STAFF REPORT UPDATES
City of St. Helena
Regular City Council Meeting
Tuesday, December 10, 2024 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes. The Mayor may reduce the four minute time limit for all speakers in circumstances where a large number of citizens intend to make public comment.
Public comment for meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line agenda.
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Page
1. CALL TO ORDER
2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor Eric Hall:, City Council Members: Anna Chouteau, Patrick Kenealy, Billy Summers
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
5. APPROVAL OF THE MINUTES
Estimated start time: 6:05 p.m.
5.1. Consideration and proposed approval of Regular Meeting Minutes of November 12, 2024 and Special Meeting Minutes of November 12, 2024
11-11-2024 Regular City Council - Minutes
11-11-2024 Special City Council - Applicant Interviews - Minutes 9 - 20
6. PUBLIC FORUM:
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.
Estimated start time: 6:10 p.m.
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.
Estimated start time: 6:20 p.m.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
8.1. Recognition of Laurie Furlani, Community Service Officer, Property and Evidence Technician's 35 years of service to the City of St. Helena and upcoming retirement.
Estimated start time: 6:25 p.m.
8.2. Arbor Day Proclamation presented to Victor Neri, Superintendent Parks & Trees
Estimated start time: 6:35 p.m.
Proclamation
21 9. STAFF BRIEFING
9.1. Downtown sidewalk project update
Prepared By: Joseph Leach, Public Works Director and City Engineer
9.2. Status Report on the process to sell City properties on Main Street and Railroad Ave
Prepared By: Anil Comelo, City Manager
10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:45 p.m.
10.1. Receive and File FY 2023-24 Annual AB 1600 Report on Development Impact Fees.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Receive and file Annual AB 1600 Development Fee Report for Fiscal Year Ending June 30, 2024.
Staff Report - Pdf
23 - 33
10.2. Water Supply and Forecasting - October 2024 35 - 40
CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:
Receive and file.
Staff Report - Pdf
10.3. Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2023-24 and a resolution certifying of 6.67% Equivalent Fund expenditures for Fiscal Year 2023-24 under Measure T Program.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolutions.
Staff Report - Pdf
41 - 51
10.4. Approval of a Resolution Authorizing execution of a Professional Services Agreement with Haley & Aldrich for Owner's Representative Services for Capital Improvement Project (CIP) W25-02 Water Treatment Plant Transmission Main Replacement Project for a not to exceed cost of $37,073.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends that the City Council authorize the City Manager to execute a Professional Services Agreement for Owner's
Representative Services with Haley & Aldrich for the Water Treatment Plant Transmission Main Replacement (W25-02) for a total not-toexceed $37,073.
Staff Report - Pdf
53 - 74
10.5. Consideration and adoption of a Resolution authorizing Amendment #2 to STH Contract FY2023-050 with Kosmont Companies for continued real estate advisory and asset management consulting support, including services related to the sale of surplus city properties on Main Street and Railroad Avenue, for an additional $50,000 for a total contract amount not to exceed $125,000.
CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Recommendation:
Staff recommends the City Council adopt the attached resolution.
Staff Report - Pdf
75 - 99
10.6. Consideration and proposed approval of a Resolution accepting the certification of the vote for the November 5, 2024 St. Helena General Municipal Election
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:
101 - 122
Adopt the resolution accepting the certification of the vote for Mayor and Council Members.
Staff Report - Pdf
10.7. *12/09/2024 Staff report was updated.
Consideration of Adding 12 Level 3 electric vehicle chargers to the Oak Avenue / Money Way Public Parking Lot in Downtown St. Helena and approval of a license agreement with Tesla Inc for Installation and OnGoing Maintenance of Chargers at No Cost to City and Agreement Review
CEQA Determination: Exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities
Prepared By: Andrew Bradley, Program Manager
Recommendation:
Recommend that the City Council approve and authorize the City Manager to execute the enclosed Supercharger License Agreement with Tesla Inc., so that the City of St. Helena can move forward with Tesla, Inc. to review plans and begin the permitting and approval process for adding 12 Level 3 Chargers to the City owned parking lot at Oak Avenue / Money Way.
Staff Report - Pdf
Public Comment.Jeff Farmer
Public Comment.Chris Fowler
Public Comment.Christopher Warner 1
Public Comment.Christopher Warner 2
Public Comment.Christopher Warner 3
Public Comment.Christopher Warner 4
Public Comment.Christopher Warner 5
Public Comment.Christopher Warner 6
Public Comment.Pam Smithers
123 - 260
11. PUBLIC HEARINGS
11.1. Introduction and waive first reading of an Ordinance approving Zoning Ordinance Amendment (ZOA 2024-001) to amend
Chapter 17.30 of Title 17 of the St. Helena Municipal Code regarding the calculation of housing in-lieu fees.
CEQA Determination: Exempt from the requirements of CEQA under the “General Rule”, Section 15061 (b)(3), in that it can be seen with certainty that the proposed action will have no impact on the environment.
Prepared By: Maya DeRosa, Community Development Director Recommendation:
Introduction and waive the first reading of the proposed Ordinance to:
1. Find that the proposed changes to Chapter 17.30 of the Zoning Code are exempt from CEQA Guideline 15061
(b)(3); and
261 - 265
2. Approve and adopt Zoning Ordinance Amendment (ZOA
2024-001) to amend Chapter 17.30 of Title 17 of the St.
Helena Municipal Code regarding the calculation of
housing in-lieu fees.
Staff Report
Ordinance - Housing In-Lieu Fee Calculation
11.2. *12/09/2024 Staff report was updated.
Review of the City's Affordable Housing In-Lieu Fees and Nonresidential/Commercial Linkage Fee Options and provide guidance to staff regarding the appropriate fees.
Estimated start time: 7:00 p.m.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolutions adopting the affordable housing in-lieu fees and the nonresidential/commercial linkage or housing impact fees, which will take effect after the ordinance is in effect.
Staff Report - Pdf
267 - 392
12. OLD BUSINESS
None
13. NEW BUSINESS
13.1. Recognition of Outgoing Vice Mayor Eric Hall and Council Members Chouteau and Kenealy by Anil Comelo, City Manager
Estimated start time: 7:10 p.m.
13.2. Oath of Office administered by City Clerk Cindy Tzafopoulos to MayorElect Paul Dohring, Council Member-Elect Aaron Barak and Council Member-Elect Michelle Deasy
(A brief recess for the City Clerk to reorganize the dais and all attendees enjoy refreshments)
Estimated start time: 7:25 p.m.
13.3. New Mayor and Council Members are seated
Estimated start time: 7:35 p.m.
13.4. Consideration of Process for Appointment to Fill City Council Vacancy CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
393 - 398
Recommendation:
Fill the vacancy via an appointment (as opposed to an election) to fill the vacancy left by Council Member Chouteau's resignation. Utilize the proposed process and timeline for the appointment of a new City Council Member.
Staff Report - Pdf
13.5. 1. Designate a regular member and alternate City Council Member to represent the City of St. Helena on the Upper Valley Waste Management Agency (UVWMA) and;
2. Designate a regular member to the Napa Valley Transportation Authority (NVTA).
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:
Designate a regular member and alternate City Council Member to represent the City of St. Helena on the UVWMA. Designate a regular member to represent the City of St. Helena on the NVTA.
Staff Report - Pdf
399 - 404
14. CITY COUNCIL REPORTS:
14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
The next Regular City Council meeting is scheduled for January 14, 2025, at 6:00 p.m.
This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on December 5, 2024.
Republished December 9, 2024.
Cindy Tzafopoulos, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.
If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for
public review at the respective meeting.
MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, November 12, 2024 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.
Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
Absent: None
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
4.1 Vice Mayor Eric Hall moved to adopt the agenda. The motion was seconded by Council Member Patrick Kenealy and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
5. APPROVAL OF MINUTES
5.1 Consideration and proposed approval of Regular Meeting Minutes of October 22, 2024.
Vice Mayor Eric Hall moved to adopt the minutes. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Agenda Item #5.1.
Regular City Council
November 12, 2024
Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
6. PUBLIC FORUM:
No public comment was received.
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:
Ethan Walsh, City Attorney reported that there was no reportable action from the November 12, 2024 special City Council closed session meeting.
Mandy Kellogg, Administrative Services Director provided a fiscal year 2023-24 4th quarter update.
Dave Jahns, Director of Community Services provided an update on community activities.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
8.1 Pinning ceremony for:
Officer Nicholas Degnan
Officer Adrianna Avalos
Estimated start time: 6:30 p.m.
9. STAFF BRIEFING
None
10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)
10.1 Consideration and adoption of a Resolution authorizing Amendment #2 to STH Contract FY2023-028 with Client First Technologies for continued migration implementation technical support to City during Central Square software upgrade transition for an additional $70,000 for a total contract amount not to exceed $126,700.
Agenda Item #5.1.
Regular City Council
November 12, 2024
CEQA Determination: Not a CEQA project
Prepared By: Maya DeRosa, Community Development Director Recommendation:
Staff recommends the City Council adopt the attached Resolution.
10.2 Consideration and adoption of a Resolution to (1) Award the Meily Turf Installation and Irrigation Upgrade Project C22-03 to Marina Landscape Inc. in the amount of $224,000; (2) Authorize the City Manager to execute the Construction Contract with Marina Landscape Inc.; (3) Authorize the Director of Public Works to approve change order not-to-exceed 10% of the contract amount; and (4) Authorize a project Budget Amendment of $140,900 and a Budget Transfer from Fund 734 Park Impact Fees to Fund 733 of the same.
CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager
Recommendation:
Staff recommends approval of the attached resolution.
10.3 Consideration and proposed adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the Pavement Restoration Project, Capital Improvement Project R24-79.
CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:
Approve attached Resolution.
10.4 This item was pulled.
Consideration of Adding 12 Level 3 electric vehicle chargers to the Oak Avenue / Money Way Public Parking Lot in Downtown St. Helena and approval of a license agreement with Tesla Inc for Installation and On-Going Maintenance of Chargers at No Cost to City and Agreement Review
10.5 Receive and File the Fiscal Year (FY) 2023-24 4th Quarter Finance Report (unaudited).
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends the City Council receive and file the Q4 FY 2023-24 financial report.
Vice Mayor Eric Hall moved to approve 10.1 through 10.3 and 10.5. The motion was seconded by Council Member Patrick Kenealy and on roll call carried by the following vote:
Agenda Item #5.1.
Regular City Council
November 12, 2024
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
10.4 Consideration of Adding 12 Level 3 electric vehicle chargers to the Oak Avenue / Money Way Public Parking Lot in Downtown St. Helena and approval of a license agreement with Tesla Inc for Installation and On-Going Maintenance of Chargers at No Cost to City and Agreement Review CEQA Determination: Exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities
Prepared By: Andrew Bradley, Program Manager
Recommendation:
Recommend that the City Council approve and authorize the City Manager to execute the enclosed Supercharger License Agreement with Tesla Inc., so that the City of St. Helena can move forward with Tesla, Inc. to review plans and begin the permitting and approval process for adding 12 Level 3 Chargers to the City owned parking lot at Oak Avenue / Money Way.
Anil Comelo, City Manager reported on the item.
Chris Warner, Rich Corsetti and Barbara Monnette addressed the City Council.
It was the consensus of the City Council to direct the City Attorney to negotiate further with Tesla to get the best deal possible such as having a lower number of chargers and spots that are ideally not exclusive.
11. PUBLIC HEARINGS
11.1 *This item is being continued to a date certain of December 10, 2024.
Review of the City's Affordable Housing In-Lieu Fees and Nonresidential/Commercial Linkage Fee Options and provide guidance to staff regarding the appropriate fees.
12. OLD BUSINESS
12.1 Consideration and proposed approval of establishing a Finance Committee CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Agenda Item #5.1.
Regular City Council
November 12, 2024
Recommendation:
Adopt the attached Resolution establishing a Finance Committee and begin the recruitment process.
April Mitts, Asst. City Manager reported on this item.
Chris Warner and Kelly Wheaton addressed the City Council.
Vice Mayor Hall recommended the Committee to meet more than five times a year.
Vice Mayor Eric Hall moved to adopt the Resolution establishing a Finance Committee and begin the recruitment process. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
13. NEW BUSINESS
13.1 Adopting a resolution appointing applicants to the ATSC, Youth Advisory Member to the Parks & Rec Commission and Youth Advisory Member to the Library Board of Trustees
CEQA Determination: Not a CEQA project
Prepared By: Cindy Tzafopoulos, City Clerk
Recommendation:
Adopt a resolution appointing applicants to the ATSC, Library Board of Trustees and Parks and Recreation.
Anil Comelo, City Manager reported on the item.
No public comment was received.
Mayor Paul Dohring moved to appoint the following applicants:
Active Transportation and Sustainability Committee regular members Richard Seiferheld
Shannon Nolan
Youth Advisory Board Member to the Library Board of Trustees Jacob Zuniga
Agenda Item #5.1.
Regular City Council
November 12, 2024
Youth Advisory Board Member to the Parks & Rec. Commission Henry Ray
The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
13.2 Approval of revisions to the Downtown St. Helena Main Street Sidewalk Rehabilitation Project – Phases 1A (Pine St. to Adams St.) for Tree Species, Size, and Scope
Estimated start time: 7:25 p.m.
CEQA Determination: Not a CEQA project
Prepared By: Carlos Uribe, Assistant Public Works Operations Manager, Lesley Milton, Assistant Public Works Director - Operations Recommendation:
As depicted in Attachment 1, authorize a Phase 1A Project updated tree species mix of Japanese Zelkova and Chinese Pistache in the largest feasible size (i.e. 24" or 48" boxes) that can fit in the proposed tree wells AND authorize the Downtown Specific Plan consultant team to develop Phase 1B streetscapes incorporating the same size/species for the permanent Phase 1B configuration.
Joe Leach, Public Works Director reported on the item.
Kelly Wheaton addressed the City Council.
It was the consensus of the City Council for staff to determine the species, size and scope for the Downtown St. Helena Main Street Sidewalk Rehabilitation Project – Phases 1A (Pine St. to Adams St.)
13.3 Consideration of a Resolution: 1) Approving an Amended Employment Agreement with City Manager Anil Comelo effective July 26, 2024 and Performance Bonus, and 2) Approving the Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for Executive Management.
Estimated start time: 7:40 p.m.
Agenda Item #5.1.
Regular City Council
November 12, 2024
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Ethan Walsh, City Attorney reported on the item.
Arlene Corsetti, Michelle Deasy, Chris Warner, Donna Hardy and Hector Marroquin addressed the City Council.
Council Member Billy Summers moved to approve the City Manager's contract minus the one-year extension and second 7% increase until the Council reevaluates with the new City Council members following a Financial Committee financial plan. The motion was seconded by Mayor Paul Dohring and on roll call failed by the following vote:
AYES: Mayor Paul Dohring and Council Member Billy Summers NOES: Vice Mayor Eric Hall, Council Member Anna Chouteau, and Council Member Patrick Kenealy
ABSENT: None
ABSTAIN: None
RECUSE: None
The motion failed for a lack of votes.
Vice Mayor Eric Hall moved to adopt a resolution approving the City Manager's contract. The motion was seconded by Council Member Patrick Kenealy and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, and Council Member Patrick Kenealy
NOES: Council Member Billy Summers
ABSENT: None
ABSTAIN: None
RECUSE: None
The Mayor called for a ten minute recess at 8:09pm.
13.4 Proposed Approval of a Resolution Authorizing Staffing Recommendations and Documents as Follows:
1. Reclassify the Assistant Public Works Director - Operations to Deputy City Manager overseeing Public Works Operations; and
2. Freeze the Assistant to the City Manager for the remainder of FY 2025; and
3. Add Assistant Planner FTE in the Community Development Department; and
Agenda Item #5.1.
Regular City Council
November 12, 2024
4. Reclassify the Community Services Officer to Property & Evidence Technician and increase from 0.75 FTE to 1.0 FTE and establish a salary range of $69,421 - $84,382; and
5. Approve an Amendment to the Memorandum of Understanding (MOU) Between the Police Officers Association (POA); and
6. Duly Adopt and Approve a Publicly Available Pay Schedule in Accordance with the Requirement of California Code of Regulations, Title 3, Section 570.5 for Employees Covered Under the POA MOU.
7. Authorizing the City Manager to Execute an Employment Agreement for the Deputy City Manager.
Estimated start time: 8:00 p.m.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Mandy Kellogg, Administrative Services Director reported on the item.
No public comment was received.
Vice Mayor Eric Hall moved to adopt the resolution. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
13.5 1. Consideration and proposed approval of a resolution granting consent to the County of Napa to renew the Napa Valley Tourism Improvement District (NVTID) and include the City of St. Helena in the renewed TID.
2. Consideration and proposed approval of a resolution appointing the City of St. Helena Mayor, or designee, as the City representative for the Napa Valley Tourism Corporation (NVTC).
Estimated start time: 8:15 p.m.
CEQA Determination: Not a CEQA project
Prepared By: April Mitts, Assistant City Manager
Agenda Item #5.1.
Regular City Council
November 12, 2024
Recommendation:
Staff recommends the City Council approve the attached resolutions granting consent to renew the Napa Valley Tourism Improvement District and include the City of St. Helena in the renewed TID (Attachment 5) and appointing the Mayor, or designee, to the Napa Valley Tourism Corporation (Attachment 6).
April Mitts, Asst. City Manager reported on the item.
Marcelle Adderley, Rick Coffman, Linsey Gallagher, Nathan Davis, Patrick O'Neil and John Landen addressed the City Council.
Vice Mayor Eric Hall moved to approve a resolution granting consent to the County of Napa to renew the Napa Valley Tourism Improvement District (NVTID) and include the City of St. Helena in the renewed TID. The motion was seconded by Council Member Anna Chouteau and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Vice Mayor Eric Hall moved to approve a resolution appointing the City of St.
Helena Mayor, or designee, as the City representative for the Napa Valley Tourism Corporation (NVTC). The motion was seconded by Council Member Patrick Kenealy and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
14. CITY COUNCIL REPORTS:
14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) Agenda Item #5.1.
Regular City Council
November 12, 2024
D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Youth Opportunities Commission
H. Napa County Local Agency Formation Commission (LAFCO) I. Napa Valley Transportation Authority (NVTA)
J. Napa County Watershed Information Center & Conservancy (WICC) K. Upper Valley Waste Management Agency
L. Napa County Groundwater Sustainability Plan Advisory Committee M. Napa County Regional Climate Action Committee
N. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:49 p.m.
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #5.1.
MINUTES
City of St. Helena
Special City Council Meeting
Tuesday, November 12, 2024 @ 4:30 PM
Vintage Hall - First Floor Wellness Center
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.
Present: Mayor Paul Dohring, Vice Mayor Eric Hall, Council Member Anna Chouteau, Council Member Patrick Kenealy, and Council Member Billy Summers
Absent: None
1. CALL TO ORDER
2. ROLL CALL
3. ADOPTION OF THE AGENDA
4. PUBLIC COMMENT:
Under California law, public comments at special meetings are limited to subjects on the agenda only. Therefore public comment will take place during consideration of the item.
5. NEW BUSINESS:
5.1 Applicant interviews for the ATSC, Youth Advisory Member to the Parks & Rec Commission and Youth Advisory Member to the Library Board of Trustees The City Council held applicant interviews and interviewed the following applicants:
Active Transportation and Sustainability Committee
Shannon Nolan
Youth Advisory Board Member to the Library Board of Trustees Jacob Zuniga
No public comment was received.
6. ADJOURNMENT
Mayor Dohring adjourned the meeting at 5:00pm.
Agenda Item #5.1.
Special City Council
November 12, 2024
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Cindy Tzafopoulos, City Clerk
Agenda Item #5.1.
City of St. Helena
PROCLAMATION
ARBOR DAY
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and
WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal, and
WHEREAS, the City of St. Helena has been recognized as a Tree City USA by The National Arbor Day Foundation for 26 years and desires to continue its tree-planting practices
NOW, THEREFORE LET IT BE RESOLVED, that I, Paul Dohring, Mayor of the City of St. Helena, along with the St. Helena City Council,
declares the 12th day of December 2024, as Arbor Day and will be holding tree plantings in recognition of Arbor Day for the purpose of expressing our support for efforts to protect our trees and woodlands.
Dated: December 10, 2024
__________________________________
Paul Jamison Dohring, Mayor
City of St. Helena
Agenda Item #8.2.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: December 10, 2024
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Receive and File FY 2023-24 Annual AB 1600 Report on Development Impact Fees.
RECOMMENDED
ACTION:
Receive and file Annual AB 1600 Development Fee Report
for Fiscal Year Ending June 30, 2024.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
The purpose of this report is to publicly provide the FY 2023-24 Annual AB 1600 Report on Development Impact
Fees.
FINANCIAL IMPACT: None.
BACKGROUND:
Cities and counties often charge fees on new development to fund public improvements to mitigate the impact of development activity. These fees are commonly known as development impact fees and are generally collected at the time building permits are issued for residential and commercial construction. Impact fees are established by ordinance and as required by law, these fees are segregated from the General Fund and accounted for in special revenue funds.
In 1989, the State Legislature passed Assembly Bill 1600 (AB 1600), which added Sections 66000 et seq. to the California Government Code, commonly known as the Mitigation Fee Act. Under AB 1600 the City is required to make available to the public a report on development impact fees. The report must be made available within 180 days of the close of the fiscal year.
This Report Provides: Descriptions of each Development Impact Fee, Amount of the Fee, Beginning and Ending Balances of each Impact Fee Account, Identification of Public Improvements in which Fees were Expended, Schedule for Commencement of Certain Public Improvements to be Funded with Impact Fees, Description of any Interfund Transfer or Loan, and the Amount of Refunds Paid, if any, from Development Impact Fees.
DISCUSSION:
The Annual AB 1600 Development Fee Report for Fiscal Year Ending June 30, 2024 was made available to the public on October 24, 2023 (Attachment 1).
Agenda Item #10.1.
Per Section 66006(b)(1) of the California Government Code the annual report must include the following specific reporting requirements:
1. A brief description of the type of development impact fee in the account/fund;
2. The amount of the fee;
3. Beginning and ending balances of the account/fund, the amount of fees collected, and the interest earned;
4. An identification of each public improvement on which fees were expended together with the amount of such expenditures;
5. Information regarding the schedule for commencement of certain public improvements to be funded with development fees;
6. A description of any interfund transfer or loan; and
7. The amount of refunds paid, if any, from a particular fund.
The City of St. Helena development fees covered by AB 1600, and documented in Attachment 1, include the following:
1. Public Safety Impact Fees (pages 1 and 2 of report)
2. Civic Improvement Impact Fees (pages 1 and 3 of report)
3. Park Improvement Impact Fees (pages 1 and 4 of report)
4. Traffic Mitigation Impact Fees (pages 1 and 5 of report)
5. Storm Drain Improvement Impact Fees (pages 1 and 6 of report)
6. Affordable Housing Impact Fees (pages 1 and 7 of report)
7. Water Impact Fees (pages 1 and 8 of report)
8. Sewer Impact Fees (pages 1 and 9 of report)
ENVIRONMENTAL REVIEW: None.
GOAL:
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
FY 2023-24 AB1600 Report
Agenda Item #10.1.
This report summarizes the following information for each of the development impact fee programs:
• A brief description of the fee program
• A schedule of fees
• A schedule of projects
• Expenditures by project
• Five‐year historical collection and expenditure schedule Public Safety
Impact
Civic
Improvement
Impact
Park Impact
Traffic
Mitigation
Impact
Storm Drain
Improvement
Affordable
Housing Water Impact Sewer Impact
Fund 216 Fund 713 Fund 734 Fund 740 Fund 742 Fund 751 Fund 764 Fund 774 $ 590,930 $ 822,974 $ 1,303,461 $ 2,829,543 $ 743,172 $ 304,497 $ 390,341 $ (2,191) $ ‐ 61,333 $ ‐ $ ‐ $ ‐ $ 1,796,106 902,249 173,241 8,010 11,006 17,863 37,035 9,710 7,515 5,567 175 67,876 67,874 190,628 32,894 39,266 583,991 40,984 3,336 ‐ ‐ ‐ ‐ ‐ 20,178 41,295 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 75,886 78,880 208,491 69,929 48,976 591,506 66,729 44,806 ‐ ‐ 1,328 ‐ ‐ ‐ 60,295 ‐ ‐ 94,182 ‐ ‐ ‐ ‐ ‐ 41,294 94,182 ‐ 1,328 ‐ ‐ ‐ 60,295 41,294 (18,296) 77,552 208,491 69,929 48,976 531,211 66,729 3,512 633,967 900,526 1,511,952 2,899,472 792,148 2,631,814 1,359,319 174,562 *See 5‐year CIP adopted by City Council on June 13, 2023.
The table below shows the activity for each impact fee fund for the fiscal year 2023‐2024:
The City of St. Helena has eight (8) impact fee funds: Public Safety Impact, Civic Improvement Impact, Park Impact, Traffic Mitigation Impact, Storm Drian Improvement, Affordable Housing, Water Impact, and Sewer Impact. Each fee is accounted for in a separate fund within the records of the City of St. Helena.
Fees Collected
Miscellaneous Revenues
Operating Transfers In
Beginning Balance, 7/1/23
Ending Balance, 6/30/24
REVENUE
Government Code Section 66006 requires local agencies to submit an annual report detailing the status of development impact fees. The annual report must be made available to the public within 180 days of the close of the fiscal year and be presented to the public agency (City Council) at a regularly scheduled public meeting no sooner than 15 days after the report is made available to the public.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
TOTAL
Excess Revenue
Over/(Under)
Expenses/Expenditures
TOTAL
Non Departmental Expense
Transfer to Other Funds*
Long‐term Receivable
Interest Earnings
EXPENSE/EXPENDITURES
The following pages discuss each fund in more detail and include a revenue and expenditure summary from 7/1/23 ‐ 6/30/24.
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Public Safety Impact Fee ‐ Fund 216
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
652,263 616,389 596,079 582,770 485,551 8,010 2,998 1,257 3,522 5,319 68,449 32,876 19,863 16,527 92,033 ‐ ‐ ‐ ‐ ‐ $ 76,458 $ 35,874 $ 21,120 $ 20,049 $ 97,352 ‐ ‐ 811 6,740 133 94,182 ‐ ‐ ‐ ‐ $ 94,182 $ ‐ $ 811 $ 6,740 $ 133 (17,723) 35,874 20,309 13,309 97,219 634,539 652,263 616,389 596,079 582,770 Square foot
Square foot
Square foot
Square foot
Square foot
Multifamily Unit
Commercial
Office
Industrial
Hotel Room
$ 1.30 $ 1.30 $ 2.00 $ 0.71 $ 1.37 Operating Transfers In
Total Revenues
Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Development Impact Fee Study
Total Expenditures
Type 1 Fire Engine
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Expenditure by Project
Project
Type 1 Fire Engine Purchase
5‐Year Collection and Expenditure Schedule
FY 2023‐24 Expenditures Estimated % of Total Project Funded with Development Fee
$ 94,182 11.6% Project Anticipated Construction
Start
Estimated 5‐year Project
Costs
Total Impact Fees
Section 22.5 of the City Code establishes this fund to accumulate revenues from fees on building permits to be used solely for equipment and facilities costs for the Police and Fire Departments. Vehicles, capital equipment, and building improvements are approved uses.
