St. Helena City Council
June 24, 2025

City of St. Helena
Regular City Council Meeting
Tuesday, June 24, 2025 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Oral Communication" portion of the agenda may do so, but please observe the time limit of four minutes. The Mayor may reduce the four minute time limit for all speakers in circumstances where a large number of citizens intend to make public comment.

The City Council meeting will be live-streamed on Comcast 28 and on the City's website Public comment for meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line agenda.

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members:

Aaron Barak, Kate Spadarotto, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

5.1. Public Comment.Bucky Swisher
Public Comment.Lulii Lyman
13 - 15

6. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members

may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

7. PRESENTATIONS AND PUBLIC RECOGNITIONS

7.1. Parks and Recreation Chair Report
Presentation
17 - 22

7.2. Measure H Oversight Committee Chair Report

8. STAFF BRIEFING

9. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:25 p.m.

9.1. Consideration and Proposed Adoption of a Resolution Adopting a List of Projects for Fiscal Year 2025-26 funded by SB1: The Road Repair and Accountability Act of 2017.

CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - FY25/26 SB1 Project List - Pdf
23 - 27

9.2. Approval of a Resolution Establishing Appropriation Limits for Fiscal Year 2025-26 and the Selection of Current Year Adjustment Factors.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - 2026 GANN Limit - Pdf
29 - 39

9.3. Consideration and proposed adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase 1 Project.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager
Recommendation:

Approve the Resolution.

Staff Report - Notice of Completion - S24-01 Sewer Inspection Project - Pdf
41 - 45

9.4. Consideration of a resolution approving (1) a temporary closure of Tainter Street between Kearney Street and Oak Avenue on Sunday, 47 - 50

July 20, 2025, from 6:00 a.m. to 6:00 p.m.; and (2) authorizing possession of open alcoholic beverages and the operation of mobile food vendors on this public street for the Guelaguetza St. Helena 2025 event scheduled for Sunday, July 20, 2025, from approximately 11:00 a.m. to 6:00 p.m.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Approval of the attached resolution.

Staff Report - Street Closure of Tainter Street for Guelaguetza St.

Helena 2025 - Pdf

9.5. May 2025 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file.

Staff Report - Pdf
51 - 56

9.6. Consideration of a resolution authorizing the purchase of a Bobcat 24" High-Flow Planer for a total not-to-exceed amount of $20,950 for Public Works Operations.

CEQA Determination: Not a CEQA project
Prepared By: Juan Gonzalez
Recommendation:

Approval of the attached resolution.

Staff Report - Purchase of a Bobcat 24" High-Flow Planer for Public Works Operations - Pdf
57 - 62

9.7. Second reading and adoption of an ordinance adding Chapter 8.44 to Title 8 of the St. Helena Municipal Code adopting the Fire Hazard Severity Zones as recommended by CalFire and to provide authorization for fees for the inspection of properties that are sold in high or very high fire hazard severity zones.

CEQA Determination: Exempt
Prepared By: John Sorensen, Fire Chief
Recommendation:

Recommend that the City Council:

1. Conduct the second reading and adopt an ordinance adding Chapter

8.44 to Title 8 of the St. Helena Municipal Code adopting the fire hazard severity zones; and 2. provide authorization for fees for the inspection of properties that are sold in HIGH or VERY HIGH fire hazard severity zones.

Staff Report - 2nd Reading and Adoption of an Ordinance to Designate New Fire Hazard Severity Zones - Pdf
63 - 71

9.8. Approval of a resolution authorizing the purchase and installation of new perimeter security fencing at the Corporation Yard from R & S Erection of Richmond, Inc. for an amount not-to-exceed $151,580, 73 - 85

including tax and contingency, to be funded from the FY2024/25 Public Works Administration budget.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Deputy City Manager
Recommendation:

Staff recommends that the City Council approve the construction contract for the purchase and installation of new perimeter security fencing at the Corporation Yard for an amount not-to-exceed $151,580, including tax and contingency, to be funded from unspent professional contracts in the Public Works Administration budget.

Staff Report - Pdf

9.9. Approval of Resolution authorizing a cost-sharing model and Memorandum of Understanding between the City of St. Helena and the St. Helena Unified School District with a three-year term, in which the District will fund 75% of the cost of a School Resource Officer, reimbursing the City approximately $160,000 annually.

CEQA Determination: Exempt
Prepared By: Justin Tharp, Lieutenant
Recommendation:

Staff recommends that the City Council approve the cost-sharing model and Memorandum of Understanding (MOU).

Staff Report - Memorandum of Understanding: School Resource Officer Program (SRO) - Pdf
87 - 103

9.10. Proposed Approval of a Resolution:
(1) Approving Amendment #4 to the Memorandum of Understanding Between the City of St. Helena and the Police Officers' Association (POA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30, 2026; and
(2) Approving the Memorandum of Understanding Between the City of St. Helena and the St. Helena Employees Association (SHEA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30, 2026; and
(3) Approving Amendment #1 to the Memorandum of Understanding Between the City of St. Helena and the St. Helena Professional Firefighters Association (SHPFA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30, 2026; and
(4) Approving Amendment #12 to the Unrepresented Compensation Program for a One-year period Commencing on July 1, 2025 and expiring on June 30, 2026; and
(5) Adopting and Approving the Publicly Available Pay Schedules in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for members covered under the Police Officers' Association (POA), St. Helena Employees Association (SHEA), Unrepresented Compensation Program, and certain Part-time Classifications.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director 105 - 393

Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - MOU and Salary Schedule Approval - Pdf
Public Comment .St Helena Employees Association

9.11. Consideration and Proposed Approval of a Resolution Rescinding Resolution No. 2019-109 and Adopting the Amended Investment Policy P-FI-0002 for the City of St. Helena.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Investment Policy Update - Pdf
395 - 423

9.12. Consideration and Proposed Approval of a Resolution Extending the Waiving of Sign Fees for Businesses.

CEQA Determination: Not a CEQA project
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

Staff recommends the City Council approve the attached resolution.

Staff Report - Consideration and Proposed Approval of a Resolution Extending the Waiving of Sign Fees for Businesses - Pdf 425 - 431

9.13. Adoption and second reading of an Ordinance approving an amendment the Zoning Map to rezone the property at 1030 Fulton Lane from Service Commercial (SC) to Twenty-Acre Agriculture (A-20) to accommodate the future construction of a single-family home.

CEQA Determination: Exempt
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

Adoption by title only and waive the second reading of the proposed Ordinance to:

1. Find that the proposed changes to General Plan Figure 2.1 and the City’s Zoning Map are in compliance with the California Environmental Quality Act pursuant to Section 15303, Class 3; and

2. Adopt the attached resolution approving General Plan Amendment 2025-001 to update General Plan Figure 2.1 to change the General Plan land use designation of the property located at 1030 Fulton Lane from Service Commercial to
Agriculture; and

3. Introduce and waive first reading of the attached Ordinance for Zoning Map Amendment ZMA 2025-001 to rezone the property located at 1030 Fulton Lane from Service Commercial to
Twenty-Acre Agriculture and incorporate these changes into the General Plan and Zoning Maps.

Staff Report - Adoption and second reading of an Ordinance approving a Zoning Map Amendment for the parcel located at 1030 Fulton Lane - 433 - 443

Pdf

9.14. Consideration and adoption of a Resolution: (1) Awarding the R25-79 Pavement Restoration Project to JD General Engineering Corp in the amount of $1,420,640; (2) Authorizing the City Manager to execute the Construction Contract with JD General Engineering Corp; (3) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 15% of the contract amount; (4) Allocating a Portion of the Contract Work and Funding to Project R19-05 (Crane Portion) to Achieve Cost Savings; (5) Determining the Project to be Exempt from the Requirements of the California Environmental Quality Act (CEQA); (6) Requesting a budget increase for project R19-05 of $324,539; and (7) Requesting budget amendments to properly account for purchases in the Operating Budget.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:

Staff recommends approval of the attached Resolution.

Staff Report - R25-79 Pavement Restoration Project - Contract Award - Pdf
445 - 453

9.15. Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 4 to Professional Services Agreement STH Contract: FY 2019-017 in the amount of $486,900 with HydroScience Engineers for services to fulfill CIP Project No. S-52 Wastewater Treatment and Reclamation Plant Project for a total not-toexceed amount of $2,507,296 and approve updated budget for CIP Project S-52 reallocating funds from FY2025-26 GO Bond Funds to FY2024-25.

CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Approval of Amendment No. 4 and updated CIP Budget.

Staff Report - Pdf
455 - 469

9.16. Consideration and proposed adoption of a Resolution authorizing the City Manager to execute Amendment No. 2 to Professional Services Agreement STH Contract: FY20204-091 in the amount of $18,700 with Oscar Larson & Associates for services to fulfill CIP Project No. W-101 Tank 2 Rehabilitation Project for a total not-to-exceed amount of $63,000.

CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Staff recommends that the City Council authorize the City Manager to execute Amendment No. 2 to the existing contract with Oscar Larson & Associates for an additional $18,700 for the Water Tank #2 Rehabilitation (W-101) for a total not-to-exceed $63,000. 471 - 478

Staff Report - Oscar Larson & Associates Amendment No. 2 for Tank 2 Rehab project - Pdf

9.17. Consideration and Proposed Adoption of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Oscar Larson & Associates, in an amount not-to-exceed $123,800 for Capital Improvement Project W24-02 Napa Intertie Pump Station (Rutherford) Replacement.

CEQA Determination: Exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Staff recommends that the City Council authorize the City Manager to execute the Professional Services Agreement with Oscar Larson & Associates for a not-to-exceed amount of $123,800 for CIP Project W24-02 Napa Intertie Pump Station (Rutherford) Replacement.

Staff Report - PSA with Oscar Larson & Associates for W24-02 - Pdf Resolution Oscar Larson W24-02 v1
PSA Oscar Larson W24-02
CIP Page W24-02
479 - 523

10. PUBLIC HEARINGS
Estimated start time: 6:30 p.m.

10.1. Approval of a Resolution adopting new Planning Fees in response to new planning application types.

CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Finance Manager, Maya DeRosa, Community Development Director
Recommendation:

Staff recommends approval of the attached resolution adopting the new planning application fees, which will take effect on September 1, 2025.

Staff Report - Approval of New Planning Fees - Pdf
Presentation
525 - 547

10.2. Introduction and Waive of First Reading of Ordinance Reimplementing Penalties for Delinquent Water and Sewer Bills
CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Finance Manager
Recommendation:

Adoption by title only and waive the first reading of the proposed Ordinance amending Sections 13.04.100 and 13.04.130 of Article 1, Chapter 13.04, Title 13 of the St. Helena Municipal Code and Section

13.20.020 of Chapter 13.20, Title 13 of the St. Helena Municipal Code regarding procedures for delinquent water bills and provisions for the disconnection of water service, and procedures for handling delinquent sewer accounts.

Staff Report - Update on Utility Billing Penalties - Pdf 549 - 564

Public Comment.Christopher Warner

11. NEW BUSINESS
Estimated start time: 7:15 p.m.

11.1. Discussion and Direction Regarding the Use of Modular Housing Units at the Water and Wastewater Treatment Plants for Staff Housing.

CEQA Determination: Not a CEQA project
Prepared By: Lesley Milton, Deputy City Manager
Recommendation:

Staff recommends that the City Council discuss and provide direction regarding the installation of modular, premanufactured housing units at the Water Treatment Plant (WTP) and Wastewater Treatment Plant (WWTP) to support the recruitment and retention of staff and use Water/Wastewater Enterprise Funds for this purpose.

Staff Report - Pdf
Presentation
565 - 583

11.2. Appeal of utility bill by Dene Properties LLC
CEQA Determination: Not a CEQA project
Prepared By: Martin Beltran, Finance Manager
Recommendation:

Staff is seeking direction from City Council regarding the appeal. A single resolution with 3 options has been provided for Council consideration/direction: (1) Deny the appeal; OR (2) Grant appeal for full refund; OR (3) Grant appeal for partial refund.

Staff Report - Dene Properties LLC Utility Bill Appeal - Pdf Presentation
585 - 601

11.3. Review and discussion of the proposed temporary street closures and operation of mobile food vendors for the 2025 St. Helena Porchfest on Sunday, September 28, 2025.

CEQA Determination: Not a CEQA project
Prepared By: Dave Jahns, Director of Community Services, Rebecca White, Administrative Assistant
Recommendation:

Review the event proposal and provide feedback and direction to staff.

Based on feedback and direction received, Staff anticipates bringing forward a formal request for approval or denial of the road closure requests at the July 22, 2025, City Council meeting.

Staff Report - 2025 St. Helena Porchfest - Pdf
Presentation
Public Comment.Rachel Williams
Public Comment.Ralf Lindner
Public Comment.Renee Rolke
Public Comment.Rico Luna
Public Comment.Robert Monaghan
Public Comment.Ruben Mendez
603 - 746

Public Comment.Shannon Eworonsky
Public Comment.Stan Knight
Public Comment.Susan Arthur
Public Comment. Colleen Gillaspy
Public Comment. Darlene Walsh
Public Comment.Alan Galbraith
Public Comment.Alan Galbraith2
Public Comment.Alexandra Meraud
Public Comment.Allison Miller
Public Comment.Amy Carraba-Salazar
Public Comment.Annie Schaefer
Public Comment.Christopher Regalado
Public Comment.Cindy Collins
Public Comment.Dennis VanKeuren
Public Comment.Desirae Luna
Public Comment.Eduardo Gutierrez
Public Comment.Elaine Honig
Public Comment.Lara Fielding
Public Comment.Forrest Hill
Public Comment.George and Kathleen Myers
Public Comment.Glenn Price
Public Comment.Jerry v Gastelum
Public Comment.Kim Phinney

11.3 Public Comment.Kim Phinney attachment
Public Comment.Lorraine (DeeDee) Greeni
Public Comment.Luis Hurtado
Public Comment.Luis Segura
Public Comment.Marisa Nokes
Public Comment.Mary Wilson
Public Comment.Oscar De Haro
Public Comment.Leslie Wilks
Public Comment.Graham Jones
Public Comment.Sarah Price
Public Comment.Sheila Kay Franks
Public Comment.Chris Price
Public Comment.Leslie Stanton
Public Comment.Mila Holt
Public Comment.Chris Myers
Public Comment.Mariam Hansen
Public Comment.Bernadette Fay
Public Comment.Jeff Farmer
Public Comment.Olivia Dodd

11.4. Approval of a resolution appointing applicants to the Active Transportation & Sustainability Committee, Parks and Recreation Commission, Library Board of Trustees and consider leaving the recruitment open for the unfilled terms of office until filled.

CEQA Determination: Not a CEQA project
Prepared By: Erika Opp, Administrative Analyst
747 - 750

Recommendation:

Staff recommends adopting a resolution appointing applicants to the following committees:

Active Transportation Sustainability Committee
Library Board of Trustees
Parks & Recreation Committee
Staff Report - Resolution appointing applicants to various boards, commissions and committees - Pdf

12. CITY COUNCIL REPORTS:

12.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports

13. ADJOURNMENT
The next Regular City Council meeting is scheduled for July 22, 2025 at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on June 19, 2025.

Erika Opp, Administrative Analyst
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by

Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.

From: Bucky Swisher
To: City Clerk; Paul Dohring; Michelle Deasy; Aaron Barak; Kate Spadarotto; Billy Summers Subject: [External] To the Saint Helena City Council, Regarding the Property Adjacent to Lyman Park I"m writing to ask that the city not sell the property next to Lyman Park. This site is a valuable asset that should remain in public hands and be utilized for ...

Date: Sunday, June 22, 2025 1:04:47 PM
To the Saint Helena City Council,
Regarding the Property Adjacent to Lyman Park
I'm writing to ask that the city not sell the property next to Lyman Park. This site is a valuable asset that should remain in public hands and be utilized for the benefit of the entire community.

Ideally, I think the property should be restored to its original purpose as a City Hall and Police Department.

However, if that isn't financially feasible, I urge the Council to consider alternative community-oriented purposes.

Such uses would uphold and enhance the town's unique character and serve the community, whereas a luxury development would only degrade it.

Thank you for your consideration.

Bucky Swisher
2300 Barnett Rd
Pope Valley
94567
Agenda Item #5.1.

From: LuLii
To: Public Comment
Subject: [External] Lyman Park/City Hall
Date: Sunday, June 22, 2025 7:20:54 PM
Hello,
please pass onto city council.

Hello Council,
My Grandfather and Great Grandmother donated Lyman Park to the city of SH.

Our concerns on the decision to sell the city hall building next door are to prioritize the health of the park as much a possible.

Shade, tree roots etc.

My personal opinion is that if we sell that property the money would be spent fairly quickly and the city will have given a top prime location on main street that in 20-50 yrs from now the city may regret as it will be out of city hands. The particular location is different from all the others as it is in a prime location of our town and hooked right along side a beautiful park, there are so many options if we are creative.

Hopefully a conclusion can come not to sell it, rather make into something the city can make a profit from. The recent Star article written by Scott Andersen was well written in my opinion.

Regarding the park itself, regardless of the future happenings please hire an arborist and specialist that can determine keeping the park at its healthiest state and obviously making sure anything even close to the property line is inspected fully.

If you would like more information please let me know. I sent Michelle Deasy some of my more detailed thoughts if needed.

Thanks so much,
Lulii V. Lyman
Agenda Item #5.1.

Parks &
Recreation
Commission
Annual Report
Tuesday 24th June
John Thompson, Commissioner
Agenda Item #7.1.

Commissioners
Doug Boeschen – Chair
Jim Anderson – Vice Chair
Courtney Andrain
Stephanie Smithers
John Thompson
Henry Ray – Youth Advisory
Member
Agenda Item #7.1.

Commissioner Role
We serve as an advisory voice for the community, helping shape the vision and policies for public parks, recreational programs, and facilities. • Advise city leadership—Development, maintenance, and improvement of parks and recreation services.
• Review and recommend - Policies, budgets, and programming to ensure they meet the needs of residents.
• Engage the public – Seek community input and encouraging participation in recreational opportunities.
• Promote collaboration – City, residents and local organizations to enhance recreational offerings and preserve green spaces
Agenda Item #7.1.

Priorities

1. Community Engagement &
Recreation Programs

2. Strategic Support for Parks &
Recreation Management

3. Commissioner Subcommittee
Projects
Agenda Item #7.1.

Initiatives
• Equitable Recreation: Expanding outreach programs for Latino residents – Community Soccer Night, Spanish Film Series
• Parks as inclusive community hubs: Sports, events and gathering spaces (pickleball, kids soccer and baseball, bocce adult leagues). • Fiscal responsibility: Adopting “Less is more” approach to balancing upgrades with budget constraints.
• Public Works collaboration: Prioritizing maintenance efforts for efficiency and reduced costs.
• Future goals: Enhancing trails and open space accessibility, improving overall infrastructure cost effectively and encouraging public participation in commission meetings and decision-making.

Agenda Item #7.1.

Thank You!
Questions?
Agenda Item #7.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 24, 2025
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and Proposed Adoption of a Resolution Adopting a List of Projects for Fiscal Year 2025-26 funded by SB1: The Road Repair and Accountability Act of 2017.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to approve the Fiscal Year 2025-26 project list funded by SB1: The Road Repair and Accountability
Act of 2017.

FINANCIAL IMPACT: There is no additional financial impact with the adoption of the resolution approving the RMRA Project List for FY
2025-26.

BACKGROUND:

On April 28, 2017, the Governor signed Senate Bill (SB) 1, the Road Repair and Accountability Act of 2017. SB 1 increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years. A percentage of Road Maintenance and Rehabilitation Account (RMRA) account funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.

Prior to receiving an apportionment of RMRA funds in FY2025-26, the City is required to submit to the California Transportation Commission a list of projects to be made eligible to receive RMRA funds in FY2025-26 by July 1, 2025. The list of projects proposed to be funded with these funds shall include:
 A description of the project;
 The location of each proposed project;
 A proposed schedule for the project's completion; and  The estimated useful life of the improvement.

DISCUSSION:

The City must adopt by resolution a list of projects to be made eligible to receive fiscal year funding from the RMRA. This is the sixth year in which the City is receiving SB 1 Agenda Item #9.1.

funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1. The City is recommending continuing the Downtown Sidewalk and Pedestrian Project and the Napa Valley Vine Trail: Gap Closure Yountville to St. Helena Project on the FY 2025-26 project list.

The recommended action to adopt the project list will ensure the City continues to receive SB 1 revenues. The SB 1 funds do carryover from year to year and any unused funds can be spent on other City funded projects in accordance with local needs and priorities so long as the projects are consistent with SB 1 and adopted by City Council.

Staff recommends that City Council approve the SB 1 street project list for FY 2025-26 in order to meet the July 1, 2025 deadline.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability DOCUMENTS ATTACHMENTS:

Resolution - SB 1 Project List
Exhibit A - SB1 Project List V2
Agenda Item #9.1.

CITY OF ST. HELENA
RESOLUTION NO. 2025-

ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR
2025/26 FUNDED BY SB1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017.

RECITALS
A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
B. SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and C. The City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
D. The City, will receive an estimated $132,300 in RMRA funding in Fiscal Year 2025- 26 from SB 1; and
E. This is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
F. The City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and G. The funding from SB 1 will help the City maintain and rehabilitate streets, roads, bridges, add active transportation infrastructure throughout the City this year and similar projects into the future; and
H. The 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an at-risk condition and this revenue will Agenda Item #9.1.

help the City increase the overall quality of our road system and over the next decade will bring our streets and roads into a good to excellent condition; and I. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide; and J. The project is exempt from the requirements of CEQA pursuant to Section 15301, Class 1, which exempts the operation, leasing, or minor alteration of existing facilities.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The foregoing recitals are true and correct; and

2. The following list of proposed projects in Exhibit “A” will be funded in-part or solely with fiscal year 2025/26 Road Maintenance and Rehabilitation Account revenues.

Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Paul Dohring: __________
Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.1.

Project Details
Start Complete Min Max
Downtown
Sidewalk and
Pedestrian
Project - Phase
I / Phase II
This project will include: Project includes
design and construction of the downtown
sidewalk and pedestrian improvement project.

Improvements include replacing sidewalks,
curb ramps, bulb outs, landscape and utilites.
| Project has been delayed due to the
pandemic, staffing vacancies, and funding
requirements
Main Street (Highway 29)
from Mitchell Drive to Pine
Street
PreConstructionCarried Over
23/24
25-Aug 26-Mar 15 30 4 3
Napa Valley
Vine Trail:

Yountville to St.

Helena
This project will include: Cost Estimating,
Preliminary Design | Project will include
design and construction of the Napa Valley
Vine Trail. Improvements include the
installation of pedestrian and bicycle facilities
through the City of St. Helena
corridor.

Main Street, Oak Avenue,
and Railroad Avenue in
City of St. Helena.

PreConstructionCarried Over
23/24
26-Jan 27-Jan 15 30 4 3
R25-79
Pavement
Restoration
Project
This project will include: Pavement
restoration, ADA curb ramps, striping,
complete streets.

S Crane Avenue, Signorelli Construction New Jul-25 Dec-25 15 30 4 3 R24-02 Oak
Avenue
Rehabiliation
This project will include: Pavement
restoration, ADA curb ramps, striping,
complete streets.

Oak Avenue from Madron
Avenue to Mitchell Drive
Construction New Jan-26 Dec-26 15 30 4 3
Est. Schedule Useful Life
Title Description Location Component Priority Status Assem Senate Agenda Item #9.1.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: June 24, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Approval of a Resolution Establishing Appropriation Limits for Fiscal Year 2025-26 and the Selection of Current Year Adjustment Factors.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to set the FY 2025-26 appropriation limit per California State law requirements.

FINANCIAL IMPACT: There is not financial impact since the Appropriation Limit is higher than the Appropriations subject to Limit for Fiscal Year 2025-26.

BACKGROUND:

State law requires the City to set an appropriation limit after adoption of the annual budget. This limit is commonly known as the “Gann Limit.” The limit is based on appropriations (formal authorization by the City Council to spend funds) only from proceeds of taxes, as defined by the law and statewide reporting guidelines. The appropriation limit amount is increased each year by a formula that uses a combination of percent changes in the Statewide Per Capita Income (PCI), city or county population, and the City non-residential assessed valuation. The factors are allowed to be used in combination to provide the greatest increase or least decrease in the annual appropriation limit.

In November 1979, the people of California added Article XIII-B to the State Constitution, which placed limitations on the appropriations of State and local governments. In June 1990, the people approved Proposition 111, which, among other things, amended the Article XIII-B. The amendment created a new base year of FY 1986-87, allowed annual increases based on the city or county population growth and assessed valuation growth of non-residential property, provides for exclusion of capital expenditures over $100,000, and requires an annual independent auditor review of the calculations. Statewide reporting guidelines were developed to define and implement the changes and establish the annual audit requirements.

The City’s appropriation limit and the appropriations subject to the limit are calculated based on the statewide reporting guidelines and are reviewed by the independent auditor for compliance with the State law and guidelines. The appropriations limit has Agenda Item #9.2.

increased significantly since 1987 by applying the higher of county or city population growth rates and the percentage of non-residential assessed valuation growth. The State Department of Finance provides the PCI and population growth rates. The County Assessor provides the non-residential assessed valuation information.

DISCUSSION:

The appropriations limit for FY 2025-26 is $70,215,004. This increased from the prior year by an increase in the Statewide Per Capita Personal Income of 6.44% in combination with the 1.13% decrease in City population growth rate for a cumulative compound change factor of 1.0630(1.0644 x 0.9987).

The FY 2025-26 appropriations of $17,156,889 is the portion funded from proceeds of taxes that are subject to the limit. This amount is $53,058,115 or 75.57% under the appropriation limit.

The FY 2025-26 GANN Limit Calculation Sheets and supporting documents are included as Attachment A and Attachment B.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement DOCUMENTS ATTACHMENTS:

Resolution - 2025-26 GANN Limit
Attachment A - GANN Limit Calculations FY 2026
Attachment B - Price Factor and Population Information FY2026 Agenda Item #9.2.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__
Resolution of the City Council of the City of St. Helena Approving the Appropriation Limit for Fiscal Year 2025-26 and the Selection of Current Year Adjustment Factors.

RECITALS
A. The people of California on November 6, 1979 added Article XIII-B to the State Constitution placing various limitations on the appropriations of the State and local governments; and
B. The State Legislature adopted Chapters 1205 and 1342 of the 1980 Statutes which implemented Article XIII-B; and
C. The people of California on June 5, 1990 amended Article XIII-B effective July 1, 1990; and
D. The provisions of the amendments have been interpreted by a coalition of statewide organizations, and the organizations have issued through the League of California Cities revised guidelines to recalculate the appropriations limit; and E. This Government Code provides the process in which to calculate the appropriation limit and requires cities to adopt a resolution setting the annual appropriation limit; and
F. The City of St. Helena has complied with the provisions of Article XIII-B in determining the appropriations limit for Fiscal Year 2025-26.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The annual adjustment factors used to calculate the FY 2025-26 appropriations limit shall be the change in statewide per capita personal income percentage of 6.44% and the change in City population growth rate of -0.13%; and
Agenda Item #9.2.

