Agenda Item #12.1.
Active Grants
Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
CDBG - Housing
Competitve (2022)
Housing Rehabilitation
Program - Single Family
Residential
$500,000 - 0.0% Owner-Occupied Rehabilitation
(OOR) Program to assist lowincome homeowners whose
primary residence is in need of
repairs, improvements, or
reconstruction necessary to
meet federal, state, or local
building codes and for
correction of all health and
safety deficiencies.
CDBG - Public
Services
Community Wellness and
Mental Health Program
$498,281 - 10.8% Initial outreach efforts began.
On July 1, 2024, Aldea received
the first referral for the CDBG
program.
CDBG - Sewer
Lateral Replacement
Project
Sewer Lateral Replacement
Project associated with
Downtown Streetscape
$500,000 $ - 5.0% Project preparations including
scope, plans and specifications
continue to progress.
Properties/businesses
interested in participating in the
sewer lateral replacement
program were asked to notify
staff at their earliest
convenience as we begin to
finalize participants in the
project.
Department of
California Highway
Patrol - CTFGP
Grant
Cannabis Tax Fund Grant
Program (GTFGP)
$146,419 - 80.3% Purchased Ford Mustang Mach
E, vehicle was outfitted, and
sent officer to trainings and
conducted directed DUI
Enforcement with the grant.
Friends &
Foundation
Enhancements for Library (PT
Staff, Spanish/Youth/Adult
Programs, Materials, and
Supplies)
$140,000 - 91.7%
HCD - HOME
Investment
Partnership
Program: Program
Funding to continue the OwnerOccupied Rehabilitation
Program.
$500,000 - 8.5% Housing Authority is working
with applicants for project
approval.
State of CA -
Department of
Alcoholic Beverage
Control
Minor Decoy, Shoulder Tap,
and IMPACT Program.
$20,000 - 0.0%
State of CA -
Department of
Justice
Funding for School Resource
Officer.
$454,788 - 50% Entering final year of funding for
School Resource Officer.
State of CA -
Department of Parks
and Recreation
Funding to Replace Crane Park
Playground Equipment.
$177,952 - 0.0% Deadline to utilize funds has
been extended to 2028. After
review of RFP's and feedback
received from playground
professionals, staff is working
internally and in collaboration
with State granting office to
potentially modify project scope
to maximize the use of funds
and provide highest positive
impact to park facilities.
Agenda Item #12.1.
Active Grants
Grant Project Award
Amount
Additional
Project
Funding
% Grant
Funds
Expended
Notes
Upper Valley Waste
Management
Money Way Waste/Recycling
Consolidation Project
$120,000 - 95.8% The initial proposal was to build
waste and recycling enclosures
on Money way to help with
consolidation. After
investigation and costing, the
grant was not sufficient to cover
the cost of the project. Staff
requested modification to the
grant to replace all existing
waste cans in all public parks
and to add a paired recycling
can and at some locations a
composting can as well. The
cans were purchased and
delivered in Sept 2024.
US Department of
Justice
FY 2023 Body-worn Camera
Policy and Implementation
Program to Support Law
Enforcement Agencies
$34,000 $ - 48.4% New equipment purchased from
Motorola. 1st year of contract
paid for. There is enough funds
to pay for an additional two
years.
US Department of
Justice
Fiscal Year 2023 COPS Hiring
Program (CHP)
$125,000 $ - 33.1% Hired Officer Adriana Avalos.
Avalos attended the academy
and is now in training. The
funds are being used to pay for
the academy and her salary.
Agenda Item #12.1.
FY 2023/24 Non-Profit Grant Funding
Grantee Project Description Award Amount Amount
Expensed
Percent
Expended
Cafeteria Kids
Theater
Summer Drama in St.
Helena $1,000 $1,000 100%
Festival Napa Valley How I see Music
Education Program $8,000 $8,000 100%
Friends of the
Cameo Faces of St. Helena $8,500 $7,112 84%
Music in the
Vineyards MITV Connects $3,000 $3,000 100%
Napa Valley College
DAS Foundation Viva Mariachi! St. Helena $5,000 $5,000 100% Nimbus Arts
Dia de los Muertos
Community Celebration,
free Teen Tuesday art
program, Harvest Festival
and St. Helena Holiday
Event
$20,000 $20,000 100%
Rianda House Visit Me Today $7,500 $7,500 100%
St. Helena Cemetery
Association
St. Helena Cemetery
Chinese Monument
Project
$10,000 $10,000 100%
St. Helena
Community Band
St. Helena Community
Band Yearly
Performances
$10,000 $10,000 100%
St. Helena
Community Garden
St. Helena Community
Garden Supplies $2,500 $1,981 79%
St. Helena
Cooperative Nursery
School
St. Helena Cooperative
Nursery School $7,000 $7,000 100%
St. Helena Farmers
Market Market Match Program $9,000 $9,000 100%
St. Helena Historical
Society
Educational Lecture
Series and Cemetery Tour $10,000 $9,888 99%
St. Helena Little
League
SHLL Uniforms &
Equipment $5,000 $5,000 100%
St. Helena Preschool
for All
St. Helena Preschool for
All Scholarships $12,000 $12,000 100%
Sustainable St.
Helena
St. Helena Redwood
Forest $5,000 $5,000 100%
The White Barn Napa Valley Puppet
Festival $3,000 $3,000 100%
Upstage Napa Valley
3rd Annual Upstate NV
Playwright Festival
(Playfest 2023)
$6,000 $6,000 100%
Upvalley Family
Centers of Napa
County
Ninos Activos / Active
Kids | Bilingual Playgroups $7,500 $7,500 100%
Totals $140,000 $137,981 98.6%
Agenda Item #12.1.
FY 2024/25 Non-Profit Grant Funding
Grantee Project Description Award Amount Amount
Expensed
Percent
Expended
Friends of the
Cameo dba Cameo
Cinema Foundation
Opening Night at
Fork2Film Festival 2025 $5,000 - 0%
Napa Green
DEI Workshop Series:
Giving, Receiving &
Integrating Feedback
$5,000 - 0%
Napa Valley College 2nd Annual Viva Mariachi
at St. Helena Festival $5,000 - 0%
Napa Valley Festival
Association, dba
Festival Napa Valley
How I See Music $5,000 - 0%
Napa Valley
Museum
Napa Valley Museum of
Art & Cultrue (the MAC) in
St. Helena
$12,500 - 0%
Nimbus Arts Nimbus Arts: Art All Year
for St. Helena $10,000 - 0%
Saint Helena
Community Band
St Helena Community
Band - Performances $8,000 - 0%
Saint Helena
Hospital Foundation
Women's Mobile Health
Healthcare Initiative $10,000 - 0%
St. Helena
Community Garden
St. Helena Community
Garden Update $2,500 - 0%
St. Helena
Cooperative Nursery
School
St. Helena Cooperative
Nursery School Grant
2024
$7,000 - 0%
St. Helena Little
League
St. Helena Little League
Uniforms & Equipment $2,500 - 0%
St. Helena Historical
Society
Visions of St. Helena $5,500 - 0%
St. Helena
Preschool For All
St. Helena Preschool For
All Scholarships $10,000 - 0%
St. Vincent de Paul
(SVdP) Ministry of
the St. Helena
Catholic Church
(SHCC)
Financial Assistance for
Individuals and Families
in the City of St. Helena,
not limited to SHCC
members.
$5,000 - 0%
Agenda Item #12.1.
FY 2024/25 Non-Profit Grant Funding
Grantee Project Description Award Amount Amount
Expensed
Percent
Expended
Sustainable St.
Helena - An
Environmental
Alliance
Napa Valley Community
Forest $5,000 - 0%
The Saint Helena
Forum for Innovation
and Creativity
Ongoing Free Virtual
Humanities Based
Cultural Presentations
$5,000 - 0%
Upstage Napa
Valley
4th Annual Playwright
Festival $5,000 - 0%
UpValley Family
Centers Ninos Activos/Active Kids $7,500 - 0%
We Care Animal
Rescue
Pet Wellness Clinics for
Low-Income Residents $4,500 - 0%
Totals $120,000 $0 0.0%
Agenda Item #12.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 22, 2024
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Water Supply and Forecasting - September 2024
RECOMMENDED
ACTION:
Receive and file.
PREVIOUS COUNCIL
ACTION:
Monthly Receive and File reports to City Council.
STATEMENT OF THE
PURPOSE:
To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant, the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.
FINANCIAL IMPACT: None.
BACKGROUND:
The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.
At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.
DISCUSSION:
In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for September 2024. The water produced for September 2024 is down by -14% when compared to September 2023 and is down by - 37% compared to the average of September 2018-2020. Below is a chart summarizing the water produced per source:
Water Produced per Source
Agenda Item #12.2.
Source
Average (2018 -
2020)
(Acre-Feet)
September 2023
(Acre-Feet)
September 2024
(Acre-Feet)
Bell Canyon 88 38.33 25.86
Stonebridge Wells 44 50.94 42.29
Napa Water 61 49.75 51.61
Total 193 139.02 119.76
Percent change from September 2023: -14%
Percent change from average of September 2018 - 2020: -37% Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2026 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).
As of October 1, 2024, Bell Canyon Reservoir elevation was at 415.63 feet representing approximately 1,912.28 acre feet (AF) and 80.22% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on October 1st in 2022, 2023, and 2024.
Year 2022 2023 2024
Bell Canyon Elevation Level 410.88 Ft. 417.75 Ft. 415.63 Ft.
Acre Feet 1,589 AF 2,066.04 AF 1,912.28 AF
Percent Capacity 66.67% 86.67% 80.22%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.
Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at the time did not affect St. Helena as the City has multiple robust water sources not Agenda Item #12.2.
affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.
It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 acre-feet, significantly above the 1,481 acre-feet standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.
City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of September 2024, Rutherford Pump Station was producing an average of 0.56 MG/day for a total of
51.61 acre feet (AF) for the month.
ENVIRONMENTAL REVIEW: Not applicable.
GOAL:
Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement DOCUMENTS ATTACHMENTS:
MWR September 1-30 2024
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Storage Phase I II Agenda Item #12.2.
CITY OF ST. HELENA
MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __
LOUIS STRALLA
WATER PLANT
TK #1 & #2
ADJUST
25.86 8.42 -0.14
21.7% -0.4%
39.01 MG MG
n/a MG MG
n/a MG MG
1.30 MG MG
% %
122.57 AF 31.7% 123.12 AF 28.5%
39.93 MG 40.10 MG
156.22 AF 40.4% 153.60 AF 35.6%
50.89 MG 50.03 MG
107.87 AF 27.9% 154.55 AF 35.8%
35.14 MG 50.34 MG
TOTAL WATER PRODUCED 386.66 AF 100.0% 431.27 AF 100.0%
DELIVERY (ALL)
0.20 0.08
415.63 FT. FT.
-1.57 FT. FT.
1912.28 AF AF
80.2 % %
0.00 IN IN
0.1 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.
Updates will be provided if any errors are identified.
AVERAGE 76 66
REMARKS
City of Napa Water Delivery: RPS producing an average of 0.56 MG/day during September 2024.
THIS MONTH, THIS YEAR THIS MONTH, LAST YR.
DEGREES IN FAHRENHEIT 53.8-98.5 46-86
TEMPERATURES
MONTHLY RISE OR DROP -0.80
CAPACITY AT END OF PERIOD 2066.04
PERCENT OF FULL CAPACITY 86.7
RAINFALL IN THIS PERIOD 0.08
TOTAL RAINFALL SEASON TO DATE 0.08
ELEVATION BELL CANYON RESERVOIR 417.75
STONEBRIDGE APARTMENTS MG/Sep. 1 -30 0.15 MG/Sep. 1-30
WATER ELEVATION, CAPACITY & RAINFALL
THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Sep. 1 -30 0.04 MG/Sep. 1-30
STONEBRIDGE POTABLE WELLS
SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.
THIS FISCAL YEAR LAST FISCAL YEAR
LOUIS STRALLA WATER PLANT
NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 1.50
WATER YEAR TOTALS
WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 45.28
MAXIMUM DAILY PRODUCED n/a
0.28 16.81
PERCENT 35.4% 43.3%
-0.44
September 1-30, 2024
STONEBRIDGE
POTABLE
WELLS
SBW
IRRIGATION
WATER
NAPA WATER
THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 42.29 0.86 51.61
AMOUNT PRODUCED in MG 13.78
Agenda Item #12.2.
Supply Level (Acre Feet)
BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non-drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500
2383 2383 2383 2383
2341
2250
2000 1912
1,820 1,845 1,870 1388 1,875
1,783
1’813 1,848
1750
1500
1,490
1423
1,453 1,470 1,458
1,398 1,361 1,390 ' 1,395
Entered Phase 1 - 1,431 Acre Ft.
1250 1,317
Historic Proiected
1000
Entered Phase 2 - 939 Acre Ft.
750
500 596 Acre Feet*
250
o
. 25A reserve for fire
0 ’5 'b ’b ”a V V V V V V V V V V V V ¢> <0 ‘9 ‘0 <9 ‘2 ‘0 <9 <9 <0 <9 <9 <0 0.) ‘o (o (o ‘0 ’V 'V ,‘V , ’V 5V 3V 5V TV IV 5V TV IV 5V ’V ’V ’V fV ’V ’V ’V :V 5V 'V CV 5V , ’V fV ’V ,’V ’V ’V (OQ’Q06} $04 QQ/(J{D ((91 grbk vQ‘Q’D?\OQ \\)\ VOQO(OQIQ06} $04 09/ \Q) ((610g» va g'bA\OQ \& VOQO(3Q? 06’"$04 09/0{D Qéo Q?) vQ‘@QA\OO Agenda Item #12.2.
Agenda Item #12.2.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 22, 2024
FROM: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
SUBJECT: Consideration and proposed adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the Kearney and Andrea Water Main
Replacement Project, Capital Improvement Project W21-
01. RECOMMENDED
ACTION:
Approve attached Resolution.
PREVIOUS COUNCIL
ACTION:
City Council approved the plans for this project on August 22, 2023, and awarded the contract to Maggiora & Ghilotti Inc. on March 12, 2024.
STATEMENT OF THE
PURPOSE:
Consideration and proposed adoption of a resolution
accepting the work and directing the filing of the Notice of Completion for the Kearney and Andrea Watermain
Replacement Project, Capital Improvement Project W21-
01. FINANCIAL IMPACT: The total financial impact of this project is $817,431, which was funded with Water Revenue Bonds.
BACKGROUND:
This project was developed with the intent to address the City's aged and undersized utility infrastructure and was included as part of the City's FY2024-2028 Capital Improvement Program. The project was originally developed in 2020/2021 but was not carried out as originally planned due to lack of funds and several staff transitions. The water rate increases provided a funding source for the water main replacement portion of this project thus allowing it to be carried out in FY 2024. The installation of curb ramps and pavement was funded through Measure T revenue.
The plans for this project were prepared by Green Valley Consulting Engineers and were approved by City Council in August 2023. The contract was awarded in March 2024, and work on this project began on April 8, 2024.
The scope of work for the Kearney and Andrea Watermain Project included the upsizing of approximately 2,000 linear feet of water main pipeline (from 4" to 6"), installing new upsized water services, removing and replacing curb ramps to meet ADA compliance, and installing new pavement. Additionally, components of four additional Capital Improvement Projects were included with the project to capture efficiencies and Agenda Item #12.3.
significant cost savings. This includes W24-01 - Crane Avenue Water Distribution Fire Flow Improvements; S21-01 - WWTP Recycled Pipeline & Pump Station; S23-01 - Crane Park Irrigation Infrastructure; S23-02 - Existing Generator Removal for Emergency Back-Up Power WWTP.
DISCUSSION:
The project began April 1, 2024 and concluded July 18, 2024.
There were situations experienced during the course of the project and additional work requested that resulted with the issuance of four change orders resulting in an overall cost increase of $161,443. The change orders were paid for out of the project contingency.
Change Order 1 - The City requested that the contractor perform a repair of the collapsed storm drain pipe on St. James Drive.
Change Order 2 - Costs associated with the repair of a water service. Change Order 3 - Costs associated with a City-requested design change and field directive to restore the existing gutter pan.
Change Order 4 - Costs associated with a City-request and field directive to install a line valve on Vallejo Street to better execute a needed water shutdown.
The total original project budget for W21-01 was $1.82M, the final breakdown for the total costs for the W21-01 Kearney and Andrea Water main project is as follows:
Expenditures Total Project Costs
3110 - Design $50,910
3160 - Construction Contract $740,181
3170 - Contingency $26,340
Total $817,431
As a result, there is a cost savings of $1M on the project funded from the Water Revenue Bonds issued in 2024. That savings will be reallocated to other Water Capital Improvement Program projects.
A reconciliation of the total costs and funding sources for the construction contract is provided in Exhibit A & Exhibit B. This reconciliation acknowledges the numerous funding sources incorporated to deliver various components (including all or portions of noted CIP projects), illustrating staff creativity in developing/delivering projects to utilize construction efficiencies and economies of scale.
Upon approval of the resolution accepting the completion for the project, staff will file the appropriate notifications with the County and close out the project.
ENVIRONMENTAL REVIEW: None
GOAL:
Agenda Item #12.3.
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Resolution_Kearney NOC
Exhibit A
Exhibit B
CIP Pages
Agenda Item #12.3.
CITY OF ST. HELENA
RESOLUTION NO. 2024-
AUTHORIZATION TO ACCEPT THE WORK AND FINAL PROJECT CONSTRUCTION COSTS OF $1,598,318 AND DIRECTING THE FILING OF THE NOTICE OF COMPLETION FOR THE W21-01 ANDREA AND KEARNEY WATER MAIN REPLACEMENT PROJECT
RECITALS
A. The project plans for this work were approved by City Council on August 22, 2023; and
B. Pursuant to St. Helena Municipal Code Chapter 3.04; Article 3 Public Works Projects; Section 3.04.220, on December 21, 2023, a notice inviting bids was posted and mailed to contractors inviting bids for the W21-01 Kearney and Andrea Water Main Replacement Project; and
C. On January 25, 2024, 8 bids were received and opened in accordance with applicable law; and
D. The lowest responsive bidder bidder for the project was Maggiora & Ghilotti of San Rafael in the amount of $1,275,990.00; and E. On March 12, 2024, City Council awarded W21-01 Kearney and Andrea Water Main Replacement Project to Maggiora & Ghilotti in the amount of $1,436,830.00, authorized the City Manager to execute a construction contract in the amount of $1,436,830.00 with Maggiora & Ghliotti for the W21-01 Kearney and Andrea Water Main Replacement Project, and authorized the Director of Public Works to approve change orders not-to-exceed 15% of the contract amount; and
F. Four change order were issued during the course of the project in the amount of $161,443, and the final construction amount was $1,598,318; and
G. The project has been inspected and Maggiora & Ghilotti has completed the work in accordance with the contract documents for the project; and
H. If no liens or claims have been filed within 35 days of filing the Notice of Completion, the retained payment funds and any amount due will be released to Maggiora & Ghilotti.
Agenda Item #12.3.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The contract entitled W21-01 Kearney and Andrea Water Main Replacement Project, with the final contract amount of $1,598,318, is accepted as complete; and
2. The Public Works Director/City Engineer is authorized to release retention and prepare a Notice of Completion for project W21-01 & project S23-01 as work for these projects were completed together, and the City Clerk is directed to file a Notice of Completion with the Napa County Recorder.
3. The project funding, including budget transfers, are depicted in the attached Exhibit A and Exhibit B and authorized under this action.
Approved at a Regular Meeting of the St. Helena City Council on October 22, 2024, by the following vote:
Mayor Paul Dohring: _____
Vice Mayor Eric Hall: _____
Council Member Anna Chouteau: _____
Council Member Patrick Kenealy: _____
Council Member Billy Summers: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.3.
EXHIBIT A
Project
Expenditure
Category
Funding Source
Contract
Amount
Project
Expenses
Difference
Construction 763 $740,181 $740,181 $0
Contingency 763 $111,027 $26,340 -$84,687
$851,208 $766,521 -$84,687
Construction 421 $149,340 $149,340 $0
Contingency 421 $22,401 $30,868 $8,467
$171,741 $180,208 $8,467
Construction 240 $344,609 $344,609 $0
Contingency 240 $51,691 $104,280 $52,589
$396,300 $448,889 $52,589
Construction 421 $130,000 $130,000 $0
Contingency 421 $19,500 $0 -$19,500
$149,500 $130,000 -$19,500
Construction 773 $61,200 $61,200 $0
Contingency 773 $9,180 $0 -$9,180
$70,380 $61,200 -$9,180
Construction 773 $11,500 $11,500 $0
Contingency 773 $1,725 $0 -$1,725
$13,225 $11,500 -$1,725
$1,652,354 $1,598,318 -$54,036
*Design done previous to construction contract and not included in total for this reconciliation.
CONTRACT TOTAL
R24-79 (FY25) Pavement Restoration
S21-01 WWTP Recycled Pipeline & Pump Station
S23-01 Crane Park Irrigation Infrastructure
S23-02 Emergency Back-Up Power WWTP
TOTAL
TOTAL
W21-01 Kearney & Andrea Water Main
W24-01 Water Distribution Fire Flow Improvements
TOTAL*
TOTAL
TOTAL
TOTAL
RECONCILIATION OF FUNDING SOURCES, PROJECTS & CONTRACT FY2024-067 Agenda Item #12.3.
EXHIBIT B
From: To: Description
Contract
Amount
Updated
Contract
Amount
Difference
240 741 Streets CIP $51,691 $104,280 $52,589
$52,589
S21-01 Water CIP $19,500 $11,033 -$8,467
W24-01 Water CIP $171,741 $180,208 $8,467
$0
TOTAL
TOTAL
INTERNAL CONTRACT/PROJECT TRANSFER GO BOND FUND:
ADJUSTMENT TO CONTRACT FUNDING TO PROJECTS
FROM: MEASURE T
Agenda Item #12.3.
Kearney and Andrea Water Main Replacement
Category
Project Kearney and Andrea
Water
Project No: W21-01
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 50,910 50,910
3150 - Construction Management 0
3160 - Construction Contract 711,874 28,307 740,181
3170 - Contingency 26,340 26,340
EXPENDITURE TOTALS 762,784 54,647 817,431
FUNDING SOURCES
763-Water Capital Improvement 46,283 46,283
763-Water Capital Improvement - Bond 716,501 54,647 771,148 FUNDING TOTALS 762,784 54,647 817,431
PROJECT PURPOSE & DESCRIPTION: The 4" water main on Kearney between Hillview Place and Adams Street needs to be replaced as well as the main on Andrea from Kearney to Oak Avenue.
NOTES: This project has been on hold since February 2021. Final Plan was completed. Green Valley Engineering contract includes construction management, design, and specifications. STH Contract: FY2021- 013. The project consulting budget appears to have been exhausted and this is the reason that project design was halted.
FY 23 - per PW, push project construction to FY24. PW has requested a construction estimate from Green Valley. The construction estimate in the project has been rolled over from the previous estimate, with an approximate 10% increase to construction.
FY24 - included in rate study to be delivered in FY24
FY25 - awarded construction per Reso 2024-030 on 3/12/24; NOC presented to City Council on 10/22/2024 and budget reconciled to reflect actual costs related to this project.
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
51 Agenda Item #12.3.
Water Distribution Fire Flow Improvements
Category
Project Citywide
Water
Project No: W24-01
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 1,399 52,601 2,000 56,000
3150 - Construction Management 15,000 5,000 20,000
3160 - Construction Contract 213,000 141,000 354,000
3170 - Contingency 30,000 8,000 38,000
EXPENDITURE TOTALS 1,399 310,601 156,000 468,000
FUNDING SOURCES
421-Go Bonds 1,399 310,601 156,000 468,000
FUNDING TOTALS 1,399 310,601 156,000 468,000
PROJECT PURPOSE & DESCRIPTION: Replace smaller diameter (6" or less) pipelines with larger diameter pipes; in total, 4,900 linear feet (0.9 miles) of fire flow improvements are recommended per 2021 Integrated Utility Master Plan.
NOTES: FY24 - $1.5M included in GO Bond funding (totals below from IUMP have $572,000 unaccounted of $1.5M)
Tranche 1 (FY23/24): PWFF-3 Vintage Ave Loop ($20k), PWFF-6 Crane ($142k), PWFF-8 Pine St ($65k), PWFF-9 Fulton ($85k); in-house design
Tranche 2 (FY26/27): PWFF-4 El Bonita ($50k), PWFF-5 Charter Oak ($76k), PWFF-10 6" Hydrant laterals ($15k), PWFF-11 4" Hydrant laterals ($15k)
Tranche 3 (FY29/30): PWFF-1 Zinfandel ($144k), PWFF-2 Inglewood Ave ($55k), PWFF-7 Spring St ($261k) FY25 - authorized "Tranche 1 projects" design PSA per Reso 2024-037 on 3/26/24 FY25 - Rollover Funding Update: $180k spent using Rollover to FY25 funds as part of project W21-01 (NOC for W21-01 presented at CC meeting 10/22/2024), this leaves a balance of $130,601 remaining in the Rollover to FY25 funds as of 10/22/2024.
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
52 Agenda Item #12.3.
Pavement Restoration FY24 Design/FY 25 Construction
Category
Project St. Helena, CA 94574
Streets
Project No: R24-79
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 105,848 26,452 132,300
3150 - Construction Management 0
3160 - Construction Contract 1,440,049 1,102,500 2,542,549 3170 - Contingency 271,485 271,485
EXPENDITURE TOTALS 105,848 1,737,986 1,102,500 2,946,334 FUNDING SOURCES
240-Measure T 105,848 1,737,986 1,102,500 2,946,334
FUNDING TOTALS 105,848 1,737,986 1,102,500 2,946,334
PROJECT PURPOSE & DESCRIPTION: Rehabilitate streets throughout the City with various surface treatments (i.e. slurry seal, micro-surface, and overlay). Curb ramp upgrades may be part of projects as needed. Council approved a five-year list of streets on February 13, 2018.
Design FY 24
Construction FY 25
NOTES: FY24 - new 5-year list to be adopted by Council in Fall 2023 after completion of updated Pavement Management Plan; budget based upon Measure T projection.
FY24 - Resolution 2024-075 - Adopted May 28, 2024 - Added Funds to Scope & authorized construction contract;
FY25 - Rollover Funding Update: $449k spent as part of project W21-01 (NOC for W21-01 presented at CC meeting 10/22/2024), this leaves a balance of $1,288,986 remaining in the Rollover to FY25 funds as of 10/22/2024.
EXPENDITURE ACCOUNTS: Fund: 741 Dept: 5014
30 Agenda Item #12.3.
WWTP Recycled Pipeline and Pump Station
Category
Project 1 Chaix Ln St. Helena
Wastewater
Project No: S21-01
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 102,550 264,654 367,204
3160 - Construction Contract 22,847 1,396,153 1,419,000 3170 - Contingency 19,500 19,500
EXPENDITURE TOTALS 125,397 1,680,307 1,805,704
FUNDING SOURCES
421-Go Bonds 22,847 1,680,307 1,703,154
764-Water Impact Fees 102,550 102,550
774-Wastewater Impact Fees 0
FUNDING TOTALS 125,397 1,680,307 1,805,704
PROJECT PURPOSE & DESCRIPTION: Provide pump station to distribute recycled water to the WWTP spray fields and provide recycled water to City customers via mainline connection NOTES: Have a contract with Hydroscience. $96,153 expended through May 18, 2022. Last invoice was paid on 1/11/22
FY24 - included $1.719M in GO Bond; see S23-01 for additional design $ to Crane Park; see S24-04 RW Master Plan
FY25 - pending execution of contract amendment with Hydroscience for design of pump station/storage tank(s) per Council action FY25Q2;
FY25 - Rollover Funding Update: $130k spent as part of project W21-01 (NOC for W21-01 presented at CC meeting 10/22/2024), this leaves a balance of $1,550,307 remaining in the Rollover to FY25 funds as of 10/22/2024.
EXPENDITURE ACCOUNTS: Fund: 773 Dept: 5059
75 Agenda Item #12.3.
Recycled Water - Crane Park Irrigation Infrastructure
Category
Project WWTP to Crane Park
Wastewater
Project No: S23-01
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 61,200 61,200
3170 - Contingency 0
EXPENDITURE TOTALS 61,200 61,200
FUNDING SOURCES
773-Wastewater Capital Improvement 61,200 61,200
FUNDING TOTALS 61,200 61,200
PROJECT PURPOSE & DESCRIPTION: Installation of necessary piping such that the Recycled Water Pipe is delivering recycled water to Crane Park's irrigation infrastructure.
NOTES: Per LMR Development Agreement
FY24 - RW main exists in Grayson from SR29 to Crane/Valley View; budget included in Rate Study; use for design/construction to connect to Crane Park irrigation if viable per S24-04 RW Master Plan FY25 - pipeline from Grayson/Valley View intersection to future irrigation connection at Crane Park (south entrance) was constructed with R23-79 and authorized filing NOC per Reso 2024-112 (07/23/24); FY25 - W21-01 NOC presented at CC meeting 10/22/2024, includes S23-01.
EXPENDITURE ACCOUNTS: Fund: 773 Dept: 5059
76 Agenda Item #12.3.
Emergency Back-Up Power - WWTP
Category
Project 1 Chaix Ln St. Helena
Wastewater
Project No: S23-02
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3160 - Construction Contract 895,902 798,320 1,694,222
3170 - Contingency 157,364 157,364
EXPENDITURE TOTALS 895,902 955,684 1,851,586
FUNDING SOURCES
773-Wastewater Capital Improvement -
HMGP Funds
895,902 955,684 1,851,586
FUNDING TOTALS 895,902 955,684 1,851,586
PROJECT PURPOSE & DESCRIPTION: This project will replace the existing emergency generator and related equipment at the Wastewater Treatment Plant. The upgrades increase generator capacities, update aging equipment, and will allow the City to provide backup power to an essential City facility during a disaster.
This project is funded in part by Hazard Mitigation Grant Program (HMGP) funds secured from FEMA and California Office of Emergency Services.
NOTES: FY25 - awarded construction contract per Reso 2023-093 on 07/25/23; construction expected FY25Q3 w/ CIP No. C23-01; requested additional HMGP funds to address bid overage of $602,390; FY25 - Rollover Funding Update: $11.5k spent on demo of generator as part of project W21-01 (NOC for W21- 01 presented at CC meeting 10/22/2024), this leaves a balance of $944,184 remaining in the Rollover to FY funds as of 10/22/2024.
EXPENDITURE ACCOUNTS: Fund: 773 Dept: 5059
77 Agenda Item #12.3.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 22, 2024
FROM: Lesley Milton, Assistant Director of Public Works - Operations
SUBJECT: Approval of a Resolution approving and authorizing the purchase of Nicor Read-Rite Lids from PACE Supply for
CIP Project W24-04 SMART Meter Deployment.
