Attachment: A
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-� Previous Service on any Commission/Board: □YES
Commission Application
If yes, which commission: __ __,;;;'--"---t-1/._,fr'--''----- When: _ _,_/l_..,0'-1-/---'-/ft_,_ ____ _ Are you available to attend evening meeting: ){Es □ NO
Do you p��tly contract any services or are you otherwise employed by the City:
□ YES L)l(NO
If so, what is the nature of the contract or employment:
/!//ft I
Please give a brief statement as to why you are interested in serving on the commission chosen and describe how your qualifications and skills would benefit the Commission:
I am interested in serving on the committee to continue building this community into a reputable and desirable destination. My qualifications demonstrate a sensibility towards at risk populations and government officials. The diplomacy I can provide will bridge and liaison a climate that serves a win and satisfaction to all parties in the interest of improvement and just conditions in Stanton. As a mother and an Educator, I have served as a watchman over Stanton in my direct vicinity; however, my skills would be better utilized and benefit Stanton with a broader reach and platform.
Have you participated in any community service projects or civic activities? If yes, please list:
My participation in community service projects has been ongoing for the past 25 years in different service capacities. I have provided outreach with my church to underserved communities and within our own storehouse in appreciation to others that serve.
Throughout my academic career, I have had the opportunities to provide outreach in the jails, juvenile hall, Meals on Wheels, Helping Hands, Casa Youth Shelter, and many others. My professional career has served Olive Crest Children's Center, Institute for Applied Behavioral Analysis, Department of Children Family Services, Garden Grove School District, and Cypress School District thereby in constant service as a watchman and participation in countless civic and community projects. We have supported Challenger Baseball via Cypress Rotary. I have also served on Kiwanis projects - an Upcoming Project is Kids and Cops.
Commission Application
Please describe your educational background and list any professional or vocational licenses/certificates.
My professional and vocational background constitute a Masters in Education; an undergraduate degree in Social Work; certificates in Drug and Alcohol Studies and a Generalist Counseling Composite; DCFS Children's Social Worker Training, Specialized Trainings from the Institute for Applied Behavioral Analysis with Adults and Children amongst training from the School Districts and SELPA. I have worked for Garden Grove School District as an Intensive Behavioral Instructional Aid, and currently for Cypress School District as a Substitute Teacher.
I am a Registered Behavior Technician for the Behavior Analysis Certification Board and work for ACES - Autism Comprehensive Education Services as well.
My employment has also included Saks Fifth Avenue for 6 years and currently with Metro Inspections, verifying Business Viability and Legitimacy. As such, I possess the savoir faire necessary to work with businesses and community leaders.
I certify that the above information is true and correct, and I authorize the verification of the information in the a lication in the event I am a finalist for the appointment.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE
OR ANY ACCOMMODATIONS TO PARTICIPATE IN THE APPL/CATION AND SELECTION PROCESS, EJ!,A?.QJ,[email protected]
PLEASE CONTACT THE OFFICE OF THE CITY CLERK AT (714) 890-4245 OR VIA E-MAIL AT AT THE TIME THIS APPLICATION IS SUBMITTED. THIS WILL ENABLE THE
CITY TO MAKE RESONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE APPLICATION/ SELECTION PROCESS OR PERFORM THE VOLUNTEER DUTIES FOR WHICH YOU ARE APPL YING.
PLEASE NOTE: Your completed application is subject to public disclosure in accordance with the Public Records Act. Additionally, a person holding a position on a Commission Is required to file a Conflict of Interest Statement pursuant to the Politi-cal Reform Act and the City of Stanton Conflict of Interest Code, and must obtain formal AB 1234 ethics training within one year of appointment and bi-annually thereafter. These filings are subject to pub/le dlscfosure.
Return completed application to:
Office ofthe City Clerk
7800 Katella Avenue
Stanton, CA
,
90680
or
Via e-mail to: [email protected]!.
7800 Katella Avenue
Stanton, California 90680
www.stantonca.gov
COMMISSION APPLICATION
Application to be considered for the following Commission(s):
D Parks, Recreation & Community Services Commission 0 Planning Commission The City of Stanton requests information from community members who are interested in ser ving on a City Commission. This request does not constitute an appointment as such appointments are made by the City Council.
Please Note:
1. Information provided on this form is public information and is subject to disclosure and/or distribution; and
2. To qualify for an appointment, you must reside within the City limits and be at least 18 years of age to qualify.
Name: Jeffrey Jones
Residence Address:
Registered Voter in the City of Stanton: � YES
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Previous Service on any Commission/Board: �YES □ NO
Commission Application
If yes, which commission: Public Safety When: Currently Are you available to attend evening meeting: 0 YES □ NO Do you presently contract any services or are you otherwise employed by the City:
□ YES �NO
If so, what is the nature of the contract or employment:
N/A
Please give a brief statement as to why you are interested in serving on the comm1ss1on chosen and describe how your qualifications and skills would benefit the Commission:
Retired Orange County Deputy Sheriff and former Code Enforcement Officer. Currently, work parttime for the Coast Community College District. I believe I have a stake in the community and desire to see it developed in a responsible manner with the interests of the residents and business owners being my top priority. With varied experience in public safety, zoning enforcement and education, I believe I would contribute well to the commission and needs of the city.