2. The FY 2025-26 appropriation limit shall be $70,215,004; and

3. The City reserves the right to change this factor selection at some future time when the necessary information becomes available on a regularly accepted and/or legislated basis.

Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.2.

CITY OF ST. HELENA

APPROPRIATIONS LIMITATION SUMMARY
Fiscal Year 2025‐26
PROCEEDS OF TAXES $ 17,156,889
EXCLUSIONS $ ‐
APPROPRIATIONS SUBJECT TO LIMITATION $ 17,156,889
CURRENT YEAR LIMIT $ 70,215,004
OVER (UNDER) LIMIT $ (53,058,115)
AVAILABLE CAPACITY AS A % OF LIMIT 75.57%
In November, 1979, the voters of the State of California approved Proposition 4, commonly known as the Gann Initiative. The Proposition created Article XIIIB of the State Constitution placing limits on the amount of revenue which can be spent by all entities of government Prop 4 became effective for the 1980/81 fiscal year, but the formula for calculating the limits was based on the 1978/79 "base year" revenues.

In order to deal with an increasing number of complaints about the restrictions of Prop 4, and to increase the accountability of local government in adopting their limits, the voters approved Prop 111 in June 1990.

Among other things, Prop 111 provides new adjustment formulas which should make the Appropriations Limit more responsive to local growth issues. It also requires an annual review of Limit calculations.

The Appropriations Limitations imposed by Propositions 4 and 111 creates a restriction on the amount of revenue which can be appropriated in any fiscal year. The Limit is based on actual population and inflation.

Not all revenues are restricted by the Limit, only those which are referred to as "Proceeds of Taxes."

ATTACHMENT A
Agenda Item #9.2.

CITY OF ST. HELENA
Spending Limit Calculation
Fiscal Year 2025‐26

APPROPRIATIONS SUBJECT TO LIMIT
Fiscal year 2025‐2026 estimated revenues 20,771,957 $
Less:

Nonproceeds of tax (3,615,068) $
Plus:

User fees in excess of costs $                                            ‐ Total appropriations subject to limit: 17,156,889 $

APPROPRIATION LIMIT
Fiscal year 2024‐2025 appropriation limit: 66,052,614 $ A. Cost of living adjustment (1) 1.0644
B. Population adjustment (2) 0.9987
Change Factor (A x B) 1.0630
Increase in appropriation limit $                                4,162,390 FISCAL YEAR 2025‐2026 APPROPRIATION LIMIT 70,215,004 $
REMAINING APPROPRIATION CAPACITY 53,058,115 $
AVAILABLE CAPACITY AS A PERCENT OF LIMIT 75.57%
(1) Based on percentage change in California per capita income. (2) Based on annual population change for St. Helena.

Agenda Item #9.2.

CITY OF ST. HELENA
Spending Limit Calculation
Fiscal Year 2025‐26
PROCEEDS NON‐PROCEEDS
OF TAX   OF TAX
Property tax 6,143,732                                                 6,143,732 Retail sales/use tax 5,288,595                                                 5,288,595 Transient occupancy tax 4,175,069                                                 4,175,069 Business license tax 180,350                                                       180,350 Real property transfer tax 155,000                                                       155,000 Motor vehicle in‐lieu 1,007,652                                                 1,007,652 Public Safety Sales Tax                         86,676                                         86,676 Franchise Taxes 611,753                                                             611,753 Charges for Services 791,943                                                             791,943 Other Revenues 2,081,187                                                      2,081,187

SUBTOTAL 16,950,398 $         $                3,571,559 $                              20,521,957 PERCENT OF TOTAL 82.60% 17.40% 100.00%
INTEREST INCOME 206,491 $               $                      43,509 $                                   250,000

TOTAL ‐ GENERAL FUND 17,156,889 $         $                3,615,068 $                              20,771,957

(excludes interfund transfers & Sales Tax Set‐Aside)
REVENUE SOURCE    TOTAL
Agenda Item #9.2.

CITY OF ST. HELENA
Appropriation Limitation Adjustments Since 2005

BUDGET PRICE POPULATION CHANGE PRIOR YEAR CURRENT
YEAR     FACTOR FACTOR       FACTOR APPROP LIMIT APPROP LIMIT 2004/2005 1.0328 1.0099 1.0430 33,109,700                                                  34,534,236 2005/2006 1.0526 1.0150 1.0684 34,534,236                                                  36,895,998 2006/2007 1.0396 0.9119 0.9480 36,895,998                                                  34,978,144 2007/2008 1.0460 1.0150 1.0617 34,978,144                                                  36,586,269 2008/2009 1.0429 ‐1.0029 1.0400 36,586,269                                                  38,049,720 2009/2010 1.0062 1.0114 1.0177 38,049,720                                                  38,722,084 2010/2011 0.9746 1.0069 0.9813 38,722,084                                                  37,998,939 2011/2012 0.9749 1.0069 0.9816 37,998,939                                                  37,300,777 2012/2013 1.0377 1.0068 1.0448 37,300,777                                                  38,970,224 2013/2014 1.0512 1.0029 1.0542 38,970,224                                                  41,084,299 2014/2015 0.9977 1.0124 1.0101 41,084,299                                                  41,498,079 2015/2016 1.0382 1.0209 1.0599 41,498,079                                                  43,983,746 2016/2017 1.0537 1.0123 1.0667 43,983,746                                                  46,915,725 2017/2018 1.0369 1.0025 1.0395 46,915,725                                                  48,768,533 2018/2019 1.0367 1.0059 1.0428 48,768,533                                                  50,856,632 2019/2020 1.0385 1.0023 1.0409 50,856,632                                                  52,936,086 2020/2021 1.0373 0.9954 1.0325 52,936,086                                                  54,658,013 2021/2022 1.0573 0.9961 1.0532 54,658,013                                                  57,564,537 2022/2023 1.0755 0.9848 1.0592 57,564,537                                                  60,969,617 2023/2024 1.0444 0.9954 1.0396 60,969,617                                                  63,383,756 2024/2025 1.0362 1.0057 1.0421 63,383,756                                                  66,052,614 2025/2026 1.0644 0.9987 1.0630 66,052,614                                                  70,215,004 Agenda Item #9.2.

May 2025
Dear Fiscal Officer:

Subject: Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code Section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2025, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2025-26. Attachment A provides the change in California’s per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2025-26 appropriations limit. Attachment B provides the city and unincorporated county population percentage change along with the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code Section 2228 provides additional information regarding the appropriations limit.

Article XIII B, Section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. The code section and the California Constitution can be accessed at the following website: http://leginfo.legislature.ca.gov/faces/codes.xhtml.

Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2025.

Please Note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.

JOE STEPHENSHAW
Director
By:

ERIKA LI
Chief Deputy Director
Attachment

ATTACHMENT B
Agenda Item #9.2.

May 2025
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2025-26 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2025-26 6.44
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2025-26 appropriation limit.
2025-26:

Per Capita Cost of Living Change = 6.44 percent
Population Change = 0.28 percent
Per Capita Cost of Living converted to a ratio: 6.44 + 100 = 1.0644 100
Population converted to a ratio: 0.28 + 100 = 1.0028
100
Calculation of factor for FY 2025-26: 1.0644 x 1.0028 = 1.0674

Agenda Item #9.2.

FISCAL YEAR 2025-26
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2024 to January 1, 2025 and Total Population January 1, 2025 City County Percent Change 24-25
Population Minus
Exclusions 1-1-24
Population Minus
Exclusions 1-1-25 Total Population 1-1-25
American Canyon City Napa 2.94 21,757 22,396 22,396
Calistoga City Napa -0.41 5,181 5,160 5,160
Napa City Napa 0.28 77,520 77,736 77,736
St Helena City Napa -0.13 5,356 5,349 5,349
Yountville City Napa -0.54 2,056 2,045 2,638
Balance of County Napa -0.30 21,840 21,775 22,845
Incorporated Napa 0.73 111,870 112,686 113,279
County Total Napa 0.56 133,710 134,461 136,124
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

Agenda Item #9.2.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 24, 2025
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and proposed adoption of a Resolution accepting the work and directing the filing of the Notice of Completion for the S24-01 Closed-Circuit Television
(CCTV) Inspection Program, Phase 1 Project.

RECOMMENDED
ACTION:

Approve the Resolution.

PREVIOUS COUNCIL
ACTION:

On August 8, 2023, City Council awarded the contract to APS Environmental for the S24-01 Closed-Circuit
Television (CCTV) Inspection Program, Phase 1 Project.

STATEMENT OF THE
PURPOSE:

Direct the filing of the Notice of Completion for the S24-01 Closed-Circuit Television (CCTV) Inspection Program,
Phase 1 Project.

FINANCIAL IMPACT: See summary below.

BACKGROUND:

The Integrated Utility Master Plan (IUMP) is a comprehensive engineering report detailing the City's water, sanitary sewer and storm water utility infrastructure. The IUMP provides in-depth analysis of the existing network and provides the strategy to develop a more sustainable and resilient utility infrastructure. The IUMP outlines a workplan composed of numerous projects that have been identified to address deficiencies and increase resilience. The S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase 1 Project was developed in accordance with the IUMP, and is a foundational component of the strategy to address the City's sanitary sewer infrastructure needs.

The project was comprised of two components. First, 400 manholes and 115,000 linear feet of sewer pipeline are thoroughly cleaned to dislodge and remove sediment and debris. Second, robotic cameras were deployed to inspect and document the condition of sanitary sewer manholes and mainlines. The documentation will be analyzed and used to identify needed repairs and to scope future rehabilitation projects.

On June 19, 2023, a Notice Inviting Bids was posted to the City's website and area contractor exchanges. On July 20, 2023 six bids were received and opened publicly.

APS Environmental of North Highlands was found to be the lowest responsible and responsive bidder with a base bid of $318,700. On August 8, 2023 City Council awarded the contract to APS Environmental for the S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase I Project.

Agenda Item #9.3.

DISCUSSION:

The project occurred in Spring of 2024, during which the entirety of the City's sewer system was cleaned, inspected and video recorded. The data was transferred to the City in the form of inspection reports, videos and GIS data. The data is used to analyze, strategize and prioritize sewer repair and replacement projects, the first replacement project will begin in the fall of 2025.

Expenditure Summary - S24-01 Sewer Inspection Project
Expenditures Award Actual
Original Contract Items $318,700 $318,700
Contingency $47,805 $31,123
Total $366,505 $349,822
APS Environmental's final construction contract amount is $349,822, including the release of the retention. Upon approval of the resolution accepting the completion of the project, staff will file the appropriate notifications with the County and closeout the project.

ENVIRONMENTAL REVIEW: This action is not considered a project under CEQA.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

CIP S24-01
S24-01 NOC Resolution
Agenda Item #9.3.

Closed-Circuit Television (CCTV) Inspection Program, Phase I Category
Project Citywide
Wastewater
Project No: S24-01
Public Works
Location:

Responsible
Department:
2025-26 2026-27 2027-28 2029-30

PROJECT
TOTAL

EXPENDITURES
(Thousands of Dollars)
2028-29
Continued
Approp.

Exp/Enc as
of
2/28/2025
3110 - Design 318,700 318,700
3170 - Contingency 31,123 31,123
EXPENDITURE TOTALS 349,823 349,823
FUNDING SOURCES
421-Go Bonds 349,823 349,823
FUNDING TOTALS 349,823 349,823
EXPENDITURE ACCOUNTS:    773-5059-
STATUS:    Completed
PRIORITY:   High
PROJECT PURPOSE & DESCRIPTION:

The Closed-Circuit Television (CCTV) Inspection Program - Phase I is a citywide wastewater infrastructure evaluation initiative. The project involves the CCTV inspection of approximately 63,000 linear feet of gravity sewer mains in order to: identify pipes in poor condition and those contributing to excessive inflow and infiltration(I/I), assign defect ratings to prioritize repair or replacement needs, differentiate high-priority segments (e.g., pipes near water bodies) from lower-priority segments, and develop a data-driven CIP for future rehabilitation and replacement projects. This project supports long-term asset management and system reliability.

PROJECT NOTES:
•FY24 - Project funded through GO Bond Tranche 1.
- Funding added to project scope and executed a contract for full-system CCTV inspection services per Resolution 2023-99, adopted August 8, 2023.
•FY25 - Project acceptance anticipated in FY25 Q3, following completion of inspection and reporting. -NOC being presented to City Council June 24, 2025.
•FY26 - anticipate completion of remaining trunk line CCTV during FY25Q4. 81 Agenda Item #9.3.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__

RESOLUTION ACCEPTING THE WORK AND DIRECTING THE
FILING OF THE NOTICE OF COMPLETION FOR THE S24-01

CLOSED-CIRCUIT TELEVISION (CCTV) INSPECTION PROGRAM,
PHASE 1 PROJECT.

RECITALS
A. Pursuant to St. Helena Municipal Code Chapter 3.04; Article 3 public Works Projects; Section 3.04.220 on June 19, 2023 a notice inviting bids was posted; and
B. On July 20, 2023 six (6) bids were received and opened in accordance with applicable law; and
C. The lowest responsive and responsible bidder for the Project was APS Environmental of North Highlands in the amount of $318,700; and D. On August 8, 2023 City Council awarded the S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase I Project to APS Environmental in the amount of $318,700, authorized the City Manager to execute a construction contract in the amount of $318,000 with APS Environmental for S24-01 ClosedCircuit Television (CCTV) Inspection Program, Phase I Project, and authorized the Director of Public Works to approve change orders not-to-exceed 15% of the contract amount; and
E. The final construction contract amount is $349,822; and F. The project has been inspected and APS Environmental has completed the work in accordance with the contract documents for the project; and G. If no liens or claims have been filled within 35 days of filing the Notice of Completion, the retained payment funds, and any amount due will be released to APS Environmental.

RESOLUTION
Agenda Item #9.3.

NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The contract entitled S24-01 Closed-Circuit Television (CCTV) Inspection Program, Phase I Project, with the final project construction costs of $349,822 is accepted as complete; and

2. The Public Works Director/City Engineer is authorized to release retention and prepare a Notice of Completion and the City Clerk is directed to file a Notice of Completion with the Napa County Recorder; and Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.3.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 24, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration of a resolution approving (1) a temporary closure of Tainter Street between Kearney Street and Oak Avenue on Sunday, July 20, 2025, from 6:00 a.m. to 6:00 p.m.; and (2) authorizing possession of open alcoholic
beverages and the operation of mobile food vendors on
this public street for the Guelaguetza St. Helena 2025
event scheduled for Sunday, July 20, 2025, from
approximately 11:00 a.m. to 6:00 p.m.

RECOMMENDED
ACTION:

Approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Authorize the temporary closure of Tainter Street for the Guelaguetza St. Helena 2025 event and allow the
possession of open alcoholic beverages and the operation of mobile food vendors on the closed portion of the public street.

FINANCIAL IMPACT: None.

BACKGROUND:

Ballet Folklorico "El Valle" de St. Helena is a 501(c) (3) nonprofit community organization that was founded in 2010 and is dedicated to preserving and promoting the rich traditions of Mexican Folklore through dance. In honor of the organization's 15-year anniversary, the organization is hosting Guelaguetza St. Helena 2025, which is a cultural festival honoring the traditions of Oaxaca and the broader Mexican heritage.

The event will bring together ballet folklorico groups from around California to engage the community and highlight the significance of folkloric dance.

DISCUSSION:

Guelaguetza St. Helena 2025 is a free event open to the public. The event will require the temporary closure of Tainter Street between Kearney Street and Oak Avenue for the placement of food and alcohol vendors, as well as the safe passage of event attendees.

The closure will take place from 6:00a.m. to 6:00p.m. on Sunday, July 20, 2025, with the event itself taking place from approximately 11:00a.m. to 6:00p.m.

The event organizers will be taking the lead on communicating and coordinating with all residences and businesses within a 1,000-foot radius of the of the road closure, per the Agenda Item #9.4.

conditions of the road closure form. There will be a barricade equivalent to K-rail that will prevent errant vehicles driving through the closed portion of Tainter Street during the event.

Mobile food and alcohol vendors will operate on the closed portion of street. The event organizers are responsible for coordinating with their vendors to secure the necessary ABC licensing for the sale of alcohol.

The event organizers are aware the event will require a permit from the Police Department if amplified music is being utilized.

The event organizers will continue to coordinate and update City staff members from the Police and Public Works Departments and follow through with any additional requirements that staff may have for the actual event.

ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Resolution
Agenda Item #9.4.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__
Resolution Authorizing (1) a Temporary Closure of Tainter Street Between Kearney Street and Oak Avenue on Sunday, July 20, 2025, from 6:00 A.M. to 6:00 P.M.; and (2) Authorizing Possession of Open Alcoholic Beverages and the Operation of Mobile Food Vendors on this Public Street for the Guelaguetza St. Helena 2025 Event Scheduled for Sunday, July 20, 2025, from Approximately 11:00 A.M. to 6:00 P.M.

RECITALS
A. Ballet Folklorico "El Valle" de St. Helena is a 501(c) (3) nonprofit community organization that is dedicated to preserving and promoting the rich traditions of Mexican Folklore through dance; and
B. Ballet Folklorico “El Valle” de St. Helena is hosting Guelaguetza St. Helena 2025, a cultural festival honoring the traditions of Oaxaca and the broader Mexican heritage which is a free event open to the public; and
C. The closure of Tainter Street between Kearney Street and Oak Avenue is required for this event for the placement of mobile food and alcohol vendors and the safe passage of event attendees; and
D. St. Helena Municipal Code Section 9.04.010 authorizes the Council, by permit, to allow possession of open alcoholic beverages on public streets or any private or public off-street parking lot; and
E. Section 21101(e) of the California Vehicle Code provides the local authorities may, by resolutions, temporarily close a portion of any street for celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction or a public office or employee that the local authority designated by resolution, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

Agenda Item #9.4.

1. The City Council finds that the benefits derived from the temporary closing of the City street for the Guelaguetza St. Helena 2025 event outweigh the anticipated inconvenience to the neighborhood and citizens, and authorize closure of
• Tainter Street between Kearney Street and Oak Avenue on Sunday, July 20, 2025, from 6:00a.m. to 6:00p.m.

2. Mobile food vendors are permitted to park and operate on the closed portion of Tainer Street during the event.

3. The possession of open containers of alcohol is permitted on the closed portion Tainter Street during the event.

4. Temporarily closing a portion of the subject street is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

5. The City Manager is directed to provide reasonable levels of City staff support to accomplish the closure of the street and related activities.

Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.4.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 24, 2025
FROM: Ian Dale, Environmental Services Tech
SUBJECT: May 2025 Review and Forecasting of City Water Supply Availability.

RECOMMENDED
ACTION:

Receive and file.

PREVIOUS COUNCIL
ACTION:

Monthly Receive and File reports to City Council.

STATEMENT OF THE
PURPOSE:

To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.

FINANCIAL IMPACT: None.

BACKGROUND:

The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.gov/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.

At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.

DISCUSSION:

In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for May 2025. The water produced for May 2025 is up by 6% when compared to May 2024 and is down by 29% compared to the average of May 2018-2020. Below is a chart summarizing the water produced per source:

Agenda Item #9.5.

Water Produced per Source
Source
Average (2018 -
2020)
(Acre-Feet)
May 2024
(Acre-Feet)
May 2025
(Acre-Feet)
Bell Canyon 49 11.79 22.16
Stonebridge Wells 31 33.34 22.97
Napa Water 61 48.92 54.10
Total 141 94.05 99.23
 Percent change from May 2024: 6%
 Percent change from average of May 2018 - 2020: -29%
Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2024 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).

As of June 1, 2025, Bell Canyon Reservoir elevation was at 420.87 feet representing approximately 2,298.03 acre-feet (AF) and 96.4% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 AF in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on June 1st in 2023, 2024, and 2025.

Year 2023 2024 2025
Bell Canyon Elevation Level 421.64 Ft. 421.44 Ft. 420.87 Ft.

Acre Feet 2,356 AF 2,341 AF 2,298.03 AF
Percent Capacity 98.9% 98.22% 96.4%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.

Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at Agenda Item #9.5.

the time did not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.

It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 AF, significantly above the 1,481 AF standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.

City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of May 2025, Rutherford Pump Station was producing an average of 0.56 MG/day for a total of 54.10 AF for the month.

ENVIRONMENTAL REVIEW: Not Applicable.

GOAL:

Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:

Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 3 - Bell Canyon Reservoir Storage Phase I II MWR May 1-31 2025
Agenda Item #9.5.

BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non-drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2500 2,383 2383 , 2383 2383 2383 2383 2323 2383
2374 2341
2298
2250 1219
2,137
2038
2000 2940
1873
L903 L921 2908
2848 L811 L841 ' 2846
1750
2767
,1 1500
4—: (D33
g Entered Phase 1 - 1,431 Acre Ft.
-<
75 1250
5_l I I
I g Hlstorlc PrOJected
g-
”) 1000
Entered Phase 2 - 939 Acre Ft.
750
500 596 Acre Feet*
250
o
. 25%:reserve for fire
0 8 8 8 8 v V v 8 8 8 V 8 v v u u 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 5» w, :» 0' 5» 0/ ?x 1» n, 5» n, r» n, 1» w, I» r» 9, :» 0/ 2' r» 3’ r» n, , n, I» 9, 1» w, w (OQ’Q06} $04 QQ/(J{DO ((91 grbk vQ‘g’bA\OQ \\)\ VOQO(OQIQ06} $04 09/9\Q) <<Qx g» v.9‘g'bA\OQ \& VOQO(3Q? 06’"$04 09/0{DO ((920@f0 V‘Q‘VSDA\OQ Agenda Item #9.5.

Agenda Item #9.5.

CITY OF ST. HELENA

MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __

LOUIS STRALLA

WATER PLANT
TK #1 & #2
ADJUST

22.16 7.22 -0.14

22.4% -0.4%

32.32 MG MG
n/a MG MG
n/a MG MG

1.04 MG MG
% %
275.12 AF 26.4% 245.25 AF 18.7%

89.62 MG 79.89 MG
475.56 AF 45.6% 551.58 AF 42.1%
154.91 MG 179.67 MG
292.68 AF 28.1% 513.43 AF 39.2%

95.34 MG 167.24 MG
TOTAL WATER PRODUCED 1043.36 AF 100.0% 1310.26 AF 100.0%

DELIVERY (ALL)
n/a

0.10 420.87 FT. FT.
-1.01 FT. FT.
2298.03 AF AF

96.4 % %

0.00 IN IN

48.18 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.

Updates will be provided if any errors are identified.

AVERAGE 72.8 67.75

REMARKS
City of Napa Water Delivery: RPS producing an average of 0.56 MG/day during May 2025.

THIS MONTH, THIS YEAR THIS MONTH, LAST YR.

DEGREES IN FAHRENHEIT 47.8-97.8 46.4-89.1

TEMPERATURES
MONTHLY RISE OR DROP -0.56
CAPACITY AT END OF PERIOD 2341.24
PERCENT OF FULL CAPACITY 98.2
RAINFALL IN THIS PERIOD 1.09
TOTAL RAINFALL SEASON TO DATE 23.43
ELEVATION BELL CANYON RESERVOIR 421.44
STONEBRIDGE APARTMENTS MG/May. 1 -31 0.17 MG/May. 1-31

WATER ELEVATION, CAPACITY & RAINFALL

THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/May. 1 -31 0.02 MG/May. 1-31

STONEBRIDGE POTABLE WELLS

SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.

THIS FISCAL YEAR LAST FISCAL YEAR

LOUIS STRALLA WATER PLANT

NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 0.98

WATER YEAR TOTALS

WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 30.64
MAXIMUM DAILY PRODUCED n/a

0.10 17.62
PERCENT 23.3% 54.8%
-0.44

May 1-31, 2025

STONEBRIDGE

POTABLE
WELLS
SBW

IRRIGATION
WATER

NAPA WATER

THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 22.97 0.31 54.10
AMOUNT PRODUCED in MG 7.48
Agenda Item #9.5.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 24, 2025
FROM: Juan Gonzalez
SUBJECT: Consideration of a resolution authorizing the purchase of a Bobcat 24" High-Flow Planer for a total not-to-exceed
amount of $20,950 for Public Works Operations.

RECOMMENDED
ACTION:

Approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Approve the purchase of a Bobcat 24" High-Flow Planer to allow operations to perform routine road restoration and resurfacing tasks.

FINANCIAL IMPACT: The total financial impact of this purchase is $20,950 which is available in the FY24-25 budget.

BACKGROUND:

The City's streets division team routinely performs road restoration and resurfacing tasks, including full-depth milling, trenching, and pothole repair in asphalt and concrete surfaces. Traditional milling equipment has presented challenges such as limited maneuverability in tight spaces and slower debris removal. The Bobcat 24" High-Flow Planer will be an instrumental addition to our fleet due to its compact size, high precision, and ability to attach to existing equipment.

DISCUSSION:

The Bobcat 24" High-Flow Planer presents several operational advantages for our pavement maintenance activities. Its compact design and precision controls make it highly suitable for urban environments, tight work zones, and detailed milling tasks such as utility trenching. A major benefit is its effectiveness in pothole repair. The unit allows for controlled milling of deteriorated pavement, which is essential for preparing a clean, well-defined area before patching. In addition, this unit allows for spot pavement restoration in instances of utility repairs for the City's water and wastewater systems.

Staff has identified Bobcat of Santa Rosa as a Sourcewell-compliant vendor that can provide a Bobcat 24" High-Flow Planer for a total cost of $20,950, which includes delivery and taxes. Sourcewell is a cooperative purchasing program that manages solicitation requirements and offers members easy access to an established network of awarded contracts. It combines the buying power of more than 50,000 government, education, and nonprofit organizations to save agencies time and money. The City's Agenda Item #9.6.

purchasing policy allows for purchasing through Sourcewell-compliant vendors in lieu of competitive bidding.

ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution
ST HELENA, CITY - 24 PLANER - NC1224346
Agenda Item #9.6.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__
Resolution Authorizing the Purchase of a Bobcat 24" High-Flow Planer from Bobcat of Santa Rosa for a Total Not-to-Exceed Amount of $20,950 for Public Works Operations.

