St. Helena City Council
August 11, 2026

City of St. Helena
City Council Regular Meeting
Tuesday, August 11, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
PLEASE NOTE: Any person who wishes to speak regarding an item on the agenda or make a comment under the "Public Forum" portion of the agenda may do so, but please observe the time limit of four minutes.

The City Council meeting will be live-streamed on Comcast Channel 28 and on the City’s website.

Public comment for City Council meetings will be accepted via email via to [email protected]. All public comments must be received three hours prior to the meeting. All other public comments received after the deadline will be attached to the item the next business day or soon thereafter. Public comments will not be read out loud but will be publicly available and attached to the online City Council agenda.

To ensure interpreters are available, requests must be made at least 72 hours in advance by calling the Office of the City Clerk at (707) 968-2640 or emailing [email protected].

The schedule of upcoming meetings and published meeting agendas can be found on the City of St. Helena website at cityofsthelena.gov.

Servicios de interpretación en español durante la reunión pueden ser solicitados por el público.

Para asegurar que los intérpretes estén disponibles, los servicios tienen que ser solicitados al menos 72 horas antes de la reunión llamando a la oficina de la Secretaria de la Ciudad al (707) 968-2640 o por correo electrónico a [email protected].

El horario de las reuniones publicadas y próximas puede ser localizado en el sitio de web de la Ciudad en cityofsthelena.gov

1. CALL TO ORDER

2. ROLL CALL
Mayor: Paul Dohring, City Council Members: Aaron Barak, Michelle Deasy, Kate Spadarotto, Scott Diaz

3. PLEDGE OF ALLEGIANCE

4. ADOPTION OF THE AGENDA

5. APPROVAL OF THE MINUTES

5.1. Regular City Council Minutes of July 28, 2026

6. PUBLIC FORUM
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:05 p.m.

6.1. Public Comment

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

9. STAFF BRIEFING AND PRESENTATIONS

10. CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:20 p.m.

10.1. Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with GEI Consultants, Inc. for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109.

CEQA Determination: Mitigated Negative Declaration (MND) Prepared By: Bruce Zaeni, Project Manager
Recommendation: Staff recommend authorization

10.2. Consideration and proposed adoption of a Resolution authorizing the Interim City Manager to Execute Amendment No. 3 to Professional Services Agreement STH Contract FY2024-093 with Mead & Hunt, Inc. for the Bell Canyon Reservoir Intake Tower and Valve House Project in the amount of $793,756 for Fixed Cone Valve procurement and Factory Acceptance Testing services, for a revised not-to-exceed contract total of $2,257,196.

CEQA Determination: Mitigated Negative Declaration (MND) Prepared By: Bruce Zaeni, Project Manager
Recommendation: Staff recommends approval of the attached Resolution.

10.3. Consideration and proposed adoption of a resolution (1) Approving temporary street closures; and (2) Authorizing possession of open alcoholic beverages on public streets and parking lots for the 2026 Harvest Festival CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ashley Sylvester, Director of Community Services Department Recommendation: Staff recommends City Council review and adopt the attached resolution.

10.4. Consideration and proposed approval of a resolution amending the City of St.

Helena Conflict of Interest Code pursuant to the Political Reform Act of 1974.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Andrew Bradley, Program Manager (City Clerk) Recommendation: It is recommended that the City Council adopt a Resolution approving and adopting the amended Conflict of Interest Code pursuant to the Political Reform Act of 1974, and rescind the previous Conflict of Interest, Resolution 2025-91.

10.5. Consideration and Adoption of a Resolution Authorizing Amendment No. 2 to St. Helena Contract FY2025-019 with West Yost & Associates, Inc for the Preparation of a Water Management Plan, Increasing the Contract Amount by $99,924 for a Total Contract Amount Not-To-Exceed $311,552 and increase the total project budget to $323,552 to include $12,000 for staff time.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Joseph Leach, Director of Public Works
Recommendation: Authorize the contract increase, the budget amendment and approve the attached resolution.

10.6. Proposed Approval of a Resolution:
(1) Approving the Memorandum of Understanding Between the City of St.

Helena and the Police Officers' Association (POA) for a One-year Contract Commencing on July 1, 2026 and expiring on June 30, 2027; and (2) Approving the Memorandum of Understanding Between the City of St.

Helena and the St. Helena Employees Association (SHEA) for a One-year Contract Commencing on July 1, 2026 and expiring on June 30, 2027; and (3) Approving Amendment #2 to the Memorandum of Understanding Between the City of St. Helena and the St. Helena Professional Firefighters Association (SHPFA) for a One-year Contract Commencing on July 1, 2026 and expiring on June 30, 2027; and
(4) Adopting and Approving the Publicly Available Pay Schedules in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for members covered under the Police Officers' Association (POA), St. Helena Employees Association (SHEA), and St. Helena Professional Firefighters Association (SHPFA).

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recomends approval of the attached resolution.

10.7. Proposed Approval of a Resolution:
(1) Approving an Amendment to the Unrepresented Compensation Program for a One-year period Commencing on July 1, 2026 and expiring on June 30, 2027; and
(2) Adopting and Approving the Publicly Available Pay Schedules in Accordance with the Requirement of California Code of Regulations, Title 2, Section 570.5, for classifications covered under the Unrepresented Compensation Program and certain Part-time classifications.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends approval of the attached resolution.

10.8. Adopt the Napa Countywide Active Transportation Plan CEQA Determination: Exempt pursuant to Public Resources Code (PRC) §21080.20
Prepared By: Eric Janzen, Asst. PW Director
Recommendation: Staff recommends City Council approve the attached Resolution and adopt the Napa Countywide Active Transportation Plan.

10.9. Consideration and Proposed Adoption of a Resolution Accepting the Work and Directing the Filing of the Notice of Completion for CIP Project W24-04 SMART Meter Deployment
CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Rebecca White, Administrative Assistant
Recommendation: Staff recommends approval of the attached Resolution

11. PUBLIC HEARINGS
Estimated start time: 6:30 p.m.

11.1. Introduction and First Reading of an Ordinance Clarifying the Regulation of On-Site Storage
CEQA Determination: Common Sense Exemption (§15061(b)(3)) Prepared By: Jackie Oneal, Senior Planner
Recommendation:

Staff recommends that the City Council:

1. Find that the proposed ordinance is exempt from environmental review pursuant to California Environmental Quality Act Guidelines Section 15061(b)(3); and

2. Introduce and waive the first reading of an ordinance amending Section

17.33.010 (Definitions of Uses), Table 17.17.020(A) (Use Regulations—Commercial and Mixed-Use Zoning Districts), and Table

17.18.020(A) (Use Regulations—Business and Industrial Zoning Districts) of the St. Helena Municipal Code to clarify the regulation of on-site storage and distinguish storage that is incidental and subordinate to a lawfully established primary use from storage regulated as a separate use.

12. OLD BUSINESS

13. NEW BUSINESS
Estimated start time: 6:45 p.m.

13.1. Consideration of a Resolution Allowing a Current Member of the Active Transportation and Sustainability Committee (ATSC) to Continue Serving After Moving Outside City Limits.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Andrew Bradley, Program Manager (City Clerk) Recommendation: Approve Resolution to allow Emma Leggat to continue serving on the committee after relocating outside St. Helena city limits.

13.2. Lewis Station Park, St Helena, Restoration, and Donation CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ashley Sylvester, Director of Community Services Department Recommendation: Authorize acceptance of donations and pursuit of the renovations proposal.

13.3. Receive Draft Response to the 2025–2026 Napa County Civil Grand Jury Report and Provide Direction to Staff
CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Joseph Leach, Director of Public Works
Recommendation: Review the attached draft response to the 2025–2026 Napa County Civil Grand Jury Report dated June 24, 2026, provide comments and direction to staff, and direct staff to return with a final proposed response for City Council consideration and adoption on August 25, 2026.

14. CITY COUNCIL REPORTS

15. ADJOURNMENT
The next Regular City Council meeting is scheduled for August 25, 2026.

This agenda was posted at City Hall, 1088 College Avenue, and at Vintage Hall, 465 Main Street, St. Helena, California on August 7, 2026
Andrew Bradley, City Clerk
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call the City Clerk’s Office (707) 967-2792. Notification 72 hours prior to the meeting as required by Section 202 of the Americans with Disabilities Act will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CHALLENGING DECISIONS OF CITY ENTITIES
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City of St. Helena is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision, including without limitation Government Code section 65009 applicable to many land use and zoning decisions, Government Code section 66499.37 applicable to the Subdivision Map Act, and Public Resources Code section 21167 applicable to the California Environmental Quality Act (CEQA). Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. Government Code section 65009 and 66499.37, and Public Resources Code section 21167, impose shorter limitations periods and requirements, including timely service in addition to filing.

If a person wishes to challenge the above actions in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of St. Helena, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this Agenda, after the posting of the Agenda, will be available for public review in the

City Clerk’s Office located at 1088 College Avenue, St. Helena, California, during normal business hours and by appointment. In addition, such writings or documents will be made available on the City’s website at cityofsthelena.gov and will be available for public review at the respective meeting.

MINUTES
City of St. Helena
Regular City Council Meeting
Tuesday, July 28, 2026 @ 6:00 PM
Vintage Hall Board Room - Second Floor
465 Main Street, St. Helena CA
A complete video recording of this meeting, except for closed session, can be found at https://sthelenaca.portal.civicclerk.com/ or by calling the City Clerk at (707) 968-2742.

The City Council video is the official record of the Council meeting.

Present: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz

Absent: None

1. CALL TO ORDER
Mayor Dohring called the meeting to order at 6:01 p.m.

2. ROLL CALL
Mayor: Paul Dohring, City Council Members: Aaron Barak, Michelle Deasy, Scott Diaz, Kate Spadarotto

3. PLEDGE OF ALLEGIANCE
Mayor Dohring led the Pledge of Allegiance.

4. ADOPTION OF THE AGENDA
Interim City Manager Jim McCann noted that item 11.1 would not be heard.

City Council Member Kate Spadarotto moved to adopt the agenda, removing item

11.1. The motion was seconded by City Council Member Aaron Barak and on voice vote carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz NOES: None
ABSENT:

ABSTAIN: None
RECUSE: None

5. APPROVAL OF THE MINUTES

5.1Approval of the Minutes
Prior to the approval of the minutes, Vice Mayor Deasy requested that staff begin including resolution numbers in the meeting minutes. Staff confirmed that this practice will be implemented going forward.

Vice Mayor Michelle Deasy moved to approve the minutes. The motion was seconded by City Council Member Scott Diaz and on voice call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

6. PUBLIC FORUM
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Forum. Each person’s comments shall be limited to 4 minutes. Each person is entitled to speak on any non-agendized item only once at any meeting. Brief questions by Council Members for clarifications may be posed and answered, and Council Members may make requests that items be placed on future agendas, but in accordance with state law, no substantive discussion or action may take place unless and until the matter properly appears on the agenda.

Estimated start time: 6:10 p.m.

6.1 Public Comment
Public comment was received by Matthew Heil

7. REPORTS BY STAFF AND CITY COUNCIL, FUTURE AGENDA ITEMS, AND AB 1234 REPORTS
Reports by staff and/or Council Members on items of general interest. Brief questions for clarification may be posed and answered, and Council Members may request that items be placed on a future agenda. Except under certain circumstances, the Brown Act prohibits any other discussion or action by the City Council.

City Attorney Ethan Walsh reported on the Special Closed Session meeting of the City Council on July 28, 2026, reporting that there was no reportable action.

Interim City Manager Jim McCann reported that staff had received notification from

Congressman Mike Thompson's office advising the City that the request for funding the Congressional Community Project Funding Program was awarded $1 million to the Native Sons project. He noted that funding still requires approval through the federal legislative process, including passage by both the House of Representatives and the Senate.

Mr. McCann also announced an update on the recommended implementation of the Blackberg report that will be presented at the August 25 City Council meeting and will be advertised on the City’s website.

Additionally, he reminded the public that a Fire Safety and Preparedness Meeting will be held on Thursday, July 30, beginning at 4:00 p.m. in the Fire Station Training room.

City Clerk Andrew Bradley reviewed a new way for residents to stay informed called Civic Send. Residents can sign up to receive email notifications on a variety of topics, including planning projects, public notices, noise permits, and more. To subscribe, visit the City's website, click the "Stay Informed" button, then select the topics you would like to receive under "Notify Me".

The City is currently accepting applications for the following Boards and Commissions:
• Active Transportation and Sustainability Committee
• Library Board of Trustees
• Parks and Recreation Commission
• Planning Commission
Positions are open until filled and potential applicants can learn more and apply at cityofsthelena.gov/cityboards.

Finally, the nomination period is still open for individuals interested in running for City Council or Mayor. Interested individuals should email the City Clerk to begin the candidate filing process. The deadline for submitting candidate paperwork is August 7 at 4:00 p.m. If an incumbent does not file, the filing period will be extended to August 12 at 4:00 p.m. City Clerk Bradley reminded residents that are not running for office that they can sign up to two nominations papers for City Council candidates (1 for each available position) and one nomination paper for a Mayor candidate.

7.1 Street Saver Report Update
Assistant City Manager/Director of Public Works, Joe Leach made brief presentation on the Street Saver report.

8. PRESENTATIONS AND PUBLIC RECOGNITIONS

9. STAFF BRIEFING AND PRESENTATIONS

9.1 Water Service and Quality Discussion following event of July 18, 2026 Interim City Manager McCann introduced the item, and Assistant City Manager/Director of Public Works Leach presented a report regarding the July 18, 2026, incident in which a van struck a fire hydrant, resulting in a temporary loss of water service and discolored water for many residents.

The City’s response to the incident was reviewed along with outlined actions that day and identified opportunities to improve emergency response communication for the future.

10.CONSENT ITEMS
Members of the Council or the public (present at the meeting) may ask that any items be considered individually for purposes of considering alternative action, for extended discussion, or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. (Roll Call Vote) Estimated start time: 6:40 p.m.

10.1 Adoption of a Resolution authorizing a new Professional Services Agreement with North Coast Community Planning for an amount not to exceed $97,300.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Jackie Oneal, Senior Planner
Recommendation: Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute a new Professional Services Agreement with North Coast Community Planning for continued planning support services in an amount not to exceed $97,300.

Adopted Resolution 2026-071

10.2 Sesquicentennial "Cheers to 150 Years" Celebration Road Closure CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ashley Sylvester, Director of Community Services Department
Recommendation: Staff recommends City Council review and adopts the attached resolution.

Adopted resolution 2026-072

10.3 Waiver of second reading and adoption of an ordinance, amending Chapter 3.04 of the Municipal Code Purchasing of Supplies, Equipment and Services, and Procedures for Public Works Projects to update the City Manager's signing authority to add a new section providing Authority to

Adopt Implementing Regulations and Administrative Policies CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Waiver of second reading and adoption of an Ordinance, amending Chapter of Purchasing Municipal Code of 3.04 the Supplies, Equipment and Services, and Procedures for Public City Works Projects to update the Manager's signing authority and add a new section providing Authority to Adopt Implementing Regulations and Administrative Policies.

The item was pulled for further discussion by Vice Mayor Deasy.

Interim City Manager Jim McCann gave a brief overview of the item.

Mayor Dohring opened the public comment. No public comment was received.

Discussion was turned back over to the Council, where Vice Mayor Deasy asked if staff could provide a quarterly summary of expenditures by vendor in the future. Interim City Manager McCann confirmed that it was something staff could provide.

City Council Member Aaron Barak moved to approve item 10.3 - Adopting Ordinance 2026-06. The motion was seconded by City Council Member Scott Diaz and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Adopted Ordinance 2026-06

10.4 June 2026 Review and Forecasting of City Water Supply Availability CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ian Dale, Environmental Serv Tech
Recommendation: Receive and File.

10.5. Approving the R24-02 Oak Avenue Surface Restoration Project Plans; Authorizing the Bid Request; Finding the Oak Avenue Surface Restoration Project Exempt from CEQA.

CEQA Determination: Categorical Exemption
Prepared By: Mario Traverso, Project Manager
Recommendation: Approve the Resolution
Adopted Resolution 2026-073

10.6. Resolution Authorizing (1) a Temporary Closure of Tainter Street between Kearney Street and Oak Avenue on Sunday, August 23, 2026, from 6:00a.m. to 8:00p.m.; and (2) Authorizing Possession of Open Alcoholic Beverages and the Operation of Mobile Food Vendors on this Public Street for the Guelaguetza St. Helena 2026 Event Scheduled for Sunday, August 23, 2026, from Approximately 11a.m. to 7:00p.m.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Rebecca White, Administrative Assistant
Recommendation: Staff recommends City Council approve the attached resolution.

Adopted Resolution 2026-074

10.7. Authorizing the City Manager to execute a construction contract with Ron's Quality Construction in the amount of $114,020 for the installation of the manufactured house at the water treatment plant, Authorizing the Director of Public Works to approve change orders up to $28,407.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mario Traverso, Project Manager
Recommendation: Approve the Resolution
This item was pulled for further discussion by Council Member Diaz.

Interim City Manager McCann gave brief comments about the item.

Mayor Dohring opened the public comment. No public comment was made.

Discussion was brought back to the Council where questions were made to staff.

City Council Member Scott Diaz moved to approve the resolution. The motion was seconded by Vice Mayor Michelle Deasy and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz

NOES: None
ABSENT:

ABSTAIN: None
RECUSE: None
Adopted Resolution 2026-075

10.8. Consideration and proposed adoption of a Resolution authorizing a FY2026-2027 budget amendment to increase appropriation within CIP R18-81 Downtown Sidewalk Improvement Project budget to $73,698 for additional construction management, funded by Measure U, and the corresponding contract amendment with Coastland/DCCM.

CEQA Determination: Addendum to Previously Certified EIR or Adopted MND
Prepared By: Eric Janzen, Asst. PW Director
Recommendation: Adopt associated Resolution.

Adopted resolution 2026-076
City Council Member Aaron Barak moved to approve consent items with the exception items 10.3 and 10.7. The motion was seconded by City Council Member Kate Spadarotto and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None

11.PUBLIC HEARINGS
Estimated start time: 6:50 p.m.

11.1. This item was not heard.

Introduction and First Reading of an Ordinance Clarifying the Regulation of On-Site Storage
CEQA Determination: Common Sense Exemption (§15061(b)(3)) Prepared By: Jackie Oneal, Senior Planner
Recommendation:

12.OLD BUSINESS
Estimated start time: 7:05 p.m.

12.1. Consideration and proposed approval of a resolution approving a facility use agreement between the City of St. Helena and St. Helena Little League for the use of baseball facilities located at Crane Park.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Ashley Sylvester, Director of Community Services Department
Recommendation: City Staff recommend approving the proposed resolution approving the facility use agreement between the City of St.

Helena and St. Helena Little League.

Interim City Manager McCann introduced the item. Director of Community Services Ashley Sylvester reported on the item.

Mayor Dohring asked for brief clarifying questions from the Council before opening public comment. No public comment was made.

The discussion was turned back over to the Council where questions and comments were made.

City Council Member Aaron Barak moved to approve the resolution with the addition of a 20-year renewal unless either party gives notice one year prior, along with adding inclusive language for softball. The motion was seconded by City Council Member Kate Spadarotto and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz
NOES: None
ABSENT:

ABSTAIN: None
RECUSE: None
Adopted Resolution 2026-077

13.NEW BUSINESS
Estimated start time: 7:15 p.m.

13.1 Consideration of a Resolution to appoint an applicant to the Active Transportation and Sustainability Committee for a term expiring June

2027.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Andrew Bradley, Program Manager (City Clerk) Recommendation: Appoint Antionette Freeman to the Active Transportation and Sustainability Committee (ATSC) as member to fill a term that is now vacant, expiring June 30, 2027.

City Clerk Andrew Bradley reported on the item.

Mayor Dohring opened the public comment. No public comment was made.

Discussion was brought back to the Council where questions and comments were made.

Mayor Paul Dohring moved to approve the resolution approving the application and the exception to the policy living outside of jurisdiction.

The motion was seconded by City Council Member Aaron Barak and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Adopted Resolution 2026-078

13.2. Fiscal Year 2024-25 Annual Comprehensive Financial Report and Independent Auditor's Report on Internal Control Over Financial Reporting.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: Mandy Kellogg, Director of Administrative Services Recommendation: Staff recommends the City Council receive and accept the Comprehensive Annual Financial Report of the City of St. Helena for Fiscal Year Ended June 30, 2025.

Interim City Manager McCann introduced the item and gave a brief overview. Administrative Services Director Mandy Kellogg introduced Adi Harshwall with Harshwall and Associates who was the City’s new auditor for Fiscal Year 2025. Adi Harshwall gave presentation on the audit.

Mayor Dohring opened up the Public Comment. Public Comment was received by Garry Rose.

Discussion was turned over to the Council where questions and comments were made. Mayor Dohring asked if staff could provide a late summer/early fall report of the budget dependent on staff capacity.

No motion was needed, report was received and filed.

Mayor Dohring called for a 5-minute break at 7:10 p.m. Council resumed at 7:19 p.m.

13.3. Approval of a resolution authorizing the Interim City Manager to Execute a Professional Services Agreement with Bob Murray & Associates in the amount of $36,500 for recruitment services related to the City Manager vacancy.

CEQA Determination: Not a CEQA Project (CEQA Guidelines §15378) Prepared By: James McCann, Interim City Manager
Recommendation: Staff recommends approving the attached resolution and requests the City Council provide direction on the next steps.

Interim City Manager McCann introduced the item, provided a brief report, and introduced Gary Phillips with Bob Murray and Associates to answer any questions regarding the recruitment process.

Mayor Dohring opened the public comment period. No public comments were received.

The discussion then returned to the City Council. Mayor Dohring invited the City Manager Recruitment subcommittee, consisting of Vice Mayor Deasy and Council Member Barak, to provide any additional comments regarding the recruitment.

Vice Mayor Deasy requested that the proposal be revised to include a broader recruitment effort extending beyond the traditional candidate pool and geographic area. Additionally, she requested that the proposal provide the City Council with the opportunity to review all submitted applications. Mr. Phillips confirmed that the proposal could be revised to incorporate the language.