Description of Fees
Fee Schedule
Category Fee Basis
Residential Unit $ 1.30 Square foot Scheduled Projects
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Civic Improvement Impact Fee ‐ Fund 713
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
822,974 761,864 733,323 716,815 599,889 11,006 4,210 1,726 4,828 7,395 67,874 59,179 29,314 19,879 137,549 ‐ ‐ ‐ ‐ ‐ $ 78,880 $ 63,389 $ 31,040 $ 24,707 $ 144,944 1,328 2,279 1,732 1,681 1,862 ‐ ‐ 768 6,518 133 ‐ ‐ ‐ ‐ 292 ‐ ‐ ‐ ‐ 25,731 $ 1,328 $ 2,279 $ 2,499 $ 8,199 $ 28,018 77,552 61,110 28,541 16,508 116,926 900,526 822,974 761,864 733,323 716,815 Office $ 2.46 Square foot Industrial $ 0.87 Square foot Hotel Room $ 1.69 Square foot Multifamily Unit $ 1.60 Square foot Commercial $ 1.60 Square foot Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Beginning Fund Balance
Revenues
General Plan
Corporation Yard Trailer Rental
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
Development Impact Fee Study
Phase I ‐ Feasibility and Visioning Study
Expenditure by Project
Project
5‐Year Collection and Expenditure Schedule
FY 2023‐24 Expenditures Estimated % of Total Project Funded with Development Fee
$ ‐ 0.0% Scheduled Projects
Project Anticipated Construction
Start
Estimated 5‐year Project
Costs
Total Impact Fees
Description of Fees
This fund is used to accumulate restricted funds from new development's proportionate share of the depreciated replacement of cost of a range of facility types including City Hall, corporation yard facilities, as well as library and recreation facilities.
Fee Schedule
Category Fee Basis
Residential Unit $ 1.60 Square foot
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Park Impact Fee ‐ Fund 734
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
1,303,461 1,087,885 987,542 979,598 960,234 17,863 6,593 2,371 6,647 13,163 190,628 208,983 97,973 54,379 411,746 ‐ ‐ ‐ ‐ ‐ $ 208,491 $ 215,576 $ 100,343 $ 61,025 $ 424,909 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 26,149 210,434 ‐ ‐ ‐ 24,508 19,753 ‐ ‐ ‐ 2,425 167,609 ‐ ‐ ‐ ‐ 7,750 $ ‐ $ ‐ $ ‐ $ 53,082 $ 405,545 208,491 215,576 100,343 7,944 19,364 1,511,952 1,303,461 1,087,885 987,542 979,598 C24‐01 Parks & Recreation Master Plan FY 23/24 $ 125,000 $ 125,000 C22‐03 Jacob Meily Park Upgrades $ ‐ 100.0% C24‐01 Parks & Recreation Master Plan $ ‐ 100.0% C22‐02 Crane Park Playground Equipment $ ‐ 32.0% Revenues over (less than) expenditures
Fund Balance, June 30
C19‐01 Lyman Park Restroom Improvements
C19‐03 Crane Park Lighting Improvements
C20‐03 Skate Park Improvements
C20‐04 Baldwin Park Fence & Pathway Repair
Total Expenditures
5‐Year Collection and Expenditure Schedule
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditure by Project
Project
C19‐03 Crane Park Lighting Improvements $ ‐ 100.0% FY 2023‐24 Expenditures Estimated % of Total Project Funded with Development Fee
Expenditures
C19‐02 Crane Park Tennis Courts
C20‐04 Baldwin Park Fence & Pathway $ ‐ 100.0% C19‐03 Crane Park Lighting Improvements FY 23/24 $ 400,000 $ 400,000 C22‐03 Jacob Meily Park Upgrades FY 23/24 $ 125,500 $ 125,500 C22‐02 Crane Park Playground Equipment FY 23/24 $ 250,000 $ 80,000 C20‐04 Baldwin Park Fence & Pathway FY 23/24 $ 80,000 $ 80,000 Scheduled Projects
Project Anticipated Construction
Start
Estimated 5‐year Project
Costs
Description of Fees
This fund is used to accumulate funds from new or proposed residential development solely for park land acquisition and park improvements.
Fee Schedule
Category Fee Basis
Multifamily Unit $ 3.77 Square foot Residential Unit $ 3.77 Square foot Total Impact Fees
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Traffic Mitigation Impact Fee ‐ Fund 740
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
2,829,543 2,758,586 2,719,290 2,715,793 2,470,519 37,035 14,547 6,339 18,312 29,496 32,894 56,410 33,989 33,414 215,912 ‐ ‐ ‐
$ 69,929 $ 70,957 $ 40,328 $ 51,726 $ 245,408 ‐ ‐ ‐ 41,711 ‐ 6,772 ‐ ‐ ‐ ‐ ‐ ‐ 1,032 6,518 133 $ 6,772 $ ‐ $ 1,032 $ 48,229 $ 133 63,157 70,957 39,296 3,497 245,275 2,892,700 2,829,543 2,758,586 2,719,290 2,715,793 Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
R20‐02 Mills Lane Storm Drain Project
R24‐01 Streets Master Plan
Expenditure by Project
Project FY 2023‐24 Expenditures Estimated % of Total Project Funded with Development Fee
R24‐01 Streets Master Plan $ 6,772 100.0% 5‐Year Collection and Expenditure Schedule
Hotel Room $ 5.46 Square foot Scheduled Projects
Project Anticipated Construction
Start
Estimated 5‐year Project
Costs
Total Impact Fees
R24‐01 Streets Master Plan FY 23/24 $ 200,000 $ 200,000 Commercial $ 5.10 Square foot Office $ 4.06 Square foot Industrial $ 2.43 Square foot Residential Unit $ 0.81 Square foot Multifamily Unit $ 0.81 Square foot Description of Fees
This fund is used to accumulate funds from new or proposed development to finance circulation improvements to reduce the impacts of traffic generated by new development within the City.
Fee Schedule
Category Fee Basis
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Storm Drain Improvements Impact Fee ‐ Fund 742
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
743,172 713,586 798,601 790,010 696,348 9,710 3,817 1,867 5,311 8,430 39,266 30,676 15,974 9,797 85,365 ‐ ‐ ‐ ‐ ‐
$ 48,976 $ 34,493 $ 17,840 $ 15,109 $ 93,795 ‐ 4,906 101,824 ‐ ‐
25,000 ‐ ‐ ‐ ‐
‐ ‐ 1,032 6,518 133
$ 25,000 $ 4,906 $ 102,855 $ 6,518 $ 133 23,976 29,587 (85,015) 8,591 93,662 767,148 743,172 713,586 798,601 790,010 Drain Pipe Replacement
R20‐02 Mills Lane Storm Drain Project
Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
Expenditure by Project
Project FY 2023‐24 Expenditures Estimated % of Total Project Funded R20‐02 Mills Lane Storm Drain Project $ - 10.4%
5‐Year Collection and Expenditure Schedule
Hotel Room $ 2.64 Square foot
Scheduled Projects
Project Anticipated Construction Estimated 5‐year Project Total Impact Fees R20‐02 Mills Lane Storm Drain Project $ 6,761,640 $ 700,000 Square foot
Description of Fees
This fund is used to accumulate funds from new development's proportionate share of planned drainage system improvements.
Fee Schedule
Category Fee Basis
Residential Unit $ 0.61 Square foot
Multifamily Unit $ 0.61
Undetermined
Square foot
Commercial $ 1.90 Square foot
Office $ 1.58 Square foot
Industrial $ 1.90
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Affordable Housing Fee ‐ Fund 751
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
2,100,603 1,897,317 528,967 2,034,173 2,079,949 7,515 2,668 709 3,254 5,849 583,991 212,358 2,226 106,784 317,631 ‐ 6,324 ‐ ‐ ‐ ‐ 14,811 1,429,111 ‐ ‐ ‐ ‐ 60,000 ‐ ‐ ‐ 1,449 4,582 295 2,292 ‐ ‐ ‐ ‐ ‐ $ 591,506 $ 237,609 $ 1,496,628 $ 110,333 $ 325,772 ‐ ‐ 23,676 1,400,565 ‐ ‐ 9,998 4,469 185,884 316,884 81 2,832 13,221 4,075 ‐ 10,800 3,600 8,400
‐ ‐ (40) ‐ ‐ ‐ ‐ 6,045 ‐ ‐ 49,414 ‐ 3,297 10,129 29,664 ‐ 17,893 69,210 14,887 ‐ ‐ ‐ ‐ ‐ 25,000 $ 60,295 $ 34,323 $ 128,278 $ 1,615,539 $ 371,548 531,211 203,286 1,368,350 (1,505,206) (45,776) 2,631,814 2,100,603 1,897,317 528,967 2,034,173 Contributions from Government
963 Pope Street OTSH
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Operating Transfers In
Total Revenues
Expenditures
Development Impact Fee Study
Annual Monitoring Fees
Turley Flats Project
723 Hunt Avenue Acquisition Project
HOME Administrative Fees
HOME Grant Revenues
Brenkle Court Project
Expenditure by Project
Project FY 2023‐24 Expenditures Estimated % of Total Project Funded 5‐Year Collection and Expenditure Schedule
Hotel Room $ 3.80 Square foot Scheduled Projects
Project Anticipated Construction Estimated 5‐year Project Total Impact Fees Commercial $ 4.11 Square foot Office $ 1.26 Square foot Industrial $ 5.21 Square foot Category Fee Basis
Residential Unit 2.50% Construction Cost
Multifamily Unit 2.50% Construction Cost
Description of Fees
This fund is used to accumulate funds from new or proposed development in order to defray the costs of providing affordable housing in the City.
Fee Schedule
Total Expenditures
Revenues over (less than) expenditures
Fund Balance, June 30
Non‐Profit Grant Contribution
Affordable Housing Legal Fees
Housing Element Update
Other Revenue
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Water Impact Fee ‐ Fund 764
.
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
1,292,590 1,245,628 1,206,098 1,175,854 1,034,630 5,567 2,130 862 2,360 3,128 40,984 32,528 21,158 16,238 120,433 20,178 18,701 18,542 18,164 17,796 ‐ ‐ ‐ ‐ ‐ $ 66,729 $ 53,359 $ 40,562 $ 36,762 $ 141,357 ‐ 6,398 ‐ ‐ ‐ ‐ ‐ 1,032 6,518 133 $ ‐ $ 6,398 $ 1,032 $ 6,518 $ 133 66,729 46,962 39,530 30,244 141,224 1,359,319 1,292,590 1,245,628 1,206,098 1,175,854 Revenues over (less than) expenditures
Fund Balance, June 30
S21‐01 WWTP Recycled Pipeline & Station
Development Impact Fee Study
5‐Year Collection and Expenditure Schedule
Beginning Fund Balance
Total Expenditures
Revenues
Interest Earnings
Impact Fees
Miscellaneous Revenues
Operating Transfers In
Total Revenues
Expenditures
Expenditure by Project
Project FY 2023‐24 Expenditures Estimated % of Total Project Funded Square foot
Scheduled Projects
Project Anticipated Construction Estimated 5‐year Project Total Impact Fees Hotel Room $ 2.40 S21‐01 WWTP Recycled Pipeline & Station FY 21/22 $ 130,000 $ 95,000 Commercial $ 0.86 Square foot Office $ 0.86 Square foot Industrial $ 0.73 Square foot Description of Fees
This fund is used to accumulate funds from new or proposed development to pay for water system capital improvements needed to support new development.
Fee Schedule
Category Fee Basis
Residential Unit $ 1.41 Square foot Multifamily Unit $ 1.41 Square foot
Agenda Item #10.1.
City of St. Helena
AB1600 Annual Report
Development Impact Fees
Fiscal Year Ended June 30, 2024
Wastewater Impact Fee ‐ Fund 774
FY 23/2024 FY 22/2023 FY 21/2022 FY 20/2021 FY 19/2020
171,050 826,640 817,331 810,352 772,109 175 2,184 1,517 4,342 7,275 3,336 8,743 5,904 6,237 30,433 41,295 2,918 2,918 2,918 2,918 ‐ ‐ ‐ ‐ ‐ $ 44,806 $ 13,845 $ 10,340 $ 13,497 $ 40,626 41,294 669,435 ‐ ‐ ‐ ‐ ‐ ‐
‐ ‐ ‐ ‐ 2,250 ‐ ‐ 1,032 6,518 133 $ 41,294 $ 669,435 $ 1,032 $ 6,518 $ 2,383 3,512 (655,590) 9,308 6,979 38,243 174,562 171,050 826,640 817,331 810,352 S21‐01 WWTP Recycled Pipeline & Station
Fund Balance, June 30
Expenditures
S00‐52 WWTP Phase 1 Upgrades
Ranch Utility Vehicle
Development Impact Fee Study
Total Expenditures
Revenues over (less than) expenditures
5‐Year Collection and Expenditure Schedule
Beginning Fund Balance
Revenues
Interest Earnings
Impact Fees
Miscellaneous Revenues
Operating Transfers In
Total Revenues
S00‐52 WWTP Phase 1 Upgrades $ 41,294 3.8% S21‐01 WWTP Recycled Pipeline & Station $ ‐ 26.9% $ 724,077
S21‐01 WWTP Recycled Pipeline & Station FY 21/22 $ 130,000 $ 35,000 Square foot
Hotel Room $ 5.50 Square foot Description of Fees
This fund is used to account for the cost of constructing and improving the wastewater treatment plant and sewer collection system in order to support new development.
Fee Schedule
Category Fee Basis
Scheduled Projects
Project Anticipated Construction Estimated 5‐year Project Total Impact Fees Square foot
Multifamily Unit $ 1.57 Square foot Commercial $ 1.87 Square foot Office $ 1.87 Square foot Expenditure by Project
Project FY 2023‐24 Expenditures Estimated % of Total Project Funded Residential Unit $ 1.57 Industrial $ 1.65 S00‐52 WWTP Phase 1 Upgrades FY 20/21 $ 18,815,827
Agenda Item #10.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 10, 2024
FROM: Ian Dale, Environmental Services Tech
SUBJECT: Water Supply and Forecasting - October 2024
RECOMMENDED
ACTION:
Receive and file.
PREVIOUS COUNCIL
ACTION:
Monthly Receive and File reports to City Council.
STATEMENT OF THE
PURPOSE:
To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant, the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.
FINANCIAL IMPACT: None.
BACKGROUND:
The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.
At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.
DISCUSSION:
In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for October 2024. The water produced for October 2024 is down by -19% when compared to October 2023 and is down by -31% compared to the average of October 2018-2020. Below is a chart summarizing the water produced per source:
Water Produced per Source
Agenda Item #10.2.
Source
Average (2018 -
2020)
(Acre-Feet)
October 2023
(Acre-Feet)
October 2024
(Acre-Feet)
Bell Canyon 90 56.98 31.14
Stonebridge Wells 34 44.28 44.39
Napa Water 57 54.73 51.59
Total 182 155.99 127.12
Percent change from October 2023: -19%
Percent change from average of October 2018 - 2020: -31% Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since September 2023. It also shows the water availability forecast through June 2026 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).
As of November 1, 2024, Bell Canyon Reservoir elevation was at 414.37 feet representing approximately 1,823.14 acre feet (AF) and 76.48% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 acre feet in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on November 1st in 2022, 2023, and 2024.
Year 2022 2023 2024
Bell Canyon Elevation Level 409.57 Ft. 416.70 Ft. 414.37 Ft.
Acre Feet 1,505 AF 1,945.02 AF 1,823.14 AF
Percent Capacity 63.13% 83.46% 76.48%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.
Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at Agenda Item #10.2.
the time did not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.
It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 acre-feet, significantly above the 1,481 acre-feet standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.
City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of October 2024, Rutherford Pump Station was producing an average of 0.54 MG/day for a total of
51.59 acre feet (AF) for the month.
ENVIRONMENTAL REVIEW: Not applicable.
GOAL:
Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
MWR October 1-31 2024
Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Storage Phase I II Agenda Item #10.2.
CITY OF ST. HELENA
MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __
LOUIS STRALLA
WATER PLANT
TK #1 & #2
ADJUST
31.14 10.14 -0.14
24.6% -0.3%
41.41 MG MG
n/a MG MG
n/a MG MG
1.33 MG MG
% %
153.71 AF 29.9% 180.10 AF 30.7%
50.07 MG 58.66 MG
207.81 AF 40.4% 208.33 AF 35.5%
67.69 MG 67.86 MG
152.26 AF 29.6% 198.83 AF 33.9%
49.60 MG 64.77 MG
TOTAL WATER PRODUCED 513.78 AF 100.0% 587.26 AF 100.0%
DELIVERY (ALL)
0.14 0.06
414.37 FT. FT.
-1.26 FT. FT.
1823.14 AF AF
76.5 % %
0.10 IN IN
0.2 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.
Updates will be provided if any errors are identified.
AVERAGE 76 66.7
REMARKS
City of Napa Water Delivery: RPS producing an average of 0.54 MG/day during October 2024.
THIS MONTH, THIS YEAR THIS MONTH, LAST YR.
DEGREES IN FAHRENHEIT 99-45.5 91.8-41.7
TEMPERATURES
MONTHLY RISE OR DROP -1.05
CAPACITY AT END OF PERIOD 1945.02
PERCENT OF FULL CAPACITY 83.5
RAINFALL IN THIS PERIOD 0.50
TOTAL RAINFALL SEASON TO DATE 0.58
ELEVATION BELL CANYON RESERVOIR 416.70
STONEBRIDGE APARTMENTS MG/Oct. 1 -31 0.16 MG/Oct. 1-31
WATER ELEVATION, CAPACITY & RAINFALL
THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Oct. 1 -31 0.05 MG/Oct. 1-31
STONEBRIDGE POTABLE WELLS
SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.
THIS FISCAL YEAR LAST FISCAL YEAR
LOUIS STRALLA WATER PLANT
NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 1.63
WATER YEAR TOTALS
WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 50.81
MAXIMUM DAILY PRODUCED n/a
0.20 16.80
PERCENT 35.0% 40.7%
-0.44
October 1-31, 2024
STONEBRIDGE
POTABLE
WELLS
SBW
IRRIGATION
WATER
NAPA WATER
THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 44.39 0.61 51.59
AMOUNT PRODUCED in MG 14.46
Agenda Item #10.2.
Supply Level (Acre Feet)
BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non-drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500
2383 2383 2383 2383
2341
2250
2025
2000 1912
1848 1,873 1,890 1,878
1823
1,786
1,815 1,850
1,772
1750 1,689
1,590
1500 1,425
1,401 1,363 1,393 1,398
Entered Phase 1 - 1,431 Acre Ft.
1250 1319
Historic Proiected
1000
Entered Phase 2 - 939 Acre Ft.
750
500 596 Acre Feet*
250
o
. 25A reserve for fire
0 '5 'b ’b ”a V V V V V V V V V V V V ‘3 <0 ‘9 ‘0 <9 ‘2 ‘0 <9 ‘9 (o 0) <9 ‘0 Q) ‘o (o (o ‘0 ’V 'V ,‘V , ’V 5V IV 1V TV IV 5V TV IV IV ’V ’V ’V fV ’V ’V ’V :V 5V ’V 5V 5V , ’V fV "V fV ’V ’V (OQ’Q06} $04 QQ/(J{D ((91 grbk vQ‘Q’D?\OQ \\)\ VOQO(OQIQ06} $04 09/ \Q) ((610g» va g'bA\OQ \& VOQO(3Q? 06’"$04 09/0{D Qéo Q?) vQ‘@QA\OO Agenda Item #10.2.
Agenda Item #10.2.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: December 10, 2024
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2023-24 and a resolution certifying of 6.67% Equivalent Fund
expenditures for Fiscal Year 2023-24 under Measure T
Program.
RECOMMENDED
ACTION:
Staff recommends approval of the attached resolutions.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
The purpose is to certify the Measure T Maintenance of
Effort (MOE) for Fiscal Year 2023-24 and the 6.67%
Equivalent Fund expenditures for Fiscal Year 2023-24
under the regulations of the Measure T Program.
FINANCIAL IMPACT: None.
BACKGROUND:
At the General Election held on November 6, 2012, the voters of Napa County approved a ½-cent sales tax increase known as Measure T, the Napa Countywide Road Maintenance Act of 2012. The sales tax is being implemented by the Napa Valley Transportation Authority - Taxing Authority (“NVTA-TA”), and the tax proceeds are allocated among all local agencies within the County.
Measure T funding is to be used for maintenance, reconstruction, and/or rehabilitation of streets, roads, and transportation infrastructure within the public right-of-way including but not limited to: sidewalks, curb and gutters, curb ramps, lighting, traffic signage, striping, and local roadway drainage. Measure T is intended to supplement, not supplant or replace, the City’s existing local general fund revenues being used for transportation infrastructure maintenance.
As part of the Ordinance, all agencies must collectively commit non-Measure T funds towards Class I Bicycle Facilities equivalent to 6.67% of the estimated total revenue of Measure T. Qualifying funding sources for 6.67% Equivalent Fund projects must be from either local general funds or formula specific funds.
On March 16, 2022, NVTA-TA adopted an amended Master Funding Agreement. The amended Master Funding Agreement repealed and replaced the original 2018 Master Funding Agreement and required approval from City Council. On July 26, 2022, City Agenda Item #10.3.
Council approved the amended Measure T Master Funding Agreement. This revision will result in an additional yearly resolution for the term of the Measure T program.
By January 31st of each calendar year, the City must provide a copy of the Equivalent Fund Class I Bicycle Facilities Expenditure Resolution approved by the City’s governing body, along with backup documentation, showing the qualifying funding spent on Class I Bicycle Facilities for the prior fiscal year. The resolution will certify applicable expenditures for the prior fiscal year and be used by NVTA-TA in the tracking the program participants’ collective contribution towards the required Class I Facility spending over the term of the Measure T program.
DISCUSSION:
On February 13, 2018, City Council established the City’s Maintenance of Effort (MOE) at $379,189, which is a calculation of the average maintenance of effort for the FY 2007/2008, FY 2008/2009 and FY 2009/2010 as required by the Measure T Ordinance.
Each year going forward, the City is required to certify that it has met the MOE obligation for the prior fiscal year (Attachment A).
For the Fiscal Year 2024-23, the City’s MOE of $379,189 was met with expenses to Streets Capital Projects R18-0081 Downtown Sidewalk Improvements, R22-0079 Pavement Restoration, and R23-0079 Pavement Restoration.
Maintenance of Effort expenses are as follows:
Measure T MOE Certification
Project Description FY 2023/24
R18-0081 Downtown Sidewalk Improvements 48,204
R22-0079 Pavement Restoration 164,274
R23-0079 Pavement Restoration 166,711
Total $379,189
The table below provides a summary of the 6.67% Equivalent expenditures and the sources of funding:
Class I Bicycle Facilities Expenditures Certification
Fiscal Year Funding Source Amount
2023-24 General Fund $100,000
ENVIRONMENTAL REVIEW:
None.
GOAL:
Goal 4: Provide Effective Community Information & Opportunities for Engagement DOCUMENTS ATTACHMENTS:
Agenda Item #10.3.
Resolution FY24 Measure T MOE Certification
MOE Certification Form FY24
Resolution Measure T Certification of Equivalent Fund Expenditures Exhibit A - List of Equivalent Funds for Class I Trails Agenda Item #10.3.
CITY OF ST. HELENA
RESOLUTION NO. 2024-
Adoption of a resolution certifying the Measure T Maintenance of Effort (MOE) for Fiscal Year 2024 of 379,189.
RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement with NVTA that outlines procedures for Measure T expenditures; and
G. The City of St. Helena shall determine and certify to NVTA-TA the average maintenance of effort amount for Fiscal Years 2007-08, 2008-09, and 2009-10, consistent with the criteria set forth in Section 9 of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and methodology utilized to calculate the average fiscal year street and roads; and H. On February 13, 2018, the City Council adopted Resolution 2018-16, which established the average Maintenance of Effort of $379,189; and I. By January 1st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation that demonstrates that the Maintenance of Effort was met the prior fiscal year; and J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).
Agenda Item #10.3.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The Recitals set forth above are true and correct and are incorporated herein; and
2. The City Council hereby determines and certifies that:
(a) the Maintenance of Effort (“MOE”) for the City of St. Helena for Fiscal Year 2023/2024 is $379,189, as described:
Measure T MOE Certification
Project FY 2023/24
R18-0081 Downtown Sidewalk Improvements 48,204
R22-0079 Pavement Restoration 164,274
R23-0079 Pavement Restoration 166,711
Total Expended 379,189
(b) For Fiscal Year 2023/2024, the City of St. Helena met its obligation for an MOE at least $379,189 as set forth in Resolution 2018-16; and (c) The City of St. Helena will meet its MOE obligation of at least $379,189 for Fiscal Year 2024/2025; and
3. This Resolution shall take effect immediately upon adoption.
Approved at a Regular Meeting of the St. Helena City Council on December 10, 2024, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Agenda Item #10.3.
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.3.
NVTA-TA Approved MOE
MOE Amount Certified for FY 2024-23
Measure T funds Received in FY 2023-22
Measure T funds Expended in FY 2024-23
Measure T funds Balance in Account
Measure T Maintenance of Effort (MOE) Certification for Fiscal Year 2024-2023
City/County/Town of St. Helena
$379,189.00
$3,546,416.52
$1,638,693.00
$1,483,952.98
$379,189.00
Agenda Item #10.3.
Agenda Item #10.3.
CITY OF ST. HELENA
RESOLUTION NO. 2024-
Adoption of a Resolution Approving Certification of Equivalent Fund Expenditures Under Measure T Program
RECITALS
A. On November 6, 2012, the voters of Napa County passed the Napa Countywide Road Maintenance Act, also known as Measure T, which imposes a half cent transaction and use (sales) tax to provide supplemental funding for road maintenance as detailed in the Measure T Expenditure Plan; and B. The Napa Valley Transportation Authority – Taxing Authority (“NVTA-TA”) is the designated agency that administers and oversees the Measure T revenues; and C. The City of St. Helena is an eligible recipient of Measure T funds; and D. The tax proceeds will be used by the City to pay for the projects outlined in the Measure T Expenditure Plan allocated to the County of Napa and the cities and town within Napa County (“Local Agencies”) as set forth in Measure T; and E. Under the Measure T Expenditure Plan, Measure T funds are provided to the Local Agencies to be used for streets and roads projects as defined in the Measure: and F. The City of St. Helena has entered into a Master Agreement, as amended, with NVTA that outlines procedures for Measure T expenditures; and G. The City of St. Helena shall determine and certify to NVTA-TA the annual spending towards qualifying Class I Bicycle Facilities, consistent with the criteria set forth in Section 3 B of Ordinance No. 2012-01, including a memorandum detailing the supporting financial documentation and the methodology utilized to calculate the total spending and funding source; and
H. The amount set forth in Exhibit “A” will be deemed the “Equivalent Fund Spending for Class I Bicycle Facilities” of the City of St. Helena, which must be maintained annually throughout the term of the Measure from the General Fund of the City of St.
Helena; and
I. By January 31st each calendar year, the City of St. Helena must certify to and provide NVTA-TA a copy of supporting documentation as well as a Resolution approved by the governing body of the City of St. Helena, including backup documentation, demonstrating that the Equivalent Fund Class I Bicycle Facilities spending occurred during the prior fiscal year; and
J. Measure T Project(s) will comply with the requirements under the California Environmental Quality Act (California Code Sections 21000 et seq.; as implemented through California Regulations Title 14, Chapter 3, Sections 15000 et seq.).
Agenda Item #10.3.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. The City Council hereby adopts the Equivalent Fund Class I Bicycle Facilities expenditures amount as set forth in Exhibit “A,” and authorizes the Public Works Director or designee to file the amount with NVTA-TA.
Approved at a Regular Meeting of the St. Helena City Council on December 10, 2024, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Councilmember Chouteau: __________
Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #10.3.
Exhibit A
Fiscal Year Funding Source Amount
2018‐19 General Fund ‐ Transferred to Fund 241 80,400
2018‐19 General Fund ‐ Resolution 2019‐116 for Vine Trail 19,250 2019‐20 General Fund Transferred to Fund 241 85,000
2020‐21 General Fund Transferred to Fund 241 31,000
2021‐22 General Fund Transferred to Fund 241 85,000
2022‐23 General Fund ‐ Resolution 2023‐10 for Vine Trail 15,403 2022‐23 General Fund Transferred to Fund 241 85,000
2023‐24 General Fund Transferred to Fund 241 100,000
Total Class I Trails Contributuions 501,053 List of Equivalent funds for Class I Trails
Agenda Item #10.3.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: December 10, 2024
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Approval of a Resolution Authorizing execution of a Professional Services Agreement with Haley & Aldrich for Owner's Representative Services for Capital Improvement Project (CIP) W25-02 Water Treatment Plant Transmission Main Replacement Project for a not to exceed cost of
$37,073.
