25. Additional adjustments will be presented to City Council during mid-cycle based on performance in Fiscal Year 2023- 24 and updated cost estimates for the upcoming fiscal year.

WATER FUND - 12/31/23 Balances and Recommended Budget Adjustments Agenda Item #13.1.

Water Enterprise revenue received is $2,679,142 or 30% of the estimated total revenues for FY 2023-24 through December 31, 2023. Revenues are lower than anticipated due to rate increase that was implemented on September 1, 2023, but not realized until the November 15th billing. Due to the timing of the bi-monthly billing cycle, this amount also does not include charges from November and December 2023.

Attachment 5 provides details of Water Fund revenues. The negative amount recorded in 561-3870-0000 CARES subsidy is due to the subsidy amount yet to be transferred from the General Fund.

Water expenditures through December 31, 2023 are $3,557,243. Overall Water Fund spending is at 44% of the adjusted amount for the year with 56% available. Spending is on track for FY 2023-24. Attachment 6 provides a summary of spending by department for FY 2023-24 Q2 for the Water Fund.

While spending for the Water Fund is on track, staff is recommending the budget adjustments in Table 5 due to unforeseen expenses. During FY 2023-24, the Louis Stralla Water Treatment Plant experienced a significant failure in the post chlorination and pumping infrastructure. Due to the failure, the City declared an emergency and initiated multiple emergency projects to mitigate impacts on water quality. Some of the projects have already been completed and others are currently in progress. Additionally, staff has made operational adjustments to forecast and mitigate issues related to the overall treatment process and water quality. The costs for these adjustments are included in the budget increase recommendations below.

Table 5 - Water Fund Expenditure Budget Increase Recommendations Account Description Adjustment

WATER FUND EXPENSES
561-50-00-20 PW Financial Analyst - Salary &
Benefits 23,526
561-50-30-21-45 Hydraulic Model 120,000
561-50-31-22-19 Meter and Hydrant Replacement 25,000
561-50-34-21-25 Equipment Rental Costs 60,000
561-50-34-21-45 Defensible Space at WTP 15,000
561-50-34-22-35 Process Chemicals for WTP 90,000
561-50-34-23-15 Purchase 4 VFDs for Chemical
Feed Pumps 20,000
561-50-34-26-30 Boat for Algaecide Transport at
Bell Canyon 30,000
561-50-34-26-30 Decant Pump for Sludge Ponds 60,000
TOTAL WATER FUND BUDGET INCREASE 443,526
Table 6 - Water Fund Estimated Fund Balance at 06/30/2024 Estimated Ending Fund Balance @ 6,308,101 Fund Balance
Agenda Item #13.1.

06/30/2023 %
Estimated Revenue @ 06/30/2024 8,807,303
Estimated Expenses @ 06/30/2024 (1) (10,061,870)
Purchase Order Rollovers (2) (429,436)
Use of Fund Balance 1,254,567
Estimated Fund Balance 4,624,098 46%
(1) Total expenses include previously approved budget adjustments and mid-year recommended adjustments.
(2) Rollover Purchase Orders are for expenses that were budgeted and encumbered in FY 2022-23 but were not expended by June 30, 2023.

Table 7 - Water Fund Estimated Fund Balance at 06/30/2025 Estimated Ending Fund Balance @
06/30/2024 4,624,098 Fund Balance %
Estimated Revenue @ 06/30/2025 9,966,726
Estimated Expenses @ 06/30/2025 (9,966,726)
Use of Fund Balance -
Estimated Fund Balance 4,624,098 46%
WASTEWATER FUND - 12/31/23 Balances and Recommended Budget Adjustments
Wastewater Fund revenue received is $1,408,829 or 30% of the estimated total revenues for FY 2023-24 through December 31, 2023. Revenues are lower than anticipated due to rate increase that was implemented on September 1, 2023, but not realized until the November 15th billing. As with the Water Fund, due to the timing of the bi-monthly billing cycle, this amount does not include charges from November and December 2023Attachment 7 provides details for Wastewater Fund revenues.

Wastewater expenses through December 31, 2023 are $1,527,648. Overall Wastewater spending is at 34% for the fiscal year. The lower amount expended is due to outstanding contracts and timing of invoices. Attachment 8 provides a summary of spending by Department for FY 2023-24 Q2 for the Wastewater Fund.

While spending for the Wastewater Fund is on track, staff is recommending the following budget adjustments due to unforeseen expenses. During FY 2023-24, the St.

Helena Wastewater Treatment plant experienced a complete failure at the influent structure consisting of channel monsters and influent pumps that grind and pump wastewater to the pond system thus starting the conventional treatment process. As a result of this equipment failure, the City engaged multiple vendors to diagnose and provide quotes for the repairs of the influent pumps and equipment replacement. The costs for these adjustments are included in the budget increase recommendations below.

Table 8 - Wastewater Fund Expenditure Budget Increase Recommendations Agenda Item #13.1.

Account Description Adjustment

WASTEWATER FUND EXPENSES
571-50-00-20 PW Financial Analyst - Salary & Benefits 13,070 571-50-20-21-25 Equipment Rental for SSO 35,000
571-50-29-21-25 Equipment Rental for WWTP 25,000
571-50-29-21-45 OTS Staffing Contract Amendment 50,000
571-50-29-21-45 Engineering for Napa Riverbank Repair 49,000 571-50-29-21-45 Channel Monster Equipment 89,054
571-50-29-21-45 Repair and Rebuild Influent Pumps at
WWTP 57,200
571-50-29-23-15 Equipment Maintenance 32,206
TOTAL WASTEWATER FUND BUDGET INCREASE 350,530
Table 9 - Wastewater Fund Estimated Net Position at 06/30/2024 Estimated Ending Fund Balance at
06/30/2023 2,685,479 Fund Balance %
Estimated Revenue at 06/30/2024 4,744,521
Estimated Expenses at 06/30/2024 (1) (5,730,068)
Purchase Order Rollovers (2) (181,780)
Use of Fund Balance 985,547
Estimated Fund Balance 1,518,151 26%
(1) Total expenses include previously approved budget adjustments and mid-year recommended adjustments.
(2) Rollover Purchase Orders are for expenses that were budgeted and encumbered in FY 2022-23 but were not expended by June 30, 2023.

Table 10 - Wastewater Fund Estimated Net Position at 06/30/2025 Estimated Ending Fund Balance at
06/30/2024 1,518,151 Fund Balance %
Estimated Revenues at 06/30/2025 5,223,124
Estimated Expenses at 06/30/2025 (5,223,124)
Use of Fund Balance -
Estimated Fund Balance 1,518,151 29%
Water and Wastewater Funds - Aging Report
Revenues for both the water and wastewater systems are recognized as soon as they are earned as opposed to when they are collected. Therefore, when the bi-monthly utility bill is processed, the revenues are recorded in the financial software system. City staff continues to work with customers by providing payment plans to resolve past due balances. Table 12 provides a summary of the past due amounts compared to the same time the previous year.

Table 12 - Water and Wastewater Aging Report
Agenda Item #13.1.

Year 30 - 60 Days 60 - 90 Days 90 - 120 Days Over 120 Days 12/31/21 814,172 347,822 1,540,523 757,203
12/31/22 255,904 1,755 140,365 2,216,378
12/31/23 241,791 17,338 63,870 1,121,201
St. Helena CARES Low Income Subsidy
The St. Helena CARES Subsidy (CARES) program currently has 100 participants. This is a decrease of seven participants since the prior report. The subsidy for FY 2023-24 Q2 is $18,021.56. Funds for this program are allocated through the annual budget process. The adopted FY 2023-24 budget programmed $75,000 for CARES.