City Council Member Aaron Barak moved to approve contract with recommended clarifying changes to the scope. The motion was seconded by City Council Member Scott Diaz and on roll call carried by the following vote:

AYES: Mayor Paul Dohring, Vice Mayor Michelle Deasy, City Council Member Aaron Barak, City Council Member Kate Spadarotto, City Council Member Scott Diaz
NOES: None
ABSENT: None
ABSTAIN: None
RECUSE: None
Adopted Resolution 2026-079

14.CITY COUNCIL REPORTS
Mayor Dohring informed the Council that he would be forwarding informational materials from the NVTA
Council Member Barak gave brief report on the Finance Committee meeting.

15.ADJOURNMENT
Mayor Dohring adjourned the meeting at 7:35 p.m.

The next Regular City Council meeting is scheduled for August 11, 2026.

APPROVED: ATTEST:
____________________________
Paul Jamison Dohring, Mayor
____________________________
Andrew Bradley, City Clerk

Outlook
Public Forum Comments - Agenda Item 6 - City Council Meeting August 11, 2026 From Christopher J Warner <[email protected]>
Date Mon 8/10/2026 11:33 AM
To Public Comment <[email protected]>
Cc James McCann <[email protected]>; Michelle Deasy <[email protected]>; Paul Dohring <[email protected]>; Leza Mikhail <[email protected]> 2 attachments (4 MB)
Appendix H Full Implementation Measures Matrix - Mandates and Ordinances Only.pdf; Warner RCAAP Comments 9.23.25 St Helena City Council Meeting.pdf;
Please include the following comments for the Public Forum agenda item, plus the attachments to this email. Thank you!
Christopher J. Warner
415-309-9572

PROPOSED NAPA CLIMATE ACTION PLAN - UNFUNDED MANDATES AND COSTS TO ST HELENA
My comments are personal only, not in any official capacity on the Planning Commission or Finance Committee.

In the next month, the City of St. Helena and you as the City Council are likely to be asked to approve the final Napa Climate Action Plan—without any prior effective notification to St. Helena residents and businesses; without any prior City Council hearing, public meeting, or town hall; and without any formal review, resolution or approval by the City Council of the millions of dollars of unfunded mandates and new regulatory prohibitions imposed by the Plan on St. Helena homeowners, residents, businesses and the City government.

You will be asked to approve the Climate Action Plan as a member of the Napa Climate Action Committee joint powers authority through your representative on the Committee, Councilmember Deasy.

Before you determine whether to approve the Climate Action Plan, you should know and consider the details of the Plan and provide guidance to your representative on the Climate Action Committee. The Plan would:
· Impose new unfunded mandates, legal prohibitions and implementation and compliance costs on St. Helena and Napa citizens, homeowners and businesses beginning in 2027 costing several billion dollars, including unfunded mandates and regulations forcing all St. Helena homeowners, hotels, restaurants, stores and businesses to remove all their natural gas appliances from their homes and buildings, buy new all-electric appliances, and open up the walls, floors and ceilings of their homes and buildings to re-wire the entire buildings as well pay for any requirements for PG&E to upgrade its equipment and power lines to serve the additional electric loads. For homeowners and building owners alone, the retrofits would

cost an estimated $30,000 to $100,000 per home and building apiece, based on cost estimates provided in comments on the Climate Action Plan.
· These building retrofits also could expose older homes and buildings to asbestos, lead paint and mold in the walls, ceilings and foundations, requiring homeowners as well as commercial building owners and tenants on Main Street in St. Helena to be vacated indefinitely during remediation of these environmental hazards as well as potentially require digging up the streets and sidewalks if PG&E needs to upgrade its electric lines and equipment to provide the new electric service.
· To make things worse, the draft Climate Action Plan includes no guaranteed funding plan for either implementation costs to the City or compliance costs by St. Helena residents and businesses, and no analysis whatsoever of whether the various unfunded mandates and new regulations have benefits that exceed their costs and are cost-effective. · The Plan’s CEQA documentation would impose brand new “Climate Action Plan compliance” requirements for ALL new housing and other economic development projects in St. Helena and throughout Napa.
· Beyond these building retrofit mandates, the Plan also proposes to require imposition of new punitive water rates on all water users, new costly regulations and restrictions on all new housing, retail, hotel and other economic development projects, and new prohibitions on vineyard and other agriculture operations and winery renovations. · The Plan rejects numerous comments by interested parties requesting that the unfunded mandates and new regulations be removed and replaced with voluntary incentives and promotion of voluntary climate-friendly projects and programs that are cost effective and affordable.
· Based on these unfunded mandates and excessive costs of compliance in the proposed final Climate Action Plan, I recommend that the City ask for a delay in adoption of the Plan until the City Council and the St. Helena community can understand and fully comment and amend the Plan, or otherwise vote to reject the Plan until it is amended to remove the excessively costly and unjustified and unfunded mandates, regulations and legal prohibitions.

Christopher J. Warner
1434 Grayson Avenue
St. Helena, CA 94574
415-309-9572
Attachments: (1) List of all unfunded mandates and regulatory prohibitions in draft Final Climate Action Plan, Appendix H; (2) Previous comments on draft Napa Climate Action Plan, September 23, 2025 St. Helena City Council Meeting

Photo Credit: County of Napa
Climate Action Plan -App H
Implementation Matrices

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 1 Greenhouse Gas Reduction Actions Implementation Matrix
Action
ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
BE-1-C
Work with the CECSP to develop reach codes
and associated cost effectiveness studies. ► All
► BayREN Codes & Standards
► CECSP
Reach Code/
Ordinance 2026 2045
BE-1-D Determine reach code compliance triggers for
retrofits.
► All
► N/A Reach Code/
Ordinance
2026 2027
BE-1-F
Adopt ordinance(s) to implement and enforce
new reach code(s) for existing buildings.

Pursuant to new statewide residential building
code update limitations in Assembly Bill (AB)
130 (signed into law on June 30, 2025), a
residential reach code may not be adopted
and enforced until in 2031; however,
nonresidential reach code adoption and
enforcement may proceed starting in 2026.
► All
► N/A Reach Code/
Ordinance
2026 2031

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 2 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
BE-1-Q
Review existing building reach codes at the
release of each triennial building code cycle
to ensure they do not conflict with updates.
► All
► BayREN Codes & Standards
► CECSP
Reach Code TBD Ongoing
BE-2-A
Require that at least 90 percent of municipal
buildings undergo energy audits that meet
industry-accepted reporting standards.
► All
► N/A
Reach Code/
Ordinance
TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 3 Action 1D1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
BE-2-D Require energy audits for
municipal buildings every five
years.
► All
► N/A Reach Code/
Ordinance
TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 4 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
BE-4-B
Require new wineries, winery retrofits, and
additions greater than 10 percent of existing
square footage to attain sustainability
certification.
► All
► Napa Green
► CA Sustainable Winegrowing
Alliance
► Sustainability in Practice (SIP)
Certified
Ordinance 2026 2045
BE-5-A
Adopt a regionally consistent energy
efficiency and renewable energy building
reach code for new construction of residential
and non-residential buildings, including
major additions. Pursuant to new statewide
residential building code update limitations
in AB 130 (signed into law on June 30, 2025),
a residential reach code may not be adopted
and enforced until 2031; however,
nonresidential reach code adoption and
enforcement may proceed starting in 2026.
► All
► Bay Area Air District
► BayREN
► MCE
Ordinance 2026 2031

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 5 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
BE-5-C
Develop reach codes requiring low carbon
concrete and materials with low embodied
carbon. Pursuant to new statewide residential
building code update limitations in AB 130
(signed into law on June 30, 2025), a
residential reach code may not be adopted
and enforced until 2031; however,
nonresidential reach code adoption and
enforcement may proceed starting in 2026.
► All ► N/A Ordinance 2027 2028
BE-5-D
Regularly update the reach code in
accordance with the State's building energy
code cycles and legislation.
► All
► Bay Area Air District
► BayREN
► MCE
Monitoring and
Updating TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 6 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-1-8
Work with NVTA to implement VMT
reduction strategies as part of the
development review process. ► All ► NVTA Partnership TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 7 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-2-C
Coordinate across jurisdictions to consider
implementation options and/or seek funding for
the solution(s) recommended by the study. ► All
► Bay Area Air District
► California Sustainable
Winegrowing Alliance
► Napa Green
► SIP Certified
Evaluate Options /
Secure Funding TBD Ongoing
TR-3-B
Analyze existing private parking lots and
educate/incentivize owners to take advantage
of funding opportunities such that at least 10
percent of their spaces have EVSE and at least
an additional 10 percent are EV-ready.
► All ► NVTA Research 2026 2027
TR-3-D
Review requirements every 5 years and
update the requirements to increase the
percentage of parking lots with EV chargers.
► All
► NVTA Research TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 8 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-4-D
Adopt an ordinance that expedites scaled
permitting of fuel stations that offer
renewable fuels.
► All
► Hydrogen Fuel Cell Partnership
► NVTA
Ordinance 2029 2030
TR-4-E
Require expedited EV charging permitting in all
jurisdictions.
► All
► BayREN Ordinance 2026 2027
TR-4-F
Require 50 percent of parking spaces in new
development to be EV-capable by 2030.
► All
► BayREN Ordinance 2026 2030
TR-4-G
Adopt an EV charging station reach code
that establishes minimum EV charging
standards for all new residential and nonresidential development. ► All
► BayREN Ordinance 2026 2027
TR-4-1
Evaluate the feasibility of the ordinance at least
once every five years and update, as
necessary.
► All
► Hydrogen Fuel Cell Partnership
► NVTA
Monitoring and
Updating
TBD Ongoing
TR-4-J
Review the requirements at least once every
five years and make requirements more
stringent, as feasible, in accordance with
CALGreen voluntary recommendations.
► All
► Hydrogen Fuel Cell Partnership
► NVTA
Monitoring and
Updating TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 10

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 11 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-8-A
Adopt an ordinance in all jurisdictions that
permanently bans or phases out the
development of new and existing fossil fuel
pumps.
► All
► N/A Ordinance 2034 2035
TR-8-B
Evaluate the feasibility of the ordinance at
least once every five years and update, as
needed. ► All ► N/A
Monitoring and
Updating
TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 12 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-10-D
Update municipal codes to incorporate
comprehensive bicycle, e-bike, and
micromobility parking and charging standards.
► All
► NVTA
► Napa County Bicycle Coalition Ordinance 2027 Ongoing
TR-10-E
Establish (and/or update) and implement
policies addressing active transportation
facility maintenance and access.
► All ► NVTA Ordinance 2027 2028

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 13 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-11-C
Develop and adopt local TDM ordinances in
all jurisdictions by 2028.
► All
► Bay Area Air District
► NVTA Ordinance 2028 2030
TR-13-A
Consider the feasibility of reducing minimum
parking standards or establishing maximum
parking standards, along with complementary
strategies. If feasible and appropriate,
develop and adopt ordinances amending
parking standards in local zoning codes.
► All ► NVTA Ordinance 2033 2035

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 14 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
TR-13-B
Consider modifying zoning codes to
unbundle parking from rent for all new multifamily residential developments with 16 or more units located within ¼ mile of arterials
or collectors with fixed route service.
► All ► NVTA Ordinance TBD Ongoing
TR-13-C Implement parking supply-related measures. ► All ► NVTA Ordinance TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 15 Action ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
OF-1-8
Implement a countywide ban on fossil fuelpowered landscape equipment under 25 horsepower by 2030.
► All ► N/A Ordinance 2029 2033
OF-2-A
Electrify 33 percent of existing
commercial loading docks to include
electric charging ports for trucks and
TRUs by 2030.
► All
► Napa Green
► NVTA Ordinance 2029 Ongoing
OF-2-C
Electrify 100 percent of existing
commercial loading docks to include
electric charging ports for trucks and
TRUs.
► All
► Napa Green
► NVTA Ordinance TBD Ongoing
OF-2-D
Evaluate progress and effectiveness of
requirements and modify as necessary to
meet policy goals and priorities.
► All
► Napa Green Partnership TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 16 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
SW-1-8 Adopt and implement the draft Reusable
Food Ware and Waste Reduction Ordinance.
► All
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste Management
Agency
Ordinance 2025 2026

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 17 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
SW-1-D
Implement a Mandatory Commercial Food
Waste Diversion Program.
► All
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste
Management Agency
► Upper Valley Disposal Services
► Berryessa Garbage Service
Ordinance 2025 2026
SW-1-E
Conduct random annual waste bin audits
with local waste collection operators to check
compliance.
► All
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste
Management Agency
► Upper Valley Disposal Services
► Berryessa Garbage Service
New Program 2025 2026
SW-1-F
Continue to implement the program and
support backyard composting.
► All
► Napa County School Districts
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste
Management Agency
► Upper Valley Disposal Services
► Berryessa Garbage Service
Modified Program TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 18 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
SW-1-G
Monitor progress of ordinance
implementation and enforcement.
► All
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste
Management Agency
► Upper Valley Disposal Services
► Berryessa Garbage Service
Monitoring and
Updating
TBD Ongoing
SW-1-H
Evaluate progress and effectiveness of
requirements and modify, as needed.
► All
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste
Management Agency
► Upper Valley Disposal Services
► Berryessa Garbage Service
Monitoring and
Updating
TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 19 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
SW-3-D
Evaluate progress and effectiveness of
requirements and modify, as needed.
► All
► Napa County School Districts
► Napa County Recycling and
Waste Services
► Recology American Canyon
► Upper Valley Waste
Management Agency
► Upper Valley Disposal Services
► Berryessa Garbage Service
Monitoring and
Updating TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 20 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
SW-4-C
Establish requirements that both landfills
provide evidence to substantiate their
collection efficiency improvements are being
achieved.
► Unincorporated
County
► Recology American Canyon
► Upper Valley Disposal Services
►
Ordinance 2026 2028
SW-4-D
Require that both landfills provide evidence
to substantiate their collection efficiency in a
report by the end of 2046.
► Unincorporated
County
► American Canyon Landfill
► Clover Flat Landfill
► Recology American Canyon
► Upper Valley Disposal Services
Monitoring and
Updating TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 21 Action
ID1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
WW-1-A
Require public and private wastewater
treatment plants to conduct a full evaluation
and report on proposed solutions to reduce
CH4 emissions not captured by existing
waste-to-energy systems.
► All
► Local wastewater
agencies
Ordinance 2032 Ongoing
WW-1-B
Evaluate progress and effectiveness of
requirements and modify, as needed.
► All
► Local wastewater
agencies
Monitoring and
Updating
TBD Ongoing
WW-3-A
Target average indoor residential water use
of 47 gallons per capita per day or less for
2025-2029.
► All
► Napa RCD
► California Water Efficiency
Partnership Incentives 2029 Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 22 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
WW-3-F
Target average indoor residential water use
of 42 gallons per capita per day or less for
2030 and beyond.
► All
► Napa RCD
► California Water Efficiency
Partnership
Monitoring and
Updating TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 23 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
WW-4-E
Adopt regionally consistent ordinances to
implement and enforce AB 1572.
► All
► Napa RCD
► UCCE Master Gardeners
► Napa County Green Business
► California Water Efficiency
Partnership
Ordinance 2034 2037
WW-4-F
Study the feasibility of applying tiered water
rates to non-residential customers for
agencies that currently apply uniform
volumetric rates for non-residential water
consumption.
► All
► Napa RCD
► UCCE Master Gardeners
► Napa County Green Business
► California Water Efficiency
Partnership
Research 2034 2035
WW-4-G
Rank non-residential customers by annual
water use and require top users to undergo
periodic water audits to identify areas for
improvement.
► All ► N/A New Program 2033 2034

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 24 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
WW-4-H
Enforce WELO for covered projects, ensuring
the installation of climate-appropriate plants
and efficient irrigation systems.
► All
► Napa RCD
► UCCE Master Gardeners
► Napa County Green Business
► California Water Efficiency
Partnership
Ordinance 2034 Ongoing
WW-4-1
Adopt regionally consistent local
amendments that include more stringent
water efficiency and conservation measures.

Pursuant to new statewide residential
building code update limitations in AB 130
(signed into law on June 30, 2025), a
residential reach code may not be adopted
and enforced until 2031; however,
nonresidential reach code adoption and
enforcement may proceed starting in 2026.
► All
► Napa RCD
► UCCE Master Gardeners
► Napa County Green Business
► California Water Efficiency
Partnership
Ordinance 2034 Ongoing
WW-4-0
Continue local enforcement of AB 1572 nonfunctional turf irrigation ban and encourage affected non-residential entities to certify
their compliance with the State Water Board
every three years.
► All ► N/A Local Enforcement TBD Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 25 Action 1D1
Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
WW-4-P
Adopt tiered water rates for nonresidential customers, if feasible. ► All ► N/A Ordinance TBD Ongoing
WW-4-R
Implement a formal water conservation
program for the top 20 percent of nonresidential water users. ► All ► N/A New Program TBD Ongoing
WW-4-T Consider establishing a Water
Building Performance Standard.
► All ► N/A Ordinance TBD Ongoing
WW-5-A
Establish and enforce local regulations
that prohibit certain wasteful uses of
potable water permanently.
► All ► N/A
Ordinance
2030 2031
WW-5-B
Adopt at minimum a core set of
permanent water waste prohibitions with
an aim to reduce the use of potable
water for outdoor activities.
► All ► N/A Ordinance 2030 2031
WW-5-C Expand core set of permanent water
waste prohibitions, as needed.
► All ► N/A Ordinance TBD Ongoing
WW-6-A
Ensure Napa and American Canyon's
compliance with SB 555 Maximum Real
Loss Standards of 26.8 and 16.4
gallons per service connection per
day, respectively, by January 1, 2028.
► American Canyon
► Napa
► American Water Works
Association (CA-NV Section) Ordinance 2031 2033
WW-6-C
Evaluate progress and effectiveness of
requirements and modify, as needed.
► All ► American Water Works
Association (CA-NV Section)
Monitoring and
Updating TBD Ongoing
►
►

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 26

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 27

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 28

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 29

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 30 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
AG-5-C
Consider having consistent replacement
requirements for tree removals across all
jurisdictions.
► American Canyon
► Calistoga
► Napa
► St. Helena
► Yountville
► Napa RCD Ordinance 2030 2032
AG-6-A
Develop a dedicated countywide watershed
management and habitat restoration
program that coordinates with relevant
stakeholders and departments to accelerate
habitat restoration.
► Unincorporated
County ► Napa RCD New Program 2025 2027
AG-7-B
Support sustainability certification of
vineyards to reach a target of 75 percent of
vineyards certified by 2030.
► All
► Napa Green Partnership 2026 2030

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 31 Action
1D1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
AG-7-F
Certify all new vineyards by 2030. Target 90
percent of vineyards, countywide, to become
certified in sustainability by 2045.
► All
► Napa Green
► Wine Institute
Partnership TBD Ongoing
AG-8-B
Adopt ordinances that discourage or prohibit
anaerobic manure management in favor of
pasture-managed or composted manure.
► Unincorporated
County
► Napa RCD Ordinance 2029 2030
AG-8-C
Review and update ordinances every five
years to apply more stringent regulations.
► Unincorporated
County
► Napa RCD
► Local chapter of California
Cattleman's Association
► UCANR
Monitoring and
Updating TBD Ongoing
AG-9-A
The County will explore the potential benefits
of establishing a mitigation program and
update the Conservation Regulations in
Chapter 18 of the County Code, if needed.
► Unincorporated
County
► Developers
► Land owners/managers Ordinance 2026 2026

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 32 Action
1D1 Action Description2
Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Start End
AG-9-B
The County will apply the mitigation program
to proposed land development projects
subject to County review and approval.
► Unincorporated
County
► Developers
► Land owners/managers
Development Review 2026 Ongoing
AG-9-D
The County will monitor replanting projects
required as mitigation for proposed projects
on an ongoing basis to ensure that carbon
sequestration and storage benefits under this
program are achieved over the long-term.
► Unincorporated
County
► Developers
► Land owners/managers
Monitoring and
Reporting
2026 Ongoing
Notes: AB = Assembly Bill; ABAG = Association of Bay Area Governments; BayREN = Bay Area Regional Energy Network; C&D = construction and demolition; CAC = Napa County Climate Action Committee; CARB = California Air Resources Board; CBO = community-based organization; CECSP = Certified Electric Safety Compliance Professional; CH4 = methane; EV = electric vehicle; EVSE = electric vehicle supply equipment; MAAS = mobility as a service; MTC = Metropolitan Transportation Commission; N/A = not applicable; Napa RCD = Napa County Resource Conservation District; NRCS = Natural Resource Conservation Service; NVTA = Napa Valley Transportation Authority; PG&E= Pacific Gas & Electric Company; SB= Senate Bill; SIP= Sustainability in Practice; TBD = to be determined; TDM = transportation demand management; TRU = transport refrigeration unit; UC ANR = University of California Department of Agriculture and Natural Resources; UCCE = University of California Cooperative Extension; VMT = vehicle miles traveled; WELO = water efficient landscape ordinance; ZEV = zero-emission vehicle. 1 The measure associated with each Action ID in this table can be found in Chapter 3 of the RCAAP. 2 For sake of brevity, each Action Description included in this table may be a shortened or abbreviated version of the full action language found in Chapter 3 of the RCAAP.

Source: Compiled by Ascent in 2025.