RECOMMENDED
ACTION:
Staff recommends that the City Council authorize the City Manager to execute a Professional Services Agreement
for Owner's Representative Services with Haley & Aldrich for the Water Treatment Plant Transmission Main
Replacement (W25-02) for a total not-to-exceed $37,073.
PREVIOUS COUNCIL
ACTION:
This project and budget were approved with the adopted
5-year CIP.
STATEMENT OF THE
PURPOSE:
Approval of Professional Services Agreement for Owner's Representative Services for CIP Project W25-02 Water
Treatment Plant Transmission Main Replacement.
FINANCIAL IMPACT: The fiscal impact of this agreement is estimated at a notto-exceed amount of $37,073, which will be allocated from the design budget from CIP project of W25-02. The
Adopted FY 2024-25 CIP includes $1,000,000 for design
in FY25, funded through Water Revenue Bonds.
BACKGROUND:
The transmission main replacement project is critical to ensuring the long-term reliability of water delivery infrastructure. The proposed services will establish a foundation for selecting the best design approach while adhering to the project's timeline and budget.
DISCUSSION:
The purpose of this agenda item is for City Council to authorize Haley & Aldrich, Inc. to provide Owner's Representative services for CIP project W25-02, Water Treatment Plant Transmission Main Replacement. This project is a key initiative to improve the city's water delivery infrastructure, ensuring long-term reliability and sustainability. It will replace 16,300 lineal feet of 14-inch, 18-inch, & 24-inch pipeline per 2021 Integrated Utility Master Plan.
The Owner's Representative will play a critical role in managing the initial phases of the project, which include overseeing the selection of a qualified engineering design firm Agenda Item #10.4.
and ensuring the project remains on schedule and within budget. The scope of services, which falls under the approved design budget, includes project management, preparation of an RFP, evaluation of design proposals, and assistance with a contract execution.
It is important to note that these services exclude project design and engineering tasks, which will be conducted by the selected firm as part of the subsequent phases of the project.
ENVIRONMENTAL REVIEW: The scope of recommended services are not subject to CEQA.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
W24-02 CIP Project Sheet
Resolution - Haley & Aldrich W24-02
Haley & Aldrich W25-02 Agreement
Agenda Item #10.4.
Water Treatment Plant Transmission Main Replacement
Category
Project Citywide
Water
Project No: W25-02
Public Works
Location:
Responsible
Department:
2024-25 2025-26 2026-27 2028-29
PROJECT
TOTAL
EXPENDITURES
(Thousands of Dollars)
2027-28
Rollover to
FY25
Total as of
06/30/24
3110 - Design 1,000,000 1,000,000
3150 - Construction Management 700,000 300,000 1,000,000 3160 - Construction Contract 6,450,000 6,450,000
3170 - Contingency 650,084 650,084
EXPENDITURE TOTALS 1,700,000 7,400,084 9,100,084
FUNDING SOURCES
763-Water Capital Improvement - Bond 1,700,000 7,400,084 9,100,084 FUNDING TOTALS 1,700,000 7,400,084 9,100,084
PROJECT PURPOSE & DESCRIPTION: Replace 16,300 lineal feet of 14-inch, 18-inch & 24-inch pipeline per 2021 Integrated Utility Master Plan.
NOTES: FY24 - Per Integrated Utility Master Plan, Appendix B, Project PWTM-2, replace the pipeline from the inline booster station downstream from Tank 1 to tee near 589 Pratt Avenue.
FY25 - seeking proposals for design/build procurement model; revised funding/delivery schedule for construction FY26; escalated costs per Rate Study.
EXPENDITURE ACCOUNTS: Fund: 763 Dept: 5030
65 Agenda Item #10.4.
CITY OF ST. HELENA
RESOLUTION NO: 2024-
A Resolution of the City of St. Helena City Council Authorizing the City Manager to execute a Professional Services Agreement for Owner’s Representative Services with Haley & Aldrich, Inc. for the Water Treatment Plant Transmission Main Replacement (W25-02) for a total not-to-exceed $37,073.
RECITALS
A. The City Council recognizes the critical importance of maintaining and improving the city’s water delivery infrastructure to ensure long-term reliability and sustainability; and
B. The City of St. Helena is committed to ensuring the integrity and longevity of its water infrastructure to support safe and reliable water services; and C. Included in the approved 5-Year CIP Program is the W25-02 project for the Water Treatment Plant Transmission Main Replacement to replace 16,300 lineal feet of pipeline per the 2021 Integrated Utility Master Plan.
D. Haley & Aldrich, Inc. has been selected to provide Owner’s Representative services, which include project management, preparation of a Request for Proposals (RFP), evaluation of design proposals, and assistance with contract execution, to ensure the project remains on schedule and within budget.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The above recitals are true and correct and are incorporated herein by this reference.
2. Authorizes the City Manager to enter into a Professional Services Agreement with Haley & Aldrich, Inc. to provide Owner’s Representative services needed for CIP Project W25-02 Water Treatment Plant Transmission Main Replacement for a total not-to-exceed $37,073.
3. Funding is as follows:
Funding Details Fund GL Account Amount
Previously approved
funding in Capital
Improvement Program
(Fund 763) Utilizing Water
Revenue Bonds
Water
Capital Fund 763-5030-3110 37,073
Total 37,073
Agenda Item #10.4.
Approved at a Regular Meeting of the St. Helena City Council on December 10, 2024, by the following vote:
Mayor Dohring: _____
Vice Mayor Hall: _____
Council Member Chouteau: _____
Council Member Kenealy: _____
Council Member Summers: _____
APPROVED: ATTEST:
______________________
_____________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.4.
83578.00011\42365232.3
1 CITY OF ST. HELENA
PROFESSIONAL SERVICES AGREEMENT
Water Treatment Plant Transmission Main Replacement W25-02 This Agreement is made and entered into as of December 10, 2024 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and Haley & Aldrich, Inc. a Delaware Corporation with its principal place of business at 785 Ygnacio Valley Road, Walnut Creek, CA 94596 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of California and of needs professional services for the following project:
Water Treatment Plant Transmission Main Replacement Project CIP W25-02 B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $37,073.00. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed.
Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or Agenda Item #10.4.
83578.00011\42365232.3
2 the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.
5. Term of Performance
The term of this Agreement shall be from December 10, 2024 – December 10, 2025 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”).
Consultant shall complete the services required hereunder according to the schedule established in the Scope of Work Exhibit A. The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled to the extent caused by and resulting from Consultant’s Agenda Item #10.4.
83578.00011\42365232.3
3 negligence, recklessness, or willful misconduct in its performance of the services or operations under this Agreement.
8. Standard of Care; Performance of Employees
a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City.
Agenda Item #10.4.
83578.00011\42365232.3
4 (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
Agenda Item #10.4.
83578.00011\42365232.3
5 c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against negligent acts, errors or omissions of the Consultant. “Covered Professional Services” include the services set forth in Section 12 (Indemnification) subsection c below. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's obligation to reimburse defense costs in accordance with Art. 12 (Indemnification) subsection b below. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of Agenda Item #10.4.
83578.00011\42365232.3
6 any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City Agenda Item #10.4.
83578.00011\42365232.3
7 and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner Agenda Item #10.4.
83578.00011\42365232.3
8 arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8) or “Professional Services” (as that term is defined in Section 12.c. below), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, and which the parties intend to extend to “Professional Services” as defined in Section 12.c. below, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
c. Definition of Professional Services.
As used herein, “Professional Services” means those services that (1) Consultant is qualified to perform, and (2) are performed for others in Consultant’s capacity as an architect, engineer, land surveyor, landscape architect, scientist, technical consultant or Construction Manager, including such services when performed on projects seeking LEED certification and/or utilizing Building Information Modeling (BIM).
Professional Services shall not include (1) facilities operation services; or (2) maintenance operation services.
Professional Services also includes ordinary technology services provided for others in the course of Professional Services described above. Such technology services include the design, development, programming, analysis, training, use, hosting, management, support, and maintenance of any software, database, internet service, or website.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). Since the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit Agenda Item #10.4.
83578.00011\42365232.3
9 certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. Since the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Safety.
Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. Notwithstanding the foregoing, Consultant will be responsible only for its activity and that of its employees and subcontractors at the job site. Neither the professional activities of Consultant nor the presence of Consultant at a work site, shall relieve City or its contractor(s) of their obligations, duties, and responsibilities, including, but not limited to, construction means, methods, sequences, techniques, or procedures necessary for performing the contractor’s work in accordance with the contract documents and any health and safety requirements of City and regulatory agencies.
Consultant and its personnel have no authority to exercise authority or control over City, its contractor(s) or their employees or subcontractors in connection with their work or any health and safety programs or procedures; however, Consultant reserves the right (but not the obligation) to report to City any unsafe condition observed at the site without altering the foregoing.
15. Verification of Employment Eligibility.
Agenda Item #10.4.
83578.00011\42365232.3
10 By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
16. INTENTIONALLY DELETED
17. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.
18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant for services performed prior to termination, plus reimbursable expenses incurred up to the date of termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the value of such services, based on Consultant’s rates, as specified in Exhibit A, plus reimbursable expenses incurred prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of City. b. Any use or reuse by City of the Consultant Work Product on any project other than this Project without employing the services of Consultant and/or unauthorized use of, or reliance upon, Consultant’s Work Product by any other party, or for any other project or purpose, except and unless Consultant provides prior written authorization, shall be at City’s own risk and without any liability or legal exposure to Consultant. If City uses or reuses the Consultant Work Product on any project other than this Project, it shall remove the Consultant’s seal from the Consultant’s Work Product and hold harmless Consultant and its officers, directors, agents Agenda Item #10.4.
83578.00011\42365232.3
11 and employees from claims arising out of such use or re-use of the Project Documents on such other project.
c. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project are the property of the City. d. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.
20. Organization
Consultant shall assign a project manager prior to contract execution. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
21. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
CITY:
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Attn: Joseph Leach, PE
Director of Public Works/City Engineer
CONSULTANT:
Haley & Aldrich, Inc
785 Ygnacio Valley Road
Walnut Creek, CA 94596
Attn: Scott Alman, PE, QSD
and shall be effective upon receipt thereof.
23. Third Party Rights
Agenda Item #10.4.
83578.00011\42365232.3
12 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
24. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.
29. Time of Essence
Time is of the essence for each and every provision of this Agreement.
30. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
31. Prohibited Interests
Agenda Item #10.4.
83578.00011\42365232.3
13 Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Agenda Item #10.4.
83578.00011\42365232.3
14 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF ST. HELENA
AND HALEY & ALDRICH, INC
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF ST. HELENA HALEY & ALDRICH, INC.
By: By:
Anil Comelo Scott Alman, PE, QSD
City Manager Principal
ATTEST:
By:
Cindy Tzafopoulos, City Clerk
Approved as to Form:
By: ______________________
Ethan Walsh. City Attorney
Agenda Item #10.4.
83578.00011\42365232.3
15 EXHIBIT A
Scope of Services
Agenda Item #10.4.
HALEY & ALDRICH, INC.
785 Ygnacio Valley Road
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
July 31, 2024
Mr. Joseph Leach, PE, Director
Ms. Lesley Milton, Assistant Director-Operations
City of St. Helena
Public Works Department
1572 Railroad Avenue
St. Helena, CA 94574
Subject: Proposal for a Contract in the amount of $37,073 to provide professional engineering services on a time and materials, not-to-exceed, basis to oversee the selection process of a qualified engineering design firm to provide professional engineering services and prepare design, bid, and construction documents for CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement.
Dear Joe, and Lesley,
Haley & Aldrich (H&A) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis to oversee the selection process of a qualified engineering design firm to provide professional engineering services and prepare design, bid, and construction documents for CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement. After considerable research, deliberation, and discussions both internally and with a competent design-build underground contractor, St. Helena, determined that pursuit of a design-bid-build approach to this transmission main replacement project is the preferred alternative.
H&A proposes to provide the following as the scope of services for this initial stage of project W25-02:
• Project Management;
• Staff Report Seeking City Council Authorization to Issue the Design Request For Proposal (RFP); • Preparation of the Design RFP;
• Receive and Evaluate Design Firm Proposals;
• Interviews with Design Firm Proposers (if necessary); • Staff Report Seeking City Council Contract award to the Successful Design Firm; and • Preparation and Execution of the Contract with the Successful Design Firm.
H&A understands that additional owner representative tasks for this project may be assigned in the future based on project need and progress. Research into construction methods to accomplish this project and what those options entail shows that the first step in determining which replacement approach is best overall, or which options are best for specific areas and lengths of the project, depends heavily on the rights-of-way and easements that the existing pipeline occupies and whether there is additional room adjacent to the existing line that can be utilized in the replacement process. The RFP will address the multiple construction options available to the project and require that the successful proposer address these options as a part of their design process. Some of the replacement techniques that need to be explored are:
Agenda Item #10.4.
HALEY & ALDRICH, INC.
785 Ygnacio Valley Road
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
• Pipe splitting and pulling replacement pipe through the existing split pipe; • Horizontal bore of parallel pipeline;
• Cut & Cover Installation of replacement pipeline (remove & replace or parallel); • Combinations of approaches.
Scope items included in the RFP scope of service will include, but not be limited to:
• Determine existing rights-of-way and easements for the current pipeline alignment; • Determine requirements and design pump-around solution(s) for lengths of existing pipeline that will be taken out of service during construction;
• Determine lengths of existing pipeline that will be taken out of service during construction and the logical locations for connection points of the pump-around system(s); • Determine the best and most cost-effective solutions for replacing the existing pipeline based on constraints of differing sections of the pipeline;
• Determine if a new pipeline alignment could be a feasible and cost-effective solution; H&A’s estimated time and materials, not-to-exceed, budget to oversee the selection process of a qualified engineering design firm to provide professional engineering services and prepare design, bid, and construction documents for CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement is shown in the table below.
Project Management $1,629.00
Staff Report Seeking City Council Authorization to Issue the Design RFP $4,136.00 Preparation of the Design RFP $8,960.00
Receive and Evaluate Design Firm Proposals $7,890.00
Interviews with Design Firm Proposers (if necessary) $8,260.00 Staff Report Seeking City Council Contract award to the Successful Design Firm $4,140.00 Preparation and Execution of the Contract with the Successful Design Firm $2,070.00 Total: $37,073.00
We will prepare the staff report authorizing issuance of the design RFP as well as prepare the RFP upon receipt of a fully executed contract and notice to proceed (NTP) from the city. Preparation of the RFP and staff report should be completed for city review within fifteen (15) working days from issuance of the NTP.
Based on my conversation with Joe on Monday, July 29th, I trust that this project approach and proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.
Thank you, Joe, and Lesley.
Scott Alman, P.E.
Senior Principal Engineer
Agenda Item #10.4.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Planning
DATE: December 10, 2024
FROM: Maya DeRosa, Community Development Director
SUBJECT: Consideration and adoption of a Resolution authorizing Amendment #2 to STH Contract FY2023-050 with
Kosmont Companies for continued real estate advisory
and asset management consulting support, including
services related to the sale of surplus city properties on Main Street and Railroad Avenue, for an additional
$50,000 for a total contract amount not to exceed
$125,000.
RECOMMENDED
ACTION:
Staff recommends the City Council adopt the attached
resolution.
PREVIOUS COUNCIL
ACTION:
On September 12, 2023, the City Council approved PSA
Amendment #1 to this agreement.
STATEMENT OF THE
PURPOSE:
To amend the existing Professional Services Agreement
with Kosmont Companies to increase funding by $50,000
allowing professional consulting support in real property negotiations related to the sale of surplus properties.
FINANCIAL IMPACT: The Financial Impact of the PSA amendment is $50,000, bringing the total contract amount not to exceed $125,000.
This will be funded using previously authorized General Fund monies budgeted under account 101-41-00-21-45.
BACKGROUND:
On May 11, 2023 the City entered into a PSA with Kosmont Companies (Attachment B) for real estate strategies and asset management advisory services for a not to exceed cost of $25,000. The original scope of services included the following:
• Provide support to the City with the SLA process
• Assist with preparation of RFQ/P for selected sites
• Conduct community engagement
• Provide support at City Council meeting(s) related to real estate advice The City began the SLA process with Kosmont but due to the time intensive nature of this process, the City needed to augment the contract for $50,000 in September 2023 which the City Council approved as PSA #1. The City has now completed the SLA process and has begun the RFQ process which will carry over into 2025 but expended the budget for PSA Amendment #1 and therefore staff desires to enter into PSA Amendment #2 as described in more detail below.
Agenda Item #10.5.
DISCUSSION:
The Scope of Services included in this PSA amendment is outlined in Attachment C and is also summarized below:
Tasks:
1) Kosmont has prepared an RFQ/P for distribution on October 2, 2024, due on November 12, 2024. Kosmont is assisting City with management of developer responses and will collaborate with City on shaping potential projects on the Properties. 2) Kosmont will assist City in evaluating financial feasibility and fiscal impact of development proposals and in assisting with public private project agreements, including community benefits related to the Properties. 3) Kosmont will prepare cost/benefit analysis of various asset strategy / economic development tool options, such as Public Private Partnerships, Development Agreement, Land Sale/Lease, Tax Increment Financing, as appropriate.
Kosmont's assistance with the sale and redevelopment of the two city owned properties is a critical task in the months ahead as the City looks for new sources of revenue.
ENVIRONMENTAL REVIEW: Not a CEQA project.
GOAL:
Goal 1: Strengthen Financial Sustainability
DOCUMENTS ATTACHMENTS:
Attachment A Draft Resolution Kosmont PSA amendment #2
Attachment B STH-Contract-FY2023-050
Attachment C Kosmont PSA Amendment 2 Final
Agenda Item #10.5.
CITY OF ST. HELENA
RESOLUTION NO 2024-
AMENDMENT #2 FOR PROFESSIONAL SERVICES AGREEMENT WITH KOSMONT COMPANIES
FOR ADDITIONAL TASKS RELATED TO REAL ESTATE STRATEGIES AND ASSET MANAGEMENT ADVISORY SERVICES FOR AN ADDITIONAL $50,000 FOR A TOTAL NOT-TOEXCEED CONTRACT AMOUNT OF $125,000.
RECITALS
A. On May 11, 2023 the city entered into an agreement with Kosmont Companies for real estate strategies and asset management advisory services for a not to exceed cost of $25,000; and B. Kosmont Companies has assisted the City with the completion of the Surplus Lands Act (SLA) process for two city owned properties and is currently assisting the City to complete the RFQ process in order to select a qualified developer to purchase the assets; and C. The City has completed key milestones as part of the SLA process yet expended the budget from PSA amendment #1 and in order to have Kosmont Companies continue as an advisor to assist in real property negotiations to maximize the revenue potential to the City, a budget amendment is necessary; and
D. The City also needs continued assistance with development of real estate strategies and asset management advisory services including economic development tools and potential public private partnership / transaction analysis, negotiation assistance and community benefits, so that the Council and the Community can make the best decision regarding future city properties and uses; and
E. The City of St. Helena and Kosmont Companies now desire to amend the Agreement for an additional $50,000 for a total not-to-exceed contract amount of $125,000 and add additional scope of services.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The City Council hereby authorizes the City Manager to execute Amendment No. 2 to STH Contract FY2023-050 with Kosmont Companies in the amount of $50,000 for a total contract amount not-to-exceed $125,000.
Approved at a Regular Meeting of the St. Helena City Council on December 10, 2024, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Agenda Item #10.5.
Councilmember Chouteau: __________
Councilmember Kenealy: __________
Councilmember Summers: __________
APPROVED: ATTEST:
__________________________ __________________________
Paul Jamison Dohring, Mayor Cindy Tzafopoulos, City Clerk Agenda Item #10.5.
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Agenda Item #10.5.
2nd Amendment to Professional Services Agreement
Consultant: Kosmont Companies
AMENDMENT #2
TO PROFESSIONAL SERVICES AGREEMENT WITH KOSMONT COMPANIES; STH CONTRACT NO: 2023-050 FOR REAL ESTATE ADVISORY SERVICES FOR AN ADDITIONAL $50,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $125,000
This Second Amendment to Professional Services Agreement STH Contract: 2023-050 dated May 11, 2023 ("Agreement") is made as of this 10th day of December, 2024 by and between the City of St. Helena, a municipal corporation ("City"), and Kosmont Companies. ("Consultant").
RECITALS
A. On May 11, 2023 the city entered into an agreement with Kosmont Companies for real estate strategies and asset management advisory services for a not to exceed cost of $25,000; and
B. Kosmont Companies has assisted the City with the completion of the Surplus Lands Act (SLA) process for two city owned properties and is currently assisting the City to complete the RFQ process in order to select a qualified developer to purchase the assets; and
C. The City has completed key milestones as part of the SLA process yet expended the budget from PSA amendment #1 and in order to have Kosmont Companies continue as an advisor to assist in real property negotiations to maximize the revenue potential to the City, a budget amendment is necessary; and
D. The City also needs continued assistance with development of real estate strategies and asset management advisory services including economic development tools and potential public private partnership / transaction analysis, negotiation assistance and community benefits, so that the Council and the Community can make the best decision regarding future city properties and uses; and E. The City of St. Helena and Kosmont now desire to amend the Agreement for an additional $50,000 and add additional scope of services.(Exhibit A-1)
AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:
1. Section 4A. Compensation and Method of Payment, is amended to read as follows:
“Total compensation shall not exceed $125,000…”
2. Scope of Services. The Scope of Services attached to the Agreement as Exhibit A, is amended to include the additional scope of services attached to this Amendment as Exhibit A-1.
All other terms of the Agreement shall remain in full force and effect.
Agenda Item #10.5.
2nd Amendment to Professional Services Agreement
Consultant: Kosmont Companies
Entered as of the day and year first above stated.
CONSULTANT: Signatures of Authorized
Persons:
By: _____________________________
Print Name: Ken K. Hira_____________
Title: _President___________________
CITY OF ST. HELENA
a Municipal Corporation
By:_________________________________
Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:
____________________________
Ethan Walsh, City Attorney
ATTEST:
____________________________
City Clerk
Attachments:
Exhibit A-1, “ Scope of Services”
Agenda Item #10.5.
2nd Amendment to Professional Services Agreement
Consultant: Kosmont Companies
EXHIBIT A-1 – SCOPE OF SERVICES & COMPENSATION
The City has identified significant infrastructure and capital improvement priorities such as vehicle circulation, civic uses and workforce housing that could exceed $40 million.
Kosmont has participated in City Council member meetings regarding capital needs, potential funding sources and opportunity sites including City owned properties and implementation of the related Surplus Land Act (“SLA”) process for the properties located at 1572 & 1574 Railroad Ave and 1480 Main Street (collectively, “Properties”). HCD issued a compliance letter for the Properties on August 6, 2024.
City is seeing developer interest in workforce housing and commercial / hospitality development on the Properties. Accordingly, the City desires Kosmont to further assist with real estate strategies and asset management advisory services including developer Request for Qualifications / Proposals (RFQ/P) , economic development tools and potential public private partnership / transaction analysis, negotiation assistance and community benefits.
Approach to Tasks: The prospective assignment and consulting services that Kosmont will provide will be of a relatively limited scope and duration, and advisory in nature.
Kosmont will be making recommendations only, which advise the Client and jurisdictions, including their elected officials, appointed officials, and staff, which they can accept or reject. None of Kosmont's staff will act in a capacity as an elected official, nor appointed official, nor as staff, nor as serving in a “designated” position.
Tasks:
1. Kosmont has prepared an RFQ/P for distribution on October 2, 2024, due on November 12, 2024. Kosmont is assisting City with management of developer responses and will collaborate with City on shaping potential projects on the Properties.
2. Kosmont will assist City in evaluating financial feasibility and fiscal impact of development proposals and in assisting with public private project agreements, including community benefits related to the Properties.
3. Kosmont will prepare cost/benefit analysis of various asset strategy / economic development tool options, such as Public Private Partnerships, Development Agreement, Land Sale/Lease, Tax Increment Financing, as appropriate.
Kosomont will perform as needed real estate and asset management advisory services as mutually agreed upon between the City and Consultant.
Schedule:
Kosmont is prepared to commence work upon receipt of the executed amendment.
Agenda Item #10.5.
2nd Amendment to Professional Services Agreement
Consultant: Kosmont Companies
Compensation:
Compensation for the above tasks is estimated at an additional $50,000 for professional services (hourly) fees at Consultant’s billing, as included below. Future increases in budget will require approval by Client in advance. Budget may be increased by Client at any time.
Consultant anticipates two consolidated rounds of Client comments and revisions on draft work product before Kosmont provides a final version of work product. If necessary, additional rounds of comments and revisions can be accommodated on an hourly basis.
Consultant’s attendance or participation at any publicly noticed meeting, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public Agency Board, other), as requested by Client is in addition to compensation for tasks 1 through 4 and will be billed at the professional services (hourly) fees as set forth below.
Services will be invoiced monthly at Consultant’s standard billing rates, as set forth below.
In addition to professional services (hourly) fees, invoices will include reimbursement for out-of-pocket expenses such as travel and mileage (provided that there shall be no overnight travel without the Client’s prior approval and that mileage shall be reimbursed at the current IRS mileage reimbursement rate), professional printing, conference calls, and delivery charges for messenger and overnight packages at actual cost. Unless otherwise agreed to in advance, out-of-area travel, if any, requires advance funding of flights and hotel accommodations.
Consultant will also include in each invoice an administrative services fee to cover inhouse copy, fax, telephone and postage costs equal to four percent (4.0%) of Consultant’s monthly professional service fees incurred. Any unpaid invoices after 30 days shall accrue interest at the rate of 10% per annum.
Agenda Item #10.5.
Kosmont Companies
2025 Public Agency Fee Schedule
Kosmont Companies
Mailing Address: 1601 N. Sepulveda Blvd., #382 (424) 297-1070 Physical Address: 2301 Rosecrans Ave, Ste. 4140 Manhattan Beach, CA 90266 www.kosmont.com El Segundo, CA 90245 Professional Services
Chairman & CEO $525.00/hour
President $425.00/hour
Sr. Vice President/Sr. Advisor/Sr. Managing Director $395.00/hour Vice President/Project Advisor $295.00/hour
Senior Project Analyst $205.00/hour
Project Analyst/Project Research $195.00/hour
Assistant Project Analyst/Assistant Project Manager $165.00/hour Project Promotion/Graphics/GIS Mapping Services $ 95.00/hour Clerical Support $ 80.00/hour
Additional Expenses
In addition to professional services (labor fees):
1) An administrative fee for in-house copy, fax, phone, postage costs, digital/technological support and related administrative expenses will be charged, which will be computed at four percent (4.0 %) of monthly Kosmont Companies professional service fees incurred; plus
2) Out-of-pocket expenditures, such as travel and mileage, professional printing, and delivery charges for messenger and overnight packages will be charged at cost. 3) Project/Market data sources for support of evaluation and analysis e.g., ESRI, Placer.ai, CoStar/STR, IMPLAN, ParcelQuest and other based on quoted project cost. 4) If Kosmont retains Third Party Vendor(s) for Client (with Client’s advance approval), fees and cost will be billed to Client at 1.1X (times) fees and costs. 5) Consultant’s attendance or participation at any public meeting, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public Agency Board, other) requested by Client and are beyond those specifically identified in the Scope of Work will be billed at the professional services (hourly) fees as shown on this Attachment A.
• Charges for Court/Deposition/Expert Witness-Related Appearances Court-related (non-preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4-hour minimum.
Rates shall remain in effect until December 31, 2025.
Agenda Item #10.5.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration
DATE: December 10, 2024
FROM: Cindy Tzafopoulos, City Clerk
SUBJECT: Consideration and proposed approval of a Resolution accepting the certification of the vote for the November 5, 2024 St. Helena General Municipal Election
RECOMMENDED
ACTION:
Adopt the resolution accepting the certification of the vote for Mayor and Council Members.
PREVIOUS COUNCIL
ACTION:
STATEMENT OF THE
PURPOSE:
To certify the election.
