Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page A-10
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
A-28 California Fire and Rescue Mutual Aid System Agencies shall assume operational costs, including necessary motor fuels and lubricants used in its emergency apparatus while responding from their home base and returning to their home base from the State of California or Federal Fire Agency incident. It shall be the responsibility of the responding agency to provide the necessary means of payment for such costs.
A-29 Once at the incident and until released or reassigned, the State of California or the Federal Fire Agencies will provide for motor fuel and lubricants, normal servicing costs, and minor repairs incidental to operation of emergency apparatus including California Fire and Rescue Mutual Aid System Agency support equipment. Minor repair is defined as any repair necessary to keep the equipment in operation on the incident, which requires not more than two (2) hours (labor time only) for one mechanic for any one job, exclusive of obtaining parts.
Support Equipment, Privately-Owned Vehicles, and Rental Vehicles A-30 The State of California or the Federal Fire Agencies shall reimburse California Fire and Rescue Mutual Aid System Agencies for use of agency support equipment and private vehicles provided in conjunction with requested personnel. Reimbursement shall be calculated on a daily basis for local jurisdiction support equipment at the rate established by the Committee for the type or category of vehicle used. Privately-owned vehicle rates will be reimbursed on a per mile basis according to the current Internal Revenue Service (IRS) standard rate published in the Rate Letter for business miles.
A-31 Reimbursement for mileage or other transportation to and from rental agency will be allowed.
A-32 The use and reimbursement of rental vehicles, mileage, or other transportation requires authorization either at the time of the initial request in the resource ordering system of record or documented by written approval at the incident. Rental vehiclesfrom an airport are discouraged, and the use of compact cars is encouraged. Rental vehicles and the fuel expense while responding to, during, or returning from a State of California or Federal Fire Agency incident will be reimbursed for the actual costs incurred by the California Fire and Rescue Mutual Aid System Agencies. The process to obtain reimbursement for rental vehicle expenses is outlined in Exhibit “H”.
Aircraft
A-33 Aircraft will be reimbursed based on rates submitted annually on the salary survey to Cal OES.
The process to obtain reimbursement for aviation resource expenses is outlined in Exhibit “E”.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page A-11
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Other Equipment Rates
A-34 All equipment in this exhibit will be reimbursed using the FEMA Schedule of Equipment Rates. If a FEMA equipment rate is not identified for the type of equipment being used, a rate may be developed using the FEMA Equipment Rate Formula in Exhibit “F”.
REIMBURSEMENT – TRAVEL EXPENSES
A-35 California Fire and Rescue Mutual Aid System Agencies seeking reimbursement for travel expenses such as fuel, food/meals, per diem, or lodging responding to, during, or returning from a State of California or Federal Fire Agency incident will be at the per diem and lodging rates specified in Exhibits “H” and “G”.
Travel arrangements and reimbursement, including travel for relieving personnel and backfill, will only be made from the Fire Department/Agency location or residence, whichever is closest to the incident or reporting location (such as staging).
REIMBURSEMENT – PERSONNEL ROTATION
A-36 When California Fire and Rescue Mutual Aid System Agency personnel are committed to extended assignments under this Agreement, there may be a need to rotate and replace personnel.
Personnel under this Agreement are expected to be available a minimum of seven (7) days (elapsed time) excluding travel before needing replacement, regardless of the number of assignments from original dispatch.
A-37 Expenses that are reimbursable are limited to personnel costs and transportation costs.
Reimbursement for personnel will be in accordance with general personnel reimbursement provisions of this Agreement. Specific personnel rotation procedures are outlined in Exhibit “C”.
INCIDENT OFF-SHIFT REST AND SLEEPING ACCOMODATIONS
A-38 The responsible State of California or Federal Fire Agency will provide, when practical, sanitary, shaded, and/or climatically maintained accommodations for off-shift sleeping, rest, and recuperation for local jurisdiction resources confined to the incident base. If the incident command finds it operationally feasible (e.g., strike team remains available) to place local jurisdiction resourcesin a commercial sleeping accommodation, it may be provided.
REIMBURSEMENT – STATE OF CALIFORNIA, FEDERAL, DOD,
AND TRIBAL FIRE DEPARTMENTS
A-39 State Agency Fire Departments, Federal Fire Departments, DOD Fire Departments, and Tribal Fire Departments may respond through the California Fire and Rescue Mutual Aid System.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page A-12
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Tribal Fire Departments that have a compacted or contracted wildland fire program with BIA will respond through the federal dispatching system and not through the California Fire and Rescue Mutual Aid System.
Reimbursement of Federal Fire Departments, DOD, and Tribal Fire Departments that respond to CAL FIRE, local government, and Cal OES incidents will be in accordance with the Agreement reimbursement provisions.
Reimbursement of Federal Fire Departments, DOD, and Tribal Fire Departments that respond to Federal Fire Agency fires are governed by other federal agreements. In these cases, Cal OES will not produce or process reimbursement invoices for Federal Fire Departments and DOD. Federal Fire Departments and DOD Fire Departments ordered through other agreements will invoice the supported Federal Fire Agency directly in accordance with existing federal and local agreements.
Reimbursement of Tribal Fire Departments that respond to a Federal Fire Agencies order and request through this Agreement and have a current Cooperative Agreement with BIA will be in accordance with the CFAA reimbursement provisions. Cal OES will generate an invoice based on the federal order and request. Once the Tribal Fire Department reviews, signs and returns the invoice to Cal OES, Cal OES will process to BIA for payment.
Federal Fire Agencies will not reimburse Federal Fire Departments and DOD under this Agreement.
REQUESTING REIMBURSEMENT
A-40 The Mutual Aid Reimbursement System (MARS) provides a web-based application that will be managed by Cal OES and utilized by all fire agencies that respond under the California Mutual Aid System. The intent of the program is to make reimbursement under this Agreement housed under one platform that is easily accessible to Cal OES, the paying entities, and the local government agencies. All pertinent documents should be submitted through MARS. For further instruction on how to use MARS, visit the Cal OES webpage.
A-41 California Fire and Rescue Mutual Aid System Agencies will prepare an OES F-42 and supporting documentation at the incident, which is the basis for reimbursement due and invoice preparation. A web-based application to complete these electronic forms is provided by Cal OES Fire and Rescue Division. The OES F-42 must be signed by a responsible officer of the jurisdiction seeking reimbursement and by the State of California or Federal Fire Agency Incident Command to verify that the resources requested on the OES F-42 were authorized by the ordering agency and is the initial step for invoice processing. The completed OES F-42 is forwarded to Cal OES Fire and Rescue Division Headquarters for processing. The OES F-42 should be reviewed and/or submitted to the Cal OES Fire Agency Representative at the incident, if assigned.
The OES F-42 should be SUBMITTED DIRECTLY TO THE CAL OES FIRE AND
RESCUE DIVISION BY THE CALIFORNIA FIRE AND RESCUE MUTUAL AID
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page A-13
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
SYSTEM AGENCY AT THE TIME OF RELEASE FROM THE INCIDENT. IF NOT SUBMITTED AT THE INCIDENT THROUGH MARS, THE OES F-42 MUST BE SUBMITTED WITHIN THIRTY (30) CALENDAR DAYS OF RELEASE FROM THE INCIDENT OR PAYMENT WILL BE DELAYED.
A-42 Within sixty (60) calendar days of receipt of the OES F-42, Cal OES Fire and Rescue Division will process the OES F-42 data into an invoice(s) (F-142) and return to the California Fire and Rescue Mutual Aid System Agency for verification of billing amounts and signature. THERE WILL BE A DELAY IN PAYMENT FOR INVOICES (F-142) NOT RETURNED TO CAL OES FIRE AND RESCUE DIVISION WITHIN THIRTY (30) CALENDAR DAYS OF RECEIPT FOR VERIFICATION OF BILLING AMOUNTS AND SIGNATURE.
A-43 Upon return receipt and verification of the invoice (F-142) by the California Fire and Rescue Mutual Aid System Agency, the Cal OES Fire and Rescue Division will forward the CFAA Reimbursement Invoice (OES F-142) to the appropriate State of California or Federal Fire Agency within thirty (30) calendar days, along with a copy of the OES F-42 as the source document. Inquiries from the State of California and Federal Fire Agencies regarding amounts billed will first be addressed to Cal OES Fire and Rescue Division as soon as possible, as the first step in a joint resolution process.
A-44 The State of California or Federal Fire Agency will remit payment to the California Fire and Rescue Mutual Aid System Agency within sixty (60) calendar days of receipt of the OES F-142 from Cal OES.
A-45 In the event that CAL FIRE or a Federal Fire Agency identifies a discrepancy with an OES F-142, Cal OES will provide the California Fire and Rescue Mutual Aid System Agency a new invoice with the corrected invoice amount and the reason for the change. Cal OES has thirty (30) calendar days to make the change and provide a corrected invoice to the California Fire and Rescue Mutual Aid System Agency and either CAL FIRE or the appropriate Federal Fire Agency.
A-46 CAL FIRE and the Federal Fire Agencies will provide copies of payment schedules to Cal OES every thirty (30) days for invoices paid to the California Fire and Rescue Mutual Aid System Agencies. Cal OES Fire and Rescue Division will reconcile the payment schedules against outstanding OES F-142(s) on a monthly basis.
A-47 Cal OES will form and chair working groups with membership from the Committee to develop methodologies to streamline the reimbursement process.
The State of California and Federal Fire Agencies will work on procedures to improve reimbursement efficiencies and timelines. These activities will be documented and shared with the California Fire and Rescue Mutual Aid System Agencies.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page A-14
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
A-48 The Terms and Conditions and Exhibits in this Agreement may necessitate new methods of reporting and invoicing. All proposed changes to this Agreement, or associated business processes shall be approved by the State of California and Federal Fire Agencies that are partiesto this Agreement.
A-49 Reimbursement for emergency apparatus and personnel shall be made directly to the California Fire and Rescue Mutual Aid Agency providing the resource, and NOT to individuals.
A-50 The OES F-42 shall be used as the basis for personnel and equipment calculations. The resource order form of record shall not be used for reimbursing personnel and equipment costs.
Federal Fire Agency Electronic Fund Transfer
A-51 Federal Fire Agencies require the following for reimbursement to California Fire and Rescue Mutual Aid System Agencies:
1. Taxpayer Identification Number (TIN). This number is applied for and issued by the Internal Revenue Service (IRS). Contact the IRS at www.irs.gov or (800) 772-1213.
2. Electronic Funds Transfer (EFT). The cooperator shall designate a financial institution or an authorized payment agent through which a federal payment may be made in accordance with US Treasury Regulations, Money, and Finance at 31 CFR 208, which requires that federal payments are to be made by EFT to the maximum extent possible. A waiver may be requested, and payments received by check by certifying in writing that one of the following situations apply:
a. The payment recipient does not have an account at a financial institution. b. EFT creates a financial hardship because direct deposit will cost the payment recipient more than receiving the check.
c. The payment recipient has a physical or mental disability, or a geographic language or literacy barrier.
In order to receive EFT payments, the recipient/cooperator shall register in the System for Award Management (SAM).
3. Unique Entity Identifier (UEI). The cooperator shall obtain a Unique Entity Identifier (UEI).
This is a requirement for registering in SAM. The UEI replaces the DUNS number but does not replace existing numbers, such as Employer Identification Number (EIN), the Tax Identification Number (TIN), and State Application Identifier (SAI) numbers that are required by statute, Executive Order, or regulation. You may obtain a free UEI number via the web at
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page A-15
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
SAM.gov. You can locate additional information regarding the UEI change, which is universal for all federal agencies through Planned UEI Updates | GRANTS.GOV and SAM.gov | Entity Registrations. For assistance, call (866) 606-8220 or visit https://www.fsd.gov/gsafsd_sp.
4. System for Award Management (SAM) Registration Requirement. The cooperator shall maintain current information in SAM until receipt of final payment. This requires review and update to the information at least annually after the initial registration, and more frequently if required by changes in information or agreement term(s). For purposes of the Agreement, SAM means the federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM internet site (currently at www.sam.gov). For assistance, contact the SAM Assistance Center at (866) 606-8220.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page B-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
B-1 The purpose of this Exhibit is to identify the minimum standards that California Fire and Rescue Mutual Aid System Agencies should follow with regard to their use of Type 1 through 7 engines, tactical water tenders, Personal Protective Equipment (PPE), and training standards for mutual aid and/or CFAA-reimbursable responses.
B-2 The State of California and the Federal Fire Agencies Type 3 through 7 engines and tactical water tenders have a number of features that enhance their capability to operate on narrow, steep or unimproved roads and to allow the efficient application of water or other agents. The minimum features of the engines are:
1. Short wheelbase
2. High ground clearance
3. High angle of approach and departure
4. Lower Gross Vehicle Weight (GVW) than Type 1 or 2 engine
5. Unit number on roof
B-3 The main fire pump and water tank shall meet minimum capabilities for the FIRESCOPE ICS Type engine or tactical water tender as designated in the current edition of the ICS Field Operations Guide ICS-420-1. The pump, as mounted, shall be capable of drafting water from a water source located 10 feet vertical distance below the pump through the required suction hose.
For Type 3 through 7 engines:
1. 1.5-inch hose will be configured to facilitate progressive hose deployment providing for a l00 foot lateral of 1-inch hose every 200 feet of 1.5-inch trunk line once the fire's edge is encountered.
2. All hose utilized must meet or exceed USDA Specification. 1-inch hoses and nozzles will have NPSH threads; 1-inch hose with NH threads shall be provided with a sufficient number of NPSH adapters. 1.5-inch hoses and nozzles will have NH threads.
EXHIBIT “B”
ICS Type 1 through 7 ENGINE, ICS TACTICAL WATER TENDER,
PERSONAL PROTECTIVE EQUIPMENT, & TRAINING STANDARDS FOR
FIRE AND EMERGENCY ASSISTANCE
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page B-2
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
RESOURCE RADIO CALL COMPONENTS TYPES
1 2 3 4 5 6 7
Engine
Company
Engine
Telesquirt*
Pump minimum flow GPM
Tank minimum capacity (gal)
At rated pressure (psi)
Hose 2.5”
Hose 1.5”
Hose 1”
Ladder per NFPA 1901
Master Stream
500 Min. GPM
Pump and Roll
Maximum GVWR (lbs.)
Personnel minimum
1,000
300
150
1,200
500
N/A
Yes
Yes
N/A
N/A
4(#)
500
300
150
1,000
500
N/A
Yes
N/A
N/A
N/A
3 150
500
250
N/A
1,000
500
N/A
N/A
Yes
N/A
3 50
750
100
N/A
300
300
N/A
N/A
Yes
N/A
3(@)
50 400
100
N/A
300
300
N/A
N/A
Yes
26,000
3(@)
50 150
100
N/A
300
300
N/A
N/A
Yes
19,500
3(@)
10 50
100
N/A
N/A
200
N/A
N/A
Yes
14,000
3(@)
*Engine with elevated stream capability, specify when requested (#) 3 or 4-person staffing is acceptable for purposes of reimbursement. (@) Differs from NWCG Guidelines. Per CFAA A-18 and FIRESCOPE BOD direction January 2020.
N/A = Not Applicable
NFPA =National Fire Protection Association
GVWR = Gross Vehicle Weight Rating
Notes:
1. All types shall meet federal, state and agency requirements for motor vehicle safety standards, including all gross vehicle weight ratings when fully loaded.
2. Type 3 engines and tactical water tenders shall be equipped with a foam proportioner system.
3. All water tenders and engine types 3 through 6 shall be able to prime and pump water from a 10-foot lift.
4. See A-18 for staffing levels.
RESOURCE RADIO CALL COMPONENTS TYPES
1 2
Tactical Water
Tender
Water Tender Pump minimum flow GPM
Tank minimum capacity (gal)
At rated pressure (psi)
Pump and Roll
Personnel minimum
250
2,000
150
Yes
2 250
1,000
150
Yes
2 Notes:
1. All types shall meet federal, state and agency requirements for motor vehicle safety standards, including all gross vehicle weight ratings when fully loaded.
2. Type 3 engines and tactical water tenders shall be equipped with a foam proportioner system.
3. All water tenders and engine types 3 through 6 shall be able to prime and pump water from a 10-foot lift.
Common Additional Needs – Request as Needed:
▪ All Wheel Drive (Includes four-wheel drive).
▪ High Pressure Pump (250 psi at one half flow of Type). NFPA 1901 compliant Type 1 and 2 engines will produce one half of rated flow at 250 psi. Type 3 engines are already required to produce rated flow (150 GPM) at 250 psi. If Type 4 through 6 are ordered as high pressure it is recommended that they be required to produce rated flow at 250 psi (50 GPM). ▪ Foam proportioner.
▪ Compressed Air Foam System (CAFS) 40 cfm minimum.
▪ Additional personnel.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page B-3
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Personal Protective Equipment (PPE)
B-4 Each employee responding to or engaged in fire suppression activities will use the appropriate safety clothing and equipment. Each agency is responsible for seeing that Cal OSHA standards for safety clothing and equipment are provided and used for wildland firefighting. Wildland fire suppression safety clothing and equipment includes:
1. Head protection meeting the requirements of CCR, Title 8, Section 3410
2. Eye and face protection meeting the requirements of CCR, Title 8, Sections 3382 and 3404
3. Ear and neck protection meeting the requirements of CCR, Title 8, Sections 3405 and 3410(c)
4. Body protection meeting the requirements of CCR, Title 8, Section 3406(c)
5. Gloves, meeting the requirements of CCR, Title 8, Section 3410
6. Foot protection meeting the requirements of CCR, Title 8, Section 3408
7. Wildland fire shelter meeting Forest Service specification 5100-606
8. Recommended disposable filtering face piece respiratory protection Training
B-5 The State of California and Federal Fire Agencies have the expectation that when a local jurisdiction resource arrives at an incident it can perform all of the missions that would be expected of the State of California and Federal Fire Agencies’ resource.
B-6 All responding personnel shall be in compliance with the current NWCG 310-1 Sub System Guide or CICCS. Training topics include but are not limited to:
Wildland Strategy and Tactics Backfiring/Firing-out
Wildland Fire Behavior Handline Construction
Wildland Hose Lays Structure Triage
Wildland Fire Safety Structure Defense Preparation
Fireground Communications Fire Weather
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page C-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Clauses A-36 and A-37 authorize the reimbursement of personnel and transportation costs incurred to replace California Fire and Rescue Mutual Aid System Agency personnel committed to extended assignments under this Agreement. Personnel under this Agreement are to be available a minimum of seven (7) days excluding travel (portal-to-portal) before needing replacement, regardless of the number of assignments. This exhibit lists the procedures necessary for a local jurisdiction to follow before reimbursement for their costs will be processed for rotation of their personnel. These procedures only apply when the emergency apparatus remains assigned to the incident, but the personnel are rotated. The procedures are:
C-1 The Incident Commander (IC) or Mobilization (MOB) center manager to which the resources are assigned must approve the personnel rotation and method of transportation. Such approval should not be denied without substantial cause (e.g., imminent planned release (24 – 36 hours) of the resources) or a negotiated extension through the Cal OES Fire Agency Representative. The personnel rotation and transportation plan must be coordinated through the incident, the ordering point, agency representative, and/or the overhead responsible for the personnel to be rotated.
C-2 The approved personnel rotation will be documented in:
C-2.1 The approved automated resource ordering system of record. The resource order will be annotated in the documentation section by the incident indicating the date and time of personnel rotation approval. Subsequently the home unit/filling command center will add documentation to include the following information:
C-2.1.1 Method/Mode, date and time of transportation.
C-2.1.2 An ICS General Message Form-213/Rotation Job Aid Template designed specifically for personnel rotation must be signed by the IC or MOB center manager approving the rotation. This form shall be attached to the respective OES F-42 associated with the rotation vehicle and overlapping time of personnel.
C-2.2 OES F-42
C-2.2.1 Box 12 of the OES F-42 will document any personnel rotation with the date and time of the rotation for all individuals whether or not the personnel rotation will be reimbursed.
C-2.2.2 ONLY when a fire agency is requesting reimbursement for an approved personnel rotation that includes transportation cost will it be required to document the rotation in an OES FEXHIBIT “C”
REIMBURSEMENT FOR PERSONNEL ROTATION
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Page C-2
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
42 (Select Approved Personnel Rotation, include Support Vehicle Information and Incoming and Outgoing Dates and Times).
C-2.2.3 OES F-142(s) will identify personnel involved in any rotation and will itemize the costs of transportation for personnel rotations with support documentation.
C-2.3 ICS-214 Unit Log
C-2.3.1 Details of personnel rotation need to be documented (Unit Logs to be retained on file by individual fire agency).
If both the emergency apparatus and the personnel need replacement, the resources will be released, and a new resource will be ordered.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page D-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
D-1 It shall be the responsibility of the agency sending mutual aid resources to ensure that those resources have adequate communications capabilities. Adequate communications capability is defined as VHF Highband radios with a minimum of 240 channels and pre-programmed with the most current FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN. Effective January 1, 2024, radios will be required to have a minimum capacity of 400 channels with a recommended minimum of 500 channels.
D-2 Emergency apparatus used for mutual aid will have a mobile VHF Highband radio (powered by the emergency apparatus battery and connected to an external antenna) and a minimum of one portable VHF Highband radio. The VHF Highband portable radio should be capable of being operated by alkaline batteries.
D-3 Strike Team/Task Force Leaders: In addition to the communications capability required for emergency apparatus, line personnel are encouraged to respond with a conventional 800 MHz radio pre-programmed with the 800 MHz mutual aid channels as identified in FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN.
D-4 For Narrowband Radios: On January 1, 2013, all public safety and business industrial land mobile radio systems operating in the 150-512 MHz radio bands must cease operating using 25 kHz efficiency technology and begin operating using at least 12.5 kHz efficiency technology. This deadline is the result of an FCC effort that began almost two decades ago to ensure more efficient use of the spectrum and greater spectrum access for public safety and non-public safety users.
Migration to 12.5 kHz efficiency technology (once referred to as Refarming, but now referred to as Narrowbanding) will allow the creation of additional channel capacity within the same radio spectrum and support more users.
D-5 After January 1, 2013, licensees not operating at 12.5 kHz efficiency will be in violation of the Commission's rules and could be subject to FCC enforcement action, which may include admonishment, monetary fines, or loss of license. Agencies shall ensure that local radio channels are not utilized outside of the agency’s licensed area of operation.
D-6 Agencies should provide a minimum of 4 hours of annual basic radio training for Division Supervisors, Strike Team Leaders, and single resource leader positions.
EXHIBIT “D”
COMMUNICATIONS CAPABILITIES
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Page E-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
E-1 In accordance with clause A-6, Cal OES and the Federal Fire Agencies will reimburse aviation resources from the time of dispatch. Aviation resources are not limited to wildland fire and hoist rescue.
E-2 The standard aircraft configuration for water dropping could include but not be limited to:
1. Helicopter with crew
2. Fuel tender
3. Helitender if a helibase is not established
4. Support vehicle as chase rig for crew if needed
5. Water tender or engine to fill tanks for night flying helicopter *All other aircraft configurations will be determined by the type of assignment* E-3 Aircraft equipment will be reimbursed based upon Hobbs meter hours (flight hours) or minimum daily hours. Except for the pilot, personnel will be reimbursed based upon time assigned to the incident in accordance with A-8.2.
E-4 Local government agencies will develop aviation equipment rates in accordance with their own internal business practices. However, the pilot rate will be included in the equipment rate and will be calculated in accordance with the paragraph below. All rates should be submitted to Cal OES prior to dispatch; however, associated rates and documents not on file shall be submitted before reimbursement is made. Federal Excess Property (FEP) equipment should be identified separately excluding any purchase or replacement costs for the aircraft rate. For further information regarding FEP equipment exclusion, refer to 2 CFR 200 Subpart E (Section 200.436).