Leak Adjustment Subsidy
The leak subsidy for Q2 FY 2023-24 totals $4,584 which represents eight approved leak adjustments. Reasons for the leak adjustments include broken pipes, irrigation leaks, and a backflow valve leak. The adopted FY 2023-24 budget programmed $15,000 for CARES.

OTHER FUNDS
Budget increases are being recommend as follows:

Table 13 - Summary of Other Funds Budget Adjustments
Account Department Notes Amount

OTHER FUNDS REVENUES
212-34-61-
00-00 Police Officer DUI Grant 146,419
733-39-98-
00-00 Public Works Transfer from GF for Lyman Park Project 100,000

OTHER FUNDS EXPENSES
212-49-00-
20-10 Police DUI Officer Salary - Grant Funded 98,069
212-49-00-
21-55 Police DUI Training - Grant Funded
1,500
212-49-00-
26-30 Police DUI Police Vehicle - Grant Funded 46,850
288-47-28-
21-45
Parks &
Recreation 4th of July Expenses 4,555
288-47-28-
22-15
Parks &
Recreation 4th of July Expenses 1,528
733-50-56-
31-00 Public Works Lyman Park Project - Design & Rehab 100,000 740-50-00-
21-45 Public Works Traffic Mitigation Fees - Streets Master Plan 20,000 Agenda Item #13.1.

FY 2023-24 Q2 Checks over $50,000
Per staff recommendations on April 10, 2015, and as adopted by Fiscal Policy P-FI0016, Attachment 1 provides an account of all check over $50,000 issued in FY 2023- 24 Q2.

ENVIRONMENTAL REVIEW: None.

DOCUMENTS ATTACHMENTS:

Resolution 2024- FY23 Mid Year Budget Adjustments
Attachment 1 - Checks by Date
Attachment 2 - Estimated Cash Balances at 12.31.23
Attachment 3 - General Fund Revenue Worksheet Historical by Type Q2 Attachment 4 - Q2 General Fund Expenses
Attachment 5 - Q2 Water Revenues
Attachment 6 - Q2 Water Expenditures
Attachment 7 - Q2 Wastewater Revenues
Attachment 8 - Q2 Wastewater Expenditures
Agenda Item #13.1.

CITY OF ST. HELENA
RESOLUTION NO. 2024-
RESOLUTION APPROVING FY 2023-24 MID-YEAR

BUDGET ADJUSTMENTS TO THE GENERAL FUND,

WATER FUND, WASTEWATER FUND, DUI GRANT

FUND, FOURTH OF JULY FUND, CIVIC CAPITAL FUND,
AND TRAFFIC MITIGATION IMPACT FEE FUND.

A. The City has traditionally amended its budget during the year as new and updated information becomes available; and
B. It is necessary to increase revenue and expense projections for the General Fund, Water Fund, Wastewater Fund, DUI Grant Fund, Fourth of July Fund, Civic Capital Fund, and Traffic Mitigation Impact Fee Fund.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. HELENA AS FOLLOWS:

1. Adoption of this resolution is not subject to CEQA; and

2. Authorizes budget adjustments to the following:

General Fund Revenues
Account Description Adjustment
General Fund Revenues
101-30-10-00-00 Property Tax - Secured 151,256
101-30-11-00-00 ERAF Shift to State 72,297
101-30-20-00-00 Property Tax - Unsecured 8,451
101-32-20-00-00 Homeowner Property Tax (817)
101-30-40-00-00 Sales Tax (317,288)
101-30-44-00-00 Sales Tax – Measure D (236,656)
101-32-80-00-00 Emergency Relief 15,312
101-34-71-00-00 State Mandated Costs 36,940
101-36-10-00-00 Rental Income 25,000
Total General Fund Revenue Adjustment (245,235)
Agenda Item #13.1.

General Fund Expense
Account Description Adjustment
General Fund Expenses
101-40-00-21-55 Training & Development 7,000
101-40-00-23-35 ZOOM Subscriptions 8,700
101-41-00-21-40 Goal Setting 15,000
101-41-00-21-45 Regional Climate Action & Adaption Plan 12,049 101-42-10-21-45 Dash Data – Scanning Project 25,000
101-42-10-21-45 Campaign Disclosure Document Program 5,000 101-42-10-21-45 Municipal Code Update 8,000
101-42-00-21-45 Opinion Research & Ballot Feasibility 50,000 101-45-00-21-45 Client First Software Upgrade 50,000
101-47-40-20-20 Part-time Recreation Staffing 15,000
101-49-00-21-40 Police Investigations 5,000
101-49-00-21-45 Vesta Modular – Police Trailer Rental 58,013 101-50-00-29-99 Transfer to Civic Capital for Lyman Park Project 100,000 101-50-00-20 PW Financial Analyst – Salary & Benefits 15,684 101-50-00-21-30 Plan Check Review Services 24,000
101-50-13-23-15 Public Works Equipment Repairs 15,000
101-50-15-22-15 Signage Replacement 15,000
101-50-27-22-15 Electric Leaf Blowers & Crane Park Repairs 25,000 Total General Fund Budget Increase 453,446
Water Fund Expenditures
Account Description Adjustment
Water Fund Expenditures
561-50-00-20 PW Financial Analyst – Salary & Benefits 23,526 561-50-30-21-45 Hydraulic Model 120,000
561-50-31-22-19 Meter and Hydrant Replacement 25,000
561-50-34-21-25 Equipment Rental Costs 60,000
561-50-34-21-45 Defensible Space at WTP 15,000
561-50-34-22-35 Process Chemicals for WTP 90,000
561-50-34-23-15 Purchase 4 VFDs for Chemical Feed Pumps 20,000 561-50-34-26-30 Boat for Algaecide Transport at Bell Canyon 30,000 561-50-34-26-30 Decant Pump for Sludge Ponds 60,000
Total Water Fund Budget Increase 443,526
Agenda Item #13.1.

Wastewater Fund Expenditures
Account Description Adjustment
Wastewater Fund Expenditures
571-50-00-20 PW Financial Analyst – Salary & Benefits 13,070 571-50-20-21-25 Equipment Rental for SSO 35,000
571-50-29-21-25 Equipment Rental for WWTP 25,000
571-50-29-21-45 OTS Staffing Contract Amendment 50,000
571-50-29-21-45 Engineering for Napa Riverbank Repair 49,000 571-50-29-21-45 Channel Monster Equipment 89,054
571-50-29-21-45 Repair and Rebuild Influent Pumps at WWTP 57,200 571-50-29-23-15 Machine Equipment Maintenance 32,206
Total Wastewater Fund Budget Increase 350,530
Other Fund Expenses
Account Description Adjustment
Other Funds Revenues
212-34-61-00-00 Officer DUI Grant 146,419
733-39-98-00-00 Transfer from GF for Lyman Park Project 100,000 Total Other Funds Revenue Increases 246,419
Other Funds Expenditures
212-49-00-20-10 DUI Officer Salary – Grant Funded 98,069 212-49-00-21-55 DUI Training – Grant Funded 1,500
212-49-00-26-30 DUI Police Vehicle – Grant Funded 46,850 288-47-28-21-45 4
th of July Expenses 4,555
288-47-28-22-15 4
th of July Expenses 1,528
733-50-56-31-00 Lyman Park Project – Design & Rehab 100,000 740-50-00-21-45 Traffic Mitigation Fees – Streets Master Plan 20,000 Total Other Funds Budget Increases 272,502
Approved at a Regular Meeting of the St. Helena City Council on January 23, 2024 by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Lester Hardy: _____
Council Member Billy Summers: _____
Agenda Item #13.1.

APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #13.1.