RECOMMENDED
ACTION:
Approve the attached Resolution authorizing the purchase.
PREVIOUS COUNCIL
ACTION:
June 25, 2024 - Approval of a resolution to authorize the purchase of SMART Advanced Meter Infrastructure from
Badger Meter, Inc. for the replacement of all existing utility meter infrastructure, with a total cost not to exceed
$1,056,966, as allocated in the budget for CIP Project
W24-04 Smart Meter Deployment.
STATEMENT OF THE
PURPOSE:
Approval of a Resolution approving and authorizing the
purchase of Nicor Read-Rite Lids for CIP Project W24-04 SMART Meter Deployment.
FINANCIAL IMPACT: The total cost of this action is $123,586 which includes sales tax and freight for the purchase of 760 each of B12 and 1,031 each of B16 RF friendly Nicor Read-Rite,
through-lid model, water meter box lids. CIP Project W24- 04 has approved funding of $1.97 million and is funded via bond proceeds as shown in Exhibit A.
BACKGROUND:
The City of St. Helena's 5-Year Capital Improvement Program (CIP) includes the SMART Meter Deployment Project (W24-04), an initiative aimed at enhancing the City's water metering infrastructure. This project focuses on replacing or retrofitting all City water meters with advanced SMART metering technology, which will facilitate real-time monitoring of water consumption and efficient data transmission via the AT&T cellular network.
To support the SMART meter deployment initiative, City staff sought external expertise, and on May 14, 2024, Council passed a resolution authorizing the City Manager to enter into a professional services agreement (PSA) with Haley & Aldrich Inc. (H&A) to provide Owner’s representative services for this project.
Subsequently, on June 25, 2024, the City Council adopted a resolution approving the acquisition of advanced SMART metering infrastructure from Badger Meter, Inc. That Agenda Item #12.4.
procurement will replace the existing water meter infrastructure in alignment with the provisions of CIP Project W24-04. It is important to note that the previous procurement excludes the necessary RF friendly lids since Badger does not supply meter box lids. By procuring the lids now, as an owner provided material, the project is in a position to have the lids in stock for the contractor’s use when the meter conversion project begins.
DISCUSSION:
Deployment of AMI SMART water meter infrastructure utilizes a cellular network to allow St. Helena to leverage cellular technology for the effective monitoring, invoicing, management, and communication of water consumption data throughout the City.
Deployment of AMI SMART water meter infrastructure utilizes a cellular network to allow St. Helena to leverage cellular technology for the effective monitoring, invoicing, management, and communication of water consumption data throughout the city.
The AMI SMART water meter system will not function properly unless the new meter infrastructure and radio frequency friendly lids are installed simultaneously. The existing meter box lids are constructed out of material (typically concrete) that will block the cellular signal from the meter endpoint to the cellular receiver rendering the new AMI meters useless.
To ensure that an adequate number of lids are available for the contractor to begin work upon award of the installation contract, and in light of extended lead-times to obtain materials, it is prudent for the City to order the initial number of lids now and the project bid documents will require the contractor to procure the remaining lids as a line item in the meter installation contract.
Nicor, Inc., Oldcastle Infrastructure, DFW Lids, and Armorcast are several manufacturers that offer radio frequency friendly water meter box lids. All of these manufacturers are represented by distributors. H&A reached out to the following distributors, PACE Supply, Ferguson/Cal-Steam, Hydro-Pro Solutions, and Sigmaco requesting quotes for any of the lid manufacturers that each distributor represents. H&A received distributor quotations as shown in the table below. Each quote is for 760 each B12 lids and 1,031 each B16 lids, plus a $5,000 freight budget and 8.25% sales tax.
PACE Supply’s quote for Nicor lids is the lowest quote received at $123,586.00.
PACE Supply: Nicor $123,586
DFW Lids $210,559
Oldcastle $218,033
Armorcast Lids $149,970
Ferguson/Cal-Steam: Oldcastle $180,506
Hydro-Pro Solutions: Nicor $125,945
Agenda Item #12.4.
Sigmaco Nicor $168,553
Nicor meter box lids are constructed from 100% virgin No-Break polymer and comply with Americans with Disabilities Act (ADA) slip-resistant standards, with a coefficient of static friction of 0.73 (dry) and not less than 0.50 (wet). Nicor lids are rated for H20 loading that will accommodate incidental traffic. Nicor lids maintain their physical properties and exhibiting resistance to thermal expansion, contraction, and deformation within a temperature range of -40 to 190 degrees Fahrenheit. Nicor lids are also a recommended provider by our meter supplier, Badger Meters, with a good track record of working well with the Badger endpoints of the AMI system. Based on additional information provided by Badger Meter, staff is confident that Nicor Read-Rite, through lid model water meter box lids are an appropriate choice for this application.
The quantities for these meter box lids were derived from field inspection data collected by city personnel. However, it is important to note that not all meter box lids have been included in these quote requests. As was mentioned earlier in this report, approximately 872-meter lids remain uninspected, resulting in undetermined dimensions and types.
Those remaining meter box lids will be supplied by the installation contractor as a requirement of that installation contract.
Staff recommends that City Council authorize the purchase of 760 ea. B12 and 1,031 ea. B16 RF friendly Nicor Read-Rite, through-lid model, water meter box lids from PACE Supply in an amount not to exceed $123,586.00 which includes sales tax and shipping costs.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Resolution_lids final
Exhibit A - W24-04 SMART Water Meters
Pace_Supply_Quote_2155545.2024-10-10
Agenda Item #12.4.
CITY OF ST. HELENA
RESOLUTION No. 2024-
APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE OF NICOR RF FRIENDLY WATER METER BOX LIDS FOR CIP PROJECT W24-04 SMART METER
DEPLOYMENT
RECITALS
A. On June 13, 2023, the comprehensive Five-Year Capital Improvement Plan (CIP) was officially adopted.
B. Included in the CIP is Project W24-04 SMART Meter Deployment (the “Project”), which focuses on leveraging advanced metering technology to improve accuracy and efficiency in the City’s water monitoring and billing.
C. On May 14, 2024, in effort to expeditiously implement this Project, City approved the execution of a contract with the on-call engineering firm Haley and Aldrich for engineering and construction management for Project W24-04.
D. During the June 25, 2024, City Council Meeting City authorized a sole source purchase of SMART Advanced Meter Infrastructure from Badger Meter, Inc. to replace/retrofit all existing utility meter infrastructure for a not to exceed cost of $1,056,966.44 as budgeted for CIP Project W24-04 Smart Meter Deployment.
E. The sole source purchase comprised Badger Meter High Resolution Encoders (HR-E LCD) and Orion Cellular C Endpoints for the retrofitted water meters. For the meters being replaced, the purchase included either E-Series G2 Ultrasonic Lead-Free Bronze Alloy Meters or E-Series Ultrasonic Cold-Water StainlessSteel Meters, along with additional Orion Cellular C Endpoints.
F. To enhance the City's Water Meter Deployment Project, it is necessary to replace the existing cast iron or concrete lids with meter box lids made from radio frequency friendly materials, thereby ensuring clear signal transmission.
G. City proposes the authorization to purchase the Nicor Replacement lids for CIP Project W24-04 from PACE Supply for a total not to exceed $123,586.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The above recitals are true and correct and are incorporated herein by this reference.
2. Approve the purchase of Nicor Replacement lids from PACE Supply in the amount of $123,586. for CIP Project W24-04 SMART Meter Deployment.
Agenda Item #12.4.
3. Funding is as follows:
Funding Details Fund GL Account Amount
Previously approved funding in
Capital Improvement Program
(Fund 763) utilizing Water
Revenue Bonds
Water Capital
Fund 763-50-30-31-60 123,586
Total 123,586
Approved at a Regular Meeting of the St. Helena City Council on October 22, 2024, by the following vote:
Mayor Paul Dohring: ______
Vice Mayor Eric Hall: ______
Council Member Anna Chouteau: ______
Council Member Patrick Kenealy: ______
Council Member Billy Summers: ______
APPROVED: ATTEST:
____________________________ _______________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.4.
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EXHIBIT A
Agenda Item #12.4.
QUOTATION
Part Number Description Price Qty Unit Extended Price
Quote#
Quote Date
Page#
Subtotal
Estimated Sales Tax
Estimated Freight
Total
Ship To:
Expiration Date
Job Name
Requested By
FOB Prepared By
Salesperson
Ln#
2155545
09/27/24
1 WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL
PACE SUPPLY CORP
4569 E. HOME AVENUE
FRESNO CA 93703
559-251-7581
10/27/24
Brad Opitz
CITY OF ST HELENA ~ 03435-00
1572 RAILROAD AVE
SAINT HELENA CA 94574
ORIGIN [email protected]
Online Quote
2155545
>>> SEGMENT: w-4 - NICOR METER BOX LIDS
1 NS00159056 NICOR B12NLGRYWATOLTE 58.00 760 EA 44080.00 Vend Part#:
2 NS00159060 NICOR B16NLGRYWATthOLTE meter box lid 63.50 1031 EA 65468.50 Vend Part#:
NS00159065 NICOR VAULT RETROFIT KIT/RECESSED THRU LID 125.00 1 HOLE
3 EA 125.00
#8.0BVKPWPLKWATTHOLTE
4 NOTE: FOB NICOR FACTORY
4 ---------.--
109673.50
>>> SEGMENT: W-1 - DFW LIDS
5 NS00159027 DFWB9C-AF4T SMALL NHK-LID 80.00 1 EA 80.00 Vend Part#:
6 NS00159029 DFW1922C-AF4T SMALL NHK-LID 83.00 760 EA 63080.00 Vend Part#:
7 NS00159033 DFWB16C-AF4T SMALL NHK-LID 123.30 1031 EA 127122.30 Vend Part#:
8 NS00159034 DFW1324C-4T SMALL NHK-LID 143.93 1 EA 143.93 Vend Part#:
---------.--
190426.23
>>> SEGMENT: W-2 - OLDCASTLE LIDS
NS00159046 FL12 OLDCASTLE FIBERLYTE LID FOR BADGER 95.11 760
ORION AMR GRY
9 EA 72283.60
Vend Part#:
NS00159049 FL16 OLDCASTLE FIBERLYTE LID W/BADGER 120.77 1031
ORION PROBE GRY
10 EA 124513.87
Vend Part#:
NS00159069 B9X METER LID W/BADGER ORION RECESSED 36.67 1
HOLE AMR
11 EA 36.67
Vend Part#:
Agenda Item #12.4.
QUOTATION
Part Number Description Price Qty Unit Extended Price
Quote#
Quote Date
Page#
Subtotal
Estimated Sales Tax
Estimated Freight
Total
Ship To:
Expiration Date
Job Name
Requested By
FOB Prepared By
Salesperson
Ln#
2155545
09/27/24
2 WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL
PACE SUPPLY CORP
4569 E. HOME AVENUE
FRESNO CA 93703
559-251-7581
10/27/24
Brad Opitz
CITY OF ST HELENA ~ 03435-00
1572 RAILROAD AVE
SAINT HELENA CA 94574
ORIGIN [email protected]
52443.05
628060.53
680503.58
Online Quote
2155545
NS00159072 N30RP OLDCASTLE LID W/BADGER ORION 67.81 1
RECESSED HOLE FOR AMR
12 EA 67.81
Vend Part#:
---------.--
196901.95
>>> SEGMENT: W-3 - ARMORCAST LIDS
NS00159754 ARMORCAST PG1015C50550 LID WITH PROBE 50.60 1 HOLE
13 EA 50.60
Vend Part#:
14 NS00159756 ARMORCAST METER LID C001118576050X 72.00 720 EA 51840.00 Vend Part#:
15 NS00159757 ARMORCST METER LID PG1121W52750 76.70 1031 EA 79077.70 Vend Part#:
16 NS00159758 ARMORCAST METER LID PG1324W54650 90.55 1 EA 90.55 Vend Part#:
---------.--
131058.85
Agenda Item #12.4.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 22, 2024
FROM: Lesley Milton, Assistant Director of Public Works - Operations
SUBJECT: Resolution Approving and Authorizing Contractor PreQualification of Bidders for CIP Project W24-04 SMART Meter Deployment
RECOMMENDED
ACTION:
Adopt Resolution as presented.
PREVIOUS COUNCIL
ACTION:
May 14, 2024 – Entered into Professional Services
Agreement with Haley & Aldrich, Inc. for Owner’s
Representative Services.
June 25, 2024 - Authorized Purchase of AMI SMART
water meters from Badger Meter, Inc. and authorize
bidding of project.
STATEMENT OF THE
PURPOSE:
To approve pre-qualification of bidders for CIP Project W24-04 SMART Meter Deployment under SMC Chapter
3.04; Article 3 Public Works Projects; Section 3.04.310 Pre-qualification of bidders
FINANCIAL IMPACT: None.
BACKGROUND:
The City of St. Helena's approved 5-Year Capital Improvement Program (CIP) includes Project W24-04 SMART Meter Deployment Project. The deployment of SMART water meters and the project to make the overall AMI system fully functional is an intricate exercise involving multiple city departments and a thorough understanding of how the AMI system functions, communicates, and integrates with other systems in order to make the system function properly and effectively provide the necessary, timely, data to allow the finance department to produce customer invoices for water consumption in order to collect the revenue necessary to properly operate the water purveyance system. The deployment of AMI SMART water meters is a specialty project that is not typically undertaken by general contractors or general plumbing contractors.
St. Helena Municipal Code Chapter 3.04; Article 3 Public Works Projects; Section
3.04.310 Pre-qualification of bidders states:
“Prospective bidders on a public works contract may be required to be pre-qualified in accordance with procedures adopted by city council resolution, subject to the provisions of California Public Contract Code Section 20101. (Ord. 22-7 § 1 (Exh.
A); Ord. 19-7 § 1 (Exh. A); Ord. 15-8 § 1 (Exh. A); Ord. 01-14; prior code §
2.92.120).”
Agenda Item #12.5.
DISCUSSION:
Deployment of AMI SMART water meter infrastructure is a complex project with a scope of work that includes the physical installation of a water meter and then the installation and commissioning of the AMI meter communication system. The contractor will be required to connect the meter to the AMI Orion system via cellular connectivity and then ensure that the communication system is fully functional and will remain functional such that necessary water consumption data is being transmitted continuously to the city. In addition, the AMI communication system will be required to integrate with the city’s Springbrook utility billing system to ensure that water bills are being prepared and delivered to customers in a timely manner so that those bills can be paid and the revenue necessary to run the water purveyance system continues to flow.
To ensure that contractors who bid on CIP W24-04 SMART Water Meter Deployment Project have the necessary qualifications and experience to successfully perform all of the necessary functions involved in this meter deployment project, the Pre-Qualification Questionnaire, attached hereto as Exhibit A, has been prepared to evaluate prospective bidders/contractors in relation to their qualifications and experience in performing this type of meter deployment project. The questionnaire will be included in the bid documents for the project and will be evaluated based on the scoring system set forth in the prequalification questionnaire. Prior to opening each bid, the bidder’s prequalification questionnaire will be evaluated and scored and only those bidders that are deemed appropriately pre-qualified, based on the information they submit, will have their bid opened and read aloud. Those bidders that are deemed unqualified based on the information submitted, will be deemed unqualified, be disqualified to bid on the project, and have their bid returned to them unopened.
ENVIRONMENTAL REVIEW: Not a CEQA Project
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
Exhibit A Resolution.Prequalification.2024-10-09
Exhibit B. St Helena.SMART Meter.Prequal Questionnaire
Agenda Item #12.5.
CITY OF ST. HELENA
RESOLUTION No. 2024-
APPROVAL OF A RESOLUTION AUTHORIZING A SOLICITATION OF REQUEST FOR PREQUALIFICATION OF BIDDERS FOR CIP PROJECT W24-04 SMART
METER DEPLOYMENT
RECITALS
A. On June 13, 2023, the comprehensive Five-Year Capital Improvement Plan (CIP) was officially adopted.
B. Included in the CIP is Project W24-04 SMART Meter Deployment (the “Project”), which focuses on leveraging advanced metering technology to improve accuracy and efficiency in the City’s water monitoring and billing.
C. On May 14, 2024, in effort to expeditiously implement this Project, City approved the execution of a contract with Haley and Aldrich for owner’s representative services for Project W24-04.
D. On June 25, 2024, City Council authorized a sole source purchase of SMART Advanced Meter Infrastructure from Badger Meter, Inc. to replace/retrofit all existing utility meter infrastructure for a not to exceed cost of $1,056,966.44 as budgeted for CIP Project W24-04 Smart Meter Deployment. Council also authorized staff to bid the project.
E. This project is unusual in the complexity of its scope considering the numerous communications and software interactions that are required to make the entire system function is it is intended and required in order to issue accurate water bills and generate necessary revenue for the water department.
F. To ensure that contractors who bid on CIP W24-04 SMART Water Meter Deployment Project have the necessary qualifications and experience to successfully perform all of the necessary functions involved in this meter deployment project, the Pre-Qualification Questionnaire, attached hereto as Exhibit A, has been prepared to evaluate prospective bidders/contractors in relation to their qualifications and experience in performing this type of meter deployment project.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The City Council hereby finds that the action to adopt this resolution to authorize the solicitation of requests for prequalification of bidders for CIP Project W24-04 Smart Meter Deployment is not a project subject to the provisions of the California Environmental Quality Act (Public Resources Code Section 21000, et.
Seq.) (CEQA). Further, even if the adoption of the resolution is found to be a Agenda Item #12.5.
project subject to CEQA, it is nevertheless exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because the City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption and implementation of this Resolution may have a significant effect on the environment.; and
2. City Council herby approves the Pre-Qualification Questionnaire, attached hereto as Exhibit A and subject to such further changes and revisions as may be desired by the City Manager and Public Works Director, or designee, authorizes the City Manager and Public Works Director to solicit requests for prequalification of bidders for CIP Project W24-04 Smart Meter Deployment, authorizes the City Manager, Public Works Director, or designee, and Finance Director to serve as an administrative appeal board to hear and decide any appeal filed by a contractor of their pre-qualification score.
Approved at a Regular Meeting of the St. Helena City Council on October 22, 2024, by the following vote:
Mayor Paul Dohring: ______
Vice Mayor Eric Hall: ______
Council Member Anna Chouteau: ______
Council Member Patrick Kenealy: ______
Council Member Billy Summers: ______
APPROVED: ATTEST:
____________________________ _______________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.5.
1 REQUEST FOR PRE-QUALIFICATION OF BIDDERS FOR
CIP W24-04 SMART WATER METER DEPLOYMENT PROJECT
Notice is hereby given that the City of St. Helena has determined that all firms biddings on the City of St. Helena’s W24-04 SMART Water Meter Deployment Project (the “Project”), must be prequalified prior to submitting a bid on that Project.
Description of work:
The Project entails a comprehensive renovation of the St. Helena water metering infrastructure across residential, commercial, institutional, and governmental sectors. This initiative includes the replacement or retrofit of 2,654 water meters including, replacement of approximately 2,472 meters with E-Series Ultrasonic Meters and Cellular C Endpoints, along with the retrofitting of approximately 112 existing meters to utilize Cellular C Endpoints. Approximately 70 meters remain unclassified for replacement or retrofit due to insufficient field data. The currently unclassified meters will be evaluated and categorized for replacement or retrofit following the successful contractor’s collection and analysis of the missing pre-construction data. The contractor is required to utilize a Work Order Management application to effectively gather and manage relevant data both prior to, during, and after construction. Additionally, the contractor must ensure that the upgraded meter infrastructure transmits data accurately to the City's billing system, Springbrook.
The Contractor will be accountable for the installation of the AMI systems, encompassing software integration, development of billing system transfer files, and data migration and verification. Management of pre- and post-construction data collection will be facilitated through a Work Order Management application. Additionally, the Contractor is required to restore meter sites to their original condition and will be held accountable for any repairs required due to improper installation practices or negligence.
It is mandatory that all Contractors who intend to submit a bid, fully complete the pre-qualification questionnaire, provide all materials requested herein, and be approved by the City of St. Helena to be on the final qualified Bidders list. No bid will be accepted from a Contractor that has failed to comply with these requirements. If two or more business entities submit a bid as part of a Joint Venture or expect to submit a bid as part of a Joint Venture, each entity within the Joint Venture shall be separately qualified to bid. The last date to submit a fully completed questionnaire is Wednesday, October 30, 2024, at X:00 pm, postmarks are not accepted. Contractors are encouraged to submit pre-qualification packages at their earliest opportunity so that they may be notified of omissions of information to be remedied or of their pre-qualification status well in advance of the bid opening for this Project. Contractors are advised that a formal or informal cost quotation for the Project is not requested by the City and should not be included with their submission of a pre-qualification package.
Answers to questions contained in the attached questionnaire are required. The City of St. Helena will use these answers as the basis of rating Contractors. The City of St. Helena reserves the right to check other sources available. The City of St. Helena’s decision will be based on objective evaluation criteria.
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
2 The City of St. Helena reserves the right to adjust, increase, limit, suspend, or rescind the prequalification rating based on subsequently learned information. Contractors whose rating changes sufficient to disqualify them will be notified and given an opportunity for a hearing consistent with the hearing procedures described below for appealing a pre-qualification rating.
While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the City of St. Helena in determining bidder responsibility prior to bid and to aid the City of St. Helena in selecting the lowest responsible bidder, neither the fact of pre-qualification, nor any pre-qualification rating, will preclude the City of St. Helena from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.
The firm of Haley & Aldrich, Inc., has provided engineering services to the City for this Project.
Therefore, these firms, and any of their affiliates, partners, officers, employees, parent companies or subsidiaries are prohibited from being awarded the contract for the Project, subcontracting for a portion of the work on the Project, or supplying materials for the work on the Project and accordingly are ineligible and shall not be considered for pre-qualification as a bidder on this Project.
The pre-qualification packages should be submitted under seal and marked “CONFIDENTIAL” to:
City of St. Helena
Department of Public Works
1008 College Avenue
St. Helena, CA 94574
Attention: Lesley Milton, Assistant Public Works Director - Operations Re: W24-04 SMART Water Meter Deployment Project Contractor Prequalification The pre-qualification questionnaire answers submitted by Contractors are not public records and are not open to public inspection. All information provided will be kept confidential to the extent permitted by law. However, the contents may be disclosed to third parties for purpose of verification, or investigation of substantial allegations, or in an appeal hearing. State law requires that the names of contractors applying for pre-qualification status shall be public records subject to disclosure, and the first page of the questionnaire will be used for that purpose.
Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the City of St. Helena and provide updated accurate information in writing, under penalty of perjury.
The City of St. Helena reserves the right to waive minor irregularities and omissions in the information contained in the pre-qualification application submitted, to make all final determinations, and to determine at any time to terminate the pre-qualification process for this Project.
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
3 Contractors may submit pre-qualification packages during regular working hours on any day that the offices of the City of St. Helena are open. The submission of a pre-qualification package is specific to this Project and is not a qualification for performing other City of St. Helena projects.
Contractors who submit a complete pre-qualification package will be notified of their qualification status no later than X:00 pm on Wednesday October 30, 2024.1 The City of St. Helena may refuse to grant pre-qualification where the requested information and materials are not provided, or not provided by X:00 pm on Wednesday October 30, 2024, or requested information is falsified. There is no appeal from a refusal for an incomplete or late application. The closing time for submission of pre-qualification packages will not be changed in order to accommodate supplementation of incomplete submissions, or late submissions.
Contractor’s that meet the City’s prequalification requirements will be requested to provide bids for performing the Project as presented in contract documents furnished to the qualified bidders in the fourth quarter of 2024. The contract for construction of the Project may be awarded, if at all, to the responsible, pre-qualified bidder, submitting the lowest responsive bid. Neither issuing this Notice, nor any other activity related to the pre-qualification process, commits or obligates the City to award a contract for the Project, to pay costs incurred in the preparation of a prequalification package submittal, or to procure or contract for any services. The City retains the right to reject any and all prequalification package submittals, to abandon this prequalification process in connection with the bidding and award of a contract for the Project, or to abandon the Project entirely. ________________________________________________ October 23, 2024 Joseph Leach, PE Date
Public Works Director/City Engineer
City of St. Helena
* * * * *
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
4 INSTRUCTIONS TO CONTRACTORS
Answers to questions contained in the attached questionnaire, Part I through Part V Section III, information about _____ are required.
Each questionnaire shall be signed in the manner designated at the end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the City of St. Helena and provide updated accurate information in writing, under penalty of perjury.
The last date to submit a fully completed questionnaire is Wednesday, October 30, 2024, at X:00 pm, postmarks shall not be accepted. Contractors are encouraged to submit pre-qualification packages at their earliest opportunity, so that they may be notified of omissions of information to be remedied or of their pre-qualification status in advance of the bid advertisement for this Project.
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
5 PART I. CONTACT INFORMATION
Firm Name: Check One: Corporation
(as it appears on license) Partnership
Sole Prop.
Contact Person:
Address:
Phone: Fax:
Email: ________________________
If firm is a sole proprietor or partnership:
Owner(s) of Company
Contractor’s License Number(s):
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
6 PART II RECENT PROJECTS COMPLETED
Contractor will be immediately disqualified if the answer to questions 1 is “no.”2 Contractor will be immediately disqualified if the answer to any of questions 2, or 3 is “yes.”3
1. Has Contractor completed three (3) or more projects in the last five (5) years involving all of the following elements: (1) comprehensive renovation of water metering infrastructure across residential, commercial, institutional, and governmental sectors. (2) replacement or retrofit of water meters with E-Series Ultrasonic Meters and Cellular C Endpoints. (3) retrofit of existing meters to utilize Cellular C Endpoints. (4) installation of AMI systems, encompassing software integration, development of billing system transfer files, and data migration and verification. (5) Management of pre- and post-construction data collection through a computerized work order management application. (6) restoration of meter locations/sites to their original condition and perform any repairs required due to improper installation practices or negligence. (7) ensure that the upgraded meter infrastructure transmits data accurately to Springbrook billing system.
Yes No
If yes, Contractor shall provide information about ALL projects completed within the last five (5) years. Names and references must be current and verifiable. Use separate sheets of paper that contain all of the following information:
1. Project Name:
Agency:
Agency Contact (name and current phone number):
Description of Project, Scope of Work Performed:
Original Contract Value ________________
Value of Change Orders ________________
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
7 Total Value of Construction (including change orders):
Original Scheduled Completion Date:
Time Extensions Granted (number of days):
Actual Date of Completion:
2. Project Name:
Agency:
Agency Contact (name and current phone number):
Description of Project, Scope of Work Performed:
Original Contract Value ________________
Value of Change Orders ________________
Total Value of Construction (including change orders):
Original Scheduled Completion Date:
Time Extensions Granted (number of days):
Actual Date of Completion:
3. Project Name:
Agency:
Agency Contact (name and current phone number):
Description of Project, Scope of Work Performed:
Original Contract Value ________________
Value of Change Orders ________________
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
8 Total Value of Construction (including change orders):
Original Scheduled Completion Date:
Time Extensions Granted (number of days):
Actual Date of Completion:
4. Project Name:
Agency:
Agency Contact (name and current phone number):
Description of Project, Scope of Work Performed:
Original Contract Value ________________
Value of Change Orders ________________
Total Value of Construction (including change orders):
Original Scheduled Completion Date:
Time Extensions Granted (number of days):
Actual Date of Completion:
Compliance with Occupational Safety and Health Laws and with Other Labor Legislation Safety
2. Has CAL OSHA cited and assessed penalties against your firm for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years? NOTE: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.
Yes No
If “yes,” attached a separate signed page describing the citations, including information about the dates of the citations, the nature of the violation, the project on which the citation(s) was or were issued, the amount of penalty paid, if any. If the citation was appealed to the Occupational Safety and Health Appeals Board and a decision has been issued, state the case number and the date of the decision.
3. Has the federal Occupational Safety and Health Administration cited and assessed penalties against your firm in the past five years?
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
9 NOTE: If you have filed an appeal of a citation and the Appeals Board has not yet ruled on your appeal, or if there is a court appeal pending, you need not include information about the citation.
Yes No
If “yes,” attach a separate signed page describing each citation.
4. List your firm’s Experience Modification Rate (EMR) (California workers’ compensation insurance) for each of the past three premium years:
NOTE: An Experience Modification Rate is issued to your firm annually by your workers’ compensation insurance carrier.
Current year:
Previous year:
Year prior to previous year:
If your EMR for any of these three years is or was 1.00 or higher you may, if you wish, attach a letter of explanation.
* * * * * * *
I, the undersigned, certify and declare that I have read all the foregoing answers to this prequalification questionnaire and know their contents. The matters stated in the questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of California, that the foregoing is correct.
Dated: _________________________
(Name)
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
10 PART III - SCOREABLE QUESTIONS AND SCORING INSTRUCTIONS History of the business and organizational performance; The Score Needed for Prequalification
To prequalify, a contractor shall be required to have a passing score of 67 on this portion of the questionnaire (of a maximum score of 96).
Questions about History of the Business and Organizational Performance (18 questions)
1. How many years has your organization been in business in California as a contractor under your present business name and license number? years
3 years or more = 2 points
4 years = 3 points 5 years = 4 pts.
6 years or more = 5 points
2. Is your firm currently the debtor in a bankruptcy case? Yes No
“No” = 3 points“ “Yes” = 0 points
3. Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to question 7, above).
Yes No
“No” = 3 points“ “Yes” = 0 points
4. Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended within the last five years? Yes No
No = 5 points Yes = 0 points
5. At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a construction contract with either a public or private owner?
Yes No
If yes, list the number of instances liquidated damages have been assessed and paid and the dollar amount in each instance.
_______________ ______________ ______________ ______________ Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
11 No projects with liquidated damages of more than $50,000, or one project with liquidated damages = 5 points.
Two projects with liquidated damages of more than $50,000 = 3 points Any other answer: 0 points
6. In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
NOTE: “Associated with” refers to another construction firm in which an owner, partner or officer of your firm held a similar position, and which is listed in response to question 1c or 1d on this form.
Yes No
No = 5 points Yes = 0 points
7. In the last five years, has your firm been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder? Yes No
No = 5 points Yes = 0 points
* * * * *
NOTE: The following two questions refer only to disputes between your firm and the owner of a project. You need not include information about disputes between your firm and a supplier, another contractor, or subcontractor. You need not include information about “pass-through” disputes in which the actual dispute is between a sub-contractor and a project owner. Also, you may omit reference to all disputes about amounts of less than $50,000.
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
12 8. In the past five years, has any claim against your firm concerning your firm’s work on a construction project, been filed in court or arbitration? Yes No
If yes, list the number of instances: .
If the firm’s average gross revenue for the last three years was less than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance. 3 points for “Yes” indicating 2 such instances.
0 points for “Yes” if more than 2 such instances.
