City of St. Helena
Regular City Council Meeting
Tuesday, March 24, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
REMOTE PARTICIPATION:
346 Agate Street, Laguna Beach, CA 92651
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.
The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.
Public comment for City Council meetings will be accepted via email to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the on-line City Council agenda.
Simultaneous Spanish interpretation services during meetings can be scheduled upon request. To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].
The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at https://sthelena.civicweb.net/portal/.
Servicios de interpretación en español durante la reunión pueden ser solicitados por el público. Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].
El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en https://sthelena.civicweb.net/portal/.
Page
1. CALL TO ORDER
2. ROLL CALL
Mayor: Paul Dohring, Vice Mayor: Michelle Deasy, City Council Members:
Aaron Barak, Kate Spadarotto, Billy Summers
3. PLEDGE OF ALLEGIANCE
4. ADOPTION OF THE AGENDA
5. ADOPTION OF MINUTES
Estimated start time: 6:05 p.m.
5.1. Consideration and proposed approval of Regular Meeting Minutes of March 10, 2026.
Regular City Council - 10 Mar 2026 - Minutes
7 - 13
6. PUBLIC FORUM:
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be
limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.
Estimated start time: 6:10 p.m.
6.1. Public Comment - Michelle Covell 1
Public Comment - Michelle Covell 2
Public Comment - Michelle Covell 3
Public Comment - Michelle Covell 4
Public Comment - Michelle Covell 5
Public Comment - Michelle Covell 6
Public Comment - Kelly Wheaton
Public Comment - Charles Covell
Public Comment - Michelle Covell 8
Public Comment - Susan McWilliams
Public Comment - Lana Ivanoff
Public Comment - Elaine de Man 3
Public Comment - Chris Warner
Public Comment - Celeste Neeley 3
Public Comment - Tamara Sorensen
15 - 98
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS:
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.
Estimated start time: 6:20 p.m.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
8.1. Presentation of U.S. Congressional Record Recognition Honoring the City’s Sesquicentennial from Congressman Mike Thompson by Anna Chouteau, Field Representative.
8.2. Presentation of a California State Assembly Resolution, authored by Majority Leader Cecilia Aguiar-Curry, District 4, recognizing the City of St. Helena on the occasion of its Sesquicentennial (150th) Anniversary by Tracy Krumpen, District Director.
8.3. Proclamation Celebrating the Sesquicentennial of the City of St. Helena by Mayor Paul Dohring.
Sesquicentennial Proclamation
99 8.4. National Women's History Month
National Women's History Month - March 2026 Proclamation 101
8.5. Finance Committee Status Report 103 - 114
Presentation
9. STAFF BRIEFINGS & PRESENTATIONS
9.1. Downtown Sidewalk Update - Utilities Conflict and Trees Presentation
Public Comment - Michelle Covell 7
Public Comment - Celeste Neeley
Public Comment - Colleen Gillaspy 3
Public Comment - Jewels Drury
115 - 133
10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 7:30 p.m.
10.1. February 2026 Review and Forecasting of City Water Supply Availability.
CEQA Determination: Not a CEQA project
Prepared By: Ian Dale, Environmental Services Tech
Recommendation:
Receive and file.
Staff Report - Water Supply and Forecasting - February 2026 - Pdf Public Comment - Colleen Gillaspy 4
135 - 143
10.2. Proposed approval of a Resolution approving an Employment Agreement with Leza Mikhail, ratifying the City Manager's appointment to serve as the Director of Community Development.
CEQA Determination: Exempt
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Staff Report - Director of Community Development Contract - Pdf Public Comment - Elaine de Man 2
Public Comment - Colleen Gillaspy 1
Public Comment - Colleen Gillaspy 2
Public Comment - Joshua Parke
Public Comment - Daniel Hale
145 - 167
10.3. Consideration and Approval of a Resolution Creating Capital Improvement Plan Project No. W26-04 Water Main Pipeline Cleaning Program and Authorizing Associated Project Budget and Amendments.
CEQA Determination: Exempt
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - Capital Improvement Project Creation - W26-04 & Project 169 - 173
Budget Approval - Pdf
10.4. Consideration of a resolution approving (1) a temporary closure of a portion of Adams Street from Friday, May 15, 2026, at 6:00 p.m., to Sunday, May 17, 2026, at 6:00 p.m.; and (2) authorizing the possession of open alcoholic beverages on this public street for the Neighborhood Table Event scheduled for Saturday, May 16, 2026, from approximately 6:00 p.m. to 9:00 p.m.
CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:
Staff recommends approval of the attached resolution.
Staff Report - Neighborhood Table 2026 - Pdf
175 - 178
10.5. Consideration and Approval of a Resolution (1) Approving the purchase of a Clayton Homes manufactured home for the Water Treatment Plant; (2) Authorizing the City Manager to negotiate and execute a purchase agreement with Clayton Homes; (3) Declaring the existing manufactured home surplus and authorizing staff to dispose; (4) Authorizing a budget increase of $240,671 for CIP Project W26-03 Water Treatment Plant Modular Housing; (5) Authorizing associated budget adjustments; and (6) Authorizes the Director of Public Works to approve construction change orders not to exceed 10%.
CEQA Determination: Exempt
Prepared By: Mario Traverso, Project Manager
Recommendation:
Staff recommends approval of the attached Resolution.
Staff Report - W26-03 WTP Modular Housing Purchase Approval - Pdf Public Comment - Elaine de Man
Public Comment - Colleen Gillaspy 1
Public Comment - Celeste Neeley 2
179 - 211
11. PUBLIC HEARINGS
None.
12. OLD BUSINESS
None.
13. NEW BUSINESS
Estimated start time: 7:45 p.m.
13.1. Adopt a resolution accepting the St. Helena Streets Master Plan (March 2026) and directing staff to utilize the Plan to guide future capital improvement planning, grant applications, and transportation project implementation.
CEQA Determination: Exempt
Prepared By: Joseph Leach, Assistant City Manager/Director of Public Works/City Engineer
Recommendation:
Adoption of the attached resolution.
Staff Report - Streets Master Plan - Accept Final Report - Pdf 213 - 1253
Public Comment - Jeff Farmer
13.2. Appropriate Funds from the Affordable Housing Trust Fund and Measure E Fund for the Fountain Street Affordable Housing Development.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
1) Adopt a Resolution Appropriating $1.5 Million from the Affordable Housing Trust Fund and Measure E Fund for the Fountain Street Affordable Housing Development; 2) Direct the City Manager to memorialize the commitment in a commitment letter to the developer for its application to the Tax Credit Allocation Committee; and 3) direct staff to return to Council at the appropriate time with a proposed loan agreement between the Fountain Street Developer and the City for expenditure of the $1.5 million.
Staff Report - Fountain Street Affordable Housing Project - Pdf 1255 - 1259
14. CITY COUNCIL REPORTS:
14.1. A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
The next Regular City Council meeting is scheduled for April 14, 2026, at 6:00 p.m.
This agenda was posted at City Hall, 1088 College Avenue, and at Vintage
Hall, 465 Main Street, St. Helena, California on March 20, 2026.
Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.
If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA
Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s web site at https://sthelena.civicweb.net and will be available for public review at the respective meeting.
MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, March 10, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena
A complete video recording of this meeting, except for closed session, can be found at https://sthelena.civicweb.net/Portal/ or by calling the City Clerk at (707) 968-2742. The City Council video is the official record of the Council meeting.
Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
Absent: Council Member Billy Summers
1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:04 p.m.
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.
4. ADOPTION OF THE AGENDA
City Clerk, Andrew Bradley noted that staff requested Item 10.1 be pulled for discussion, as it had been amended earlier in the afternoon.
Council Member Aaron Barak moved to adopt the amended agenda. The motion was seconded by Council Member Kate Spadarotto and on voice vote carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
5. ADOPTION OF MINUTES
5.1 Consideration and proposed approval of Regular Meeting Minutes of February 24, 2026.
Council Member Kate Spadarotto moved to approve the Regular Meeting Minutes of February 24, 2026. The motion was seconded by Vice Mayor Michelle Deasy and on voice vote carried by the following vote:
Agenda Item #5.1.
Regular City Council
March 10, 2026
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
6. PUBLIC FORUM:
Elaine de Man addressed the City Council.
7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, and AB 1234 REPORTS:
7.1 City Manager Anil Comelo announced that all Tesla chargers at the Oak Avenue parking lot are now operational.
Assistant City Manager/Director of Public Works Joe Leach provided updates on the Oak Avenue project, and downtown sidewalks.
City Clerk Andrew Bradley announced the Viva Mariachi! event at Lyman Park on March 20 and reminded the public that applications for the Community Academy are now open.
8. PRESENTATIONS AND PUBLIC RECOGNITIONS
8.1 National Nutrition Month Proclamation
Mayor Dohring presented the proclamation to Sarah Dellett, BS, MA, RD, Clinical Dietitian from Adventist Health.
8.2 American Red Cross Month Proclamation
Mayor Dohring presented the proclamation to Molly Morales, a Red Cross volunteer.
9. STAFF BRIEFING
10. CONSENT ITEMS
Members of the Council or the public may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote)
10.1 This item was pulled for discussion by Staff.
AMENDED CONTRACT
Consideration and proposed approval authorizing the City Manager to execute Public Art contracts with 1. Private property owners at several identified locations for the installation and display of various art pieces around the city of Agenda Item #5.1.
Regular City Council
March 10, 2026
St. Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.
10.2 Proposed Approval of a Resolution Declaring Intention to Reimburse Expenditures Relating to Infrastructure Projects from the Proceeds of TaxExempt Obligations.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
10.3 Consideration and Approval of a Resolution (1) Authorizing the City Manager to Execute Amendment No. 1 to the FY26 Professional Services Agreement with Operational Technical Services (OTS) for a total amount not-to-exceed of $10,560 to complete billing of the temporary Wastewater Treatment Operator with SWRCB Wastewater Treatment Grade 4 Certification or higher; (2) Authorizing Appropriation of Wastewater Enterprise Fund Balance.
CEQA Determination: Not a CEQA project
Prepared By: Stephanie Killingsworth, Public Works Financial Analyst Recommendation:
Staff recommends approval of the attached Resolution.
10.4 Approve resolution declaring equipment surplus and authorizing the disposal as requested by the Fire Department. The City anticipates that it may be able to receive and return to the general fund and the vehicle replacement fund $25,000 using the negotiated price disposal method.
CEQA Determination: Not a CEQA project
Prepared By: Alec Vidler, Administrative Assistant/Fire Inspector Recommendation:
Declare surplus and authorize the sale of the above item as requested.
10.5 Adoption of an Updated Publicly Available Pay Schedule in Compliance with California Code of Regulations, Title 2, Section 570.5, Reflecting a 2% Compensation Adjustment for the Chief of Police under the Unrepresented Compensation Program Effective July 1, 2025.
CEQA Determination: Exempt
Prepared By: Anil Comelo, City Manager
Recommendation:
Staff recommends approval of the attached resolution.
10.6 Consideration and proposed approval of a resolution authorizing the St. Helena High School annual Homecoming Parade on Main Street, and authorizing City staff to provide traffic control before, during, and after the parade, and prohibit parking on Main Street before and during the parade.
Agenda Item #5.1.
Regular City Council
March 10, 2026
CEQA Determination: Not a CEQA project
Prepared By: Rebecca White, Administrative Assistant
Recommendation:
Staff recommends approval of the attached resolution.
Council Member Kate Spadarotto moved to approve the balance of the consent calendar excluding item 10.1. The motion was seconded by Vice Mayor Michelle Deasy and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
10.1 CONTRACT AMENDED
Consideration and proposed approval authorizing the City Manager to execute Public Art contracts with 1. Private property owners at several identified locations for the installation and display of various art pieces around the city of St. Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.
CEQA Determination: Not a CEQA project
Prepared By: Ashley Sylvester, Director of Community Services Recommendation:
Approve authorization to the City Manager to execute Public Art contracts with
1. Private property owners at the following locations for the installation and display of various art pieces around the City of St. Helena 2. Execute artist contract with Gordon Huether for the loan of 13 art pieces installed throughout St. Helena.
Director of Community Services, Ashley Sylvester and City Manager, Anil Comelo presented the item.
Mayor Dohring opened public comment; Elaine de Man addressed the Council.
The item was turned over to the Council for deliberation, during which questions and comments were made. Vice Mayor Michelle Deasy moved to refer the item back to the Parks and Recreation Committee for further vetting; the motion failed for lack of a second. The Council continued its discussion.
Mayor Paul Dohring moved approve the loan agreement subject to the review and approval of the Public Art Project by the Parks and Recreation Committee The motion was seconded by Council Member Aaron Barak and on roll call Agenda Item #5.1.
