Agenda — St. Helena City Council, October 14, 2025 (part 2 of 3)

6/14/2022 3
Based on the annual average of 12.75 ADU permits per year since 2019, the City is projecting 102 ADUs being permitted over the eight year planning period and is using ABAG’s survey data to distribute the projected units by income category:

Income Category Percentages Totals
Very low 30% 30
Low 30% 31
Moderate 30% 31
Above moderate 10% 10
Based on these calculations, the City is able to meet approximately 1/7 of its RHNA through ADUs, and must accommodate another 598 units on the sites detailed in the sites inventory. See table below for a summary:

V Low Low Mod Above Mod Total
RHNA 200 200 100 200 700
Pipeline / Approved Units 0 0 0 0 0
ADUs 30 31 31 10 102
Remaining RHNA 170 169 69 190 598
ADUs and Level of Scrutiny of Other Sites in Housing Elements Cities that are heavily dependent on redevelopment sites (or technically nonvacant sites) face more scrutiny in their lower income sites inventory. ADUs can help some cities avoid this additional scrutiny/analysis. To simplify: if greater than 50 percent of the lower income RHNA can be satisfied by vacant sites, under construction (pipeline) projects, and projected ADUs, cities can avoid the higher standard.

For example: If the lower income RHNA is 100 and there are ten units under construction and sites for ten vacant units, a jurisdiction can avoid the heightened scrutiny if ADU projections are at least 31 units for the housing element period. (Half of 100 is 50. 10 under construction plus 10 vacant plus 31 ADUs is 51, or greater than 50.)
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From: Joshua Parke
To: Erika Opp
Subject: Additional Points Regarding ADUs and RHNA
Date: Tuesday, September 30, 2025 6:57:28 PM
Hi Erica, thank you for posting the previous information regarding RHNA and ADUs. Please add the additional clarifications for public comment, thank you.

Regarding RHNA and ADUs please additionally note:

The state recommends municipalities start with past ADU permitting numbers (a previous year multiplied by the 8 year housing cycle) as the first step in calculations for RHNA numbers simply because it’s so easy and not scrutinized by HCD in a specific manner (no addresses needed, automatic percentage allocations 30/30/30 toward lowest through mid income brackets then 10 for all others). Their actual use is not required to be documented in order to count toward RHNA allocations. Just to be clear this does not require any action, it’s simply using existing stock and accepted permits.

Had this initial calculation been done it is entirely possible that the up zoning of Spring vineyard and designation of multiple other sites would have been completely unnecessary. Our current housing element does not account for any ADUs. By not doing so we are overburdening the city with an unnecessary housing density.

A few points to keep in mind would be:
-Recent state law allows for automatic amnesty for people to come forward and have “illegal” ADUs and JADUs certified and permitted. These can then count toward RHNA. -All ADUs and JADUs count toward RHNA housing stock allocations regardless of whether they were applied for as rent controlled or not.
-Family members who occupy ADUs and JADUs are also people who live in them and can count toward additional low income brackets. This seems simple and obvious but often times the knee jerk reaction is to say unless it’s an outside entity it doesn’t count. -Current law and HCD allow municipalities to project the potentiality of RHNA allocations that can be produced during the housing cycle. This means that municipalities that have not provided past encouragement and avenues for ADU construction can add “x” number of units annually to their projection if policies are put in place. This is an extremely valuable tool.

This really shouldn’t be able a war of opinions about ADUs, at a minimum we should be using them as the state suggests simply with our existing stock. That said there is a great opportunity here for galvanizing the community around a simple and cost-effective methodology for solving the threat of overly dominant property devaluing developments, and general plan violation lawsuits . Municipalities are allowed to change zoning on parcels that have been Agenda Item #6.1.

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designated as by right as long as they have legitimately found the numbers elsewhere. A community outreach with actual facts as a campaign for bettering our situation would be most welcome progress and forward thinking rather than fear mongering. I think now is a very important time.

Sincerely,
Joshua Parke
Design Principal | PARKE
C 707.312.0346
CONFIDENTIALITY NOTICE: This e-mail and any attachments are confidential and may be protected by legal privilege. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of this e-mail or any attachment is prohibited. If you have received this e-mail in error, please notify us immediately by returning it to the sender and delete this copy from your system. Thank you for your cooperation.

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From: Joshua Parke
To: [email protected]; City Manager; Paul Dohring; Michelle Deasy; Kate Spadarotto; Aaron Barak; Billy Summers
Subject: City Manager Performance
Date: Monday, October 6, 2025 9:18:47 PM
Attachments: City Management Outreach.pdf
Good evening Erika,
Please see the following correspondence and form letter for submission for public comment to post to the upcoming city council meeting on October 14th.

Thank you
Dear St. Helena Resident,
We are reaching out regarding ongoing concerns about City Manager Anil Comelo’s leadership. Attached is a brief form letter to the St. Helena City Council requesting that they initiate an immediate transition in leadership. If you agree, please sign the attached letter and return it.

If you have had a firsthand experience with Mr. Comelo that you believe the Council should be aware of, please compose and sign a brief factual account of your interaction—include dates, what occurred, and any outcomes if possible. Please email your signed letter and/or personal statement to [email protected] by Friday, October 10, in order to meet the deadline for the next Council meeting. We will compile all signed letters and personal accounts to submit formally for the October 14 meeting. Alternatively, if you would prefer to send your account directly to the Council, please do so—this is an appropriate time. We have included council email addresses and an email address for direct submission to the city below.

We recognize that, given how some citizens have been treated, this may feel intimidating or risky. We understand and share that concern. However, considering the many problems the town faces, we believe this outreach and communication to the Council are necessary. Given the ongoing lack of transparency, direction, and communityspecific understanding around planning and zoning, as well as the possible sale of City assets, we need decisive leadership and clear guidance.

Please note that this correspondence has been sent to City Manager Anil Comelo, each City Council member, and all City staff, and has been filed for public comment prior to being shared with residents.

Thank you for adding your voice in a constructive, professional manner. At your discretion, please feel free to forward this to other community members who you believe may wish to contribute their perspective on this matter.

Respectfully,
Joshua and Sarah Parke and family
Mayor Paul Dohring: [email protected]
Michell Deasy: [email protected]
Aaron Barak: [email protected]
Kate Spadarotto: [email protected]
Billy Summers: [email protected]
City of St. Helena public comment: [email protected] Agenda Item #6.1.

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10.06.25 Mayor and Members of the St. Helena City Council City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Re: Request for Resolution to Facilitate the Exit of City Manager Anil Comelo Dear Mayor and Council Members,
I am writing as a concerned resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City’s employment of Manager Anil Comelo.

The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo’s leadership, it has become clear that these standards have not been met. Persistent issues—including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders—have eroded public confidence and hindered progress on key initiatives.

These concerns are not isolated incidents but reflect a broader pattern of ineffective leadership that has negatively affected the City’s ability to move forward. St. Helena deserves leadership that demonstrates competence, integrity, and alignment with the needs and values of its residents.

For these reasons, I respectfully request that the members of the City Council take action to promptly facilitate Mr. Comelo’s transition out of employment. Decisive action is necessary to restore trust in City leadership; without public confidence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Jerry & Michele Hyde Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Jessica Hague Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________
Homeowner
1154 Hudson Avenue Saint Helena CA 94574
Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Jordan Coonrad Agenda Item #6.1.

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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo’s leadership, it has become clear that these standards have not been met. Persistent issues—including a lack of transparency, ambiguous and irresponsible ?scal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders—have eroded public con?dence and hindered progress on key initiatives.

These concerns are not isolated incidents but re?ect a broader pattern of ineffective leadership that has negatively affected the City’s ability to move forward. St. Helena deserves leadership that demonstrates competence, integrity, and alignment with the needs and values of its residents.

For these reasons, I respectfully request that the members of the City Council take action to promptly facilitate Mr. Comelo’s transition out of employment. Decisive action is necessary to restore trust in City leadership; without public con?dence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
%a mWWW
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Mayor and Members of the Saint Helena City Council
City of Saint Helena
1088 College Avenue
Saint Helena. CA 94754
Dear Mayor and Council Members,
A short time ago I went to City Hall to speak to speak to the Public Works director. No one at City Hall knew if he was there. Mr. Comelo was behind me. He introduced himself and asked if he could help.

After asking my question three times and not getting a straight answer, I said to him that I assume he can’t answer the question and walked away in disgust.

Respectfully,
W mWWW
Julia M Bolander
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Julie Ann Kodmur Agenda Item #6.1.

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[0.06.25
Mayor and Members ol‘the St Helena City Council
City ol‘Sl. llelena
1088 College Avenue
St. Helena. CA 04574
Re: Request for Resolution to Facilitate the Exit ofCity Manager Anil Comclo Dear Mayor and Council Members,
I am writing as a concerned resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City‘s employment of Manager Anil Comclo.

The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local govcmmcnt. Unfortunately, under Mr. Comelo’sleadership, it has become clear that these standards have not been met. Persistent issues—including a lack of transparency, ambiguous and irresponsible ?scal leadership, a polarizing approachto discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders—haveeroded public con?dence and hindered progress on key initiatives.

For these reasons, I respectfullyrequest that the members of the City Counciltake action to promptly facilitate Mr. Comelo’stransition out of employment. Decisive action is necessary to restore trust in City leadership; without public con?dence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: JépftwWIiilw
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To whom it may Concern:

I have previously sent a Public Comment to the City Council referencing my introduction to Anil Comelo and his inappropriate and illegal action against Tom Belt regarding threats about filing of Public Records Requests. You may find that comment here. https://sthelena.civicweb.net/document/266784/. This incident happened back in August of 2022 shortly after Mr Comelo became City Manager. It was clear during this interchange that he was intending to drive a wedge between the staff and the community. He talked about citizens as adversaries and his need to "Protect" "HIS" staff.

His administration has led to the most divisive relationships between staff and citizens.

There was a time when Mr Comelo had staff reviewing social media for anyone who criticized him. He maintained a list and if you contacted him, he would tell people he would not meet with them or give them what they asked for, because they had criticized him.

He was responsible for forcing out personnel that would not cow-tow to his edicts. I was told by 3 different employees at the Employee retreat that people were asked to put comments / questions anonymously into a bowl. One read paraphrased, "why is our staff so top heavy?" When he read it he demanded to know who wrote it. When no one came forward he chastised the room and said that that kind of question would not be tolerated. His style is heavy handed, punitive and tyrannical.

I talked to the then Library Director, Chris Kreiden, on her lunch hour on her last day of work. She said he would freeze her out of Department head meetings. He would schedule meetings with her and then repeatedly cancel. He wanted to restructure the Library and wanted her gone. He made her job so difficult, she took an early retirement.

Everyone that leaves does not want to go on record, should it follow them. They know how vindictive he can be.

Although hersey I have been told that he referred to me as a "cunt" in a public setting.

When these things have been brought to the attention of Mayor Dohring he has made excuses for Mr Comelo's behavior. I often wonder what Mr Comelo might be holding over Mayor Dohring's head. And strangely once at a city council meeting Mayor Dohring spoke directly to Mr Comelo, "people don't like you much, Mr Comelo." Although I have not kept a file over the years, several dozen people have contacted me privately about bad experiences they have had with Mr Comelo. Sometimes they are just abrupt or rude interchanges and others involve threats and unprofessional behavior.

It is my understanding that they hired a coach for Mr Comelo at the cost of $8,000 and that this was supposed to be a short term solution to his inappropriate behavior, but that this coaching continues.

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Recently the hollowing out of our best and most responsive staff has continued. No one likes working for a tyrant. He gives his loyalists the ability to work from home at will. This may help to explain why these same executive staff do not provide proper supervision to their staff. And why when you call or email, you are lucky to get a response. He strikes me as a very insecure man who tries to cover for that, with threats and bravado.

This City Manager is generally disliked and not trusted. This is not because EVERYONE in town is bad, as he suggests. He does not care what the citizens want, he believes he knows what is best for St Helena, when he is probably the most disconnected and divisive City Manager we have had in the 35 years I have lived here.

The longer he continues as City Manager the worse things have gotten here. I am sure that there would be a substantial celebration by existing staff should he leave. They fear reprisal but my sympathy goes out to them who are working loyally for the town while some of the executive team seems to be working to pad their retirements. The current relationship between the City Government and the governed is unsustainable.

Sincerely,
KellyWheaton
1335 Inglewood Ave
St Helena, CA 94574
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders have eroded public confidence and hindered progress on key initiatives.

These concerns are not isolated incidents but reflect a broader pattern of ineffective leadership that has negatively affected the City's ability to move forward. St. Helena deserves leadership that demonstrates competence, integrity, and alignment with the needs and values of its residents.

For these reasons, I respectfully request that the merbers of the City Council take action to promptly facilitate Mr. Comelo's transition out of employment. Decisive action is necessary to restore trust in City leadership; without public confidence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to ast decisively in the best interest of the City and its future.

Respectfully,
1533 PrieSt
St delana
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October 7, 2025
Mayor and City Council Members
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Dear Mayor and Council Members,
For too long the City of St. Helena has endured limited and unacceptable action towards its many problems. The current City Manager, Anil Comelo, has not proven to us that he is willing or capable to confront our problems in a timely and democratic way. He has eroded public trust, hindered progress on key initiatives, and demonstrated irresponsible fiscal leadership.

Trust in City leadership is vital, and Mr. Comelo has not provided that. It is our belief that he be asked to leave his position.

Thank you for your consideration.

Respectfully,
Larry Vermeulen
Connie Wilson
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders-have eroded public confidence and hindered progress on key initiatives.

For these reasons, I respectfully request that the members of the City Council take action to promptly facilitate Mr. Comelo's transition out of employment. Decisive action is necessary to restore trust in City leadership; without public confidence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Leslie DunleA
SaiNtetelena, CA. 94574
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October 13, 2025
Mayor and Members of the St. Helena City Council
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Re: Request for Resolution to Facilitate the Exit of City Manager Anil Comelo Dear Mayor and Council Members,
I am writing as a concerned resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City’s employment of Manager Anil Comelo.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully
Mark B Smithers
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I am writing as a concerned resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City’s employment of Manager Anil Comelo.

The City Manager plays a pivotal role in maintaining the trust, accountability. and effectiveness of our local government. Unfortunately.under Mr. Comelo’s leadership. it has become clear that these standards have not been met. Persistent issues—including a lack oftransparency, ambiguous and irresponsible ?scal leadership, a polarizing approach to discoursewith residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactionswith residents and stakeholders—have erodedpublic confidence and hindered progress on key initiatives,
These concerns are not isolated incidentsbut re?ect a broader pattern of ineffective leadership that has negatively affected the City’s ability to move forward. St. Helena deservesleadership that demonstrates competence, integrity, and alignment with the needs and values of its residents.

Thank you for your service and for giving this matter the attention it warrants. The residentsof St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
77cm mm
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10.07.2025
To City Council:

This letter is to formally share my concerns with the City Council regarding a phone call I received from City Manager Anil Comelo on Monday, September 29, 2025.

I am a new Planning Commissioner and have been a resident of this city for the past ten years. This is the first phone call I’ve had from the City Manager since my appointment on July 22, 2025.

He began the call by stating he had several items to discuss.

The first point was his advice to be cautious about what I say or write publicly. He noted that, as a Planning Commissioner, if I make certain public comments, I could be required to recuse myself from future project reviews.

I acknowledged the point and noted that I had received onboarding materials, including the Brown Act and the Code of Ethics. I then asked if there was anything specific I had said or written that led to this call. He said no — nothing came to mind — and that this was just general advice given to all new commissioners.

I responded by explaining that I find the line between speaking as a resident versus a Planning Commissioner unclear, and that it would be helpful to have more specific guidance beyond the general warning of “be careful what you say.” Since being a resident is a prerequisite for serving as a commissioner, understanding that boundary is critical.

The second topic was a volunteer group formed following the September 23, 2025 City Council meeting, regarding alternative ideas for Site 10. During the meeting, there was a call for resident volunteers to bring creative input — and I raised my hand and submitted my information to the City Clerk.