FINANCIAL IMPACT: The adopted budget includes $60,000 for Election Expenses. The actual costs for the consolidation of the election are not known at this time.
BACKGROUND:
The City Council adopted a Resolution on June 25, 2024 calling and giving notice of a General Municipal Election to be held on November 5, 2024.
DISCUSSION:
A General Municipal Election was held and conducted in the City of St. Helena, on Tuesday, November 5, 2024, as required by law. Two Mayoral candidates included Paul Dohring and Billy Summers; three Council Member candidates included Aaron Barak, Michelle Deasy and Hector Maroquin.
On December 3, 2024, the Napa County Registrar of Voters canvassed the vote and certified the final count, the results are attached as “Exhibit A”. Michelle Deasy and Aaron Barak were successful in their bids for a four-year term; Paul Dohring was successful in his bid for Mayor for a two year-term.
A majority of voters voting on Measures A1, A2 and B did not vote in favor thereof, the Measures were not carried, and it shall not be deemed adopted and ratified.
Elections Code 10263 provides that upon completion of the canvass and before installing the new officers, the governing body shall adopt a resolution reciting the fact of the election of other matters that are enumerated in Election Code 10264 as follows:
Agenda Item #10.6.
As soon as the result of the election is declared, the elections official of the governing body shall enter on its records a statement of the result:
The statement shall show:
1. The whole number of votes/ballots cast in the City; and
2. The names of the persons voted for; and
3. The measures voted upon; and
4. For what office each person was voted; and
5. The number of votes cast in the City for each person, and for and against the measures.
GOAL:
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
Attachment 1 - Resolution Certifying and Declaring Election Results - Nov. 5, 2024 General Municipal Election
Exhibit A - Elections Final Certified Report
Agenda Item #10.6.
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ST. HELENA RECITING THE FACT OF THE GENERAL
MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024;
DECLARING THE RESULTS AND SUCH OTHER
MATTERS AS PROVIDED BY LAW.
WHEREAS, a General Municipal Election was held and conducted in the City of St. Helena, California, on Tuesday, November 5, 2024, as required by law; and WHEREAS, notice of the election was given in the time, form and manner as provided by law; voting precincts were properly established; election officers were appointed, and in all respects the elections were held and conducted and the votes were cast, received and canvassed and the returns made and declared in the time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the County Election Department canvassed the returns of the election and has certified the results to this City Council; the results are received, attached, and made a part hereof as Exhibit A.
NOW, THEREFORE, the City Council of the City of St. Helena hereby finds, determines and resolves as follows:
Section 1. That the whole number of ballots cast in the precincts including voteby-mail ballots and provisional ballots are detailed in the Official Canvass attached as Exhibit A.
Section 2. That the names of the persons voted for in the election for Mayor were as follows:
Paul Dohring
Billy Summers
Section 3. That the names of the persons voted for in the election for Member of City Council were as follows:
Michelle Deasy
Aaron Barak
Hector Marroquin
Section 4. That the following local Measures voted upon at the election are as follows:
Agenda Item #10.6.
Measure A1
“To enhance local control over funding essential City services YES and generate funds that must stay local, shall the City of St.
Helena Charter be adopted to establish St. Helena as a charter city with the ability to adopt local funding measures subject to voter approval, such as an increased real property transfer tax that could fund needed infrastructure improvements and public safety services throughout the City?”
NO
Measure A2
“To fund essential City services including repairing local YES streets/potholes, downtown sidewalks/infrastructure, maintaining emergency/fire response/evacuation routes, for general
government use, shall St. Helena adopt a measure establishing a graduated real property transfer tax ranging from 1.5% - 3% of purchase price on sales over $1,000,000 to be paid only by property buyers/sellers generating approximately $5,300,000 annually until ended by voters, all funds staying in St.
Helena/cannot be taken by the state, be adopted?”
NO
Measure B
“Shall a measure to amend the St. Helena General Plan 2040, YES the St. Helena Zoning Map, and the St. Helena Municipal Code to create a Winery and Planned Agritrourism Overlay to allow resort hotel development on certain large winery property within the City, be adopted?" NO
Section 5. That the number of votes cast in the City, and the number of votes cast in the City for each of the persons above-named for the respective offices for which the persons were candidates, and for and against the Measures, are set forth in Exhibit A, which is attached hereto and incorporated herein by this reference.
Section 6. The City Council does declare and determine that as a result of the election:
1) Paul Dohring was elected as Mayor for the full term of two years; and 2) Michelle Deasy and Aaron Barak were elected as Members of the City Council for the full term of four years; and
5) A majority of voters voting on Measures A1, A2 and B did not vote in favor thereof, the Measures were not carried, and it shall not be deemed adopted and ratified.
Agenda Item #10.6.
Section 7. The City Clerk shall enter on the records of the City of St. Helena, a statement of result of the election, showing:
1) The whole number of votes/ballots cast in the City; and 2) The names of the persons voted for; and
3) The measures voted upon; and
4) For what office each person was voted; and
5) The number of votes cast in the City for each person, and for and against the measures.
Section 8. The City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the Office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected.
Section 9. Compliance with California Environmental Quality Act. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.
Section 10. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
Section 11. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Resolution or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Resolution or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.
Section 12. Effective Date. This Resolution shall become effective immediately.
PASSED, APPROVED and ADOPTED this 10th day of December, 2024.
Agenda Item #10.6.
APPROVED:
Paul Jamison Dohring, Mayor
I, Cindy Tzafopoulos, City Clerk of the City of St. Helena, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 10th day of December, 2024, by the following vote:
Mayor Dohring: __________
Vice Mayor Hall: __________
Council Member Chouteau: __________
Council Member Summers: __________
Council Member Kenealy: __________
ATTEST:
Cindy Tzafopoulos, City Clerk
Agenda Item #10.6.
Agenda Item #10.6.
City of St. Helena Measure A1 (Vote for 1)
Precinct
Registered VotersTimes CastTurnoutTotal VotesYESNO
3720660 802 640 79.80% 599 271 328
3720661 533 471 88.37% 445 199 246
3720662 687 600 87.34% 564 227 337
3720663 683 571 83.60% 522 192 330
3720664 505 389 77.03% 356 153 203
3720665 281 252 89.68% 233 149 84
Countywide Total 3,491 2,923 83.73% 2,719 1,191 1,528
4th Congressional District 3,491 2,923 83.73% 2,719 1,191 1,528 4th Assembly District 3,491 2,923 83.73% 2,719 1,191 1,528 3rd Senate District 3,491 2,923 83.73% 2,719 1,191 1,528 2nd Dist, Board of Equalization 3,491 2,923 83.73% 2,719 1,191 1,528 3rd Supervisor District 3,491 2,923 83.73% 2,719 1,191 1,528 City of St Helena 3,491 2,923 83.73% 2,719 1,191 1,528
City of St. Helena Measure A2 (Vote for 1)
Precinct
Registered VotersTimes CastTurnoutTotal VotesYESNO
3720660 802 640 79.80% 605 260 345
3720661 533 471 88.37% 451 184 267
3720662 687 600 87.34% 563 189 374
3720663 683 571 83.60% 527 175 352
3720664 505 389 77.03% 357 154 203
3720665 281 252 89.68% 238 161 77
Countywide Total 3,491 2,923 83.73% 2,741 1,123 1,618
4th Congressional District 3,491 2,923 83.73% 2,741 1,123 1,618 4th Assembly District 3,491 2,923 83.73% 2,741 1,123 1,618 3rd Senate District 3,491 2,923 83.73% 2,741 1,123 1,618 2nd Dist, Board of Equalization 3,491 2,923 83.73% 2,741 1,123 1,618 3rd Supervisor District 3,491 2,923 83.73% 2,741 1,123 1,618 City of St Helena 3,491 2,923 83.73% 2,741 1,123 1,618
Napa County Statement of Votes Cast
November 5, 2024 General Election
Agenda Item #10.6.
Napa County Statement of Votes Cast
November 5, 2024 General Election
City of St. Helena Measure B (Vote for 1)
Precinct
Registered VotersTimes CastTurnoutTotal VotesYESNO
3720660 802 640 79.80% 612 290 322
3720661 533 471 88.37% 445 243 202
3720662 687 600 87.34% 578 310 268
3720663 683 571 83.60% 529 246 283
3720664 505 389 77.03% 365 182 183
3720665 281 252 89.68% 235 95 140
Countywide Total 3,491 2,923 83.73% 2,764 1,366 1,398
4th Congressional District 3,491 2,923 83.73% 2,764 1,366 1,398 4th Assembly District 3,491 2,923 83.73% 2,764 1,366 1,398 3rd Senate District 3,491 2,923 83.73% 2,764 1,366 1,398 2nd Dist, Board of Equalization 3,491 2,923 83.73% 2,764 1,366 1,398 3rd Supervisor District 3,491 2,923 83.73% 2,764 1,366 1,398 City of St Helena 3,491 2,923 83.73% 2,764 1,366 1,398
Agenda Item #10.6.
Mayor City of St Helena (Vote for 1)
Precinct
Registered VotersTimes CastTurnoutTotal VotesPAUL J. DOHRINGBILLY SUMMERS 3720660 802 644 80.30% 581 380 201
3720661 533 477 89.49% 433 304 129
3720662 687 601 87.48% 551 360 191
3720663 683 573 83.89% 512 379 133
3720664 505 392 77.62% 358 236 122
3720665 281 254 90.39% 227 177 50
Countywide Total 3,491 2,941 84.25% 2,662 1,836 826
4th Congressional District 3,491 2,941 84.25% 2,662 1,836 826 4th Assembly District 3,491 2,941 84.25% 2,662 1,836 826 3rd Senate District 3,491 2,941 84.25% 2,662 1,836 826
2nd Dist, Board of Equalization 3,491 2,941 84.25% 2,662 1,836 826 3rd Supervisor District 3,491 2,941 84.25% 2,662 1,836 826 City of St Helena 3,491 2,941 84.25% 2,662 1,836 826
Napa County Statement of Votes Cast
November 5, 2024 General Election
Agenda Item #10.6.
Napa County Statement of Votes Cast
November 5, 2024 General Election
City Council City of St Helena (Vote for 2)
Precinct
Registered VotersTimes CastTurnoutTotal VotesMICHELLE DEASYHECTOR R. MARROQUINAARON BARAK 3720660 802 644 80.30% 892 338 237 317
3720661 533 477 89.49% 723 288 137 298
3720662 687 601 87.48% 872 307 226 339
3720663 683 573 83.89% 799 301 232 266
3720664 505 392 77.62% 526 188 164 174
3720665 281 254 90.39% 360 158 80 122
Countywide Total 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 4th Congressional District 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 4th Assembly District 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 3rd Senate District 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 2nd Dist, Board of Equalization 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 3rd Supervisor District 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 City of St Helena 3,491 2,941 84.25% 4,172 1,580 1,076 1,516 Agenda Item #10.6.
Page: 1 of 11 12/3/2024 10:36:06 AM
November 5, 2024 General Election
Napa County Election Division
Final Certified Results
Elector Group Counting Group Voters Cast Registered Voters Turnout Total Election Day 4,851
85,150
5.70%
Vote by Mail 61,783 72.56%
Total 66,634 78.25%
Precincts Reported: 204 of 204 (100.00%)
Voters Cast: 66,634 of 85,150 (78.25%)
President and Vice President (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Candidate Total
KAMALA D. HARRIS / TIM
WALZ 43,212
DONALD J. TRUMP / J D
VANCE 20,357
ROBERT F. KENNEDY JR. /
NICOLE SHANAHAN 979
JILL STEIN / RUDOLPH WARE 477
CHASE OLIVER / MIKE TER
MAAT 297
CLAUDIA DE LA CRUZ /
KARINA GARCIA 227
Total Votes 65,561
Total
Peter Sonski / Lauren Onak WRITE-IN 12
Total
Times Cast 66,634 / 85,150 78.25%
United States Senator, Full Term (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
ADAM B. SCHIFF 42,245
STEVE GARVEY 21,986
Total Votes 64,231
Agenda Item #10.6.
Page: 2 of 11 12/3/2024 10:36:06 AM
United States Senator, Partial Term (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
ADAM B. SCHIFF 40,774
STEVE GARVEY 21,531
Total Votes 62,305
United States Representative in Congress, District 4 (Vote for 1) Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
MIKE THOMPSON 45,317
JOHN MUNN 19,294
Total Votes 64,611
State Senator, District 3 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
CHRISTOPHER CABALDON 41,042
THOM BOGUE 21,831
Total Votes 62,873
Member of the State Assembly, District 4 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
CECILIA M. AGUIAR-CURRY 43,505
DARREN T. ELLIS 20,142
Total Votes 63,647
Agenda Item #10.6.
Page: 3 of 11 12/3/2024 10:36:06 AM
Napa County Board of Education Trustee Area 5 (Vote for 1) Precincts Reported: 23 of 23 (100.00%)
Total
Times Cast 11,526 / 14,157 81.42%
Candidate Total
GERALD PARROTT 5,341
RORY MORAN 2,163
Total Votes 7,504
Solano County Board of Education Trustee Area 2 (Vote for 1) Precincts Reported: 1 of 1 (100.00%)
Total
Times Cast 155 / 191 81.15%
Candidate Total
BONNIE HAMILTON 49
AMY SHARP 40
CAROL J. KALAMARAS 18
Total Votes 107
Napa Valley College Trustee Area No. 6 (Vote for 1)
Precincts Reported: 26 of 26 (100.00%)
Total
Times Cast 10,608 / 12,923 82.09%
Candidate Total
INES DE LUNA 4,839
SCOTT OWENS 3,182
Total Votes 8,021
Napa Valley Unified School District Trustee Area No. 2 (Vote for 1) Precincts Reported: 19 of 19 (100.00%)
Total
Times Cast 7,610 / 10,831 70.26%
Candidate Total
LISA W. CHU 4,603
KEVIN "KDUB" WEST 1,949
Total Votes 6,552
Agenda Item #10.6.
Page: 4 of 11 12/3/2024 10:36:06 AM
Napa Valley Unified School District Trustee Area No. 4 (Vote for 1) Precincts Reported: 24 of 24 (100.00%)
Total
Times Cast 7,190 / 9,493 75.74%
Candidate Total
EVE RYSER 3,877
DEVIN JONES 2,087
Total Votes 5,964
Napa Valley Unified School District Trustee Area No. 5 (Vote for 1) Precincts Reported: 19 of 19 (100.00%)
Total
Times Cast 6,555 / 8,525 76.89%
Candidate Total
JOHN HENRY MARTIN 3,094
DAVID T. GRACIA 2,179
Total Votes 5,273
Napa Valley Unified School District Trustee Area No. 7 (Vote for 1) Precincts Reported: 29 of 29 (100.00%)
Total
Times Cast 9,451 / 11,759 80.37%
Candidate Total
JULIANNA HART 3,914
MARIE DENNETT 3,199
Total Votes 7,113
Fairfield-Suisun Unified School District Trustee Area No. 3 (Vote for 1) Precincts Reported: 1 of 1 (100.00%)
Total
Times Cast 155 / 191 81.15%
Candidate Total
JUDI HONEYCHURCH 56
BRIGETTE HUNLEY 43
Total Votes 99
Agenda Item #10.6.
Page: 5 of 11 12/3/2024 10:36:06 AM
Mayor City of American Canyon (Vote for 1)
Precincts Reported: 19 of 19 (100.00%)
Total
Times Cast 9,758 / 13,869 70.36%
Candidate Total
PIERRE WASHINGTON 4,656
DAVID ORO 4,342
Total Votes 8,998
City Council City of American Canyon (Vote for 2)
Precincts Reported: 19 of 19 (100.00%)
Total
Times Cast 9,758 / 13,869 70.36%
Candidate Total
MELISSA LAMATTINA 4,312
BRANDO R. CRUZ 3,538
DAVET MOHAMMED 3,044
ELMER ANDREI MANAID 2,796
Total Votes 13,690
Mayor City of Calistoga (Vote for 1)
Precincts Reported: 5 of 5 (100.00%)
Total
Times Cast 2,103 / 2,708 77.66%
Candidate Total
DONALD WILLIAMS 1,509
Total Votes 1,509
City Council City of Calistoga (Vote for 2)
Precincts Reported: 5 of 5 (100.00%)
Total
Times Cast 2,103 / 2,708 77.66%
Candidate Total
IRAIS LOPEZ-ORTEGA 1,088
LISA GIFT 843
MARION VILLALBA 745
Total Votes 2,676
Agenda Item #10.6.
Page: 6 of 11 12/3/2024 10:36:06 AM
Mayor City of Napa (Vote for 1)
Precincts Reported: 100 of 100 (100.00%)
Total
Times Cast 37,988 / 48,141 78.91%
Candidate Total
SCOTT SEDGLEY 26,672
TUESDAY D. ALLISON 6,598
Total Votes 33,270
City Council District 2 City of Napa (Vote for 1)
Precincts Reported: 26 of 26 (100.00%)
Total
Times Cast 10,311 / 12,988 79.39%
Candidate Total
BETH PAINTER 7,264
Total Votes 7,264
City Council District 4 City of Napa (Vote for 1)
Precincts Reported: 22 of 22 (100.00%)
Total
Times Cast 7,419 / 9,717 76.35%
Candidate Total
BERNARDO "BERNIE"
NARVAEZ 5,214
Total Votes 5,214
Mayor City of St Helena (Vote for 1)
Precincts Reported: 6 of 6 (100.00%)
Total
Times Cast 2,941 / 3,491 84.25%
Candidate Total
PAUL J. DOHRING 1,836
BILLY SUMMERS 826
Total Votes 2,662
Agenda Item #10.6.
Page: 7 of 11 12/3/2024 10:36:06 AM
City Council City of St Helena (Vote for 2)
Precincts Reported: 6 of 6 (100.00%)
Total
Times Cast 2,941 / 3,491 84.25%
Candidate Total
MICHELLE DEASY 1,580
AARON BARAK 1,516
HECTOR R. MARROQUIN 1,076
Total Votes 4,172
Member of Town Council Town of Yountville (Vote for 2)
Precincts Reported: 4 of 4 (100.00%)
Total
Times Cast 1,465 / 1,757 83.38%
Candidate Total
ERIC E. KNIGHT 749
PAM REEVES 651
JOE TAGLIABOSCHI 483
ROBERT MOORE 234
Total Votes 2,117
State Proposition 2 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
YES 35,161
NO 27,001
Total Votes 62,162
State Proposition 3 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
YES 43,574
NO 18,975
Total Votes 62,549
Agenda Item #10.6.
Page: 8 of 11 12/3/2024 10:36:06 AM
State Proposition 4 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
YES 38,403
NO 24,270
Total Votes 62,673
State Proposition 5 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,634 / 85,150 78.25%
Candidate Total
NO 34,672
YES 27,312
Total Votes 61,984
State Proposition 6 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
NO 32,930
YES 28,390
Total Votes 61,320
State Proposition 32 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
YES 33,945
NO 28,810
Total Votes 62,755
Agenda Item #10.6.
Page: 9 of 11 12/3/2024 10:36:06 AM
State Proposition 33 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
NO 37,948
YES 23,240
Total Votes 61,188
State Proposition 34 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
NO 31,720
YES 27,764
Total Votes 59,484
State Proposition 35 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
YES 44,569
NO 17,276
Total Votes 61,845
State Proposition 36 (Vote for 1)
Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
YES 41,639
NO 20,479
Total Votes 62,118
Agenda Item #10.6.
Page: 10 of 11 12/3/2024 10:36:06 AM
Napa Valley Unified School District Measure B (Vote for 1) Precincts Reported: 146 of 146 (100.00%)
Total
Times Cast 45,733 / 57,899 78.99%
Candidate Total
BONDS YES 23,284
BONDS NO 18,983
Total Votes 42,267
Napa Valley Transportation Authority Measure U (Vote for 1) Precincts Reported: 204 of 204 (100.00%)
Total
Times Cast 66,244 / 85,150 77.80%
Candidate Total
YES 44,230
NO 16,553
Total Votes 60,783
City of Napa Measure G (Vote for 1)
Precincts Reported: 100 of 100 (100.00%)
Total
Times Cast 37,768 / 48,141 78.45%
Candidate Total
YES 19,961
NO 14,763
Total Votes 34,724
City of St. Helena Measure A1 (Vote for 1)
Precincts Reported: 6 of 6 (100.00%)
Total
Times Cast 2,923 / 3,491 83.73%
Candidate Total
NO 1,528
YES 1,191
Total Votes 2,719
Agenda Item #10.6.
Page: 11 of 11 12/3/2024 10:36:06 AM
City of St. Helena Measure A2 (Vote for 1)
Precincts Reported: 6 of 6 (100.00%)
Total
Times Cast 2,923 / 3,491 83.73%
Candidate Total
NO 1,618
YES 1,123
Total Votes 2,741
City of St. Helena Measure B (Vote for 1)
Precincts Reported: 6 of 6 (100.00%)
Total
Times Cast 2,923 / 3,491 83.73%
Candidate Total
NO 1,398
YES 1,366
Total Votes 2,764
Agenda Item #10.6.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration/Planning
DATE: December 10, 2024
FROM: Andrew Bradley, Program Manager
SUBJECT: Consideration of Adding 12 Level 3 electric vehicle chargers to the Oak Avenue / Money Way Public Parking
Lot in Downtown St. Helena and approval of a license
agreement with Tesla Inc for Installation and On-Going
Maintenance of Chargers at No Cost to City and
Agreement Review
RECOMMENDED
ACTION:
Recommend that the City Council approve and authorize
the City Manager to execute the enclosed Supercharger
License Agreement with Tesla Inc., so that the City of St.
Helena can move forward with Tesla, Inc. to review plans and begin the permitting and approval process for adding 12 Level 3 Chargers to the City owned parking lot at Oak Avenue / Money Way.
PREVIOUS COUNCIL
ACTION:
September 27, 2016 - City Council adopted a
resolution authorizing EVgo to install DC Fast
Charging Stations in the same parking lot. The two
chargers can charge up to four vehicles. The
contract expired with EVgo in September 2024.
April 24, 2018 - The City Council approved the
planned Downtown Restroom Project bid package
and project. The restrooms were completed in
December 2020.
August 23, 2022 - The City Council received a
report in response to 2021-2022 Napa County Civil
Grand Jury Report titled "Napa County's Climate
Action Committee: Where's the Action?" ... one of
the items listed that the City of St. Helena had done
was install the EVgo chargers.
On Sept 4, 2024, the (ATSC) unanimously supported the installation of the Tesla Chargers at the Money Way parking lot.
October 22, 2024 - The City Council received a
presentation and report on installing new Level 3
Chargers in the Oak Avenue / Money Way Parking
Lot. They were supportive, but wanted to be able to
review the agreement prior to taking action.
November 12, 2024 - The City Council reviewed
information and provided additional direction to City
Agenda Item #10.7.
staff and the City Attorney so that work could
continue on an agreement with Tesla.
STATEMENT OF THE
PURPOSE:
The purpose of this project is to provide more electric vehicle (EV) charging for all types of electric vehicles while furthering our climate goals, and induce EV drivers to visit, shop, and dine in St. Helena.
FINANCIAL IMPACT: There is no direct fiscal impact as a result of this action.
Under the proposed Agreement, Tesla will be responsible for all costs associated with electric service upgrades, equipment procurement, installation, maintenance,
operation, and electricity use related to the Tesla charging stations.
BACKGROUND:
The City of St. Helena entered into an agreement with EVgo to install two chargers, charging up to four vehicles in the Oak Avenue / Money Way Downtown Parking Lot on September 20, 2016. That agreement expired on September 5, 2024. On February 21, 2024 EVgo was sent a Letter of Termination notifying them that the City of St. Helena would not be renewing its agreement to keep the current chargers. Staff from the City of St. Helena met with Tesla and Integrative Charging to provide options that would help the City provide more charging capacity to residents, community members, businesses, and visitors. The City also looked at the option of owning, operating, and maintaining chargers (for example through ChargePoint), but determined that initial startup costs, ongoing maintenance, and setting pricing were outside of the City's expertise and could create a financial liability.
On October 22, 2024, the City Council received a report and presentation regarding options for installing new EV Chargers in the Oak Avenue / Money Way Parking Lot.
The City Council was generally supportive of the project and recommendations, but wanted to review the agreement prior to taking final action.
On November 12, 2024, the City Councilreviewed additional information and provided additional direction to City staff and the City Attorney so that work could continue on an agreement with Tesla.
DISCUSSION:
The October 22, 2024 Staff Report and Presentation are attachments to this report.
In response to council feedback at the October 22, 2024, City Council meeting City staff and the City Attorney worked with Tesla to finalize an agreement to install 12 Level 3 Chargers in the Oak Avenue / Money Way Parking Lot.
At the November 12, 2024, City Council meeting the council sought additional information through the City Attorney. A major concern was the perceived requirement in the Tesla agreement to have the charging spots be exclusively for charging. If the Agenda Item #10.7.
charging spots were to be exclusive, the City council did not want more than 8 spots dedicated exclusively for charging. There were other changes proposed by community members. Following the meeting, the City Attorney reviewed the terms of the proposed License Agreement and discussed with the Tesla representative. The Tesla representative and City Attorney agree that the agreement does not require exclusive use of the spots for charging. The Agreement is a license agreement, which gives Tesla the right to use the area, but not exclusive use of the parking stalls. Further, under Vehicle Code Section 22511, the City may designate stalls for EV charging, but the City has not yet done so. Therefore, the parking stalls will not be required to be used exclusively for charging unless and until the Council takes further action to restrict use of the stalls. The representative also indicated that they are not able to make additional revisions to the form of the license agreement at this time. Currently, there is one remaining issue pending with Tesla’s legal staff. The City Attorney has requested the addition of language making clear that it is Tesla’s responsibility to determine whether State prevailing wage requirements apply to this project. The City Attorney recommends that if Council approves the License Agreement, it be conditioned on Tesla agreeing to the language included in Section 25 of the proposed agreement included in the Council packet.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
Tesla Supercharger Agreement - St. Helena CA - 1301 Money Way (BBK)-c1 EV Charger - Tesla Inc Resolution - December 2024
Level 3 Charging - Oak Avenue Lot - October 22, 2024 v3 10-22-2024 Staff Report - Chargers for Oak Avenue _ Money Way Lot 2024 - Pdf Agenda Item #10.7.
Key Terms to License Agreement – Page 1 of 1
SUPERCHARGER LICENSE AGREEMENT
This License Agreement (this “License”) is effective as of the date it is fully executed (the “Effective Date”) by and between Licensor (as defined below) (“Licensor”) and Tesla, Inc., a Delaware corporation (“Licensee”). Licensor and Licensee are each referred to herein as a “Party” and collectively as the “Parties.” Clause references are to clauses in the Key Terms, and section references are to sections in the General Terms and Conditions (Exhibit B). Exhibit A and Exhibit B are incorporated by reference in this License. In the event of a conflict between the Key Terms and Exhibit B, the Key Terms shall prevail.
Key Terms
(a) Licensor City of St. Helena, a California municipal corporation. (b) Property
(Section 1)
Commonly known as City of St Helena Public Parking Lot, located at 1301 Money Way, St Helena, CA 94574 (the “Property”).
(c) Licensed Area
(Section 1)
Sixteen (16) parking spaces, ten (10) feet of additional parking width to provide disability access and approximately four hundred (400) square feet of space for equipment on the Property, all as depicted on Exhibit A (the “Licensed Area”). (d) Charging Stalls
(Section 1)
Twelve (12) charging stalls.
Parking spaces in the Licensed Area shall be outfitted for charging with DC charge posts (“Superchargers”) and shall serve as dedicated charging stalls. (e) Due Diligence
Period (Section 2)
365 days following the Effective Date (“Due Diligence Period”) (f) Commencement
Date (Section 4)
Within 365 days following the end of the Due Diligence Period. (g) Base Term
(Section 5)
Ten years from the last day of the month in which the Commencement Date occurs (the “Base Term”).
(h) Renewal Term
(Section 5)
Periods of five years (each a “Renewal Term”).
