Agenda — St. Helena City Council, March 10, 2026 (part 1 of 2)

AMENDED ITEM 10.1 (March 10, 2026)
City of St. Helena
Regular City Council Meeting
Tuesday, March 10, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena

PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.

Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.

Simultaneous Spanish interpretation services during meetings can be scheduled upon request. To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público. Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/.

Page

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members:

Aaron Barak, Kate Spadarotto, Billy Summers

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. ADOPTION OF MINUTES
Estimated start time: 6:05 p.m.

5.1. Consideration and proposed approval of Regular Meeting Minutes of February 24, 2026.

Regular City Council - 24 Feb 2026 - Minutes
9 - 16

6. PUBLIC FORUM:

Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized

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item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:

Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

Estimated start time: 6:20 p.m.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1. National Nutrition Month Proclamation
National Nutrition Month Proclamation
17 8.2. American Red Cross Month Proclamation
Red Cross 2026 Proclamation St. Helena
19 9. STAFF BRIEFING

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:35 p.m.

10.1. CONTRACT AMENDED
Consideration and proposed approval authorizing the City Manager to execute Public Art contracts with 1. Private property owners at several identified locations for the installation and display of various art pieces around the city of St. Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.

CEQA Determination: Not a CEQA project
Prepared By: Ashley Sylvester, Director of Community Services Recommendation:

Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.

Staff Report - Public Art Contracts - Pdf
Presentation
Public Comment - Beth Rodda
Public Comment - Carolyn Bond
21 - 171

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Public Comment - Kelly Wheaton
Public Comment - Lana Ivanoff
Public Comment - Lisa Pelosi
Public Comment - Nancy Morrell
Public Comment - Susan McWilliams
Public Comment - Tom Belt
Public Comment - Stephanie Smithers
Public Comment - David Walser
Public Comment - Michael Haley
Public Comment - Sandra Lowry
Public Comment - Jan and Larry Bradley
Public Comment - Michelle Covell
Public Comment - Jordan Coonrad
Public Comment - Pamela Goldman
Public Comment - Pat Friday 1
Public Comment - Pat Friday 2
Public Comment - Courtney Andrian
Public Comment - Jennifer Lamb
Public Comment - Susan Kenward
Public Comment - Susan Larsen
Public Comment - Richard Martin
Public Comment - Norm Manzer
Public Comment - Denise Armstead
Public Comment - Rod Ellison
Public Comment - Celeste Neeley
Public Comment - Elaine de Man 1
Public Comment - Elaine de Man 2
Public Comment - Joshua Parke
Public Comment - Ellen Kieval
Public Comment - Tim Hall
Public Comment - Peter Scott
Public Comment - Michelle Covell 2
Public Comment - Elaine de Man 3
Public Comment - Brigid Mulligan
Public Comment - Leslie Stanton
Public Comment - Elizabeth Ellsworth
Public Comment - Kim Phinney

10.2. Proposed Approval of a Resolution Declaring Intention to Reimburse Expenditures Relating to Infrastructure Projects from the Proceeds of Tax-Exempt Obligations.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Reimbursement Resolution - Pdf
173 - 176

10.3. Consideration and Approval of a Resolution (1) Authorizing the City Manager to Execute Amendment No. 1 to the FY26 Professional Services Agreement with Operational Technical Services (OTS) for a 177 - 182

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total amount not-to-exceed of $10,560 to complete billing of the temporary Wastewater Treatment Operator with SWRCB Wastewater Treatment Grade 4 Certification or higher; (2) Authorizing Appropriation of Wastewater Enterprise Fund Balance.

CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:

Staff recommends approval of the attached Resolution.

Staff Report - OTS Amendment No. 1 - Pdf

10.4. Approve resolution declaring equipment surplus and authorizing the disposal as requested by the Fire Department. The City anticipates that it may be able to receive and return to the general fund and the vehicle replacement fund $25,000 using the negotiated price disposal method.

CEQA Determination: Not a CEQA project
Prepared By: Alec Vidler, Administrative Assistant/Fire Inspector Recommendation:

Declare surplus and authorize the sale of the above item as requested.

Staff Report - Fire Dept Surplus Equipment - Pdf
183 - 188

10.5. Adoption of an Updated Publicly Available Pay Schedule in Compliance with California Code of Regulations, Title 2, Section 570.5, Reflecting a 2% Compensation Adjustment for the Chief of Police under the Unrepresented Compensation Program Effective July 1, 2025.

CEQA Determination: Exempt
Prepared By: Anil Comelo, City Manager
Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - Compensation Adjustment for the Chief of Police - Pdf 189 - 193

10.6. Consideration and proposed approval of a resolution authorizing the St.

Helena High School annual Homecoming Parade on Main Street, and authorizing City staff to provide traffic control before, during, and after the parade, and prohibit parking on Main Street before and during the parade.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - 2026 St. Helena High School Homecoming Parade - Pdf 195 - 199

11. PUBLIC HEARINGS

12. OLD BUSINESS

13. NEW BUSINESS
Estimated start time: 6:50 p.m.

13.1. Proposed approval of a Resolution related to Presubmittal Review to 201 - 217

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allow a Sphere of Influence Amendment application to be filed by the application property owners with Napa County LAFCO
CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:

Staff recommends City Council adopt a Resolution in support of a Sphere of Influence (SOI) amendment application to be submitted by application property owners for Napa County LAFCO review regarding APNs: 022-180-020; 022-180-021; portion of 022-180-017; 022-180- 053; 022-260-013; and 022-180-015, with street addresses of 2805 Spring Mountain Road, 2820 Spring Mountain Road, 3101 Spring Mountain Road, and 2849 Spring Mountain Road.

Staff Report - Spring Mountain Sphere of Influence Amendment - Pdf Exhibit A - SOI Amendment
Public Comment - Autumn Anderson

13.2. Fiscal Year (FY) 2025-26 Mid-Year Finance Report and Consideration of a Resolution Approving Mid-Year Budget Adjustments for FY 2025-

26. CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

Staff Report - FY26 Mid Year Budget Update - Pdf
Presentation
219 - 270

14. CITY COUNCIL REPORTS:

14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee

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L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for March 24, 2026, at 6:00 p.m.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on March 6, 2026.

Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for

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public review at the respective meeting.

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MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, February 24, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers

Absent: Council Member Summers departed the meeting early at 7:19 p.m.

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:03 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA
Council Member Kate Spadarotto moved to adopt the agenda. The motion was seconded by Council Member Billy Summers and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

5. ADOPTION OF MINUTES

5.1 Consideration and proposed approval of Regular Meeting Minutes of February 10, 2026.

Mayor Dohring asked that staff double check the spelling of a resident's last name from the February 10, 2026, meeting.

Council Member Aaron Barak moved to approve the minutes (and the spelling change if needed) of the February 10, 2026, Regular City Council meeting. The Agenda Item #5.1.

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Regular City Council
February 24, 2026
motion was seconded by Council Member Kate Spadarotto and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

6. PUBLIC FORUM:

No public comment was made.

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:

City Attorney Ethan Walsh reported on the February 23 and 24, 2026 Special Closed Session City Council meetings and noted that there was no reportable action.

City Manager Anil Comelo announced an upcoming Start Smart driving course for students and their parents.

Community Services Director Ashley Sylvester provided a brief update on upcoming events.

City Clerk, Andrew Bradley announced the dates for the upcoming Community Academy.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

8.1 Napa County Mosquito Abatement District Manager Wesley Maffei and St.

Helena's appointed board member, Brian Cramer
St. Helena’s appointed board member to the Napa County Mosquito Abatement District, Brian Cramer provided a brief introduction.

District Manager Wesley Maffei presented a report on behalf of the District.

8.2 Tourism Presentation by Visit Napa Valley, St. Helena Chamber, St. Helena Tourism Improvement District (TID)
Linsey Gallagher, President & CEO of Visit Napa Valley; Amy CarabbaSalazar, President & CEO of St. Helena Chamber of Commerce; and Rick Agenda Item #5.1.

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Regular City Council
February 24, 2026
Kaufman from St. Helena Tourism Improvement District delivered a tourism presentation.

9. STAFF BRIEFING

10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)

10.1 January 2026 Review and Forecasting of City Water Supply Availability.

CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:

Receive and file.

10.2 Consideration and proposed adoption of a Resolution (1) Approving the W18- 118 Project Plans (2) Approving a Change Order to the Contract with Argonaut Constructors in the amount not-to-exceed $497,138; (3) Authorizing the Director of Public Works to approve Change Orders not-to-exceed 10% of the Change Order price.

CEQA Determination: Class I Categorical Exemption under Section 15301 of CEQA
Prepared By: Mario Traverso, Project Manager
Recommendation:

Consider and Approve the Resolution

10.3 Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for the R25-79 Pavement Restoration Project.

CEQA Determination: Not a CEQA project
Prepared By: Mario Traverso, Project Manager, Stephanie Killingsworth, Public Works Financial Analyst
Recommendation:

Approve the Resolution

10.4 This item was pulled for discussion by Vice Mayor Deasy.

Approval of a Resolution eliminating funding for the Engineering Technician position, reallocating those funds to fund an Assistant Engineer position, and authorizing recruitment for the Assistant Engineer position.

Agenda Item #5.1.

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Regular City Council
February 24, 2026

10.5 Adopt a Resolution authorizing Amendment No. 3 to the SH Contract FY 2025- 017 Professional Services Agreement with M-Group to increase the contract amount by $90,000 for a total not to exceed contract amount of $255,000.

CEQA Determination: Not a CEQA project
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

Staff recommends City Council approve the attached resolution.

10.6 Proposed Approval of a Resolution authorizing 1) Amendment #2 to the Professional Services Agreement with Bluepoint Planning LLC STH Contract No. FY 2025-005 for Parks and Recreation Master Planning Services; and 2) A Budget increase in the amount of $5,435 utilizing Park Impact Fee funds.

CEQA Determination: Not a CEQA project
Prepared By: Ashley Sylvester, Director of Community Services Recommendation:

Staff recommends approval of the attached resolution.

10.7 Adopt Resolutions Authorizing Application to the State of California’s Prohousing Designation Program and Prohousing Incentive Program.

CEQA Determination: Exempt
Prepared By: Jackie Oneal, Senior Planner
Recommendation:

1. Adopt the attached Resolution authorizing application to and participation in the Prohousing Designation Program; and

2. Adopt the attached Resolution authorizing application for Prohousing Incentive Program funds; and

3. Authorize the Director of Community Development, or designee, to execute and submit all documents necessary to implement the above resolutions and submit the applications following completion of the required 30-day public review period.

Vice Mayor Michelle Deasy moved to approve the balance of the consent calendar, excluding item 10.4. The motion was seconded by Council Member Billy Summers and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, Council Member Kate Spadarotto, and Council Member Billy Summers
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Agenda Item #5.1.

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Regular City Council
February 24, 2026
Council Member Billy Summers departed the meeting at 7:19 p.m.

10.4 Approval of a Resolution eliminating funding for the Engineering Technician position, reallocating those funds to fund an Assistant Engineer position, and authorizing recruitment for the Assistant Engineer position.

CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:

Staff recommends approval of the attached resolution.

City Manager Anil Comelo and Assistant City Manager/Public Works Director provided more information on the item.

Mayor Dohring opened the Public Comment; no public comments were received.

The item was brought back to the Council for questions and discussion.

Vice Mayor Michelle Deasy moved to approve the resolution. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

11. PUBLIC HEARINGS

11.1 Public Hearing to report on activities related to the St. Helena Community Wellness & Mental Health Program funded through the Housing and Community Development (HCD) Community Development Block Grant (CDBG) Program grant agreement 21-CDBG-NH-20007 and closeout of the project.

CEQA Determination: Exempt
Prepared By: Martin Beltran, Finance Manager
Recommendation:

Receive a report summarizing the accomplishments performed under the State Community Development Block Grant Agreement 21-CDBG-NH-20007; conduct a public hearing to solicit public input regarding expenditures and accomplishments of the funding received under this contract; and direct staff to proceed with submitting required documents for closeout.

Agenda Item #5.1.

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Regular City Council
February 24, 2026
Finance Manager, Martin Beltran presented a report on the item.

Mayor Dohring opened up the public hearing; no public comments were received.

The item was then brought back to the Council for questions and discussion.

The Council directed staff to proceed with submitting required closeout documents.

11.2 Consideration and proposed approval of a resolution approving the annexation of the property known as Assessor's Parcel Number 009-391-035-000, located on Spring Street in St. Helena, CA, into the St. Helena Municipal Sewer District No. 1. MSD Annexation No. 154.

CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:

Staff recommends the City Council adopt a Resolution approving the annexation of the territories into the St. Helena Municipal Sewer District No. 1 MSD.

Assistant City Manager/Director of Public Works, Joe Leach presented the item.

Mayor Dohring opened the public hearing; no public comments were received.