On the call, Mr. Comelo stated that many residents had volunteered, and that he preferred I not participate in the group. He quickly moved to the next item.

The third topic related to a formal complaint I submitted after a meeting on July 24, 2025, with Mr. Comelo and Mandy Kellogg. At that meeting, I was told part of the complaint would need to go to City Council. Months passed with no update. After checking with a city council member, it appeared nothing had been brought forward. I followed up by email with Mr. Comelo and Ms. Kellogg — and received no reply.

During the phone call, Mr. Comelo scolded me for following up. He said that when he gives his word, it will be carried out, and that there was no need to follow up. I responded by thanking him for letting me know he was still working on it, and he said it would be going to the Council “in the next couple of months.” I returned to the second topic and asked for clarification: when he said he “preferred” I not be on the group, was that a decision made or simply a preference? He did not answer directly. Instead, he repeated that there were already enough volunteers, and that he preferred I not participate. I then asked how many people were selected and who they were. He declined to disclose that information. Again, I asked: was his “preference” a final decision, or did I still have the option to participate?
At that point, he raised his voice and said, “Michelle, I’m not arguing with you, but I am highly trying to dissuade you from being on the group.”
I remained calm and repeated that I wasn’t trying to argue — I simply wanted clarity. Eventually, he said, “If you INSIST on being on the group, then you can be on the group.” I responded that I wasn’t insisting; I was simply trying to understand why I wouldn’t be included when I had volunteered, and when several councilmembers had expressed appreciation for my offer to participate.

He again repeated that if I insisted, I could be on the group. At that point, it became clear to me that the only way to remain involved was to insist — so I did. He replied, “Great, you’re in the group. Goodbye.” And he hung up.

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At no point did I raise my voice. I was cordial throughout the conversation, even as the tone from the City Manager became heated. I had to ask the same question multiple times just to get basic clarity. The heat in that exchange was not necessary. It seemed intended to discourage further discussion.

I found this phone call troubling. A formal complaint deserves timely follow-up and clear communication. To be told that I should not inquire — even after months without an update — sends the wrong message. Following up on official matters is not only reasonable; it is expected. And a City Manager should welcome engagement and accountability, not discourage it.

Looking back, the call boiled down to three key messages:

1. Be careful what you say — even though the rules are unclear.

2. I would like you to not participate in a volunteer group.

3. Do not follow up — and do not put concerns in writing.

All three messages point in the same direction: suppression, silencing, and discouragement.

The City Manager does not oversee me. I am a resident. He works for the City and the City serves its residents.

City Councilmembers represent their constituents and are responsible for holding the City Manager accountable.

When a resident brings forward a formal concern, it should be treated with seriousness and professionalism.

Efforts to intimidate, silence, or discourage civic participation — even when subtle — have no place in the government of this town.

There should be zero tolerance for gaslighting, intimidation, or attempts to erode public trust in the democratic process.

To be clear, this is a formal letter of complaint on the conduct of the City Manager.

Sincerely,
Michelle Liu Covell
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Pam Smithers
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Pat Friday Agenda Item #6.1.

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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders? have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
PHIL
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October 8, 2025
Mayor and Members of the St. Helena City Council
City of St. Helena
1088 College Avenue
Dear Mayor and City Council Members,
I have signed the letter asking you to replace City Manager Anil Comelo. I want to add a specific example of his behavior that is by no means is the most egregious but falls within an area very familiar to me
Mr. Comelo requested a meeting with me and Grace Kistner. He asked us to be responsible to contact every homeowner in Vineyard Valley to be sure they have prepared a "Go Bag." We had no authority and in fact don't even know all the people who live in Vineyard Valley. A discussion ensued about evacuation routes and plans. I asked him to consider some type of lighting along the road on top of the levee. If an evacuation were to be needed after dark it could be at the very least frightening to older people many of whom have visual impairments. In a nanosecond he said no. No discussion, just "no." He did say to me "get three City Council votes and then I will consider it. He has authorized spending hundreds of thousands of our dollars on consultants with no resolution of long- standing problems. There was a very poorly planned evacuation drill.

Then you, along with Maya DeRosa approved the development of the Hunter Project which make evacuation almost impossible. I was a member of the Measure A Committee and devoted much of my time and effort for nine years to get the St. Helena Flood Control and River Restoration project designed and built. I have little confidence that the system is maintained as required. Mr. Comelo is ultimately responsible for the maintenance of that project.

Sincerely,
Priscilla J. Dell Price f. Dell
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October 8, 2025
Mayor and Members of the St. Helena City Council
City of St. Helena
1088 College Avenue
Dear Mayor and City Council Members,
I have signed the letter asking you to replace City Manager Anil Comelo. I want to add a specific example of his behavior that is by no means is the most egregious but falls within an area very familiar to me
Mr. Comelo requested a meeting with me and Grace Kistner. He asked us to be responsible to contact every homeowner in Vineyard Valley to be sure they have prepared a “Go Bag.” We had no authority and in fact don’t even know all the people who live in Vineyard Valley. A discussion ensued about evacuation routes and plans. I asked him to consider some type of lighting along the road on top of the levee. If an evacuation were to be needed after dark it could be at the very least frightening to older people many of whom have visual impairments. In a nanosecond he said no. No discussion, just “no.” He did say to me “get three City Council votes and then I will consider it. He has authorized spending hundreds of thousands of our dollars on consultants with no resolution of long- standing problems. There was a very poorly planned evacuation drill.

Sincerely,
Priscilla J. Dell
10-13-25
This is a revision of the original letter written and sent to the City Council on 10-08-25. I have bolded line 9 of paragraph because it is in error. Let the record show that I meant Mr. Comelo along with Mayo DeRosa approved the development of the Hunter Project etc. etc. Let the record also show that Mayor Dohring has always been an advocate for the welfare of the residents of St. Helena, both people who live here and business owners many of whom don’t live here. Sincerely Priscilla Dell 10-13-25
Agenda Item #6.1.

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There was
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Sincerely,
Priscilla J. Dell Price f. Dell
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues-including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders? have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
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10.06.25 Mayor and Members of the St. Helena City Council City of St. Helena
1088CollegeAvenue
St. Helena, CA 94574
Re: Request for Resolution to Facilitate the Exit of City Manager Anil Comelo Dear Mayor and Council Members,
I am writing as a concerned resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City’s employment of Manager Anil Comelo.

The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo’s leadership, it has become clear that these standards have not been met, Persistent issues—~including a lack of transparency, ambiguous and irresponsible ?scal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders—~haveerodedpublic con?dence and hindered progress on key initiatives.

For these reasons, I respectfully request that the members of the City Council take action to promptly facilitate Mr. Comelo’s transition out of employment. Decisive action is necessary to restore trust in City leadership; without public con?dence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its ?ature.

RECS‘Z‘ILMA/MMQ/
zo’zo amen W10
5%»#6le C“
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues? including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders?-have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully, ON V
ROBERT V. FiumARA
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo’s leadership, it has become clear that these standards have not been met. Persistent issues—includinga lack of transparency, ambiguous and irresponsible ?scal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders—haveeroded public confidence and hindered progress on key initiatives.

These concerns are not isolated incidents but re?ect a broader pattern of ineffective leadership that has negatively affected the City’s ability to move forward. St. Helena deserves leadership that demonstratescompetence, integrity, and alignment with the needs and values of its residents.

For these reasons, I respectfully request that the members of the City Council take action to promptly facilitate Mr. Comelo’s transition out of employment. Decisive action is necessary to restore trust in City leadership; without public con?dence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
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To: Mayor and Members of the St. Helena City Council
From: Ross R. Allen, 643 Pratt Ave., St. Helena, CA
Subject: Performance issues with City Manager Anil Comelo As you are aware, due to incompetent financial management of reserve city funds, nearly TWO MILLIONDOLLARS in interest was lost over a period of several years while those funds languished in a non-interest bearing account. This on-going situation resulted from a major lack of oversight and incompetence by the City Manager.

Given the difficult financial situation in our city, and the push (by the City Manager and others) to dispose of city properties (e.g. the Adams Street property) to generate revenue, this significant financial loss is forcing the city to consider options with long-term consequences that are W in our community.

During a previous City Council meeting, when this issue was discussed, the Mayor excused it with “anybody, including me, can make a mistake” and citizens were admonished “don’t be mean.” That response was completely inadequate and the admonition was inappropriate. Insisting on accountability is not “mean.” A consequence for such gross financial mismanagement would typically involve termination for cause in almost every business or municipality.

It is a primary responsibility of the City Manager to ensure that City funds are properly managed. He has failed to do this.

For this reason alone, Isupport a Resolution to Facilitate the Exit of City ManagerAnil Comelo.

Respectfully,
/" /////
Ross R. Allen
643 Pratt Ave., St. Helena
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Sarah MacDonald Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Stephanie Smithers
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Personal Statement Regarding City Manager Anil Comelo
To: St. Helena City Council
I am submitting this statement to share firsthand observations and experiences regarding City Manager Anil Comelo’s leadership.

As a former City employee with ongoing relationships with current staff, I have observed and personally experienced behavior from Mr. Comelo that I believe is concerning for City leadership. Specifically:
• On multiple occasions at public events, Mr. Comelo has not acknowledged my presence unless explicitly approached, and when engaged, his responses have been curt and dismissive, which I believe is linked to concerned I have raised. • Staff have confided that they have been instructed not to discuss certain matters with the public and fear retaliation.
• I firsthand witnessed the City Manager destroy the relationship the St. Helena Chamber of Commerce. When Anil started, he said to me, “I don’t believe in Chambers, I wouldn’t give the Chamber $1 if it were up to me.” Without understanding the details of the City/Chamber contract or our dependency on tourism.
• I have observed instances where Mr. Comelo represented staff as being consulted or supportive of certain initiatives, when in fact they had not been consulted or made aware of the matters. Consider calling your previous Parks & Recreation Director.
• The recent formal letter from City staff expressing concern about workplace climate underscore patterns in Mr. Comelo’s leadership that warrant careful consideration by the Council.
• The recent Budget survey resulted in insightful open comments, with at least 37 mentions of “city management”, “admin”, or Anil directly with dissatisfying remarks. Despite the city paying $7K for this survey tool, these comments we’re not shared with the public in a similar fashion as other feedback. • Additionally, there are circulating reports that the City Council may have reached an agreement with Mr. Comelo regarding an encouraged departure in 2026. If this is true, I believe the public has a right to know considering the numerous complaints that have surfaced.

These patterns of behavior have created an environment where transparency, collaboration, and trust have been compromised. Staff morale and public confidence Agenda Item #6.1.

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appear to be suffering as a result. I urge the Council to take these accounts seriously and evaluate whether current leadership reflects the professionalism, integrity, and openness our community deserves.

The City of St. Helena is facing critical challenges that require capable and trustworthy leadership. The Council has a responsibility to ensure that residents and staff can engage with City Hall without fear or frustration. I hope you will take decisive and transparent action to restore confidence in our local government.

Respectfully,
Stephanie Smithers
October 7, 2025
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Stu Smith Agenda Item #6.1.

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St. Helena Mayor and City Council Members
Dear Mayor and Council Members:

While we have not had the contentious personal interactions with City Manager Anil Comelo that other residents have had, his demeanor does not indicate a caring, engaged city leader, nor does he appear to exhibit respect for residents.

What concerns us is the nonchalance shown at the revelation of the city’s loss of a potential $2 million in interest on city funds, an act of incompetence that surely would have met with immediate dismissal in the private sector or any competently-run city.

Mr. Comelo is paid a handsome salary with benefits including a housing allowance, yet he elects to live outside town during the workweek, effectively removing himself from being part of the community he supposedly heads.

St. Helena deserves a city manager who exhibits competence, integrity and a genuine interest in ensuring that the city progresses and overcomes its challenges. We do not believe Mr. Comelo is that leader and we ask that he be replaced.

Respectfully,
Susan and Terry McWilliams
40 year residents
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10.06.25 Mayor and Members of the St. Helena City Council Cityof St.Helena
1088CollegeAvenue
St. Helena, CA 94574
Re: Request for Resolution to Facilitate the Exit of City Manager Anil Comelo Dear Mayor and Council Members,
I am writing as a concerned resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City’s employment of Manager Anil Comelo.

The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo’s leadership, it has become clear that these standards have not been met. Persistent issues~including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholdersAhave eroded public con?dence and hindered progress on key initiatives.

For these reasons, I respectfully request that the members of the City Council take action to promptly facilitate Mr. Comelo’s transition out of employment. Decisive action is necessary to restore trust in City leadership; without public con?dence in the City Manager, meaningful progress on critical infrastructure and planning initiatives cannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully, WW
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues-including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders?have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Ied Shuel
Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Terence Ford Agenda Item #6.1.

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Returning to St. Helena after ten years of working in
southern California, we notice a great deal of discomfort, anger and disputation in the community being directed
towards the City government.

Hoping for some answers, | ask the city manager, Anil
Comelo, for a short, friendly get-together over coffee. We met at The Roasting Company on July 6, 2023 at 8:30am.

The very first thing that Mr. Comelo said, and with some anger, was that “KellyWheaton is a cunt!”
l was quite honestly speechless. To this day, l have still not completely processed this brief but revealing conversation.

However, I did began to understand some of our problems and where they have been coming from...
k;v/
. ”I
,1 \§i>"4
, A“
l
’ k. lI
l
Terence Ford
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues-including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders? have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Tom Belo
10-8-25
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Dear St. Helena City Councilmembers,
I'm writing this to share my dislike with Anil Comelo as our city manager. Based upon my experiences with him I have found that he lacks the skills to engage citizens in a polite and professional manner. In fact, I would characterize him as being rude and arrogant.

My first adverse experience with him occurred on September 22, 2022, at the conclusion of a utility rate study meeting. After the meeting I approached him to congratulate him on being our new city manager and to introduce myself to him. I was accompanied by Kelly Wheaton, Arlene and Rich Corsetti and Garry Rose.

As we approached Mr. Comelo, I held out my hand and said "Hello, my name is Tom Belt".

Mr. Comelo responded by pointing is finger at my chest and said: "I know who you are and stop submitting public Records requests".

Needless to say, I was completely taken aback by his cold response.

I removed my unshaken hand and didn't know what to say. Then after briefly speaking to the others in my group Mr. Comelo again unprovokedly again pointed his finger at me and repeated: "Stop submitting public records requests". He rudely repeated this demand to me 3 or 4 more times until the group disbanded after which I tried to speak to him more calmly.

Mr. Comelo's unprofessional demeanor in front of my friends was completely unacceptable and unprofessional for a man in his position as city manager.

A few days after the above incident took place, I saw Mayor Paul Dohring walking by my home on Hillview Place. I approached Mayor Dohring and told him about my experience with Mr. Comelo. After listening to me, Mayor Dohring told me I could continue to submit public records requests, but he never addressed Mr. Comelo's rude behavior On February 5, 2025, I emailed city councilman Aaron Barak. In the email a described five examples of the city being in violation of Proposition 218 with respect to how the city was managing its water and wastewater enterprises. In the email to Council Barak I requested city council to conduct an outside forensic audit of the city's water and wastewater enterprises. Unbeknownst to me Mr. Barak gave my email with the five examples of noncompliance to the city's attorney.

It ended up taking the city attorney 5 months to provide a response to my assertions regarding Proposition 218. Finally on July 22,2025, I receive an email from Mr. Comelo informing me of the city attorney's findings. The attorney concluded none of my allegations had any merit. On the same day I received the email from Mr. Comelo I emailed him back Agenda Item #6.1.

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to thank him for sending me the attorney's report. The following is the email I sent Mr.

Comelo:
"Mr. Comelo,
Thank you for providing me with the City Attorney's complete findings instead of a more condensed summary. I realize had I requested a copy of the complete findings by submitting a public records request, the city could have denied my request because of the exemptions listed in California's Public Information Act.