(i) Termination Notice
(Section 5)
At least eighteen (18) months (the “Notice Period”).
(j) Special Terms and
Conditions
None.
[SIGNATURES ON FOLLOWING PAGE]
Agenda Item #10.7.
Agenda Item #10.7.
Signature Page to License Agreement
IN WITNESS WHEREOF, the Parties have each caused an authorized representative to execute this License as of the date signed below.
LICENSOR: LICENSEE:
City of St. Helena, Tesla, Inc.
a California municipal corporation a Delaware corporation By: _______________________________ By: _______________________________ Name: Anil Comelo Name: _______________________________ Title: City Manager Title: _______________________________ Date: _______________________________ Date: _______________________________ E-mail for notices:
[email protected]
Phone number for urgent issues:
707-968-2743
E-mail for notices:
[email protected]
Phone number for urgent issues:
725-223-2400
Agenda Item #10.7.
Agenda Item #10.7.
Exhibit A to License Agreement – Page 1 of 2
EXHIBIT A
Licensed Area
1301 Money Way, St Helena, CA 94547
Agenda Item #10.7.
Exhibit A to License Agreement – Page 2 of 2
Agenda Item #10.7.
US PG&E v.20230720 Exhibit B to License Agreement – Page 1 of 5 Exhibit B
General Terms and Conditions
1. Licensed Area. Licensor hereby grants to Licensee the right to use the Licensed Area pursuant to Section 6, to install, operate and maintain a Supercharger Station (defined below), together with the right of ingress and egress to the Licensed Area. This License shall not create any leasehold interest in the Property.
The “Supercharger Station” shall consist of: (a) Superchargers, Wall Connectors (if indicated in Clause (d)), signage and power electronics equipment to provide charging to the charging stalls described in Clause (d) and other trade fixtures determined by Licensee that may include, without limitation, a canopy, solar panels, an energy storage system and fence or other visual barriers (collectively, the “Trade Fixtures”); and (b) necessary utility infrastructure, which may include, without limitation, a utility transformer, metering equipment, switchgear, conduit, wiring and foundations (collectively, the “Infrastructure”).
2. Due Diligence Period. Licensee shall have the option to terminate this License within the Due Diligence Period in the event that: (a) Licensee is unable to obtain all permits and approvals required by applicable governing bodies; or (b) Licensee, in its reasonable business judgment, determines that it would incur substantial unanticipated costs to complete Licensee’s Work (defined in Section 3) or that there is insufficient demand for charging to justify building the Supercharger Station. In the event that Licensee terminates the License pursuant to this Section 2, Licensee shall deliver written notice of termination to Licensor and this License shall be of no further force or effect.
3. Alterations. Licensee shall, at its’ sole cost, make alterations to the Licensed Area to install the Supercharger Station (“Licensee’s Work”). Licensee’s Work shall only occur after: (a) Licensor has approved the plans and specifications in writing; and (b) Licensee has obtained all permits and approvals required by applicable governing bodies. Once Licensee’s Work begins, it shall proceed with diligence and continuity until complete. Licensee may upgrade or replace its Trade Fixtures in its sole discretion during the Term, provided that any other alterations to the Supercharger Station shall be approved in advance by Licensor. Licensor’s approval of the plans and specifications shall not be unreasonably withheld, conditioned or delayed. Licensee shall promptly repair any damage to the Property caused by Licensee, its agents, contractors and employees (collectively, “Licensee Parties”) while performing Licensee’s Work.
4. Commencement Date. The Supercharger Station shall be operational (the “Commencement Date”) within the time period specified in Clause (f) of the Key Terms, provided that such time shall be extended to the extent a delay is due to permitting, utility, or other requirements beyond Licensee’s control. Licensee shall deliver written notice to Licensor promptly following the Commencement Date to confirm such date as the start of the Base Term for recordkeeping purposes.
5. Term and Termination. The term of this License shall begin on the Commencement Date and shall expire at the end of the Base Term. Upon expiration of the Base Term, this License shall automatically renew for successive Renewal Terms (Renewal Term(s) together with the Base Term, the “Term”), subject to termination pursuant to this Section 5. Either Party, in its sole discretion and without cause, may terminate this License during any Renewal Term by delivering advance written notice of termination to the other Party specifying a termination date that follows the Notice Period and occurs during a Renewal Term.
6. Use. Licensee may use and occupy the Licensed Area during the Term to install, operate and maintain a Supercharger Station and for incidental purposes, which may include generating photovoltaic electricity and operating an energy storage system, and for any other lawful use (the Agenda Item #10.7.
US PG&E v.20230720 Exhibit B to License Agreement – Page 2 of 5 “Permitted Use”). Licensee is authorized to operate and collect payment for use of the Supercharger Station year round, twenty-four (24) hours per day and seven (7) days per week.
7. Removal. On or before the final day of the Term, Licensee shall, at its’ sole cost, remove the Trade Fixtures, leave the Infrastructure in a safe condition, and restore the Licensed Area to the condition that existed as of the first day of the Term, subject to exceptions for reasonable wear and tear. Licensor agrees that the Trade Fixtures are and shall remain the property of Licensee, and the Infrastructure shall become the property of Licensor upon termination of this License (except that Infrastructure upstream of the meter is and shall remain the property of the utility).
8. Utilities.
A. Service. Licensee agrees to arrange and pay the charges for all Licensee-related utility services provided or used in or at the Licensed Area during the Term. Licensee shall pay directly to the utility company the cost of installation of any and all such Licensee-related utility services and shall arrange to have the utility service separately metered. Licensor shall not be responsible for any damages suffered by Licensee in connection with the quality, quantity or interruption of utility service, unless the cause of the disruption or damage was Licensor’s gross negligence or intentional misconduct.
B. Access. Licensor grants to Licensee the right to receive utility services including but not limited to electric, and the right for the utility service supplier to construct, reconstruct, install, inspect, maintain, replace, remove, and use said utility services to serve the Supercharger Station together with the right for the utility service supplier to ingress to and egress from said utility service facilities across the Property. Licensor grants the right for the utility service supplier to trim, cut down, and clear away or otherwise control any trees or brush within five (5) feet of said route. In addition, Licensor shall not erect or construct any building or other structure or drill or operate any well under or within five (5) feet of said route. Licensor agrees that Licensee may disclose a redacted copy of this License with the utility service provider.
9. Maintenance. Licensee shall be responsible for maintaining the Supercharger Station at its’ sole cost (including repair and replacement of equipment, as necessary). Notwithstanding the foregoing, Licensor’s normal responsibility to maintain the common areas of the Property shall also apply to the Licensed Area, such as for trash removal, snow removal, repaving and restriping, and Licensor agrees to coordinate with Licensee on maintenance that will prevent the use of the Supercharger Station. If Licensee determines that the Licensed Area needs additional trash cans, or if Licensor requests additional trash cans, Licensee shall provide such trash cans to Licensor at Licensee’s sole cost.
10. Licensor Covenants. Licensor represents that: (a) it owns or leases the Property and has the power and authority to enter into this License; (b) it has obtained any required consents to enter into this License; (c) the Property is not subject to any conditions, restrictions or covenants incompatible with the Permitted Use; (d) this License does not violate any agreement, lease or other commitment by which Licensor is bound; (e) it will not lease, license or commit the parking spaces within the Licensed Area to any third party during the Term; and (f) it will not perform or allow excavation in the Licensed Area during the Term without Licensee’s advance written consent, other than superficial repaving.
11. Default. It shall be an “Event of Default” under this License if either Party fails to perform or observe any material term or condition of this License and such failure continues for a period of thirty (30) days after receipt of written notice thereof from the other Party, provided, however, that if the nature of such default is such that it cannot reasonably be cured within such thirty (30) day period and the defaulting Party commences to cure within the thirty (30) day period and Agenda Item #10.7.
US PG&E v.20230720 Exhibit B to License Agreement – Page 3 of 5 proceeds with diligence and continuity, then such Party shall have additional time to cure as is reasonably required.
12. Remedies. The Parties acknowledge and agree that, if an Event of Default by the other Party has occurred and is continuing, the non-defaulting Party may: (a) terminate this License upon thirty (30) days advance written notice; or (b) exercise any other remedy available at law or in equity.
13. Exclusions. Notwithstanding anything herein to the contrary, each Party expressly releases the other from any claims for speculative, indirect, consequential or punitive damages, including, without limitation, any lost sales or profits.
14. Indemnification. Except to the extent a claim arises from any negligence or willful misconduct of an Indemnified Party, or any breach or alleged breach of Section 24 by Licensor, Licensee hereby agrees to indemnify, hold harmless and defend Licensor, its directors, officers, managers, members, employees, agents and representatives (each an “Indemnified Party”) from all losses and liabilities, including court costs and reasonable attorneys’ fees, on account of or arising out of or alleged to have arisen out of any third party claim directly related to: (i) Licensee’s use of the Licensed Area; (ii) Licensee’s breach of this License; or (iii) bodily injury or damage to real or tangible personal property caused by the use of the Trade Fixtures.
15. Insurance. Through the duration of this License, Licensee shall maintain commercial general liability insurance with limits of not less than Two Million Five Hundred Thousand US Dollars ($2,500,000 USD) per occurrence and Four Million US Dollars ($4,000,000 USD) aggregate for combined single limit for bodily injury or third party property damage. The total limits above may be met by any combination of primary and excess liability insurance. A certificate evidencing such insurance shall be delivered to Licensor upon the execution of this License and upon reasonable request by Licensor. Licensee shall include Licensor as additional insured on its commercial general liability and, if applicable to meet limit requirements, umbrella and/or excess insurance policies, with respect to liability for services provided under this License. Licensee will maintain worker’s compensation insurance in accordance with state and federal law. This requirement may be waived by Licensee if Licensee is a qualified self-insured in the state where the Licensed Area is located. Insurance shall be maintained with responsible insurance carriers with a Best Insurance Reports rating of “A-“ or better or through a formal self-insurance mechanism that has either (a) a Best Insurance Reports rating of “A-“ or better; or (b) a financial size category of “VI” or higher, provided, that if such self-insurance program does not meet either (a) or (b), then Licensee’s use of self-insurance for the required coverages shall be subject to Licensor’s approval, not to be unreasonably withheld, conditioned or delayed.
16. Environmental Matters. Licensor represents and warrants that, to the best of its knowledge, the Licensed Area shall be delivered free of contamination that violates any applicable environmental law. Notwithstanding any provision in this License to the contrary, Licensor agrees that it will indemnify and hold Licensee harmless from all costs from, and Licensee shall have no liability for, any contamination of the Property, unless caused by Licensee Parties. Licensor is responsible for remediating to the extent required by applicable environmental law any contamination not caused by Licensee Parties, including any contamination encountered by Licensee Parties during construction.
17. Confidentiality. The Parties agree that any confidential or proprietary information or documentation provided to one Party by the other Party in connection with this License are confidential information, and the Parties agree not to disclose such confidential information to any person or entity during the Term and for a period of three (3) years thereafter, except as provided below. Licensee acknowledges that the Licensor is obligated by law to comply with the California Public Records Act (California Government Code section 7920.000 et seq. (formerly California Agenda Item #10.7.
US PG&E v.20230720 Exhibit B to License Agreement – Page 4 of 5 Government Code section 6250 et seq.)), and pursuant thereto is required to provide any nonexempt records in its possession upon request by third parties. Licensee further acknowledges that information submitted to the Licensor pursuant to this License may be subject to disclosure pursuant to a Public Records Act request. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, Licensor may not be in a position to establish that the information that Licensee submits is a trade secret or otherwise exempt from disclosure. If a request is made for information marked by Licensee as “Confidential”, “Trade Secret”, “Proprietary”, “Trade Secret and Proprietary” or by a similar term, Licensor will provide Licensee with reasonable notice to seek protection from disclosure by a court of competent jurisdiction. Licensor is not obligated to attempt to protect aforesaid materials and will merely notify Licensee that a Public Records Act request for the aforesaid materials has been received. Additionally, the Parties may disclose confidential information (i) to their respective Affiliates, subcontractors, lenders, employees, financial, legal and space planning consultants, in each case that have a “need to know” such confidential information and have committed to treat the information as confidential under terms no less protective than the terms of this Section 17, provided that the Party disclosing such confidential information shall be liable for any disclosure by such authorized recipients, (ii) as permitted in Section 8 and Section 20, and (iii) as required by law. “Affiliate” of a Party is an entity that controls, is controlled by or is under common control with that Party, where “control” means possessing, directly or indirectly, the power to direct or cause the direction of the management, policies or operations of an entity, through ownership of voting securities, by contract or otherwise.
18. Publicity. Neither Party will use the other Party’s name, trademark or logo without obtaining the other Party’s prior written consent.
19. Notices. All notices, demands and approvals shall be in writing and shall be delivered to the electronic mail addresses provided on the signature page, and shall be deemed given on proof of transmission. Either Party may change their respective address for notices by giving written notice of such new address in accordance with this Section 19.
20. Incentives. Licensor agrees that Licensee shall own and receive the benefit of all Incentives derived from the construction, ownership, use or operation of the Supercharger Station, including, without limitation, from electricity delivered through, stored at or generated by the Supercharger Station. Licensor will cooperate with Licensee in obtaining all Incentives, provided that Licensor is not obligated to incur any out-of-pocket costs in doing so unless reimbursed by Licensee. If any Incentives are paid directly to Licensor, Licensor agrees to immediately pay such amounts over to Licensee. “Incentives” means (a) electric vehicle charging or renewable energy credits or certificates, carbon credits and any similar environmental or pollution allowances, credits or reporting rights, (b) rebates or other payments based in whole or in part on the cost or size of equipment, (c) performance-based incentives paid as periodic payments, (d) tax credits, grants or benefits, and (e) any other attributes, commodities, revenue streams or payments, in each of (a) through (e) under any present or future law, standard or program and whether paid by a utility, private entity or any governmental, regulatory or administrative authority. Licensor agrees that Licensee may disclose a redacted copy of this License if necessary to obtain Incentives.
21. Governing Law. This License shall be construed and enforced in accordance with the laws of the state in which the Licensed Area is located.
22. Entire Agreement. Each Party acknowledges and agrees that it has read and understood this License, and that it represents the entire agreement and understanding of the Parties with respect to the subject matter herein and supersedes all prior agreements, communications, or understandings, whether oral or written, with respect to the subject matter herein.
Agenda Item #10.7.
US PG&E v.20230720 Exhibit B to License Agreement – Page 5 of 5
23. Assignment. Licensee shall not assign this License nor sublicense the Premises without the prior written consent of Licensor, which shall not be unreasonably withheld, conditioned or delayed; provided that the foregoing prohibition shall not limit Licensee’s ability to transfer this Agreement to a Licensee Affiliate.
24. Miscellaneous. This License may be executed in counterparts, each of which shall be deemed an original and all of which together will constitute one agreement. Electronic signatures and other signed copies transmitted electronically in PDF or similar format shall be treated as originals. If any provision of this License is invalid or unenforceable, the remainder of this License shall not be affected, and each provision shall be valid and enforceable to the fullest extent permitted by law.
Any outstanding payment obligations and the terms of Section 17 shall survive termination of this License. This License shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns. Unless this License is terminated as expressly provided herein, this License shall survive any sale or transfer of Licensor’s interest in the Property or Licensed Area.
Each Party shall comply with all applicable codes, laws and ordinances in fulfilling its respective obligations under this License. Licensee shall promptly remove or bond any liens placed on the Property as a result of any claims for labor or materials furnished to Licensee at the Licensed Area.
This License is subject and subordinate to all ground or superior leases and to all mortgages which may now or hereafter affect such leases or the Property, and to all renewals, modifications, consolidations, replacements and extensions thereof; provided that Licensee’s rights under this License shall not be disturbed by such subordination so long as no Event of Default by Licensee exists beyond all notice and cure periods. LICENSOR AND LICENSEE EACH WAIVE, TO THE EXTENT
PERMITTED BY APPLICABLE LAWS, THE RIGHT TO A TRIAL BY JURY IN ANY ACTION OR PROCEEDING BASED UPON OR RELATED TO, THE SUBJECT MATTER OF THIS LICENSE.
25. Prevailing Wages. To the extent the Infrastructure or Trade Fixtures installed by Licensee may be considered a “public work” as defined in Labor Code § 1720, et seq., Licensee shall comply with the state prevailing wage law, California Labor Code §§ 1720 et seq. and 8 C.C.R. § 16000 et seq. for any “public work” (as that term is defined in the statutes) performed pursuant to this License. For purposes of compliance with the prevailing wage law, Licensee shall comply with provisions applicable to an awarding body. Compliance with state prevailing wage law includes, without limitation, payment of at least prevailing rates as determined by the Director of Industrial Relations, overtime and working hour requirements, apprenticeship obligations, payroll recordkeeping requirements, and other obligations as required by law.
26. Possessory Interest Tax. Licensee understands and acknowledge that Licensor’s grant of nonexclusive use may be subject to property taxation and that Licensee may be subject to the payment of possessory interest tax levied on the grant of non-exclusive use pursuant to California Revenue and Taxation Code Section 107.6. Licensee shall pay without abatement, deduction, or offset any possessory interest taxes levied on or assessed against the Licensed Area, Trade Fixtures, Licensee’s equipment which are directly attributable to this License or Licensee’s use of the Licensed Area, whether belonging, owed or chargeable against the Licensor. Licensee shall make all such payments directly to the charging authority prior to delinquency and before any fine, interest, or penalty becomes due or is imposed for Licensee’s non-payment. Notwithstanding the foregoing, Licensee shall, at its sole cost and expense, have the right to challenge the assessment.
Licensee shall provide Licensor with proof of payment of such tax.
Agenda Item #10.7.
CITY OF ST. HELENA
RESOLUTION No. 2024-
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SITE AGREEMENT WITH TESLA, INC. FOR THE INSTALLATION, OPERATION AND MAINTENANCE OF TWELVE (12) LEVEL 3 CHARGING STATIONS (SUPERCHARGERS) IN THE OAK STREET/MONEY WAY PUBLIC PARKING LOT FOR A TERM OF TEN (10) YEARS.
RECITALS
A. The City of St. Helena wishes to promote clean transportation to reduce Greenhouse Gases and other harmful vehicle emissions; and
B. Electric vehicles have zero tailpipe emissions, and are widely being adopted in California; and
C. Under California State Clean Air and Greenhouse Gas Reduction Policy, auto manufactures are required to continue to produce and sell electric vehicles in the State of California; and
D. City Staff looked at several Electric Vehicle Charging Service Providers and Options for adding additional electrical vehicle charging infrastructure and options at the Oak Street/Money Way Public Parking Lot in St. Helena; and
E. Of the three options reviewed, Tesla, Inc provided a zero cost, turnkey proposal to the City; and
F. The City Attorney's Office has approved the terms negotiated by City Staff and Tesla, Inc.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. Authorizes the City Manager to execute the Site Agreement with Tesla, Inc.
2. Approves the installation of twelve (12) Tesla, Inc “Superchargers” at the Oak Street/Money Way Public Parking Lot.
Approved at a Regular Meeting of the St. Helena City Council on December 10, 2024, by the following vote:
Mayor Paul Dohring:
Vice Mayor Eric Hall:
Council Member Anna Chouteau:
Council Member Patrick Kenealy:
Council Member Billy Summers:
APPROVED: ATTEST:
Paul Dohring, Mayor Cindy Tzafopoulos, City Clerk
Agenda Item #10.7.
Plan For EV Chargers
In St. Helena
St. Helena City Council
Presented by Anil Comelo, City Manager and Andrew Bradley, Program Manager October 22, 2024
Agenda Item #10.7.
City Council Goals
Goal 2: Improve Infrastructure & Further
Environmental Sustainability
Goal 5: Enhance Quality of Life
Agenda Item #10.7.
Key Decisions
Do we need EV chargers?
If yes, where should they be located?
What type of chargers should the City install?
Should the City own and maintain the chargers?
Agenda Item #10.7.
EV Chargers at City Hall
The City has six (6) Level 2 Chargers at City Hall
New Level 3 Chargers will help the City get closer
to meeting Climate Action goals
County estimates need for 60 chargers by 2025
Level 2 and Level 3
CA Energy Commission estimates Napa County
needs 84 Level 3 chargers by 2025 and 644 by 2035
Agenda Item #10.7.
Current Chargers at Money Way Lot
Agenda Item #10.7.
EVgo Chargers at Money Way Lot
EVgo
Approved by City Council in September 2016
and contract expires in September 2024
Can charge up to four (4) vehicles using only
CCS1 and CHAdeMO connections
Agenda Item #10.7.
NACS Connector - Industry Standard
North American Charging System (NACS) is
recognized as the international standard for EV’s
by SAE International
The NACS (NACS/SAE J3400) port is becoming an
industry standard
Agenda Item #10.7.
NACS Connector
Manufacturers will have NACS as standard on new EV's:
Audi (2025)
BMW (2025)
Ford (2024)
Genesis (2024)
GM (2025)
Honda (2025)
Hyundai (2024)
Jaguar (2025)
Kia (2024)
Lexus (2025)
Lucid (2025)
Mazda (2025)
Mercedes-Benz (2025)
Mini (2025)
Nissan (2025)
Polestar/Volvo (2025)
Porsche (2025)
Rivian (2025)
Rolls-Royce (2025)
Scout Motors (2025)
Stellantis (2025)
Chrysler
Dodge
Jeep
Maserati
Ram
Toyota (2025)
Volkswagen (2025)
Agenda Item #10.7.
Charging Options
ChargePoint
Intergrative Charging
Tesla
Agenda Item #10.7.
ChargePoint
Would require the City to buy, install, manage,
and maintain equipment.
Costly. City does not have staff that can
maintain specialized equipment
Could provide some revenue to City over time
Agenda Item #10.7.
Integrative Charging
Would install and maintain equipment (up to 12
Level 3 Chargers)
No guarantee of what equipment, connectors,
or network would be used.
Would install in phases
City could have limited revenue share ($250 to
$500 per month depending on usage)
Agenda Item #10.7.
Tesla
Would install and maintain equipment (12 Level 3
Chargers)
Level 3 Chargers with “Magic Dock”
Works for vehicles with CCS1 and NACS
No adapter required
99% “up time” average across their network
Most vehicles are moving to the NACS
connector by 2025
Tesla network is open to all vehicle models
Agenda Item #10.7.
Location Considerations
City
Hall Library Lewis Station
RR
Parking Safeway Sunshine Foods
Oak &
Money
Retail &
Dining No No Yes Yes Yes Yes Yes
RR Tracks No No Yes Yes Yes No No
PG&E
Power - - - - - - Yes
Overhead
Lines No No Yes Yes No No No
Space for
ADA Yes Yes No No Yes Yes Yes
Parking
Layout Yes Yes No No Yes No Yes
Meets
Criteria No No No No No No Yes
Agenda Item #10.7.
Location Considerations (examples)
Railroad Avenue and Lewis Station Park
Too close to RR and Powerlines
Space constraints
Sunshine Foods
Small shared lot
Angled parking would
need reconfigured
Agenda Item #10.7.
Staff Recommendation
Tesla at Oak Avenue / Money Way Parking Lot
Work with Tesla to install 12 Level 3 chargers
“Magic Dock” Chargers
Tesla will determine rate to be charged
Will reduce parking for non-charging vehicles by 12
No cost to the City
10-year contract
City can cancel after 10 years with 18 months notice
Agenda Item #10.7.
Current vs. Future Configuration
Current Parking lot configuration
• 28 total spaces
• 4 used by EVgo (1 ADA)
• 24 for general parking (2 ADA)
Tesla Charging lot configuration:
• 24 total spaces (4 would be used by infrastructure)
• 12 EV (1 ADA)
• 12 General (2 ADA)
Agenda Item #10.7.
Oak Avenue / Money Way Lot
12 Level 3 Chargers
11 chargers + one (1) ADA van space
ADA space “use last”
12 spaces available for general parking
Includes two (2) ADA spaces
Meets all requirements from providers
and PG&E has already confirmed power
infrastructure is available for location.
Agenda Item #10.7.
Tesla Magic Dock Charging Station v4
Magic Dock Chargers could be used by vehicles
with NACS and CCS1 connection points
This includes St. Helena Police Department’s
Ford Mustang Mach-E’s
Agenda Item #10.7.
Potential Implementation Timeline
Sep 4: Presentation to ATSC
Oct 22: Recommendation to City Council
Q4 2024: Agreement Signed with Charging Partner,
Building Plans Submitted to City for Approval
1Q or 2Q 2025: Installation and Activation of New
Chargers
Agenda Item #10.7.
Agenda Item #10.7.
Questions from Comments
Parking
July 2024 Parking Study for Downtown Specific Plan
639 marked and unmarked street parking spaces
354 parking spaces in parking lots (77 in public lots) DSP will evaluate current parking spaces and
options for additional parking spaces (garage, PG&E
lot on Mitchell, etc.)
Study area showed parking occupancy at 85%
or below, including in Oak Avenue parking lot,
this includes peak times (weekday and
weekend)
Agenda Item #10.7.
Questions from Comments
Parking
This plan doesn’t eliminate 12 spaces, it restricts
them to EV’s while charging
Could encourage vehicle turnover, bringing more
people to St. Helena businesses
Agenda Item #10.7.
Questions from Comments
Enforcement of “EV Only”
EV parking only is enforceable when posted (CA Code)
Idling after charging is complete is charged by provider Agenda Item #10.7.
Questions from Comments
Chargers
Level 3 – Tesla V4 Supercharger (newest technology)
Currently limited to 250kWh, but capable of up to
350 kWh
Designed to be compatible and open to all EV’s
Designed to keep hardware and footprint with updates
as
needed internally
Tesla has a nationwide uptime of 99.97% (Impact Report 2023)
Chargers get power from clean sources when available, when not available Tesla pays offsets
Agenda Item #10.7.
Questions from Comments
Utilization Expectations
Anticipates 50 to 120 vehicles per day to use chargers Varies based on season, day of week, etc.
Will increase as more EV’s on the road
As more chargers are available, auto customers are more likely to consider buying EV’s in the future
Doing in phases would impact customer experience
Increased wait times by drivers lowers customer experience Increases time parking lot would be “under construction” Plans to build 40+ Superchargers in Napa Valley
St. Helena’s 12 are based on current demand and forecasted demand
Agenda Item #10.7.
Questions from Comments
Costs
Investment to build is $550,000 to $600,000
There are also regular maintenance costs, working with utility, etc. Estimated cost recovery period is 10 to 15 years
For the City a similar project could be more than $1,000,000 Due diligence, demand studies and analysis, hardware, working with utility for infrastructure.
Plus, regular maintenance costs for the life of the chargers.
Agenda Item #10.7.
Questions from Comments
Timeline and Parking Lot Condition
Tesla is motivated to begin work as soon as possible to meet their goals (40+ new Superchargers in Napa
Valley)
Tesla has completed their due diligence, market
research, and planning.
Working with PG&E could be the “delay” and why Tesla
give themselves a longer window to install chargers
Will ensure parking lot looks good after construction Topcoat/slurry seal (as needed), curbs and ramps (as needed, primarily for ADA), striping, replacement of any damaged/removed landscaping Agenda Item #10.7.
Questions from Comments
Rates (non-member)
Current EVgo rates:
$0.44 to $0.64/kWh
$0.99 session fee
Charger are 50 kWh
Tesla Fees (in area – Fairfield, Napa, Santa Rosa,
Sonoma, Vallejo, Windsor)
$0.53 to $0.60/kWh
Up to $1/min idling (after charging is complete)
Chargers are 250 kWh
Agenda Item #10.7.
Agenda Item #10.7.
Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Administration/Planning
DATE: October 22, 2024
FROM: Andrew Bradley, Program Manager
SUBJECT: Consideration of Adding 12 Level 3 electric vehicle chargers to the Oak Avenue / Money Way Public Parking
Lot in Downtown St. Helena and Entering into an
agreement with Tesla Inc for Installation and On-Going
Maintenance of Chargers at No Cost to City.
