Minutes — Stanton City Council, June 11, 2024

MINUTES OF THE CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY

OF THE CITY OF STANTON
JOINT REGULAR MEETING JUNE 11, 2024

1. CALL TO ORDER / CLOSED SESSION
The City Council / Successor Agency / Housing Authority meeting was called to order at 6: 03 p. m. by Mayor Pro TemNice Chairperson Warren.

2. ROLL CALL

Present: Council/ Agency/ Authority Member Taylor, Council/ Agency/ Authority Member Torres, Council/ Agency/ Authority Member Van, and Mayor Pro TemNice Chairperson Warren.

Absent: Mayor/ Chairman Shawver.

Excused: None.

3. PUBLIC COMMENT ON CLOSED SESSION ITEMS None.

4. CLOSED SESSION
The members of the City Council / Successor Agency / Housing Authority of the City of Stanton proceeded to closed session at 6: 03 p. m. for discussion regarding:
4A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956. 9(d)( 2)
Number of Potential Cases: 1
Mayor/ Chairman Shawver arrived at 6: 20 PM

5. CALL TO ORDER / SUCCESSOR AGENCY / STANTON HOUSING AUTHORITY

MEETING
The City Council / Successor Agency / Housing Authority reconvened in open session at 6: 40 p. m.

The City Attorney / Agency Counsel reported that the Stanton City Council / SuccessorAgency / Housing Authority met in closed session from 6: 03 to 6: 40 p. m.

The City Attorney / Agency Counsel reported that there was no reportable action.

Joint Regular Meeting — June 11, 2024 - Page 1 of 13

6. ROLL CALL

Present:

Absent:

Excused:

Council/ Agency/ Authority Member Taylor, Council/ Agency/ Authority Member Torres, Council/ Agency/ Authority Member Van, Mayor Pro TemNice Chairperson Warren, and Mayor/ Chairman Shawver.

None.

7. PLEDGE OF ALLEGIANCE
Led by Mr. Keith Gifford, Code Enforcement Manager.

8. SPECIAL PRESENTATIONS AND AWARDS
The City Council proclaimed mid -summer through early autumn 2024, to be Wildfire Awareness and Prevention Season within the City of Stanton and presented a proclamation to Orange County Fire Authority.

9. CONSENT CALENDAR
Public Comment:

Mr. Scott Griffith, Great Scott Tree Service, Inc., spoke in regard to consent calendar item 91, citing that Great Scott Tree Service, Inc. is willing to utilize their contract extension to extend their current contract with the City with no CPI increases.

Mayor Pro Tem Warren requested to pull item 91 from the consent calendar for separate discussion.

Motion/ Second: WarrenNan
Motion carried by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
5 (Shawver, Taylor, Torres, Van, and Warren)
None
None
None
Motion unanimously carried.

Consent calendar item 91 was pulled from the consent calendar for separate discussion.

Joint Regular Meeting — June 11, 2024 - Page 2 of 13
Mayor Shawver requested to pull item 911 from the consent calendar for separate discussion.

Motion/ Second: Shawver/ Taylor
Motion carried by the following vote:

AYES: 5 (Shawver, Taylor, Torres, Van, and Warren)
NOES: None
ABSTAIN: None
ABSENT: None
Motion unanimously carried.

Consent calendar item 9H was pulled from the consent calendar for separate discussion.

Motion/ Second: Shawver/ Warren
ROLL CALL VOTE: Council/ Agency/ Authority Member Taylor AYE Council/ Agency/ Authority Member Torres AYE
Council/ Agency/ Authority Member Van AYE
Mayor Pro TemNice Chairperson Warren AYE
Mayor/ Chairman Shawver AYE
Motion unanimously carried:

CONSENT CALENDAR
9A. MOTION TO APPROVE THE READING BY TITLE OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS THAT APPEAR ON

THE PUBLIC AGENDA SHALL BE READ BY TITLE ONLY AND FURTHER

READING WAIVED
The City Council/ Agency Board/ Authority Board waived reading of Ordinances and Resolutions.
9B. APPROVAL OF WARRANTS
The City Council approved demand warrants dated May 3, 2024 — May 16, 2024, in the amount of $5, 874, 635. 02.