Respectfully,
Tom Belt"
The following is the reply I received from Mr. Comelo on the same day:

Mr. Belt,
Your PRA request had nothing to do with the sharing of the City Attorney's memo. For the record, city staff have been making these assertions for several years to no avail and it is unfortunate that it required the expending of the City's dollars to produce this report. Further, there is nothing in this memo that is confidential and since it is a record that was specifically created for you, it is appropriate that the complete memo be shared with you.

Thanks

ANIL COMELO
Regarding Mr. Comelo's response, the email I originally sent to councilman Barak was not a public records request. I interpreted Mr. Comelo's reply for me thanking him as another example of his rudeness and I responded accordingly:
"Mr. Comelo,
First, in response to your reply, my email to Councilman Barak on February 5, 2025 was not in the form of a PRA. I was simply advising a new councilman of some concerns I had with the way the city, in my opinion, is out of compliance with Proposition 218. When I emailed Councilman Barak with my concerns, unbeknownst to me, he submitted my comments to the city attorney for review. Again, I never submitted my concerns as a PRA or asked for the city to expend revenue to determine if my concerns were accurate.

Secondly you wrote: "For the record, city staff have been making these assertions for several years to no avail and it is unfortunate that it required the expending of the City's dollars to produce this report." Please expand upon the assertions in your remark. What assertions? Agenda Item #6.1.

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Thirdly, I have not had the time to read the city attorney's findings in depth. Upon my first reading, I am not surprised at the attorney's findings. However, that doesn't mean I completely agree with the report. It will take me time and more research to accept all the findings as accurate.

Forth, in response to your comment about requiring the city spending revenue to respond to my written concerns to Councilman Barak I submit: Based upon the way you disrespectfully treated and berated me in front of my friends at a utility rate study meeting in 2022. And then, treated a friend of mine in a similar way at a Rotary Club meeting. I'm not surprised the city had to expend money to send you to counseling for the way you have treated others in the community. This seems like a needless waste of city revenue.

By the way, I am still waiting for an apology for your rude behavior, pointing fingers, and telling me on multiple occasions to quit submitting public records requests when you had absolutely no legal grounds to make those demands to me.

Thanks,
Tom Belt"
In conclusion, based upon my request after nearly three years of waiting for an apology, Mr.

Comelo apologized for his behavior on September 22, 2022, but it was not forthcoming from Mr. Comelo. I had to ask for an apology.

In conclusion, after researching the city attorney's report and findings about my assertions that St. Helena was out of compliance with Proposition 218, I strongly believe the attorney's finding mischaracterized my assertions and that there were errors is his findings.

I tried to reach out to city councilmember Michelle Deasey for a meeting with the city attorney to identify his errors, but the attorney refused to meet with me based upon Mr.

Comelo's direction.

Tom Belt
TumBelt
10-9-2025
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Adam Rotello
1795 Fir Hill Drive
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues-including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders?have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully, Athe © albight
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“1.06.25
Mayor and Members oflhe St. Helena City Council
City ol‘St. Helena
1088 College Avenue
St. Helena.CA 94574
Re: Request for Resolutionto Facilitatethe Exit of City Manager Anil Comelo Dear Mayor and Council Members,
I am writing as a conccmed resident of St. Helena to respectfully urge the City Council to initiate a resolution to end the City‘s employment of Manager Anil Comelo.

The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo‘sleadership, it has become clear that these standards have not been met. Persistent issues—including a lack of transparency, ambiguous and irresponsible?scal leadership,a polarizingapproachto discourse with residents that has fostered an atmosphereof us versus Ihem, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders—haveeroded public con?dence and hindered progress on key initiatives.

For these reasons, I respectfullyrequest that the membersof the City Council take action to promptlyfacilitate Mr. Comelo’stransitionout of employment.Decisive action is necessary to restore trust in City leadership;without publiccon?dence in the City Manager, meaningful progress on critical infrastructure and planninginitiativescannot occur.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
R T‘QKQ £R§¥<\
Print Name:

Agenda Item #6.1.

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Dear Members of the St. Helena City Council,
I am writing to formally share a troubling interaction I had with City Manager Anil Comelo, as well as express my concern about a larger pattern of conduct that I believe is inappropriate and not in keeping with the standards of public service.

During the 2023 Harvest Festival, while watching the pet parade near the viewing platform, Mr.

Comelo approached and remarked that the city should consider charging for stadium seating at the event, suggesting it could generate significant revenue. I initially believed he was joking, but it quickly became clear that he was serious. I politely expressed my disagreement, noting that the Harvest Festival is a community event meant to be inclusive and free for all residents.

What followed was unexpected and disconcerting. Mr. Comelo scoffed at my response, asked my name, and upon hearing it, responded with visible contempt: “Oh, you’re Dan Hale’s wife.” He then turned and walked away without further comment. His tone and demeanor were dismissive and disrespectful.

This interaction, while brief, was deeply unsettling, not just personally, but in what it may suggest about Mr. Comelo’s regard for members of this community. It also preceded, by about a year, a series of defamatory public statements and a false police report made by Mr. Comelo against my husband, Dan Hale, apparently in response to Dan’s inquiries into unlawful alterations made to the city’s zoning code. These actions, taken together, appear to be part of a broader pattern of retaliatory behavior designed to silence dissent or scrutiny.

Mr. Comelo’s conduct reflects a concerning lack of professionalism, transparency, and respect for both the citizens of St. Helena and the principles of open government. Public officials must be held to a high ethical standard, and I believe his behavior falls short of what the community deserves.

I am bringing this to the Council’s attention because I believe it is your responsibility to ensure that city leadership operates with integrity, treats all citizens respectfully, and fosters trust—not fear or intimidation.

I respectfully request that the City Council take this matter seriously and consider an independent review of Mr. Comelo’s conduct, both in terms of his treatment of residents and the actions he has taken in his role as City Manager.

Christine Hale
1851 Madrona Ave
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Subject: Conduct of City Manager A. Comelo
St Helena City Council Members,
I am writing to formally reiterate, for the public record, a series of deeply troubling actions taken by City Manager A. Comelo and certain City staff in connection with a building application for the property located at 1443 Madrona Avenue.

During the course of this application process, Planner Galbraith and I became aware that the City's municipal code had been improperly and, in the view of myself and others, illegally altered by City staff. Upon this discovery, I submitted a direct and reasonable request for an explanation as to how such unauthorized changes were made. As Planner Galbraith was not employed by the City at the time of these alterations, I followed up with Planner DeRosa and also notified the City Council of these and other irregularities in the municipal code.

Rather than receiving a transparent or constructive response, my inquiry was met with silence and a coordinated campaign of retaliation. This campaign was orchestrated by City Manager A. Comelo. It began with his filing of a false police report alleging a fabricated “threat” against Planner Galbraith.

This was followed by a letter he sent to the full City Council and City Attorney, which not only reiterated false accusations but improperly instructed me to restrict my access to City services.

A subsequent police investigation determined that no threat had occurred and that Mr. Comelo’s allegations did not "add up." These actions represent not only a misuse and misdirection of City resources, but was also a clear and willful violation of due process. I formally requested a public hearing to address and correct the public record; to date, that request remains unanswered.

I have compiled a complete and detailed record of all related correspondence and communications, which I am happy to provide upon request. Despite this documentation, Mr. Comelo has continued his efforts to discredit me while directing staff and the City Attorney to avoid addressing the core question:
how and why was the municipal code improperly changed? His actions have amounted to a focused attempt to slander and degrade my reputation and limit the pursuit of both my livelihood and advocacy. To be clear, to date those efforts have been somewhat effective and have done measurable damage. Mr. Comelo further compounded this misconduct by making false and misleading statements to The St. Helena Star, misinforming the public and further undermining trust in City leadership.

After repeated inquiries first by me, and later by my attorney, the City Attorney ultimately acknowledged, approximately four months later, that the municipal code had indeed been altered outside of the legally prescribed public process. While some of these improper changes are now being corrected, the process has been protracted, opaque, and remains incomplete nearly a year after the issue was first identified. The ongoing delays and lack of urgency underscore a broader pattern of inefficiency, evasiveness and predation that have become the hallmarks of Mr. Comelo’s leadership.

In my view, Mr. Comelo’s conduct, decision-making, and leadership do not reflect the values of the St.

Helena community, nor do they serve the best interests of City staff or residents. His actions fall significantly short of the standards of professionalism, transparency, and accountability that the public has every right to expect from those entrusted with civic responsibility.His repeated and publicly demonstrated conduct speaks for itself. Yet the inaction of the City Council despite its clear responsibility and multiple opportunities to intervene amounts to tacit approval. Leadership cannot afford to be passive in the face of misconduct. To remain silent or still is to walk hand in hand with the behavior in question. No invocation of “grace” can repair the damage or absolve the failure to act.

I remain available to answer any questions and continue to urge the City Council to take appropriate, timely action to restore public trust and uphold the integrity of our local government.

Daniel Hale 707.227.4322 [email protected]
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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues- including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders?have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Darcy Dunlap
1510 PineSt
St. Helena, CA
94514
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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Print Name: ______________________________________ Elaine de Man Agenda Item #6.1.

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Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Respectfully,
Agenda Item #6.1.

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The City Manager plays a pivotal role in maintaining the trust, accountability, and effectiveness of our local government. Unfortunately, under Mr. Comelo's leadership, it has become clear that these standards have not been met. Persistent issues-including a lack of transparency, ambiguous and irresponsible fiscal leadership, a polarizing approach to discourse with residents that has fostered an atmosphere of us versus them, a general disregard for citizen concerns, and multiple combative interactions with residents and stakeholders?have eroded public confidence and hindered progress on key initiatives.

Thank you for your service and for giving this matter the attention it warrants. The residents of St. Helena are counting on you to act decisively in the best interest of the City and its future.

Vitner
Respectfully,
Agenda Item #6.1.

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From: Charles Covell
To: Paul Dohring; Public Comment; City Clerk
Cc: Michelle Covell
Subject: Public Comment regarding City Manager
Date: Tuesday, October 14, 2025 11:49:58 AM
Attachments: image001.png
Dear Mayor Dohring and Members of the Council,
I am writing to add my name to the growing list of citizens calling for the removal of the current City Manager.

My wife, Michelle, and I first encountered Mr. Anil Comelo at the Harvest Festival a couple of years ago, and it was a discouraging experience. He was unnecessarily rude and dismissive — not at all the demeanor one expects from any public servant, much less the chief administrative officer of our city.

Michelle had spent the prior two years working successfully with Caltrans as a private citizen to secure safety improvements along Highway 29 north of Fulton Lane: better crosswalk markings and a speed limit reduction to 25 mph to match the southbound direction. This was a meaningful achievement that directly improved safety for residents and young families — done quietly, without fanfare or political mediation.

When she mentioned this accomplishment to the City Manager, he responded with unwarranted hostility. His tone was elevated and dismissive, and he waved her off, remarking that it “didn’t matter” because “people just get their speeding tickets fixed in court.” He then turned his back on her. Another witness can confirm this incident.

Even if he was personally disinterested in the topic — which would itself be troubling for someone in his position — a basic level of civility and respect toward a citizen was called for. His behavior was unprofessional and frankly offensive.

While I initially hoped this was an isolated lapse in judgment, I have since learned that this was part of a broader pattern. Many residents have described similar experiences of intimidation, defensiveness, and dismissiveness when attempting to engage constructively with the City Manager.

If we were seeing effective leadership, perhaps one could overlook poor interpersonal skills. But the issues now go far deeper. We are seeing dysfunction across city departments, staff turnover, financial mismanagement, controversies within Planning and Zoning, and a declining water system that is nearly unusable despite soaring rates. Moreover, the City Manager has said plainly that creative solutions cannot be expected from him — an astonishing admission for someone in his role.

It is time to move forward. St. Helena deserves a City Manager who leads with respect, creativity, and collaboration — someone who inspires staff and welcomes the talent and goodwill of our residents. We need a leader who values public input, not one who confronts, dismisses, or gaslights the community he is meant to serve.

Agenda Item #6.1.

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Charles Covell
Principal
707.968.9280
1407 Main St. Suite 102 Saint Helena, CA 94574
www.covellarchitects.com
Agenda Item #6.1.

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City of Saint Helena

PROCLAMATION
Domestic Violence Awareness Month
October 2025
WHEREAS, NEWS, Domestic Violence and Sexual Abuse Services is commemorating 44 years of service to survivors of domestic violence in Napa County, having opened the first confidential safe house on October 5th, 1981, and began providing safety to those escaping abuse; and
WHEREAS, every year since 1989, the United States Congress has proclaimed October as Domestic Violence Awareness Month, renewing our Country’s commitment to standing against domestic violence and meeting the needs of survivors; and WHEREAS, Domestic Violence Awareness Month is about raising awareness and uplifting the needs, voices and experiences of survivors. This year’s national campaign of “With Survivors Always” calls on us to explore what it means to be in partnership with survivors toward safety, support, and solidarity; and WHEREAS, domestic violence is a public health concern that impacts the well-being and success of individual community members, as well as the community as a whole. Data from the U.S. Center of Disease Control’s 2022 National Intimate Partner and Sexual Violence Survey (NIPSVS) show that nearly 1 in 3 women and 1 in 4 men in the U.S. report experiencing severe physical violence from an intimate partner in their lifetime while nearly half of U.S. adults have experienced psychological aggression such as humiliating or controlling behaviors from their partner. Domestic violence can cause severe physical and emotional distress for survivors who are more likely to become suicidal and lose economic opportunities from the abuse. Children who witness abuse are likely to experience abuse themselves and are often used to control other family members which can have lifelong impacts on their mental health. Aside from the obvious physical and emotional trauma inflicted, domestic violence contributes to over 10% of all intentional violent deaths (not including suicide) and costs America over 8 billion dollars a year; and
WHEREAS, by observing October as Domestic Violence Awareness Month we show that our community is committed to supporting survivors and working toward the prevention of domestic violence among future generations.

NOW, THEREFORE LET IT BE RESOLVED THAT I, Paul Jamison Dohring, Mayor, on behalf of the City Council of the City of St. Helena, do hereby proclaim October 2025 as “Domestic Violence Awareness Month”, and encourage all residents of St. Helena to honor domestic violence survivors and those who serve them during this month and throughout the year.

Dated:

Signed__________________________
Agenda Item #8.1.

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Paul Jamison Dohring, Mayor
Agenda Item #8.1.

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Agenda Report to the City Council
Agenda Section: PRESENTATIONS AND PUBLIC RECOGNITIONS
Department: Public Works
DATE: October 14, 2025
FROM: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer
SUBJECT: Presentation by Water/Wastewater Advisory Committee members regarding collaborative efforts to address Water Quality issues.

RECOMMENDED
ACTION:

PREVIOUS COUNCIL
ACTION:

STATEMENT OF THE
PURPOSE:

W/WW AC Water Quality Subcommittee Members Jay
Kouba and Peter White to present current disposition of water quality issues and short-, medium- and long-term
strategies to address.

FINANCIAL IMPACT:

DOCUMENTS ATTACHMENTS:
2025-10-14 Water Quality_100625
Agenda Item #8.2.

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Water Quality Improvement
City Council Presentation
By
Water/Wastewater Advisory Committee
Water Quality Subcommittee
Jay Kouba & Peter White
October 14, 2025
Agenda Item #8.2.

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St. Helena has a Typical Potable Water System
Agenda Item #8.2.

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• Two sources of raw water
Bell Canyon Reservoir
Stonebridge Wells
• One source of treated water
Napa
Bell Canyon
Stonebridge
Napa
Our Water Comes from Three Sources
Agenda Item #8.2.

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Solids and color in distributed water result
primarily from inadequate removal of naturally
occurring iron and manganese raw water
during water treatment
Taste and odor in distributed water results
primarily from inadequate removal of naturally
occurring biological materials from raw water
during water treatment
Distribution pipelines have years of
accumulated solids which are resuspended
when water velocity in the pipeline changes
abruptly
Water Quality Problems Stem from Inadequate Raw Water Treatment Agenda Item #8.2.