If your firm’s average gross revenue for the last three years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances. 3 points for “Yes” indicating either 4 or 5 such instances. 0 points for “Yes” if more than 5 such instances.
9. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration?
Yes No
If yes, list the number of instances: .
If your firm’s average gross revenues for the last three years was less than $50 million scoring is as follows:
5 points for either “No” or “Yes” indicating 1 such instance. 3 points for “Yes” indicating 2 such instances.
0 points for “Yes” if more than 2 such instances.
If your firm’s average gross revenues for the last three years was more than $50 million, scoring is as follows:
5 points for either “No” or “Yes” indicating 1, 2, or 3 such instances. 3 points for “Yes” indicating either 4 or 5 such instances. 0 points for “Yes” if more than 5 such instances.
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
13 10. At any time during the past five years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf in connection with a construction project, either public or private?
Yes No
If yes, list the number of claims: .
5 points for either “No” or “Yes” indicating 1 such claim. 3 points for “Yes” indicating no more than 2 such claims Subtract five points for “Yes” if more than 2 such claims
11. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm?
Yes No
If yes, list the number of instances: .
5 points for either “No” or “Yes” indicating 1 such instance. 3 points for “Yes” indicating 2 such instances.
0 points for “Yes” or if more than 2 such instances.
12. Has your firm, or any of its owners, officers, or partners ever been found liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity?
Yes No
No = 5 points Yes = subtract 5 points
13. Has your firm, or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction? Yes No
No = 5 points Yes = subtract 5 points
14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? Yes No
No = 5 points Yes = subtract 5 points
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
14 15. If your firm was required to pay a premium of more than one per cent for a performance and payment bond on any project(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one per cent, if you wish to do so.
__________________%
5 points if the rate is no more than one per cent
3 points if the rate was no higher than 1.10 per cent.
0 points for any rate higher than 1.10 per cent.
16. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a public construction project when one was required?
Yes No
No = 5 points Yes = 0 points
17. Divide Contractor’s assets by the Engineer’s Estimate of Construction of the Project and provide the quotient in the following space: _____________ 10 points if the quotient is equal to or greater than 20. 7 points if the quotient is less than 20 but equal to or greater than 10. 5 points if the quotient is less than 10 but equal to or greater than 3. 3 points if the quotient is less than 3.
Example: If Contractor’s assets as reported on their audited financial statement are $154,000,000 and the Engineer’s Estimate of Construction of the Project is $15,400,000, then $154,000,000 ÷ $15,400,000 = 10. Therefore, insert the quotient of 10 in the space above.
18. Divide Contractor’s available bonding capacity by Contractor’s aggregate limit bonding capacity and provide the quotient in the following space: _____________ 10 points if the quotient is equal to or greater than 0.6. 7 points if the quotient is less than 0.6 but equal to or greater than 0.4. 5 points if the quotient is less than 0.4 but equal to or greater than 0.2. 3 points if the quotient is less than 0.2.
Example: If, as provided on the notarized statement from Contractor’s surety, the available bonding capacity is $15,000,000 and aggregate bonding capacity is $100,000,000, then $15,000,000 ÷ $100,000,000 = 0.15. Therefore, insert the quotient of
0.15 in the space above.
Agenda Item #12.5.
CITY OF ST. HELENA
W24-04 SMART Water Meter Deployment Project
Contractor Prequalification Package
15 AK #4824-3962-0782 v1
1 For this purpose a business day is considered Monday – Friday, 9:00 am until 5:00 pm, excluding legal holidays.
2 A “no” answer to Question 4 will not be disqualifying if the contractor is exempt from complying with Question 4, for reasons explained in footnote 5.
3 A contractor disqualified solely because of a “Yes” answer given to question 8, 9 or 11 may appeal the disqualification and provide an explanation of the relevant circumstances during the appeal procedure.
Agenda Item #12.5.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 22, 2024
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 1 to Professional Services Agreement STH Contract:
FY2024-091 in the amount of $35,000 with Oscar Larson
& Associates for services to fulfill CIP Project No. W-101 Tank 2 Rehabilitation Project for a total not-to-exceed amount of $44,300.
RECOMMENDED
ACTION:
Staff recommends that the City Council authorize the City Manager to execute an amendment to the existing contract with Oscar Larson & Associates for an additional $35,000 for the Water Tank # 2 Rehabilitation (W-101) for a total not-to-exceed $44,300.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
Approval of Amendment No. 1 to continue work on the CIP Project W-101 Tank 2 Rehabilitation.
FINANCIAL IMPACT: The estimated fiscal impact of this contract amendment is $35,000 for a not-to-exceed amount of $44,300. The
Adopted FY 2024-25 CIP includes $35,000 for design in
Rollover to FY25 utilizing Water Revenue Bond Funds
(763).
BACKGROUND:
The City of St. Helena entered into an initial agreement with Oscar Larson & Associates preliminary investigation and condition validation services for the Tank 2 Rehabilitation Project. The City now would like to execute an amendment to perform engineering, planning, and construction management services related to the rehabilitation of Tank #2. This task order involves the preparation of Plans, Specifications, and Construction Cost Estimates (PS&E) for the project.
DISCUSSION:
The purpose of this agenda item is to seek City Council approval for an amendment to the existing contract FY2024-091 with Oscar Larson & Associates for additional design and engineering services required for the rehabilitation and recoating of Water Tank No. 2 (Project W-101). After the initial "existing conditions" validation and assessment, tasks were identified that are necessary for the completion of the project and to ensure the longevity and safety of the tank.
Agenda Item #12.6.
The proposed amendment increases the contract amount by $35,000 to cover newly identified tasks necessary to ensure the continued functionality, safety, and longevity of Water Tank # 2. These tasks include additional inspections, design for the replacement of tank vent and overflow screens, hillside stabilization, and other maintenance and repair work. Approval of this amendment is critical to allowing the project to move forward with these added scope items, which were not part of the original contract.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
Resolution - FY2024-091 Amendment No 1
W-101 Tank 2 Rehabilitation Project
Amendment No. 1 - St. Helena Water Tank 2
Agenda Item #12.6.
CITY OF ST. HELENA
RESOLUTION NO. 2024-
A Resolution of the City of St. Helena City Council
Authorizing: the City Manager to execute Amendment
No. 1 to STH Contract 2024-091 with Oscar Larson &
Associates in the amount of $35,000 to fulfill CIP Project No. W-101 Tank 2 Rehabilitation Project for a total notto-exceed amount of $44,300.
RECITALS
A. On June 18, 2024 the City and Consultant entered into the Agreement for Consultant to provide professional services in connection with the project described as Tank #2 Rehabilitation; and
B. The City of St. Helena is committed to ensuring the integrity and longevity of its water infrastructure to support safe and reliable water services; and C. As part of Public Work’s ongoing efforts to rehab Tank #2, staff have identified additional scope changes that require further design and engineering services beyond the original project scope; and
D. The City of St. Helena and Oscar Larson & Associates now desire to amend the Agreement for FY2024-091 for an additional $35,000 for a total not-to-exceed $44,300.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. Authorize the City Manager to execute Amendment No. 1 to STH Contract 2024- 091 with Oscar Larson & Associates in the amount of $35,000 to fulfill CIP Project No. W-101 Tank 2 Rehabilitation Project for a total not-to-exceed amount of $44,300.
2. Funding is as follows:
Funding Details Fund GL Account Amount
Previously approved funding in
Capital Improvement Program
(Fund 763) utilizing Water
Revenue Bonds
Water Capital
Fund
763-50-30-31-
10 44,300
Total 44,300
Agenda Item #12.6.
Approved at a Regular Meeting of the St. Helena City Council on October 22, 2024, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.6.
Tank 2 Rehabilitation
Category
Project APN 022-420-019
Water
Project No: W-101
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 58,809 94,000 24,000 176,809
3150 - Construction Management 94,000 24,000 118,000
3160 - Construction Contract 658,000 28,000 686,000
3170 - Contingency 94,000 -29,000 65,000
EXPENDITURE TOTALS 58,809 940,000 47,000 1,045,809
FUNDING SOURCES
763-Water Capital Improvement - Bond 58,909 940,000 47,000 1,045,909 FUNDING TOTALS 58,909 940,000 47,000 1,045,909
PROJECT PURPOSE & DESCRIPTION: Rehabilitate Tank 2 at Lower Reservoir. Rehabilitation includes sandblasting, coating of interior, and sanitization of tank.
NOTES: FY24 - included in proposed Rate Study w/ proposed schedule for project delivery.
FY25 - issue PSA for Tank 2 Rehab FY25Q1 for construction in FY25Q2-Q3; project budget updated based upon escalated values in Rate Study. YTD Includes design work from original project FY16-FY22 EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
39 Agenda Item #12.6.
Agenda Item #12.6.
Agenda Item #12.6.
FORM OLA076/FS076 PAGE 1 OF 1
Oscar Larson & Associates
Consulting Engineers, Inc.
• Engineering
• Planning
• Construction Management
317 Third Street • Suite 5 • Eureka, CA 95501
phone: 707-445-2043 • toll free: 800-660-2043
e-mail: [email protected]
website: www.olarson.com
TRANSMITTAL
TO: Joseph Leach Date: September 20, 2024
Lesley Milton Job No. 7402.1
Stephanie Killingsworth Reference:
VIA:
Messenger Fax No.:
SUBJECT JOB: St. Helena Water Tank #2 PS&E’s Mail e-mail:
UPS FedEx Other:
SUBMITTED HEREWITH: FOR ACTION INDICATED:
Contract Task Order No. 1 for Repaint of Water Tank No. 2 return signed/executed document to this office for your comment or report call me
per your request
for your information for your action
REMARKS:
Attached is the proposed Task Order (amendment) to the existing City and Oscar Larson & Associates agreement. This work will produce a set of Plans, Specifications and Construction Cost Estimate (PS&E) to complete the work at the Tank No. 2 site.
We request that you review this submittal with intent of proceeding with the completion of this project.
Please respond with any questions.
Copy: File
By:
Kenneth G. Davlin, PE, Project Manager
Agenda Item #12.6.
Oscar Larson & Associates
TASK ORDER FORM
JN: 7402.1
Task Order #: 1
Project Name: Tank 2 Rehabilitation for City Project W-101 - Repaint Water Tank #2 Client: City of St. Helena Department of Public Works
Task Requested By: City Engineer
Date of Request: September 20, 2024
Estimated Completion: Approximately 18 Weeks after Consultant’s Receipt of Notice to Proceed TASK ORDER #1•JN:7402.1•9/20/24 Page 1 of 3 OSCAR LARSON & ASSOCIATES Target Estimate: Additional Costs for this Task Order Amendment W-101: $35,000.00
Compensation is to be made on a time and materials basis utilizing the fee schedule in effect at the time the services are provided. The services as estimated, and shown in this Task Order and which are to be provided are are not subject to the payment of prevailing wages.
Task Description:
1. City Project W-101 Tank #2 Recoating
1.1. Consultant is to perform the work of this Task Order to prepare Plans, Specifications and Construction Cost Estimate (PS&E) for the work of the Project. The Plan List of Attachment 1 lists the plan sheets estimated to be required for the project. Work includes work by the Consultant to provide services during the City management of the bidding process, including one contractor pre-bid conference, responses to RFI’s, evaluation and recommendations on contractor bids. Construction inspection, construction management and 11 month-inspections will be additional work.
1.2. Consultant is to complete the work in approximate accordance with the Schedule of Attachment 2, after Consultant’s receipt of authorization to proceed. Consultant will submit 100% PS&E’s to City approximately four weeks after Consultant’s receipt of City review comments on 90% PS&E’s. Consultant requests extension of existing contract to 18 weeks after Consultant’s receipt of a Notice to Proceed. Time of performance will depend upon unplannable conditions upon both parties resulting from any virus pandemic issues and the timing of decisions by City.
1.3. Prepare and submit, along with 100% PS&E’s to City Engineer, an application for a Building Permit. The period of time for processing of the Building Permit may extend the schedule of Attachment 2. City will pay all fees.
1.4. Tank #2 – Design and PS&E’s:
1.4.1. City requests that Consultant perform an inspection of the bonding strength of the existing tank exterior paint by taking samples of the exterior paint, preparing and submitting a report of findings to City. If additional recoating of paint on the exterior of the tank is found to be necessary, the report may become an addendum to the PS&E package prior to bid opening, or a change order to a contractor’s contract if results are obtained after bid opening, both at additional cost.
1.4.2. Additional work to the previous tank PS&E scope is:
1.4.2.1. City additionally requests existing eight (8) tank vent screens be replaced by Contractor with new mesh screen per AWWA recommendations. This work was not a part of the original design scope, and OLA agrees to add the design requirements and amend the PS&E’s.
1.4.2.2. City additionally requests existing tank overflow screens be replaced with new mesh screen per AWWA recommendations. This work was not part of the original design scope and OLA agrees to add the design requirements and to amend the PS&E’s.
1.4.2.3. Engineer will include within the PS&E’s a work scope for the contractor to remove grass and weeds on the ground surface within the fenced area.
Agenda Item #12.6.
Oscar Larson & Associates
TASK ORDER FORM
JN: 7402.1
Task Order #: 1
Project Name: Tank 2 Rehabilitation for City Project W-101 - Repaint Water Tank #2 Client: City of St. Helena Department of Public Works
Task Requested By: City Engineer
Date of Request: September 20, 2024
Estimated Completion: Approximately 18 Weeks after Consultant’s Receipt of Notice to Proceed TASK ORDER #1•JN:7402.1•9/20/24 Page 2 of 3 OSCAR LARSON & ASSOCIATES
1.4.2.4. Engineer will include a work scope for the contractor to install a no more than 36-inch high retaining structure at the toe of the encroaching soils from the northerly hillside, and a treatment to the slope to stabilize the soil sloughing of the upgrade soil hillside.
1.4.2.5. City requests that the existing manway on the south side of tank be replaced with a new manway, due to existing damage to the existing manway. This was not a part of the original design scope. OLA agrees to add the requirement to the design and to the PS&E’s.
1.4.2.6. Where Consultant had prepared Drawing C5.0, notes 2 and 3 in the 50% design submittal, which notes referred to City removing and replacing cathodic protection hand holes, anodes, wires and other tank components; City additionally has now requested the Contractor, and not the City, do the work of removing, reinstalling, and/or replacing the entire cathodic system, and that the additional work of Consultant be included within this Task Order. Consultant agrees to add this work to the PS&E’s. Consultant will revise the PS&E’s with recommendations to City that the cathodic system will not be installed nor will be operational until after the 11-month inspection is performed by contractor to confirm that the tank is in satisfactory physical and operating condition; at which time the contractor will install and test the cathodic system. Consultant’s work regarding the 11-month inspection will be extra work within the construction management addendum.
1.5. City agrees to pay an additional $35,000.00 to Consultant for the revised and additional work requested for the work of this Task Order.
1.6. Consultant agrees to prepare the tank Project PS&E’s to be bid as a single project with a single set of PS&E’s for approval, bidding, funding and construction. Estimated number of plan sheets is 5, as shown in Attachment 1 to this Task Order.
1.7. This work scope does not include any electrical system design.
1.8. The estimated project schedule is shown in Attachment 2 to this Task Order.
1.9. The basis of the cost for services is shown in Attachment 3 to this Task Order.
2. Parties agree to assign Kenneth G. Davlin, PE, as the Project Manager of Consultant’s design team, and Gregory M. Hall, PE, as Project Engineer.
3. Permit fees, permit processing costs, any environmental studies, permits or reports, the payment of or reporting upon prevailing wages to this project, any construction management or inspection, and any additional field investigations and reports will be additional costs to this work scope.
Justification: Requested by Client.
Agenda Item #12.6.
Oscar Larson & Associates
TASK ORDER FORM
JN: 7402.1
Task Order #: 1
Project Name: Tank 2 Rehabilitation for City Project W-101 - Repaint Water Tank #2 Client: City of St. Helena Department of Public Works
Task Requested By: City Engineer
Date of Request: September 20, 2024
Estimated Completion: Approximately 18 Weeks after Consultant’s Receipt of Notice to Proceed TASK ORDER #1•JN:7402.1•9/20/24 Page 3 of 3 OSCAR LARSON & ASSOCIATES Client's Authorization Signature: Title: Date:
Oscar Larson & Associates Use Only
Job #: 7402.1 Identifier Used on Billings:
Phase: TO #: 1
Project Manager: Kenneth G. Davlin, PE
Comments:
Task assignment accepted Request modification and reissuance of task request Consultant's Authorization Signature: Title: Date:
Project Manager
Kenneth G. Davlin, PE
Attachments:
1. List of Plan Sheets for Project W-101
G1 Cover Sheet
G2 Notes, Legend and Abbreviations
C1 Site Plan
C2 Tank Photo and Handhold Detail
C3 Site Detail Sheet
2. Project Time Schedule
3. Estimate of Consultant’s Costs
Agenda Item #12.6.
City of St. Helena Attachment 1 to Task Order #1
W-101 - Tank #2 Recoating
SHEET
NO.
DRAWING
NO. DESCRIPTION
1 G1 COVER SHEET
2 G2 NOTES, LEGEND AND ABBREVIATIONS
3 C1 SITE PLAN
4 C2 TANK PHOTO AND HANDHOLD DETAIL
5 C3 SITE DETAIL SHEET
Attachment 1 to 7402.1-Task Order 1 - Plan List
Agenda Item #12.6.
Attachment 2 to Task Order #1
City of St. Helena
Engineering and Design Services for Revised W-101 (Tank #2) Week
1 Week
2 Week
3 Week
4 Week
5 Week
6 Week
7 Week
8 Week
9 Week
10 Week
11 Week
12 Week
13 Week
14 Week
15 Week
16 Week
17 Week
18 Week
19 Week
20 Week
21 Week
22 1 Project Management
2 Exterior Paint Sampling and Report
3 Prepare 90% Plans & Submit to City
(General, Civil, Detail Plans)
W-101 (Tank #2)
W-101 City Review & Response
4 Prepare 90% Specs & Submit to City
W-101 (Tank #2)
W-101 City Review & Response
5 Prepare 90% Cost Opinion & Submit to City
W-101 (Tank #2)
W-101 City Review & Response
6 Prepare 100% PS&E's & Submit to City
W-101 (Tank #2)
W-101 City Review & Acceptance/Process
7 City Bid Process - 5 Weeks
W-101 (Tank #2)
8 OLA Support During Bidding
W-101 (Tank #2)
9 City Contractor Award Process
W-101 (Tank #2)
Oscar Larson & Associates
Engineering - Planning - Construction Management
Task
Attachment 2 to 7402.1-Task Order 1 - Project Time Schedule
Attachment 3 to Task Order #1 - Estimate of Consultant's Costs City of St. Helena Water Storage Tank No 2
12-Sep-24
Estimated Man-hours and Proposed Budget for Preparation of PS&E's for 16 week Project plus Two weeks for City Award Task Principal In
Charge
Project
Manager
Project
Engineer
Design
Engineer Drafter Clerical Travel Time Total Labor Expenses Subconsultant Total Hours Hours Hours Hours Hours Hours Hours $ 15% $ $
$220 $210 $146 $100 $90 $82 $60 $
Project Management - 18 Weeks - 18.0 20.0 $ 5,420 $ 813 $ 6,233 $ -
1 Project Kick Off & Meetings $ -
Kick Off Meeting/Coord with City 8.0 8.0 $ 1,168 $ 475 $ - $ 1,643 Site Inspection - Not Required at this time $ - $ - $ - $ - - - - - - $ - $ - $ - $ -
2 Paint Sample Subcontractor 2.0 4.0 2.0 $ 1,168 $ 175 $ 1,343 Paint Adhesion Samples and Report per ASTM D3359 4.0 1.0 $ 666 $ 100 $ 4,025 $ 4,791 3 Geotechnical Investigation $ -
Previously Completed - None PLanned - - - - - $ -
$ -
9 Prepare Plans $ -
Sheet 1- Cover Sheet 1.0 2.0 - 2.0 $ 682 $ 102 $ - $ 784 Sheet 2 - Notes and Legend 1.0 2.0 - 2.0 $ 682 $ 102 $ - $ 784 Sheet 3 - Site Plan 1.0 4.0 - 2.0 $ 974 $ 146 $ - $ 1,120 Sheet 4 - Tank Photos and Handhole Detail 1.0 4.0 - 2.0 $ 974 $ 146 $ - $ 1,120 Sheet 5- Detail Sheet 1.0 10.0 - 4.0 - $ 2,030 $ 305 $ - $ 2,335 90% Submittal to City - 1.0 6.0 4.0 - 2.0 $ 1,650 $ 248 $ - $ 1,898 100% Submittal to City 1.0 6.0 4.0 - 2.0 $ 1,650 $ 248 $ - $ 1,898 $ -
10 Prepare Specifications $ -
50% Submittal to City- (Complete) - - - $ - $ - $ - $ - 90% Submittal to City 2.0 12.0 - 6.0 $ 2,664 $ 400 $ - $ 3,064 100% Submittal to City 2.0 6.0 - 4.0 $ 1,624 $ 244 $ - $ 1,868 $ -
11 Prepare Cost Estimate 2.0 10.0 4.0 1.0 $ 2,362 $ 354 $ - $ 2,716 $ -
12 Respond to RFI's & Other Bidding Services 2.0 12.0 4.0 4.0 $ 2,900 $ 435 $ - $ 3,335 $ -
13 Perform Construction Inspection - - - - - $ - $ - $ - $ - Amendment to consultant's agreement $ -
14 Prepare Record Drawings - - - - - $ - $ - $ - $ -
Amendment to consultant's agreement $ -
Total - 35.0 90.0 16.0 12.0 42.0 8.0 26,614.0 4,292.1 4,025.0 34,931.1 -
Budget Estimate - Rounded Up - $ 35,000
1. Construction Contract will be open for 12 months beyond completion of construction. Consultant will inspect Paint at 11th month after construction.
If Paint meets specs, Contract will schedule one month for Contractor to comnnect the CPS system and then contract will be complete at end of 12th month.
2. Consultant and City will sign change order at 12th month for Engineer to perform inspection, reports to City of Contractor CPS connection and Contract close out.
3. Consultant contract for Construction management will be an amendment to contract at time of Contractor Award.
4. in the event that the adhesion tests find paint bonding deficiencies, there will need to be an amendment to add work to this scope.
Oscar Larson & Associates
Engineering - Planning - Construction Management
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration
DATE: October 22, 2024
FROM: Cindy Tzafopoulos, City Clerk
SUBJECT: Resolution Honoring Senator Bill Dodd’s 25 Years in Public Service
RECOMMENDED
ACTION:
Adopt
PREVIOUS COUNCIL
ACTION:
N/A
STATEMENT OF THE
PURPOSE:
Honoring Senator Dodd
FINANCIAL IMPACT: N/A
DISCUSSION:
Senator Bill Dodd has spent 25 years in public service and is ending a stellar political career representing California’s 3rd Senate District in the heart of the scenic North San Francisco Bay Area. The fifth-generation Californian grew up in Napa and was a successful business owner before being elected to the Napa County Board of Supervisors in 2000, the state Assembly in 2014, and the state Senate in 2016. During his tenure, he established himself as the most prolific lawmaker in the Legislature, authoring 126 bills that were signed into law.
DOCUMENTS ATTACHMENTS:
Attachment 1 - Resolution
Agenda Item #12.7.
CITY OF ST. HELENA
RESOLUTION NO. 2024-
Resolution Honoring Senator Bill Dodd’s 25 Years in Public Service
RECITALS
Whereas, Sen. Bill Dodd has spent 25 years in public service and is ending a stellar political career representing California’s 3rd Senate District in the heart of the scenic North San Francisco Bay Area. The fifth-generation Californian grew up in Napa and was a successful business owner before being elected to the Napa County Board of Supervisors in 2000, the state Assembly in 2014, and the state Senate in 2016. During his tenure, he established himself as the most prolific lawmaker in the Legislature, authoring 126 bills that were signed into law; and
Whereas, the 3rd Senate District includes all of Napa and Solano and Yolo counties and portions of Contra Costa, Sacramento and Sonoma counties – but we proudly call Bill “ours.” He has worked tirelessly for the benefit of all the residents of our county; and Whereas, those efforts include chairing the Senate Governmental Organization Committee, co-chairing the Senate Select Committee on California’s Wine Industry, and serving on several other important committees; and
Whereas, Senator Dodd’s work has spanned many topics – from improving public education and the environment to data privacy and protecting seniors. As a senator representing wildfire-torn Napa and Sonoma counties, he has been a leader on wildfire safety and prevention legislation, authoring numerous bills to protect Californians from future infernos and accompanying utility rate hikes; and Whereas, before his election to the Senate, he represented the 4th Assembly District. In the Assembly, he advanced a balanced, sustainable budget that invests in our education system from preschool through higher education, and promoted career technical education, and he helped establish the state’s Earned Income Tax Credit. He helped create the Berryessa Snow Mountain National Monument – preserving over 330,000 acres of the California Coast Ranges in Napa, Yolo, Solano, Lake, Colusa, Glenn and Mendocino counties; and
Whereas, before entering the State legislature, Senator Dodd served for 14 years on the Napa County Board of Supervisors. His accomplishments include being instrumental in completing Napa’s flood control project, and securing $1 billion of investment in local businesses. He served on numerous government and boards and commissions, most importantly including the Metropolitan Transportation Commission; and
Whereas, before entering public service in 2000, Senator Dodd, a proud graduate of California State University, Chico was a successful small business owner. He owned and operated one of the largest full-service Culligan Water operations in California, and Agenda Item #12.7.
served as president of the water quality industry’s state and national trade associations.
He served his community locally through his participation in many activities, including a term on the Napa County Grand Jury. The Napa Chamber of Commerce recognized the philanthropic efforts of Senator Dodd and his wife Mary by awarding Senator Dodd “Citizen of the Year” for their fundraising for local charities; and Whereas, Senator Dodd has supported initiatives that provided financial assistance benefiting the City of St. Helena. His efforts have included regional and local infrastructure investments across Napa County, where St. Helena is located. For instance, he has been involved in securing funds through programs aimed at improving roads and transportation networks. Specifically, St. Helena was allocated funding as part of a broader road and maintenance investment initiative targeting local cities and counties in the region; and
Whereas, Senator Dodd has supported efforts aligned with transportation and safety improvements, and his influence has helped bring resources into smaller municipalities like St. Helena. These efforts reflect his commitment to addressing infrastructure challenges throughout the district; and
Whereas, Senator Dodd leaves a legacy of devotion not only to public service and his constituents, but also to his family. We all know how important family is to Senator Dodd and how devoted he has been to his wife Mary, their five grown children, and their thirteen grandchildren.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The City of St. Helena honors Senator Bill Dodd’s 25 years in public service.
Approved at a Regular Meeting of the St. Helena City Council on October 22, 2024 by the following vote:
Mayor Dohring:
Vice Mayor Hall:
Council Member Chouteau:
Council Member Kenealy:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #12.7.
Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Finance
DATE: October 22, 2024
FROM: Martin Beltran, Senior Management Analyst
SUBJECT: Discussion of Potential Activities and Projects for Inclusion in the 2024 Community Development Block Grant (CDBG)
Applications; and (1) Consideration of Approval of a
Resolution Approving Applications for Funding, and (2) the Execution of a Grant Agreement and any Amendments
thereto from the 2024 Funding Year of the State CDBG
Program.
RECOMMENDED
ACTION:
Recommendation of Approval of a Resolution Approving
Applications for Funding and the Execution of a Grant
Agreement and any Amendments thereto from the 2024
Funding Year of the State CDBG Program.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
The purpose is to approve the list of activities and projects that should be included in the application submittals for funding under the 2024 Community Development Block
Grant program.
FINANCIAL IMPACT: If each activity/project is awarded, the total financial impact is estimated to be $3.6 million in additional grant revenues.
BACKGROUND:
The U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program authorizes the use of funds to assist lowand moderate-income families or aid in the prevention or elimination of slums or blight.
On August 30, 2024, the California Department of Housing and Community Development (Department) announces the availability of approximately $34 million in funding available through the federal Small Cities Community Development Block Grant Program (CDBG) for the 2024 funding year. The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods.
The City is required to conduct public outreach regarding potential CDBG projects/activities that could be considered for the current application period including holding a public hearing to discuss the potential application(s) and allow for public input.
Agenda Item #13.1.
Project/Activity Selection
In order to be considered eligible, a suggested project/activity must address one or more of the three national objectives:
1. Benefit to low- and moderate-income persons; or
2. Aid in the prevention or elimination of slums and blight; or
3. To meet an urgent need.
The benefit to low- and moderate-income persons is the most predominately used National Objective. In order to benefit low- or moderate-income persons, the project/activity must either benefit an area that is comprised of at least 51% low- or moderate-income households, or the program benefits individually qualified households (i.e., each participating household is income certified).
Application deadlines are as follows:
CDBG NOFA Releases August 30, 2024
Submission Portal for All Solicitation
Opens October 29, 2024
Application for Competitive Solicitation
Closes December 30, 2024
Application for OTC Solicitation Closes When funds are exhausted or December 30, 2024, whichever comes first
Eligible cities and counties may submit Community Development and Housing applications for CDBG funds under the 2024 NOFA for a maximum of $3.6 million for up to three activities.
The maximum number of applications a jurisdiction can apply for is three (3) applications in this 2024 NOFA and are as follows:
1 Over-the-Counter (OTC) Project + 1 OTC Program + 1 Competitive -OR- 1 OTC Project + 2 Competitive -OR-
1 OTC Program + 2 Competitive.
*Note: 2 OTC Project, 2 OTC Program, or 3 Competitive applications are not allowed
The funding limits for the 2024 NOFA are as follows:
Total grant award for all activities combined per jurisdiction shall not exceed $3.6 million.
Competitive Applications shall not exceed $300,000.
OTC Project application limit shall not exceed $3.3 million. OTC Program application limit shall not exceed $1.5 million.
Activity Limits
Agenda Item #13.1.
i) Competitive Applications
Public Service – up to $300,000
Planning – up to $300,000
ii) Over-the-Counter (OTC) Applications
Projects – up to $3.3 million
Housing Programs – up to $1.5 million
o A Housing Program can include the following activities. 13A – Housing Counseling
13B – Single Family (1 - 4 units) Homeownership Assistance 14A – Single Family (1 - 4 units) Housing Rehabilitation 14F – Single Family (1 - 4 units) Energy Efficiency Improvements 15 – Code Enforcement
Economic Development Programs – up to $1.5 million
An Economic Development Program can include the following activities. 18A – Economic Development Direct Financial Assistance to For-Profit Business 18B – Economic Development Technical Assistance
18C – Economic Development: Microenterprise Assistance A comprehensive list of eligible activities under this NOFA can be found in Attachment 3: CDBG Matrix Code Categories.