E-5 The pilot rate will be included in the local government agency equipment rate. As an exception to the general rule for salary calculations, this methodology will be in lieu of backfill costs. The calculation for the pilot rate will include the annual salary and benefit costs for all agency pilots divided by total flight hours for all agency aircraft. All other aviation salary rates will be calculated in accordance with the standard CFAA methodology and submitted via the salary survey.
EXHIBIT “E”
AIRCRAFT (excludes CAL FIRE)
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Page E-2
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
E-6 For each day, local government agencies will receive the greater of the minimum daily hours or Hobbs meter (flight) time for aircraft equipment reimbursement unless the time assigned for the day is less than the minimum daily hours. If for the day, the time assigned to the incident is less than the minimum daily hours the local government agency will only receive equipment reimbursement based upon the time assigned to the incident for that day.
Reimbursement for minimum daily hours is dependent upon the type of order and request.
Minimum daily hours for Cal OES approved prepositions are based upon a 24-hour period beginning at the time of initial dispatch. Minimum daily hours for Federal Fire Agency requests are based upon a calendar day.
ICS Type Helicopter Minimum Daily Hours
I, II, III 4
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page F-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Hourly Rate = Depreciation + Overhead + Overhaul Labor + Overhaul Parts + Field Labor + Field Parts + Fuel + Lube + Tires
Where:
Depreciation = (Acquisition Cost – Salvage Value) / Economic Life General, Acquisition Cost = (1 – [Discount % / 100]) * (List Price + Sales Tax + Freight Cost) Hourly Overhead = Overhead / 2,112 hours
Where Overhead represents annual equipment overhead costs resulting directly from equipment ownership, the costs include such things as normal risk insurance, storage and security, inspection, and licenses. Profit, project overhead, and general overhead costs are not included in this number. 2,112 hours is an annual equipment ownership baseline.
Overhaul Labor = (Annual Overhaul Labor Hours * Mechanic’s Wage) / 2,112 Overhaul Parts = Annual Overhaul Parts Cost / 2,112
Field Labor = (Annual Field Repair Labor Hours * Mechanic’s Wage) / Average Annual Use Hours Field Parts = (Annual Field Repair Parts Cost + Miscellaneous Supply Parts Cost) / Average Annual Use Hours
Fuel = Average Annual Fuel Cost / Average Annual Use Hours or Fuel = Hourly Fuel Consumption Rate * Unit Cost of Fuel Lube = Annual Lube Cost / Average Annual Use Hours
Tires = Tire Cost / Tire Life
EXHIBIT “F”
FEMA EQUIPMENT RATE FORMULA
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page G-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
This Exhibit applies to Cal OES and the Federal Fire Agency requests.
G-1 The California Fire and Rescue Mutual Aid System Agencies shall use the following procedures to secure reimbursement for the provision of personnel and local government-owned emergency apparatus ordered for use on Federal incidents outside the State of California.
G-2 Reimbursement of personnel, emergency apparatus, and support equipment will be consistent with Exhibit “A” Reimbursement Policy and Procedures including the following:
1. Travel costs for lodging, per diem, and rental vehicles for personnel shall be reimbursed at the travel rates specified in Exhibit “H”.
2. California Fire and Rescue Mutual Aid System Agencies may seek approval for the reimbursement of operational costs, including necessary motor fuels and lubricants used in its emergency apparatus while responding from their home base and returning to their home base from the State of California or Federal Fire Agency incident.
3. Reimbursement for Cal OES-owned communications equipment (e.g., cell and satellite phones or air and phone credit cards) will be at the total actual cost to the State of California.
4. Reimbursement invoices for Cal OES personnel, travel, and equipment will be on an actual cost basis, supported by accounting records, payroll records, and/or activity cards. Invoices for Cal OES resources should be submitted no later than 5 months after the end of theincident.
5. Invoices for Cal OES resources will include an administrative rate as determined by the State of California under Title 2 in the Codeof Federal Regulations (2 CFR), Subtitle A, Chapter II, part 200.
6. Length of assignments for resources responding to incidents outside the State of California will be consistent with the appropriate Federal Fire Agency’s policy. Conditions in Clauses A36 and A-37 of Exhibit “A” concerning minimum of seven (7) days (elapsed time), excluding travel, will not apply to resources responding to requests outside the State of California.
Federal Fire Agency policy on the length of an assignment outside the state is defined as the time period (days) between the first full operational period at the first incident or reporting location on the original resource order and commencement of return travel to the home unit.
Standard assignment length is fourteen (14) days, exclusive of travel from and to home unit.
EXHIBIT “G”
REIMBURSEMENT POLICY AND PROCEDURES FOR OUTSIDE THE STATE OF
CALIFORNIA ASSIGNMENTS
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page G-2
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Time spent in staging and preposition status counts toward the 14-day limit, regardless of pay status, for all personnel, including Incident ManagementTeams. *Any exceptions to this Exhibit need prior approval by USDA Forest Service Region 5 Fire and Aviation Management Director and/or Deputy Director*
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page H-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
H-1 The purpose of this exhibit is to identify allowable costs and the process for submitting such costs for in-state travel and incident related expenses. This exhibit primarily pertains to costs associated with fuel, food/meals, per diem, vehicle, and lodging costs as stated in Clauses A-35 and A-37 of Exhibit “A”, as well as attributable incident expenses such as loss or damage to local agency emergency apparatus or support equipment identified in Recital 27 of this Agreement.
H-2 In some cases, miscellaneous expenses outside of the above mentioned may be approved if the incident finds that the expense(s) is also attributable to the incident.
1. In order for local agencies to be eligible for reimbursement of expenses related to this exhibit for incident related expenses, the approval MUST be formally documented in writing by the approving State of California or Federal Fire Agency responsible for the incident by using a General Message Form ICS-213 and/or provide the associated S# validating the expense(s) on both the General Message Form ICS-213 and the OES F-42. The USDA Forest Service will determine if a General Message ICS-213 or an S# is required (this will also be documented in the resource order).
2. In order for local agencies to be eligible for reimbursement of expenses related to this exhibit for all other expenses such as loss or damage, the approval MUST be formally documented in writing by the approving State of California or Federal Fire Agency responsible for the incident by using a General Message Form ICS-213 AND provide the associated S# validating the expense(s) on both the General Message Form ICS-213 and the OES F-42.
In both cases, when the General Message Form ICS-213 is used, it must be signed by one of these four positions: Incident Commander, Finance Section Chief, Incident Business Advisor, or Agency Administrator.
NOTE: S#’s and approved General Message Form ICS-213’s should ONLY be issued when the incident cannot accommodate the expense in need, and all other options to provide the expense(s) have been exhausted.
H-3 Approved out of pocket expense(s) must accompany the OES F-42 along with the formal approval on the General Message Form ICS-213 documenting the S#, the itemized receipt(s), and the Expense Claim Reimbursement Log (OES F-142A). Receipts for meals and incidentals are not required. All required receipts must be provided and legible in date order. When local agencies are seeking reimbursement for expenses incurred on behalf of personnel from an agency other than their own, a manifest is required.
EXHIBIT “H”
IN-STATE TRAVEL AND INCIDENT RELATED EXPENSES
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page H-2
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Meals and incidentals will be reimbursed using the average GSA rate for the State of California and published in the Rate Letter. Meals and incidentals not provided by the incident on the first and last days of travel while responding from home base and returning to home base are reimbursable without approval. While assigned to an incident, excluding first and last travel days, meals not provided by the incident will be reimbursable if documented and approved by an IC, FSC, IBA, or AA.
All agencies seeking reimbursement must attempt to obtain lodging at best available rates. Actual lodging costs will be reimbursed up to a ceiling of 150% of the average GSA rate for the State of California and published in the Rate Letter. Anything above the ceiling must be approved by an IC, FSC, IBA, or AA.
*For unconventional lodging, the ceiling includes all fees, including service and cleaning fees, but excludes taxes*
Rental Vehicles
H-4 This section of Exhibit “H” is to identify both allowable and non-allowable expenses when renting a vehicle. Items listed adhere to the state rental agreement.
Items listed below are NOT allowable expenses:
1. Personal accident insurance, personal effects coverage, or other optional coverage
2. No pre-payment of fuel or refueling
3. No payment of extension costs or late return
4. Airport rentals are discouraged
5. Airport parking fees
6. GPS unit
7. Satellite radio services (e.g. Sirius XM)
8. Roadside service
9. Damage attributable to the incident may be local government agency responsibility Items listed below are REQUIRED to secure reimbursement:
1. Vehicle returned with a full tank
2. Final invoice
3. Use of compact vehicle recommended
4. Vehicle determination will be based on your incident position
5. At time of rental, you may need to make remarks on your contract that this vehicle is going to an incident base camp and may be driven off pavement
6. If your agency provides a travel/expense card, rental and fuel must be paid by agency card *All other considerations must have prior approval from the incident*
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page H-3
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Rental vehicle reimbursement will be the State of California short term program rental contract rates as the maximum allowable charge. Based upon approval, allowable class types are in the table below:
https://www.dgs.ca.gov/OFAM/Travel/Resources/Page-Content/Resources-List-Folder/CarRental-Resources Car Class Class Type Sample Vehicle
CCAR Compact Nissan Versa
ICAR Mid-Size/Intermediate Hyundai Elantra
SCAR Standard Buick Verano
FCAR Full Size Nissan Altima
SCAH Hybrid Electric Vehicle
Toyota Prius
Plug-In
Hybrid/Zero
Emission
Vehicle ICAE
Plug-In Hybrid/Zero
Emission Vehicle
CFAR Compact SUV Jeep Renegade
SFAR Medium SUV Hyundai Santa Fe
PPAR Pick Up Truck Ram 1500
OQAR 3/4-Ton/ 1-Ton Pick Up
Truck
Chevy Silverado
MVAR Mini Van
Dodge Grand
Caravan
FVAR Large Van Ford Transit Wagon
JKAR Mini-Cargo Van Ram Promaster City
BCUT 15’ Cutaway Box Van
w/ramp
Transit Connect
DBOX 16’ Box Truck
FBOX 24’ Box Truck
GBOX 26’ Box Truck
DSTK 14’ Stake Bed
FSTK 24’ Stake Bed
When renting a vehicle beyond four (4) days, assigned personnel will utilize the weekly rate through the seventh (7) day. Any days thereafter that do not constitute a week (seven (7) days) will be considered a daily rate.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page H-4
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Included in State of California Program Rates – Short-Term:
1. Unlimited mileage, Collision Damage Waiver (CDW).
2. $300,000 Supplemental Liability Protection (SLP).
3. Drop Charges: There will be no drop charges for any vehicles that are picked up and returned at an alternative Rental Branch location within the US with the exception of New York.
4. CDW for Business Rentals: Rates include full CDW (Collision Damage Waiver) with no deductible. CDW will cover any physical damage to the vehicle that may occur during a rental and is subject to the terms and limitations set forth in Enterprise’s standard rental contract.
5. SLP for Business Rentals: Rates include SLP (Supplemental Liability Protection). SLP will cover up to $300,000 in liability claims that may occur during a rental, as the result of an accident, and is subject to the terms and limitations set forth in Enterprise’s standard rental contract.
Damage Waiver Exclusion – Off-road use:
1. Operation of any vehicle that was not properly designed for the intended use
2. Excessive vehicle wear and tear, due to off-road operation, that may include:
a. Tire punctures or missing chunks of tread
b. Impact damage (body panels or undercarriage) defined as follows:
i. Scratches larger than 2” or multiple scratches per panel penetrating the paint ii. Dents larger than 2” or multiple dents per panel
iii. Impact to undercarriage that will require repair in order to maintain the drivability of the vehicle
iv. Rips in upholstery, missing or broken interior components
3. Soot, smoke, or stain damage requiring professional cleaning There are several options available to your agency and/or personnel for payment under the State of California Contract:
1. Direct bill account set up by your agency
2. Agency corporate credit card
3. Agencies can use account number XZCPFIR, and renters can choose to use their own payment method
Rental vehicles authorized on the resource order do not need additional incident approval. The cost of the rental vehicle, if incurred by the local agency, and the fuel purchased to operate the rental vehicle must be submitted on the OES F-142A with receipts attached. Rental vehicles that are not authorized on the resource order must receive the formal written approval from the incident as identified on page H-1 of this Exhibit.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page H-5
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
Documentation Requirements for Reimbursement of Expenses H-5 Check List:
General Message Form (ICS-213) signed by the Incident Commander, Finance Section Chief, Incident Business Advisor, or Agency Administrator
S# documented on forms ICS-213 and OES F-42
Completed OES F-42
Completed and signed OES F-142A with expense documented in date order Receipt(s) in date order
If renting a vehicle, must submit final invoice
For loss or damage reimbursement to a local agency emergency apparatus or support equipment, additional documentation also required:
Investigation/incident report
Photo
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page I-1
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
I-1 ACCRUAL ACCOUNTING is a method whereby revenue or expenses are recorded when a transaction occurs rather than when a payment is received or made.
I-2 ACTUAL HOURS shall mean on shift time which includes a specific start and end time and is recorded as clock hours. On shift time includes actual work, ordered standby and compensable travel. Individuals are required to report to their designated work site as scheduled, ready, and willing to perform work safely.
I-3 ADMINISTRATIVE RATE is generally equal to the ratio between the total indirect expenses and some direct cost base and may be applied by the billing agency as determined by the CFAA Committee.
I-4 AGENCY REPRESENTATIVE shall mean the ICS position that serves as the point ofcontact for an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency’s participation at the incident and reports to the Liaison Officer.
I-5 AIRCRAFT shall mean any firefighting fixed or rotary‐winged aircraft (including Unmanned Aerial Vehicles) owned by Local, State, or Federal Fire Agencies. Also referred to as aviation resources.
I-6 ANNUAL OPERATING PLAN shall mean a plan developed at the State, geographic, or local levels for the implementation of administrative or operational practices or concerns.
I-7 ASSISTANCE BY HIRE shall mean fire suppression resources needed to fill the incidentorder that are to be paid for by the protecting agency.
I-8 BASE RATE shall mean the de minimis rate developed by the Committee.
I-9 BULLDOZER shall mean any tracked vehicle with a front mounted blade used for exposing mineral soil.
I-10 BUREAU OF INDIAN AFFAIRS shall mean the federal bureau under the Department of the Interior charged with the responsibility to provide wildland fire protection and suppression for trust lands of federally recognized Native American Tribes.
I-11 CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCIES shall mean agencies, departments, or institutions to which Cal OES has, through agreement, assigned Cal OES-owned emergency apparatus; or who provide locally owned resources under provisions EXHIBIT “I”
DEFINITIONS
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page I-2
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
of the California Fire and Rescue Mutual Aid System. These agencies may also be referenced as, however, not be limited to, "local government agency" or "local agency".
I-12 CALIFORNIA MOBILIZATION GUIDE shall mean the interagency procedures for requesting, documenting, and sending resources to incidents within the State ofCalifornia.
I-13 CALIFORNIA WILDLAND COORDINATING GROUP shall mean the executive level interagency committee made up of representatives from the USDA Forest Service, California Department of Forestry and Fire Protection, USDI Bureau of Land Management, USDI National Park Service, USDI Bureau of Indian Affairs, USDI Fish and Wildlife Service, Association of Contract Counties, and the California Governor’s Office of Emergency Services.
I-14 COMPENSATE shall mean to give money in return for something such as work or paymentfor something lost or damaged.
I-15 DEMOBILIZATION CENTER/FACILITY shall mean the location or facility established at or near an incident for the processing of emergency apparatus and personnel prior to release to its home base.
I-16 DEPARTMENT OF DEFENSE FIRE DEPARTMENT shall mean any organization managed by the Department of Defense for preventing and putting out fires principally on military installations.
I-17 EMERGENCY ACTIVITY RECORD (OES F-42) shall mean the personnel and equipment time record required for reimbursement through the CFAA. Referred to as OES F-42.
I-18 EMERGENCY APPARATUS shall mean any emergency response equipment or apparatus provided through the California Fire and Rescue Mutual Aid System.
I-19 EMERGENCY PERSONNEL shall mean any personnel responding on or with emergency apparatus and requested overhead personnel.
I-20 FEDERAL FIRE AGENCIES shall mean the USDA Forest Service, Pacific Southwest Region; the USDI Bureau of Land Management, California Office, Regions 8 and 10; the USDI National Park Service, Interior Regions 8, 9, 10, and 12; USDI Fish and Wildlife Service, Pacific Southwest Region; and USDI Bureau of Indian Affairs, Pacific Region.
I-21 FEDERALLY RECOGNIZED TRIBE shall mean an American Indian or Alaska Native tribal entity that is recognized as having a government-to-government relationship with the United States, with the responsibilities, powers, limitations, and obligations attached to that designation, and is eligible for funding and services from the Bureau of Indian Affairs.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page I-3
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
I-22 GOVERNING BODY RESOLUTION (GBR) shall mean a formal declaration of the governing body concerning a certain subject which it either cannot or does not wish to control by ordinance.
I-23 HAND CREW shall mean a number of individuals that have been organized and trained and are supervised principally for operational assignments on an incident.
I-24 HOME UNIT shall mean the geographical location an individual is normally assigned to work.
Also referred to as home base.
I-25 INCIDENT shall mean an occurrence or event, either human-caused or natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources.
I-26 INCIDENT COMMAND SYSTEM (ICS) shall mean a standardized on-scene emergency management concept specifically designed to allow its user(s) to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries.
I-27 INCIDENT COMMANDER shall mean the ICS position responsible for overallmanagement of the incident and reports to the agency administrator for the agency having incident jurisdiction.
This position may have one or more deputies assigned from the same agency or from an assisting agency(s).
I-28 INCIDENT MANAGEMENT TEAM (IMT) shall mean the incident commander and appropriate command and general staff assigned to an incident.
I-29 INTERAGENCY shall mean involvement of two or more agencies to an agreement.
I-30 LOCAL AGENCY shall mean any city, city and county, county, or special district.
I-31 LOCAL AGREEMENT shall mean a pre-defined area agreement that includes that portion of the geographical jurisdictions of both the local reciprocal agreement signatories on which they have historically, frequently, and continuously cooperated in initial and extended attack.
I-32 LOCAL JURISDICTION shall mean any political subdivision of government.
I-33 MOBILIZATION CENTER shall mean an off-incident location at which emergencyapparatus and personnel are temporarily located pending assignment, release, orreassignment.
I-34 MOU/MOA shall mean a Memorandum of Understanding or Memorandum of Agreement, which is a formal business document used to outline an agreement made between two separate entities, groups, or individuals.
Cal OES# 6143-2019
CAL FIRE# 7CA004953
USFS# 20-FI-11052012-147
NPS# P20AC00506
BLM# BLM CFPA CA915-2004
FWS# FF0803000-D-J001
BIA# A20ACPRO01
Page I-4
Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA May 1, 2020 with 2023 First Addendum revisions
I-35 MUTUAL AID shall mean an agreement in which two or more parties agree to furnish resources and facilities and to render services to each party of the agreement to prevent and combat any type of disaster or emergency.
I-36 MUTUAL AID REIMBURSEMENT SYSTEM shall mean the web-based application for the electronic submission and processing of pertinent reimbursement documentation.
I-37 NON-SUPPRESSION PERSONNEL shall mean personnel who occupy a civilian position within a fire agency.
I-38 POLITICAL SUBDIVISION shall mean any city, city and county, county, district, or other local governmental agency or public agency authorized by law.
I-39 PORTAL-TO-PORTAL shall mean the time of initial dispatch from home base to the timeof return to home base.
I-40 REIMBURSEMENT shall mean to pay someone/agency an amount equal to an amount that agency has spent or where the agency has accrued a financial liability.
I-41 SALARY RATES shall mean the sum of the hourly rates for each personnel in a classification including workers’ compensation and unemployment insurance divided by the number of employees in that classification. The hourly rate should not include overtime. Benefit pay, specialty pay, and/or incentive pay should also be excluded unless the pay is directly tied to each hour of overtime worked.
I-42 SALARY SURVEY refers to the form used to establish rates for reimbursement filed withCal OES Fire and Rescue Division.
I-43 STAGING AREA shall mean the location where emergency apparatus and personnel are assigned to an incident for deployment on a three-minute availability status.
I-44 STRUCTURAL FIRE PROTECTION shall mean fire suppression within a structure.
I-45 STRUCTURE DEFENSE shall mean the protection of homes or other structures fromwildland fire before the fire reaches the structure; exterior fire protection measures.
I-46 SUPPRESSION PERSONNEL shall mean personnel who routinely respond to emergencies.
I-47 TRIBAL FIRE DEPARTMENT shall mean a federally-recognized tribe with suppression and/orall-risk response capabilities.
CITY OF ST. HELENA
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ST. HELENA IDENTIFYING THE TERMS AND
CONDITIONS FOR FIRE DEPARTMENT RESPONSE AWAY
FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN
EMERGENCY INCIDENT
RECITALS
A. The St. Helena Fire Department is a public agency located in the County of Napa, State of California, and
B. It is the City of St. Helena's desire to provide fair and legal payment to all its employees for time worked; and
C. The City of St. Helena has in its employ, Fire department response personnel including: Fire Chief, Fire Captain, Engineer, Firefighter and Fire Inspector; and D. The City of St. Helena will compensate its employees portal to portal while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response; and
E. The City of St. Helena will compensate its employees overtime in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response.
RESOLUTION
The City Council of the City of St. Helena hereby resolves as follows:
1. Fire Department Personnel will be compensated (portal to portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response.
2. Fire Department response personnel include: Fire Chief, Fire Captain, Engineer, Firefighter and Fire Inspector.
3. The City Council authorizes the City Manager to execute the agreement on behalf of the City.
Approved at a Regular Meeting of the St. Helena City Council on September 22, 2026, by the following vote:
Mayor Paul Dohring: __________
Vice Mayor Michelle Deasy: __________
Councilmember Aaron Barak: __________
Councilmember Kate Spadarotto: __________
Councilmember Scott Diaz: __________
APPROVED: ATTEST:
_______________________
Paul Dohring, Mayor
______________________
Andrew Bradley, City Clerk
Agenda Report to the City Council
Agenda Section: PUBLIC HEARINGS
Department: Public Works Department
DATE: September 22, 2026
FROM: Mario Traverso, Project Manager
SUBJECT: Approval of a Reimbursement Agreement with Nicca Holding for the Sulphur Springs Sewer Extension.
RECOMMENDED
ACTION:
Approve the Resolution
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
PURPOSE:
The purpose of this request is to consider a Resolution approving a Reimbursement Agreement with the Financing Parties for the extension of sanitary sewer service on Sulphur Springs Avenue in accordance with the provisions of SHMC section 13.20.050.
FINANCIAL IMPACT: None
CEQA DETERMINATION: Statutory Exemption; Installation of a new pipeline, less than 1 mile in length in public right-of-way.
BACKGROUND:
Currently, City of St. Helena sewer infrastructure and sewer service is only available on Sulphur Springs Avenue between Highway 29 and Rosebud Lane, which is approximately 357' of the 2600' length of Sulphur Springs Avenue from Highway 29 and South Crane Avenue. All parcels west of Rosebud Lane utilize onsite wastewater treatment systems (e.g. septic tank/leach field sytem) to manage and treat wastewater. Many current development projects on Sulphur Springs Avenue are dependent on the future availability of municipal sewer service and have proceeded with a privately financed initiative to extend the sewer infrastructure and service from Rosebud Lane to 1766 Sulphur Springs Avenue, or roughly 2000' from its current location.