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Implement and maintain a water analysis program to
identify problems and monitor treatment performance (in place)
Modify water treatment procedures with advice of
consultants, to enhance performance using the current
equipment configuration (in progress)
Implement and enhance continuous process control for
real-time feedback control of treatment, rapid
identification and response to interruptions, and
minimization of abrupt water velocity changes (RFP in
preparation)
Modify water treatment equipment and procedures to
further enhance treatment. Duplicate critical equipment for reliability
First Step: Stop the Release of Iron, Manganese and Biologics into the Distribution System
Agenda Item #8.2.

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Manganese in Raw Water is High and Variable at Bell Canyon 1500
27 0
200
400
600
800
1,000
1,200
1,400
1,600
24-Apr
8-May
22-May
5-Jun
19-Jun
3-Jul
17-Jul31-Jul
14-Aug28-Aug
11-Sep
Manganese, ppb
Raw Water
Treated Water
Agenda Item #8.2.

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0 10
20 30
40 50
60 70
80 24-Apr
8-May
22-May
5-Jun
19-Jun
3-Jul
17-Jul31-Jul
14-Aug28-Aug
11-Sep
Concentration, ppb
Iron
Goal: 50 ppb
0 10
20 30
40 50
60 70
80 24-Apr
8-May
22-May
5-Jun
19-Jun
3-Jul
17-Jul31-Jul
14-Aug28-Aug
11-Sep
Concentration, ppb
Manganese
Goal 20 ppb
Manganese and Iron for Treated Bell Canyon Water are below or close to Targets Agenda Item #8.2.

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Once Water Treatment is Stabilized, Address the Distribution System Reduce accumulated solids in distribution
pipelines through flushing
Increase pH of distributed water to minimize
corrosion
Replace iron water mains with non-corroding
pipelines
Agenda Item #8.2.

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Old Sediments in Distribution Pipelines are adding to Metals in Delivered Water 0 10
20 30
40 50
60 70
80 24-Apr
8-May
22-May
5-Jun
19-Jun
3-Jul
17-Jul31-Jul
14-Aug28-Aug
11-Sep
Concentration, ppb
Manganese at
1240 Oak Water Main
Goal: 20 ppb
0 10
20 30
40 50
60 70
80 24-Apr
8-May
22-May
5-Jun
19-Jun
3-Jul
17-Jul31-Jul
14-Aug28-Aug
11-Sep
Concentration, ppb
Manganese at
Bell Canyon Outlet
Goal 20 ppb
Agenda Item #8.2.

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Water Quality Improvement
City Council Presentation Staff Briefing
By
Water/Wastewater Advisory Committee
Water Quality Subcommittee
Jay Kouba & Peter White
October 14, 2025
Agenda Item #8.2.

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St. Helena has a Typical Potable Water System
Agenda Item #8.2.

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• Two sources of raw water
Bell Canyon Reservoir
Stonebridge Wells
• One source of treated water
Napa
Bell Canyon
Stonebridge
Napa
Our Water Comes from Three Sources
Agenda Item #8.2.

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Agenda Report to the City Council
Agenda Section: REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

Department: Public Works
DATE: October 14, 2025
FROM: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer, Stephanie Killingsworth, Public
Works Financial Analyst
SUBJECT: Provide status report of the Fiscal Year 2025-26, 1st Quarter for the City of St. Helena's Capital Improvement Plan (CIP).

RECOMMENDED
ACTION:

Receive the report and provide direction as appropriate.

No Council action is required.

PREVIOUS COUNCIL
ACTION:

Adoption of the five-year CIP for Fiscal Years 2025-26 to 2029-30 via Resolution 2025-050 on May 27, 2025.

STATEMENT OF THE
PURPOSE:

Provide City Council with an informational update on the progress of active Capital Improvement Plan (CIP) projects during the first quarter of Fiscal Year 2025-26, namely July 1 - September 30, 2025 (i.e. FY26Q1).

FINANCIAL IMPACT: None, this is an informational report only.

BACKGROUND:

The City's Capital Improvement Plan (CIP) is a multi-year planning and budgeting tool used to identify, prioritize, and implement projects that maintain, improve, and replace the City's infrastructure. The FY2025-29 CIP was adopted by Council on May 27, 2025 continuing multi-year projects and initiating several new efforts.

DISCUSSION:

During FY26Q1, staff focused on aligning project delivery schedules with available resources, refining cost estimates, and advancing design and procurement for several funded projects.

Efforts have also been directed toward:
 Strengthening coordination between Finance and Public Works to improve CIP finance tracking and reporting; and
 Evaluating current and projected spending to ensure bond and grant funds are deployed efficiently; and
 Refining long-term priorities to position the City for future funding and infrastructure grant opportunities.

Agenda Item #9.1.

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The attached presentation summarizes financial performance and progress by program area, highlighting spending to date. For Water and Wastewater projects there are the current project stages, and strategic drives guiding the FY2025-26 CIP.

Much of the reporting/presentation structure format was initiated by members of the Water/Wastewater Advisory Committee (W/WW AC), specifically the "Capital Project Prioritization" subcommittee members Mr. Jay Kouba and Mr. Garry Rose. The format/criteria for evaluating/prioritizing projects was presented to the W/WW AC by Mr.

Kouba and Mr. Rose at the September 25, 2025 meeting and received affirming feedback.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 5: Enhance Quality of Life
Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other Agenda Item #9.1.

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October 14, 2025
Joseph Leach, P.E.

Assistant City Manager/Director of Public Works/City Engineer Agenda Item #9.1.

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Main Topics

CIVIC &

STREETS

WATER &

WASTEWATER
Agenda Item #9.1.

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Civic, Streets & Stormwater | Budget & Spent to Date
Q1 Spent
to Date 2025-26 Continued Approp.

Expended/
Encumbered
as of 2/28/2025
Section
Civic $641,634 $540,300 $25,000 $0.00
Streets $6,194,191 $3,367,753 $3,681,291 $1,016,512
Stormwater $798,502 $1,174,000 $0.00 $0.00
$6,835,825 $3,908,053 $3,706,291 $1,016,512
Total Civic,
Streets &
Stormwater
Agenda Item #9.1.

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Streets
Crack Sealing
Details FY26
Performed by City Staff
Street Name Length (ft) Length (miles)
Library Ln. 442 0.084
Chiles Ave. 1531 0.29
Paulson Ct. 362 0.069
Elmhurst Ave. 1150 0.218
Tainter St. 1050 0.199
June Ln. 381 0.072
Vineyard Ave. 2447 0.464
Total 7363 1.4
6330
Total Material Used
(lbs) Agenda Item #9.1.

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Water & Wastewater Budget & Spent to Date
Q1 Spent
to Date 2025-26 Continued Approp.

Expended/
Encumbered
as of 2/28/2025
Section
Water $8,522,393 $8,598,817 $7,834,001 $168,071
Wastewater $22,732,185 $2,929,337 $2,835,600 $534,332
$31,254,578 $11,528,154 $10,669,601 $702,349 Total Water & Wastewater
Agenda Item #9.1.

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Thank you to the Water/Wastewater
Advisory Committee.

Namely, the Capital Project
Prioritization subcommittee members
Mr. Jay Kouba and Mr. Garry Rose.

Agenda Item #9.1.

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Water & Wastewater
Project Stage
Projects work as a coordinated portfolio, not stand-alone efforts.

Each Stage balances strategy, priority, and timing.

Ensures steady progress across fiscal years.

Agenda Item #9.1.

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Water & Wastewater
Strategic Drivers
The strategic drivers define why each project exists.

Each project is assigned a strategic driver to clarify intent.

Agenda Item #9.1.

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Agenda Item #9.1.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 14, 2025
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration of Resolution converting a portion of a Red Zone to a Loading Zone located at 1309 Main Street,
update the City’s List of Red Zones (parking prohibitions) and rescinding Resolution 2024-96.

RECOMMENDED
ACTION:

Approve the request to convert a portion of a Red Zone to a Loading Zone in front of St. Helena Hotel, rescind
Resolution 2024-96 and adopt a new Resolution
documenting the updated curb parking restrictions.

PREVIOUS COUNCIL
ACTION:

Resolution 2024-96 adopted by City Council on July 25,
2024.

STATEMENT OF THE
PURPOSE:

To consider a request from St. Helena Hotel located at
1309 Main Street to convert a portion of the existing Red Curb fronting the building to a Loading Zone.

FINANCIAL IMPACT: None.

BACKGROUND:

Currently, there is a no parking zone (red curb) fronting St. Helena Hotel located at 1309 Main Street. The extents of the red curb was originally installed to enhance visibility and protect the north side pedestrian crosswalk at Hunt Avenue. However, in November 2018 the pedestrian crossing was redesigned, the north side crossing was removed and relocated to the south side in front of 1298 Main Street. In addition to the relocation, ADA curb ramps, yield markings and additional signage have been installed to ensure pedestrian safety at the new location. The owners of the St. Helena Hotel are requesting that the City convert a portion of the existing red curb to a loading zone to better facilitate access to the hotel.

DISCUSSION:

Upon review of the property owner's request, Staff concludes that the current extents of the red curb at 1309 Main Street is not necessary to maintain safety at the south side crossing and compliance with current regulations.

Staff finds no compelling reason to deny St Helena Hotel’s request to convert a portion of the red zone to a loading zone in front of the property. Establishing a designated loading zone will facilitate safer and more convenient loading and unloading for guests.

Additionally, the partial removal of the existing red curb will not impact pedestrian visibility at the crosswalk.

Agenda Item #10.1.

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The addition of a passenger loading zone will not conflict with AB 413, which states:

A person shall not stop, park, or leave standing any vehicle whether attended or unattended, except when necessary to avoid conflict with other traffic or in compliance with the directions of a peace officer or official traffic control device, in any of the following places:(n) (1) (A) Within 20 feet of the vehicle approach side of any marked or unmarked crosswalk or within 15 feet of any crosswalk where a curb extension is present.

If the request is approved, approximately 40 feet of red curb will be converted to loading zone, 25 feet of red curb will remain which precedes the south side pedestrian crossing.

ENVIRONMENTAL REVIEW: N/A
GOAL:

Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Attachment 1 - Resolution
Agenda Item #10.1.

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CITY OF ST. HELENA
RESOLUTION NO. 2025-
Resolution rescinding Resolution 2024-96 and converting a portion of Red Zone at 1309 Main Street to a Loading Zone

RECITALS
The Police Chief, Fire Chief and the Public Works Director have identified certain locations for which no parking is recommended in addition to those already in existence. New locations are identified with an underline in the following resolution.

Locations not marked by an underline are locations already designated as no parking zones.

RESOLUTION

1. No parking zones or No stopping zones established within Resolution No. 2023- 71 are hereby rescinded except to the extent that they are re-established below in this resolution.

2. For purposes of this resolution:
"Curb" means the concrete curbing installed along the side of the street or roadway or, if there is none, the edge of the traveled portion of the street or roadway.
"Intersection" means the point established by extending curb lines of the designated streets without regard for an arced curb installed to provide a turning radius between roadways.

3. Pursuant to Sections 10.10 and 10.11.1 of the City Code the following locations are designated as no parking or no stopping zones within which parking of vehicles on City streets is prohibited.

4. The new restrictions would not go into effect until the proposed paving and striping improvements for Grayson Avenue and South Crane Avenue are constructed.

A) ADAMS STREET

1. Commencing at the northeast intersection of Adams and Kearney Streets thence 25 feet easterly along the north side of Adams Street.

2. Commencing at the southeast intersection of Adams and Kearney Streets thence 72 feet westerly along the south side of Adams Street.

Agenda Item #10.1.

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3. Commencing at the southeast intersection of Adams Street and Money Way thence 30 feet easterly along the south side of Adams Street.

4. Commencing at the southeast intersection of Adams Street and Napa Valley Wine Train Tracks thence easterly 30 feet along the south side of Adams Street.

5. Commencing at the southeast intersection of Adams Street and Main Street 42 feet easterly to the point of beginning, thence 20 feet easterly along the south side of Adams Street.

6. Commencing on the south side of Adams Street 138 feet easterly from Main Street thence 20 feet easterly along the south side of Adams Street.

7. Commencing at the northwest intersection of Adams Street and Railroad Avenue thence westerly 28 feet along the north side of Adams Street.

8. Commencing at a point 65 feet east of Main Street thence easterly 20 feet along the north side of Adams Street.

9. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 20 feet on the north side of Adams Street.

10. Commencing at the southeast intersection of Adams Street and Oak Avenue thence easterly 30 feet along the south side of Adams Street.

11. Commencing at the northeast intersection of Adams Street and Oak Avenue thence easterly 25 feet along the north side of Adams Street.

12. Commencing at the southwest intersection of Adams Street and Main Street thence westerly 31 feet along the south side of Adams Street.

13. Commencing at the westerly edge of the westerly driveway of 899 Adams Street thence westerly 30 feet along the south side of Adams Street.

14. Commencing at the easterly edge of the most easterly driveway of the 1010 Adams Street Bank Building and Pharmacy, thence easterly thirty (30) feet along the south side of Adams.

B) ALEXANDER COURT

1. Commencing at the southerly intersection of Alexander Court and Main Street thence westerly along the north side of Alexander Court 160 feet, thence northerly along a curve to the right 160 feet, thence easterly along the southerly side 160 feet to the northerly intersection of Alexander Court and Main Street.

Agenda Item #10.1.

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C) CHARTER OAK

1. Commencing at the northeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 180 feet along the north side of Charter Oak.

2. Commencing at the southeast intersection of Charter Oak and Wine Train Railroad Tracks thence easterly 197 feet along the south side of Charter Oak.

3. Commencing at the east intersection of Allison Avenue and Charter Oak thence along both sides of Charter Oak Avenue to the easterly end of the street.

D) CHILES AVENUE

1. Beginning at a point lying 84 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northwesterly 58 feet along the east curb at Chiles Avenue and Pope Street.

2. Beginning at a point lying 154 feet westerly of the northwest bridge abutment corner at Pope Street crossing Sulphur Creek; thence northerly 84 feet along the west curb at Chiles Avenue and Pope Street.

E) CHURCH STREET

1. Commencing at the southeast intersection of Church Street and Hunt Avenue thence southerly along the east side of Church Street to the northeasterly intersection of Pope Street.

2. West side of Church Street five (5) feet north and five (5) feet south of the entrance and exit driveway of the parking lot of the business located at 1120 Pope Street.

F) COLLEGE AVENUE

1. Twenty feet of red painted curb in front of fire hydrant #870 (hydrant is located on east side of College Avenue, 170 feet south of intersection with Pope Street) per California Vehicle Code 22514. North of the red curb for fire hydrant, will commence 45 feet of "Police Parking Only", designated by two painted parking boxes on the roadway (22.5 feet in length) with diagonal striping and "Police Parking Only" painted within the center of each box. "Police Parking Only." signage adjacent to parking.

No parking on east side of College Avenue north of designated Police Parking to intersection with Pope Street. North (approximately 106 feet) of the "Police Parking Only" the east shoulder shall remain and be posted "No Parking", to allow the fluid movement of vehicular traffic.

Agenda Item #10.1.

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2. Commencing at the southwest intersection of College Avenue and Pope Street thence southerly 360 feet along the west side of College Avenue.

G) DOWDELL LANE

1. Commencing at the east right-of-way of the Wine Train crossing at Dowdell Lane thence easterly 180 feet along the north and south side of Dowdell Lane.

2. Commencing at the driveway to 899 Dowdell Lane thence 12 feet in both the easterly and westerly direction from the edge of said driveway a distance of 12 feet along the northerly side of Dowdell Lane.

3. DOWDELL AND MCCORMICK
a. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 25 feet northwesterly along the east side of McCormick Street.
b. Commencing at the southeast intersection of McCormick Street and Dowdell Lane thence 28 feet northeasterly along the south side of Dowdell Lane.