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 33 Adaptation Actions Implementation Matrix
Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation Mechanism Timeframe ALL-3.1 Require owners/developers to waterproof structures and foundations in 100- and 500-year floodplains.
► All ► N/A
Capital
Improvement/
Infrastructure
Project
Ongoing
ALL-3.2 Establish wildfire risk reduction requirements for new and existing residential and commercial developments.
► All
► CAL FIRE
► NCFF Capital
Improvement/
Infrastructure
Project
Ongoing
ALL-5.1
Revise maintenance protocols for transportation systems to integrate climate vulnerability considerations.
► All ► Caltrans
Modified Program Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 34 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
ALL-6.1
Develop locally tailored agricultural heat resilience
guidelines and other safety standards that consider
enhancements beyond Cal/OSHA requirements.
► All
► N/A
Policy/ Ordinance
Adoption
1-5 Years
(NearTerm) &
Ongoin
g

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 35 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
ALL-7.1 Implement nature-based solutions, green infrastructure, and best management practices.
► All
► CDFW
► DOC
► NCGSA
► Napa Green
► Napa RCD
► Local Tribes
Capital Improvement/
Infrastructure Project Ongoing
ALL-7.2 Coordinate with NCGSA to fully implement the ISW/GDE Workplan.
► All ► NCGSA Partnership
1-5 Years
(NearTerm)
ALL-7.3 Consider expanding the scope of the ISW/GDE Workplan to areas outside the Napa Valley Subbasin.
► All ► NCGSA Partnership
1-5 Years
(NearTerm)

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 36 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
FIRE-2.1 Establish post-fire ecological recovery programs to support ecological restoration efforts.
► All
► CAL FIRE
► CDFW
► NCFF
► USDA Natural Resources
Conservation Service
► USFWS
► Napa RCD
New Program Ongoing
FIRE-3.1 Ensure wildfire mitigation best practices are planned and implemented regularly across the county.
► All
► CAL FIRE
► Napa RCD
► NCFF
Planning Ongoing
FIRE-4.1 Plan and design new development strategically to avoid or minimize risk in High or Very High FHSZs.
► All
► CAL FIRE
► NCFF
Project Reviews &
Development Planning
Ongoing
FIRE-4.2 Consider projections of future climate change when planning future land uses.
► All
► CAL FIRE
► NCFF
Project Reviews &
Development Planning Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 37 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
FIRE-5.3
Plan and implement forest management projects
following best practices, considering future climate
conditions, and aligning with natural fire regimes.
► All
► USFS
► BLM
► CAL FIRE
► Napa RCD
► Napa Firewise Foundation
New Program Ongoing
FIRE-6.3
Protect outdoor workers from wildfire smoke by
establishing policies that limit outdoor work during
periods of poor air quality.
► All
► Businesses that employ
outdoor workers New Program Ongoing
TEMP-1.1 Share resources, update protocols, and coordinate efforts to regulate outdoor workers' activities during
extreme heat events.
► All
► Cal/OSHA
Policy/ Ordinance
Adoption
1-5 Years
(NearTerm)
TEMP-2.4 Revise parking lot shade standards to provide larger minimum sizes.
► All
► CaUFC
Policy/ Ordinance
Adoption
Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 38 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
TEMP-2.5 Consider adopting a mandatory green building code that requires installation of cool roof technologies for new development.
► All ► N/A
Policy/ Ordinance
Adoption
1-5 Years
(NearTerm)

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 40

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 41 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
FLOOD-11.2 Design and locate critical infrastructure projects away from potential inundation areas.
► American
Canyon
► Napa
► Unincorporated
County
► California Coastal
Commission
► California Ocean Protection
Council
► Local Tribes
Capital Improvement/
Infrastructure Project Ongoing

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 42 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
FLOOD-11.3 Require all new development applications to consider sea level rise and implement sufficient protective measures. ► American
Canyon
► Napa
► Unincorporated
County
► California Coastal
Commission
► California Ocean Protection
Council
Policy/ Ordinance
Adoption Ongoing
DROUGHT -1.2 Implement regional and local water conservation opportunities.
► All ► N/A Policy/ Ordinance
Adoption
Ongoing
DROUGHT -1.3
Increase on-site greywater use, rainwater reuse, stormwater reuse, managed aquifer recharge, and recycled water use. ► All ► N/A Policy/ Ordinance
Adoption
1-5 Years
(Near-Term)
DROUGHT -1.4
Determine feasibility of incentive programs that promote rainwater catchment systems.
► All ► N/A Incentives
1-5 Years
(Near-Term)

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 43 Action ID1 Action Description2 Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
DROUGHT-3.2 Adopt and enforce water infrastructure resilience standards for all future development.
► All
► Cities and towns
► Napa County Flood Control
and Water Conservation
District
Policy/ Ordinance
Adoption
1-5 Years
(NearTerm)
DROUGHT-3.4
Implement feasible drought mitigation measures proposed in the 2022 Napa Valley Drought Contingency Plan and the Drought Resilience Plan currently under development in
response to SB 552.
► All ► NapaSan Adopt and Implement
Plans
1-5 Years
(NearTerm)

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 44

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 45 Action 1D1 Action Description2
Applicable
Jurisdiction(s) Potential Partner(s) Implementation
Mechanism Timeframe
ENERGY-3.2
Expand the use of home batteries, vehicle-to-grid
integration technology, and other energy storage
technologies in residential and non-residential buildings to improve backup power supply availability.
► All
► N/A
Policy/ Ordinance
Adoption
5-10 Years
(Mid-Term)
Notes: BCDC = San
Francisco Bay
Conservation and
Development
Commission; CAL
FIRE = California
Department of
Forestry and Fire
Protection;
Cal/OSHA =
California Division of
Occupational Safety
and Health;
Caltrans =
California
Department of
Transportation;
CaUFC = California
Urban Forests
Council; CDFA =
California
Department of Food
and Agriculture;
CDFW = California
Department of Fish
and Wildlife; CDPH
= California
Department of
Public Health; DOC
= California
Department of
Conservation; DWR
= California
Department of
Water Resources;
FEMA = Federal
Emergency
► ►

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL
H-46
Management
Agency; N/A= not
applicable; Napa
RCD= Napa
County Resource
Conservation
District; NapaSan=
Napa Sanitation
District; NCFF=
Napa Communities
Firewise
Foundation;
NCGSA= Napa
County
Groundwater
Sustainability
Agency; NVTA=
Napa Valley
Transportation
Authority; NWS=
National Weather
Service; OEHHA =
California Office of
Environmental
Health Hazard
Assessment; PG&E
= Pacific Gas and
Electric Company;
USACE= United
States Army Corps
of Engineers; USBR = United States
Bureau of
Reclamation; USFS = United States
Forest Service;
USFWS= United
States Fish and
Wildlife Service;
Water Board =
California State
Water Resources
Control Board; 1 The measure
associated with
each Action ID in
this table can be

NAPA COUNTY REGIONAL CLIMATE ACTION AND ADAPTATION PLAN - FINAL H- 47 found in Chapter 5
of the RCAAP.
2 For sake of
brevity, each
Action Description
included in this
table may be a
shortened or
abbreviated
version of the full
action language
found in Chapter 5
of the RCAAP.

Source: Compiled
by Ascent in
2025.

From: Christopher J Warner To: Public Comment; Erika Opp Cc: Paul Dohring; Michelle Deasy; Andrew Bradley; Maya DeRosa Subject: Preliminary Comments - Draft Regional Climate Action and Adaptation Plan - Agenda Item 13.1 - St. Helena City Council Meeting, Sept. 23, 2025 Date: Friday, September 19, 2025 3:08:17 PM Attachments: Draft RCAAP Comments St. Helena and CAC Summary of Recommendations.pdf Draft RCAAP Comments St. Helena and CAC.pdf
Attached are preliminary comments on Agenda Item 13.1, the Draft Regional Climate Action and Adaptation Plan (RCAAP). Also attached is a summary of recommendations included in the preliminary comments. These comments also will be shared with the Napa Climate Action Committee. These comments are solely personal and not in any official capacity or representing any third party or entity.

Thank you for your consideration of these comments.

Christopher J. Warner
1434 Grayson Avenue
St. Helena, CA 94574
(415) 309-9572
Agenda Item #13.1.

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Outlook
Public Comment, City Council Meeting, August 11, 2026
From Elaine de Man <[email protected]>
Date Tue 8/11/2026 11:44 AM
To Public Comment <[email protected]>
Cc James McCann <[email protected]>
Strengthening Arboricultural Expertise Within the City of St. Helena Please note: I am writing as a resident and my comments do not reflect the opinion of the Parks & Rec Commission.

Dear Mayor Dohring and Members of the City Council:

I hope I can encourage the City to take a thoughtful look at the professional qualifications and continuing education of the staff responsible for St. Helena’s public trees, which were once our pride and joy. And I think they can be again, but in order for that to happen, we should take a closer look at the qualifications required for our City’s arborists.

Based on publicly available records, St. Helena has a Parks & Trees Superintendent—a broad Public Works management position. The City’s 2023 job description for that position describes responsibility for planning, supervising and directing the Parks & Trees Division; providing technical guidance; conducting research; participating in longrange planning; inspecting work; coordinating with contractors; developing budgets; and responding to difficult questions from the public and outside agencies. The listed minimum qualifications are five years of maintenance experience, including two years in a supervisory or lead capacity, and a high school diploma or equivalent.

An Arborist Certificate is listed as desired, rather than as a minimum qualification. And it is my understanding that we have two staff members who hold the ISA Certified Arborist credential.

St. Helena’s public trees include mature Valley Oaks, recently planted elms in the iconic Elm Tunnel, street trees and other significant trees that provide shade, habitat, beauty, carbon storage and other benefits to the community…including a former tourist attraction. We are also inundated with the invasive Tree of Heaven. The management of all of our city’s trees requires knowledge that goes beyond routine pruning and maintenance.

While the ISA (International Society of Arboriculture) Certified Arborist credential establishes a professional foundation in arboriculture, I think we would be better served

if at least one of our City’s arborists held the ISA Certified Urban Forest Professional credential, formerly known as the Municipal Specialist credential. That credential is specifically designed around the management of trees in an urban-forest context and includes knowledge of policy and planning, administration, communication, risk management and arboricultural practices.

ISA also offers the Tree Risk Assessment Qualification (TRAQ), a specialized qualification involving systematic assessment of tree risk, information gathering, diagnostic techniques and development of reasoned recommendations for mitigating identified risks. ISA specifically makes Certified Arborists eligible to pursue TRAQ.

Consequently, I am asking the City to consider establishing a higher standard for the professional development of the staff responsible for St. Helena’s urban forest. Rather than assuming that additional expertise requires hiring someone new, I would encourage the City to invest in the professional development of the experienced employees it already has.

Specifically, I would encourage the City to:

1. Recognize the ISA Certified Urban Forest Professional credential and ISA Tree Risk Assessment Qualification as valuable professional-development goals for the Parks & Trees leadership responsible for the City’s urban forest.

2. Provide the time and financial support necessary for qualified Parks & Trees staff to pursue those credentials, including appropriate coursework, examinations, continuing education, conferences and other relevant training.

3. Consider incorporating an appropriate higher-level urban-forestry credential into the City’s future job specifications for positions with responsibility for managing the City’s urban forest. This need not mean requiring an advanced credential immediately of an existing employee; rather, it would establish a professionaldevelopment standard for the future.

4. Evaluate whether one of the City’s existing Parks & Trees professionals could develop into the City’s recognized urban-forestry specialist, rather than assuming that a new position or outside hire is necessarily required.

I believe this approach would be both fiscally responsible and respectful of the City’s existing employees. It would build upon the skills and experience of people already working for St. Helena while strengthening the City’s internal capacity to make sound, science-based decisions about its trees. I think this would be a sound investment in our City’s trees and our urban forest.

I do realize that the City is operating under significant financial constraints. However, the City’s own budget materials identify employee recruitment, retention and professional development as important organizational considerations. The City’s financial documents also identify a Training and Development fund, which indicates that employee development is a recognized benefit to St. Helena and an established component of the its financial structure.

So, the question is not whether the City should spend money indiscriminately on additional credentials. It is whether a modest investment in specialized training could improve the City’s ability to protect and manage a very valuable public asset.

St. Helena has a significant investment in its public trees, and decisions made today can affect those trees for decades. Ensuring our Parks & Trees professionals take advantage of the opportunities to deepen their expertise in urban forestry, tree risk assessment, tree health, disease and pest management, preservation and other current arboricultural practices is a relatively small investment compared with the value of the resource they are entrusted to manage.

Therefore, I respectfully ask the City Manager and the City Council to review the City’s current arboricultural staffing, job classifications, professional-development resources and training budget, and to consider establishing a clear pathway for advanced urbanforestry expertise within the Parks & Trees Division.

I also request that this item be placed on a future City Council agenda for discussion and direction to staff.

Thank you,
Elaine de Man
Resident, St. Helena

Outlook
Public Comment - City Council Meeting Aug. 11, 2026
From Elaine de Man <[email protected]>
Date Tue 8/11/2026 12:13 PM
To Public Comment <[email protected]>
Cc James McCann <[email protected]>
Implementation of the City’s Integrated Pest Management Policy and Tree of Heaven Management
Please note: I am submitting these comments on behalf of Sustainable St. Helena. I am also a member of the St. Helena Parks & Recreation Commission; however, these comments are made solely in my capacity as a representative of Sustainable St. Helena and do not represent the views or position of the Parks & Recreation Commission.

Dear Mayor Dohring and Members of the City Council,
Sustainable St. Helena played a key role in developing and promoting St. Helena’s Integrated Pest Management (IPM) Policy, adopted by the City Council in 2021. The policy was intended to provide a thoughtful framework for managing pests such as Tree of Heaven while reducing unnecessary pesticide use. It recognized that non-chemical methods should be used whenever practical, but also that carefully selected chemical treatments may sometimes be necessary.

The policy called for the designation of an Integrated Pest Management Coordinator, the maintenance and updating of Approved Use, Limited Use, and Banned Use Products lists, and procedures governing the selection and use of pesticides.

A recent Public Records Act request has revealed something deeply troubling: the City has no records showing that these fundamental elements of the policy have been implemented.

Rather than formally designating an IPM Coordinator as stipulated in the policy, the City says that a member of the Public Works staff has been “filling in.” Nor has the City developed written procedures or criteria governing how products are classified as approved, limited-use, or banned, how those lists are revised, or how exceptions or emergency approvals are handled.

Consequently:

There is no current Approved Use Products List.

There is no current Limited Use Products List.

There is no current Banned Use Products List.

Nor are there any previous versions of those lists dating back to adoption of the policy in 2021.

And, perhaps most significantly in light of recent Tree of Heaven discussions, the City has no records identifying whether imazapyr—an active ingredient identified by the Napa County Resource Conservation District as one treatment option for Tree of Heaven —is approved, limited use, or banned under the City’s own IPM policy.

This appears to be more than an administrative oversight. It is a failure to follow through on a policy adopted by the City Council five years ago. It may also help explain why meaningful action on Tree of Heaven has been so limited. City staff should not have to determine on an ad hoc basis whether a particular treatment is permitted when the City Council specifically directed that a system be established for making those decisions years ago.

Adopting the policy was only the first step. Now it needs to be implemented so that the policy can actually be put into practice and the staff responsible for implementing it have the information, procedures, and professional expertise they need.

Tree of Heaven provides a very visible example of why this matters. When an invasive species requires timely action, City staff should not have to guess whether a particular treatment is permitted. They should have a clear, current system for making that determination.

It is past time for the City to do what it committed to do in 2021: establish the framework called for by its IPM policy and ensure that its staff have the appropriate expertise and tools to manage invasive species responsibly.

If the City doesn’t act soon, we’ll lose another year in dealing effectively with what is a significant environmental threat.

Therefore, we respectfully ask the City Council to direct staff to fully implement the City’s 2021 Integrated Pest Management Policy, including:

1. Formally designating an Integrated Pest Management Coordinator;

2. Establishing and maintaining the Approved Use, Limited Use, and Banned Use Products lists required by the policy;

3. Developing the written procedures and criteria necessary to administer the program;

4. Determining and documenting the City’s classification of imazapyr under the IPM policy; and

5. Reviewing the City’s current minimum qualifications for arborists and determining whether additional certification, training, or professional qualifications are warranted for the specialized arboricultural and invasivespecies work they perform.

These are reasonable steps toward ensuring that a policy adopted by this Council in 2021 is finally put into practice.

Elaine de Man
Board Member, Sustainable St. Helena

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: August 11, 2026
FROM: Bruce Zaeni, Project Manager
SUBJECT: Consideration and Proposed Approval of a Resolution Authorizing a Professional Services Agreement with GEI Consultants, Inc. for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No.

W109.

RECOMMENDED
ACTION:

Staff recommend authorization

PREVIOUS COUNCIL
ACTION: 6/27/17 - Reso 2017-090 authorizing Professional Services Agreement (PSA) with GEI for CIP No. W-109.
8/14/18 - Reso 2018-107 authorizing Amendment 1 to the PSA with GEI to add CIP No. W-85 to the project.
6/13/23 - CIP Project No. W-109 and W-85 are included in the adopted 5-Year Capital Improvement Program (FY2023-24 to FY 2027-28).
6/11/24 - Reso 2024-089 authorizing PSA with Mead & Hunt to provide engineering design needed to complete Bell Canyon Reservoir Intake Tower and Valve House Replacement. Reso 2026-55 approving the project plans and specifications for capital improvement project CIP No. W-109 and authorizing staff to advertise for bids. .
6/09/26 - By the city council minute action, authorized issuance of a Request for Proposals for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project.

STATEMENT OF THE
PURPOSE:

Authorize execution of a Professional Agreement with GEI Consultants, Inc. for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation

Project, CIP No. W109.

FINANCIAL IMPACT: Funding for this proposed agreement is available within the FY2026-27 Capital Improvement Program for Project CIP No.

W109 and funded by the water bond.

CEQA DETERMINATION: Mitigated Negative Declaration (MND) BACKGROUND:

Bell Canyon Reservoir is a man-made water supply reservoir serving the City of St. Helena.

The reservoir, which was constructed during 1958 and 1959, has a storage capacity of approximately 2,500 acre-feet and serves as one of the City's main sources of potable water.

The reservoir is impounded by a 500-foot long, 95-foot-high embankment dam with a crest width of 20 feet and a crest elevation of 430 feet. A spillway with a crest elevation of 422 feet is located approximately one-quarter mile west of the embankment dam and discharges into the west fork of Bell Creek.

The freestanding intake tower is located at the upstream toe of the embankment to service two parallel outlet pipes in a common concrete encasement. One pipe is a 42-inch-diameter low-level outlet sluice pipe that passes through the base of the dam to a valve house, where it discharges into Bell Creek. The other pipe is a 24-inch-diameter water supply intake for the nearby Louis Stralla Water Treatment Plant (LSWTP); this pipe also passes through the base of the dam parallel to the 42-inch outlet. The 24-inch pipeline bifurcates at the downstream valve control house to provide minimum bypass flows into Bell Creek.

The intake tower has been in service for over 65 years and has reached the end of its service life. The intake tower as originally designed and constructed does not meet current seismic requirements. The City was directed on February 1, 2016, by the California Department of Water Resources (DWR), the California Division of Safety of Dams (DSOD) to evaluate the adequacy of the outlet tower for static and seismic loads by October 1, 2016. As a result of further review during 2016, the City stated in their January 17, 2017, Request for Proposals that the tower had deteriorated and did not meet current seismic standards.

Constructed along with the Bell Canyon Dam intake tower, the main outlets through the dam have also been in service for over 65 years and the downstream outlet system now requires an updated analysis and modifications due to corrosion and pitting of the downstream outlet piping. Based on past assessments, the existing outlet system no longer has an adequate factor of safety. In addition, the emergency reservoir discharge cone valve (Rotovalve) and foundation require replacement due to vibration issues during discharge. The Rotovalve is not recommended for high flow releases during emergency releases and does not dissipate the hydraulic energy required. The preparation of construction documents has been advanced to a 90% design by Mead and Hunt and is being reviewed by the DSOD. The consultants will finalize plans after receiving comments and will prepare the construction bid set for a potential public bid in mid to late summer.

DISCUSSION:

This construction project includes a very complex scope of work that will require the expertise of various technical disciplines including civil, structural, hydraulic, mechanical, and electrical engineering, as well as working with DSOD for compliance, and providing construction management and inspection. The city does not have the specialized resources and personnel in-house to take on these services during the construction phase of the project and therefore, the staff requested and received approval to engage a professional construction management firm to conduct the day-to-day operational needs of this critical and complex project. Under the proposed scope of work, the consultants will be asked to provide Constructibility Review and Analysis, Construction Cost Estimate Review, Construction Schedule Review, Construction Management, Construction Inspection and other related services to serve the project.

After approval by the city council minute action on June 9, 2026, city staff issued a Request for Proposals on June 10, 2026, which was posted on the city website and emailed to firms that had shown interest in the project and received two proposals by the submittal date of July 6th, 2026. Both proposals were reviewed and evaluated by city staff and both firms were interviewed. Based on their proposal and the subsequent interview, the staff selected GEI Consultants, Inc. for the project and contract negotiation.

GEI Consultants, Inc., has an extensive background in providing water agencies and municipalities with construction and inspection services for reservoirs and dams. They have an experienced team of professionals who have successfully completed similar types of projects.

City staff negotiated a professional services agreement with total compensation not to exceed $1,246,298.

ENVIRONMENTAL REVIEW:

CEQA to Be Completed Prior to Project Approval
GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other ATTACHMENTS:

1. Resolution - Award PSA for CM services

2. Professional Services Agreement_GEI_CM_Services

3. Public Comment - Joshua Parke

CITY OF ST. HELENA
RESOLUTION NO. 2026-

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT WITH GEI
CONSULTANTS, INC. FOR CONSTRUCTION MANAGEMENT

SERVICES RELATED TO BELL CANYON INTAKE TOWER AND
VALVE HOUSE REHABILITATION PROJECT, CIP NO. W109 IN AN
AMOUNT NOT-TO-EXCEED $1,246,298.

RECITALS
A. The City requires upgrade to its Bell Canyon Reservoir water infrastructure since the existing outlet system no longer has an adequate factor of safety; and B. This project supports the City’s ongoing efforts to modernize its water infrastructure, and improve operational safety; and
C. This construction project includes a very complex scope of work that will require the expertise of various technical disciplines including civil, structural, hydraulic, mechanical, and electrical engineering, as well as working with the California Division of Safety of Dams (DSOD) for compliance and providing construction management and inspection.; and
D. GEI Consultants, Inc., has extensive background in providing water agencies and municipalities with construction management and inspection services for reservoirs and dams and underwater construction monitoring and have the experienced staff to oversee the construction process; and E. The funding for this phase of the project is available to cover the consultant fees and expenses and city’s staffing support.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. Authorizes the City Manager to execute a Professional Services Agreement with GEI Consultants, Inc. for Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 in an amount not-to-exceed $1,246,298.