DISCUSSION:
The provisions for sewer extensions and an associated reimbursement agreement are detailed in Section 13.20.050 "Special Extension Prorate Charge" of the St. Helena Municipal Code.
Under this provision, the financing party of a sewer extension enters into an agreement with the City who collects a prorated fee from benefited properties as they connect to the new
sewer facility and then distributes the prorated fee to the financing party. The fee is determined by a depreciating calculation of the overall project cost and the linear footage of the frontage of the benefited property. The benefited properties that will be subject to the prorated fee are described in Attachment A in the attached agreement packet. The final project cost and resulting prorated fee will be finalized prior to agreement execution. A notice was sent to the proposed affected properties in November 2025, which detailed the developers' intent to install new sewer and the implications for the benefited properties. A second notice was sent 30 days prior to the Public Hearing in conformance with Section
13.20.050. The Public Works Department and City Staff have worked closely with the developer throughout the process and approved the project plans, the projected costs and the list of benefited properties.
ENVIRONMENTAL REVIEW:
None
GOAL:
Goal 2: Improve Infrastructure & Further Environmental Sustainability Goal 5: Enhance Quality of Life
ATTACHMENTS:
1. Presentation - Sulphur Springs Sewer Reimbursement Agreement
2. 1 - Resolution - Sulphur Springs Sewer Extension v1
3. 2 - Agreement - Sulphur Springs Sewer Extension
4. 3 - Map of Benefited Properties
5. 5 - Sulphur Springs Sewer Plans
6. 4 - Charge Exhibit
7. 6 - Project Expense Detail
Sulphur Springs Sewer
Reimbursement
Agreement
Item 11.1
September 22, 2026
SULPHUR SPRINGS SEWER
• Current Sewer Service up to Rosebud Lane
• Installed Under the Same Circumstances
• Privately Funded and Delivered
• New Sewer Installation from Rosebud Lane to
1766 Sulphur Springs Avenue
• Opportunity to Connect Arrowhead
Neighborhood in the Future
SULPHUR SPRINGS SEWER
• SHMC 13.20.050
• Benefited Properties Identified
• The Cost of the Project is Divided Across the
Linear Footage of Benefited Property Frontage
• City Collects Prorate Charge from Benefited
Properties Upon Qualifying Action
• Forced Connection Under Specific Circumstances
• Prorate Charge is Transferred to Developer
SULPHUR SPRINGS SEWER
• Notices Delivered
• City Responded to Questions and Concerns
• Project and Costs Approved by Public Works
• Agreement Approved by City Attorney
• Fall 2026 Construction
QUESTIONS
&
DISCUSSION
Mario Traverso
Project Manager
City of St. Helena Public Works
[email protected]
CITY OF ST. HELENA
RESOLUTION NO. 2026-_____
RESOLUTION APPROVING PUBLIC IMPROVEMENT
REIMBURSEMENT AGREEMENT SEWER MAIN EXTENSION
ALONG SULPHUR SPRINGS AVENUE
RECITALS
A. Nicca Holdings LLC is the owner of property located at 1516 Sulphur Springs Avenue, APN: 009-362-018-000, and Ming Hing Kwok, Szekay Shing, The Jave Family Limited Partnership are the owners of properties located at 1484 Sulphur Springs, APNs: 009-362-031-000, 009-362-031-000, 009-362-031-000 and 009- 362-031-000 and are collectively the financing parties; and B. They have elected to provide municipal sewer service on Sulphur Springs Avenue by installing an extension of the sewer main in Sulphur Springs Avenue from the preexisting terminus at the intersection of Rosebud Lane to the corner of the property located at 1766 Sulphur Springs Avenue; and
C. The sanitary sewer connection includes the installation of approximately 2000 feet of eight-inch sewer main, multiple manholes and service laterals; and D. In accordance with SHMC 13.20.050 if a property owner elects to construct public improvements and the public improvements have the capacity and capability of serving are designed to serve additional properties, the financing parties may apply to the city for a reimbursement agreement; and
E. The financing parties plan to install the sewer improvements meeting the criterion and have requested a reimbursement agreement; and
F. The improvements for which the reimbursement is sought is a public improvement which will be accepted by the City once constructed; and G. The public improvement has the capacity and capability of serving and is designed to serve additional properties not within the proposed development due to the supplemental size, capacity, number or length of the improvement; and H. The proposed benefit district represents a geographical area of property which will benefit directly and substantially by the public improvement; and
I. The method of determining contribution and the amount of contribution is fair and reasonable to both the financing parties and the benefited property owners and fairly distributes the charge among all subject parcels in proportion to the estimated benefit each will receive from the proposed improvement; and J. The project is exempt from the California Environmental Quality Act (CEQA) by statute pursuant to PRC § 21080.21.
RESOLUTION
NOW, THEREFORE, the City Council of the City of St. Helena resolves as follows:
1. In accordance with SHMC Section 13.20.050, the City Council supports a motion approving the attached reimbursement agreement; and
2. Authorizes the City Manager to execute the reimbursement agreement.
Approved at a Regular Meeting of the St. Helena City Council on September 22, 2026, by the following vote:
Mayor Dohring:
Vice Mayor Deasy:
Council Member Barak:
Council Member Spadarotto:
Council Member Diaz:
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 1 of 12
RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City Clerk
City of St. Helena
1088 College Avenue
St. Helena, California 94574
EXEMPT FROM RECORDING FEES -
SECTION 27383 GOVERNMENT CODE
REIMBURSEMENT AGREEMENT
Public Improvement Reimbursement Agreement - Sewer Main Extension Along Sulphur Springs Avenue
THIS REIMBURSEMENT AGREEMENT (the “Agreement”) is made and entered into this ______day of ______________, 2026, by and between NICCA HOLDINGS LLC (“NH”),
MING HING KWOK, SZEKAY SHING, THE JAVE FAMILY LIMITED PARTNERSHIP (collectively the “Financing Parties”), at 60 Hunter Ranch Rd, Napa, CA 94558, and the CITY OF ST. HELENA, a California Municipal Corporation (“City” and collectively with “Financing Parties,” the “Parties”).
RECITALS
A. NH is the owner of real property in the City, located at 1516 Sulphur Springs Ave., City of St. Helena, Napa County, Assessor’s Parcels Number 009-362-018. NH is the also owner of 1766 Sulphur Springs Ave., City of St. Helena, Napa County, Assessor’s Parcels Number 009- 350-024, more particularly described in Exhibit A attached hereto (the “NH Property”).
B. MING HING KWOK, SZEKAY SHING, and THE JAVE FAMILY LIMITED PARTNERSHIP, collectively, are the owners of real property in the City, located adjacent to the NICCA Property, in the City of St. Helena, identified as Assessor’s Parcel Numbers 009-362-028, 009-362-029, 009-362-030, and 009-362-031, as more particularly described in Exhibit B attached hereto (the “Kwok et al Properties”).
C. As a requirement to develop the NH Property to the desired specifications of NH, the existing onsite wastewater treatment system is to be abandoned and requires NH to extend the sewer main on Sulphur Springs Avenue for a distance of approximately 2550 linear feet and requires NH to submit a reimbursement agreement to the City.
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 2 of 12
D. A plan for the extension of the municipal sewer system from its existing terminus on Sulphur Springs Avenue to the NH Property was submitted to the City on behalf of NH (the “Plan”). The Plan, prepared by licensed civil engineers at no cost to the City, includes detailed drawings for the Sulphur Springs Avenue Sewer Extension and for connecting the NH Property to the Sulphur Springs Avenue Sewer Extension. The City is prepared to consider and approve the Plan following approval and execution of this Agreement.
E.. NH has submitted documents to the City which show that the total engineering, design and construction costs of the Sulphur Springs Avenue Sewer Extension and connection of the NH Property are estimated to be _________________________ Dollars ($________________), with the specific amount to be negotiated and agreed). The Financing Parties have agreed to fund the Sulphur Springs Avenue Sewer Extension.
F. The City's Director of Public Works has evaluated the feasibility of additional property owners connecting to the Sulphur Springs Avenue Sewer Extension without having to construct additional public facilities. Based on that evaluation, the Director has determined that the Sulphur Springs Avenue Sewer Extension has been designed and constructed with sufficient capacity to serve additional residential properties.
G. On ___________________, 2026, and pursuant to Section 13.20.050, the City Council held a noticed public hearing and adopted Resolution No.______________, in which the City Council found that: (1) the Sulphur Springs Avenue Sewer Extension is a public improvement which will, upon completion, be accepted by the City; (2) the Sulphur Springs Avenue Sewer Extension has the capacity and capability of serving and is designed to serve additional properties not within the proposed development due to the supplemental size and capacity of the improvement; (3) the proposed benefit district represents a geographical area of property which will benefit directly and substantially by the public improvement; and (4) the method of determining contribution and the amount of contribution is fair and reasonable to the Financing Parties and the benefited property owners and fairly distributes the charge among all subject parcels in proportion to the estimated benefit each will receive from the proposed improvement.
A map showing the benefited properties and a list of each property by County Assessor parcel number (each “Benefited Property” and collectively the “Benefited Properties”) is attached hereto as Exhibit B.
H. The Sulphur Springs Avenue Sewer Extension is located as shown on the map attached hereto as Exhibit C. The City has determined that the Sulphur Springs Avenue Sewer Extension has been designed and constructed to enable connection and service to properties not owned by the Parties to this Agreement but lying within an area that could be served by the Sulphur Springs Avenue Sewer Extension.
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 3 of 12
I. The City has concluded that it would be fair and reasonable for the Financing Parties, to be reimbursed a total sum of up to _________________________ Dollars and 00 Cents ($___________________), which sum represents the estimated cost allocated to the Sulphur Springs Avenue Sewer Extension, less the portion allocated to the properties owned by Financing Parties, which is reflected on Exhibit D.
J. In the event that the cost of the Sulphur Springs Avenue Sewer Extension exceeds ________________________ Dollars and 00/Cents ($_______________1) the excess cost would be divided between the Financing Parties, with 50% allocated to NH, and the remaining three Financing Parties allocated at 16.66% each, consistent with the Allocations of Reimbursement Payments reflected in Exhibit D.
K. This Agreement is entered into pursuant to the authority of Chapter 13.20.050 of the St. Helena Municipal Code relating to a special extension prorate charge and is intended to ensure that NH is reimbursed the amounts to which it is entitled from the owners or developers of the Benefited Properties, insofar as they become connected to the City's sewer system via the Sulphur Springs Avenue Sewer Extension subsequent to the execution of this Agreement.
NOW THEREFORE, FOR VALUABLE CONSIDERATION, the Parties hereto agree as follows:
AGREEMENT
1. Financing Parties' Right to Reimbursement. City shall reimburse to the Financing Parties the "Contribution Charges" (as defined in Section 2) collected from the owners of the Benefited Properties, without offset, prior notice, or demand, on the terms and conditions set forth herein.
2. Method and Timing of Payment. The City agrees collect the Contribution Charges set forth in Exhibit D of this Reimbursement Agreement, from a Benefited Property at the time a Benefited Property connects to the Sulphur Springs Avenue Sewer Extension, pursuant to the provisions of Section 13.20.050 of the St. Helena Municipal Code relating to Special Extension Prorate Charge, and Section 13.20.070 of the St. Helena Municipal Code relating to Compulsory Connection as follows:
(a) Approval by the City of any use permit or variance applied for by or with the consent of the owner of a Benefited Property on which the building or structure is located;
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 4 of 12
(b) Approval by the City for recordation of any final parcel map, subdivision map or lot line adjustment affecting any portion of a Benefited Property upon which said building or structure is located, in which case the prorated charge under Section 13.20.050 shall be paid for the entire parcel as constituted prior to recordation of any such parcel or subdivision map or documents affecting the lot adjustment; (c) Issuance of a building permit or permits for a Benefited Property on which the building or improvements are located for improvements totaling more than twenty thousand dollars ($20,000.00) in value within any continuous sixty (60) month period or for improvements which comprise replacement, relocation, or substantial reconstruction of an existing discrete sewage disposal system serving the Benefited Property; (d) Determination by the City’s health officer or city engineer that the existing discrete sewage disposal system serving a Benefited Property on which the building or structure is located, or the nonexistence of such a discrete disposal system, constitutes a public health hazard. (Ord. 16-13 § 5 (Att. 6); prior code § 12.8) (e) The City Shall pay any such Contribution Charges collected under this Agreement to the Financing Parties within sixty (60) days of receipt; and (f) Notwithstanding the above, no Contribution Charges may be distributed to the Financing Parties until the Sulphur Springs Avenue Sewer Extension is completed and accepted by the City.
3. Term. This Agreement shall be effective upon execution by the Financing Parties and approval by the City Council and shall remain in effect for twenty (20) years from the date of City Council approval or until each Financing Party has been reimbursed in full, whichever is earlier.
4. Construction of Improvement. NH shall be solely responsible for the design, financing and construction of the Sulphur Springs Avenue Sewer Extension, which shall be to the satisfaction of the City in the City’s sole discretion.
5. Indemnity and Insurance. NH shall defend, indemnify and hold City, its elected officials, officers, employees, and agents free and harmless from any and all liability from loss, damage, or injury to or death of persons or property in any manner arising out of or incidental to NH’s performance of this Agreement, including without limitation all consequential damages, attorney's fees and court costs, whether or not resulting from the negligence of NH or NH’s agents.
This indemnity shall extend to any legal action commenced by any third party against City challenging the terms of this agreement or seeking judicial review. This indemnity shall terminate
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 5 of 12
upon the City’s acceptance of the Sulphur Springs Avenue Extension as provided in paragraph 6, below. NH shall require all persons doing work on the Sulphur Springs Avenue Sewer Extension, including its contractors and subcontractors, to obtain and maintain insurance of the types, in the amounts, in a form and with carriers satisfactory to City. City shall defend, at City's cost, any claims, demands, or causes of action relating to allegations that the City improperly imposed a Contribution Charge on a Benefited Party and/or had no legal authority to impose such a Charge and City shall indemnify and hold NH harmless from any such claims, demands, or causes of action.
6. Acceptance of Work. Upon completion of the Sulphur Springs Avenue Sewer Extension to the satisfaction of City, it shall be presented to the City Council for dedication and acceptance and for authorization to file a Notice of Completion. The City Council shall accept the Sulphur Springs Avenue Sewer Extension if it determines that the improvements were constructed in accordance with the approved plans, specifications and contract documents, that they operate satisfactorily, and that all other requirements of this Agreement have been satisfied. City agrees that it will act in good faith in making the determination whether the improvements were constructed in accordance with the approved plans, Specifications and contract documents, that they operate satisfactorily, and City will not unreasonably withhold acceptance of the Sulphur Springs Avenue Sewer Extension. Upon the City’s acceptance of the improvements, NH Shall assign to City all of NH's rights and remedies, including warranties, as set forth in the approved contract documents, and thereafter City shall have the same recourse under said contract documents that City would have had if City itself had engaged NH's contractor to construct the improvements. Until the City Council has formally accepted the Sulphur Springs Avenue Sewer Extension, NH shall be solely responsible for all damage to the work, regardless of cause, except damage due to the sole negligence of City, or its employees. From and after acceptance of the Sulphur Springs Avenue Sewer Extension by formal action of the City Council, ownership shall be vested exclusively in City.
7. City Liability. Reimbursement to the Financing Parties hereunder shall be paid only from Contribution Charges from the Benefited Properties collected by City under this Agreement. City shall use its good faith, best efforts to collect the Contribution Charges from the Benefited Properties and shall not waive the Contribution Charges or offset any Contribution Charges against any other obligations, and shall not permit, during the term of this Agreement, any Benefited Property to connect to the Sulphur Springs Avenue Sewer Extension unless and until such Benefited Property pays its Contribution Charge in full to the City. No funds shall be collected from any Benefited Party following twenty (20) years after the effective date of this Agreement. No funds shall be collected from any Benefited Party for sewer connections that were made prior to the execution of this Agreement. After formation of the Benefit District and City's good faith, best efforts to secure payment of Contribution Charges as provided herein, City shall not be liable to the Financing Parties for failure of City to collect a Contribution Charge due from
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 6 of 12
a Benefited Property or from legal inability to collect the charge from a Benefited Property.
Nothing in this Agreement shall be construed as preventing any Benefited Property from constructing its own sewer system connection, in accordance with the laws, ordinances and regulations then in effect, if so permitted by the City to meet the sewer system requirements imposed by the City.
8. Assignment/Binding Upon Successors. This Agreement and all of the rights, duties, and liabilities contained herein shall inure to the benefit of, and is binding upon, the heirs, personal representatives, assignees, and successors-in-interest of the Parties hereto. The Contribution Charges shall be paid to the Financing Parties or to their lawful heirs, successors or assigns. The Financing Parties or their lawful heirs, successors or assigns shall notify City in writing of any change of address, in the manner set forth in Notice section below. If the City is unable to deliver Contribution Charges to the Financing Parties or their lawful heirs, successors or assigns because of an invalid address, such charges shall escheat to the State of California in accordance with state law. Any assignment of a Financing Party's interests shall be effective for reimbursement payment purposes only after’ notice in writing shall have been delivered to the City Manager of the City of St. Helena in the manner set forth below. Thereafter, reimbursement shall then be made to the assignee, and City shall be discharged and relieved of any further obligation to make reimbursement payments to the assignor. The obligations of the Benefited Properties to pay the Contribution Charges to the City upon connecting to the Sulphur Springs Avenue Sewer Extension shall run with the land with respect to the Benefited Properties and shall bind and inure to the benefit of successive owners of the Benefited Properties. For this reason, this Agreement is being recorded in the Official Records of the Recorder's Office of Napa County.
9. Interpretation. This Agreement is entered into under, and shall be construed and interpreted according to, the laws of the State of California,
10. Attorneys’ Fees. Should any legal action be brought by any party because of breach of the Agreement or to enforce any provision of this Agreement, the prevailing party in such action shall be entitled to all reasonable attorney's fees, court costs and necessary disbursements in connection with such litigation.
11. Integrated Agreement. This Agreement contains all of the agreements of all of the parties and supersedes all negotiations, previous agreements and conditions of development approval by and between the parties with respect to the parties' rights and obligations concerning the Sulphur Springs Avenue Sewer Extension. This Agreement cannot be amended or modified except in writing signed by all parties.
12. Severability. The enforceability or validity or illegality of any provision of the Agreement shall not render the other provisions unenforceable, invalid or illegal.
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 7 of 12
13. Notice. Any demand or notice which any party hereto desires or may be required to make or deliver to the others shall be in writing and shall be deemed delivered when personally served or when deposited, prepaid in the United States mail, registered or certified, return receipt requested, addressed as follows:
City: City Manager
City of St. Helena
1088 College Avenue
St. Helena, CA 94574
Financing Parties: NICCA HOLDINGS LLC
60 Hunter Ranch Rd.
Napa, CA 94558
14. Counterparts. This Agreement may be executed in counterpart. ~ Signatures Page Follows ~
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 8 of 12
This Reimbursement Agreement is executed by the CITY of St. HELENA on the ____ day of _____________, 2026, at St. Helena, California.
CITY OF ST. HELENA NICCA HOLDINGS LLC
By __________________________ By __________________________ City Manager, St. Helena Sushil Patel, Managing Member
MING HING KWOK,
By: __________________________
Ming Hing Kwok
SZEKAY SHING
By: __________________________
Szekay Shing
THE JAVE FAMILY LIMITED
PARTNERSHIP
By: __________________________
__________________
Its General Partner
APPROVED AS TO FORM:
By ____________________________
City Attorney, St. Helena
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 9 of 12
EXHIBIT A
(Public Improvement Reimbursement Agreement - Sulphur Springs Ave. Sewer Main Extension) Legal Descriptions of property owned by NICCA HOLDINGS, LLC 1516 SULPHUR SPRINGS AVE., ST. HELENA, CA 94574
The land described herein is situated in the State of California, County of Napa, City of Saint Helena, described as follows:
COMMENCING at a point on the Northwestern line of Sulphur Springs Avenue, distant thereon South 46° 54' West 1219.94 feet from the monument, marking the intersection thereof with the monumental centerline of Main Street; running thence South 46° 54' West along said Northwestern line 80 feet; thence North 40° 46' West 201. 78 feet; thence North 46° 54' East 80 feet; thence South 40° 46' East 201.78 feet to the point of commencement.
APN: 009-362-018-000
1766 SULPHUR SPRINGS AVE., ST. HELENA, CA 94574
The land referred to herein is situated in the City of St. Helena, County of Napa, State of CA and is described as follows:
COMMENCING at a point on the Northwestern line of Sulphur Springs Road, distant thereon North 46 degrees 50 minutes East 359.0 feet from the intersection thereof with the center line of Crane Avenue; running feet from the intersection thereof with the center line of Crane Avenue; running thence North 40 degrees 15 minutes West 200.26 feet; thence South 46 degrees 50 minutes West 120.95 feet; thence South 43 degrees East 200.0 feet to the Northwestern line of Sulphur Springs Road; thence North 46 degrees 50 minutes East, along last mentioned line 111.34 feet to the point of commencement.
APN: 009-350-024-000
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 10 of 12
EXHIBIT B
(Public Improvement Reimbursement Agreement - Sulphur Springs Ave. Sewer Main Extension) Legal Descriptions of Kwok et al Properties
The land referred to is situated in the County of Napa, City of Saint Helena, State of California, and is described as follows:
Parcels 1, 2, 3 and 4 as shown on Parcel Map of the Sulphur Springs Subdivision recorded December 19, 2018 in Book 27 Pages 97 through 99 of Parcel Maps, Napa County Records.
APN: 009-362-028 through 009-362-031
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 11 of 12
EXHIBIT C
(Public Improvement Reimbursement Agreement - Sulphur Springs Ave. Sewer Main Extension) Map of Sulphur’ Springs Avenue Sewer Extension
[image here]
Reimbursement Agreement
Sulphur Springs Avenue Sewer Extension Page 12 of 12
EXHIBIT D
(Public Improvement Reimbursement Agreement - Sulphur Springs Ave. Sewer Main Extension) Allocations of Reimbursement Payments
Financing Party Percent of Reimbursement Owed
NICCA HOLDINGS, LLC 50%
MING HING KWOK 16.66%
SZEKAY SHING 16.66%
THE JAVE FAMILY LIMITED PARTNERSHIP 16.66%
Total: 100%
1550
SULPHUR
SPRINGS
AVE
APN:
009-362-020
1582 SULPHUR
SPRINGS AVE
APN:
009-362-021
1610 SULPHUR
SPRINGS AVE
APN:
009-362-022
1638 SULPHUR
SPRINGS AVE
APN:
009-362-023
1446 SULPHUR
SPRINGS AVE
APN: 009-433-031
S U L P H U R S P R I N G S A V E N U E
A R R O W H E A D D R I V E R O S E B U D L A N E
NO ADDRESS
APN: 009-362-027
1601 SULPHUR
SPRINGS AVE
APN:
027-520-006
1594 ARROWHEAD
DRIVE
APN: 027-520-010
1475 SULPHUR
SPRINGS AVE
APN: 027-560-001
1597 SULPHUR
SPRINGS AVE
APN:
027-520-007
1599
ARROWHEAD
DRIVE
APN:
027-520-011
ARROWHEAD 1597 DRIVE APN: 027-520-012 1595
ARROWHEAD
DRIVE
APN:
027-520-013
1355 SULPHUR
SPRINGS AVE
APN: 027-560-002
1593
ARROWHEAD
DRIVE
APN:
027-520-014
NO ADDRESS
APN: 027-520-025
1416
SULPHUR
SPRINGS AVE
APN:
009-433-030
1356 SULPHUR
SPRINGS AVE
APN: 009-433-028
NO
ADDRESS
APN:
009-362-030
1484
SULPHUR
SPRINGS AVE
APN:
009-362-031 1322 SULPHUR SPRINGS AVE APN: 009-433-025
1 MAIN ST
APN: 027-560-008 1306 SULPHUR SPRINGS AVE APN: 009-433-023
POTENTIAL SEWER BENEFIT DISTRICT
(22 PARCELS, AFTER THE FOUR PARCELS, 009-362-028 THRU 009-363-031, ARE COMBINED INTO ONE PARCEL.)