Have you participated in any community service projects or civic activities? If yes, please list:
Currently serve on the Board of Director's for Crosspoint Village Home Owner's Association as Treasuer. The largest gated community in the City. A volunteer position. The duties resemble that of a Planning Commissioner, in that, the Board is responsible for the coordination of planning, orderly growth, efficient land use and environmental protection within the 500 unit community.
Commission Application
Please describe your educational background and list any professional or vocational licenses/certificates.
BA degree from California State University- Fullerton
Advanced POST Certificate
Prior ICC Certified Zoning Inspector
Prior certified Code Enforcement Officer
Certification:
I certify that the above information is true and correct, and I authorize the verification of the information in the application in the event I am a finalist for the appointment. 07/01/2022
Date
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE
OR ANY ACCOMMODATIONS TO PARTICIPATE IN THE APPL/CATION AND SELECTION PROCESS, PLEASE CONTACT THE OFFICE OF THE CITY CLERK AT (714) 890-4245 OR VIA E-MAIL AT [email protected] AT THE TIME THIS APPL/CATION IS SUBMITTED. THIS WILL ENABLE THE
CITY TO MAKE RESONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE APPL/CATION/ SELECTION PROCESS OR PERFORM THE VOLUNTEER DUTIES FOR WHICH YOU ARE APPL YING.
PLEASE NOTE: Your completed application Is subject to public disclosure In accordance with the Publk Records Act. Addltlonally, a person holding a position on a Commission Is required to file a Conflict of Interest Statement pursuant to the Political Reform Act and the City of Stanton Conflict of Interest Code, and must obtain formal AB 1234 ethics training within one year of appointment and bl-annually thereafter. These flllngs are subject to public disclosure.
Return completed application to:
Office of the City Clerk
7800 Katella Avenue
Stanton, CA 90680
or
Via e-mail to: [email protected]
7800 Katella Avenue
Stanton, California 90680
www.stantonca.gov
COMMISSION APPLICATION
Application to be considered for the following Commission(s):
D Parks, Recreation & Community Services Commission [Z] Planning Commission The City of Stanton requests information from community members who are interested in serving on a City Commission. This request does not constitute an appointment as such appointments are made by the City Council.
Please Note:
1. Information provided on this form is public information and is subject to disclosure and/or distribution; and
2. To qualify for an appointment, you must reside within the City limits and be at least 18 years of age to qualify.
Name: Peter Thao Nguyen
Resident of Stanton Since: September 1999
Registered Voter in the City of Stanton: [Z] YES
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Previous Service on any Commission/Board: DYES [Z]NO
When:
Commission Application
If yes, which commission: ---------- ------------
Are you available to attend evening meeting: [Z] YES
Do you f:>resently contract any services or are you otherwise employed by the City:
□ YES IZ] NO
If so, what is the nature of the contract or employment:
Please give a brief statement as to why you are interested in serving on the comm1ss1on chosen and describe how your qualifications and skills would benefit the Commission:
I'm interested in serving on the Planning Commission because I have a strong belief in community and I want to utilize all of my skill and experience to make a difference. I'm a great team player, a quick learner and I have a tremendous desire to join the team.
Have you participated in any community service projects or civic activities? If yes, please list:
I have served as board member in my community for over 10 years. I am the president of Serena Homeowner Association and my duty is to help my 84 neighbors to live in a safe, clean and harmony community.
Commission Application
Please describe your educational background and list any professional or vocational licenses/certificates.
Bachelor of Arts - Management Information Systems
Board member of Serena Homeowner Association
Integration Specialist - programmer
Catechist at St. Polycarp Church
Certification:
I certify that the above information is true and correct, and I authorize the verification of the information in the application in the event I am a finalist for the appointment. 07-17-2022
Signature Date
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE
OR ANY ACCOMMODATIONS TO PARTICIPATE IN THE APPLICATION AND SELECTION PROCESS, PLEASE CONTACT THE OFFICE OF THE CITY CLERK AT (714) 890-4245 OR VIA E-MAIL AT [email protected] AT THE TIME THIS APPLICATION IS SUBMITTED. THIS WILL ENABLE THE
CITY TO MAKE RESONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE APPL/CATION/ SELECTION PROCESS OR PERFORM THE VOLUNTEER DUTIES FOR WHICH YOU ARE APPL YING.
PLEASE NOTE: Your completed application is subject to public disclosure in accordance with the Public Records Act. Additionally, a person holding a position on a Commission is required to file a Conflict of Interest Statement pursuant to the Political Reform Act and the City of Stanton Conflict of Interest Code, and must obtain formal AB 1234 ethics training within one year of appointment and bi-annually thereafter. These filings are subject to public disclosure.
Return completed application to:
Office of the City Clerk
7800 Katella Avenue
Stanton, CA 90680
or
Via e-mail to: [email protected]
7800 Katella Avenue
Stanton, California 90680
www.stantonca.gov
COMMISSION APPLICATION
Application to be considered for the following Commission(s):
D Parks, Recreation & Community Services Commission [Z] Planning Commission The City of Stanton requests information from community members who are interested in serving on a City Commission. This request does not constitute an appointment as such appointments are made by the City Council.