RECITALS
A. The City’s streets division team routinely performs road restoration and resurfacing tasks; and
B. Traditional milling equipment has presented challenges such as limited maneuverability in tight spaces and slower debris removal; and C. Staff has identified a Bobcat 24” High-Flow Planer as an ideal piece of equipment to integrate into the fleet for road maintenance due to its compact size, high precision, and ability to attach to existing equipment; and
D. Bobcat of Santa Rosa has been identified as a Sourcewell-compliant vendor that can provide the Bobcat 24” High-Flow Planer for a total not-to-exceed amount of $20,950.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the purchases of a Bobcat 24" High-Flow Planer from Bobcat of Santa Rosa for a total not-to-exceed amount of $20,950.

2. Funding is as follows:

Description Fund GL Account Amount
FY 24-25 Budgeted Funds General Fund 101-50-15-26-30 $10,475 FY 24-25 Budgeted Funds Water Distribution 561-50-31-26-30 $5,238 FY 24-25 Budgeted Funds Wastewater
Collections 571-50-20-26-30 $5,238
Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Dohring:

Agenda Item #9.6.

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.6.

Product Quotation
Quotation Number: NC1224346
Quote Sent Date: Jun 02, 2025
Expiration Date: Jul 02, 2025
Your Bobcat Contact
Nolan Clark
Phone:

Email: [email protected]
Your Customer Contact
__________________________________________________________________________________________________________ Deliver to
CITY OF ST HELENA G13259
Bobcat Dealer
Bobcat of Santa Rosa, Santa Rosa, CA
3675 SANTA ROSA AVE
SANTA ROSA, CA, 95407
Bill to
CITY OF ST HELENA 3262342
1088 COLLEGE AVE
ST HELENA, CA, 94574
Item Name Item Number Quantity Price Each Total
Planer - High Flow - 24" 7478393 1 18,759.84 18,759.84
Total for Planer - High Flow - 24" 18,759.84
Quote Total - USD 18,759.84
Dealer P.D.I. 100.00
Destination Charges
TAX 8.25%
534.00
1,555.94
Quote Total - USD 20,949.78
Comment:
*Plus applicable taxes. IF Tax Exempt, please include Tax Exempt Certificate with the order. *Prices per the Sourcewell Contract #020223-CEC
*Sourcewell Member Number (if applicable): ____________ *All orders should include 1) Accounts Payable Contact and email address, 2) W9 with correct legal entity name, and 3) Bill to Address.
*Orders may be placed with the contract holder or authorized dealer as allowed by the terms and conditions of the contract. *A Copy of all orders must be provided to [email protected]. *Contact Holder Information: Doosan Bobcat North America, Inc. Govt Sales, 250 E Beaton Drive, West Fargo, ND 58078. TID# 38- 0425350.
*Payment Terms: Net 60 Days. Credit cards accepted.
*Remittance address: Doosan Bobcat North America, Inc. P. O. Box 74007382, Chicago, IL 60674-7382 Agenda Item #9.6.

Customer acceptance:

Quotation Number:: NC1224346 Purchase Order:___________________________________ Authorized Signature:

Print:_______________________________ Sign:_____________________________________________________________ Date:_____________ Email:________________________________________________________ Addresses
Delivery Address________________________________________________________________________________________ Billing Address (if different from ship to):_____________________________________________________________________ Tax Exempt: Y ▢ / N ▢
Exempt in the State of:______________________________________ Tax Exempt ID:

Federal:__________________________________________________ State:____________________________________________________ Expiration Date:___________________________________________ Agenda Item #9.6.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Fire
DATE: June 24, 2025
FROM: John Sorensen, Fire Chief
SUBJECT: Second reading and adoption of an ordinance adding Chapter 8.44 to Title 8 of the St. Helena Municipal Code adopting the Fire Hazard Severity Zones as recommended
by CalFire and to provide authorization for fees for the inspection of properties that are sold in high or very high fire hazard severity zones.

RECOMMENDED
ACTION:

Recommend that the City Council:

1. Conduct the second reading and adopt an ordinance
adding Chapter 8.44 to Title 8 of the St. Helena Municipal Code adopting the fire hazard severity zones; and 2.
provide authorization for fees for the inspection of
properties that are sold in HIGH or VERY HIGH fire hazard severity zones.

PREVIOUS COUNCIL
ACTION:

June 10, 2025 - Council heard the introduction and waived of first reading of the proposed ordinance.

STATEMENT OF THE
PURPOSE:

To adopt and ordinance to designate Fire Hazard Severity Zones.

FINANCIAL IMPACT: The future financial impact is unknown. Many staff hours will be required for inspection and code enforcement
activities in the High and Very High Fire Hazard Severity Zones.

BACKGROUND:

In September 2021, Senate Bill 63 was approved by Governor Newsom. Senate Bill 63 included an act to amend California Government Code Section 51178. The amendment was effective on January 1, 2022, and directed the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones (FHSZ) based on consistent statewide criteria and the severity of the fire hazard that is expected to prevail in those areas. In addition, moderate, high, and very high FHSZs are based on fuel loading, slope, fire weather, and other relevant factors that have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.

In September 2022, Assembly Bill 211 was approved by Governor Newsom. Assembly Bill 211 amended California Government Code Section 51179 and requires local agencies to designate, by ordinance, moderate, high, and very high FHSZ's within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178. It amended California Government Code Section 51179 and requires local Agenda Item #9.7.

agencies to designate, by ordinance, moderate, high, and very high FHSZ's within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178.

In February 2025, the Office of the State Fire Marshal released the FHSZs in Local Responsibility Area map for review. The map is attached to this staff report and identifies moderate, high, and very high FHSZs within the City of St. Helena. The Office of the State Fire Marshal developed the Area map for review.

DISCUSSION:

Fire Hazard Severity Zones Map
The Office of the State Fire Marshal developed the recommended City of St. Helena FHSZ Map using a science-based and field-tested model that assigns a hazard score based on the factors that influence fire likelihood and fire behavior. The fire hazard severity model for wildland fire has two key elements: probability of an area burning and expected fire behavior under extreme fuel and weather conditions. Many factors are considered, such as fire history, existing and potential fuel (natural vegetation), predicted flame length, blowing embers, terrain, and typical fire weather for an area.

California's updated FHSZ maps classify areas into Moderate, High, and Very High hazard levels based on factors like terrain, vegetation, fire history, and climate conditions. These classifications have different impacts depending on the zone classification. Below is a breakdown of what each zone means for developers and/or residents:

Moderate FHSZ
 Disclosure of the FHSZ classification required at time of sale High FHSZ
 New construction will be required to adhere to Wildland-Urban Interface (WUI) standards of the California Building Code (effective January 1, 2026)  Disclosure of the FHSZ classification required at the time of sale Very High FHSZ
 Increased CEQA review requirements for projects
 New subdivisions in to be designed with multiple evacuation routes to ensure safe egress during a wildfire
 Subdivisions in very high FHSZ may need to include built-in fuel breaks to slow the spread of a wildfire
 Subdivisions in very high FHSZ must include provisions for defensible space, requiring vegetation clearance within a specific distance of structures  New construction and renovations in designated zones must adhere to WUI Chapter 7-A standards of the California Building Code.
 Homeowners in very high FHSZ must maintain defensible space around their homes, requiring clearing/maintaining of vegetation within a 100-foot radius (or to the property line).
 Disclosure of the FHSZ classification required at time of sale Agenda Item #9.7.

The FHSZ Map was created by CAL FIRE under the direction of the State Fire Marshal without the local jurisdictional input or influence. Under California Government Code Section 51179(b)(3), "A local agency shall not decrease the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency, and, in exercising its discretion pursuant to paragraph (2), may only increase the level of fire hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction of the local agency." In other words, local agencies are not permitted to decrease or remove areas from the CAL FIRE recommended fire hazard severity zone map, but they may designate areas as a higher hazard than what the CAL FIRE map indicates. The proposed ordinance seeks to adopt the CAL FIRE map for the City of St. Helena FHSZ without any changes.

Inspection Fees
If the City is requested or required to conduct any inspections of real property located in High or Very High-Risk Hazard Severity Zones, the City may charge a fee for such inspections. The City Council shall set and update the fee by resolution as a separate action item.

ENVIRONMENTAL REVIEW:

This Ordinance is not subject to the California Environmental Quality Act (“CEQA”), pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Miscellaneous/Other
DOCUMENTS ATTACHMENTS:

ST HELENA - Ordinance Adopting High Fire Severity Zone Map-c1 BBK EXHIBIT A -FHSZ_City_LRA_ MAP StHelena
Agenda Item #9.7.

83578.00005\43673811.1
ORDINANCE NO. _____________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ST. HELENA ADDING CHAPTER 8.44 TO TITLE 8 OF THE ST. HELENA MUNICIPAL CODE ADOPTING

THE FIRE HAZARD SEVERITY ZONES AS RECOMMENDED BY CALFIRE AND TO

PROVIDE AUTHORIZATION FOR FEES FOR THE INSPECTION OF PROPERTIES

THAT ARE SOLD IN HIGH OR VERY HIGH FIRE HAZARD SEVERITY ZONE WHEREAS, the Legislature has declared in Government Code section 51175, subdivision (a), that: fires are extremely costly, not only to property owners and residents, but also to local agencies; fires pose a serious threat to preservation of public peace, health and safety; it is necessary for cities, counties, special districts, state agencies and federal agencies to work together to bring raging fires under control; and preventative measures are needed to ensure preservation of the public peace, health and safety; and
WHEREAS, the Legislature has declared in Government Code section 51175, subdivision (b), that prevention of fires is not a municipal affair, but instead is a matter of statewide concern; and
WHEREAS, Government Code section 51175 et seq. authorizes the California Department of Forestry and Fire Protection (“CALFIRE”) to recommend Fire Hazard Severity Zones in the City of St. Helena (“City”); and
WHEREAS, pursuant to Government Code section 51179, the State Fire Marshal has published maps depicting areas designated as Moderate, High, and Very High Fire Hazard Severity Zones, has recommended that local agencies adopt these zones through local ordinance and Government Code section 51179, subdivision (a) requires the City to designate by ordinance Moderate, High, and Very High Fire Hazard Severity Zones in its jurisdiction within 120 days after receiving recommendations from CALFIRE; and
WHEREAS, the City received from CALFIRE a map titled the “City of St. Helena – Napa County Local Responsibility Area Fire Hazard Severity Zones” dated February 24, 2025 (“CALFIRE MAP”), attached hereto as Exhibit “A”; and
WHEREAS, the Fire Chief has reviewed the map and believes it accurately represents the Moderate, High, and Very High Fire Severity Zones within the City and the City desires to adopt the map; and
WHEREAS, pursuant to Government Code Section 51179, subdivision (e), CALFIRE has prepared a model ordinance that among other things, allows a fire chief to designate Moderate, High, and Very High Fire Hazard Severity Zones and requires building officials to enforce provisions of Title 24 California Code of Regulations, California Building Code, Part 2, Chapter 7A, in all Fire Hazard Severity Zones; and WHEREAS, pursuant to Government Code section 51181, the State Fire Marshal is required to periodically review areas in the state identified as Very High Fire Hazard Agenda Item #9.7.

83578.00005\43673811.1
Severity Zones, and, as necessary, make recommendations on revisions to said zones; and
WHEREAS, the Legislature enacted Section 1102.19 of the Civil Code requiring either, on or after July 1, 2021, any seller of any real property located in a High or Very High Risk Fire Hazard Severity Zone to provide a disclosure notice to any buyer of any real property stating the property is in compliance with a local vegetation management ordinance or for any buyer of real property to obtain said documentation when any seller of real property fails to provide the same; and
WHEREAS, Article XI, Section 7 of the California Constitution permits a City to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with the general laws, including imposing reasonable fees for services provided by the City.

NOW, THEREFORE, the City Council of the City of St. Helena does ordain as follows:

SECTION 1. Recitals. The above recitals are true and correct and hereby incorporated into this Ordinance.

SECTION 2. Amendment. Chapter 8.44 is hereby added to the City of St. Helena Municipal Code as follows:
§ 8.44.010 Fire Hazard Severity Zones:

The City of St. Helena – Napa County Local Responsibility Area Fire Hazard Severity Zones (CALFIRE Map February 24, 2025) is hereby adopted by the City for the purposes of identifying Moderate, High, and Very High Risk Areas within the Fire Hazard Severity Zones and for application of the provisions of Chapter 7A of the California Building Code, Materials and Construction Methods for Exterior Wildfire Exposure. § 8.44.020 Inspection Fees for Real Properties in High or Very High Risk Hazard Severity Zone:

If the City is requested or required to conduct any inspections of real property located in High or Very High Risk Hazard Severity Zones, the City may charge a fee for such inspections. The City Council shall set and update the fee by resolution.

SECTION 3. Maps. Pursuant Section 2 of this Ordinance, the map attached as Exhibit A is hereby adopted.

SECTION 4. Posting. The City shall post a notice at the office of the Napa County Recorder, Napa County Assessor, and Napa County Planning Agency identifying the Agenda Item #9.7.

83578.00005\43673811.1
location of the Moderate, High, and Very High Fire Hazard Severity Zones in the CALFIRE MAP adopted pursuant to this Ordinance.

SECTION 5. Transmittal. The City shall transmit a copy of this Ordinance to the State Board of Forestry and Fire Protection within 30 days of adoption.

SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase added by this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more subsections, subdivisions, paragraphs, sentences, clauses or phrases are declared unconstitutional, invalid or ineffective.

Section 7. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”), pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Section 8. Publication. The City Clerk shall certify to the adoption of this Ordinance and shall publish or post the Ordinance in accordance with California Government Code section 36933.

Section 9. Effective Date. This Ordinance shall take effect thirty (30) days from and after the date of its final passage and adoption.

INTRODUCED on June 10, 2025, and PASSED AND ADOPTED by the City Council of the City of St. Helena on __________________, 2025, by the following vote:

Mayor Dohring: ____
Councilmember Barak: ____
Councilmember Deasy: ____
Councilmember Spadarotto: ____
Councilmember Summers: ____
APPROVED:
_____________________________
Paul Jamison Dohring, Mayor
Agenda Item #9.7.

83578.00005\43673811.1
ATTEST:
______________________________
Erika Opp, Deputy City Clerk
CITY OF ST. HELENA
Agenda Item #9.7.

83578.00005\43673811.1

EXHIBIT A FIRE HAZARD SEVERITY ZONES
Agenda Item #9.7.

City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:36,000 at 11" x 17"
Km 0 1 2
Mi 0 1
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal St. Helena 29 UNINCORPORATED
NAPA CO.

UNINCORPORATED
NAPA CO.

February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF ST. HELENA – NAPA COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
Agenda Item #9.7.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: June 24, 2025
FROM: Lesley Milton, Deputy City Manager
SUBJECT: Approval of a resolution authorizing the purchase and installation of new perimeter security fencing at the
Corporation Yard from R & S Erection of Richmond, Inc.
for an amount not-to-exceed $151,580, including tax and contingency, to be funded from the FY2024/25 Public
Works Administration budget.

RECOMMENDED
ACTION:

Staff recommends that the City Council approve the
construction contract for the purchase and installation of new perimeter security fencing at the Corporation Yard for an amount not-to-exceed $151,580, including tax and
contingency, to be funded from unspent professional
contracts in the Public Works Administration budget.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To contract for services to install new perimeter fencing and automatic gates at the City's Corporation yard to
protect the City's assets.

FINANCIAL IMPACT: The estimated cost is $151,580 including tax and contingency. Sufficient funds are available in the Public Works Administration Operating Budget. A budget transfer in the amount of $151,580 from 101-50-00-21-30
(Professional Contracts) to 101-50-06-26-30 (Capital
Equipment) is included to properly account for this
purchase. No additional appropriation is required.

BACKGROUND:

The existing perimeter fencing at the City’s Corporation Yard is outdated, makeshift, and does not provide adequate security for the personnel or the critical infrastructure housed within the facility. The current fence is composed of modular chain link panels, many of which are secured by ad hoc mechanisms and sit directly on the ground without footings or permanent anchoring. The vehicle and pedestrian access points are currently closed only with chains and keyed locks, offering minimal deterrence to unauthorized access.

The Corporation Yard serves as the primary storage and staging area for essential City vehicles, equipment, and maintenance tools, including those recently authorized for purchase by the City Council such as the backhoe, crack sealer, and wastewater Agenda Item #9.8.

collection pumps. These assets represent a significant financial investment and are vital to maintaining City operations and public safety.

DISCUSSION:

Staff proposes the replacement of approximately 460 linear feet of perimeter fencing at the Corporation Yard. The new security fencing will include:
 Powder-coated steel fencing panels, professionally installed and anchored  Motorized vehicle access gate with remote and keypad entry  Pedestrian man gate with digital access control via assigned passcodes for staff Upgrading the fencing will provide a significant improvement in security and operational integrity for City-owned infrastructure. It will:
 Deter theft and vandalism of vehicles, tools, and critical infrastructure  Enhance the safety of staff members working in or accessing the site  Support asset management efforts by extending the lifespan of expensive equipment
 Complement other recent Council-approved investments in equipment preservation and facility improvement
The proposed upgrades align with a broader initiative to improve site conditions and proactively protect public resources. Staff reached out to 12 different vendors/contractors, primarily local organizations to attempt to procure the best and local pricing. We received three bids and after review of pricing and services, staff recommends contracting with R & S Erection of Richmond, Inc. for this service.

The total project cost is estimated as follows:

Item Cost Estimate
Base Cost (fencing and gate system) $127,299
Sales Tax (8.25%) $ 10,502
Contingency (10%) $ 13,780
Total Estimated Cost $151,580
This cost will be absorbed from unspent professional contracts funding in the Public Works Administration FY 2024/25 operating budget.

ENVIRONMENTAL REVIEW: This is not a CEQA project.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Agenda Item #9.8.

Resolution Corp Yard Fencing v2
OFFER_Est_To_Automate_Gate__new_fencing_and_automatic_slide_gate_2025_3_2 0 Image (25)
Image (23)
Image (24)
Image (22)
Agenda Item #9.8.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT WITH R&S ERECTION OF RICHMOND, INC. FOR

THE INSTALLATION OF PERIMETER SECURITY FENCING AT THE

CORPORATION YARD IN AN AMOUNT NOT-TO-EXCEED
$151,580.

RECITALS
A. The existing perimeter fencing at the City’s Corporation Yard is makeshift and inadequate, offering limited security for personnel and critical infrastructure; and B. The Corporation Yard houses essential City vehicles and equipment recently authorized for purchase, which are vital to maintaining City operations and public safety; and
C. Staff have proposed replacing approximately 460 linear feet of fencing with powder-coated steel fencing, a motorized vehicle gate, and a secure pedestrian entry system to enhance safety and operational integrity; and D. R&S Erection of Richmond, Inc. submitted a quote and scope of work for the installation of the new security fencing for a not-to-exceed amount of $151,580, including tax and contingency; and
E. Sufficient funds are available in the FY2024-25 Public Works Administration Operating Budget, and a budget transfer will be made to Public Works Government Buildings to account for the expense.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute a contract with R&S Erection of Richmond, Inc. for the installation of perimeter security fencing at the Corporation Yard in an amount not-to-exceed $151,580; and

2. Authorizes a budget transfer in the amount of $151,580 as shown below; and
Agenda Item #9.8.

3. Funding is as follows:

Description Fund GL Account Amount
Budget Decrease –
Professional Contracts 101-General 101-50-00-21-30 ($151,580) Budget Increase –
Capital Equipment 101-General 101-50-06-26-30 $151,580
Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.8.

OFFER
517101
Customer Info Job Info
City Of St. Helena
1088 College Avenue
St. Helena, CA 94574
Attn: Juan Gonzalez
1405 Charter Oak Avenue
Re: Est To Automate Gate
1405 Charter Oak Ave
St Helena, CA 94574
Date Offer No Submitted By Reference
3/20/2025 517101 Gary Huskinson new fencing and automatic slide gate Description Amounts
R&S Erection of Richmond Inc. proposes to furnish and install:
(1) 125' of 6' chain link
- 9ga fabric
- 1-5/8 posts
- 3 rows of barb
(1) Make repairs to existing chain link fence
- Add rails to secure gap under neath existing fence
(1) 25'0" by 6'0" steel slide gate
- Gate to be constructed of 2"x4" square tubing
- 3/4 pickets spaced 2 1/4" apart
- Powder coated black
(3) 3"x3" posts
- Guide, receiving and fall over
- Powder coated black
(2) 6" covered guide rollers
(1) 50" concrete footing for installation of v-groove track and operator pad - 14" x 24"
(1) Liftmaster CSL24UL slide gate operator
Features:

The CSL24UL is rated for gates 50 ft. long or 1,500 lbs.

Includes 30ft of #41 black oxide chain and (2) 7ah batteries(MBAT) Wireless dual gate communication.
24V/DC Battery Backup System
Plug-in loop detector board
5-year commercial warranty
(1) Operator Stand
(3) 5' monitored safety edges
(1) Liftmaster wireless edge kits
(2) Liftmaster wireless edge transmitters
(1) Liftmaster thru beam photo eye
(2) Liftmaster plug in loop detector
(1) 7 day timer to keep gate held open during business hours (1) Gooseneck pedestal
(1) Wireless keypad
(1) Knox emergency key switch
(1) Fire box
$99,495.90
Agenda Item #9.8.

(1) Free Exit Loop to open the gate from the secure side when a truck passes over (2) New reversing ground loops, to stop or reverse the gate to the open position in the event a vehicle drives over the sensing area while the gate is in the closing cycle
Loops are saw cut and covered in a two part epoxy
(1) 38" X 7' Transom Pedestrian Gate
- 1/2 pickets
- Expanded Metal Covering
- Powder Coated black
- 4" X 4" Posts Anchored into the Concrete
(1) Overhead Transom to Match
(1) Set Of Mammoth 180 Hinges
(1) Keypad lever set by other
All plans and permits to be completed by other
Electrical to be completed by other
Job is bid for prevailing wage
$28,713.80
R&S Erection of Richmond Inc. proposes to furnish and install:
(1) run 100' of electrical to operator stand
- Trenching will be 24" deep
- PG&E sand will be 4" below and above conduit
- operator will be on its own 115volt breaker
Bid at prevailing wage
OPTION
$127,298.08
R&S Erection of Richmond Inc. proposes to furnish and install:
(1) 450' of 7' tall ornamental steel spear top fencing
- 3/4 pickets spaced 4" apart
- Powder coated black
(1) 25'0" by 6'0" steel slide gate
- Gate to be constructed of 2"x4" square tubing
- 3/4 pickets spaced 2 1/4" apart
- Powder coated black
(3) 3"x3" posts
- Guide, receiving and fall over
- Powder coated black
(2) 6" covered guide rollers
(1) 50" concrete footing for installation of v-groove track and operator pad - 14" x 24"
(1) Liftmaster CSL24UL slide gate operator
Features:

The CSL24UL is rated for gates 50 ft. long or 1,500 lbs.

Includes 30ft of #41 black oxide chain and (2) 7ah batteries(MBAT) Wireless dual gate communication.
24V/DC Battery Backup System
Plug-in loop detector board
5-year commercial warranty
(1) Operator Stand
(3) 5' monitored safety edges
(1) Liftmaster wireless edge kits
(2) Liftmaster wireless edge transmitters
(1) Liftmaster thru beam photo eye
(2) Liftmaster plug in loop detector
(1) 7 day timer to keep gate held open during business hours (1) Gooseneck pedestal
(1) Wireless keypad
(1) Knox emergency key switch

ALTERNATE
Agenda Item #9.8.

(1) Fire box
(1) Free Exit Loop to open the gate from the secure side when a truck passes over (2) New reversing ground loops, to stop or reverse the gate to the open position in the event a vehicle drives over the sensing area while the gate is in the closing cycle
Loops are saw cut and covered in a two part epoxy
(1) 38" X 7' Transom Pedestrian Gate
- 1/2 pickets
- Expanded Metal Covering
- Powder Coated black
- 4" X 4" Posts Anchored into the Concrete
(1) Overhead Transom to Match
(1) Set Of Mammoth 180 Hinges
(1) Keypad lever set by other
All plans and permits to be completed by other
Electrical to be completed by other
Job is bid for prevailing wage
Date Payment Terms Acceptance Terms Valid Thru Total Amount 3/20/2025 25% Deposit, 75% Completion 30 Days 4/19/2025 $99,495.90 Submitted By Phone No Email
Gary Huskinson, Sales/Service
Terms & Conditions
R&S will not accept any additional contract and/or agreements sent by customer, contractor or others. R&S will perform work only after R&S's offer has been signed.

WARRANTY: One year on labor, One year on new materials, limited to defects on new equipment. Does not cover acts of vandalism or acts of nature.

Offer does not include permits and fees. All permits and fees by others.

Offer does not include electrical and phone line and conduits all electrical to be brought within 3' of equipment as needed.

Offer does not include cost to repair any damage to under ground utilities during installation.

Offer does not include programming of tenant list, R&S will set up software and train. All data entry by others.

Offer does not include any monthly service fees.

Work to be preformed during normal business hours Monday-Friday 8:00 AM to 4:30 PM Warranty work to be performed during normal business hours 8:00 am to 4:30 pm. Monday through Friday, excluding weekends and holidays.

All concrete work by others.

Price Does Not Include First Service Call
No Warranty on Existing Controls and Components
Price Subject to Change Upon Final Job Inspection
Reversing Edges are battery operated and must be checked on a regular basis for proper operation Photo Eye Misalignment Not Covered Under Warranty
Special Order 4-6 Week Lead Time
**Note Job is Bid at Prevailing Wage**
Agenda Item #9.8.

Signature

ACCEPTED BY PRINT NAME EMAIL ADDRESS DATE
NOTICE: IT IS UNDERSTOOD AND AGREED BY EACH PARTY HERETO IF SUIT IS BROUGHT TO ENFORCE ANY TERM, CONDITION OR COVENANT OF THIS SALES AND SERVICE AGREEMENT, THE PREVAILING PARTY SHALL BE ENTITLED TO RECOVER ALL COSTS OF SUCH ACTIONS, INCLUDING REASONABLE ATTORNEY'S FEES AS MAY BE FIXED BY THE COURT. I REPRESENT TO R&S RICHMOND THAT I AM AUTHORIZED TO BIND THE PURCHASER TO THE TERMS SET FORTH HEREIN. BY EXECUTING THIS WORK ORDER, I ACKNOWLEDGE RECEIPT OF A COPY OF THIS AGREEMENT, AND I ACKNOWLEDGE THE SATISFACTORY COMPLETION OR THE OR THE DESIRED WORK.
"NOTICE TO OWNER" (Section 7019 - Contractor's License Law) Under the Mechanic's Lien Law, any contractor, subcontractor, laborer, material man or other person who helps to improve your property and is not paid for his labor, services or material, has a right to enforce his claim against your property. Under the law, you may protect yourself against such claims by filing, before commencing such work of improvement, an original contract for work of improvement or a modification thereof, in the office of the county recorder of the county where the property is situated and requiring that a contractor's payment bond be recorded in such office. Said bond shall be in an amount not less that fifty percent (50%) of the contract price and shall, in addition to any conditions for the performance of the contract, be conditioned for the payment in full claims of all persons furnishing labor, services, equipment or materials for the work described in said contract.