Regular City Council
March 10, 2026
carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
11. PUBLIC HEARINGS
12. OLD BUSINESS
13. NEW BUSINESS
13.1 Proposed approval of a Resolution related to Presubmittal Review to allow a Sphere of Influence Amendment application to be filed by the application property owners with Napa County LAFCO
CEQA Determination: Not a CEQA project
Prepared By: Anil Comelo, City Manager
Recommendation:
Staff recommends City Council adopt a Resolution in support of a Sphere of Influence (SOI) amendment application to be submitted by application property owners for Napa County LAFCO review regarding APNs: 022-180-020; 022- 180-021; portion of 022-180-017; 022-180-053; 022-260-013; and 022-180- 015, with street addresses of 2805 Spring Mountain Road, 2820 Spring Mountain Road, 3101 Spring Mountain Road, and 2849 Spring Mountain Road.
City Manager Comelo introduced the item and invited the applicants to make any comments.
Kay Philippakis of Farella, Braun and Martel, representing the property owners, addressed the Council.
Mayor Dohring opened public comment; no public comment was received.
The deliberation was turned over to the Council where questions and comments were made.
Council Member Kate Spadarotto moved to approve staff's recommendation.
The motion was seconded by Council Member Aaron Barak and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
Agenda Item #5.1.
Regular City Council
March 10, 2026
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
13.2 Fiscal Year (FY) 2025-26 Mid-Year Finance Report and Consideration of a Resolution Approving Mid-Year Budget Adjustments for FY 2025-26.
CEQA Determination: Not a CEQA project
Prepared By: Mandy Kellogg, Administrative Services Director Recommendation:
Staff recommends approval of the attached resolution.
Administrative Services Director, Mandy Kellogg presented on the item.
Mayor Dohring opened public comment; no public comment was received The discussion was turned over to the council where questions and comments were made.
Council Member Aaron Barak moved to approve staff's recommendation. The motion was seconded by Council Member Kate Spadarotto and on roll call carried by the following vote:
AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, Council Member Aaron Barak, and Council Member Kate Spadarotto
NOES: None
ABSENT: Council Member Billy Summers
ABSTAIN: None
RECUSE: None
14. CITY COUNCIL REPORTS:
No reports were made.
14.1 A. Association of Bay Area Governments (ABAG) - Executive Board B. Association of Bay Area Governments (ABAG) - General Assembly C. Napa Valley Tourism Corporation (Umbrella for Napa County) D. League of California Cities – North Bay Division
E. Napa County City Selection Committee
Agenda Item #5.1.
Regular City Council
March 10, 2026
F. Napa County Flood Control and Water Conservation District G. Napa County Local Agency Formation Commission (LAFCO) H. Napa Valley Transportation Authority (NVTA)
I. Napa County Watershed Information Center & Conservancy (WICC) J. Upper Valley Waste Management Agency
K. Napa County Groundwater Sustainability Plan Advisory Committee L. Napa County Regional Climate Action Committee
M. Council Ad Hoc and Standing Committee Reports
15. ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:56 p.m. following a brief moment of silence in honor of his mother, Roberta Dohring, who passed away on Monday, March 9th.
CHALLENGING DECISIONS OF CITY ENTITIES
APPROVED:
______________________________
Paul Jamison Dohring, Mayor
ATTEST:
_________________________
Andrew Bradley, City Clerk
Agenda Item #5.1.
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November 7, 2025
Public Statement by
Michelle Covell, resident and Planning Commissioner
This document below are my personal views, and does not represent the Planning Commission’s views.
I am bringing this mee ng to a en on of the city leaders to address process failures in responding to public comments and their aggregate effects on Governance and Civic Accountability. At the PC hearing on October 21, 2025, item 5.1, several residents wrote with important messages that was deemed by the Chair, not an agendized item, and therefore could not be addressed and Staff would not have to answer. In the last mee ng, November 4th, 2025, quality control regarding the amendments on the agenda was brought up, and it was again discussed that this is not an item for Planning Commission that evening, and would be be er suited for the Dec 16th workshop regarding the zoning code.
I’m reques ng this discussion today regarding the persistent systemic failures in accountability, accuracy, and responsiveness within the City of St. Helena’s public processes—par cularly as they relate to the handling of resident concerns, the accuracy of staff reports, and the lawful administra on of zoning code amendments.
This memorandum summarizes some of the documented cases, iden fies structural governance failures, and proposes correc ve ac ons to restore transparency, integrity, and public confidence in City opera ons.
Beginning in October 2024, a resident/applicant raised concerns regarding an unauthorized inser on of language into the City’s zoning code that substan vely altered policy under the guise of a “clerical edit.” Over the following year, mul ple public comments, wri en submissions, and appearances before the Planning Commission and City Council documented inaccuracies, procedural irregulari es, and staff misrepresenta ons rela ng to this issue.
Despite repeated requests for clarifica on and correc on, there was no acknowledgment or resolu on un l the City A orney’s memo of June 2025 confirmed that the word inser on was not necessary at all, and is a policy discussion, rather than “clerical edit” and would require going through the formal policy amending process.
During that period, the City expended significant me and public resources on staff hours, a orney and consultant fees, while residents con nued to encounter a lack of transparency and accountability in official communica ons and staff reports.
I have collated in this document the public le ers sent in, and reference them generally with bullet points. There are many and feel free to read through them to understand the magnitude of public comment. I do not have all of the mee ngs listed below however I believe there is enough between these mee ngs to show the magnitude.
Agenda Item #6.1.
1. October 21, 2025 – Planning Commission Item 5.1
• Residents iden fied inaccuracies and omissions in staff reports, incorrect repor ng on the events, and slander of a resident. No one has addressed this publicly. • Poten ally illegal zoning code inser on classified incorrectly as a “clerical edit” asking for legal interpreta on.
• Concerns of professional negligence and misuse of city resources, and costs associated
2. May 13, 2025 – City Council Item 11.1
• Staff and consultant presenta ons mischaracterized substan ve policy changes as administra ve edits
• Resident le ers demonstrated how the change contradicted the City’s General Plan and would harm property values and community character.
• Early correspondence clearly outlined the issue; staff persisted in misinterpreta on despite clarity from residents, expended more costs to the city.
3. July 22, 2025 – City Council Item 12.2
• Residents’ ques oned inser on of word
• Concerns were raised over the treatment of residents, the calling of law enforcement inappropriately. Does the resident’s side of the events ma er to the city? Protec ng residents from misuse of power?
• The City A orney removed key informa on about property value impacts from a presenta on to the Council, is the city trying to reduce resale values of homes as a policy goal?
• The PC handbook does say that property values should be protected. The policy discussion in staff report for suppor ng staff’s recommenda on outlined as having an effect of reducing resale values.
• Residents brought up that the policy for suppor ng the inser on is downzoning without public knowledge.
• Residents pointed out correc ons to the staff presenta on and called out procedural viola ons. Staff report had misleading informa on.
Governance and Accountability Concerns
The pa ern of events described above illustrates a systemic breakdown in the City’s mechanisms for accountability and public responsiveness:
1. Lack of Oversight:
The Planning Commission cannot address concerns beyond its purview, leaving significant governance gaps when staff conduct or documenta on is ques oned. Who is responsible for addressing the concerns of ci zens and ques ons, that out of the purview of the commission, council and staff?
2. Failure of Administra ve Response:
Is it the responsibility of the City Manager for staff management, quality control, Agenda Item #6.1.
accuracy, and resident rela ons, addressing resident’s ques ons and concerns? If not the CM, then who?
3. Delayed Legal Clarifica on:
The City A orney’s formal acknowledgment of the unnecessary inser on came aEer eight months of resident requests, confirming the residents’ posi on but without addressing the procedural failures that preceded it. Is it the City A orney’s responsibility to quality control the substance of the zoning codes, and general plan? If it’s not, who is?
4. Erosion of Trust and Misuse of Resources:
The year-long process resulted in unnecessary legal and consultant expenditures, wasted staff me, and diminished public confidence in local government. It has been asked in for public engagement, and that the ci zens play a role in the review and quality control of codes (see PC 11.4.25 in par cular) It has been said that ci zens have their own day jobs, and it should not be on the ci zens (not all are knowledgeable of codes and how they apply) to be able to QC this. It is ul mately within city staff that should have QC and roles and responsibili es clear. (See Napa County Strategic Ini a ves 2025-2030 – Elevate County Service and Workforce Excellence sec on) I would imagine this goal of the county, would include the city of St Helena.
Accountability Responsibili%es
I imagine having a clear separa on of roles and responsibili es would help make the process work be er. There has to be a checks and balances in our small-town government. Whether or not we are running on limited resources or not, these clear roles and responsibili es must not blend as that negates the checks and balances built into the system. Please define the roles and responsibili es of the City Manager, City council, City A orney to ensure accountability.
This is an example: Feel free to clarify/rearrange and make certain there is a clear accountability system.
• City Manager: Charged with ensuring the accuracy, quality, and responsiveness of staff work products and communica ons, and holds staff accountable. • City A orney: Provides legal review but does not replace the City Manager’s duty to address resident concerns.
City Council: Ul mately responsible for overseeing the City Manager and ensuring the integrity of administra ve processes. City Council, Mayor, Vice Mayor, are the representa ves of the ci zens, and they are there to protect ci zens by holding the City Manager accountable.
When these func ons fail in sequence, residents have no effec ve recourse, crea ng a governance vacuum inconsistent with the principles of public service and transparency.
Agenda Item #6.1.
I request that the City council agendize and address the memorandum.
1. Publicly acknowledge the unauthorized inser on into the zoning code and affirm that it was a substan ve, not clerical, change, and confirm that these mischaracteriza ons will not be tolerated of staff.
2. Recognize and correct the inaccurate and misleading staff reports, addressing the meline of events, acknowledge applicant’s comments. Address the misleading staff reports and presenta ons of zoning codes, and the alleged misinterpreta ons by staff and the planning consultant we paid for their exper se.
3. Provide a formal apology to the affected applicant, property owners, and residents who engaged in good faith to correct the issue, and received only dismissal of their ques ons/comments.
4. Implement structural reforms to prevent recurrence, including:
o Establishing quality control procedures for all staff reports and public documents, and clearly address the roles and responsibili es of staff and ci zens. o Requiring that any resident-iden fied inaccuracy be reviewed and addressed by the City Manager within a defined meframe.
o Ins tu ng performance and accountability standards for staff, ensuring that knowingly false or misleading repor ng results in disciplinary ac on. o Crea ng a formal escala on process for public concerns outside the purview of the Planning Commission or City Council, ensuring mely and transparent responses.
Intended Outcomes
• Rebuild public trust in the City’s governance processes. • Ensure accountability for the accuracy and integrity of public records. • Strengthen staff morale by recognizing quality work and holding all personnel to professional standards.
• Promote transparency, fiscal responsibility, and lawful adherence to the City’s General Plan and zoning procedures.
Please consider this is not an isolated ma er but a reflec on of broader procedural and cultural challenges within City administra on. Correc ng this course is essen al to reestablishing credibility, protec ng staff who perform their du es ethically, and honoring the civic responsibility owed to the residents of St. Helena.
Through this memo, I request a formal agenda discussion and policy response from the City Manager, Mayor, Vice Mayor, and City A orney to ensure these governance issues are addressed comprehensively and publicly.
RespecOully
Michelle Liu Covell
Agenda Item #6.1.
Public speech from October 14, 2025 City Counsel
Good evening city council.
I am speaking as a resident.
I had a conversa
on recently that sent the hairs on the back of my neck straight up.
I was speaking to a long
me resident — someone deeply connected to this town,
who works for the county and has served on many commi
ees for several
decades. They congratulated me on my appointment to the Planning Commission.
When I men
oned that I had filed several formal complaints with City Manager Anil Comelo about what I believe are unethical items, this person said:
“If you file complaints on staff, you’ve made yourself Anil’s biggest enemy.
You’ve just put a big X on your back.”
Hearing that was chilling.
If asking for accountability means pu'ng a target on your back, then we have a serious problem.
In our council–manager government, checks and balances exist to prevent abuse of power. Each part — staff, Council, and residents — has a role in ensuring accountability.
I appreciate the Council’s service and look forward to the water presenta on
tonight. I understand this is not on today’s agenda and will be discussed in tomorrow’s closed session.
Here’s my main point:
No one in this town should ever feel like they have an X on their back for standing up for what they believe in.
Thank you,
Michelle Liu Covell
Speaking as a resident, not in any of other role.
Agenda Item #6.1.