Council Member Aaron Barak moved to approve staff's recommendation. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

12. OLD BUSINESS

12.1 Proposed waiver of second reading and adoption of an Ordinance to implement the Triannual California Building Standards Code Adoption and Modifying Chapter 15 of the St Helena Municipal Code to Make Certain Local Amendments.

CEQA Determination: Exempt
Prepared By: Philip Henry, Chief Building Official
Agenda Item #5.1.

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Regular City Council
February 24, 2026
Recommendation:

The Community Development Department, Building Division recommends the City Council:

1. Find the proposed amendments to the Building Code is exempt from CEQA under Section 15061 (b) (3) the ‘General Rule’; and

2. Conduct a second reading and adopt by title only and waive further reading of Ordinance titled “Amendments to St. Helena Municipal Code Title 15 Buildings and Construction, Adopt and Amend in full the 2025 California Building Standards Code, Title 24.

Acting Community Development Director, Jim McCann presented a report on the item.

Mayor Dohring opened the public comment; no public comments were received.

The item was brought back to the Council for discussion. Chief Building Official Philip Henry and Fire Inspector Alec Vidler were available to respond to Council questions.

Mayor Paul Dohring moved to waive the second reading and adopt the ordinance, and to direct staff to explore the potential for relying on one of the exceptions that would allow the City to make changes under AB 130. The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None

13. NEW BUSINESS

14. CITY COUNCIL REPORTS:

Council Member Barak gave a report out regarding the Clover Flat landfill and its closing.

Mayor Dohring reported on Napa County Flood Control and Water Conservation District, Napa Valley Transportation Authority and the Napa County League of Governments.

14.1 A. Association of Bay Area Governments (ABAG) - Executive Board Agenda Item #5.1.

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Regular City Council
February 24, 2026
B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports

15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 8:30 p.m.

APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk
Agenda Item #5.1.

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City of St. Helena

PROCLAMATION
National Nutrition Month
March 2026
WHEREAS, food is the substance by which life is sustained; and WHEREAS, the type, quality, and amount of food that individuals consume each day plays a vital role in their overall health and physical fitness; and WHEREAS, better nutrition is related to improved infant, child, and maternal health; stronger immune systems; safer pregnancy and childbirth; lower risk non-communicable diseases such as diabetes and cardiovascular disease; and longevity; and WHEREAS, there is a need for continuing nutrition education and a community-wide effort to enhance healthy eating practices; and
WHEREAS, The theme for National Nutrition Month® 2026 is “Discover the Power of Nutrition”. The theme focuses on the ability of nutrition to help people and communities flourish. By embracing balanced, culturally diverse, and accessible nutrition, we empower individuals and families across our state to thrive at every stage of life.

NOW THEREFORE, be it resolved that I, Paul Jamison Dohring, Mayor of the City of St.

Helena on behalf of the City Council do hereby proclaim March 2026, as “National Nutrition Month®” in the City of St. Helena and encourage all in our community to join the campaign in an effort to achieve optimum health benefits from the transformative power of food and nutrition.

Dated: March 10, 2026

Signed: __________________________
Paul Jamison Dohring, Mayor
Agenda Item #8.1.

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CITY OF ST. HELENA

PROCLAMATION

AMERICAN RED CROSS MONTH
MARCH 2026
WHEREAS; In March we celebrate American Red Cross Month by honoring our neighbors who make its humanitarian mission possible in St. Helena. Every day, their acts of kindness changes lives, bringing relief, comfort and hope when help can’t wait.

This compassionate spirit runs deep in our community, just as it has for 145 years through the American Red Cross.

WHEREAS; Today, kindhearted individuals in our community exemplify Barton’s commitment as they step up through the Red Cross in Napa County to provide a beacon of hope for our neighbors in need. Through their voluntary and selfless contributions, they make a lifesaving difference in people’s darkest hours — whether it’s delivering shelter, food and comfort during and after disasters; providing a safe, lifesaving blood supply for patients facing conditions like cancer treatments, childbirth complications and traumatic injuries, assisting military members, veterans and their families with 24/7 global support; or empowering individuals with skills like first aid, CPR, and disaster preparedness education that save lives; and WHEREAS; last year in Napa County, 67 American Red Cross volunteers helped 23 families affected by home fires providing emotional support, addressing immediate needs and helping families recover with emergency financial assistance or community resources; 112 community members served through home fire and disaster preparedness education, collected 105 units of lifesaving blood; hosted 6 blood drives; provided international humanitarian aid; and supported 39 military members and their families; and
WHEREAS; These collective efforts are a powerful reminder that the strength of our community lies in our shared commitment to one another. As we mark Red Cross Month let’s celebrate our local heroes and resolve to continue lifting each other up, so no one faces and emergency alone.

NOW, THEREFORE, be it resolved that I, Paul Jamison Dohring, Mayor of St. Helena, on behalf of the City Council, do hereby proclaim March 2026 as Red Cross Month. I encourage all Americans to reach out and support this organization and its noble humanitarian mission.

Dated: March 10, 2026
Signed: ______________________________
Paul Jamison Dohring, Mayor
Agenda Item #8.2.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Recreation
DATE: March 10, 2026
FROM: Ashley Sylvester, Director of Community Services
SUBJECT: Consideration and proposed approval authorizing the City Manager to execute Public Art contracts with 1. Private property owners at several identified locations for the installation and display of various art pieces around the city of St. Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.

RECOMMENDED
ACTION:

Approve authorization to the City Manager to execute
Public Art contracts with 1. Private property owners at the following locations for the installation and display of various art pieces around the City of St. Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.

PREVIOUS COUNCIL
ACTION:

At the City Council meeting on February 10, 2026 City
Council was presented various art pieces proposed to be on loan from Gordon Huether. City Council directed staff to begin the process of entering into a contract with Gordon Huether for these art pieces.

STATEMENT OF THE
PURPOSE:

Authorize City Manager to sign agreements with 5 private property owners for the installation of public art and enter into an agreement with Artist Gordon Huether for the loan of 13 art pieces to the City of St. Helena on both City property and Public Property within the City limits of St.

Helena.

FINANCIAL IMPACT: Up to $10,000.

The funding for public art has been allocated in FY 25-26 budget and will come from Special Department Supplies:
101-47-40-22-15.

BACKGROUND:

The current effort to install art capitalizes on the opportunity and will hopefully generate community interest and investment of time and money into public art. This project additionally aligns and is consistent with General Plan Implementation Action AC1.C “Adopt an Art in Public Places program and ordinance to ensure that public art projects occur efficiently and in a way that meets citywide objectives.” Agenda Item #10.1.

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The proposed public art installations will be displayed at various locations throughout St.

Helena, including sites located on private property that are visible and accessible to the public. In order to facilitate the placement of art pieces at these locations, the City must additionally enter into agreements with participating private property owners. These agreements allow for the installation and public display of artwork while clarifying responsibilities related to maintenance, insurance, and duration of the installation.

In addition, the City proposes to enter into an agreement with artist Gordon Huether for the loan of eleven art pieces to be installed at designated locations throughout St.

Helena. Mr. Huether is a Napa Valley–based artist whose work has been widely exhibited in public spaces. The agreement will allow the City to display these works on a temporary basis as part of the City’s public art efforts.

Together, these agreements will enable the City to coordinate the installation and display of multiple art pieces throughout St. Helena, expanding opportunities for residents and visitors to experience public art within the community.

DISCUSSION:

The agreements are necessary to authorize and facilitate the installation and display of public art pieces at various locations throughout St. Helena.

The art being displayed relies on partnerships with private property owners who have agreed to host art installations on their properties in locations that are visible to the public. These agreements allow the City to place artwork in a variety of locations throughout the community while clarifying the roles and responsibilities of the participating parties.

In addition, the City proposes to enter into an agreement with artist Gordon Huether for the loan of eleven art pieces to be installed at selected locations throughout the City.

The loan arrangement allows the City to feature professionally created artwork while minimizing acquisition costs. The pieces will be displayed for a defined period of time and may be relocated or removed in accordance with the terms of the agreement.

Participation from private property owners expands opportunities for the placement of art pieces in areas that contribute to the visual and cultural experience of the community. Hosting artwork on private property also allows the City to distribute installations across multiple areas of St. Helena, creating a broader public art presence throughout the city.

The proposed agreements establish the framework for installation, maintenance, liability, and duration of display of the artworks. Approval of the resolutions will enable the City Manager to finalize these agreements and move forward with the installation of the art pieces as part of the City’s public art program.

Agenda Item #10.1.

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The following locations are private property locations where the proposed art will be installed and located up until December 31, 2027.

Sculpture Location- NonCity Side of CA-29 Property Owner Barrel Ring
397 Main St (CA29), south of
driveway
West side Salvestrin Winery
Barrel Ring 1200 Dowdell
Lane( CA- 29) East side VGS Chateau Potelle
Barrel Ring 465 Main Street
(CA-29) West side SH Unified
Barrel Ring 1107 Main Street
(CA-29) West side Wells Fargo
Barrel Ring 1915 Main Street
(CA-29) West side Alila Napa Valley
The following additional locations are on City property and Right of Ways Sculpture Location-City Side of CA-29 Property Owner
Barrel Ring
Main St @ Spring
St. in front of
Caldwell Banker
East side City sidewalk
Barrel Ring 1498 Main St/ CA29 East side City sidewalk Barrel Ring
CA- 29: Vine Trail
across From
Beringer
East side City
Barrel Ring Signorelli Barn East Side City
Barrel Ring Carnegie Building West Side City
Trax Adam St & Library
Lane East Side City
Reflections
City Hall - 1088
College Ave
(Leased)
East Side State
Hand of the Land Lyman Park East Side City
ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
Agenda Item #10.1.

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DOCUMENTS ATTACHMENTS:

St_Helena_Private_Property_Art_License_Agreement_- VGS
St_Helena_Private_Property_Art_License_Agreement_- Salvestrin St_Helena_Private_Property_Art_License_Agreement_- St. Helena Unified School District
St_Helena_Private_Property_Art_License_Agreement_-Wells- Fargo St_Helena_Private_Property_Art_License_Agreement_-Alila St_Helena_Public_Art_Loan_Agreement_G. Huether (BBK) - UPDATED Agenda Item #10.1.

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CITY OF ST. HELENA

PUBLIC ART INSTALLATION LICENSE AND ACCESS AGREEMENT
This Public Art Installation License and Access Agreement ("Agreement") is entered into this 10th day of March, 2026 (“Effective Date”) by and between the City of St. Helena, a California municipal corporation ("City"), and [PROPERTY OWNER LEGAL NAME(S)] ("Owner"). City and Owner may be referred to herein individually as ‘Party” and collectively as the "Parties".

RECITALS
A. City is implementing a temporary public art installation program consisting of multiple large sculptural pieces to be displayed throughout the City.

B. Owner is the owner of the real property located at [1200 Dowdell Ln.] in St.

Helena, California (the "Property"), and is willing to allow the City to install and display certain loaned artwork on the Property.

C. The artwork to be installed on the Property is identified in Exhibit "B" (the "Artwork"). The Artwork is being loaned to the City by Gordon Huether + Partners, inc. under a separate agreement (the "Artist Loan Agreement").

D. The Parties desire to set forth the terms under which Owner grants the City permission to install, display, maintain, and remove the Artwork on the Property.

NOW, THEREFORE, the Parties, for the mutual consideration described herein, agree as follows:

1. GRANT OF LICENSE.
a. License. Owner grants to the City, its employees, agents and subcontractors a temporary, nonexclusive and revocable license to use the portion(s) of the Property identified in Exhibit "A" (the "Licensed Area") for installation and public display of the Artwork during the Term (“License”). The License includes the right for the City, the Artist, City employees, and City contractors to access the Licensed Area for installation, inspection, routine maintenance, repair, and removal of the Artwork.

Agenda Item #10.1.

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b. No Lease or Possessory Interest. This Agreement grants a revocable License only and does not create a lease, easement, or any other possessory interest in the Property. Owner retains full control and possession of the Property, subject only to the City's limited License rights.
c. Public Viewing. Owner acknowledges that the Artwork is intended for public viewing from adjacent public rights of way. This Agreement does not grant the public a right, express or implied, to enter the Property.

2. INSTALLATION AND SITE CONDITIONS.
a. Installation. The City will coordinate installation scheduling with Owner and will use reasonable efforts to minimize disruption to Owner's operations and to keep installation activities confined to the Licensed Area. The City will use reasonable care to install the Artwork in a manner and at a location that it does not jeopardize public safety; the safety of the Owner or the Owner’s business or clientele; or the value of the Owner’s property. The City will not install the Artwork in a manner or location to which the Owner objects in advance in writing. All installation activities and costs on the Property will be the responsibility of the City, except as otherwise agreed in writing.
b. Utilities and Obstructions. Owner will notify the City of any underground utilities, irrigation lines, or other site conditions about which Owner has actual knowledge within the Licensed Area that could be affected by installation and that are either unknown to City or could not be discovered through the exercise of reasonable diligence. The City is responsible for calling 811 and complying with applicable utility marking requirements prior to any excavation or concrete work.
c. Restoration. Upon removal of the Artwork, the City will restore the Licensed Area, including without limitation any and all improvements, to substantially the same condition as existed immediately prior to installation, reasonable wear and tear excepted. d. No Transfer of Title to Artwork. Title to, and ownership of, the Artwork remains at all times with Artist. Nothing in this Agreement transfers any ownership interest in the Artwork to the Owner.