1590
ARROWHEAD
DRIVE
APN:
027-520-016
1586
ARROWHEAD
DRIVE
APN:
027-520-018 1582 ARROWHEAD DRIVE APN: 027-520-019 1578
ARROWHEAD
DRIVE
APN:
027-520-020
1574
ARROWHEAD
DRIVE
APN:
027-520-021
1585
ARROWHEAD
DRIVE
APN: 027-520-022
1591
ARROWHEAD
DRIVE
APN:
027-520-023
NO ADDRESS
APN: 009-362-026
1621 SULPHUR
SPRINGS AVE
APN:
027-520-005
1641 SULPHUR
SPRINGS AVE
APN:
027-520-004
1661 SULPHUR
SPRINGS AVE
APN:
027-520-003
1671 SULPHUR
SPRINGS AVE
APN:
027-520-002
1691 SULPHUR
SPRINGS AVE
APN:
027-520-001
1769 SULPHUR
SPRINGS AVE
APN:
027-110-003
1766 SULPHUR
SPRINGS AVE
APN:
009-350-024
1788 SULPHUR
SPRINGS AVE
APN:
009-350-025
CRANE AVE
09-350-044 D U C K H U N T E R W A Y NO ADDRESS APN: 009-433-027 1316 SULPHUR
SPRINGS AVE
APN: 009-433-026
1388 SULPHUR
SPRINGS AVE
APN: 009-433-029
1421 MAGNOLIA AVE
APN: 009-433-005
1413 MAGNOLIA AVE
APN: 009-433-006
1486 SULPHUR
SPRINGS AVE
APN: 009-362-029
NO ADDRESS
APN: 009-362-028
1532 SULPHUR
SPRINGS AVE
APN: 009-362-019
1516 SULPHUR
SPRINGS AVE
APN: 009-362-018
NO ADDRESS
APN:
027-520-024
155 ROSEBUD LN
APN: 009-433-020
101 ROSEBUD LN
APN: 009-433-022
137 ROSEBUD LN
APN: 009-433-021
N
SCALE:
DATE:
PROJECT NO: DRAWING NAME:
OF
SHEET NO:
APN NO: PROJECT NAME & ADDRESS:
DRWN: CHKD: WINE COUNTRY CIVIL ENGINEERING 176 MAIN STREET SUITE C/D ST. HELENA, CA 94574 707.986.5261 (o)
BMR MGG
MULTIPLE
01.04.10 10/10/2025
1" = 150'
1 1
M
A
P
O
F BENEFIT
E
D
P
R
O
P
E
R
TIE
S SULPHUR SPRINGS AVENUE SEWER
M
AIN EXTENSION SHEET NAME 'EXH-11X17' PLOTTED ON 10/10/2025 AT 2:12 PM BY WCCE WITH ANSI EXPAND B (17.00 X 11.00 INCHES) PAPERSIZE AT 1" = 1' SCALE. FILE NAME:EXH1_SEWER BENEFIT DISTRICT MAP.DWG
SCALE: N1" = 2000'
PROJECT SITE
SULPHUR SPRINGS AVE.
ST. HELENA, CA
SCALE:
N
1" = 150'
1446 SULPHUR
SPRINGS AVE
APN: 009-433-031
1416 SULPHUR
SPRINGS AVE
APN: 009-433-030 1356 SULPHUR SPRINGS AVE APN: 009-433-028 1355 SULPHUR
SPRINGS AVE
APN: 027-560-002
1475 SULPHUR
SPRINGS AVE
APN: 027-560-001
1484 SULPHUR SPRINGS AVE
APN: 009-362-031
NO ADDRESS
APN: 009-362-030
1486 SULPHUR SPRINGS AVE
APN: 009-362-029
NO ADDRESS
APN: 009-362-027
1388 SULPHUR SPRINGS AVE
APN: 009-433-029
NO ADDRESS
APN: 009-433-027
1316 SULPHUR SPRINGS AVE
APN: 009-433-026
1322 SULPHUR SPRINGS AVE
APN: 009-433-025
101 ROSEBUD LN
APN: 009-433-022
1550 SULPHUR
SPRINGS AVE
APN: 009-362-020
1582 SULPHUR
SPRINGS AVE
APN: 009-362-021
1610 SULPHUR
SPRINGS AVE
APN: 009-362-022
R O S E B U D L A N E
M A I N S T R E E T / H I G H W A Y 2 9 1286 SULPHUR SPRINGS AVE APN: 009-434-009 21 MAIN ST
APN: 009-434-010
1 MAIN ST
APN: 027-560-008
1601 SULPHUR SPRINGS AVE
APN: 027-520-006
A R R O W H E A D D R
1597 SULPHUR SPRINGS AVE
APN: 027-520-007
137 ROSEBUD LN
APN: 009-433-021
1599 ARROWHEAD DR
APN: 027-520-011
S U L P H U R S P R I N G S A V E N U E
PROJECT AREA
D U C K H U N T E R W A Y
1306 SULPHUR SPRINGS AVE
APN: 009-433-023
1532 SULPHUR SPRINGS AVE
APN: 009-362-019
1516 SULPHUR SPRINGS AVE
APN: 009-362-018
NO ADDRESS
APN: 009-362-028
1638 SULPHUR
SPRINGS AVE
APN: 009-362-023
NO ADDRESS
APN: 009-362-026
1766 SULPHUR
SPRINGS AVE
APN: 009-350-024
1788 SULPHUR
SPRINGS AVE
APN: 009-350-025
10 CRANE AVE
APN: 009-350-043
1621 SULPHUR SPRINGS AVE
APN: 027-520-005
1661 SULPHUR SPRINGS AVE
APN: 027-520-003
1641 SULPHUR SPRINGS AVE
APN: 027-520-004
1671 SULPHUR SPRINGS AVE
APN: 027-520-002
1691 SULPHUR SPRINGS AVE
APN: 027-520-001
1769 SULPHUR
SPRINGS AVE
APN: 027-110-003
NO ADDRESS
APN: 027-110-010
1791 SULPHUR SPRINGS AVE
APN: 027-110-002
C I V I L I M P R O V E M E N T P L A N S F O R :
S T . H E L E N A , C A , 9 4 5 7 4
SHEET INDEX
VICINITY MAP
SURVEY NOTES
SITE MAP
SS1.0 COVER SHEETSS2.0 HARDSCAPE PLANSS2.1 HARDSCAPE PLANSS2.2 SANITARY SEWER PLANSS2.3 SANITARY SEWER PLANSS2.4 SANITARY SEWER PLANSS2.5 SANITARY SEWER PLANSS3.0 DETAILSSS3.1 DETAILS
PROJECT INFORMATION
SULPHUR SPRINGS AVENUEST. HELENA, CA 94574
JACKSON AND ASSOCIATES, INC.
P.O. BOX 737
CLOVERDALE, CA 95425
PETE JACKSON P.L.S.
707/894-8494
MADRONE ENGINEERING
1485 MAIN STREET, SUITE 302ST. HELENA, CA 94574
JOEL DICKERSON, P.E.
707/302-6280
SITE ADDRESS:
SURVEYOR:
CIVIL ENGINEER:
PROJECT STATEMENT
6"W
UTILITY POLE
PP
SIGN
WATER METER & DCV
FIRE HYDRANT WITH GATE VALVE
WATER VALVE
SEWER MANHOLE/RISER WITH ID #
FDC/PIV WITH CHECK VALVE
CLEANOUT
STORM DRAIN MANHOLE WITH ID #
WM
WV
SDMH#2
SSMH#1
CO
SYMBOL LEGEND
85 GAS LINE
WATER LINE
EXISTING CONTOUR
CENTERLINE
PROPERTY LINE
SOLID STORM DRAIN
PERFORATED STORM DRAIN
GRADE SWALE
85 PROPOSED CONTOUR
FH
OVERLAND RELEASE ROUTE
SS SANITARY SEWER
sSD
STREET LIGHT
TOP/TOE BANK
GRADEBREAK
6"G
W WELL
TREE
6"
TREE TO BE REMOVED
THE PURPOSE OF THIS PROJECT IS TO EXTEND THE EXISTING PUBLIC 8-IN SEWER MAIN ON SULPHUR SPRINGS AVE FROM ITS CURRENT SOUTHERN END BY ANOTHER ~1,827 FT TO THE SOUTH, TERMINATING IN FRONT OF 1766 SULPHUR SPRINGS AVE (APN:009-350-024), ST. HELENA, CALIFORNIA.
1. THE BOUNDARY ON THESE DRAWINGS REPRESENTS A PROPERTY LINE SURVEY. PROPERTY LINES SHOWN HEREON ARE BASED ON A PENDING RECORD OF SURVEY.2. THE TOPOGRAPHY IS BASED ON A FIELD SURVEY OF JUNE & SEPTEMBER, 2022 & JANUARY & JUNE, 2024, & JANUARY 2025 PERFORMED BY JACKSON AND ASSOCIATES, INC.
3. THE TOPOGRAPHY IS BASED ON FIELD SURVEYS PERFORMED BY JACKSON AND ASSOCIATES, INC. ON JUNE 24 & SEPTEMBER 1, 2022, JANUARY 26 & JUNE 18, 2024, AND JANUARY 16, 2025. THE ELEVATIONS ARE BASED ON A FIELD SURVEY PERFORMED BYCINQUINI & PASSARINO IN APRIL 2015 WHICH IS BASED ON A FIELD SURVEY BY MICHAEL W. BROOKS & ASSOCIATES, INC. DATED NOVEMBER 2004 WHICH USED THE ELEVATION BENCHMARK OF "NAPA COUNTY BENCHMARK #601-C, ELEV 228.08', NGVD 1929".
4. SITE BENCHMARK DESCRIPTION: "SANITARY SEWER MANHOLE RIM AT ROSEBUD LANE, ELEVATION = 230.32'"
5. MADRONE ENGINEERING ASSUMES NO LIABILITY, REAL OR ALLEGED, REGARDING THE ACCURACY OF THE TOPOGRAPHIC INFORMATION SHOWN ON THESE PLANS.
6. CONTRACTOR SHALL PROTECT EXISTING SURVEY MONUMENTS OR REPLACE THEM AT HIS OWN EXPENSE.
SS1.0
COVER SHEET
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL
D. DICKERSON
C IV I L
REGIS TERED
PROFES SIONA L ENGINEER
STA TE
OF CA LIFORNIA
No. 75989
Exp. 06-30-26
1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
U
SA
FOR OFFICIAL USE ONLY
REVISIONS
INCLUDED ADDITIONAL SEWEREXTENSION
1 AB AGGREGATE BASEAC ASPHALT CONCRETEAD AREA DRAIN
BC BEGIN CURVEBFE BASE FLOOD ELEVATION PER FIRMBM BENCHMARKBCR BEGIN CURB RETURNBVC BEGIN VERTICAL CURVEBS BOTTOM OF STAIRSBSW BACK OF SIDEWALK
CB CATCH BASINC&G CURB AND GUTTERCMU CONCRETE MASONRY UNITCP CONCRETE PIPE
CENTERLINE
CO CLEANOUTCOMM COMMUNICATIONCV CHECK VALVECW COLD WATER
DCV DOUBLE CHECK VALVEDG DECOMPOSED GRANITEDIP DUCTILE IRON PIPEDS DOWNSPOUTDW DOMESTIC WASTEDWG DRAWINGEC END OF CURVE (E) EAST
<E> EXISTING
ECR END CURB RETURNEG EXISTING GROUNDEGR EDGE OF GRAVELEP EDGE OF PAVEMENTEVC END VERTICAL CURVEFDC FIRE DEPT. CONNECTIONFG FINISHED GRADE
FH FIRE HYDRANTFIRM FLOOD INSURANCE RATE MAPFL FLOW LINEFM FORCE MAINFS FINISHED SURFACE
GB GRADE BREAKGR GRAVEL
HP HIGH POINTINV INVERTIP IRON PIPEIRR IRRIGATION
JP JOINT POLE
LF LINEAL FEET/FOOTLP LOW POINTMH MANHOLEMON MONUMENT
(N) NORTH
<N> NEW
OC ON CENTEROG ORIGINAL GROUNDOH OVERHEADOHL OVERHEAD LINE <P> PROPOSED
PCC PORTLAND CEMENT CONCRETEPD PRESSURE DISTRIBUTIONPG&E PACIFIC GAS AND ELECTRICPI POINT OF INTERSECTIONPIV POST INDICATOR VALVEP/L PROPERTY LINEPRC POINT OF REVERSE CURVEPSI POUNDS PER SQUARE INCHPUE PUBLIC UTILITY EASEMENTPVC POLYVINYL CHLORIDEPVI POINT OF VERTICAL INTERSECTIONPW PROCESS WASTE
R RADIUSRT RIGHTROW RIGHT OF WAYRWL RAIN WATER LEADERRCP REINFORCED CONCRETE PIPE (S) SOUTHS SLOPE (FEET/FOOT)SAD SEE ARCHITECTURAL DRAWINGSSD STORM DRAINSDP SUBDRAIN PIPESED SEE ELECTRICAL DRAWINGSSLD SEE LANDSCAPE DRAWINGSSLV SLEEVESMD SEE MECHANICAL DRAWINGSSPD SEE PLUMBING DRAWINGSSS SANITARY SEWERSSCO SANITARY SEWER CLEAN OUTSSMH SANITARY SEWER MANHOLESTA STATIONSTD STANDARDSW SIDEWALKTC TOP OF CURBTFC TOP FACE OF CURBTOC TOP OF CONCRETETS TOP OF STAIRSTW TOP OF WALLTYP TYPICAL
UG UNDERGROUND
VC VERTICAL CURVEVG VALLEY GUTTER
(W) WESTWM WATER METERW/S WATER SERVICEWV WATER VALVE
ABBREVIATIONS
S U L P H U R S P R I N G S S E W E R
E X T E N S I O N
SCALE IN FEET
0 150'
SCALE IN FEET
0 2,000'
MAP FROM USGS 7.5 MIN SERIES MAP NAME: ST. HELENA & RUTHERFORD LC
GRADING NOTES
GENERAL NOTES - CITY OF ST. HELENA UTILITY NOTES
1. ALL WORKMANSHIP AND MATERIALS FOR BOTH ON-SITE AND OFF-SITE IMPROVEMENTS SHALL CONFORM TO THE LATEST EDITION OF THE CITY OF ST. HELENA STANDARD SPECIFICATIONS AND/OR THE LATEST EDITION OF THE STATE OF CALIFORNIA STANDARD SPECIFICATIONS AND STANDARD PLANS. THE ON-SITE IMPROVEMENTS SHALL BE INSPECTED BY THE PUBLIC WORKS INSPECTOR.
2. CONTRACTOR SHALL BE FULLY RESPONSIBLE FOR BEING FAMILIAR WITH THE PROVISIONS AND REQUIREMENTS CONTAINED IN THE STANDARD SPECIFICATIONS. CONTRACTOR SHALL HAVE A COPY AVAILABLE AT THE JOB SITE AT ALL TIMES.
3. CONTRACTOR SHALL NOTIFY THE PUBLIC WORKS DEPARTMENT AT LEAST 48 HOURS PRIOR TO COMMENCEMENT OF WORK.
4. CONTRACTOR SHALL REQUEST INSPECTIONS A MINIMUM OF 24 HOURS IN ADVANCE BY CALLING (707) 968-2658, 8:00 A.M. TO 5:00 P.M. MONDAY THROUGH FRIDAY.6. CONTRACTOR SHALL CONTACT THE CITY OF ST. HELENA, CURRENT PHONE COMPANY, CURRENT CABLE COMPANY, PG&E, AND UNDERGROUND SERVICE ALERT (U.S.A.) AT 811 OR 1-800-227-2600 AND ANY OTHER POTENTIAL IMPACTED PUBLIC OR PRIVATE UTILITY COMPANIES A MINIMUM OF 48 HOURS BEFORE UNDERGROUND CONSTRUCTION IS PREFORMED, TO
ASCERTAIN THE LOCATIONS OF THE EXISTING UNDERGROUND UTILITIES WITHIN THE PROJECT AREA UNLESS CITY ENCROACHMENT PERMIT SPECIFIES OTHERWISE. CONTRACTOR IS RESPONSIBLE FOR BLACKING OUT U.S.A. MARKING AFTER COMPLETION OF CONSTRUCTION.7. CONTRACTOR SHALL PROVIDE EMERGENCY TELEPHONE NUMBERS TO THE POLICE, FIRE AND PUBLIC WORKS DEPARTMENTS AND KEEP THEM INFORMED DAILY REGARDING STREETS UNDER CONSTRUCTION AND DETOURS. DETOURS SHALL NOT BE PERMITTED UNLESS APPROVED IN WRITING BY THE PUBLIC WORKS DIRECTOR.
8. CONTRACTOR SHALL BE RESPONSIBLE FOR THE VERIFICATION OF ALL EXISTING UTILITIES IN THE FIELD. LOCATIONS OF UTILITIES AND UNDERGROUND FACILITIES SHOWN ARE APPROXIMATE AND FOR GENERAL INFORMATION ONLY.
9. DURING THE COURSE OF THE PROJECT CONSTRUCTION (INCLUDING NON-WORKING HOURS), THE CONTRACTOR SHALL PROVIDE APPROPRIATE SIGNAGE, FLASHERS, AND BARRICADES FOR OPEN TRENCHES TO WARN ONCOMING MOTORISTS,BICYCLISTS, AND PEDESTRIANS OF POTENTIAL SAFETY HAZARDS.
10. ALL MATERIAL SHALL BE FURNISHED AND INSTALLED BY THE CONTRACTOR UNLESS OTHERWISE NOTED.11. ALL UNDERGROUND UTILITY WORK IN THE STREET AREAS SHALL BE COMPLETED PRIOR TO PLACEMENT OF BASE ROCK UNLESS OTHERWISE NOTED.
12. CONTRACTOR SHALL CONFORM TO EXISTING STREETS, SURROUNDING LANDSCAPE AND OTHER IMPROVEMENTS WITH ASMOOTH TRANSITION IN PAVING, CURBS, GUTTERS, SIDEWALKS, GRADING, ETC., AND TO AVOID ANY ABRUPT OR APPARENTCHANGES IN GRADES OR CROSS SLOPES, LOW SPOTS OR HAZARDOUS CONDITIONS.13. CONTRACTOR SHALL COORDINATE ALL NECESSARY UTILITY RELOCATIONS, IF REQUIRED, WITH THE APPROPRIATE UTILITYCOMPANIES.14. FOR ALL CONSTRUCTION ACTIVITIES THE CONTRACTOR SHALL CONTROL DUST IN ACCORDANCE WITH THE REQUIREMENTSOF THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) CONSTRUCTION MANUAL (CHAPTER 4 - CONSTRUCTION DETAILS - SECTION 10 DUST CONTROL); THE NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM REQUIREMENTS; AND TO THE STATISFACTION OF THE PUBLIC WORKS DEPARTMENT. IF THE DUST CONTROL IS INADEQUATE AS DETERMINED BY THE
PUBLIC WORKS DIRECTOR OR HIS DESIGNATED REPRESENTATIVE, THE CONSTRUCTION WORK SHALL BE TERMINATED UNTIL CORRECTIVE MEASURES ARE TAKEN.15. CONTRACTOR SHALL ELIMINATE OR MINIMIZE NON-STORM WATER DISCHARGES FROM THE CONSTRUCTION SITE TO STORM DRAINS AND OTHER WATER BODIES. ALL CONSTRUCTION ACTIVITIES SHALL BE PERFORMED IN A MANNER THAT MINIMIZES, TO THE MAXIMUM EXTENT PRACTICAL, ANY POLLUTANTS ENTERING DIRECTLY OR INDIRECTLY THE STORM WATER SYSTEM ORGROUND WATER. THE CONTRACTOR SHALL ENSURE THAT NO CONSTRUCTION MATERIALS (E.G., CLEANING FRESH CONCRETE FROM EQUIPMENT) ARE CONVEYED UNTO THE STORM DRAIN SYSTEM. ALL MATERIALS THAT COULD CAUSE WATER POLLUTION (I.E., MOTOR OILS, FUELS, PAINTS, ETC.) SHALL BE STORED AND USED IN A MANNER THAT WILL NOT CAUSE ANY POLLUTION.
ALL DISCARDED MATERIAL AND ANY ACCIDENTAL SPILLS SHALL BE REMOVED AND DISPOSED OF AT AN APPROVED DISPOSAL SITE. CONTRACTOR SHALL PROVIDE TO THE PUBLIC WORKS DEPARTMENT ANY CHANGES PROPOSED FOR THE PROJECT'S EROSION CONTROL PLAN AND SHALL PROVIDE A SCHEDULE FOR IMPLEMENTATION OF CONTROL MEASURES. CONTRACTOR SHALL MEET WITH PUBLIC WORKS STAFF PRIOR TO OCTOBER 1 TO REVIEW STATUS OF PROJECT'S EROSION CONTROL AND WATER POLLUTION MEASURES. CONTRACTOR SHALL MEET THE REQUIREMENTS OF DISCHARGING TO A PUBLIC STORM DRAINAGE SYSTEM AS REQUIRED TO ENSURE COMPLIANCE BY THE CITY WITH ALL STATE AND FEDERAL LAWS ANDREGULATIONS RELATED TO STORM WATER AS STIPULATED IN THE CLEAN WATER ACT. CONTRACTOR SHALL MEET THEREQUIREMENTS OF THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ("NPDES") PERMIT IN EFFECT PRIOR TO COMPLETION OF PROJECT CONSTRUCTION FOR STORM WATER DISCHARGES FROM THE MUNICIPAL STORM WATER SYSTEMOPERATED BY THE CITY.16. NO GRADING AND/OR EXCAVATION SHALL BE PERFORMED EXCEPT IN ACCORDANCE WITH THE APPROVED EROSIONCONTROL PLAN AND SCHEDULE. THE CONTRACTOR SHALL HAVE ALL EROSION CONTROL MEASURES ON SITE DURING THECOURSE OF THE WORK AND INSTALLED IN ACCORDANCE WITH THE APPROVED EROSION CONTROL PLAN SCHEDULE.17. ALL TRAFFIC CONTROL REQUIRED FOR CONSTRUCTION ACTIVITIES SHALL CONFORM TO THE REQUIREMENTS OF THE LATEST EDITION OF THE CALTRANS TRAFFIC MANUAL. FOR ALL LANE CLOSURES AND DETOURS, A TRAFFIC CONTROL PLAN SHALL BE SUBMITTED TO THE CITY OF ST. HELENA FOR REVIEW AND APPROVAL AT LEAST FIVE WORKING DAYS BEFORE THESCHEDULED CLOSURE.
18. IF ANY CONSTRUCTION ACTIVITIES OCCUR ON AN ADJACENT NEIGHBOR'S PROPERTY, INCLUDING BUT NOT LIMITED TO;
GRADING OR STORM DRAINAGE WORK, THE DEVELOPER SHALL PROVIDE A RIGHT-OF-ENTRY SIGNED BY THE OWNER OF RECORD OF THE AFFECTED PROPERTY PRIOR TO APPROVAL OF THESE IMPROVEMENT PLANS.