10.07.2025
To City Council:
This letter is to formally share my concerns with the City Council regarding a phone call I received from City Manager Anil Comelo on Monday, September 29, 2025.
I am a new Planning Commissioner and have been a resident of this city for the past ten years. This is the first phone call I’ve had from the City Manager since my appointment on July 22, 2025.
He began the call by stating he had several items to discuss.
The first point was his advice to be cautious about what I say or write publicly. He noted that, as a Planning Commissioner, if I make certain public comments, I could be required to recuse myself from future project reviews.
I acknowledged the point and noted that I had received onboarding materials, including the Brown Act and the Code of Ethics. I then asked if there was anything specific I had said or written that led to this call. He said no — nothing came to mind — and that this was just general advice given to all new commissioners.
I responded by explaining that I find the line between speaking as a resident versus a Planning Commissioner unclear, and that it would be helpful to have more specific guidance beyond the general warning of “be careful what you say.” Since being a resident is a prerequisite for serving as a commissioner, understanding that boundary is critical.
The second topic was a volunteer group formed following the September 23, 2025 City Council meeting, regarding alternative ideas for Site 10. During the meeting, there was a call for resident volunteers to bring creative input — and I raised my hand and submitted my information to the City Clerk.
On the call, Mr. Comelo stated that many residents had volunteered, and that he preferred I not participate in the group. He quickly moved to the next item.
The third topic related to a formal complaint I submitted after a meeting on July 24, 2025, with Mr. Comelo and Mandy Kellogg. At that meeting, I was told part of the complaint would need to go to City Council. Months passed with no update. After checking with a city council member, it appeared nothing had been brought forward. I followed up by email with Mr. Comelo and Ms. Kellogg — and received no reply.
During the phone call, Mr. Comelo scolded me for following up. He said that when he gives his word, it will be carried out, and that there was no need to follow up. I responded by thanking him for letting me know he was still working on it, and he said it would be going to the Council “in the next couple of months.” I returned to the second topic and asked for clarification: when he said he “preferred” I not be on the group, was that a decision made or simply a preference? He did not answer directly. Instead, he repeated that there were already enough volunteers, and that he preferred I not participate. I then asked how many people were selected and who they were. He declined to disclose that information. Again, I asked: was his “preference” a final decision, or did I still have the option to participate?
At that point, he raised his voice and said, “Michelle, I’m not arguing with you, but I am highly trying to dissuade you from being on the group.”
I remained calm and repeated that I wasn’t trying to argue — I simply wanted clarity. Eventually, he said, “If you INSIST on being on the group, then you can be on the group.” I responded that I wasn’t insisting; I was simply trying to understand why I wouldn’t be included when I had volunteered, and when several councilmembers had expressed appreciation for my offer to participate.
He again repeated that if I insisted, I could be on the group. At that point, it became clear to me that the only way to remain involved was to insist — so I did. He replied, “Great, you’re in the group. Goodbye.” And he hung up.
Agenda Item #6.1.
At no point did I raise my voice. I was cordial throughout the conversation, even as the tone from the City Manager became heated. I had to ask the same question multiple times just to get basic clarity. The heat in that exchange was not necessary. It seemed intended to discourage further discussion.
I found this phone call troubling. A formal complaint deserves timely follow-up and clear communication. To be told that I should not inquire — even after months without an update — sends the wrong message. Following up on official matters is not only reasonable; it is expected. And a City Manager should welcome engagement and accountability, not discourage it.
Looking back, the call boiled down to three key messages:
1. Be careful what you say — even though the rules are unclear.
2. I would like you to not participate in a volunteer group.
3. Do not follow up — and do not put concerns in writing.
All three messages point in the same direction: suppression, silencing, and discouragement.
The City Manager does not oversee me. I am a resident. He works for the City and the City serves its residents.
City Councilmembers represent their constituents and are responsible for holding the City Manager accountable.
When a resident brings forward a formal concern, it should be treated with seriousness and professionalism.
Efforts to intimidate, silence, or discourage civic participation — even when subtle — have no place in the government of this town.
There should be zero tolerance for gaslighting, intimidation, or attempts to erode public trust in the democratic process.
To be clear, this is a formal letter of complaint on the conduct of the City Manager.
Sincerely,
Michelle Liu Covell
Agenda Item #6.1.
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Agenda Item #6.1.
City of St. Helena
City Council
3/24/26 Council Meeting and Closed Session Public Comments for the Record Re: Governance, Accountability, and Public Trust
Good Evening:
These comments are submitted for the record in response to recent City Council actions, decision-making, and the findings of the independent Blackberg Group’s Efficiency and Business Transformation Study.
So much ground to cover, but for the purposes of this comment this meeting and this letter, I’ll focus one of the most important and key takeaways from the Blackberg report. It is not simply what it states—it is what it confirms.
The absence of data, the absence of a strategic plan, and the erosion of public trust are no longer matters of perception. They are conditions. Conditions that residents have been raising for quite some time, and too often were dismissed or discouraged in the process. In some cases, residents were made to feel as though their concerns were unwelcome.
The report makes clear that without data, there can be no strategy. And without strategy, there can be no accountability. At this stage, accountability is the only outcome residents will accept, because anything less would simply reinforce the very conditions that brought us here.
When decisions continue to be made and projects advance in the absence of clear data and strategic grounding, it raises a fundamental concern regarding what those decisions are based on and where authority resides.
There are also moments that reflect a broader issue of judgment and leadership standards. During a public meeting in which significant health, fire, and safety matters were under discussion, communications between leadership—conducted on taxpayer-funded devices—reflected a level of informality that does not align with the seriousness of those responsibilities.
This is not about personalities. It is about judgment. And judgment is foundational to leadership.
The conditions identified in the Blackberg report did not emerge overnight. They developed over time within a leadership structure responsible for both management and oversight. This raises an important question as to whether these conditions were not known, or whether they were known and not adequately addressed. Either scenario reflects a failure of governance at both the administrative and elected levels.
When trust has been compromised and cannot be effectively restored, and when sound judgment has been diminished to a level that no longer reflects the responsibility of the role—as reflected both in the report and in recent conduct—maintaining the current structure only deepens that concern.
Agenda Item #6.1.
The path forward is not preservation of the status quo. It is accountability.
And in some cases, accountability requires new leadership. In this case, it is difficult to reach any other conclusion. Where trust has been compromised, targeted leadership change—precisely where warranted—is necessary to restore confidence in the institution.
Respectfully,
Tamara Sorensen
1381 St. James Dr.
St. Helena, CA
Agenda Item #6.1.
CITY OF ST. HELENA
PROCLAMATION
COMMEMORATING THE SESQUICENTENNIAL
(150TH ANNIVERSARY)
OF THE CITY OF ST. HELENA.
WHEREAS, long before the founding of the City of St. Helena, the land was home to the Wappo people and other Indigenous peoples, who lived in deep connection with the natural environment and whose enduring cultural legacy continues to shape and enrich the region; and
WHEREAS, the City of St. Helena was founded March 24, 1876, and in 2026 celebrates 150 years of rich history, heritage, and community; and WHEREAS, the sesquicentennial marks a significant milestone honoring the vision, perseverance, and contributions of the City’s founders, early settlers, and generations of residents who have shaped St. Helena into the community it is today; and WHEREAS, over the past 150 years, St. Helena has grown into a vibrant and renowned community in the heart of Napa Valley, known for its agricultural heritage, world-class wineries, historic character, and strong sense of community; and WHEREAS, the City values the preservation of its unique history and cultural identity while embracing thoughtful growth, sustainability, and innovation for future generations; and
WHEREAS, the sesquicentennial provides an opportunity to celebrate St. Helena’s legacy through community events, educational initiatives, and civic engagement that bring residents, businesses, and visitors together; and WHEREAS, the City Council desires to honor the past, celebrate the present, and inspire the continued vitality and success of the City of St. Helena; NOW, THEREFORE, BE IT RESOLVED that I, Paul Jamison Dohring, Mayor of the City of St. Helena, and the St. Helena City Council, do hereby proclaim 2026 as the Sesquicentennial Year of the City of St. Helena.
Dated: March 24, 2026
Paul Dohring
Mayor, City of St. Helena
Agenda Item #8.3.
CITY OF ST. HELENA
PROCLAMATION
NATIONAL WOMEN’S HISTORY MONTH
MARCH 2026
WHEREAS, in 1978 Women’s History Month began as a celebration in Santa Rosa, with the Education Task Force of the Sonoma County Commission on the Status of Women planning and executing a “Women’s History Week” celebration. Since 1987, the United States has recognized March as National Women’s History Month to celebrate the achievements of women, recognize the ongoing pursuit of equality, and inspire future generations; and
WHEREAS, as community leaders, elected officials, educators, doctors, scientists, winemakers, childcare providers, community organizers, realtors, nonprofit directors, engineers, judges, lawyers, artists, musicians and more, women power our economy and lead our community. As first responders and military service members, they stand watch over our lives and liberties. As innovators, entrepreneurs, and essential workers, they represent the very best in their fields; and
WHEREAS, the City of St. Helena was fortunate to have its first female Mayor, Greta Ericson, from 1974 to 1976. The city has been privileged to have several women in top leadership roles, including former City Managers Bonnie Long and Jennifer Phillips, Public Works Director Erica Smithies, City Clerk Cindy Tzafopoulos, Library Director Chris Kreiden, Community Development Director Maya DeRosa, Assistant City Manager Dr. April Mitts, current Administrative Services Director Mandy Kellogg and current Community Services Director Ashley Sylvester; and WHEREAS, the City of St. Helena honors the visionary women and girls whose leadership, resilience, and achievements have helped strengthen our nation and our local community; and
NOW, THEREFORE, I, Paul Dohring, Mayor of the City of St. Helena, do hereby proclaim the month of March 2026 as National Women’s History Month in the City of St.
Helena and encourage all residents to recognize and celebrate the lasting contributions of women in our community and throughout our nation.
Dated: March 24, 2026
Paul Dohring
Mayor, City of St. Helena
Agenda Item #8.4.
CI OF
ST. HELENA
5-Year General Fund Forecast
Finance Committee Status Report Findings & Recommendations City Council Meeting · March 2026
Presented by the St. Helena Finance Committee
City of St. Helena · Finance Committee Report · March 2026
Agenda Item #8.5.
Today's Agenda
City of St. Helena · Finance Committee Report · March 2026
1. Background & Scope
2. Methodology & Key Assumptions
3. Committee and Subcommittee Members
4. Unfunded Pension Liability
5. Capital Improvement Plan (CIP) Needs
6. Classification, Compensation & Efficiency
7. Cost Allocation Plan
9. Status & Recommended Next Steps
FINANCE
COMMITTEE
STATUS REPORT
Agenda Item #8.5.
Background & Scope of Current Committee Task
City of St. Helena · Finance Committee Report · March 2026 Committee Task Request
• Committee established by City Council
Resolution 2024-154, Nov. 12, 2024,
updated by Resolution 2025-007
• Task directed by City Council and staff at
August 12, 2025 City Council meeting
• Review cost allocation plan
• Determine structural (regular)
deficit
• Analyze compensation study
• Evaluate expenditure reductions &
revenue enhancement strategies
Five Subcommittees
Unfunded Accrued Pension Liability
Capital Improvement Plan (CIP) Long-Term Needs
Classification & Compensation
Cost Allocation Plan
Overall 5-Year Budget Deficit Forecast
Agenda Item #8.5.
Finance Committee Subcommittees and Members
City of St. Helena · Finance Committee Report · March 2026 • Acting Chair: Chris Warner; Former Chairs: Mark Smithers, Arlene Corsetti • Overall Guidance and Collaboration: Council Member Aaron Barak, City Manager Anil Comelo
• Unfunded Pension Liability Subcommittee: Gregg Dawley, Rich Garber. City Liaison and Staff: Aaron Barak, Mandy Kellogg
• CIP Long-Term Needs Subcommittee: Gregg Dawley, Garry Rose. City Staff: Mandy Kellogg and Joe Leach
• Classification and Compensation Subcommittee: Mark Smithers, George Schisler, Rich Garber. City Staff: Mandy Kellogg
• Cost Allocation Subcommittee: Mark Smithers, Chris Warner. City Staff: Mandy Kellogg
• Overall Budget Deficit: Gregg Dawley, Chris Warner. City Staff: Mandy Kellogg
Agenda Item #8.5.