DISCUSSION:
On October 8, 2024, a public hearing was held to discuss potential projects/activities to include in the 2024 application. Based on discussions in the October 8, 2024 public hearing, City staff is making the following recommendations for activities to be included in the 2024 NOFA applications:
Over the Counter Program: Economic Development - Funding request of $750,000 Funding will be used for a Business Assistance Program for the purpose of establishing a business assistance revolving loan fund, which will provide 1% interest loans to small and medium sized businesses in the City of St. Helena to assist with job creation and retention of low-moderate income jobs. In addition, the program will be structured that in specific cases where businesses show an extreme financial need, the loans may be forgiven.
The City was previously awarded $500,000 under the CDBG 2021 NOFA for Economic Development for Business Assistance. This program offered forgivable loans to businesses affected by the Covid-19 pandemic to help them retain or create jobs for low-to-moderate income individuals. The success of this program will enhance the appeal of the 2024 application.
Agenda Item #13.1.
Rehabilitation: Energy Efficiency Improvements for multiple sites - Funding request notto-exceed of $2,850,000 The City is exploring opportunities to enhance energy efficiency at various affordable housing locations throughout the City, including Hunt's Grove and Stonebridge Housing.
It was identified that both sites would be benefit from energy efficient upgrades. These would include electrical panel upgrades and electrical heat pump replacements. Part of the upgrades would include the purchase and installation of EV chargers for both sites.
EV chargers are allowable under CDBG, however, it must be undertaken in conjunction with and incidental to the rehabilitation of a dwelling unit(s).
A component of the proposed project will expand and improve parking for Hunt's Grove Apartments. The apartment complex was built on City property and has been in existence since 1991. The property is leased to Hunt's Grove (Bridge Housing Corporation) and is comprised of affordable housing units. There has been an on-going parking related issue at Hunt's Grove Apartments. The City previously submitted an application for the Hunt's Grove parking lot improvements project as part of the 2021 CDBG NOFA.
The proposed project costs are still being finalized based on a needs assessment that City staff is conducting with the two property sites. Staff is continuing to work with both properties and will develop a finalized plan for the project and cost details prior to application submittal. Staff is recommending the maximum allowable not-to-exceed project amount of $2,850,000, but it is likely that the grant request will be submitted for a lower amount as the specifications and costs are refined.
To document and formalize the Council’s direction, a Resolution prepared by HCD is required to be adopted and submitted as part of the application. Therefore, staff recommends the Council adopt the Resolution shown in Attachment 1.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
Attachment 1: Resolution
Attachment 2: 2024 CDBG Notice of Funding Availability
Attachment 3: Matrix Code Categories
Agenda Item #13.1.
Resolution of the Governing Body
RESOLUTION NO. 2024-
A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE
EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2024 FUNDING YEAR OF THE STATE CDBG
PROGRAM
BE IT RESOLVED by the City Council of the City of St. Helena as follows:
SECTION 1:
The City Council has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $3,600,000 for the following CDBG activities, pursuant to the and 2024 CDBG NOFA:
List activities and amounts
Activity (e.g. Public Services,
Infrastructure, etc.)
Dollar Amount Being Requested for the
Activity
Economic Development: Business Assistance $ 750,000
Project: Rehabilitation Energy Efficiency Improvements
for multiple sites
$ 2,850,000
$
$
$
SECTION 2:
The City Council hereby approves the use of Program Income in an amount not to exceed $0.00 for the CDBG activities described in Section 1.
SECTION 3:
The City Council acknowledges compliance with all state and federal public participation requirements in the development of its application(s).
SECTION 4:
The City Council hereby authorizes and directs the Mayor or designee*, to execute and deliver all applications and act on the City’s behalf in all matters pertaining to all such applications.
SECTION 5:
If an application is approved, the Mayor or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement), any recordable or Agenda Item #13.1.
nonrecordable contract documents, and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the Mayor or designee*, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of St.
Helena held on 10/22/2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Jamison Dohring, Mayor
City Council
STATE OF CALIFORNIA
City of St. Helena
I, Cindy Tzafopoulos, City Clerk of the City of St. Helena, State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said City Council on this 22nd day of October, 2024 and that said resolution has not been amended, modified, repealed, or rescinded since its date of adoption and is in full force and effect as of the date hereof.
Cindy Tzafopoulos, City Clerk of the City of St. Helena, State of California
______________________________________
By: Cindy Tzafopoulos, City Clerk
Agenda Item #13.1.
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF FEDERAL FINANCIAL ASSISTANCE
651 Bannon Street, 7th Floor
Sacramento, CA 95811
(916) 263-2771
www.hcd.ca.gov
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 1
August 30, 2024
MEMORANDUM FOR: All Potential Applicants
FROM: Jenny Cho, Deputy Director
Division of Federal Financial Assistance
SUBJECT: 2024 Community Development Block Grant
Program Notice of Funding Availability
The California Department of Housing and Community Development (Department) is announcing the release the 2024 Notice of Funding Availability (NOFA) for approximately $34 million in federal funds for the Community Development Block Grant (CDBG) program.
Funding for this NOFA is available to the state from the United States Department of Housing and Urban Development (HUD), pursuant to the Housing and Community Development Act of 1974, as amended, and 24 Code of Federal Regulation (CFR) Part 570 Subpart I “State Community Development Block Grant Program.” These regulations require the state to make funds available to the state’s non-entitlement Units of General Local Government (UGLGs).
Units of General Local Government are defined by HUD as political subdivisions of the state, which in California are towns, cities, and counties. Only non-federally recognized Tribes can receive funding through applications submitted by non-entitlement Units of General Local Government. No direct funding from the Department can be provided to Tribes, TriballyDesignated Housing Entities, or nonprofits.
Applicants are encouraged to set-up profiles in the eCivis Portal at eCivis Portal | Login as early as possible. Profile set-up instructions and other technical assistance can be found in the eCivis Grants Network External User Manual found on the Department’s CDBG webpage under the “Resources” tab.
Applicants are encouraged to begin the application process early to ensure successful submission before the application deadline. If you have issues logging into the portal or have questions on how to complete the online application, please contact the Department at [email protected].
To receive CDBG program NOFA FAQs, emails, and other information and updates, please sign up for emails and check the “Federal Programs” box. If you have any questions, please submit them to [email protected].
All activities in this NOFA are subject to availability of funds and continuing HUD and legislative authority.
Attachments
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 1
Community Development Block Grant Program
2024 Notice of Funding Availability
Gavin Newsom, Governor
State of California
Tomiquia Moss, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
California Department of Housing and Community Development Division of Financial Assistance, Federal Programs Branch, Community Development Block Grant Program
651 Bannon Street, 7th Floor, Sacramento, CA 95811
Email: [email protected]
August 30, 2024
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 2
Table of Contents
Table of Contents.......................................................................................................................... 2 I. Overview................................................................................................................................ 4 A. Notice of Funding Availability.................................................................................. 4 B. Estimated Timeline ................................................................................................. 4 C. What is new in this NOFA ....................................................................................... 5 D. Authorizing Legislation............................................................................................ 7 II. Allocation and Funding .......................................................................................................... 8 A. Definitions ............................................................................................................... 9 III. Program Requirements ......................................................................................................... 9 A. Eligible Applicants................................................................................................... 9 B. Non-Entitlement Status ........................................................................................... 9 C. Housing Element Compliance...............................................................................10 D. Growth Control Limitations....................................................................................10 E. Limits for Administration and Planning..................................................................11 F. Insufficient Demand ..............................................................................................11 G. Eligible Activities ...................................................................................................11 H. Application Limits..................................................................................................12 I. Additional Requirements.......................................................................................14 IV. Application Requirements....................................................................................................15 A. National Objectives...............................................................................................15 B. Milestones.............................................................................................................15 C. Conditions.............................................................................................................16 V. Application Threshold and Initial Requirements ..................................................................16 A. Eligible Applicant...................................................................................................16 B. Single Audit...........................................................................................................17 C. Site Control ...........................................................................................................17 D. Statement of Assurances (Appendix D)................................................................18 E. Public Participation ...............................................................................................18 F. Resolution.............................................................................................................18 G. TIN ........................................................................................................................19 H. Budget...................................................................................................................19 I. Sources and Uses Chart.......................................................................................20 J. System for Award Management (SAM) ................................................................20 K. State Objectives....................................................................................................20 L. National Environmental Policy Act of 1969 (NEPA)..............................................20 M. Construction Projects............................................................................................21 Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 3
N. Economic Development (ED) Programs Only.......................................................21 VI. Application and Activity Requirements ................................................................................22 A. Federal Cross-Cutting Requirements ...................................................................22 B. Application Verification..........................................................................................22 C. Application Submission.........................................................................................23 D. Timely Submittal ...................................................................................................23 E. Gap Funding .........................................................................................................23 F. Good Standing......................................................................................................24 G. Racial Equity .........................................................................................................24 H. Homelessness Assistance....................................................................................25 I. Scoring ..................................................................................................................25 J. Readiness.............................................................................................................26 VII. Application Submission .......................................................................................................26 A. Workshops............................................................................................................26 B. Submission Process .............................................................................................27 C. Applicant Responsibility ........................................................................................28 D. Disclosure of Application.......................................................................................28 VIII. Application Review ..............................................................................................................28 A. Review Process ....................................................................................................29 IX. Award Recommendations ...................................................................................................29 X. Appeal Criteria and Process................................................................................................29 A. Competitive Application Appeals ..........................................................................30 B. OTC Application Appeals......................................................................................31 XI. Awards Announcement and Grant Implementation.............................................................32 A. Awards Announcements .......................................................................................32 B. Standard Agreements ...........................................................................................32 XII. Federal Program Requirements ..........................................................................................32 A. Federal Cross-Cutting Requirements ...................................................................33 B. Build America, Buy America Act (BABA) ..............................................................33 C. Relocation Plan Requirements .............................................................................34 D. Procurement Requirements ..................................................................................35 E. False, Fictitious or Fraudulent Claims...................................................................35 F. Whistleblower Protection Acts ..............................................................................36 G. The California Whistleblower Protection Act.........................................................37 XIII. LIST OF APPENDICES.......................................................................................................39 Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 4
I. Overview
A. Notice of Funding Availability
The California Department of Housing and Community Development (Department) announces the availability of approximately $34 million in funding available through the federal Small Cities Community Development Block Grant Program (CDBG) for the 2024 funding year.
The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods.
Applicants are expected to plan activities that will reduce disparities and increase racial and socioeconomical equity in their communities. Applicants are to ensure all eligible persons receive equitable access to services, and are served with dignity, respect, and compassion regardless of circumstance, ability, or identity, which includes marginalized populations, including but not limited to, Black, Native and Indigenous, Latinx, Asian, Pacific Islanders and other people of color, immigrants, people with criminal records, people with disabilities, people with mental health and substance abuse vulnerabilities, people with limited English proficiency, people who identify as LGBTQ+, and other individuals that may not traditionally access mainstream support.
All applications will be reviewed for completeness and compliance with state and federal requirements. Only complete and compliant applications will be eligible for application review, approval, and potential funding per 42 U.S.C. §5302(a), 24 CFR Part 570 and the State CDBG Guidelines.
B. Estimated Timeline
CDBG NOFA Releases August 30, 2024
Submission Portal for All
Applications Opens October 29, 2024, at 9AM P.D.T.
Application for Competitive
Solicitation Closes December 30, 2024, at 3PM P.D.T.
Application for OTC
Solicitation Deadline
When funds are exhausted or December
30, 2024, at 3PM P.D.T., whichever
comes first
Contract Execution for
Competitive Applications May 2025
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 5
Contract Execution for OTC
Applications Rolling basis starting May 2025
Expenditure Deadline 2 years, 9 months from contract
execution
Applications submitted before the application open date or after the respective closing date or deadline will not be accepted. There will be no exceptions. The Department recommends Applicants plan to submit their application(s) well before the application deadline to provide opportunity for troubleshooting if needed.
Each application will be digitally time-stamped upon submittal.
If this NOFA is undersubscribed, unawarded funds may be made available under a subsequent NOFA. If funds become disencumbered between this NOFA release and the application deadline, the disencumbered funds may be made available under this NOFA or any subsequent NOFA’s, at the department’s discretion. If disencumbered funds exceed applications, the disencumbered funds will be made available under a subsequent NOFA.
C. What is new in this NOFA
1. A comprehensive list of eligible activities under this NOFA can be found here:
IDIS CDBG Matrix Code/National Objective Table.
2. Public Service and Planning activities are eligible under a Competitive Application process.
3. Housing Program and Economic Development Program activities are eligible under an Over-The-Counter application process.
4. Economic Development Programs and Housing Programs with multiple activity types (e.g., ED Assistance to For-Profits and Micro-Enterprise Assistance or Homeownership Assistance and Housing Rehabilitation) will be considered as a single application and, if awarded, will be funded under a single Standard Agreement.
5. Maximum number of applications a jurisdiction can apply for has increased from one (1) application in the 2023 NOFA Amendment #1 to three (3) applications in this 2024 NOFA and are as follows:
• 1 OTC Project + 1 OTC Program + 1 Competitive -OR-
• 1 OTC Project + 2 Competitive -OR-
• 1 OTC Program + 2 Competitive.
**Note: 2 OTC Project, 2 OTC Program, or 3 Competitive
applications are NOT allowed.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 6
6. Funding limits have been updated as follows:
i) Total grant award for all activities combined per jurisdiction shall not exceed $3.6 million.
ii) Competitive Applications shall not exceed $300,000. iii) OTC Project application limit shall not exceed $3.3 million. iv) OTC Program application limit shall not exceed $1.5 million.
7. Application Process
i) A complete application consists of:
a.One Main Application -ANDb.One Sub Application PER Matrix Code *For a complete Housing or Economic Development Program application, a Sub Application is required for each activity (matrix code) for the program.
ii) All applications must be submitted through the eCivis Grants Network Portal before the applicable closing date and/or deadline.
8. Applications must demonstrate Build America, Buy America (BABA) compliance, as applicable.
9. In accordance with CDBG Program Guidelines Section 202(a)(2), 50 Percent Rule, Grantees shall be ineligible to apply for any additional CDBG funds for Public Services or Planning activities unless, at the time of application submission, the grantee has expended at least 50 percent of CDBG funds previously awarded for such an activity. To encourage timely expenditure, this will mean ANY Planning grant or Public Service grant, regardless of matrix code.
10. For all CDBG-funded programs including Public Services and Housing or Economic Development programs, threshold documentation of site control can be satisfied with a current lease for the location from which the program will operate and a signed statement from the authorizing official that the grantee intends to extend the lease upon expiration. A new or renewed lease must be submitted at expiration of the current lease.
11. Membership in local Continuum of Care (CoC) is now a requirement for activities involving homelessness assistance.
12. Permit requirements have been added to competitive projects.
13. Authorized Signatory for cities must be the Mayor or Mayor pro tempore unless there is an ordinance or municipal code designating another position.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 7
14. Completed Law and Authority topic worksheets must be included with all Environmental Review Records.
15. All OTC applications must demonstrate readiness to the satisfaction of the Department.
D. Authorizing Legislation
Funding under this NOFA is made available pursuant to the Housing and Community Development Act of 1974. This NOFA should be read in conjunction with the following statutes, regulations, and guidelines that establish state and federal CDBG requirements. Relevant legal authorities include, but are not limited to, the following:
• 24 Code of Federal Regulations (CFR) §570.480, et. Seq, Federal CDBG Regulations
• 24 CFR Part 58, Environmental Review Procedures
• 2 CFR Part 200, Uniform Grant Administration Requirements • Health & Safety Code (HSC) §§50825-50834, State of California CDBG program
• CDBG Final Program Guidelines
• 2020-2024 State of California Consolidated Plan
• 2024-2025 State of California Annual Action Plan
If there are changes to federal or state statutes, regulations, guidelines, or other laws governing the CDBG program, or if funding is modified by Congress, HUD, the Department, or the state Legislature, these changes may become effective immediately and apply to activities under this NOFA.
Note: The Housing and Community Development Act of 1974 (HCDA) is codified as Title 42 U.S.C. §5301, et. seq.: thus, those citations are interchangeable and cite the same statute language. For example, the citation of HCDA 105(a)(22) and 42 U.S.C. §5305(a)(22) are references to the same statute language. For the purposes of this NOFA, we will use the 42 U.S.C. §5301 citations for references to the federal statutes.
In administering this NOFA, if there is a conflict between the federal statutes or regulations and state statutes or guidelines, the federal statutes and regulations shall prevail. All activities in this NOFA are subject to availability of funds and continuing HUD and California legislative authority. The Department reserves the right, at its sole discretion and at any time, to rescind, suspend or amend this NOFA and any or all its provisions.
The Department will notify interested parties through listserv emails and by posting notification on the Department website if the Department rescinds, suspends, or Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 8
amends this NOFA. This NOFA is not a commitment of funds to any Activity or Applicant.
II. Allocation and Funding
Funds will be allocated in accordance with federal regulations found in 24 CFR §570 and state statute, as found in HSC §50827, et seq. For more information, please reference the CDBG Guidelines, Section 200.
The table below include the estimated percentage of Funding Allocations for the 2024 NOFA:
Funding Allocation Percentage Estimated Dollar Amount
Local Administration 7% $2,500,000.00
Competitive Awards (Public Service)
(24 CFR 570.201(e)(1))
Competitive Awards (Planning) (24
CFR 570.483(b)(5))
≤15%
≤10%
$5,400,000.00
$3,600,000.00
Over-the-Counter Awards (Housing
59% $20,500,000.00
Colonias Set-Aside (Section 916 of
the National Affordable Housing Act)
Set-aside of
5% $1,800,000.00
Non-federally recognized Tribes
Set-Aside (HSC §50831)
Set-aside of
1.25% $455,000.00
*Note: The amount of total funding available and the allocations of those funds are only estimates and are subject to change without notice.
Projects, Economic Development
Projects, Housing Programs,
Economic Development Programs)
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 9
A. Definitions
Except as otherwise defined herein, all defined terms have the meaning set forth in 42 U.S.C. §5302(a), 24 CFR Part 570, and the State CDBG Guidelines.
III.Program Requirements
All Program Requirements, Application Requirements, Application Threshold and Initial Requirements, and Application and Activity Requirements set forth in Sections III-VI must be met. Failure to timely satisfy all of the requirements will result in disqualification.
A. Eligible Applicants
1. Only non-entitlement Units of General Local Government such as cities, counties and municipalities are eligible to apply. Federally recognized Tribes, non-federally recognized Tribes, and nonprofits may receive assistance only by entering into a subrecipient agreement*, a Memorandum of Understanding, or a contract with an eligible Applicant.
*A subrecipient agreement is a written agreement in effect for each subrecipient before giving out any CDBG funds and remaining in effect for the period during which a subrecipient has control over any CDBG funds, including Program Income. At a minimum, a subrecipient agreement must contain content required by the federal CDBG regulations at 24 CFR §570.503.
2. Applicants must meet one or more of the following requirements when the application is submitted to be eligible to apply for funding under this NOFA:
i) An eligible Applicant may apply on its own behalf.
ii) An eligible Applicant may apply on behalf of one or more other eligible Applicants.
iii) Two or more eligible Applicants, which share an activity, may submit a joint application.
iv) An eligible Applicant may apply on behalf of an eligible subrecipient including a non-federally recognized Tribe or nonprofit.
v) In addition to Activity and application limits identified in this NOFA, an eligible Applicant may apply for activities in service areas within or outside of the Applicant’s Jurisdiction when the Applicant is applying for funds set aside by the California State Legislative for non-federally recognized Tribes (HSC §50831) and/or Colonias.
B. Non-Entitlement Status
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 10
CDBG program funds are provided as grants to Non-Entitlement Units of General Local Government (UGLGs). These UGLGs are encouraged to partner with federally- and non-federally recognized Tribes, districts, agencies, nonprofit service providers, and other community organizations, whenever appropriate, to prepare and submit applications for CDBG funding, and to administer and complete CDBGfunded programs and projects.
Incorporated cities located in an urban county as defined by 42 U.S.C. §5302 (a)(6) must formally elect to be excluded from participation in the urban county entitlement status. HUD and the Department must be notified that the city has elected to be excluded from the urban county participation as per 24 CFR 570.307(g) for it to be eligible for the state CDBG program. Only eligible activities from eligible Applicants will be considered for an award.
Applications for eligible activities outside the Applicant's Jurisdiction must include a legally binding agreement, acceptable to the Department, with the city or county in which the eligible Activity is located. Applicants may not apply to both the State CDBG program and to a CDBG program administered by an Urban County or other entitlement entity during the same program year.
C. Housing Element Compliance
As per HSC §50829, the Applicant must, at a minimum, submit a draft or adopted housing element to the Department in accordance with the requirements listed in Government Code (GC) §65580, et seq., and GC §65585 (see Appendix B) prior to an application submission. Jurisdictions who fail to complete the Housing Element compliance process in a timely manner will be ineligible for funding until the Housing Element meets requirements pursuant to H.S.C. 50829 and 50830. Per CDBG Guidelines, Section 202(a)(4), by the time of award funding, the Applicant must have complied with all the Housing Element requirements listed in H.S.C. 50829 and 50830.
D. Growth Control Limitations
Applicants that have adopted growth controls, including, but not limited to, restrictions on residential building permits and residential buildable lots, that do not meet the exception criteria in HSC §50830 (b) and (c) are ineligible for funding as per HSC §50830. Applicants intending to apply for CDBG funds are required to submit a signed 2024 CDBG Application Certifications and Statement of Assurances form that certifies the Applicant has not adopted any residential growth controls or adopted residential growth controls meet the applicable exception criteria. Failure to submit an executed Application Certifications and Statement of Assurances at the time of application will result in Applicant ineligibility.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 11
E. Limits for Administration and Planning
1. Program Administration
The Department can use 3 percent of the total funding +$100,000 for administration costs.
2. General Administration (GA)
i) Applicants may request up to 7 percent of the total CDBG grant funding requested by that Applicant for General Administration (GA). For detailed information regarding General Administration costs, see Chapter 6: Financial Management of the current posted version of the CDBG Grants Management Manual (GMM), as may be amended, which is found on the CDBG page of the Department’s website.
ii) The calculation to determine the maximum allowable General Administration amount is the amount of Activity expenses plus Activity Delivery expenses, multiplied by 7 percent. Appendix G has been provided for ease of calculation. iii) In general, there should be minimal GA. Staff time and/or work completed directly on a specific Activity should be reported as Activity Delivery Cost (ADC) whereas the overall management of the CDBG Program, such as NOFA webinars and Office Hours, should be reported as GA.
iv) For detailed information regarding ADC, see Chapter 6: Financial Management of the current posted version of the CDBG GMM, as may be amended, which is found on the CDBG page of the Department’s website. v) GA should be requested in the Main Application for the aggregate amount of all Sub Applications.
3. GA for Program Income (PI) funds is 17 percent of the annual PI receipts for the most recently completed Department Program Year (e.g., for PY 2023, receipts PY 2022 (July 1, 2022 – June 30, 2023).
4. Applicants may elect to assign more funds to Activity costs and take less than the 7 percent (17 percent for Program Income) as their GA allocation.
5. For project budgets with both grant award and PI as funding sources, applications must identify how much GA will be from each source to ensure that GA stays within the appropriate program caps.
F. Insufficient Demand
If there is insufficient demand under this NOFA, the Department will make the unused funding available under subsequent CDBG NOFA(s).
G. Eligible Activities
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 12
For a complete list of eligible activities allowed under the HCDA, go to 42 U.S.C. §5305 and Chapter 2 of the current version of the CDBG Grants Management Manual which is found on the CDBG page of the Department’s website. For a list of eligible activities allowed under this NOFA, go to: IDIS CDBG Matrix Code/National Objective Table (ca.gov).
Pursuant to both federal and state laws all CDBG costs must:
1. be eligible;
2. be necessary;
3. be reasonable;
4. not be used to supplant local or state resources; and
5. be guarded against fraud.
H. Application Limits
1. Each Jurisdiction can submit up to three (3) applications during this NOFA cycle.
i) 1 OTC Project + 1 OTC Program + 1 Competitive -ORii) 1 OTC Project + 2 Competitive -ORiii) 1 OTC Program + 2 Competitive. **Note: 2 OTC Project, 2 OTC Program, or 3 Competitive applications are NOT allowed.
2. The two (2) Competitive Applications can be 2 Public Service, 2 Planning, or 1 Public Service and 1 Planning Application.
3. The maximum combined award amount per jurisdiction is $3.6 million. Each activity must have a unique Sub Application with a complete budget, National Objective, scope of work, and milestone timeline.
4. For Housing and Economic Development Programs with multiple matrix codes, the Main Application’s Budget will need to breakdown the total amount requested by each matrix code activity.
5. Applicants are encouraged to review the sample draft Standard Agreement in Appendix K as a sample of the applicable terms and conditions required for CDBG funded activities.
6. The $3.6 million per jurisdiction limits do not apply to Colonias and Native American set-asides. The maximum activity limits are listed below. Program Income (PI) included in an activity budget does not count against the Jurisdiction’s maximum award limit.
7. Activity Limits
i) Competitive Applications
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 13
• Public Service – up to $300,000
• Planning – up to $300,000
ii) Over-the-Counter (OTC) Applications
• Projects – up to $3.3 million
• Housing Programs – up to $1.5 million
• A Housing Program can include the following activities. Each activity must have its own Sub Application.
13A – Housing Counseling
13B – Single Family (1 - 4 units) Homeownership
Assistance
14A – Single Family (1 - 4 units) Housing
Rehabilitation
14F – Single Family (1 - 4 units) Energy Efficiency
Improvements
15 – Code Enforcement
• Economic Development Programs – up to $1.5 million
• An Economic Development Program can include the following activities. Each activity must have its own Sub Application. 18A – Economic Development Direct Financial
Assistance to For-Profit Business
18B – Economic Development Technical Assistance
18C – Economic Development: Microenterprise
Assistance
8. Code Enforcement – Changes. Different from previous years, to align with HUD’s directive regarding code enforcement programs, the Code Enforcement activity will only be eligible under the Housing Program application. Per HUD, code enforcement is defined as a process whereby local governments gain compliance with ordinances and regulations regarding health and housing codes, land use and zoning ordinances, sign standards, and uniform building and fire codes. The CDBG program expects the focus of code enforcement to be on health and safety issues in buildings and structures. • To gain compliance with HUD’s intent for the program, applicants are required to demonstrate a $1:$2.50 ratio of code enforcement to housing rehabilitation availability. That is to say, for every $1 of code enforcement funds requested, Applicants must have $2.50 in demonstrated or applied for funds for a Housing Rehabilitation Program.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 14
a. “Demonstrated” refers to housing rehabilitation program(s) already in existence within the Applicant’s jurisdiction.
b. “Applied for” funds refers to a housing rehabilitation program through this Application.
I. Additional Requirements
1. Americans with Disabilities Act and Physical Accessibility Requirements i) The Grantee shall ensure compliance with all applicable state and federal building codes and accessibility laws and standards. All developments shall adhere to the accessibility requirements set forth in: (i) California Building Code Chapters 11A and 11B; (ii) the federal Fair Housing Act (42 U.S.C. § 3601 et seq.) and its regulations at 24 CFR part 100 (particularly 24 CFR 100.205), and its design and construction requirements, including ANSI A117.1-1986, and the Fair Housing Accessibility Guidelines, March 6, 1991, in conjunction with the Supplement to Notice of Fair Housing Accessibility Guidelines: Questions and Answers About the Guidelines, June 28, 1994; and (iii) the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.) and its Title II and Title III regulations at 28 CFR parts 35 and 36; and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794) and the implementing HUD regulations at 24 CFR Part 8.
2. Construction Standards/Requirements
i) All residential construction Projects, where applicable, must comply with the housing construction codes of the State of California. All units must meet these codes as well as any locally adopted codes and ordinances. Housing construction codes for building in California follow federal and state laws, regulations, and adaptions for construction of single family and multifamily units.
The State Housing Law Program within the Department continuously refines the building standards to ensure they comply with new or changing laws and regulations and develops statewide building standards for new construction of all building types and accessories. The State Housing Law Program also develops the building standards necessary to provide accessibility in the design and construction of all housing other than publicly funded housing. The building standards are published as the California Building Standards Code under the California Code of Regulations, Title 24, and construction standards in the Standard Agreement must meet or exceed all applicable requirements for housing or building construction. Tribal Entities with Projects on Native American Lands are required to follow their own tribal building codes or the International Building Code.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 15
IV. Application Requirements
A. National Objectives
CDBG-funded activities must meet the following National Objective:
• Benefit LMI persons
At least 70 percent of the funds awarded must benefit LMI individuals or households.
No activity or portion of a program assisted by these funds may exclude from its benefits the lowest income-eligible group. Individual activities must meet the Low- to Moderate-Income National Objective as defined and described in detail in Chapter 2 of the CDBG GMM:
B. Milestones
All CDBG program-funded activities must be timely implemented in accordance with the milestones defined in the Standard Agreement. Milestones should be project/program specific and a reflection of significant progress. Applicants must include at least five (5) milestones per Activity application. The first and last milestone will be prepopulated and cannot be edited by Applicants. Failure to meet the first milestone identified, is a material breach of the Standard Agreement and will result in a for-cause termination of this Agreement.
• First Milestone: Activity Initiation. Must be completed no later than 60 days from the Effective Date of the Standard Agreement.
• Milestone Two: [populated by Applicant] – examples below • Milestone Three: [populated by Applicant] – examples below • Milestone Four: [populated by Applicant] – examples below • Final Milestone: Activity closeout (must be completed no later than 90 days after the Expenditure Deadline).
TIP: The Department recognizes that Applicants’ proposed milestone dates are estimates.
Instead of using an actual date for all optional milestones, please utilize time frames.
For example:
Milestone One (required): Activity Initiation. Must be completed no later than 60 days from the Effective Date of the Standard Agreement.
Milestone Two: Release Invitation for Bid (IFB) within 90 days of Standard Agreement execution by HCD.
Milestone Three: Execute contract with a General Contractor within 120 days of Standard Agreement execution by HCD.
Milestone Four (optional): Begin construction within 9 months of Standard Agreement execution by HCD.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 16
Milestone Five: Record Notice of Completion within 2 months of project completion.
Milestone Six (required): Activity closeout (must be completed no later than 90 days after the Expenditure Deadline).
If necessary, prior to Standard Agreement execution, your CDBG representative may update milestones if changes need to be made.
Additional milestones are optional, though encouraged for best practice of Activity implementation. Applicants are encouraged to evaluate feasibility of meeting milestones and build time for unexpected delays into the milestone schedules.
Milestones may not extend beyond the term of the Standard Agreement. All milestones proposed by Applicants are subject to the review and approval of the Department in its discretion.