19. CONSTRUCTION ACTIVITIES THROUGHOUT THE ENTIRE DURATION OF THE PROJECT SHALL BE LIMITED TO THE HOURS OF7:00 AM TO 7:00 PM, MONDAY THROUGH FRIDAY. THERE SHALL BE NO START UP OF MACHINES NOR EQUIPMENT PRIOR TO 8:00AM, MONDAY THROUGH FRIDAY; NO DELIVERY OF MATERIALS OR EQUIPMENT PRIOR TO 7:30 AM NOR PAST 5:00 PM, MONDAY THROUGH FRIDAY; NO CLEANING OF MACHINES OR EQUIPMENT PAST 6:00 PM, MONDAY THROUGH FRIDAY; CONSTRUCTION ON WEEKENDS OR LEGAL HOLIDAYS SHALL BE LIMITED TO THE HOURS OF 8:00 AM TO 4:00 PM.
A. ALL MUFFLER SYSTEMS ON CONSTRUCTION EQUIPMENT SHALL BE PROPERLY MAINTAINED.
B. ALL CONSTRUCTION EQUIPMENT SHALL NOT BE PLACED ADJACENT TO DEVELOPED AREAS UNLESS SAID EQUIPMENT ISPROVIDED WITH ACOUSTICAL SHIELDING.
C. ALL GRADING AND CONSTRUCTION EQUIPMENT SHALL BE SHUT DOWN WHEN NOT IN USE.
D. THE CITY ENGINEER, PLANNING COMMISSION, OR CITY COUNCIL MAY IMPOSE ADDITIONAL LIMITATIONS ON
WORKING HOURS AND NOISE BASED ON THE SPECIAL CIRCUMSTANCES THAT MAY BE ASSOCIATED WITH A PARTICULAR PROJECT, IN WHICH CASE, THE MORE STRINGENT LIMITATION SHALL APPLY.
20. ANY PEDESTRIAN ACCESS THROUGH AND/OR ADJACENT TO THE PROJECT SITE SHALL REMAIN UNOBSTRUCTED DURING THE PROJECT CONSTRUCTION OR AN ALTERNATE ROUTE SHALL BE ESTABLISHED.
21. ALL CONSTRUCTION ACTIVITIES SHALL MEET THE UNIFORM BUILDING CODE REGULATION FOR SEISMIC SAFETY (I.E., REINFORCING PERIMETER AND/OR LOAD BEARING WALL, BRACING PARAPET, ETC.)
22. DURING THE CONTRUCTION/DEMOLITON/RENOVATION PERIOD OF THE PROJECT, THE CONTRACTOR SHALL USE THE
FRANCHISED GARBAGE HAULER FOR THE SERVICE AREA IN WHICH THE PROJECT IS LOCATED TO REMOVE ALL WASTES GENERATED DURING PROJECT DEVELOPMENT, UNLESS CONTRACTOR TRANSPORTS PROJECT WASTE. IF THE CONTRACTOR
TRANSPORTS THE PROJECT'S WASTE, THE CONTRACTOR MUST USE THE APPROPRIATE LANDFILL FOR THE SERVICE AREA IN WHICH THE PROJECT IS LOCATED.
23. THE CONTRACTOR SHALL PROVIDE FOR THE SOURCE SEPARATION OF WOOD WASTE FOR RECYCLING. THE CONTRACTOR
SHALL USE THE FRANCHISED GARBAGE HAULER FOR THE SERVICE AREA IN WHICH LOCATED FOR THE COLLECTION OF SUCH
WOOD WASTE, UNLESS THE CONTRACTOR TRANSPORTS SUCH WOOD WASTE TO A LOCATIONS WHERE WOOD WASTE IS RECYCLED.
24. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF ALL EXISTING SURVEY MONUMENTS AND CONTROL POINTS. ALL MONUMENTS DESTROYED DURING CONSTRUCTION SHALL BE RESURVEYED AND REPLACED BY THE CONTRACTOR AND AT THE CONTRACTOR'S EXPENSE AS OUTLINED IN THE BUSINESS AND PROFESSIONS CODE, SECTION 8771.
ADDITIONAL GENERAL NOTES
1. CONTRACTOR SHALL BE APPROPRIATELY LICENSED WITH THE STATE OF CALIFORNIA TO PERFORM THE WORK OUTLINED INTHESE PLANS.
2. PRIOR TO THE COMMENCEMENT OF CONSTRUCTION, THE CONTRACTOR SHALL SECURE ANY CONSTRUCTION PERMITS FROM THE GOVERNING AGENCIES AS NECESSARY AND PAY ALL FEES INCLUDING INSPECTION FEES.
3. ANY WORK DONE WITHIN THE PUBLIC RIGHT-OF-WAY SHALL BE DONE UNDER AN ENCROACHMENT PERMIT ISSUED BY THE GOVERNING BODY.
4. CONTRACTOR AGREES THAT HE/SHE SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY. THISREQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS. THE CONTRACTOR SHALLDEFEND, INDEMNIFY AND HOLD THE OWNERS AND THE ENGINEER HARMLESS FROM ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WITH THE PERFORMANCE OF WORK ON THE PROJECT; EXCEPTING FOR LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF THE OWNERS OR THE ENGINEER.
5. SHOULD ANY CONTRACTOR OR SUBCONTRACTOR FIND ANY DEFICIENCIES, ERRORS, CONFLICTS OR OMISSIONS IN THESE PLANS AND SPECIFICATIONS OR SHOULD HE BE IN DOUBT AS TO THEIR MEANING OR INTENT, HE SHALL NOTIFY THEENGINEER FOR A WRITTEN CLARIFICATION, ADDENDUM, ETC. SHOULD HE FAIL TO DO SO BEFORE SUBMITTING A PROPOSAL, HE CANNOT CLAIM ADDITIONAL COMPENSATION FROM WORK REQUIRED TO COMPLETE THE PROJECT.6. WRITTEN DIMENSIONS ALWAYS TAKE PRECEDENCE OVER SCALED DIMENSIONS. IF THERE IS A CONFLICT, NOTIFY THE ENGINEER AND OBTAIN A CLARIFICATION. NO DEVIATIONS OR SUBSTITUTIONS SHALL BE ALLOWED WITHOUT OBTAINING WRITTEN APPROVAL FROM THE ENGINEER.
7. CONTRACTOR SHALL PROVIDE AND MAINTAIN SUFFICIENT BARRICADES TO PROVIDE FOR THE SAFETY OF THE GENERAL PUBLIC TO THE SATISFACTION OF THE PUBLIC WORKS DIRECTOR.
8. FADED BACKGROUND REPRESENTS EXISTING TOPOGRAPHIC FEATURES.9. ALL STATIONS (SHOWN ON THE PLAN AND PROFILE) ARE TAKEN ALONG CENTERLINE UNLESS OTHERWISE NOTED ON PLAN, AND SHOW MEASUREMENTS IN A HORIZONTAL PLANE.
10. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE DESIGN ENGINEER UPON DISCOVERING SIGNIFICANT DISCREPANCIES, ERRORS OR OMISSIONS IN THE PLANS.
1. ALL WORK SHALL BE IN COMPLIANCE WITH APPLICABLE OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (O.S.H.A.) STANDARDS AS SET FORTH BY THE FEDERAL DEPARTMENT OF LABOR AND/OR THE STATE OF CALIFORNIA.
2. THE CONTRACTOR SHALL SECURE A TRENCH PERMIT FROM THE CALIFORNIA DIVISION OF INDUSTRIAL SAFETY PRIOR TO EXCAVATION OF ANY TRENCH OVER FIVE (5) FEET IN DEPTH.
3. TRENCHING AND BACKFILL WITHIN THE PUBLIC RIGHT OF WAY AND UNDER PRIVATE ROADS SHALL COMPLY WITH THE CITYOF ST. HELENA STANDARDS. CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE SAFETY STANDARDS FOR TRENCH SAFETY.
4. VARIOUS UNDERGROUND UTILITY LINES WERE PLOTTED ON THE PLANS FROM THE INFORMATION OBTAINED FROM THE
RESPECTIVE UTILITY COMPANIES, THEREFORE, NO WARRANTY, EXPRESSED OR IMPLIED, IS MADE AS TO THE COMPLETENESS OR CORRECTNESS OF THEIR LOCATION. BURIED UTILITIES WERE NOT VERIFIED, NOR WAS ANY SUBSURFACE EXPLORATIONCONDUCTED.5. CONTRACTOR SHALL BE RESPONSIBLE FOR THE VERIFICATION OF ALL EXISTING UTILITIES IN THE FIELD. LOCATIONS OF UTILITIES AND UNDERGROUND FACILITIES SHOWN ARE APPROXIMATE AND FOR GENERAL INFORMATION ONLY.
6. THE LOCATIONS OF UNDERGROUND OBSTRUCTIONS SHOWN ON THE PLANS ARE APPROXIMATE ONLY AND SHOULD NOT BETAKEN AS FINAL OR ALL INCLUSIVE. NO GUARANTEE IS INTENDED THAT UNDERGROUND OBSTRUCTIONS, NOT SHOWN ONTHESE PLANS, MAY BE ENCOUNTERED. THOSE SHOWN ARE BASED ON THE BEST INFORMATION AVAILABLE. THE CONTRACTOR IS CAUTIONED THAT THE PLANS MAY NOT INCLUDE ALL EXISTING UTILITIES. THE OWNER, SURVEYOR, AND ENGINEER ASSUMENO RESPONSIBILITY OF OBSTRUCTIONS WHICH MAY BE ENCOUNTERED.
7. CONTRACTOR SHALL NOT BEGIN EXCAVATION UNTIL ALL EXISTING UTILITIES HAVE BEEN MARKED IN THE FIELD BY THEAPPLICABLE ENTITY RESPONSIBLE FOR THAT PARTICULAR UTILITY. THE CONTRACTOR SHALL NOTIFY EACH APPLICABLE ENTITYAT LEAST 24 HOURS BEFORE STARTING WORK.
8. CONTRACTOR SHALL UNCOVER EXISTING BURIED UTILITIES IN THE PRESENCE OF UTILITY OWNER TO VERIFY LOCATIONS AND ELEVATIONS OF UTILITIES. BURIED UTILITIES INCLUDE BUT ARE NOT LIMITED TO WATER MAINS AND LATERALS, SEWER
MAINS AND LATERALS, STORM DRAINS, GAS MAINS AND LATERALS, ELECTRICAL DISTRIBUTION LINES, TELEPHONE AND CABLE TV LINES. ALL UTILITIES CONFLICTING WITH THE PROPOSED CONSTRUCTION SHALL BE RELOCATED OR RESOLVED PRIOR TOTHE START OF CONSTRUCTION, OR CONFLICTING FACILITIES.9. THE CONTRACTOR SHALL VERIFY EXISTING PIPE INVERTS PRIOR TO THE COMMENCEMENT OF ANY CONSTRUCTION.THE PROJECT AND/OR DESIGN ENGINEER MAY ADJUST THE GRADE OF NEW SEWER OR STORM DRAIN CONSTRUCTION ACCORDINGLY.
10. CONTRACTOR SHALL BE RESPONSIBLE FOR PROTECTING EXISTING FACILITIES AND IMPROVEMENTS FORM DAMAGE RESULTING FROM CONTRACTORS WORK. ANY DAMAGE CAUSED BY CONTRACTOR SHALL BE REPAIRED AT THE CONTRACTOR'SEXPENSE.
11. IF ELECTRIC, GAS, TELEPHONE, CABLE T.V. LINES AND/OR OTHER SERVICES, ETC., MUST BE INSTALLED BY OTHERS, THECONTRACTOR SHALL COORDINATE THE INSTALLATION OF THESE FACILITIES WITH PG&E, CURRENT TELEPHONE COMPANY,CURRENT CABLE TV PROVIDER OR THEIR CONTRACTOR(S) AND COOPERATE FULLY IN THE EXECUTION OF THIS WORKCONCURRENTLY WITH THE PROGRESS OF THE REST OF THE WORK.12. EXISTING UTILITIES SHALL BE KEPT IN SERVICE AT ALL TIMES. UTILITIES THAT INTERFERE WITH THE WORK TO BE PERFORMED SHALL BE PROTECTED AS REQUIRED BY CITY OF ST. HELENA, PG&E, OTHER UTILITIES, AND THE OWNER.
13. STORM DRAIN SYSTEM SHALL BE KEPT FREE OF DIRT AND DEBRIS DURING ALL PHASES OF CONSTRUCTION.14. SANITARY SEWER TESTING SHALL BE CONDUCTED PER CITY STANDARD PROCEDURES.
1. ANY AND/OR ALL MOVEMENT OF EARTH SHALL COMPLY WITH THE CITY OF ST. HELENA STANDARDS (CURRENT EDITION),THE CALIFORNIA BUILDING CODE, THE PROJECT GEOTECHNICAL REPORT (IF ANY), AND THESE PLANS.2. NO GRADING, CLEARING, OR GRUBBING SHALL BE PREFORMED PRIOR TO ISSUANCE OF A GRADING AND/OR BUILDING PERMIT FROM THE CITY OF ST. HELENA.
3. WHEN ABSENT A GEOTECHNICAL REPORT FOR THE PROJECT, ALL CUT AND FILL SLOPES SHALL BE A MAXIMUM OF 2:1. ALL FILLS SHALL BE COMPACTED TO A MINIMUM OF 90% OF MAXIMUM DENSITY.
4. SITE SHALL BE VISUALLY INSPECTED BY THE CONTRACTOR TO DETERMINE THE EXTENT OF CLEARING, GRUBBING AND GRADING WORK TO BE DONE. NO ADDITIONAL GRADING BEYOND WHAT IS SHOWN ON THESE PLANS SHALL BE COMPLETED.5. ALL SITE GRADING SHALL OCCUR BETWEEN APRIL 15 AND OCTOBER 15 UNLESS OTHERWISE APPROVED BY THE PUBLIC WORKS DIRECTOR. HYDROSEEDING OF ALL GRADED SLOPES SHALL BE COMPLETED BY NOVEMBER 1. IF GRADING SHALL OCCUR AFTER OCTOBER 15, THE CONTRACTOR SHALL PROVIDE TO THE PUBLIC WORKS DEPARTMENT AN EROSION AND SEDIMENT CONTROL PLAN AND A SCHEDULE FOR IMPLEMENTATION OF SUCH MEASURES.
6. SOIL STRIPPED IN THE AREAS TO BE PAVED SHALL BE STOCKPILED FOR USE IN LANDSCAPED AREAS. CONTRACTOR SHALLCOORDINATE WITH LANDSCAPE CONTRACTOR.7. TEMPORARY STOCKPILES SHALL NOT BE LEFT EITHER ON- OR OFF-SITE AFTER CONSTRUCTION IS COMPLETED. RATHER THEYSHALL BE REMOVED FROM THE SITE OR SPREAD OUT OVER THE PROPERTY INVOLVED.8. ANY SPOILS GENERATED BY PROJECT CONSTRUCTION OR IMPROVED DRIVEWAY SHALL NOT BE DEPOSITED WITHIN 50 FEETOF THE TOPS OF THE BANKS OF ANY STREAM, POND, OR LAKE; WITHIN THE FLOODWAY OF ANY STREAM; IN THE RIPARIAN ZONE ALONG ANY DRAINAGE WAY; IN ANY MARSH OR WETLAND; IN ANY VERNAL POOL; OR IN ANY OTHER AREA THAT IS
DETERMINED BY THE DIRECTOR OF THE NAPA COUNTY CONSERVATION DEVELOPMENT AND PLANNING TO BE BIOLOGICALLY SENSITIVE. THE LOCATION OF THE SPOILS DISPOSAL AREA(S) SELECTED FOR EACH "PROJECT" SHALL BE SUBMITTED TO BOTHTHE NAPA COUNTY PUBLIC WORKS AND PLANNING DEPARTMENTS FOR THEIR APPROVAL AT LEAST TEN (10) WORKING DAYS PRIOR TO THE COMMENCEMENT OF ANY GRADING OF EXCAVATION WORK ON-SITE.
9. CONTRACTOR SHALL CONDUCT ALL GRADING OPERATIONS IN SUCH A MANNER AS TO PRECLUDE WIND BLOWN DIRT AND DUST AND RELATED DAMAGE TO NEIGHBORING PROPERTIES. WATER AND / OR DUST PALLATIVES SHALL BE APPLIED IN SUFFICIENT QUANTITIES DURING GRADING AND OTHER GROUND DISTURBING ACTIVITIES ON-SITE TO MINIMIZE THE AMOUNTOF DUST PRODUCED. CONTRACTOR SHALL ASSUME LIABILITY FOR CLAIMS RELATED TO WIND BLOWN MATERIAL. IF THE DUSTCONTROL IS INADEQUATE AS DETERMINED BY THE PUBLIC WORKS DIRECTOR OR HIS DESIGNATED REPRESENTATIVE, THECONSTRUCTION WORK SHALL BE TERMINATED UNTIL CORRECTIVE MEASURES ARE TAKEN.10. TREES AND/OR VINES THAT ARE TO BE REMOVED SHALL ALSO HAVE THEIR STUMPS AND MAJOR ROOT SYSTEMS REMOVED.
AFTER A TREE, VINE, OR A STUMP IS REMOVED, THE RESULTING CAVITY SHALL BE CLEANED OR LARGER ROOTS (2 INCH DIAMETER OR LARGER). SOIL SHOULD BE REMOVED AND DISHED TO PROVIDE ACCESS FOR COMPACTION EQUIPMENT.
11. ORGANIC MATERIAL SHALL BE HAULED OFF-SITE AND DISPOSED OF BY THE CONTRACTOR IN A RESPONSIBLE MANNER(COUNTY APPROVED LANDFILL OR ANOTHER COUNTY APPROVED SITE).12. ALL EARTHWORK, SCARIFICATION, BACKFILL, AND COMPACTION SHALL BE PERFORMED PER THE PLANS AND COUNTY OF NAPA REQUIREMENTS.
13. CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING A STREAM ALTERATION PERMIT FROM THE CALIFORNIA DEPARTMENTOF FISH AND GAME PRIOR TO THE START OF ANY WORK WITHIN A RIPARIAN AREA.14. SHOULD GRADING OPERATIONS ENCOUNTER HAZARDOUS MATERIALS, OR WHAT APPEAR TO BE HAZARDOUS MATERIALS,STOP WORK IN THE AFFECTED AREA IMMEDIATELY AND CONTACT 911 OR THE APPROPRIATE AGENCY FOR FURTHER INSTRUCTION.