H) EDWARDS STREET

1. Commencing at the southeast corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the east side of Edwards Street.

2. Commencing at the southwest corner of Edwards Street and Hunt Avenue thence southerly 20 feet along the west side of Edwards Street.

I) EL BONITA AVENUE

1. Commencing at a point 35 feet west of Community Drive thence westerly 60 feet along the north side of El Bonita Avenue.

2. Commencing at the intersection of El Bonita Avenue and Community Drive thence easterly 80 feet along the south side of El Bonita Avenue.

J) ELMHURST AVENUE

1. Commencing at the northeast intersection of Elmhurst Avenue and Granger Way thence easterly 30 feet along the north side of Elmhurst Avenue.

2. Commencing at the southeast intersection of Elmhurst Avenue and Spring Mountain Road thence easterly 75 feet along the south side of Elmhurst Avenue.

Agenda Item #10.1.

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3. Commencing at the intersection of Elmhurst Avenue and Main Street thence westerly 30 feet along Elmhurst Avenue and thence northerly 60 feet along Main Street.

K) FULTON LANE

1. Commencing at the northeast and southeast intersection of Fulton and Main Streets thence easterly 90 feet along the north and south sides of Fulton Lane.

2. Commencing at the easterly intersection of Fulton Lane and Railroad Avenue thence easterly 120 feet along both the north and south sides of Fulton Lane.

L) GRAYSON AVENUE

1. South side of Grayson Avenue from the southwest intersection of Main Street and Grayson Avenue westerly for a distance of 100 feet.

2. North side of Grayson beginning at a point 665 feet westerly of the westerly line of Main Street then west along the north side of Grayson for a distance of 1,165.6 feet between the hours of 7:30 a.m. and 3:00 p.m., Mon. - Fri.

3. Commencing at the northeast intersection of Grayson Avenue and Crane Avenue thence easterly 50 feet along the north side of Grayson Avenue.

This is a 24-hour “No Stopping zone.

4. Commencing at a point 50 feet north of the northeast intersection of Grayson Avenue and Crane Avenue thence 700 feet along the north side of Grayson Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.

5. Commencing at the intersection of the easterly driveway of the Primary School Parking Lot and Grayson Avenue thence westerly along the southerly curb line a distance of 25 feet.

6. Class II Bike lane only, which would require parking to be prohibited along the south side. Commencing at the southeast intersection of Grayson Avenue and South Crane Avenue thence 700 feet easterly along the south side of Grayson Avenue.

M) GROVE COURT

1. Commencing at the northeast intersection of Grove Court and Hunt Avenue thence northerly 205 feet along the east side of Grove Court.

2. Commencing 100 feet northerly of the northwest intersection of Grove Court and Hunt Avenue thence northerly 100 feet along the west side of Grove Court adjacent to the heritage oak tree.

Agenda Item #10.1.

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N) HUNT AVENUE

1. Commencing at the northeast intersection of Hunt Avenue and Starr Avenue thence westerly 307 feet along the north side of Hunt Avenue.

2. Commencing at the southwest intersection of Hunt Avenue and Starr Avenue thence westerly 465 feet along south side of Hunt Avenue to 105 feet west of Monte Vista extended center line.

3. Commencing at a point 20’ east of the southeast intersection of Hunt Avenue and Monte Vista thence easterly 44’ along the south side of Hunt Avenue.

4. Commencing at the southeast corner of Hunt Avenue and Edwards Street thence easterly 40 feet along the south side of Hunt Avenue.

5. Commencing at the southwest corner of Hunt Avenue and Edwards Street thence westerly 30 feet along the south side of Hunt Avenue.

6. Commencing on the north side of Hunt Avenue fifteen (15) feet west and fifteen (15) feet east of the most eastern entrance and exit driveway of the Safeway parking lot. This is a 24-hour “No Stopping Zone”.

7. Commencing at a point forty (40) feet east of the most eastern entrance and exit driveway of the Safeway parking lot, thence thirty (30) feet along the north side of Hunt Avenue.

O) JUNE LANE

1. Commencing at a point lying 184 feet north of the intersection of Chiles and June Lane; thence along the east curb to the right a distance of 30 feet to the south curb of Hunt Avenue.

2. Commencing at a point lying 184 feet north of the intersection of Chiles Avenue and June Lane; thence along the west curb to the left a distance of 30 feet to the south curb of Hunt Avenue.

P) KEARNEY STREET

1. Commencing at the northeast intersection of Kearney Street and Spring Street thence northerly along the east side of Kearney Street to Tainter Street.

2. Commencing 143 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 51 feet along the east side of Kearney Street.

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3. Commencing 399 feet north of the northeast corner of Adams Street and Kearney Street thence northerly a distance of 33 feet along the east side of Kearney Street.

Q) LA FATA STREET

1. Commencing 215 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 60 feet southerly along the easterly curb of La Fata Street.

2. Commencing 398 feet southerly from the southeast corner of La Fata Street and Dowdell Lane thence 40 feet southerly along the easterly curb of La Fata Street.

3. Commencing at the driveway to 899 Dowdell Lane located on La Fata Street thence 12 feet in both the northerly and southerly direction from the edge of said driveway a distance of 12 feet along the westerly side of La Fata Street.

R) LIBRARY LANE

1. Commencing at the north side of the white painted load zone at the St.

Helena Library at 1480 Library lane, then twenty-one (21) feet along the east side of Library Lane.

S) MADRONA AVENUE

1. Commencing at the intersection of Madrona and Oak Avenues thence easterly and westerly along the north and south sides of Madrona Avenue 20 feet from each intersection.

2. Commencing at the northwest and southwest intersections of Madrona Avenue and Main Street thence westerly 90 feet along the north and south side of Madrona Avenue.

T) MAIN STREET

1. Commencing at the intersection of Main Street and Madrona Avenue thence southerly 155 feet along both sides of Main Street.

2. Commencing at the intersection of Main Street and Madrona Avenue thence northerly 155 feet along both sides.

3. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 310 feet southerly along the west side of Main Street.

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4. Commencing at Main Street and the Sulphur Creek bridge thence southerly to Sulphur Springs Avenue along both sides of Main Street and northerly 175 feet to Mitchell Avenue along the west side of Main Street.

5. Commencing at the northwest intersection of Main Street and Mitchell Drive thence northerly 20 feet.

6. Commencing at the intersection of Main Street and Spring Street thence 25 feet southerly along the west side.

7. Commencing at the southeast intersection of Main Street and Adams Street thence southerly 50 feet along the east side.

8. Commencing at the southeast intersection of Main Street and Adams Street 120 feet southerly to the point of beginning thence southerly 37 feet along the east side.

9. Commencing at the intersection of Main Street and Hunt Avenue thence northerly and southerly 30 feet along the east side.

10. Commencing at the intersection of Main Street and Spring Street 145 feet northerly to a point of beginning thence northerly 22 feet along the east side.

11. Commencing at the Main Street crosswalk at the south line of Spring Street thence southerly 24 feet along the east side of Main Street.

12. Commencing at the northwest intersection of Main Street and Adams Street thence northerly 35 feet along the west side.

13. Commencing at the southwest intersection of Main Street and Adams Street thence southerly 40 feet along the west side.

14. Commencing at the northwest intersection of Main Street and Spring Street 540 feet northerly to a point of beginning thence northerly 30 feet along the west side.

15. Commencing at the northwest intersection of Main Street and Spring Street 230 feet northerly to a point of beginning thence northerly 90 feet along the west side.

16. Commencing at the northwest intersection of Main Street and Spring Street thence northerly 40 feet along the west side.

17. Commencing at the northwest intersection of Main Street and Elmhurst 400 feet to a point of beginning thence northerly 330 feet along the west side of Main Street.

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18. Commencing at the southeast intersection of Main Street and Pope Street thence southerly 170 feet along the east side of Main Street.

19. Commencing at the southeast intersection of Main Street and Pine Street thence south a distance of 28 feet along the east side of Main Street.

20. Commencing at the southwest intersection of Main Street and Pine Street thence south a distance of 28 feet along the west side of Main Street.

21. West side of Main Street from a point one hundred (100) feet south of Grayson Avenue southerly a distance of one thousand six hundred ninety (1,690) feet.

22. East side of Main Street from the south line of Grayson Avenue southerly a distance of one thousand five hundred eighty-five (1,585) feet.

23. East side of Main Street beginning at a point one thousand five hundred eighty-five (1,585) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred eighteen (218) feet between the hours of 7:30 a.m. and 5:30 p.m.

24. East side of Main Street beginning at a point one thousand eight hundred three (1,803) feet south of the south line of Grayson Avenue, southerly for a distance of two hundred seventy-two (272) feet.

25. West side of Main Street from the northwest corner of Main Street and Grayson Avenue approximately 85 feet across the frontage of A&W Restaurant located at 501 Main Street.

26. Commencing at the southwest corner of Main Street and the York Creek Bridge thence south 360 feet along the west side of Main Street.

27. Commencing at the northeast corner of Pratt Avenue and Main Street thence north along the west side of Main Street to the York Creek Bridge

28. Commencing at a point 45 feet north of the northeast intersection of Main Street and Pope Street thence north 29 feet along the east side of Main Street.

29. Commencing at Deer Park Road south along both sides of Main Street to the York Creek Bridge.*
*The area in the Tunnel of Trees is a “No Stopping” zone on both sides of Main Street.

30. Commencing at a point 99 feet west of the northwest intersection of Main Street and Pine Street thence 22 feet west along the north side of Pine Street.

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31. Commencing at the southwest corner of Main Street and Charter Oak extending westerly 50 feet on the south side of Charter Oak. This is a 24 Hour “No Parking” Zone.

32. Commencing at the intersection of Main Street and Elmhurst Avenue thence southerly 30 feet along the west side of Main Street.

33. Commencing at the intersection of Main Street and Elmhurst Avenue thence northerly 60 feet along the west side of Main Street.

34. Commencing at a point 25 feet south of the southeast intersection of Britton Way thence southerly 88 feet along the east side of Main Street.

This is a “No Parking” zone and reserved for transit buses.

35. Commencing at the Pedestrian Curb Ramp on west side of Main Street at the intersection of Hunt Avenue extending 25 feet northerly, at which point transitions to a loading zone extending 40 feet northerly.

U) McCORMICK AVENUE

1. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 170 feet southerly to a point of beginning thence southerly 15 feet along the west side of McCormick Street.

2. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 310 feet southerly to a point of beginning thence southerly 30 feet along the west side of McCormick Street.

3. Commencing at the northwest intersection of McCormick and Vintage Streets 320 feet northerly to the point of beginning thence northerly 25 feet along the west side of McCormick Street.

4. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 530 feet southerly to the point of beginning thence 20 feet southerly along the east side of McCormick Street.

5. Commencing at the southwest intersection of McCormick Street and Dowdell Lane 270 feet southerly to the point of beginning thence 50 feet southerly along the east side of McCormick Street.

V) MITCHELL DRIVE

1. Commencing at the southwesterly intersection of Mitchell Drive and St.

James Drive thence westerly along the south side of Mitchell Drive to the southeast intersection of North Crane and Mitchell Drive and easterly 300 feet.

2. Commencing at the southwest intersection of Mitchell and Main Street thence 80 feet westerly along the south side of Mitchell Drive.

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3. Commencing 230 feet west of the intersection of Main Street and Mitchell Drive thence 88 feet westerly along the south side of Mitchell Drive.

4. Commencing at the northwest intersection of Mitchell Drive and Oak Avenue thence 50 feet westerly along the northerly side of Mitchell Drive.

5. Commencing at the easterly corner of the most easterly intersection of Mitchell Drive and St. James Drive, thence ninety (90) feet along the south side of Mitchell Drive.

W) MONTE VISTA AVENUE

1. Commencing at the cul de sac northerly of Hunt Avenue thence around the perimeter of the 25 foot diameter island.

X) OAK AVENUE

1. Commencing at the southwest intersection of Oak Avenue and Hillview Place thence southerly 65 feet.

2. Commencing at the northeast, northwest, and southwest intersections of Oak Avenue and Pine Street thence 20 feet northerly and southerly along the east and west sides of Oak Avenue.

3. Commencing at the southwest intersection of Oak Avenue and Pine Street thence 30 feet southerly along the west side of Oak Avenue.

4. Commencing at the northeast intersection of Oak Avenue and Adams Street thence northerly 18 feet.

5. Commencing at the southwest intersection of Oak Avenue and Tainter Street 55 feet southerly to a point of beginning thence southerly 20 feet on the west side of Oak Avenue.

6. Commencing at a point easterly of the southwest intersection of Oak Avenue and Tainter Street thence southerly 22 feet along the east side of Oak Avenue at the crosswalk.

7. Commencing at the northwest intersection of Oak Avenue and Spring Street thence northerly 20 feet along Oak Avenue.

8. Commencing at the point of curvature of the southeasterly curve on the east side of Oak Avenue thence southeasterly 160 feet to the point of tangency with the north side of Mitchell Drive.

9. Beginning at a point 339 feet north of Spring Street extending northerly to a point 419 feet on the east side of Oak Avenue.

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10. Beginning at the northwest corner of Oak Avenue and Tainter Street thence extending northerly 35 feet on Oak Avenue.

11. Twenty (20) feet southerly from the driveway at 1255 Oak Avenue.

Y) PINE STREET

1. Commencing at the northwest intersection of Pine Street and Main Street thence along the north side of Pine Street to Oak Avenue excepting a 25 foot yellow zone terminating 180 feet from the northeast intersection of Pine Street and Oak Avenue.

2. Commencing at the northwest and southwest intersections of Pine Street and Oak Avenue thence westerly 20 feet.

3. Commencing at the southeast intersection of Pine Street and Oak Avenue thence easterly 20 feet.

4. Commencing at the southwest intersection of Pine Street and Main Street thence westerly 10 20 feet.

5. Commencing at the southeast intersection of Pine Street and Main Street thence easterly 115 feet.

6. Commencing at the northeast intersection of Pine Street and Main Street easterly 140 feet.

Z) PINOT WAY

1. Commencing at the centerline of the utility and pedestrian access alley that connects Pinot Way to Sylvaner Avenue thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.

AA) POPE STREET

1. Commencing at the southeast and northeast intersections of Pope Street and Main Street thence east 80 feet to the Wine Train railroad rightof-way.

2. Commencing at the east terminus of Pope Street at the Napa River thence westerly along Stonebridge Park 345 feet on the north side of Pope Street.

3. Commencing at the northeast corner of Paseo Grand Drive and Pope Street then easterly 154 feet on the north side of Pope Street.

4. Commencing at the east terminus of Pope Street at the Napa River thence westerly 400 feet along the south side of Pope Street.

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5. Commencing at the southeast intersection of Pope Street and College Avenue thence 340 feet easterly along the south side of Pope Street.

6. Commencing at the southwest intersection of Pope Street and College Avenue thence 680 feet westerly along the south side of Pope Street.

7. Commencing at the intersection of Pope Street and College Avenue thence easterly 680 feet on the north side of Pope Street.

8. Commencing at the northeast intersection of Pope Street and Church Street thence easterly 35 feet along the north side of Pope Street.

9. Commencing at the southeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 25 feet along the south side of Pope Street.

10. Commencing at the northeast intersection of Pope Street and the Napa Valley Wine Train Tracks thence easterly 145’ to the intersection of Pope Street and Church Street.

11. Commencing at the Northeast intersection of Pope Street and Chiles Ave thence easterly 950 feet along the north and south sides of Pope Street.

12. Commencing at the northwest intersection of Pope Street and Starr Avenue thence westerly 392 feet along the north side of Pope Street.

AB) PRATT AVENUE

1. Commencing at the southeastern intersection of Pratt Avenue and the Napa Valley Wine Train and thence easterly a distance of 570 feet along the south shoulder of Pratt Avenue.

2. Commencing at the northeastern intersection of Pratt Avenue and Main Street and thence easterly a distance of 300 feet along the north shoulder of Pratt Avenue.