Agenda Item #10.1.

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3. TERM AND TERMINATION.
a. Term. The term of this Agreement shall commence on the Effective Date and continue through December 31, 2027 (the "Term"), unless terminated earlier under this Section.
b. Owner Early Termination. Owner may revoke the License and terminate this Agreement at any time by providing the City with at least sixty (60) days' written notice. The City will use good faith efforts to remove the Artwork within the notice period, subject to contractor availability and safety considerations.
c. City Early Termination. The City may terminate this Agreement with or without cause upon thirty (30) days' written notice to Owner, in which event the City will remove the Artwork and restore the Licensed Area as provided in Section 2(c). d. Immediate Removal for Safety. Notwithstanding the foregoing, the City may remove or secure the Artwork immediately if the City reasonably determines that the Artwork or site conditions present an imminent threat to public safety or significant risk of property damage. The City will notify Owner as soon as practicable in writing prior to removing the Artwork pursuant to this Section 3(d).

4. MAINTENANCE AND OWNER RESPONSIBILITIES.
a. Maintenance by City. The City is responsible for all maintenance, cleaning, and repair of the Artwork. The City will repair the Artwork as necessary and keep it in good and clean condition. Owner is not required to perform any maintenance, cleaning or repair of the Artwork.
b. Owner Cooperation. Owner will provide reasonable access to the Licensed Area for City maintenance, cleaning and repair activities during normal business hours (or other times reasonably agreed). Owner will not intentionally damage, remove, or alter the Artwork, and will promptly notify the City of any observed damage or safety concern.

5. INSURANCE.
a. City Liability Insurance. During the Term, the City will maintain commercial general liability insurance (or self-insurance) covering claims arising out of the activities of the City, its agents and contractors under this Agreement, including claims for theft and vandalism, with limits consistent with the City's standard insurance program. Prior to the Agenda Item #10.1.

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commencement of this Agreement, the City will provide Owner with evidence of coverage, identifying Owner as an additional insured under the applicable City insurance policy.

6. INDEMNIFICATION; LIABILITY.
a. City Indemnification. To the maximum extent permitted by law, the City will indemnify, defend and hold harmless Owner and Owner's members, managers, officers, employees, and agents from claims, damages, losses, and expenses arising out of the negligence or willful misconduct of the City or its employees in connection with the City's installation, maintenance, repair or removal activities on the Property. b. Owner Indemnification. To the maximum extent permitted by law, Owner will indemnify, defend and hold harmless the City and its officers, officials, employees, volunteers, and agents from claims, damages, losses, and expenses arising out of the negligence or willful misconduct of Owner or Owner's employees on the Property, except claims arising in whole or in part from the City's installation, maintenance, repair or removal of the Artwork. c. The parties agree to waive indemnification claims against one another to the extent such claims are covered by insurance. The parties will require their respective insurers to waive claims for subrogation.

7. MISCELLANEOUS.
a. No Compensation. No royalty or other payment for the License is owed by either Party to the other under this Agreement. Any sponsor recognition associated with the Artwork, if any, is governed by City policy and is not a benefit owed to Owner. b. Notices. Notices will be provided in writing and delivered by personal delivery, U.S. Mail, nationally recognized overnight courier, or email to the addresses below (or to such other address as a Party may designate by notice).

TO CITY:

City of St. Helena
1088 College Avenue | St. Helena, CA 94574
Email [email protected]
TO OWNER:

Agenda Item #10.1.

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[Owner Name]
[Address]
[City, State ZIP]
Email: [EMAIL]
Phone: [PHONE]
c. Governing Law; Venue. This Agreement will be governed by the laws of the State of California. Venue for any action relating to this Agreement will be Napa County, California.
d. Entire Agreement; Amendments. This Agreement, including all exhibits, constitutes the entire agreement between the Parties regarding the subject matter and supersedes all prior discussions. Any amendment must be in writing and signed by both Parties. e. Counterparts; Electronic Signatures. This Agreement may be executed in counterparts and by electronic signature, each of which will be deemed an original, and all of which together constitute one instrument.
f. Authority. The individuals executing this Agreement each represent and warrant that they have the legal power, right and actual authority to bind their respective entities to the terms and conditions hereof and thereof.
g. Severability. Each provision, term, condition, covenant, and/or restriction, in whole and in part, in this Agreement shall be considered severable. In the event any provision, term, condition, covenant, and/or restriction, in whole and/or in part, in this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant, and/or restriction, of this Agreement and the remainder of the Agreement shall continue in full force and effect.
h. Attorney Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which may be entitled.

Agenda Item #10.1.

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SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

CITY: OWNER:

CITY OF ST. HELENA, a California
municipal corporation
[PROPERTY OWNER LEGAL NAME(S)]
By: ________________________________
Name/Title: _________________________
Date: _______________________________
By: ________________________________
Name/Title: _________________________
Date: _______________________________
ATTEST:

By: ________________________________
City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: ________________________________
City Attorney
Date: _______________________________
Agenda Item #10.1.

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EXHIBIT "A"

LICENSED AREA / PROPERTY DESCRIPTION
Property Address/APN: [VGS Chateau Potelle- 1200 Dowdell Ln. St. Helena, CA 94574] Description of Licensed Area (attach site plan or photo mark-up if available):
[North-west of property viewable from CA-29]
Agenda Item #10.1.

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EXHIBIT "B"

ARTWORK TO BE INSTALLED ON PROPERTY
Artwork Piece Name Quantity Proposed Placement
on Property
Notes (foundation,
clearances, etc.)
Barrel Ring 1 Mar 2026- Dec 2027 8 feet on concrete pad Agenda Item #10.1.

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CITY OF ST. HELENA

RECITALS
A. City is implementing a temporary public art installation program consisting of multiple large sculptural pieces to be displayed throughout the City.

B. Owner is the owner of the real property located at [397 Main St.] in St. Helena, California (the "Property"), and is willing to allow the City to install and display certain loaned artwork on the Property.

D. The Parties desire to set forth the terms under which Owner grants the City permission to install, display, maintain, and remove the Artwork on the Property.

NOW, THEREFORE, the Parties, for the mutual consideration described herein, agree as follows:

Agenda Item #10.1.

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Agenda Item #10.1.

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commencement of this Agreement, the City will provide Owner with evidence of coverage, identifying Owner as an additional insured under the applicable City insurance policy.

TO CITY:

City of St. Helena
1088 College Avenue | St. Helena, CA 94574
Email [email protected]
TO OWNER:

Agenda Item #10.1.

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Agenda Item #10.1.

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SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

CITY: OWNER:

By: ________________________________
City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: ________________________________
City Attorney
Date: _______________________________
Agenda Item #10.1.

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EXHIBIT "A"

LICENSED AREA / PROPERTY DESCRIPTION
Property Address/APN: [Salvestrin Winery- 397 Main St. St. Helena, CA 94574] Description of Licensed Area (attach site plan or photo mark-up if available):
[ROW South of driveway]
Agenda Item #10.1.

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EXHIBIT "B"

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CITY OF ST. HELENA

RECITALS
A. City is implementing a temporary public art installation program consisting of multiple large sculptural pieces to be displayed throughout the City.

B. Owner is the owner of the real property located at [465 Main Street.] in St.

Helena, California (the "Property"), and is willing to allow the City to install and display certain loaned artwork on the Property.

D. The Parties desire to set forth the terms under which Owner grants the City permission to install, display, maintain, and remove the Artwork on the Property.

NOW, THEREFORE, the Parties, for the mutual consideration described herein, agree as follows:

Agenda Item #10.1.

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Agenda Item #10.1.

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commencement of this Agreement, the City will provide Owner with evidence of coverage, identifying Owner as an additional insured under the applicable City insurance policy.

TO CITY:

City of St. Helena
1088 College Avenue | St. Helena, CA 94574
Email [email protected]
TO OWNER:

Agenda Item #10.1.

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Agenda Item #10.1.

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SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

CITY: OWNER:

By: ________________________________
City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: ________________________________
City Attorney
Date: _______________________________
Agenda Item #10.1.

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EXHIBIT "A"

LICENSED AREA / PROPERTY DESCRIPTION
Property Address/APN: [St. Helena Unified School District- 465 Main Street. St. Helena, CA 94574]
Description of Licensed Area (attach site plan or photo mark-up if available):
[East most side of parking lot to vintage hall along CA-29] Agenda Item #10.1.

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EXHIBIT "B"

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CITY OF ST. HELENA

RECITALS
A. City is implementing a temporary public art installation program consisting of multiple large sculptural pieces to be displayed throughout the City.

B. Owner is the owner of the real property located at [1107 Main Street.] in St.

Helena, California (the "Property"), and is willing to allow the City to install and display certain loaned artwork on the Property.

D. The Parties desire to set forth the terms under which Owner grants the City permission to install, display, maintain, and remove the Artwork on the Property.

NOW, THEREFORE, the Parties, for the mutual consideration described herein, agree as follows:

Agenda Item #10.1.

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Agenda Item #10.1.

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commencement of this Agreement, the City will provide Owner with evidence of coverage, identifying Owner as an additional insured under the applicable City insurance policy.

TO CITY:

City of St. Helena
1088 College Avenue | St. Helena, CA 94574
Email [email protected]
TO OWNER:

Agenda Item #10.1.

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Agenda Item #10.1.

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SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

CITY: OWNER:

By: ________________________________
City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: ________________________________
City Attorney
Date: _______________________________
Agenda Item #10.1.

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EXHIBIT "A"

LICENSED AREA / PROPERTY DESCRIPTION
Property Address/APN: [Wells Fargo- 1107 Main Street. St. Helena, CA 94574] Description of Licensed Area (attach site plan or photo mark-up if available):
[South/East side of parking lot along CA-29 at corner of Main St. and Mitchell Dr.] Agenda Item #10.1.

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EXHIBIT "B"

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CITY OF ST. HELENA

RECITALS
A. City is implementing a temporary public art installation program consisting of multiple large sculptural pieces to be displayed throughout the City.

B. Owner is the owner of the real property located at [1915 Main Street.] in St.

Helena, California (the "Property"), and is willing to allow the City to install and display certain loaned artwork on the Property.

D. The Parties desire to set forth the terms under which Owner grants the City permission to install, display, maintain, and remove the Artwork on the Property.

NOW, THEREFORE, the Parties, for the mutual consideration described herein, agree as follows:

Agenda Item #10.1.

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Agenda Item #10.1.

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commencement of this Agreement, the City will provide Owner with evidence of coverage, identifying Owner as an additional insured under the applicable City insurance policy.

TO CITY:

City of St. Helena
1088 College Avenue | St. Helena, CA 94574
Email [email protected]
TO OWNER:

Agenda Item #10.1.

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Agenda Item #10.1.

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SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

CITY: OWNER:

By: ________________________________
City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: ________________________________
City Attorney
Date: _______________________________
Agenda Item #10.1.

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83578.00000\44665000.1
EXHIBIT "A"

LICENSED AREA / PROPERTY DESCRIPTION
Property Address/APN: [Alila Napa Valley- 1915 Main Street. St. Helena, CA 94574] Description of Licensed Area (attach site plan or photo mark-up if available):
[North side of Alila Driveway along CA-29 city maintained ROW] Agenda Item #10.1.

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EXHIBIT "B"

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83578.00000\44759563.2
CITY OF ST. HELENA

PUBLIC ART LOAN, INSTALLATION, AND DISPLAY AGREEMENT
This Public Art Loan, Installation, and Display Agreement ("Agreement") is entered into this 10th day of March, 2026 (“Effective Date”) by and between the City of St. Helena, a California municipal corporation ("City"), and Gordon Huether + Partners, Inc., a California corporation with its principal place of business at 1821 Monticello Rd. Napa, CA 94558 ("Artist"). City and Artist may be referred to herein individually as “Party” and collectively as the "Parties".

RECITALS
A. Artist is the owner of the sculptural artwork identified on Exhibit "A" (the "Artwork"), including, without limitation, (i) "Hand of the Land" (declared value $200,000), (ii) "Reflections" (declared value $125,000), and (iii) "Barrel Rings" (ten (10) pieces, declared value $20,000 each).

B. City desires to display the Artwork in public locations within the City, including locations in City and/or Caltrans right of way and certain locations on private property where the City will obtain written permission from the property owner(s) (collectively, the "Sites"), as more particularly described in Exhibit "B".