C. Conditions
Applicants and awardees acknowledge that the funding opportunities referenced in this NOFA, and all obligations of the Department herein, are expressly subject to and conditioned upon the ongoing availability of funds, as well as the continued federal and state authority of the Department to operate the CDBG program. In the event that funds are not available, the CDBG Program or Act under this NOFA is eliminated, or in any way restricted, the Department shall have the option, at its sole discretion, to amend, rescind, suspend, or terminate this NOFA and any associated funding pursuant to the provision set forth immediately above.
This NOFA is not a commitment of funds to any Activity or Applicant and the submission of an application does not guarantee an award to an Applicant.
V. Application Threshold and Initial Requirements
All applications are required to meet and pass threshold requirements at the time of application submission, as determined by the Department. Over-the-Counter applications that do not meet threshold will not be reviewed for award and may be immediately disqualified or reverted to draft. Competitive Applications that do not meet threshold will not move on to scoring and may be immediately disqualified.
The Department strongly recommends a careful review of the application and application instructions PRIOR to beginning the application.
A. Eligible Applicant
1. Applicant must be an Eligible Applicant as defined under Section III. Program Requirements of this NOFA.
Agenda Item #13.1.
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2. Applicant must demonstrate to the satisfaction of the Department that it is compliant with the financial management requirements of 2 CFR §200.
B. Single Audit
Applicant must provide the Department with its most recent single audit (as submitted to the State Controller’s Office), if applicable. If the Applicant had or has single audit findings identified in the audit, the Applicant must include the remediation plan/agreement; the Applicant will be deemed ineligible for funding through the CDBG program until the findings are resolved or a remediation plan or agreement is established. Any and all single audit findings are included in this evaluation.
This requirement is not limited to federal funds administered by the Department. If an Applicant is not subject to single audit requirements, the Applicant is not required to submit an audit.
If an Applicant is not required to submit an annual single audit, they must provide documentation directly from the State Controller’s Office (SCO) to such effect.
C. Site Control
1. If securing federal funding is contemplated for any stage of a project at the time a project site is acquired, grantee must complete a NEPA environmental review record prior to completing the acquisition. Failure to do this will result in a choice-limiting action, which prohibits the project from receiving any federal funds in the future. If a site is to be acquired for a CDBG-funded project, regardless of whether CDBG funds are used for acquisition or development and construction, evidence of site control must be provided.
Acceptable evidence of site control may be conveyance documentation with substantiation that the transfer is contingent on completion of a NEPA environmental review record and securing federal funds.
Applicant must submit evidence of site control.
2. Construction-related activities must have documented site control for the year in which the application is submitted and for the duration of the Standard Agreement. Public facilities are subject to a five-year no change in use restriction. This restriction will be recorded against the property, will run with the land, and remain in effect regardless of the ownership of the property.
3. If project/activity is in a public right of way or easement, the grantee must submit an opinion of counsel that all necessary rights, easements, and permits have been obtained.
4. If site control is expected to expire during the open activity period, the Applicant must document that either an alternative site will be made available or that the Agenda Item #13.1.
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activity operators intend to extend or renew the site control on the existing site.
All activities will need to provide proof of intent to extend site control and submit documentation upon site control extension. Site control must be maintained through the operation period of the activity.
5. Acceptable evidence of site control include: a conditional purchase agreement or enforceable option for projects involving acquisition, a deed or lease, or a title report showing ownership of the property vested in the applicable entity. The determination as to what constitutes acceptable evidence of site control shall be made by the Department in its sole discretion.
D. Statement of Assurances (Appendix D)
Applicant must submit the fully executed Certifications and Statement of Assurances (see Appendix D), including the Jurisdiction’s name, initialing all pages [where applicable], and completing the last page. Please review the Statement and confirm compliance with each requirement. Failure to comply with the certifications and assurances may result in disqualification, recapture of federal funds, and/or debarment.
E. Public Participation
Pursuant to 24 CFR §570.486, Applicants must follow CDBG Public Participation regulations. Applicants must provide documentation that the Department’s Citizen Participation Plan requirements have been met. Documentation must include proof of public noticing, information provided during the public meeting, and public comments received during the public participation, including Jurisdiction responses to comments. Additional information about public participation requirements can be found in CDBG Grants Management Manual Chapter 4.
F. Resolution
1. Applicant must submit a completed Authorizing Resolution using the required Department-approved Authorizing Resolution form, which has been duly approved by the Applicant’s governing board. The Authorizing Resolution designates a person or persons responsible for, and authorized to, execute and deliver all documents related to the application of CDBG funds and, if awarded, the execution of a Standard Agreement with the Department.
2. See Appendix C for the Department-approved Authorizing Resolution form as well as instructions on how to complete it.
3. If a governing body must prepare a separate resolution concurrently that conforms to its local standard, it may do so in addition to preparing the Authorizing Resolution form provided by the Department. Applicants must submit their approved resolutions on the form provided by the Agenda Item #13.1.
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Department by the application due date. Failure to provide an acceptable resolution at the time of application will result in a delay executing the Standard Agreement.
4. Authorized Signatory for Contracts involving a City Jurisdiction Recipient:
Pursuant to California Government Code sections 40601 and 40602, the mayor or mayor pro tempore must sign any written contracts and conveyances made or entered into by the city, unless the city has an ordinance or municipal code provision in effect that specifically allows or designates contracts to be signed by an officer other than the mayor or mayor pro tempore. Accordingly, if the city does not have a city ordinance or municipal code provision described above, then the Department requires that the mayor or mayor pro tempore sign the Standard Agreement as the authorized signer for the city and provide to the Department the Resolution from the City Council authorizing the mayor to sign the Standard Agreement and related documents on behalf of the city. The mayor or mayor pro tempore may not delegate to a third party his or her authority to sign documents unless there is a city ordinance or municipal code provision in effect that expressly authorizes such delegation and a duly authorized resolution reflecting such delegation is provided to the Department.
If the city does have an ordinance or municipal code provision as described above, the Department requires the city to provide a copy of such ordinance or municipal code, as well as the Resolution that indicates the name and title of the city official authorized to sign the Standard Agreement and related documents. The Resolution required by this section must be in form and content acceptable to the Department.
G. TIN
Applicant must submit the required Government Agency Taxpayer ID (TIN) Form found in the Files tab of each program solicitation. The submitted TIN form must include FEIN, accurate payment information to be complete, and must not have been signed more than one (1) year before submission.
H. Budget
Applicant must complete CDBG budget found in the Grants Network portal.
Required budget information includes direct costs only. Direct costs for Activity, GA, and Program Income, if applicable, must be completed and clearly identified. Do not include any information on indirect cost, match, or cost share.
A Budget must be completed for the Main and every Sub Application. Failure to complete the Budget for the Main and every Sub Application may result in an immediate disqualification.
Agenda Item #13.1.
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I. Sources and Uses Chart
Applicants must submit a Sources and Uses Chart which evidences the commitment of all funds required to complete the applied for CDBG project or program. The application will guide Applicants that are using multiple funding sources to upload a comprehensive Activity Sources and Uses Chart. Grantees may use their own form, or the template Sources and Uses Chart found in the Files tab of the application.
Evidence of commitment of any funding sources other than CDBG needed for a project to be feasible must be uploaded at application.
J. System for Award Management (SAM)
Pursuant to 24 CFR Part 5, all CDBG Applicants are required to verify they and their principals, or any/all persons, contractors, consultants, businesses, subrecipients, etc., that are conducting business with the Applicant are not presently debarred, proposed for debarment, suspended, declared ineligible, or voluntarily excluded from participation in the covered transaction or in any proposal submitted in connection with the covered transaction. Applicants and their partners, contractors, consultants, and subrecipients must register with the System for Award Management (SAM) to do business with the U.S. government and have debarment checks that return a registration status of “Active” and “No Active Exclusion Records” under the Exclusion Summary. See Chapter 5 of the CDBG GMM for additional guidance.
The Department will not award or distribute any CDBG program funds to Applicants and Applicant partners, including contractors, subrecipients, and consultants that are debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded from participation, and/or unregistered in SAM from federally assisted programs. Applicants are not required to perform debarment checks on individual Applicant or partner employees or individual persons unless that person is acting as a contractor, consultant, subrecipient, or program partner and will be receiving payment directly from CDBG funds. Debarment checks for Applicant and all applicant partners must be completed before award of funds.
K. State Objectives
The Applicant must answer the questions regarding Affirmatively Furthering Fair Housing and Disaster Resiliency in the application form.
L. National Environmental Policy Act of 1969 (NEPA)
Pursuant to 24 CFR 570.604 Environmental Standards, the regulations in 24 CFR Part 58 specify how the National Environmental Policy Act of 1969 (NEPA), must be met. Applicants must demonstrate compliance by submission of a complete, current, and applicable Environmental Review Record with the appropriate level of review form, completed Related Federal Laws and Authority topic worksheets, and all Agenda Item #13.1.
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supporting documentation. For more information regarding the Related Federal Laws and Authority, please visit the HUD Exchange website.
Required NEPA process, training, and current forms are available on the HUD Exchange website. Additional HUD guidance can be found on the Orientation to Environmental Reviews page and in Chapter 3 of the CDBG Grants Management Manual.
If CDBG funds will be used for GA Activities, a GA NEPA Environmental Review Record must be submitted specifying the applicable exemption in 24 CFR §58.34(a).
For Business Assistance and Housing Assistance activities that operate as a program but, as per HUD, require a Tiered Review process with site specific environmental reviews for NEPA clearance, both a GA NEPA review and Tier 1 NEPA review are required at time of application.
M. Construction Projects
All construction projects applying for funding under this NOFA must demonstrate readiness at the time of application, including but not limited to, the submission of the following items:
• Independent Cost Estimate
• Completed NEPA Environmental Review Record for the project. • Bid-ready Plans and Specs
• Certification from Engineer that Plans and Specs are bid-ready. • Certification from City that bid docs are ready.
• Construction timeline (Gantt Chart preferred)
• Demonstration and Certification that jurisdiction has the capacity and knowledge to manage the project.
• Demonstration and Certification that developer is experienced. • List of required permits including anticipated date of obtaining the permit and any prerequisites needed to obtain the permit. Specifics regarding permit acquisition should be detailed in the application Narrative and Milestones.
• Written commitments for any and all third-party funding that is needed to complete the project.
N. Economic Development (ED) Programs Only
The Applicant must demonstrate capacity and experience to operate an ED Program. Capacity and experience may be documented through one of the following options:
Agenda Item #13.1.
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1. The Applicant has hired staff that are able to dedicate capacity to the operation of a CDBG-funded ED Program. These staff must have at least:
i) Three years of CDBG ED experience; or
ii) Five years of commercial underwriting experience plus two years of general CDBG experience; -OR2. The Applicant has prepared a draft request for proposals (RFP) or subrecipient selection process for a qualified consultant or nonprofit ED group with direct experience in implementation of the ED activities proposed in the ED Program application.
i) A request for proposals or a subrecipient selection process must be completed within 60 days of applicant’s receipt of the Standard Agreement. A copy of the executed agreement with the selected subrecipient or contractor must be provided to the Department within 120 days of execution of the Standard Agreement. These must be listed as milestones in the application. -OR3. The applicant has identified at least three (3) qualified consultants or nonprofit ED groups with direct experience in implementation of the ED activities proposed in the ED Program application.
4. The Applicant commits to partnering with the Small Business Development Centers or a similar organization that has direct experience in CDBG ED program design, implementation, and commercial underwriting. This commitment will be a resolution, memorandum of understanding, or similar formal statement and will be required at application.
VI. Application and Activity Requirements
A. Federal Cross-Cutting Requirements
At time of application submission, all applications must comply with and provide documentation of HUD’s federal cross-cutting requirements found at 24 CFR §570.600, et seq, and summarized in XII: Federal Program Requirements of this NOFA.
B. Application Verification
Applicants must certify upon submission that their application is true and correct to the best of their knowledge. Selecting an input field or uploading a blank document to circumvent the application requirements invalidates the application certification and will result in immediate disqualification. Applicants that intentionally input false information or that intentionally upload blank documents will have their good standing with the Department revoked and may be determined to be ineligible for other Department funding. Applicants are warned that intentionally Agenda Item #13.1.
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providing false information to the Department may constitute fraud.
C. Application Submission
1. Applicants are ultimately responsible for what is submitted in an application, even if the application was prepared by a consultant. Applicants that rely on consultants or grant writers to prepare the CDBG application must carefully and thoroughly review the application for completeness and correctness prior to submittal.
2. Applications submitted through the eCivis Grants Network Portal must be submitted by a jurisdiction’s Profile account.
3. All documents requiring signature must be executed by the Authorized Representative identified in the applicant’s Authorizing Resolution.
4. All application certifications must be certified by a staff member of the applying jurisdiction.
5. A complete application consists of one Main Application and at least one Sub Application. Failure to submit a Main or a Sub Application will be considered an incomplete application. Incomplete applications WILL NOT be reviewed. We recommend reaching out to your CDBG representative for confirmation of receipt.
D. Timely Submittal
Applicants are strongly encouraged to give plenty of time for submitting prior to the application cutoff date and at least several hours prior to the cutoff time.
If an input field, upload requirement, or application component is not functioning correctly, or if there are system outages or other system failures prior to submittal, please contact [email protected] as soon as possible prior to the cutoff time to document the issue so that applications are not disqualified due to technical difficulties. Failure to contact the Department with system issues will not exempt Applicants from application verification requirements.
E. Gap Funding
CDBG is intended to provide stop-gap funding for crucial infrastructure, public safety, housing, and social service projects. CDBG funds may not be obligated to Activities that are documented to already have sufficient funding for the Activity as described, or that have identified multiple funding sources for the same costs, resulting in overfunding of the Activity. CDBG funds must be “but-for” funding for every Activity and may not be used to supplant local or state resources. CDBG grant funds cannot be used to replace funds that have been budgeted and/or Agenda Item #13.1.
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expended from another funding source for the same Activity (i.e., there cannot be any Duplication of Benefit.) Pre-agreement costs are generally eligible provided that the initial funding for those costs is identified as a temporary funding source (such as a loan from a local fund wherein the loan is float-funding the CDBG Activity preagreement costs, but such costs must be repaid so that the temporary loaned funds may be used as originally intended) and that the costs are budgeted to be part of the CDBG Activity.
F. Good Standing
The Applicant, and any co-Applicant, together with all respective affiliates, must be in good standing with the Department (i.e., are current on all loan and/or grant obligations, have a satisfactory past performance history in all their prior dealings with the Department, and are in full compliance with all Department contracts and reporting requirements). Applicants not meeting the foregoing requirements shall be ineligible to apply for or receive funding under this NOFA.
G. Racial Equity
Applicants should prioritize the advancement of racial equity in all CDBG programs and across systems and units of government in the Jurisdiction. The Department asks Applicants to be leaders in the community, facilitating partnerships among service organizations, housing providers, units of government, businesses, the homelessness response system, and other partners to promote racial equity practices.
All Applicants must identify the work performed to ensure racial equity in access to programs, projects, and activities funded with CDBG resources. Applicants must commit to analyzing disproportionality in access to housing, access to services, quality of service provision, and desired outcomes in Programs and Projects and affirmatively further equitable access, quality of service provision and outcomes for protected classes, including but not limited to Black, Native and Indigenous, Latino/Latina/ Latinx, Asian, Pacific Islanders, and other people of color who have been historically marginalized and are disproportionately impacted by housing segregation, poverty, and homelessness.
Applicants cannot simply rely on delivering a standardization of services to address equity. Applicants must commit to reviewing their current policies and procedures and examining available data to ensure all eligible persons receive equitable services, and support, and are served with dignity, respect, and compassion regardless of circumstances, ability, or identity.
When applying for 2024 CDBG funds, Applicants should consider:
Agenda Item #13.1.
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1. What are the community’s racial demographics and the demographics of those experiencing homelessness, housing, and economic insecurity?
2. What are the outcomes of the CDBG programs based on race? What are the requirements for all sub-grantees to look at data to determine racial disparities and then put a plan in place to address them?
3. How do underserved and marginalized communities learn about and access the CDBG program? What marketing and communication strategies are used to increase equitable access to CDBG programming?
4. How does the grant-making process include prioritization for programs that are addressing the disproportionate impacts that housing insecurity, homelessness, economic insecurity, lack of access to equitable health care, and COVID-19 has on communities of color, particularly Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities?
5. How are the voices of Black, Latinx, Asian, Pacific Islander, and Native and Indigenous communities and those having lived with the experience of housing insecurity, homelessness and economic insecurity being centered in a meaningful, sustained way in creating effective approaches to addressing these challenges? How are they involved in the funding decision-making process?
6. How are these funds accessible to smaller and non-traditional organizations that have historically been serving communities of color but may not have previously participated formally in government grant programs? How would these funds address the capacity of organizations that are led by Black, Latinx, Asian, Pacific Islander, and Native and Indigenous people?
7. At application, applicants should provide a list of organizations with which the jurisdiction has partnerships that are addressing racial equity in the housing and homelessness response system, the Economic Development sector, and the health care sector and describe how you partner with them.
The Department may require successful Applicants to submit related racial and ethnic data metrics of their CDBG programming on a quarterly reporting basis.
H. Homelessness Assistance
If you are seeking funding for homelessness assistance, generally defined as activities falling under matrix codes 03C or 03T, you must be a participating member of your local homelessness Continuum of Care (CoC). To demonstrate this, please submit a letter on CoC letterhead signed by the CoC coordinator that states that your jurisdiction is a participating member of the Continuum of Care.
I. Scoring
Qualifying Competitive Applications will be scored according to the evaluation Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 26
criteria outlined in Appendix F. Applications requiring the least number of corrections will score higher than applications needing corrections.
1. Community Need Score (Formerly known as Needs Score) Community Need Score use publicly available data from the U.S. Census Bureau's American Community Survey to measure poverty, housing, and ED needs. These statistics are used to rank all eligible Non-Entitlement Jurisdictions and the rankings are translated into numeric scores. The score summarizes the severity of a community's need for a specific Activity relative to other communities. The Department will prepare the Community Need Score and provides the scores as Appendix A to this NOFA.
2. Scoring (Formerly known as Activity Readiness Score) Activity readiness is an indicator of Applicant preparedness for Activity implementation. The Scoring Matrix is provided as Appendix F to this NOFA. i) Applicants are expected to have necessary contracts and subrecipient agreements in place at the time of application submittal. Fully executed contracts and agreements will score higher than draft contracts and agreements. Applicants that will not be using contracts or subrecipient providers to carry out the Activity and will instead use Applicant staff must clearly document that staff have the experience and capacity necessary to successfully complete the Activity. Documentation may include position description(s) for the identified staff, resumes, or Curriculum Vitae for each staff person involved in the implementation of the Activity, organizational chart, and estimated workload.
Qualifying Competitive Applications will be ranked based on highest score.
Applicants will be notified of their point score and the Final Award List will be posted to the CDBG webpage.
J. Readiness
Housing and Economic Development Program applications must demonstrate readiness to be considered for funding. To be considered “ready,” a program will need to provide the following at application submission:
1. Draft or final program guidelines,
2. An underwriter either secured or a draft RFP/RFQ to be released within 60 days of Standard Agreement execution by the Department, and
3. A marketing plan/strategy.
VII. Application Submission
A. Workshops
The Department is conducting a series of both live and pre-recorded application Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 27
workshops. These workshops will include training on:
i) Resolutions: What is required and why
ii) Public Participation
iii) How to complete the correct level of Environmental Review iv) How to pull a debarment check
v) How to pick the correct National Objective
vi) How to pick the correct Matrix Code
vii) How to write a narrative and milestones
viii) Single Audit
ix) How to address racial equity in your CDBG funded projects and programs x) Completing the 2024 NOFA Application and Budget
xi) CDBG 2024 NOFA Review
Applicants are required to attend these workshop sessions. It is important to attend and engage in the live webinars to ensure a complete and accurate application is submitted. If they are unable to attend the live virtual workshop, Applicants must certify that they have reviewed these workshops on the CDBG website. The website also provides Training and Technical Assistance materials on the CDBG program, the CDBG Program Redesign, using Grants Network, and preparing a CDBG program application in Grants Network.
Excessive corrections may result in disqualification, or an application being reverted to draft to reapply. Please visit the Department’s website for upcoming information.
B. Submission Process
Applicants must follow instructions in this NOFA, the online application, and the CDBG program Guidelines. The Department strongly encourages Applicants to have all required documents on hand when completing the application. Failure to follow instructions and timely submit all required documentation will result in disqualification. Once submitted, applications must stand on their own. It is the Applicant’s responsibility to ensure that the submitted application is clear, complete, and accurate. Department staff may request clarifying information but are unable to accept any new documentation that would provide an unfair advantage over other applications. It is strongly recommended that all documents be reviewed and saved to their own electronic files PRIOR to submission.
The CDBG Application and all required attachments must be submitted to the Department through the eCivis Portal. Applicants must certify that all information is Agenda Item #13.1.
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true and complete to the best of their knowledge, under penalty of perjury. Per 83 FR 5848 “Any person who knowingly makes a false claim or statement to HUD may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.’’
Applicants that do not have an account with the eCivis Portal should create an account through the eCivis website. Use the “Create an account” option to initiate a profile. See the available training on the CDBG webpage to learn how to open an account. There is no cost associated with an eCivis Portal account.
A complete application consists of one Main Application and at least one Sub Application. Failure to submit a Main or a Sub Application will be considered an incomplete application. Incomplete applications WILL NOT be reviewed. We recommend reaching out to your CDBG representative or [email protected] for confirmation of receipt.
C. Applicant Responsibility
It is the duty and responsibility of each Applicant to review the provisions, requirements, and limitations of all funding sources applied for and obtained for a particular project, program, or activity to ensure that each and every requirement of those funding sources is compatible with all Department program requirements and restrictions. Incompatibility of funding sources may result in the denial or cancellation of an award or may result in the placement of conditions or limitations on an award, all as determined by Department in its sole and absolute discretion.
D. Disclosure of Application
Information provided in the Application will become public record available for review by the public pursuant to the California Public Records Act (GC §7920, et. seq). As such, the Department may disclose any materials provided by the Applicant to any person making a request under this Act, without prior notice to the Applicant. The Department cautions Applicants to use discretion in providing information not specifically requested, including, but not limited to, bank account numbers, personal phone numbers, home addresses, or other personally identifying information (PII).
By providing this information to the Department, the Applicant is waiving any claims of confidentiality, and consents to the Department’s disclosure of the Applicant’s material upon receipt of a Public Records Act request and without advance notice to the Applicant.
VIII. Application Review
All applications submitted by the application deadline (Competitive Applications) or Agenda Item #13.1.
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until funds are exhausted (OTC Applications) that pass the Threshold evaluation phase will be reviewed for Activity eligibility. Activities that do not meet program eligibility requirements will be disqualified for funding.
The Department reserves the right, at its sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. This includes, but is not limited to, authorizing an eligible increase in funding to any Applicant after the Department makes an award under this NOFA.
A. Review Process
1. OTC Applications
i) Applications will be reviewed in the order received for minimum Threshold Requirements.
ii) If an application meets the minimum Threshold Requirements, funds may be allocated for an award.
iii) Once all funds are allocated and the Department has announced that all funds have been exhausted, additional OTC Applications may not be reviewed.
2. Competitive Applications
i) All applications will be reviewed for minimum Threshold Requirements as outlined in this NOFA.
ii) Applications that meet minimum Threshold Requirements will be scored as outlined in Appendix F - CDBG Scoring Matrix.
IX. Award Recommendations
Applications that are eligible, complete, timely submitted, and that satisfy all threshold requirements may be recommended for funding, subject to the availability of funds for the activity(ies) applied for. Applicants recommended for award will officially be notified of awards via an award letter sent via email. Subsequently, the grantee will receive award notification through the eCivis Grants Network. The award notification will include instructions for accepting or declining the award, as well as an executable Standard Agreement. Applicants that are not recommended for awards or that fail threshold will be officially notified via email that their application was not awarded or failed to pass threshold. The Final Award List will be posted on the Department’s CDBG webpage. Applicants may request a copy of their application reviews after the review has been completed and the Applicant has been notified of the results.
X. Appeal Criteria and Process
Agenda Item #13.1.
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Any request to appeal the Department’s decision regarding an application shall be reviewed for compliance with the Guidelines and the NOFA. All decisions rendered shall be final, binding, and conclusive, and shall constitute the final action of the Department.
The Department will provide opportunity to appeal any disagreed points assessment, pursuant to the appeals process as set forth in the NOFA. Disqualifying threshold determinations shall also follow a similar process, which shall be set forth in greater detail in the NOFA. For reference, all such appeals must be received by the Department no later than five (5) business days from the date of the Department’s threshold review, and/or initial score letter, as applicable, representing the Department’s decision made in response to the application.
A. Competitive Application Appeals
1. Basis of Appeals
i) Applicants may appeal HCD’s written determination that an application is incomplete, has failed threshold review, or has otherwise been determined to provide an insufficient basis for an award (including point scoring and tie breaker).
ii) At the sole discretion of the Department, the Department’s written determination may include a request for clarifying and/or corrective information. For purposes of this section, “clarifying information” includes information and/or documentation that resolves ambiguities in any application materials that will inform the Department’s threshold, scoring, and feasibility determinations. iii) No Applicant shall have the right to appeal a decision of HCD relating to another Applicant’s application (e.g., eligibility, award).
iv) Any request to appeal HCD’s decision regarding an application shall be reviewed for compliance with the Guidelines and this NOFA. All decisions rendered shall be made by the Program Manager or his/her designee. The decision shall be final, binding, and conclusive, and shall constitute the final action of HCD.
v) The appeal process provided herein applies solely to decisions of HCD made pursuant to this NOFA.
2. Process
i) To file an appeal, Applicants must submit to HCD, by the deadline set forth below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of the appeal. No new or additional Agenda Item #13.1.
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information will be considered if this information would result in a Competitive advantage to an Applicant. Once the written appeal is submitted to HCD, no further information or materials will be accepted or considered thereafter.
Appeals are to be submitted to HCD at [email protected] according to the deadline set forth in HCD review letters.
3. Filing Deadline
i) Appeals must be received by HCD no later than five (5) business days from the date of HCD’s threshold review, or initial score letters, as applicable, representing HCD’s decision made in response to the application.
B. OTC Application Appeals
1. Basis of Appeals
i) Applicants may appeal HCD’s written determination that an application is incomplete, has failed threshold review, or has otherwise been determined to provide an insufficient basis for an award.
ii) At the sole discretion of HCD, the HCD’s written determination may include a request for clarifying and/or corrective information. For purposes of this section, “clarifying information” includes information and/or documentation that resolves ambiguities in any application materials that will inform HCD’s determinations. iii) No Applicant shall have the right to appeal a decision of HCD relating to another Applicant’s application (e.g., eligibility, award, etc.) iv) Any request to appeal HCD’s decision regarding an application shall be reviewed for compliance with the Policies and Procedures and this NOFA. All decisions rendered shall be made by the Program Manager or his/her designee. The decision shall be final, binding, and conclusive, and shall constitute the final action of HCD.
v) The appeal process provided herein applies solely to decisions of HCD made pursuant to this NOFA.
2. Process
i) To file an appeal, Applicants must submit to HCD, by the deadline set forth below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. Furthermore, the Applicant must provide a detailed reference to the area or areas of the application that provide clarification and substantiation for the basis of the appeal. No new or additional information will be considered if this information would result in a Competitive Agenda Item #13.1.
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advantage to an Applicant. Once the written appeal is submitted to HCD, no further information or materials will be accepted or considered thereafter.
Appeals are to be submitted to HCD at [email protected] according to the deadline set forth in HCD’s written determination letters.
3. Filing Deadline
i) Appeals must be received by HCD no later than five (5) business days from the date of HCD’s written determination letter made in response to the application.
XI. Awards Announcement and Grant Implementation
A. Awards Announcements
The Department anticipates awards will be announced no later than May 2025. OTC awards will be announced on a rolling basis as applications are recommended for funding until funds are exhausted. All awards are subject to availability of funds and compliance with all applicable legal requirements of the Program. Until all awards are announced, the CDBG staff will not be able to discuss applications or the status of applications.
B. Standard Agreements
Successful Applicants (awardees) will enter into a Standard Agreement with the Department. A draft, sample Standard Agreement is included as Appendix E to this NOFA. The Standard Agreement contains all the relevant state and federal requirements, Activity performance and management requirements, and disbursement requirements. The form and content of the sample draft Standard Agreement is subject to revision without prior notice. A condition of award will be that a Standard Agreement must be executed by the awardee within 30 days (contracting period) of the awardee’s receipt of the Standard Agreement(s). Failure to execute and return the Standard Agreement(s) to the Department within the contracting period may result in award cancellation. Award cancellations are final.
Funding awarded through this NOFA will have a 33-month (two (2) years and nine (9) months) expenditure and liquidation period.
To ensure that the Standard Agreement(s) are being sent to the correct individual, Applicants MUST complete ALL required sections of the profile section of the application and must let the Department know in writing if the contact information has changed since the time of application submittal by emailing [email protected]. Standard Agreements and communication during this process will be with the email address designated in the profile section of the Application.
XII. Federal Program Requirements
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 33
A. Federal Cross-Cutting Requirements
The CDBG program is administered under the rules and regulations promulgated primarily in 24 CFR §570.600, et seq. These primary regulations are known as the federal cross-cutting requirements and form the basis of the programmatic requirements. The Department incorporates all federal cross-cutting requirements into the state CDBG program, and the regulations in Part 570 are translated into required actions on the part of all Grantees of the state CDBG program.
The following is a list of some of the most commonly applicable federal cross-cutting requirements. This is not an exhaustive list.
i) Environmental Standards (based on National Environmental Policy Act of 1969 [NEPA])
ii) Labor Standards (Davis-Bacon and related laws)
iii) Achieving a HUD National Objective
iv) Public participation requirements
v) Fair Housing and Affirmatively Furthering Fair Housing vi) Equal Opportunity and Non-Discrimination in federal Grant Programs vii) Federal Procurement Guidelines
viii) National Flood Insurance Program compliance
ix) Relocation and displacement requirements
x) Employment and Contracting Opportunities Section 3 Compliance xi) Lead-based paint requirements
xii) No use of debarred, ineligible, or suspended contractors or sub-recipients xiii) Uniform Administrative Requirements and Cost Principles xiv) Conflict of interest prohibitions
xv) Compliance with the Architectural Barriers Act and the Americans with Disabilities Act
xvi) Compliance with Eligibility Restrictions for certain resident aliens xvii) Federal reporting requirements
xviii) Grant and subrecipient monitoring requirements
xix) Build America, Buy America Act (BABA) requirements B. Build America, Buy America Act (BABA)
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 34
On November 15, 2021, the Build America, Buy America Act (the Act) was enacted as part of the Infrastructure Investment and Jobs Act (IIJA). Pub. L. 117-58. The Act establishes a domestic content procurement preference, the BAP, for federal programs that permit federal financial assistance to be used for infrastructure projects. In Section 70912, the Act further defines a project to include “the construction, alteration, maintenance, or repair of infrastructure in the United States” and includes within the definition of infrastructure those items traditionally included along with buildings and real property.