2. Funding for this proposed agreement is available within the FY2026-27 Capital Improvement Program for Project CIP No. W109 and funded by the water bond.

Approved at a Regular Meeting of the St. Helena City Council on August 11, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Diaz:

APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 1 CITY OF ST. HELENA

PROFESSIONAL SERVICES AGREEMENT
Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109
This Agreement is made and entered into as of August 12th, 2026, by and between the City of St. Helena, a public agency organized and operating under the laws of the State of California (“City”), and GEI Consultants, Inc. a CORPORATION, with its principal place of business at 180 Grand Avenue, Suite 950, Oakland, CA 94612 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Construction Management Services related to the Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “A.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $1,246,298. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 2 3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term.

The term of this Agreement shall be from August 12, 2026 to August 11,2028 unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies.

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 3 c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care; Performance of Employees
a. Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. b. Consultant’s employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. As provided for in the indemnification provisions of this Contract, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

9. Assignment and Subcontracting
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subcontractors as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 4 (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status.

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 5 (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits.

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 6 (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 7 excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses,

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 8 liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 9 affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Safety.

Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

15. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

16. INTENTIONALLY DELETED

17. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a the Superior Court of California for the County of Napa.

18. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 10 entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.

19. Ownership of Documents and Confidential Information. a. All deliverables and other documents generated by Consultant in the performance of the Services, including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”) shall belong to and be subject to the sole ownership and use of City. b. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, drawings and specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. c. During the course of the performance of this Agreement, Consultant may receive written or verbal information from City, its representatives or agents, not in the public domain. Such information may include City’s know how, trade secrets, and other proprietary and confidential information and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it, nor its officers, employees, representatives, agents, successors, or assigns, will disclose such information to any third party or use the same in any manner without the prior written consent of City. Moreover, Consultant agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

20. Organization
Consultant shall assign Gary Olvera, CCM as Construction Manager. The Construction Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

21. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

22. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 11 CITY:

City of St. Helena
1088 College Ave., St. Helena, CA 94574
Attn: Joseph Leach, P.E. PW Director
CONSULTANT:

GEI Consultants, Inc.
180 Grand Avenue, Suite 950
Oakland, CA 94612 Attn: Violetta Mc Daniel
and shall be effective upon receipt thereof.

23. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

24. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

25. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

26. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

27. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

28. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 12 29. Time of Essence
Time is of the essence for each and every provision of this Agreement.

30. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

31. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 13 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF ST. HELENA
AND GEI CONSULTANTS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF ST. HELENA GEI Consultants, Inc.

By: By:

James McCaan Its: Vice President
Acting City Manager
Printed Name: Violletta McDaniel
ATTEST:

By:

Ethan Walsh, City Attorney

GEI - Construction Management Services related to Bell Canyon Intake Tower and Valve House Rehabilitation Project, CIP No. W109 14 EXHIBIT A
Scope of Services

Bell Canyon Intake Tower and Valve
House Construction Management
and Inspection Services
City of St. Helena
JULY 6, 2026
Submitted by:

GEI Consultants, inc.
180 Grand Avenute
Suite 950
Oakland, CA 94612
ph: 925.788.8308

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services Table of Contents
Cover Letter ...................................................................................................... 1 Project Team ..................................................................................................... 2 Project Approach .............................................................................................. 9 Project Schedule and Work Plan .................................................................... 20 Relevant Experience ....................................................................................... 22 Fee Proposal ................................................................................................... 27 Staff Resumes ................................................................................... Appendix A

Bell Canyon Reservoir and Project Vicinity, the Primary Water Supply Source for the City of St. Helena

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 1 July 6, 2026
City of St. Helena
Bruce Zaeni, P.E.

Via: email to [email protected]
Re: Bell Canyon Intake Tower and Valve House CM&I Services Dear Bruce,
GEI Consultants, Inc. (GEI) understands the importance of the Bell Canyon Intake Tower and Valve House Project (Project) to the City of St. Helena’s (City’s) water supply system and the need for experienced, proactive construction management (CM) support to maintain operational continuity, manage construction risk, and deliver the project safely, efficiently, and in compliance with regulatory requirements.

Bell Canyon presents unique construction challenges, including underwater intake tower replacement, commercial diving operations, long-lead equipment procurement, and coordination with the California Division of Safety of Dams (DSOD) requirements. GEI’s approach is built around early risk identification, constructability review, disciplined schedule and cost management, rigorous quality oversight, and timely coordination among the City, Contractor, Mead & Hunt, specialty inspectors, and regulatory stakeholders.

Our proposed team combines directly relevant dam, reservoir, water conveyance, underwater construction, CM, inspection, and regulatory coordination experience. GEI also brings valuable project-specific knowledge through team members who supported earlier phases of project development. We will serve as the City's trusted owner's representative, providing owner representation, contract administration, field oversight, schedule monitoring, document control, materials testing, special inspection coordination, and closeout support. This combination of prior Bell Canyon involvement and extensive California dam construction experience enables our team to proactively identify risks, support informed decision-making, and help the City successfully deliver this critical project. Our team will focus on commercial diving operations, fixed cone valve procurement and fabrication oversight, reservoir operations, and DSOD compliance.

We appreciate the opportunity to support the City on this important dam safety and water supply improvement project. GEI is committed to providing experienced leadership, practical field oversight, and proactive owner representation to help the City successfully deliver the Project while maintaining schedule, quality, regulatory compliance, and operational continuity.

GEI has reviewed the City’s standard contract and, if selected, respectfully requests the opportunity to discuss specific terms and conditions to reach mutual agreement.

Sincerely,
GEI Consultants, Inc.

Chris Hockett, PE Gary Olvera, CCM
Senior Civil Engineer/Project Manager Senior Construction Manager Cover Letter
GEI Consultants, Inc.
180 Grand Ave., Suite 950
Oakland, CA 94612
[email protected]
D: 925.788.8308

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 2 Project Team
GEI brings a uniquely qualified team to support the City of St. Helena's Bell Canyon Intake Tower and Valve House Project (Project). Our team combines CM leadership, dam and reservoir expertise, underwater construction oversight, specialty inspection services, and extensive experience working with DSOD and Department of Water Resources (DWR).

Bell Canyon presents several unique construction
challenges, including replacement of an intake tower
within an active reservoir, extensive commercial diving operations, installation of critical water conveyance
infrastructure, procurement and commissioning of a
long-lead fixed cone valve, and maintaining reliable
water service throughout construction. GEI's team
includes professionals with direct experience
managing dam, reservoir, water conveyance, and
underwater construction projects throughout
California, allowing us to provide experienced
leadership from pre-construction through project
closeout.

GEI also brings valuable project-specific knowledge to Bell Canyon. Members of our team supported earlier phases of project development, including preliminary intake tower replacement evaluations, seismic hazard analyses, and geotechnical recommendations that informed subsequent design development. This familiarity with the facility, project history, site constraints, and regulatory considerations allows our team to quickly identify risks, understand design intent, and provide informed construction management support throughout the project lifecycle.

Established in 1970, GEI provides construction
management and inspection (CM&I), engineering,
environmental, and water resources services nationwide.

Our team, which includes over 1,800 highly skilled
professionals across 60+ offices, delivers practical, costeffective solutions for complex infrastructure projects while maintaining a strong focus on safety, quality,
schedule, budget, and regulatory compliance. For Bell
Canyon, these national resources are complemented by a
team with direct experience in California dam
rehabilitation, underwater construction, DSOD
coordination, and previous Bell Canyon investigations.

Existing corrugated steel intake tower riser exhibiting advanced corrosion and deterioration after more than 60 years of service.

Existing Bell Canyon valve house, where deteriorated outlet piping and valves will be replaced to improve reliability, operational flexibility, and compliance with DSOD emergency drawdown requirements.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 3 Recognized nationally and across California for our
expertise in engineering and CM&I, GEI provides
comprehensive services across the full project
lifecycle, from pre-construction constructability
reviews and risk management to construction quality
assurance (QA) and post-construction support. We
offer flexible delivery models, including full service, as needed, and staff augmentation support, with
strengths in CM, resident engineering, construction
inspection, contract administration, change
management, environmental coordination and
monitoring, document control, and project controls.

For Bell Canyon, our team will augment the City’s staff with experienced construction management
leadership, providing disciplined contract
administration, timely coordination among the City,
Contractor, Mead & Hunt, DSOD, and specialty
inspectors, rigorous quality oversight, and responsive
owner representation to help successfully deliver this
critical dam safety and water supply improvement
project.

GEI provides a wide range of CM services to municipal,
state, and federal agencies, water resources districts, developers, and contractors, including:
■ ConstrucƟon Management
■ Contract AdministraƟon
■ Change Management
■ Resident Engineering
■ Office Engineering
■ ConstrucƟon InspecƟons
■ Schedule Management
■ Cost EsƟmaƟng
■ Project Controls
■ Document Control
■ Constructability Reviews
■ Dispute ResoluƟon
■ Claims MiƟgaƟon
■ Safety Management
■ Risk Management
■ Pre-QualificaƟon and Bid Support
■ Regulatory CoordinaƟon
■ Environmental Monitoring
■ Public Outreach
■ Start-Up and Commissioning CoordinaƟon
Construction of the original Bell Canyon outlet works in 1959, including installation of the downstream control structure and 36-inch hydraulically operated slide gate.

Existing outlet piping and control valves within the Bell Canyon valve house. The project will replace aging outlet works components to improve reliability, operability, and long-term service life.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 4

TEAM ORGANIZATION
GEI has assembled a multidisciplinary team with the experience and technical expertise necessary to successfully deliver CM, inspection, and support services for the Project. The organizational structure shown below establishes clear lines of communication, responsibility, and decision-making while providing the City with direct access to key project leadership and specialized technical resources. Led by the project manager/resident engineer and supported by dedicated CM, inspection, scheduling, cost estimating, materials testing, and startup/testing personnel, the team is structured to provide comprehensive oversight throughout construction.

Additional subject matter experts and specialty inspectors will be available as needed to address project-specific challenges and support successful project delivery. Staff resumes can be found in Appendix A.

SUBCONSULTANTS
1 – TRC
2 – Ninyo & Moore
3 – Bodewell Group
4 – Gafcon PM-CM
5 – MW Construction Services
Mark Freitas, PE, GE
Sharon Tapia, PE

TECHNICAL ADVISORS
Gary Olvera, CCM

CONSTRUCTION

MANAGER
Violletta McDaniel, PMP

PRINCIPAL-IN-CHARGE
Chris Hockett, PE, GE

PROJECT MANAGER/

RESIDENT ENGINEER

ADDITIONAL

RECOMMENDED SERVICES
CITY OF ST. HELENA
Matthew Kehoe, PE
Dan Robbins, PE

UNDERWATER

INSPECTORS
Kat McDaniel

DOCUMENT CONTROL
Specialty Inspection2
Materials Testing2

SPECIALTY INSPECTION/

MATERIALS TESTING

SCHEDULER
Taylor Yost
Dale Frazer, ACI1
Gary Olvera, CCM

GENERAL INSPECTOR
Mark Williams5

COST ESTIMATOR
Environmental Monitoring
In-Plant Inspection
Public Relations3
Labor Compliance4
Simon Gray, PE

START-UP & TESTING

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 5 Violletta is a certified Project Management Professional (PMP) and GEI’s West Region Construction Management Practice Leader with more than 20 years of experience managing large, multifaceted project teams across complex construction projects. She has a proven ability to lead diverse teams in addressing changing project needs and delivering successful outcomes for a variety of water resource projects. This includes pipeline replacements, water treatment facilities, wastewater treatment expansions/upgrades, pump stations, and the Lake Hodges Hypolimnetic Oxygenation System Project, which involved extensive underwater construction and coordination with multiple stakeholders. She will be responsible for ensuring that resources are available for the CM team and will serve as an additional line of communication for the City.

Chris is a Civil and Geotechnical Engineer with more than 22 years of experience delivering complex public infrastructure projects for municipal, regional, and state agencies throughout California. His experience includes dams and reservoirs, flood control facilities, water conveyance systems, outlet works improvements, levees, stormwater infrastructure, and emergency infrastructure rehabilitation. He has successfully led multidisciplinary teams through planning, design, permitting, procurement, and construction support.

Chris has supported numerous dam and reservoir infrastructure projects involving outlet works improvements, dam safety upgrades, instrumentation improvements, spillway evaluations, reservoir restoration, and flood protection facilities. His background provides a strong understanding of the technical, operational, and regulatory considerations associated with critical water infrastructure.

For this Project, Chris will serve as project manager/resident engineer and primary point of contact for the City, providing overall project leadership, quality oversight, resource management, and coordination among the City, GEI, and project stakeholders.

Gary is a senior construction manager with over 40 years of experience in the construction industry; 31 years of hands-on experience in the water industry providing CM&I management on heavy civil water infrastructure projects. During his 29-year career at the San Diego County Water Authority, Gary was involved in the execution of over $3B of capital improvement program projects from 1994 through 2023 that included a new RCC dam and a RCC dam raise.

Gary will lead the CM team throughout this project. This includes support for constructability reviews, contract site administration, management of the inspection team, liaison and coordination with the special inspection subconsultants, and oversight of factory inspections, as needed. Among other duties, Gary will run weekly progress meetings and serve as the field point of contact. He will also be responsible for verification of progress for measurement and payment, review and recommendation of the Contractor’s Requests for Payment each month, and initial change and risk management.

Violletta McDaniel PMP | GEI Consultants, Inc.

Principal-in-Charge
Chris Hockett PE, GE | GEI Consultants, Inc.

Project Manager/Resident Engineer
Gary Olvera CCM | GEI Consultants, Inc.

Construction Manager

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 6 Mark is a geotechnical engineer with more than 45 years of experience directing geotechnical studies for water infrastructure projects in California. He is highly experienced in field exploration, data interpretation and site characterization, foundation analysis and design, seepage and stability analyses, pavement design, site grading, report preparation, and construction inspection. Mark previously led the team that provided the geotechnical scope for evaluation of the existing Bell Canyon Dam intake tower, outlet valve house, and outlet creek channel, including review of existing information and previously compiled 65% design plans and reporting, limited site exploration including Multichannel Analysis of Surface Waves (MASW) geologic and geotechnical reconnaissance within the dam site and vicinity, seismic site response evaluation of MASW results, and geotechnical recommendations.

Sharon is a recognized leader in dam safety, regulatory compliance, and infrastructure risk management, with deep expertise in overseeing dam evaluations, inspections, rehabilitations, and emergency response planning.

Prior to joining GEI Consultants, Sharon was the former Division Manager of DSOD where she directed the state’s Dam Safety Program, regulating over 1,200 dams, while leading statewide policy implementation and enforcing critical dam safety legislation. Sharon has led technical reviews for major dam improvement projects and implemented grant funding programs for dams, while strategically shaping California's regulatory approach to risk-informed decision-making and long-term dam safety planning.

Matthew is a waterfront practice leader with over 18 years of practical leadership, management, and engineering experience specializing in projects relating to waterfront facilities. Matt is a professional engineer and ADCI certified commercial diver with expertise in waterfront structure condition assessment and construction support. His experience includes the design of repairs for deteriorated structures, including the development of mooring and fender systems. His keen communication skills focus on developing positive relationships with clients, architects/engineers, local authorities, and contractors while delivering cost-effective results.

Dan is a civil engineer with 16 years of experience in waterfront engineering, including above and underwater inspections, design, analysis, and construction administration services on a variety of waterfront structures. He has played an integral role in specialized waterfront design projects, including state-of-the art concrete research.

Dan has acted as a resident engineer/construction inspector for multiple pier and bulkhead repair and rehabilitation projects throughout the world.

Sharon Tapia PE, PMP | GEI Consultants, Inc.

Technical Advisor
Mark Freitas PE, GE | GEI Consultants, Inc.

Technical Advisor
Matthew Kehoe PE | GEI Consultants, Inc.

Underwater Inspector
Dan Robbins PE | GEI Consultants, Inc.

Underwater Inspector

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 7 Dale has more than 34 years of construction engineering and inspection experience supporting major civil, flood control, transportation, and water infrastructure projects throughout California. His background includes extensive inspection and quality assurance services on levee improvement, seepage mitigation, embankment construction, cutoff walls, deep foundations, structural concrete, and earthwork projects that are highly relevant to dam and dam safety-related infrastructure. He has served in lead inspection, quality assurance, and materials testing roles on several large-scale projects. In addition, his broad civil inspection experience includes roadway, bridge, storm drain, sewer, water utility, and public works projects for Caltrans and other public agencies. His strengths include construction documentation, materials testing oversight, quality control verification, contractor compliance monitoring, and coordination of complex construction activities on critical public infrastructure projects.

Mark has 35 years of experience providing cost estimating and constructability reviews for heavy civil water infrastructure projects, including dams, reservoirs, pipelines, pump stations, treatment facilities, tunnels, and flow control structures. He has developed estimates for projects ranging from pipeline rehabilitations to major water conveyance and treatment facilities valued at over $850 million. His dam experience includes preparing the cost estimate and constructability review for the $89 million Trampas Canyon Dam and Reservoir Project, which included dam construction, reservoir facilities, dewatering, earthwork, pump stations, and inlet/outlet structures. His expertise combines detailed estimating, risk identification, scheduling, and construction meansand-methods analysis to develop accurate and defensible project budgets for complex water infrastructure projects.

Simon brings more than 43 years of experience delivering complex water, wastewater, dam, levee, and heavy civil infrastructure projects worldwide. He is a recognized startup, commissioning, and testing expert, having led construction, startup, and operational readiness activities for major pump stations, wastewater treatment facilities, desalination plants, water systems, and process facilities valued up to hundreds of millions of dollars.

His experience includes directing performance testing, condition assessments, hydraulic evaluations, system commissioning, and operational troubleshooting for treatment plants, conveyance systems, and pumping facilities. His technical expertise spans hydraulic systems, pipelines, pump stations, treatment processes, controls integration, and operational optimization, enabling smooth transitions from construction to full facility operation.

Mark Williams | MW Construction Services, Inc.

Cost Estimator
Dale Frazer ACI | TRC
General Civil Inspector
Simon Gray PE, CEng, FIEC | GEI Consultants, Inc.

Start-up and Testing

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 8

SUBCONSULTANTS
GEI has carefully assembled a skilled team of subconsultants to enhance our in-house capabilities and provide a comprehensive approach to project execution. Together, this team offers the depth of resources and wealth of expertise needed to efficiently meet the needs and achieve the goals of this project. The subconsultants have also been chosen for their history of working together on relevant projects.

General Inspection
TRC Companies brings experience in construction inspection services offering end-toend support that spans engineering, quality assurance, and field monitoring. Their multidisciplinary teams—comprising construction inspectors and QA specialists—are equipped to oversee complex infrastructure projects, ensuring compliance with industry standards and regulatory requirements. TRC integrates their proprietary Integra Link™ platform to deliver real-time data and enhance project transparency. Their comprehensive approach includes earthwork, structural concrete, mechanical systems, and soil/material testing, all underpinned by a formal QA/QC program and certified laboratories adhering to ASTM, USACOE, EPA, and AASHTO standards. This integrated methodology ensures that projects are executed efficiently, safely, and in full compliance with technical and environmental regulations.

Specialty Inspection & Materials Testing
Ninyo & Moore, a SOCOTEC Company, an ENR Top 500 Design Firm, is a professional geotechnical and environmental sciences consulting firm providing services in geotechnical engineering, engineering geology, geophysics, hydrogeology, soil and materials testing, special inspection, soil and groundwater contamination assessment, site remediation, hazardous building materials, industrial and occupational safety.

Public Relations
GEI’s subconsultant Bodewell Group (formerly Katz & Associates) has vast experience working with cities, public agencies, and stakeholders on water infrastructure projects. They can provide a variety of services including preparing a strategic public outreach plan, public and stakeholder outreach assistance, presentation materials for local public meetings, preparing social media content, language translation signs and messaging as needed, and assist with phone line inquiries (City will use their own phone lines and forward inquiries via an email).

Labor Compliance
Over the past 37 years, Gafcon PM-CM LLC (Gafcon) has contributed labor compliance expertise for more than $10B in construction projects. Their in-depth knowledge of the labor compliance industry and its business issues gives them a unique combination of practical experience and intellectual acumen that they deliver to every project. Gafcon has a deep understanding of the nuances of labor compliance monitoring, project labor agreement, and prevailing wage enforcement, including federal, state, and local requirements to help you navigate a constantly evolving field. First-hand knowledge and experience enable them to craft and implement a proactive approach to meeting your compliance needs. Gafcon mitigates risk by ensuring contractors know the rules and regulations before starting work on any project. GEI and Gafcon are both part of the family of employee-owned companies organized under our umbrella company, Global Infrastructure Solutions, Inc (GISI).

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 9 Project Approach
Bell Canyon Reservoir is a critical component of the City of St. Helena's water supply system, making operational continuity, public safety, construction quality, and regulatory compliance essential project drivers. The project includes replacement of the intake tower within an active reservoir, reconstruction of the valve house and associated piping systems, installation of a new fixed cone valve, improvements to the outlet channel, and access route upgrades. Successful delivery will require careful coordination of commercial diving operations, long-lead equipment procurement, reservoir operations, and DSOD requirements.

Bell Canyon Reservoir shortly after initial impoundment in 1959, showing the original intake tower that continues to serve the City’s water supply system today.

GEI's approach is proactive, field-focused, and centered on protecting the City's operational, regulatory, and community interests while managing project risks, controlling costs, and verifying construction quality . We will begin with a detailed preconstruction review of the plans, specifications, schedule, and other project requirements to identify risks, constructability concerns, operational constraints, required submittals, and inspection requirements before construction begins.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 10

PROJECT UNDERSTANDING AND DELIVERY STRATEGY
GEI understands that Bell Canyon presents several unique construction challenges that distinguish it from a typical water infrastructure project. The intake tower replacement will be performed largely underwater using commercial diving crews, requiring oversight, detailed planning, and rigorous quality control. At the same time, the City must maintain reliable water service throughout construction while coordinating procurement and installation of critical equipment with fabrication lead times. These constraints require disciplined construction management with particular emphasis on underwater construction, long-lead equipment procurement, reservoir operations, and DSOD coordination. GEI's team brings specialized dam, reservoir, diving oversight, and water infrastructure experience to successfully manage these project-specific challenges. Throughout construction, we will represent the City's interests by providing experienced leadership, independent quality oversight, timely coordination, and decision support while protecting project quality, schedule, cost, regulatory compliance, and operational continuity from pre-construction through project closeout.