Accounts Payable
Checks by Date ‐ Summary by Check Date
User: Mandy
Printed: 1/11/2024  4:48 PM
Check No Vendor No Vendor Name Check Date Check Amount
119910 REMIF REMIF 10/02/2023 72,738.60
119914 THOMPBUI Thompson Builders Corporation 10/02/2023 342,609.49 Total for 10/2/2023: 415,348.09
119976 MURRAYBU Murray Building, Inc. 10/09/2023 91,578.50 119977 NAP06 NAPA, CITY OF 10/09/2023 142,859.38
119994 BBKLAW Best Best & Krieger, Attorneys at Law 10/09/2023 109,216.04 Total for 10/9/2023: 343,653.92
120057 THOMPBUI Thompson Builders Corporation 10/13/2023 320,080.70 Total for 10/13/2023: 320,080.70
120079 OTS OTS 10/16/2023 308,658.60
120287 NAP05 Westamerica Bank 10/16/2023 104,791.27
120288 PUB01 Public Emp Retirement System 10/16/2023 59,744.26 Total for 10/16/2023: 473,194.13
120121 OTS OTS 10/17/2023 69,104.62
Total for 10/17/2023: 69,104.62
120126 ALTEC Altec Industries, Inc. 10/20/2023 171,904.23 120178 NVWT Napa Valley Wine Train 10/20/2023 115,300.00 Total for 10/20/2023: 287,204.23
120220 REMIF REMIF 10/24/2023 66,506.12
Total for 10/24/2023: 66,506.12
120294 NAP05 Westamerica Bank 10/25/2023 94,624.96
120295 PUB01 Public Emp Retirement System 10/25/2023 59,623.72 Total for 10/25/2023: 154,248.68
120233 Argonaut Argonaut Constructors 10/26/2023 74,496.66 120237 CIRA CIRA 10/26/2023 807,207.74
120253 OTS OTS 10/26/2023 71,447.21
Total for 10/26/2023: 953,151.61
120301 CIRA CIRA 11/02/2023 492,334.00
120320 BBKLAW Best Best & Krieger, Attorneys at Law 11/02/2023 109,942.88 Total for 11/2/2023: 602,276.88
120381 THOMPBUI Thompson Builders Corporation 11/08/2023 161,994.00 Total for 11/8/2023: 161,994.00
AP Checks by Date ‐ Summary by Check Date (1/11/2024  4:48 PM) Page 1 ATTACHMENT 1
Agenda Item #13.1.

Check No Vendor No Vendor Name Check Date Check Amount
120407 NAP06 NAPA, CITY OF 11/15/2023 156,020.60
Total for 11/15/2023: 156,020.60
120454 CDPOWER CD & Power 11/28/2023 786,820.00
120468 MITDIVIN MIT Diving & Coating 11/28/2023 89,446.25 120483 REMIF REMIF 11/28/2023 74,685.68
Total for 11/28/2023: 950,951.93
120572 CDPOWER CD & Power 12/07/2023 113,023.30
Total for 12/7/2023: 113,023.30
120607 CDPOWER CD & Power 12/13/2023 77,416.65
120613 NAP06 NAPA, CITY OF 12/13/2023 137,828.44
Total for 12/13/2023: 215,245.09
120631 MITDIVIN MIT Diving & Coating 12/14/2023 89,446.25 120632 OTS OTS 12/14/2023 67,456.14
Total for 12/14/2023: 156,902.39
Report Total (30 checks): 5,438,906.29
AP Checks by Date ‐ Summary by Check Date (1/11/2024  4:48 PM) Page 2 Agenda Item #13.1.

General Ledger
Balance Sheet w Acct Numbers by ALFRE
User: Mandy
Printed:  1/19/2024 2:35:39 PM
Period  01 ‐ 06
Fiscal Year 2024
Fund   Description Beg Bal Debits Credits End Bal
101 General Fund              13,671,256            10,867,994            11,813,586              12,725,664 209 HOME Grant 27,405 19,984 18,867 28,523
210 Community Dev Block Grant                  (111,516)                  575,880                  315,000 149,364 211 EPA Grant ‐ ‐ ‐ ‐
212 (1) DUI Grant 327 ‐ 46,980 (46,653)
213 Officer Wellness Grant 15,319 15 15 15,319
216 Public Safety Impact 590,931 11,263 869 601,325
218 Public Library Foundation 1,315 2 2 1,315
219 CLSA State Library Grant 1,886 3 3 1,886
222 Park Bond Act 222 ‐ ‐ 222
223 Skate Park Lighting Fund 1 ‐ ‐ 1
224 Public Safety (COPS) 369,802                  127,708 8,309 489,201 225 State Gas Tax 2105 30,965 16,809 33 47,741
226 State Gas Tax 2106 57,152 10,460 77 67,535
227 State Gas Tax 2107 33,723 23,294 1,748 55,269
228 State Gas Tax 21075 12,658 2,019 19 14,658
229 State Gas Tax 2103 148,081 28,017 205 175,893
230 RMRA 122,427 66,746 123 189,050
235 Measure A 45,788 68 68 45,788
237 Emergency Flood Relief 174,840 261 261 174,840
238 Training Development Fund 27,081 534 3,233 24,382
240 Measure T                4,321,066                  741,917 5,833 5,057,150 241 Measure T ‐ Class I Trails 85,950                  100,429 429 185,950 ATTACHMENT 2 Agenda Item #13.1.

Fund   Description Beg Bal Debits Credits End Bal
277 Prop 56 Grant 21,002                       ‐                           ‐                                                21,002 278 BSCC Grant 2,597                                                      4                              4                        2,597 279 Asset Forfeit 49,851                                                  75                            75                      49,851 280 Teen Center Recreation Dept                            ‐                           ‐ 144                                                      144 283 Tree City USA                             ‐ ‐                           ‐                           ‐ 286 Bocce Ball 58,763                                            3,590                    29,605                      32,748 287 Harvest Festival (6,614)                                           24,525                    15,485                        2,426 288 Fourth of July 48,873                                          40,833                    59,895                      29,812 289 Recreation Program                            ‐                      1,695                          373                        1,321 290 Tourism Improvement District 140,207                                      397,446                  291,899                    245,754 291 SB‐1186 State Fees 28,472                                            1,344                          292                      29,524 295 N.O.A.A. 2,718                                                      4                              4                        2,718 329 Stabo Trust 37,434                                                  56                            56                      37,434 375 Murray Ex Trust 20,151                                            1,228                            29                      21,350 380 Friends and Foundation 62,016                                          70,000                    69,004                      63,012 381 Ryan Library Trust (3,037)                                                  ‐ 209                                                 (2,828) 382 Martin Estate Trust 3,683                                                  268                          805                        3,145 384 Tweed Trust 769,954                                          1,163                    18,987                    752,130 420 1996 GO Bonds 12,840                       ‐                           ‐                                                12,840 421 Fund                             ‐ ‐                           ‐                           ‐ 443 So St Helena Drainage Assessmt 30,208                                                  45                            45                      30,208 561 Water Enterprise 6,836,497                              3,967,663              4,328,950                6,475,210 562 1977 Water Bond 60,230                       ‐                           ‐                                                60,230 571 Sewer Enterprise 3,843,372                              7,805,454              7,316,095                4,332,732 572 Wastewater Bond                             ‐ ‐                           ‐                           ‐ 581 Insurance Benefit Fund 76,226                       ‐                                                4,663                      71,563 582 Internal Service Garage Fund (80,702)                                       360,388                  189,886                      89,800 592 Equipment Replacement Fund 1,009,454                                  100,166                  125,682                    983,939 593 Fire Equipment Replacement 159,362                                              237                          302                    159,298 Agenda Item #13.1.