RECOMMENDED
ACTION:
Recommend allowing the City Manager to sign the
Supercharger License Agreement with Tesla, Inc. so that the City of St. Helena can move forward with Tesla, Inc. to review plans and begin the permitting and approval
process for adding 12 Level 3 Chargers to the City owned parking lot at Oak Avenue / Money Way.
PREVIOUS COUNCIL
ACTION:
September 27, 2016 - City Council adopted a
resolution authorizing EVgo to install DC Fast
Charging Stations in the same parking lot. The two
chargers can charge up to four vehicles. The
contract expired with EVgo in September 2024.
August 23, 2022 - The City Council received a
report in response to 2021-2022 Napa County Civil
Grand Jury Report titled "Napa County's Climate
Action Committee: Where's the Action?" ... one of
the items listed that the City of St. Helena had done
was install the EVgo chargers.
April 24, 2018 - The City Council approved the
planned Downtown Restroom Project bid package
and project. The restrooms were completed in
December 2020.
STATEMENT OF THE
PURPOSE:
The goals of this project are to provide more electric
vehicle (EV) charging for all EV vehicle types in St.
Helena, help further our climate action goals, and induce desirable demographic of EV drivers to visit, shop, and dine in St. Helena.
FINANCIAL IMPACT: There is no direct fiscal impact as a result of this action.
Under the proposed Agreement, Tesla will be responsible for all costs associated with electric service upgrades, equipment procurement, installation, maintenance,
operation, and electricity use related to the Tesla charging stations.
Agenda Item #10.7.
BACKGROUND:
The City of St. Helena entered into an agreement with EVgo to install two chargers, charging up to four vehicles in the Oak Avenue / Money Way Downtown Parking Lot on September 20, 2016. That agreement expired on September 5, 2024. On February 21, 2024 EVgo was sent a Letter of Termination notifying them that the City of St. Helena would not be renewing its agreement to keep the current chargers. Staff from the City of St. Helena met with Tesla and Integrative Charging to provide options that would help the City provide more charging capacity to residents, community members, businesses, and visitors. The City also looked at the option of owning, operating, and maintaining chargers (for example through ChargePoint), but determined that initial startup costs, ongoing maintenance, and setting pricing were outside of the City's expertise and could create a financial liability.
DISCUSSION:
The community has a great need for more EV chargers that are available to the public.
The City currently has four (4) Level 3 Chargers (in the Oak Avenue / Money Way parking lot) and six (6) Level 2 Chargers (at City Hall). The EVgo Level 3 Chargers in the Oak Avenue / Money Way parking lot are currently underutilized because they can only charge up to 2 vehicles with the CCS1 connector and up to two vehicles with the CHAdeMO connector (which is not available on many vehicles). The EVgo chargers do not have a connector that supports the NACS connection, which includes Tesla and newer vehicles from all manufacturers. The Level 2 Chargers at City Hall support vehicles with the J1772 and NACS connector. The chargers at City Hall are currently used to charge the Police Department's two (2) Ford Mustang Mach-E's and one (1) Tesla, plus they are available and used by the public.
Providing additional Level 3 Chargers will help the City get closer to meeting its Climate Action goals and get the City closer to the estimated 60 public chargers that are needed within City limits by Napa County* and the California Energy Commission (AB 2127, 2024 - https://www.energy.ca.gov/publications/2024/assembly-bill-2127-second-electricvehicle-charging-infrastructure-assessment). Having these chargers near the City's downtown core/Main Street can also help induce more EV drivers to come and visit, shop, eat, and taste in St. Helena, helping support our many local businesses, restaurants, and tasting rooms. (*Napa County took countywide data and estimates for the need of EV chargers and then split up into jurisdictions based on population.) In researching EV connection types and needs, it is clear that NACS is quickly becoming (or has become) the industry standard and that was confirmed by SAE International (an industry leader in connecting and educating engineers while promoting, developing and advancing aerospace, commercial vehicle and automotive engineering) when they announced in June 2023 that it would standardize the Tesladeveloped North American Charging Standard (NACS) connector. They said that, "This will ensure that any supplier or manufacturer will be able to use, manufacture, or deploy the NACS connector on electric vehicles (EVs) and at charging stations across North America" (Source: https://www.sae.org/news/press-room/2023/06/sae-internationalannounces-standard-for-nacs-connector).
Agenda Item #10.7.
The NACS port is becoming an industry standard, while it was developed by Tesla and is used on all Tesla models, it is being adopted by many other vehicle manufacturers and is becoming the standard for most major manufactures. The following manufacturers will have NACS as standard on their new EV's and many have or will be sending NACS adapters to current vehicle owners: Audi (2025), BMW (2025), Ford (2024), Genesis (2024), GM (2025), Honda (2025), Hyundai (2024), Jaguar (2025), Kia (2024), Lexus (2025), Lucid (2025), Mazda (2025), Mercedes-Benz (2025), Mini (2025), Nissan (2025), Polestar/Volvo (2025), Porsche (2025), Rivian (2025), Rolls-Royce (2025), Scout Motors (2025), Stellantis (Chrysler, Dodge, Jeep, Maserati, and Ram - 2025), Toyota (2025), and Volkswagen (2025).(Source:
https://www.caranddriver.com/news/a44388939/tesla-nacs-charging-networkcompatibility/ and https://www.cnet.com/home/electric-vehicles/stellantis-adoptingteslas-electric-vehicle-charging-standard-by-2025/).
In looking at options to install additional Level 3 Charging in St. Helena, the City looked at three (3) options. The City could own and operate chargers. This scenario would involve the City purchasing chargers (for example from ChargePoint), then hire a consultant and contractor to go through the process of getting approvals and power from PG&E, then install, manage, and maintain the chargers for their life expectancy, replacing and/or repairing them as needed. While the City could see some revenue from this option over time, it would involve a large initial outlay of funds, require additional staff to manage the project and maintain the equipment, and administrative staff to manage pricing and billing and/or working with a charging network for billing (like ChargePoint). The City also looked at two turnkey providers: Integrative Charging and Tesla.
Integrative Charging: Would install and maintain the equipment (up to 12 Level 3 Chargers). They would install the chargers in phases, beginning with two (2) chargers that could charge up to four (4) vehicles. Then based on demand could install more chargers over time. The chargers would be part of a charging network (ChargePoint, Autel, Electrify America, EVgo, Blink Charging, etc.), and in time the City would be part of a revenue share that could (based on usage) give the City between $250 and $500 per month). Since the charging network and equipment is unknown, the up time of the chargers is not quantifiable and the phased approach would cause the charging site to have multiple disruptions over time.
Tesla would install and maintain equipment (12 Level 3 Chargers). They would install the chargers all at once. They plan to use the Tesla Super Charger with Magic Dock (version 4), that has both a NACS and CCS1 connector built in. These chargers and chargers across their network maintain an average of a 99+% up time. These chargers are available to all vehicles (not just Tesla). Tesla vehicles are automatically enrolled in a membership program that offers lower charging prices to them, however non-Tesla owners can purchase a membership to receive the same rates as Tesla owners.
Nonmembers of the program are also welcome to charge at a slightly higher rate. EVgo and other charging providers also have similar membership programs that allow Agenda Item #10.7.
members to charge at one rate and nonmembers to charge at a higher rate. In August 2024 JD Power found that Tesla chargers has the most consistent relatability and highest customer experience (Public EV Charging Sees Consistent Progress for Two Consecutive Quarters, J.D. Power Finds: Tesla Destination, Tesla Supercharger Rank Highest in Respective Segment, https://www.jdpower.com/business/pressreleases/2024-us-electric-vehicle-experience-evx-public-charging-study).
When working with Tesla and Integrative Charging the City reviewed multiple locations including the lot at Oak Avenue/Money Way, the St. Helena Public Library, Lewis Station Park (Church Street), City Hall (1088 College Ave), parking lot of Safeway, parking lot of Sunshine Foods, and City parking spots along Railroad Avenue (near Adams Street). The parking lot next to the Fire Station and Lyman Park (near the old City Hall at 1480 Main Street) was not considered because of lot line adjustments with the sale of the land that are anticipated. The Catholic School site was also not considered because of its unknown future.
The following are considerations that both charging providers looked at when determining viable charging location sites:
Proximity to activities (retail, dining, tasting, restrooms, etc.) o City Hall and Library removed
Proximity to railroad tracks (additional setbacks required) o Railroad Avenue, Lewis Station, and Safeway removed
Proximity to suitable PG&E power supply
o All sites were not fully vetted because they were ineligible on other criteria Proximity to overhead powerlines (cannot be directly below powerlines and requires a setback)
o Railroad Avenue and Lewis Station removed
Ability to allow for EV parking spaces that can accommodate ADA needs (van accessible)
o Railroad Avenue and Lewis Station removed
Parking lot size and configuration
o Sunshine Foods removed (would have required a redesign of parking spaces and flow for entire parking lot)
Prior Experience with Organization
o Safeway removed (in many other cases charging providers have gotten property owner approval to have charging at the location, but have not received corporate approval from Safeway. Seeking the approval can take 18 to 24 months or more and is not guaranteed. As of August 2024 Safeway's parent company (Albertsons) is in talks with Kroger for a corporate merger that is under review by the Federal Trade Commission.
This could cause further delays to any project seeking approval for EV charging in their parking lots.
Private versus Public Ownership of Property
o City owned facilities provide the quickest path towards getting more EV chargers in St. Helena and will help to show other businesses the Agenda Item #10.7.
importance of providing charging, when possible, at their business(es) and in their parking lot(s). Working on private property could create significant delays including the need for property owner and tenant approvals.
Beyond this, the charging provider would need to do additional work with PG&E to ensure that any site could get the power needed to support Level 3 Chargers (which are significant and PG&E has already confirmed that the Oak Avenue / Money Way lot can be supplied with the electricity needed for chargers). St. Helena businesses, especially along Main Street, are in a unique position that they do not have parking lots of their own (for the most part) and utilizing a public facility is a way that the City can help support all businesses.
o In an effort to further incentivize businesses to add Level 2 and/or Level 3 Chargers to their parking lots and to meet St. Helena’s Climate Action goals, St. Helena may consider expanding its Home EV Charging rebate and waived permit fees to businesses/commercial properties. This incentive, plus incentives that may be available from MCE and/or PG&E can all work together to help meet the estimated need for chargers by Napa County and the California Energy Commission (CEC).
The Oak Avenue / Money Way Lot meets all of the necessary criteria to provide increased Level 3 Charging in St. Helena. The proposal is to add 12 Level 3 Chargers to the lot. With equipment this would involve 16 total parking spaces for charging infrastructure and parking spots for vehicles to use while charging. The 12 parking spaces would include one (1) ADA van accessible space. This space would be available for any EV to use while charging, but would include a sign at the space encouraging drivers to "use last" (only using if the other 11 chargers are being used). This leaves 12 spaces available for general parking including one (1) ADA parking space and one (1) ADA van accessible space. In its current configuration the parking lot includes 28 parking spaces, four (4) are used by the EVgo chargers. Once 12 Level 3 Chargers are installed there would be a total of 24 parking spaces: 12 for EV’s to use while charging, and 12 for general use. PG&E has also confirmed that they are able to supply the necessary power to the parking lot for the chargers to work to their full potential.
In continuing to review options presented by Tesla and Integrative Charging, City staff determined that Tesla, Inc had the most robust plan to allow all EV types to charge and would provide the best customer service and "up time" to drivers (nationwide up time average, meaning the chargers are not broken, is 99%). Tesla is planning to use their Level 3 Magic Dock (version 4) chargers that include adapters for both CCS1 and NACS ports. While there is not a contractual obligation to require tech upgrades overtime, with the installation of these chargers that use the newest technology, the adoption of the NACS style charger as standard by the auto industry, and Tesla's proven track record in providing the most reliable network with highest customer experience (JD Power study referenced above), plus free market forces and competition in the charging space can help ensure that the chargers installed continue to be used by EV's for the contracted duration. These chargers would not only help the community and visitors, but could be used by the St. Helena Police Department's two (2) Ford Agenda Item #10.7.
Mustang Mach-E's and one (1) Tesla. While other vehicles in the department's fleet are able to be used by multiple officers as they switch between shifts and can be in service around the clock, currently the two (2) Mach-E's use the Level 2 Chargers at City Hall, meaning they need up to 12 hours of charge time between shifts. These chargers could also be used by any additional EV’s the City purchases in the future.
Project Timeline:
September 4: Presentation to and Recommendation by ATSC to City Council October 8: Presentation and Recommendation from City Council Q4 2024: Agreement Signed with Charging Partner, Building Plans Submitted to City for Approval
1Q or 2Q 2025: Installation and Activation of New Chargers o Could be delayed by PG&E timeline (how quickly they are able to drop new equipment)
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:
St Helena, CA, 1301 Money Way - CD50 [427859] (08.15.2024) Level 3 Charging - Oak Avenue Lot - October 22, 2024
EV Charger - Tesla Inc Resolution
Agenda Item #10.7.
QUANTITY INSTALL THE FOLLOWING SYSTEM COMPONENTS
1 SWITCHBOARD
3 SUPERCHARGER CABINETS 12 SUPERCHARGER POSTS
2 PARKING LOT LIGHTS2 WIFI REPEATERS
1 VAN ACCESSIBLE SIGN
2 BOLT DOWN BOLLARDS
6 DRILLED BOLLARDS INSTALL ASPHALT OVERLAY AND PARKING STRIPING AT EV STALLS. SHEET NO. DESCRIPTION G 001 COVER PAGE G 002 GENERAL INFORMATION G 003 NOTES G 101 SITE PLAN D 101 DEMOLITION PLAN A 101 AREA PLAN A 102 UTILITY EQUIPMENT PLAN A 103 ACCESSIBLE PARKING PLAN A 501 DETAILS S 501 STRUCTURAL DETAIL S 502 STRUCTURAL DETAIL E 201 ELECTRICAL SINGLE LINE DIAGRAM E 202 ELECTRICAL DETAILS E 501 TRENCH DETAILS E 801 TITLE 24 G001 COVER PAGE Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION TESLA SUPERCHARGER (12) SUPERCHARGERS ST HELENA - CITY PARKING LOT 1301 MONEY WAY, ST HELENA, CA. 94574 APN: 009-240-013-000 TRT: 427859 VICINITY MAP AERIAL MAP PROJECT TEAM CALL BEFORE YOU DIG SUPERCHARGER PROJECT SCOPE SHEET INDEX SITE LOCATION Know what's below. Call before you dig. USA North California and Nevada Call Two Working Days Before You Dig! 811 / 800-227-2600 O
LL
CA
BE
F
D I G
O
R
E
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U NOTES 1. CONTRACTOR SHALL COMPLY WITH ALL OF THE REQUIREMENTS OF CALIFORNIA GOVERNMENT CODE SECTION 4216 FOR ALL UNDERGROUND WORK. 2. THERE ARE NO OTHER EV CHARGERS LOCATED ON THIS PROPERTY. OUTLINE OF WORK AREA PROJECT MANAGER DIAMOND ENGINEERING SERVICES 4255 PARK ROAD BENICIA, CA 94510 CONTACT: LANCE STREET E-MAIL: [email protected] PROJECT ARCHITECT: DIAMOND ENGINEERING SERVICES 4255 PARK ROAD BENICIA, CA 94510 CONTACT: BRUCE LYON, ARCHITECT E-MAIL: [email protected] Agenda Item #10.7.
Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION G002
GENERAL INFORMATION ABBREVIATIONS AC ALTERNATING CURRENT ADA AMERICANS WITH DISABILITIES ACT ESS ENERGY STORAGE SYSTEM BLDG BUILDING CLR CLEAR CONC CONCRETE COMM COMMUNICATION DC DIRECT CURRENT DIA DIAMETER DIST DISTANCE EQ EQUAL EGC EQUIPMENT GROUNDING CONDUCTOR (E) EXISTING EMT ELECTRICAL METALLIC TUBING EV ELECTRIC VEHICLE GAB GRADED AGGREGATE BASE GALV GALVANIZED GEC GROUNDING ELECTRODE CONDUCTOR GND GROUND HVAC HEATING, VENTILATION, & AIR CONDITIONING I CURRENT IMP CURRENT AT MAX POWER INV INVERTER ISC SHORT CIRCUIT CURRENT KVA KILOVOLT AMPERE KW KILOWATT KWH KILOWATT-HOUR LV LOW-VOLTAGE MAX MAXIMUM MIN MINIMUM MV MEDIUM-VOLTAGE NEC NATIONAL ELECTRIC CODE NIC NOT IN CONTRACT NRTL NATIONALLY-RECOGNIZED TESTING LABORATORY NTS NOT TO SCALE OC ON CENTER PCC POINT OF COMMON COUPLING PLC POWER LINE COMMUNICATION PV PHOTOVOLTAIC PP POWERPACK PVC POLYVINYL CHLORIDE RSD RAPID SHUTDOWN SCCR SHORT CIRCUIT CURRENT RATING SCH SCHEDULE SQ SQUARE SS STAINLESS STEEL SSD SEE STRUCTURAL DRAWINGS STC STANDARD TESTING CONDITIONS TYP TYPICAL UON UNLESS OTHERWISE NOTED VIF VERIFY IN FIELD W WATT ELECTRIC VEHICLE CHARGING STATION INSTALLATION REQUIREMENTS 1. ELECTRIC VEHICLE CHARGING STATION EQUIPMENT IN THIS DESIGN MEET THE REQUIREMENTS OF THE CALIFORNIA ELECTRICAL CODE, THE SOCIETY OF AUTOMOTIVE ENGINEERS, THE NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION, AND ACCREDITED TESTING LABORATORIES SUCH AS UNDERWRITERS LABORATORIES, AND RULES OF THE PUBLIC UTILITIES COMMISSION OR A MUNICIPAL ELECTRIC UTILITY COMPANY REGARDING SAFETY AND RELIABILITY. 2. THE INSTALLATION OF THIS EVCS AND ASSOCIATED WIRING, BONDING, DISCONNECTING MEANS AND OVERCURRENT PROTECTIVE DEVICES MEET THE REQUIREMENTS OF ARTICLE 625 AND ALL APPLICABLE PROVISIONS OF THE CALIFORNIA ELECTRICAL CODE. 3. INSTALLATION OF ELECTRIC VEHICLE CHARGING STATIONS HAVE BEEN INCORPORATED INTO THE LOAD CALCULATIONS OF THE NEW OR EXISTING ELECTRICAL SERVICE AND MEETS THE REQUIREMENTS OF THE CALIFORNIA ELECTRICAL CODE. THE ELECTRIC VEHICLE CHARGING EQUIPMENT IN THIS DESIGN IS CONSIDERED A CONTINUOUS LOAD. 4. THE ANCHORAGE OF ALL FLOOR-MOUNTED OR WALL-MOUNTED ELECTRIC VEHICLE CHARGING STATION EQUIPMENT MEET THE REQUIREMENTS OF THE CALIFORNIA BUILDING OR RESIDENTIAL CODE AS APPLICABLE PER OCCUPANCY, AND THE PROVISIONS OF THE MANUFACTURER'S INSTALLATION INSTRUCTIONS. MOUNTING OF CHARGING STATIONS DO NOT ADVERSELY AFFECT BUILDING ELEMENTS. GENERAL NOTES 1. THESE NOTES SHALL BE CONSIDERED A PART OF THE WRITTEN SPECIFICATIONS, CONTRACT AND CONSTRUCTION DOCUMENTS. 2. THE WORK SHALL INCLUDE FURNISHING MATERIALS, EQUIPMENT,APPURTENANCES, AND LABOR NECESSARY TO COMPLETE ALL INSTALLATIONS AS INDICATED ON THE PLANS AND IN THE CONTRACT DOCUMENTS. 3. PRIOR TO THE SUBMISSION OF BIDS, THE CONTRACTOR(S) SHALL VISIT THE JOB SITE(S) AND BE RESPONSIBLE FOR ALL CONTRACT DOCUMENTS, FIELD CONDITIONS AND DIMENSIONS, AND CONFIRM THE WORK MAY BE ACCOMPLISHED PER THE CONTRACT DOCUMENTS. ANY DISCREPANCIES ARE TO BE BROUGHT TO THE ATTENTION OF THE ARCHITECT/ENGINEER PRIOR TO BID SUBMITTAL. 4. THE CONTRACTOR SHALL RECEIVE WRITTEN AUTHORIZATION TO PROCEED ON ANY WORK NOT CLEARLY DEFINED OR IDENTIFIED IN THE CONTRACT AND CONSTRUCTION DOCUMENTS BEFORE STARTING ANY WORK. 5. ALL WORK PERFORMED AND MATERIALS INSTALLED SHALL BE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS, AND ORDINANCES, INCLUDING APPLICABLE MUNICIPAL AND UTILITY COMPANY SPECIFICATIONS. 6. THE CONTRACTOR SHALL INSTALL ALL EQUIPMENT AND MATERIALS IN ACCORDANCE WITH MANUFACTURER RECOMMENDATIONS. IF THE RECOMMENDATIONS ARE IN CONFLICT WITH THE CONTRACT AND CONSTRUCTION DOCUMENTS AND/OR APPLICABLE CODES OR REGULATIONS, REVIEW AND RESOLVE THE CONFLICT WITH DIRECTION FROM THE ARCHITECT/ENGINEER PRIOR TO PROCEEDING. 7. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ALL CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, AND PROCEDURES AND FOR COORDINATION OF ALL PORTIONS OF THE WORK UNDER THE CONTRACT INCLUDING CONTACT AND COORDINATION TO THE SATISFACTION OF THE PROPERTY OWNER. 8. THE CONTRACTOR SHALL MAKE NECESSARY PROVISIONS TO PROTECT EXISTING IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO PAVING, CURBS, VEGETATION, GALVANIZED SURFACE OR OTHER EXISTING ELEMENTS AND UPON COMPLETION OF THE WORK, REPAIR AND DAMAGE THAT OCCURRED DURING CONSTRUCTION TO THE SATISFACTION OF THE PROPERTY OWNER OR AUTHORIZED REPRESENTATIVE. 9. THE CONTRACTOR IS TO KEEP THE GENERAL AREA CLEAN, HAZARD FREE, AND DISPOSE OF ALL DIRT, DEBRIS, RUBBISH, AND REMOVE EQUIPMENT NOT SPECIFIED AS REMAINING ON THE PROPERTY. LEAVE PREMISES IN CLEAN CONDITION DAILY. 10. DRAWINGS ARE INTENDED TO BE DIAGRAMMATIC ONLY AND SHOULD NOT BE SCALED UNLESS OTHERWISE NOTED. RELY ONLY ON ANNOTATED DIMENSIONS AND REQUEST INFORMATION IF ADDITIONAL DIMENSIONS ARE REQUIRED. 11. THE EXISTENCE AND LOCATION OF UTILITIES AND OTHER AGENCY'S FACILITIES WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. OTHER FACILITIES MAY EXIST. CONTRACTOR SHALL VERIFY LOCATIONS PRIOR TO START OF CONSTRUCTION AND USE EXTREME CARE AND PROTECTIVE MEASURES TO PREVENT DAMAGE TO THE FACILITIES. CONTRACTOR IS RESPONSIBLE FOR THE PROTECTION OF UTILITIES OR OTHER AGENCY'S FACILITIES WITHIN THE LIMITS OF THE WORK,WHETHER THEY ARE IDENTIFIED IN THE CONTRACT DOCUMENTS OR NOT. 12. SUBCONTRACTOR INITIATED CHANGES SHALL BE SUBMITTED IN WRITING FOR APPROVAL BEFORE MAKING ANY CHANGES. DEVIATION FROM PLANS BEFORE WRITTEN APPROVAL FROM THE DRAWINGS PLACES LIABILITY ON THE SUBCONTRACTOR. 13. APPROVALS FROM BUILDING INSPECTORS SHALL NOT CONSTITUTE AUTHORITY TO DEVIATE FROM THE DRAWINGS. 14. THE CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT (800) 227-2600, AT LEAST TWO WORKING DAYS PRIOR TO THE START OF ANY EXCAVATION. 15. ALL SURFACES SHALL BE PATCHED AND PAINTED AROUND NEW DEVICES AND EQUIPMENT TO MATCH EXISTING FINISHES. 16. NEW PAVEMENT INSTALLED AS PART OF THIS PROJECT SHALL MATCH EXISTING PAVEMENT SECTION. ASPHALT AND GAB DEPTHS SHALL BE MAINTAINED. 17. CONTRACTOR NEEDS TO HAVE THE BUSINESS NAME ON ALL TRUCKS. 18. CONTRACTOR MUST HAVE A CURRENT BUSINESS LICENSE WITHIN THE PERMITTING JURISDICTION. SCOPE OF WORK UTILITY PG&E - RULE 29 CATEGORY ITEMS TESLA TESLA CONTRACTOR UTILITY PRIMARY PROVIDE ROAD CUTS / ROAD BORES X PRIMARY TRENCHINGX PROVIDED & INSTALL PRIMARY CONDUITX INSTALL PULL ROPEX PROVIDE & INSTALL PRIMARY FEEDERSX PAVEMENT REPLACEMENTX TRANSFORMER PROVIDE & INSTALL TRANSFORMER PADX PROVIDE & INSTALL TRANSFORMERX PROVIDE & INSTALL BOLLARDS AT TRANSFORMERX SECONDARY PROVIDE ROAD CUTS / ROAD BORESX TRENCHINGX PROVIDE & INSTALL CONDUIT FROM SWITCHBOARD OUT 5' TO TRANSFORMER
X PROVIDE & INSTALL CONDUIT FROM TRANSFORMER TO SWITCHBOARD STUB OUT X INSTALL PULL ROPEX PROVIDE & INSTALL SECONDARY CONDUCTORSX TERMINATE SECONDARY CONDUCTORS AT TRANSFORMERX TERMINATE SECONDARY CONDUCTORS AT SWITCHBOARDX PAVEMENT REPLACEMENTX SWITCHBOARD PROVIDE SWITCHBOARD & PRE-CAST FDN.
X INSTALL SWITCHBOARD & PRE-CAST FDN.
X PROVIDE BOLLARDS AT SWITCHBOARD
X INSTALL BOLLARDS AT SWITCHBOARD
X PROVIDE & INSTALL METER
X EQUIPMENT PROVIDE PRECAST CHARGE POST BASE (WHERE OCCURS)
X INSTALL PRECAST CHARGE POST BASE (WHERE OCCURS)
X PROVIDE & INSTALL POUR IN PLACE CHARGE POST FDN. (WHERE OCCURS)X PROVIDE TESLA CHARGE POSTS
X INSTALL TESLA CHARGE POSTS
X PROVIDE TESLA SUPERCHARGER PRECAST FOUNDATION
X INSTALL TESLA SUPERCHARGER PRECAST FOUNDATION
X PROVIDE TESLA SUPERCHARGER CABINETS
X INSTALL TESLA SUPERCHARGER CABINETS
X PROVIDE ACCESSIBLE PARKING SIGNS
X PROVIDE & INSTALL ACCESSIBLE PARKING SIGN POSTS (WHERE OCCURS)
X PROVIDE BOLLARDS (BOLT DOWN) (WHERE OCCURS)
X INSTALL BOLLARDS (BOLT DOWN) (WHERE OCCURS)
X PROVIDE BOLLARDS (DRILLED PIER) (WHERE OCCURS)
X INSTALL BOLLARDS (DRILLED PIER) (WHERE OCCURS)
X PARKING LOT STRIPING LINE BLACKOUT (AT ALL NEW TESLA EV STALLS)X PARKING LOT NEW STRIPING AT NEW TESLA EV STALLSX PROVIDE TRASH RECEPTACLE
X INSTALL TRASH RECEPTACLE (ON NEW CONCRETE POURED PAD)
X INSTALL PARKING LOT LIGHT POLE FOUNDATION (WHERE OCCURS)X PROVIDE PARKING LOT LIGHT POLE WITH LIGHT FIXTURE (WHERE OCCURS)
X INSTALL PARKING LOT LIGHT POLE WITH LIGHT FIXTURE (WHERE OCCURS) X BUILDING CODES ALL WORK AND MATERIALS SHALL BE PERFORMED AND INSTALLED IN ACCORDANCE WITH THE CURRENT EDITIONS OF THE FOLLOWING CODES AS ADOPTED BY THE LOCAL GOVERNING AUTHORITIES. NOTHING IN THESE PLANS IS TO BE CONSTRUED TO PERMIT WORK NOT CONFORMING TO THE LATEST APPLICABLE VERSION OF THESE CODES. 1. 2022 CALIFORNIA BUILDING CODE (CBC) WORK PERFORMED SHALL COMPLY WITH THE FOLLOWING: PART 1, 2022 CALIFORNIA ADMINISTRATIVE CODE PART 2, 2022 CALIFORNIA BUILDING CODE CBC (2021 IBC) PART 2.5, 2022 CALIFORNIA RESIDENTIAL CODE CRC (2021 IRC) PART 3, 2022 CALIFORNIA ELECTRICAL CODE CEC, NFPA 70 (2020 NEC) PART 4, 2022 CALIFORNIA MECHANICAL CODE CMC (2021 UMC) PART 5, 2022 CALIFORNIA PLUMBING CODE CPC (2021 UPC) PART 6, 2022 CALIFORNIA ENERGY CODE CEC (2021 IECC) PART 8, 2022 CALIFORNIA HISTORICAL BUILDING CODE CHBC PART 9, 2022 CALIFORNIA FIRE CODE CFC (2021 IFC) PART 10, 2022 CALIFORNIA EXISTING BUILDING CODE CEBC (2021 IEBC) PART 11, 2022 CALIFORNIA GREEN BUILDING STANDARD CODE CGBSC (2021 IGBC) PART 12, 2022 CALIFORNIA REFERENCED STANDARD CODE CRSC ALL APPLICABLE LOCAL & STATE ORDINANCES, CODES AND REGULATIONS AND 2022 CALIFORNIA STATE STANDARDS CODE & AMENDMENTS. 2. LOCAL BUILDING CODE 3. CITY/COUNTY ORDINANCES 4. NFPA 76 FIRE PROTECTION OF TELECOMMUNICATIONS FACILITIES 5. NFPA 110-16 EMERGENCY & STANDBY POWER SYSTEMS.