EARLY ENGAGEMENT AND RISK MITIGATION
GEI appreciates the value of proactive pre-construction planning in strengthening contract documents, reducing risk, supporting efficient delivery, and creating opportunities for cost and schedule savings. For Bell Canyon, particular attention will be given to underwater construction activities, long-lead equipment procurement, operational constraints, and DSOD compliance requirements.

To support successful delivery, our team will:
• Perform a constructability review and prepare a technical memorandum identifying design coordination issues,
operational conflicts, and opportunities to reduce
construction risk before the project is advertised.
• Review the Engineer’s Opinion of Probable Construction Cost and evaluate major cost drivers, bid risks, and
market conditions to confirm alignment with the City’s
budget and project objectives before bidding.
• Perform an independent cost estimate to confirm the
proposed construction cost is in line with the City’s
expectations and identify potential cost risks before
construction begins.
• Identify and document gaps, bid risks, and coordination issues, particularly related to combining current designs into a single bid package.
• Provide bid-phase support, including input to contractor questions, addenda development to improve clarity and
reduce change orders, and facilitation of pre-bid and preconstruction conferences. • Evaluate procurement strategies for the fixed cone valve and other specialty equipment to help minimize schedule risk.
• Develop and implement recommended contract
administration, document control, and record-keeping
procedures for the City’s review and approval before
construction begins. Original Bell Canyon intake tower under construction in 1959. The reinforced concrete base and corrugated steel riser shown here remain the foundation of the current intake tower replacement project.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 11 Our proposed construction manager, Gary Olvera, has recently completed constructability reviews for projects including Oroville Dam, Anderson Dam, Lake Wohlford Dam, and Vail Dam, bringing direct relevant experience to Bell Canyon and providing the City with proven approaches for reducing construction risk before work begins.

DIVING OPERATIONS OVERSIGHT
Because replacement of the intake tower will require
extensive commercial diving operations within an
active reservoir, GEI’s approach is designed to maintain strong oversight while helping the City minimize
underwater inspection costs. Rather than duplicating
the Contractor’s dive effort, our team will provide
experienced CM staff to evaluate dive operations,
review dive plans and safety procedures, coordinate
closely with the Contractor, and if available perform
real-time observation of underwater activities using
the Contractor’s remote video monitoring system
stationed on the dive vessel to verify progress, quality, and compliance at key stages of the work.

To support safe, efficient, and compliant execution of
underwater construction activities, GEI will:
• Provide CM staff experienced in diving
operations, safety requirements, and
Contractor oversight.
• Review dive plans, means and methods, and
safety procedures to support safe and efficient
execution.
• If available, monitor underwater work through
live video feeds and project documentation to
verify installation progress, workmanship, and
compliance with contract requirements while
minimizing inspection costs.
• Coordinate closely with the Contractor and
diving crews to reduce risk during installation
of critical infrastructure.
• Document key underwater construction
activities and maintain inspection records to
support quality assurance, regulatory
compliance, and project closeout.

GEI's proposed team includes personnel that have supported underwater inspection and reservoir infrastructure projects for a variety of projects and clients such as the Lower Guadalupe Dam and various DWR facilities, providing practical experience with diving operations, underwater observation techniques, and quality oversight of in-water construction activities.

Existing outlet works discharge from the Bell Canyon valve house.

The project will modernize critical flow control infrastructure while maintaining the reservoir’s operational and emergency drawdown capabilities.

Underwater condition of the existing corrugated steel intake tower riser. GEI’s dive inspections documented significant corrosion and deterioration, ultimately leading to development of the riser replacement project.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 12

CONSTRUCTION MANAGEMENT AND FIELD OVERSIGHT
During construction, GEI will deliver field observation, including inspection of concrete, masonry, structural steel, and welding, supported by disciplined QA/QC processes to meet regulatory and DSOD requirements. We recommend particular emphasis be placed on fabrication oversight for critical long-lead components, including shop inspections, testing verification, and coordination with construction sequencing to manage schedule constraints driven by extended fabrication durations.

GEI will coordinate closely with the Contractor, design engineer, specialty inspectors, and City staff to verify that construction activities are completed in accordance with the contract documents, approved submittals, and project requirements.

GEI will also actively manage operational and scheduling constraints associated with maintaining continuous reservoir service, including coordination of temporary bypass systems and phased construction activities.

Recognizing the City's limited internal resources, GEI will provide day-to-day construction management support on the City's behalf including contract administration, schedule monitoring, progress reporting, and coordination among project stakeholders. This integrated approach, centered on quality control, fabrication oversight, and specialized expertise, positions GEI to successfully mitigate risks and deliver a high-quality project outcome.

Gary Olvera brings more than 30 years of water infrastructure CM experience, including oversight of major dams, reservoirs, pipelines, flow control facilities, and treatment facility projects throughout California. He will provide experienced field leadership, practical decision-making, and proven construction management practices developed through decades of delivering complex California water infrastructure projects. Gary spent 25 years at the San Diego County Water Authority (SDCWA) where he utilized consultant CM and inspection teams as staff augmentation, integrating them into capital improvement projects. With this owner-side experience, he understands how to represent the City's interests while leading an integrated team to successfully complete a project from design through construction.

Original Bell Canyon intake tower following installation. GEI’s design evaluations determined that the concrete substructure remains suitable for continued service, allowing replacement of the deteriorated riser without complete tower reconstruction.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 13

MATERIALS TESTING AND SPECIAL INSPECTIONS
GEI will coordinate and manage all required materials testing and special inspections to document compliance with the contract documents, applicable codes, and DSOD requirements. Our team will serve as the City's quality assurance representative, coordinating testing activities, reviewing results, documenting compliance, and promptly identifying and resolving deficiencies.

Testing and special inspection services will be provided as required by the project and may include:
• Concrete sampling, testing, and placement observation • Reinforcing steel inspection
• Structural steel inspection
• Welding inspection and nondestructive testing (NDT), as required • Protective coatings inspection
• Mechanical equipment inspection and testing
• Masonry inspection
• Factory acceptance testing support for critical fabricated components • Review and documentation of Contractor quality control testing • Coordination and tracking of all testing and special inspection records Gary Olvera will coordinate testing and special inspections and coordinate with our specialty subconsultants to manage scheduling, reporting, and resolution of testing issues. He will maintain a comprehensive testing and inspection log, review test reports for compliance with project requirements, and coordinate corrective actions when deficiencies are identified. Testing and inspection results will be incorporated into the project's quality documentation and provided to the City as part of regular project reporting and final closeout documentation.

This is standard operational procedures for Gary; from 2005-2023 at the San Diego County Water Authority, while being the construction manager, he also managed the as-needed construction and in-plant inspection programs which utilized consultant engineering and inspection firms to augment SDCWA staff.

Existing outlet works within the Bell Canyon valve house. Previous evaluations identified deterioration of the outlet piping and deficiencies with the emergency discharge system, leading to development of the current valve house improvement project.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 14

REGULATORY COORDINATION AND DSOD COMPLIANCE
Bell Canyon will be constructed under the oversight of DSOD, requiring careful coordination, documentation, inspection, testing, and communication throughout the construction process. GEI understands the unique regulatory requirements associated with DSOD-regulated facilities.

A distinguishing strength of GEI is its extensive experience coordinating with DSOD. Several key GEI staff are former DSOD leaders, including former DSOD Division Manager Sharon Tapia, bringing unique insight into agency requirements and processes. This depth of regulatory knowledge and established relationships with DSOD staff enable GEI to anticipate regulatory expectations, facilitate timely reviews, and support successful project approvals.

Our GEI team will work closely with the City, Mead & Hunt, DSOD, specialty inspectors, and the Contractor to support timely review of submittals, testing documentation, inspection records, and construction activities requiring regulatory coordination. Our team will maintain complete project records and assist the City in tracking compliance with permit conditions, testing requirements, inspection documentation, and other regulatory obligations throughout construction.

Gary Olvera has supported numerous dam and water infrastructure projects throughout California. He has personal experience with DSOD, from preconstruction to startup and commissioning. This experience provides the Bell Canyon team with a practical understanding of dam safety requirements, construction quality expectations, and the level of documentation necessary to support successful project delivery. Most recently acting as the City of Escondido’s owner’s agent, Gary facilitated discussions with DSOD, and the City’s Designer on inspection and testing requirements for Lake Wohlford Dam. Drawing on this experience, GEI will help the City maintain compliance through proactive communication, thorough documentation, and disciplined quality management, GEI will help the City maintain compliance, reduce regulatory risk, and support successful completion of this important dam safety improvement project.

Construction of the Bell Canyon intake tower and outlet conduits during original dam construction in 1959. Much of this infrastructure has remained in service for more than six decades.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 15

OWNER REPRESENTATION AND DECISION SUPPORT
GEI recognizes the demands this project will place on the City’s limited staff to support day-to-day construction activities. As a result, our team will provide dedicated owner's representation, proactive construction management, contract administration, technical coordination, and timely decision support throughout the project.

GEI will provide the City with the technical recommendations and the information necessary to make informed decisions while maintaining control of project scope, budget, quality, and risk. GEI will serve as the primary point of coordination among the Contractor, the design engineer Mead & Hunt, specialty inspectors, testing laboratories, DSOD, and other project stakeholders, ensuring clear communication and timely resolution of issues.

To support effective project delivery, GEI will:
• Review and process Contractor submittals, RFIs, change order requests, and payment applications. • Provide recommendations regarding contract requirements, cost implications, and issue resolution strategies.
• Coordinate technical reviews and facilitate timely resolution of construction issues and field conflicts. • Prepare meeting agendas, facilitate project meetings, document action items, and track issue resolution. • Maintain regular communication with City staff through structured reporting on project status, budget, quality, and safety.
• Support negotiation and resolution of construction issues while protecting the City's interests.

Through proactive leadership, transparent communication, and disciplined contract administration, GEI will help the City maintain visibility into project performance and make informed decisions throughout construction.

Bell Canyon Reservoir and existing intake tower. The project will replace the deteriorated intake tower riser while preserving the existing concrete substructure identified during GEI’s evaluations as suitable for continued service.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 16

PROJECT CONTROLS AND OPERATIONS COORDINATION
GEI will support the project beginning in pre-construction, with effort ramping down following bid-phase services until construction activities increase. Early efforts will focus on reviewing the Contractor’s baseline schedule, evaluating critical path activities, assessing procurement durations, and identifying potential risks to key project milestones.

Particular attention will be given to procurement
and installation of the fixed cone valve and other
specialty equipment. Based on the current project
schedule, the fixed cone valve is expected to require
a 12- to 18-month procurement period, creating a
unique project delivery sequence that includes
periods of limited field activity followed by
increased construction activity once critical
equipment is available. During this period, GEI will
monitor procurement progress, review submittals
and fabrication schedules, coordinate factory
inspections, and track activities necessary to
maintain schedule readiness for construction
restart.

Because Bell Canyon Reservoir serves as a critical
component of the City’s water supply system, construction activities must be carefully coordinated with ongoing operations. GEI will work closely with City staff, the Contractor, and Mead & Hunt to support temporary bypass planning, phased construction activities, equipment startup, and commissioning while maintaining continuity of service and minimizing operational risk.

To support successful project delivery, GEI will:
• Review and monitor the Contractor’s baseline and updated schedules. • Track critical path activities and identify potential schedule risks early. • Monitor procurement, fabrication, delivery, and installation of long-lead equipment. • Evaluate schedule and cost impacts associated with RFIs, change orders, weather delays, and unforeseen conditions.
• Monitor construction progress and identify emerging schedule, procurement, and operational risks before they affect project milestones.
• Coordinate construction activities with reservoir operations and temporary bypass requirements. • Provide regular schedule updates and recommendations to support informed decision-making.

Through proactive project controls, procurement oversight, and close coordination with City operations staff, GEI will help maintain project momentum, minimize disruptions, and support successful delivery of this critical water supply improvement project.

Existing emergency discharge valve within the Bell Canyon valve house.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 17

CONTRACT ADMINISTRATION AND DOCUMENT MANAGEMENT
GEI will implement a disciplined approach to contract administration and document management to support timely decision-making, clear communication, and effective control of project records throughout construction.

Acting on the City's behalf, our team will manage and track submittals, RFIs, change orders, payment applications, meeting action items, contract correspondence, schedule updates, and other project documentation to support efficient project delivery and maintain accountability among project participants. GEI will coordinate the review and distribution of submittals and RFIs, maintain logs to track status and response times, provide recommendations regarding contract changes, schedule impacts, and payment requests, and facilitate regular progress meetings, including preparation of agendas, meeting minutes, and action item tracking.

Project records will be maintained using the construction management platform Procore, and established project procedures to provide accurate, accessible, and well-organized documentation throughout construction.

GEI will track contract document revisions, shop drawings, field memoranda, contract clarifications, testing and inspection records, change orders, purchase orders, and Contractor schedules to support transparency, regulatory compliance, and efficient project administration.

Through disciplined contract administration and document control, GEI will help reduce project risk, improve communication, and provide the City with timely access to the information necessary to make informed decisions throughout the construction process.

Existing Bell Canyon spillway, part of the original reservoir infrastructure constructed in 1958–1959.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 18

PROJECT CLOSEOUT
At project closeout, GEI will coordinate final inspections, completion of punch list items, equipment startup and commissioning activities, and preparation of documentation required for project acceptance. Our team will confirm receipt of required operations & maintenance manuals, special tools, warranties, test results, certifications, training documentation, and record drawings.

GEI will work closely with the Contractor, City staff, Mead & Hunt, specialty inspectors, and other project participants to efficiently resolve remaining issues and support an orderly transition from construction to operations.

Using Procore and established closeout procedures, GEI will compile, organize, and transfer complete electronic project files, testing records, inspection documentation, meeting records, change order logs, and other project deliverables to the City for its official records and long-term use.

GEI will also assist the City with final acceptance documentation and project closeout activities required by DSOD and other regulatory agencies, as applicable. This structured closeout process will help ensure the City receives accurate, accessible documentation, a complete project record, and a smooth handover for long-term operation and maintenance of the Bell Canyon facilities.

Original Bell Canyon Dam plan and section drawings prepared during design and construction of the reservoir in the late 1950s.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 19 Additional Recommended Services
The following services are recommended but have not been included in the cost estimate at this time. We can provide estimated costs for these additional recommended services upon the City’s request.

IN-PLANT FACTORY INSPECTION AND ACCEPTANCE TESTING
GEI will coordinate and perform factory acceptance inspections for critical fabricated components, including the fixed cone valve and other specialty mechanical equipment as appropriate. These inspections will verify fabrication quality, welding, coatings, dimensional tolerances, testing procedures, and conformance with contract requirements prior to shipment.

Because the fixed cone valve represents a critical long-lead component for the project, early identification and resolution of fabrication issues is essential to maintaining the construction schedule and reducing installation risk. GEI will review fabrication schedules, witness factory testing as appropriate, document inspection results, and coordinate resolution of deficiencies before equipment is released for shipment.

Gary Olvera has performed fabrication and factory acceptance inspections for large-diameter pipelines, valves, pumps, and other critical water infrastructure components across the USA, Germany, Italy, Mexico and South Korea, providing practical experience evaluating equipment quality prior to shipment.

By identifying issues at the fabrication stage rather than after delivery to the site, GEI helps reduce costly field modifications, minimize schedule impacts, and improve overall project reliability and quality.

ENVIRONMENTAL COMPLIANCE MONITORING
GEI has dedicated California staff experienced in environmental compliance monitoring and biological/botanical inspections, including pre-construction nest and other wildlife surveys, as required by Federal and State agencies. Our team recognizes the importance of integrating environmental compliance into construction activities early and consistently to help avoid schedule delays, minimize impacts to sensitive resources, and support successful project delivery. During construction, GEI can provide qualified monitors to observe field activities, document compliance with applicable permit conditions and mitigation measures, coordinate with project stakeholders, and identify potential issues before they affect construction progress. If permitting issues arise, GEI can also assist with permit applications, agency coordination, compliance documentation, and ongoing permit compliance monitoring to help the City maintain regulatory compliance throughout the project.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 20 Project Schedule and Work Plan
GEI will support pre-construction with early schedule review, risk identification, and coordination, then maintain a reduced level of effort before active construction while monitoring key procurement, submittal, and readiness activities. During construction, GEI will provide an efficient team to manage stakeholder coordination and CM activities, including a part-time construction manager and full-time inspection to maintain field oversight, align resources with project needs, and support timely coordination. If additional stakeholder coordination or CM support is needed, GEI can accommodate those needs.

GEI’s project schedule work plan will begin during pre-construction with a detailed review of the Contractor’s baseline schedule to confirm that it reflects the full scope of work, logical construction sequencing, required submittals, procurement durations, environmental restrictions, reservoir operational constraints, DSOD coordination, inspection and testing requirements, and the resources needed to achieve key milestones. Our team will evaluate the critical path, identify activities that could affect construction progress, and provide the City with clear recommendations to reduce schedule risk before field activities begin. Particular attention will be given to long-lead procurement items, including the fixed cone valve and specialty fabricated components, because timely submittal review, fabrication, factory testing, delivery, and installation will be essential to maintaining project momentum.

During construction, GEI will actively monitor the Contractor’s progress against the approved schedule, review monthly schedule updates, verify reported progress in the field, and evaluate potential impacts from RFIs, submittals, change orders, weather, access constraints, unforeseen conditions, and coordination with City operations. We will work closely with the Contractor, the design engineer Mead & Hunt, City staff, specialty inspectors, and regulatory stakeholders to identify schedule concerns early and support timely corrective action.

This includes reviewing recovery schedules when needed, documenting schedule-related issues in progress meetings and monthly reports and providing the City with practical recommendations to support informed decision-making.

Because Bell Canyon Reservoir is an active and critical water supply facility, GEI’s schedule oversight will also be closely coordinated with operational needs. Our team will track work associated with temporary bypass systems, reservoir access, underwater construction activities, valve house improvements, equipment startup, commissioning, and closeout so that construction activities are properly sequenced and do not compromise continuity of service. By maintaining regular communication, disciplined schedule tracking, and proactive issue resolution, GEI will help the City maintain visibility into project performance and support timely completion while preserving quality, safety, and regulatory compliance. • Review the Contractor’s baseline and updated schedules for logic, sequencing, critical path, resource loading, procurement durations, and consistency with contract requirements. • Track long-lead equipment procurement, fabrication, recommended factory acceptance testing, delivery, and installation to identify risks early and maintain readiness for field work. • Coordinate schedule activities with reservoir operations, environmental restrictions, DSOD requirements, specialty inspections, testing, startup, commissioning, and project closeout. • Monitor construction progress through field observation, progress meetings, schedule updates, and monthly reporting to keep the City informed of status, risks, and recommended actions.

We have developed the following anticipated schedule that shows project milestones and overall expected duration.

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 21

PROJECT SCHEDULE

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 22 Relevant Experience
GEI specializes in delivering California water infrastructure projects through design and construction, with advanced expertise in dams, reservoirs, groundwater wells, canals, flood control structures, pipelines, and pump stations. We serve over 100 public water agencies throughout California and bring that statewide experience, technical strength, and commitment to client service to the City.

GEI’s experience supporting relevant types of projects is highlighted in the matrix below and provides just a sample of GEI’s breadth of relevant experience in CM of water infrastructure projects. Select detailed project examples are also provided in this section.

Project Name Owner and LocaƟon DSOD
Intake
Structure
Valve
House
Underwater
Work
El Dorado Forebay Dam
ModificaƟons
El Dorado IrrigaƟon District;
Pollock Pines, CA ● ● ●
San Vicente Dam Raise San Diego County Water
Authority; San Diego, CA ● ● ●
Sweetwater Dam Sweetwater Authority; San Diego
County, CA ●
Anderson Dam Seismic Retrofit
Project Valley Water; Morgan Hill, CA ● ●
Oroville Spillways Recovery
Project
California Department of Water
Resources; BuƩe County, CA ●
Lake Wohlford Dam City of Escondido; Escondido, CA ● ●
Vail Dam RehabilitaƟon
Rancho California Water District;
Temecula, CA ●
Guadalupe Dam ExisƟng Intake
Structure Survey
Valley Water; Santa Clara County,
CA ● ● ● ●
Mallard Outlet Gate
Improvements
Contra Costa Water District;
Concord, CA ● ●
Chenery Intake Tower DemoliƟon Contra Costa Water District; ● ● ●

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 23 The El Dorado Forebay Dam modifications project
increased the storage capacity of the reservoir and
improved the dam’s seismic stability. The project
involved raising the height of the dam with a
downstream stability buttress and replacing the
existing spillway channel, water outlet works, and
weir structure.

Key project elements included:
• A new pre-cast concrete outlet control valve
house with 36-inch steel piping, gate valves
with controls, and monitoring systems
• Federal Energy Regulatory Commission (FERC)
and DSOD coordination
• New 96-inch isolation gates and trash racks on the existing penstock intake structure, requiring widening the existing structural concrete piers and slab
• Extension of the existing 54-inch outlet piping through the downstream buttress • Installation of dam monitoring instrumentation and SCADA system • A new weir structure for the emergency spillway, comprised of a U-shaped concrete channel with a 20- feet-wide and 2.5-feet-thick horizontal invert slab, and 18-feet-high vertical side walls • A new downstream earthen stability buttress over 100 feet in height • New gravel and sand filter and drain layers along the base of the downstream buttress and the dam abutments, groins and toe
• A new seepage pump-back system to return seepage flows from the drain collection system to the reservoir
During constructability review the GEI CM team advised that the contract documents should include the requirement for an extensive array of groundwater wells and significant pumping capacity. This proved crucial to the contractor successfully bidding and then managing groundwater dewatering below the level of the impounded reservoir for the project duration, for no additional impacts to project cost or duration.