Starting May 14, 2022, new awards of Federal financial assistance from a program for infrastructure, as defined below, and any of those funds obligated by the grantee, are covered under the Build America, Buy America (BABA) provisions of the Act, 41 U.S.C. 8301. Note, while HUD has issued a waiver of the application of the BAP through HUD’s Notice, “General Applicability Waiver of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (87 FR 26219), HUD will begin requiring compliance with BAP for all new funds obligated on or after November 14, 2022, unless covered by a subsequent waiver. Additional details on fulfilling the BABA requirements can be found on HUD’s website Build America, Buy America (BABA).
The following should be included in all contracts and agreements with Subrecipients, contractors, developers and subgrantees, and in any procurement bid/contract documents to ensure BABA compliance by subgrantees, developers and/or contractors:
The parties to this contract must comply with the requirements of the Build America, Buy America (BABA) Act, 41 U.S.C. 8301 note, and all applicable rules and notices, as may be amended, if applicable to the Grantee’s infrastructure project.* Pursuant to HUD’s Notice, “Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy America Provisions as Applied to Recipients of HUD Federal Financial Assistance” (88 Financial Report 17001), any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA requirements, unless excepted by a waiver.
*The term “infrastructure project,” in this context, is defined in 2 CFR 184.3 and means any activity related to the construction, alteration, maintenance, or repair of infrastructure in the United States regardless of whether infrastructure is the primary purpose of the project.
C. Relocation Plan Requirements
Applicants engaging in project-specific activities that may or will cause the temporary or permanent relocation and displacement of persons, property, or businesses must Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 35
provide a project-specific relocation plan as part of the application. The plan must meet the standards established in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and any applicable State relocation requirements. Applicants must successfully demonstrate that they have met URA requirements prior to the start of the project or displacement Activity.
Applicants must include relocation costs in project budgets.
Applicants must provide relocation assistance to persons who may be displaced if the Activity in the grant application is funded. This plan must outline how the Grantee will enforce and manage the project’s relocation and displacement activities and estimate what relocation benefits will be required so those costs can be included in the project’s development budget.
D. Procurement Requirements
Pursuant to 24 CFR §570.489(g), all Grantees must comply with federal procurement requirements. The Department will review the Grantee’s procurement documents for services (i.e., administrative sub-contractor, Davis-Bacon consultant, etc.) at time of monitoring or upon the Grantee’s request.
Requirements for federal procurement can be found at 2 CFR §200.317-327.
Applicants are responsible for meeting all federal procurement standards for goods and services funded through federal programs. Failure to meet procurement requirements may result in disqualification, recapture of federal funds, and debarment.
E. False, Fictitious or Fraudulent Claims
Warning: Any person who knowingly makes a false claim or statement to HUD or the Department may be subject to civil or criminal penalties under 18 U.S.C. §287, 1001 and 31 U.S.C. §3729.
1. Detecting, Preventing, and Reporting Fraud
Fraud is a white-collar crime that has a devastating effect on the CDBG program because the CDBG program beneficiaries are victims of this crime when the CDBG program is abused. The Department wants to stop any criminal assault on the CDBG program it administers, and in doing so all CDBG funds go to people it was designed to help and improve their living conditions.
2. Combatting Fraud
The HUD Office of Inspector General (OIG) is committed to protecting HUD’s programs, operations, and beneficiaries from dishonest individuals and organizations.
HUD cannot combat fraud alone; they rely on Department and CDBG NOFA Applicants to combat CDBG program fraud. HUD also relies on Applicants for, Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 36
and people receiving, HUD benefits, such as: tenants receiving rental assistance, borrowers with HUD insured loans, or citizens having their communities restored using HUD grants.
The HUD OIG Hotline number is 1-800-347-3735. This is the primary means to submit allegations of fraud, waste, abuse, mismanagement, or Whistleblower related matters for the CDBG program to the OIG.
HUD OIG accepts reports of fraud, waste, abuse, or mismanagement in the CDBG program from HUD employees, anyone administering the CDGB program, anyone working in the CDBG program, contractors, and the public.
You can report mismanagement or violations of law, rules, or regulations by HUD employees or program participants.
Fraud, Waste and Abuse in the CDBG program and its operation may be reported in one of the following four (4) ways:
i) By email:
[email protected]
ii) By phone:
Call toll free: 1-800-347-3735
iii) By fax:
202-708-4829
iv) By mail: Department of Housing & Urban Development
HUD OIG, Office of Investigation, Room 1200
Field Office
One Sansome Street
San Francisco, CA 94104
(213) 534-2518
HUD OIG, Office of Investigation
Suite 4070
Regional Office
300 North Los Angeles Street
Los Angeles, CA 90012
(213) 534-2518
F. Whistleblower Protection Acts
(Federal Whistleblower Protection Act (5 U.S.C Section 2302(b)(8)) The Federal Whistleblower Protection Act (WPA) protects employees from retaliation for making protected disclosures. The WPA also provides penalties for supervisors who retaliate against Whistleblowers.
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 37
1. A disclosure is protected under the WPA if the employee discloses information the employee reasonably believes to be evidence of:
i) a violation of any law, rule, or regulation,
ii) gross mismanagement,
iii) a gross waste of funds,
iv) an abuse of authority, or
v) a substantial and specific danger to public health or safety.
2. In general, an employee or Applicant may make a protected disclosure to anyone, including non-governmental audiences, unless the information is classified or specifically prohibited by law from release. Options for making a protected disclosure include:
i) Informing a supervisor or someone higher up in management, ii) Submitting a complaint to the OIG by emailing the OIG at [email protected], iii) Filing a complaint with the Office of Special Counsel (OSC) http://www.osc.gov/
G. The California Whistleblower Protection Act
The California Whistleblower Protection Act (Title 2, Division 1, Chapter 6.5, Article 3.5, Gov. Code §§ 8548-8548.5) authorizes the California State Auditor to receive complaints from state employees and members of the public who wish to report an improper governmental activity. An "improper governmental activity" is any action by a state agency or any action by a state employee directly related to state government that:
i) Violates any state or federal law or regulation,
ii) Violates an Executive Order of the Governor, a California Rule of Court, or any policy or procedure required by the State Administrative Manual or State Contracting Manual, or
iii) Is economically wasteful or involves gross misconduct, incompetency, or inefficiency. Complaints received by the State Auditor are confidential, and the identity of the complainant may not be revealed without the complainant's permission, aside from to an appropriate law enforcement agency conducting a criminal investigation.
There are many ways to file a complaint:
i) By Telephone:
You may call the Whistleblower Hotline at (800) 952-5665 to file a complaint by talking to one of the State Auditor's employees. The hotline generally is staffed Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 38
Monday through Friday from 8:00 a.m. to 5:00 p.m. If you call when the hotline is not being staffed, or staff is occupied with other calls, you may leave a voicemail message requesting a return call.
ii) By Mail or Facsimile:
You may file a complaint in the form of a letter to the State Auditor addressed as follows:
Investigations
California State Auditor
P.O. Box 1019
Sacramento, CA 95812
Or you may fax the letter to the State Auditor at (916) 322-2603. iii) As an alternative, you may complete the electronic version of the complaint form (which is available on the State Auditor website at auditor.ca.gov), print it out, and return it by mail or facsimile as stated above. iv) Online:
Although the State Auditor does not accept complaints by e-mail, you may file a complaint online at
https://app.scoutcms.com/CaStateAuditorWhistleblowerComplaint v) The State Auditor will not undertake an investigation unless there is a basis for believing that your complaint has sufficient merit to warrant spending resources on an investigation. Your complaint should therefore include:
a.A clear and concise statement of what you Compare alleging to be improper activity and why you believe it is improper.
b.The name or other information that clearly identifies the person you are alleging has acted improperly and the department where that person works.
c. The names and contact information for any witnesses who can confirm the truth of what you are saying.
d.Copies of any documents that will support what you are saying. (You should not submit original documents, as they cannot be returned.)
Agenda Item #13.1.
California Department of Housing and Community Development 2024 Community Development Block Grant Program NOFA 39
XIII. LIST OF APPENDICES
Appendices are located in the eCivis Grants Network under the ‘Files’ tab on within each specific program solicitation.
Appendix A: Community Need Score
Appendix B: Housing Element and Growth Control Requirements Appendix C: Resolution Template of the Governing Body
Appendix D: 2024 CDBG Application Certifications and Statement of Assurances Appendix E: Sample DRAFT Standard Agreement
Appendix F: 2024 CDBG Scoring Matrix
Appendix G: General Admin Calculator
Agenda Item #13.1.
Agenda Item #13.1.
Agenda Item #13.1.
Agenda Item #13.1.
Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Administration/Planning
DATE: October 22, 2024
FROM: Andrew Bradley, Program Manager
SUBJECT: Consideration of Adding 12 Level 3 electric vehicle chargers to the Oak Avenue / Money Way Public Parking
Lot in Downtown St. Helena and Entering into an
agreement with Tesla Inc for Installation and On-Going
Maintenance of Chargers at No Cost to City.
RECOMMENDED
ACTION:
Recommend allowing the City Manager to sign the
Supercharger License Agreement with Tesla, Inc. so that the City of St. Helena can move forward with Tesla, Inc. to review plans and begin the permitting and approval
process for adding 12 Level 3 Chargers to the City owned parking lot at Oak Avenue / Money Way.
PREVIOUS COUNCIL
ACTION:
September 27, 2016 - City Council adopted a
resolution authorizing EVgo to install DC Fast
Charging Stations in the same parking lot. The two
chargers can charge up to four vehicles. The
contract expired with EVgo in September 2024.
August 23, 2022 - The City Council received a
report in response to 2021-2022 Napa County Civil
Grand Jury Report titled "Napa County's Climate
Action Committee: Where's the Action?" ... one of
the items listed that the City of St. Helena had done
was install the EVgo chargers.
April 24, 2018 - The City Council approved the
planned Downtown Restroom Project bid package
and project. The restrooms were completed in
December 2020.
STATEMENT OF THE
PURPOSE:
The goals of this project are to provide more electric
vehicle (EV) charging for all EV vehicle types in St.
Helena, help further our climate action goals, and induce desirable demographic of EV drivers to visit, shop, and dine in St. Helena.
FINANCIAL IMPACT: There is no direct fiscal impact as a result of this action.
Under the proposed Agreement, Tesla will be responsible for all costs associated with electric service upgrades, equipment procurement, installation, maintenance,
operation, and electricity use related to the Tesla charging stations.
Agenda Item #15.1.
BACKGROUND:
The City of St. Helena entered into an agreement with EVgo to install two chargers, charging up to four vehicles in the Oak Avenue / Money Way Downtown Parking Lot on September 20, 2016. That agreement expired on September 5, 2024. On February 21, 2024 EVgo was sent a Letter of Termination notifying them that the City of St. Helena would not be renewing its agreement to keep the current chargers. Staff from the City of St. Helena met with Tesla and Integrative Charging to provide options that would help the City provide more charging capacity to residents, community members, businesses, and visitors. The City also looked at the option of owning, operating, and maintaining chargers (for example through ChargePoint), but determined that initial startup costs, ongoing maintenance, and setting pricing were outside of the City's expertise and could create a financial liability.
DISCUSSION:
The community has a great need for more EV chargers that are available to the public.
The City currently has four (4) Level 3 Chargers (in the Oak Avenue / Money Way parking lot) and six (6) Level 2 Chargers (at City Hall). The EVgo Level 3 Chargers in the Oak Avenue / Money Way parking lot are currently underutilized because they can only charge up to 2 vehicles with the CCS1 connector and up to two vehicles with the CHAdeMO connector (which is not available on many vehicles). The EVgo chargers do not have a connector that supports the NACS connection, which includes Tesla and newer vehicles from all manufacturers. The Level 2 Chargers at City Hall support vehicles with the J1772 and NACS connector. The chargers at City Hall are currently used to charge the Police Department's two (2) Ford Mustang Mach-E's and one (1) Tesla, plus they are available and used by the public.
Providing additional Level 3 Chargers will help the City get closer to meeting its Climate Action goals and get the City closer to the estimated 60 public chargers that are needed within City limits by Napa County* and the California Energy Commission (AB 2127, 2024 - https://www.energy.ca.gov/publications/2024/assembly-bill-2127-second-electricvehicle-charging-infrastructure-assessment). Having these chargers near the City's downtown core/Main Street can also help induce more EV drivers to come and visit, shop, eat, and taste in St. Helena, helping support our many local businesses, restaurants, and tasting rooms. (*Napa County took countywide data and estimates for the need of EV chargers and then split up into jurisdictions based on population.) In researching EV connection types and needs, it is clear that NACS is quickly becoming (or has become) the industry standard and that was confirmed by SAE International (an industry leader in connecting and educating engineers while promoting, developing and advancing aerospace, commercial vehicle and automotive engineering) when they announced in June 2023 that it would standardize the Tesladeveloped North American Charging Standard (NACS) connector. They said that, "This will ensure that any supplier or manufacturer will be able to use, manufacture, or deploy the NACS connector on electric vehicles (EVs) and at charging stations across North America" (Source: https://www.sae.org/news/press-room/2023/06/sae-internationalannounces-standard-for-nacs-connector).
Agenda Item #15.1.
The NACS port is becoming an industry standard, while it was developed by Tesla and is used on all Tesla models, it is being adopted by many other vehicle manufacturers and is becoming the standard for most major manufactures. The following manufacturers will have NACS as standard on their new EV's and many have or will be sending NACS adapters to current vehicle owners: Audi (2025), BMW (2025), Ford (2024), Genesis (2024), GM (2025), Honda (2025), Hyundai (2024), Jaguar (2025), Kia (2024), Lexus (2025), Lucid (2025), Mazda (2025), Mercedes-Benz (2025), Mini (2025), Nissan (2025), Polestar/Volvo (2025), Porsche (2025), Rivian (2025), Rolls-Royce (2025), Scout Motors (2025), Stellantis (Chrysler, Dodge, Jeep, Maserati, and Ram - 2025), Toyota (2025), and Volkswagen (2025).(Source:
https://www.caranddriver.com/news/a44388939/tesla-nacs-charging-networkcompatibility/ and https://www.cnet.com/home/electric-vehicles/stellantis-adoptingteslas-electric-vehicle-charging-standard-by-2025/).
In looking at options to install additional Level 3 Charging in St. Helena, the City looked at three (3) options. The City could own and operate chargers. This scenario would involve the City purchasing chargers (for example from ChargePoint), then hire a consultant and contractor to go through the process of getting approvals and power from PG&E, then install, manage, and maintain the chargers for their life expectancy, replacing and/or repairing them as needed. While the City could see some revenue from this option over time, it would involve a large initial outlay of funds, require additional staff to manage the project and maintain the equipment, and administrative staff to manage pricing and billing and/or working with a charging network for billing (like ChargePoint). The City also looked at two turnkey providers: Integrative Charging and Tesla.
Integrative Charging: Would install and maintain the equipment (up to 12 Level 3 Chargers). They would install the chargers in phases, beginning with two (2) chargers that could charge up to four (4) vehicles. Then based on demand could install more chargers over time. The chargers would be part of a charging network (ChargePoint, Autel, Electrify America, EVgo, Blink Charging, etc.), and in time the City would be part of a revenue share that could (based on usage) give the City between $250 and $500 per month). Since the charging network and equipment is unknown, the up time of the chargers is not quantifiable and the phased approach would cause the charging site to have multiple disruptions over time.
Tesla would install and maintain equipment (12 Level 3 Chargers). They would install the chargers all at once. They plan to use the Tesla Super Charger with Magic Dock (version 4), that has both a NACS and CCS1 connector built in. These chargers and chargers across their network maintain an average of a 99+% up time. These chargers are available to all vehicles (not just Tesla). Tesla vehicles are automatically enrolled in a membership program that offers lower charging prices to them, however non-Tesla owners can purchase a membership to receive the same rates as Tesla owners.
Nonmembers of the program are also welcome to charge at a slightly higher rate. EVgo and other charging providers also have similar membership programs that allow Agenda Item #15.1.
members to charge at one rate and nonmembers to charge at a higher rate. In August 2024 JD Power found that Tesla chargers has the most consistent relatability and highest customer experience (Public EV Charging Sees Consistent Progress for Two Consecutive Quarters, J.D. Power Finds: Tesla Destination, Tesla Supercharger Rank Highest in Respective Segment, https://www.jdpower.com/business/pressreleases/2024-us-electric-vehicle-experience-evx-public-charging-study).
When working with Tesla and Integrative Charging the City reviewed multiple locations including the lot at Oak Avenue/Money Way, the St. Helena Public Library, Lewis Station Park (Church Street), City Hall (1088 College Ave), parking lot of Safeway, parking lot of Sunshine Foods, and City parking spots along Railroad Avenue (near Adams Street). The parking lot next to the Fire Station and Lyman Park (near the old City Hall at 1480 Main Street) was not considered because of lot line adjustments with the sale of the land that are anticipated. The Catholic School site was also not considered because of its unknown future.
The following are considerations that both charging providers looked at when determining viable charging location sites:
Proximity to activities (retail, dining, tasting, restrooms, etc.) o City Hall and Library removed
Proximity to railroad tracks (additional setbacks required) o Railroad Avenue, Lewis Station, and Safeway removed
Proximity to suitable PG&E power supply
o All sites were not fully vetted because they were ineligible on other criteria Proximity to overhead powerlines (cannot be directly below powerlines and requires a setback)
o Railroad Avenue and Lewis Station removed
Ability to allow for EV parking spaces that can accommodate ADA needs (van accessible)
o Railroad Avenue and Lewis Station removed
Parking lot size and configuration
o Sunshine Foods removed (would have required a redesign of parking spaces and flow for entire parking lot)
Prior Experience with Organization
o Safeway removed (in many other cases charging providers have gotten property owner approval to have charging at the location, but have not received corporate approval from Safeway. Seeking the approval can take 18 to 24 months or more and is not guaranteed. As of August 2024 Safeway's parent company (Albertsons) is in talks with Kroger for a corporate merger that is under review by the Federal Trade Commission.
This could cause further delays to any project seeking approval for EV charging in their parking lots.
Private versus Public Ownership of Property
o City owned facilities provide the quickest path towards getting more EV chargers in St. Helena and will help to show other businesses the Agenda Item #15.1.
importance of providing charging, when possible, at their business(es) and in their parking lot(s). Working on private property could create significant delays including the need for property owner and tenant approvals.
Beyond this, the charging provider would need to do additional work with PG&E to ensure that any site could get the power needed to support Level 3 Chargers (which are significant and PG&E has already confirmed that the Oak Avenue / Money Way lot can be supplied with the electricity needed for chargers). St. Helena businesses, especially along Main Street, are in a unique position that they do not have parking lots of their own (for the most part) and utilizing a public facility is a way that the City can help support all businesses.
o In an effort to further incentivize businesses to add Level 2 and/or Level 3 Chargers to their parking lots and to meet St. Helena’s Climate Action goals, St. Helena may consider expanding its Home EV Charging rebate and waived permit fees to businesses/commercial properties. This incentive, plus incentives that may be available from MCE and/or PG&E can all work together to help meet the estimated need for chargers by Napa County and the California Energy Commission (CEC).
The Oak Avenue / Money Way Lot meets all of the necessary criteria to provide increased Level 3 Charging in St. Helena. The proposal is to add 12 Level 3 Chargers to the lot. With equipment this would involve 16 total parking spaces for charging infrastructure and parking spots for vehicles to use while charging. The 12 parking spaces would include one (1) ADA van accessible space. This space would be available for any EV to use while charging, but would include a sign at the space encouraging drivers to "use last" (only using if the other 11 chargers are being used). This leaves 12 spaces available for general parking including one (1) ADA parking space and one (1) ADA van accessible space. In its current configuration the parking lot includes 28 parking spaces, four (4) are used by the EVgo chargers. Once 12 Level 3 Chargers are installed there would be a total of 24 parking spaces: 12 for EV’s to use while charging, and 12 for general use. PG&E has also confirmed that they are able to supply the necessary power to the parking lot for the chargers to work to their full potential.
In continuing to review options presented by Tesla and Integrative Charging, City staff determined that Tesla, Inc had the most robust plan to allow all EV types to charge and would provide the best customer service and "up time" to drivers (nationwide up time average, meaning the chargers are not broken, is 99%). Tesla is planning to use their Level 3 Magic Dock (version 4) chargers that include adapters for both CCS1 and NACS ports. While there is not a contractual obligation to require tech upgrades overtime, with the installation of these chargers that use the newest technology, the adoption of the NACS style charger as standard by the auto industry, and Tesla's proven track record in providing the most reliable network with highest customer experience (JD Power study referenced above), plus free market forces and competition in the charging space can help ensure that the chargers installed continue to be used by EV's for the contracted duration. These chargers would not only help the community and visitors, but could be used by the St. Helena Police Department's two (2) Ford Agenda Item #15.1.
Mustang Mach-E's and one (1) Tesla. While other vehicles in the department's fleet are able to be used by multiple officers as they switch between shifts and can be in service around the clock, currently the two (2) Mach-E's use the Level 2 Chargers at City Hall, meaning they need up to 12 hours of charge time between shifts. These chargers could also be used by any additional EV’s the City purchases in the future.
Project Timeline:
September 4: Presentation to and Recommendation by ATSC to City Council October 8: Presentation and Recommendation from City Council Q4 2024: Agreement Signed with Charging Partner, Building Plans Submitted to City for Approval
1Q or 2Q 2025: Installation and Activation of New Chargers o Could be delayed by PG&E timeline (how quickly they are able to drop new equipment)
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
St Helena, CA, 1301 Money Way - CD50 [427859] (08.15.2024) Level 3 Charging - Oak Avenue Lot - October 22, 2024
EV Charger - Tesla Inc Resolution
Agenda Item #15.1.
QUANTITY INSTALL THE FOLLOWING SYSTEM COMPONENTS
1 SWITCHBOARD
3 SUPERCHARGER CABINETS 12 SUPERCHARGER POSTS
2 PARKING LOT LIGHTS2 WIFI REPEATERS
1 VAN ACCESSIBLE SIGN
2 BOLT DOWN BOLLARDS
6 DRILLED BOLLARDS INSTALL ASPHALT OVERLAY AND PARKING STRIPING AT EV STALLS. SHEET NO. DESCRIPTION G 001 COVER PAGE G 002 GENERAL INFORMATION G 003 NOTES G 101 SITE PLAN D 101 DEMOLITION PLAN A 101 AREA PLAN A 102 UTILITY EQUIPMENT PLAN A 103 ACCESSIBLE PARKING PLAN A 501 DETAILS S 501 STRUCTURAL DETAIL S 502 STRUCTURAL DETAIL E 201 ELECTRICAL SINGLE LINE DIAGRAM E 202 ELECTRICAL DETAILS E 501 TRENCH DETAILS E 801 TITLE 24 G001 COVER PAGE Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION TESLA SUPERCHARGER (12) SUPERCHARGERS ST HELENA - CITY PARKING LOT 1301 MONEY WAY, ST HELENA, CA. 94574 APN: 009-240-013-000 TRT: 427859 VICINITY MAP AERIAL MAP PROJECT TEAM CALL BEFORE YOU DIG SUPERCHARGER PROJECT SCOPE SHEET INDEX SITE LOCATION Know what's below. Call before you dig. USA North California and Nevada Call Two Working Days Before You Dig! 811 / 800-227-2600 O
LL
CA
BE
F
D I G
O
R
E
Y
U NOTES 1. CONTRACTOR SHALL COMPLY WITH ALL OF THE REQUIREMENTS OF CALIFORNIA GOVERNMENT CODE SECTION 4216 FOR ALL UNDERGROUND WORK. 2. THERE ARE NO OTHER EV CHARGERS LOCATED ON THIS PROPERTY. OUTLINE OF WORK AREA PROJECT MANAGER DIAMOND ENGINEERING SERVICES 4255 PARK ROAD BENICIA, CA 94510 CONTACT: LANCE STREET E-MAIL: [email protected] PROJECT ARCHITECT: DIAMOND ENGINEERING SERVICES 4255 PARK ROAD BENICIA, CA 94510 CONTACT: BRUCE LYON, ARCHITECT E-MAIL: [email protected] Agenda Item #15.1.
Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION G002
GENERAL INFORMATION ABBREVIATIONS AC ALTERNATING CURRENT ADA AMERICANS WITH DISABILITIES ACT ESS ENERGY STORAGE SYSTEM BLDG BUILDING CLR CLEAR CONC CONCRETE COMM COMMUNICATION DC DIRECT CURRENT DIA DIAMETER DIST DISTANCE EQ EQUAL EGC EQUIPMENT GROUNDING CONDUCTOR (E) EXISTING EMT ELECTRICAL METALLIC TUBING EV ELECTRIC VEHICLE GAB GRADED AGGREGATE BASE GALV GALVANIZED GEC GROUNDING ELECTRODE CONDUCTOR GND GROUND HVAC HEATING, VENTILATION, & AIR CONDITIONING I CURRENT IMP CURRENT AT MAX POWER INV INVERTER ISC SHORT CIRCUIT CURRENT KVA KILOVOLT AMPERE KW KILOWATT KWH KILOWATT-HOUR LV LOW-VOLTAGE MAX MAXIMUM MIN MINIMUM MV MEDIUM-VOLTAGE NEC NATIONAL ELECTRIC CODE NIC NOT IN CONTRACT NRTL NATIONALLY-RECOGNIZED TESTING LABORATORY NTS NOT TO SCALE OC ON CENTER PCC POINT OF COMMON COUPLING PLC POWER LINE COMMUNICATION PV PHOTOVOLTAIC PP POWERPACK PVC POLYVINYL CHLORIDE RSD RAPID SHUTDOWN SCCR SHORT CIRCUIT CURRENT RATING SCH SCHEDULE SQ SQUARE SS STAINLESS STEEL SSD SEE STRUCTURAL DRAWINGS STC STANDARD TESTING CONDITIONS TYP TYPICAL UON UNLESS OTHERWISE NOTED VIF VERIFY IN FIELD W WATT ELECTRIC VEHICLE CHARGING STATION INSTALLATION REQUIREMENTS 1. ELECTRIC VEHICLE CHARGING STATION EQUIPMENT IN THIS DESIGN MEET THE REQUIREMENTS OF THE CALIFORNIA ELECTRICAL CODE, THE SOCIETY OF AUTOMOTIVE ENGINEERS, THE NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION, AND ACCREDITED TESTING LABORATORIES SUCH AS UNDERWRITERS LABORATORIES, AND RULES OF THE PUBLIC UTILITIES COMMISSION OR A MUNICIPAL ELECTRIC UTILITY COMPANY REGARDING SAFETY AND RELIABILITY. 2. THE INSTALLATION OF THIS EVCS AND ASSOCIATED WIRING, BONDING, DISCONNECTING MEANS AND OVERCURRENT PROTECTIVE DEVICES MEET THE REQUIREMENTS OF ARTICLE 625 AND ALL APPLICABLE PROVISIONS OF THE CALIFORNIA ELECTRICAL CODE. 3. INSTALLATION OF ELECTRIC VEHICLE CHARGING STATIONS HAVE BEEN INCORPORATED INTO THE LOAD CALCULATIONS OF THE NEW OR EXISTING ELECTRICAL SERVICE AND MEETS THE REQUIREMENTS OF THE CALIFORNIA ELECTRICAL CODE. THE ELECTRIC VEHICLE CHARGING EQUIPMENT IN THIS DESIGN IS CONSIDERED A CONTINUOUS LOAD. 4. THE ANCHORAGE OF ALL FLOOR-MOUNTED OR WALL-MOUNTED ELECTRIC VEHICLE CHARGING STATION EQUIPMENT MEET THE REQUIREMENTS OF THE CALIFORNIA BUILDING OR RESIDENTIAL CODE AS APPLICABLE PER OCCUPANCY, AND THE PROVISIONS OF THE MANUFACTURER'S INSTALLATION INSTRUCTIONS. MOUNTING OF CHARGING STATIONS DO NOT ADVERSELY AFFECT BUILDING ELEMENTS. GENERAL NOTES 1. THESE NOTES SHALL BE CONSIDERED A PART OF THE WRITTEN SPECIFICATIONS, CONTRACT AND CONSTRUCTION DOCUMENTS. 2. THE WORK SHALL INCLUDE FURNISHING MATERIALS, EQUIPMENT,APPURTENANCES, AND LABOR NECESSARY TO COMPLETE ALL INSTALLATIONS AS INDICATED ON THE PLANS AND IN THE CONTRACT DOCUMENTS. 3. PRIOR TO THE SUBMISSION OF BIDS, THE CONTRACTOR(S) SHALL VISIT THE JOB SITE(S) AND BE RESPONSIBLE FOR ALL CONTRACT DOCUMENTS, FIELD CONDITIONS AND DIMENSIONS, AND CONFIRM THE WORK MAY BE ACCOMPLISHED PER THE CONTRACT DOCUMENTS. ANY DISCREPANCIES ARE TO BE BROUGHT TO THE ATTENTION OF THE ARCHITECT/ENGINEER PRIOR TO BID SUBMITTAL. 4. THE CONTRACTOR SHALL RECEIVE WRITTEN AUTHORIZATION TO PROCEED ON ANY WORK NOT CLEARLY DEFINED OR IDENTIFIED IN THE CONTRACT AND CONSTRUCTION DOCUMENTS BEFORE STARTING ANY WORK. 5. ALL WORK PERFORMED AND MATERIALS INSTALLED SHALL BE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS, AND ORDINANCES, INCLUDING APPLICABLE MUNICIPAL AND UTILITY COMPANY SPECIFICATIONS. 6. THE CONTRACTOR SHALL INSTALL ALL EQUIPMENT AND MATERIALS IN ACCORDANCE WITH MANUFACTURER RECOMMENDATIONS. IF THE RECOMMENDATIONS ARE IN CONFLICT WITH THE CONTRACT AND CONSTRUCTION DOCUMENTS AND/OR APPLICABLE CODES OR REGULATIONS, REVIEW AND RESOLVE THE CONFLICT WITH DIRECTION FROM THE ARCHITECT/ENGINEER PRIOR TO PROCEEDING. 7. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ALL CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, AND PROCEDURES AND FOR COORDINATION OF ALL PORTIONS OF THE WORK UNDER THE CONTRACT INCLUDING CONTACT AND COORDINATION TO THE SATISFACTION OF THE PROPERTY OWNER. 8. THE CONTRACTOR SHALL MAKE NECESSARY PROVISIONS TO PROTECT EXISTING IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO PAVING, CURBS, VEGETATION, GALVANIZED SURFACE OR OTHER EXISTING ELEMENTS AND UPON COMPLETION OF THE WORK, REPAIR AND DAMAGE THAT OCCURRED DURING CONSTRUCTION TO THE SATISFACTION OF THE PROPERTY OWNER OR AUTHORIZED REPRESENTATIVE. 9. THE CONTRACTOR IS TO KEEP THE GENERAL AREA CLEAN, HAZARD FREE, AND DISPOSE OF ALL DIRT, DEBRIS, RUBBISH, AND REMOVE EQUIPMENT NOT SPECIFIED AS REMAINING ON THE PROPERTY. LEAVE PREMISES IN CLEAN CONDITION DAILY. 10. DRAWINGS ARE INTENDED TO BE DIAGRAMMATIC ONLY AND SHOULD NOT BE SCALED UNLESS OTHERWISE NOTED. RELY ONLY ON ANNOTATED DIMENSIONS AND REQUEST INFORMATION IF ADDITIONAL DIMENSIONS ARE REQUIRED. 11. THE EXISTENCE AND LOCATION OF UTILITIES AND OTHER AGENCY'S FACILITIES WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. OTHER FACILITIES MAY EXIST. CONTRACTOR SHALL VERIFY LOCATIONS PRIOR TO START OF CONSTRUCTION AND USE EXTREME CARE AND PROTECTIVE MEASURES TO PREVENT DAMAGE TO THE FACILITIES. CONTRACTOR IS RESPONSIBLE FOR THE PROTECTION OF UTILITIES OR OTHER AGENCY'S FACILITIES WITHIN THE LIMITS OF THE WORK,WHETHER THEY ARE IDENTIFIED IN THE CONTRACT DOCUMENTS OR NOT. 12. SUBCONTRACTOR INITIATED CHANGES SHALL BE SUBMITTED IN WRITING FOR APPROVAL BEFORE MAKING ANY CHANGES. DEVIATION FROM PLANS BEFORE WRITTEN APPROVAL FROM THE DRAWINGS PLACES LIABILITY ON THE SUBCONTRACTOR. 13. APPROVALS FROM BUILDING INSPECTORS SHALL NOT CONSTITUTE AUTHORITY TO DEVIATE FROM THE DRAWINGS. 14. THE CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT (800) 227-2600, AT LEAST TWO WORKING DAYS PRIOR TO THE START OF ANY EXCAVATION. 15. ALL SURFACES SHALL BE PATCHED AND PAINTED AROUND NEW DEVICES AND EQUIPMENT TO MATCH EXISTING FINISHES. 16. NEW PAVEMENT INSTALLED AS PART OF THIS PROJECT SHALL MATCH EXISTING PAVEMENT SECTION. ASPHALT AND GAB DEPTHS SHALL BE MAINTAINED. 17. CONTRACTOR NEEDS TO HAVE THE BUSINESS NAME ON ALL TRUCKS. 18. CONTRACTOR MUST HAVE A CURRENT BUSINESS LICENSE WITHIN THE PERMITTING JURISDICTION. SCOPE OF WORK UTILITY PG&E - RULE 29 CATEGORY ITEMS TESLA TESLA CONTRACTOR UTILITY PRIMARY PROVIDE ROAD CUTS / ROAD BORES X PRIMARY TRENCHINGX PROVIDED & INSTALL PRIMARY CONDUITX INSTALL PULL ROPEX PROVIDE & INSTALL PRIMARY FEEDERSX PAVEMENT REPLACEMENTX TRANSFORMER PROVIDE & INSTALL TRANSFORMER PADX PROVIDE & INSTALL TRANSFORMERX PROVIDE & INSTALL BOLLARDS AT TRANSFORMERX SECONDARY PROVIDE ROAD CUTS / ROAD BORESX TRENCHINGX PROVIDE & INSTALL CONDUIT FROM SWITCHBOARD OUT 5' TO TRANSFORMER
X PROVIDE & INSTALL CONDUIT FROM TRANSFORMER TO SWITCHBOARD STUB OUT X INSTALL PULL ROPEX PROVIDE & INSTALL SECONDARY CONDUCTORSX TERMINATE SECONDARY CONDUCTORS AT TRANSFORMERX TERMINATE SECONDARY CONDUCTORS AT SWITCHBOARDX PAVEMENT REPLACEMENTX SWITCHBOARD PROVIDE SWITCHBOARD & PRE-CAST FDN.