Methodology & Key Assumptions Being Considered
City of St. Helena · Finance Committee Report · March 2026 • General Fund only – Water/Wastewater Enterprise excluded • Baseline: FY2026 mid-year adopted budget subject to recommended adjustment by Committee • Forecast period: FY2027–FY2031 (5 years)
• Expenditures classified as Compliance, Service Level, or Aspirational • Revenue assumptions: no new sources assumed
• 30% reserve policy maintained throughout forecast period • Compensation based on Class & Comp studies with efficiency and cost-savings adjustments • Status report includes status of development of principles, findings, and budget forecast recommendations • Efficiency study final report not yet available – findings to be included in final Committee report • FY2025 audited financials not yet available – Final Committee report will include • Final report will identify budgeting principles and assumptions used to forecast ‘27 budgeted expenses and future General Fund budgets
Agenda Item #8.5.
Unfunded Accrued Pension Liability
City of St. Helena · Finance Committee Report · March 2026 Committee Status of Findings & Recommendations
• Review and adoption of subcommittee recommendations by 3/24 • Discretionary payments will be incorporated in 5-year forecast and budgets • Methodology approach is to assess impact of discretionary payments over a 10-year period
• Recommendations apply to General Fund only, not Water and Wastewater Enterprises Detailed UAL subcommittee findings to be provided in final report issuance.
Agenda Item #8.5.
CIP: Streets, Sidewalks & Stormwater
City of St. Helena · Finance Committee Report · March 2026 Committee Status of Key Findings and Recommendations
• Non-General Fund sources (Measure U & T) sufficient to meet PCI Streets improvement goals • No increase in General Fund CIP spending required for streets/sidewalks over 5-year period • Staff data indicates ~$300,000/year General Fund 'maintenance of effort’ likely to continue at current levels
• Stormwater repairs and capital projects included within this existing budget What is NOT Funded (Aspirational)
• Roadway extension & bridge projects
• Bicycle facilities
• Crossing improvements
• Parks and recreation improvements
• These items are not required by law or minimum public health/safety – categorized as 'Aspirational'
Agenda Item #8.5.
CIP: City Buildings
City of St. Helena · Finance Committee Report · March 2026 $Sinking Fund
5-Year Cumulative
Building Repair Budget
$Annual Sinking Fund
Annual Additional
General Fund Contribution
Findings Being Considered
• Minimal CIP spending documented for City buildings; last outside assessment from 2018 • Full CIP-level inspections recommended for Fire Dept, Library & Carnegie Building; prelim inspections only top-line
• City Hall capital additions/repairs required; lease renegotiation with Napa Community College will determine City vs College obligations
• Budgeted amounts potentially reduced by existing FY26/27 appropriations, reserve funds (Civic and Equipment Replacement) and any private foundation contributions subject to further Committee and City staff review
• No City Hall capital obligation quantifiable at this time pending lease negotiations Agenda Item #8.5.
Status of Classification, Compensation & Efficiency
City of St. Helena · Finance Committee Report · March 2026 Status of Class and Compensation Review
• Reviewing City consultant's labor market and competitive compensation report • Salary/benefit forecasts to be calibrated for competitive recruitment and retention • Management vs. non-management distinction being reviewed for consistency • Efficiency improvements and labor market survey being reviewed re potential offset to compensation cost increases
• Subcommittee reviewing fiscal year ‘27 adopted salaries and benefits ($17,189,000) re:
1) median classification and compensation, and % below median; 2) Salaries and benefits reviewed re: reasonable COLA per year; 3) Employee cost sharing for benefits cost and premiums to be considered Efficiency Study
• Committee received consultant presentation on organizational structure & process efficiency • Final efficiency study report NOT yet available — final report will include Detailed subcommittee findings to be inserted in final report issuance Agenda Item #8.5.
Cost Allocation Plan Review
City of St. Helena · Finance Committee Report · March 2026 Status of Subcommittee Focus Areas
• Reviewed City staff's recent Cost Allocation Plan (as reported to City Council) • Greater reliance on employee timesheets and annual effort studies recommended • Improved allocation methodology between General Fund and non-General Fund programs • Updated allocation methods to better reflect actual costs by department/program Key Issues to be Considered
• As part of revised ’27 budget and subsequent budgets, Subcommittee will review options to evaluate, strengthen and modernize cost allocation methodology on an annual basis to improve fiscal transparency and accuracy
Detailed subcommittee findings to be inserted in final report issuance.
Agenda Item #8.5.
5-Year General Fund Forecast (FY2027–FY2031)
City of St. Helena · Finance Committee Report · March 2026 Status of Expenditure & Revenue Budget Methodology Being Considered by Committee • Baseline: FY2026 mid-year adopted budget (Council-approved) to be adjusted by Committee and escalated in revised ‘27 budget and subsequent budgets in compliance with budgeting assumptions, principles and methodology recommended by Finance Committee • Revenue escalation: staff-provided range (historical 5-yr avg) being considered; Committee may be more conservative for 5 year forecast
• Cash management earnings: conservative interest income to be included as additional revenue • 30% reserve policy maintained in all forecast scenarios • Previous Finance Committee recommendations and expenditure categories to be considered (e.g., delete $300K Vine Trail, $100K Downtown Specific Plan)
• Consolidated expenditure/revenue methodology for 5 year period to be included in final report and/or Council revised ‘27 budget when data is available and Committee review finalized • FY2025 audited financials not yet available – will be considered in final report Agenda Item #8.5.
Status & Recommended Next Steps
Committee Findings
• Unanimous findings and recommendations
• Broad cross-section: finance, accounting, law,
credit, budgeting
• Both private- and public-sector expertise
represented
• Members deeply committed to the St. Helena
community
Next Steps
• Subcommittees finalize reports and bring to
Committee for review and approval
• Full Committee prepares and finalizes five year
forecast of General Fund expenditures and
revenues
• Full Committee presents reports and five year
forecast to City Council
Acting Chair Christopher J. Warner · On Behalf of the St. Helena Finance Committee · March 2026 Agenda Item #8.5.
Downtown Sidewalk
Update
Utilities Conflict & Trees
Item 9 – Staff Briefings and Presentations
Joe Leach, PE – Assistant City Manager/
Dir of Public Works/City Engineer
Agenda Item #9.1.
The street trees have
been removed.
However, there is a
complication
Agenda Item #9.1.
The PG&E gas pipe
was thought to be
under the east side
of Main Street
within the street.
Agenda Item #9.1.
The utility survey &
potholing found the
gas pipe below the
sidewalk
Agenda Item #9.1.
The gas pipe is
also very shallow,
1.5’ to 2.5’ below
the surface
It passes through
the tree sumps . . .
All of them.
Agenda Item #9.1.
The tree stumps cannot be removed without damaging the
PG&E gas pipe.
Relocating the gas pipe would significantly delay the
project and jeopardize the funding.
Delays would also extend the sidewalk closures with
significant adverse impact on local businesses and the
public.
Agenda Item #9.1.
Proposed Solution
Relocate the new
tree wells away
from the stumps
Leave the stumps in
place but grind
them just below the
surface
Convert the old tree
wells into curbside
planters
Agenda Item #9.1.
Proposed Solution Advantages
• Minimal delay to the Project
• Gas pipe is undisturbed
• Low additional cost
• Reduce the total amount of new concrete
• Adds greenery to Main Street
• Sidewalk remains ADA compliant
Agenda Item #9.1.
Proposed Solution Disadvantages
• Reduces the number of new street trees by three (3)
• Surveyor will have to re-stake the tree well locations and add the planters (additional cost)
• Ped Path of Travel is reduced to about 5’-0” wide
• The box size of the new trees must be reduced to 24-
inches on the east side of the street (deduct in cost)
• The street trees on the west side will still have a box size of 48-inches and look “unbalanced”
• OR Consider reducing tree size on both sides of street to 24” box for symmetry.
Agenda Item #9.1.
Additional cost is
expected to be within
the contingency
authorized by Council
Public Works is
prepared to proceed
with this solution
without delay
QUESTIONS?
Agenda Item #9.1.
Public Comment for 9.1 item, regarding Downtown Sidewalk Update – UƟliƟes conflict.
QuesƟons:
1. If the gas lines were located before the trees were cut, would there have been a different strategy to replacing the sidewalks?
2. Could all of the trees have been saved?
3. If not all, then could some of the trees have been saved?
4. Was there mismanagement in this process, potenƟal Quality and sequencing control, that lead to cuƫng down mature irreplaceable trees? This is a yes or no quesƟon.
I ask these serious quesƟons based on the iniƟal draŌ reports by Blackberg Group, parƟcularly the Deliverable 3A, OrganizaƟonal Structure and Staffing Component, page 44 and 45, I highlight just a few bullet points here:
There is a severe lack of management systems within the City. This includes asset management systems and general operaƟonal management systems. There is a severe lack of situaƟonal awareness in the City. All Departments and execuƟves lack quanƟtaƟve and qualitaƟve data concerning ongoing operaƟons and project status. This includes almost a total lack of benchmark data. We noted that these concerns are parƟcularly acute in Public Works.
Note: I see visitors taking pictures of these trees, especially in the fall with the golden and red colors.
Agenda Item #9.1.
Agenda Item #9.1.
Agenda Item #9.1.
Is there a report by an arborist on these trees, and how to best manage repairing the sidewalks? Agenda Item #9.1.
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Agenda Item #9.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: March 24, 2026
FROM: Ian Dale, Environmental Services Tech
SUBJECT: February 2026 Review and Forecasting of City Water Supply Availability.
RECOMMENDED
ACTION:
Receive and file.
PREVIOUS COUNCIL
ACTION:
Monthly Receive and File reports to City Council.
STATEMENT OF THE
PURPOSE:
To provide monthly updates of the amount of water
produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water
delivered from the City of Napa.
FINANCIAL IMPACT: None.
BACKGROUND:
The City of St. Helena publishes a monthly water report on the City website (www.cityofsthelena.org/publicworks/page/water-reports). The report includes the amount of water produced at the Louis Stralla Water Treatment Plant and the Stonebridge Potable Water Wells, and potable water delivered from the City of Napa. In addition to presenting data on the amount delivered monthly, the report includes yearto-date information and prior year data. Water elevation and capacity at the Bell Canyon Reservoir is included as well as information on rain and temperatures.
At the City Council meeting of May 9, 2023, the City Council adopted Resolution 2023- 46 adopting City Council goals for FY 2023-24. Five new City Council Goals for FY 2023-24 which include Goal 1: Financial Sustainability, Goal 2: Infrastructure and Environmental Sustainability, Goal 3: Water Security, Goal 4: Community Information and Engagement, and Goal 5: Quality of Life. City Council has the responsibility of establishing broad goals and the City's leadership has the responsibility to develop a work plan to achieve them.
DISCUSSION:
In connection with City Council Goal 2, City staff has developed a forecasting tool to facilitate its ability to optimize water use and track water availability. Included as Attachment 1 is the Monthly Water Report for February 2026. The water produced for February 2026 is down by 31% when compared to February 2025 and is down by 41% compared to the average of February 2018-2020. Below is a chart summarizing the water produced per source:
Agenda Item #10.1.
Water Produced per Source
Source
Average (2018 -
2020)
(Acre-Feet)
February 2025
(Acre-Feet)
February 2026
(Acre-Feet)
Bell Canyon 38 16.85 19.99
Stonebridge Wells 8 11.96 15.30
Napa Water 37 42.96 14.29
Total 83 71.77 49.58
Percent change from February 2025: -31%
Percent change from average of February 2018 - 2020: -41% Bell Canyon Reservoir
The City is no longer in water emergency conditions based upon the Phase I Water Emergency measures being terminated by City Council adopting Resolution No. 2023- 94 on July 25, 2023. Bell Canyon Reservoir has adequate water to support the City's needs through this calendar year. The storage in Bell Canyon graph (Attachment 2) has been revised to include historic reservoir supply levels since July 2021. It also shows the water availability forecast through June 2024 based on the highest water usage during a non-drought year (FY 2019/20) and 10 inches of rainfall (lowest recorded).
As of March 1, 2026, Bell Canyon Reservoir elevation was at 422 feet representing approximately 2,383.69 acre feet (AF) and 100% capacity. Bell Canyon spillway level is 422 feet representing 2,383.69 AF in water supply volume. Below is a chart comparing Bell Canyon elevation levels, water supply availability in acre feet, and percent capacity of the reservoir on March 1st in 2024, 2025, and 2026.
Year 2024 2025 2025
Bell Canyon Elevation Level 422 Ft. 421.20 Ft. 422 Ft.
Acre Feet 2,383.69 AF 2,323.05 AF 2,383.69 AF
Percent Capacity 100% 97.5% 100%
As a follow up to the May 24, 2022, City Council meeting, staff developed a graph (Attachment 3) highlighting the relationship between the reservoir elevation level and water supply availability in acre feet. The graph shows the current status of the reservoir. Furthermore, the graph also displays the points where City Council decided to declare Phase I and Phase II Water Emergencies in 2020.