C. Artist is willing to loan the Artwork to the City for public display during the term of this Agreement, and the Parties desire to set forth the terms for the loan, transportation, installation, maintenance, insurance, removal, and related rights.

NOW, THEREFORE, the Parties, for the mutual consideration described herein, agree as follows:

1. PURPOSE. The purpose of this Agreement is to allow the City to borrow and publicly display the Artwork during the Loan Term, and to allocate responsibilities for transportation, installation, insurance, maintenance, and removal.

2. DEFINITIONS.
a) "Artwork" and "Sites" have the meanings stated in the Recitals. b) "Loan Term" is defined in Section 5(a).
c) "City's Authorized Representative" is the City staff member identified in Section 9(a).

Agenda Item #10.1.

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d) “Custody” means physical possession and control of an Artwork piece. Custody transfers (a) from Artist to City only after the piece is delivered to the applicable Site and secured/anchored in its final installed position in accordance with the installation plan/specifications, and (b) from City back to Artist only after the piece has been disconnected/unanchored and loaded onto Artist’s (or Artist’s contractor’s) transport equipment for removal.

3. LOAN OF ARTWORK; NO TRANSFER OF TITLE.
a) Loan. Artist hereby loans the Artwork to the City, and the City accepts the loan, subject to the terms and conditions of this Agreement. b) No Transfer of Title. Title to, and ownership of, the Artwork remains at all times with Artist. Nothing in this Agreement transfers any ownership interest in the Artwork to the City.
c) Condition of Artwork. Prior to installation, the Parties will jointly document the condition of each Artwork piece (including photographs) in a written condition report, which will be attached to this Agreement as Exhibit "C" once completed. d) Sale Price. Artist agrees that the various items are for Sale at the listed price in Exhibit “A”. Artist agrees that the City will receive a 20% commission if any of the Artwork or duplications of the art is sold prior to April 1, 2027.

4. TRANSPORTATION, SITE PREPARATION, AND INSTALLATION.
a) Permits and Approvals. The City is responsible for obtaining (or causing to be obtained) any City encroachment permits and any required Caltrans permits/approvals for placement of the Artwork in the applicable right of way. Installation at private property Sites is contingent upon the City obtaining a separate written license/permission agreement from the applicable property owner
b) City Support; Public Works. The City will make Public Works staff reasonably available to support installation activities, including site layout, traffic control as needed, and construction of concrete pads at approximately nine (9) Sites (or such other number as the Parties agree in writing), as further described in Exhibit "D".

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c) Artist Role and Specialized Equipment. Artists will provide or arrange for specialized equipment and qualified personnel necessary to safely transport, handle, and place the Artwork, and will provide the City with installation requirements and anchoring specifications for each piece prior to installation.
d) Transportation and Installation Costs. The Parties acknowledge that installation, transportation, and removal related costs are expected to be in excess of Ten Thousand Dollars ($10,000) in the aggregate. The City shall reimburse the Artist up to Ten Thousand Dollars ($10,000) of said costs. and installation of the "Hand" as set forth in Exhibit "D". Unless otherwise stated in Exhibit "D", each Party will bear its own costs for the remaining Artwork pieces (including equipment rental, labor, and materials), except that the City will bear the cost of site preparation (including concrete pads) performed by City staff or City contractors.

Artist will donate the rest of the installation, transportation, and removal costs related to the installation of all items in excess of the dollar amount specified in this section.. e) Safety and Work Standards. All transportation and installation activities will be performed in a safe manner and in compliance with applicable laws, regulations, and permit conditions. The City may stop work if the City in its sole discretion reasonably determines that conditions are unsafe or noncompliant.

5. TERM.
a) Loan Term. The term of this Agreement begins on the date it is fully executed by both Parties ("Effective Date") and continues through December 31, 2027 (the "Loan Term"), unless terminated earlier as provided herein or extended by mutual written agreement.
b) End of Term; Return. At the end of the Loan Term (or earlier termination), the City will coordinate with Artist to uninstall and return the Artwork to Artist, unless the Parties agree in writing to extend the loan or to transfer the Artwork under a separate written agreement.

6. PUBLIC DISPLAY; REPRODUCTION AND PUBLICITY;
SPONSORSHIPS.
a) Public Display. During the Loan Term, the City may display the Artwork at the Sites selected by the City in accordance with this Agreement.

Agenda Item #10.1.

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b) Photographs and Non-Commercial Reproductions. Artist grants to the City a nonexclusive, worldwide, royalty-free license to photograph, film, and otherwise reproduce images of the Artwork solely for non-commercial City purposes, including City publicity, tourism promotion, education, news releases, social media, City websites, City reports, and archival use. The City will use reasonable efforts to credit Artist when practicable. c) Commercial Use. Any commercial reproduction of the Artwork (including, but not limited to licensing to third parties, or use on merchandise for sale) requires Artist's prior written consent.
d) Sponsorship Recognition. The City may solicit sponsorships or donations to support public art programs and to help defray installation costs. Any on-site sponsor recognition signage for the Artwork must be of reasonable size and appearance and is subject to the City's design standards and the Artist's approval, which will not be unreasonably withheld.

7. OWNERSHIP; SALE OR TRANSFER NOTICE.
a) Ownership and Copyright. Artist retains all right, title, and interest in and to the Artwork, including copyright, except for the limited licenses expressly granted to the City in this Agreement.
b) No Sale by City. The City will not sell, encumber, pledge, or otherwise transfer the Artwork, and will not represent that it has authority to do so. c) Artist Notice of Sale. Artists shall provide the City at least thirty (30) days’ prior written notice before offering for sale, selling, transferring, or otherwise conveying any interest in any portion of the Artwork during the Loan Term. Artists shall not sell any of the Artwork prior to March 31, 2027. In the event Artist sells any portion of the Artwork during the Loan Term (after March 31, 2027), Artist shall not remove, uninstall, or require delivery of the sold Artwork prior to the end of the Loan Term unless the City approves an earlier removal in writing. The Parties will cooperate in good faith to coordinate any permitted uninstallation and return of the affected piece.
d) City Right of First Refusal. Before offering any Artwork for sale to any third party (including listing, marketing, or soliciting offers), Artist shall first provide the City a written offer to sell the applicable Artwork on the same material terms and conditions that Artist Agenda Item #10.1.

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intends to offer to third parties (including price and any material deal terms), and the City shall have fifteen (15) days after receipt to elect to purchase by written notice to Artist. If the City does not elect timely to purchase, Artist may offer the Artwork to third parties for a period of ninety (90) days on terms no more favorable to the third party than those offered to the City. If Artist does not consummate a sale within that ninety (90)-day period or proposes materially different terms, Artist must re-offer the Artwork to the City before proceeding.

8. CARE, MAINTENANCE, AND REPAIRS.
a) Standard of Care. The City will exercise reasonable care to protect and preserve the Artwork during the Term of this Agreement, comparable to the care the City uses for similar public art installed outdoors and accessible to the public. b) Routine Maintenance. The City is responsible for routine maintenance and cleaning of the Artwork consistent with Artist's written maintenance recommendations (to be provided by Artist and attached as part of Exhibit "D"). The City will not apply coatings, abrasives, chemicals, or other treatments without Artist's prior written approval, except for emergency measures reasonably necessary to protect public safety or prevent further damage. c) Repairs. If the Artwork is damaged, the City will promptly notify Artist.

Repairs or conservation work will be performed by qualified personnel. When practicable, the City will obtain Artist's input regarding repair methods and personnel. Except as provided in Section 10(c), the City is responsible for repair costs resulting from vandalism, theft, accident, or other casualty occurring during the Loan Term.

9. AUTHORIZED REPRESENTATIVES; NOTICES.
a) Authorized Representatives. The City designates Ashley Sylvester, Director of Community Services, as the City's authorized representative ("City's Authorized Representative"). Artist designates Darcy Huether as Artist's authorized representative ("Artist's Authorized Representative").
b) Notices. All notices required or permitted under this Agreement will be in writing and delivered by personal delivery, U.S. Mail, nationally recognized overnight courier, or email to the addresses below (or to such other address as a Party may designate by notice).

Notices are deemed effective upon receipt, or three (3) business days after deposit in the U.S.

Mail, whichever occurs first.

TO CITY:

Agenda Item #10.1.

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City of St. Helena
1088 College Avenue | St. Helena, CA 94574
Email [email protected]
TO ARTIST:

Gordon Huether + Partners, Inc.

Gordon Huether or Darcy Huether
1821 Monticello Rd.

Napa, CA 94558
(707)255-5954
[email protected]

10. INSURANCE; RISK OF LOSS.
a) City Insurance for Theft and Vandalism. During the Loan Term, the City will maintain insurance coverage for the Artwork that includes theft and vandalism, with limits not less than the declared values listed on Exhibit "A". Upon request, the City will provide Artist with evidence of such coverage.
b) Artist Insurance During Installation. Without in any way limiting Artist’s liability pursuant to the “Indemnification” section (Section 11) of this Agreement, Artist must maintain the following insurance prior to and during all installation activities:
i. General Liability Insurance with limits not less than $2,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including coverages for Contractual Liability, Personal Injury, Independent Contractors, Broadform Property Damage, and Products Liability and Completed Operations; ii. Automobile Liability Insurance with proof of coverage for $1,000,000 provided on ISO Form Number CA 00 01 covering any auto (Symbol 1), or if Contractor has no owned autos, hired, (Symbol 8), and non-owned autos (Symbol 9), per accident for bodily injury and property damage; and
iii. Worker's Compensation Insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limits of no less than Agenda Item #10.1.

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$1,000,000 per accident for bodily injury or disease. The Workers Compensation policy shall be endorsed with a waiver of subrogation in favor of City. iv. General Liability Insurance and Automobile Liability Insurance policies must provide the following:

1. Name as Additional Insured the City of St. Helena, its officers, agents, and employees.

2. That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought.
v. All insurance shall be provided under an occurrence basis. vi. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above. vii. Before commencing any Activities under this Agreement, Artist shall do the following: (a) furnish to City certificates of insurance, and additional insured policy endorsements with insurers with ratings comparable to A-:VIII or higher, that are authorized to do business in the State of California, and that are reasonably satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.
c) Risk of Loss. Except as set forth below, City shall bear the risk of loss for each Artwork piece only during the period City has Custody of that piece. Artist shall bear the risk of loss for each piece (i) during transportation to the Site, (ii) during all unloading, rigging, positioning, and installation activities, and (iii) until Custody transfers as described above. If City performs installation work with its own staff or contractors (e.g., concrete pads or anchoring performed solely by City), City shall bear the risk of loss for damage caused by City’s negligent acts or omissions during those City-performed activities.

11. INDEMNIFICATION; HOLD HARMLESS.
a) Artist Indemnification. To the fullest extent permitted by law, Artist will indemnify, defend, and hold harmless the City and its officers, officials, employees, volunteers, Agenda Item #10.1.

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and agents from and against any and all claims, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or relating to (i) the acts or omissions of Artist or Artist's contractors in connection with transportation, installation, or maintenance performed by or on behalf of Artist, and (ii) any allegation that the Artwork infringes the intellectual property rights of any third party. This indemnity shall specifically exclude any injury or damage that results from the sole negligence or the intentional or willful misconduct of the City, its officers, directors, agents, or employees.
b) City Hold Harmless for City Acts. To the extent permitted by law, and consistent with California Government Code section 895 et seq., the City will be responsible for and will defend and hold harmless Artist and from claims arising out of the active negligence or willful misconduct of the City or its employees in connection with the City's site preparation, installation support, or Custody of the Artwork.

12. COMPLIANCE WITH LAW.
a) Compliance. Each Party will comply with all applicable federal, state, and local laws, rules, regulations, and permit conditions relating to its performance under this Agreement.
b) Equal Opportunity Employment. Artist represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination

13. RELOCATION; TEMPORARY REMOVAL; EMERGENCY.
a) Relocation or Removal by City. The City may temporarily remove or relocate the Artwork as reasonably necessary for public safety, construction, maintenance of public infrastructure, permit requirements, or other City operational needs. When practicable, the City will provide Artist with advance notice and will consult with Artist regarding handling and reinstallation.
b) Emergency. If the City reasonably determines that immediate action is necessary to address an imminent threat to public safety or to prevent significant damage to the Agenda Item #10.1.

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Artwork or surrounding property, the City may remove or secure the Artwork without prior notice. The City will notify Artist as soon as practicable thereafter.

14. TERMINATION.
a) Termination for Convenience. Either Party may terminate this Agreement for convenience by providing at least thirty (30) days' written notice to the other Party. The Parties will cooperate to schedule uninstallation and return of the Artwork. The City remains responsible for the Artwork until it is returned to Artist. b) Termination for Cause. If either Party materially breaches this Agreement and fails to cure the breach within ten (10) days after written notice (or such longer period as may be reasonably necessary to cure, provided the breaching Party commences cure within the ten-day period and diligently pursues cure), the non-breaching Party may terminate this Agreement upon written notice.