IN THE STATE OF CALIFORNIA: Contractors are required to be licensed and required and regulated by the Contractors State License Board. Any questions concerning a contractor may be referred to the Registrar of the board whose address is: Contractors State License Board, P.O. Box 26000, Sacramento, CA 95826 A 3% CONVENIENCE CHARGE WILL BE ADDED TO ALL PAYMENTS MADE BY CREDIT CARD OVER $1,000.00 Note: By signing this contract, you grant R&S Erection of Richmond, Inc. permission to edit, copy, exhibit, publish, or distribute photos, videos and/or other digital media for its promotional and/or marketing purposes, including on web-based platforms, without payment or other consideration as well as agree that the promotional and/or marketing materials will become the property of R&S Erection of Richmond, Inc.

1. As herein used the terms "erected" and erection" shall have the same meaning as "installed" and "installation", the term "closure" includes the terms "door", "grille", "shelter" and "gate", and the term "CUSTOMER" includes any part to whom R & S becomes obligated by contract to sell any of the products or to perform any of the services described on the face of the OFFER.

2. If an agreement for the sale or erection by R & S of any of the products or the performance of any of the services described on the face of this OFFER results from R & S accepting an order from CUSTOMER therefore, CUSTOMER agrees that, by placing an order based on this OFFER, CUSTOMER will be bounded by all of the terms and conditions of this OFFER which shall constitute the whole of that contract regardless of any inconsistent provision in CUSTOMER'S printed order form.

3. Prices are quoted in U.S. dollars, net to R & S at their office address set forth on the face of this OFFER and unless otherwise stated are firm 30 days from date hereof.

4. R & S will not be obligated to sell or perform unless payment accompanies CUSTOMER'S acceptance or order unless R & S agrees to extend credit to CUSTOMER in which event CUSTOMER agrees to pay R & S, in addition to the total price shown on the face of this OFFER, interest on the unpaid balance remaining 30 days after performance by R & S at the rate of 1 % per month. The annual percentage rate on the said interest is 21% per

5. CUSTOMER'S obligation to pay the agreed price of this OFFER, shall not be conditioned upon receipt by CUSTOMER of any invoice which R & S may agree to render as of the date of shipment of the product or the completion of the services.

6. Until the agreed price (and any interest due thereon) for any and all products sold hereunder have been paid in full by CUSTOMER, R & S reserves a security interest in each and all of said products, and in the precedes of said products, for the price thereof and all allowances under the terms hereof. CUSTOMER agrees that this offer and CUSTOMER'S acceptance of this OFFER or order to R & S based on this OFFER and R & S's acceptance of said order, if any, shall constitute a security agreement evidencing such security interest and CUSTOMER by accepting this OFFER or by placing an order based on this OFFER appoints R & S CUSTOMER'S attorney in fact to execute any and all documents necessary to perfect this security interest.

7. Notwithstanding any terms regarding which party will pay for transportation of the products and the risk of loss of all products sold shall pass to CUSTOMER when they are delivered to buyer, to the JOBSITE, or to a common carrier for transportation to the specified destination.

8. CUSTOMER, at its own expense, shall guarantee that the wall construction around opening is suitable for hanging all closures, door seals, and accessories, and that there are proper clearances for their erection. When R & S provides the erection pursuant to this offer, CUSTOMER, at its own expense, shall guarantee that the openings into which closures or around which door seals are to be installed are complete, unobstructed, and available to employees of R & S or any subcontractor of R & S without delay or interruption of their work.

9. Prices quoted for services are based upon performing erection work during normal straight-time hours. If it is repaired that the services be performed at any other time.

CUSTOMER agrees to pay R & S the overtime rate of all premium pay and other additional cost incurred by R & S or R & S's subcontractor.

10. Unless otherwise stated herein, this OFFER is for the furnishing only of the component parts of the products, or the repairs and services specified herein and this OFFER does not include unloading or distribution or the preparation or furnishing by R & S of openings, jambs, structural members to which closures or door seals or accessories are to be attached, or glass or glazing, or, when motor operators are part of the products furnished, any wire, wiring, fuses, or conduit, stud work for carrying, supporting, or attaching power units.

11. Unless otherwise exp stated in this OFFER, all surfaces of iron or steel (except stainless steel) parts of closures which surfaces are designed to be exposed to the weather after erected and when the closure is in a closed position, and which are not otherwise protected against rusting will be given a primer coat of the standard paint used by R & S.

12. Products offered herein may be tendered by R & S in either a single or multiple deliveries in lots determined by R & S.

13. The shipment in products or performance of services may be postponed by R & S in the event of delay in any required performance by CUSTOMER or by architects, engineers, or by others, or delays caused by strike, fire, flood, accidents, carriers, inability to obtain suitable and sufficient labor or materials, or other contingencies beyond the control of R & S. "Required performances" may include the furnishing of specifications of wall openings or other information to R & S as well as approval of or other action upon drawings. One copy of each drawing required to be submitted to CUSTOMER or any engineer, architect, or other person for approval shall be returned to R & S with other signed approval noted thereon or an explicit written or graphic statement of any desired correction or other change.

14. R & S shall not be liable for any consequential damages resulting from delays in shipments, erection or repairs unless, before the contract to ship, erect or repairs made, R & S is fully informed in writing by CUSTOMER of any and all facts material to be possibility of incurring prospective damages including the potential monetary extent of the same.

15. Under so circumstances shall there be any allowance for or reimbursement for repairs or alterations made by anyone other than R & S except and unless previously authorized in writing by R & S.

16. Any obligation of R & S under any warranty, express or implied, is conditioned upon R & S receiving written notice of any claimed breach promptly after its discovery and in any event within one year from date of performance by R & S and does not include consequential damages and is limited to the repair or replacement, without change, of any item or part which upon inspection by R & S proves not to have been as warranted when shipped, or if erected by R & S, when erected. If a claim of breach of warranty proves unfounded, the expense of the inspection performed by R & S shall be borne by CUSTOMER.

17. CUSTOMER and R & S agree that if legal action be instituted to enforce any term, condition or covenant act forth herein, then the prevailing party shall be entitled to recover all costs of suit actually incurred and such attorney fees as may be awarded by the court in addition of any other damages awarded. CUSTOMER agrees that the California Court located nearest to the address of R & S as set forth on the face of the OFFER which shall have jurisdiction over the subject matter of this contract shall be the proper Court for bringing any such legal action and CUSTOMER agrees to be bound by the decision of such California Court which shall interpret the provisions of the contract according to California Law.

18. No oral or prior agreements, or understandings related to the subject matter hereof shall be binding upon R & S. No person has authority to depart from the terms and conditions set forth in this OFFER unless authorized in writing signed by the authorized agent or representative of R & S.

A 3% FEE WILL BE APPLIED TO ALL PAYMENTS MADE BY CREDIT CARD Note: By signing this contract, you grant R&S Erection of Richmond, Inc. permission to edit, copy, exhibit, publish, or distribute photos, videos and/or other digital media for its promotional and/or marketing purposes, including on web-based platforms, without payment or other consideration as well as agree that the promotional and/or marketing materials will become the property of R&S Erection of Richmond, Inc.

Agenda Item #9.8.

Agenda Item #9.8.

Agenda Item #9.8.

Agenda Item #9.8.

Agenda Item #9.8.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Police
DATE: June 24, 2025
FROM: Justin Tharp, Lieutenant
SUBJECT: Approval of Resolution authorizing a cost-sharing model and Memorandum of Understanding between the City of
St. Helena and the St. Helena Unified School District with a three-year term, in which the District will fund 75% of the cost of a School Resource Officer, reimbursing the City approximately $160,000 annually.

RECOMMENDED
ACTION:

Staff recommends that the City Council approve the costsharing model and Memorandum of Understanding (MOU).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To affirm the continued presence of a law enforcement
officer in the City's schools in partnership with the local school district, with the purpose of fostering community trust, enhancing school safety, and promoting proactive engagement between officers, students, and families.

FINANCIAL IMPACT: The total estimated fiscal impact is $212,830 for FY 2025– 26, of which $159,630 is estimated to be reimbursed by
the School District leaving a net impact to the City of $53,200. The total estimated fiscal impact is $219,223 for FY 2026–27, of which $164,419 is estimated to be
reimbursed by the School District leaving a net impact to the City of $54,804.

These amounts have been incorporated into the FY 2025–
26 and FY 2026–27 Biennial Budget, which was adopted
by the City Council on June 10, 2025.

BACKGROUND:

Since 2018, the City’s School Resource Officer (SRO) position has been funded through the California Department of Justice’s Tobacco Grant Program (Proposition 56).

This grant was established to support local law enforcement agencies in reducing the illegal sale and marketing of tobacco products to minors. Over the past several years, this funding has played a critical role in maintaining a consistent law enforcement presence in the City’s schools and strengthening the partnership between the Police Department and the local school district.

Agenda Item #9.9.

School Resource Officers (SROs) are sworn law enforcement officers assigned to work in schools to ensure the safety and security of students, staff, and school property. In addition to responding to incidents on campus and supporting emergency preparedness efforts, SROs help prevent crime and violence through regular patrols and close collaboration with school administrators.

Beyond their public safety duties, SROs serve as mentors, educators, and trusted adults for students. They help build positive relationships through daily interactions and provide classroom presentations on topics such as substance abuse prevention, cyber safety, bullying, and students' rights and responsibilities. Their presence supports early intervention strategies, reinforces a positive school climate, and fosters long-term community engagement between youth, families, and law enforcement.

As of July 2025, the Tobacco Grant Program will conclude in its current form and will no longer be available as a funding source for the SRO position. With the conclusion of this grant, the City must evaluate options for sustaining this important role and continuing its commitment to school safety, youth engagement, and strong interagency collaboration.

DISCUSSION:

In anticipation of the continued need for school safety services, the Chief of Police and the Superintendent of the School District have engaged in a collaborative effort to identify a sustainable funding solution for the School Resource Officer (SRO) program.

Recognizing the vital role the SRO plays in promoting a safe and supportive learning environment, both entities have agreed to implement a cost-sharing model that ensures the program's continuity for the next three fiscal years, beginning in July 2025.

Under the terms of this agreement, the School District will fund 75% of the total cost of the SRO position, while the Police Department will contribute the remaining 25%. This cost-sharing arrangement reinforces the long-term viability of maintaining a dedicated SRO presence on school campuses and reflects a shared investment in the safety and well-being of students, staff, and the broader community. The cost share for fiscal year 2025-26 and 2026-27 is detailed below:

Fiscal Year School District
Share City Share Total Cost
2025-26 $159,630 $53,200 $212,830
2026-27 $164,419 $54,804 $219,223
The City will notify the School District per the terms of the agreement the FY 2027-28 cost share once it has been finalized.

A three-year Memorandum of Understanding (MOU) has been drafted to outline the responsibilities and expectations of both the School District and the Police Department Agenda Item #9.9.

regarding the SRO position. The MOU provides a formal framework to support operational coordination and financial commitments over the duration of the agreement.

This agreement highlights the joint commitment of the City and the School District to maintaining secure, welcoming educational environments and fostering positive, trustbased relationships between law enforcement personnel and the youth they serve. The partnership is consistent with the community’s broader objectives of engagement, safety, and proactive public service.

ENVIRONMENTAL REVIEW: None
GOAL:

Goal 1: Strengthen Financial Sustainability
Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
Goal 6: Improve Employee Recruitment, Retention, & Morale Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution MOU SHUSD v1 FINAL
St. Helena MOU for SRO Program 2025
Agenda Item #9.9.

CITY OF ST. HELENA
RESOLUTION NO.2025- __
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST.

HELENA AUTHORIZING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF ST. HELENA AND THE ST. HELENA

UNIFIED SCHOOL DISTRICT ESTABLISHING THE DUTIES AND

RESPONSIBILITIES OF THE SCHOOL RESOURCES OFFICER
AND 75% ST. HELENA SCHOOL DISTRICT SHARED COSTS
AGREEMENT FOR A ST. HELENA POLICE OFFICER ANNUAL
FOR FISCAL YEARS 2025-26 THROUGH 2027-28.

RECITALS
A. The City of St. Helena (“City”) provides a School Resources Officer (“SRO”) to the St. Helena Unified School District (“SHUSD”) beginning in the spring of the 2022-23 school year through the 2024-26 school year, which was funded through a Proposition 56 Tobacco Grant (“Prop 56”); and B. The parties have a shared interest in sustaining the SRO position for the 2025- 26 through the 2027-28 school year to benefit students; and C. The SRO position is a sworn law enforcement officer employed by the City; and D. SHUSD has requested to enter a Memorandum of Understanding (MOU) with the City of Saint, and
E. The MOU is written and understood by both parties to provide direction, responsibilities, duties, and roles of the SRO; and
F. The SRO position FY 2025-26 through FY 2027-28 is 75% paid for by SHUSD and 25% by the City of St. Helena; and
G. The total estimated costs for the SRO position is starting at $212,830 in 2025- 26, SHUSD share is estimated at $156,630; and
H. Overtime worked by the SRO while in an SRO capacity will be funded by the SHUSD.

Agenda Item #9.9.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. The City Council of the City of St. Helena hereby approves a Memorandum of Understanding between the City of St. Helena and the St. Helena Unified School District for the July 1, 2025, through June 30, 2028, school year (Exhibit A).

3. The City Council of the City of St. Helena hereby authorizes the City Manager to execute the Memorandum of Understanding in substantial conformity of Exhibit A subject to City Attorney approval.

4. The term of this agreement shall be for a period of July 1, 2025, through June 30, 2028."
Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Dohring:

Vice Mayor, Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.9.

Page | 1

SCHOOL RESOURCE OFFICER

MEMORANDUM OF

UNDERSTANDING
Between the St. Helena Police Department
and the St. Helena Joint Unified School District
This Memorandum of Understanding (hereinafter "MOU" or "Agreement") is made and entered into by and between the St. Helena Police Department ("Police Department") and the St. Helena Joint Unified School District ("District"). The District and Police Department shall be jointly referred to in this MOU as the "Parties".

WHEREAS, the Police Department agrees to provide a School Resource Officer ("SRO") to the District for a School Resource Officer Program ("SRO Program") in the District; and WHEREAS, the District and Police Department desire to set forth in this MOU specific terms and conditions to govern any SRO Program in the District.

SECTION 1. PURPOSE OF MOU
This MOU formalizes the relationship between the Parties in order to foster an efficient and cohesive program that will build a positive relationship between law enforcement and the youth of our community, with the goal of reducing crime committed by juveniles and young adults. This MOU delineates the mission, organizational structure, and procedures of the SRO Program as a joint cooperative effort between the District and the Police Department. The success of this program relies upon the effective communication between all involved employees, the principal of each individual District school, and other key staff members of each organization.

SECTION 2. TERM
The term of this MOU shall begin on July 1, 2025 and end on June 30, 2028. The Parties may renew this MOU only by a separate written agreement or addendum hereto, which must be executed by both Parties. Notwithstanding the foregoing, either party may terminate this MOU with or without cause upon thirty days written notice to the other party.

SECTION 3: EFFECTIVE DATE
The MOU shall become effective on the date last written below (“Effective Date”).

SECTION 4. MISSION, GOALS, AND OBJECTIVES
The SRO Program aims to create and maintain a safe, secure, and orderly learning environment for students, teachers, and staff. The SRO Program aims to reduce and prevent school-related violence and crime by assigning a SRO to monitor and protect District schools and facilities during the term of this MOU as described herein.

The SRO Program aims to:

1. Maintain a safe and secure environment on school grounds.

Agenda Item #9.9.

Page | 2

2. Reduce incidents of school violence.

3. Reduce the number of criminal offenses committed by juveniles and others on District property.

4. Establish a rapport between the SRO and the student population.

5. Establish rapport between the SRO and parents, faculty, staff, and administrators.

The SRO Program aims to establish a channel of communication between the Police Department and students, parents, and teachers. The SRO will endeavor to serve as a positive role model to instill in students good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. The SRO will endeavor to promote citizen awareness of the law to enable students to become better informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations regarding enforcement as well as consequences for violations of the law.

SECTION 5. ORGANIZATIONAL STRUCTURE
A. Supervision. The day-to-day operation and administrative control of the SRO Program will be the responsibility of the Police Department. Responsibility for the conduct of the SRO, both personally and professionally, shall remain solely with the Police Department. The SRO is employed and retained by the Police Department, and in no event will be considered an employee of the District. Therefore, the District shall not be responsible for providing worker's compensation insurance or any other protective insurance coverage or employment benefit to the SRO that is based upon the relationship of employer and employee.

B. Contact Person. The Police Department and the District shall each name a contact person who will monitor the SRO Program. Each principal will designate a contact person for the school who will facilitate communication.

SECTION 6. PROCEDURES FOR SELECTION OF SRO
A. Selection. The SRO position will be filled per Police Department directives and shall include direct input and collaboration with the District such as the following:

1. Officer Massella will continue as the District’s SRO through the 2025-2026 school year, provided he remains employed by the Police Department.

2. Upon the expiration of Officer’s Masssella’s term as SRO, the Police Department will initiate the recruitment process.

3. Once SRO applications are received, an interview process will commence.

4. The District will designate four members to serve on the oral panel.

Irrespective of the panel’s total composition, a majority of the District’s representatives must concur with the panel’s recommendations for a candidate to advance as the SRO.

Agenda Item #9.9.

Page | 3

5. The Chief of Police or an appointed designee will participate as a nonvoting member of the panel.

6. The District reserves the right, at any point during the contract term, to request a change in the currently assigned SRO. Upon receiving such a notice, the Police Department shall promptly commence a new selection process.

B. SRO Program Structure. The SRO Program shall utilize the SRO TRIAD concept as set forth by National Association of School Resource Officers (NASRO).

1. Under this framework, the SRO is first and foremost a law enforcement officer. The SRO is responsible for carrying out all duties and responsibilities of a law enforcement officer and remains at all times under the control, through the chain of command, of the law enforcement agency. All acts of commission or omission shall conform to the guidelines of the providing law enforcement agency directives.

2. School officials should ensure that non-criminal student disciplinary matters remain the responsibility of school staff and not the SRO. Enforcement of the code of student conduct is the responsibility of teachers and administrators. The SRO shall refrain from being involved in the enforcement of disciplinary rules that do not constitute violations of law, except to support staff in maintaining a safe school environment.

3. The SRO is not a formal counselor or educator, and will not act as such.

However, the SRO may be a resource to assist students, faculty, staff, and all persons involved with the school in a support role or mentoring capacity. The SRO may also, help instruct students and staff on a variety of subjects, ranging from alcohol and drug education to formalized academic classes.

These opportunities may build rapport between the students and staff.

4. The Police Department recognizes, however, that the District shall maintain full, final, and plenary authority over curriculum and instruction in the District, including the instruction of individual students. The Parties recognize and agree that classroom instruction is the responsibility of the classroom teacher, not the Police Department or its employees, and the Police Department and its employees shall not attempt to control, influence, or interfere with any aspect of the school curriculum or classroom instruction except in emergency situations.

SECTION 7. DUTIES AND RESPONSIBILITIES
A. SRO. The responsibilities of the SRO will include but are not be limited to:

1. Enforce criminal laws and protect the students, staff, and public at large against criminal activity consistent with the SRO’s duties as an officer of the Police Department. The SRO shall follow the chain of command as set forth in the policies and procedures manual of the Police Department. School authorities shall be notified as quickly as reasonably possible when the SRO takes any direct law enforcement action involving a student, on-campus or Agenda Item #9.9.

Page | 4
off-campus, during school hours.

2. Complete reports for the Police Department and investigate crimes committed on campus.

3. Coordinate, whenever reasonably practical in the SRO’s judgment, investigative procedures between law enforcement and school administrators.

The SRO shall abide by all applicable legal requirements concerning interviews or searches should it become necessary to conduct formal law enforcement interviews or searches with students or staff on property or at school functions under the jurisdiction of the District. The SRO will not participate in searches conducted by school personnel unless a criminal act is involved or unless school personnel require the assistance of the SRO because of exigent circumstances, such as the need for safety or to prevent flight.

Formal investigations and arrests by law enforcement officials will be conducted in accordance with applicable legal requirements.

4. Take appropriate enforcement action on criminal matters as necessary in accordance with the SRO’s duties as an officer of the Police Department. The SRO should, whenever reasonably practical, advise the principal before requesting additional enforcement assistance on campus and inform the principal of any additional law enforcement responsibilities that may need to be undertaken.

5. The SRO will wear the appropriate Police Department issued uniform with normal accessories. The Police Department may allow an exception to this rule based on investigatory or policing needs.

6. The SRO should be highly visible throughout the campuses, yet be unpredictable in his or her movements. For officer safety reasons, the SRO should not establish any set routine, which allows predictability in their movements and their locations.

7. Confer with the principals to develop plans and strategies to prevent and/or minimize dangerous situations on or near the campus or involving students at school-related activities.

8. Comply with all laws, regulations, and policies of the Police Department, and school board policies, including but not limited to laws, regulations, and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises, provided the SRO shall under no circumstances be required or expected to act in a manner inconsistent with his or her duties as a law enforcement officer. Further, any existing rights or benefits of personnel assigned under this MOU shall not be abridged, and remain in full effect.

9. The District believes, and by ratifying this MOU, determines that providing safe school sites for children to learn is a legitimate educational interest.

Thus, if and only if it is required to provide for the safety and security of school sites, SROs shall have direct access to student records, as authorized Agenda Item #9.9.

Page | 5
by 34 Code of Federal Regulations part 99.31(a)(1)(i)(A)-(B). SROs will be under the direct control of the District with respect to the use and maintenance of education records and shall be subject to the re-disclosure requirements of 34 Code of Federal Regulations part 99.33(a). The SRO will sign an acknowledgement of these conditions prior to the start of his or her assignment, in the form attached hereto as Exhibit B “Use of Educational Records”.

10. Provide information concerning questions about law enforcement topics to students and staff.

11. Develop expertise in presenting various subjects, particularly in meeting federal and state mandates in drug/alcohol abuse prevention education, and provide these presentations at the request of the school personnel in accordance with the established curriculum.

12. Participate in Restorative Justice activities.

13. Provide supervised classroom instruction on a variety of law-related education and other topics deemed appropriate and approved by the SRO's agency supervisor and a school administrator.

14. The SRO is encouraged to attend school special events, such as school dances, football games, Board meetings, and community events.

15. Attend law enforcement agency in-service training as required. Reasonable attempts will be made to schedule such training to minimize his/her absence from school on an instructional day.

16. As requested by the District, attend meetings of parent and faculty groups to solicit their support and understanding of the SRO Program and to promote awareness of law enforcement functions.

17. The SRO should be familiar with community agencies offering assistance to youths and their families such as mental health clinics, drug treatment centers, etc., and may make referrals when appropriate.

18. Report schedule conflicts to the District.

Agenda Item #9.9.

Page | 6
B. SRO Supervisor. The SRO supervisor will endeavor to:

1. Coordinate work assignments of the SRO.

2. Ensure SRO compliance with Police Department directives.

3. Coordinate schedules and work hours of the SRO, such as vacation requests and sick leave.

4. Complete the SRO's annual performance evaluation. The SRO Supervisor should request feedback from the school's designated contact person during the evaluation process.

C. District. The responsibilities of the District include but are not limited to:

1. The District shall provide the SRO with a private, appropriately furnished and climate-controlled office space at the high school and middle school sites as needed or requested by the Police Department.

2. As feasible, the District shall provide the SRO with a reasonable opportunity to address students, teachers, school administrators, and parents about the SRO program, goals, and objectives. District administrators shall seek input from the SRO regarding criminal justice problems relating to students and site security issues.

3. The District shall comply with the notification and other requirements of Education Code section 48902, which provides:
(a) The principal of a school or the principal's designee shall, before the suspension or expulsion of any pupil, notify law enforcement authorities of any acts of the pupil that may violate Section 245 of the Penal Code.
(b) The principal of a school or the principal's designee shall, within one school day after suspension or expulsion of any pupil, notify, by telephone or other appropriate methods law enforcement authorities of any acts of the pupil that may violate subdivision (c) or (d) of Section 48900 of the Education Code.
(c) Notwithstanding subdivision (b) of Education Code section 48902, the principal of a school or the principal's designee shall notify the law enforcement authorities of any acts of a pupil that may involve the possession or sale of narcotics or of a controlled substance or a violation of Section 626.9 or 626.10 of the Penal Code. The principal of a school or the principal's designee shall report any act specified in paragraph (1) or (5) of subdivision (c) of Education Code section 48915 committed by a pupil or non-pupil on a school site to law enforcement.
(d) A principal, the principal's designee, or any other person reporting a known or suspected act described in subdivision (a) or (b) is not Agenda Item #9.9.

Page | 7
civilly or criminally liable as a result of making any report authorized by Education Code section 48900 et seq. unless it can be proven that a false report was made and that the person knew the report was false or the report was made with reckless disregard for the truth or falsity of the report.
(e) The principal of a school or the principal's designee reporting a criminal act committed by a school age individual with exceptional needs, as defined in Education Code section 56026, shall ensure that copies of the special education and disciplinary records of the pupil are transmitted, as described in Section 1415(k)(6) of Title 20 of the United States Code, for consideration by the appropriate authorities to whom he or she reports the criminal act. Any copies of the pupil's special education and disciplinary records may be transmitted only to the extent permissible under the federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. Sec. 1232g et seq.).

If notification is provided as discussed above, and no juvenile or criminal charges are to be filed and no administrative action is to be taken by the school administration/District office, any contraband should be confiscated by the SRO according to Police Department policy and properly disposed of.

4. District administration shall timely notify the SRO with the names of specific individuals who are not allowed on school property, and, if necessary, shall notify the SRO of any anticipated problems resulting from disciplinary action taken against a student.

5. The District shall work cooperatively with the Police Department to make any needed adjustments to the SRO Program throughout the year.

6. The District shall provide the Police Department with updated copies of laws, rules, regulations, and school board policies applicable to employees of the School District including, but not limited to, laws, rules, regulations, and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises.

7. The District acknowledges and agrees that the SRO's presence does not relieve the District or school staff of their legal requirements under the mandatory reporting laws of California to report child abuse or endangerment in writing to outside legal authorities.

SECTION 8. COMPENSATION
A. District will pay for 75% of the salary, inclusive of employment benefits and any overtime incurred in connection with SRO-related duties of the SRO, for the for the services provided under this MOU as set forth in Exhibit A “Service Rates,” attached hereto and incorporated herein by reference. The Finance Division may revise the Service Rates annually based on personnel costs, provided that revised Service Rates will apply only after the Police Department has given the District thirty days’ notice of the revised Service Rates.