Joint Regular Meeting — June 11, 2024 - Page 3 of 13
9C. APPROVAL OF MINUTES

1. The City Council/ Successor Agency/ Housing Authority approved Minutes of Special & Joint Regular Meeting — May 28, 2024; and

2. The City Council approved Minutes of Special Meeting — May 29, 2024. 9D. APRIL 2024 INVESTMENT REPORT
The Investment Report as ofApril 30, 2024, has been prepared in accordance with the City' sInvestment Policy and California Government Code Section 53646.

1. The City Council finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) ( Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and

2. Received and filed the Investment Report for the month of April 2024. 9E. APRIL 2024 INVESTMENT REPORT (SUCCESSOR AGENCY)
The Investment Report as of April 30, 2024, has been prepared in accordance with the City' sInvestment Policy and California Government Code Section 53646.

1. The Successor Agency finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) Organizational or administrative activities, of governments that will not result in direct or indirect physical changes in the environment); and

2. Received and filed the Investment Report for the month ofApril 2024. 9F. APRIL 2024 GENERAL FUND REVENUE AND EXPENDITURE REPORT; HOUSING AUTHORITY REVENUE AND EXPENDITURE REPORT; STATUS OF

CAPITAL IMPROVEMENT PROGRAM
The Revenue and Expenditure Report for the month ended April 30, 2024, has been provided to the City Manager in accordance with Stanton Municipal Code Section

2.0. 080 (D) and is being provided to City Council. This report includes information for both the City' s
General Fund and the Housing Authority Fund.

2. Received and filed the General Fund and Housing Authority Fund April 2024 Revenue and Expenditure Reports and Status of Capital Improvement Projects for the month ended April 30, 2024.
9G. APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 1

GRANT PROGRAM AND APPROPRIATION OF FUNDS
The Orange County Transportation Authority ( OCTA) has issued a call for projects forthe Environmental Cleanup Program ( ECP), Tier 1 Grant. The City is requesting approximately $ 20,40 in funds from OCTA to purchase and replace the grate at the storm channel on Western Avenue at 10660 Western Avenue to keep trash from reaching local waterways and mitigate flooding on Western Avenue. If the grant is awarded, the City is required to provide a 20% match of $5, 060, for a total project cost of $ 25, 300. Staff is recommending the City Council authorize staff to appropriate $ 5, 060 from the City' s Capital Projects Fund (# 305) if the grant is awarded.

1. The City Council declared that the project is categorically exempt from the California Environmental Quality Act ("CEQA") under Section 15301( c) — Existing highways and streets, sidewalks, gutters, bicycle, and pedestrian trails, and similar facilities; and

2. Adopted Resolution No. 2024-3 authorizing the application of funds for the Environmental Cleanup, Tier 1 Grant Program, entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STANTON

AUTHORIZING AN APPLICATION FOR FUNDS FOR THE
ENVIRONMENTAL CLEANUP, TIER 1 GRANT PROGRAM UNDER
ORANGE COUNTY LOCAL TRANSPORTATION ORDINANCE NO. 3
FOR THE ENVIRONMENTAL CLEANUP PROGRAM PROJECT"; and

3. Authorized the Public Works Director to sign the 2024 Tier 1 Call for Projects Application for Funding; and

4. Authorized staff to appropriate $ 5, 060 from the available fund balance in the Capital Projects Fund (#305) to fund the required 20% matching requirement if the grant is awarded.
9J. AWARD OF CONSTRUCTION CONTRACT FOR THE FAMILY RESOURCE CENTER RENOVATION ( PHASE II) PROJECT ( TASK CODE NO. 2023- 201) AND

TRANSFER OF FUNDS
Two bids for the Family Resource Center Renovation ( Phase II) Project were opened on May 9, 2024. Based on the post -bid analysis of the bids received, staff has determined the bid submitted by A2Z Construct, Inc. to be the lowest responsible and responsive bid at $238, 000. The total funds needed to complete Joint Regular Meeting — June 11, 2024 - Page 5 of 13
this project ($ 282, 000) are more than the available funds ($ 248, 170). Staff is requesting City Council approval to transfer savings from the completed Family Resource Center Improvements ( Phase 1) Project ( Task Code No. 2022- 201) to fund the shortfall of $33, 830.