Please Note:
1. Information provided on this form is public information and is subject to disclosure and/or distribution; and
2. To qualify for an appointment, you must reside within the City limits and be at least 18 years of age to qualify.
Name: Dewayne Allen Normand
1975
Registered Voter in the City of Stanton: [Z] YES
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Previous Service on any Commission/Board: [l]YES □ NO
Commission Application
If yes, which commission: Parks & Recs When: 2019-current Are you available to attend evening meeting: [Z] YES □ NO Do you presently contract any services or are you otherwise employed by the City:
0 YES [Z] NO
If so, what is the nature of the contract or employment:
Please give a brief statement as to why you are interested in serving on the commission chosen and describe how your qualifications and skills would benefit the Commission:
I am very interested in the growth and future of Stanton. Living in this city since 1975 has given me a unique experience of knowing what was, is and what we can be. After serving on Parks and Recs for the last few years, I feel I am prepared to offer a wider perspective for the planning commision and the future of Stanton
Have you participated in any community service projects or civic activities? If yes, please list:
Several, Parks and recs event, numerous city meetings, events and planning perspectives. I am devoted to our city and am always looking for opportunities to be involved. Likely many I have been involved in that I am unable to list but I am always available when the time presents itself
Commission Application
Please describe your educational background and list any professional or vocational licenses/certificates.
I graduated high school locally at Rancho Alamitos in 87, went into the Marines and then into several collegas for IT administration, Networking and Management. I currently attended Kaplan University and Purdue Global University
Certification:
I certify that the above information is true and correct, and I authorize the verification of the information in the application in the event I am a finalist for the appointment. 06/30/2022
Signature Date
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE
OR ANY ACCOMMODATIONS TO PARTICIPATE IN THE APPL/CATION AND SELECTION PROCESS, PLEASE CONTACT THE OFFICE OF THE CITY CLERK AT (714) 890-4245 OR VIA E-MAIL AT [email protected] AT THE TIME THIS APPLICATION IS SUBMITTED. THIS WILL ENABLE THE
CITY TO MAKE RESONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE APPL/CATION/ SELECTION PROCESS OR PERFORM THE VOLUNTEER DUTIES FOR WHICH YOU ARE APPL YING.
PLEASE NOTE: Your completed application is subject to public disclosure in accordance with the Public Records Act. Additionally, a person holding a position on a Commission is required to file a Conflict of Interest Statement pursuant to the Political Reform Act and the City of Stanton Conflict of Interest Code, and must obtain formal AB 1234 ethics training within one year of appointment and bi-annually thereafter. These filings are subject to public disclosure.
Return completed application to:
Office of the City Clerk
7800 Katella Avenue
Stanton, CA 90680
or
Via e-mail to: [email protected]
7800 Katella Avenue
Stanton, California 90680
www.stantonca.gov
COMMISSION APPLICATION
Application to be considered for the following Commission(s):
D Parks, Recreation & Community Services Commission [Z] Planning Commission The City of Stanton requests information from community members who are interested in serving on a City Commission. This request does not constitute an appointment as such appointments are made by the City Council.
Please Note:
1. Information provided on this form is public information and is subject to disclosure and/or distribution; and
2. To qualify for an appointment, you must reside within the City limits and be at least 18 years of age to qualify.
Name: Helen Sanchez
Residence Address:
1995
Registered Voter in the City of Stanton: [Z] YES
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Previous Service on any Commission/Board: DYES [Z]NO
Commission Application
If yes, which commission: __________ When: ___________ _ Are you available to attend evening meeting: [Z] YES □ NO Do you presently contract any services or are you otherwise employed by the City:
0 YES [Z] NO
If so, what is the nature of the contract or employment:
Please give a brief statement as to why you are interested in serving on the commission chosen and describe how your qualifications and skills would benefit the Commission:
I have always been interested in serving my community of Stanton. I have lived in Stanton over 25 years and have previously served on the Stanton Youth Action Alliance when it originally formed on community events from events pertaining to the recreation facilities, recreation and youth services (after-school programs), and community events (Easter Egg Hunt, Halloween festival, etc). I have also been previously an engineer for the Environmental Protection Agency (EPA) and bring along experience.
Have you participated in any community service projects or civic activities? If yes, please list:
Yes, I had been a part of the Stanton Youth Action Alliance about 15 years ago. I also volunteered heavily my time in the Christmas Toy Fire Truck Giveaways, Halloween festivities, Easter Egg Hunt, and after-school programs at the Stanton Recreation Community Center. Also, currently I serve as a board member of the Stanton Community Foundation.
Commission Application
Please describe your educational background and list any professional or vocational licenses/certificates.
I have a B.S in Chemical Engineering from UCI, M.S in Environmental Science from CSULA, and a Ph.D in Civil & Environmental Engineering from UCLA.