15. DISPUTE RESOLUTION.
a) Informal Resolution; Mediation. The Parties' Authorized Representatives will meet and confer in good faith to resolve disputes informally. If a dispute is not resolved, the Parties agree to participate in mediation prior to filing litigation, unless a court order or emergency relief is sought.

16. GENERAL PROVISIONS.
a) Independent Contractor. Artist is and will remain an independent contractor and not an employee of the City. Artist is not entitled to City employee benefits. b) Assignment. Neither Party may assign this Agreement without the prior written consent of the other Party, except that the City may assign to a successor public agency as part of a governmental reorganization.
c) Governing Law; Venue. This Agreement will be governed by the laws of the State of California. Venue for any action relating to this Agreement will be Napa County, California.
d) Entire Agreement; Amendments. This Agreement, including all exhibits, constitutes the entire agreement between the Parties regarding the subject matter and supersedes all prior discussions. Any amendment must be in writing and signed by both Parties.

Agenda Item #10.1.

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e) Counterparts; Electronic Signatures. This Agreement may be executed in counterparts and by electronic signature, each of which will be deemed an original, and all of which together constitute one instrument.
f) Severability. Each provision, term, condition, covenant, and/or restriction, in whole and in part, in this Agreement shall be considered severable. In the event any provision, term, condition, covenant, and/or restriction, in whole and/or in part, in this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant, and/or restriction, of this Agreement and the remainder of the Agreement shall continue in full force and effect.

Agenda Item #10.1.

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SIGNATURES
IN WITNESS WHEREOF, the Parties have executed this Agreement to be effective as of the Effective Date.

CITY: ARTIST:

CITY OF ST. HELENA, a California
municipal corporation
Gordon Huether + Partners, Inc, a California
Corporation
By: ________________________________
Name/Title: _________________________
Date: _______________________________
By: ________________________________
Name/Title: _________________________
Date: _______________________________
ATTEST:

By: ________________________________
City Clerk
Date: _______________________________
APPROVED AS TO FORM:

By: ________________________________
City Attorney
Date: _______________________________
Agenda Item #10.1.

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EXHIBIT "A"

ARTWORK SCHEDULE AND DECLARED VALUES
The Artwork to be loaned under this Agreement is as follows (additional descriptive information may be attached):

Piece Name Quantity Materials / Notes Declared Value
(USD)
Approx. Dimensions /
Weight
Hand of the
Land
1 [describe] $200,000 [TBD]
Reflections 1 [describe] $125,000 [TBD]
TRAX 1 $25,000
Barrel Rings 10 [describe] $20,000 each [TBD]
Declared values are provided for insurance purposes and do not constitute a purchase price.

Agenda Item #10.1.

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EXHIBIT "B"

SITE LOCATIONS
The City intends to install the Artwork at the following general locations. Specific locations may be updated by the City in writing to Artist.

Site ID Site Type Address/Intersection Artwork Piece(s)

1. Barrel Ring [Private Property] 397 Main St.

Hwy 29
Salvestrin
[TBD]

2. Barrel Ring [Private Property] 1200 Dowdell Ln.

Hwy 29
VGS
[TBD]

3. Barrel Ring [Private Property] 465 Main St.

Vintage Hall
St. Helena High School
[TBD]

4. Barrel Ring [Private Property] Mitchell St. x Main St. (Hwy 29)
Wells Fargo
[TBD]

5. Barrel Ring [City ROW] 1200 Main St.

Hwy 29
Caldwell Banker
[TBD]

6. Barrel Ring [City ROW] Outside 1600 CA-29 [TBD]

7. Barrel Ring [City/ ROW/ Private
Property]
1915 Main St/ CA-29
Alila Hotel
[TBD]

8. Barrel Ring [City/Caltrans ROW] CA-29 across from
Beringer
Vine Trail
[TBD]

9. Barrel Ring [City ROW] 933 Signorelli Cir
Signorelli Barn
[TBD]

10. Barrel Ring [City ROW] 1360 Oak Ave
Carnegie Building
[TBD]

11. Trax [City ROW] Adams St. x Library Ln. [TBD]

12. Reflections [City ROW or Private
Property]
1088 College Ave
Napa Valley College/City
Hall
[TBD]
For any private property Site, installation is subject to execution of a separate property owner permission agreement in a form approved by the City.

Agenda Item #10.1.

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EXHIBIT "C"

CONDITION REPORT
To be completed and attached prior to or at the time of installation, including photographs and any pre-existing wear or damage.

Agenda Item #10.1.

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EXHIBIT "D"

INSTALLATION PLAN, RESPONSIBILITIES, AND COSTS
This Exhibit summarizes installation responsibilities and costs. The Parties may update this Exhibit by written amendment signed by both Parties.

Item Responsible Party Notes / Not-to-Exceed
Concrete pads / foundations
(approx. 9 locations)
City (Public Works) [TBD]
Encroachment / Caltrans
permitting
City [TBD]
Anchoring pieces in Position City [TBD]
Transportation + installation +
removal
Artist City shall reimburse Artist up to
the $10,000; see Section 4(d)
Specialized equipment for other
pieces
Artist [TBD]
Traffic control / barricades as
needed
City [TBD]
Routine maintenance (cleaning,
minor touch-ups)
City Per Artist maintenance
recommendations
Artist will provide written maintenance recommendations, anchoring specifications, and handling notes for each piece prior to installation.

Agenda Item #10.1.

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Art Loan
Pilot Art Loan Program
March 10, 2026
Agenda Item #10.1.

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Art Program
 13 art pieces are being loaned by artist Gordon
Huether
 Goal is to quickly bring public art to St. Helena
 Create the impetus for a serious art program
 As promised on February 24th, staff will develop a
plan to formalize an “Arts Committee” that
advises the Parks & Rec Commission
Agenda Item #10.1.

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Program Parameters
 Art will be installed by city staff in collaboration
with Artist and his team
 City will absorb material and staff costs for laying
pads
 Artist will absorb costs associated with the
transportation of the 10 Barrel Rings, and TRAX
 Artist will absorb most costs associated with the
transportation of Hand of the Land and
Reflections, except for $10,000 paid by City
 City and Artist share in labor of site installation
Agenda Item #10.1.

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Sale Proceeds
 Artist cannot remove the art until at least March
2027
 Art will be removed by December 2027 unless the
agreement with the Artist is extended
 The city will receive a 20% fee for any of the art
pieces sold prior to December 2027
Agenda Item #10.1.

Page 84 of 270 ends

QUESTIONS?
Agenda Item #10.1.

Page 85 of 270 ends

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Page 91 of 270 ends

Agenda Item #10.1.

Page 92 of 270 ends

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Page 93 of 270 ends

Agenda Item #10.1.

Page 94 of 270 ends

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Page 101 of 270 ends

Page 102 of 270 ends

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Agenda Item #10.1.

Page 103 of 270 ends

Page 104 of 270 ends

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Agenda Item #10.1.

Page 105 of 270 ends

Page 106 of 270 ends

To: City Council
Re: Gordon Huether art installation
From: Michael Haley
I am excited about this proposed art installation and enthusiastically endorse it. Huether is a true Napa artist rooted in our culture and there could not be someone more appropriate to display around our city.

As a former farmer/grape grower here in Napa I always felt that the Hand of the Land sculpture represented the contribution of the farm workers, their energy and contribution “rising up” as it were, from the farm land here, the hand representing the hard work by hand that they put into it.

Art, of course, is subjective and there could be many interpretations, perhaps as many as there are people to view it, but if there is anything you could say about Huether’s work it is real Napa, real old Napa, and I love it. This is also St. Helena, which made it’s success off the farming that took place here. Art could not be more St. Helena than Huether’s.

I first took notice of him when he did the hubcap installation at the new parking garage in downtown Napa, I attended the opening ceremony for that, when was it? Twenty years ago? We used to ride out into Pope Valley on occasion and a familiar site was seeing the hubcaps some guy nailed to a wooden fence along his property. Lots of hubcaps, a hubcap collector. It always put a smile on our faces, real spontaneous redneck art deep in the heart of hickville.

It was a delight to see that Gordon had picked up on that too, and was able to get some of those hubcaps to make the parking garage installation. Nothing could be more Napa than that, and we loved it!
I just don’t get the boo birds to this project. This is true Napa art and St. Helena should be delighted to host it. The objections seem to center around two things, one is the art itself. They don’t like it for various reasons.

All I can say to that is art is entirely subjective by it’s nature, and somebody doesn’t like any art that has ever been made so it is just one opinion against another. So all I can say is I love it.

The second has to do with money, costs, liability, etc. I see a long list of demands, concerns, throwing everything but the kitchen sink at it that could possibly go wrong or be a problem.

Here’s a partial list of them copied directly from Nextdoor Neighborhood:

Engineering review
Agenda Item #10.1.

Page 107 of 270 ends

• structural review
• site safety evaluation
Typical cost:
$1,500 – $5,000
Concrete foundation / slab
Most outdoor sculptures require:
• excavation
• rebar
• concrete footing
• anchor bolts
Typical cost:
$2,000 – $8,000 per site
Transportation
Moving large sculptures requires:
• flatbed truck
• crane or forklift
• rigging crew
Typical cost:
$1,500 – $4,000 per move
Installation labor
Agenda Item #10.1.

Page 108 of 270 ends

Crew time, rigging, and placement.

Typical cost:
$1,000 – $3,000
Insurance liability
Cities often must increase coverage for:
• injury risk
• climbing hazards
• vandalism
Hard to quantify but not zero.

Annual maintenance
Cleaning metal sculptures typically costs:
• $300 – $800 annually per piece
I won’t go on with this but there are many more. Interestingly, the very person who is demanding this be considered is also initiating a project to bring a tree of the type that had to be removed from the city due to a disease that strikes them, yet wants the city to buy more of these and claims it can be done at no or little cost to the city. She reports that she has actually been in contact with city staff, and wrote a letter saying her project need not have any bureaucratic regulation!
I have to say that what is good for the goose is good for the gander and if St. Helena is going to start imposing these kinds of standards on citizen initiated projects on city property, they should apply to her project or future projects as well.

Agenda Item #10.1.

Page 109 of 270 ends

My opinion is that this is so overwrought it is totally unnecessary. I am not a government lawyer so I won’t weight in on the legal risks here, but I’m willing to trust that the city has a lawyer and that those risks have been accounted for. I note that many cities have public art projects on a regular basis and can’t recall any great harm that has been done by them.

Trees can actually cause liabilities too, and be expensive especially when they may get diseased.

Thank you for considering my opinion and hopefully as well I will soon be enjoying a new art installation around town!
Michael Haley
Agenda Item #10.1.

Page 110 of 270 ends

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Agenda Item #10.1.

Page 111 of 270 ends

Page 112 of 270 ends

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Page 113 of 270 ends

Page 114 of 270 ends

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Page 115 of 270 ends

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Page 117 of 270 ends

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Page 135 of 270 ends

Page 136 of 270 ends

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Page 147 of 270 ends

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Page 148 of 270 ends

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Page 149 of 270 ends

Page 150 of 270 ends

3.10.26 Dear City Council,
Comments around this proposal at the February 10th council meeting were generally speaking to a subject without understanding. This is common when it comes to discussions of art, it is assumed and often endorsed that art is “subjective”, it is not. Art is not a blanket statement for things that are created, art is a field of expertise just as is law, as is science, as is architecture.

Many create items under the guise of creating art and the term is more often than not co-opted as a descriptive term. Make no mistake there is a distinctive difference between art and decorative objects.

With this understanding in mind know that passive, uneducated endorsement of objects for arts sake is blanket acceptance of mediocrity.

We are fortunate to live in a town with many residents who are legitimate experts on the subject of art, as well many who are passionate patrons with a history of legitimate engagement in meaningful acquisitions. Engagement in, and endorsement of this project speaks very poorly of the city. A sophisticated approach to public art would bear meaningful fruit when the level of engagement reflects knowledge and understanding the subject matter.

Sincerely,
Joshua Parke
Agenda Item #10.1.

Page 151 of 270 ends

Page 152 of 270 ends

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Page 153 of 270 ends

Page 154 of 270 ends

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Page 158 of 270 ends

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Agenda Item #10.1.

Page 159 of 270 ends

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Agenda Item #10.1.

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Agenda Item #10.1.

Page 163 of 270 ends

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Agenda Item #10.1.

Page 165 of 270 ends

Page 166 of 270 ends

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Page 168 of 270 ends

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Agenda Item #10.1.

Page 169 of 270 ends

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Agenda Item #10.1.

Page 170 of 270 ends

Agenda Item #10.1.

Page 171 of 270 ends

Page 172 of 270 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Finance
DATE: March 10, 2026
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Proposed Approval of a Resolution Declaring Intention to Reimburse Expenditures Relating to Infrastructure Projects from the Proceeds of Tax-Exempt Obligations.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

July 26, 2022 - Adopted a resolution certifying approval of Measure H by the voters.