Fund   Description Beg Bal Debits Credits End Bal
700 Flood Control Capital 429,305                                              644                    42,302                    387,647 713 Civic Impact 822,974                                        12,246                      2,425                    832,796 733 Capital Project Planning 404,843                     ‐                                            186,499                    218,345 734 Park Impact 1,303,461                                    31,373                      1,928                1,332,906 740 Traffic Mitigation Impact 2,829,543                                    14,325                      4,220                2,839,649 741 Street Capital Improvement 173,478                                      445,439                  420,728                    198,189 742 Storm Drain Improvement 748,078                                        10,578                      1,106                    757,550 743 TDA Grant                             ‐ ‐                           ‐                           ‐ 744 Housing Impact                             ‐ ‐                           ‐                           ‐ 745 Parking In‐Lieu 656,397                                              980                          980                    656,397 751 Affordable Housing 551,494                                        23,228                    29,668                    545,055 752 Fund 909,800                                      213,348                      1,876                1,121,273 763 Water Capital Project (521,970)                                2,028,900                  384,092                1,122,837 764 Water Impact 411,662                                          8,948                          620                    419,990 773 (1) Sewer Capital (5,624,062)                             5,624,062              3,095,630               (3,095,630) 774 Sewer Impact 2                                                      5,590                          974                        4,619 890 General Fixed Assets                             ‐ ‐                           ‐                           ‐ 898 General Long Term Debt                             ‐ ‐                           ‐                           ‐ 999 Clearing Account (35,905,241)                         21,901,311            26,850,072             (40,854,003) Asset Total                            ‐            50,066,853             ‐ 50,066,853 (1) Funds have receivables that are not reflected in the ending balance.

Agenda Item #13.1.

Actual Actual Actual Actual Unaudited Adopted Q2 % Collected Account Description 2019 2020 2021 2022 FY 2023 FY 2024 FY 2024 Q2 2024 101‐30‐10‐00‐00 Property Tax‐Secured        3,940,490        4,109,646        4,491,375        4,557,240        4,762,539        4,898,632        2,385,380 101‐30‐11‐00‐00 ERAF Shift to State           342,386           309,857            465,733           496,468           577,641           308,320           380,617 101‐30‐20‐00‐00 Property Tax‐Unsecured           125,292           127,427              22,927           145,360           138,795           159,420           145,620 101‐30‐30‐00‐00 Prior Year Property Tax 1,035                964 4,323                                ‐ 9,361               1,699 ‐ 101‐30‐90‐00‐00 Real Property Transfer Tax             83,805             67,964            171,689           154,175           125,332           154,175             71,016 101‐32‐05‐00‐00 In Lieu VLF             726,626           776,392            810,122           841,911           897,205           922,737           475,165 101‐32‐20‐00‐00 Homeowner Property Tax             15,555             15,260              12,492             14,983             14,803             15,043 942 5,235,189        5,407,511        5,978,661        6,219,497        6,516,315        6,460,026        3,458,740 54% 101‐30‐40‐00‐00 Retail Sales/Use Tax        3,159,579        2,822,979         2,945,506        3,620,282        3,285,526        3,754,400        1,153,085 101‐30‐42‐00‐00 Public Safety Sales Tax             61,687             66,742              69,493             76,783             82,610             80,300             28,723 101‐30‐43‐00‐00 Sales Tax In Lieu ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐30‐44‐00‐00 Measure D 1,743,519                1,650,599        1,723,186        2,232,251        1,915,775        2,240,173           675,581 4,964,784        4,540,321        4,738,185        5,929,316        5,283,911        6,074,873        1,857,390 31% 101‐30‐50‐00‐00 Transient Occupancy Tax 3,296,741                2,470,808        1,558,565        4,434,291        4,070,799        3,820,555        1,808,308 101‐30‐51‐00‐00 Transient Tax Penalty 64,084                          11,154              15,689             10,463             14,450               9,036               1,919 3,360,825        2,481,962        1,574,254        4,444,754        4,085,249        3,829,591        1,810,227 47% 101‐30‐60‐00‐00 Franchise Tax           209,872           215,623            210,659           278,659           376,438           565,600             27,094 209,872           215,623            210,659           278,659           376,438           565,600             27,094 5% 101‐30‐61‐00‐00 Comcast PEG Access Fees             22,698             22,528              21,994             23,195             17,221             22,500               5,544 101‐30‐75‐00‐00 Fire Inspection Fees               1,100 ‐                1,375 ‐ ‐ ‐ ‐ 101‐31‐21‐00‐00 Building Inspection Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐31‐22‐00‐00 Building Admin Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐31‐23‐00‐00 Other Fire Fees               2,850 ‐                2,850               5,350 ‐ ‐ ‐ 101‐33‐10‐00‐00 Planning Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐
101‐33‐30‐00‐00 Sales Of Maps/Publications 210 59 108 11 ‐ 150 ‐ 101‐33‐50‐00‐00 Police Services             33,439             19,168                7,002             53,324             21,244             25,000               8,424 101‐33‐51‐00‐00 Animal Control Services ‐ ‐ ‐ ‐ ‐ ‐
101‐33‐60‐00‐00 Administrative Fees ‐ ‐ ‐ 75 ‐ ‐ ‐
101‐33‐70‐00‐00 Planning Fees            (53,936) ‐                6,000 ‐ ‐ ‐ ‐ 101‐33‐80‐00‐00 Engineering Fees               1,800 675 ‐ 75 ‐ ‐ ‐ 8,161             42,430              39,329             82,029             38,465             47,650             13,968 29% 101‐31‐40‐00‐00 Vehicle Code Fines             28,136             22,446              24,974             68,562             46,852             37,900             17,531 101‐31‐50‐00‐00 Other Police Fines             36,260             24,821                8,917             26,483             19,916             25,000               6,650 101‐31‐55‐00‐00 A/R Late Penalty               3,959 215 144 276 2,                002 500 1,305 101‐33‐63‐00‐00 Civil Penalties           149,264             92,700 ‐ ‐ ‐ ‐ ‐ 101‐34‐20‐00‐00 Library Fines & Fees               4,087 86 ‐ ‐ ‐ ‐ ‐ 221,705           140,267              34,035             95,321             68,770             63,400             25,485 40% 101‐30‐70‐00‐00 Application & Permit Fees               5,475               4,250                3,375               1,375             11,650               2,000               1,250 101‐30‐80‐00‐00 Business License           156,715           155,021            149,069           112,534           189,072           179,044             37,652 101‐30‐81‐00‐00 Business License Penalty 1,555                798 619 129 347 350 7 101‐31‐20‐00‐00 Building Permits           482,404           552,044            587,287           504,179           491,410           500,000           224,094 101‐33‐15‐00‐00 Short Term Rental Permit             15,750             31,500              20,250             33,750             18,000             20,250               2,250 101‐33‐74‐00‐00 Planning App & Permit Fees           180,329             85,429            111,100             78,838           131,265           115,965           109,850 101‐33‐84‐00‐00 Public Works App & Permit Fees 39,300                          41,175              54,300             58,350             62,975             38,000             25,625 101‐33‐86‐00‐00 Well Permit Fee               2,600               2,600 ‐               1,300 650 1,300                ‐ 884,127           872,817            926,000           790,456           905,368           856,909           400,728 47% 101‐33‐81‐00‐00 Public Works Land & Dev Fees             25,600             19,360              20,800             13,600               7,200               7,500               4,800 25,600             19,360              20,800             13,600               7,200               7,500               4,800 64% 101‐32‐10‐00‐00 Motor Vehicle In‐Lieu               2,937 ‐ ‐ ‐ ‐ ‐ ‐ 101‐32‐70‐00‐00 County Fire Contract             48,855             48,855              48,855             48,855             48,855             48,855             48,855 101‐32‐80‐00‐00 Emergency Relief           269,490           120,930            952,591        1,152,059             43,651 ‐             15,312 101‐34‐61‐49‐00 Contrib from Gov ‐ Police               9,221               8,484 ‐               8,660 ‐ ‐ ‐ 101‐34‐71‐00‐00 Reimb State Mandated Costs               4,538               1,647                5,489 ‐               2,240               5,000             41,939 101‐34‐73‐00‐00 Other State Revenue 18               1,355 13 ‐ ‐ ‐ 10 101‐34‐75‐00‐00 Restitution           181,227 200 26 ‐ ‐ ‐ ‐ 101‐36‐80‐00‐00 Library Abatement               3,877               3,302                5,522               3,652               5,051               5,051               3,594 101‐38‐70‐00‐00 Allocation from Other Agency               1,948 ‐ ‐ ‐ ‐ ‐ ‐ 522,112           184,773        1,012,496        1,213,226             99,797             58,906           109,710 186% Development Fees
Intergovernmental
Property Taxes
Sales Tax
Transient Occupancy Taxes
Other Taxes
Licenses and Permits
Fines and Forfeits
Charges for Service
General Fund Revenues
Development Fees
Intergovernmental
Licenses and Permits
Fines and Forfeits
Charges for Service
Other Taxes
Transient Occupancy Taxes
Sales Tax
Property Taxes
ATTACHMENT 3 Agenda Item #13.1.