Continued Water Conservation
California experienced two consecutive dry years 2020 and 2021. Due to the combination of warmer-than-average temperatures and minimal precipitation in the state, the Department of Water Resources (DWR) declared 2021 as the fourth-driest year on record statewide. The record-breaking dry period in January and February 2022, and the absence of significant rains in March 2022, required DWR to reduce anticipated deliveries from the State Water Project (SWP). However, the reduction at Agenda Item #10.1.
the time did not affect St. Helena as the City has multiple robust water sources not affected by the executive order. Water availability from the Bell Canyon reservoir is based on the City's State Water Rights permit and not the SWP. The City has not received any curtailment order from DWR nor does the City anticipate receiving one.
It should be noted that on July 25, 2023, the City Council adopted Resolution No. 2023- 94 to formally end the Phase I Water Emergency. The projected demand on the system versus the anticipated rainfall over the next year reflects an available supply in Bell Canyon approximately 1,895 AF, significantly above the 1,481 AF standard for declaration of a Phase I Water Emergency. Staff will monitor State-wide and local drought conditions, weather conditions, and provide updates on a monthly basis. The corresponding staff report provided a variety of data to reflect the disposition of the water supply at that time in relation to the Council-adopted Safe Yield Policy.
City of Napa Water Supply
Normal operations continue at Rutherford Pump Station (RPS) and the City is taking delivery of the allotment purchased from City of Napa. During the month of February 2026, Rutherford Pump Station was producing an average of 0.16 MG/day for a total of
14.29 AF for the month.
ENVIRONMENTAL REVIEW: Not applicable.
GOAL:
Goal 3: Pursue Water Security & Sustainable Management of Water Resources DOCUMENTS ATTACHMENTS:
MWR February 1-28 2026
Attachment 3 - Bell Canyon Reservoir Storage Phase I II Attachment 2 - Bell Canyon Water Storage Forecast
Attachment 4 - Bell Canyon Historical Elevation Levels
Attachment 5 - Bell Canyon Reservoir Historical Storage Elevation Agenda Item #10.1.
CITY OF ST. HELENA
MONTHLY WATER REPORT
CC: CC __X__ PC__X__ FILE _____
RECEIVED: _____ BY: __
LOUIS
STRALLA
WATER PLANT
TK #1 & #2
ADJUST
19.99 6.51 -0.14
40.7% -0.9%
16.15 MG MG
n/a MG MG
n/a MG MG
0.57 MG MG
% %
215.79 AF 34.2% 227.61 AF 29.0%
70.29 MG 74.14 MG
285.15 AF 45.2% 328.62 AF 41.8%
92.88 MG 107.04 MG
130.58 AF 20.7% 229.93 AF 29.2%
42.53 MG 74.90 MG
TOTAL WATER PRODUCED 631.52 AF 100.0% 786.16 AF 100.0%
DELIVERY (ALL)
0.00 0.00
422.06 FT. FT.
1.66 FT. FT.
2383.69 AF AF
100.0 % %
3.13 IN IN
49.34 IN IN
DISCLAIMER: The data presented in this report is approximate and for informational purposes only.
Updates will be provided if any errors are identified.
AVERAGE 56.15 54.65
REMARKS
City of Napa Water Delivery: RPS producing an average of 0.16 MG/day during February 2026.
THIS MONTH, THIS YEAR THIS MONTH, LAST YR.
DEGREES IN FAHRENHEIT 35.7-76.6 34.2-75.1
TEMPERATURES
MONTHLY RISE OR DROP 1.35
CAPACITY AT END OF PERIOD 2323.05
PERCENT OF FULL CAPACITY 97.5
RAINFALL IN THIS PERIOD 13.75
TOTAL RAINFALL SEASON TO DATE 46.21
ELEVATION BELL CANYON RESERVOIR 421.20
STONEBRIDGE APARTMENTS MG/Feb. 1 -28 0.00 MG/Feb. 1-28
WATER ELEVATION, CAPACITY & RAINFALL
THIS FISCAL YEAR LAST FISCAL YEAR
NAPA VALLEY COLLEGE MG/Feb. 1 -28 0.00 MG/Feb. 1-28
STONEBRIDGE POTABLE WELLS
SBW IRRIGATION WATER
THIS MONTH THIS MONTH, LAST YR.
THIS FISCAL YEAR LAST FISCAL YEAR
LOUIS STRALLA WATER PLANT
NAPA WATER
MINIMUM DAILY PRODUCED n/a
AVERAGE DAILY PRODUCED 0.83
WATER YEAR TOTALS
WATER PRODUCED DELIVERY (AGGREGATE)
TOTAL PRODUCED THIS PERIOD 23.38
MAXIMUM DAILY PRODUCED n/a
0.00 4.65
PERCENT 31.1% 29.1%
-0.44
February 1-28, 2026
STONEBRIDGE
POTABLE
WELLS
SBW
IRRIGATION
WATER
NAPA WATER
THIS YEAR LAST YEAR
AMOUNT PRODUCED in AF 15.30 0.00 14.29
AMOUNT PRODUCED in MG 4.98
Agenda Item #10.1.
Agenda Item #10.1.
BellCanyon Water Storage Forecast
Assumes: (1) Highest usage during non-drought year (FY2019/20) (2) 10" of Rainfall (Lowest Recorded)
2,383 2,383
2500 2,383 2,383 2 383
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Bell Canyon Historical Elevation Levels
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Agenda Item #10.1.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Human Resources
DATE: March 24, 2026
FROM: Mandy Kellogg, Administrative Services Director
SUBJECT: Proposed approval of a Resolution approving an Employment Agreement with Leza Mikhail, ratifying the
City Manager's appointment to serve as the Director of
Community Development.
RECOMMENDED
ACTION:
Staff recommends approval of the attached resolution.
PREVIOUS COUNCIL
ACTION:
December 9, 2025 - Approved of a Resolution Authorizing Recruitment for a Director of Community Development.
STATEMENT OF THE
PURPOSE:
The purpose is to ratify the City Manager's appointment of Leza Mikhail to serve as the Director of Community
Development.
FINANCIAL IMPACT: Funding for this position is included in the FY 2025-26 adopted budget.
BACKGROUND:
In November 2025, the Director of Community Development, which oversees the City’s Planning and Building Divisions, announced her plan for retirement in January 2026.
This leadership role is a critical executive-level position responsible for overseeing and shaping the City’s long-term growth, regulatory compliance, and daily development services.
This role provides supervisory, administrative, and technical leadership in the development, implementation, and continuous review of the City’s advance planning efforts, current planning activities, building functions, and housing policy initiatives. The Director ensures the proper interpretation and consistent application of the General Plan, Zoning Ordinance, and all related state and local land-use regulations. Therefore, on December 9, 2025, City Council authorized the recruitment to fill the position.
The City received 7 applications for the position. The highest-ranking applicants were selected and interviewed by a distinguished panel on March 3, 2026, followed by a second interview on March 4, 2026 of the highest rated candidate.
DISCUSSION:
Leza Mikhail has been selected to serve as the City's next Director of Community Development. Mikhail brings more than 21 years of professional planning experience and over a decade of leadership in urban and regional planning to St. Helena.
Agenda Item #10.2.
Ms. Mikhail previously served as Deputy Director of Planning and Development for the County of Santa Clara, where she directed the day-to-day and long-range operations of the Planning Division and led a multidisciplinary team of more than 20 planning professionals. In that role, Mikhail oversaw major projects, advanced planning, zoning administration, and intergovernmental coordination while advising executive leadership and elected officials on complex planning matters.
Throughout her career, Mikhail has focused on improving planning processes, and supporting land use strategies that balance economic vitality, environmental stewardship, and community character. Her leadership helped streamline permitting timelines, modernize planning workflows, and strengthen relationships between planning departments, elected officials, and the public.
Prior to her most recent leadership role, Mikhail served for more than a decade with the City of Rancho Palos Verdes, where she held positions including Senior Planner and supervisor. During that time, she worked on a wide range of planning initiatives including general plan updates, sustainability programs, major development projects, and regional planning efforts.
Mikhail holds a Master of Urban Planning (MPL) from the University of Southern California’s Sol Price School of Public Policy and a Bachelor of Arts from the University of California, Irvine, where she double majored in Environmental Analysis and Design, and Psychology and Social Behavior.
In this role, Mikhail will oversee the City’s Planning, Building, and Code Enforcement functions and serve as an advisor to the City Manager, City Council, and Planning Commission on land use policy, housing, environmental review, and community development initiatives. The position will continue to play a critical role in implementing the City’s General Plan, guiding development review, and supporting thoughtful growth within the City.
ENVIRONMENTAL REVIEW:
None.
GOAL:
Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
Resolution Authorization for Ratifying Director of Community Development Agreement Employment Agreement LMikhail
Agenda Item #10.2.
CITY OF ST. HELENA
RESOLUTION NO. 2026 -
Resolution approving an Employment Agreement with Leza
Mikhail, ratifying the City Manager's appointment to serve as the Director of Community Development.
RECITALS
A. In November 2025, the Director of Community Development, which oversees the City’s Planning and Building Divisions, announced her plan for retirement in April 2026; and
B. This leadership role is a critical executive-level position responsible for overseeing and shaping the City’s long-term growth, regulatory compliance, and daily development services; and
C. on December 9, 2025, City Council authorized the recruitment to fill the position; and D. The City received 7 applications for the position. The highest-ranking applicants were selected and interviewed, and the final candidate has been identified as Leza Mikhail; and
E. City Manager seeks the City Council’s ratification of the action.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorize the City Manager to enter into an employment agreement effective April 13, 2026, with Leza Mikhail to serve as the City' s Director of Community Development.
Approved at a Regular Meeting of the St. Helena City Council on March 24, 2026, by the following vote:
Mayor Dohring: __________
Vice Mayor Deasy: __________
Councilmember Barak: __________
Councilmember Spadarotto: __________
Councilmember Summers: __________
Agenda Item #10.2.
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
EMPLOYMENT AGREEMENT FOR DIRECTOR OF COMMUNITY DEVELOPMENT Between
CITY OF ST. HELENA AND LEZA MIKHAIL
THIS EMPLOYMENT AGREEMENT (the Agreement) is entered into as of April 13, 2026, between THE CITY OF ST. HELENA, a municipal corporation (City), and Leza Mikhail (Director), collectively “the Parties”.
RECITALS
WHEREAS, City desires to employ Leza Mikhail as Director of Community Development for the City of St. Helena.
WHEREAS, Leza Mikhail desires to serve as Director of Community Services of the City of St. Helena beginning on April 13, 2026.
WHEREAS Leza Mikhail has the necessary education, experience, skills and expertise to serve as the City’s Director of Community Development; and WHEREAS, The City Manager, as appointing power, and Leza Mikhail desire to agree in writing to the terms and conditions of Leza Mikhail’s employment as the Director of Community Development.
NOW, THEREFORE, in consideration of the above recitals, promises and conditions contained herein, the Parties agree as follows:
AGREEMENT
1. Powers and Duties of the Director of Community Development a) Director shall have the powers and shall perform the functions and duties specified in the job description and in state and federal law, the St. Helena Municipal Code, and the ordinances and resolutions of City, as well as to perform other legally permissible and proper duties and functions as the City Manager may from timeto-time assign. b) Director shall perform the duties to the best ability in accordance with the professional and ethical standards of the profession and shall comply with the laws of the State of California, the Municipal Code of the City, and Ordinances and Resolutions of the City, and as they may be amended.
c) Director shall not engage in any activity which is or may become a conflict of interest, prohibited contract, or which may create an incompatibility of office as defined under California law. Prior to performing any services under the Agreement Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
and annually thereafter, Director must complete disclosure forms required by law. d) Director shall report to the City Manager who has authority to dismiss, discipline, and give direction to the Director of Community Development. e) Director shall devote full time to the performance of the assigned duties; the Director shall notify the City Manager of any outside employment, which employment shall not interfere with the Director’s City job duties, pose a conflict of interest, or be inappropriate for a City employee.
f) Director shall maintain all applicable certifications and licenses required for the Director of Community Development, as a condition of employment, including a valid California Driver’s License unless it is not possible because of a documented medical reason.
2. Term
The Agreement is effective April 13, 2026, and will continue in effect until terminated as provided herein. As stated in Section 3, Director’s employment is for no defined term or period, and may be terminated by the City Manager at any time pursuant to Section 4.
For purposes of Section 4 and Government Code Section 53260 only, Director’s employment shall be deemed to have an unexpired term of three (3) months in the event of involuntary termination without cause pursuant to Section 4 (c).