Construction of the buttress fill and sand and gravel chimney and blanket drain system required stockpiling, handling, and placement of several on-site and imported materials, while avoiding cross-contamination and degradation. This was achieved through clear and concise specifications and working proactively with the contractor to develop and implement successful work approaches.

El Dorado Forebay Dam Modifications
El Dorado Irrigation District | El Dorado County, CA

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 24 The San Vicente Dam Raise project was the final phase of construction for SDCWA’s $1.5 billion Emergency & Carryover Storage Project to create additional water storage and conveyance capabilities to enhance the resiliency of San Diego’s regional water supply in the event of an interruption in imported water. The project raised the crest of the dam 117 feet, making it the tallest dam raise in the U.S. and the world’s largest RCC dam, more than doubling the reservoir's original capacity to 242,000-acre feet. The project also constructed a new spillway, outlet tower, and inlet structures to accommodate the higher reservoir levels.

While at SDCWA Gary Olvera, as the construction manager during the preconstruction phase, was responsible for the constructability review of the plans and specifications, performing risk management assessments, facilitating the construction contractor prequalification process, coordination of consultants, and attending and presenting at Board and stakeholder meetings. During construction he was responsible for all aspects of CM of the construction contract and the consultant construction manager and in-plant inspection support contracts.

He also served as the primary operations & maintenance contact for construction and shutdowns items.

GEI provided engineering services to SDCWA to support the successful permitting of the project, and provided technical support services for the design, construction, and operation phases, including constructability analysis, cost estimating, development of reservoir operations plans for construction and post construction.

Owned and operated by United Water Conservation District, Santa Felicia Dam is an earth embankment dam that impounds Lake Piru Reservoir and is under the jurisdiction of FERC and DSOD. The purpose of the outlet works improvement project was to replace the existing outlet works system located on the west side of the dam to address dam safety and operational concerns. The proposed outlet works water conveyance system consists of two outlet conduit systems (high-flow and low-flow).

The project included:
• A sloping intake structure for 5 intakes (4 high flow, 1 low flow), • Downstream control facility (valves, controls, hoists, backup power, step aerator) • Moveable fish screen system, including screens, winches, trolleys • Tunneling through the left abutment
• Hydropower system, grid connection, SCADA
GEI served as constructability expert for the project, including leading the development of construction specifications and performed a constructability review, assisting in the preparation of a constructability analysis, and providing equipment, manpower, and scheduling projections for the Project. Analyses included the assessment of both sloping intake and intake tower options. GEI also prepared a Site Development Evaluation for the selected sloping intake option.

San Vicente Dam Raise
San Diego County Water Authority | Lakeside, CA
Santa Felicia Dam Outlet Works Improvement Project
United Water Conservation District | Ventura County, CA

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 25 Hell Hole Dam, which is under the regulatory
jurisdiction of DSOD and FERC, is located on the
Rubicon River at high elevation within El Dorado
National Forest. After an initial attempt at design and construction that faced significant problems with
differing site conditions, Placer County Water Agency
contracted with GEI to redesign and complete the
project, including:
• Value engineering the previous design to
realize efficiencies with respect to reservoir
levels, material reuse, and excavation
sequencing
• Finalizing project construction documents and fast-tracking DSOD and FERC approvals • Negotiating a major change order for completion of the project • Providing full-service construction management for the project Key project elements included:
• FERC and DSOD coordination during construction to discuss and approve necessary design deviations in the field
• High altitude site with constrained site access and short construction seasons required careful sequencing, and flexibility in adapting to changing weather conditions to maintain construction progress and avoid delays
• Excavation of the top 15 feet of the 1,550-foot-long existing dam embankment to expose the top of the existing clay core
• Test fills to verify contractor means and methods for placement and compaction to meet performance requirements
• Placement of new clay core, sand filters and gravel drain to build the dam back up to its original height. • Quarrying of rock on-site for rip-rap material to place on the downstream face • Blending on-site of excavated materials with imported materials to make up shortage of available imported material
The GEI CM team worked closely with the GEI design team to promptly identify acceptable alternatives and gain expedited approval of the updated design from DSOD and FERC, while quickly and effectively negotiating a major change order with the contractor, minimizing any impacts from differing site conditions under a prior initial contract by others.

During construction the CM team’s construction manager coordinated with DSOD and FERC and managed construction to successfully complete the project early and under budget.

The project received both a 2020 American Society of Civil Engineers Outstanding Construction Project Award and ENR’s 2021 Regional Best Project Award.

Hell Hole Dam Core Raise Project
Placer County Water Agency | Placer County, CA

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 26 Completed in 1935, Guadalupe Dam is an earth-fill
dam located on Guadalupe Creek approximately 10
miles south of downtown San Jose. Following a
seismic stability evaluation that identified deficiencies under the Maximum Credible Earthquake (MCE),
Valley Water initiated a comprehensive seismic
retrofit program to restore the reservoir to its full
operating capacity while upgrading the dam, spillway,
outlet works, and associated facilities.

As part of the Guadalupe Dam Seismic Retrofit
Project, GEI performed a detailed investigation of the
existing submerged intake structure to support the
design of interim strengthening modifications that
would allow construction to proceed while
maintaining downstream releases, avoiding the need for complete reservoir dewatering.

A key component of the effort was the planning, coordination, and oversight of specialized underwater inspection and commercial diving operations. GEI directed field activities performed by commercial dive contractors and underwater survey specialists, coordinating diver-assisted inspections, underwater measurements, and remotely operated vehicle (ROV) investigations to safely evaluate critical submerged infrastructure. During the 2024 investigation, GEI engineers observed live video transmitted from the ROV and worked directly with the dive team to guide additional measurements, observations, and inspection activities needed to support engineering evaluations. Earlier investigations also included diver entry through the intake structure and valve vault to perform detailed condition assessments of the submerged outlet works, supplemented by inspections within dewatered sections of the outlet system where access was possible.

The investigation collected high-resolution three-dimensional sonar data of the intake tower interior together with visual observations and targeted measurements of the intake riser, trash rack, valve vault, and other critical features. By combining commercial diving, ROV technology, and advanced sonar mapping, GEI accurately documented existing geometry and structural conditions in low-visibility underwater environments while minimizing risk and maximizing data quality.

GEI synthesized the survey results into a comprehensive technical memorandum that included processed 3D models, cross-sections, condition assessments, and supporting imagery. The findings were compared with available as-built information and previous inspections to identify discrepancies, reduce design uncertainty, and support development of the intake modification design. The investigation provided the engineering team with reliable existing-condition data that reduced construction risk and served as the foundation for the ongoing design of submerged intake improvements.

Guadalupe Dam Existing Intake Structure Survey
Valley Water | Santa Clara County, CA

City of St. Helena | Bell Canyon Intake Tower and Valve House CM&I Services 27 Fee Proposal
Per the requirements of the RFP, our fee proposal is submitted as a separate PDF file.

FEE PROPOSAL:

Bell Canyon Intake Tower and Valve
House Construction Management
and Inspection Services
City of St. Helena
JULY 6, 2026
Submitted by:

GEI Consultants, inc.
180 Grand Avenute
Suite 950
Oakland, CA 94612
ph: 925.788.8308

Fee Estimate for Bell Canyon Intake Tower and Valve House CM&I Project Name Contract No. Title Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 2026 Hours 2026 Rate 2027 Hours 2027 Rate 2028
Hours 2028 Rate Total Hours Total
Violletta McDaniel G8 PIC 2 2 2 6 $285 0 $293.55 0 $302.36 6 $ 1,710.00 Sharon Tapia G8 Tech Advisor 4 4 8 $285 0 $293.55 0 $302.36 8 $ 2,280.00 Chris Hockett G7 PM/RE 2 32 32 10 10 10 10 32 32 32 32 32 32 32 32 32 32 32 32 32 96 $226 362 $232.99 64 $239.98 522 $ 121,414.57 Gary Olvera G8 Construction Manager 2 80 80 32 32 32 32 80 80 100 80 80 80 80 80 100 80 80 80 80 258 $285 952 $293.55 160 $302.36 1370 $ 401,366.64 Dan Robbins G7 Dive Inspector 80 0 $226 80 $232.99 0 $239.98 80 $ 18,638.88 Kat McDaniel Admin Document Control 16 16 8 8 8 8 12 12 12 12 12 12 12 12 12 12 12 12 12 56 $89 140 $92.12 24 $94.89 220 $ 20,183.17 Taylor Yost G5 Scheduler 8 8 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 22 $146 24 $150.37 4 $154.88 50 $ 7,440.18 Simon Gray G8 Start-up/Commissioning 10 10 10 0 $285 10 $293.55 20 $302.36 30 $ 8,982.63 Mark Williams Estimating 20 20 $300 0 0 20 $ 6,000.00
SI/Materials Testing Ninyo & Moore $ 115,980.00
Dale Frazer TRC Inspector 40 40 40 40 40 160 160 200 160 160 160 160 160 200 160 160 160 160 160 $193 1880 $198.79 320 $204.75 2360 $ 470,126.38 Procore $ 2,100.00
Travel 0.0 $2,000 0.0 $22,000 28000 $4,000 $ 28,000.00
Vehicle/Mileage 320 320 400 320 400 320 1120 1120 1400 1120 1120 1120 1120 1120 1400 1120 1120 1120 1120 1760 $0.7250 13200 $0.7250 2240 $0.7250 17200 $ 12,470.00 Subconsultant Markup 5% $ 29,605.32
$ 1,246,297.77
Assumptions:
1 Contract Award July 28, 2026
2 CM&I Firm NTP August 15, 2026
3 Construction Contract Bid August 27, 2026
4 General Schedule of Construction; Preconstruction Aug 2026 - Feb 2027; Construction Jan 2027 - Feb 2028 5 CM at part-time and Inspection at full-time coverages 6 Contractor to privide office space for CM firm
7 Mileage to be charged at approved IRS rates
8 Fee includes 3% yearly escalation
9 Fee includes 5% subconsultant markup
10 Fee does not include factory inspections or additional recommended services. Can be provided at the City's request. 2026 2027 2028

Senior Staff Engineer Foundation Observation 60 hours @ 180.00 $ /hour 10,800.00 $ Senior Technician Sampling and Compaction Testing of Subgrade and Aggregate Base 94 hours @ 115.00 $ /hour 10,810.00 $ Laboratory Testing Proctor Density Test , Subgrade and Aggregate Base Material 4 tests @ 350.00 $ /test 1,400.00 $ Subtotal 23,010.00 $
Special Inspector Reinforcing Steel Placement Inspection 28 hours @ 115.00 $ /hour 3,220.00 $ Special Inspector Concrete Placement Inspection, Sampling & Testing (Slump & Temperature) 50 hours @ 115.00 $ /hour 5,750.00 $ Laboratory Testing Compression Tests, 5 Concrete Cylinders / 150 Cubic Yards (4"x 8" Cylinders) 20 tests @ 35.00 $ /test 700.00 $ Subtotal 9,670.00 $
Special Inspector Reinforcing Steel Placement Inspection 20 hours @ 115.00 $ /hour 2,300.00 $ Special Inspector Masonry Block, Grout and Mortar Placement Inspection, Sampling & Testing 64 hours @ 115.00 $ /hour 7,360.00 $ Senior Technician Coring of CMU Wall, Including the Equipment 16 hours @ 250.00 $ /hour 4,000.00 $ Laboratory Testing Compression Tests; Masonry Grout 8 tests @ 45.00 $ /test 360.00 $ Laboratory Testing Compression Tests; Masonry Mortar 12 tests @ 35.00 $ /test 420.00 $ Subtotal 14,440.00 $
Special Inspector Post-Installed Anchors Installation Inspection 26 hours @ 115.00 $ /hour 2,990.00 $ Senior Technician Load Testing of Post-Installed Anchors (Torque & Pull Testing) 8 hours @ 115.00 $ /hour 920.00 $ Subtotal 3,910.00 $
Special Inspector Material Identification and Structural Steel Welding Inspection in the Shop 100 hours @ 115.00 $ /hour 11,500.00 $ Special Inspector Structural Steel Welding Inspection in the Field 32 hours @ 115.00 $ /hour 3,680.00 $ Special Inspector Non Destructive Testing (UT/MT) 16 hours @ 125.00 $ /hour 2,000.00 $ Special Inspector Non-Shrink Grout Placement Inspection 16 hours @ 115.00 $ /hour 1,840.00 $ Laboratory Testing Compression Tests, Non-Shrink Grout (2" x 2" x 2" Cube Specimens) 6 tests @ 55.00 $ /test 330.00 $ Subtotal 19,350.00 $
Special Inspector Coating Inspection 40 hours @ 180.00 $ /hour 7,200.00 $ Subtotal 7,200.00 $
Reimbursables
Equipment/Vehicle 570 hours @ 15.00 $ /hour 8,550.00 $
CA PW Surcharge 470 hours @ 30.00 $ /hour 14,100.00 $
Subtotal $22,650.00
Geo Assistant Data Compilation, Distribution and Dispatch 20 hours @ 100.00 $ /hour 2,000.00 $ Senior Project Engineer Meetings, Mix Design and WPS/WQ Review, Project Coordination and Progress Reports 55 hours @ 210.00 $ /hour 11,550.00 $ Principal Engineer Project Oversight, Consultation and Final Affidavit Letter 10 hours @ 220.00 $ /hour 2,200.00 $ Subtotal 15,750.00 $
TOTAL ESTIMATED FEE 115,980.00 $
Structural Steel Welding
NACE
Project Management
Table 1 - Breakdown of Estimated Fee | Bell Canyon Intake Tower & Valve House - Dry-Land Scope Geotechnical Observation and Compaction Testing
Reinforced Concrete
Structural Masonry
Post-Installed Anchors

NINYO & MOORE, A SOCOTEC COMPANY
Bell Canyon Reservoir, St. Helena, California | 08SJO06-04070 | June 24, 2026 1

NINYO & MOORE, A SOCOTEC COMPANY
Bell Canyon Reservoir, St. Helena, California | 08SJO06-04070 | June 24, 2026 Schedule of Fees
Hourly Charges for Personnel
Professional Staff
Principal Engineer/Geologist/Environmental Scientist/Certified Industrial Hygienist ............................................... $ 220 Senior Engineer/Geologist/Environmental Scientist ................................................................................................ $ 210 Senior Project Engineer/Geologist/Environmental Scientist ..................................................................................... $ 200 Project Engineer/Geologist/Environmental Scientist ................................................................................................ $ 195 Senior Staff Engineer/Geologist/Environmental Scientist ........................................................................................ $ 180 Staff Engineer/Geologist/Environmental Scientist .................................................................................................... $ 165 GIS Analyst ................................................................................................................................................................ $ 145 Technical Illustrator/CAD Operator ........................................................................................................................... $ 120 Field Staff
Certified Asbestos/Lead Technician ......................................................................................................................... $ 200 Field Operations Manager ......................................................................................................................................... $ 130 Nondestructive Examination Technician (UT, MT, LP) ............................................................................................ $ 125 Supervisory Technician ............................................................................................................................................. $ 120 Special Inspector (Concrete, Masonry, Structural Steel, Welding, and Fireproofing) .............................................. $ 115 Senior Technician ...................................................................................................................................................... $ 115 Technician ................................................................................................................................................................ $ 110 Administrative Staff
Information Specialist ................................................................................................................................................ $ 100 Geotechnical/Environmental/Laboratory Assistant .................................................................................................... $ 100 Data Processor .......................................................................................................................................................... $ 80 Other Charges
Concrete Coring Equipment (includes technician) ................................................................................................ $ 190/hr Anchor Load Test Equipment (includes technician) ................................................................................................ $ 190/hr GPR Equipment ....................................................................................................................................................... $ 180/hr Inclinometer .............................................................................................................................................................. $ 100/hr Hand Auger Equipment ........................................................................................................................................... $ 80/hr Rebar Locator (Pachometer) ................................................................................................................................ $ 25/hr Vapor Emission Kit ................................................................................................................................................... $ 65/kit Nuclear Density Gauge ............................................................................................................................................ $ 15/hr X-Ray Fluorescence ................................................................................................................................................ $ 70/hr PID/FID..................................................................................................................................................................... $ 25/hr Air Sampling Pump .................................................................................................................................................. $ 10/hr Field Vehicle ............................................................................................................................................................. $ 15/hr Equipment $ 15/hr
Expert Witness Testimony ....................................................................................................................................... $ 450/hr Direct Expenses ....................................................................................................................................................... Cost plus 15 % Special equipment charges will be provided upon request.

Notes
Technicians and special inspectors, are charged at a 4-hour minimum, and 8-hour minimum for hours exceeding 4 hours. Overtime rates at 1.5 times the regular rates will be charged for work performed in excess of 8 hours in one day Monday through Friday and all day on Saturday. Rates at twice the regular rates will be charged for all work in excess of 12 hours in one day, all day Sunday and on holidays.

Our rates will be adjusted in conjunction with the increase in the Prevailing Wage Determination during the life of the project, as applicable.

The terms and conditions are included in Ninyo & Moore’s Work Authorization and Agreement form.

NINYO & MOORE, A SOCOTEC COMPANY
Bell Canyon Reservoir, St. Helena, California | 08SJO06-04070 | June 24, 2026 Schedule of Fees for Laboratory Testing

SOILS CONCRETE
Atterberg Limits, D 4318, CT 204 ............................................................. $ 170 Compression Tests, 6x12 Cylinder, C 39 ................................................... $ 35 California Bearing Ratio (CBR), D 1883................................................... $ 550 Concrete Mix Design Review, Job Spec.....................................................$ 300 Chloride and Sulfate Content, CT 417 & CT 422 .................................... $ 175 Concrete Mix Design, per Trial Batch, 6 cylinder, ACI ............................... $ 850 Consolidation, D 2435, CT 219................................................................. $ 300 Concrete Cores, Compression (excludes sampling), C 42........................$ 120 Consolidation, Hydro-Collapse only, D 2435 ........................................... $ 150 Drying Shrinkage, C 157 .............................................................................. $ 400 Consolidation – Time Rate, D 2435, CT 219........................................... $ 200 Flexural Test, C 78 .......................................................................................$ 85 Direct Shear – Remolded, D 3080 ............................................................ $ 350 Flexural Test, C 293 ..................................................................................... $ 85 Direct Shear – Undisturbed, D 3080......................................................... $ 300 Flexural Test, CT 523...................................................................................$ 95 Durability Index, CT 229 ............................................................................ $ 175 Gunite/Shotcrete, Panels, 3 cut cores per panel and test, ACI ................ $ 275 Expansion Index, D 4829, IBC 18-3......................................................... $ 190 Lightweight Concrete Fill, Compression, C 495 .........................................$ 80 Expansion Potential (Method A), D 4546 ................................................. $ 170 Petrographic Analysis, C 856 ....................................................................... $ 2,000 Geofabric Tensile and Elongation Test, D 4632...................................... $ 200 Restrained Expansion of Shrinkage Compensation...................................$ 450 Hydraulic Conductivity, D 5084 ................................................................. $ 350 Splitting Tensile Strength, C 496 ................................................................. $ 100 Hydrometer Analysis, D 6913, CT 203..................................................... $ 220 3x6 Grout, (CLSM), C 39..............................................................................$ 55 Moisture, Ash, & Organic Matter of Peat/Organic Soils .......................... $ 120 2x2x2 Non-Shrink Grout, C 109.................................................................. $ 55 Moisture Only, D 2216, CT 226 ................................................................ $ 35 Moisture and Density, D 2937 ................................................................... $ 45 ASPHALT Permeability, CH, D 2434, CT 220 ........................................................... $ 300 Air Voids, T 269 ............................................................................................ $ 85 pH and Resistivity, CT 643........................................................................ $ 175 Asphalt Mix Design, Caltrans (incl. Aggregate Quality) .............................$ 4,500 Proctor Density D1557, D 698, CT 216, AASHTO T-180 ....................... $ 220 Asphalt Mix Design Review, Job Spec ........................................................ $ 180 Proctor Density with Rock Correction D 1557.......................................... $ 340 Dust Proportioning, CT LP-4........................................................................$ 85 R-value, D 2844, CT 301 ........................................................................... $ 375 Extraction, % Asphalt, including Gradation, D 2172, CT 382 .................... $ 250 Sand Equivalent, D 2419, CT 217............................................................ $ 125 Extraction, % Asphalt without Gradation, D 2172, CT 382........................$ 150 Sieve Analysis, D 6913, CT 202 ............................................................... $ 145 Film Stripping, CT 302 .................................................................................. $ 120 Sieve Analysis, 200 Wash, D 1140, CT 202............................................ $ 100 Hveem Stability and Unit Weight D 1560, T 246, CT 366..........................$ 225 Specific Gravity, D 854 .............................................................................. $ 125 Marshall Stability, Flow and Unit Weight, T 245 ......................................... $ 240 Thermal Resistivity (ASTM 5334, IEEE 442)........................................... $ 925 Maximum Theoretical Unit Weight, D 2041, CT 309..................................$ 150 Triaxial Shear, C.D, D 4767, T 297 ........................................................... $ 550 Moisture Content, CT 370 ............................................................................ $ 95 Triaxial Shear, C.U., w/pore pressure, D 4767, T 2297 per pt................ $ 450 Moisture Susceptibility and Tensile Stress Ratio, T 238, CT 371 .............$ 1,000 Triaxial Shear, C.U., w/o pore pressure, D 4767, T 2297 per pt ........................ $ 350 Slurry Wet Track Abrasion, D 3910 ............................................................. $ 150 Triaxial Shear, U.U., D 2850 ..................................................................... $ 250 Superpave, Asphalt Mix Verification (incl. Aggregate Quality) ..................$ 4,900 Unconfined Compression, D 2166, T 208 ................................................ $ 180 Superpave, Gyratory Unit Wt., T 312 .......................................................... $ 100 Superpave, Hamburg Wheel, 20,000 passes, T 324.................................$ 1,000 MASONRY Unit Weight sample or core, D 2726, CT 308 ............................................. $ 100 Brick Absorption, 24-hour submersion, 5-hr boiling, 7-day, C 67 ........... $ 70 Voids in Mineral Aggregate, (VMA) CT LP-2 .............................................. $ 90 Brick Compression Test, C 67 .................................................................. $ 55 Voids filled with Asphalt, (VFA) CT LP-3.....................................................$ 90 Brick Efflorescence, C 67 .......................................................................... $ 55 Wax Density, D 1188 ................................................................................... $ 140 Brick Modulus of Rupture, C 67 ................................................................ $ 50 Brick Moisture as received, C 67 .............................................................. $ 45 AGGREGATES Brick Saturation Coefficient, C 67............................................................. $ 60 Clay Lumps and Friable Particles, C 142....................................................$ 180 Concrete Block Compression Test, 8x8x16, C 140 ................................. $ 70 Cleanness Value, CT 227 ............................................................................ $ 180 Concrete Block Conformance Package, C 90 ......................................... $ 500 Crushed Particles, CT 205...........................................................................$ 175 Concrete Block Linear Shrinkage, C 426 ................................................. $ 200 Durability, Coarse or Fine, CT 229 .............................................................. $ 205 Concrete Block Unit Weight and Absorption, C 140................................ $ 70 Fine Aggregate Angularity, ASTM C 1252, T 304, CT 234 .......................$ 180 Cores, Compression or Shear Bond, CA Code ....................................... $ 70 Flat and Elongated Particle, D 4791 ............................................................ $ 220 Masonry Grout, 3x3x6 prism compression, C 39 .................................... $ 45 Lightweight Particles, C 123.........................................................................$ 180 Masonry Mortar, 2x2 cube compression, C 109 ...................................... $ 35 Los Angeles Abrasion, C 131 or C 535 ....................................................... $ 200 Masonry Prism, half size, compression, C 1019...................................... $ 120 Material Finer than No. 200 Sieve by Washing, C 117..............................$ 90 Masonry Prism, Full size, compression, C 1019...................................... $ 200 Organic Impurities, C 40 ............................................................................... $ 90 Potential Alkali Reactivity, Mortar Bar Method, Coarse, C 1260...............$ 1,250 REINFORCING AND STRUCTURAL STEEL Potential Alkali Reactivity, Mortar Bar Method, Fine, C 1260 .................... $ 950 Chemical Analysis, A 36, A 615 ................................................................ $ 135 Potential Reactivity of Aggregate (Chemical Method), C 289 ................... $ 475 Fireproofing Density Test, UBC 7-6.......................................................... $ 90 Sand Equivalent, T 176, CT 217..................................................................$ 125 Hardness Test, Rockwell, A 370 ............................................................... $ 80 Sieve Analysis, Coarse Aggregate, T 27, C 136 ........................................ $ 120 High Strength Bolt, Nut & Washer Conformance, Sieve Analysis, Fine Aggregate (including wash), T 27, C 136.................$ 145 per assembly, A 325 ............................................................................. $ 150 Sodium Sulfate Soundness, C 88 ................................................................ $ 450 Mechanically Spliced Reinforcing Tensile Test, ACI............................... $ 175 Specific Gravity and Absorption, Coarse, C 127, CT 206..........................$ 115 Pre-Stress Strand (7 wire), A 416 ............................................................. $ 170 Specific Gravity and Absorption, Fine, C 128, CT 207............................... $ 175 Reinforcing Tensile or Bend up to No. 11, A 615 & A 706..................... $ 75 Structural Steel Tensile Test: Up to 200,000 lbs., A 370......................... $ 90 ROOFING Welded Reinforcing Tensile Test: Up to No. 11 bars, ACI ...................... $ 80 Roofing Tile Absorption, (set of 5), C 67 ..................................................... $ 250 Roofing Tile Strength Test, (set of 5), C 67.................................................$ 250