1. The City Council finds that this project is exempt from the California Environmental Quality Act ("CEQA"), Class 2, Section 15302 as replacement of existing structures and facilities; and

2. Awarded a construction contract for the Family Resource Center Renovation Phase II) Project to A2Z Construct, Inc. for the bid amount of $238, 000 and rejected all other bids; and

3. Authorized the City Manager to bind the City of Stanton and A2Z Construct, Inc. in a contract for the construction; and

4. Authorized the City Manager to approve contract changes, not to exceed 10 - percent of the bid amount ($ 23, 800); and

5. Approved the transfer of $ 33, 830 from the Family Resource Center Improvements ( Phase 1) Project ( Task Code No. 2022-01) to increase the Family Resource Center Renovation (Phase II) Project (Task Code No. 2023- 201) Fiscal Year 2023/024 budget from $ 363, 059 to $396, 889. 9K. QUALIFIED CONTRACTORS LIST FOR CALIFORNIA UNIFORM PUBLIC

CONSTRUCTION COST ACCOUNTING ACT
The City' s Qualified Contractors List has been prepared in accordance with the California Uniform Public Construction Cost Accounting Act (CUPCCAA) guidelines and associated Public Contract Codes.

1. The City Council declared this action to be categorically exempt under the California Environmental Quality Act, Section 15378( b)( 5) ( Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and

2. Received and filed the Qualified Contractors List.

Company Name
Aguilar & Calderon Corporation
DBA Name
Ben' sAsphalt Inc.

Dulux Painting Depot Painting
FM Thomas FM Thomas Air Conditioning Inc
Integrated Demolition and Remodelation
KYA Services LLC
Mesa Energy Systems Emcor Services Mesa Energy
Mission Paving and Sealing Mission Paving and Sealing Inc Joint Regular Meeting — June 11, 2024 - Page 6 of 13
Newman Midland Corp.

Nowlin Fence Nowlin Fence, Inc
RJ Noble RJ Noble Company
Verne' sPlumbing Verne' s
Plumbing, Inc.

Pro -Craft Construction
Nationwide Contracting Services Inc. Nationwide General Construction Services TTS Engineering Inc.

Innovative Engineering Systems, Inc. Agilitech
Legacy Renovation Services, Inc.

National Plant Services, Inc. National Plant Services, Inc.

Mel Smith Electric, Inc. Mel Smith Electric, INC.

Doty Bros. Equipment Company Doty Bros. Equipment Company Hanna Construction Inc. Hanna Construction
Southwest Painting Inc Southwest Painting Inc
Bishop, Inc.

EBS General Engineering, Inc.

All American Asphalt
Underground Solutions, Inc Underground Solutions, Inc
So Cal Sandbags, Inc. So Cal Sandbags, Inc.

TLS Choice LLC TLS Choice LLC
Progressive Surface Solutions LLC
Herman Custard Electric Herman Electric
3M Construction Corporation
M. J. Jurado, Inc M J Jurado, Inc.

Houston & Harris PCS, Inc.

Johnson -Peltier Electrical Johnson -Peltier Electric
Wayne Perry, Inc. Wayne Perry, Inc.

Prestige Striping Services Inc Prestige Paving Company
9L. ADMINISTRATIVE POLICY FOR UNCLAIMED PROPERTY
During the last two fiscal year audits, the City' sauditors, Gruber and Lopez, Inc., have verbally recommended the City document a written policy to address the handling of unclaimed property. The California Government Code requires the City to adopt a formal policy regarding the handling of unclaimed property to exercise the process outlined in California Govemment Code Sections 50050-56. Attachment A includes an administrative policy titled "Unclaimed Property Policy" to establish a procedure to escheat these funds.

1. The City Council finds that these actions are not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment) and even if they were considered a project, they would still be exempt from CEQA under State CEQA Guidelines Section 15301; and

2. Received and filed the report.

Joint Regular Meeting — June 11, 2024 - Page 7 of 13
9M. SELECTION OF FIREWORKS LICENSEES FOR 2024
City Council may select licensees for 2024 fireworks sales.