Certification:
I certify that the above information is true and correct, and I authorize the verification of the information in the application in the event I am a finalist for the appointment. 7/20/22
Signature Date
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE
OR ANY ACCOMMODATIONS TO PARTICIPATE IN THE APPL/CATION AND SELECTION PROCESS, PLEASE CONTACT THE OFFICE OF THE CITY CLERK AT (714) 890-4245 OR VIA E-MAIL AT [email protected] AT THE TIME THIS APPLICATION IS SUBMITTED. THIS WILL ENABLE THE
CITY TO MAKE RESONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE APPL/CATION/ SELECTION PROCESS OR PERFORM THE VOLUNTEER DUTIES FOR WHICH YOU ARE APPL YING.
PLEASE NOTE: Your completed application is subject to public disclosure in accordance with the Public Records Act. Additionally, a person holding a position on a Commission is required to file a Conflict of Interest Statement pursuant to the Political Reform Act and the City of Stanton Conflict of Interest Code, and must obtain formal AB 1234 ethics training within one year of appointment and bi-annually thereafter. These filings are subject to public disclosure.
Return completed application to:
Office of the City Clerk
7800 Katella Avenue
Stanton, CA 90680
or
Via e-mail to: [email protected]
7800 Katella Avenue
Stanton, California 90680
www.stantonca.gov
COMMISSION APPLICATION
Application to be considered for the following Commission(s):
□ Parks, Recreation & Community Services Commission � Planning Commission The City of Stanton requests Information from community members who are interested in serving on a City Commission. This request does not constitute an appointment as such appointments are made by the City Council.
Please Note:
1. Information provided on this form is public information and is subject to disclosure and/or distribution; and
2. To qualify for an appointment, you must reside within the City limits and be at leasi 18 years of age to qualify.
Name: El; z.o..'o eth
Residence Address:
Resident of Stanton Since: __ \._9 ..... ?\___._\.,___ ________________ _ Home Phone: __________ _
E-Mail:
Registered Voter in the City of Stanton: Kl YES
Cell Phone:
□ NO
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Previous Service on any Commission/Board: D YES lgjNO
Commission Application
If yes, which commission: _________ When: _________ _
Are you available to attend evening meeting: ·Jg[ YES □ NO Do you presently contract any services or are you otherwise employed by the City:
□ YEs·SNo
If so, what is the nature of the contract or employment:
Please give a brief statement as to why you are interested in serving on the commission chosen and describe how your qualifications and skills would benefit the Commission:
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Have you participated in any community service projects or civic activities? If yes, please list:
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Commission Application
Please describe your educational background and list any professional or vocational licenses/certificates.
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Certification:
I certify that the above information is true and correct, and I authorize the verification of the information in the application in the event I am a finalist for the appointment. 7-2,0-'2..2..
Date
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE
OR ANY ACCOMMODATIONS TO PARTICIPATE IN THE APPLICATION AND SELECTION PROCESS, PLEASE CONTACT THE OFFICE OF THE CITY CLERK AT (714) 890-4245 OR VIA E-MAIL AT PVAZQUEZ@STANTONCA. GOV AT THE TIME THIS APPL/CATION IS SUBMITTED. THIS WILL ENABLE THE CITY TO MAKE RESONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE APPL/CA rtON/ SELECTION PROCESS OR PERFORM THE VOLUNTEER DUTIES FOR WHICH YOU ARE APPL YING. · Pl:-,E.ASE N<JTE: YQµr .co.mpfete.d apP(lcftfori : Is, 'sli.bject t� public disclosure In accor,(1�,ic;e· with tfie·Pub/Jc R�i:orcts Act; Aciditionafly,··� pi,rsoh. flc,/ifii,g.a po!iition ona Commissld;fis ·reqµir.�
. to. llle ·a· <;i>nfl,ict of lriteres.t $t�t�ip�hi.pr.1r$iit11t to· th� Pt>litic•I .R�form Actj1µil'..ih.�)C.ity qf . st�ntoµ Confllct.·or Interest. c_r,tte; ?'n.d nfust obtal� iormaf AB 1234 ethics· training· wlthlt(one yfJiirof appointment and.bl-itnilually the�after. Th�se filings are subject to public dlsctdsµre. ·.
Return completed application to:
Office of the City Clerk
7800 Katella Avenue
Stanton, CA 90680
or
Via e-mail to: [email protected]
1 CITY OF STANTON
REPORT TO CITY COUNCIL
TO: Honorable Mayor and City Council
DATE: August 23, 2022
SUBJECT: POLICY REVIEW RELATED TO REQUESTS FOR FEE WAIVERS FOR USE OF CITY FACILITIES, CITY SPONSORSHIPS, AND USE OF CITYOWNED EQUIPMENT REPORT IN BRIEF:
To ensure the consistent application of City policies across all stakeholders to promote transparency, equity, efficiency, and appropriateness in the use of City facilities, City sponsorships, and City-owned equipment, Council will review existing City policies and provide direction for the development of new policies.
RECOMMENDED ACTIONS:
1. City Council declare this project to be categorically exempt under the California Environmental Quality Act, Class 1, Section 15301c; and
2. Provide direction to City staff on updates to existing policies and the development of new policies.
BACKGROUND:
A City policy is a memorialized set of guidelines intended to direct decisions and actions in alignment with the Council’s stated goals and priorities.