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
2-8LO14241.18
VINEEND
240.89
VINEEND
241.51
48LO30
242.07
3BOL
242.55 3BOL
242.51
VINEEND
242.84
VINEEND
242.21
VINEEND
242.90
VINEEND
242.87
VINEEND
243.17
24OAK26243.04
36LO24243.37
18WAL16/MB
SIGN 242.36
243.01
SIGN
243.09
VINEEND
243.30
20PINE18244.21
60.0' CITY S U L P H U R S P R I N G S A V E N U E
R/W
NO ADDRESS
APN: 009-362-026
1671 SULPHUR SPRINGS AVE
APN: 027-520-002
1691 SULPHUR SPRINGS AVE
APN: 027-520-001
1769 SULPHUR SPRINGS AVE
APN: 027-110-003
D U C K H U N T E R W A Y
1766 SULPHUR SPRINGS AVE
APN: 009-350-024
1788 SULPHUR SPRINGS AVE
APN: 009-350-025
1791 SULPHUR SPRINGS AVE
APN: 027-110-002
FILL TRENCH AND REPAIR ASPHALT PER DETAIL 1, SHEET SS3.1
7.7' 7.7' 7.7'
18+50 18+00 17+50 17+00 16+50 16+00 15+50 15+00 14+50 14+00
2.5'
2.5'
2.5'
SCALE:
N
1" = 20'
OHL OHL OHL OHL
OHL
OHL OHL
OHL
OHL
OHL OHL
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL
DY
238.61
RW.2
238.72
RW.0
238.67
RWEND.0/EGAP
238.59
DY
238.89
DY
239.25
20OAK18239.13
8+10-IN_OAK239.09
12QAK18240.17
2-6DECID12239.97
10OAK16
239.69
VINEEND
240.81
18CYP4
240.38
5-4OLIVE10241.42 2-8LO14
241.18
VINEEND
240.89
VINEEND
241.51
48LO30
242.07
3BOL
242.55 3BOL
242.51
VINEEND
242.84
VINEEND
242.21
VINEEND
242.90
VINEEND
242.87
VINEEND
243.17
24OAK26243.04
36LO24
243.37
18WAL16/MB
242.36
1601 SULPHUR SPRINGS AVE
APN: 027-520-006
1610 SULPHUR SPRINGS AVE
APN: 009-362-022
60.0' CITY
R/W
1638 SULPHUR SPRINGS AVE
APN: 009-362-023
NO ADDRESS
APN: 009-362-026
1621 SULPHUR SPRINGS AVE
APN: 027-520-005
1641 SULPHUR SPRINGS AVE
APN: 027-520-004
1661 SULPHUR SPRINGS AVE
APN: 027-520-003
1671 SULPHUR SPRINGS AVE
APN: 027-520-002
1691 SULPHUR SPRINGS AVE
APN: 027-520-001
1, SHEET SS3.1 FILL TRENCH AND REPAIR ASPHALT PER DETAIL 1, SHEET SS3.1
7.7' 7.7' 7.7'
16+00 15+50 15+00 14+50 14+00 13+50 13+00 12+50 12+00 11+50 11+00 10+50 10+00
2.5' S U L P H U R S P R I N G S A V E N U E 2.5' 2.5'
2.5'
2.5'
2.5'
2.5'
SCALE:
N
1" = 20'
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL D. DICKERSON
C IV I L REGIS TERED PROFES SIONA L ENGINEER S TA TE OF CA LIFORNIA No. 75989 Exp. 06-30-26 1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
USA
FOR OFFICIAL USE ONLY
HARDSCAPE PLAN
HARDSCAPE PLAN
SS2.0 SCALE IN FEET
0 20'
MATCH LINE - SEE ABOVE
REVISIONS
1 ADDED SHEET
MATCH LINE - SEE SHEET SS2.1
MATCH LINE - SEE BELOW
OHL
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL OHL
SCALE:
N
1" = 20'
CALC136.61
30FIR18236.00
DL
235.74
8+10OLIVE16236.30
DY
236.09
VIND
235.11
DY
233.47
16WLA18
232.55
VEND/GATE
232.44
DY
232.09
16WAL14
231.56
12OLIVE16
231.27
16WAL12
231.25
DY
231.54
12WAL14231.06
12WAL16
230.88
DY
230.98
VEND
229.78
S U L P H U R S P R I N G S A V E N U E
SULPHUR SPRINGS AVE
APN: 009-433-031
1416 SULPHUR SPRINGS AVE
APN: 009-433-030
1388 SULPHUR SPRINGS AVE
APN: 009-433-029
1356 SULPHUR SPRINGS AVE
APN: 009-433-028
1316 SULPHUR SPRINGS AVE
APN: 009-433-026
NO ADDRESS
APN: 009-433-027
1306 SULPHUR SPRINGS AVE
APN: 009-433-023
1 MAIN STREET
APN: 027-560-008
1355 SULPHUR SPRINGS AVE
APN: 027-560-002
7.7' 7.7'
60.0' CITY
R/W
2.5' 2.5'
FILL TRENCH AND REPAIR ASPHALT DETAIL 1, SHEET SS3.1
2.5' 7.1'
4+50 4+00 3+50 3+00 2+50 2+00 1+50 1+00 0+50 0+00
OHL
OHL
OHL
OHL OHL OHL OHL OHL
OHL
OHL
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL
OHL
OHL
OHL OHL OHL OHL OHL OHL OHL OHL
SCALE:
N
1" = 20'
CALC136.61
DY
237.58
DY
237.56
DY
237.14
BLDCO
236.92
BLDCO/CONC/EG
237.12
AC
237.03
AC
237.01 AC
237.06
24CEDER18237.18
BLDCO
237.11
6DESID8236.65
13INDER12236.99
14INDCEDER12
237.13
6+8DECID14237.40
BLDCO/CONC
237.32
BLDCO
237.15
BLDCO
237.27
BLDCO
237.53
2-18DECID24237.63
BLDCO
237.25
VEND
236.25
DY
237.58
VINE
235.84
DY
237.02
3-10OLIVE16236.36
6+8+16OLIVE16236.59
18OLIVE16236.38
2-6+10OLIVE16236.48
SL_VIND
236.47
DY
237.05
VIEDEND
235.93
VIEDEND/GATE
235.66
30FIR18
236.00
DY
237.59
FLDL
236.51
TOP
TOP 236.58236.67 FL/TOE 236.50
TOP237.15
TOP
FL/EG/EP 236.83
236.60
TOP237.17
DY
237.84
5-3OLIVE8237.76
4-3OLIVE6
237.69
DY_END
238.06
TOP237.23
12DECID16237.35
10DECID16237.44
10DECID16
237.44
FL_INT
236.51 FL
236.61
FL
236.77
FL
236.78
AC
237.35
AC
237.03
FL
236.55
FL
236.72
TOP237.35
TOP237.66
FL
FL_INT 237.06
236.99
FL
236.91
FL
236.95
FL
237.00
DY_END
238.27
DY
238.50
DY
238.61
RW.2
238.72
RW.0
238.67
RWEND.0/EGAP
238.59
DY
238.89
S U L P H U R S P R I N G S A V E N U E
1516 SULPHUR SPRINGS AVE
APN: 009-362-018
1532 SULPHUR SPRINGS AVE
APN: 009-362-019
1484 SULPHUR SPRINGS AVE
APN: 009-362-031
1446 SULPHUR SPRINGS AVE
APN: 009-433-031
1475 SULPHUR SPRINGS AVE
APN: 027-560-001
2.5'
60.0' CITY
R/W
1550 SULPHUR SPRINGS AVE
APN: 009-362-020
1597 SULPHUR SPRINGS AVE
APN: 027-520-007
2.5'
FILL TRENCH AND REPAIR ASPHALT PER DETAIL 1, SHEET SS3.1
2.5' 2.5'
2.5'
1601 SULPHUR SPRINGS AVE
APN: 027-520-006
1582 SULPHUR SPRINGS AVE
APN: 009-362-021
2.5'
2.5'
7.7' 7.7' 7.7' 7.7'
13.1'
MIN. 10' SEPARATION
A R R O W H E A D D R I V E
10+00 9+50 9+00 8+50 8+00 7+50 7+00 6+50 6+00 5+50 5+00 4+50
2.5'
HARDSCAPE PLAN
HARDSCAPE PLAN
SS2.1
MATCH LINE - SEE ABOVE
MATCH LINE - SEE BELOW
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL
D. DICKERSON
C IV I L
REGIS TERED
PROFES SIONA L ENGINEER
S TA TE
OF CA LIFORNIA
No. 75989
Exp. 06-30-26
1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
U
SA
FOR OFFICIAL USE ONLY
REVISIONS
INCLUDED ADDITIONAL SEWEREXTENSION
1 SCALE IN FEET
0 20'
MATCH LINE - SEE SHEET SS2.0
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL
OHL
OHL
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS
GAS GAS
W
W
GAS GAS
GAS GAS
VINEEND
240.81
18CYP4240.38
5-4OLIVE10241.42 2-8LO14
241.18
VINEEND
240.89
VINEEND
241.51
48LO30
242.07
3BOL
242.55 3BOL
242.51
VINEEND
242.84
VINEEND
242.21
VINEEND
242.90
VINEEND
242.87
VINEEND
243.17
24OAK26243.04
36LO24243.37
18WAL16/MB
SIGN 242.36
243.01
SIGN
243.09
VINEEND
243.30
20PINE18244.21
SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
S U L P H U R S P R I N G S A V E N U E
8" SDR 26 8" SDR 26 8" SDR 26
<P> SSMH #04
RIM 241.56
8-IN SS INV (OUT) 235.46
<P> SSMH #05
RIM 244.12
8-IN SS INV (OUT) 238.12
NO ADDRESS
APN: 009-362-026
1661 SULPHUR SPRINGS AVE
APN: 027-520-003
1671 SULPHUR SPRINGS AVE
APN: 027-520-002
1691 SULPHUR SPRINGS AVE
APN: 027-520-001
1769 SULPHUR SPRINGS AVE
APN: 027-110-003
D U C K H U N T E R W A Y
1766 SULPHUR SPRINGS AVE
APN: 009-350-024
HUR SPRINGS AVE
009-350-025
SS
SS
SS
18+50 18+00 17+50 17+00 16+50 16+00 15+50 15+00 14+50 14+00 13+50 13+00 12+50 SS
S U L P H U R S P R I N G S A V E N U E
<P> SSCO W/ WYE
RIM 240.40, INV ~236.40
PER CITY STD 220
<P> LATERAL
INV 235.19
PER CITY STD. 211
<P> SSCO W/ WYE
RIM 241.06, INV ~237.06
PER CITY STD 220
<P> LATERAL
INV 236.02
PER CITY STD. 211
<P> SSCO W/ WYE
RIM 242.25, INV ~238.25
PER CITY STD 220
<P> LATERAL
INV 236.66PER CITY STD. 211
<P> SSCO W/ WYE
RIM 243.61, INV ~238.54
PER CITY STD 220
<P> LATERAL
INV 237.98PER CITY STD. 211
<E> 3/4" GASTOP ~242.02
<E> 2" GASTOP ~241.34
<E> 6" WTR
TOP ~240.40
<E> WTR
NOT LOCATED
MAY NEED TO RAISE
PER CITY STD 118
<E> WTR
NOT LOCATED
MAY NEED TO RAISE
PER CITY STD 118
<E> 2" GAS
TOP ~240.55
<E> 3/4" WTR
TOP ~238.93
<E> 3/4" WTR
TOP ~239.48
<E> 3/4" GAS
TOP ~238.54
<E> WTR
UNABLE TO LOCATEMAY NEED TO RAISEPER CITY STD 118
SCALE:
N
1" = 20'
ELEVATION
STATION
SANITARY SEWER PROFILE STA 13+25 TO 18+50
230235240245250
230
235
240
245
250
13+25
EG 241.32
EG 241.25
EG 241.22
13+50
EG 241.67
EG 241.59
EG 241.52
EG 241.46
EG 241.39
14+00
EG 242.15
EG 242.05
EG 241.96
EG 241.87
EG 241.77
14+50
EG 242.57
EG 242.49
EG 242.42
EG 242.33
EG 242.24
15+00
EG 242.92
EG 242.85
EG 242.78
EG 242.71
EG 242.64
15+50
EG 243.23
EG 243.17
EG 243.12
EG 243.06
EG 242.99
16+00
EG 243.43
EG 243.41
EG 243.39
EG 243.34
EG 243.28
16+50
EG 243.55
EG 243.53
EG 243.50
EG 243.48
EG 243.46
17+00
EG 243.67
EG 243.64
EG 243.62
EG 243.60
EG 243.57
17+50
EG 243.93
EG 243.87
EG 243.81
EG 243.75
EG 243.68
18+00
EG 244.16
EG 244.13
EG 244.10
EG 244.05
EG 243.99
18+50
EG 244.19
<P> 8" SS (SDR 26 PVC)
S = 0.55%
STA 13+76
<P> SSMH #04, RIM 241.56
8-IN SS INV (IN) 235.56
8-IN SS INV (OUT) 235.46
<P> 8" SS (SDR 26 PVC)
S = 0.77%
STA 18+27<P> SSMH #05, RIM 244.12
8-IN SS INV (OUT) 238.12
STA 13+99
<P> 1671 4" LATERAL
INV (OUT) 236.02
STA 15+11
<P> 1691 4" LATERAL
INV (OUT) 236.66
EG
STA 17+43
<P> 1691 4" LATERAL
INV (OUT) 237.98
<E> 3/4" GAS LINE
<E> WTR LATERAL
(DEPTH UNKNOWN)
<E> WTR LATERAL
(DEPTH UNKNOWN)
<E> 2" GAS LINE
<E> 3/4" WTR LATERAL
<E> 3/4" WTR LATERAL
SANITARY SEWER PLAN
SANITARY SEWER PLAN
SS2.2 SCALE IN FEET
0 20'
MATCH LINE - SEE SHEET SS2.3
SANITARY SEWER PROFILE
PROFILE SCALE
HORIZONTAL: 1"=20'
VERTICAL: 1"=2'
REVISIONS
NEW SHEET, ADDED POTHOLINGINFO
1 OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL
D. DICKERSON
C IV I L
REGIS TERED
PROFES SIONA L ENGINEER
S TA TE
OF CA LIFORNIA
No. 75989
Exp. 06-30-26
1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
U
SA
FOR OFFICIAL USE ONLY
ELEVATION
STATION
SANITARY SEWER PROFILE STA 8+25 TO 13+25
225230235240245
225
230
235
240
245
8+25
EG 237.37
EG 237.30
EG 237.30
8+50
EG 237.96
EG 237.71
EG 237.44
EG 237.50
EG 237.77
9+00
EG 238.26
EG 238.15
EG 237.88
EG 237.60
EG 237.92
9+50
EG 238.55
EG 238.52
EG 238.49
EG 238.44
EG 238.35
10+00
EG 238.87
EG 238.47
EG 238.36
EG 238.31
EG 238.48
10+50
EG 239.40
EG 239.26
EG 239.16
EG 239.07
EG 238.98
11+00
EG 239.84
EG 239.76
EG 239.67
EG 239.58
EG 239.50
11+50
EG 240.30
EG 240.20
EG 240.11
EG 240.01
EG 239.93
12+00
EG 240.74
EG 240.67
EG 240.59
EG 240.49
EG 240.40
12+50
EG 241.04
EG 240.98
EG 240.92
EG 240.86
EG 240.80
13+00
EG 241.19
EG 241.13
EG 241.08
13+25
EG 241.22
EG
STA 9+35
<P> 1582 4" LATERAL
INV (OUT) 232.42
<P> 8" SS (SDR 26 PVC)S = 0.32%
<E> 6" DIA. WATER MAIN
STA 9+26<P> SSMH #03, RIM 238.03
8-IN SS INV (IN) 232.038-IN SS INV (OUT) 230.41
<P> 8" SS (SDR 26 PVC)
S = 0.77%
STA 9+66
<P> 1601 4" LATERAL
INV (OUT) 232.66
STA 10+40<P> 1610 4" LATERAL
INV (OUT) 233.23
STA 10+60
<P> 1610 4" LATERAL
INV (OUT) 233.38
<E> 3/4" WTR LATERAL STA 11+40 <P> 1638 4" LATERAL
INV (OUT) 234.00
STA 11+88
<P> 1641 4" LATERAL
INV (OUT) 234.37
STA 12+97<P> 1661 4" LATERAL
INV (OUT) 235.19
<E> 3/4" GAS LINE
<E> WTR LATERAL
(DEPTH UNKNOWN)
<E> GAS LINE(DEPTH UNKNOWN)
<E> GAS LINE(DEPTH UNKNOWN)
<E> 3/4" WTR LATERAL
<E> 2" GAS LINE
GAS GAS GAS
OHL
W
W
W
W
W
W
W
W
OHL
OHL
OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL
OHL
OHL
OHL
OHL
OHL
OHL OHL
W
W W OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
OHL
OHL
W
W
W
W
W
W
W
W
W
W
GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS W
W
W
GAS GAS
GAS GAS
GAS GAS
GAS GAS DY237.58 DY237.59 FLDL 236.51
TOP
TOP 236.58236.67 FL/TOE 236.50
TOP237.15
TOP
FL/EG/EP 236.83
236.60
TOP237.17
DY
237.84
5-3OLIVE8237.76
4-3OLIVE6
237.69
DY_END
238.06
TOP237.23
12DECID16237.35
10DECID16237.44
10DECID16237.44
FL_INT
236.51 FL
236.61
FL
236.77
FL
236.78
AC
237.35
AC
237.03
FL
236.55
FL
236.72
TOP
237.35
TOP237.66
FL
FL_INT 237.06
236.99
FL
236.91
FL
236.95
FL
237.00
DY_END
238.27
DY
238.50
DY
238.61
RW.2
238.72
RW.0
238.67
RWEND.0/EGAP
238.59
DY
238.89
DY
239.25
20OAK18239.13
8+10-IN_OAK239.09
12QAK18
240.17
2-6DECID12239.97
10OAK16239.69
VINEEND
240.81
18CYP4240.38
5-4OLIVE10241.42
VINEEND
240.89
SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS <P> SSMH #03
RIM 238.03
8-IN SS INV (OUT) 230.41
1532 SULPHUR SPRINGS AVE
APN: 009-362-019 1550 SULPHUR SPRINGS AVE
APN: 009-362-020
1597 SULPHUR SPRINGS AVE
APN: 027-520-007
<P> SSCO W/ WYE
RIM 236.84, INV ~231.84
PER CITY STD 220
1601 SULPHUR SPRINGS AVE
APN: 027-520-006
1582 SULPHUR SPRINGS AVE
APN: 009-362-021
1610 SULPHUR SPRINGS AVE
APN: 009-362-022
8" SDR 26
SS
<P> SSCO W/ WYE
RIM 237.12, INV ~232.12PER CITY STD 220
<P> LATERAL
INV 230.40PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 238.00, INV ~233.00
PER CITY STD 220
<P> LATERAL
INV 232.42
PER CITY STD. 211
8" SDR 26 8" SDR 26
<P> SSMH #04
RIM 241.56
8-IN SS INV (OUT) 235.46
1638 SULPHUR SPRINGS AVE
APN: 009-362-023
1621 SULPHUR SPRINGS AVE
APN: 027-520-005
1641 SULPHUR SPRINGS AVE
APN: 027-520-004
1661 SULPHUR SPRINGS AVE
APN: 027-520-003
A R R O W H E A D D R I V E
12.2'
MIN. 10' SEPARATION
SS
13+50 13+00 12+50 12+00 11+50 11+00 10+50 10+00 9+50 9+00 8+50 8+00 7+50 SS
SS
S U L P H U R S P R I N G S A V E N U E
SS
SS
<P> SSCO W/ WYE
RIM 237.50, INV ~233.50
PER CITY STD 220
<P> LATERAL
INV 232.66
PER CITY STD. 211
<P> SSCO W/ WYE
RIM 238.20, INV ~234.20
PER CITY STD 220
<P> LATERAL
INV 233.38
PER CITY STD. 211
<P> SSCO W/ WYE
RIM 239.34, INV ~235.34
PER CITY STD 220
<P> LATERAL
INV 234.37PER CITY STD. 211
<P> SSCO W/ WYE
RIM 240.40, INV ~236.40
PER CITY STD 220
<P> LATERAL
INV 235.19PER CITY STD. 211
<P> SSCO W/ WYE
RIM 238.69, INV ~233.80
PER CITY STD 220
<P> LATERAL
INV 233.23PER CITY STD. 211
<P> SSCO W/ WYE
RIM 239.00, INV ~235.00
PER CITY STD 220
<P> LATERAL
INV 234.00PER CITY STD. 211
<E> 3/4" GAS
TOP ~238.54
<E> WTR
UNABLE TO LOCATE
MAY NEED TO RAISEPER CITY STD 118
<E> 2" GAS
TOP ~237.01
<E> 6" WTR
TOP ~236.68
<E> 3/4" WTR
TOP ~235.92
<E> GAS
UNABLE TO LOCATE
MAY NEED TO RAISE
PER PG&E STANDARDS
<E> GAS
NOT LOCATED
MAY NEED TO RAISE
PER PG&E STANDARDS
<E> 3/4" WTR
TOP ~235.32
<E> 2" GAS
TOP ~235.33
<E> 6" WTRTOP ~234.98
REPLACE <E> MONUMENTPER CITY STD 326
(COORDINATE WITH CITY)
<E> 6" WTR
TOP ~234.35
<E> 2" GASTOP ~235.34
<E> 2" GAS
TOP ~234.57
<E> 6" WTR
TOP ~234.13
<E> WTR
UNABLE TO LOCATE
MAY NEED TO RAISEPER CITY STD 118
<E> 2" GASTOP ~236.20
<E> 6" WTRTOP ~235.85 <E> 2" GAS
TOP ~234.10
<E> 6" WTR
TOP ~233.94
SCALE:
N
1" = 20'
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL
D. DICKERSON
C IV I L
REGIS TERED
PROFES SIONA L ENGINEER
S TA TE
OF CA LIFORNIA
No. 75989
Exp. 06-30-26
1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
U
SA
FOR OFFICIAL USE ONLY
SANITARY SEWER PLAN
SANITARY SEWER PLAN
SS2.3 SCALE IN FEET
0 20'
MATCH LINE - SEE SHEET SS2.4
SANITARY SEWER PROFILE
PROFILE SCALE
HORIZONTAL: 1"=20'
VERTICAL: 1"=2'
REVISIONS
INCLUDED ADDITIONAL SEWEREXTENSION, DEEPENED SEWERBY 2 FT TO ACCOMMODATEFUTURE ARROWHEAD SEWER,
ADDED POTHOLING INFO
1 MATCH LINE - SEE SHEET SS2.2
ELEVATION
STATION
SANITARY SEWER PROFILE STA 3+25 TO 8+25
225230235240
225
230
235
240
3+25
EG 235.22
EG 235.04
EG 234.96
3+50
EG 236.06
EG 235.90
EG 235.73
EG 235.56
EG 235.39
4+00
EG 236.39
EG 236.33
EG 236.26
EG 236.16
EG 236.11
4+50
EG 236.71
EG 236.65
EG 236.58
EG 236.52
EG 236.46
5+00
EG 237.00
EG 236.97
EG 236.90
EG 236.84
EG 236.77
5+50
EG 236.97
EG 236.98
EG 236.98
EG 236.98
EG 236.99
6+00
EG 237.04
EG 236.99
EG 236.96
EG 236.97
EG 236.97
6+50
EG 237.39
EG 237.31
EG 237.24
EG 237.16
EG 237.09
7+00
EG 237.51
EG 237.51
EG 237.50
EG 237.50
EG 237.46
7+50
EG 237.34
EG 237.53
EG 237.52
EG 237.52
EG 237.53
8+00
EG 237.27
EG 237.22
EG 237.16
8+25
EG 237.30
STA 4+50
<P> SSMH #02, RIM 236.45
8-IN SS INV (IN) 228.90
8-IN SS INV (OUT) 228.80
<P> 8" SS (SDR 26 PVC)S = 0.32%
<P> 8" SS (SDR 26 PVC)
S = 1.27%
STA 7+29
<P> 1532 4" LATERAL
INV (OUT) 230.04
STA 6+63<P> 1515 4" LATERAL
INV (OUT) 229.92
EG
<E> 3/4" WTR LATERAL
<E> 2" WTR LATERAL <E> 1/2" GAS LINE
STA 5+84
<P> 1484 4" LATERAL
INV (OUT) 229.66
STA 5+45
<P> 1475 4" LATERAL
INV (OUT) 229.54 STA 4+15
<P> 1446 4" LATERAL
INV (OUT) 228.72
STA 8+16<P> 1550 4" LATERAL
INV (OUT) 230.40
STA 4+72
<P> 1458 4" LATERAL
INV (OUT) 229.31
<E> WTR LATERAL(DEPTH UNKNOWN)
OHL
OHL
OHL
OHL OHL OHL
GAS
GAS
GAS GAS GAS GAS GAS
W
W
W
W
W
GAS
GAS
GAS GAS GAS
W
W
W
W
W
W
W
W
GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS OHL
OHL
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL W
W
W
OHL OHL OHL OHL OHL OHL OHL OHL
GAS GAS GAS
W
SCALE:
N
1" = 20'
CALC136.61
DY
237.58
DY
237.56
DY
237.14
AC
237.03
AC
237.01 AC
237.06
24CEDER18237.18
6DESID8236.65
13INDER12236.99
VEND
236.25
DY
237.58
VINE
235.84
DY
237.02
3-10OLIVE16236.36
6+8+16OLIVE16236.59
18OLIVE16236.38
2-6+10OLIVE16236.48
SL_VIND
236.47
DY
237.05
VIEDEND
235.93
VIEDEND/GATE
235.66
30FIR18236.00
DL
235.74
8+10OLIVE16236.30
DY
236.09
VIND
235.11
DY
237.59
FLDL
236.51
TOP
TOP 236.58
236.67 FL/TOE 236.50
TOP237.15
TOP
FL/EG/EP 236.83
236.60
TOP237.17
DY
237.84
5-3OLIVE8237.76
4-3OLIVE6
237.69
12DECID16237.35
10DECID16
10DECID16
FL_INT
236.51
SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
SS
<P> SSCO
INV 234.02
S U L P H U R S P R I N G S A V E N U E
<P> SSMH #02
RIM 236.45
8-IN SS INV (OUT) 228.80
<P> LATERAL
INV 229.92PER CITY STD. 211
<P> SSCO W/ WYE
RIM 236.71, INV 231.48
PER CITY STD 220
1516 SULPHUR SPRINGS AVE
APN: 009-362-018
1532 SULPHUR SPRINGS AVE
APN: 009-362-019
1484 SULPHUR SPRINGS AVE
APN: 009-362-031
1446 SULPHUR SPRINGS AVE
APN: 009-433-031
1416 SULPHUR SPRINGS AVE
APN: 009-433-030
1475 SULPHUR SPRINGS AVE 1355 SULPHUR SPRINGS AVE
APN: 027-560-001
8" SDR 26 8" SDR 26 8" SDR 26
1550 SULPHUR SPRINGS AVE
APN: 009-362-020
1597 SULPHUR SPRINGS AVE
APN: 027-520-007
SS
<P> SSCO W/ WYE
RIM 236.84, INV ~231.84
PER CITY STD 220
<P> LATERAL
INV 230.04PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 236.50, INV ~231.22
PER CITY STD 220
<P> LATERAL
INV 229.66
PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 236.08, INV ~230.28
PER CITY STD 220
<P> LATERAL
INV 228.72
PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 233.50, INV ~228.61PER CITY STD 220
<P> LATERAL
INV 227.03PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 236.00, INV ~232.18
PER CITY STD 220
<P> LATERAL
INV 229.54PER CITY STD. 211
8" SDR 26
SS
<P> SSCO W/ WYE
RIM 237.12, INV ~232.12PER CITY STD 220
<P> LATERAL
INV 230.40PER CITY STD. 211
SS
<P> LATERAL
INV 229.31
PER CITY STD. 211
<P> SSCO W/ WYE
RIM 235.90, INV ~231.31
PER CITY STD 220
13.1'
MIN. 10' SEPARATION
8+50 8+00 7+50 7+00 6+50 6+00 5+50 5+00 4+50 4+00 3+50 3+00 2+50 > MONUMENT
TE WITH CITY)
<E> 2" GASTOP ~235.34
<E> 2" GAS
TOP ~234.57
<E> 6" WTR
TOP ~234.13
<E> WTR
UNABLE TO LOCATEMAY NEED TO RAISEPER CITY STD 118
<E> 2" GAS
TOP ~234.10
<E> 6" WTR
TOP ~233.94
<E> 3/4" WTR
TOP ~235.30
<E> 1/2" GASTOP ~234.53
<E> 2" GAS
TOP ~233.40
<E> 6" WTR
TOP ~233.67
<E> 2" GAS
TOP ~233.65
<E> 6" WTR
TOP ~233.40
<E> 2" WTR
TOP ~234.60
<E> 2" GAS
TOP ~233.40
<E> 6" WTR
TOP ~233.00
<E> 2" GAS
TOP ~233.00
<E> 6" WTR
TOP ~232.75
<E> 2" GAS
TOP ~231.11
<E> 6" WTR
TOP ~230.50
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL
D. DICKERSON
C IV I L
REGIS TERED
PROFES SIONA L ENGINEER
S TA TE
OF CA LIFORNIA
No. 75989
Exp. 06-30-26
1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
U
SA
FOR OFFICIAL USE ONLY
SANITARY SEWER PLAN
SANITARY SEWER PLAN
SS2.4 SCALE IN FEET
0 20'
MATCH LINE - SEE SHEET SS2.5
SANITARY SEWER PROFILE
PROFILE SCALE
HORIZONTAL: 1"=20'
VERTICAL: 1"=2'
REVISIONS
INCLUDED ADDITIONAL SEWEREXTENSION, DEEPENED SEWERBY 2 FT TO ACCOMMODATEFUTURE ARROWHEAD SEWER,
ADDED POTHOLING INFO
1 MATCH LINE - SEE SHEET SS2.3
ELEVATION
STATION
SANITARY SEWER PROFILE STA 0+00 TO 3+25
220225230235240
220
225
230
235
240
ELEVATION
-0+25
EG
EG
EG
0+00
EG 231.49
EG 231.45
EG 231.40
EG 231.36
EG 231.32
0+50
EG 231.78
EG 231.71
EG 231.65
EG 231.59
EG 231.54
1+00
EG 232.11
EG 232.03
EG 231.97
EG 231.91
EG 231.84
1+50
EG 232.79
EG 232.66
EG 232.52
EG 232.38
EG 232.24
2+00
EG 233.44
EG 233.33
EG 233.20
EG 233.07
EG 232.93
2+50
EG 234.36
EG 234.18
EG 234.01
EG 233.84
EG 233.67
3+00
EG 234.87
EG 234.70
EG 234.53
3+25
EG 234.96
<E> 8" SS (SDR 26 PVC)
(CONTRACTOR TO VERIFY DEPTH)
STA 0+00
<P> SSMH #01, RIM 231.32
8-IN SS INV (IN) 223.12
8-IN SS INV (OUT) 222.66
INSIDE DROP IN PER
CITY STD. NO. 203
<P> 8" SS (SDR 26 PVC)
S = 1.27%
EG
STA 2+82<P> 1416 4" LATERAL
INV (OUT) 227.03
STA 1+94<P> 1388 4" LATERAL
INV (OUT) 225.91
STA 0+23
<P> 1356 4" LATERAL
INV (OUT) 223.73
W W W W W W W W W W W W W W
GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS
GAS GAS
OHL
OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL
GAS GAS W
OHL
OHL
SS SS SS SS SS
GAS
OHL OHL
SCALE:
N
1" = 20'
CALC136.61
CALC136.61
CALC136.61
CALC
136.61
DY
233.47
16WLA18
232.55
VEND/GATE
232.44
DY
232.09
16WAL14
231.56
12OLIVE16
231.27
16WAL12
231.25
DY
231.54
12WAL14231.06
12WAL16230.88
DY
230.98
DY
230.12
VEND
229.78
SS SS SS SS SS SS SS SS SS SS SS SS SS
S U L P H U R S P R I N G S A V E N U E
<E> SSHM
RIM 230.32
8-IN SS INV (OUT) 221.66 <P> SSMH #01
RIM 231.32
8-IN SS INV (OUT) 222.66
12.4'
MIN. 10' SEPARATION
1416 SULPHUR SPRINGS AVE
APN: 009-433-030
1388 SULPHUR SPRINGS AVE
APN: 009-433-029
1356 SULPHUR SPRINGS AVE
APN: 009-433-028
1316 SULPHUR SPRINGS AVE
APN: 009-433-026
NO ADDRESS
APN: 009-433-027
1306 SULPHUR SPRINGS AVE
APN: 009-433-023
101 ROSEBUD LANE
APN: 009-433-022
1 MAIN STREET
APN: 027-560-008
1355 SULPHUR SPRINGS AVE
APN: 027-560-002
8" SDR 26 8" SDR 26
R O S E B U D L A N E
SS
<P> SSCO W/ WYE
RIM 233.50, INV ~228.61PER CITY STD 220
<P> LATERAL
INV 227.03PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 232.50, INV ~227.49PER CITY STD 220
<P> LATERAL
INV 225.91PER CITY STD. 211
SS
<P> SSCO W/ WYE
RIM 231.25, INV ~225.30
PER CITY STD 220
<P> LATERAL
INV 223.73
PER CITY STD. 211
3+50 3+00 2+50 2+00 1+50 1+00 0+50 0+00
<E> 2" GAS
TOP ~231.11
<E> 6" WTR
TOP ~230.50
<E> 2" GAS
TOP ~229.80
<E> 6" WTR
TOP ~229.45
<E> 2" GAS
TOP ~228.55
<E> 6" WTR
TOP ~228.30
SS
<P> SSCO W/ WYE
RIM 231.25, INV ~225.30
PER CITY STD 220
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL D. DICKERSON
C IV I L REGIS TERED PROFES SIONA L ENGINEER S TA TE OF CA LIFORNIA No. 75989 Exp. 06-30-26 1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
USA
FOR OFFICIAL USE ONLY
SANITARY SEWER PLAN
SANITARY SEWER PLAN
SS2.5 SCALE IN FEET
0 20'
MATCH LINE - SEE SHEET SS2.4
SANITARY SEWER PROFILE
PROFILE SCALE
HORIZONTAL: 1"=20'
VERTICAL: 1"=2'
REVISIONS
DEEPENED SEWER BY 2 FT TO
ACCOMMODATE FUTUREARROWHEAD SEWER, ADDED
POTHOLING INFO
1
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL D. DICKERSON
C IV I L REGIS TERED PROFES SIONA L ENGINEER S TA TE OF CA LIFORNIA No. 75989 Exp. 06-30-26 1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
USA
FOR OFFICIAL USE ONLY
DETAILS
DETAILS
SS3.0
REVISIONS
1 NO CHANGES THIS SHEET
OWNERSHIP OF DOCUMENTS:
THIS DOCUMENT AND THE IDEAS INCORPORATED HEREIN AS AN
INSTRUMENT OF PROFESSIONAL SERVICE ARE THE PROPERTY OF
MADRONE ENGINEERING AND ARE NOT TO BE USED IN WHOLE OR IN
PART FOR ANY OTHER PROJECT WITHOUT THE WRITTEN
AUTHORIZATION OF MADRONE ENGINEERING. MADRONE
ENGINEERING WILL NOT BE RESPONSIBLE FOR, OR LIABLE FOR, UNAUTHORIZED CHANGES TO OR USES OF THESE PLANS. ALL
CHANGES TO THE PLANS MUST BE IN WRITING AND MUST BE APPROVED BY MADRONE ENGINEERING. IT SHALL BE THE USER'S SOLE
RESPONSIBILITY TO VERIFY THAT THIS DRAWING REPRESENTS THE LATEST INFORMATION RELATIVE TO THE PROJECT.