Agenda Item #9.9.

Page | 8
B. The Finance Division will submit an invoice to the District quarterly, and District will pay the Police Department the amount referenced in the invoice within thirty (30) days of the District’s receipt of the invoice.

SECTION 9. ENFORCEMENT
Although the SRO has been placed in a formal educational environment, he/she is not relieved of the official duties of a law enforcement officer. The SRO may intervene when it is necessary to prevent any criminal act or maintain a safe school environment. Citations may be issued and arrests made when appropriate and in accordance with California state law and department policy. The SRO and the Police Department will have the final decision on whether criminal charges shall be filed.

The Police Department reserves the right to temporarily remove the SRO in the event that additional officers are needed during a critical incident, natural disaster, or for any other reason.

SECTION 10. HOLD HARMLESS
C. To the fullest extent permitted by law, the Parties agree to save, indemnify, defend, and hold each other free and harmless from and against any and all damages, liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, or any injury or damage of any kind whatsoever, whether actual, alleged or threatened, to property or persons, including wrongful death, based or asserted upon any act or omission of the Parties, or their respective officials, officers, agents, employees, volunteers and independent contractors, arising out of or in any way related to this MOU, including without limitation the payment of all consequential damages, attorneys’ fees, costs of suit, and any other costs of any nature without restriction. . Following a determination of the percentage of fault and/or liability by agreement between the Parties or a court of competent jurisdiction, the Party responsible for liability to the other will indemnify the other Party to this Agreement for the percentage of liability determined.

D. The District and the Police Department mutually covenant and agree that neither Party will insure the actions of the other, and each Party will assume its own responsibility in connection with any claims made by a third party against the Police Department and/or the District subject to the provisions of paragraph A.

E. The Police Department shall not be obligated or liable hereunder to any party other than the District.

SECTION 11. NOTICE
Any notice, consent or other communication in connection with this MOU shall be in writing and may be delivered in person, by mail or by email. If hand-delivered, the notice shall be effective upon delivery. If by e-mail, the notice shall be effective when sent. If served by mail, the notice shall be effective three (3) business days after being deposited in the United States Service by certified mail, return receipt requested, addressed appropriately to the intended recipient as follows:

Agenda Item #9.9.

Page | 9
If to the St. Helena Joint Unified School District If to the City of St. Helena Jodi McClay, Ed.D., Superintendent Anil Comelo, City Manager St. Helena Joint Unified School District 1088 College Avenue 465 Main Street St. Helena, CA 94574
St. Helena, CA 94574
SECTION 12. INTEGRATION
This MOU contains the entire agreement between the Parties with respect to its subject matter and supersedes any oral or written understanding that may have existed prior to its execution.

SECTION 13. AMBIGUITIES.

The Parties have each carefully reviewed this MOU and have agreed to each of its terms. No ambiguity shall be construed against either party.

SECTION 14. AUTHORITY
The person signing this Agreement for the District hereby represents and warrants that he or she is fully authorized to sign this Agreement on behalf of the District. The person signing this Agreement for the Police Department hereby represents and warrants that he or she is fully authorized to sign on behalf of the Police Department.

SECTION 15: NO THIRD PARTY BENEFICIARY
This MOU, or any provision herein, does not create and shall not be construed as creating any rights enforceable by any person not a party to this Agreement.

Agenda Item #9.9.

Page | 10
IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the day and year last written below.

St. Helena Joint Unified School District

Jodi McClay, Ed.D.

Superintendent
DATE:_______________________________
City of St. Helena
________________________
Anil Comelo
City Manager
DATE:_________________________
ATTEST:
________________________
Erika Opp, Acting City Clerk
APPROVED AS TO LEGAL FORM:

Ethan Walsh
Best Best & Krieger LLP

Agenda Item #9.9.

Page | 11
Exhibit A
St. Helena Police Department - Service Rates as of Effective Date.

Title Estimated Annual Salary Estimated District Share
(75% of Annual Salary)
FY26 School Resource Officer $212,830 $159,630
FY27 School Resource Officer $219,223 $164,419

Agenda Item #9.9.

Page | 12
Exhibit B
Use of Educational Records
I, ___[Name]____, was assigned as a School Resource Officer at St. Helena Joint Unified School District on ____[Date]____.

By signing below, I confirm that:
(1) I will access educational records in my capacity as a School Resource Officer for the St.

Helena Joint Unified School District if and only if it is required to provide for the safety and security of school sites.
(2) I understand and agree that the St. Helena Joint Unified School District shall have direct control of my use and maintenance of such educational records. (3) I understand that I may only use the information for the purpose which disclosure was made and that I will comply with the re-disclosure requirements set forth under 34 Code of Federal Regulations part 99.33.
(4) I have had sufficient time to review this Acknowledgement and fully understand its contents.
_____________________
Print Name
_____________________ ______________
Signature Date
Agenda Item #9.9.

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: June 24, 2025
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Proposed Approval of a Resolution:
(1) Approving Amendment #4 to the Memorandum of
Understanding Between the City of St. Helena and the
Police Officers' Association (POA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30,
2026; and
(2) Approving the Memorandum of Understanding
Between the City of St. Helena and the St. Helena
Employees Association (SHEA) for a One-year Contract
Commencing on July 1, 2025 and expiring on June 30,
2026; and
(3) Approving Amendment #1 to the Memorandum of
Understanding Between the City of St. Helena and the St.

Helena Professional Firefighters Association (SHPFA) for a One-year Contract Commencing on July 1, 2025 and
expiring on June 30, 2026; and
(4) Approving Amendment #12 to the Unrepresented
Compensation Program for a One-year period
Commencing on July 1, 2025 and expiring on June 30,
2026; and
(5) Adopting and Approving the Publicly Available Pay
Schedules in Accordance with the Requirement of
California Code of Regulations, Title 2, Section 570.5, for members covered under the Police Officers' Association
(POA), St. Helena Employees Association (SHEA),
Unrepresented Compensation Program, and certain Parttime Classifications.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to approve amendments to the
Memorandum of Understandings (MOUs) and
Unrepresented Program and approve and adopt salary
schedules for classifications in POA, SHEA, and
Unrepresented classifications, which includes MidManagement, Executive, and Part-time staff, effective July Agenda Item #9.10.

1, 2025.

FINANCIAL IMPACT: The total fiscal impact of the salary and benefit adjustments is approximately $368,500. The total increase has been included in the Fiscal Year 2025-26 and Fiscal Year 2026-27 Biennial Budget adopted by City Council on June 10, 2025.

BACKGROUND:

The City of St. Helena has three represented collective bargaining groups - St. Helena Police Officers' Association (POA), St. Helena Professional Firefighters Association (SHPFA), St. Helena Employees Assocation (SHEA) - as well as one group of unrepresented employees, which includes Mid-Management, Executive, and Part-time classifications.

In accordance with the Meyers-Milias-Brown Act (MMBA), the City engages in labor negotiations with each of the represented bargaining units to establish terms and conditions of employment, including wages, benefits, and working conditions. Similarly, the City maintains an Unrepresented Compensation Program to define and periodically update compensation and benefits for Mid-Management and Executive classifications.

All current Memorandums of Understanding (MOUs) for the represented groups, as well as the Unrepresented Compensation Program, are scheduled to expire on June 30, 2025. Labor negotiations for successor agreements began in March 2025 and have recently concluded. The City and its labor unions have reached tentative one-year agreements to amend compensation and benefit structures, effective for the term of July 1, 2025 to June 30, 2026.

These agreements reflect a collaborative effort to address ongoing recruitment and retention challenges, while remaining mindful of the City's continuing fiscal constraints.

Formal adoption of the amended agreements and updated salary schedules will ensure compliance with negotiated terms and allow implementation of the changes with the first full pay period in July 2025.

DISCUSSION:

Outlined below are key provisions from the agreements reached with each of the bargaining units:

Police Officers' Association (POA)
The POA bargaining unit is comprised of the following classifications: Police Officer, Police Corporal, Police Sergeant, Dispatcher, Records Supervisor, Property & Evidence Technician, and Police Officer Trainee which represent 13 budgeted positions.

The attached agreement reflects the agreed-upon changes with the following key components:

Agenda Item #9.10.

 Term - The contract is for a one-year term, effective July 1, 2025 through June 30, 2026
 Annual Cost of Living Adjustment (COLA) - 3% COLA effective July 1, 2025  Deferred Compensation Plan (457) with an employer match up to $75 per month  Educational Reimbursement - Increased from $1,500 per fiscal year to $3,500 per fiscal year
 Retiree Service Weapon Purchase Option
 Retirement Health Savings Plan (RHS) - Employee contributions only  ROTH (457) - Employee contributions only
 Subsistence Reimbursement for approved meals during offsite training - Amended as follows:
o Breakfast - Increased from $10 to $15 per meal
o Lunch - Increased from $15 to $25 per meal
o Dinner - Increased from $25 to $35 per meal
The agreed upon updates to the POA MOU are provided as Attachment 1 (redlined version) and Attachment 2 (clean version). Additional amendments have been incorporated throughout the document to clarify existing practices and improve overall language consistency.

St. Helena Employees Association (SHEA)
The SHEA bargaining unit is comprised of 35 different classifications, of which represent 37 budgeted positions.

The attached agreement reflects the agreed-upon changes with the following key components:
 Term - The contract is for a one-year term, effective July 1, 2025 through June 30, 2026
 Annual Cost of Living Adjustment (COLA) - 3% COLA effective July 1, 2025  Certificate Pay - Increase from $50 per month to $100 per month  December 26th Paid Day Off for FY2025-26 only
 Deferred Compensation Plan (457) - Increase employer match from $50 per month to $75 per month
 Insoles/Orthotics - Included with safety boot purchase/replacement  Tuition Reimbursement - Up to $3,500 per fiscal year
 Retirement Health Savings Plan (RHS) - Employee contributions only  ROTH (457) - Employee contributions only
 December 26th Paid Day Off for FY2025-26 only
The agreed upon updates to the SHEA MOU are provided as Attachment 3 (redlined version) and Attachment 4 (clean version). Additional amendments have been Agenda Item #9.10.

incorporated throughout the document to clarify existing practices and improve overall language consistency.

St. Helena Professional Firefighters Association (SHPFA) The SHPFA bargaining unit is comprised of the following classifications: Firefighter, Fire Engineer, and Fire Captain which represent 6 budgeted positions.

The attached agreement reflects the agreed-upon changes with the following key components:
 Term - The contract is for a one-year term, effective July 1, 2025 through June 30, 2026
 401(a) Money Purchase Plan - In lieu of a salary increase, the City shall establish a 401(a) account and make employer contributions as follows:
o July 1, 2025 - 2% pre-tax base salary contribution
o January 1, 2025 - Additional 2% pre-tax base salary contribution  Deferred Compensation Plan (457) with an employer match up to $25 per month  Retirement Health Savings Plan (RHS) - Employee contributions only  ROTH (457) - Employee contributions only
 Tuition Reimbursement - Up to $3,500 per fiscal year for academic degrees or $750 per year for job-related courses
The agreed upon updates to the SHPFA MOU are provided as Attachment 5 (redlined version) and Attachment 6 (clean version). Additional amendments have been incorporated throughout the document to clarify existing practices and improve overall language consistency.

Unrepresented Compensation Program
The Unrepresented Compensation Program defines compensation and benefits for midmanagement and executive classifications. There are currently 16 budgeted positions within these classifications.

The attached program reflects changes with the following key components:
 Term - The program is for a one-year term, effective July 1, 2025 through June 30, 2026
 Annual Cost of Living Adjustment (COLA) - 3% COLA effective July 1, 2025  December 26th Paid Day Off for FY2025-26 only
 Longevity Pay - 2.5% of base pay to each permanent employee on the 5th anniversary of continuous employment effective January 1, 2026  Retirement Health Savings Plan (RHS) - Employee contributions only  ROTH (457) - Employee contributions only
 Tuition Reimbursement - Increased from $1,500 per fiscal year to $3,500 per fiscal year
Agenda Item #9.10.

The agreed upon updates to the Unrepresented Compensation Program are provided as Attachment 7 (redlined version) and Attachment 8 (clean version). Additional amendments have been incorporated throughout the document to clarify existing practices and improve overall language consistency.

Salary Schedules
The City of St. Helena contracts with the California Public Employees Retirement System (CalPERS) to provide retirement benefits for its employees. As a public employer, the City must abide by the Government Code when establishing and reporting employee compensation. The California Code of Regulations (CCR) Title 2, Section 570.5 (Section 570.5) provides that each pay schedule meets the following requirements:
 Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meeting laws.  Identifies the position title for every employee position.  Shows the pay rate for each classification.
 Indicates the time base for each pay rate.
 CalPERS uses the City’s pay schedules to determine final compensation and to calculate retirement benefits for the City’s employees. Inaccurate pay schedules could negatively impact an employee’s final retirement calculation or delay receipt of the appropriate retirement compensation.

Based on salary adjustments outlined in the MOUs and the Unrepresented Compensation Program it is necessary to adopt new salary schedules for Fiscal Year 2025-26 effective July 1, 2025 (Attachments 9 - 13). In addition, staff proposed an increase for the part-time classifications that is equivalent to the recommendations in MOUs to ensure the part-time salaries are in-line with the rest of the organization.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 6: Improve Employee Recruitment, Retention, & Morale DOCUMENTS ATTACHMENTS:

Resolution - MOU Updates and Salary Schedule Adoption
Attachment 1 - Fourth Amendment POA MOU 2025-06-24 - Redline Attachment 2 - Fourth Amendment POA MOU 2025-06-24 - Clean Attachment 3 - SHEA MOU 2025.06.18 Full Document - Redline Attachment 4 - SHEA MOU 2025.06.18 Full Document - Clean Agenda Item #9.10.

Attachment 5 - SHPFA MOU 2025.06.24 Full Document - Redline Attachment 6 - SHPFA MOU 2025.06.24 Full Document - Clean Attachment 7 - Twelfth Amendment Unrepresented Comp Program 2025-06-24 - Redline
Attachment 8 - Twelfth Amendment Unrepresented Comp Program 2025-06-24 - Clean Attachment 9 - Executive Salary Schedule Effective 07.01.2025 Attachment 10 - MidManagement Salary Schedule Effective 07.01.2025 Attachment 11 - Part-time Salary Schedule Effective 07.01.2025 Attachment 12 - POA Salary Schedule Effective 07.01.2025 Attachment 13 - SHEA Salary Schedule Effective 07.01.2025 Agenda Item #9.10.

CITY OF ST. HELENA
RESOLUTION NO. 2025-__
Resolution of the City Council of the City of St. Helena Approving:
(1) Amendment #4 to the Memorandum of Understanding Between the City of St. Helena and the Police Officers' Association (POA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30, 2026; and (2) The Memorandum of Understanding Between the City of St. Helena and the St. Helena Employees Association (SHEA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30, 2026; and (3) Amendment #1 to the Memorandum of Understanding Between the City of St.

Helena and the St. Helena Professional Firefighters Association (SHPFA) for a One-year Contract Commencing on July 1, 2025 and expiring on June 30, 2026; and (4) Approving Amendment #12 to the Unrepresented Compensation Program for a One-year period Commencing on July 1, 2025 and expiring on June 30, 2026; and (5) Adopting and Approving the Publicly Available Pay Schedules in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for members covered under the Police Officers' Association (POA), St. Helena Employees Association (SHEA), Unrepresented Compensation Program, and certain Part-time Classifications.

RECITALS
A. The St. Helena Police Officers Association (POA) Memorandum of Understanding (MOU), St. Helena Employees Association (SHEA), St. Helena Professional Firefighters Association (SHPFA), and Unrepresented Compensation Program expires on June 30, 2025; and
B. Negotiations between the POA, SHEA, and SHPFA and the City have resulted in a one-year agreement expiring June 30, 2026. The amendments to the agreements are in the attachments as follows: POA – Attachment 1 and Attachment 2, SHEA – Attachment 3 and Attachment 4, SHPFA – Attachment 5 and Attachment 6, and Unrepresented Compensation Program – Attachment 7 and Attachment 8; and C. The City of St. Helena contracts with the California Public Employee Retirement System (“CalPERS”) to provide retirement benefits for its employees; and D. Pursuant to California Code of Regulations, Title 2, Section 570.5, CalPERS requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and Agenda Item #9.10.

E. On June 24, 2025, via this resolution City Council is ratifying one-year agreements with the POA, SHEA, SHPFA, and the members covered under the Unrepresented Compensation Program which includes an increase to base salary for its members, as well as certain part-time classifications; and F. Staff updated the pay scale with an effective date of July 1, 2025.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council hereby approves and incorporates by reference the attached Memorandum of Understanding between St. Helena Police Officers Association and the City of St. Helena for the period July 1, 2025 - June 30, 2026; and

2. The City Council hereby approves and incorporates by reference the attached Memorandum of Understanding between St. Helena Employees Association and the City of St. Helena for the period July 1, 2025 - June 30, 2026; and

3. The City Council hereby approves and incorporates by reference the attached Memorandum of Understanding between St. Helena Professional Firefighters Association and the City of St. Helena for the period July 1, 2025 - June 30, 2026; and

4. The City Council hereby approves and incorporates by reference the attached Unrepresented Compensation Program for the period July 1, 2025 - June 30, 2026; and

5. That the City of St. Helena Publicly Available Salary Schedule which includes a revised salary schedule for members included in the POA MOU, SHEA MOU, SHPFA MOU, covered by the Unrepresented Compensation Program, and certain part-time classifications and contained in Attachment 9, Attachment 10, Attachment 11, Attachment 12, and Attachment 13 are hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5; and

6. That the revised City of St. Helena Publicly Available Salary Schedule makes no changes to the salary schedules for other classifications; and

7. That the City of St. Helena Publicly Available Salary Schedule will be posted on the City’s website and will be made available for public inspection for not less than five years.

Agenda Item #9.10.

Approved at a Regular Meeting of the St. Helena City Council on June 24, 2025, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Erika Opp, Acting City Clerk Agenda Item #9.10.

MEMORANDUM OF UNDERSTANDING

BETWEEN
ST. HELENA POLICE OFFICERS' ASSOCIATION
AND
CITY OF ST. HELENA

FOR THE PERIOD
July 1, 20252 – June 30, 20265
Adopted on June 13, 2017 ‐ July 1, 2017 – June 30, 2022First Amendment ‐ Adopted on February 11, 2020 Second Amendment ‐ Adopted on July 14, 2020 – July 1, 2020 – June 30, 2022 Third Amendment ‐ Adopted on June 28, 2022 – July 1, 2022 – June 30, 2025 ATTACHMENT 1 Agenda Item #9.10.

1 | Page
ARTICLE 1

PREAMBLE
This Memorandum of Understanding (MOU) is made and entered into between the City of St. Helena, hereinafter referred to as "City," and the St. Helena Police Officers' Association, hereinafter referred to as "Association," pursuant to California Government Code Section 3500 et seq.  The purpose of this Memorandum of Understanding is the establishment of rates of compensation, hours of work and other terms and conditions of employment.

ARTICLE 2

RECOGNITION

2.1 The City of St. Helena recognizes the Association as the recognized and exclusive representative for the following classifications: Police Officer, Police Corporal, Police Sergeant, Dispatcher, Records Supervisor,Community Service Officer Property & Evidence Technician, and Police Officer Trainee.

2.2 Thisrecognition is exclusive of(1) management employees, (2)temporary employees and (3) part‐time employees.

2.3 (a) The term "Peace Officer" is defined as any member who is a full‐time sworn personnel per 830.1 PC.
(b) The term "Dispatcher" is defined as any member who is a full‐time dDispatcher, Records Supervisor, and/or % time Property & Evidence TechnicianCommunity Service Officer (CSO).
(c) The term “Police Officer Trainee” is defined as any member who is a full‐time non‐ sworn police trainee.

ARTICLE 3

ASSOCIATION RIGHTS
The Association shall have the following rights and responsibilities:

3.1 Reasonable advance notice of any City ordinance, rule, resolution or regulation directly relating to matters within the scope of this MOU.

3.2 Reasonable use of one bulletin board at the Police Department.

3.3 The right to payroll deductions made for payment of Association dues and for City‐ approved programs.

Agenda Item #9.10.

2 | Page

3.4 The right to represent its members before the City Council or the City Council's designee with regard to wages, hours and other matters within the scope of representation, subject to the provisions of applicable Federal, State or City laws and regulations.

3.5 The use of City facilities for regular, normal and lawful Association activities, providing that appropriate advance arrangements are made. The granting of such use may be conditioned on appropriate charges to offset the cost of such use.

3.6 Reasonable access to employee work locations for officers of the Association and their officially designated representatives for the purpose of processing grievances or contacting members of the organization concerning business within the scope of representation.  Access shall be restricted so as not to interfere with the operations of the Police department or with established safety or security requirements.

ARTICLE 4

CITY RIGHTS
To insure that the City is able to carry out its constitutional and statutory functions and responsibilities, the City retainsitsrights, including but not limited to the right to direct the work force; to select and determine the number of employees and skills required; to determine job classifications; to hire, transfer, promote,suspend, discipline and discharge employees; to assign work to employees in accordance with requirements of the City; to establish and change work schedules and assignments; to lay off employeesfor lack of work in accord with past practice; to expand or diminish services; to subcontract any work or operations in accord with its past practice as necessary to maintain public safety; to determine and change methods of operations; to determine and change work locations and the processes and materials to be employed; to take all necessary actions to perform its functions in emergencies.

ARTICLE 5

GRIEVANCE PROCEDURE

5.1 Grievance Defined: A grievance is a formal allegation by a member of the Association who has been adversely affected by an alleged violation of the specific provisions of the MOU during its term, excluding all City ordinances, resolutions, rules and regulations, the subject of which are notspecifically covered by the provisions of this MOU.  This grievance procedure shall not apply to discipline.  This grievance procedure shall be the exclusive means of resolving contract grievances of employees covered by this MOU.

Agenda Item #9.10.

3 | Page

5.2 Procedure:

Step 1: Informal Discussion.  Within ten (10) calendar days of the occurrence of an act in dispute, an employee shall discuss it with his or her immediate supervisor, who shall investigate and attempt to resolve the matter.  The supervisor shall give the employee an oral reply within five (5) calendar days after the discussion. If the employee is not satisfied with the response, she or he may proceed to the next step.

Step 2: Department Head's Determination.  Any dispute not resolved at Step 1 may be submitted to the Police Chief or his designee in writing within ten (10) calendar days after the supervisor's response citing the specific provision of this Agreement in dispute.  A copy shall be provided to the immediate supervisor. Within five (5) calendar days thereafter, a meeting shall be scheduled with the employee by the Police Chief or his designee who shall attempt to resolve the matter.  The Police Chief or his designee shall give the employee a written reply within five (5) calendar days after such meeting.  If the employee is not satisfied with the response, he or she may proceed to the next step.

Step 3: City Manager Review.  Any dispute not resolved at Step 2 may be submitted in writing, with copies of Step 2 response, within five (5) calendar days afterthe Police Chiefs or his designee's response, to the City Manager.  In the event that a dispute is referred to the City Manager, he orshe shallschedule a meeting within five (5) calendar days with the employee to discuss the matter.  After consideration of the facts, the City Manager shall give his or her written decision to the employee within five (5) calendar days after the meeting.

Step 4: City Council Review.  If the employee is not satisfied with the decision, the employee may request a hearing before the City Council. Such request for hearing must be submitted within fifteen (15) days of receipt of the City Manager's decision and shall include in detail the facts giving rise to the general grievance and all supporting documentation necessary for City Council consideration. Management shall calendar on the City Council agenda such request and supporting documentation within thirty (30) days. The matter may be heard in open or closed session as permitted by law. The City Council shall have the following options:

1. Refuse to hear the appeal, or

2. Make a decision on the documentation submitted, or

3. Hold a hearing after which they shall make a decision. The decision of the City Council shall be final.

Agenda Item #9.10.

4 | Page
ARTICLE 6

HOURS OF WORK

6.1 Work Wweek.  The work week forfull‐ time personnel will be defined by the FLSA public safety definition.  The City and the POA recognize this to mean employees will work 160 hours in a 28‐ day period.  The current schedule is a 12‐hour shift schedule. Other schedules may be implemented should this need occur.  The City will explore with the POA alternative schedules to meet the operating needs of the department.

6.2 Shift Change Notification. The Department shall make every effort to maintain the employee's scheduled days off on a consistent basis during the posted four (4) month rotation period. Shift work employees shall be granted five (5) working days of advance notice of changesin scheduled shifts unless such change is due to illness or emergency.

6.3 Meal Ttimes. Meal time for shift employees and non‐shift employees is thirty (30) minutes.

6.4 Meal Ttime Call‐Out for Shift Employees.  Shift personnel receive meal time as paid time and shall be subject to call‐out during the meal time.

6.5 Rest Periods.  Rest periods will normally be provided to employees at the rate of fifteen (15) minutes for each four (4) hours worked.  Rest periods are not to be construed as meal time.

6.6 Missed Rest Periods and Meal Ttimes.  For shift employees, since meal time and rest periods are paid time, nothing in this section provides for or implies any additional compensation or benefits if a rest period is not received.

6.7 Definition of Shift Employees.  Shift employees are those assigned to positions, the duties of which are performed on a 24‐hour a day, 7‐day a week basis, and include Police Officer, Police Corporal Police Sergeant, Property & Evidence TechnicianCommunity Service Officer, Records Supervisor, Dispatcher/Clerk and Police Officer Trainee.

6.8 Graveyard Shift. Effective the first full pay period in July 2023,shift employees assigned to work the graveyard shift (6:00 p.m. to 6:00 a.m.) will receive shift differential pay in the amount of two (2) percent of base pay for assignment to the “graveyard” shift.. “”

6.9 The City shall maintain the “two on‐two off’ system (employees provided at least two days off between their old and new schedulesto limit total days worked consecutively) during shift rotations to the best of the City’s ability and based on available staffing.

This article shall be open to meet and confer.

Agenda Item #9.10.

5 | Page
ARTICLE 7

OVERTIME

7.1 Hours Paid. Employees will be paid regular pay for working their regular assigned hours.  Employees will be paid overtime at the rate of time and one‐half for all hours worked in excess of their regular scheduled hours on a given day or for hours worked in excess of FLSA standards for public safety employees.  An example of this would include an employee that is regularly assigned to a 12‐hour shift would be paid overtime should their work day exceed 12 hours.  Employees assigned on a 3/4 time basis or employees assigned to an 8‐ hour day will be paid overtime should their work day exceed 8 hours.