3. At-Will Employment
a) The Parties recognize and affirm that: (1) the Director is an “at will” employee whose employment may be terminated by the City Manager at any time with or without cause, (2) there is no express or implied promise made to the Director for any form of continued employment, and (3) upon termination of the Agreement, the Director understands that there is no right to any further employment, in any capacity, with the City. The Agreement is the sole and exclusive basis for an employment relationship between the Director and the City. b) Termination for cause means termination based upon a breach of any of the terms of this Agreement, malfeasance of any nature occurring during the course and scope of the Director's duties as Director of Community Development; or a conviction, plea bargain, or personal adverse State or federal determination against Director individually involving any felony, intentional tort, crime of moral turpitude, violation of statute or law constituting forfeiture of office, misconduct in office for personal gain, misuse of public funds for personal benefit, conflict of interest resulting in conviction, or any other incompatible activity or conflict of interest.
Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
4. Termination of Agreement
The Agreement may be terminated as follows:
a) By Mutual Agreement. The City Manager and Director may terminate this Agreement at any time by mutual written agreement.
b) Termination by City. The City Manager may, in sole and unrestricted discretion, terminate this Agreement with or without cause at any time upon written notice to the Director.
c) Severance. Subject to the limitations of Government Code Sections 53260 and 53261, if the City Manager terminates this Agreement without cause while the Director is still willing and able to perform the duties of Director of Community Development, the Director shall be entitled to three (3) months’ base salary, less applicable deductions, plus applicable accrued leaves as provided in this Agreement together with any extension of benefits required under California and federal law. No time served by the Director after notice of the termination shall be debited from the period of severance pay. Eligibility for such severance payment is expressly conditioned upon Director’s execution, and non-revocation, of a written agreement for (i) a waiver and release of any and all claims against City, (and its officers, elected officials, employees, etc.) to the full extent permitted by law, and (ii) a covenant not to sue. (An appropriate written agreement will be prepared by the City Attorney and furnished to Director.) However, in the event the Director is terminated for cause, the Director shall be entitled to only the compensation earned and accrued and such termination benefits and payments as may be required by law, but shall not be entitled to any severance benefits. d) Resignation by Director. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Director to resign at any time from the position as Director of Community Development. Director may terminate this Agreement by submitting written notice of resignation to City. As a courtesy, Director shall give the City thirty (30) days written notice of intention to resign. e) Rights and Remedies of Director upon Termination. Nothing in this Agreement is intended to, or does, confer upon Director any due process right to a hearing or other administrative process pertaining to termination, before or after a decision by the City to terminate employment, except as may be required under California or federal law. Director may appeal a determination of for cause termination to the City Council for the sole purpose of qualifying for severance pay; the City Council shall not have the authority to overturn the termination. f) Resignation in Lieu of Termination. If the Director is terminated without cause, the Director shall have the opportunity to resign in lieu of being terminated. In Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
such an event, any public announcement issued by the City will state that the Director resigned, and Director would remain eligible for severance as provided in subsection (c) above.
g) Administrative Leave. The City Manager may place the Director on administrative leave with or without pay pending investigation of any allegations of misconduct.
5. Compensation and Benefits.
(a) City agrees to pay Director for services pursuant to the City’s publicly available salary schedule for the Director. Effective April 13, 2026, the Director’s shall be placed at Step C of the Director of Community Development salary schedule (currently $210,143). Salary for the Director shall be payable in installments at the same time as other employees of City are paid and subject to all applicable payroll taxes and withholdings. Such salary may be adjusted from time to time at the sole discretion of the City Manager within the publicly available salary schedule. The Director shall be an “exempt” employee under all applicable state and federal labor laws, including, but not limited to, the Federal Labor Standards Act and the regulations of the California Industrial Welfare Commission. (b) Performance Review. The City Manager shall evaluate the Director’s performance by April 13, 2027, and at least annually thereafter. (c) CalPERS. CalPERS. Director shall continue to be included in the City's Miscellaneous Plan with the California Public Employees' Retirement System ("CalPERS") as a Classic Member Second Level (2%@60), as described in the Unrepresented Compensation Program. Director shall contribute the total “employee contribution,” and any applicable cost sharing requirements applicable to City Department Heads as set forth in the Unrepresented Compensation Program (currently 1% cost sharing). The City must comply with the requirements of law and CalPERS rules and regulations governing the CalPERS retirement program and makes no promises regarding any particular level of benefits that will be provided under that program.
(d) The City participates in Social Security; the employee contribution (currently 6.2%) will be deducted from the Director’s gross pay.
(e) Director shall be entitled to all benefits, rights and privileges accorded to Department Heads as set forth in the Unrepresented Compensation Program, as may be amended from time to time, except as otherwise provided in this Agreement or as they may conflict with the Director’s status as an “At-will” employee. If there is any conflict between this Agreement and any resolution or policy fixing compensation and benefits for City Department Heads or other unclassified employees, this Agreement shall control.
Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
(f) Director shall receive full vacation accrual of that which a regular full-time employee accumulates in accordance with the full-time vacation entitlement schedule in accordance with the City’s Unrepresented Compensation Program for Department Heads and Mid-Managers. The maximum amount of accrued vacation may not exceed 280 hours.
(g) Director shall receive full accruals that Departments Heads receive for personal convenience holidays (floating holidays) in accordance with City’s Unrepresented Compensation Program for Department Heads and Mid-Managers. (h) Director shall receive five (5) days of executive leave awarded January 1st and five (5) additional days of executive leave awarded on July 1st of each full year.
Floating holidays and executive leave must be used in the year accrued or the time shall be forfeited.
(i) Director shall be entitled to twelve (12) days sick leave each year in accordance with the City’s Unrepresented Compensation Program for Department Heads and Mid-Managers.
(j) For purpose of calculating vacation accruals, personal convenience holidays; shall be based on Director’s initial date of hire with the City which is April 13, 2026. (k) Vehicle Allowance. Director will receive a vehicle allowance of $200 per month. (l) Communications. Director will have the use of a City cellular phone and iPad pursuant to policies established by the City.
(m) Professional Development and Training. City shall pay for Director’s annual training and membership to essential professional associations. (n) Hours of Work. Director is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of Director position.
If mutually agreed to between the City Manager and Director, Director may have a modified work schedule, such as 4/10 or 9/80 or have the opportunity to telecommute as deemed appropriate by the City Manager.
6. Return of City Property
In the event of termination, any City equipment or property will be promptly returned to the City. In addition, any and all finished and unfinished documents, data, reports and materials are the property of the City and shall be promptly delivered to the City Manager. Director shall keep all information acquired through their position in the strictest confidence.
Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
7. Indemnification
To the extent required by, and in accordance with the terms, conditions, and limitations of the Government Claims Act (Gov't Code §§ 810 et seq.), City shall defend, save harmless, and indemnify Director against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Director’s duties as Director of Community Development. City will determine whether to compromise and settle any such claim or suit and the amount of any settlement or judgment rendered thereon. Notwithstanding the foregoing, such indemnification shall be limited as stated in paragraph 8 below.
8. Limitations/Reimbursements
Notwithstanding any other provision in this Agreement, and in accordance with California Government Code Sections 3511.1, 3511.2, 53243, 53243.1 and 53243.2, the following limitations apply to City’s obligations to Director:
(a) In the event the Director is placed on paid leave pending an investigation, Director shall reimburse such pay to City if Director is subsequently convicted of a crime that constitutes “abuse of office or position” as defined in Government Code Section 53243.4.
(b) In the event City pays for the Director’s legal criminal defense, the Director shall fully reimburse such funds to the City if Director is subsequently convicted of a crime that constitutes “abuse of office or position” as defined in Government Code Section 53243.4.
(c) If this contract is terminated, any cash settlement related to the termination that Director may receive from City must be fully reimbursed to City if Director is subsequently convicted of a crime that constitutes “abuse of office or position” as defined in Government Code Section 53243.4.
9. Attorney’s Fees
In the event of any mediation, arbitration or litigation to enforce any of the provisions of this Agreement, each party shall bear its own attorney's fees and costs.
10. Jurisdiction and Venue
This Agreement shall be construed in accordance with the laws of the State of California, and the Parties agree that venue shall be in Napa County, California.
Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
11. Notices
Any notices required by this Agreement shall be in writing and either given in person or by first class mail with postage prepaid and addressed as follows:
TO CITY: City Manager
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
TO EMPLOYEE: Leza Mikhail
Last home address on file with the City
12. Entire Agreement
The Agreement is the final expression of the complete agreement of the parties with respect to the matters specified herein and supersedes all prior oral or written understandings. However, the Agreement may be amended or altered by the City Manager at any time. Any such amendments or alterations must be in writing, signed by Director and the City Manager and approved by the City Council.
13. Severability
If any provision of this Agreement is found to be unenforceable by judgment or court order, the remainder of the Agreement shall remain in full force and effect, as if the unenforceable provision had never been included.
14. Assignment
Director may not assign or transfer any rights granted or obligations assumed under this Agreement.
15. Informed and Voluntary Agreement
Director acknowledges that Director has had the opportunity to receive legal representation and advice in connection with this Agreement and that Director voluntarily enters into this Agreement fully informed about the rights and obligations assumed and waived by entering into this Agreement.
16. Agreement Subject to Council Ratification
As stated in Municipal Code Section 2.12.060(B)(2), this Agreement is subject to ratification by the City Council at a regular meeting.
Agenda Item #10.2.
Leza Mikhail Employment Agreement
City of St. Helena
IN WITNESS WHEREOF, City and the Director of Community Development have entered into and executed this Agreement as of the 13th day of April 2026.
CITY OF ST. HELENA DIRECTOR OF COMMUNITY
SERVICES
A Municipal Corporation
By: ______________________ By: ____________________
Anil Comelo Leza Mikhail
Approved as to Form:
By: _____________________
Ethan Walsh
City Attorney
Leza Mikhail (Mar 17, 2026 16:45:49 PDT)
Agenda Item #10.2.
Employment Agreement LMikhail
Final Audit Report 2026-03-17
Created: 2026-03-17
By: Mandy Kellogg ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAiXT0K_b2Nx6WkJHmHjABMbmL4agIB-uL "Employment Agreement LMikhail" History
Document created by Mandy Kellogg ([email protected]) 2026-03-17 - 11:27:00 PM GMT
Document emailed to Leza Mikhail ([email protected]) for signature 2026-03-17 - 11:27:04 PM GMT
Email viewed by Leza Mikhail ([email protected])
2026-03-17 - 11:44:58 PM GMT
Document e-signed by Leza Mikhail ([email protected])
Signature Date: 2026-03-17 - 11:45:49 PM GMT - Time Source: server Agreement completed.
2026-03-17 - 11:45:49 PM GMT
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Agenda Item #10.2.
3.24.26 Members of City Council,
This is a fundamentally critical role for the future of our community and the process by which the selection is made is deserving of a strong foundation. A strong foundation can be relied upon for building trust in decisions moving forward.
Respectfully, please remove this from the consent calendar. Open dialogue with the council regarding pressing issues is needed. Any applicant put forth for the position should have the opportunity to be heard and introduced to the public with full support.
Of critical importance:
How much interaction has the council had with the applicant? We need a permanent appointment for the open position. However filing the position now as a consent item under the current leadership environment does not instill the level of public trust and confidence that the position deserves, and needs to flourish moving forward.
Sincerely,
Joshua Parke
Agenda Item #10.2.
Subject: Planning Director Appointment - Please remove item 10.2 from Consent Dear Mayor and Members of the City Council,
Let me be clear: this comment is not about the qualifications of Ms. Leza Mikhail. It is about process. And at this moment, process is precisely the problem.
You are being asked to approve one of the most critical leadership positions in this City through the consent calendar, without discussion, and without having personally interviewed the candidate. That alone should give you pause.
This comes on the palpable heels of an "efficiency report" that outlines, in stark terms, deeply ingrained and dysfunctional processes within City operations. It comes amid ongoing, highly visible examples of disregard for proper procedure by City Management and leadership. And yet, here we are again-recycling the same pattern: rushed decisions, lack of transparency, and absence of accountability.
Positions of this magnitude have historically and reasonably included meaningful involvement from elected officials.
Placing this item on consent sends a very clear message: that even now, after everything that has been documented and exposed, nothing has changed. People in this community are not surprised anymore, that’s part of the problem. They've become used to it. They are disengaging. That should be of far greater concern than any single appointment.
So the request is simple:
Remove this item from the consent calendar.
Have the required discussions, ask the needed questions. Exercise your responsibility.