STATEMENT OF THE
PURPOSE:

The purpose is to adopt a reimbursement resolution
declaring the intention to reimburse expenditures relating to infrastructure projects from the proceeds of tax-exempt obligations.

FINANCIAL IMPACT: None.

BACKGROUND:

On June 7, 2022, Measure H, a $19.15 million General Obligation Bond (GO Bond) was presented to St. Helena voters for consideration. In accordance with Government Code Section 10263, On July 26, 2022, the City Council adopted a resolution reciting the fact of the election which included the declaration of results that Measure H received a sufficient number of votes and was approved by the voters.

The City received the first tranche of General Obligation Bonds in November 2022, the in the amount of $5.255 million. Significant progress was made on several Measure H funded projects, and as of March 1, 2026, the proceeds from the initial issuance have been fully expended.

City staff is continuing progress on Measure H funded projects. However, due to processing times required to secure the next issuance it is unlikely that funding will be available until after expenses have been incurred. So, staff intends to address this issue with the proposed action with the goal of ensuring that bonds issued are tax-exempt.

DISCUSSION:

The City needs to comply with certain Internal Revenue Service (IRS) requirements in order for bonds to be issued as tax-exempt. The IRS allows a bond issuer to use the proceeds of its bond issuance to reimburse expenditures made prior to the time bonds are issued, but only so long as the City expresses an intent to do so prior to the actual issuance of the bonds.

Agenda Item #10.2.

Page 173 of 270 ends

A reimbursement resolution is the required expression of intent and is needed if the City will want to use bond proceeds to reimburse itself for costs it actually incurred/payed prior to the issuance of bonds. It then can use the bond proceeds to reimburse itself for costs of the project paid up to 60 days prior to the date the resolution is adopted, subject to certain limitations, the main one being: reimbursement (bond issuance) must occur not later than 18 months after the later of (i) the date on which the expenditure is paid, or (ii) the date on which the project is placed in service, but in no event more than 3 years after the expenditure was paid. No reimbursement resolution is required for reimbursement of soft costs (with a 20% limit for soft costs older than 60 days prior to the resolution) or if a developer, rather than the City, is to be reimbursed. The resolution is not required for reimbursement of “soft” costs (e.g., design, environmental review), however, it is good practice to adopt the resolution well in advance of the expenditure of “hard” costs (e.g., construction, utility relocation).

In order to reimburse from proceeds of the proposed tax-exempt bonds, the City has been advised by its bond counsel that the Council should adopt a resolution indicating the City’s intent to so reimburse. There is no consequence to the City if bonds are ultimately not issued.

The proposed resolution meets the IRS requirement enabling the reimbursement for prior expenditures. The reimbursement will be only from proceeds of the bonds and is not a general obligation of the City.

ENVIRONMENTAL REVIEW:

None.

GOAL:

Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:

Reimbursement Resolution St. Helena
Agenda Item #10.2.

Page 174 of 270 ends

RESOLUTION NO. ______________

RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ST. HELENA DECLARING INTENTION TO

REIMBURSE EXPENDITURES RELATING TO

INFRASTRUCTURE PROJECTS FROM THE

PROCEEDS OF TAX-EXEMPT OBLIGATIONS
WHEREAS, the City of St. Helena (the “City”) intends to proceed with repairing/replacing components of its water system, stormwater system, and sewage infrastructure (the “Project”) within the City, as recently approved in a bond measure; and
WHEREAS, in order to provide funds to finance the construction and/or acquisition of the Project, the City intends to enter into a tax-exempt financing in the aggregate principal amount of approximately $13,895,000 which will be payable from legally available funds of the City (the “Tax-Exempt Obligations”); and
WHEREAS, the Tax-Exempt Obligations are expected to take the form of General Obligation Bonds which are issued by the City and which are secured by a specific taxes to be levied on property within the City; and WHEREAS, in order to use the proceeds of the Tax-Exempt Obligations to reimburse advances made by the City for the Project before the date of issuance of the Tax-Exempt Obligations, but not more than 60 days before the date of adoption of this Resolution, Section 1.150-2 of the United States Income Tax Regulations requires that City Council declare its intention to reimburse such advances from the proceeds of the Tax-Exempt Obligations; and WHEREAS, it is in the public interest and for the public benefit that the City declare its official intent to reimburse the expenditures referenced herein;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF ST. HELENA AS FOLLOWS:

Section 1. Declaration of Intent. The City Council hereby declares that it reasonably expects to issue or cause the City to issue the Tax-Exempt Obligations and to use a portion of the proceeds thereof to reimburse expenditures made by the City for the construction and/or acquisition of the Project and related expenditures before the date of issuance of the Tax-Exempt Obligations, and not more than 60 days before the date of adoption of this Resolution.

Agenda Item #10.2.

Page 175 of 270 ends

Section 2. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption.
* * * * * * * * * * * *
Approved at a Regular Meeting of the St. Helena City Council on March 10, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Councilmember Barak:

Councilmember Spadarotto:

Councilmember Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.2.

Page 176 of 270 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: March 10, 2026
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and Approval of a Resolution (1) Authorizing the City Manager to Execute Amendment No. 1 to the
FY26 Professional Services Agreement with Operational
Technical Services (OTS) for a total amount not-to-exceed of $10,560 to complete billing of the temporary
Wastewater Treatment Operator with SWRCB Wastewater
Treatment Grade 4 Certification or higher; (2) Authorizing Appropriation of Wastewater Enterprise Fund Balance.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution.

PREVIOUS COUNCIL
ACTION:

STH Contract: FY2021-077 - Wastewater
04/27/21 - Initial Agreement
01/25/22 - Amendment #1
02/22/22 - Amendment #2
08/09/22 - Amendment #3
04/25/23 - Amendment #4
10/10/23 - Amendment #5
01/23/24 - Amendment #6
08/13/24 - Amendment #7
STH Contract: FY2026-011
08/12/25 - Initial Agreement

STATEMENT OF THE
PURPOSE:

To authorize Amendment No. 1 to the FY26 Professional
Services Agreement with Operational Technical Services
(OTS) to increase the total not-to-exceed amount by
$10,560 to complete billing for temporary Wastewater
Treatment Operator services.

FINANCIAL IMPACT: The estimated fiscal impact of Amendment No. 1 to Professional Services Agreement is amount not-to-exceed $10,560. The proposed amendment exceeds the originally
budgeted amount and will require appropriation from the Wastewater Enterprise Fund (Fund 571) fund balance.

BACKGROUND:

On August 12, 2025, the City entered into a Professional Services Agreement (FY2026- 011) with Operational Technical Services (OTS) for temporary Wastewater Treatment Chief Plant Operator services to ensure continued compliance with State Water Agenda Item #10.3.

Page 177 of 270 ends

Resources Control Board (SWRCB) certification requirements while the City recruited for a permanent Chief Plant Operator position.

The agreement was structured as a not-to-exceed amount based on projected staffing duration and anticipated regular hours. The temporary Chief Plant Operator provided operational oversight, regulatory reporting, laboratory supervision, staff coordination, and compliance assurance during a critical operational period for the Wastewater Treatment Plant.

During FY26, invoices associated with these services exceeded the original projection due to actual hours worked and required operational coverage during the transition period.

DISCUSSION:

The additional $10,560 reflects invoices incurred for services during the period leading up to the hiring of the permanent Chief Plant Operator for a total contract amount of $138,160.

The variance is primarily attributable to actual hours worked exceeding the initial estimate, operational coverage needs during onboarding, and required certified oversight to maintain regulatory compliance.

The Wastewater Treatment Plant must operate under the supervision of a properly certified Chief Plant Operator in accordance with SWRCB requirements. Maintaining uninterrupted certified oversight is critical to protecting public health, avoiding regulatory violations or penalties, ensuring operational continuity during transitions.

The proposed amendment increases the not-to-exceed amount of the FY26 PSA by $10,560 to cover these incurred and anticipated final invoices. This amendment does not modify the scope of services. It strictly adjusts compensation to align the agreement with actual service levels provided.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Resolution OTS Amendment No. 1 FY2026-011
STH Contract No. 2026-011 Amendment No 1
Agenda Item #10.3.

Page 178 of 270 ends

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
RESOLUTION AUTHORIZING (1) THE CITYMANAGER TO
EXECUTE AMENDMENT NO. 1 TO THE FY26 PROFESSIONAL

SERVICES AGREEMENT WITH OPERATIONAL TECHNICAL
SERVICES (OTS) IN AN AMOUNT NOT-TO-EXCEED $10,560 AND;
(2) AUTHORIZING APPROPRIATION OF WASTEWATER
ENTERPRISE FUND BALANCE.

RECITALS
A. On August 12, 2025, the City entered into a Professional Services Agreement (STH Contract No. 2026-011) with Operational Technical Services (OTS) to provide temporary Wastewater Treatment Chief Plant Operator services with SWRCB Wastewater Treatment Grade 4 Certification or higher; and B. The FY26 Operating Budget included $127,600 for temporary Chief Plant Operator services; and
C. During FY26, invoices associated with these services exceeded the original projection due to actual hours worked and operational coverage required during the recruitment and transition to a permanent Chief Plant Operator; and D. The Wastewater Treatment Plant must operate under the supervision of properly certified Chief Plant Operator in accordance with State Water Resources Control Board requirements; and
E. The City desires to execute Amendment No. 1 to increase the not-to-exceed amount of the Agreement by $10,560, resulting in a new total contract amount not-to-exceed $138,160; and
F. The additional $10,560 was not included in the adopted FY26 Operating Budget and will require appropriation from the Wastewater Enterprise Fund balance.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

Agenda Item #10.3.

Page 179 of 270 ends

1. Authorizes the City Manager to execute Amendment No. 1 to the FY26 Professional Services Agreement with Operational Technical Services (OTS) to increase the contract amount by $10,560, for a total contract amount notto-exceed $138,160; and

2. Budget Amendment is as follows:

Description Fund/Funding
Source
Expense
GL Account
Amount
WWTP Operating Budget
Other Contract Services
Wastewater
Enterprise Fund -
Fund Balance
571-50-29-21-45 $10,560

3. Funding is as follows:

Description Fund/Funding
Source
Expense
GL Account
Amount
WWTP Operating Budget
Other Contract Services
571 – Wastewater
Enterprise Fund 571-50-29-21-45 $10,560
Approved at a Regular Meeting of the St. Helena City Council on March 10, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.3.

Page 180 of 270 ends

AMENDMENT NO. 1

TO PROFESSIONAL SERVICES AGREEMENT WITH OPERATIONAL TECHNICAL SERVICES (OTS); STH CONTRACT NO: 2026-011 FOR TEMPORARY WASTEWATER TREATMENT CHIEF PLANT OPERATOR FOR AN ADDITIONAL $10,560 FOR A TOTAL CONTRACT AMOUNT NOTTO-EXCEED $138,160.

This first Amendment to Professional Services Agreement STH Contract: 2026-011 dated July 22, 2025 ("Agreement") is made as of this 10th, day of March 2026 by and between the City of St. Helena, a municipal corporation ("City"), and Operational Technical Services (OTS) ("Consultant").

RECITALS
A. On July 22, 2025, the City of St. Helena (“City”) entered into a Professional Services Agreement, Contract No. 2026-011, with Operational Technical Services (OTS) (“Consultant”) to provide on-call water quality technical support for the water treatment plant (“Project”); and B. Due to actual hours worked and operational coverage required during the recruitment and transition to a permanent Chief Plant Operator, additional compensation is necessary to complete billing under the Agreement; and
C. The City and Consultant desire to amend the Agreement to include these additional services and to increase the not-to-exceed compensation by $10,560, resulting in a new total contract amount not-to-exceed $138,160. AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. Section 4. A Compensation and Method of Payment, is amended to read as follows:
"Total compensation shall not exceed $138,160... "
All other terms of the Agreement shall remain in full force and effect.

Entered as of the day and year first above stated.

Agenda Item #10.3.

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CONSULTANT:

Signatures of Authorized Persons:

By:

Print Name:

Title:

CITY OF ST. HELENA
a Municipal Corporation
By:

Print Name: Anil Comelo
Title: City Manager
APPROVED AS TO FORM:

Ethan Walsh, City Attorney
ATTEST:

City Clerk
Chief Executive Officer
David S Sibelman
Agenda Item #10.3.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Fire
DATE: March 10, 2026
FROM: Alec Vidler, Administrative Assistant/Fire Inspector SUBJECT: Approve resolution declaring equipment surplus and authorizing the disposal as requested by the Fire
Department. The City anticipates that it may be able to receive and return to the general fund and the vehicle
replacement fund $25,000 using the negotiated price
disposal method.

RECOMMENDED
ACTION:

Declare surplus and authorize the sale of the above item as requested.

PREVIOUS COUNCIL
ACTION:

On January 12, 2021, City Council adopted St. Helena
Policy P-FI-0021 Sale of Surplus Supplies, Equipment, or Personal Property Policy.