Special preparation of standard test specimens will be charged at the technician’s hourly rate.

Ninyo & Moore is accredited to perform the AASHTO equivalent of many ASTM test procedures.

8.11.26 Members of St Helena City Council,
In general terms we have a recurring issue with water derived from Bell Canyon containing sediment. As a point of discussion, why are we entertaining spending millions of dollars repairing an intake tower from the 1950’s that utilizes technology from the 1950’s and pulls water from fixed points and the bottom of the reservoir where, logically, the most sediment is located?
At a minimum ask staff to provide a cost benefit analysis of utilizing a floating pump station instead of executing a retrofit of 1950’s technology. A floating pump station would consistently pull clean water from shallower depths of the reservoir, and would be easier to maintain. A floating intake pump station would be largely prefabricated and could be constructed whilst the old system is still operating, eliminating down time.

To date we do not have an estimate of cost to execute the full scope needed to repair/replace the existing concrete and steel intake tower. The staff supplied project sheets attached to this agenda are off by millions of dollars as well as a number of years. With history as a guide it is safe to say the actual cost of construction for the complicated project as currently proposed certainly will far exceed the eventual bids received.

We currently have contracts for professional services that have increased exponentially over the years and we do not have an estimate for actual cost of construction.

Consultants will execute the work that is asked of them. I would encourage you to ask yourselves as council members if anyone has asked if this is the best solution to the problem.

An active underwater retrofit of a 1950’s steel and concrete intake tower that was originally constructed on dry land, is found to be structurally unsound, and pulls water from the bottom of the reservoir.

From my perspective it is most certainly worth asking:
-Is there a better contemporary solution we should consider? -Why are the numbers in the project sheets outdated and not inline with the current asks for contract amendments?
Yes there are oversight hurdles but those hurdles exist no matter the approach. They are not excuses for pursuing approaches to problems that are not cost effective and remain ambiguous.

Sincerely,
Joshua Parke

Project Overview
Butier Engineering, Inc. provided construction management and inspection services for the construction of a floating pump station that allows for the transfer of stored water from OCWD’s Santiago Basins to other OCWD facilities. On-Site Technical Services performed as a subconsultant to Butier and provided the following services: witness pump performance testing; in-process fabrication inspection of the barge; review of electrical submittals; erection support; start-up support; and testing the PLC control system.

The Santiago Basins are comprised of three basins: Bond, Blue Diamond, and Smith. The project was constructed in Bond Basin. The pump station has increased groundwater recharge for OCWD and allowed the maximization of storage capacity in the Basins during storm events. The floating pump station replaced an existing submersible pump station that was found to be unreliable.

The pump station was constructed on a floating platform, connected to a 1,400-foot long, 32-inch floating discharge pipeline that is mostly submersed and slightly below the water surface. The discharge pipeline connects to the existing pipeline that conveys flows out of the Basins. An area of 1,300 square ft. on the Bond Basin slope was excavated to connect the floating pipeline to the existing pipeline. Riparian vegetation was cleared to create a lay down area for the floating pipeline during periods when the basins are dewatered. The cleared lay down area allows the floating pipeline to be inspected and maintained.

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Don’t take your tapwater for granted. Seattle Public Utilities (SPU) has a major responsibility of providing nearly two million Seattle area customers with clean drinking water. Located in the Cascade Mountains, Chester Morse Lake (CML) is a major water reservoir, providing up to two thirds of the region’s drinking water on an average annual basis. The project replaced two, 120-million gallon per day (MGD) floating bargemounted pump stations, with a new 240 MGD floating pump station to improve the reliability of water supply from the CML reservoir, meet municipal demands, and manage flows for instream resources in the Cedar River during dry weather conditions. Reid Middleton engineers designed the floating structure, which consists of modular steel pontoons that form the 80-foot by 40-foot barge, with two 20-foot by 20-foot openings. The floating pump station is usually stored in a protected cove of the CML reservoir, but is transported across the lake to an operating position in order to dock with submerged pipelines and pump water into the outlet channel. The pump station can maintain pipeline connection despite a 40-foot lake level change throughout the seasons. The pump station can also move and dock onto four, 48-inch-diameter pipelines with limited diver involvement. The system can operate even in harsh storms with 4-6 foot waves or ice buildup in the winter.

Supplying drinking water is no easy feat, and Seattle Public Utilities now has a better, more reliable pump station to provide this valuable resource.

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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Public Works Department
DATE: August 11, 2026
FROM: Bruce Zaeni, Project Manager
SUBJECT: Consideration and proposed adoption of a Resolution authorizing the Interim City Manager to Execute Amendment No. 3 to
Professional Services Agreement STH Contract FY2024-093 with Mead & Hunt, Inc. for the Bell Canyon Reservoir Intake Tower and Valve House Project in the amount of $793,756 for Fixed Cone Valve procurement and Factory Acceptance Testing services, for a revised not-to-exceed contract total of $2,257,196.

RECOMMENDED
ACTION:

Staff recommends approval of the attached Resolution.

PREVIOUS COUNCIL
ACTION: • June 27, 2017 – Resolution 2017-090 authorizing Professional Services Agreement with GEI Consultants for CIP W-109 Bell Canyon Reservoir Intake Tower
Replacement.
• August 14, 2018 – Resolution 2018-107 authorizing
Amendment No. 1 to the GEI Agreement to add CIP W-85
Bell Valve House Replacement Project.
• June 11, 2024 – Resolution 2024-089 authorizing
Professional Services Agreement with Mead & Hunt, Inc.
for CIP W-109 & W-85 in the not-to-exceed amount of
$1,043,211 and 10% contingency for a total consultant
budget of $1,147,532.
• July 30, 2025 – Amendment No. 1 to the Agreement with Mead & Hunt was completed under the 10% contingency in
the amount of $53,572 to support expanded environmental planning, biological and cultural resources investigations, and revisions to Valve House lighting design.
• September 9, 2025 – Resolution 2025-107 authorizing
Amendment No. 2 to the Agreement with Mead & Hunt in
the amount of $366,657 for a revised contract total of
$1,463,440 and a 10% contingency of $146,344 for a total consultant budget of $1,609,784.

STATEMENT OF THE
PURPOSE:

To obtain City Council approval for Amendment No. 3 to the Professional Services Agreement with Mead & Hunt, Inc.
authorizing the design engineer to solicit bids, procure, and provide procurement support services for the 24-inch and 10-inch Fixed Cone Valves (FCVs) — the critical-path long-lead
equipment for the Bell Canyon Reservoir Intake Tower and Valve House Project — and to conduct Factory Acceptance Testing prior to valve shipment.

FINANCIAL IMPACT: Funding for this amendment will come from General Obligation (GO) Bond funding previously authorized for the Bell Canyon Reservoir Intake Tower and Valve House Project (CIP W-109 and CIP W-85).

CEQA DETERMINATION: Mitigated Negative Declaration (MND) BACKGROUND:

Bell Canyon Reservoir is a man-made water supply reservoir serving the City of St. Helena.

The reservoir, constructed during 1958 and 1959, has a storage capacity of approximately 2,500 acre-feet and serves as one of the City’s main sources of potable water. The Bell Canyon Dam is impounded by a 500-foot long, 95-foot high embankment dam with a crest width of 20 feet and a crest elevation of 430 feet.

The intake tower, in service for over 65 years, has reached the end of its service life and does not meet current seismic requirements. The California Department of Water Resources (DWR) / Division of Safety of Dams (DSOD) directed the City to evaluate and replace the intake tower structure. The emergency reservoir discharge cone valve (Rotovalve) and its foundation also require replacement due to vibration issues during high-flow discharge and inadequate factor of safety. The downstream outlet piping has experienced corrosion and pitting requiring analysis and modification.

On June 11, 2024, the City entered into a Professional Services Agreement (STH Contract FY2024-093) with Mead & Hunt, Inc. for engineering, modeling, and constructibility services to complete the Bell Canyon Reservoir Intake Tower Replacement (CIP W-109) and the Bell Valve House Replacement (CIP W-85). The contract has been amended twice as follows:
• Original Contract (June 2024): $1,043,211 with 10% contingency for a total of $1,147,532
• Amendment No. 1 (July 30, 2025): Added $53,572 for expanded environmental planning, biological/cultural investigations, and lighting design revisions, for a revised contract total of $1,096,783 utilizing contingency.
• Amendment No. 2 (September 9, 2025): Added $366,657 for additional Valve House structural, architectural, electrical, and HVAC design services, seismic bracing, guardrail reconstruction, and preparation of 38 additional drawings and 7 specifications, for a revised contract total of $1,463,440 and a 10% contingency of $146,344.

DISCUSSION:

Amendment No. 3 addresses the critical-path Fixed Cone Valve (FCV) procurement, which has been identified as the longest-lead item in the project construction schedule. The delivery time for the FCVs is approximately 52 weeks following full submittal approval, making early procurement initiation essential to maintaining the overall project schedule and targeted construction start in late 2026 / early 2027.

The scope of services for Amendment No. 3 includes:
• Mead & Hunt will solicit and evaluate bids from up to three (3) manufacturers for both the 24-inch and 10-inch Fixed Cone Valves for the project. • Mead & Hunt will review bids with the City and procure one (1) 24-inch Fixed Cone Valve and one (1) 10-inch Fixed Cone Valve as selected by the City. • Mead & Hunt will review up to six (6) submittals associated with the Fixed Cone Valves. • Mead & Hunt will send one (1) mechanical engineer and one (1) electrical engineer to attend one (1) Factory Acceptance Test (FAT) at the manufacturer’s facility to observe functionality and craftsmanship prior to shipment.

The proposed amendment schedule is as follows:
• Evaluation and review of valve quotations will be complete within three (3) weeks of NTP.
• Submittal reviews will occur twelve (12) to sixteen (16) weeks after order with the manufacturer.
• Submittals will be returned to the manufacturer within two (2) weeks. • Delivery will be within fifty-two (52) weeks of full submittal approval.

ENVIRONMENTAL REVIEW:

This action does not constitute a project under CEQA. The scope of services involves professional engineering procurement support services only.

GOAL:

Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 3: Pursue Water Security & Sustainable Management of Water Resources Goal 8: Implement Capital Improvement Plans (CIP) Projects Miscellaneous/Other ATTACHMENTS:

1. Resolution - Mead & Hunt Amendment_No3a

2. Mead+Hunt_Contract Amendment No. 3_signed

3. Cost Proposals

4. W-85_W-109 Project Sheets_051425

CITY OF ST. HELENA
RESOLUTION NO. 2026-___
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MEAD & HUNT, INC. (STH CONTRACT FY2024-093) FOR FIXED CONE VALVE PROCUREMENT AND FACTORY ACCEPTANCE

TESTING SERVICES FOR THE BELL CANYON RESERVOIR INTAKE TOWER AND VALVE HOUSE PROJECT (CIP W-109 AND CIP W-85)

RECITALS
WHEREAS, Bell Canyon Reservoir is a critical potable water supply facility serving the City of St. Helena, constructed in 1958–1959, with a storage capacity of approximately 2,500 acre-feet, impounded by a 500-foot long, 95-foot high embankment dam; and WHEREAS, the existing intake tower has been in service for over 65 years, has reached the end of its service life, and does not meet current seismic requirements as directed for evaluation and replacement by the California Department of Water Resources (DWR) Division of Safety of Dams (DSOD); and
WHEREAS, the emergency reservoir discharge cone valve (Rotovalve), its foundation, and the downstream outlet piping require replacement and modification due to corrosion, vibration issues, and inadequate factor of safety; and
WHEREAS, on June 27, 2017, the City Council adopted Resolution No. 2017-090 authorizing a Professional Services Agreement with GEI Consultants for CIP W-109 Bell Canyon Reservoir Intake Tower Replacement; and
WHEREAS, on August 14, 2018, the City Council adopted Resolution No. 2018-107 authorizing Amendment No. 1 to the GEI Agreement to add CIP W-85 Bell Valve House Replacement Project; and
WHEREAS, on June 11, 2024, the City Council adopted Resolution No. 2024-089 authorizing a Professional Services Agreement (STH Contract FY2024-093) with Mead & Hunt, Inc. for engineering, modeling, and constructability services for CIP W-109 and CIP W-85 in the not-toexceed amount of $1,043,211 with a 10% contingency for a total consultant budget of $1,147,532; and
WHEREAS, on July 30, 2025, Amendment No. 1 to the Agreement with Mead & Hunt was completed under the 10% contingency in the amount of $53,572 for expanded environmental planning, biological and cultural resources investigations, and Valve House lighting design revisions, resulting in a revised contract total of $1,096,783; and WHEREAS, on September 9, 2025, the City Council adopted Resolution No. 2025-107 authorizing Amendment No. 2 to the Agreement with Mead & Hunt in the amount of $366,657 for additional Valve House structural, architectural, electrical, and HVAC design services, seismic bracing, CMU reinforcement, guardrail reconstruction, equipment anchorage improvements, pest exclusion measures, and preparation of 38 additional drawings and 7 specifications, resulting in a revised contract total of $1,463,440 and a 10% contingency of $146,344, for a total consultant budget of $1,609,784; and WHEREAS, the 24-inch and 10-inch Fixed Cone Valves (FCVs) have been identified as the critical-path long-lead equipment for the Bell Canyon Reservoir Intake Tower and Valve House

Project, with an estimated delivery time of approximately 52 weeks following full submittal approval; and
WHEREAS, early initiation of the FCV procurement process is essential to maintaining the overall project schedule and the targeted construction start in late 2026 / early 2027; and WHEREAS, Mead & Hunt, Inc. has submitted a proposal for Amendment No. 3 to provide the following additional professional services:
• Solicit and evaluate bids from up to three (3) manufacturers for both the 24-inch and 10- inch Fixed Cone Valves;
• Review bids with the City and procure one (1) 24-inch Fixed Cone Valve and one (1) 10- inch Fixed Cone Valve as selected by the City;
• Review up to six (6) submittals associated with the Fixed Cone Valves; • Provide one (1) mechanical engineer and one (1) electrical engineer to attend one (1) Factory Acceptance Test (FAT) at the manufacturer’s facility to observe functionality and craftsmanship of the valves prior to shipment; and
WHEREAS, the Amendment No. 3 services are proposed in the amount of $793,756, resulting in a revised contract not-to-exceed total of $2,257,196, to be funded from General Obligation Bond funds previously authorized for CIP W-109 and CIP W-85; and WHEREAS, City staff have reviewed the proposal submitted by Mead & Hunt, Inc. for Amendment No. 3 and determined it to be fair, reasonable, and in the best interests of the City.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

Authorize the Interim City Manager, or designee, to execute Amendment No. 3 to Professional Services Agreement STH Contract FY2024-093 with Mead & Hunt, Inc. for Fixed Cone Valve procurement and Factory Acceptance Testing services for the Bell Canyon Reservoir Intake Tower and Valve House Project in the amount of $793,756, for a revised contract not-to-exceed total of $2,257,196.

Approved at a Regular Meeting of the St. Helena City Council on August 11, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Diaz:

APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

AMENDMENT NO. 3
TO PROFESSIONAL SERVICES AGREEMENT WITH MEAD & HUNT; STH CONTRACT NO: FY2024-093 FOR BELL CANYON RESERVOIR INTAKE TOWER AND VALVE HOUSE PROJECT FOR AN ADDDITIONAL $793,756 FOR TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $2,257,196.

This third Amendment to Professional Services Agreement STH Contract: FY2024-093 dated June 11th, 2024 (“Agreement”) is made as of this 12th Day of August 2026 by and between the City of St. Helena, a municipal corporation (“City”), and Mead & Hunt (“Consultant”).

RECITALS
On June 11, 2024, the City of St. Helena ("City") entered into a Professional Services Agreement, Contract No. 2024-093. with Mead & Hunt ("Consultant") to provide engineering design and environmental services for the Bell Canyon Reservoir Intake Tower and Valve House Project ('Project"); and On July 30th, 2025, Amendment No. 1 to the Agreement with Mead & Hunt. Inc. was completed under the 10% contingency in the amount of $53,572 to support expanded environmental planning, biological and cultural resources investigations. and revisions to Valve House lighting design; and On September 9th, 2025, Amendment No. 2 to the Agreement with Mead & Hunt. Inc. was completed in the amount of $366,657 to support the services needed for the valve house including seismic bracing, CMU reinforcement, guardrail reconstruction, anchorage improvements and structural, architectural, electrical, and HVAC upgrades; and
The City has determined that additional procurement services are required to support the project schedule. The Fix Cone Valves have been identified as critical path for the project schedule due to lead time for delivery. Mead & Hunt has the capability and resources to obtain a minimum of three bids for the two fixed cone valves and upon selection of the best value bid, purchase the valves, and coordinate the design, fabrication and delivery of them to the project site in a timely matter.

Mead & Hunt, Inc. has submitted a proposal for Amendment No. 3 in the amount of $793,756 resulting in a new contract not-to-exceed total of $2,257,196.

AGREEMENT
NOW, THEREFORE, in consideration of the promises and of the mutual covenants and Agreements herein contained, for good and valuable consideration, the adequacy of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. The Scope of Work as attached to the Agreement is hereby amended to include the Additional Scope of Work, attached hereto and incorporated herein as Exhibit A.

2. Section 4. A Compensation and Method of Payment, is amended to read as follows:
“Total compensation shall not exceed $2,257,196….”

3. Section 5. Term, is amended to read as follows:
“The term of this Agreement shall be from June 11, 2024, to July 31, 2028, unless earlier terminated as provided herein.”
All other terms of the Agreement shall remain in full force and effect.

Entered as of the day and year first above stated.

CONSULTANT:

Signatures of Authorized Persons:

By:

Print Name:

Title:

CITY OF ST. HELENA
a Municipal Corporation
By:

Name: James McCann
Title: Interim City Manager
APPROVED AS TO FORM:

Ethan Walsh, City Attorney
Exhibit A – Additional Scope of Work

FORM AMD 01-2025

CLIENT CONTRACT AMENDMENT
July 27, 2026
Bruce Zaeni, PE Project Name: Bell Canyon Intake Tower and Valve House Project City of St. Helena Public Works Project Location: Bell Canyon Reservoir 1088 College Avenue Project Number: 1950000-240266.01
St. Helena, CA 94574 Mead & Hunt Manager: Chris Hirschmann, PE Subject: Amendment No. 03
Dear Bruce:

The above-referenced PROJECT requires an Amendment. The work in this Amendment is in addition to the Scope of Services stated in the contract between the City of St. Helena Public Works (the “CLIENT”) and Mead and Hunt, Inc. (the “CONSULTANT”) dated June 11, 2024 (as previously amended, the “CONTRACT”).