AC) RAILROAD AVENUE

1. Commencing at the northwest intersection of Railroad Avenue and Adams Street thence 31 feet north along the west side of Railroad Avenue.

2. Commencing at a portion 400 feet north of the northeast corner of the intersection of Adams Street and Railroad Avenue thence north a distance of 50 feet along the east side of Railroad Avenue.

3. Commencing at the south exit of the City Parking lot on Railroad Avenue thence south a distance of 16 feet.

4. Commencing at the north side of the south exit of the City Parking lot on Railroad Avenue thence north a distance of 24 feet.

Agenda Item #10.1.

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5. Commencing at the north exit of the City Parking lot on Railroad Avenue thence north a distance of 20 feet.

6. Commencing at the north exit of the City Parking lot on Railroad Avenue thence south a distance of 15 feet.

7. Commencing at the curb beginning at the Napa Valley Wine Train tracks at the northeast corner of the intersection of Adams Street and Railroad Avenue northward through the curb return and thence northerly a distance of 281 feet along the east side of Railroad Avenue.

AD) SILVERADO TRAIL

1. Commencing at the southeast intersection of Howell Mountain Road and Silverado Trail thence south 400 feet along the east side of Silverado Trail.

AE) SOUTH CRANE AVENUE

1. Commencing at the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.

2. Commencing at a point 433 feet south of the southeast intersection of South Crane Avenue and Grayson Avenue thence southerly 30 feet along the east side of South Crane Avenue. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.

3. Commencing at the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 50 feet along the east side of South Crane Avenue. This is a 24-hour “No Stopping” zone.

4. Commencing at a point 50 feet north of the northeast intersection of South Crane Avenue and Grayson Avenue thence northerly 450 feet along the east side of South Crane Avenue to the bridge. This is a “No Stopping” zone during the hours of 7:30 a.m. – 3:00 p.m. on school days.

5. Class II Bike lanes only, which would require parking to be prohibited along the east side. Commencing at the southeast intersection of Grayson Avenue and South Crane Avenue thence 800 feet southerly along the east side of South Crane Avenue.

6. Class II Bike Lanes only, which would require parking to be prohibited along the west side. Commencing at the southwest intersection of Grayson Avenue and South Crane Avenue thence 800 feet southerly along the west side of South Crane Avenue.

AF) SPRING STREET
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1. Commencing at the northwest intersection of Spring Street and Main Street thence westerly 35 feet along the north side of Spring Street.

2. Commencing at the northwest intersection of Spring Street and Main Street westerly 120 feet to a point of beginning thence westerly 30 feet along the north side of Spring Street.

3. Commencing at the shopping center driveway at the intersection of Spring Street and Money Way thence 15 feet westerly and 65 feet easterly along the south side of Spring Street.

4. Commencing at the northeast and the southeast intersections of Spring Street and Oak Avenue thence 33 feet easterly along Spring Street.

5. Commencing at the northwest and southwest intersections of Spring Street and Oak Avenue thence 33 feet westerly along Spring Street.

6. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 70 feet to a point of beginning thence westerly 70 feet along the south

7. Commencing at the southwest intersection of Spring Street and Oak Avenue westerly 25 feet to a point of beginning thence westerly 50 feet along the south side.

8. Commencing at the intersection of Spring Street and Kearney Street thence easterly 60 feet along the south side.

9. Commencing at the northwest intersection of Spring Street and Kearney Street 70 feet westerly to a point of beginning thence 60 feet westerly along Spring Street.

10. Commencing at the northwest intersection of Spring Street and East Sylvaner 135 feet westerly to a point of beginning thence 70 feet westerly along Spring Street.

11. Twenty (20) feet on both sides of driveway at 2322 Spring Street.

12. Twenty (20) feet on west side of driveway and that strip on the easterly side to adjacent driveway at 1428 Spring Street.

13. Twenty (20) feet east from the west driveway and twenty (20) feet from both sides of the east driveway at 1343 Spring Street.

14. Ten (10) feet from both sides of the driveway to the parking lot east of the building at 1313 Spring Street.

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15. Commencing on the southwest intersection of Spring Street and Valley View thence southwesterly along the south side of Spring Street to the southeast intersection of West Sylvaner Avenue.

16. Class II Bike lanes only, which would require parking to be prohibited along the south side. The vehicle travelway (centerlane) would not be striped.

AG) SPRING MOUNTAIN ROAD

1. Commencing at the southeast corner of Spring Mountain Road and Elmhurst Avenue thence 75 feet southerly along the east side of Spring Mountain Road.

AH) STARR AVENUE

1. Commencing at the northwest intersection of Starr Avenue and Harvest Lane thence 285 feet northerly along the west side of Starr Avenue.

2. Commencing at the northwest intersection of Harvest Lane and Starr Ave. northerly 45 feet to a point of beginning thence northerly 150 feet to the southeast corner of Meadowcreek Circle along the east side of Starr Avenue.

3. Commencing at the extended center line of Meadowcreek Circle (north) thence 22 feet south along the west side of Starr Avenue.

4. Commencing at the northeast intersection of Meadowcreek Circle (south) and Starr Avenue 83 feet northerly to a point of beginning thence northerly 32 feet to the south side of Hunt Avenue.

AI) STOCKTON STREET

1. Commencing at the northwest intersection of Stockton Street and Spring Street thence northerly along the west side of Stockton Street to the Madrona Street and Stockton Street intersection.

AJ) SULPHUR SPRINGS AVENUE

1. Commencing at the southwest intersection of Main Street and Sulphur Springs Avenue thence 50 feet westerly along the south side of Sulphur Springs Avenue.

2. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 253 feet to a point of beginning thence westerly 23 feet along the north side of Sulphur Springs Avenue.

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3. Commencing at the northwest intersection of Main Street and Sulphur Springs westerly 289 feet to a point of beginning thence westerly 15 feet along the north side of Sulphur Springs Avenue.

AK) SYLVANER AVENUE

1. Commencing at the centerline of the utility and pedestrian access alley that connects Sylvaner Avenue to Pinot Way thence southwesterly 10 feet and northeasterly 10 feet creating a 20 foot long segment centered on the end of the alley.

AL) TAINTER STREET

1. Commencing at the intersection of Tainter Street and Kearney thence easterly along the south side of Tainter Street to the intersection of Oak Avenue and Tainter Street except Mon.-Fri. 7:30 a.m. - 9:00 a.m. and 2:00 p.m. - 4:00 p.m.

2. Commencing at the northwest intersection of Tainter Street and Kearney Street thence 80 feet easterly along the north side of Tainter Street.

3. South side of Tainter Street between Stockton Street and Kearney Street.

AM) VINTAGE AVENUE

1. Commencing at the northwest intersection of Vintage Avenue and McCormick Street westerly 228 feet to a point of beginning thence 12 feet west of said driveway 168 feet along the north side to the Napa Valley Wine Train right-of-way.

2. Commencing at the intersection of Vintage Avenue and McCormick Street westerly 250 feet to a point of beginning thence westerly 180 feet along the south side.

AN) VOORHEES CIRCLE

1. Commencing at the westerly intersection of Voorhees Circle and Mitchell Avenue south of Mitchell and west of Voorhees Circle thence southerly along the west side, easterly along the south side and northerly along the east side a distance of 1100 feet to the easterly intersection of Voorhees Circle and Mitchell Avenue.

AO) MCCORKLE AVENUE

1. Commencing at the southwest driveway entrance, 5 feet of red curb at 710 McCorkle Avenue.

2. Commencing at the northeast driveway entrance, 5 feet of red curb at 710 McCorkle Avenue.

Agenda Item #10.1.

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Approved at a Regular Meeting of the St. Helena City Council on October 14, 2025 by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ______________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.1.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 14, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and Proposed Approval of a Sole Source Professional Services Agreement with ATG Lighting, Inc. for Holiday Decoration Installation and Removal in an
Amount Not-to-Exceed $13,815.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

To authorize a sole source Professional Services
Agreement with ATG Lighting, Inc. for installation and
removal of holiday decorations on approximately 35 street trees and all electroliers located between Adams Street and Spring Street in downtown St. Helena.

FINANCIAL IMPACT: The total financial impact is an amount not-to-exceed $13,815. Sufficient budget is currently available within the Parks operating budget to cover this project.

BACKGROUND:

Public Works was tasked with securing holiday decoration services for the downtown corridor. This scope includes approximately 35 street trees and all electroliers along Main Street from Adams Street to Spring Street.

Staff consulted with the Town of Yountville regarding its holiday lighting program and subsequently contacted ATG Lighting, Inc. for a proposal. ATG Lighting has provided holiday lighting services to the Town of Yountville for over 20 years and currently provides similar services to numerous municipalities, businesses, and institutions, including:
 City of Benicia
 City of Walnut Creek
 City of Pleasant Hill
 Veterans Home of California (new client as of 2023)
 V Marketplace and Bank of the West (clients for over 10 years)  Numerous shopping malls and plazas throughout the Bay Area Based on their extensive experience and the absence of comparable vendors with similar municipal and commercial holiday lighting expertise, staff determined that ATG Agenda Item #10.2.

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Lighting is uniquely qualified to perform this work. ATG has been working with the City of St. Helena for holiday lighting for 7 years.

DISCUSSION:

Holiday decorations downtown are a long-standing community tradition that contribute to local business activity, resident engagement, and a festive atmosphere during the holiday season. Staff evaluated potential options but was unable to identify other vendors with the qualifications and demonstrated experience of ATG Lighting. ATG has a proven track record of delivering high-quality services for public agencies and largescale commercial properties, with a history of reliability and specialized expertise in both lighting and hard décor installation/removal. Given the time-sensitive nature of holiday installation schedules, and the demonstrated qualifications of ATG Lighting, staff recommends proceeding with this vendor as a sole source provider.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

Resolution ATG Lighting FY25
PSA ATG Lighting Winter 2025
Agenda Item #10.2.

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CITY OF ST. HELENA
RESOLUTION NO. 2025-__

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

A SOLE SOURCE PROFESSIONAL SERVICES AGREEMENT WITH
ATG LIGHTING, INC. FOR HOLIDAY DECORATION INSTALLATION
AND REMOVAL IN AN AMOUNT NOT-TO-EXCEED $13,815.

RECITALS
A. Public Works was tasked with securing holiday decoration services for the downtown corridor, including approximately 35 street trees and all electroliers along Main Street between Adams Street and Spring Street; and B. ATG lighting, Inc. has provided holiday lighting services to the Town of Yountville for over 20 years and currently provides similar services to numerous municipalities, businesses, and institutions, including the Cities of Benicia, Walnut Creek, and Pleasant Hill, the Veterans Home of California, V Marketplace, among others; and
C. ATG Lighting, Inc. has successfully provided holiday lighting services to the City of St. Helena for 7 years and is uniquely qualified to perform this work based on its specialized expertise, reliability, and experience with municipal holiday lighting programs; and
D. Staff was unable to identify other vendors with comparable qualifications and recommends proceeding with ATG Lighting, Inc. as a sole source provider; and E. The total project cost will not exceed $13,815, which is available in the Parks operating budget.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes a sole source Professional Services Agreement with ATG Lighting, Inc. for installation and removal of holiday decorations in an amount not-to-exceed $13,815.

Agenda Item #10.2.

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2. Authorizes the City Manager to execute the Professional Services Agreement and any related documents necessary to carry out the intent of this Resolution.

3. Funding is as follows:

Description Fund GL Account Amount
Parks Operating Budget
Professional Contracts 101-General Fund 101-50-27-21-30 $13,815 Approved at a Regular Meeting of the St. Helena City Council on October 14, 2025, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.2.

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1 CITY OF ST. HELENA

PROFESSIONAL SERVICES AGREEMENT

HOLIDAY DECORATIONS WITH INSTALLATION AND REMOVAL
This Agreement is made and entered into as of October 14, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and ATG Lighting, Inc. a with its principal place of business at 1158 Linden Dr. Concord, CA 94520 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Holiday Decorations with Installation and Removal (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A”. b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $13,815. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or Agenda Item #10.2.

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2 the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term.

The term of this Agreement shall be from October 14, 2025 to June 30, 2026, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care; Performance of Employees
a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

Agenda Item #10.2.

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3 b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:

Agenda Item #10.2.

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4 (1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.

Agenda Item #10.2.

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5 (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or Agenda Item #10.2.

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6 equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the Agenda Item #10.2.

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7 business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Agenda Item #10.2.

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8 Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Safety.

Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance Agenda Item #10.2.

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9 with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

15. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

16. INTENTIONALLY DELETED

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.

18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, Agenda Item #10.2.

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10 documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of City. b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

20. Organization
Consultant shall assign Mitch McKay as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

21. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Attn: Public Works
CONSULTANT:

ATG Lighting
1158 Linden Dr.

Concord, CA 94520
and shall be effective upon receipt thereof.

23. Third Party Rights
Agenda Item #10.2.

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11 Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

24. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

29. Time of Essence
Time is of the essence for each and every provision of this Agreement.

30. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

31. Prohibited Interests
Agenda Item #10.2.

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12 Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
Agenda Item #10.2.

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13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF ST. HELENA
AND ATG LIGHTING, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF ST. HELENA ATG LIGHTING, INC.

By: By:

Anil Comelo Its:

City Manager
Printed Name:

ATTEST:

By:

Ethan Walsh, City Attorney

Agenda Item #10.2.

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14 EXHIBIT A
Scope of Services
Agenda Item #10.2.

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RECIPIENT:

City of St. Helena
1480 Main St
St Helena
SERVICE ADDRESS:
1480 Main St
St Helena, CA 94574
Quote #3
Sent on Aug 26, 2024
Total $13,815.00
Product/Service Description Qty. Unit Price Total
Electrolier lights, hanging
bows, small banners on
Main St
1 $2,760.00 $2,760.00
Labor for installation and
removal of lights from
beginning of town to Adams
St
Per attached map 1 $11,055.00 $11,055.00
Total $13,815.00
Attachments
View online https://l.jbbr.io/tpogHkW
trees 2025.jpg
This quote is valid for the next 30 days, after which values may be subject to change.

ATG Lighting
1158 Linden Dr | Concord, CA 94520
9253380078 | [email protected]
Agenda Item #10.2.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 14, 2025
FROM: Rebecca White, Administrative Assistant
SUBJECT: Adopt a Resolution authorizing the City Manager to execute Professional Services Agreements with Haley &
Aldrich, Inc. for Owner's Representative Services for
Capital Improvement Program projects and Staff
Augmentation Services in support of general engineering, operations, capital improvement plan and special support.

RECOMMENDED
ACTION:

Staff recommends approving the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Award Professional Services Agreements to Haley &
Aldrich, Inc. to provide Owner's Representative Services for Capital Improvement Plan projects and Staff
Augmentation Services to support general engineering,
operations, capital improvement plan, and special projects.

FINANCIAL IMPACT: The total not-to-exceed amount for Owner's Representative Services for all fourteen CIP projects and Staff Augmentation Services related to general
engineering, operations, capital improvement plan, and
special projects support is $394,860 from various funding sources. See the table in the section below for the full financial breakdown.

BACKGROUND:

The City Council established the Water and Wastewater Advisory Committee (W/WW AC) on January 14, 2025, on a 24-month trial period, and charged the committee with providing technical assistance, advising on long-term needs, and developing plans for Water and Wastewater Enterprises.

At the August 28, 2025, W/WW AC meeting, City Staff presented Agenda Item 7.3 titled "Discussion and Consideration of Either Supporting Staff Seeking Council Authorization for Owner's Representative Services for Delivery of Several Capital Improvement Projects OR Reprioritize (i.e. defer delivery) Various Projects and Determine Options for Delivery". The Committee discussed the item and provided feedback, raising several key considerations related to project costs, staffing capacity, and the need for clear prioritization in project delivery.

Agenda Item #10.3.