Demonstrate that you understand the significance of this moment and are willing to take the first steps toward restoring confidence in the process. Ms. Mikhail may ultimately be the right candidate. But advancing her appointment in this manner risks undermining her credibility at a time when the City needs a sure footed and competent individual who understands the challenge that is at hand, and is suited to deliver the most effective results.
Respectfully,
Daniel Hale
1565 Pine Street
Agenda Item #10.2.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: March 24, 2026
FROM: Stephanie Killingsworth, Public Works Financial Analyst SUBJECT: Consideration and Approval of a Resolution Creating Capital Improvement Plan Project No. W26-04 Water Main
Pipeline Cleaning Program and Authorizing Associated
Project Budget and Amendments.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
PURPOSE:
Requesting approval for the creation of the W26-04 Water Main Pipeline Cleaning Program into the CIP in
accordance with Council direction.
FINANCIAL IMPACT: The total financial impact is $152,000, which will be funded by GO Bonds.
BACKGROUND:
Maintaining the integrity and performance of the City's water distribution system is critical to ensuring water quality and system reliability. Over time, debris, sediment, and buildup can accumulate within water mains, potentially impacting flow capacity and water quality.
As part of ongoing system maintenance and evaluation efforts, Staff has identified the need to assess existing pipeline conditions and evaluate available cleaning technologies.
This project represents an approach to system maintenance and water infrastructure management.
DISCUSSION:
Staff is requesting City Council approval to create Capital Improvement Plan Project No.
W26-04 Water Main Pipeline Cleaning Program and include it in the City's Capital Improvement Plan.
The initial phase of the project will include:
Pre-cleaning CCTV inspection of select water mains
Demonstration of at least two pipeline cleaning technologies Post-cleaning CCTV inspection to evaluate effectiveness Agenda Item #10.3.
This phased approach allows Staff to evaluate the most effective and cost-effective cleaning methods before proceeding with broader system implementation.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other DOCUMENTS ATTACHMENTS:
W26-04 Resolution
W26-04 CIP Page
Agenda Item #10.3.
CITY OF ST. HELENA
RESOLUTION NO. 2026-__
RESOLUTION AUTHORIZING THE CREATION OF CAPITAL
IMPROVEMENT PLAN PROJECT NO. W26-04 WATER MAIN
PIPELINE CLEANING PROGRAM AND AUTHORIZING
ASSOCIATED PROJECT BUDGET AND AMENDMENTS.
RECITALS
A. The City of St. Helena is responsible for maintaining a reliable and high-quality water distribution system; and
B. Over time, debris and sediment can accumulate within water mains, potentially impacting system performance and water quality; and
C. Staff has identified the need to evaluate pipeline conditions and demonstrate available cleaning technologies prior to broader system implementation; and D. Staff is requesting approval for the creation of Capital Improvement Plan Project No. W26-04 Water Main Pipeline Cleaning Program
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. Authorizes the creation of Capital Improvement Plan Project No. W26-04 Water Main Pipeline Cleaning Program; and
2. Approves an initial project budget of $152,000 funded by General Obligation Bonds (Fund 241); and
3. Budget Amendments & Funding are as follows:
Description Fund/Fundin
g Source
Expense
GL Account
Amount
Transfer to Other Funds 421 – GO Bonds 421-40-00-28-99 $152,000 Operating Transfers In
763 – Water
Capital
Improvement
763-39-98-00-00 $152,000
Increase to Project Budget
W26-04 Water Main
Pipeline Cleaning Program
763 – Water
Capital
Improvement
763-50-30-31-60 $150,000
Agenda Item #10.3.
Increase to Project Budget
W26-04 Water Main
Pipeline Cleaning Program
763 – Water
Capital
Improvement
763-50-30-31-80 $2,000
Approved at a Regular Meeting of the St. Helena City Council on March 24, 2026, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.3.
FY 26 thru FY 30
Capital Improvement Plan
St Helena, CA
Project # W26-04
Project Name Water Main Pipeline Cleaning Program
Total Project
Cost
$152,000 Department Public Works
Category Water Priority High
Phase Active Status Design
Project Location Citywide Expenditure
Account
763-5030-
Strategic Driver Quality
Description
Project scope includes an initial pre- and post-cleaning CCTV of select watermains and demonstration of at least two technologies to evacuate debris within water main pipelines.
Notes
•FY26 - Seek council authorization (at 3/24/26 mtg) to appropriate an initial $150k for CCTV work and demonstration of at least two pipeline cleaning technologies.
Expenditures Prior FY 26 FY 27 FY 28 FY 29 FY 30 Future Total 3160 - Construction Contract 0 0 150,000 0 0 0 0 150,000 3180 - CIP Overheads 0 0 2,000 0 0 0 0 2,000
Total 0 0 152,000 0 0 0 0 152,000
Funding Sources Prior FY 26 FY 27 FY 28 FY 29 FY 30 Future Total 421-Go Bonds 0 0 152,000 0 0 0 0 152,000
Total 0 0 152,000 0 0 0 0 152,000
Agenda Item #10.3.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: March 24, 2026
FROM: Rebecca White, Administrative Assistant
SUBJECT: Consideration of a resolution approving (1) a temporary closure of a portion of Adams Street from Friday, May 15, 2026, at 6:00 p.m., to Sunday, May 17, 2026, at 6:00 p.m.; and (2) authorizing the possession of open alcoholic
beverages on this public street for the Neighborhood Table Event scheduled for Saturday, May 16, 2026, from
approximately 6:00 p.m. to 9:00 p.m.
RECOMMENDED
ACTION:
Staff recommends approval of the attached resolution.
PREVIOUS COUNCIL
ACTION:
Recent City Council actions to support the annual event:
April 11, 2023 adopted Resolution 2023-030
February 27, 2024 adopted Resolution 2024-021
March 11, 2025 adopted Resolution 2025-022
STATEMENT OF THE
PURPOSE:
Authorize the partial road closure of Adams Street and
allow for possession of open containers on said portion of street for the Neighborhood Table Event.
FINANCIAL IMPACT: The financial impact is $2,175 resulting from the applicant submittal of a Request for Fee Waiver form for 5 permits related to this event including two encroachment permits, a banner permit, a road closure permit, and a raw water
permit.
BACKGROUND:
The 7th annual Neighborhood Table is presented by the St. Helena Hospital Foundation to bring the community together in the spirit of health and connection while bringing awareness to Adventist Health St. Helena's mission and animating downtown St.
Helena. The Neighborhood Table directly supports the St. Helena Hospital Foundation's Mobile Health team which distributed over 62,000 pounds of fresh produce to families in need in 2025, as well as administered health assessments, vaccines, and other essential healthcare services to the most vulnerable populations in the valley.
The Neighborhood Table Event will require the temporary closure of Adams Street, east of Library Lane to the dead end. The closure will occur from Friday, May 15, 2026, at 6:00p.m. to Sunday, May 17, 2026, at 6:00p.m., with some local access to allow for setup and tear down, with the actual dinner taking placing on Saturday, May 16, 2026, from approximately 6:00p.m. to 9:00p.m. The closure will allow for the event, as well as the Agenda Item #10.4.
authorization of open alcoholic beverages on the public street, which occurs for the duration of the meal event only.
DISCUSSION:
The St. Helena Hospital Foundation will be taking the lead on communicating and coordinating with all adjacent businesses on the south side of Adams Street once an encroachment permit is approved to ensure alternate access for any commercial driveways affected by the road closure throughout the event.
The event will include large rentals, such as executive restrooms, dining tables, and chairs, that will begin to be set up on Friday evening and Saturday morning. A barricade equivalent to K-rail will be placed to prevent errant vehicles driving through the actual dinner event. This event does not require a license from ABC as guests bring and pour their own wine. The event organizer is however responsible for checking ID's at the entrance of the event. There are several ticket price tiers to make the event accessible to the entire community. The clean-up and pick-up of the event will be completed on Sunday, May 17, 2026, by 6:00p.m. The event organizers will be utilizing their own staff and volunteers for the entirety of the event.
This event will require a permit from the Police Department if amplified music is being utilized and will require security should the gathering be planned for more than 250 people. The event organizer has been compliant with both of these matters every year.
The event organizers will continue to coordinate and update City staff members from the Police and Public Works Departments and follow through with any additional requirements that staff may have for the actual event.
In response to public comment several years previous, the event organizer has agreed to place generators and mobile kitchens on the south side of Adams Street and to use whispering generators that operate at 64dB (A) which is below the 65 dB (A) allowed in the City's municipal code. The event organizer is also responsible for notifying residents on the even numbered side of the 900 block of Hunt Avenue when they send out reminder notifications to the businesses and residents of the event set-up, day, and the tear down, which has been standard operating procedure since 2022.
ENVIRONMENTAL REVIEW: None.
GOAL:
Goal 5: Enhance Quality of Life
Miscellaneous/Other
DOCUMENTS ATTACHMENTS:
Resolution
Agenda Item #10.4.
CITY OF ST. HELENA
RESOLUTION NO. 2026-
CONSIDERATION OF A RESOLUTION APPROVING (1) A TEMPORARY CLOSURE OF ADAMS STREETS FROM FRIDAY, MAY 15, 2026, AT 6:00 P.M. TO SUNDAY, MAY 17, 2026, AT 6:00 P.M. FOR THE MAY 16, 2026, NEIGHBORHOOD TABLE EVENT; AND (2) AUTHORIZING POSSESSION
OF OPEN ALCOHOLIC BEVERAGES ON THE PUBLIC STREET FOR THE
NEIGHBORHOOD TABLE EVENT SCHEDULED FOR SATURDAY, MAY
16, 2026, FROM APPROXIMATELY 6:00 P.M. TO 9:00 P.M.
RECITALS
A. The St. Helena Hospital Foundation is planning the Neighborhood Table event to bring the community together in the spirit of health and connection; and
B. The Neighborhood Community Table Event is anticipated to continue to be an annual event; and
C. The St. Helena Public Works Department has requested temporary closure of Adams Street from East of Library Lane to the dead end of Adams Street for the event; and
D. Closure of the City street in the area will provide space for event activities; and
E. St. Helena Municipal Code Section 9.04.010 authorizes the Council, by permit, to allow possession of open alcoholic beverages on public streets or any private or public off-street parking lot; and F. Section 21101(e) of the California Vehicle Code provides the local authorities may, by resolutions, temporarily close a portion of any street for celebrations, parades, local special events, and other purposes when, in the opinion of local authorities having jurisdiction or a public officer of employee that the local authority designated by resolution, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
RESOLUTION
Agenda Item #10.4.
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. The City Council finds that the benefits derived from the temporary closing of the City street for the Neighborhood Table Event outweigh the anticipated inconvenience to the neighborhood and citizens, and authorize closure of:
• Adams Street from East of Library Lane to the dead end of Adams Street from May 15, 2026, at 6:00 p.m. to May
17, 2026, at 6:00 p.m., with some local access to allow for set-up and tear down with the actual dinner taking
place on May 16, 2026.
2. The possession of open containers of wine is permitted on public streets and parking lots encompassed by this event.
3. Temporarily closing a portion of the subject street is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
4. The City Manager is directed to provide reasonable levels of City staff support to accomplish closure of streets and related activities.
Approved at a Regular Meeting if the St. Helena City Council on March 24, 2026, by the following vote:
Mayor Paul Dohring: _____
Vice Mayor Michele Deasy: _____
Council Member Billy Summers: _____
Council Member Aaron Barak: _____
Council Member Kate Spadarotto: _____
APPROVED: ATTEST:
______________________ _____________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.4.
Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works
DATE: March 24, 2026
FROM: Mario Traverso, Project Manager
SUBJECT: Consideration and Approval of a Resolution (1) Approving the purchase of a Clayton Homes manufactured home for
the Water Treatment Plant; (2) Authorizing the City
Manager to negotiate and execute a purchase agreement
with Clayton Homes; (3) Declaring the existing
manufactured home surplus and authorizing staff to
dispose; (4) Authorizing a budget increase of $240,671 for CIP Project W26-03 Water Treatment Plant Modular
Housing; (5) Authorizing associated budget adjustments; and (6) Authorizes the Director of Public Works to approve construction change orders not to exceed 10%.
RECOMMENDED
ACTION:
Staff recommends approval of the attached Resolution.
PREVIOUS COUNCIL
ACTION:
Consent item at the December 9, 2025 City Council
Meeting; creating and funding the CIP project.
STATEMENT OF THE
PURPOSE:
The purpose of this action is to consider and approve the presented project delivery approach which will provide
workforce housing at the City of St. Helena Drinking Water Treatment Plant.