X INSTALL SWITCHBOARD & PRE-CAST FDN.
X PROVIDE BOLLARDS AT SWITCHBOARD
X INSTALL BOLLARDS AT SWITCHBOARD
X PROVIDE & INSTALL METER
X EQUIPMENT PROVIDE PRECAST CHARGE POST BASE (WHERE OCCURS)
X INSTALL PRECAST CHARGE POST BASE (WHERE OCCURS)
X PROVIDE & INSTALL POUR IN PLACE CHARGE POST FDN. (WHERE OCCURS)X PROVIDE TESLA CHARGE POSTS
X INSTALL TESLA CHARGE POSTS
X PROVIDE TESLA SUPERCHARGER PRECAST FOUNDATION
X INSTALL TESLA SUPERCHARGER PRECAST FOUNDATION
X PROVIDE TESLA SUPERCHARGER CABINETS
X INSTALL TESLA SUPERCHARGER CABINETS
X PROVIDE ACCESSIBLE PARKING SIGNS
X PROVIDE & INSTALL ACCESSIBLE PARKING SIGN POSTS (WHERE OCCURS)
X PROVIDE BOLLARDS (BOLT DOWN) (WHERE OCCURS)
X INSTALL BOLLARDS (BOLT DOWN) (WHERE OCCURS)
X PROVIDE BOLLARDS (DRILLED PIER) (WHERE OCCURS)
X INSTALL BOLLARDS (DRILLED PIER) (WHERE OCCURS)
X PARKING LOT STRIPING LINE BLACKOUT (AT ALL NEW TESLA EV STALLS)X PARKING LOT NEW STRIPING AT NEW TESLA EV STALLSX PROVIDE TRASH RECEPTACLE
X INSTALL TRASH RECEPTACLE (ON NEW CONCRETE POURED PAD)
X INSTALL PARKING LOT LIGHT POLE FOUNDATION (WHERE OCCURS)X PROVIDE PARKING LOT LIGHT POLE WITH LIGHT FIXTURE (WHERE OCCURS)
X INSTALL PARKING LOT LIGHT POLE WITH LIGHT FIXTURE (WHERE OCCURS) X BUILDING CODES ALL WORK AND MATERIALS SHALL BE PERFORMED AND INSTALLED IN ACCORDANCE WITH THE CURRENT EDITIONS OF THE FOLLOWING CODES AS ADOPTED BY THE LOCAL GOVERNING AUTHORITIES. NOTHING IN THESE PLANS IS TO BE CONSTRUED TO PERMIT WORK NOT CONFORMING TO THE LATEST APPLICABLE VERSION OF THESE CODES. 1. 2022 CALIFORNIA BUILDING CODE (CBC) WORK PERFORMED SHALL COMPLY WITH THE FOLLOWING: PART 1, 2022 CALIFORNIA ADMINISTRATIVE CODE PART 2, 2022 CALIFORNIA BUILDING CODE CBC (2021 IBC) PART 2.5, 2022 CALIFORNIA RESIDENTIAL CODE CRC (2021 IRC) PART 3, 2022 CALIFORNIA ELECTRICAL CODE CEC, NFPA 70 (2020 NEC) PART 4, 2022 CALIFORNIA MECHANICAL CODE CMC (2021 UMC) PART 5, 2022 CALIFORNIA PLUMBING CODE CPC (2021 UPC) PART 6, 2022 CALIFORNIA ENERGY CODE CEC (2021 IECC) PART 8, 2022 CALIFORNIA HISTORICAL BUILDING CODE CHBC PART 9, 2022 CALIFORNIA FIRE CODE CFC (2021 IFC) PART 10, 2022 CALIFORNIA EXISTING BUILDING CODE CEBC (2021 IEBC) PART 11, 2022 CALIFORNIA GREEN BUILDING STANDARD CODE CGBSC (2021 IGBC) PART 12, 2022 CALIFORNIA REFERENCED STANDARD CODE CRSC ALL APPLICABLE LOCAL & STATE ORDINANCES, CODES AND REGULATIONS AND 2022 CALIFORNIA STATE STANDARDS CODE & AMENDMENTS. 2. LOCAL BUILDING CODE 3. CITY/COUNTY ORDINANCES 4. NFPA 76 FIRE PROTECTION OF TELECOMMUNICATIONS FACILITIES 5. NFPA 110-16 EMERGENCY & STANDBY POWER SYSTEMS.
Agenda Item #15.1.
G003
NOTES Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION ELECTRICAL GENERAL NOTES 1. PROVIDE ALL ELECTRICAL WORK AND MATERIALS AS SHOWN ON THE DRAWINGS, AS CALLED FOR HEREIN, AS IS NECESSARY TO FURNISH A COMPETE INSTALLATION. 2. THE INSTALLATION SHALL CONFORM TO THE REQUIREMENTS OF THE CURRENT ADOPTED CALIFORNIA ELECTRICAL CODE, STATE OF CALIFORNIA TITLE 24, ALL OTHER APPLICABLE CODES AND ORDINANCES AND THE REQUIREMENTS OF THE FIRE MARSHALL. 3. THE CONTRACTOR SHALL BE RESPONS1BLE FOR THE SAFETY AND GOOD CONDITION OF ALL MATERIALS AND EQUIPMENT FOR THE ENTIRE INSTALLATION AND UNIT COMPLETION OF WORK, ERECT AND MAINTAIN APPROVED AND SUITABLE BARRIERS, PROTECTIVE DEVICES AND WARNING SIGNS, BE FULLY RESPONSIBLE FOR ANY LOSS OR INJURY TO PERSONS OR PROPERTY RESULTING FROM NEGLIGENCE AND / OR ENFORCEMENT OF ALL SAFETY PRECAUTIONS & WARNINGS. 4. ALL WIRING SHALL BE MANAGED IN A PROFESSIONAL, WORKMAN-LIKE MANNER AND MUST BE SUPPORTED, SECURED, AND PROTECTED TO PREVENT DAMAGE. 5. AC CIRCUIT CONDUCTORS SHALL BE IDENTIFIED BY PHASE AND SYSTEM PER ART 210.5 OR 215.12. UNLESS OTHERWISE REQUIRED BY ART 210.5(1) OR AHJ, COLOR-CODING OF POWER CONDUCTORS SHALL BE AS FOLLOWS: CONDUCTOR 277/480V 120/208V PHASE A BROWN BLACK PHASE B ORANGE RED PHASE C YELLOW BLUE NEUTRAL GRAY WHITE 6. DC CIRCUIT CONDUCTORS SHALL BE IDENTIFIED PER ART 210.5 OR 215.12: CONDUCTOR STD COLOR ALT COLOR DC+ RED RED-STRIPED DC- BLACK BLACK-STRIPED 7. ALL SAW CUTTING, TRENCHING, BACK FILLING AND PATCHING SHALL BE PART OF THIS CONTRACT. 8. TERMINATIONS OF AC, DC, AND COMMUNICATIONS CONDUCTORS SHALL BE PROFESSIONALLY AND LEGIBLY LABELED WITH CIRCUIT SCHEDULE IDENTIFIER, CONDUCTOR SIZE (AS APPLICABLE) AND TERMINATION TORQUE. 9. ALL EQUIPMENT SHALL BE LISTED BY A NRTL IN COMPLIANCE WITH ART 110.3. WHERE EXISTING NRTL LISTING CANNOT BE MAINTAINED, ENGINEERING APPROVAL SHALL BE OBTAINED PRIOR TO EQUIPMENT MODIFICATION, AND THE EQUIPMENT SHALL BE RELISTED BY A SUITABLE NRTL. 10. UNDERGROUND CONDUCTORS & CABLES TO BE INSTALLED IN CONDUIT UON. 11. ALL CONDUIT ONLY (C.O.) SHALL HAVE A PULL WIRE OR MULE TAPE. 12. ALL WIRES SHALL BE PROVIDED WITH STRAIN RELIEF AT ALL ENTRY INTO BOXES AS REQUIRED BY NRTL LISTING. 13. REFER TO MANUFACTURER'S CURRENT PLANNING AND INSTALLATION MANUAL FOR TORQUE SPECS FOR ALL BOLTS AND TERMINAL CONNECTIONS. 14. ALL CONDUCTOR TERMINATIONS ON BUSSING OR TRANSFORMER SPADES SHALL BE MADE WITH HIGH-PRESS CRIMP LUGS UON. 15. ALL TERMINATIONS OF ALUMINUM CONDUCTORS SHALL BE PROPERLY INSTALLED WITH BEST PRACTICES INCLUDING BUT NOT LIMITED TO:
· USE OF TERMINATION EQUIPMENT RATED FOR ALUMINUM AT THE CONDUCTOR TEMPERATURE, CURRENT, AND VOLTAGE· ALLOWANCE FOR MOVEMENT DUE TO THERMAL EXPANSION/CONTRACTION· PROPER COATING OF EXPOSED ALUMINUM WITH ANTI-OXIDIZATION COMPOUND· USE OF CALIBRATED DEVICES TO TORQUE AND MARK TERMINALS TO REQUIRED SETTINGS 16. DUCT SEAL COMPOUND SHALL BE APPLIED WHEREVER CONDUITS TRANSITION INDOOR/OUTDOOR OR UNDERGROUND/ABOVEGROUND. REFER TO EQUIPMENT NOTES FOR ADDITIONAL DUCT SEAL REQUIREMENTS. 17. BELL ENDS SHALL BE INSTALLED WHEREVER CONDUIT ENTERS EQUIPMENT FROM UNDERGROUND AND WHEREVER POTENTIAL FOR DAMAGE TO CONDUCTORS IS PRESENT AT ANY POINT. BELL ENDS SHALL NOT PREVENT THE USE OF GROUNDING FITTINGS OR COUPLERS WHEN REQUIRED. 18. ALL STUB-UPS WITHIN FLOOR-MOUNTED EQUIPMENT SHALL BE 3-5" ABOVE FINISHED GRADE. 19. ALL CONDUITS EXPOSED TO VEHICULAR OR EQUIVALENT PHYSICAL DAMAGE SHALL BE RIGID GALVANIZED STEEL. 20. GROUND LUGS SHALL BE RATED FOR THEIR ENVIRONMENT AND CONDITION OF USE. 21. CLEAN PREMISES DAILY OF ALL DEBRIS RESULTING FROM WORK AND LEAVE WORK PREMISES IN A COMPLETE AND UNDAMAGED CONDITION. 22. COMPRESSION FITTINGS TO BE USED ON ALL CONDUITS (NO SETSCREWS). 23. THE GFPE DEVICE MUST BE FIELD TESTED PRIOR TO BEING PUT INTO SERVICE AS REQUIRED BY CEC 230.95(C). SUPERCHARGER NOTES 1. NEUTRAL MUST BE INCLUDED FOR PROPER OPERATION OF TESLA SUPERCHARGERS. 2. ALL CONDUIT FURNISHED AND INSTALLED BY CONTRACTOR. ALL WIRING FURNISHED BY TESLA AND INSTALLED BY CONTRACTOR. 3. ALL BUSHINGS AND WIRING INTERNAL OF PROPOSED SERVICE EQUIPMENT PROVIDED BY MANUFACTURER. ANY MODIFICATIONS SHALL REQUIRE ENGINEERING APPROVAL PRIOR TO ANY CHANGES BEING MADE. 4. ALL ALUMINUM(AI) CONDUCTORS TO RECEIVE ANTI-OXIDATION COATING DURING INSTALLATION. ALL OTHER CONDUCTORS ARE COPPER UNLESS OTHERWISE NOTED. 5. THE FOLLOWING CHARGING CABINETS AND THE CHARGING POSTS USED ON THIS PROJECT COMPLY WITH THE FOLLOWING STANDARDS:
· IEC 61851-23: 2014 / EN 61851-23: 2014· UL 2202: 2009(R2012)· CAN CSA C22.2 NO. 107.1-01(R2011) 6. THE AFOREMENTIONED STANDARDS IDENTIFY THE REQUIREMENTS MET BY THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO:
· PROTECTION AGAINST ELECTRIC SHOCK· OVERLOAD AND SHORT CIRCUIT PROTECTION· FAULT PROTECTION· DEGREES OF PROTECTION AGAINST ACCESS TO HAZARDOUS LIVE PARTS· THE INTERNAL COMPONENTS OF THE SYSTEM ARE PROPRIETARY. ANY QUESTIONS CONCERNING ACTUAL INTERNAL PROTECTIVE DEVICES MUST BE COORDINATED DIRECTLY WITH TESLA. 7. TESLA SUPERCHARGER SIGNAL WIRING RATED 1000V AND USED FOR POWER LIMITED CLASS 1 CIRCUITS SHALL BE PERMITTED TO RUN IN CONDUITS, CABLE TRAYS, WIRE WAYS, OR RACEWAYS ALONG WITH ASSOCIATED DC CONDUCTORS AS ALLOWED PER CEC 725.48(B)(1) AND 620.36. 8. SUPERCHARGER CABINET AC CONDUCTORS SIZED UNDER ENGINEERING SUPERVISION USING THERMAL MODELING SOFTWARE. SPECIFICATIONS ABOUT THE TRENCHING REQUIREMENTS ARE SHOWN IN E-501 9. FOR DC RUNS IN EXCESS OF 330 FEET, CONTACT TESLA. 10. UNDERGROUND CONDUITS SHALL BE SCHEDULE 40 PVC. THE ABOVEGROUND PORTION OF AN UNDERGROUND/ABOVEGROUND TRANSITION SHALL BE SCHEDULE 80 PVC. 11. ABOVEGROUND CONDUITS EXPOSED TO VEHICULAR OR EQUIVALENT PHYSICAL DAMAGE SHALL BE RMC. ABOVEGROUND CONDUITS NOT EXPOSED TO VEHICULAR OR EQUIVALENT DAMAGE SHALL BE PERMITTED TO BE EMT. 12. IF APPROVED BY TESLA CONSTRUCTION MANAGER, ALTERNATIVE CONDUIT MATERIALS SUCH AS FLEXIBLE OR FIBERGLASS ARE PERMISSIBLE IF INSTALLED PER MANUFACTURER INSTALLATION GUIDELINES AND LOCAL CODES. 13. WIRE SPLICES ARE NOT PERMITTED TO EXTEND WIRE RUN LENGTH. CONTRACTOR IS RESPONSIBLE FOR RERUNNING FULL LENGTH OF WIRE IF RUN LENGTH IS MISCALCULATED. 14. SPECIAL INSPECTION IS REQUIRED FOR ALL POST-INSTALLED CONCRETE ANCHORS CONCRETE NOTES 1. ALL CONCRETE CONSTRUCTION SHALL BE IN ACCORDANCE WITH ACI-318 MOST CURRENT EDITION. 2. CONTRACTOR SHALL VERIFY SITE CONDITIONS AND DIMENSIONS PRIOR TO STARTING WORK. NOTIFY ENGINEER OF RECORD OF ANY DISCREPANCIES FOR RESOLUTION PRIOR TO PROCEEDING. 3. CONCRETE SHALL CONFORM TO ASTM C-94. 4. CEMENT SHALL CONFORM TO ASTM C150, TYPE II. 5. CONCRETE - MATERIALS: AGGREGATE, ASTM C-33; WATER, POTABLE; TRANSIT MIX, ASTM C-94; ADMIXTURE, ONLY WITH WRITTEN APPROVAL. CONCRETE SHALL BE MIXED, PROPORTIONED, CONVEYED AND PLACE IN ACCORDANCE WITH C.B.C. SECTION 1903 AND ACI 318. STRENGTHS AT 28 DAYS AND MIX CRITERIA SHALL BE AS FOLLOWS. THE CONTRACTOR SHALL REMOVE AND REPLACE ANY CONCRETE WHICH FAILS TO ATTAIN SPECIFIED STRENGTH IN 28 DAYS IF SO DIRECTED BY THE ENGINEER. 5.1. THE CONTRACTOR SHALL PROVIDE CONCRETE WITH THE FOLLOWING SPECIFIED 28 DAY STRENGTH (F'c) 5.1.1. CONCRETE PAD/SLAB 2,500 PSI, NO SPECIAL INSPECTION REQUIRED 5.1.2. FOUNDATION PIERS 2,500 PSI, NO SPECIAL INSPECTION REQUIRED 5.1.3. CEMENT SHALL BE ASTM C150, PORTLAND CEMENT TYPE II U.N.O. 6. REINFORCING SHALL BE FREE OF LOOSE RUST OR OTHER DELETERIOUS COATING. 7. REINFORCING AND TIE DOWN ANCHORS SHALL BE SECURED IN PLACE PRIOR TO POURING THE FOUNDATION CONCRETE. 8. THE GENERAL CONTRACTOR SHALL SUPERVISE AND BE RESPONSIBLE FOR THE METHODS AND PROCEDURES OF CONCRETE PLACEMENT. 9. ALL CONCRETE WITH SURFACES EXPOSED TO STANDING WATER SHALL BE AIR-ENTRAINED WITH AN AIR-ENTRAINING AGENT CONFORMING TO ASTM 260, C494, C618, C989 AND C1017. TOTAL AIR CONTENT SHALL BE IN ACCORDANCE WITH TABLE 1904.2.1 OF THE C.B.C. 10. REINFORCING STEEL SHALL CONFORM TO ASTM A615 (INCLUDING SUPPLEMENTS1), GRADE 60, FY=60,000PSI EXCEPTIONS, ANY BARS SPECIFICALLY 40 NOTED ON THE DRAWINGS SHALL BE GRADE 40, FY=40,000 PSI. GRADE 60 REINFORCING BARS INDICTED ON THE DRAWINGS TO BE WELDED SHALL CONFORM TO ASTM A706. REINFORCING COMPLYING WITH ASTM A615(S1) MAY BE WELDED ONLY IF MATERIAL PROPERTY REPORTS INDICATING CONFORMANCE WITH WELDING PROCEDURES SPECIFIED IN A.W.S. D14 ARE SUBMITTED. 11. REINFORCING STEEL SHALL BE DETAILED (INCLUDING HOOKS AND BENDS) IN ACCORDANCE WITH ACI 315 AND 318. LAP ALL CONTINUOUS REINFORCEMENT AT LEAST 309 BAR DIAMETERS OR A MINIMUM OF 2'-0”. PROVIDE CORNER BARS AT ALL WALL AND FOOTING INTERSECTIONS. LAP CORNER BARS AT LEAST 30 BAR DIAMETERS OR A MINIMUM OF 2'-0”. LAP ADJACENT MATS OF WELDED WIRE FABRIC A MINIMUM OF 8” AT SIDES AND ENDS. 12. WELDED WIRE FABRIC SHALL CONFORM TO ASTM A-185 13. SPIRAL REINFORCEMENT SHALL BE DEFORMED WIRE CONFORMING TO ASTMA615. GRADE 60, FY 60,000PSI. 14. USE Fy=60 ksi, TYPICAL AND 60 KSI FOR TIES AND STIRRUPS. REINFORCING MIN. COVER SHALL BE AS FOLLOWS: 15. NO BARS PARTIALLY EMBEDDED N HARDENED CONCRETE SHALL BE FIELD BENT UNLESS SPECIFICALLY SO DETAILED OR APPROVED BY DIAMOND ENGINEERING SERVICES (DES) CONCRETE PROTECTION (COVER) FOR REINFORCING STEEL SHALL BE AS FOLLOWS. 15.1. FOOTING AND OTHER UNFORMED SURFACES, EARTH FACE 3” 15.2. FORMED SURFACES EXPOSED TO EARTH OR WEATHER (#6 BARS OR LARGER) 2" (#5 BARS OR LARGER 1-1/2" 15.3. SLABS AND WALLS (INTERIOR FACE) 3/4" 16. BARS SHALL BE SUPPORTED ON CHAIRS OR CONCRETE BRICKS. 17. MINIMUM LAP SPLICE SHALL BE 48 BAR DIAMETERS UNLESS OTHERWISE NOTED. 18. MINIMUM BEND DIAMETER SHALL BE 6 BAR DIAMETERS UNLESS OTHERWISE NOTED. 19. CONCRETE SHALL BE PLACED AGAINST FIRM UNDISTURBED NON EXPANSIVE SOIL AT DEPTH SHOWN. WHERE OTHER CONDITIONS ARE ENCOUNTERED DURING EXCAVATION THE ENGINEER OF RECORD SHALL BE NOTIFIED AND REMEDIAL MEASURES PRESCRIBED PRIOR TO PROCEEDING WITH WORK. 20. BOTTOM OF FOOTING TRENCHES SHALL BE CLEAN AND LEVEL. REMOVE DEBRIS PRIOR TO PLACING CONCRETE. 21. ANCHOR BOLTS SHALL CONFORM TO ASTM F1554 GRADE 55 AND WITHOUT SIGNIFICANT RUST. 22. PROVIDE A 3/4" CAMPHOR AT EXPOSED EDGES OF CONCRETE. 23. NON-SHRINK GROUT SHALL BE FURNISHED BY AN APPROVED MANUFACTURE AND SHALL BE MIXED AND PLACED IN STRICT ACCORDANCE WITH THE MANUFACTURE'S PUBLISHED RECOMMENDATIONS. GROUT STRENGTH SHALL 7,000 PSI. 24. ANCHORS INSTALLED IN CONCRETE SHALL BE HOT DIPPED GALVANIZED PER A123/A123M-00 OR STAINLESS STEEL. 25. REINFORCING, DOWELS, BOLTS, ANCHORS, SLEEVES, ETC. TO BE EMBEDDED IN CONCRETE SHALL BE SECURELY POSITIONED PRIOR TO PLACING CONCRETE. 26. CONCRETE SHALL BE THOROUGHLY CONSOLIDATED BY MOTORIZED VIBRATORY MEANS AND THOROUGHLY WORKED AROUND REINFORCEMENT. EMBEDDED ITEMS AND INTO CORNERS OF FORMS. 27. FOUNDATION DESIGN IS BASED ON THE MINIMUM REQUIREMENTS OF CHAPTER 18 OF THE CURRENT EDITION OF THE CALIFORNIA BUILDING CODE VOLUME II (CBC) AND SPECTRAL RESPONSE VALUES. THE ANALYSIS IS BASED ON THE MINIMUM REQUIREMENTS OF CHAPTER 18 OF THE CURRENT EDITION OF THE CALIFORNIA BUILDING CODE VOLUME II (CBC) AND SPECTRAL RESPONSE VALUES PROVIDED BY USGS, INCLUDED IN THE APPENDIX.
Agenda Item #15.1.
GM GV GV EM
E EM EM EM EM IV WV WV WV WV WV WV WV WM WM WM WM WM WM WM WM
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
TH
TH
TH
TH
TH TH TH TH TH TH
TH
TH
1A101
N NE
E SE
S SW
W NW 1D101 EXISTING BUILDING TYP. SCALE: 1" = 20'-0" 0 20 40 60 80
PROPERTY LINE
OAK AVE
MONEY WAY
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION G101
SITE PLAN Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION SITE PLAN
1 SCALE: 1" = 20'-0"
Agenda Item #15.1.
GV EM
E EM IV WV WV WV WV WV WV WM WM WM WM WM WM LEGEND: LIMIT OF WORK AREA EXISTING AREA CONCRETE CURB AND LANDSCAPING TO BE REMOVED NOTES: 1. THE AREA OF ASPHALT / CONCRETE TO BE REMOVED ARE SHOWN FOR INFORMATION ONLY AND IT IS UP TO THE CONTRACTOR TO DETERMINE THE AREA REQUIRED. 2. THE CONTRACTOR SHALL REFER TO THE TRENCHING DETAILS ON SHEET E 501 TO DETERMINE THE AREA OF REMOVAL REQUIRED. 3. ASPHALT / CONCRETE TO BE RESTORED TO MATCH EXISTING ONCE ELECTRICAL CONDUITS AND EQUIPMENT ARE INSTALLED. 4. CONTRACTOR TO VERIFY THAT EXISTING GRADE MEETS ADA COMPLIANCE PRIOR TO SITE PREPARATION. LIMIT OF WORK AREA N NE
E SE
S SW
W NW SCALE: 1/8" = 1'-0" 0
8 16 24 32 EXISTING CURB TYP. EXISTING BUILDING
OAK AVE
PROPERTY LINE EXISTING PARKING STRIPING TYP.
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
MONEY WAY EXISTING BUILDING EXISTING SHED
PROPERTY LINE
PROPERTY LINE
19'-9"
19'-1"
21'-4" EXISTING SIGN TO BE REMOVED TYP. EXISTING TREE TO BE REMOVED TYP. EXISTING LANDSCAPING AND CONCRETE CURB TO BE REMOVED EXISTING LANDSCAPING AND CONCRETE CURB TO BE REMOVED EXISTING EV CHARGER TO BE REMOVED TYP. EXISTING SIGN TO BE REMOVED TYP. EXISTING BOLLARDS TO BE REMOVED TYP. Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION D101
DEMOLITION PLAN Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION DEMOLITION PLAN
1 SCALE: 1/8" = 1'-0"
Agenda Item #15.1.