Agenda Item #10.7.
G003
NOTES Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION ELECTRICAL GENERAL NOTES 1. PROVIDE ALL ELECTRICAL WORK AND MATERIALS AS SHOWN ON THE DRAWINGS, AS CALLED FOR HEREIN, AS IS NECESSARY TO FURNISH A COMPETE INSTALLATION. 2. THE INSTALLATION SHALL CONFORM TO THE REQUIREMENTS OF THE CURRENT ADOPTED CALIFORNIA ELECTRICAL CODE, STATE OF CALIFORNIA TITLE 24, ALL OTHER APPLICABLE CODES AND ORDINANCES AND THE REQUIREMENTS OF THE FIRE MARSHALL. 3. THE CONTRACTOR SHALL BE RESPONS1BLE FOR THE SAFETY AND GOOD CONDITION OF ALL MATERIALS AND EQUIPMENT FOR THE ENTIRE INSTALLATION AND UNIT COMPLETION OF WORK, ERECT AND MAINTAIN APPROVED AND SUITABLE BARRIERS, PROTECTIVE DEVICES AND WARNING SIGNS, BE FULLY RESPONSIBLE FOR ANY LOSS OR INJURY TO PERSONS OR PROPERTY RESULTING FROM NEGLIGENCE AND / OR ENFORCEMENT OF ALL SAFETY PRECAUTIONS & WARNINGS. 4. ALL WIRING SHALL BE MANAGED IN A PROFESSIONAL, WORKMAN-LIKE MANNER AND MUST BE SUPPORTED, SECURED, AND PROTECTED TO PREVENT DAMAGE. 5. AC CIRCUIT CONDUCTORS SHALL BE IDENTIFIED BY PHASE AND SYSTEM PER ART 210.5 OR 215.12. UNLESS OTHERWISE REQUIRED BY ART 210.5(1) OR AHJ, COLOR-CODING OF POWER CONDUCTORS SHALL BE AS FOLLOWS: CONDUCTOR 277/480V 120/208V PHASE A BROWN BLACK PHASE B ORANGE RED PHASE C YELLOW BLUE NEUTRAL GRAY WHITE 6. DC CIRCUIT CONDUCTORS SHALL BE IDENTIFIED PER ART 210.5 OR 215.12: CONDUCTOR STD COLOR ALT COLOR DC+ RED RED-STRIPED DC- BLACK BLACK-STRIPED 7. ALL SAW CUTTING, TRENCHING, BACK FILLING AND PATCHING SHALL BE PART OF THIS CONTRACT. 8. TERMINATIONS OF AC, DC, AND COMMUNICATIONS CONDUCTORS SHALL BE PROFESSIONALLY AND LEGIBLY LABELED WITH CIRCUIT SCHEDULE IDENTIFIER, CONDUCTOR SIZE (AS APPLICABLE) AND TERMINATION TORQUE. 9. ALL EQUIPMENT SHALL BE LISTED BY A NRTL IN COMPLIANCE WITH ART 110.3. WHERE EXISTING NRTL LISTING CANNOT BE MAINTAINED, ENGINEERING APPROVAL SHALL BE OBTAINED PRIOR TO EQUIPMENT MODIFICATION, AND THE EQUIPMENT SHALL BE RELISTED BY A SUITABLE NRTL. 10. UNDERGROUND CONDUCTORS & CABLES TO BE INSTALLED IN CONDUIT UON. 11. ALL CONDUIT ONLY (C.O.) SHALL HAVE A PULL WIRE OR MULE TAPE. 12. ALL WIRES SHALL BE PROVIDED WITH STRAIN RELIEF AT ALL ENTRY INTO BOXES AS REQUIRED BY NRTL LISTING. 13. REFER TO MANUFACTURER'S CURRENT PLANNING AND INSTALLATION MANUAL FOR TORQUE SPECS FOR ALL BOLTS AND TERMINAL CONNECTIONS. 14. ALL CONDUCTOR TERMINATIONS ON BUSSING OR TRANSFORMER SPADES SHALL BE MADE WITH HIGH-PRESS CRIMP LUGS UON. 15. ALL TERMINATIONS OF ALUMINUM CONDUCTORS SHALL BE PROPERLY INSTALLED WITH BEST PRACTICES INCLUDING BUT NOT LIMITED TO:
· USE OF TERMINATION EQUIPMENT RATED FOR ALUMINUM AT THE CONDUCTOR TEMPERATURE, CURRENT, AND VOLTAGE· ALLOWANCE FOR MOVEMENT DUE TO THERMAL EXPANSION/CONTRACTION· PROPER COATING OF EXPOSED ALUMINUM WITH ANTI-OXIDIZATION COMPOUND· USE OF CALIBRATED DEVICES TO TORQUE AND MARK TERMINALS TO REQUIRED SETTINGS 16. DUCT SEAL COMPOUND SHALL BE APPLIED WHEREVER CONDUITS TRANSITION INDOOR/OUTDOOR OR UNDERGROUND/ABOVEGROUND. REFER TO EQUIPMENT NOTES FOR ADDITIONAL DUCT SEAL REQUIREMENTS. 17. BELL ENDS SHALL BE INSTALLED WHEREVER CONDUIT ENTERS EQUIPMENT FROM UNDERGROUND AND WHEREVER POTENTIAL FOR DAMAGE TO CONDUCTORS IS PRESENT AT ANY POINT. BELL ENDS SHALL NOT PREVENT THE USE OF GROUNDING FITTINGS OR COUPLERS WHEN REQUIRED. 18. ALL STUB-UPS WITHIN FLOOR-MOUNTED EQUIPMENT SHALL BE 3-5" ABOVE FINISHED GRADE. 19. ALL CONDUITS EXPOSED TO VEHICULAR OR EQUIVALENT PHYSICAL DAMAGE SHALL BE RIGID GALVANIZED STEEL. 20. GROUND LUGS SHALL BE RATED FOR THEIR ENVIRONMENT AND CONDITION OF USE. 21. CLEAN PREMISES DAILY OF ALL DEBRIS RESULTING FROM WORK AND LEAVE WORK PREMISES IN A COMPLETE AND UNDAMAGED CONDITION. 22. COMPRESSION FITTINGS TO BE USED ON ALL CONDUITS (NO SETSCREWS). 23. THE GFPE DEVICE MUST BE FIELD TESTED PRIOR TO BEING PUT INTO SERVICE AS REQUIRED BY CEC 230.95(C). SUPERCHARGER NOTES 1. NEUTRAL MUST BE INCLUDED FOR PROPER OPERATION OF TESLA SUPERCHARGERS. 2. ALL CONDUIT FURNISHED AND INSTALLED BY CONTRACTOR. ALL WIRING FURNISHED BY TESLA AND INSTALLED BY CONTRACTOR. 3. ALL BUSHINGS AND WIRING INTERNAL OF PROPOSED SERVICE EQUIPMENT PROVIDED BY MANUFACTURER. ANY MODIFICATIONS SHALL REQUIRE ENGINEERING APPROVAL PRIOR TO ANY CHANGES BEING MADE. 4. ALL ALUMINUM(AI) CONDUCTORS TO RECEIVE ANTI-OXIDATION COATING DURING INSTALLATION. ALL OTHER CONDUCTORS ARE COPPER UNLESS OTHERWISE NOTED. 5. THE FOLLOWING CHARGING CABINETS AND THE CHARGING POSTS USED ON THIS PROJECT COMPLY WITH THE FOLLOWING STANDARDS:
· IEC 61851-23: 2014 / EN 61851-23: 2014· UL 2202: 2009(R2012)· CAN CSA C22.2 NO. 107.1-01(R2011) 6. THE AFOREMENTIONED STANDARDS IDENTIFY THE REQUIREMENTS MET BY THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO:
· PROTECTION AGAINST ELECTRIC SHOCK· OVERLOAD AND SHORT CIRCUIT PROTECTION· FAULT PROTECTION· DEGREES OF PROTECTION AGAINST ACCESS TO HAZARDOUS LIVE PARTS· THE INTERNAL COMPONENTS OF THE SYSTEM ARE PROPRIETARY. ANY QUESTIONS CONCERNING ACTUAL INTERNAL PROTECTIVE DEVICES MUST BE COORDINATED DIRECTLY WITH TESLA. 7. TESLA SUPERCHARGER SIGNAL WIRING RATED 1000V AND USED FOR POWER LIMITED CLASS 1 CIRCUITS SHALL BE PERMITTED TO RUN IN CONDUITS, CABLE TRAYS, WIRE WAYS, OR RACEWAYS ALONG WITH ASSOCIATED DC CONDUCTORS AS ALLOWED PER CEC 725.48(B)(1) AND 620.36. 8. SUPERCHARGER CABINET AC CONDUCTORS SIZED UNDER ENGINEERING SUPERVISION USING THERMAL MODELING SOFTWARE. SPECIFICATIONS ABOUT THE TRENCHING REQUIREMENTS ARE SHOWN IN E-501 9. FOR DC RUNS IN EXCESS OF 330 FEET, CONTACT TESLA. 10. UNDERGROUND CONDUITS SHALL BE SCHEDULE 40 PVC. THE ABOVEGROUND PORTION OF AN UNDERGROUND/ABOVEGROUND TRANSITION SHALL BE SCHEDULE 80 PVC. 11. ABOVEGROUND CONDUITS EXPOSED TO VEHICULAR OR EQUIVALENT PHYSICAL DAMAGE SHALL BE RMC. ABOVEGROUND CONDUITS NOT EXPOSED TO VEHICULAR OR EQUIVALENT DAMAGE SHALL BE PERMITTED TO BE EMT. 12. IF APPROVED BY TESLA CONSTRUCTION MANAGER, ALTERNATIVE CONDUIT MATERIALS SUCH AS FLEXIBLE OR FIBERGLASS ARE PERMISSIBLE IF INSTALLED PER MANUFACTURER INSTALLATION GUIDELINES AND LOCAL CODES. 13. WIRE SPLICES ARE NOT PERMITTED TO EXTEND WIRE RUN LENGTH. CONTRACTOR IS RESPONSIBLE FOR RERUNNING FULL LENGTH OF WIRE IF RUN LENGTH IS MISCALCULATED. 14. SPECIAL INSPECTION IS REQUIRED FOR ALL POST-INSTALLED CONCRETE ANCHORS CONCRETE NOTES 1. ALL CONCRETE CONSTRUCTION SHALL BE IN ACCORDANCE WITH ACI-318 MOST CURRENT EDITION. 2. CONTRACTOR SHALL VERIFY SITE CONDITIONS AND DIMENSIONS PRIOR TO STARTING WORK. NOTIFY ENGINEER OF RECORD OF ANY DISCREPANCIES FOR RESOLUTION PRIOR TO PROCEEDING. 3. CONCRETE SHALL CONFORM TO ASTM C-94. 4. CEMENT SHALL CONFORM TO ASTM C150, TYPE II. 5. CONCRETE - MATERIALS: AGGREGATE, ASTM C-33; WATER, POTABLE; TRANSIT MIX, ASTM C-94; ADMIXTURE, ONLY WITH WRITTEN APPROVAL. CONCRETE SHALL BE MIXED, PROPORTIONED, CONVEYED AND PLACE IN ACCORDANCE WITH C.B.C. SECTION 1903 AND ACI 318. STRENGTHS AT 28 DAYS AND MIX CRITERIA SHALL BE AS FOLLOWS. THE CONTRACTOR SHALL REMOVE AND REPLACE ANY CONCRETE WHICH FAILS TO ATTAIN SPECIFIED STRENGTH IN 28 DAYS IF SO DIRECTED BY THE ENGINEER. 5.1. THE CONTRACTOR SHALL PROVIDE CONCRETE WITH THE FOLLOWING SPECIFIED 28 DAY STRENGTH (F'c) 5.1.1. CONCRETE PAD/SLAB 2,500 PSI, NO SPECIAL INSPECTION REQUIRED 5.1.2. FOUNDATION PIERS 2,500 PSI, NO SPECIAL INSPECTION REQUIRED 5.1.3. CEMENT SHALL BE ASTM C150, PORTLAND CEMENT TYPE II U.N.O. 6. REINFORCING SHALL BE FREE OF LOOSE RUST OR OTHER DELETERIOUS COATING. 7. REINFORCING AND TIE DOWN ANCHORS SHALL BE SECURED IN PLACE PRIOR TO POURING THE FOUNDATION CONCRETE. 8. THE GENERAL CONTRACTOR SHALL SUPERVISE AND BE RESPONSIBLE FOR THE METHODS AND PROCEDURES OF CONCRETE PLACEMENT. 9. ALL CONCRETE WITH SURFACES EXPOSED TO STANDING WATER SHALL BE AIR-ENTRAINED WITH AN AIR-ENTRAINING AGENT CONFORMING TO ASTM 260, C494, C618, C989 AND C1017. TOTAL AIR CONTENT SHALL BE IN ACCORDANCE WITH TABLE 1904.2.1 OF THE C.B.C. 10. REINFORCING STEEL SHALL CONFORM TO ASTM A615 (INCLUDING SUPPLEMENTS1), GRADE 60, FY=60,000PSI EXCEPTIONS, ANY BARS SPECIFICALLY 40 NOTED ON THE DRAWINGS SHALL BE GRADE 40, FY=40,000 PSI. GRADE 60 REINFORCING BARS INDICTED ON THE DRAWINGS TO BE WELDED SHALL CONFORM TO ASTM A706. REINFORCING COMPLYING WITH ASTM A615(S1) MAY BE WELDED ONLY IF MATERIAL PROPERTY REPORTS INDICATING CONFORMANCE WITH WELDING PROCEDURES SPECIFIED IN A.W.S. D14 ARE SUBMITTED. 11. REINFORCING STEEL SHALL BE DETAILED (INCLUDING HOOKS AND BENDS) IN ACCORDANCE WITH ACI 315 AND 318. LAP ALL CONTINUOUS REINFORCEMENT AT LEAST 309 BAR DIAMETERS OR A MINIMUM OF 2'-0”. PROVIDE CORNER BARS AT ALL WALL AND FOOTING INTERSECTIONS. LAP CORNER BARS AT LEAST 30 BAR DIAMETERS OR A MINIMUM OF 2'-0”. LAP ADJACENT MATS OF WELDED WIRE FABRIC A MINIMUM OF 8” AT SIDES AND ENDS. 12. WELDED WIRE FABRIC SHALL CONFORM TO ASTM A-185 13. SPIRAL REINFORCEMENT SHALL BE DEFORMED WIRE CONFORMING TO ASTMA615. GRADE 60, FY 60,000PSI. 14. USE Fy=60 ksi, TYPICAL AND 60 KSI FOR TIES AND STIRRUPS. REINFORCING MIN. COVER SHALL BE AS FOLLOWS: 15. NO BARS PARTIALLY EMBEDDED N HARDENED CONCRETE SHALL BE FIELD BENT UNLESS SPECIFICALLY SO DETAILED OR APPROVED BY DIAMOND ENGINEERING SERVICES (DES) CONCRETE PROTECTION (COVER) FOR REINFORCING STEEL SHALL BE AS FOLLOWS. 15.1. FOOTING AND OTHER UNFORMED SURFACES, EARTH FACE 3” 15.2. FORMED SURFACES EXPOSED TO EARTH OR WEATHER (#6 BARS OR LARGER) 2" (#5 BARS OR LARGER 1-1/2" 15.3. SLABS AND WALLS (INTERIOR FACE) 3/4" 16. BARS SHALL BE SUPPORTED ON CHAIRS OR CONCRETE BRICKS. 17. MINIMUM LAP SPLICE SHALL BE 48 BAR DIAMETERS UNLESS OTHERWISE NOTED. 18. MINIMUM BEND DIAMETER SHALL BE 6 BAR DIAMETERS UNLESS OTHERWISE NOTED. 19. CONCRETE SHALL BE PLACED AGAINST FIRM UNDISTURBED NON EXPANSIVE SOIL AT DEPTH SHOWN. WHERE OTHER CONDITIONS ARE ENCOUNTERED DURING EXCAVATION THE ENGINEER OF RECORD SHALL BE NOTIFIED AND REMEDIAL MEASURES PRESCRIBED PRIOR TO PROCEEDING WITH WORK. 20. BOTTOM OF FOOTING TRENCHES SHALL BE CLEAN AND LEVEL. REMOVE DEBRIS PRIOR TO PLACING CONCRETE. 21. ANCHOR BOLTS SHALL CONFORM TO ASTM F1554 GRADE 55 AND WITHOUT SIGNIFICANT RUST. 22. PROVIDE A 3/4" CAMPHOR AT EXPOSED EDGES OF CONCRETE. 23. NON-SHRINK GROUT SHALL BE FURNISHED BY AN APPROVED MANUFACTURE AND SHALL BE MIXED AND PLACED IN STRICT ACCORDANCE WITH THE MANUFACTURE'S PUBLISHED RECOMMENDATIONS. GROUT STRENGTH SHALL 7,000 PSI. 24. ANCHORS INSTALLED IN CONCRETE SHALL BE HOT DIPPED GALVANIZED PER A123/A123M-00 OR STAINLESS STEEL. 25. REINFORCING, DOWELS, BOLTS, ANCHORS, SLEEVES, ETC. TO BE EMBEDDED IN CONCRETE SHALL BE SECURELY POSITIONED PRIOR TO PLACING CONCRETE. 26. CONCRETE SHALL BE THOROUGHLY CONSOLIDATED BY MOTORIZED VIBRATORY MEANS AND THOROUGHLY WORKED AROUND REINFORCEMENT. EMBEDDED ITEMS AND INTO CORNERS OF FORMS. 27. FOUNDATION DESIGN IS BASED ON THE MINIMUM REQUIREMENTS OF CHAPTER 18 OF THE CURRENT EDITION OF THE CALIFORNIA BUILDING CODE VOLUME II (CBC) AND SPECTRAL RESPONSE VALUES. THE ANALYSIS IS BASED ON THE MINIMUM REQUIREMENTS OF CHAPTER 18 OF THE CURRENT EDITION OF THE CALIFORNIA BUILDING CODE VOLUME II (CBC) AND SPECTRAL RESPONSE VALUES PROVIDED BY USGS, INCLUDED IN THE APPENDIX.
Agenda Item #10.7.
GM GV GV EM
E EM EM EM EM IV WV WV WV WV WV WV WV WM WM WM WM WM WM WM WM
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
TH
TH
TH
TH
TH TH TH TH TH TH
TH
TH
1A101
N NE
E SE
S SW
W NW 1D101 EXISTING BUILDING TYP. SCALE: 1" = 20'-0" 0 20 40 60 80
PROPERTY LINE
OAK AVE
MONEY WAY
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION G101
SITE PLAN Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION SITE PLAN
1 SCALE: 1" = 20'-0"
Agenda Item #10.7.
GV EM
E EM IV WV WV WV WV WV WV WM WM WM WM WM WM LEGEND: LIMIT OF WORK AREA EXISTING AREA CONCRETE CURB AND LANDSCAPING TO BE REMOVED NOTES: 1. THE AREA OF ASPHALT / CONCRETE TO BE REMOVED ARE SHOWN FOR INFORMATION ONLY AND IT IS UP TO THE CONTRACTOR TO DETERMINE THE AREA REQUIRED. 2. THE CONTRACTOR SHALL REFER TO THE TRENCHING DETAILS ON SHEET E 501 TO DETERMINE THE AREA OF REMOVAL REQUIRED. 3. ASPHALT / CONCRETE TO BE RESTORED TO MATCH EXISTING ONCE ELECTRICAL CONDUITS AND EQUIPMENT ARE INSTALLED. 4. CONTRACTOR TO VERIFY THAT EXISTING GRADE MEETS ADA COMPLIANCE PRIOR TO SITE PREPARATION. LIMIT OF WORK AREA N NE
E SE
S SW
W NW SCALE: 1/8" = 1'-0" 0
8 16 24 32 EXISTING CURB TYP. EXISTING BUILDING
OAK AVE
PROPERTY LINE EXISTING PARKING STRIPING TYP.
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
MONEY WAY EXISTING BUILDING EXISTING SHED
PROPERTY LINE
PROPERTY LINE
19'-9"
19'-1"
21'-4" EXISTING SIGN TO BE REMOVED TYP. EXISTING TREE TO BE REMOVED TYP. EXISTING LANDSCAPING AND CONCRETE CURB TO BE REMOVED EXISTING LANDSCAPING AND CONCRETE CURB TO BE REMOVED EXISTING EV CHARGER TO BE REMOVED TYP. EXISTING SIGN TO BE REMOVED TYP. EXISTING BOLLARDS TO BE REMOVED TYP. Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION D101
DEMOLITION PLAN Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION DEMOLITION PLAN
1 SCALE: 1/8" = 1'-0"
Agenda Item #10.7.
GV EM
E EM IV WV WV WV WV WM WM WM WM WM WM
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
T
H
1A102
N NE
E SE
S SW
W NW PARKING STALL SCHEDULE -16 EXISTING STANDARD STALLS UTILIZED 12 NEW TESLA STALLS 0 NEW STANDARD STALLS -4 STALL COUNT
1 AB1100 EV VAN CREDIT -3 NET STALL COUNT CHARGING STALL SCHEDULE SUPERCHARGER CABINET POST TAG SIGN TYPE DETAIL 1 VAN 1/A501 NONE NONE NONE NONE NONE NONE
2 NONE NONE NONE NONE NONE NONE NONE NONE
3 NONE NONE NONE NONE NONE NONE NONE NONE 1A1B1C1D2A2B2C2D3A3B3C3D1A1B1C1D2A2B2C2D3A3B3C3D1A1B1C1D2A2B2C2D3A3B3C3D 1A NOTES: 1. CODE COMPLIANCE: STALL SPECIFICATIONS PER CBC 11B-812.6 SURFACE MARKINGS PER CBC 11B-812.9 ACCESS AISLE PER CBC11B-812.7 2. ALL DIMS ARE TO CENTERLINE OF STRIPING 3. ALL ACCESS AISLE AND ACCESSIBLE STALLS MAXIMUM SLOPE 1:48 IN ALL DIRECTIONS 4. ACCESSIBLE ROUTE SLOPE MAX 1:20 FOR LENGTH AND 1:48 CROSS SLOPE. 5. CONTRACTOR TO COORDINATE WITH UTILITY COMPANY EQUIPMENT LOCATIONS AND CLEARANCES PRIOR TO CONSTRUCTION 6. UTILITY COMPANY TO SUPPLY AND INSTALL UTILITY CO EQUIPMENT INCLUDING NEW TRANSFORMER AND PAD MOUNTED INTERRUPTER IF USED 7. UTILITY EQUIPMENT / FOUNDATION DIMENSIONS AND LOCATIONS PER UTILITY. CONTRACTOR TO VERIFY AGAINST EXECUTED UTILITY DESIGN 8. UTILITY BOLLARDS PER UTILITY REQUIREMENTS. CONTRACTOR TO VERIFY AND COORDINATE WITH UTILITY ON LOCATION, QUANTITY, AND SPECS. 9. CONTRACTOR TO REFER TO EXECUTED UTILITY DESIGN FOR PRIMARY AND POINT OF CONNECTION DETAILS. 10. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT EACH SUPERCHARGER CABINET 11. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT SWITCHBOARD 12. CONDUIT PATHS SHOWN FOR REFERENCE ONLY, CONTRACTOR TO FIELD VERIFY ACTUAL ROUTE AND SUBMIT TO TESLA CM FOR APPROVAL. LEGEND:NEW PARKING STRIPING NEW TESLA SUPERCHARGER POST DENOTES WORKING CLEARANCE AREA NEW SUPERCHARGER POST CONDUIT NEW AC POWER CONDUIT NEW AC POWER CONDUIT FOR PARKING LOT LIGHT NEW DC BUSS CONDUIT T
H EXISTING CURB TYP. NEW TESLA SUPERCHARGER POST SEE DET. 4/S501 TYP. OF (12) NEW TESLA PARKING LOT LIGHT SEE DET. 2/S502 TYP. OF (4) SCALE: 1/8" = 1'-0" 0 8 16 24 32 EXISTING BUILDING
OAK AVE EQUIPMENT TAGS TRANSFORMER (PROVIDED BY UTILITY PER UTILITY DESIGN) SWITCHBOARD SUPERCHARGER CABINET TESLA SITE CONTROLLER UTILITY METER (PROVIDED BY UTILITY PER UTILITY DESIGN) SUPERCHARGER POST XR-# SB-# SPR-# TSC MTR1A PROPERTY LINEEXISTING PARKING STRIPING TYP.
5'-0"
19'-11"
18'-0" TYP. 1B 1C 1D 2A 2B 2C 2D 3A 3B 3D 3C
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
MONEY WAY EXISTING BUILDINGNEW PARKING LOT LIGHT WITH NEW WIFI REPEATER SEE DET. 2&3/S502 EXISTING SHED NEW CONCRETE CURB SEE DET. 1/S502
PROPERTY LINE
PROPERTY LINE
1A103
9'-0"
12'-0"
27'-0"
9'-0"
9'-0"
9'-0"
9'-0"
9'-0"
9'-0"
3'-5"
11'-0"
11'-0"
25'-2"
17'-0" TYP.
EQ. TYP.
EQ. TYP.
28'-8"
24'-9"
4'-4"
11'-0"
11'-0"
2'-0" TERMINUS
6'-2"
5'-2" FOUNDATION NOTCH
3'-5"
4'-5" NEW TESLA PARKING LOT LIGHT WITH ACCESS POINT SEE DET. 2 & 3/S502 NEW TRASH/RECYCLE BINS SEE DET. 4/S502 TYP. OF (4) 2'-2 1/2" Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A101
AREA PLAN AREA PLAN
1 SCALE: 1/8" = 1'-0"
Agenda Item #10.7.