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1. Concerns About Proposal Valuation per Project
The committee voiced that the proposal valuation per project provided by Haley & Aldrich, Inc was insufficient, and concern was expressed about the low cost associated with the corresponding proposals. Staff clarified that the proposed budgets and their corresponding scope exclude Construction Management/Inspection Services, which will be developed and executed as agreement amendments concurrent with the award of projects for construction.

2. Manageability of the Total Number of CIP Projects
The committee expressed appreciation for the efforts of staff and acknowledged that the volume and overall valuation of Capital Improvement Program (CIP) projects currently being managed by the Public Works Department may exceed what is reasonably manageable. The Committee emphasized need for a more structured prioritization process to ensure projects are developed and delivered in a timely and effective manner.

In response, staff noted that several projects are subject to firm deadlines, including those tied to General Obligation Bond funding and regulatory mandates. The W/WW AC had previously established a subcommittee titled "Capital Project Prioritization", and staff will continue to work collaboratively with the Committee to refine prioritization strategies and align resources with project urgency.

In summary, the Committee generally agreed that without Owner's Representative Services, several projects would likely be deferred or delayed. There was overall support to proceed with select projects that are subject to time-sensitive constraints, provided those projects are prioritized appropriately.

Subsequent to the August 28, 2025, W/WW AC Meeting, the same topic was brought before the City Council on September 9, 2025. Based on Council direction, staff is now returning to seek formal authorization to enter into contractual agreements with Haley & Aldrich, Inc. to provide Owner's Representative Services and Staff Augmentation Services to support timely delivery of critical CIP projects.

DISCUSSION:

Given that the City currently maintains an active contract with Haley & Aldrich, Inc, and that the firm consistently demonstrates a strong understanding of City procedures, including the preparation of staff reports and contract management, staff determined it would be prudent to engage them for potential Owner's Representative services. As such, staff requested detailed proposals from Haley & Aldrich, Inc for each of the project scopes outlined below. Full proposals for each project are attached to this report.

CIP Project No. W-101, Tank #2 Rehabilitation - $17,172 Oversee engineering firm to finalize Bid Documents, administer process through Request for Bids (RFB) issuance, Bid Evaluation and Construction Award.

CIP Project No. W18-113, Water System SCADA Improvements - $30,729 Agenda Item #10.3.

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Evaluation staff-developed Request For Proposals, administer process through RFB issuance, Bid Evaluation and Construction Award. Provide administrative interface between SCADA Integrator and staff.

CIP Project No. W24-02, Napa lntertie Pump Station (Rutherford) Replacement - $10,620
Oversee design services consultant through development of PS&E and provide peer review services.

CIP Project No. W25-01, Napa Intertie Pipeline Replacement - $31,404 Oversee design services consultant through final PS&E, administer process through RFB issuance, Bid Evalution and Construction Award.

CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement - $96,135
Oversee design services consultant through development of PS&E, administer process through RFB issuance, Bid Evalution and Construction Award.

CIP Project No. S18-70, Replace 1% of Sewer Mains Annually - $24,400 Evaluate CCTV and defect reports for development of 5-year rehabilitation and replacement scope of improvements.

CIP Project No. S24-02 High Priority Sewer Line Replacement - $24,400 Evaluate CCTV and defect reports for development of 5-year rehabilitation and replacement scope of improvements.

CIP Project No. R24-01, Streets Master Plan - $14,050
Assist with the finalization, adoption, and operationalization of the Streets Master Plan.

CIP Project No. W18-111, Water Treatment Plant Condition Assessment - $8,430 Provide oversight and support for the completion and operationalization of the Water Treatment Plant Condition Assessment project.

CIP Project No. W26-XX, Water Treatment Plant Modular Homes Project - $16,860 Provide comprehensive project management services for the acquisition and installation of two modular homes at the Water Treatment Plant.*This project has not yet been incorporated into the approved Capital Improvement Program; the scope of work includes supporting the process to advance it through CIP approval.

CIP Project Nos. W26-02 & S26-02, Mobile MMS Asset Management System Implementation - $25,290
Support the full deployment of the City's Mobile Maintenance Management System to enhance asset management, preventative maintenance, and operational efficiency.

Agenda Item #10.3.

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CIP Project Nos. W24-06 & W24-07, Water System Risk and Resilience Assessment Report Implementation and Cyber-Security Implementation - $11,240 Assist the City Public Works Department with procurement and delivery of these two vital projects.

General Engineering, Operations, Capital Improvement Plan & Special Project Support (proposed time primarily spent on delivery of Water Utility Operations Capital Projects) - $63,225
Provide ongoing facilitation, technical review, and coordination support for Public Works Department projects, including capital improvement initiatives, regulatory compliance, and operational needs, that require an Owner's Representative structure.

The funding breakdown is supplied in the table below:

Project Fund GL Account Amount
W-101 Tank #2
Rehabilitation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $17,172
W18-113 Water
System SCADA
Improvements
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $30,729
W24-02 Napa
Intertie Pump
Station (Rutherford
Replacement)
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $10,620
W25-01 Napa
Intertie Pipeline
Replacement
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $31,404
W25-02 Water
Treatment Plant
Transmission Main
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $96,135
S18-70 Replace 1%
of Sewer Mains
Annually
421 - GO Bonds 773-50-59-31-10 $24,400
S24-02 High Priority
Sewer Line
Replacement
421 - GO Bonds 773-50-59-31-10 $24,400
R24-01 Streets
Master Plan
740 - Traffic
Mitigation Impact
Fees
741-50-14-31-10 $14,050
W18-111 Water
Treatment Plant
763 - Water Capital
Improvement - 763-50-30-31-10 $8,430
Agenda Item #10.3.

Page 316 of 465 ends

Condition
Assessment
Bond
*W26-XX WTP
Modular Homes
Project
561 - Water
Enterprise 561-50-34-21-45 $16,860
W26-02 Mobile
MMS
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $12,645
S26-02 Mobile
MMS
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $12,645
W24-06 Water
System Risk and
Resilience
Assessment Report
Implementation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $5,620
W24-07 CyberSecurity
Implementation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $5,620
General
Engineering, Capital
Improvement Plan &
Special Project
Support
561 - Water
Enterprise 561-50-00-21-30 $84,130
These proposals represent strategic support for a set of time-sensitive and high-priority CIP projects, of which are driven by regulatory mandates, aging infrastructure, or critical operational needs. By utilizing Haley & Aldrich, Inc. to provide Owner's Representative and Staff Augmentation Services, the City will benefit from continuity, technical expertise, and expedited project delivery while maintaining oversight and ensuring alignment with City procedures. This approach strikes a balance between addressing the Committee's concerns regarding project prioritization and capacity and meeting key deadlines that would otherwise be at risk without supplemental support. Accordingly, staff recommends proceeding with the proposed Owner's Representative/Staff Augmentation services to support the timely and efficient delivery of these essential projects.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 1: Strengthen Financial Sustainability
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other Agenda Item #10.3.

Page 317 of 465 ends

DOCUMENTS ATTACHMENTS:

W-101 HA Proposal
W18-113 HA Proposal
W24-02 HA Proposal
W25-01 HA Proposal
W25-02 HA Proposal
S18-70 HA Proposal
S24-02 HA Proposal
Owner's Rep/Staff Augmentation Services HA Proposal
Resolution
Agenda Item #10.3.

Page 318 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W101, Tank #2 Rehabilitation
Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. W101, Tank #2 Rehabilitation - $940,000. Construction Cost

SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the work of Oscar-Larson who provides professional engineering services and preparing design, bid and construction documents. Haley & Aldrich will oversee the design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.

Agenda Item #10.3.

Page 319 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 17,172 which is based on the following estimated hours:

Senior Technical Expert: 48 hours
Project Manager: 4 hours

ADJUSTMENT TO INVOLVEMENT AND BUDGET
The cost projections included in this proposal are for budgetary purposes only. The City of St. Helena will be notified in the event that the actual billings appear to be on a pace that may exceed the initial cost projections.

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 320 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W18-113, SCADA - $300,000
Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. W18-113, SCADA - $300,000. Construction Cost

We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes.

Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.

Agenda Item #10.3.

Page 321 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 30,729 which is based on the following estimated hours:

Senior Technical Expert: 86 hours
Project Manager: 7 hours

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 322 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W24-02, Rutherford Pump Station
Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. W24-02, Rutherford Pump Station - $100,000 Engineering, Construction cost TBD

Agenda Item #10.3.

Page 323 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 10,620 which is based on the following estimated hours:

Senior Technical Expert: 30 hours
Project Manager: 2 hours

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 324 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W25-01, Napa Intertie Pipeline Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. W25-01, Napa Intertie Pipeline Replacement - $2,286,000. Construction Cost

SCOPE OF SERVICES
As the Owners’ Representative during the design and project approvals phase, we will serve as the city’s liaison between project stakeholders and all design, engineering, and regulatory teams. Our responsibilities will include facilitating the work of Kimley-Horn who provides professional engineering services, and preparing design, bid and construction documents. Haley & Aldrich will oversee the entire design process, construction bidding and contract award augmenting city staff. Additionally, Haley & Aldrich will coordinate project communications and ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. We will act as extension of city's staff to bring about timely decision-making, track issues and resolutions, and support public agency approvals. Additionally, we will represent ownership in meetings with municipal, county, and state authorities, proactively flagging risks and monitoring progress against milestone dates. Our engagement will ensure stakeholder alignment, transparent reporting, and elevated project outcomes. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.

ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 31,404 which is based on the following estimated hours:

Senior Technical Expert: 86 hours
Project Manager: 10 hours
Agenda Item #10.3.

Page 325 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 326 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. W25-02, Water Treatment Plant Transmission Main Replacement - $3,181,000.

Construction Cost

Agenda Item #10.3.

Page 327 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

ESTIMATED FEE
Time & Material with Not to Exceed budget of $ 96,135 which is based on the following estimated hours:

Senior Technical Expert: 265 hours
Project Manager: 28 hours

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 328 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. S18-70, (1%) Annual Sewer Line Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. S18-70, (1%) Annual Sewer Line Replacement - $520,000. Per year Construction Cost

SCOPE OF SERVICES
Our responsibilities will include analysis of the sewer inspection logs and facilitating the selection of appropriate segments of the sewer line that meet city’s criteria for the annual sewer replacement program. Additionally, we will prepare a 5-year program that will be included into the city's CIP that determines which sewer lines will be addressed in each of the 5 annual projects. Haley & Aldrich will ensure the city’s vision, budget, and schedule are upheld throughout the project. We will review and comment on all design submittals, verify compliance with city requirements, and advocate for best practices in sustainability, constructability, and value engineering. Our team will also prepare and draft council reports, Council resolutions for taking construction award to council, shepherding the contract and bonds through execution, and including issuance of notice to proceed letter.

ESTIMATED FEE
Time & Material with Not to Exceed budget of $24,400 which is based on the following estimated hours:

Principal: 24 hours
Project Professional: 80 hours
Agenda Item #10.3.

Page 329 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 330 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com
September 29, 2025
Mr. Joseph Leach, PE, Assistant City Manager/Director
City of St. Helena
Public Works Department
1088 College Avenue
St. Helena, CA 94574
Subject: Proposal for professional engineering services CIP Project No. S24-02 High Priority Sewer Line Replacement Dear Joe,
Haley & Aldrich, Inc. (Haley & Aldrich) submits this proposal to provide professional engineering services on a time and materials, not-to-exceed, basis as the City’s owner’s representative to provide project ownership and management of the following project:

CIP Project No. S24-02 High Priority Sewer Line Replacement - $225,000. Per year Construction

ESTIMATED FEE
Time & Material with Not to Exceed budget of $24,400 which is based on the following estimated hours:

Principal: 24 hours
Project Professional: 80 hours
Agenda Item #10.3.

Page 331 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Dr., Suite 220
Walnut Creek, CA 94596
925.393.3092 Cell
925.433.2321 Teams
[email protected]
www.haleyaldrich.com

Should we become aware of a condition that could require a change to our scope of work and level of effort, we will notify you immediately in order to come to an agreed upon resolution.

We trust that this proposal is acceptable to the city. Please reach out to me on 925.393.3092 cell, 925.433.2321 Teams, or [email protected] with any questions or concerns.

Thank you,
Scott Alman, P.E.

Principal Engineer
Agenda Item #10.3.

Page 332 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Drive
Suite 220
Walnut Creek, CA 94596
925.393.3092 cell
925.433.2321 Dir-Teams
[email protected]
www.haleyaldrich.com
October 06, 2025
Joe Leach, PE, Assistant City Manager/Director
Public Works Department
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Subject: PROPOSAL- Owner’s Representative/Staff Augmentation Services Dear Joe,
Thank you for inviting Haley & Aldrich, Inc. (Haley & Aldrich) to submit this proposal to provide owner’s representative – staff augmentation services to the City of St. Helena, on a time and materials, not-toexceed, basis for up to five hundred and forty-five (545) hours, fifty (50) hours of contingency time at an hourly rate of $281.00 per hour, and up to $6,855 in oversight and project management cost over a twenty-six (26) week period. Haley & Aldrich proposes a former City of St Helena employee, Ms. Lesley Milton, to provide these services for the City of St. Helena. Ms. Milton will provide these services remotely and will not be physically on-site at a city facility.

The proposed scope of services is as follows:

1. General Engineering, Operations, Capital Improvement Plan & Special Project Support (Proposed time primarily spent on delivery of Water Utility Operations Capital Projects) Provide ongoing facilitation, technical review, and coordination support for Public Works Department projects—including capital improvement initiatives, regulatory compliance, and operational needs—that require an Owner’s Representative structure. Support may include, but is not limited to:
• Acting as liaison between City staff, consultants, and contractors to ensure alignment and continuity of efforts.
• Facilitating scope development, document coordination, and procurement processes. • Preparing and reviewing staff reports, council/committee presentations, and technical memoranda.
• Overseeing project budgets, monitoring expenditures and review/recommend for payment of vendor invoices by staff.
• Coordinating public and stakeholder outreach, ensuring input is documented and incorporated. • Providing strategic input on policy, operational practices, and long-term planning to advance organizational performance and service delivery.
• Flexibility to take on additional projects and emerging priorities as directed by the Assistant City Manager/Public Works Director or City Manager.

Duration: 225 hours, Budget: $63,225

2. Streets Master Plan Capital Project (CIP No. R24-01) Assist with the finalization, adoption, and operationalization of the Streets Master Plan capital project.

Services will include:
• Facilitating the contracted consultant team through final edits and deliverables.

Agenda Item #10.3.

Page 333 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Drive
Suite 220
Walnut Creek, CA 94596
925.393.3092 cell
925.433.2321 Dir-Teams
[email protected]
www.haleyaldrich.com
• Coordinating comprehensive review by internal stakeholders and partner agencies. • Overseeing incorporation of technical and community-driven feedback into the final document. • Designing and supporting public outreach activities to communicate project goals and outcomes.
• Preparing staff reports and presentations for City Council review and adoption. • Developing an implementation framework to transition the plan from policy to practice.

Duration: 50 hours, Budget: $14,050

3. Water Treatment Plant Condition Assessment Capital Project (CIP No. W18-111) Provide oversight and support for the completion and operationalization of the Water Treatment Plant Condition Assessment project. Services include:
• Final technical review of the consultant-prepared assessment. • Coordinating routing of the draft and final documents to stakeholders, including staff, regulatory agencies, and disclosable portions to elected officials and committees. • Facilitating the approval process, including council or committee level presentations. • Assisting staff with plan development for prioritization, funding identification, and integration into the Capital Improvement Program.

Duration: 30 hours, Budget: $8,430

4. Water Treatment Plant– Modular Homes Project (CIP No. W26-XX) Provide comprehensive project management services for the acquisition and installation of two modular homes at the Water Treatment Plant. Services include:
• Development of a complete project plan and schedule, including milestones and decision points. • Preparation and/or oversight of site plans and utility connection design. • Assistance with design selection, procurement documentation, and bid/quote evaluations. • Coordination with regulatory agencies to ensure compliance with permitting and siting requirements.
• Oversight of delivery, installation, and project closeout documentation. • Stakeholder communication and updates to City leadership throughout the process.