EVERY PERSON PLANNING TO DIG
CALL USA AT 811 PRIOR TO EXCAVATION
FOR MORE INFORMATION
SEE WWW.USANORTH.ORG
SULPHUR SPRINGS
SEWER EXTENSION
ST. HELENA, CA 94574
APN: 009-362-018
PROJECT: 22.037
CIVIL IMPROVEMENT PLANS
DATE: ISSUE:
04/08/24 PERMIT SET08/18/25 REVISION 1
J OEL
D. DICKERSON
C IV I L
REGIS TERED
PROFES SIONA L ENGINEER
S TA TE
OF CA LIFORNIA
No. 75989
Exp. 06-30-26
1 1485 Main Street, Suite 302
St. Helena, California 94574
Tel. 707-302-6280
SHEET:
U
SA
FOR OFFICIAL USE ONLY
DETAILS
DETAILS
SS3.1
TRENCH BACKFILL
NOT TO SCALE
~60" AND VARIES
8" PIPE
DIA
3"
18" MIN WORKING SPACE
(TRENCH DEPTH > 5 FT)
18"
SEWER ONLY
~44"
6"
6"
DETECTABLE WARNING TAPE
"CAUTION SEWER LINE BELOW"
AC - SEE NOTE 1
NEW BASE COURSE
COMPACT TO 95%
RELATIVE COMPACTION (TYP.)
TRENCH BACKFILL90% RELATIVECOMPACTION (TYP.)
NOTES:
1. THE STREET STRUCTURAL SECTION SHALL BE 6" HOT MIX ASPHALT (HMA) OVER 12" CLASS II AB.
2. NEATLY CUT PAVEMENT AFTER TRENCH IS BACKFILLED TO SUBGRADE.
3. FULL TACK COAT COVERAGE ON ALL VERTICAL AND EXISTING HMA SURFACES.
4. PIPE BEDDING: SEE CITY OF ST. HELENA STANDARD DETAIL 401 PAGE 3 OF 5 FOR BEDDING DETAIL AND PAGE 5 OF 5 FOR BACKFILL MATERIAL SPECIFICATIONS.
5. DETAILED SHORING DESIGN SHALL BE PREPARED BY OTHERS, AND SHALL COMPLY WITH OSHA REQUIREMENTS AND ALL OTHER APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS.
PIPE BEDDING
SEE NOTE 4
CL II AB
COMPACTED TO 95%
RELATIVE
COMPACTION
SS
~92"
1 REVISIONS
REVISED DETAIL 1 FOR DEEPER
SEWER LINE TRENCH
1
Total Project Cost $874,408.65
Linear Feet Installed 1827Linear Feet Parcel Frontage 2,250Project Cost Per Linear Foot $478.60Parcel Charge Per Linear Foot $388.63 $388.63$388.63 $349.76 $314.79 $283.31 $254.98 $229.48 $206.53 $185.88 $167.29 $150.56 $135.51 $121.95 $109.76 $98.78 $88.91 $80.01 $72.01 $64.81 $58.33 $52.50 Address Frontage (ft) Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year15 Year 16 Year 17 Year 18 Year 19 Year 20North Frontageno address (009-433-027) 20 Not a buildable parcel, not part of agreement1356 Sulphur Springs 150 58,293.91 52,464.52 47,218.07 42,496.26 38,246.63 34,421.97 30,979.77 27,881.80 25,093.62 22,584.26 20,325.83 18,293.25 16,463.92 14,817.53 13,335.78 12,002.20 10,801.98 9,721.78 8,749.60 7,874.641388 Sulphur Springs 105 40,805.74 36,725.16 33,052.65 29,747.38 26,772.64 24,095.38 21,685.84 19,517.26 17,565.53 15,808.98 14,228.08 12,805.27 11,524.75 10,372.27 9,335.04 8,401.54 7,561.39 6,805.25 6,124.72 5,512.251416 Sulphur Springs 118 45,857.88 41,272.09 37,144.88 33,430.39 30,087.35 27,078.62 24,370.76 21,933.68 19,740.31 17,766.28 15,989.65 14,390.69 12,951.62 11,656.46 10,490.81 9,441.73 8,497.56 7,647.80 6,883.02 6,194.721446 Sulphur Springs 163 63,346.05 57,011.44 51,310.30 46,179.27 41,561.34 37,405.21 33,664.69 30,298.22 27,268.40 24,541.56 22,087.40 19,878.66 17,890.80 16,101.72 14,491.54 13,042.39 11,738.15 10,564.34 9,507.90 8,557.111484/1486 Sulphur Springs 94 36,530.85 32,877.77 29,589.99 26,630.99 23,967.89 21,571.10 19,413.99 17,472.59 15,725.33 14,152.80 12,737.52 11,463.77 10,317.39 9,285.65 8,357.09 7,521.38 6,769.24 6,092.32 5,483.08 4,934.781516 Sulphur Springs 80 31,090.09 27,981.08 25,182.97 22,664.67 20,398.20 18,358.38 16,522.55 14,870.29 13,383.26 12,044.94 10,840.44 9,756.40 8,780.76 7,902.68 7,112.41 6,401.17 5,761.06 5,184.95 4,666.46 4,199.811532 Sulphur Springs 75 29,146.96 26,232.26 23,609.03 21,248.13 19,123.32 17,210.99 15,489.89 13,940.90 12,546.81 11,292.13 10,162.91 9,146.62 8,231.96 7,408.76 6,667.89 6,001.10 5,400.99 4,860.89 4,374.80 3,937.321550 Sulphur Springs 95 36,919.48 33,227.53 29,904.78 26,914.30 24,222.87 21,800.58 19,620.52 17,658.47 15,892.62 14,303.36 12,873.03 11,585.72 10,427.15 9,384.44 8,445.99 7,601.39 6,841.25 6,157.13 5,541.42 4,987.271582 Sulphur Springs 110 42,748.87 38,473.98 34,626.58 31,163.92 28,047.53 25,242.78 22,718.50 20,446.65 18,401.99 16,561.79 14,905.61 13,415.05 12,073.54 10,866.19 9,779.57 8,801.61 7,921.45 7,129.31 6,416.38 5,774.741610 Sulphur Springs 118 45,857.88 41,272.09 37,144.88 33,430.39 30,087.35 27,078.62 24,370.76 21,933.68 19,740.31 17,766.28 15,989.65 14,390.69 12,951.62 11,656.46 10,490.81 9,441.73 8,497.56 7,647.80 6,883.02 6,194.721638 Sulphur Springs 107 41,582.99 37,424.69 33,682.22 30,314.00 27,282.60 24,554.34 22,098.91 19,889.01 17,900.11 16,110.10 14,499.09 13,049.18 11,744.26 10,569.84 9,512.85 8,561.57 7,705.41 6,934.87 6,241.38 5,617.251766 Sulphur Springs 110 42,748.87 38,473.98 34,626.58 31,163.92 28,047.53 25,242.78 22,718.50 20,446.65 18,401.99 16,561.79 14,905.61 13,415.05 12,073.54 10,866.19 9,779.57 8,801.61 7,921.45 7,129.31 6,416.38 5,774.74no address (009-362-026) 475 Vineyard parcel, not part of agreementTotal Length 1325South Frontage1355 Sulphur Springs 542 Vineyard parcel, not part of agreement1475 Sulphur Springs 250 97,156.52 87,440.87 78,696.78 70,827.10 63,744.39 57,369.95 51,632.96 46,469.66 41,822.69 37,640.43 33,876.38 30,488.74 27,439.87 24,695.88 22,226.29 20,003.67 18,003.30 16,202.97 14,582.67 13,124.401601 Sulphur Springs 112 43,526.12 39,173.51 35,256.16 31,730.54 28,557.49 25,701.74 23,131.56 20,818.41 18,736.57 16,862.91 15,176.62 13,658.96 12,293.06 11,063.76 9,957.38 8,961.64 8,065.48 7,258.93 6,533.04 5,879.731621 Sulphur Springs 112 43,526.12 39,173.51 35,256.16 31,730.54 28,557.49 25,701.74 23,131.56 20,818.41 18,736.57 16,862.91 15,176.62 13,658.96 12,293.06 11,063.76 9,957.38 8,961.64 8,065.48 7,258.93 6,533.04 5,879.731641 Sulphur Springs 112 43,526.12 39,173.51 35,256.16 31,730.54 28,557.49 25,701.74 23,131.56 20,818.41 18,736.57 16,862.91 15,176.62 13,658.96 12,293.06 11,063.76 9,957.38 8,961.64 8,065.48 7,258.93 6,533.04 5,879.731661 Sulphur Springs 112 43,526.12 39,173.51 35,256.16 31,730.54 28,557.49 25,701.74 23,131.56 20,818.41 18,736.57 16,862.91 15,176.62 13,658.96 12,293.06 11,063.76 9,957.38 8,961.64 8,065.48 7,258.93 6,533.04 5,879.731671 Sulphur Springs 112 43,526.12 39,173.51 35,256.16 31,730.54 28,557.49 25,701.74 23,131.56 20,818.41 18,736.57 16,862.91 15,176.62 13,658.96 12,293.06 11,063.76 9,957.38 8,961.64 8,065.48 7,258.93 6,533.04 5,879.731691 Sulphur Springs 115 44,692.00 40,222.80 36,200.52 32,580.47 29,322.42 26,390.18 23,751.16 21,376.04 19,238.44 17,314.60 15,583.14 14,024.82 12,622.34 11,360.11 10,224.10 9,201.69 8,281.52 7,453.37 6,708.03 6,037.23Total Length 925 874,408.65 622,928.72 560,635.85 504,572.27 454,115.04 408,703.53 367,833.18 331,049.86 297,944.88 268,150.39 241,335.35 217,201.82 195,481.63 175,933.47 158,340.12 142,506.11 128,255.50 115,429.95 103,886.95 93,498.26 $0.00 $251,479.93 $313,772.80 $369,836.38 $420,293.61 $465,705.12 $506,575.47 $543,358.79 $576,463.77 $606,258.26 $633,073.30 $657,206.83 $678,927.02 $698,475.18 $716,068.53 $731,902.54 $746,153.15 $758,978.70 $770,521.70 $780,910.39 874,408.65
$388.63
Sulphur Springs Sewer Extension Cost Estimate
Cost of Construction
Totoal Cost
Fixed Rate (Total Cost/Total Frontage Length)
Prorate Charge Chart (Reimbursables)
Total Expense After Reimbursement Total Reimbursables
Fixed Rate decreases 10%/year
Prorate Charge = Fixed Rate x Frontage Length Note: The "Fixed Rate" and "Prorate Charge" will be determined by the Public Works Department and approved by the St Helena City Council. The "Fixed Rate" and "Prorate Charge" shown in this chart were derived from section 13.20.050 of the St. Helena Municipal Code and are subject to change.
Cost Per Linear Ft
Date: 8/31/2026
Project Name: 1516 Sulphur Springs LLC
Project Scope: Sewer Extension from 1356 to 1766 Sulphur Springs Ave Location: 1516 Sulphur Springs Ave, St. Helena, CA 94574 Duration: 1.61 Nine weeks (2 weeks potholing and 7 weeks for sewer installation) Plans Date: 3/6/2025
Payment Terms 1st & 15th of each Month
Contact: Sushil Patel
Phone: 530-304-5619
Email: [email protected]
Cost Code CLIN Item Total Inc P&O
Phase I - Design & Engineering - Work Completed
15310913
Groundwater
During
1 Design, engineering fee, and development fee
**Includes Project Management and Overhead $ 44,498.84
Phase II - Potholing - Work Completed
15310913
Groundwater
During
Construction
1 Potholing from 1356 to 1766 Sulphur Springs Ave
Pothole and document existing water and gas lines in Sulphur Springs Ave, 38 total Backfill in accordance to St. Helena Public Works instruction Includes traffic control
**Includes Project Management and Overhead
$ 48,603.81
Phase III - Sewer Extension - To Be Scheduled
15014339 Mock
Ups 1
Permit Fee $ 750.00
15014533 Special
Inspections /
2 Special Inspections - Client Owned/Contractor to conduct inspection. $ - 15310913
Groundwater
During
Construction
4 Groundwater During Construction - NIC
**Will be charged on a per-case basis-T&M
$ -
Phase III Project Total $ 741,306.00
Project Total (Phase I, II and III) $ 834,408.65
15012116
Contingency Contingency (Contractor directed/Client Owned) $ 40,000.00 Schedule of Values (SOV)
License #883990 | T: 831.655.9507
JD General Engineering
Unless otherwise outlined above - Cost of permit, fees, & time billed to client.
Sanitary sewer main & laterals from 1356 to 1766 Sulphur Springs Mobilization of equipment
Sanitary sewer main & laterals
On site sanitary facilities
Submittals, pre con and close out documents
Traffic control plan
1,827 LF of 8” SDR 26 piping at main. Approx. 8 to 9' deep (21) 4” laterals with clean outs, (8) laterals at 32’, (12) laterals at 28’ & (1) lateral at 78’ Note: Extend 4” lateral 50 additional feet into 1516 property per plan (5) 48” SSMH per standard. 1 end of main cleanout. 24” wide trench Required shoring
Drain rock bedding and 12” over pipe
100% compacted base rock backfill over pipe cover, no soil backfill Off haul all spoils
Required traffic control
Cut back trench for overnight traffic
Saw cut and asphalt removal, only trench width figured per email that Tee cut requirement has been waived
Patch pave at 3” thick, trench width only. No Tee cut
Compaction testing of backfill materials
Camera inspection of line once completed
**Includes Project Management and Overhead
$ 740,556.00 15310000
Earthwork 3
Any modification or repair to utilities not outlined above.
Any unseen damage or unforeseen conditions.
Electronic Safety and Security systems
NOTE: Work outside of the items above will be tracked at a time and materials basis and will add additional time impact.
Exclusions:
Any Landscaping including modification, removal, repairs or replacement.
Cost of any special inspections to be reimbursed.
Initial___________ ROM/SOV Valid for Fifteen (15) days from date of receipt. 8/31/2026
Agenda Report to the City Council
Agenda Section: OLD BUSINESS
Department: Admin
DATE: September 22, 2026
FROM: James McCann, Interim City Manager
SUBJECT: Consideration of an Ongoing Discolored Water Incident Credit Policy
RECOMMENDED
ACTION:
Adopt Resolution approving:
1. The establishment of an ongoing reporting-based Water Credit Policy for active customers who log verified discolored water incidents on the "St. Helena Grapevine" online portal or via direct phone call to City Staff.
2. Authorization for the City Manager and Director of Finance to establish administrative guidelines to implement, calculate, and process ongoing usage credits and damage claims.
PREVIOUS COUNCIL
ACTION:
September 8, 2026: The City Council received an agenda report (https://sthelenaca.portal.civicclerk.com/event/1457/files/report/3180) and presentation regarding water discoloration impacts. The Council was presented with a proposal for a one-time $500,000 Water Bill Credit allocation (estimated at approximately $200 per eligible active customer account) along with the framework for an ongoing, reporting-based credit policy for future discolored water incidents.
The Council discussed these items and directed staff to develop a draft policy for future discolored water instances.
STATEMENT OF THE
PURPOSE:
The purpose of this policy is to establish standard administrative procedures for evaluating and issuing billing credits to active water utility customers for water wasted while flushing discolored water out of their private plumbing systems during future reported incidents.
FINANCIAL IMPACT: Funding Source: Ongoing credits granted under this policy will be funded primarily through accumulated interest earnings generated within the Water Enterprise Fund, minimizing operational disruptions to planned infrastructure improvement budgets.
Base Rates & Wastewater: Base rate service charges are not subject to adjustment under this policy. Wastewater charges will not be adjusted unless specifically evaluated and authorized by the City Manager, Director of Finance, or designee.
Tracking & Precision: The deployment of smart water meters integrated with the EyeOnWater monitoring platform allows City staff to retrieve high-frequency interval usage data during verified incident windows, making credit calculations precise and transparent.
CEQA DETERMINATION: Not a CEQA Project (CEQA Guidelines §15378) BACKGROUND:
The City of St. Helena acknowledges the frustration, disruption, and inconvenience caused by discolored water issues and recognizes that clean, clear water is an essential baseline service.
Discolored water incidents occur due to a combination of seasonal source water shifts (such as temperature changes and turnover in surface water reservoirs) and distribution system disturbances like pressure shifts that mobilize legacy sediment.
To address the root causes of water clarity challenges, the City continues to pursue short and long-term infrastructure improvements, including legacy pipe cleaning and replacement, water treatment process optimization in coordination with state regulatory bodies, and the replacement project for the Bell Canyon Water Intake Tower. However, to directly address customer impacts during future discolored water events, the City Council is establishing a formal administrative policy to evaluate and issue volumetric billing credits to customers for water used to flush private plumbing systems.