STATEMENT OF THE
PURPOSE:

To declare surplus and designate a disposal process of
identified city equipment which are no longer used, have become obsolete or worn out.

FINANCIAL IMPACT: The City anticipates that it may be able to receive and return to the general fund and the vehicle replacement
fund $25,000 using the negotiated price disposal method.

BACKGROUND:

On January 12, 2021, City Council adopted St. Helena P-FI-0021 directing that periodically when supplies or equipment which are no longer used, have become obsolete or worn-out staff can submit those items to be declared surplus and designate a disposal process.

For items that are Under $5,000, the purchasing officer may direct that the designated supplies or equipment be:

1. Transferred to another city department or agency; or

2. Exchanged or traded in on new supplies and equipment; or

3. Disposed of in some other suitable manner, which may include sale at auction or deposit at a landfill.

For items above $5,000, requests to declare equipment surplus and the disposal methods must be approved by the City Council.

Approved methods of disposal include the following: Public Auction, Sealed Bids, Selling for Scrap, Negotiated Sale, or No Value Item, where the Purchasing Officer determines that specific supplies or equipment are surplus and of minimal value and can be disposed of.

Agenda Item #10.4.

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All surplus property will be offered for sale in “as is” and in “where is” condition with no warranty, guarantees, or representation of any kind, expressed or implied, as to the condition, utility, or usability of the property offered for sale, unless other terms of sale are authorized by the Purchasing Officer.

The listed property will be sold to the Gasquet Fire Protection District in Gasquet, CA.

DISCUSSION:

Surplus property release forms have been received from the Fire Department requesting to declare the following piece of equipment as surplus. Forms are included below as Attachment B.

Operating
Departmen
t
Item for Surplus Value
Procure
d
through
State or
Federal
Agency
Method of
Distributio
n
Reason
s for
Surplus
Fire
Departmen
t
Engine 317, Year: 1995,
Make: Pierce Lance - Type
1 VIN:4PICT02S7SA000455
, License plate no: 012944
$25,00
0 No Negotiated
Sale
Due to
age and
lack of
use.

Staff recommends the City Council declare the above item as surplus and authorize its sale by the St. Helena Fire Department to the Gasquet Fire Protection District for the negotiated price of $25,000.

ENVIRONMENTAL REVIEW: Not a CEQA Project.

GOAL:

Goal 5: Enhance Quality of Life
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:

Attachment A Surplus Property Resolution 2.24.26
E-317 - Surplus Property Release Form
Agenda Item #10.4.

Page 184 of 270 ends

CITY OF ST. HELENA
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ST. HELENA DECLARING EQUIPMENT SURPLUS AND

AUTHORIZING THE DISPOSAL AS REQUESTED BY THE

FIRE DEPARTMENT

RECITALS
A. WHEREAS, On January 12, 2021 City Council adopted St. Helena Policy P-FI-0021 Sale of Surplus Supplies, Equipment, or Personal Property Policy and Rescinding any Previous Policies or Administrative Memoranda which are Inconsistent with City Council Policy P-FI-0021; and
B. WHEREAS, the policy directs staff to periodically assess when supplies or equipment which are no longer used, have become obsolete or worn out to submit those items to be declared surplus and designate a disposal process; and
C. WHEREAS, items above $5,000 must be presented to the City Council for authorization of the disposal and disposal method; and D. WHEREAS, approved methods of disposal include the following:

Public Auction, Sealed Bids, Selling for Scrap, Negotiated Sale, or No Value Item, where the Purchasing Officer determines that specific supplies or equipment are surplus and of minimal value and can be disposed of; and
E. WHEREAS, Surplus property release forms have been received from the Fire Department requesting to declare one piece of equipment as surplus.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Declares the following piece of equipment as surplus and approves its negotiated sale to the Gasquet Fire Protection District.

2. Authorizes any funds received to be deposited into the vehicle maintenance replacement fund.

Agenda Item #10.4.

Page 185 of 270 ends

Operating
Department Item for Surplus
Negotiated
Sale Price
Method of
Distribution
Reasons
for
Surplus
Fire Engine 317, Year:
1995, Make: Pierce
Lance – Type 1
VIN:
4PICT02S7SA000455,
License plate no:
012944
$25,000 Negotiated
Sale
Replacing
due to age
and lack of
use.

Approved at a Regular Meeting of the St. Helena City Council on March 10, 2026, by the following vote:

Mayor Paul Dohring: _____
Vice Mayor Michelle Deasy: _____
Council Member Aaron Barak: _____
Council Member Billy Summers: _____
Council Member Kate Spadarotto _____
APPROVED: ATTEST:
______________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.4.

Page 186 of 270 ends

City of St. Helena
Policy
Finance
Policy
Sale of Surplus Supplies, Equipment, or
Personal Property Policy
P-FI-0021

Page 6 of 8 ends

P-FI-0021
CITY OF ST. HELENA - SURPLUS PROPERTY RELEASE FORM
Surplus with an estimated value greater than $5,000
requires City Council Authorization Prior to Disposal
Originating Department: _________________________________________________________ Item for Surplus: ________________________________________________________________ Description of Surplus (make, model, VIN, etc.): _______________________________________ ______________________________________________________________________________ Reason for Surplus: ______________________________________________________________ Was this asset procured through a State or Federal Agency? □YES □NO If Yes, the Originating Department is responsible for obtaining said agencies disposal or surplus requirements in-place at the time of acquisition and are responsible to ensure the items are disposed of in accordance with said regulations.

Acknowledgement by the Originating Department that the requirements were obtained, and item(s) are being disposed of in accordance with said regulations:
___________________________________
Originating Department Acknowledgement
Method of Distribution:
□Trade-In □Return to Manufacturer □Public Auction □Sealed Bids □Scrap □Negotiated Sale □No Value Item - Donation
Disposal of Surplus (supporting documentation is to be attached):

Date of Disposal: ______________
Amount Sold/Traded or Value Amount for Donation: $____________________ Date Funds Received: __________ Revenue Account: ___________________________ Agenda Item #10.4.

Page 187 of 270 ends

City of St. Helena
Policy
Finance
Policy
Sale of Surplus Supplies, Equipment, or
Personal Property Policy
P-FI-0021

Page 7 of 8 ends

P-FI-0021
Notes: __________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

_____________________________ ________________________________ Originating Department Signature Date
_____________________________ _______________________________ Procurement Officer Signature Date
_____________________________ ________________________________ Resolution Number (if required) Date Authorized
Buyer/Recipient Information:

Name: ______________________________________________________________________ Address: ____________________________________________________________________ By signing below, I acknowledge I have received the property and that the property received is in “as is” and in “where is” condition with no warranty, guarantees, or representation of any kind, expressed or implied, as to the condition, utility, or usability of the property received, unless other terms of sale are authorized by the Purchasing Officer.
_____________________________ ________________________________ Buyer/Recipient Signature Date
Agenda Item #10.4.

Page 188 of 270 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Administration
DATE: March 10, 2026
FROM: Anil Comelo, City Manager
SUBJECT: Adoption of an Updated Publicly Available Pay Schedule in Compliance with California Code of Regulations, Title 2, Section 570.5, Reflecting a 2% Compensation Adjustment
for the Chief of Police under the Unrepresented
Compensation Program Effective July 1, 2025.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

The purpose is to adopt an updated pay schedule in
compliance with California Code of Regulations. Title 2, Section 570.5.

FINANCIAL IMPACT: The total Financial Impact is $5,300 from General Fund, which can be absorbed in the existing budget.

BACKGROUND:

In mid-2025, the Chief of Police, Christopher Hartley informed the city that he intended to retire on December 31, 2025. In September 2025, the police department had 3 vacancies (35% in the police officer rank) and we were made aware of a medical time off request of the only management person in the department (lieutenant). To make matters worse, staff was also made aware that two police officers were in background for jobs elsewhere which would have increased the total department vacancy rate for non-civilian staff to 60%.

Given the importance of having sufficient staffing to protect the city and to minimize excessive overtime and fatigue for police personnel, the city manager requested the Police Chief to delay his retirement date to June 30, 2026. The Chief agreed to the delay and staff subsequently sought and received direction from city council in closed session to increase the base salary for the position by 2% effective July 1, 2025.

DISCUSSION:

The goal of incentivizing the Chief to delay his retirement was to allow time for the city to fill the vacancies and have the Lieutenant return from his medical leave. Fortunately, the city has been able to fill all the vacancies, and the Lieutenant is indeed back from his medical leave. Since the application for retirement had been filed in July 2025 with the retirement date of December 31, 2025, CalPERS will only allow a 4-month Agenda Item #10.5.

Page 189 of 270 ends

extension of the retirement date. So, the Chief will actually retire on April 17, 2026 and not June 30, 2026.

Since the city’s police department staffing is now stable, the Chief can leave knowing that he contributed to the safety of the community and stability in his police department.

I appreciate Chief Hartley’s willingness to delay his retirement, help select the new police officers, and leave when the department is in a more stable status.

ENVIRONMENTAL REVIEW: None.

GOAL:

Goal 6: Improve Employee Recruitment, Retention, & Morale DOCUMENTS ATTACHMENTS:

Resolution - Salary Schedule Adoption v1
Executive Salary Schedule Effective 07.01.2025 Police Chief Only Agenda Item #10.5.

Page 190 of 270 ends

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
Resolution of the City Council of the City of St. Helena Adopting and Approving the Publicly Available Pay Schedules in
Accordance with the Requirement of California Code of
Regulations, Title 2, Section 570.5, Reflecting a 2% Compensation Adjustment for the Chief of Police under the Unrepresented Compensation Program Effective July 1, 2025.

RECITALS
A. In mid-2025, the Chief of Police, Christopher Hartley informed the city that he intended to retire on December 31, 2025; and
B. In September 2025, the police department had 3 vacancies (35% in the police officer rank) and we were made aware of a medical time off request of the only management person in the department (lieutenant); and
C. Given the importance of having sufficient staffing to protect the city and to minimize excessive overtime and fatigue for police personnel, the city manager requested the Police Chief to delay his retirement date to June 30, 2026; and D. The Chief agreed to the delay and staff subsequently sought and received direction from city council in closed session to increase the base salary for the position by 2% effective July 1, 2025; and
E. The City of St. Helena contracts with the California Public Employee Retirement System (“CalPERS”) to provide retirement benefits for its employees; and F. Pursuant to California Code of Regulations, Title 2, Section 570.5, CalPERS requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws; and G. Staff updated the pay scale with an effective date of July 1, 2025.

Agenda Item #10.5.

Page 191 of 270 ends

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. That the City of St. Helena Publicly Available Salary Schedule which includes a revised salary schedule for the Chief of Police covered by the Unrepresented Compensation Program in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5; and

2. That the revised City of St. Helena Publicly Available Salary Schedule makes no changes to the salary schedules for other classifications; and

3. That the City of St. Helena Publicly Available Salary Schedule will be posted on the City’s website and will be made available for public inspection for not less than five years.

Approved at a Regular Meeting of the St. Helena City Council on March 10, 2026, by the following vote:

Mayor Paul Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
_______________________ _______________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.5.

Page 192 of 270 ends

Position Timebase* A B C D E
City Clerk Annual 128,266 134,679 141,413 148,484 155,908 Monthly 10,689 11,223 11,784 12,374 12,992
Hourly 61.67 64.75 67.99 71.39 74.96
Deputy City Manager Annual 152,529 160,156 168,163 176,571 185,400 Monthly 12,711 13,346 14,014 14,714 15,450
Hourly 73.33 77.00 80.85 84.89 89.13
Directory of Community Services Annual 171,183 179,742 188,729 198,166 208,074 Monthly 14,265 14,979 15,727 16,514 17,339
Hourly 82.30 86.41 90.74 95.27 100.04
Director of Administrative Services Annual 171,224 179,785 188,775 198,213 208,124 Monthly 14,269 14,982 15,731 16,518 17,344
Hourly 82.32 86.44 90.76 95.29 100.06
Director of Community Development Annual 190,606 200,136 210,143 220,650 231,682 Monthly 15,884 16,678 17,512 18,387 19,307
Hourly 91.64 96.22 101.03 106.08 111.39
Director of Public Works Annual 190,606 200,136 210,143 220,650 231,682 Monthly 15,884 16,678 17,512 18,387 19,307
Hourly 91.64 96.22 101.03 106.08 111.39
Fire Chief Annual 195,006 204,756 214,994 225,744 237,031 Monthly 16,250 17,063 17,916 18,812 19,753
Hourly 93.75 98.44 103.36 108.53 113.96
Police Chief Annual 203,463 213,637 224,318 235,534 247,311 Monthly 16,955 17,803 18,693 19,628 20,609
Hourly 97.82 102.71 107.85 113.24 118.90
Assistant City Manager Annual 203,185 213,344 224,011 235,212 246,973 Monthly 16,932 17,779 18,668 19,601 20,581
Hourly 97.69 102.57 107.70 113.08 118.74
City Manager (3) Annual 254,417 292,580 336,467
Monthly 21,201 24,382 28,039
Hourly 122.32 140.66 161.76
*Annual time base payrate is rounded up to the nearest whole dollar, while all other time base payrates are rounded to the nearest cent. (3) Salary range was effective July 20, 2025.
(2) Longevity Pay - Longevity pay shall be provided to each permanent employee starting with the employee’s fifth anniversary of continuous employment at the rate of two and one-half percent (2.5%) of rate of pay.
(1) Bilingual Pay - Employees who are certified as fluent in both written and verbal Spanish language will receive a 5% pay differential that is added to the employee's base salary.