City policies promote:
• Transparency.
o All stakeholders (applicants, staff, Council) have access to documented standards and expectations.
o Transparency provides insight into how the City allocates resources. o Transparency promotes public trust and confidence in City operations. • Equity.
o Any eligible stakeholder should have the same access to designated City resources.
o Equity seeks to promote fair and impartial behavior.
o Equity provides equal access to resources throughout a community.
Item: 9B
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2 • Efficiency.
o Staff understands the documented decision-making process and implements consistently.
o Efficiency seeks to reduce uncertainty and subjectivity during routine operations.
o Efficiency promotes greater productivity in City operations. • Appropriateness.
o City resources are utilized as authorized by the City Manager and Council and not in conflict with any local, state, or federal laws or regulations. o Appropriateness ensures City resources are allocated in a manner that is of benefit to the community as a whole rather than an individual. o Appropriateness reduces risk and liability for the City.
ANALYSIS/JUSTIFICATION:
City Administrative Policy – Fee Waiver Guidelines for Facility Use Permits The City recognizes the value of partnering with other agencies and organizations in providing services that benefit the community and its residents. In an effort to provide support for organizations providing valuable community services that the City would otherwise not provide or is unable to provide, the Fee Waiver Guidelines for Facility Use Permits Policy has been established for determining when facility use permit fees may be waived. For the reasons stated above, staff is proposing the following substantive updates to the Policy (Attachment A):
• Broaden policy to include Special Event Permit fees (per Municipal Code Section
20.540) and those fees associated with parades, athletic events, and public assemblies (per Municipal Code Section 14.06).
• Include instructions on when and how to request a waiver. • Remove all references to “co-sponsor” (to be addressed in separate policy). • Document the Council will establish an annual fee waiver amount (maximum fees waived) that will be administered by the City Manager.
City Administrative Policy – City Sponsorship Program
The City recognizes that sponsorships play an important role in supporting our community, as well as to promote the tourism and economic development efforts of the City. The Sponsorship Program sets forth guidelines and criteria governing the granting of City funds or in-kind services for the purpose of supporting local festivals, special events, community projects or programs. The Sponsorship Program is presented for Council review and discussion (Attachment B).
3 The goals and objectives of the Policy as drafted are as follows:
• Promote the City as a desirable place to live, visit and do business. • Promote the City as a visitor destination and/or bring tourism-associated revenue to the City.
• Enhance the quality of life and well-being of the citizenry. • Advance the City’s commitment to and pride in being a multicultural community. • Encourage the development of neighborhood identity and pride.
The general requirements, eligibility criteria, and conditions of the Policy as drafted are as follows:
1. The applicant must be a registered nonprofit corporation or 501(c)3 organization with tax exempt status.
2. The special event, community project or program supports the aforementioned goals and objectives.
3. Funds are not to be used for operational costs.
4. Sponsorship request is to be no more than 25% of program/event budget. If sponsorships are in-kind, value of the in-kind items may not equal more than 25% of the program/event budget.
5. Event and promotion must take place within City limits.
6. Sponsorship request must be submitted at least ten (10) business days before the date that any event is scheduled to take place.
7. The recipient of sponsorship funds or in-kind services shall provide the City recognition as a sponsor in exchange for the funds or in-kind services in a method consistent with other sponsors. In no event shall the recognition for inkind services be less than that provided to other sponsors who have contributed the same total financial or in-kind support.
8. The nonprofit corporation must be ready, willing and able to enter a contractual agreement for sponsorship with the City and provide a certificate of liability insurance or proof of self-insurance, if applicable.
9. The nonprofit corporation must cover the full repair or replacement cost of any damages to City facility or equipment (outside of normal wear and tear) used as part of in-kind services.
10.The nonprofit corporation must comply with all City rules and regulations.
11.The nonprofit corporation must not be in active litigation against the City or otherwise have a claim against the City.
12.The purpose of the special event, community project, or program is not organized around political or religious themes but serves as a benefit to the City as a whole.
4 13.The special event, community project or program may not be a fundraiser.
Fundraising events are defined as:
a. Events that require participants to fundraise in addition to an entry fee for participating in the event (e.g., races, walkathons, marathons); b. Events that have an entry fee without any component that includes free or greatly reduced admission; and
c. Events that require participants to pay an entrance fee or “purchase” a table.
14.The nonprofit corporation will not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation. Further, the organization must agree to conform to the requirements of the Americans with Disabilities Act.
15.Organization must provide a presentation to the City Council within 60 days after the program or project is completed sharing the outcomes and benefits to the community as a whole.
City Administrative Policy – Use of City-Owned Equipment Staff proposes prohibiting the use City-owned equipment except for in the case of in-kind sponsorships as may be requested as part of the City Sponsorship Program Policy (Attachment C).
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions. Staff recommends Council approve an annual fee waiver limit, sponsorship/in-kind limit, and damaged equipment replacement and repair limit (if appropriate).
ENVIRONMENTAL IMPACT:
None.
LEGAL REVIEW:
Reviewed by the City Attorney.
PUBLIC NOTIFICATION:
None.