V CHARGING
NLY
H
T
H SPR-1 V3 SUPERCHARGER CABINET ON PRECAST PAD SEE DET. 3/S501 TYP. OF (3) LEGEND:NEW PARKING STRIPING NEW TESLA SUPERCHARGER POST DENOTES WORKING CLEARANCE AREA NEW SUPERCHARGER POST CONDUIT NEW AC POWER CONDUIT NEW AC POWER CONDUIT FOR PARKING LOT LIGHT NEW DC BUSS CONDUIT T
H
N NE
E SE
S SW
W NW NOTES: 1. ALL DIMS ARE TO CENTERLINE OF STRIPING 2. CONTRACTOR TO COORDINATE WITH UTILITY COMPANY EQUIPMENT LOCATIONS AND CLEARANCES PRIOR TO CONSTRUCTION 3. UTILITY COMPANY TO SUPPLY AND INSTALL UTILITY CO EQUIPMENT INCLUDING NEW TRANSFORMER AND PAD MOUNTED INTERRUPTER IF USED 4. UTILITY EQUIPMENT / FOUNDATION DIMENSIONS AND LOCATIONS PER UTILITY. CONTRACTOR TO VERIFY AGAINST EXECUTED UTILITY DESIGN. 5. UTILITY BOLLARDS PER UTILITY REQUIREMENTS. CONTRACTOR TO VERIFY AND COORDINATE WITH UTILITY ON LOCATION, QUANTITY, AND SPECS. 6. CONTRACTOR TO REFER TO EXECUTED UTILITY DESIGN FOR PRIMARY AND POINT OF CONNECTION DETAILS. 7. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT EACH SUPERCHARGER CABINET 8. CONTRACTOR TO INSTALL TESLA PROVIDED ARC FLASH AND SHOCK HAZARD WARNING STICKERS AT SWITCHBOARD 9. CONDUIT PATHS SHOWN FOR REFERENCE ONLY, CONTRACTOR TO FIELD VERIFY ACTUAL ROUTE AND SUBMIT TO TESLA CM FOR APPROVAL.
PROPERTY LINE SB-1 TSC NEW SWITCHBOARD SEE DET. 1/S501 XR-1 NEW ACCESSIBLE PARKING SEE SHEET A103 CONTRACTOR TO INSTALL 5'-0" MIN. CONDUIT STUB OUT FOR ELECTRICAL POWER FROM UTILITY TRANSFORMER NEW UTILITY TRANSFORMER, PAD FOUNDATION & CONDUITS SUPPLIED AND INSTALLED BY UTILITY COMPANY (8'-0" FRONT CLEARANCE; 3'-0" SIDES/REAR CLEARANCE) NEW 4" THK. CONCRETE HOUSE KEEPING PAD FLUSH WITH ASPHALT PAVING SEE DET. 2/S501 DC-POST CIRCUIT TRENCH SEE DET. 1/E501 TYP. AC-SPR CIRCUIT TRENCH SEE DET. 3/E501 DC-BUS CIRCUIT TRENCH SEE DET. 2/E501 NEW PRIMARY CONDUIT AND CONDUCTORS PER UTILITY DESIGN TRANSFORMER TO POWER POINT OF CONNECTIONS 2B SCALE: 1/2" = 1'-0" 0 2 4
9'-0"
27'-0"
17'-0" TYP.
18'-0"
7'-6"
3'-0" CLEAR
4'-0"
4'-0"
29'-7 7/8"
4'-3 3/4"
3'-2"
8'-10"
3'-0" CLEAR
8'-0" CLEAR
5'-3 3/8"
2'-9"
5'-3 3/8"
5'-3 3/8"
3'-6" O.C. TYP.
7'-6"
2'-0 1/8"
9"
1'-3"
9'-4"
3'-8 1/2"
1'-10" 2C 2D SPR-2 SPR-3 DC-POST CIRCUIT TRENCH SEE DET. 1/E501 TYP. NEW DRILLED BOLLARD SEE DET. 3/A501 TYP. OF (6) EXISTING BUILDING NEW UTILITY BOLLARDS SUPPLIED AND INSTALLED BY UTILITY NEW ASPHALT FLUSH WITH GRADE NEW CONCRETE CURB SEE DET. 1/S502 SAWCUT EXISTING CURB NEW TESLA PARKING LOT LIGHT SEE DET. 2/S502 TYP. OF (4) NEW TRASH/RECYCLE BINS SEE DET. 4/S502 TYP. OF (4) NEW ADA PARKING SIGN SEE DET. 1/A501 Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A102
UTILITY EQUIPMENT PLAN UTILITY EQUIPMENT
1 SCALE: 1/2" = 1'-0"
Agenda Item #10.7.
GV WM WM
EV CHARGING
ONLY
EV CHARGING
ONLY
NO
PARKING
T
H
T
H DC-POST CIRCUIT TRENCH SEE DET. 1/E501 TYP. NEW VAN ACCESSIBLE SIGN ON NEW BOLT-DOWN BOLLARD SEE DET. 1/A501 NEW TESLA SUPERCHARGER POST SEE DET. 4/S501 TYP. OF (12) 4" WHITE 45°STRIP AT 36" O.C. MAX. TYP. MATCH EXISTING ANGLE ORIENTATION WHERE OCCURS PER CBC 11B-502.3.3 12" MIN. HEIGHT WHITE LETTERING PER CBC 11B-502.3.3 TYP. NEW 4" WHITE STRIPING AND ASPHALT SEAL COAT THROUGHOUT LIMITS OF WORK AREA TYP. ACCESS AISLE NOTES: 1. CODE COMPLIANCE: STALL SPECIFICATIONS PER CBC 11B-812.6 SURFACE MARKINGS PER CBC 11B-812.9 ACCESS AISLE PER CBC11B-812.7 2. ALL DIMS ARE TO CENTERLINE OF STRIPING 3. ALL ACCESS AISLE AND ACCESSIBLE STALLS MAXIMUM SLOPE 1:48 ALL DIRECTIONS 4. ACCESSIBLE ROUTE SLOPE MAX 1:20 FOR LENGTH AND 1:48 CROSS SLOPE. 5. CONDUIT PATHS SHOWN FOR REFERENCE ONLY, CONTRACTOR TO FIELD VERIFY ACTUAL ROUTE AND SUBMIT TO TESLA CM FOR APPROVAL. LEGEND:NEW PARKING STRIPING NEW TESLA SUPERCHARGER POST DENOTES WORKING CLEARANCE AREA NEW SUPERCHARGER POST CONDUIT NEW AC POWER CONDUIT NEW AC POWER CONDUIT FOR PARKING LOT LIGHT NEW DC BUSS CONDUIT T
H
N NE
E SE
S SW
W NW SCALE: 3/8" = 1'-0" 0
2 4
6 L=18'-0" MIN. ACCESSIBLE PARKING
SLOPE MAX. = 1:48 ALL DIRECTIONS
5'-0" PER CBC 11B-502.3.1
12'-0" MIN.
VAN ACCESSIBLE
9'-0" MIN.
STANDARD ACCESSIBLE
3'-0" O.C. TYP.
ACCESSIBLE PARKING
SLOPE MAX. = 1:48 ALL DIRECTIONS
EQ.
EQ.
PROPERTY LINE NEW TRUNCATED DOMES PER CBC 11B-705 SEE DET. 4/A501 EQ.
EQ.
30" X 48" CLEARANCE
4'-3 3/4"
11'-0"
12'-10"
7'-3" MAX SLOPE = 1:48 EXISTING BUILDING EXISTING SHORT RETAINING WALL NEW CONCRETE FLUSH WITH GRADE NEW UTILITY EQUIPMENT SEE SHEET A102 23'-10" MAX SLOPE = 1:48
4'-0" MIN. SAWCUT EXISTING CURB 1A 1B
FOUNDATION
NOTCH NEW TESLA SINGLE PARKING LOT LIGHT SEE DET. 2/S502 TYP. OF (4)
MAX SLOPE
6'-4" = 1:48 SAWCUT EXISTING CURB
FOUNDATION
NOTCH
3'-1"
1'-7"
2'-9"
4'-4"
30" X 48" CLEARANCE NEW ADA PARKING SIGN SEE DET. 1/A501 Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A103
ACCESSIBLE PARKING PLAN ACCESSIBLE PARKING PLAN
1 SCALE: 3/8" = 1'-0"
Agenda Item #10.7.
DESIGNED FOR DISABLED ACCESS - USE LAST 12"
18" 1/2" R SIGN CORNER TYP. SOLID FEDERAL BLUE #15090 IN FEDERAL STANDARD 595C BACKGROUND PAINT WHITE SYMBOL WHITE TEXT NOTES 1. SIGN MATERIAL: ALUMINUM 2. IDENTIFICATION SIGNS SHALL BE REFLECTORIZED WITH A MINIMUM AREA OF 70 SQUARE INCHES PER CBC 11B-812.8.6. EV VAN ACCESSIBLE STALL PARKING SIGN 2 SCALE: 1 1/2" = 1'-0" 1'-0"
3"
30"
1"
80" MIN.2"x 2" SQUARE POWDER COATED GRAY "HSS" TUBE SIGN POST ACCESSIBLE SIGN SIGN SEE DET. 4/A501 BOLTED OR WELDED POST CAP SLOPED TO DRAIN TYP. FINISHED OR LANDSCAPED SURFACE CONCRETE POST FOOTING NOTES: 1. SIGNAGE MOST BE PLACED WITHIN THE PROJECTED HEAD END OF THE PARKING SPACE PER CALIFORNIA, ISA SIGNAGE CBC 11B-812.8 2. PROVIDED 18" MIN. CLEAR FROM SIGN POST FOOTER TO PRECAST CHARGE POST FOUNDATION. LESS THAN 18" CLEAR ADD 24" TO SIGN POST FOOTER DEPTH. POLE MOUNTED EV SIGN 1 VAN & STANDARD SCALE: 1" = 1'-0" DESIGNED FOR DISABLED ACCESS - USE LAST 3/8" DIA. ALUMINUM SECURITY PIN BOLT RIVET W/ 3/4" DIA. DOME HEAD FLANGE & .330" GRIP LENGTH 2.3"-2.4"
2.3"-2.4" 2.3"-2.4" TILE JOINT FLUSH TRANSITION
.135 .9"-.92"
.2" .45" NOTE: 1. TACTILE WARNING SURFACE TILE WITH TRUNCATED DOMES AND BEVELED EDGES, CONFORMING TO ADA & CBC REQUIREMENTS. 2. FEDERAL YELLOW COLOR NUMBER 33538 IN FEDERAL STANDARD 595C. 3. SURFACE APPLIED TO EXISTING PAVING WITH ADHESIVE, PERIMETER FASTENERS, AND CAULK PER MANUFACTURERS INSTRUCTIONS. CROSS SECTION TACTILE SURFACE TILE W/ TRUNCATED DOMES 4 EXISTING SCALE: NONE
3'-0" MIN. SEE PLAN 10"
3'-6"
3'-0" 4"
3'-4"
2'-0" 1'-3" 3" 4" 5 1/4"
3" PLASTIC COVER WITH REFLECTIVE TAPE DRILLED BOLLARD
3 PART#: 1838200-00-ASCALE: 1" = 1'-0" FINISHED OR LANDSCAPED SURFACE CONCRETE PIER TESLA 1A Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION A501
DETAILS
Agenda Item #10.7.
5'-6"
2'-2" 2'-1 1/2" 10 1/4"
2'-0" 2'-2" 1'-8 1/4"
2 3/4" 2'-2 3/4"
6'-4 1/2" (4) SS THREADED ROD 1/2"-13 THREAD SIZE FOOTING TOP VIEW FRONT (3) 1/2"x 2 7/8" DIE CAST THREADED CONCRETE INSERT CENTER OF STALL MARKER EMBEDDED METAL PLATE TYP.6" MIN COMPACTED CLASS 2 AGGREGATE BASE GRADE @ 1:48 AWAY FROM EQUIPMENT PRECAST FOOTING TYP. (4) 1/2" ANCHOR BOLT, TYP. ALTERNATIVE TESLA SUPERCHARGER POST WEIGHT: 150 LBS TESLA SUPERCHARGER HANDLE WITH 10'-0" CABLE SEE DET. 5/S501 TESLA SUPERCHARGER POST DETAIL 4 SCALE: 1/2" = 1'-0"
1'-10" 4'-7 3/4" NOTES: 1. 54" MAX HEIGHT OF SUPERCHARGER HANDLE AT ACCESSIBLE CHARGE POSTS FROM SURFACE OF VEHICULAR WAY WHEN INSTALLED ON EXISTING CURBS. 2. SEE CUT SHEETS FOR ADDITIONAL INFORMATION PRECAST FOOTING REINFORCED WITH STRUCTURAL FIBER VOLUME: 0.483 CU YDS WEIGHT: 1,990 LBS V3 SUPERCHARGER CABINET 3 PRECAST FOUNDATION DETAIL SCALE: 3/8" = 1'-0" TOP VIEW 2448 LBS FRONT CONDUIT OPENING (AFTER CONDUIT INSTALLATION, CONTRACTOR TO FILL OPEN AREA WITH 8" DEPTH GROUT AND SEAL AROUND CONDUITS WITH DOTTIE DUCT SEAL OR APPROVED EQUIVALENT) 3'-8 1/2" PRECAST FOUNDATION REINFORCED WITH STRUCTURAL FIBER FOUNDATION WEIGHT: 1430 LBS 4'-4 3/4" 7'-5 1/2"
4" 5'-3 3/8"
8" (4) Ø5/8" x 6" LOOP INSERT HEBA-T ANCHOR FOR LIFTING V3 TESLA SUPERCHARGER CABINET SEE DET. 1/E202 FOR GROUNDING (4) 5/8" ANCHOR BOLT PRECAST RECTANGULAR FOUNDATION 8" FRONT VIEW 8" MIN 95% RELATIVE COMPACTED CLASS 2 AGGREGATE BASE 48" CLEAR 30" CLEAR TESLA SUPERCHARGER POST ADA DETAIL
5 SCALE: 1/2" = 1'-0" 48" CLEAR 30" CLEAR
48" MAX.
TO HANDLE TESLA CHARGE POST SEE DET. 4/S501 CHARGE HANDLE 10" MAX. OBSTRUCTION 15" MAX.
OBSTRUCTION NOTES: 1. DETAIL IS A REFERENCE TO 2022 CBC CHAPTER 11B-308.3 2. PER FIGURE 11B-308.3.1 MAXIMUM UNOBSTRUCTED HIGH SIDE REACH SHALL BE 48" MAXIMUM IN HEIGHT. 3. PER FIGURE 11B-308.3.1 MAXIMUM OBSTRUCTION SHALL BE 10" MAXIMUM IN DEPTH AND 15" MAXIMUM IN HEIGHT. 4. TESLA EV CHARGE POST BASE TO BE INSTALLED FLUSH WITH FINISH GRADE. 48" CLEAR TESLA CHARGE POST SEE DET. 4/S501 CHARGE HANDLE 48" CLEAR 30" CLEAR FORWARD REACH SIDE REACH SWITCHBOARD AND PRECAST FOUNDATION DETAIL 1 SCALE: 3/8" = 1'-0" FRONT VIEW 7'-6"
8" 4'-0" 5/8"Ø x 4" THIN SLAB INSERTS TYP. OF (8) CONDUIT OPENING (AFTER CONDUIT INSTALLATION, CONTRACTOR TO FILL OPEN AREA WITH 8" DEPTH GROUT AND SEAL AROUND CONDUITS WITH DOTTIE DUCT SEAL OR APPROVED EQUIVALENT) TYP. OF (2) 4" 7'-6" 7'-0"
8" PRECAST FOUNDATION 5/8"Ø ANCHOR BOLT (4) PER SECTION, (8) TOTAL SUPERCHARGER SWITCHBOARD WEIGHT 1725 LBS SEE DET. 1/E202 FOR GROUNDING PRECAST FOUNDATION REINFORCED WITH STRUCTURAL FIBER FOUNDATION WEIGHT: 1949 LBS 8" MIN 95% RELATIVE COMPACTED CLASS 2 AGGREGATE BASE TOP VIEW HEBA-T ANCHOR FOR LIFTING TYP. OF (2) 7'-6" HOUSEKEEPING PAD DETAIL 2 SCALE: 3/8" = 1'-0" SIDE VIEW TOP VIEW NEW SWITCHBOARD SEE DET. 1/S501 NEW SWITCHBOARD SEE DET. 1/S501 PRECAST FOUNDATION PRECAST FOUNDATION SEE PLAN 4" SEE PLAN SEE PLAN NEW 4" THICK CONCRETE PAD FLUSH WITH ASPHALT SEE SHEET G003 FOR CONCRETE NOTES NEW 4" THICK CONCRETE PAD FLUSH WITH ASPHALT SEE SHEET G003 FOR CONCRETE NOTES EXISTING GRADE OR ASPHALT Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION S501
STRUCTURAL DETAIL
Agenda Item #10.7.
20'-0" 2'-0" MAX. 6'-0" MIN. 2'-0"
3" CLR. TYP. 3" NEW 4" SQUARE SINGLE MAST LIGHT USE LINMORELED 75 WATT LL-SL1-SM-75WD-40K-T3-UNV-G2-XXX-SA-FSP-201 OR SIMILAR EXISTING GRADE (12) #6 VERTICAL REINFORCEMENT #4 @ 4" O.C. STIRRUP OR HOOK HAVING A BEND OF NOT LESS THAN 135° ANCHOR BOLT PER POLE MANUFACTURER SPECIFICATIONS LIGHT POLE FOUNDATION 2 SINGLE LIGHT SCALE: 1" = 1'-0"
3"
5" TOP BAR IS 3" FROM THE TOP WITH (2) #4 WITHIN THE FIRST 5" NOTE: CONTINUOUS SPECIAL INSPECTION OF PLACEMENT OF ANCHOR BOLTS AND REINFORCEMENT INTO NEW CONCRETE PIER. NEW CONCRETE f'c=2,500 PSI(2) CONDUITS TOTAL ONE EACH FOR POWER & WIFI REPEATER WHERE REQUIRED SEE SINGLE LINE E201 NEW LIGHT POLE SEE DET. 2/S502 LIQUID TIGHT CORD CONNECTOR WITH STRAIN RELIEF TYP. NOTE: APPROXIMATE COMPONENT WEIGHT: WIFI REPEATER: 3.61 LBS WI-FI ACCESS POINT 3 LIGHT POLE MOUNTING DETAIL SCALE: 1 1/2" = 1'-0" FIELD DRILL LIGHT POLE FOR CONNECTOR NEW ACCESS POINT GRADE 10'-0" MIN. USE MANUFACTURER'S METAL STRAPS TO SECURE TO LIGHT POLE 10" 1'-2" 6" 1/2" AT TURF 2" AT PLANTER NOTES: 1. STEEL TROWEL FINISH CONCRETE CURB WITH 1/2" ROUNDED EDGES. 2. PROVIDE EXPANSION JOINT AT 45'-0" O.C. MAX. 3. TOOLED JOINTS AT 15'-0" O.C. MAX. CONCRETE CURB 1 SCALE: 1" = 1'-0"
3'-6" 2'-4" 8 3/4" EXISTING CONCRETE SLAB OR LANDSCAPE
11" 1/2" Ø HOLE FOR ANCHORS CONCRETE SURFACES: MANUFACTURER PROVIDED CONCRETE ANCHORS LANDSCAPE AREAS: 12" LONG J-HOOK REBAR ANCHORS TYP. OF (4) TOP VIEW SIDE VIEW BOTTOM VIEW TRASH BIN 4 SCALE: 1" = 1'-0" OUTLINE OF CONCRETE PAD 1'-1 5/8" 1'-1 5/8" 1'-0 1/2" 1'-0 1/2"
3'-0" 3'-0" INSTALL FLUSH AT ASPHALT OR CONCRETE
6" NOTES: 1. NO REINFORCE IS TO BE INSTALLED 2. IF MORE THAN TRASH BIN IS TO BE INSTALLED SLAB SIZE FOR (2) TRASH BINS IS 5'-0" x 3'-0" 3. IF INSTALLED IN LANDSCAPING RAISE FOUNDATION BY 1" FOR WATER TO DRAIN OFF 4. INSTALL FLUSH AT ASPHALT OR CONCRETE 5. IF INSTALLED BEHIND AN EXISTING OR NEW CONCRETE CURB, INSTALL SLAB FLUSH WITH TOP OF CURB 1" Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION S502
STRUCTURAL DETAIL
Agenda Item #10.7.
TO UTILITY
2 NEW MAIN SWITCHBOARD SB-1 SINGLE LINE LEGEND SYMBOL DESCRIPTION BUSS SHIELDED CAT6 CABLE CONDUCTORS CIRCUIT BREAKER LUG KIT CURRENT TRANSFORMER POWER TRANSFORMER EQUIPMENT ENCLOSURES METER AC-DC OR DC-AC CONVERTER LIGHT WITH MOTION AND PHOTO SENSOR C
C
C
M
~MS PS 600A/3P
4 NEW SUPERCHARGER POST TYP. DC-#
5 DC-BUS TYP. DC-POST PANEL CIRCUIT AND LOAD SCHEDULE TO METER MAIN SERVICE: 277/480 VAC PANEL DESCRIPTION: SWITCHBOARD
CIRCUIT
NUMBER LOAD LOAD PER PHASE (V.A.)
TRIP
AMP / POLE
AMP / POLE
TRIP LOAD PER PHASE (V.A.) LOAD
CIRCUIT
NUMBER DESCRIPTION
QUANTITY UNIT (V.A.) PHASE PHASE UNIT (V.A.)
QUANTITY DESCRIPTION ØA ØB ØC ØA ØB ØC
1 SUPERCHARGER #1 1 387000 129000
0 0 600 600/3 600/3 600 129000
0 0 387000 1 SUPERCHARGER #2
2 3
0 129000
0 0 129000
0 4
5 0
0 129000
0 0 129000
6 7 CONTROLLER 1 100 50
0 0 15 15/2 600/3 600 129000
0 0 387000 1 SUPERCHARGER #3
8 9
0 50
0 0 129000
0 10 11 LIGHTS
4 75 300
0 0 15 15/1
0 0 129000 12 SUB TOTALS VA 129350 129050 129000 258000 258000 258000 TOTAL KVA 1161.4 SUB TOTALS AMPS 155.8 155.4 155.3 310.7 310.7 310.7 TOTAL AMPS 1398.6 A
G
S
N
S 1600A
B
C
~
~
~ AC-SPR 600A/3P 600A/3P SPR-1 SPR-2
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4 4 15A/1P AC-LGT NEW LIGHT FIXTURE LGT-1
8 MS PS LGT-4 MS PS 1" CONDUIT TESLA PROVIDED (2) CAT 6 CABLES FROM SWITCHBOARD TO SUPERCHARGER CABINET IF PAYMENT MODULE IS USED TYP. SPR-3 NEW SUPERCHARGER CABINET C C C C AP-1 1" CONDUIT TYP.
9 NEW ACCESS POINT WIFI REPEATER ISOLATED DC OUTPUT TYP. NEW 1600A/3P GFP 3 M 15A 15A TESLA SITE CONTROLLER SWITCHBOARD INTEGRATED C
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1 NEW UTILITY TRANSFORMER PROVIDED BY UTILITY COMPANY XR-1 NEW CONDUIT SUPPLIED AND INSTALLED BY UTILITY COMPANY. CONTRACTOR TO SUPPLY AND INSTALL SWEEPS AND CONDUITS FROM OUT 5' TOWARDS NEW LOCATION. CONTRACTOR TO VERIFY WITH UTILITY COMPANY REPRESENTATIVE PRIOR TO CONSTRUCTION. SB-1 XR-1 NOTE: 1. AFC TO BE PROVIDED BY UTILITY COMPANY. 2. PROJECT SWITCHBOARD IS NOT TO BE ORDERED PRIOR TO POWER COMPANY LETTER STATING THE PROJECT'S AFC (AVAILABLE FAULT CURRENT) 6 WIFI-1
7 C EQUIPMENT NOTES: NEW UTILITY TRANSFORMER
· SIZE AND PRIMARY VOLTAGE PER UTILITY· SECONDARY 480Y/277V NEW MAIN SWITCHBOARD· 480/277 VAC, 1600A· 1000 MAIN BREAKER, 100% RATED, LSIG, ENERGY REDUCING· 65 kAIC RATED NEW UTILITY METER NEW SUPERCHARGER CABINET· (3) SUPERCHARGER CABINETS· 480VAC, 3PH, 4W· 465A MAX AC INPUT· DC OUTPUT TP (4) CHARGE POSTS MAX. EACH SUPERCHARGER CABINET· 85 kA SCCR NEW SUPERCHARGER POST· 250 KW· (12) SUPERCHARGER POSTS· 180VDC - 500VDC GROUNDING ELECTRODE CONDUCTOR "GEC" • COPPER GROUND RODS • SEE DETAIL 1/E202 FOR MORE INFORMATION NEW WIFI BROADCAST UNIT IN SWITCHBOARD· INTERNALLY FUSED IN CONTROLS COMPARTMENT· UNIT PRE-INSTALLED IN SWITCHBOARD· CRADLEPOINT & RX30 POE SWITCH TO SUPPLY ACCESS POINT UNIT(S) NEW LIGHT FIXTURE· LINMORELED 75 WATT LL-SL1-SM-75WD-40K-T3-UNV-BRN-SA-SN· 75W, 120-277VAC· INTEGRATED PHOTO AND MOTION SENSOR· POLE MOUNTED· LED MODULE WITH 4000K LIGHTING COLOR TEMPERATURE CAST PER FIXTURE· POLE & FIXTURE COLOR BRONZE (4) TOTAL FIXTURES NEW ACCESS POINT· ARUBA #AP-565 SUPPLEMENTARY ACCESS POINT· FED FROM BROADCAST UNIT· COMES WITH ACCESSORY MOUNTING BRACKET· POWER OVER ETHERNET· SEE STRUCTURAL DRAWINGS FOR GROUNDING (2) TOTAL REPEATERS XR-1 SB-1SPR-# DC-# 1 No.:23456 LGT-#7 WIFI-#8 AP-#9 AC CIRCUIT SCHEDULE CIRCUIT No. OF CONDUITS MINIMUM CONDUIT SIZE (INCHES) CONDUIT TYPES No. PHASE CONDUCTOR PER CONDUIT WIRE TYPE CONDUCTOR METAL U.O.N. PHASE CONDUCTOR SIZE NEUTRAL CONDUCTOR SIZE EGC MAXIMUM CIRCUIT LENGTH AC-SPR 2 4 PVC, RMC, EMT, HDPE
3 XHHW-2 AL 500 KCMIL 500 MCM 2/0 AL or #1 CU 600' AC-LGT 1 1 PVC, RMC, EMT, HDPE 1 THWN-2 CU 12 GA. 12 GA. 12 GA. CU 150' DC CIRCUIT SCHEDULE CIRCUIT No. OF CONDUITS MINIMUM CONDUIT SIZE (INCHES) CONDUIT TYPES No. PHASE CONDUCTOR PER CONDUIT WIRE TYPE CONDUCTOR METAL U.O.N. PHASE CONDUCTOR SIZE DC MID EGC MAXIMUM CIRCUIT LENGTH DC-POST 1 4 PVC, RMC, EMT, DURALINE 4 XHHW-2 (1000V) AL 600 KCMIL - 2/0 CU 330' DC-BUS
2 3 PVC, RMC, EMT
2 XHHW-2 (1000V) AL 600 KCMIL 3/0 1/0 CU 900' AC-SPR AC-SPR FOR ESTIMATED LENGTHS, SEE SHEET E202 MS PS MS PS LGT-3 LGT-2 AP-2C C
C
C
C Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION E201
ELECTRICAL
SINGLE LINE DIAGRAM Job No.: TSD24 28 Draw/Check By: ACU / LBS
REVISIONS
No. DESCRIPTION DATE
TESLA SUPERCHARGER,
1301 MONEY WAY
ST HELENA, CA. 94574
(12) SUPERCHARGERS
4255 PARK ROAD
BENICIA, CA 94510
DIAMOND ENGINEERING SERVICES
07-19-24 A CD50, FOR REVIEW TESLA
3500 DEER CREEK RD.
PALO ALTO, CA 94304
08-09-24 B LAYOUT REVISION
08-15-24 C LAYOUT REVISION
Agenda Item #10.7.