Employees who are certified as fluent only in verbal Spanish language will receive a 2.5% pay differential that is added to the employee's base salary.

CITY OF ST. HELENA PUBLICLY AVAILABLE SALARY SCHEDULE
Executive Management - Department Heads
Approved and Adopted March 10, 2026
Effective July 1, 2025
FY 2025-2026
Steps
Agenda Item #10.5.

Page 193 of 270 ends

Page 194 of 270 ends

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: March 10, 2026
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration and proposed approval of a resolution authorizing the St. Helena High School annual
Homecoming Parade on Main Street, and authorizing City
staff to provide traffic control before, during, and after the parade, and prohibit parking on Main Street before and
during the parade.

RECOMMENDED
ACTION:

Staff recommends approval of the attached resolution.

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
PURPOSE:

Authorize the St. Helena High School's Homecoming
Parade on Main Street and authorize City Staff to provide traffic control before, during, and after the parade, and prohibit parking on Main Street before and during the
parade.

FINANCIAL IMPACT: The estimated financial impact for staff time is $5,480, which includes assisting with pre-planning, setting up and tearing down "No Parking" signage, and traffic control
during the event. In addition, the high school will be
submitting a fee waiver request form for the cost of the City's encroachment permit fee of $550.

BACKGROUND:

The St. Helena High School Annual Homecoming Parade on Main Street is a longstanding tradition for which the City has historically approved of and provided assistance.

DISCUSSION:

The St. Helena High School requests approval from the City Council to hold its annual homecoming parade on Main Street. The parade will take place on Friday, September 25, 2026, from 2:10pm to 2:30pm, starting at the intersection of Spring Street and Main Street, and proceeding north onto Main Street, ending at the intersection of Main Street and Madrona Ave.

The Police Department and Public Works Department provide assistance by controlling/detouring traffic before, during, and after the parade festivities. In 2024, the school district and parent group first requested the City to prohibit parking on Main Agenda Item #10.6.

Page 195 of 270 ends

Street during the parade. Staff is seeking council authorization to prohibit parking on Main Street from 1pm to 2:30pm on September 25 again this year. Staff will advertise the parade by multiple means including electronic signs and in the City newsletter to help effectuate the parking prohibition. Additionally, there will be No Parking signs posted on the sidewalks and violators will receive tickets but will not have their vehicles towed.

To maximize safety, staff is recommending to the school district that students should not be transported to and from the parade on the back of open flatbed trucks and instead should be transported by buses or other safer modes, as has been recommended in past years.

The St. Helena Unified School District is required to obtain an encroachment permit from Caltrans for the route traveled on Highway 29.

ENVIRONMENTAL REVIEW: Not applicable.

GOAL:

Goal 4: Provide Effective Community Information & Opportunities for Engagement Goal 5: Enhance Quality of Life
DOCUMENTS ATTACHMENTS:

SHHS Homecoming Parade 2026
Resolution
Agenda Item #10.6.

Page 196 of 270 ends

VIA EMAIL
February 10, 2026
St. Helena City Council
1480 Main Street
St. Helena, California 94574
Dear Council Members:

The Student government of St. Helena High School would like to hold our homecoming parade on Main Street on Friday, September 25, 2026.

Our first step in applying for permission to hold this parade is a resolution from the St. Helena City Council. Thisresolution should state the name of the organization, the date and time of the parade, the starting and ending points ofthe parade, and a statement that our local police department willdo any necessary controlling or detouring of traffic on Highway 29.

The resolution requesting permission must be addressed to:

Permit Section, District 04
CalTrans
P.O. Box 126
Napa, California 94558
The St. Helena High School Student Body would most appreciate if the City Council would pass such a resolution at their next meeting, as further approval must be obtained from the Napa Office of Highway Patrol and the Napa Office of Cal Trans.

Sincerely,
Benjamin L.Scinto
Principal

1. Organization: St. Helena High School

2. Date: Friday, September 25, 2026

3. Time: 2:10 pm to 2:30 pm

4. Starting point: Main and Spring
Ending Point: Main and Madrona
1401 Grayson Avenue, St. Helena, California 94574 T [707) 9672740 F (707) 967-2735 Agenda Item #10.6.

Page 197 of 270 ends

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
RESOLUTION AUTHORIZING THE ST. HELENA HIGH SCHOOL

HOMECOMING PARADE ON MAIN STREET AND AUTHORIZING

CITY STAFF TO PROVIDE TRAFFIC CONTROL BEFORE, DURING,

AND AFTER THE PARADE, AND PROHIBIT PARKING ON MAIN
STREET BEFORE AND DURING THE PARADE.

RECITALS
A. St. Helena High School has requested authorization to conduct their annual Homecoming Parade on Main Street on Friday, September 25, 2026, from 2:10p.m. to 2:30p.m; and
B. The parade shall start at the intersection of Main Street and Spring Street and proceed north onto Main Street, ending at the intersection of Main Street and Madrona Avenue; and
C. City staff is able to provide the necessary controlling and detouring of traffic on Highway 29, Railroad Avenue, and the parade route; and
D. City staff is requesting the prohibition of parking on Main Street, between Spring Street and Madrona Avenue, on Friday, September 25, 2026, between 1p.m. and 2:30p.m., in support of the Homecoming Parde; and
D. Section 21101(e) of the California Vehicle Code provides that local authorities may, by resolution, temporarily close a portion of the street for celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction or a public office or employee of that local authority designated by resolution, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The City Council hereby approves the St. Helena High School’s request for a Homecoming Parade on Main Street on Friday, September 25, 2026, from 2:10p.m. to 2:30p.m.

Agenda Item #10.6.

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2. The City Council finds that the benefits derived from authorizing the St.

Helena High School Homecoming Parade, starting at the intersection of Main Street and Spring Street and ending at the intersection of Main Street and Madrona Avenue, outweigh the anticipated inconvenience to the businesses and citizens generally.

3. City staff is directed to provide necessary traffic control for the safety and protection of persons who are to use the portion of Main Street during the Homecoming Parade.

4. Parking on Main Street is prohibited between Spring Street and Madrona Avenue on Friday, September 25, 2026, from 1p.m. to 2:30p.m. for the Homecoming Parade.

Approved at a Regular Meeting of the St. Helena City Council on March 10, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Summers:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.6.

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Agenda Report to the City Council
Agenda Section: NEW BUSINESS
Department: Administration
DATE: March 10, 2026
FROM: Anil Comelo, City Manager
SUBJECT: Proposed approval of a Resolution related to Presubmittal Review to allow a Sphere of Influence Amendment
application to be filed by the application property owners with Napa County LAFCO.

RECOMMENDED
ACTION:

Staff recommends City Council adopt a Resolution in
support of a Sphere of Influence (SOI) amendment
application to be submitted by application property owners for Napa County LAFCO review regarding APNs: 022-180-
020; 022-180-021; portion of 022-180-017; 022-180-053;
022-260-013; and 022-180-015, with street addresses of
2805 Spring Mountain Road, 2820 Spring Mountain Road,
3101 Spring Mountain Road, and 2849 Spring Mountain
Road.

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
PURPOSE:

Approval of Resolution to support a Sphere of Influence Amendment application to be filed by application property owners with Napa County LAFCO.

FINANCIAL IMPACT: There is no fiscal impact associated with this report.

BACKGROUND:

On December 18, 2025, Katherine Philippakis, on behalf of four property owners (“applicant”), submitted a Presubmittal Review application requesting City permission to apply for an amendment to the City’s Sphere of Influence to extend the City’s SOI west boundary to include up to approximately 847 acres situated along Spring Mountain Road.

This item is now before City Council for consideration of a Resolution allowing a Sphere of Influence Amendment application to be filed by the application property owners with Napa County LAFCO.

DISCUSSION:
 Sphere of Influence (SOI) Considerations
The St. Helena 2040 General Plan indicates the SOI represents “the probable physical boundaries and service area of a local agency, determined by the Napa County Local Agency Formation Commission (LAFCO) with input from the City.” LAFCO SOI boundaries are intended to promote the orderly expansion of cities Agenda Item #13.1.

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and special districts to avoid premature conversion of agricultural and open space lands, and to ensure effective, efficient and economic provision of essential public services, including public sewer and water, fire protection and emergency response, and police protection. In St. Helena’s instance, the SOI and City limits are coterminous, encompassing a land area of approximately 3,024 acres (see attached map).

The St. Helena SOI is intended to reflect existing and planned service capacities, with LAFCO reviews and updates to the SOI as necessary every five years.

Additionally, where warranted by special conditions and circumstances, the City or property owner(s) may propose a change to the established SOI, referred to as an amendment, for consideration by Napa County LAFCO.

Although St. Helena does not have jurisdiction in areas outside of its City limits, the City currently provides municipal services, including utility service, public safety services, and recreation opportunities, to three adjacent study areas as provided in the General Plan. However, the City also currently provides municipal services to other areas outside of its City limits that are not in the three adjacent study areas, including on Spring Mountain Road, which is the subject of this report. As such, what happens in those areas bears a relation to the City’s planning and must be considered in the General Plan.

There are no other pending SOI reviews involving the City of St. Helena, though Napa County LAFCO has been working for several months on an update to the City’s Municipal Services Review (MSR), which describes essential public services for the City. This MSR update has no immediate timeline for completion; the applicant for this SOI amendment is ready to proceed separately from the ongoing LAFCO work, therefore, this matter is being brought before City Council for this Presubmittal Review action.

Noted is that, as a related and subsequent action to an SOI amendment, the City may prezone unincorporated territory adjoining the City for the purpose of determining zoning that would apply to such property in the event of subsequent annexation to the City. Prezone typically occurs after an SOI has been amended and prior to filing an annexation application with LAFCO. In this instance, however, the property owners request City Council consideration and support for prior to filing the SOI amendment with LAFCO.

SOI Amendment Application Summary
The December 18, 2025, SOI amendment application materials in part state:
“MGG Investment Group LP is the ultimate beneficial owner (via a group of limited liability companies) of an approximately 847-acre hillside estate containing four ranches in eight Assessor’s parcels that abuts the westerly City limits of St. Helena—a ninth parcel of approximately 10 acres in size is already location within the City of St. Helena…The owner is in the process of revitalizing the property and has been working with (Napa) County on a vineyard replanting Agenda Item #13.1.

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program after damage to the estate from the 2020 Glass Fire…Given the proximity of the owner’s property to the westerly border of the City limits, the owner is interested in pursuing annexation of the property into St.

Helena…several of the estate parcels are already served by municipal water for domestic use and/or raw water for irrigation…three of the parcels are accessed entirely or in part by a City-maintained portion of Spring Mountain Road…” Additional details and background are provided in the attached project description provided by the applicant.

SOI Amendment Lands
The approximately 847-acre project area that is the subject of the SOI amendment request consists of three existing wineries and one permitted winery, one of which was destroyed and the others affected by the 2020 Glass Fire, vineyard and grazing lands and residential units. Portions of the project area front Spring Mountain Road. The lands are in unincorporated Napa County, and have a County land use (General Plan) designation of
Agriculture/Watershed/Open Space.

Other Considerations
Should the City Council support the applicant’s filing of this SOI amendment application with Napa County LAFCO, the action would be separate and distinct from any future City Council consideration of prezone and annexation applications for the SOI amendment properties. Prezone and annexation applications would be discretionary entitlements, subject to CEQA analysis and review at noticed public hearings before the Planning Commission and City Council.

SOI Amendment Process and Next Steps
The SOI amendment process, if authorized by City Council to proceed, would include the following key steps:
 City Council consideration of resolution to support SOI amendment application (subject of the March 10, 2025 City Council meeting).
 Applicant (property owners) submit SOI amendment application to Napa LAFCO.  LAFCO consideration of SOI amendment application.
 If SOI amendment is approved by LAFCO, applicant to file Prezone application with the City.
 Planning Commission and City Council public hearings regarding the prezone application, any other related entitlements and associated CEQA review.  If approved by City Council, annexation application filed with Napa LAFCO.  City and Napa County negotiations on tax sharing agreement.  LAFCO public hearing on annexation application.

ENVIRONMENTAL REVIEW: None
Agenda Item #13.1.

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St. Helena City CouncilMarch 10, 2026

St. Helena City Council
March 10, 2026