Actual Actual Actual Actual Unaudited Adopted Q2 % Collected Account Description 2019 2020 2021 2022 FY 2023 FY 2024 FY 2024 Q2 2024 General Fund Revenues
101‐31‐70‐00‐00 Investment Earnings 262,296                      215,290            (97,343)          (329,259)           134,243             50,000                  569 101‐34‐76‐00‐00 Cash Overage/Shortage 22                                           ‐ 61                                         52                    ‐ (31)                    ‐ 101‐31‐75‐00‐00 Interest Income (93)                    ‐                    ‐                                      133                   ‐ 317                                     356 101‐36‐10‐00‐00 Rental Income 153,805                        89,101              79,904             97,272           108,758             37,360             61,686 101‐36‐12‐00‐00 Rec Programs Facility Rental 865                   ‐                    ‐                     ‐                    ‐                    ‐                    ‐ 101‐36‐11‐00‐00 Tennis Court Rentals 1,225                                  ‐ 750                                      225             14,568                   ‐ 225 418,120           305,202            (17,438)          (231,577)           257,855             87,585             62,611 71% 101‐33‐20‐00‐00 Legal Cost Recovery 32,726              ‐                    ‐                     ‐                    ‐                    ‐                    ‐ 101‐33‐21‐00‐00 Storm Drain Cost Recovery                    ‐ ‐                    ‐                     ‐                    ‐                    ‐                    ‐ 101‐33‐40‐00‐00 Other Filing/Certification Fee                   ‐                   ‐ 200                       ‐                    ‐                    ‐ 101‐34‐22‐00‐00 Library Copies 2,946                               ‐ 1,585                                   1,504               2,146               1,500                  976 101‐34‐23‐00‐00 Library Lost Material 617                                     ‐ 500                                      382                  298                  300                     70 101‐34‐24‐00‐00 Library Room Rental 305                                     ‐ 150                                            ‐ 38                    ‐ 101‐34‐31‐00‐00 Donations                   ‐                   ‐ 300                                    ‐ 1,000                    ‐                    ‐ 101‐34‐31‐48‐00 Donations ‐ Fire Department                    ‐ ‐                                    ‐ 4,000                                   ‐ 6,200                                  9,000 101‐34‐31‐49‐00 Donations ‐ Police Department                    ‐ ‐                                    ‐ 1,500                                   ‐ 2,576                    ‐ 101‐34‐51‐00‐00 Sale of Capital Assets 1,155                              3,795                   633                ‐ 6,687                    ‐                    ‐ 101‐34‐60‐00‐00 Contributions from non‐govt                    ‐ ‐                    ‐                     ‐                    ‐                    ‐                    ‐ 101‐34‐61‐00‐00 Contributions from Government                    ‐ ‐                           1,058,502         ‐ 1,041,554                    ‐                    ‐ 101‐34‐61‐46‐00 Contributions from Gov ‐ Library                   ‐               2,000                   500                ‐ 1,000                    ‐                    ‐ 101‐34‐70‐00‐00 Other Revenue 123,934                        41,033              39,123             99,863             39,233             55,000             18,805 101‐34‐70‐22‐47 Other Revenue ‐ Jingle                   ‐                ‐ 4,389                     ‐                    ‐                    ‐                    ‐ 101‐34‐70‐47‐00 Other Revenue ‐ Recreation ‐                    ‐                               123,996           186,522           177,238           160,000             47,382 101‐34‐70‐47‐01 Other Revenue                    ‐ ‐                    ‐                     ‐                    ‐                    ‐                    ‐ 101‐34‐74‐00‐00 Insurance Refund                   ‐                ‐ 1,244                     ‐                    ‐                    ‐                    ‐ 101‐39‐98‐00‐00 Operating Transfers In 15,319                            5,367            834,123               4,486           172,715               6,066               6,066 177,001             60,562        2,062,376        1,342,998           400,444           222,866             82,299 37% 16,027,495      14,270,828      16,579,356      20,178,279      18,039,813      18,274,906        7,853,051 43% Interest and Rents
Miscellaneous
TOTALS
Interest and Rents
Miscellaneous
Agenda Item #13.1.

General Ledger
Quarterly Budget Report GF Expenses
User: Mandy
Printed:  1/17/2024 12:25:31 PM
Period  01 ‐ 06
Fiscal Year 2024
Description Adopted Budget Encumbered Adjusted Budget YTD Spent Available Budget % of Budget Available
Non Departmental 1,712,344                  482,245                 2,043,801                 1,536,885 24,671 1.21% Council 493,157 16,049 503,157 150,279 336,829 66.94%
Administration                 1,165,382 70,082                 1,221,821 564,126 587,612 48.09% Finance                 1,058,651 208,944                 1,224,497 443,825 571,729 46.69% Attorney 496,000 ‐ 496,000 247,886 248,114 50.02%
Planning/Building                 2,061,826 117,716                 2,250,973 718,702                 1,414,555 62.84% Library                 1,003,363 33,861                 1,003,363 451,819 517,683 51.59% Parks & Recreation                 1,113,599 44,490                 1,113,599 534,090 535,019 48.04% Fire                 2,526,838 ‐                 2,526,838                 1,350,746                 1,176,092 46.54% Police                 4,127,622 ‐                 4,127,622                 2,240,787                 1,886,835 45.71% Public Works                 4,342,596 312,678                 4,657,886                 1,470,924                 2,874,284 61.71% Grand Total               20,101,378                 1,286,065               21,169,557                 9,710,068               10,173,424 48.06% ATTACHMENT 4
Agenda Item #13.1.