7.2 Overtime
A. Regular Overtime Rate.  Employees shall be paid overtime at the rate of time and one‐half their regular rate of pay, including special pay which is part of their regular pay (e.g., longevity, special duty, educational compensation).

B. Minimum Units of Overtime.   Overtime is recorded and paid on the basis of fifteen (15) minute increments (rounded up or down) to the nearest fifteen (15) minute increment.  As an example, working seven (7) minutes beyond/before a shift would equal no paid overtime, while working eight (8) minutes beyond/before a shift would equal fifteen (15) minutes of overtime paid to that employee.

7.3 Hours Worked.   Holidays, vacation, compensatory time off and sick leave shall constitute hours worked for the purposes of computing overtime.

7.4 Compensatory Time Off.   Notwithstanding the provisions of this section, police employees may be granted compensatory time off for overtime credit, at the discretion of the Police Chief and with due regard to the wishes of the employee. Compensatory time off may be accumulated up to a maximum of one hundred twenty (120) hours.

7.5 Scheduling Compensatory Time Off.  Requests to use compensatory time off shall be granted with due regard for operational necessity, such as staffing levels.   Employees requesting CTO will submit a request to the scheduling supervisor.  If granting the CTO request createsthe need for coverage, a sign‐up will be posted, if no employee signs up to work 72 hours prior to the requested leave, the CTO request will be denied.

7.6 Department Meetings.  All department meetings called by the Chief attended by police employees on off‐duty time shall be paid overtime at the rate of time and one‐half.

7.7 Call Back Pay.  Employees who are called to duty at a time they are not scheduled to work shall be compensated at the rate of time and one‐half (1 +1/2) of the employee's Agenda Item #9.10.

6 | Page
regular rate of pay with a minimum compensation of two (2) hours. Call back overtime is unscheduled overtime as opposed to early start or extended day.

7.8 Court Time Pay.  Employees who are subpoenaed to appear in court, at a time when they are not working, about events arising out of their employment, shall be compensated at the rate of time and one‐half (1 +1/2) of the employee's regular rate of pay. If such court appearance neither begins nor ends contiguous to the employee's scheduled shift, the employee will be compensated for a minimum of three (3) hours for each required appearance.  Employees who have been subpoenaed to appear, and are cancelled from such appearance with less than forty‐eight (48) hours notice, shall receive two (2) hours pay at their overtime rate.

7.9 Vacation Call Back.   An employee called in to work during his or their regularly scheduled vacation period shall be compensated at a rate of one and one‐half (1+ ½) times their or his regular rate of pay for all time worked.

7.10 Double‐back Pay.  When an employee isrequired to work two scheduled shifts within any twenty‐four hour period, the first two hours of the second shift period worked will be at the overtime rate, provided that this provision shall not apply in any situation when the scheduling was done for the convenience of the employee or as a result of a "shiftswap."

7.11 Training Travel.

A. Employees assigned to training will have their normal work hours adjusted to reflect work hours of 8:00 a.m. to 5:00 p.m. with one hour off for lunch.  The first and last day of class willreflect a ten‐ hour work day (1/2 hourtravel each direction and one hour for lunch are not compensated.) If the first or last day of training is less than ten hours, the employee shall have the option of completing the work day at SHPD, or taking compensatory time off.  Travel time is considered portal to portal.

B. If travel to a training site occurs during non‐normal working hours, or on a scheduled day off, the employee shall be compensated at time and one half (1 + ½).

C. Employees will not be compensated fortravelto pick‐up or drop off a cCity vehicle.

D. Subsistence reimbursement will be according to P.O.S.T. guidelines, however the subsistence reimbursement for approved meals during offsite, overnight training will be governed by the City’s Administrative Policy “TrainingEmployee Reimbursements & Travel”  & Training Administrative Policy(P‐FI‐0023) and in no circumstances be less than $15 for breakfast, $25 for lunch and $35 for dinner.  No receipts are required. If a motel room is unavailable at the P.O.S.T. rate, the difference will be reimbursed based upon receipts, single occupancy, Agenda Item #9.10.

7 | Page
government rates.  Lodging will not be reimbursed for the night prior to start of training, if training is within a 30‐mile radius of point of departure. (refer map, Appendix D)
ARTICLE 8
SALARY

8.1 Effective July 1, 20252, all bargaining unit membersshall receive a Cost of Living (COLA) increase of fivethree (53) percent.

Effective the first full period in July of each year of the successor agreement, all bargaining unit membersshall receive an increase to base salary equal to the year over year (April/April) percentage increase in the San Francisco/Oakland/Hayward CPI‐U with a floor of three (3) percent and a ceiling of five (5) percent.

8.2 Equity Adjustment.   The City will provide equity adjustments for POA represented positions until each classification is within five (5) percent of salary market median (95%) based on updated information from Ralph Anderson & Associates.  Annual CPI increases (Article 8.1) for both the City of St. Helena and the market jurisdictions (refreshed annually) are to be considered for the purpose of this calculation.  Ralph Anderson & Associates provided updated information to the City in May 2022 based off the cities/entities used in the previous study.  Chart 1 provides a summary of the percent increase in salary to arrive at market median (95%) for each POA position as of May 2022.

Chart 1
Position Title % out of 95% Market Median
Community Services Officer No comparable
Dispatch Supervisor ‐21.7%
Dispatcher ‐16.6%
Police Lieutenant/Commander ‐23%
Police Officer ‐25.4%
Sergeant ‐23.3%
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Justified, Indent: Left: 0", Hanging: 0.5"
Formatted: Space After: 30 pt
Agenda Item #9.10.

8 | Page
Equity adjustments will take place every six (6) months until each classification is within the range and will be as follows:
7/1/22 – Equity Adjustment of two and one‐half (2 ½) percent 1/1/23 – Equity Adjustment of two (2) percent
7/1/23 – Equity Adjustment of two (2) percent
1/1/24 – Equity Adjustment of two (2) percent
7/1/24 – Equity Adjustment of two (2) percent
1/1/25 – Equity Adjustment of two (2) percent

Agenda Item #9.10.

9 | Page
ARTICLE 9

INCENTIVE PAY

9.1 Additional monthly salary compensation shall be received by an employee attaining POST Certificates, asfollows:

POST Intermediate Certificate $100.00
POST Advanced Certificate $200.00
POST Records Supervisor Certificate $100.00
Effective the first full per period in July 2024, additional monthly salary received by an employee attaining POST Certificatesshall be asfollows:

POST Intermediate Certificate        $150.00
POST Advanced Certificate          $275.00
POST Records Supervisor Certificate        $150.00

9.2 Employeeswho are fluentin both English and Spanish, both verbal and written, willreceive incentive pay in the amount of five (5) percent of his or their base salary.   Fluency is determined through an interview and written examplesthat demonstrate thisskill. Testing is scheduled in June and December.   Incentive pay is awarded to begin the following month. This incentive pay is subject to supervisor review should a performance issue occur.

9.3 Employees determined to be able to communicate in Spanish at a level adequate for law enforcement purposes will receive incentive pay of additional $150.00 per month.

Competency at this level is determined through a demonstration of this skill to a community panel as selected by the Chief of Police.  Testing is scheduled in June and December. Incentive pay is awarded to begin the following month. This incentive pay is subject to supervisor review should a performance issue occur.

ARTICLE 10

LONGEVITY
Longevity pay shall be granted to any permanent employee on his or their fifth anniversary of continuous employment at the rate of two and one‐half (2 ½) percent of present salary.  At their/his tenth anniversary, the percentage increment shall be five (5) percent; at the fifteenth‐ year anniversary, the percentage increment shall be seven and one‐half (7 ½) percent; at the twentieth year anniversary and thereafter, the increment shall be ten (10) percent.

Agenda Item #9.10.

10 | Page
ARTICLE 11

SPECIAL ASSIGNMENT

11.1 An officer, while assigned to the position of Motorcycle Officer, Range Master or Reserve Coordinator with at least six (6) regularly working reserve officers under supervision, shall receive additional compensation of $200.00 per month. This shall be part of the regular pay.

11.2 Officers or Dispatchers assigned as a Field Training Officers or Communication Training Officer shall receive an additional seven (7) percent of their daily salary, per day, while assigned to the trainee.

11.3 A Dispatcher designated as Records Coordinator shall receive additional compensation of five (5) percent of his or their regular salary.

11.4 Officers working special duty for film making or similar work, which work is paid for by a film production company or similar enterprise, shall be paid for a minimum of four hours at the regular overtime rate.

11.5 Officers, while assigned to the Investigator position, School Resource Officer, or K‐9 Handler shall receive an additional compensation of three (3) percent of base salary when acting as an Investigator, School Resource Officer, or K‐9 Handler.

11.6 Police service dog handler is paid for through the Citizens' Option for Public Safety (COPS).  This program continues as long as funds from this program is available.

1. A Police service Dog handler ("Handler") who is regularly assigned the responsibility for the care,shelter and feeding of a police Dog shall be indemnified by the CITY for all such costs.  Expenses related to the care, shelter and feeding of a police Dog include the following: medical costs, veterinarian costs, food, construction and maintenance of a shelter, and kennel costs during the Handler's vacation.

2. Handler shall be compensated in accordance with the POA Memorandum of Understanding for attendance at monthly training sessions related to their assigned police Dog.

3. All expenses provided for by the CITY under Section 1 shall be pre‐approved by the Chief of Police or his designate before such reimbursement will be granted to the Handler, and the Handlershall furnish proof to the satisfaction of the CITY forsuch expenditure.

Agenda Item #9.10.

11 | Page

4. Handlersshall be ofthe rank PoliceOfficerrank. The assignmentshall be voluntary.

Once accepted for the assignment, the Handler shall remain subject to all Police Department regulations, except as provided herein.

5. The police Dog is the property of the City of St. Helena.   The Handler may voluntarily keep the police Dog at his/their place of residence, subject to recall by the CITYITY.

6. The Handler isresponsible for the care and feeding of the police Dog.  If at any time the Handler is unable to use the police Dog because of its poor health, which is due to the Handler's negligence, the Handler may be disciplined, removed from the canine program, and the police Dog removed from the Handler's custody.  If at any time the police Dog is forced to be retired from police service because of its poor health, which is due to the Handler’s negligence, the CITY may seek damages from the Handler for the lost value of the remaining years, or fraction thereof, of expected service of the police Dog.  The damagesto which the CITY will be entitled to isthe sum of $10,344.00. Multiplied by a fraction, the numerator of which isthe remaining years or fraction thereof, of expected service of the police Dog and the denominator four (4) years; that is expected years ofservice of a police Dog.

7. Upon termination of employment with the CITY or participation in the canine program, the Handler may, subject to the CITY'S sole and exclusive discretion, purchase the police Dog from the CITY.  The purchase price shall be the sum of $10,344.00, multiplied by a fraction, the numerator of which isthe remaining years, or fraction thereof, of expected service of the police Dog and the denominator four (4) years; that is, the expected years of service of the police Dog.  When the police Dog is retired from service due to age, health or injury, the Handler may, subject to the CITY'S sole and exclusive discretion, purchase the police Dog from the CITY for $1.00.  Upon purchase of a police Dog by the Handler, the CITY thereby relinquishes all control over the care, feeding and maintenance of the police Dog and any responsibility to pay forsuch services, including the payment of compensation to the Handler under this Agreement, as well as any liability for the actions of the police Dog.  Any and all such control, responsibility, and liability for the police Dog will be assumed by the Handler on the day of the purchase.

8. For purposes of this section, the date upon which the police Dog is first put into active duty with its Hander shall be the date from which the expected years of service of the police Dog shall commence.

Agenda Item #9.10.

12 | Page

9. The handler is authorized to drive a marked police car, equipped with a canine cage, between home and work. In addition to other City or Department policies regarding use of vehicles, the following provisions apply:
a) Vehicle shall be used for official City business only.   When commuting, the handler shall not deviate from a direct path between home and work or stop enroute for personal business.
b) Handlermust have his valid driverlicense and departmentIDin his possession when operating the vehicle. (The Police Department uniform will be considered department ID.)
c) Only law enforcement personnel will operate the vehicle. d) When handler is on vacation or other leave, or is on a trip away from home, the City vehicle must be left at the Police Department. e) When commuting, the handler will not engage in law enforcement activity when outside the St. Helena City limits, unless requested to assist another agency. It is appropriate for the handler to use the police radio to advise another jurisdiction of observed criminal violations.
1) This subsection does not apply should the handler witness a felony or serious incident where a person's safety is at risk. As soon as practical, the handlershall notify the agency of jurisdiction.

10. CITY will compensate EMPLOYEE for feeding, grooming, and general care of the Dog. It is estimated that the time spent on non‐police work care of the Dog averages approximately sixty (60)minutes per day. Further, it has been determined that said time is substantially similar to the care given to a household pet or other dog.  The hours are compensated atthe California prevailingminimum wage atthe overtime rate of time and a half.  As of January 1, 20252, the minimum wage is $165.050 per hour which equals $22.5024.75 per hour at time and a half.  At this rate, the EMPLOYEE will be paid $242.750 per hour times 365 (days in the year) divided by the number of paychecksin the year (24), excluding the 3rd paycheck of the month which occurs twice annually.  This rate calculates to $37642.419 per paycheck.

As the prevailing minimum wage is adjusted, the same calculations shown above will be used to determine the new pay per paycheck.

Agenda Item #9.10.

13 | Page
ARTICLE 12

EDUCATIONAL REIMBURSEMENT
Each employee is eligible for reimbursement for up to a maximum of $300.00 during any fiscal year for tuition and fees for Spanish language classes at Napa Valley College (or approved equivalent institution) that will aid the employee in the performance of his or her duties.

Reimbursement will be paid upon obtaining a passing grade or a certificate of completion.  These classes are scheduled on the employees own time and are not considered on‐duty hours.

The City of St. Helena encourages professional growth which is beneficial to both the City and the employee.  The City will provide reimbursementsfor employees up to $31,0500 per fiscal year for expensesincurred for the cost of books and tuition incurred for which the employee earns college credits for classes taken in pursuit of an academic degree from an accredited college or university, which would promote professional development within City of St.

Helena employment. The program is voluntary.

Courses require pre‐approval, prior to the date of enrollment in the course, to ensure the expense is eligible under the MOU.
education for which the employee earns college creditsfrom an accredited college, which would promote professional development. The program is voluntary.

ARTICLE 13

SICK LEAVE

13.1 Accrual.  Sick leave with pay shall accrue to employeesin the classified service at the rate of one work day for every calendar month of service, with no limit to accumulated time.

13.2 Administration.  An employee who must absent himself/herself from work shall notify his/herimmediate superior or department head atleasttwo hours priorto the beginning of his/her shift, unless circumstances of the illness prevents such advance notice, but in no case later than the start of the his/her tour of duty and may be required to provide a physician's certificate for absence due to illnesses of more than three working days or at the request of the department head.  Any employee may be required to submit to an examination by a licensed physician designated by the City and at the City's expense to determine the state of the employee's health.

13.3 Reasonsfor Granting.  Sick leave shall be granted to eligible employeesin the following cases:

A. Personal illness or incapacity resulting from causes beyond the employee's control;
Formatted: Font: (Default) +Body (Calibri), 12.5 pt, Font color: Black, Condensed by 0.15 pt
Formatted: Normal, Indent: Left: 0"
Formatted: Font: (Default) +Body (Calibri), 12.5 pt, Font color: Black, Condensed by 0.15 pt
Formatted: Font: (Default) Calibri, 12.5 pt
Formatted: Font: (Default) Calibri, 12.5 pt, Font color:

Custom Color(RGB(35,35,35))
Formatted: Font: (Default) Calibri, 12.5 pt
Formatted: Normal, Indent: Left: 0"
Agenda Item #9.10.

14 | Page
B. Illness of a member of an employee'simmediate family (defined asfather, mother, sister, brother, spouse, or child) and of sufficient nature to require his or her personal care and attention and only until other adequate arrangements can be made.

C. Preventive medical, dental and optical examinations where appointments are unavailable or impractical during non‐working hours.

13.4 Sick Leave Abuse.  When it is determined by investigation that sufficient evidence exists to demonstrate an employee has or is abusing the sick leave privilege, the Department Head, upon approval by the City Manager, may suspend that employee's use of the sick leave benefit for such period of time as is determined necessary to deter future abuse, which may be in addition to any other disciplinary action that may be appropriate.

13.5 All eligibility for sick leave with pay shall be canceled upon separation of the employee from the City service, provided that if such separation is by layoff, this accumulated eligibility shall be restored to him/her in whole by the City Manager upon re‐ employment.

13.6 Employees who are on authorized vacation or holiday leave and become ill, or are otherwise disabled through accident not a result of vicious habits or intemperance, may charge such sickness or disablement to credited sick leave, provided satisfactory evidence is presented to the City Manager indicating the total number of daysto be so charged.

13.7 Sick Leave Accrual Incentive.

A. Upon separation in good standing from employment with ten years ofservice to the City, the City will pay an employee for unused sick leave in the following amount: the total number of hours of sick leave accumulated, multiplied by the hourly rate of pay of the employee at the time of separation, divided by two.

B. Retiring employees have the option that the number of hours of accumulated sick leave times the hourly rate of the employee at the time of retirement may be applied towards health insurance premiums until such amount is depleted.

Insurance premiums paid under this provision may apply towards any health or dental insurance policy normally available to employees, subject to any limitations imposed by the insurance company. Such policies may include coverage of dependents of the employee.

C. Effective July 1, 2020,the City will not pay the employee upon separation in good standing from City employment for unused sick leave accrued on or after July 1, Agenda Item #9.10.

15 | Page
2020.  No new sick leave hours will be eligible for the conversation or payout benefits described in Section 13.7 of the MOU beginning July 1, 2020.  Those employees who have accrued hours eligible forthis benefit on or before June 30, 2020will have such eligible hours placed in a separate bank and will be permitted to convert them in accordance with the provisions of Section 13.7.

ARTICLE 14

VACATION LEAVE

14.1 Eligibility. Employees shall be entitled to annual full or prorated vacation leave with pay except employees who have served less than six months in the service of the City.

14.2 Earning and Accrual Rates. Vacation shall be earned and accrued by regular employees at the following rates:

A. Full time Sworn Officers shall earn and accrue vacation at the rate of no less than fifteen days per year; non‐sworn full time Police Officer Trainee, Dispatchers, Records Supervisor, and Property & Evidence TechnicianCommunity Service Officers shall earn and accrue vacation at the rate of no less than ten days per year.

B. After six years of continuous employment, Sworn Officers, Dispatchers, Records Supervisor, and Property & Evidence TechnicianCommunity Service Officer will earn and accrue vacation at the rate of sixteen days per year, and the rate of earning and accrualshall increase after each additional full year of employment to a maximum accrual rate of twenty days per year.

14.3 Vacation may be taken the first day following the completion of six months service but not in units of less than two hours.

14.4 If operating necessities are such that an employee cannot take all of her or his accrued vacation within an accrual year, the balance may be carried forward to the next year, however, the maximum accumulation of vacation leave shall be 45 days. For purposes of this paragraph, accrual year shall commence on the entrance‐on‐duty anniversary date.

14.5 Employees separated from City service shall be paid a lump sum for all vacation accrued prior to separation.

14.6 Effective July 1, 2017, every permanent employee shall be allowed to cash out up to 40 hours of accrued vacation leave per calendar year provided the employee maintains a minimum of 80 hours in his/her vacation leave bank.  Eligible employees may cash out vacation leave pursuant to this subsection once per year by submitting a request to the Human Resources Department no later than December 15.

Agenda Item #9.10.

16 | Page
ARTICLE 15

SCHEDULING PAID LEAVE
Vacation and holiday time off shall be scheduled by seniority choice.  A "time off request sheet" (includes holiday and vacation credit)shall be posted in December of each yearto solicit "requests for time off."  Said schedule, when approved by the Police Chief or his designee,shall be effective January 1 for the subsequent calendar year.  Requests shall be granted based upon legitimate operating needs and not unreasonably denied. Changes to the schedule during the year shall be subject to the approval of the Police Chief or his designee.  "Bumping" is not permitted without the consent of the affected employee. Requests for vacation or other time off on the actual day of the following holidays (New Year’s Eve, New Year’s Day, MLK Day, President’s Day, Easter Sunday, Memorial Day, 4th of July, Labor Day, Veteran’s Day, Thanksgiving, Christmas Eve, Christmas Day) will only be approved if the vacancy does not require another employee to involuntarily cover the shift and will be treated like requestsfor Compensatory Time Off detailed in section 7.5. The above identified holidays collectively do not coincide with City‐paid and designated holidays and are not associated with the holiday compensation set forth in Article 16 below.

ARTICLE 16

HOLIDAYS

16.1 In lieu of holiday time off, employees normally required to work holidays shall receive additional holiday compensation on a prorated basis on each paycheck, for a total of twenty‐six (26) paychecks annually, for the hours of twelve (12) recognized city holidays.  Member's compensation for holidays shall be computed in the same fashion as is the rate of pay for vacation.

16.2 Holiday accrual: Full time employees 3.69 hours per pay period.

Part time (3/4 time) employees 2.77 hours per pay period.

One Floating Holiday ‐ Unspecified Personal Convenience Holiday Three Additional Floating Holidays ‐ Employees continuously employed by the City for at least five years shall be granted three additional Unspecified Personal Convenience Holidays.  Personal Convenience Holidays must be used prior to the end of the calendar year and will not accrue.

16.3 Non‐shift employees who are not normally required to work holidays, shall normally take a holiday off on the day it falls, except that when a holiday falls on a Saturday the preceding Friday shall be observed.  When a holiday falls on a Sunday, the following Agenda Item #9.10.

17 | Page
Monday shall be observed. City‐paid and designated holidays to be taken off are enumerated in the City’s Employee Handbook under Rule 9, Section 9.1 “Holidays.” ARTICLE 17

BEREAVEMENT LEAVE
Employees shall be allowed a leave of absence on full pay, for up to seven calendar days when the absence is due to a death in the immediate family.  Those in the immediate family are: mother, father, grandmother, grandfather or grandchild of the employee or of the spouse of the employee, and the spouse, son, son‐in‐law, daughter, daughter‐in‐law, brother or sister of the employee, or any relative living in the immediate household of the employee.

ARTICLE 18

MATERNITY LEAVE
The City Manager may grant a leave of absence without pay to any probationary or permanent employee who becomes disabled as a result of pregnancy, which disability prevents her from performing the duties of her position.  Such leave shall not exceed four months whether or not it is combined with sick leave, vacation, compensatory time off and/or leave without pay.

Such request shall be accompanied by a recommendation and explanation from the Department Head as to how an adequate level of service can be maintained during the employee's absence. Employee benefits will continue to be paid by the City during approved short‐term leave.

ARTICLE 19

JURY LEAVE

19.1 Employees called astrial jurorsshall be entitled to absent themselvesfrom duties with the City during the period of such service or while necessarily being present in court as a result of such call.  Under such circumstances, the employee shall be paid the difference between the employee's full salary and any payment received for jury service, except travel pay.

19.2 Employees assigned to swing and graveyard shifts may be temporarily assigned to day shift. If such employee is released from jury duty after serving less than their shift hours, inclusive of meal and driving time, such employee may be required to report to the Police Department to serve the remainder of their shift.  Employees may also use vacation or CTO to complete the remainder of the shift. Such shift assignment may be made by the Chief of Police in due consideration of operational need and circumstances.

Agenda Item #9.10.

18 | Page
ARTICLE 20

ADMINISTRATIVE LEAVE
An employee who is determined to be disabled and unable to perform his or her normal duties may, at the discretion of the City Manager, be assigned to be on Administrative Leave.  During such Administrative Leave, the employee may be assigned to have "normal" work hours of 9:00 a.m. to 5:00 p.m. and days off of Saturday and Sunday.  If any fixed holidays occur during the time of disability, the employee will be assumed to be "off on holiday" and will not receive additional pay for the holiday.  During the period of assignment to Administrative Leave, the employee may be required to testify in court or perform otherfunctionsthe employee is capable of performing.

ARTICLE 21

HEALTH AND WELFARE INSURANCE AND BENEFITS

21.1 Health Insurance:

A. The City will pay for health insurance coverage for the employee and all dependents. Employees hired prior to July 1, 1990 who have no dependents will receive a salary supplement of $65 per month in lieu of the dependent coverage.

Itisthe City'sintentthat during the termofthis MOU,medical benefitsshallremain at the current level.

B. Effective July 1, 2005, deductible rates for employees were changed to lower the increases in health costs.

C. In the event City's health insurance premiumsincreasemore than five percent(5%) on July 1 of any given year, the city can amend the health plan to the next higher deductible tierto offset costs.  In the eventthe health insurance premiumsincrease more than fifteen percent (15%) after deductibles have been amended, the members agree to splitthe costincrease 75%/25%, with the employee paying 25%.

D. In order to bring employees in this bargaining unit to parity with other City employees in terms of the applicable deductibles in health plans offered, effective July 1, 2017, the City will change the Anthem health insurance plan provided to employees from the $500 deductible plan to the $250 deductible plan.  The City may make future changes in deductibles to this and other plans as specified in Section 21.1(C).

21.2 Dental Insurance:  The City will pay for each employee the full premium for Dental Insurance Benefits covering the employee and all dependent family members.

Agenda Item #9.10.

19 | Page

21.3 Life Insurance:   The City will pay for each employee the full premium for term life insurance in the amount of $25,000. The employee will have the option to purchase additional insurance up to an additional $20,000$30,000 or more if allowed by the insurance vendor.

21.4 Disability Insurance:   The City will pay for each employee the full premium for a disability insurance plan covering the employee.

21.5 Effective July 1, 2017 subject to REMIF approval, the City will obtain and pay the full premium for a REMIF vision plan for all full‐time employees and their dependent family members.

21.6 Physical Fitness:  During shifts when staffing is available and at the discretion of the Chief of Police or on‐duty supervisor, officers, Supervisors and Non‐sworn Staff shall be allowed to spend up to one hour during each shift exercising.  Changing clothes, showering and otherwise preparing to resume regular duties shall be accomplished during the one hour and is only during lunch breaks
ARTICLE 22

UNIFORM ALLOWANCE

22.1 Employees shall receive an annual uniform allowance as follows:

Sworn Personnel   $1,250.00
Police Officer Trainee, Dispatcher, Records Supervisor, and Property & Evidence TechnicianCSO Personnel   $1,000.00

22.2 The Uniform Allowance will be paid out proportionately with each of the twenty‐six (26) paychecks..

22.3 Officers assigned to motorcycle duties shall be issued:
1)        1 pair of Police motorcycle boots
2)        2 pairs of Police motorcycle pants
3)        1 Police motorcycle leather jacket
4)        2 sets of riding gloves(1 cold weather and 1 warm set) 5)        Protective eyeglasses(not to exceed $150.00)
Agenda Item #9.10.