Current Utility Rate Structure Reference
For context regarding customer bill impacts, St. Helena utility accounts are billed based on fixed base fees (determined by meter size) and volumetric usage measured in Hundred Cubic Feet (HCF), where 1 HCF = 748.05 gallons (cityofsthelena.gov/349/Utility-Billing-ServicesDivision). • Base Fees: Current monthly base fees range from $85.35 (standard 5/8" residential meter) to $4,524.23 (6" commercial meter).
• Tiered Volumetric Usage Rates*:
o Tier 1 (1–6 HCF): $7.55 per HCF
o Tier 2 (6–7 HCF): $15.21 per HCF
o Tier 3 (8+ HCF): $16.28 per HCF
Existing Water Filter Rebate Program
Established in October 2024 (Resolution 2024-139 - cityofsthelena.gov/336/WaterConservation-Rebates), the City continues to offer its Water Filter Rebate Program. • Residential Accounts: Single $150 incentive for eligible filtration devices purchased prior to program implementation, or replacement filters for previously installed units. • Commercial Accounts: $300 (1–3 sinks), $400 (4+ sinks), $400 (commercial restaurants), $400 (HOA facilities), plus a one-time $300 rebate for replacement filters on previously acquired devices.
As of August 2026, the City has provided rebates to 18 water customers that have applied for the program, totaling $2,700. The rebate program was started with a baseline of $50,000 from the Water Enterprise Fund.
Property Damage Claims & Property Relief
Customers affected by discolored water who experience property damage (such as stained laundry or damaged water-using appliances) may file a formal damage claim (cityofsthelena.gov/533/Claims) through the City for potential reimbursement. They may also apply for the established Water Filter Rebate Program.
DISCUSSION:
The proposed Ongoing Discolored Water Incident Credit Policy establishes a transparent, reporting-based mechanism to credit customers who flush their private lines during future discolored water events.
• Reporting Requirements: Customers experiencing discolored water must report the incident within 48 hours via the St. Helena Grapevine portal (cityofsthelena.gov/grapevine) or by telephone at (707) 968-2658. Timely reporting provides real-time geographic data that allows Public Works to map the area and dispatch targeted main line flushing or conduct onsite water quality testing. • Eligibility & Exclusions: To qualify, accounts must be active potable water accounts in good standing at the time of the incident. Accounts classified exclusively as dedicated fireline service, landscape-only irrigation service, or dedicated "standby" meters are explicitly excluded from receiving credits.
• Credit Calculation & Verification: Usage during the reported incident window is verified using high-frequency interval data retrieved from the customer's EyeOnWater smart meter account. The volumetric credit offsets flushing consumption and is calculated starting at the lowest applicable rate (Tier 1: $7.55*/HCF), progressing to higher tiers (Tier 2: $15.21*/HCF or Tier 3: $16.28*/HCF) only if the account's total billing cycle usage exceeds subsequent tier thresholds. Base rate service charges are not adjusted, and wastewater charges remain unadjusted unless authorized by the City Manager or Finance Director.
City Utility Billing staff plans to provide a quarterly report to Council on the usage of the Water Incident Credit Policy.
*Note: Tiered volumetric usage rates reflect the fee schedule in effect at the time of policy adoption (Tier 1: $7.55/HCF; Tier 2: $15.21/HCF; Tier 3: $16.28/HCF). Credits will be calculated based on the specific tiered rates adopted and active during the billing cycle in which the discolored water incident occurred.
ENVIRONMENTAL REVIEW:
N/A
GOAL:
Miscellaneous/Other
ATTACHMENTS:
1. Presentation - Discolored Water Credit Policy
2. Resolution - Discolored Water Incident Policy
3. Exhibit A - p-fi-0023_Discolored Water Incident Credit Policy
4. Public Comment - Chris Warner
5. Public Comment - Mark Smithers
6. Public Comment - Garry Rose
ONGOING DISCOLORED
WATER INCIDENT
CREDIT POLICY
ITEM 12.1
City Council Meeting – September 22, 2026
Jim McCann, Interim City Manager
ONGOING DISCOLORED WATER
INCIDENT CREDIT POLICY
Ongoing Incident Credit Policy
• 48-Hour Grapevine Reporting Requirement: Customers log discolored water events on the St. Helena Grapevine portal (cityofsthelena.gov/grapevine) or via phone (707-968-2658) within 48 hours. • EyeOnWater Smart Meter Integration: High-frequency interval data retrieved from smart meters precisely measures volumetric consumption during the verified incident window. • Volumetric Flushing Offset: Billing credit directly offsets usage charges incurred while flushing private plumbing lines, starting at current Tier 1 rates up through higher tiers if billing thresholds are met. • Sustainable Funding Source: Ongoing credits granted under this administrative policy will be funded primarily through accumulated interest earnings generated within the Water Enterprise Fund.
UTILITY RATES & ELIGIBILITY
Account / Usage Tier 2026 Volumetric Rate Policy Credit Status Policy Rationale Tier 1 Usage (1–6 HCF) $7.55 per HCF Eligible Offsets domestic line flushing usage Tier 2 Usage (6–7 HCF) $15.21 per HCF Eligible Offsets domestic line flushing usage Tier 3 Usage (8+ HCF) $16.28 per HCF Eligible Offsets domestic line flushing usage Fire Service Lines Dedicated Fire Rates Excluded Emergency safety line; no daily potable use Landscape Irrigation Dedicated Meters Excluded Outdoor non-potable irrigation account Standby Meters Dedicated Base Fee Excluded Inactive / non-potable standby status
SUPPLEMENTAL SUPPORT
PROGRAMS
Water Filter Rebate Program
• Established Incentive: Enacted under Res. 2024-139 with $50,000 baseline from the Water Enterprise Fund.
• Residential Tier: $150 incentive for new filtration device purchase or replacement filter elements. • Commercial Tier: $300 (1–3 sinks) to $400 (4+ sinks, restaurants, HOAs), plus $300 replacement filter rebate.
• Current Utilization: 18 rebates approved totaling $2,700 through August 2026.
Property Damage Claims
• Formal Claim Process: Customers experiencing physical property damage can submit a formal Claim Form to the City Clerk.
• Covered Losses: Applies to documented damage such as stained laundry/linens or damaged water appliances.
• Independent Evaluation: Evaluated separately alongside bill credit programs for full reimbursement consideration.
QUESTIONS & DISCUSSION
Recommended Council Action:
Adopt Resolution Approving:
• The establishment of an ongoing, reporting-based Water Credit Policy for active customers who log verified discolored water incidents on the "St.
Helena Grapevine" portal or via direct telephone call.
• Authorization for the City Manager and Director of Finance to establish administrative guidelines to implement, calculate, and process ongoing volumetric usage credits.
CITY OF ST. HELENA
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST. HELENA,
CALIFORNIA, ADOPTING AN ONGOING DISCOLORED WATER INCIDENT CREDIT
POLICY FOR QUALIFYING WATER UTILITY CUSTOMERS
RECITALS
WHEREAS, the City of St. Helena owns and operates a municipal water system providing potable water service throughout the community; and WHEREAS, aesthetic discolored water incidents may occur due to seasonal source water dynamics and distribution system disturbances; and WHEREAS, the City Council desires to establish a policy that offsets water costs incurred by customers flushing their private plumbing systems during future discolored water events; and
WHEREAS, ongoing credit costs can be absorbed by interest earnings generated within the Water Enterprise Fund without compromising planned capital improvement budgets; and
WHEREAS, smart water meters and the EyeOnWater monitoring platform enable accurate, transparent verification of high-frequency usage during reported incident windows.
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Helena as follows:
1. Recitals: The Council finds that the above recitals are true and correct and incorporates them into this Resolution.
2. Adoption of Policy: The City Council hereby adopts the Ongoing Discolored Water Incident Credit Policy, attached hereto as Exhibit A and incorporated by reference.
3. Administrative Authority: The City Manager, or their designee, is authorized to establish administrative procedures, publish reporting tools, calculate usage credits based on EyeOnWater data, and process property damage claims resulting from discolored water incidents.
Approved at a Regular Meeting of the St. Helena City Council on September 22, 2026, by the following vote:
Mayor Dohring: __________
Vice Mayor Deasy: __________
Council Member Barak: __________
Council Member Spadarotto: __________
Council Member Diaz: __________
APPROVED: ATTEST:
________________________ ________________________
Paul Jamison Dohring, Mayor Andrew Bradley, City Clerk
P-FI-0023
Policy
Discolored Water Incident Credit Policy
City of St. Helena
Council Policy
Finance
Policy # P-FI-0023
Revision # 1
Implementation Date 2026-09-22
Title:
Discolored Water Incident
Credit Policy
Last Update Date 2026-09-22
Approval by City Council Resolution No. 2026-XXX Date Approved 2026-09-22 I. Purpose, Overview and Scope of this Policy
The City of St. Helena is committed to delivering reliable municipal water service. The City recognizes that aesthetic discolored water incidents can occur due to seasonal source water shifts and distribution system disturbances. The purpose of this policy is to establish standard administrative procedures for evaluating and issuing billing credits to active water utility customers for water wasted while flushing discolored water out of their private plumbing systems during future reported incidents.
This policy remains in effect until rescinded or amended by the City Council.
II. Authority
The City Council has authority to establish and update this policy. The City Manager, or their designee, is granted authority to establish administrative guidelines to implement, calculate, and process billing credits and related claims consistent with this policy.
III. Policy – Eligibility & Incident Credit Parameters
Eligibility Requirements
• Active Status: Accounts must be an active potable water service account in good standing at the time of the reported incident.
• Timely Incident Reporting: To qualify for a billing credit, the customer must report the discolored water incident within 48 hours of occurrence through the City’s St. Helena Grapevine online portal (cityofsthelena.gov/grapevine) or via telephone (707-968-2658). • Excluded Accounts: Accounts classified exclusively as dedicated fireline service, landscapeonly irrigation service, or dedicated "standby" meters are explicitly ineligible for bill credits under this policy.
Credit Calculation & Tracking
• EyeOnWater Meter Verification: Usage during the reported incident window will be measured using high-frequency interval data retrieved from the customer's EyeOnWater smart meter monitoring account.
• Volumetric Credit Amount: The credit offsets the volumetric water usage charges incurred while flushing private lines or enduring discolored water conditions. Credits are calculated based on the account's total usage during the billing period; flushing usage is credited starting at the lowest applicable rate (Tier 1) and progresses to higher tier rates (Tier 2 or Tier 3) only if the customer's total consumption for that billing cycle exceeds the volume
P-FI-0023
Policy
Discolored Water Incident Credit Policy
City of St. Helena
Council Policy
Finance
threshold for those subsequent tiers.
• Base Rates & Wastewater: Base rate service charges are not subject to adjustment under this policy. Wastewater charges will not be adjusted unless specifically evaluated and authorized by the City Manager, Director of Finance, or designee. • Funding Source: Ongoing credits granted under this policy will be funded primarily through accumulated interest earnings generated within the Water Enterprise Fund.
IV. Operational Response & Supplemental Relief
• Main Flushing & Testing: Upon receipt of an incident report, Public Works staff will map the location to dispatch localized water main flushing or other mitigation strategies and, upon request or identified need, perform on-site water quality testing. • Property Damage Claims: Customers experiencing physical property damage attributable to discolored water (e.g., ruined laundry or damaged appliances) may submit a formal Claim Form to the City Clerk's office for independent reimbursement evaluation. • Water Filter Rebate Program: Customers remain eligible to apply for the City’s established Water Filter Rebate Program ($150 residential / up to $400 commercial) under Resolution 2024-139.
V. Procedures
• Customer Reporting: The customer experiences discolored water and reports the incident within 48 hours via the St. Helena Grapevine portal or telephone. • Operational Dispatch & Logging: Utility Billing / Public Works logs the reported address, maps the incident area, and dispatches crews for main line flushing or other mitigation strategies, as well as performs on-site water quality testing upon request or identified need. • Staff Notification: Public Works administrative staff notifies Utility Billing staff of the verified discolored water incident, providing the account details and verified timeframe requiring credit evaluation.
• Usage Data Retrieval: Utility Billing staff pulls interval usage data from the customer's EyeOnWater account covering the verified reported incident timeframe. • Credit Determination: Staff calculates the volumetric flushing credit using the interval usage data and current tiered rates.
• Approval: The credit determination is reviewed and approved by the City Manager, Director of Finance, or designee. Credit Application: Utility Billing applies the approved credit directly to the customer's account within the next regular billing cycle.
Outlook
Comment - Proposed Discolored Water Credit Policy - September 22, 2026 City Council Meeting From Christopher J Warner <[email protected]>
Date Fri 9/18/2026 3:55 PM
To Public Comment <[email protected]>; James McCann <[email protected]> Cc Paul Dohring <[email protected]>; Michelle Deasy <[email protected]>; Aaron Barak <[email protected]>; City Clerk <[email protected]>; Ethan Walsh <[email protected]>; Garry Rose <[email protected]>
1 attachment (124 KB)
Exhibit A - p-fi-0023_Discolored Water Incident Credit Policy.docx; Please include the following comment on the discolored water credit policy on the City Council September 22 Agenda:
The draft discolored water credit policy appears to NOT include even a MINIMAL requirement to require documentation and verification that a discolored water incident has occurred and its duration.
This is contrary to minimal City "waste, fraud and abuse" protections to ensure that transactions are auditable and verifiable. The proposed policy appears to defer to any water user's report of an incident, rather than any documentation and verification of the incident and its duration, such timestamped photographs, videos or actual inspection and verification of the actual discolored water directly by Public Works.
Attached is and please include in my public comment my recommended edit to the text of the proposed discolored water credit policy to ensure the determination and award of such credits is subject to documentation and verification under minimal, standard, auditable "waste, fraud and abuse" standards.
Thank you for your consideration of these comments. These comments are personal only and not in any official or public capacity with the City or any other entity.
Christopher J. Warner
1434 Grayson Avenue
415-309-9572
P-FI-0023
City of St. Helena
Council Policy
Finance
Policy
Discolored Water Incident Credit Policy
Title:
Discolored Water Incident
Credit Policy
Policy # P-FI-0023
Revision # 1
Implementation Date 2026-09-22
LastUpdate Date 2026-09-22
Approval by City Council Resolution No. 2026-XXX Date Approved 2026-09-22 I. Purpose, Overview and Scope of this Policy
The City of St. Helena is committed to delivering reliable municipal water service. The City recognizes that aesthetic discolored water incidents can occur due to seasonal source water shifts and distribution system disturbances. The purpose of this policy is to establish standard administrative procedures for evaluating and issuing billing credits to active water utility customers for water wasted while flushing discolored water out of their private plumbing systems during future reported incidents.
This policy remains in effect until rescinded or amended by the City Council.
II. Authority
The City Council has authority to establish and update this policy. The City Manager, or their designee, is granted authority to establish administrative guidelines to implement, calculate, and process billing credits and related claims consistent with this policy.
III. Policy – Eligibility & Incident Credit Parameters
Eligibility Requirements
• Active Status: Accounts must be an active potable water service account in good standing at the time of the reported incident.
• Timely Incident Reporting: To qualify for a billing credit, the customer must report the discolored water incident and provide auditable written documentation to verify that the incident occurred and documentation of its duration within 48 hours of occurrence through the City’s St. Helena Grapevine online portal (cityofsthelena.gov/grapevine) or via telephone (707-968-2658).
• Excluded Accounts: Accounts classified exclusively as dedicated fireline service, landscapeonly irrigation service, or dedicated "standby" meters are explicitly ineligible for bill credits under this policy.
Credit Calculation & Tracking
• EyeOnWater Meter Verification: Usage during the reported incident window will be measured using high-frequency interval data retrieved from the customer's EyeOnWater smart meter monitoring account.
• Volumetric Credit Amount: The credit offsets the volumetric water usage charges incurred while flushing private lines or enduring discolored water conditions. Credits are calculated based on the account's total usage during the billing period; flushing usage is credited
P-FI-0023
City of St. Helena
Council Policy
Finance
Policy
Discolored Water Incident Credit Policy
starting at the lowest applicable rate (Tier 1) and progresses to higher tier rates (Tier 2 or Tier 3) only if the customer's total consumption for that billing cycle exceeds the volume
P-FI-0023
City of St. Helena
Council Policy
Finance
Policy
Discolored Water Incident Credit Policy
threshold for those subsequent tiers.
• Base Rates & Wastewater: Base rate service charges are not subject to adjustment under this policy. Wastewater charges will not be adjusted unless specifically evaluated and authorized by the City Manager, Director of Finance, or designee. • Funding Source: Ongoing credits granted under this policy will be funded primarily through accumulated interest earnings generated within the Water Enterprise Fund.
IV. Operational Response & Supplemental Relief
• Main Flushing & Testing: Upon receipt of an incident report, Public Works staff will map the location to dispatch localized water main flushing or other mitigation strategies as well as written, auditable documentation of the occurrence and duration of the discoloration incident and, upon request or identified need, perform on-site water quality testing. • Property Damage Claims: Customers experiencing physical property damage attributable to discolored water (e.g., ruined laundry or damaged appliances) may submit a formal Claim Form to the City Clerk's office for independent reimbursement evaluation. • Water Filter Rebate Program: Customers remain eligible to apply for the City’s established Water Filter Rebate Program ($150 residential / up to $400 commercial) under Resolution 2024-139.
V. Procedures
• Customer Reporting: The customer experiences discolored water and reports the incident and documents the occurrence and duration of the incident within 48 hours via the St.
Helena Grapevine portal or telephone.
• Operational Dispatch & Logging: Utility Billing / Public Works logs the reported address, maps the incident area, and dispatches crews for main line flushing or other mitigation strategies as well as auditable documentation of the occurrence and duration of the discoloration incident, as well as performs on-site water quality testing upon request or identified need.
• Staff Notification: Public Works administrative staff notifies Utility Billing staff of the verified discolored water incident, providing the account details and verified timeframe requiring credit evaluation.
• Usage Data Retrieval: Utility Billing staff pulls interval usage data from the customer's EyeOnWater account covering the verified reported incident timeframe. • Credit Determination: Staff calculates the volumetric flushing credit using the interval usage data and current tiered rates.
• Approval: The credit determination is documented, verified, reviewed and approved by the City Manager, Director of Finance, or designee. Credit Application: Utility Billing applies the approved credit directly to the customer's account within the next regular billing cycle.
Outlook
Council meeting agenda item 12.1 Water incident credit policy From Mark Smithers <[email protected]>
Date Mon 9/21/2026 5:21 PM
To Public Comment <[email protected]>
Cc James McCann <[email protected]>; Paul Dohring <[email protected]>; Michelle Deasy <[email protected]>; Scott Diaz <[email protected]>; Aaron Barak <[email protected]>; Kate Spadarotto <[email protected]> To Jim McCann, our mayor, and city council members
I completely understand our city trying to do something, anything to recognize the terrible years long water discoloration problem and to hopefully have the community recognize the city is now doing everything they can to mitigate and ultimately fix the problem. However, this proposed water incident credit policy, and program is not the right approach and will waste hundreds of thousands of dollars on administrative costs, deliver little financial relief, and only further customer frustrations with our water delivery. I make the following points that I hope you will accept as observations and advice such that you will see where this program falls short.
1. The policy and staff report do not provide clear and detailed instructions on how to go about reporting on grapevine. There needs to be a step-by-step instructive procedure which includes how to sign up for grapevine and exactly what information needs to be provided. A phone number needs to be provided with the extension a customer should dial. Again, what information needs to be provided: when did the incident begin, what grade of discoloration, how long did the incident last, what is the property address, what is the customer account number and phone number, etc? The instructive procedure and process needs to be written clearly and in detail to avoid confusion and frustration.
2. Is the customer required to be signed up for Eyeonwater and provide information? If yes, then a detailed clear instructive procedure needs to accompany the policy that includes how to sign up for Eyeonwater, how to get to the information on the website, and how to report it. What about customers that can’t manage to sign up for Eyeonwater?
3. There are no detailed staff processes and procedures included with the policy. There needs to be a clear and detailed process and procedure document for staff to easy the accumulation of information. We can’t start this program and just wing it or develop the information documentation as the program starts. At a minimum there needs to be a checklist and a claim process timeline. There needs to be a form (electronic or otherwise) that follows a process for the retrieval and review of information with dates of completion and documented approval steps. Customers need to know that all claims will follow the same process and procedure and will be documented appropriately for all claims no matter the amount.
4. What is the process and procedure if a customer’s claim is denied or the customer does not agree with the approved claim amount?
5. The staff report does not include any data or analytics regarding likely individual claims and amounts. My typical use charges for an entire month are less than $30. Is there a
minimum claim amount? What average claim amount is the city anticipating? Are we really talking about the potential of 15,000 claims if the average water use claim is approximately $30 (1250 customers (only half file), once a month, at $30 each claim:
2,500 x 12 x $30 = $450,000)
6. The staff report does not include any information or analysis regarding administrative costs for each claim. Based on my quick review of the policy document and the process staff will follow; I caution that fully loaded labor administrative and verification costs will be far greater than the average claim.
7. This is a new program. How will the administrative costs incurred by the General Fund be charged to the water department?
8. If the full cost of the rebate program is $500,000 (as previously suggested) and the likely administrative costs will be at least the same amount ($500,000) but in my estimation twice that amount; how do the water enterprise projected financials and bond covenants look. I’m guessing we will not be in good shape.
It is deeply concerning that the staff report and draft policy have not touched these issues. I reiterate that I understand the city’s desire to acknowledge the issue and the customer burden of paying for a product of poor quality or that can’t be used. However, the total cost of this program is significant and is better spent on cleaning and replacing pipes. The revenues of the water enterprise are fungible. It doesn’t matter if they are investment earnings or rate paying customers. Either way it is water enterprise monies, and they need to be spent to fix the problem, not place a band aid on it. What happens a year from now when we still face the same issue at lesser intervals; do we extend the program and take more money away from fixing the problem? I don’t see how staff has the bandwidth to administer this program.
Best to you all.
Mark Smithers
This is a personally comment and is not associated with my participation in the finance committee
City Council Meeting | September 22, 2026 | Item 12.1
Submitted by: Garry L Rose, St. Helena, CA
Dear Mayor Dohring, Vice Mayor Deasy, Council Members Barak, Spadarotto, and Diaz, Acting City Manager McCann, and Director of Public Works Leach.
Establishment of an Ongoing Discolored Water Incident Credit Policy The following comments and opinions are personal and not in any official or public capacity with the City or any other entity.
The City Council and City Staff need to determine whether the proposed Ongoing Discolored Water Incident Credit Policy in Item 12.1 meaningfully satisfy most water customers.
• The proposed Policy lacks sufficient detail for the City Council to make an informed decision.
• There is no financial analysis that includes administrative costs. • Interest in income from the Water Enterprise is revenue that can be used for any expense in the enterprise including fixing the brown water issue. Using this revenue for rebates will significantly impact already scarce Water Enterprise resources.
• There is no distinction between potable water use and irrigation use. For most residences, the potable water use will be limited to Tier 1 usage. Most of Tier 2 and Tier 3 will be irrigation use with no need for a rebate. • Many commercial customers, multi-family, and Vineyard Valley are connected to single meters with charges distributed by the landlord or HOA’s, making the proposed Policy very difficult if not impossible to manage. • Water use charges in Tier 1 are a small percentage of the total water bill and will be viewed by residential customers as insignificant. Everyone wants the problem fixed.
• Commercial customers and actual financially impacted residential customers can use the existing claims process in lieu of developing a new process. • Possibly review the existing claims process to make sure a documentation process relative to brown water claims is included.
There is no practical reason to spend limited Council meeting time debating an item that is not ready for responsible action. This Policy is not needed.
Respectfully submitted, Garry L. Rose