General Ledger
Quarterly Budget Report Water Revenues
User: Mandy
Printed:  1/17/2024 6:29:44 PM
Period  01 ‐ 06
Fiscal Year 2024
Account Number Description Adopted Budget Budget Adjustments Adjusted Budget YTD Received Uncollected 561 Water Enterprise
561‐38‐10‐00‐00 Water Revenue $                   (670.00) $ ‐ $                    (670.00) $                    (94.60) $                (575.40) 561‐38‐10‐00‐01 Residential‐Inside CL $        (4,143,305.00) $ ‐ $         (4,143,305.00) $      (1,264,052.35) $    (2,879,252.65) 561‐38‐10‐00‐50 Residential‐Outside CL $           (421,311.00) $ ‐ $            (421,311.00) $            (91,668.92) $        (329,642.08) 561‐38‐10‐01‐00 Multi‐Dwelling‐Inside CL $        (1,015,327.00) $ ‐ $         (1,015,327.00) $          (277,820.43) $        (737,506.57) 561‐38‐10‐01‐50 Multi Dwelling‐Outside CL $                (6,529.00) $ ‐ $                 (6,529.00) $              (1,612.98) $            (4,916.02) 561‐38‐10‐10‐00 General Commercial‐Inside CL (2,895,767.00) $         $ ‐ $         (2,895,767.00) $          (872,140.51) $    (2,023,626.49) 561‐38‐10‐17‐00 Landscape Meter $           (205,915.00) $ ‐ $            (205,915.00) $          (113,998.08) $          (91,916.92) 561‐38‐10‐99‐10 Fire Service‐Inside CL $              (71,793.00) $ ‐ $              (71,793.00) $            (33,149.88) $          (38,643.12) 561‐38‐10‐99‐20 Fire Service‐Outside CL $              (16,786.00) $ ‐ $              (16,786.00) $              (8,506.48) $            (8,279.52) 561‐38‐10‐99‐50 Finance Charges $              (18,000.00) $ ‐ $              (18,000.00) $            (54,016.27) $           36,016.27 10 SB2 Planning Grant $        (8,795,403.00) $ ‐ $         (8,795,403.00) $      (2,717,060.50) $    (6,078,342.50) 561‐38‐60‐00‐00 Water Meter Install Fee $                (5,500.00) $ ‐ $                 (5,500.00) $                 (558.65) $            (4,941.35) 60 Water Meter Install Fee $                (5,500.00) $ ‐ $                 (5,500.00) $                 (558.65) $            (4,941.35) 561‐31‐70‐00‐00 Investment Earnings $              (50,000.00) $ ‐ $              (50,000.00) $ ‐ $          (50,000.00) 561‐34‐70‐00‐00 Other Revenue $                (3,000.00) $ ‐ $                 (3,000.00) $              (4,125.00) $              1,125.00 561‐38‐70‐00‐00 CARE Subsidy $               47,000.00 $ ‐ $                47,000.00 $             10,056.43 $           36,943.57 70 CARE Subsidy $                (6,000.00) $ ‐ $                 (6,000.00) $               5,931.43 $          (11,931.43) 561‐34‐71‐00‐00 Water Emergency Penalties $ ‐ $ ‐ $ ‐ $             32,845.46 $          (32,845.46) 71 Water Emergency Penalties $ ‐ $ ‐ $ ‐ $             32,845.46 $          (32,845.46) 561‐33‐83‐00‐00 Raw Water Permit Fees $ (400.00) $ ‐ $ (400.00) $                 (300.00) $                (100.00) 83 Raw Water Permit Fees $ (400.00) $ ‐ $ (400.00) $                 (300.00) $                (100.00) Grand Total $        (8,807,303.00) $ ‐ $        (8,807,303.00) $      (2,679,142.26) $    (6,128,160.74) ATTACHMENT 5 Agenda Item #13.1.

General Ledger
Quarterly Budget Report Water Expenditures
User: Mandy
Printed:  1/17/2024 6:59:49 PM
Period  01 ‐ 06
Fiscal Year 2024
Description Adopted Budget Encumbered Adjusted Budget YTD Spent Available Budget % of Budget Available Non Departmental 1,084,234 ‐ 2,309,692                725,546 1,584,146 68.59% Council 25,576 ‐ 25,576 10,723                   14,853 58.07% Administration 350,138 ‐ 350,138                183,777 166,361 47.51% Finance 610,606 58,435                   651,248                250,514 342,299 52.56% Attorney 159,500 ‐ 159,500                  27,389 132,111 82.83% Public Works 6,483,516                942,705 6,872,309             2,359,293 3,570,311 51.95% Grand Total 8,713,570             1,001,140                   10,368,463             3,557,243 5,810,080 56.04% ATTACHMENT 6 Agenda Item #13.1.

General Ledger
Quarterly Budget Report WW Revenues
User: Mandy
Printed:  1/17/2024 9:43:35 PM
Period  01 ‐ 06
Fiscal Year 2024
Account Number Description Adopted Budget Adjusted Budget YTD Received Uncollected 571‐31‐70‐00‐00 Investment Earnings (30,000) (30,000) ‐ (30,000) 31 SEWER ENTER. INVESTMENT EARNINGS (30,000) (30,000) ‐ (30,000) 571‐34‐70‐00‐00 Other Revenue (9,600) (9,600) (300) (9,300) 571‐34‐80‐00‐00 Annexation Fees ‐ ‐ (4,900) 4,900
34 SEWER ENTER. OTHER REVENUE (9,600) (9,600) (5,200) (4,400) 571‐35‐00‐00‐00 Residential (2,152,298) (2,152,298) (592,902) (1,559,396) 571‐35‐00‐01‐00 Multiple Dwelling (333,161) (333,161) (121,466) (211,695) 571‐35‐00‐03‐00 Laundromat (21,809) (21,809) (6,088) (15,721) 571‐35‐00‐10‐00 General Commercial (1,769,969) (1,769,969) (507,800) (1,262,169) 571‐35‐00‐11‐00 Restaurants (140,397) (140,397) (54,053) (86,344) 571‐35‐00‐12‐00 Service Station (3,172) (3,172) (915) (2,257) 571‐35‐00‐14‐00 Motels‐No Food Service (186,416) (186,416) (47,105) (139,311) 571‐35‐00‐15‐00 Supermarkets (18,080) (18,080) (5,844) (12,236) 571‐35‐00‐18‐00 Mixed Retial‐Plus Food Service (23,718) (23,718) (8,402) (15,316) 571‐35‐00‐20‐00 Industrial (30,954) (30,954) (15,729) (15,225) 571‐35‐00‐30‐00 Libraries & Schools (32,120) (32,120) (21,359) (10,761) 571‐35‐00‐60‐60 Car Wash (2,127) (2,127) (801) (1,326)
35 SEWER ENTER. SEWER‐RESIDENTIAL (4,714,221) (4,714,221) (1,382,464) (3,331,757) 571‐38‐10‐99‐50 Finance Charges (9,500) (9,500) (29,080) 19,580 571‐38‐65‐00‐00 Sewer Connection Fee (1,300) (1,300) (900) (400) 571‐38‐70‐00‐00 CARE Subsidy 20,100 20,100 8,815 11,285 38 Dept 9,300 9,300 (21,165) 30,465
571 Sewer Enterprise (4,744,521) (4,744,521) (1,408,829) (3,335,692) Grand Total (4,744,521) (4,744,521) (1,408,829) (3,335,692) ATTACHMENT 7 Agenda Item #13.1.

General Ledger
Quarterly Budget Report Wastewater Expenditures
User: Mandy
Printed:  1/17/2024 9:52:06 PM
Period  01 ‐ 06
Fiscal Year 2024
Description Adopted Budget Encumbered Adjusted YTD Spent Available Budget % of Budget Available Non Departmental 998,878 ‐ 998,878 244,955 753,923 75.48% Council 25,576 ‐ 25,576 10,723 14,853 58.07%
Administration 235,861 ‐ 235,861 124,458 111,403 47.23% Finance 472,914 48,988 506,675 199,737 257,950 50.91%
Attorney 126,500 ‐ 126,500 10,843 115,657 91.43%
Public Works                 3,246,362 212,760                 3,394,382 936,933                 2,244,689 66.13% Grand Total                 5,106,090 261,749                 5,287,872                 1,527,648                 3,498,476 66.16% ATTACHMENT 8 Agenda Item #13.1.

Agenda Item #13.1.