20 | Page

22.4 Officers assigned by the Chief of Police to bicycle patrol shall be issued appropriate safety equipment to include:
1) Gloves
2) Helmet
3) Padded shorts
4) Padded Pants
5) Protective Eyeglasses
6) Pedal retention devices
7) Inclement weather clothing.

Officers assigned to bicycle patrol must agree to a regular assignment of bicycle duty prior to appointment to this position.

ARTICLE 23

LEAVE OF ABSENCE WITHOUT PAY
The City Manager may grant a permanent or probationary employee leave of absence without pay or seniority for a period not to exceed three months.  No such leave shall be granted except upon written request, and the approval will be in writing.   Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted.  Failure on the part of an employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty,shall be cause for discharge.  Department heads may grant a permanent or probationary employee leave of absence without pay for time not to exceed one calendar week.  Such leaves shall be reported to the Personnel Officer.

ARTICLE 24

PUBLIC EMPLOYEES' RETIREMENT SYSTEM

24.1 Sworn Personnel

24.1.1 The City shall enroll all eligible sworn employees in a retirement plan provided by the Public Employees' Retirement System that conforms to the State Required PEPRA laws.  Employees hired into a PERS retirement system before January 1, 2013 will be considered "Classic" employees.  Employees hired into Agenda Item #9.10.

21 | Page
a PERS retirement system, for the first time, or after a six‐month separation, on January 1, 2013 or after will be considered "New" employees.

24.1.2 "Classic" employees' retirement benefits will be computed at three percent of salary for each year ofservice, for retirement at age fifty,supplemental to Social Security, and based on the single highest year's salary. a. Member Contributions – Employees covered by section 24.1.2 shall continue to pay, through payroll deduction, the full 9.0% member contribution rate.

24.1.3 "New" employees' retirement benefits will be computed at 2.7 percent ofsalary for each year ofservice, forretirement at age fifty‐seven,supplemental to Social Security, and based on a three‐year average (of the three highest years of salary).
a. Member Contributions – As required by Government Code Section 7522.30, effective January 1, 2013, employees covered by section 24.1.3 shall continue to pay, through payroll deduction, fifty percent (50%) of normal costs.

24.2 Non‐Sworn Personnel

24.2.1 The City will enroll non‐sworn employees in a retirement plan provided by the Public Employees' Retirement System with the same benefits provided to miscellaneous employees of the City.

24.2.2 "Classic" Tier One employees' retirement benefits will be computed at two percent of salary for each year of service, for retirement at age fifty‐five, supplemental to Social Security, and based on the highest twelve (12) consecutive month period as specified by Government Code Section 20042. a. Member Contributions – Employees covered by section 24.2.2 shall continue to pay, through payroll deduction, the full 7.0% member contribution rate.

24.2.3 "Classic" Tier Two employees' retirement benefits will be computed at two percent of salary for each year of service, for retirement at age sixty, supplemental to Social Security, and based on the highest annual average pensionable compensation earned during thirty‐six (36) consecutive months of service.
a. Section 24.2.3 shall apply to employees hired on or after July 1, 2012, and before January 1, 2013. In addition, Section 24.2.3 shall apply to employees hired on or after January 1, 2013, who are qualified for pension reciprocity as Agenda Item #9.10.

22 | Page
stated in Government Code Section 7522.02 (c) and related CalPERS reciprocity (Classic Member) requirements.
b. Member Contributions – Employees covered by section 24.2.3 shall continue to pay, through payroll deduction, the full 7.0% member contribution rate.

24.2.4 "New" employees' retirement benefits will be computed at two percent of salary for each year of service, for retirement at age sixty‐two, supplemental to Social Security, and based on the highest annual average pensionable compensation earned during thirty‐six (36) consecutive months of service as required by Government Code Section 7522.32.
a. Member Contributions – As required by Government Code Section 7522.30, effective January 1, 2013, employees covered by section 24.2.4 shall continue to pay, through payroll deduction, fifty percent (50%) of normal costs.

ARTICLE 25
DEFERRED COMPENSATION (457) & RETIREMENT HEALTH SAVINGS (RHS) PLANSPLAN

25.1 The City offers a Ddeferred Ccompensation Pplan under which employees may designate portions of theirsalariesto be deferred for tax purposes. The City will equally match an employee’s deferred compensation contribution, not‐to‐exceed seventy‐five dollars ($75.00) per month. Employees may elect to make traditional (pre‐tax) and/or ROTH (post‐tax) contributionsto the plan, up to the maximum allowed, underIRS rules.

25.2 The City agrees to establish a Retirement Health Savings Plan through MissionSquare.

The plan will be voluntary and contributions will be made by members as allowed under IRS rules.

ARTICLE 26

RETIREE SERVICE WEAPON PURCHASE OPTION
It is the intent of the City to allow Rretiring sworn employees of the City who qualify for the issuance of a retiree identification card endorsed for concealed carry per Department Policy 220 to purchase their City‐issued service weapon (handgun) at the determined fair market value at time of retirement.  The transfer of the firearm shall take place through a licensed firearms dealer and all costs related to the transfer of the firearm will be the responsibility of the retiree. A Department Policy will be required to effectuate this provision and the Association and City agree to meet and confer over the specific language for implementation.

Formatted: Space After: 0 pt
Agenda Item #9.10.

23 | Page
ARTICLE 2765

SHIFT SWAPS
The practice of shift swaps and absence without relief will be permitted, subject in each instance to the approval of the Police Chief or his designated representative.  Shift swapsshall be rank for rank, exceptions permitted only by the Police Chief, and absence without relief shall be without pay.

ARTICLE 2876

DISCIPLINARY ACTION

26.1 Disciplinary Authority
A. The Chief of Police shall have the right, for reasonable cause, to reprimand or suspend without pay for up to and including three (3) calendar days any regular employee.

B. The City Manager shall have the right, for reasonable cause and for any regular employee to:

1. demote,

2. dismiss,

3. reduce in pay, or

4. suspend without pay for up to thirty (30) calendar days.

26.2 Discipline Procedure
C. An authorized departmental manager orsupervisor proposing that action be taken shall provide the employee with written notice ofthe proposed action.  The written notice shall contain the date it is intended to be effective, the charge(s) and facts on which the proposed action is based and notification that the employee is entitled to respond to the charges in writing to the Chief of Police or his designee within seven (7) calendar days of receipt of notification.  Failure of the employee to make a written response or request will constitute waiver of the right to respond.   Further, the employee shall be provided with the relevant written materials, written reports and documents considered by the responsible authority in reaching his/her decision to propose the action.

D. The City Manager will hear employee'sresponses on all contemplated disciplinary actions which propose a penalty more severe than a three‐  day suspension Agenda Item #9.10.

24 | Page
without pay.   The Chief of Police will hear those responses where less severe discipline is proposed.

E. If the employee elects to respond in person, a meeting shall be scheduled with the City Manager or Chief of Police, whichever is applicable, at which time the employee shall be given the opportunity to respond to the proposed action.

The employee shall be entitled to be represented by counsel or other person of his/her choosing at the meeting.

F. If after the above procedure discipline is implemented, a written notice of discipline shall be served upon the employee. Said notice shall inform the employee of his/her appeal rights, if any.

G. The City shall have the right to put any employee on immediate paid administrative leave pending investigation and processing of any potential disciplinary action.

H. The provisions of the Article shall not apply to reductions in pay which are part of a general plan to reduce salaries and wages or to eliminate positions.

26.3 Appeal
I. Right of Appeal:  When formal disciplinary action has been taken by the City Manager or Chief of Police and the employee has received written notification of the action, the employee shall have the right to appeal as provided below.

Failure to appeal by the employee or his/her representative will make the disciplinary action final and conclusive.

J. Appeal Procedure:  Aregular employee who has been demoted, dismissed,reduced in pay orsignificantly suspended without pay (excess of one day),may appealto the City Council within fourteen (14) calendar days after having been furnished a copy of the notice of discipline by filing a written answer to charges and requesting a hearing with an impartial arbitrator thereon.  Upon receipt by the City Council of the request for a hearing with an arbitrator, the City Council will initiate the hearing procedure.

K. Hearing Procedure:

1. Appointment of Arbitrator
a) The parties to the selection of the arbitrator shall be the City and the employee, who may be represented by the Association, by independent counsel or by him or herself.

Agenda Item #9.10.

25 | Page
b) An arbitrator shall be selected jointly by the parties within fourteen calendar days ofreceipt by the City Manager of the request forsuch arbitration from the employee.
c) In the event the parties are unable to agree on an arbitrator within the fourteen day period, the City shall solicit from the State of California Mediation / Conciliation Service a list ofseven arbitrators.

After receipt of the list, the parties shall, with the City striking first, alternately strike arbitrator's namesfromthe list until one arbitrator remains.
d) If the arbitrator selected declines appointment or is otherwise unavailable, a new list shall be requested as described above and the process repeated, unless the parties can otherwise mutually agree on an arbitrator.
e) The cost of the impartial arbitrator will be shared, with one‐half being paid by the City and one‐half being paid by the Association or the individual employee.

2. The arbitration hearing shall be held at the earliest administratively convenient date, taking into consideration the availability of the arbitrator and the availability of counsel and witnesses. The arbitration hearing shall be a private hearing.

3. The hearing shall be conducted in the manner most conducive to determination of the truth, and the arbitrator shall not be bound by technical rules of evidence.

4. The arbitrator shall determine the relevancy, weight and credibility of testimony and evidence.  The arbitrator shall base his/her finding on the preponderance of evidence.

5. Each side will be permitted an opening statement and closing argument.

The City shall first present their witnesses and evidence to sustain the charges, and the employee will then present his/her witnesses and evidence in defense.

6. A court reporter will be retained by the City to take a transcript of the hearing. No audio or video tape recording will be permitted.   The employee or his/her representative may obtain a copy of the transcript of the hearing upon request and agreement to pay the necessary costs.

Agenda Item #9.10.

26 | Page

7. Each side will be allowed to examine and cross‐examine witnesses.   The employee filing the appeal may be called and examined as if under cross‐ examination.

8. Both the City and the employee may be represented by legal counsel.

9. The arbitrator shall, if requested by either party, subpoena witnesses and/or require production of other relevant records or material evidence.  The arbitrator may consider the records of any relevant prior disciplinary actions against the employee which are final.

10. The arbitrator may, prior to or during a hearing, grant a continuance for any reason he/she believes to be important to him/her reaching a fair and proper decision.

11. The arbitratorshall prepare a recommended decision and forward it to the City Council after the matter of appeal was taken under submission by the arbitrator.  The recommended decision shall set forth which charges the arbitrator sustains or does not sustain and the reasons therefore.

12. After receiving the recommendation of the arbitrator, the City Council may sustain orreject any or all ofthe chargesfiled againstthe employee.  The City Council may sustain, reject or modify disciplinary action invoked against the employee.

ARTICLE 2987

LAYOFF PROCEDURE

27.1 In the event of a layoff, those employees in the classification affected with the least City‐wide seniority shall be laid off first.  Seniority shall be defined as continuous City service based upon hire date. The order of layoff shall be:
a) Part‐time and temporary employees in the affected classification shall be separated first.
b) Probationary employees in the affected classification shall be separated next. c) Permanent employees with the least City seniority will be laid off first. Other affected employees will be laid off in sequential order thereafter.

27.2 An employee scheduled to be laid off is entitled to displace, or "bump," into a position in a classification within the same occupational series which is currently being held by an incumbent with less overall City seniority, provided it is a position in which the Agenda Item #9.10.

27 | Page
employee formerly held permanent status.  The employee must exercise his or her displacement rights in writing within five (5) working days from receipt of layoff notification.

27.3 When the employee with the least City seniority is displaced by the person scheduled for layoff, the displaced employee shall be considered as laid off for the same reason as the person who displaced him or her and shall in the same manner be eligible to displace to a position in the same manner as described above.

27.4   Should there be a vacancy in the classification from which an employee was laid off within twelve (12) months, the employee shall be eligible for reinstatement.

Reinstatement shall be in the reverse order of layoff.

ARTICLE 30298

SEPARABILITY
Notwithstanding any provisions of this Agreement to the contrary, in the event that any article, or subsections thereof, of this Agreement shall be declared invalid by any court of competent jurisdiction or by any applicable State or Federal law orregulation, orshall a decision by any court of competent jurisdiction or any applicable State or Federal law or regulation diminish the benefits provided by this Agreement or impose additional obligations on the City, the parties shall meet and confer or negotiate on the Articles or Subsections thereof affected. All other provisions of this agreement shall continue in full force and effect.

ARTICLE 31029
TERM
The term of this agreement shall commence on its ratification by the City and the Association and expire on June 30, 20265.

APPROVALS
This Memorandum Of Understanding has been ratified and adopted pursuant to the recommendation of the following representatives:

ST. HELENA POLICE OFFICERS’ ASSOCIATION
_______________________________
Joe Higby, Labor Negotiator
Agenda Item #9.10.

28 | Page
_______________________________
Melissa BrownIris Solana, President
_______________________________
Randall Stephenson, Vice President
CITY OF ST. HELENA
_______________________________
Anil ComeloJames McCann, Interim
City Manager
Agenda Item #9.10.

29 | Page
Agenda Item #9.10.

MEMORANDUM OF UNDERSTANDING

BETWEEN
ST. HELENA POLICE OFFICERS' ASSOCIATION
AND
CITY OF ST. HELENA

FOR THE PERIOD
July 1, 2025 – June 30, 2026
ATTACHMENT 2
Agenda Item #9.10.

1 | Page
ARTICLE 1

PREAMBLE
This Memorandum of Understanding (MOU) is made and entered into between the City of St. Helena, hereinafter referred to as "City," and the St. Helena Police Officers' Association, hereinafter referred to as "Association," pursuant to California Government Code Section 3500 et seq.  The purpose of this Memorandum of Understanding is the establishment of rates of compensation, hours of work and other terms and conditions of employment.

ARTICLE 2

RECOGNITION

2.1 The City of St. Helena recognizes the Association as the recognized and exclusive representative for the following classifications: Police Officer, Police Corporal, Police Sergeant, Dispatcher, Records Supervisor, Property & Evidence Technician, and Police Officer Trainee.

2.2 Thisrecognition is exclusive of (1) management employee, (2) temporary employees and (3) part‐time employees.

2.3 (a) The term "Peace Officer" is defined as any member who isfull‐time sworn personnel per 830.1 PC.
(b) The term "Dispatcher" is defined as any member who is a full‐time Dispatcher, Records Supervisor, and/or Property & Evidence Technician. (c) The term “Police Officer Trainee” is defined as any member who is a full‐time non‐ sworn police trainee.

ARTICLE 3

ASSOCIATION RIGHTS
The Association shall have the following rights and responsibilities:

3.1 Reasonable advance notice of any City ordinance, rule, resolution or regulation directly relating to matters within the scope of this MOU.

3.2 Reasonable use of one bulletin board at the Police Department.

3.3 The right to payroll deductions made for payment of Association dues and for City‐ approved programs.

Agenda Item #9.10.

2 | Page

3.4 The right to represent its members before the City Council or the City Council's designee with regard to wages, hours and other matters within the scope of representation, subject to the provisions of applicable Federal, State or City laws and regulations.

3.5 The use of City facilities for regular, normal and lawful Association activities, providing that appropriate advance arrangements are made. The granting of such use may be conditioned on appropriate charges to offset the cost of such use.

3.6 Reasonable access to employee work locations for officers of the Association and their officially designated representatives for the purpose of processing grievances or contacting members of the organization concerning business within the scope of representation.  Access shall be restricted so as not to interfere with the operations of the Police department or with established safety or security requirements.

ARTICLE 4

CITY RIGHTS
To insure that the City is able to carry out its constitutional and statutory functions and responsibilities, the City retainsitsrights, including but not limited to the right to direct the work force; to select and determine the number of employees and skills required; to determine job classifications; to hire, transfer, promote,suspend, discipline and discharge employees; to assign work to employees in accordance with requirements of the City; to establish and change work schedules and assignments; to lay off employeesfor lack of work in accord with past practice; to expand or diminish services; to subcontract any work or operations in accord with its past practice as necessary to maintain public safety;to determine and change methods of operations; to determine and change work locations and the processes and materials to be employed; to take all necessary actions to perform its functions in emergencies.

ARTICLE 5

GRIEVANCE PROCEDURE

5.1 Grievance Defined: A grievance is a formal allegation by a member of the Association who has been adversely affected by an alleged violation of the specific provisions of the MOU during its term, excluding all City ordinances, resolutions, rules and regulations, the subject of which are notspecifically covered by the provisions of this MOU.  This grievance procedure shall not apply to discipline.  This grievance procedure shall be the exclusive means of resolving contract grievances of employees covered by this MOU.

Agenda Item #9.10.

3 | Page

5.2 Procedure:

Step 1: Informal Discussion.  Within ten (10) calendar days of the occurrence of an act in dispute, an employee shall discuss it with his or her immediate supervisor, who shall investigate and attempt to resolve the matter.  The supervisor shall give the employee an oral reply within five (5) calendar days after the discussion. If the employee is not satisfied with the response, she or he may proceed to the next step.

Step 2: Department Head's Determination.  Any dispute not resolved at Step 1 may be submitted to the Police Chief or his designee in writing within ten (10) calendar days after the supervisor's response citing the specific provision of this Agreement in dispute.  A copy shall be provided to the immediate supervisor. Within five (5) calendar days thereafter, a meeting shall be scheduled with the employee by the Police Chief or his designee who shall attempt to resolve the matter.  The Police Chief or his designee shall give the employee a written reply within five (5) calendar days after such meeting.  If the employee is not satisfied with the response, he or she may proceed to the next step.

Step 3: City Manager Review.  Any dispute not resolved at Step 2 may be submitted in writing, with copies of Step 2 response, within five (5) calendar days after the Police Chiefs or his designee's response, to the City Manager.  In the event that a dispute is referred to the City Manager, he orshe shallschedule a meeting within five (5) calendar days with the employee to discuss the matter.  After consideration of the facts, the City Manager shall give his or her written decision to the employee within five (5) calendar days after the meeting.

Step 4: City Council Review.  If the employee is not satisfied with the decision, the employee may request a hearing before the City Council. Such request for hearing must be submitted within fifteen (15) days of receipt of the City Manager's decision and shall include in detail the facts giving rise to the general grievance and all supporting documentation necessary for City Council consideration. Management shall calendar on the City Council agenda such request and supporting documentation within thirty (30) days. The matter may be heard in open or closed session as permitted by law. The City Council shall have the following options:

1. Refuse to hear the appeal, or

2. Make a decision on the documentation submitted, or

3. Hold a hearing after which they shall make a decision. The decision of the City Council shall be final.

Agenda Item #9.10.

4 | Page
ARTICLE 6

HOURS OF WORK

6.1 Workweek.  The workweek for full‐time personnel will be defined by the FLSA public safety definition.  The City and the POA recognize this to mean employees will work 160 hours in a 28‐day period.  The current schedule is a 12‐hour shift schedule. Other schedules may be implemented should this need occur.  The City will explore with the POA alternative schedules to meet the operating needs of the department.

6.2 Shift Change Notification. The Department shall make every effort to maintain the employee's scheduled days off on a consistent basis during the posted four (4) month rotation period. Shift work employees shall be granted five (5) working days of advance notice of changesin scheduled shifts unless such change is due to illness or emergency.

6.3 Mealtimes. Mealtime for shift employees and non‐shift employees is thirty (30) minutes.

6.4 Mealtime Call‐Out for Shift Employees.  Shift personnel receive mealtime as paid time and shall be subject to call‐out during the mealtime.

6.5 Rest Periods.  Rest periods will normally be provided to employees at the rate of fifteen (15) minutes for each four (4) hours worked.  Rest periods are not to be construed as meal time.

6.6 Missed Rest Periods and Mealtimes.   For shift employees, since mealtime and rest periods are paid time, nothing in this section provides for or implies any additional compensation or benefits if a rest period is not received.

6.7 Definition of Shift Employees.  Shift employees are those assigned to positions, the duties of which are performed on a 24‐hour a day, 7‐day a week basis, and include Police Officer, Police Corporal Police Sergeant, Property & Evidence Technician, Records Supervisor, Dispatcher and Police Officer Trainee.

6.8 Graveyard Shift. Effective the first full pay period in July 2023,shift employees assigned to work the graveyard shift (6:00 p.m. to 6:00 a.m.) will receive shift differential pay in the amount of two (2) percent of base pay for assignment to the “graveyard” shift.

6.9 The City shall maintain the “two on‐two off’ system during shift rotations to the best of the City’s ability and based on available staffing.  This article shall be open to meet and confer.

Agenda Item #9.10.

5 | Page
ARTICLE 7

OVERTIME

7.1 Hours Paid. Employees will be paid regular pay for working their regular assigned hours.  Employees will be paid overtime at the rate of time and one‐half for all hours worked in excess of their regular scheduled hours on a given day or for hours worked in excess of FLSA standards for public safety employees.  An example of this would include an employee that is regularly assigned to a 12‐hour shift would be paid overtime should their workday exceed 12 hours.  Employees assigned on a 3/4 time basis or employees assigned to an 8‐hour day will be paid overtime should their workday exceed 8 hours.

7.2 Overtime
A. Regular Overtime Rate.  Employees shall be paid overtime at the rate of time and one‐half their regular rate of pay, including special pay which is part of their regular pay (e.g., longevity, special duty, educational compensation).

B. Minimum Units of Overtime.   Overtime is recorded and paid on the basis of fifteen (15) minute increments(rounded up or down) to the nearest fifteen (15) minute increment.  As an example, working seven (7) minutes beyond/before a shift would equal no paid overtime, while working eight (8) minutes beyond/before a shift would equal fifteen (15) minutes of overtime paid to that employee.

7.3 Hours Worked.   Holidays, vacation, compensatory time off and sick leave shall constitute hours worked for the purposes of computing overtime.

7.4 Compensatory Time Off.   Notwithstanding the provisions of this section, police employees may be granted compensatory time off for overtime credit, at the discretion of the Police Chief and with due regard to the wishes of the employee. Compensatory time off may be accumulated up to a maximum of one hundred twenty (120) hours.

7.5 Scheduling Compensatory Time Off.  Requests to use compensatory time off shall be granted with due regard for operational necessity, such as staffing levels.   Employees requesting CTO will submit a request to the scheduling supervisor.  If granting the CTO request createsthe need for coverage, a sign‐up will be posted, if no employee signs up to work 72 hours prior to the requested leave, the CTO request will be denied.

7.6 Department Meetings.  All department meetings called by the Chief attended by police employees on off‐duty time shall be paid overtime at the rate of time and one‐half.

7.7 Call Back Pay.  Employees who are called to duty at a time they are not scheduled to work shall be compensated at the rate of time and one‐half (1 +1/2) of the employee's Agenda Item #9.10.

6 | Page
regular rate of pay with a minimum compensation of two (2) hours. Call back overtime is unscheduled overtime as opposed to early start or extended day.

7.8 Court Time Pay.  Employees who are subpoenaed to appear in court, at a time when they are not working, about events arising out of their employment, shall be compensated at the rate of time and one‐half (1 +1/2) of the employee's regular rate of pay. If such court appearance neither begins nor ends contiguous to the employee's scheduled shift, the employee will be compensated for a minimum of three (3) hours for each required appearance.  Employees who have been subpoenaed to appear, and are cancelled from such appearance with less than forty‐eight (48) hours notice, shall receive two (2) hours pay at their overtime rate.

7.9 Vacation Call Back.  An employee called in to work during their regularly scheduled vacation period shall be compensated at a rate of one and one‐half (1+ ½) times their regular rate of pay for all time worked.

7.10 Double‐back Pay.  When an employee isrequired to work two scheduled shifts within any twenty‐four hour period, the first two hours of the second shift period worked will be at the overtime rate, provided that this provision shall not apply in any situation when the scheduling was done for the convenience of the employee or as a result of a "shiftswap."

7.11 Training Travel.

A. Employees assigned to training will have their normal work hours adjusted to reflect work hours of 8:00 a.m. to 5:00 p.m. with one hour off for lunch.  The first and last day of class will reflect a ten‐hour workday (1/2 hour travel each direction and one hour for lunch are not compensated.) If the first or last day of training is lessthan ten hours,the employee shall have the option of completing the workday at SHPD, or taking compensatory time off.   Travel time is considered portal to portal.

B. If travel to a training site occurs during non‐normal working hours, or on a scheduled day off, the employee shall be compensated at time and one half (1 + ½).

C. Employees will not be compensated for travel to pick‐up or drop off a City vehicle.

D. Subsistence reimbursement will be according to P.O.S.T. guidelines, however the reimbursement for approved meals during offsite training will be governed by the City’s Administrative Policy “Training & Travel” (P‐FI‐0023) and in no circumstances be less than $15 for breakfast, $25 for lunch and $35 for dinner.

No receipts are required. If a motel room is unavailable at the P.O.S.T. rate, the difference will be reimbursed based upon receipts, single occupancy, government rates.  Lodging will not be reimbursed for the night prior to start of Agenda Item #9.10.

7 | Page
training, if training is within a 30‐mile radius of point of departure. (refer map, Appendix D)
ARTICLE 8
SALARY

8.1 Effective July 1, 2025, all bargaining unit members shall receive a Cost of Living (COLA) increase of three (3) percent.

ARTICLE 9

INCENTIVE PAY

9.1 Additional monthly salary compensation shall be received by an employee attaining POST Certificates, asfollows:

POST Intermediate Certificate $100.00
POST Advanced Certificate $200.00
POST Records Supervisor Certificate $100.00
Effective the first full per period in July 2024, additional monthly salary received by an employee attaining POST Certificates shall be asfollows:

POST Intermediate Certificate        $150.00
POST Advanced Certificate          $275.00
POST Records Supervisor Certificate        $150.00

9.2 Employeeswho are fluentin both English and Spanish, both verbal and written, willreceive incentive pay in the amount of five (5) percent oftheir base salary.  Fluency is determined through an interview and written examples that demonstrate this skill. Testing is scheduled in June and December.  Incentive pay is awarded to begin the following month.

Thisincentive pay is subject to supervisor review should a performance issue occur.

9.3 Employees determined to be able to communicate in Spanish at a level adequate for law enforcement purposes will receive incentive pay of additional $150.00 per month.

Competency at this level is determined through a demonstration of this skill to a community panel as selected by the Chief of Police.  Testing is scheduled in June and December. Incentive pay is awarded to begin the following month. This incentive pay is subject to supervisor review should a performance issue occur.

Agenda Item #9.10.