Duration: 60 hours, Fee: $16,860

5. Mobile MMS Asset Management System Implementation (CIP Nos. W26-02 & S26-02) Support the full deployment of the City’s Mobile Maintenance Management System (MMS) to enhance asset management, preventive maintenance, and operational efficiency. Services include:
• Importing and validating asset inventory data.
• Developing asset numbering conventions and cross-referencing with existing systems. • Establishing preventive maintenance (PM) schedules across divisions. • Designing and refining work order templates, routing structures, and reporting outputs. • Conducting staff training and creating user documentation. • Providing troubleshooting support during initial implementation and system adoption.

Duration: 90 hours, Budget: $25,290 (split equally between the two projects)

6. Water System Risk and Resilience Assessment Report Implementation (CIP No. W24-06) & CyberSecurity Implementation (CIP No. W24-07) Assist the City Public Works Department procurement and delivery of these two vital projects delineated in the adopted 5-year CIP including:

Agenda Item #10.3.

Page 334 of 465 ends

HALEY & ALDRICH, INC.
201 North Civic Drive
Suite 220
Walnut Creek, CA 94596
925.393.3092 cell
925.433.2321 Dir-Teams
[email protected]
www.haleyaldrich.com
• Develop preliminary scoping under consultation with the City’s IT provider, SCADA integrator and Water Treatment and Utilities Divisions staff.
• Manage delivery of project from inception to commissioning, including procurement (i.e.

RFP/Staff Report) for design/build vendor/integrator, coordination of inspections/testing, project closeout and staff report development for project acceptance. • Review and recommend approval of vendor invoices for City payment.

Duration: 40 hours, Budget: $11,240 (split between the two CIP projects) Total Project Budget:

Item No. Scope Hours Hrly Rate Budget GL/CIP No.
1 General PW Ops Project Support 225 281.00 $ 63,225 $ PW Admin - Water 2 Streets Master Plan 50 281.00 $ 14,050 $ R24-01
3 Water Treatment Plant Condition Assessment 30 281.00 $ 8,430 $ W18-111 4 Water Treatment Plant Mod Housing 60 281.00 $ 16,860 $ W26-XX 5 Mobile MMS 90 281.00 $ 25,290 $ W26-02/S26-02
6 Risk/Reslience & Cyber-Security 40 281.00 $ 11,240 $ W24-06/W24-07 Contingency 50 281.00 $ 14,050 $ PW Admin - Water
Oversight/Project Management - - $ 6,855 $ PW Admin - Water Total 545 160,000 $
Proposed delivery schedule:

Haley & Aldrich is ready to enlist Lesley Milton for this assignment upon receipt of a fully executed contract with accompanying Notice to Proceed. Haley & Aldrich believes that these services can begin on November 1st, 2025. Services will be provided at approximately twenty (20) hours per week for an approximate twenty-six (26) week duration.

Services Fee:

The proposed fee to provide these services on a time-and-materials, not-to-exceed, basis is $160,000 as delineated above.

Please reach out to me on 925.393.3092 or [email protected] with any questions regarding this proposal.

Thank you, Joe.

Scott D. Alman, P.E. Ronaldo Longoria, PE
Principal Engineer Project Manager
Agenda Item #10.3.

Page 335 of 465 ends

CITY OF ST. HELENA
RESOLUTION NO. 2025-__

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE

PROFESSIONAL SERVICES AGREEMENTS WITH HALEY &
ALDRICH, INC. FOR OWNER’S REPRESENTATIVE SERVICES

AND STAFF AUGMENTATION SERVICES TO SUPPORT THE

DELIVERY OF CRITICAL CAPITAL IMPROVEMENT PROGRAM
PROJECTS.

RECITALS
A. The City Council established the Water and Wastewater Advisory Committee (W/WW AC) on January 14, 2025, for a 24-month trial period to provide technical assistance and advise on the development and delivery of Water and Wastewater Capital Improvement Program (CIP) Projects; and
B. At its August 28, 2025, meeting, the W/WW AC discussed the need for Owner’s Representative Services and expressed general support for their use to ensure timely delivery of high-priority CIP projects; and
C. The City Council, at its September 9, 2025, meeting, directed staff to pursue retaining an Owner’s Representative to help manage high priority CIP projects; and D. Haley & Aldrich, Inc. currently holds an active contract with the City and has demonstrated a strong understanding of City procedures; and E. City staff requested and received detailed proposals from Haley & Aldrich, Inc. for Owner’s Representative Services in support of the following CIP projects:
• W-101 - Tank #2 Rehabilitation
• W18-113 – Water System SCADA Improvements
• W24-02 – Napa Intertie Pump Station (Rutherford) Replacement • W25-01 – Napa Intertie Pipeline Replacement
• W25-02 – Water Treatment Plant Transmission Main Replacement • S18-70 – Replace 1% of Sewer Mains Annually
• S24-02 – High Priority Sewer Line Replacement
• R24-01 – Streets Master Plan
• W18-111 – Water Treatment Plant Condition Assessment
• W26-XX – Water Treatment Plant Modular Homes
• W26-02 – Mobile MMS Asset Management System Implementation Agenda Item #10.3.

Page 336 of 465 ends

• S26-02 – Mobile MMS Asset Management System Implementation • W24-06 – Water System Risk and Resilience Assessment Report Implementation
• W24-07 – Cyber-Security Implementation; and
F. In addition to project-specific support, City staff also requested Staff Augmentation Services from Haley & Aldrich, Inc. for general engineering, operations, capital improvement plan, and special support, with a primary focus on enhancing the delivery of Water Utility Operations CIP projects; and
G. These projects represent time-sensitive and critical needs due to regulatory mandates, infrastructure conditions, or operational priorities; and H. The use of Haley & Aldrich, Inc. to provide Owner’s Representative and Staff Augmentation Services will offer strategic support, ensure continuity, and help the City meet key deadlines while maintaining oversight and alignment with City policies and procedures.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to enter into Professional Services Agreements with Haley & Aldrich, Inc. for Owner’s Representative Services for each of the following projects:
• W-101 - Tank #2 Rehabilitation for a not-to-exceed amount of $17, 172.
• W18-113 – Water System SCADA Improvements for a not-toexceed amount of $30, 729. • W24-02 – Napa Intertie Pump Station (Rutherford)
Replacement for a not-to-exceed amount of $10,620.
• W25-01 – Napa Intertie Pipeline Replacement for a not-toexceed amount of $31, 404. • W25-02 – Water Treatment Plant Transmission Main
Replacement for a not-to-exceed amount of $96, 135.
• S18-70 – Replace 1% of Sewer Mains Annually for a not-toexceed amount of $24, 400. • S24-02 – High Priority Sewer Line Replacement $24, 400.

2. Authorizes the City Manager to enter into a Professional Services Agreement with Haley & Aldrich, Inc. for a total not-to-exceed amount of Agenda Item #10.3.

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$160,000, including contingency and oversight/project management, for Owner’s Representative/Staff Augmentation Services to support:
• General Engineering, Operations, Capital Improvement Plan, and Special Project Support
• R24-01 – Streets Master Plan
• W18-111 – Water Treatment Plant Condition Assessment
• W26-XX – Water Treatment Plant Modular Homes Project
• W26-02 – Mobile MMS Asset Management System
Implementation
• S26-02 – Mobile MMS Asset Management System
Implementation
• W24-06 – Water System Risk and Resilience Assessment
Report Implementation
• W24-07 – Cyber-Security Implementation

3. Funding is as follows:

Description Fund GL Account Amount
W-101 Tank #2
Rehabilitation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $17, 172
W18-113 Water System
SCADA Improvements
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $30,729
W24-02 Napa Intertie
Pump Station (Rutherford
Replacement)
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $10,620
W25-01 Napa Intertie
Pipeline Replacement
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $31,404
W25-02 Water Treatment
Plant Transmission Main
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $96,135
S18-70 Replace 1% of
Sewer Mains Annually 421 - GO Bonds 773-50-59-31-10 $24,400 S24-02 High Priority
Sewer Line Replacement 421 - GO Bonds 773-50-59-31-10 $24,400 R24-01 Streets Master
Plan
740 – Traffic
Mitigation Impact
Fees
740-50-14-31-10 14,050
W18-111 Water Treatment
Plant Condition
Assessment
763 – Water
Capital
Improvement –
Bond
763-50-30-31-10 $8,430
W26-XX WTP Modular 561 – Water 561-50-34-21-45 $16,860
Agenda Item #10.3.

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Homes Project Enterprise
W26-02 Mobile MMS 763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $12,645
S26-02 Mobile MMS
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $12,645
W24-06 Water System
Risk and Resilience
Assessment Report
Implementation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $5,620
W24-07 Cyber-Security
Implementation
763 - Water Capital
Improvement -
Bond
763-50-30-31-10 $5,620
General Engineering,
Capital Improvement Plan
& Special Project Support
561 – Water
Enterprise 561-50-00-21-30 $84,130
Approved at a Regular Meeting of the St. Helena City Council on October 14, 2025, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.3.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: October 14, 2025
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and proposed adoption of a Resolution (1) Delegating Authority to the City Manager to award and
execute a Professional Services Agreement (PSA) with
West Yost for Engineering Design Services for the
Wastewater Treatment Plant and Reclamation Plant
Effluent Pump Station Upgrades in an amount no-toexceed $326,332; (2) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 15% or
$48,950 for a total contractor budget of $375,282; (3)
Establish a new Capital Improvement Plan (CIP) Project
S26-04 WWTP Effluent Pump Station; and (4) Complete
Budget Amendments to fund the new CIP Project.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

A request of the City Council to authorize the City Manager to award and execute a Professional Services Agreement
(PSA) with West Yost in the amount of $326,332 for
engineering design services associated with upgrades to the Wastewater Treatment and Reclamation Plant
(WWTRP) Effluent Pump Station (EPS), and to create a
new Capital Improvement Plan (CIP) project for this work.

FINANCIAL IMPACT: The total cost of the proposed Professional Services Agreement with West Yost is $326,332, with an additional 15% contingency ($48,950) authorized for potential
change orders, bringing the total project budget to
$375,282.

Funding for this new Capital Improvement Project will be provided through General Obligation (GO) Bond proceeds.

A budget amendment will be completed to establish the
new CIP project and appropriate bond funding to cover the full contract amount and contingency.

BACKGROUND:

Agenda Item #10.4.

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The City’s Effluent Pump Station at the WWTRP requires critical improvements to maintain regulatory compliance and operational reliability. The upgrades will:
 Enable re-chlorination of Pond 5 water through the chlorine contact basin prior to discharge into the Napa River.
 Replace outdated electrical systems including the motor control center (MCC), variable frequency drives (VFDs), service entrance, and associated equipment.  Provide new irrigation spray field discharge pumps and piping, instrumentation, and a new roof with access hatch.
 Improve operational flexibility for effluent discharge locations.  Incorporate a control philosophy to allow future Supervisory Control and Data Acquisition (SCADA) automation.
 Evaluate the facility to determine its viability as a Reclaimed Water Pump Station for to supply a future distribution system.

West Yost submitted a proposal dated June 26, 2025, outlining the scope of services, budget, and schedule for design, with an "originally" anticipated completion by February 2026. Staff will provide a schedule update at the FY26Q2 CIP Update.

DISCUSSION:

The project scope builds upon prior design efforts and adds functionality required for long-term operational sustainability. Tasks include:
 Task 1: Site visit and inspection of existing EPS systems.  Task 2: Preparation of 60% design drawings, specifications, and preliminary cost estimates.
 Task 3: 90% design documents and technical specifications.  Task 4: Final sealed plans, specifications, and estimate (PS&E).

West Yost has significant experience with the City’s WWTRP facilities, the preliminary development of the Recycle Water Facilities Plan and is well-qualified to complete this work.

Establishing a new CIP project ensures expenditures for this PSA and future construction are properly tracked.

ENVIRONMENTAL REVIEW:

This action is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15306 (Information Collection) and Section 15378(b)(4) (government fiscal activities which do not involve any commitment to a specific project). Future construction will undergo CEQA review as appropriate.

GOAL:

Agenda Item #10.4.

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Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:

Resolution WWTP Effluent Station Design PSA
PSA West Yost WWTP Effluent Pump Station
S26-04 CIP Page
Agenda Item #10.4.

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CITY OF ST. HELENA
RESOLUTION NO. 2025-__
RESOLUTION (1) DELEGATING AUTHORITY TO THE CITY

MANAGER TO AWARD AND EXECUTE A PROFESSIONAL

SERVICES AGREEMENT WITH WEST YOST FOR ENGINEERING

DESIGN SERVICES FOR THE WASTEWATER TREATMENT AND

RECLAMATION PLANT EFFLUENT PUMP STATION UPGRADES
IN AN AMOUNT NOT-TO-EXCEED $326,332; (2) AUTHORIZING

THE DIRECTOR OF PUBLIC WORKS TO APPROVE CHANGE
ORDERS NOT-TO-EXCEED 15% OR $48,950 FOR A TOTAL
CONTRACTOR BUDGET OF $375,282; (3) ESTABLISHING
CAPITAL IMPROVEMENT PLAN PROJECT S26-04 WWTP
EFFLUENT PUMP STATION; AND (4) COMPLETE BUDGET

ADJUSTMENTS TO FUND THE NEW CIP PROJECT

RECITALS
A. The City of St. Helena’s Effluent Pump Station at the Wastewater Treatment and Reclamation Plant (WWTP) requires critical upgrades to maintain regulatory compliance and operational reliability; and
B. The proposed improvements will include re-chlorination of Pond 5 water, replacement of outdated electrical systems, installation of new irrigation spray field discharge pumps and piping, construction of a new roof and access hatch, improved operational flexibility, and incorporation of a control philosophy for future Supervisory Control and Data Acquisition (SCADA) automation; and C. West Yost has submitted a proposal dated June 26, 2025, outlining a scope of services, budget, and schedule for engineering design services, with an original anticipated completion by February 2026; and
D. Staff recommends entering into a Professional Services Agreement with West Yost in an amount not-to-exceed $326,332, and authorizing a 15% contingency ($48,950) for a total budget of $375,282; and
E. It is necessary to establish a new Capital Improvement Plan Project (CIP S26-04 WWTP Effluent Pump Station) to ensure that expenditures are properly tracked; and
Agenda Item #10.4.

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F. Funding for this project will be provided through General Obligation (GO) Bond proceeds, and budget amendments are required to appropriate these funds into the new CIP project.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Manager is hereby authorized to award and execute a Professional Services Agreement with West Yost in an amount not to exceed $326,332 for engineering design services associated with the WWTP Effluent Pump Station upgrades.

2. The Director of Public Works is authorized to approve change orders in an amount not-to-exceed 1% ($48,950), for a total authorized contract budget of $375,282.

3. A new Capital Improvement Plan Project, CIP S26-04 WWTP Effluent Pump Station is established.

4. Funding is as follows:

Approved at a Regular Meeting of the St. Helena City Council on October 14, 2025, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

Description Fund GL Account Amount
Transfers to Capital –
Budget Increase to
Expense
421 – 2022 GO
Bonds 421-40-00-28-99 $375,282
Operating Transfers In –
Budget Increase to
Revenue
773 – Wastewater
Capital 773-39-98-00-00 $375,282
S26-04
Design
773 – Wastewater
Capital 773-50-30-31-10 $375,282
Agenda Item #10.4.

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APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.4.

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1 CITY OF ST. HELENA

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of September 23, 2025 by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and West Yost & Associates Inc., a California corporation with its principal place of business at 2020 Research Park Drive Suite 100, Davis, CA 95618 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

WWTP Effluent Pump Station Design (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $326,332. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

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2 the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

5. Time of Performance.

The term of this Agreement shall be from September 23, 2025 to June 30, 2026 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

Agenda Item #10.4.

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Agenda Item #10.4.

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Agenda Item #10.4.

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St. Helena City CouncilOctober 14, 2025

St. Helena City Council
October 14, 2025