GV EM
E EM IV WV WV WV WV WM WM WM WM WM WM
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
1A102
N NE
E SE
S SW
W NW PARKING STALL SCHEDULE -16 EXISTING STANDARD STALLS UTILIZED 12 NEW TESLA STALLS 0 NEW STANDARD STALLS -4 STALL COUNT
1 AB1100 EV VAN CREDIT -3 NET STALL COUNT CHARGING STALL SCHEDULE SUPERCHARGER CABINET POST TAG SIGN TYPE DETAIL 1 VAN 1/A501 NONE NONE NONE NONE NONE NONE
2 NONE NONE NONE NONE NONE NONE NONE NONE
3 NONE NONE NONE NONE NONE NONE NONE NONE 1A1B1C1D2A2B2C2D3A3B3C3D1A1B1C1D2A2B2C2D3A3B3C3D1A1B1C1D2A2B2C2D3A3B3C3D 1A NOTES: 1. CODE COMPLIANCE: STALL SPECIFICATIONS PER CBC 11B-812.6 SURFACE MARKINGS PER CBC 11B-812.9 ACCESS AISLE PER CBC11B-812.7 2. ALL DIMS ARE TO CENTERLINE OF STRIPING 3. ALL ACCESS AISLE AND ACCESSIBLE STALLS MAXIMUM SLOPE 1:48 IN ALL DIRECTIONS 4. ACCESSIBLE ROUTE SLOPE MAX 1:20 FOR LENGTH AND 1:48 CROSS SLOPE. 5. CONTRACTOR TO COORDINATE WITH UTILITY COMPANY EQUIPMENT LOCATIONS AND CLEARANCES PRIOR TO CONSTRUCTION 6. UTILITY COMPANY TO SUPPLY AND INSTALL UTILITY CO EQUIPMENT INCLUDING NEW TRANSFORMER AND PAD MOUNTED INTERRUPTER IF USED 7. UTILITY EQUIPMENT / FOUNDATION DIMENSIONS AND LOCATIONS PER UTILITY. CONTRACTOR TO VERIFY AGAINST EXECUTED UTILITY DESIGN 8. UTILITY BOLLARDS PER UTILITY REQUIREMENTS. CONTRACTOR TO VERIFY AND COORDINATE WITH UTILITY ON LOCATION, QUANTITY, AND SPECS. 9. CONTRACTOR TO REFER TO EXECUTED UTILITY DESIGN FOR PRIMARY AND POINT OF CONNECTION DETAILS. 10. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT EACH SUPERCHARGER CABINET 11. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT SWITCHBOARD 12. CONDUIT PATHS SHOWN FOR REFERENCE ONLY, CONTRACTOR TO FIELD VERIFY ACTUAL ROUTE AND SUBMIT TO TESLA CM FOR APPROVAL. LEGEND:NEW PARKING STRIPING NEW TESLA SUPERCHARGER POST DENOTES WORKING CLEARANCE AREA NEW SUPERCHARGER POST CONDUIT NEW AC POWER CONDUIT NEW AC POWER CONDUIT FOR PARKING LOT LIGHT NEW DC BUSS CONDUIT T
H EXISTING CURB TYP. NEW TESLA SUPERCHARGER POST SEE DET. 4/S501 TYP. OF (12) NEW TESLA PARKING LOT LIGHT SEE DET. 2/S502 TYP. OF (4) SCALE: 1/8" = 1'-0" 0 8 16 24 32 EXISTING BUILDING
OAK AVE EQUIPMENT TAGS TRANSFORMER (PROVIDED BY UTILITY PER UTILITY DESIGN) SWITCHBOARD SUPERCHARGER CABINET TESLA SITE CONTROLLER UTILITY METER (PROVIDED BY UTILITY PER UTILITY DESIGN) SUPERCHARGER POST XR-# SB-# SPR-# TSC MTR1A PROPERTY LINEEXISTING PARKING STRIPING TYP.
5'-0"
19'-11"
18'-0" TYP. 1B 1C 1D 2A 2B 2C 2D 3A 3B 3D 3C
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
MONEY WAY EXISTING BUILDINGNEW PARKING LOT LIGHT WITH NEW WIFI REPEATER SEE DET. 2&3/S502 EXISTING SHED NEW CONCRETE CURB SEE DET. 1/S502
PROPERTY LINE
PROPERTY LINE
1A103
9'-0"
12'-0"
27'-0"
9'-0"
9'-0"
9'-0"
9'-0"
9'-0"
9'-0"
3'-5"
11'-0"
11'-0"
25'-2"
17'-0" TYP.
EQ. TYP.
EQ. TYP.
28'-8"
24'-9"
4'-4"
11'-0"
11'-0"
2'-0" TERMINUS
6'-2"
5'-2" FOUNDATION NOTCH
3'-5"
4'-5" NEW TESLA PARKING LOT LIGHT WITH ACCESS POINT SEE DET. 2 & 3/S502 NEW TRASH/RECYCLE BINS SEE DET. 4/S502 TYP. OF (4) 2'-2 1/2" Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A101
AREA PLAN AREA PLAN
1 SCALE: 1/8" = 1'-0"
Agenda Item #15.1.
V CHARGING
NLY
H
T
H SPR-1 V3 SUPERCHARGER CABINET ON PRECAST PAD SEE DET. 3/S501 TYP. OF (3) LEGEND:NEW PARKING STRIPING NEW TESLA SUPERCHARGER POST DENOTES WORKING CLEARANCE AREA NEW SUPERCHARGER POST CONDUIT NEW AC POWER CONDUIT NEW AC POWER CONDUIT FOR PARKING LOT LIGHT NEW DC BUSS CONDUIT T
H
N NE
E SE
S SW
W NW NOTES: 1. ALL DIMS ARE TO CENTERLINE OF STRIPING 2. CONTRACTOR TO COORDINATE WITH UTILITY COMPANY EQUIPMENT LOCATIONS AND CLEARANCES PRIOR TO CONSTRUCTION 3. UTILITY COMPANY TO SUPPLY AND INSTALL UTILITY CO EQUIPMENT INCLUDING NEW TRANSFORMER AND PAD MOUNTED INTERRUPTER IF USED 4. UTILITY EQUIPMENT / FOUNDATION DIMENSIONS AND LOCATIONS PER UTILITY. CONTRACTOR TO VERIFY AGAINST EXECUTED UTILITY DESIGN. 5. UTILITY BOLLARDS PER UTILITY REQUIREMENTS. CONTRACTOR TO VERIFY AND COORDINATE WITH UTILITY ON LOCATION, QUANTITY, AND SPECS. 6. CONTRACTOR TO REFER TO EXECUTED UTILITY DESIGN FOR PRIMARY AND POINT OF CONNECTION DETAILS. 7. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT EACH SUPERCHARGER CABINET 8. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT SWITCHBOARD 9. CONDUIT PATHS SHOWN FOR REFERENCE ONLY, CONTRACTOR TO FIELD VERIFY ACTUAL ROUTE AND SUBMIT TO TESLA CM FOR APPROVAL.
PROPERTY LINE SB-1 TSC NEW SWITCHBOARD SEE DET. 1/S501 XR-1 NEW ACCESSIBLE PARKING SEE SHEET A103 CONTRACTOR TO INSTALL 5'-0" MIN. CONDUIT STUB OUT FOR ELECTRICAL POWER FROM UTILITY TRANSFORMER NEW UTILITY TRANSFORMER, PAD FOUNDATION & CONDUITS SUPPLIED AND INSTALLED BY UTILITY COMPANY (8'-0" FRONT CLEARANCE; 3'-0" SIDES/REAR CLEARANCE) NEW 4" THK. CONCRETE HOUSE KEEPING PAD FLUSH WITH ASPHALT PAVING SEE DET. 2/S501 DC-POST CIRCUIT TRENCH SEE DET. 1/E501 TYP. AC-SPR CIRCUIT TRENCH SEE DET. 3/E501 DC-BUS CIRCUIT TRENCH SEE DET. 2/E501 NEW PRIMARY CONDUIT AND CONDUCTORS PER UTILITY DESIGN TRANSFORMER TO POWER POINT OF CONNECTIONS 2B SCALE: 1/2" = 1'-0" 0 2 4
9'-0"
27'-0"
17'-0" TYP.
18'-0"
7'-6"
3'-0" CLEAR
4'-0"
4'-0"
29'-7 7/8"
4'-3 3/4"
3'-2"
8'-10"
3'-0" CLEAR
8'-0" CLEAR
5'-3 3/8"
2'-9"
5'-3 3/8"
5'-3 3/8"
3'-6" O.C. TYP.
7'-6"
2'-0 1/8"
9"
1'-3"
9'-4"
3'-8 1/2"
1'-10" 2C 2D SPR-2 SPR-3 DC-POST CIRCUIT TRENCH SEE DET. 1/E501 TYP. NEW DRILLED BOLLARD SEE DET. 3/A501 TYP. OF (6) EXISTING BUILDING NEW UTILITY BOLLARDS SUPPLIED AND INSTALLED BY UTILITY NEW ASPHALT FLUSH WITH GRADE NEW CONCRETE CURB SEE DET. 1/S502 SAWCUT EXISTING CURB NEW TESLA PARKING LOT LIGHT SEE DET. 2/S502 TYP. OF (4) NEW TRASH/RECYCLE BINS SEE DET. 4/S502 TYP. OF (4) NEW ADA PARKING SIGN SEE DET. 1/A501 Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A102
UTILITY EQUIPMENT PLAN UTILITY EQUIPMENT
1 SCALE: 1/2" = 1'-0"
Agenda Item #15.1.
GV WM WM
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
T
H
T
H DC-POST CIRCUIT TRENCH SEE DET. 1/E501 TYP. NEW VAN ACCESSIBLE SIGN ON NEW BOLT-DOWN BOLLARD SEE DET. 1/A501 NEW TESLA SUPERCHARGER POST SEE DET. 4/S501 TYP. OF (12) 4" WHITE 45°STRIP AT 36" O.C. MAX. TYP. MATCH EXISTING ANGLE ORIENTATION WHERE OCCURS PER CBC 11B-502.3.3 12" MIN. HEIGHT WHITE LETTERING PER CBC 11B-502.3.3 TYP. NEW 4" WHITE STRIPING AND ASPHALT SEAL COAT THROUGHOUT LIMITS OF WORK AREA TYP. ACCESS AISLE NOTES: 1. CODE COMPLIANCE: STALL SPECIFICATIONS PER CBC 11B-812.6 SURFACE MARKINGS PER CBC 11B-812.9 ACCESS AISLE PER CBC11B-812.7 2. ALL DIMS ARE TO CENTERLINE OF STRIPING 3. ALL ACCESS AISLE AND ACCESSIBLE STALLS MAXIMUM SLOPE 1:48 ALL DIRECTIONS 4. ACCESSIBLE ROUTE SLOPE MAX 1:20 FOR LENGTH AND 1:48 CROSS SLOPE. 5. CONDUIT PATHS SHOWN FOR REFERENCE ONLY, CONTRACTOR TO FIELD VERIFY ACTUAL ROUTE AND SUBMIT TO TESLA CM FOR APPROVAL. LEGEND:NEW PARKING STRIPING NEW TESLA SUPERCHARGER POST DENOTES WORKING CLEARANCE AREA NEW SUPERCHARGER POST CONDUIT NEW AC POWER CONDUIT NEW AC POWER CONDUIT FOR PARKING LOT LIGHT NEW DC BUSS CONDUIT T
H
N NE
E SE
S SW
W NW SCALE: 3/8" = 1'-0" 0
2 4
6 L=18'-0" MIN. ACCESSIBLE PARKING
SLOPE MAX. = 1:48 ALL DIRECTIONS
5'-0" PER CBC 11B-502.3.1
12'-0" MIN.
VAN ACCESSIBLE
9'-0" MIN.
STANDARD ACCESSIBLE
3'-0" O.C. TYP.
ACCESSIBLE PARKING
SLOPE MAX. = 1:48 ALL DIRECTIONS
EQ.
EQ.
PROPERTY LINE NEW TRUNCATED DOMES PER CBC 11B-705 SEE DET. 4/A501 EQ.
EQ.
30" X 48" CLEARANCE
4'-3 3/4"
11'-0"
12'-10"
7'-3" MAX SLOPE = 1:48 EXISTING BUILDING EXISTING SHORT RETAINING WALL NEW CONCRETE FLUSH WITH GRADE NEW UTILITY EQUIPMENT SEE SHEET A102 23'-10" MAX SLOPE = 1:48
4'-0" MIN. SAWCUT EXISTING CURB 1A 1B
FOUNDATION
NOTCH NEW TESLA SINGLE PARKING LOT LIGHT SEE DET. 2/S502 TYP. OF (4)
MAX SLOPE
6'-4" = 1:48 SAWCUT EXISTING CURB
FOUNDATION
NOTCH
3'-1"
1'-7"
2'-9"
4'-4"
30" X 48" CLEARANCE NEW ADA PARKING SIGN SEE DET. 1/A501 Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A103
ACCESSIBLE PARKING PLAN ACCESSIBLE PARKING PLAN
1 SCALE: 3/8" = 1'-0"
Agenda Item #15.1.
DESIGNED FOR DISABLED ACCESS - USE LAST 12"
18" 1/2" R SIGN CORNER TYP. SOLID FEDERAL BLUE #15090 IN FEDERAL STANDARD 595C BACKGROUND PAINT WHITE SYMBOL WHITE TEXT NOTES 1. SIGN MATERIAL: ALUMINUM 2. IDENTIFICATION SIGNS SHALL BE REFLECTORIZED WITH A MINIMUM AREA OF 70 SQUARE INCHES PER CBC 11B-812.8.6. EV VAN ACCESSIBLE STALL PARKING SIGN 2 SCALE: 1 1/2" = 1'-0" 1'-0"
3"
30"
1"
80" MIN.2"x 2" SQUARE POWDER COATED GRAY "HSS" TUBE SIGN POST ACCESSIBLE SIGN SIGN SEE DET. 4/A501 BOLTED OR WELDED POST CAP SLOPED TO DRAIN TYP. FINISHED OR LANDSCAPED SURFACE CONCRETE POST FOOTING NOTES: 1. SIGNAGE MOST BE PLACED WITHIN THE PROJECTED HEAD END OF THE PARKING SPACE PER CALIFORNIA, ISA SIGNAGE CBC 11B-812.8 2. PROVIDED 18" MIN. CLEAR FROM SIGN POST FOOTER TO PRECAST CHARGE POST FOUNDATION. LESS THAN 18" CLEAR ADD 24" TO SIGN POST FOOTER DEPTH. POLE MOUNTED EV SIGN 1 VAN & STANDARD SCALE: 1" = 1'-0" DESIGNED FOR DISABLED ACCESS - USE LAST 3/8" DIA. ALUMINUM SECURITY PIN BOLT RIVET W/ 3/4" DIA. DOME HEAD FLANGE & .330" GRIP LENGTH 2.3"-2.4"
2.3"-2.4" 2.3"-2.4" TILE JOINT FLUSH TRANSITION
.135 .9"-.92"
.2" .45" NOTE: 1. TACTILE WARNING SURFACE TILE WITH TRUNCATED DOMES AND BEVELED EDGES, CONFORMING TO ADA & CBC REQUIREMENTS. 2. FEDERAL YELLOW COLOR NUMBER 33538 IN FEDERAL STANDARD 595C. 3. SURFACE APPLIED TO EXISTING PAVING WITH ADHESIVE, PERIMETER FASTENERS, AND CAULK PER MANUFACTURERS INSTRUCTIONS. CROSS SECTION TACTILE SURFACE TILE W/ TRUNCATED DOMES 4 EXISTING SCALE: NONE
3'-0" MIN. SEE PLAN 10"
3'-6"
3'-0" 4"
3'-4"
2'-0" 1'-3" 3" 4" 5 1/4"
3" PLASTIC COVER WITH REFLECTIVE TAPE DRILLED BOLLARD
3 PART#: 1838200-00-ASCALE: 1" = 1'-0" FINISHED OR LANDSCAPED SURFACE CONCRETE PIER TESLA 1A Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A501
DETAILS
Agenda Item #15.1.
5'-6"
2'-2" 2'-1 1/2" 10 1/4"
2'-0" 2'-2" 1'-8 1/4"
2 3/4" 2'-2 3/4"
6'-4 1/2" (4) SS THREADED ROD 1/2"-13 THREAD SIZE FOOTING TOP VIEW FRONT (3) 1/2"x 2 7/8" DIE CAST THREADED CONCRETE INSERT CENTER OF STALL MARKER EMBEDDED METAL PLATE TYP.6" MIN COMPACTED CLASS 2 AGGREGATE BASE GRADE @ 1:48 AWAY FROM EQUIPMENT PRECAST FOOTING TYP. (4) 1/2" ANCHOR BOLT, TYP. ALTERNATIVE TESLA SUPERCHARGER POST WEIGHT: 150 LBS TESLA SUPERCHARGER HANDLE WITH 10'-0" CABLE SEE DET. 5/S501 TESLA SUPERCHARGER POST DETAIL 4 SCALE: 1/2" = 1'-0"
1'-10" 4'-7 3/4" NOTES: 1. 54" MAX HEIGHT OF SUPERCHARGER HANDLE AT ACCESSIBLE CHARGE POSTS FROM SURFACE OF VEHICULAR WAY WHEN INSTALLED ON EXISTING CURBS. 2. SEE CUT SHEETS FOR ADDITIONAL INFORMATION PRECAST FOOTING REINFORCED WITH STRUCTURAL FIBER VOLUME: 0.483 CU YDS WEIGHT: 1,990 LBS V3 SUPERCHARGER CABINET 3 PRECAST FOUNDATION DETAIL SCALE: 3/8" = 1'-0" TOP VIEW 2448 LBS FRONT CONDUIT OPENING (AFTER CONDUIT INSTALLATION, CONTRACTOR TO FILL OPEN AREA WITH 8" DEPTH GROUT AND SEAL AROUND CONDUITS WITH DOTTIE DUCT SEAL OR APPROVED EQUIVALENT) 3'-8 1/2" PRECAST FOUNDATION REINFORCED WITH STRUCTURAL FIBER FOUNDATION WEIGHT: 1430 LBS 4'-4 3/4" 7'-5 1/2"
4" 5'-3 3/8"
8" (4) Ø5/8" x 6" LOOP INSERT HEBA-T ANCHOR FOR LIFTING V3 TESLA SUPERCHARGER CABINET SEE DET. 1/E202 FOR GROUNDING (4) 5/8" ANCHOR BOLT PRECAST RECTANGULAR FOUNDATION 8" FRONT VIEW 8" MIN 95% RELATIVE COMPACTED CLASS 2 AGGREGATE BASE 48" CLEAR 30" CLEAR TESLA SUPERCHARGER POST ADA DETAIL
5 SCALE: 1/2" = 1'-0" 48" CLEAR 30" CLEAR
48" MAX.
TO HANDLE TESLA CHARGE POST SEE DET. 4/S501 CHARGE HANDLE 10" MAX. OBSTRUCTION 15" MAX.
OBSTRUCTION NOTES: 1. DETAIL IS A REFERENCE TO 2022 CBC CHAPTER 11B-308.3 2. PER FIGURE 11B-308.3.1 MAXIMUM UNOBSTRUCTED HIGH SIDE REACH SHALL BE 48" MAXIMUM IN HEIGHT. 3. PER FIGURE 11B-308.3.1 MAXIMUM OBSTRUCTION SHALL BE 10" MAXIMUM IN DEPTH AND 15" MAXIMUM IN HEIGHT. 4. TESLA EV CHARGE POST BASE TO BE INSTALLED FLUSH WITH FINISH GRADE. 48" CLEAR TESLA CHARGE POST SEE DET. 4/S501 CHARGE HANDLE 48" CLEAR 30" CLEAR FORWARD REACH SIDE REACH SWITCHBOARD AND PRECAST FOUNDATION DETAIL 1 SCALE: 3/8" = 1'-0" FRONT VIEW 7'-6"
8" 4'-0" 5/8"Ø x 4" THIN SLAB INSERTS TYP. OF (8) CONDUIT OPENING (AFTER CONDUIT INSTALLATION, CONTRACTOR TO FILL OPEN AREA WITH 8" DEPTH GROUT AND SEAL AROUND CONDUITS WITH DOTTIE DUCT SEAL OR APPROVED EQUIVALENT) TYP. OF (2) 4" 7'-6" 7'-0"
8" PRECAST FOUNDATION 5/8"Ø ANCHOR BOLT (4) PER SECTION, (8) TOTAL SUPERCHARGER SWITCHBOARD WEIGHT 1725 LBS SEE DET. 1/E202 FOR GROUNDING PRECAST FOUNDATION REINFORCED WITH STRUCTURAL FIBER FOUNDATION WEIGHT: 1949 LBS 8" MIN 95% RELATIVE COMPACTED CLASS 2 AGGREGATE BASE TOP VIEW HEBA-T ANCHOR FOR LIFTING TYP. OF (2) 7'-6" HOUSEKEEPING PAD DETAIL 2 SCALE: 3/8" = 1'-0" SIDE VIEW TOP VIEW NEW SWITCHBOARD SEE DET. 1/S501 NEW SWITCHBOARD SEE DET. 1/S501 PRECAST FOUNDATION PRECAST FOUNDATION SEE PLAN 4" SEE PLAN SEE PLAN NEW 4" THICK CONCRETE PAD FLUSH WITH ASPHALT SEE SHEET G003 FOR CONCRETE NOTES NEW 4" THICK CONCRETE PAD FLUSH WITH ASPHALT SEE SHEET G003 FOR CONCRETE NOTES EXISTING GRADE OR ASPHALT Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION S501
STRUCTURAL DETAIL
Agenda Item #15.1.
20'-0" 2'-0" MAX. 6'-0" MIN. 2'-0"
3" CLR. TYP. 3" NEW 4" SQUARE SINGLE MAST LIGHT USE LINMORELED 75 WATT LL-SL1-SM-75WD-40K-T3-UNV-G2-XXX-SA-FSP-201 OR SIMILAR EXISTING GRADE (12) #6 VERTICAL REINFORCEMENT #4 @ 4" O.C. STIRRUP OR HOOK HAVING A BEND OF NOT LESS THAN 135° ANCHOR BOLT PER POLE MANUFACTURER SPECIFICATIONS LIGHT POLE FOUNDATION 2 SINGLE LIGHT SCALE: 1" = 1'-0"
3"
5" TOP BAR IS 3" FROM THE TOP WITH (2) #4 WITHIN THE FIRST 5" NOTE: CONTINUOUS SPECIAL INSPECTION OF PLACEMENT OF ANCHOR BOLTS AND REINFORCEMENT INTO NEW CONCRETE PIER. NEW CONCRETE f'c=2,500 PSI(2) CONDUITS TOTAL ONE EACH FOR POWER & WIFI REPEATER WHERE REQUIRED SEE SINGLE LINE E201 NEW LIGHT POLE SEE DET. 2/S502 LIQUID TIGHT CORD CONNECTOR WITH STRAIN RELIEF TYP. NOTE: APPROXIMATE COMPONENT WEIGHT: WIFI REPEATER: 3.61 LBS WI-FI ACCESS POINT 3 LIGHT POLE MOUNTING DETAIL SCALE: 1 1/2" = 1'-0" FIELD DRILL LIGHT POLE FOR CONNECTOR NEW ACCESS POINT GRADE 10'-0" MIN. USE MANUFACTURER'S METAL STRAPS TO SECURE TO LIGHT POLE 10" 1'-2" 6" 1/2" AT TURF 2" AT PLANTER NOTES: 1. STEEL TROWEL FINISH CONCRETE CURB WITH 1/2" ROUNDED EDGES. 2. PROVIDE EXPANSION JOINT AT 45'-0" O.C. MAX. 3. TOOLED JOINTS AT 15'-0" O.C. MAX. CONCRETE CURB 1 SCALE: 1" = 1'-0"
3'-6" 2'-4" 8 3/4" EXISTING CONCRETE SLAB OR LANDSCAPE
11" 1/2" Ø HOLE FOR ANCHORS CONCRETE SURFACES: MANUFACTURER PROVIDED CONCRETE ANCHORS LANDSCAPE AREAS: 12" LONG J-HOOK REBAR ANCHORS TYP. OF (4) TOP VIEW SIDE VIEW BOTTOM VIEW TRASH BIN 4 SCALE: 1" = 1'-0" OUTLINE OF CONCRETE PAD 1'-1 5/8" 1'-1 5/8" 1'-0 1/2" 1'-0 1/2"
3'-0" 3'-0" INSTALL FLUSH AT ASPHALT OR CONCRETE
6" NOTES: 1. NO REINFORCE IS TO BE INSTALLED 2. IF MORE THAN TRASH BIN IS TO BE INSTALLED SLAB SIZE FOR (2) TRASH BINS IS 5'-0" x 3'-0" 3. IF INSTALLED IN LANDSCAPING RAISE FOUNDATION BY 1" FOR WATER TO DRAIN OFF 4. INSTALL FLUSH AT ASPHALT OR CONCRETE 5. IF INSTALLED BEHIND AN EXISTING OR NEW CONCRETE CURB, INSTALL SLAB FLUSH WITH TOP OF CURB 1" Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION S502
STRUCTURAL DETAIL
Agenda Item #15.1.
TO UTILITY
2 NEW MAIN SWITCHBOARD SB-1 SINGLE LINE LEGEND SYMBOL DESCRIPTION BUSS SHIELDED CAT6 CABLE CONDUCTORS CIRCUIT BREAKER LUG KIT CURRENT TRANSFORMER POWER TRANSFORMER EQUIPMENT ENCLOSURES METER AC-DC OR DC-AC CONVERTER LIGHT WITH MOTION AND PHOTO SENSOR C
C
C
M
~MS PS 600A/3P
4 NEW SUPERCHARGER POST TYP. DC-#
5 DC-BUS TYP. DC-POST PANEL CIRCUIT AND LOAD SCHEDULE TO METER MAIN SERVICE: 277/480 VAC PANEL DESCRIPTION: SWITCHBOARD
CIRCUIT
NUMBER LOAD LOAD PER PHASE (V.A.)
TRIP
AMP / POLE
AMP / POLE
TRIP LOAD PER PHASE (V.A.) LOAD
CIRCUIT
NUMBER DESCRIPTION
QUANTITY UNIT (V.A.) PHASE PHASE UNIT (V.A.)
QUANTITY DESCRIPTION ØA ØB ØC ØA ØB ØC
1 SUPERCHARGER #1 1 387000 129000
0 0 600 600/3 600/3 600 129000
0 0 387000 1 SUPERCHARGER #2
2 3
0 129000
0 0 129000
0 4
5 0
0 129000
0 0 129000
6 7 CONTROLLER 1 100 50
0 0 15 15/2 600/3 600 129000
0 0 387000 1 SUPERCHARGER #3
8 9
0 50
0 0 129000
0 10 11 LIGHTS
4 75 300
0 0 15 15/1
0 0 129000 12 SUB TOTALS VA 129350 129050 129000 258000 258000 258000 TOTAL KVA 1161.4 SUB TOTALS AMPS 155.8 155.4 155.3 310.7 310.7 310.7 TOTAL AMPS 1398.6 A
G
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N
S 1600A
B
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~ AC-SPR 600A/3P 600A/3P SPR-1 SPR-2
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4 4 15A/1P AC-LGT NEW LIGHT FIXTURE LGT-1
8 MS PS LGT-4 MS PS 1" CONDUIT TESLA PROVIDED (2) CAT 6 CABLES FROM SWITCHBOARD TO SUPERCHARGER CABINET IF PAYMENT MODULE IS USED TYP. SPR-3 NEW SUPERCHARGER CABINET C C C C AP-1 1" CONDUIT TYP.
9 NEW ACCESS POINT WIFI REPEATER ISOLATED DC OUTPUT TYP. NEW 1600A/3P GFP 3 M 15A 15A TESLA SITE CONTROLLER SWITCHBOARD INTEGRATED C
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1 NEW UTILITY TRANSFORMER PROVIDED BY UTILITY COMPANY XR-1 NEW CONDUIT SUPPLIED AND INSTALLED BY UTILITY COMPANY. CONTRACTOR TO SUPPLY AND INSTALL SWEEPS AND CONDUITS FROM OUT 5' TOWARDS NEW LOCATION. CONTRACTOR TO VERIFY WITH UTILITY COMPANY REPRESENTATIVE PRIOR TO CONSTRUCTION. SB-1 XR-1 NOTE: 1. AFC TO BE PROVIDED BY UTILITY COMPANY. 2. PROJECT SWITCHBOARD IS NOT TO BE ORDERED PRIOR TO POWER COMPANY LETTER STATING THE PROJECT'S AFC (AVAILABLE FAULT CURRENT) 6 WIFI-1
7 C EQUIPMENT NOTES: NEW UTILITY TRANSFORMER
· SIZE AND PRIMARY VOLTAGE PER UTILITY· SECONDARY 480Y/277V NEW MAIN SWITCHBOARD· 480/277 VAC, 1600A· 1000 MAIN BREAKER, 100% RATED, LSIG, ENERGY REDUCING· 65 kAIC RATED NEW UTILITY METER NEW SUPERCHARGER CABINET· (3) SUPERCHARGER CABINETS· 480VAC, 3PH, 4W· 465A MAX AC INPUT· DC OUTPUT TP (4) CHARGE POSTS MAX. EACH SUPERCHARGER CABINET· 85 kA SCCR NEW SUPERCHARGER POST· 250 KW· (12) SUPERCHARGER POSTS· 180VDC - 500VDC GROUNDING ELECTRODE CONDUCTOR "GEC" • COPPER GROUND RODS • SEE DETAIL 1/E202 FOR MORE INFORMATION NEW WIFI BROADCAST UNIT IN SWITCHBOARD· INTERNALLY FUSED IN CONTROLS COMPARTMENT· UNIT PRE-INSTALLED IN SWITCHBOARD· CRADLEPOINT & RX30 POE SWITCH TO SUPPLY ACCESS POINT UNIT(S) NEW LIGHT FIXTURE· LINMORELED 75 WATT LL-SL1-SM-75WD-40K-T3-UNV-BRN-SA-SN· 75W, 120-277VAC· INTEGRATED PHOTO AND MOTION SENSOR· POLE MOUNTED· LED MODULE WITH 4000K LIGHTING COLOR TEMPERATURE CAST PER FIXTURE· POLE & FIXTURE COLOR BRONZE (4) TOTAL FIXTURES NEW ACCESS POINT· ARUBA #AP-565 SUPPLEMENTARY ACCESS POINT· FED FROM BROADCAST UNIT· COMES WITH ACCESSORY MOUNTING BRACKET· POWER OVER ETHERNET· SEE STRUCTURAL DRAWINGS FOR GROUNDING (2) TOTAL REPEATERS XR-1 SB-1SPR-# DC-# 1 No.:23456 LGT-#7 WIFI-#8 AP-#9 AC CIRCUIT SCHEDULE CIRCUIT No. OF CONDUITS MINIMUM CONDUIT SIZE (INCHES) CONDUIT TYPES No. PHASE CONDUCTOR PER CONDUIT WIRE TYPE CONDUCTOR METAL U.O.N. PHASE CONDUCTOR SIZE NEUTRAL CONDUCTOR SIZE EGC MAXIMUM CIRCUIT LENGTH AC-SPR 2 4 PVC, RMC, EMT, HDPE
3 XHHW-2 AL 500 KCMIL 500 MCM 2/0 AL or #1 CU 600' AC-LGT 1 1 PVC, RMC, EMT, HDPE 1 THWN-2 CU 12 GA. 12 GA. 12 GA. CU 150' DC CIRCUIT SCHEDULE CIRCUIT No. OF CONDUITS MINIMUM CONDUIT SIZE (INCHES) CONDUIT TYPES No. PHASE CONDUCTOR PER CONDUIT WIRE TYPE CONDUCTOR METAL U.O.N. PHASE CONDUCTOR SIZE DC MID EGC MAXIMUM CIRCUIT LENGTH DC-POST 1 4 PVC, RMC, EMT, DURALINE 4 XHHW-2 (1000V) AL 600 KCMIL - 2/0 CU 330' DC-BUS
2 3 PVC, RMC, EMT
2 XHHW-2 (1000V) AL 600 KCMIL 3/0 1/0 CU 900' AC-SPR AC-SPR FOR ESTIMATED LENGTHS, SEE SHEET E202 MS PS MS PS LGT-3 LGT-2 AP-2C C
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C Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION E201
ELECTRICAL
SINGLE LINE DIAGRAM Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION
Agenda Item #15.1.