FY 2023-24
Mid Year
Budget
Review
By: Mandy Kellogg,
Administrative Services
Director
Finance Division
January 23, 2024
City Council Meeting
Agenda Item #13.1.

Fiscal Year 2023 Performance
Revenues versus Expenses
Budgeted
Amounts Actual Amounts Variance with Final Budget
Revenues 18,040,199 18,646,610 606,411
Expenditures 22,708,107 19,115,077 3,593,030
Revenues Over
Expenditures (4,667,908) (468,467) 4,199,441 Agenda Item #13.1. Page 228 of 257 Fiscal Year 2024
Projected Revenues versus Expenses
Adjusted FY 2023-24 Budget Amount
Projected Revenues 18,274,906
Authorized Expenses 20,455,443
Use of Fund Balance 2,180,537
Agenda Item #13.1.

Fiscal Year 2024
Overview of Revenues – General Fund
Property Tax Sales Tax TOT Other Taxes
FY23 Actuals 6,516,315 5,283,911 4,085,249 2,154,338
FY24 Adopted Budget 6,460,026 6,074,873 3,829,591 1,910,416 FY24 Adjusted Budget 6,691,483 5,520,929 3,829,591 1,987,668 Q2 FY24 Collected 3,458,740 1,857,390 1,810,227 726,695 % of Budget Collected 52% 34% 47% 37%
-

1.00 2.00

3.00 4.00

5.00 6.00

7.00 8.00
Millions
Agenda Item #13.1.

General Fund
Revenue Adjustment Recommendations
Account Description Adjustment
101-30-10-00-00 Property Tax - Secured 151,526
101-30-11-00-00 ERAF Shift to State 72,297
101-30-20-00-00 Property Tax - Unsecured 8,451
101-32-20-00-00 Homeowner Property Tax (817)
101-30-40-00-00 Sales Tax (317,288)
101-30-44-00-00 Sales Tax – Measure D (236,656)
101-32-80-00-00 Emergency Relief – Strike Team Reimbursement 15,312 101-34-71-00-00 State Mandated Costs Reimbursed 36,940
101-36-10-00-00 Rental Income 25,000
Total General Fund Revenue Adjustment (245,235)
Agenda Item #13.1.

General Fund
Overview of Q2 Expenses
Non Dept. Council Admin Finance Attorney Planning &
Building Library Parks &Recreation Fire Police PublicWorks Adopted 1,712,344 493,157 1,165,382 1,058,651 496,000 2,061,826 1,003,363 1,113,599 2,526,838 4,127,622 4,342,596 Adjusted 2,059,501 530,206 1,309,821 1,224,497 496,000 2,300,973 1,003,363 1,128,599 2,526,838 4,190,635 4,852,570 YTD Spent 1,536,885 150,279 564,126 443,825 247,886 718,702 451,819 534,090 1,350,746 2,240,787 1,470,924 % of Budget Available 1% 67% 48% 47% 50% 63% 52% 48% 47% 46% 62%

0.00 1.00

2.00 3.00

4.00 5.00

6.00 Millions
Adopted Adjusted YTD Spent % of Budget Available
Agenda Item #13.1.

Account Description Adjustment
101-40-00-21-55 Training & Development 7,000
101-40-00-23-35 ZOOM Subscriptions 8,700
101-41-00-21-40 Goal Setting 15,000
101-41-00-21-45 Regional Climate Action & Adaption Plan 12,049 101-42-10-21-45 Dash Data – Scanning Project 25,000
101-42-10-21-45 Campaign Disclosure Documents Program 5,000 101-42-10-21-45 Municipal Code Update 8,000
101-42-00-21-45 Opinion Research & Ballot Feasibility 50,000 101-45-00-21-45 Client First Software Upgrade 50,000
101-47-40-20-20 Part-time Recreation Staff Hours 15,000 101-49-00-21-40 Police Investigations 5,000
101-49-00-21-45 Vesta Modular – Police Trailer Rental 58,013 101-50-00-20 PW Financial Analyst – Salary & Benefits 15,684 101-50-00-29-99 Transfer to Civic Capital for Lyman Park Improvement Project 100,000 101-50-00-21-30 Development Plan Check/Surveyor Services 24,000 101-50-13-23-15 Public Works Equipment Repairs 15,000
101-50-15-22-15 Signage Replacement 15,000
101-50-27-22-15 Electric Leaf Blowers 25,000
Total General Fund Budget Increase 453,446
General
Fund
Budget
Increase
Requests
Agenda Item #13.1.

Position
And
Allocation
Analysis
Addition of 1.0 FTE in Public Works
Public Works Financial Analyst – Estimated Start Date: March 1, 2024 Approximate Annual Cost - $158,464
• Fiscal Year 2023-24 Estimated Cost - $52,821
Major Responsibilities:

1. Request for Proposals (RFPs) for consultants

2. Construction management related to the CIP

3. Capital project budgeting

4. Contract management
Allocation Analysis
Fund # of Projects
Allocation
Based on # of
Projects
Cost of
Projects
Allocation
Based on Cost
of Projects
Hybrid
Allocation
General Fund - 101 26 36% 14,601,816 25% 30%
Water Fund - 561 25 35% 32,140,867 54% 45%
Wastewater Fund - 571 21 29% 12,347,263 21% 25%
Agenda Item #13.1.

General Fund
Description Amount
Fuel Reduction Project 100,000
Recreation Vehicle – Lease Annual Cost (estimate) 18,000 LED Light Replacement 10,000
Signage Replacement 10,000
Baldwin Park Fence Replacement 80,000
Total 218,000
Overview of
FY24
Unfunded
Needs
Agenda Item #13.1.

General Fund Estimated Net Position: FY 2023-24
Net Position %
Unassigned Ending Fund Balance @ 6/30/23 14,039,235
Estimated Revenue @ 6/30/24 18,029,671
Estimated Expenses @ 6/30/24 (20,909,051)
Purchase Order Rollovers (1,626,922)
Use of Reserves 2,879,380
Estimated Unassigned Net Position 9,532,933 46%
Agenda Item #13.1.

General Fund Estimated Net Position: FY 2024-25
Net Position %
Estimated Ending Fund Balance @ 6/30/24 9,532,933
Estimated Revenue @ 6/30/25 19,087,896
Estimated Expenses @ 6/30/25 (20,002,020)
Purchase Order Rollovers -
Use of Reserves 914,124
Estimated Unassigned Net Position 8,618,809 43%
Agenda Item #13.1.

Water Fund
Agenda Item #13.1.

Water Fund – Revenue
Water Fund 2023/24
Adopted
2023/24
Adjusted
2023/24
Q2 % Collected
Revenues 8,807,303 8,807,303 2,679,142 30.4%
% Collected does not include billings for November and December 2023.

Agenda Item #13.1.

Water Fund – Q2 Expenses
Non Dept. Council Admin Finance Attorney Public Works
Adopted 1,084,234 25,576 350,138 610,606 159,500 6,483,516 Adjusted 2,309,692 25,576 350,138 651,248 159,500 7,315,835 YTD Spent 725,546 10,723 183,777 250,514 27,389 2,359,293 % of Budget Available 69% 58% 48% 53% 83% 52%
-

1.00 2.00

3.00 4.00

5.00 6.00

7.00 8.00
Millions
Adopted Adjusted YTD Spent % of Budget Available
Agenda Item #13.1.