8 | Page
ARTICLE 10

LONGEVITY
Longevity pay shall be granted to any permanent employee on their fifth anniversary of continuous employment at the rate of two and one‐half (2 ½) percent of presentsalary.  At their tenth anniversary, the percentage increment shall be five (5) percent; at the fifteenth‐year anniversary, the percentage increment shall be seven and one‐half (7 ½) percent; at the twentieth year anniversary and thereafter, the increment shall be ten (10) percent.

ARTICLE 11

SPECIAL ASSIGNMENT

11.1 An officer, while assigned to the position of Motorcycle Officer, Range Master or Reserve Coordinator with at least six (6) regularly working reserve officers under supervision, shall receive additional compensation of $200.00 per month. This shall be part of the regular pay.

11.2 Officers or Dispatchers assigned as a Field Training Officer or Communication Training Officer shall receive an additional seven (7) percent of their daily salary, per day, while assigned to the trainee.

11.4 Officers working special duty for film making or similar work, which work is paid for by a film production company or similar enterprise, shall be paid for a minimum of four hours at the regular overtime rate.

11.5 Officers, while assigned to the Investigator position, School Resource Officer, or K‐9 Handler shall receive an additional compensation of three (3) percent of base salary when acting as an Investigator, School Resource Officer, or K‐9 Handler.

11.6 Police service dog handler is paid for through the Citizens' Option for Public Safety (COPS).  This program continues as long as funds from this program is available.

1. A Police service Dog handler ("Handler") who is regularly assigned the responsibility for the care,shelter and feeding of a police Dog shall be indemnified by the CITY for all such costs.  Expenses related to the care, shelter and feeding of a police Dog include the following: medical costs, veterinarian costs, food, construction and maintenance of a shelter, and kennel costs during the Handler's vacation.

2. Handler shall be compensated in accordance with the POA Memorandum of Understanding for attendance at monthly training sessions related to their assigned police Dog.

Agenda Item #9.10.

9 | Page

3. All expenses provided for by the CITY under Section 1 shall be pre‐approved by the Chief of Police or his designate before such reimbursement will be granted to the Handler, and the Handlershall furnish proof to the satisfaction of the CITY forsuch expenditure.

4. Handlers shall be of the Police Officer rank. The assignment shall be voluntary.

Once accepted for the assignment, the Handler shall remain subject to all Police Department regulations, except as provided herein.

5. The police Dog is the property of the City of St. Helena.   The Handler may voluntarily keep the police Dog at their place of residence, subject to recall by the CITY.

6. The Handler isresponsible for the care and feeding of the police Dog.  If at any time the Handler is unable to use the police Dog because of its poor health, which is due to the Handler's negligence, the Handler may be disciplined, removed from the canine program, and the police Dog removed from the Handler's custody.  If at any time the police Dog is forced to be retired from police service because of its poor health, which is due to the Handler’s negligence, the CITY may seek damages from the Handler for the lost value of the remaining years, or fraction thereof, of expected service of the police Dog.  The damagesto which the CITY will be entitled to isthe sum of $10,344.00. Multiplied by a fraction, the numerator of which isthe remaining years or fraction thereof, of expected service of the police Dog and the denominator four (4) years; that is expected years ofservice of a police Dog.

7. Upon termination of employment with the CITY or participation in the canine program, the Handler may, subject to the CITY'S sole and exclusive discretion, purchase the police Dog from the CITY.  The purchase price shall be the sum of $10,344.00, multiplied by a fraction, the numerator of which isthe remaining years, or fraction thereof, of expected service of the police Dog and the denominator four (4) years; that is, the expected years of service of the police Dog.  When the police Dog is retired from service due to age, health or injury, the Handler may, subject to the CITY'S sole and exclusive discretion, purchase the police Dog from the CITY for $1.00.  Upon purchase of a police Dog by the Handler, the CITY thereby relinquishes all control over the care, feeding and maintenance of the police Dog and any responsibility to pay forsuch services, including the payment of compensation to the Handler under this Agreement, as well as any liability for the actions of the police Dog.  Any and all such control, responsibility, and liability for the police Dog will be assumed by the Handler on the day of the purchase.

8. For purposes of this section, the date upon which the police Dog is first put into active duty with its Hander shall be the date from which the expected years of service of the police Dog shall commence.

Agenda Item #9.10.

10 | Page

9. The handler is authorized to drive a marked police car, equipped with a canine cage, between home and work. In addition to other City or Department policies regarding use of vehicles, the following provisions apply:
a) Vehicle shall be used for official City business only.   When commuting, the handler shall not deviate from a direct path between home and work or stop enroute for personal business.
b) Handlermust have his valid driverlicense and departmentIDin his possession when operating the vehicle. (The Police Department uniform will be considered department ID.)
c) Only law enforcement personnel will operate the vehicle. d) When handler is on vacation or other leave, or is on a trip away from home, the City vehicle must be left at the Police Department. e) When commuting, the handler will not engage in law enforcement activity when outside the St. Helena City limits, unless requested to assist another agency. It is appropriate for the handler to use the police radio to advise another jurisdiction of observed criminal violations.
1) This subsection does not apply should the handler witness a felony or serious incident where a person's safety is at risk. As soon as practical, the handlershall notify the agency of jurisdiction.

10. CITY will compensate EMPLOYEE for feeding, grooming, and general care of the Dog. It is estimated that the time spent on non‐police work care of the Dog averages approximately sixty (60)minutes per day. Further, it has been determined that said time is substantially similar to the care given to a household pet or other dog.  The hours are compensated atthe California prevailing minimum wage at the overtime rate of time and a half.  As of January 1, 2025, the minimum wage is $16.50 per hour which equals $24.75 per hour at time and a half.  At this rate, the EMPLOYEE will be paid $24.75 per hour times 365 (daysin the year) divided by the number of paychecks in the year (24), excluding the 3rd paycheck of the month which occurs twice annually.  Thisrate calculatesto $376.41 per paycheck.

As the prevailing minimum wage is adjusted, the same calculations shown above will be used to determine the new pay per paycheck.

Agenda Item #9.10.

11 | Page
ARTICLE 12

EDUCATIONAL REIMBURSEMENT
Each employee is eligible for reimbursement for up to a maximum of $300.00 during any fiscal year for tuition and fees for Spanish language classes at Napa Valley College (or approved equivalent institution) that will aid the employee in the performance of his or her duties.

Reimbursement will be paid upon obtaining a passing grade or a certificate of completion.  These classes are scheduled on the employees own time and are not considered on‐duty hours.

The City of St. Helena encourages professional growth which is beneficial to both the City and the employee.  The City will provide reimbursements for employees up to $3,500 per fiscal year for the cost of books and tuition incurred for which the employee earns college credits for classes taken in pursuit of an academic degree from an accredited college or university, which would promote professional development within City of St. Helena employment. The program is voluntary.

Courses require pre‐approval, prior to the date of enrollment in the course, to ensure the expense is eligible under the MOU.

ARTICLE 13

SICK LEAVE

13.1 Accrual.  Sick leave with pay shall accrue to employeesin the classified service at the rate of one work day for every calendar month of service, with no limit to accumulated time.

13.2 Administration.  An employee who must absent himself/herself from work shall notify his/herimmediate superior or department head atleasttwo hours priorto the beginning of his/her shift, unless circumstances of the illness prevents such advance notice, but in no case later than the start of the his/her tour of duty and may be required to provide a physician's certificate for absence due to illnesses of more than three working days or at the request of the department head.  Any employee may be required to submit to an examination by a licensed physician designated by the City and at the City's expense to determine the state of the employee's health.

13.3 Reasons for Granting.  Sick leave shall be granted to eligible employeesin the following cases:

A. Personal illness or incapacity resulting from causes beyond the employee's control;
B. Illness of a member of an employee'simmediate family (defined asfather, mother, sister, brother, spouse, or child) and of sufficient nature to require his or her Agenda Item #9.10.

12 | Page
personal care and attention and only until other adequate arrangements can be made.

C. Preventive medical, dental and optical examinations where appointments are unavailable or impractical during non‐working hours.

13.4 Sick Leave Abuse.  When it is determined by investigation that sufficient evidence exists to demonstrate an employee has or is abusing the sick leave privilege, the Department Head, upon approval by the City Manager, may suspend that employee's use of the sick leave benefit for such period of time as is determined necessary to deter future abuse, which may be in addition to any other disciplinary action that may be appropriate.

13.5 All eligibility for sick leave with pay shall be canceled upon separation of the employee from the City service, provided that if such separation is by layoff, this accumulated eligibility shall be restored to him/her in whole by the City Manager upon re‐ employment.

13.6 Employees who are on authorized vacation or holiday leave and become ill, or are otherwise disabled through accident not a result of vicious habits or intemperance, may charge such sickness or disablement to credited sick leave, provided satisfactory evidence is presented to the City Manager indicating the total number of daysto be so charged.

13.7 Sick Leave Accrual Incentive.

A. Upon separation in good standing from employment with ten years ofservice to the City, the City will pay an employee for unused sick leave in the following amount: the total number of hours of sick leave accumulated, multiplied by the hourly rate of pay of the employee at the time of separation, divided by two.

B. Retiring employees have the option that the number of hours of accumulated sick leave times the hourly rate of the employee at the time of retirement may be applied towards health insurance premiums until such amount is depleted.

Insurance premiums paid under this provision may apply towards any health or dental insurance policy normally available to employees, subject to any limitations imposed by the insurance company. Such policies may include coverage of dependents of the employee.

C. Effective July 1, 2020,the City will not pay the employee upon separation in good standing from City employment for unused sick leave accrued on or after July 1, 2020.  No new sick leave hours will be eligible for the conversation or payout benefits described in Section 13.7 of the MOU beginning July 1, 2020.  Those Agenda Item #9.10.

13 | Page
employees who have accrued hours eligible forthis benefit on or before June 30, 2020 will have such eligible hours placed in a separate bank and will be permitted to convert them in accordance with the provisions of Section 13.7.

ARTICLE 14

VACATION LEAVE

14.1 Eligibility. Employees shall be entitled to annual full or prorated vacation leave with pay except employees who have served less than six months in the service of the City.

14.2 Earning and Accrual Rates. Vacation shall be earned and accrued by regular employees at the following rates:

A. Full time Sworn Officers shall earn and accrue vacation at the rate of no less than fifteen days per year; non‐sworn full time Police Officer Trainee, Dispatchers, Records Supervisor, and Property & Evidence Technician shall earn and accrue vacation at the rate of no less than ten days per year.

B. After six years of continuous employment, Sworn Officers, Dispatchers, Records Supervisor, and Property & Evidence Technician will earn and accrue vacation at the rate ofsixteen days per year, and the rate of earning and accrualshall increase after each additional full year of employment to a maximum accrualrate of twenty days per year.

14.3 Vacation may be taken the first day following the completion of six months service but not in units of less than two hours.

14.4 If operating necessities are such that an employee cannot take all of her or his accrued vacation within an accrual year, the balance may be carried forward to the next year, however, the maximum accumulation of vacation leave shall be 45 days. For purposes of this paragraph, accrual year shall commence on the entrance‐on‐duty anniversary date.

14.5 Employees separated from City service shall be paid a lump sum for all vacation accrued prior to separation.

14.6 Effective July 1, 2017, every permanent employee shall be allowed to cash out up to 40 hours of accrued vacation leave per calendar year provided the employee maintains a minimum of 80 hours in his/her vacation leave bank.  Eligible employees may cash out vacation leave pursuant to this subsection once per year by submitting a request to the Human Resources Department no later than December 15.

Agenda Item #9.10.

14 | Page
ARTICLE 15

SCHEDULING PAID LEAVE
Vacation and holiday time off shall be scheduled by seniority choice.  A "time off request sheet" (includes holiday and vacation credit)shall be posted in December of each yearto solicit "requests for time off."  Said schedule, when approved by the Police Chief or his designee,shall be effective January 1 for the subsequent calendar year.  Requests shall be granted based upon legitimate operating needs and not unreasonably denied. Changes to the schedule during the year shall be subject to the approval of the Police Chief or his designee.  "Bumping" is not permitted without the consent of the affected employee. Requests for vacation or other time off on the actual day of the following holidays (New Year’s Eve, New Year’s Day, MLK Day, President’s Day, Easter Sunday, Memorial Day, 4th of July, Labor Day, Veteran’s Day, Thanksgiving, Christmas Eve, Christmas Day) will only be approved if the vacancy does not require another employee to involuntarily cover the shift and will be treated like requests for Compensatory Time Off detailed in section 7.5. The above identified holidays collectively do not coincide with City‐paid and designated holidays and are not associated with the holiday compensation set forth in Article 16 below.

ARTICLE 16

HOLIDAYS

16.1 In lieu of holiday time off, employees normally required to work holidays shall receive additional holiday compensation on a prorated basis on each paycheck, for a total of twenty‐six (26) paychecks annually, for the hours of twelve (12) recognized city holidays.  Member's compensation for holidays shall be computed in the same fashion as is the rate of pay for vacation.

16.2 Holiday accrual: Full time employees 3.69 hours per pay period.

Part time (3/4 time) employees 2.77 hours per pay period.

One Floating Holiday ‐ Unspecified Personal Convenience Holiday Three Additional Floating Holidays ‐ Employees continuously employed by the City for at least five years shall be granted three additional Unspecified Personal Convenience Holidays.  Personal Convenience Holidays must be used prior to the end of the calendar year and will not accrue.

16.3 Non‐shift employees who are not normally required to work holidays, shall normally take a holiday off on the day it falls, except that when a holiday falls on a Saturday the preceding Friday shall be observed.  When a holiday falls on a Sunday, the following Agenda Item #9.10.

15 | Page
Monday shall be observed. City‐paid and designated holidays to be taken off are enumerated in the City’s Employee Handbook under Rule 9, Section 9.1 “Holidays.” ARTICLE 17

BEREAVEMENT LEAVE
Employees shall be allowed a leave of absence on full pay, for up to seven calendar days when the absence is due to a death in the immediate family.  Those in the immediate family are: mother, father, grandmother, grandfather or grandchild of the employee or of the spouse of the employee, and the spouse, son, son‐in‐law, daughter, daughter‐in‐law, brother or sister of the employee, or any relative living in the immediate household of the employee.

ARTICLE 18

MATERNITY LEAVE
The City Manager may grant a leave of absence without pay to any probationary or permanent employee who becomes disabled as a result of pregnancy, which disability prevents her from performing the duties of her position.  Such leave shall not exceed four months whether or not it is combined with sick leave, vacation, compensatory time off and/or leave without pay.

Such request shall be accompanied by a recommendation and explanation from the Department Head as to how an adequate level of service can be maintained during the employee's absence. Employee benefits will continue to be paid by the City during approved short‐term leave.

ARTICLE 19

JURY LEAVE

19.1 Employees called astrial jurorsshall be entitled to absent themselvesfrom duties with the City during the period of such service or while necessarily being present in court as a result of such call.  Under such circumstances, the employee shall be paid the difference between the employee's full salary and any payment received for jury service, except travel pay.

19.2 Employees assigned to swing and graveyard shifts may be temporarily assigned to day shift. If such employee is released from jury duty after serving less than their shift hours, inclusive of meal and driving time, such employee may be required to report to the Police Department to serve the remainder of their shift.  Employees may also use vacation or CTO to complete the remainder of the shift. Such shift assignment may be made by the Chief of Police in due consideration of operational need and circumstances.

Agenda Item #9.10.

16 | Page
ARTICLE 20

ADMINISTRATIVE LEAVE
An employee who is determined to be disabled and unable to perform his or her normal duties may, at the discretion of the City Manager, be assigned to be on Administrative Leave.  During such Administrative Leave, the employee may be assigned to have "normal" work hours of 9:00 a.m. to 5:00 p.m. and days off of Saturday and Sunday.  If any fixed holidays occur during the time of disability, the employee will be assumed to be "off on holiday" and will not receive additional pay for the holiday.  During the period of assignment to Administrative Leave, the employee may be required to testify in court or perform otherfunctionsthe employee is capable of performing.

ARTICLE 21

HEALTH AND WELFARE INSURANCE AND BENEFITS

21.1 Health Insurance:

A. The City will pay for health insurance coverage for the employee and all dependents. Employees hired prior to July 1, 1990 who have no dependents will receive a salary supplement of $65 per month in lieu of the dependent coverage.

Itisthe City'sintentthat during the termofthis MOU,medical benefitsshallremain at the current level.

B. Effective July 1, 2005, deductible rates for employees were changed to lower the increases in health costs.

C. In the event City's health insurance premiumsincreasemore than five percent(5%) on July 1 of any given year, the city can amend the health plan to the next higher deductible tierto offset costs.  In the eventthe health insurance premiumsincrease more than fifteen percent (15%) after deductibles have been amended, the members agree to splitthe costincrease 75%/25%, with the employee paying 25%.

D. In order to bring employees in this bargaining unit to parity with other City employees in terms of the applicable deductibles in health plans offered, effective July 1, 2017, the City will change the Anthem health insurance plan provided to employees from the $500 deductible plan to the $250 deductible plan.  The City may make future changes in deductibles to this and other plans as specified in Section 21.1(C).

21.2 Dental Insurance:  The City will pay for each employee the full premium for Dental Insurance Benefits covering the employee and all dependent family members.

Agenda Item #9.10.

17 | Page

21.3 Life Insurance:   The City will pay for each employee the full premium for term life insurance in the amount of $25,000. The employee will have the option to purchase additional insurance up to an additional $30,000 or more if allowed by the insurance vendor.

21.4 Disability Insurance:   The City will pay for each employee the full premium for a disability insurance plan covering the employee.

21.5 Effective July 1, 2017 subject to REMIF approval, the City will obtain and pay the full premium for a REMIF vision plan for all full‐time employees and their dependent family members.

21.6 Physical Fitness:  During shifts when staffing is available and at the discretion of the Chief of Police or on‐duty supervisor, officers, Supervisors and Non‐sworn Staff shall be allowed to spend up to one hour during each shift exercising.  Changing clothes, showering and otherwise preparing to resume regular duties shall be accomplished during the one hour and is only during lunch breaks
ARTICLE 22

UNIFORM ALLOWANCE

22.1 Employees shall receive an annual uniform allowance as follows:

Sworn Personnel   $1,250.00
Police Officer Trainee, Dispatcher, Records Supervisor, Property & Evidence Technician   $1,000.00

22.2 The Uniform Allowance will be paid out proportionately with each of the twenty‐six (26) paychecks.

22.3 Officers assigned to motorcycle duties shall be issued:
1)        1 pair of Police motorcycle boots
2)        2 pairs of Police motorcycle pants
3)        1 Police motorcycle leather jacket
4)        2 sets of riding gloves (1 cold weather and 1 warm set) 5)        Protective eyeglasses(not to exceed $150.00)
Agenda Item #9.10.

18 | Page

22.4 Officers assigned by the Chief of Police to bicycle patrol shall be issued appropriate safety equipment to include:
1) Gloves
2) Helmet
3) Padded shorts
4) Padded Pants
5) Protective Eyeglasses
6) Pedal retention devices
7) Inclement weather clothing.

Officers assigned to bicycle patrol must agree to a regular assignment of bicycle duty prior to appointment to this position.

ARTICLE 23

LEAVE OF ABSENCE WITHOUT PAY
The City Manager may grant a permanent or probationary employee leave of absence without pay or seniority for a period not to exceed three months.  No such leave shall be granted except upon written request, and the approval will be in writing.   Upon expiration of a regularly approved leave or within a reasonable period of time after notice to return to duty, the employee shall be reinstated in the position held at the time leave was granted.  Failure on the part of an employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty,shall be cause for discharge.  Department heads may grant a permanent or probationary employee leave of absence without pay for time not to exceed one calendar week.  Such leaves shall be reported to the Personnel Officer.

ARTICLE 24

PUBLIC EMPLOYEES' RETIREMENT SYSTEM

24.1 Sworn Personnel

24.1.1 The City shall enroll all eligible sworn employees in a retirement plan provided by the Public Employees' Retirement System that conforms to the State Required PEPRA laws.  Employees hired into a PERS retirement system before January 1, 2013 will be considered "Classic" employees.  Employees hired into Agenda Item #9.10.

19 | Page
a PERS retirement system, for the first time, or after a six‐month separation, on January 1, 2013 or after will be considered "New" employees.

24.1.2 "Classic" employees' retirement benefits will be computed at three percent of salary for each year ofservice, for retirement at age fifty,supplemental to Social Security, and based on the single highest year's salary. a. Member Contributions – Employees covered by section 24.1.2 shall continue to pay, through payroll deduction, the full 9.0% member contribution rate.

24.1.3 "New" employees' retirement benefits will be computed at 2.7 percent ofsalary for each year ofservice, for retirement at age fifty‐seven,supplemental to Social Security, and based on a three‐year average (of the three highest years of salary).
a. Member Contributions – As required by Government Code Section 7522.30, effective January 1, 2013, employees covered by section 24.1.3 shall continue to pay, through payroll deduction, fifty percent (50%) of normal costs.

24.2 Non‐Sworn Personnel

24.2.1 The City will enroll non‐sworn employees in a retirement plan provided by the Public Employees' Retirement System with the same benefits provided to miscellaneous employees of the City.

24.2.2 "Classic" Tier One employees' retirement benefits will be computed at two percent of salary for each year of service, for retirement at age fifty‐five, supplemental to Social Security, and based on the highest twelve (12) consecutive month period as specified by Government Code Section 20042. a. Member Contributions – Employees covered by section 24.2.2 shall continue to pay, through payroll deduction, the full 7.0% member contribution rate.

24.2.3 "Classic" Tier Two employees' retirement benefits will be computed at two percent of salary for each year of service, for retirement at age sixty, supplemental to Social Security, and based on the highest annual average pensionable compensation earned during thirty‐six (36) consecutive months of service.
a. Section 24.2.3 shall apply to employees hired on or after July 1, 2012, and before January 1, 2013. In addition, Section 24.2.3 shall apply to employees hired on or after January 1, 2013, who are qualified for pension reciprocity as Agenda Item #9.10.

20 | Page
stated in Government Code Section 7522.02 (c) and related CalPERS reciprocity (Classic Member) requirements.
b. Member Contributions – Employees covered by section 24.2.3 shall continue to pay, through payroll deduction, the full 7.0% member contribution rate.

24.2.4 "New" employees' retirement benefits will be computed at two percent of salary for each year of service, for retirement at age sixty‐two, supplemental to Social Security, and based on the highest annual average pensionable compensation earned during thirty‐six (36) consecutive months of service as required by Government Code Section 7522.32.
a. Member Contributions – As required by Government Code Section 7522.30, effective January 1, 2013, employees covered by section 24.2.4 shall continue to pay, through payroll deduction, fifty percent (50%) of normal costs.

ARTICLE 25
DEFERRED COMPENSATION (457) & RETIREMENT HEALTH SAVINGS (RHS) PLANS

25.1 The City offers a Deferred Compensation Plan under which employees may designate portions of their salaries to be deferred for tax purposes. The City will equally match an employee’s deferred compensation contribution, not‐to‐exceed seventy‐five dollars ($75.00) per month. Employees may elect to make traditional (pre‐tax) and/or ROTH (post‐tax) contributions to the plan, up to the maximum allowed, under IRS rules.

25.2 The City agrees to establish a Retirement Health Savings Plan through MissionSquare.

The plan will be voluntary and contributions will be made by members as allowed under IRS rules.

ARTICLE 26

RETIREE SERVICE WEAPON PURCHASE OPTION
It is the intent of the City to allow retiring sworn employees of the City who qualify for the issuance of a retiree identification card endorsed for concealed carry per Department Policy 220 to purchase their City‐issued service weapon (handgun) at the determined fair market value at time of retirement.  The transfer of the firearm shall take place through a licensed firearms dealer and all costs related to the transfer of the firearm will be the responsibility of the retiree. A Department Policy will be required to effectuate this provision and the Association and City agree to meet and confer over the specific language for implementation.

Agenda Item #9.10.

21 | Page
ARTICLE 27

SHIFT SWAPS
The practice of shift swaps and absence without relief will be permitted, subject in each instance to the approval of the Police Chief or his designated representative.  Shift swapsshall be rank for rank, exceptions permitted only by the Police Chief, and absence without relief shall be without pay.

ARTICLE 28

DISCIPLINARY ACTION

26.1 Disciplinary Authority
A. The Chief of Police shall have the right, for reasonable cause, to reprimand or suspend without pay for up to and including three (3) calendar days any regular employee.

B. The City Manager shall have the right, for reasonable cause and for any regular employee to:

1. demote,

2. dismiss,

3. reduce in pay, or

4. suspend without pay for up to thirty (30) calendar days.

26.2 Discipline Procedure
C. An authorized departmental manager orsupervisor proposing that action be taken shall provide the employee with written notice ofthe proposed action.  The written notice shall contain the date it is intended to be effective, the charge(s) and facts on which the proposed action is based and notification that the employee is entitled to respond to the charges in writing to the Chief of Police or his designee within seven (7) calendar days of receipt of notification.  Failure of the employee to make a written response or request will constitute waiver of the right to respond.   Further, the employee shall be provided with the relevant written materials, written reports and documents considered by the responsible authority in reaching his/her decision to propose the action.

D. The City Manager will hear employee'sresponses on all contemplated disciplinary actions which propose a penaltymore severe than a three‐day suspension without Agenda Item #9.10.

22 | Page
pay.  The Chief of Police will hear those responses where less severe discipline is proposed.

E. If the employee elects to respond in person, a meeting shall be scheduled with the City Manager or Chief of Police, whichever is applicable, at which time the employee shall be given the opportunity to respond to the proposed action.

The employee shall be entitled to be represented by counsel or other person of his/her choosing at the meeting.

F. If after the above procedure discipline is implemented, a written notice of discipline shall be served upon the employee. Said notice shall inform the employee of his/her appeal rights, if any.

G. The City shall have the right to put any employee on immediate paid administrative leave pending investigation and processing of any potential disciplinary action.

H. The provisions of the Article shall not apply to reductions in pay which are part of a general plan to reduce salaries and wages or to eliminate positions.

26.3 Appeal
I. Right of Appeal:  When formal disciplinary action has been taken by the City Manager or Chief of Police and the employee has received written notification of the action, the employee shall have the right to appeal as provided below.

Failure to appeal by the employee or his/her representative will make the disciplinary action final and conclusive.

J. Appeal Procedure:  Aregular employee who has been demoted, dismissed,reduced in pay orsignificantly suspended without pay (excess of one day),may appealto the City Council within fourteen (14) calendar days after having been furnished a copy of the notice of discipline by filing a written answer to charges and requesting a hearing with an impartial arbitrator thereon.  Upon receipt by the City Council of the request for a hearing with an arbitrator, the City Council will initiate the hearing procedure.

K. Hearing Procedure:

1. Appointment of Arbitrator
a) The parties to the selection of the arbitrator shall be the City and the employee, who may be represented by the Association, by independent counsel or by him or herself.

Agenda Item #9.10.