The CLIENT agrees that the CONSULTANT shall provide professional consulting services for the PROJECT as set forth in this Amendment and the CLIENT shall provide payment for those services as provided for in this Amendment.

A detailed description of our understanding of the Amended PROJECT Scope of Services, Schedule, and Compensation is provided below.

Reason for Amendment
The CLIENT has requested the CONSULTANT provide additional services and procurement to support the project schedule. Procurement of the fixed cone valves has been identified as the critical path for the project schedule due to the lead time for manufacture and delivery of the valves. The CLIENT has decided to procure the fixed cone valves outside of the scope of work for the general contractor that will construct the intake tower rehabilitation and new valve house. The CLIENT has requested the CONSULTANT provide engineering support for procurement of the fixed cone valves.

Amended Scope of Services
The Scope of Services for the PROJECT is amended as follows:
• Solicit and evaluate bids from up to three (3) manufacturers for both the 24-inch and 10-inch fixed cone valves
• Review manufacturer’s bids with the CLIENT
• Review up to six (6) submittals associated with the fixed cone valves

FORM AMD 01-2025
• Send one (1) mechanical engineer to attend one (1) Factory Acceptance Test (FAT) in the manufacturer's shop to observe functionality and craftsmanship of the valves prior to shipment. ▪ Travel expenses assume the FAT will take place within the continental United States of America.

Amended Schedule
CONSULTANT proposes the following revised dates to complete the work for this PROJECT:

Solicit, evaluate, and review valve bids ............................................within three weeks of notice to proceed Review valve manufacturer’s submittals.................................... within 12 to 16 weeks following valve order Submittal reply to valve manufacturer...................................................within two weeks of submittal receipt Amended Compensation
Form of compensation for work in this Amendment will be in accordance with the CONTRACT. The CLIENT will pay the CONSULTANT an increase of $39,472 for the work performed under this Amendment.

Amended Responsibilities of the CLIENT
In addition to those responsibilities listed in the original CONTRACT and previous amendments (if applicable), this Amendment is based on the CLIENT performing or providing the following:
• A designated representative with complete authority to transmit instructions and information, receive information, interpret policy, and define decisions • Evaluation criteria for selecting the manufacturer of the fixed cone valves. • Receipt of fixed cone valves upon shipment.

FORM AMD 01-2025
Authorization for Amendment
The Amended Scope of Services, Schedule, and Compensation stated in this amendment are valid for a period of thirty (30) days from date of issuance. If authorization to proceed is not received during this period, this amendment may be reviewed and modified by CONSULTANT. Provided, however, if a signed copy of this Authorization is not received by CONSULTANT within seven (7) days from the date of issuance, CONSULTANT. may stop work on the above services until receipt of the signed Amendment.

Signatures of authorized representatives of CLIENT and CONSULTANT shall amend the CONTRACT, and receipt of one signed copy shall be considered authorization to proceed with the work described in this Amendment. All services will be performed in accordance with the CONTRACT and amendments, if applicable.

Respectfully submitted,
MEAD AND HUNT, INC. Approved by: MEAD AND HUNT, INC.

By: By:

Author Authorized Signer Review
Name: Chris Hirschmann, PE Name: Warren S. Hayden, PE
Title: Project Manager Title: Vice President
Date: July 27, 2026 Date: July 27, 2026
Attachment
Accepted by: CITY OF ST. HELENA PUBLIC WORKS
By:

The above person is authorized to sign for Client and bind the Client to the terms hereof.

Name:

Title:

Date:

Exhibit A. Amendment Cost Spreadsheet

Senior Project
EngineerSenior Mechanical EngineerSenior Electrical EngineerProject Assistant $/hr $ 301 $ 301 $ 261 $ 170 Total Cost

1.0 Project Management and Coordination 20 5 25
$6,020 $850 $6,870

5.0 Construction Administration
Bid Evaluation 4 16 8 2 30
$1,204 $4,816 $2,088 $340 $8,448
Submittal Review 2 24 24 2 52
$602 $7,224 $6,264 $340 $14,430
Factory Acceptance Test 24 24
$7,224 $7,224
Expenses $2,500
TOTAL HOURS BY PERSON 26 64 32 9 131
TOTAL AMOUNT BY PERSON $7,826 $14,616 $8,352 $1,530 $39,472 Task
Total Hours
$2,500
Task Description
Personnel
Mead & Hunt - Prime
\\corp.meadhunt.com\sharedfolders\entp\1950000\240266.01\CFEE\Contract\Amendment 03\St Helena Contract Amendment 03 - FCV Procurement Costs.xlsx 7/27/2026







 




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Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: Community Services Department - Parks and Recreation Division DATE: August 11, 2026
FROM: Ashley Sylvester, Director of Community Services Department SUBJECT: Consideration and proposed adoption of a resolution (1) Approving temporary street closures; and (2) Authorizing possession of open alcoholic beverages on public streets and parking lots for the 2026 Harvest Festival.

RECOMMENDED
ACTION:

Staff recommends City Council review and adopt the attached resolution.

PREVIOUS COUNCIL
ACTION:

City Council has adopted several resolutions of similar nature with the most recent taking place at the August 26, 2025 City Council meeting. Resolution No. 2025-103.

STATEMENT OF THE
PURPOSE:

Staff is seeking City Council's approval to temporarily close several streets and allow the possession of alcoholic beverages on specific public streets to support the implementation of the 2026 Hometown Harvest Festival.

FINANCIAL IMPACT: All staff time and associated event costs will be funded from approved FY 26-27 departmental budgets.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The Harvest Festival is an annual event implemented by the St. Helena Community Services Department, in partnership with various community-based organizations and local vendors.

The event has historically taken place on the third Saturday of October on Oak Avenue and surrounding streets and parking lots. In 2025, staff decided to move the Harvest Festival to the streets of Library Lane and Adams Street, including surrounding lots. Based on staff and community feedback, the Community Services Department is looking to returning to this location. The event is free to attend, and all community members and visitors are welcome.

DISCUSSION:

This year's annual Harvest Festival celebration is scheduled to take place on Saturday, October 17, 2026. With City Council's approval of the proposed resolution, the event will include an all-day street fair, pet parade, food and beverages, and other various community

activities.
(1) Street Closures
In order to safely accommodate these activities, staff is requesting the following street closures:
• Adams Street, between Oak Avenue and Kearney Street, from 6:00am- 12:00pm • Adams Street, between Railroad Avenue and 899 Adams Street, from 5:00am – 7:00pm • Library Lane, the entirety of Library Lane, from 5:00am – 7:00pm Staff will implement the following precautionary traffic control measures to ensure a safe event for attendees and limit the impact the proposed road closures have on the community:
• Electronic sign boards will be placed around the proposed street closures to notify the community in advance of the event.
• No parking signage will be placed within the proposed street closure area 72-hours in advance of the event.
• City staff will directly notify and provide details of potential impacts on the businesses and residents in the adjacent event area in advance of the event. • City staff in the Fire, Parks & Recreation, Public Works, and Police Departments will be working the day of the event.
• City staff will supply, set-up, and remove traffic control items (signage, barricades, traffic cones, vehicle blockades) to limit any potentially dangerous vehicle/pedestrian interface.
• Event staff will abide by all conditions of the encroachment permit and traffic safety as stipulated by the Public Works and Police Departments.
(2) Open Alcohol Possession
Historically, local non-profit organizations have sold alcoholic beverages at this event, including St. Helena Kiwanis Foundation, St. Helena Rotary Club, and St. Helena Oddfellows.

Staff will once again work in partnership with these local non-profits to provide the same service at this year's event. The organizations will be responsible for securing a permit from the Department of Alcoholic Beverage Control (ABC) and will meet all insurance and security requirements as stipulated by City staff, St. Helena Police Department, and ABC.

ENVIRONMENTAL REVIEW:

Staff will coordinate with the City's Environmental Service technician and ensure event activities and associated amenities are implemented in accordance with all applicable environmental management practices.

GOAL:

Goal 5: Enhance Quality of Life
ATTACHMENTS:

1. Resolution - 2026 Harvest Festival v1

CITY OF ST. HELENA
RESOLUTION NO. 2026 -
RESOLUTION (1) APPROVING TEMPORARY STREET
CLOSURES; AND (2) AUTHORIZING POSSESSION OF OPEN

ALCOHOLIC BEVERAGES ON PUBLIC STREETS FOR THE

HOMETOWN HARVEST FESTIVAL FESTIVITIES ON
OCTOBER 17, 2026
WHEREAS, the City’s Parks and Recreation Department, in partnership with community organizations and local vendors, has traditionally hosted an annual community event the third Saturday in October, known as the Hometown Harvest Festival; and
WHEREAS, Temporary closure of City streets and lots within the event area will provide adequate space for Harvest Festival activities to take place and create a safe environment for event attendees, staff, and vendors; and WHEREAS, The St. Helena Recreation Department is requesting temporary closures of portions of Adams Street and Library Lane for the Hometown Harvest Festival on October 17, 2026; and
WHEREAS, The St. Helena Municipal Code Section 9.04.010 authorizes the City Council to allow possession of open alcoholic beverages on public streets or any private or public off-street parking lot: and
WHEREAS, Parks and Recreation Department is requesting City Council allow possession of alcohol on specific public streets during the duration of the Harvest Festival and will work in partnership with local non-profit organizations to sell beer and wine at the event; and
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of St. Helena hereby approves the following:

1. Temporary closures of the following streets on October 17, 2026:
• Adams Street, between Oak Avenue and Kearney Street, from 6:00am11:00am • Adams Street, between Railroad Avenue and 899 Adams Street, from 5:00am – 7:00pm
• Library Lane, entirety of Library Lane, from 5:00am – 7:00pm • Possession of open alcoholic beverages on public streets and parking lots encompassed by the Harvest Festival event footprint on October 17, 2026.

Approved at a Regular Meeting of the St. Helena City Council on August 11, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Councilmember Barak:

Councilmember Spadarotto:

Councilmember Diaz:

APPROVED: ATTEST:

Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

Agenda Report to the City Council
Agenda Section: CONSENT ITEMS
Department: City Clerk
DATE: August 11, 2026
FROM: Andrew Bradley, Program Manager (City Clerk)
SUBJECT: Consideration and proposed approval of a resolution amending the City of St. Helena Conflict of Interest Code pursuant to the Political Reform Act of 1974.

RECOMMENDED
ACTION:

It is recommended that the City Council adopt a Resolution approving and adopting the amended Conflict of Interest Code pursuant to the Political Reform Act of 1974, and rescind the previous Conflict of Interest, Resolution 2025-91.

PREVIOUS COUNCIL
ACTION:

The City last updated the Conflict of Interest pursuant to the Political Reform Act of 1974 on August 12, 2025. Prior to that, it was completed on September 27, 2022, September 8, 2020, and April 11, 2017.

STATEMENT OF THE
PURPOSE:

Update the Conflict of Interest Code, as required by the Political Reform Act of 1974 (Government Code Section 81000 et seq.).

FINANCIAL IMPACT: There is no financial impact.

CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:

The Political Reform Act requires each city to review its conflict of interest code biennially and notify the City Council whether the code needs to be amended. The completed biennial notice must be submitted to the City Council no later than October 1, 2026.

The Political Reform Act of 1974, Government Code Section 81000 et seq. (the "Act"), requires all public agencies to adopt and maintain a conflict of interest code. The Act mandates that all public agencies adopt and maintain a Conflict of Interest Code to identify designated positions that make or participate in making governmental decisions and to establish appropriate disclosure requirements for those positions. In accordance with Government Code Sections 87306 and 87306.5, the City is required to conduct a biennial review of its Code and update it as necessary to reflect organizational or staffing changes.

The Act further requires that agencies, including cities, regularly review and update their codes as necessary as directed by their code-reviewing bodies or when change is necessitated by

changed circumstances. (Gov. Code §§ 87306, 87306.5.)
The Act provides that no later than July 1 of each even-numbered year, code-reviewing bodies shall direct the review of all agency codes under their jurisdiction and requires that the agency head, no later than October 1, shall file a statement regarding the results of that review. The City Council is the code-reviewing body for the City's Code and on or below July 1 it must direct the biennial review of the City's Conflict of Interest Code ("Code"). (Gov. Code §§ 87306, 87306.5.).

The Act also requires that the City Manager file a statement regarding the results of the review no later than October 1 of the same year. If a change in the Code is necessitated by this review, it must be submitted to the City Council for approval within ninety (90) days of the filing of the Local Agency Biennial Notice with the City Clerk. (Gov. Code §§ 87306, 87306.5.).

DISCUSSION:

The City's current Conflict of Interest Code was adopted on August 12, 2025, by resolution No. 2025-91 (attached). There are no changes needed at this time. However, the document must be filed with or without changes in each even-numbered year.

The proposed action is pursuant to the requirements set forth in section 87306.5 of the Political Reform Act and placed upon the City Council as the City's code-reviewing body.

ENVIRONMENTAL REVIEW:

N/A
GOAL:

Goal 7: Enhance Organizational Effectiveness
ATTACHMENTS:

1. Resolution - 2026 Conflict of Interest

2. 2025-091 - Rescinding Resolution 2022-84 and Adopting a Revised Conflict of Interest Code

3. Attachment 1 - Regulation 18730.Provisions-of-Conflict-of-Interest-Codes-c1

4. Attachment 2 - St. Helena - Notice of Intention 2026

5. Attachment 3 - St Helena - CIC - 2026 (REDLINE)

6. Attachment 3 - St Helena - CIC - 2026

CITY OF ST. HELENA
RESOLUTION NO. 2026-__
RESOLUTION RESCINDING RESOLUTION 2025-91 AND ADOPTING A REVISED

CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974 FOR THE CITY OF ST. HELENA

RECITALS
A. The City of St. Helena is required to adopt a Conflict of Interest Code by the Political Reform Act of 1974 (Government Code section 81000 et. seq.) (hereinafter referred to as "Act").

B. The Fair Political Practices Commission (hereinafter referred to as "FPPC") has adopted a regulation (2 California Code of Regulations section 18730) containing a model Conflict of Interest Code ("Model Code"), which if adopted by reference along with a list of designated employees required to file Statements of Economic Interest and a list of what types of economic interests those designated employees are required to disclose, will constitute the Conflict of Interest Code required by the Act.

C. The City Council has adopted a Conflict of Interest Code for the City, which is reviewed biennially to determine whether amendments are required and has been amended over time to incorporate changes in regulations, departmental organizational structure and changes in job classifications.

D. The current Conflict of Interest Code for the City was adopted by the City Council on August 12, 2025 via Resolution No. 2025-91.

E. Resolution No. 2022-84 adopted the Model Code by reference, as it may be amended from time to time by the FPPC, and a list of designated employees and disclosure categories attached as Appendix "A" to the resolution.

F. The Council desires to revise the list of designated employees and disclosure categories required to file a Statement of Economic Interest contained in Appendix "A" to Resolution No. _______.

RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:

1. The recitals above are incorporated herein by this reference, and the adoption of the Model Code, as it may be amended from time to time by the FPPC, is hereby confirmed.

2. Appendix “A” to Resolution No. 2025-91 is hereby rescinded and replaced by Exhibit “A” to this Resolution.

Approved at a Regular Meeting of the St. Helena City Council on August 11, 2026, by the following vote:

Mayor Dohring:

Vice Mayor Deasy:

Council Member Barak:

Council Member Spadarotto:

Council Member Diaz:

APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk

1 2/22/21 Amend 18730
1 Amend 2 Cal. Code Regs., Section 18730 to read:
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§ 18730. Provisions of Conflict of Interest Codes.
(a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Section 87300 or the amendment of a conflict of interest code within the meaning of Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of article 2 of chapter 7 of the Political Reform Act, Sections 81000, et seq. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Section 87100, and to other state or local laws pertaining to conflicts of interest.
(b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows:
(1) Section 1. Definitions.

The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (Regulations 18110, et seq.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. (2) Section 2. Designated Employees.

The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on economic interests.

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1 (3) Section 3. Disclosure Categories.
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This code does not establish any disclosure obligation for those designated employees who are also specified in Section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must report their economic interests pursuant to article 2 of chapter 7 of the Political Reform Act, Sections 87200, et seq.

In addition, this code does not establish any disclosure obligation for any designated employees who are designated in a conflict of interest code for another agency, if all of the following apply:
(A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency;
(B) The disclosure assigned in the code of the other agency is the same as that required under article 2 of chapter 7 of the Political Reform Act, Section 87200; and (C) The filing officer is the same for both agencies. 1 Such persons are covered by this code for disqualification purposes only. With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of economic interests are reportable. Such a designated employee shall disclose in his or her the employee’s statement of economic interests those economic interests he or she the employee has which are of the kind described in the disclosure categories to which he or she the employee is assigned in the Appendix. It has been determined that the economic interests set forth in a designated employee's disclosure categories are the kinds of economic interests which he or she the employee foreseeably can affect materially through the conduct of his or her the employee’s office.
(4) Section 4. Statements of Economic Interests: Place of Filing.

3 2/22/21 Amend 18730
1 The code reviewing body shall instruct all designated employees within its code to file 2 3
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22 statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's conflict of interest code. 2 (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment. (B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. (C) Annual Statements. All designated employees shall file statements no later than April

1. If a person reports for military service as defined in the Servicemember's Civil Relief Act, the deadline for the annual statement of economic interests is 30 days following his or her the person’s return to office, provided the person, or someone authorized to represent the person's interests, notifies the filing officer in writing prior to the applicable filing deadline that he or she the person is subject to that federal statute and is unable to meet the applicable deadline, and provides the filing officer verification of his or her the person’s military status. (D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office.
(5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office.

4 2/22/21 Amend 18730
1 Any person who resigns within 12 months of initial appointment, or within 30 days of the date of 2 3
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22 notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she the person did not make or participate in the making of, or use his or her the person’s position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her the person’s appointment. Such persons shall not file either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following:
(1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she the person did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position. (6) Section 6. Contents of and Period Covered by Statements of Economic Interests. (A) Contents of Initial Statements.

Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code.
(B) Contents of Assuming Office Statements.

Assuming office statements shall disclose any reportable investments, interests in real property and business positions held on the date of assuming office or, if subject to State Senate confirmation or appointment, on the date of nomination, and income received during the 12

5 2/22/21 Amend 18730
1 months prior to the date of assuming office or the date of being appointed or nominated, 2 3
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22 respectively.
(C) Contents of Annual Statements. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee's first annual statement shall begin on the effective date of the code or the date of assuming office whichever is later, or for a board or commission member subject to Section 87302.6, the day after the closing date of the most recent statement filed by the member pursuant to Regulation 18754. (D) Contents of Leaving Office Statements.

Leaving office statements shall disclose reportable investments, interests in real property, income and business positions held or received during the period between the closing date of the last statement filed and the date of leaving office.
(7) Section 7. Manner of Reporting.

Statements of economic interests shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information:
(A) Investment and Real Property Disclosure.

When an investment or an interest in real property 3is required to be reported, 4the statement shall contain the following:

1. A statement of the nature of the investment or interest;

2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged;

3. The address or other precise location of the real property;

6 2/22/21 Amend 18730
1 4. A statement whether the fair market value of the investment or interest in real property 2 3
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22 equals or exceeds $2,000, exceeds $10,000, exceeds $100,000, or exceeds $1,000,000. (B) Personal Income Disclosure. When personal income is required to be reported, 5the statement shall contain:

1. The name and address of each source of income aggregating $500 or more in value, or $50 or more in value if the income was a gift, and a general description of the business activity, if any, of each source;

2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to each source, was $1,000 or less, greater than $1,000, greater than $10,000, or greater than $100,000;

3. A description of the consideration, if any, for which the income was received;

4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was received;

5. In the case of a loan, the annual interest rate and the security, if any, given for the loan and the term of the loan.
(C) Business Entity Income Disclosure. When income of a business entity, including income of a sole proprietorship, is required to be reported, 6the statement shall contain:

1. The name, address, and a general description of the business activity of the business entity;

2. The name of every person from whom the business entity received payments if the filer's pro rata share of gross receipts from such person was equal to or greater than $10,000.

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1 (D) Business Position Disclosure. When business positions are required to be reported, a 2 3
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designated employee shall list the name and address of each business entity in which he or she the employee is a director, officer, partner, trustee, employee, or in which he or she the employee holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity. (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal.
(8) Section 8. Prohibition on Receipt of Honoraria.
(A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her the member’s or employee’s statement of economic interests. (B) This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. (C) Subdivisions (a), (b), and (c) of Section 89501 shall apply to the prohibitions in this section.
(D) This section shall not limit or prohibit payments, advances, or reimbursements for travel and related lodging and subsistence authorized by Section 89506. (8.1) Section 8.1. Prohibition on Receipt of Gifts in Excess of $520. (A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept gifts with a total value of more than $520 in a calendar

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1 year from any single source, if the member or employee would be required to report the receipt 2 3
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of income or gifts from that source on his or her the member’s or employee’s statement of economic interests.
(B) This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official. (C) Subdivisions (e), (f), and (g) of Section 89503 shall apply to the prohibitions in this section.
(8.2) Section 8.2. Loans to Public Officials.
(A) No elected officer of a state or local government agency shall, from the date of his or her the election to office through the date that he or she the officer vacates office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the elected officer's agency has direction and control.
(B) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the public official holds office or over which the public official's agency has direction and control. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (C) No elected officer of a state or local government agency shall, from the date of his or her the election to office through the date that he or she the officer vacates office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has

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1 direction and control. This subdivision shall not apply to loans made by banks or other financial 2 3
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institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. (D) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she the official holds office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (E) This section shall not apply to the following:

1. Loans made to the campaign committee of an elected officer or candidate for elective office.

2. Loans made by a public official's spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section.

3. Loans from a person which, in the aggregate, do not exceed $500 at any given time.

4. Loans made, or offered in writing, before January 1, 1998.