Water Fund Budget Increase
Recommendations
Account Description Adjustment

WATER FUND EXPENSES
561-50-00-20 PW Financial Analyst – Salary and Benefits 23,526 561-50-30-21-45 Hydraulic Model 120,000
561-50-31-22-19 Meter and Hydrant Replacement 25,000
561-50-34-21-25 Equipment Rental Costs 60,000
561-50-34-21-45 Defensible Space at Water Treatment Plant 15,000 561-50-34-22-35 Process Chemicals for Water Treatment Plant 90,000 561-50-34-23-15 Purchase 4 VFDs for Chemical Feed Pumps 20,000 561-50-34-26-30 Boat for Algaecide Transport at Bell Canyon 30,000 561-50-34-36-30 Decant Pump for Sludge Ponds 60,000
TOTAL WATER FUND BUDGET INCREASE 443,526
Agenda Item #13.1.

Water Fund Estimated Fund Balance
at June 30, 2024
Fund
Balance %
Ending Fund Balance @ 6/30/23 6,308,101
Estimated Revenue @ 6/30/24 8,807,303
Estimated Expenses @ 6/30/24 (10,061,870)
Purchase Order Rollovers (429,436)
Use of Fund Balance 1,254,567
Estimated Fund Balance 4,624,098 46%
Agenda Item #13.1.

Water Fund Estimated Fund Balance
at June 30, 2025
Fund
Balance %
Ending Fund Balance @ 6/30/24 4,624,098
Estimated Revenue @ 6/30/25 9,966,726
Estimated Expenses @ 6/30/25 (9,966,726)
Use of Fund Balance -
Estimated Fund Balance 4,624,098 46%
Agenda Item #13.1.

Wastewater Fund
Agenda Item #13.1.

Wastewater Fund – Revenue
Wastewater Fund 2023/24
Adopted
2023/24
Adjusted
2023/24
Q2 % Collected
Revenues 4,744,521 4,744,521 1,408,829 29.7%
Agenda Item #13.1.

Wastewater Fund – Q2 Expenses
Non Dept. Council Admin Finance Attorney Public Works
Adopted 998,878 25,576 235,861 472,914 126,500 3,246,362 Adjusted 998,878 25,576 235,861 506,675 126,500 3,744,912 YTD Spent 244,955 10,723 124,458 199,737 10,843 936,933 % of Budget Available 75% 58% 47% 61% 91% 75%
-

0.50 1.00

1.50 2.00

2.50 3.00

3.50 4.00
Millions
Adopted Adjusted YTD Spent % of Budget Available
Agenda Item #13.1.

Wastewater Fund
Budget Increase Recommendations
Account Description Adjustment

WASTEWATER FUND EXPENSES
571-50-00-20 PW Financial Analyst – Salary and Benefits 13,070 571-50-00-21-25 Equipment Rental for SSO 35,000
571-50-29-21-25 Equipment Rental for WWTP 25,000
571-50-29-21-45 OTS Staffing Contract Amendment 50,000
571-50-29-21-45 Engineering for Napa Riverbank Repair 49,000 571-50-29-21-45 Channel Monster Equipment 89,054
571-50-29-21-45 Repair and Rebuild Influent Pumps at WWTP 57,200 571-50-29-23-15 Equipment Maintenance 32,206
TOTAL WASTEWATER FUND BUDGET INCREASE 350,530
Agenda Item #13.1.

Wastewater Fund Estimated Fund
Balance at June 30, 2024
Fund
Balance %
Ending Fund Balance @ 6/30/23 2,685,479
Estimated Revenue @ 6/30/24 4,744,521
Estimated Expenses @ 6/30/24 (5,730,068)
Purchase Order Rollovers (181,780)
Use of Fund Balance 985,547
Estimated Fund Balance 1,518,151 26%
Agenda Item #13.1.

Wastewater Fund Estimated Fund
Balance at June 30, 2025
Fund
Balance %
Ending Fund Balance @ 6/30/24 1,518,151
Estimated Revenue @ 6/30/25 5,223,124
Estimated Expenses @ 6/30/25 (5,223,124)
Use of Fund Balance -
Estimated Fund Balance 1,518,151 29%
Agenda Item #13.1.

Water/Wastewater Receivable
Year 30-60 days 60-90 days 90-120 days Over 120
days
12/31/23* 241,791 17,338 63,870 1,121,201
Agenda Item #13.1.

Other Funds Budget Adjustments –
Revenues and Expenses
Account Description Adjustment

OTHER FUNDS REVENUES
212-34-61-00-00 Police Officer DUI Grant 146,419
733-39-98-00-00 Transfer from GF for Lyman Park Project – Design and Rehab 100,000

OTHER FUNDS EXPENSES
212-49-00-20-10 DUI Officer Salary – Grant Funded 98,069 212-49-00-21-55 DUI Training – Grant Funded 1,500
212-49-00-26-30 DUI Police Vehicle – Grant Funded 46,850 288-47-28-21-45 4
th of July Expenses – Contracts 4,555
288-47-28-22-15 4
th of July Expenses – Special Department Supplies 1,528 733-50-56-31-00 Lyman Park Project – Design and Rehab 100,000 740-50-00-21-45 Traffic Mitigation Fees – Streets Master Plan 20,000 Net Impact of Other Funds Budget Adjustments 26,083
Agenda Item #13.1.

CARES/Leak
Adjustments
Water Leak Adjustments – FY 2023/24
Q2
• 8 leak adjustments
• $4,584 in subsidies
St. Helena Low Income Subsidy Program
(CARES) – FY 2023/24 Q2
• 110 participants
• $18,022 in subsidies
Agenda Item #13.1.

Council
Action
• Receive and File FY 2023-24 Q2
• Adopt a Resolution Approving Recommended
Budget Adjustments
Agenda Item #13.1.

Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Administration
DATE: January 23, 2024
FROM: Ethan Walsh, City Attorney
SUBJECT: Consideration of Process for Appointment to Fill City Council Vacancy

RECOMMENDED
ACTION:

Establish a process for the appointment of a new City
Councilmember to fill the vacancy left by Councilmember Hardy’s resignation.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

The purpose of this action is to request for that Council establish a process to consider applications to fill the City Council vacancy.

FINANCIAL IMPACT: None
BACKGROUND:

Council Member Hardy has announced that he is resigning from the City Council, effective at the end of January.

DISCUSSION:

When a vacancy on the City Council occurs, the Council must, within 30 days of the commencement of the vacancy, either fill the vacancy by appointment, or call a special election. (Government Code §36512(b); St. Helena Municipal Code §2.04.020.[1]) However, if the City Council holds a special election to fill the vacancy, that election must be held at “the next regularly established election date” not less than 90 days from the call of the special election under the City Code, and not less than 114 days from the call of the special election under State law. (Id.)
The next regularly established election date in Napa County is March 5, 2024, which is less than 90 days from now. After that, the next regularly scheduled election date is November 5, 2024, which is the date when Council Member Hardy’s term expires. The Council therefore could not call for a special election prior to the end of Council Member Hardy’s term, and staff recommends that the Council agree upon a process for the appointment of a Council Member to fill the vacancy.

The appointment must be made within 30 days of commencement of the vacancy, and therefore the appointment must be made by March 1, 2024. The appointed Council Agenda Item #13.2.

Member would serve for the remainder of Council Member Hardy’s term, which expires on November 5, 2024.

If the City Council directs staff to proceed with a recruitment and appointment process, the following is proposed dates of actions:

Tentative Selection Timeline
Date Action
1/23/24 Mayor invites candidates to apply to fill the vacancy 2/16/24 End of application period
2/23/24 Candidate Interviews
2/27/24 Appointment and Seating of new Council Member
There is no specific process required for the appointment to fill the vacancy. Council may discuss and agree upon an appropriate process.
__________________________
[1] State law provides that the appointment or call of the election must occur within 60 days, but given that the Municipal Code requires a shorter timeframe, that is the deadline that the Council must meet.

DOCUMENTS ATTACHMENTS:

Council Member Lester Hardy Resignation
Agenda Item #13.2.

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