STRATEGIC PLAN OBJECTIVE ADDRESSED:
4 – Ensure fiscal stability and efficiency in governance. 5 – Provide a high quality of life.
6 – Maintain and promote a responsive, high quality and transparent government. 5 Prepared by: Hannah Shin-Heydorn, City Manager
Reviewed by: Michelle Bannigan, Finance Director
Approved by: Hannah Shin-Heydorn, City Manager
Attachments:
A. Fee Waiver Policy
B. City Sponsorship Policy
C. Use of City Owned Equipment Policy
CITY OF STANTON
ADMINISTRATIVE POLICY
Number
V-5-4
Date
TBD
SUBJECT:
Fee Waiver Guidelines For Facility Use Permits and
Special Event Permits
Authority
City Council
Administrator
Community Services
Community Development
PURPOSE:
The City of Stanton recognizes the value of partnering with other agencies and organizations in providing services that benefit the community and its residents. In an effort to provide support for organizations providing valuable community services that the City would otherwise not provide or is unable to provide, the following guidelines have been established for determining when facility use permit fees and special event permit fees may be waived.
GENERAL REQUIREMENTS, ELIGIBILITY CRITERIA, AND CONDITIONS:
Facility Use Permit fees may be waived by the Director of Community Services or his/her designee, if the applicant requests a fee waiver under one of the following categories and the appropriate criteria are met.
Special Event Permit fees (per Municipal Code Section 20.540) and those fees associated with parades, athletic events, and public assemblies (per Municipal Code Section 14.06) may be waived by the Director of Community Development or his/her designee, if the applicant requests a fee waiver under one of the following categories and the appropriate criteria are met.
The Council shall establish an annual fee waiver amount that will be administered by the City Manager.
In order to request a waiver, the applicant must submit a written request to the Community Services Director and/or Community Development Director requesting the fee waiver and identifying qualifying criteria. The written request must be submitted a minimum of ten (10) business days in advance of the requested date.
I. City of Stanton function and/or event, State of Local Agency, Unified School District entity that serves the Stanton Community, O.C.F.A. and O.C.S.D.
A. Organizations that have a cooperative working relationship/agreement with the City of Stanton.
II. Non-profit based in the City of Stanton.
A. Must be a valid 501(c)3 with a City of Stanton address. Acceptable proof of status includes an IRS determination letter, placement in the IRS’s Exempt Organization List, or religious organization categorization as defined by the IRS.
B. Event must abide by all City rules and regulations.
Attachment: A
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III. Non-profit providing direct positive benefit to the Stanton Community.
A. Must be a valid 501 (c)3. Acceptable proof of status includes an IRS determination letter, placement in the IRS’s Exempt Organization List, or religious organization categorization as defined by the IRS.
B. Event must abide by all City rules and regulations.
For all uses, the following standards will apply:
1. Good cause exists that fees would be a burden on the organization.
A certificate of insurance or statement of self-insurance and hold harmless agreement must be provided by the permittee. The City of Stanton must be indemnified and named as additional insured; amount of certificate must be at or exceed $1 million in liability.
2. Scheduling and use of facilities are subject to availability.
3. Reasonable steps shall be made by permittee to minimize impacts to City facilities, programs and residents.
4. Staff costs and/or Security Guard costs/fees will not be waived.
5. A refundable security deposit will not be waived.
6. Only one approved fee waiver allowed per non-profit, per fiscal year.
7. The Director may, at their discretion, place conditions upon the permit to minimize impacts to facilities or costs to the City or to restore facilities used to pre-event condition.
Appeals:
All decisions of the Director may be appealed to the City Manager for review.
CITY OF STANTON
ADMINISTRATIVE POLICY
Number
V-5-43
Date
TBD4/8/09
SUBJECT:
Fee Waiver Guidelines For Facility Use Permits and
Special Event Permits
Authority
City Council
Administrator
Community ServicesParks
& Recreation
Community Development
PURPOSE:
The City of Stanton recognizes the value of partnering with other agencies and organizations in providing services that benefit the community and its residents. In an effort to provide support for organizations providing valuable community services that the City would otherwise not provide or is unable to provide, the following guidelines have been established for determining when facility use permit fees and special event permit fees may be waived.
GENERAL REQUIREMENTS, ELIGIBILITY CRITERIA, AND CONDITIONS:
Fees charged for the use of City facilities (Facility Use Permit Ffees) may be waived by the Director of Community ServicesParks & Recreation or his/her designee, if the applicant requests a fee waiver under one of the following categories and the appropriate criteria are met.
Special Event Permit fees (per Municipal Code Section 20.540) and those fees associated with parades, athletic events, and public assemblies (per Municipal Code Section 14.06) may be waived by the Director of Community Development or his/her designee, if the applicant requests a fee waiver under one of the following categories and the appropriate criteria are met.
The Council shall establish an annual fee waiver amount that will be administered by the City Manager.
In order to request a waiver, the applicant must submit a written request to the Community Services Director and/or Community Development Director requesting the fee waiver and identifying qualifying criteria. The written request must be submitted a minimum of ten (10) business days in advance of the requested date.
I. City of Stanton function and/or event, State of Local Agency, Unified School District entity that serves the Stanton Community, O.C.F.A. and O.C.S.D.