FINANCIAL IMPACT: The total financial impact is $370,671, which will be funded by the Water Enterprise Fund Balance. Since the current Project Budget is $150,000, budget amendments are
being requested in the amount of $240,671 in additional funding from the Water Enterprise Fund Balance in this
action.
BACKGROUND:
The City's Louis Stralla Water Treatment Plant, located at 410 Crystal Springs Road, includes one manufactured home residence which has been historically occupied by the plant operations staff including the Chief Plant Operator. The residence which was installed in 1980, was continuously utilized by treatment plant staff until 2020, but has since been vacant.
In early 2025, Staff initiated an evaluation of the residence in efforts to consider future use by current staff. An inspection report indicated that the residence, originally constructed in 1980, requires a significant remodel.
Agenda Item #10.5.
On June 24, 2025, a new business item was brought before City Council to discuss and provide direction regarding the future of staff accessible housing at City facilities. City Council directed Staff to pursue the replacement of the structure at the Water Treatment Plant.
On December 9, 2025, a consent item was brought before City Council to create and fund a new CIP project.
DISCUSSION:
Since the approval on December 9, 2025, staff has been exploring and researching various options and solutions regarding the future housing opportunities at the water treatment plant property. Three options were identified as detailed below.
Option 1: Remodel Existing Residence
As detailed in the June 24, 2025 and December 9, 2025 staff reports, an initial inspection report indicated that it would cost approximately $100,000 to perform repairs which would be necessary to make the existing structure habitable. This includes items such as replacing the HVAC, water heater, carpeting, electrical upgrades, and deck repairs. Staff also received a quote for a more extensive remodel which also included replacing the paneling with drywall throughout the structure, and full bathroom and kitchen remodels. The quote for the full remodel exceeded $250,000. While the remodel is a viable option, many items were excluded, for example exterior painting. If all the items were to be included, costs could quickly exceed $300,000. Additionally, the remodel could take months to complete. Given the existing condition of the structure and the cost and time estimates, staff determined not to further pursue this option.
Option 2: Install a Modular House
A modular house is a product which is partially constructed at a manufacturing facility and assembled at the destination site. The modular concept is very popular and offers a wide variety of options and styles. Staff spent a significant amount of time researching the modular options and concludes that it may not be the most appropriate option. Costs for the modular option are in the range of $350,000 to $500,000. At the lower cost range, the modular units are designed as ADU's in the 600 to 800 square foot range. At the higher cost range, they are more single-family home style with square footage in the 900 to 1200 range. The City is pursuing a unit of at least 1000 square feet to properly accommodate staff, or future staff who may have dependents.
The cost range for the preferred option presents significant procurement challenges and does not coincide with the City's purchasing policy model. Additionally, it could take over a year for the housing to be operational.
Option 3: Install a Manufactured House
Agenda Item #10.5.
A manufactured house is a product which is wholly built at a manufacturing facility per federal specifications and is then transported to the destination site and installed on a semi-permanent foundation. A manufactured house is an updated classification of a mobile home. This option is also very popular and accessible though lacks in the variety of options and styles. Costs for the manufactured home option range from $150,000 to $200,000 ($250,000 to $350,000 installed). The manufactured home options allow for the desired square footage, and time constraints at a reasonable cost.
Staff has received multiple quotes from manufacturers and distributors of these units.
Currently, a 1000 square foot, lot model unit is available in Santa Rosa for $194,995 which includes a $15,000 price reduction. Additional costs include delivery and installation. The cost range for this option also aligns with the City's purchasing policy for purchases under $200,000.
Currently, Staff has developed an Option 3 "package" and recommends it for consideration and approval. The current approach includes the following:
Napa County demolition and building permits prepared and submitted by City Staff.
The existing structure is to be declared surplus and will be offered at auction for a set period of time. If there is no interest, the structure will be offered free of charge for a set period of time. If there is still no interest, City will pay $13,500 to have the structure removed and dismantled.
Pending City Council approval, the City will execute a Purchas Agreement with Clayton Homes, which stipulates sale procedure and warranty. The City will enter into an agreement with a contractor who will coordinate transportation, foundation installation and "turn key" home setup. Staff will coordinate installation of ancillary items including the outdoor air conditioning compressor installation and facilitating natural gas or propane service.
Staff anticipates the residence would be operational 30 days after issuance of the building permit which takes 1 to 3 months for issuance.
Costs:
Manufactured Home Unit Purchase $194,995
Delivery $6,000
Turn Key Installation, Concrete Foundation $129,479
Air conditioning Outdoor Compressor $5,000
Propane Service $1,500
Current Expected Costs $336,974
Contingency (10%) $33,697
Total Budget Request $370,671
ENVIRONMENTAL REVIEW: None.
GOAL:
Agenda Item #10.5.
Goal 1: Strengthen Financial Sustainability
Goal 6: Improve Employee Recruitment, Retention, & Morale Goal 7: Enhance Organizational Effectiveness
DOCUMENTS ATTACHMENTS:
Resolution
Manufactured Home Product Details
CIP Page W26-03
Agenda Item #10.5.
CITY OF ST. HELENA
RESOLUTION NO. 2026-__
RESOLUTION APPROVING (1) THE PURCHASE OF A
MANUFACTURED HOME FROM CLAYTON HOMES FOR
INSTALLATION AT THE WATER TREATMENT PLANT; (2)
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A PURCHASE AGREEMENT WITH CLAYTON HOMES;
(3) DECLARING THE EXISTING MANUFACTURED HOME
SURPLUS AND AUTHORIZING STAFF TO DISPOSE; (4)
AUTHORIZING A BUDGET INCREASE FOR PROJECT W26-03
WATER TREATMENT PLANT MODULAR HOUSING; (5)
AUTHORIZING RELATED ACTIONS, AND APPROVING BUDGET
AMENDMENTS; AND (6) AUTHORIZES THE DIRECTOR OF
PUBLIC WORKS TO APPROVE CONSTRUCTION CHANGE
ORDERS NOT TO EXCEED 10%.
RECITALS
A. The City's water treatment facility, located at 410 Crystal Springs Road, includes one manufactured home residence which has been historically occupied by the plant operations staff; and
B. The residence which was installed in 1980, was continuously utilized by treatment plant staff until 2020, but has since been permanently vacated; and C. In early 2025, Staff initiated an evaluation of the residence in efforts to consider future use by current staff; and
D. June 24, 2025, a new business item was brought before City Council to discuss and provide direction regarding the future of workforce housing at City facilities and City Council directed Staff to pursue the replacement of the structure at the Water Treatment Plant; and
E. Staff explored three options with considerations regarding cost, schedule, and City policies; and
F. Staff recommends the purchase and installation of a manufactured home from Clayton Homes; and
G. A budget reallocation is necessary to properly allocate funding for the projects identified in the Capital Improvement Plan (CIP); and
Agenda Item #10.5.
H. The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Existing Facilities.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. Approving the purchase of a Clayton Homes manufactured home for the Water Treatment Plant; and
2. Authorizing the City Manager to negotiate and execute a purchase agreement with Clayton Homes; and
3. Declaring the existing manufactured home surplus and authorizing staff to dispose; and
4. Authorizing a budget increase for Project W26-03 Water Treatment Plant Modular Housing and authorizing associated budget adjustments; and
5. Authorizes the Director of Public Works to approve construction change orders not to exceed 10%; and
6. The project is categorically exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines section 15301, Existing Facilities Class 1.
1. Budget Amendments are as follows:
Description Fund GL Account Amount
Transfer to Other Funds Water Enterprise
Fund Balance 561-50-00-29-99 $240,671
Operating Transfers In Water Capital
Improvement 763-39-98-00-00 $240,671
Increase to Project Budget
W26-03 WTP Modular
Housing
Water Capital
Improvement 763-50-30-31-60 $206,974
Increase to Project Budget
W26-03 WTP Modular
Housing
Water Capital
Improvement 763-50-30-31-70 $33,697
2. Funding is as follows:
Description Fund GL Account Amount
W26-03 WTP Modular
Housing
Construction Contract
561-Water Rate
Revenues 763-50-30-31-60 $336,974
W26-03 WTP Modular
Housing
Contingency
561-Water Rate
Revenues 763-50-30-31-70 $33,697
Agenda Item #10.5.
Approved at a Regular Meeting of the St. Helena City Council on March 24, 2026, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Summers:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Agenda Item #10.5.
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Santa Rosa, CA95407
Phone: (707) 588-2725Fax: (707) 583-2730 2 6 “:3
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HCD FEES $ TITLENo. IALNo, LOR INSURANCEPREMIUM(ONLY IF SOLDBYDEALER) $ AMOUNTOWING ACCOUNTNO ESCROW FEES ' $
SCHOOL FEES
TO WHOM: $ OTHER l PRE PAID TAXES $ Annaes E DOC. FEE (NOT A GOVERNMENTALCHARGE) 5; TH MANUFACTURERSTATES THATINSULATIONHAS BEEN INSTALLEDINTHIS 1. TOTAL CASH PRICE $ _' HOMEAS FOLLOWS:(NEW ONLY) ' ALLOWANCEON TRADE-IN $
"T' TYPE THICKNESS 'R' FACTOR LESS BAL. DUEABOVE $
"— ROOF t e o I
' 3 NETALLOWANCE $
--' EXTERIORWALLS r f b ‘ PAIDHEREWITH $ 90 O
FLOOR a5 7
,
. CASH BEFOREDEL. s ALIz
WARNING — Unless a charge is included in this Ag reement for DEmgNngS iii-OS” Public Liability or Property Damage Insurance, Payment for ( ' ' )
S W
such Coverage is not provided by this agreement. 2- “SS BUYERSDOWN PAYMENT $ 960
3. UNPAID DAL.0N CASH SALESPRICE $
' ”If the dealer is also licensed as a realestate broker,the 4. "NANCE CHARGE $ ._. sale on a of a manufactured home or mobilehome being Installed 5_ ANNUAL "Remus: RATE % founldatlon system pursuant to Section 18551 maybe 6. TOTAL PAYMENTAMOUNT(3+4) a; —- included In the purchase document for the underlying real 7_ UNPAIDBALANCEDUEPRIOR To DEL 5 .- property, provided that the requirements of HSC SEC. 3_ TOTAL DEFERREDPAYMENTPRICE(2+6) $ -—- 15035-3 are met ” PAYABLEAS FOLLOWS:
A RTIFI THATTHE
NSTALL T CON RAC R IS:
NAME LIC.#
BUSINESS ADmRESS In the eventthe manufactured home cannot be delivered“and/of inspection completed CITY CA ZIP withinthe agreed delivery time due to nonperformance by the buye?buyer agrees to orof the foI‘Ijowing at the optign . . . of the seller, either (1 ) to pay 5 C arges per ay until a menu actured home installationacceptance or Certi?cate of A Contractors Contraclogtlst
a e“EFF-"re" Icense 3yoarlzwptoo , . .bee oxIlgzgsogdsand acramen regulatg:
o, §5y8t2h7e . occupancy is obtained in additiontoall other consideration owing or (2) pay the sum of$ in “e“ of total Consideration.
ANY BLANK
(A) DO NOT SIGN THE PURCHASE AGREEMENT BEFORE YOU READ IT OR IF IT CONTAINS
AGREEMENT
SPACES
AND,
TO BE FILLED IN. (B) YOU ARE ENTITLEDTO A COMPLETELY FILLED-INCOPY OF THAT IF PURCHASING A MANUFACTURED/MOBILEHOME COVERED BY A WARRANTY,A COPY pursuant to this certi?cate.
DATE
The Purchase
RECEIPT
Order is subject
OF A
toFILLED-IN
credit approval
COPY
and is
OF
notTHIS
binding
AGREEMENTIS HEREBYACKNOWLEDGEDBYPURCHASER
age, and agrees to sign a Security Agreement
unless signed by an authorizedrepresentative of lender.Purchaser certi?es that he is of legal MobileHome are more than quoted by
according to the terms herein. Inthe event payoff ?gures on a trade-in towardthe purchase of a Manufacturedor the Purchaser, the Purchaser hereby agrees to pay this excess on demand. ALL As THOSE TERMS
SEAND
FORTH
CONDITIONS
0 THE
SET FORTHON THEREVERSEOFTHISAGREEMENTARE INCORPORATEDHEREINANDAREFULLYAPPLICABLE FRONTSIDE OF THISAGREEMENT:
SELLER: O - _. _ . .-_.,, SELLER: PURCHASER: DATE: AUTHORIZEDREPRESENTATIVEOF DEALER PU RCHAStK.’
UHCHASER
Form #100
Iblir' d by AMNPublications
20 pl 1Qf‘*p{h
y—yv-u. IIVI v: “\nuL-IIV
?]:
Agenda Item #10.5.