A. Organizations that have a cooperative working relationship/agreement with the City of Stanton.
II. Non-profit based in the City of Stanton such as: Boys & Girls Club of Stanton, Church, etc.…
A. Must be a valid 501(c)3 with a City of Stanton address. Acceptable proof of status includes an IRS determination letter, placement in the IRS’s Exempt Organization List, or religious organization categorization as defined by the IRS.
B. Event must abide by fall within all City’s rules and regulations.
C.B. Appropriate City recognition as co-sponsor.
III. Non-profit providing direct positive benefit to the Stanton Community.
A. Must be a valid 501 (c)3. Acceptable proof of status includes an IRS determination letter, placement in the IRS’s Exempt Organization List, or religious organization categorization as defined by the IRS.
B. Event must abide by fall within all City’s rules and regulations.
C.B. Appropriate City recognition as co-sponsor.
For all uses, the following standards will apply:
1. Good cause exists that fees would be a burden on the organization.
A certificate of insurance or statement of self-insurance and hold harmless agreement must be provided by the permittee. The City of Stanton must be indemnified and named as additional insured; amount of certificate must be at or exceed $1 million in liability.
2. Scheduling and use of facilities are subject to availability.
3. Reasonable steps shall be made by permittee to minimize impacts to City facilities, programs and residents.
4. Staff costs and/or Security Guard costs/fees will not be waived.
5. A refundable security deposit will not be waived.
6. Only one approved fee waiver allowed per non-profit, per fiscal year.
7. The Director may, at his their discretion, place conditions upon the permit to minimize impacts to facilities or costs to the City or to restore facilities used to pre-event condition.
Appeals:
All decisions of the Director may be appealed to the City Manager for review.
CITY OF STANTON
ADMINISTRATIVE POLICY
Number
V-X-X
Date
TBD
SUBJECT:
City Sponsorship Program
Authority
City Council
Administrator
City Manager’s Office
PURPOSE:
The City of Stanton recognizes that sponsorships play an important role in supporting our community, as well as to promote the tourism and economic development efforts of the City. The purpose of this sponsorship policy is to set forth guidelines and criteria governing the granting of City funds or in-kind services for the purpose of supporting local festivals, special events, community projects or programs.
GOALS AND OBJECTIVES:
Sponsorship of funds or in-kind services (including, but not limited to full-time or parttime staff, marketing and communications, equipment or other services) will be considered for special events, community projects or programs designed to accomplish one or more of the following goals and objectives:
• Promote the City as a desirable place to live, visit and do business. • Promote the City as a visitor destination and/or bring tourism-associated revenue to the City.
• Enhance the quality of life and well-being of the citizenry. • Advance the City’s commitment to and pride in being a multicultural community. • Encourage the development of neighborhood identity and pride.
The granting of City funds or in-kind support is evaluated according to the effectiveness and impact the special event, community project or program has on the community-atlarge. Special attention is paid to sponsorships that promote the attractiveness of the City as a place to visit and/or live, celebrate the heritage of the City and its environs, and/or enrich the character and quality of life of its citizens.
The Council shall establish an annual sponsorship/in-kind services budget that will be administered by the City Manager.
GENERAL REQUIREMENTS, ELIGIBILITY CRITERIA, AND CONDITIONS:
The applicant for sponsorship of funds or in-kind services for special events, community projects or programs must meet all the following requirements, eligibility criteria, and conditions:
Attachment: B
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1. The applicant must be a registered nonprofit corporation or 501(c)3 organization with tax exempt status. Acceptable proof of status includes an IRS determination letter, placement in the IRS’s Exempt Organization List, or religious organization categorization as defined by the IRS.
2. The special event, community project or program supports the aforementioned goals and objectives.
3. Funds are not to be used for operational costs.
4. Sponsorship request is to be no more than 25% of program/event budget. If sponsorships are in-kind, value of the in-kind items may not equal more than 25% of the program/event budget.
5. Event and promotion must take place within City limits.
6. Sponsorship request must be submitted at least ten (10) business days before the date that any event is scheduled to take place.
7. The recipient of sponsorship funds or in-kind services shall provide the City recognition as a sponsor in exchange for the funds or in-kind services in a method consistent with other sponsors. In no event shall the recognition for inkind services be less than that provided to other sponsors who have contributed the same total financial or in-kind support.
8. The nonprofit corporation must be ready, willing and able to enter a contractual agreement for sponsorship with the City and provide a certificate of liability insurance or proof of self-insurance, if applicable.
9. The nonprofit corporation must cover the full repair or replacement cost of any damages to City facility or equipment (outside of normal wear and tear) used as part of in-kind services.
10.The nonprofit corporation must comply with all City rules and regulations.
11.The nonprofit corporation must not be in active litigation against the City or otherwise have a claim against the City.
12.The purpose of the special event, community project, or program is not organized around political or religious themes but serves as a benefit to the City as a whole.
13.The special event, community project or program may not be a fundraiser.
Fundraising events are defined as:
a. Events that require participants to fundraise in addition to an entry fee for participating in the event (e.g., races, walkathons, marathons); b. Events that have an entry fee without any component that includes free or greatly reduced admission; and
c. Events that require participants to pay an entrance fee or “purchase” a table.
14.The nonprofit corporation will not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation. Further, the organization must agree to conform to the requirements of the Americans with Disabilities Act.
15.Organization must provide a presentation to the City Council within 60 days after the program or project is completed sharing the outcomes and benefits to the community as a whole.
City Sponsorship Program Agreement
Acceptance of Requirements, Eligibility, Criteria, and Conditions PURPOSE:
The City of Stanton recognizes that sponsorships play an important role in supporting our community, as well as to promote the tourism and economic development efforts of the City. The purpose of this sponsorship policy is to set forth guidelines and criteria governing the granting of City funds or in-kind services for the purpose of supporting local festivals, special events, community projects or programs.
GOALS AND OBJECTIVES:
Sponsorship of funds or in-kind services (including, but not limited to full-time or parttime staff, marketing and communications, equipment or other services) will be considered for special events, community projects or programs designed to accomplish one or more of the following goals and objectives:
• Promote the City as a desirable place to live, visit and do business. • Promote the City as a visitor destination and/or bring tourism-associated revenue to the City.
• Enhance the quality of life and well-being of the citizenry. • Advance the City’s commitment to and pride in being a multicultural community. • Encourage the development of neighborhood identity and pride. • Promote cultural and artistic awareness among the citizenry.
The granting of City funds or in-kind support is evaluated according to the effectiveness and impact the special event, community project or program has on the community-atlarge. Special attention is paid to sponsorships that promote the attractiveness of the City as a place to visit and/or live, celebrate the heritage of the City and its environs, and/or enrich the character and quality of life of its citizens.
GENERAL REQUIREMENTS, ELIGIBILITY CRITERIA, AND CONDITIONS:
The applicant for sponsorship of funds or in-kind services for special events, community projects or programs must meet all the following requirements, eligibility criteria, and conditions:
1. The applicant must be a registered nonprofit corporation or 501(c)3 organization with tax exempt status. Acceptable proof of status includes an IRS determination letter, placement in the IRS’s Exempt Organization List, or religious organization categorization as defined by the IRS.
2. The special event, community project or program supports the aforementioned goals and objectives.
3. Funds are not to be used for operational costs.
4. Sponsorship request is to be no more than 25% of program/event budget. If sponsorships are in-kind, value of the in-kind items may not equal more than 25% of the program/event budget.
5. Event and promotion must take place within City limits.
6. Sponsorship request must be submitted at least ten (10) business days before the date that any event is scheduled to take place.
7. The recipient of sponsorship funds or in-kind services shall provide the City recognition as a sponsor in exchange for the funds or in-kind services in a method consistent with other sponsors. In no event shall the recognition for inkind services be less than that provided to other sponsors who have contributed the same total financial or in-kind support.
8. The nonprofit corporation must be ready, willing and able to enter a contractual agreement for sponsorship with the City and provide a certificate of liability insurance or proof of self-insurance, if applicable.
9. The nonprofit corporation must cover the full repair or replacement cost of any damaged City facility or equipment (outside of normal wear and tear) used as part of in-kind services.
10.The nonprofit corporation must comply with all City rules and regulations.
11.The nonprofit corporation must not be in active litigation against the City or otherwise have a claim against the City.
12.The purpose of the special event, community project, or program is not organized around political or religious themes but serves as a benefit to the City as a whole.
13.The special event, community project or program may not be a fundraiser.
Fundraising events are defined as:
a. Events that require participants to fundraise in addition to an entry fee for participating in the event (e.g., races, walkathons, marathons); b. Events that have an entry fee without any component that includes free or greatly reduced admission; and
c. Events that require participants to pay an entrance fee or “purchase” a table.
14.The nonprofit corporation will not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, marital status, sex, or sexual orientation. Further, the organization must agree to conform to the requirements of the Americans with Disabilities Act.
15.Organization must provide a presentation to the City Council within 60 days after the program or project is completed sharing the outcomes and benefits to the community as a whole.
Two signatures by the appropriate Corporate Officers or Board Members are required.
By signing, I/we agree to the guidelines of the City Sponsorship Program. ___________________________________________
Name of Organization
___________________________________________
Print Name/Title (Must be President or Vice President)
___________________________________________ __________________ Signature Date
___________________________________________
Print Name/Title (Must be President or Vice President)
___________________________________________ __________________ Signature Date
CITY OF STANTON
ADMINISTRATIVE POLICY
Number
V-X-X
Date
TBD
SUBJECT:
Use of City-Owned Equipment
Authority
City Council
Administrator
City Manager’s Office
PURPOSE:
The purpose of this policy is to set forth guidelines and criteria governing the use of Cityowned equipment by any persons or organizations other than designated City employees for official City business.
GUIDELINES:
The City Council prohibits the use (loaning or renting) of all City-owned equipment by any persons or organizations.
This policy does not apply to equipment designated as part of the City’s Emergency Operations Plan and part of a mutual aid agreement, while the City’s Emergency Operations Center is activated.
This policy does not apply to in-kind sponsorship requests as documented in the City Sponsorship Program Policy.
Attachment: C
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