1. The City Council finds that the action is exempt from the California Environmental Quality Act (" CEQA") under Section 15061( b)( 3) of the State CEQA Guidelines as the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing significant effect on the environment. Where is can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and

2. Awarded a fireworks sales license to the Youth Assistance Foundation of Stanton and the Boys & Girls Club of Stanton.

END OF CONSENT CALENDAR
9H. AWARD A PROFESSIONAL SERVICES AGREEMENT TO BRIGHTVIEW LANDSCAPE SERVICES, INC. FOR CITYWIDE LANDSCAPING MAINTENANCE

SERVICES
As the current contract is set to expire on June 30, 2024, City staff released a Request for Proposal" (RFP) soliciting proposals to provide landscape maintenance services citywide. Staff recommends awarding a three- year contract to West Coast Arborist, Inc. in an amount not -to -exceed $ 1, 245, 000 or $ 415, 000 annually.

Ms. Hannah Shin- Heydorn, City Manager, reported a clerical error to the report in brief above citing " West Coast Arborist, Inc." and that the published title and recommended actions 1, 2 and 3 are accurate in citing and requesting award to BrightView Landscape Services, Inc."
Motion/ Second: ShawverNan
Motion carried by the following vote:

AYES: 5 ( Shawver, Taylor, Torres, Van, and Warren)
NOES: None
ABSTAIN: None
ABSENT: None
Motion unanimously carried.

1. The City Council declared this project to be categorically exempt under the California Environmental Quality Act ( CEQA), Class 1, Section 15301( h) as maintenance of existing landscaping; and
Joint Regular Meeting — June 11, 2024 - Page 8 of 13

2. Awarded a professional services agreement to BrightView Landscape Services, Inc. to provide landscape maintenance services for three -years in an amount not -to -exceed $ 1, 245, 000 or $415, 000 annually; and

3. Authorized the City Manager to bind the City of Stanton and BrightView Landscape Services, Inc. in a contract to provide the services.

91. AWARD A PROFESSIONAL SERVICES AGREEMENT TO WEST COAST ARBORIST, INC. FOR TREE MAINTENANCE, PLANTING, AND REMOVAL

SERVICES
As the current contract is set to expire on June 30, 2024, staff released a Request for Proposal ( RFP) soliciting proposals to provide tree maintenance, planting, and removal services citywide. Staff recommends awarding a three- year contract to West Coast Arborist, Inc. in an amount not -to -exceed $ 445, 500 or $ 148, 500 annually.

Mayor Pro Tem Warren requested to reject staffs recommendations and to move forward with an approval of a contract extension ( no CPI increase) with the City' s current vendor Great Scott Tree Services, Inc.

The City Council rejected staffs recommendations and directed staff to move forward with a contract extension, citing no CPI increases, with the City' scurrent vendor Great Scott Tree Services, Inc. In addition, the City Council directed staff to approach Great Scott Tree Services, Inc. with the City' srequest forthe contractor to conduct a tree survey and to create a tree inventory for the City as part of their extended contract.

10. PUBLIC HEARINGS None.

11. UNFINISHED BUSINESS
11A. ADOPTION OF THE FISCAL YEAR 2024/5 OPERATING AND CAPITAL BUDGET FOR THE CITY OF STANTON AND STANTON HOUSING AUTHORITY;

APPROVE EMPLOYEE BENEFITS AND SALARY RATES FOR FISCAL YEAR 2024/5; ADOPT THE FISCAL YEAR 2024/5 APPROPRIATIONS LIMIT; ADOPT Joint Regular Meeting — June 11, 2024 - Page 9 of 13
FISCAL YEAR 2024/5 RESERVE POLICY; APPROVE THE CITY INVESTMENT POLICY FOR FISCAL YEAR 2024125; WAIVE COMPETITIVE BIDDING REQUIREMENTS FOR CERTAIN COMMODITY PURCHASES; APPROVE FIRST

AMENDMENT TO THE LAW ENFORCEMENT SERVICES AGREEMENT FOR FISCAL YEAR 2024125 (COUNTY OF ORANGE); AND APPROVE INTERFUND TRANSFERS FOR FISCAL YEAR 2023/4
During its regular City Council meeting held on May 14, 2024, the City Council reviewed the Proposed Operating and Capital Budget for Fiscal Year 2024/5.

During the meeting, the City Council approved a number of decision packages that resulted in total appropriations increasing by approximately $ 4. 2 million. As a result, total Fiscal Year 2024/5 proposed appropriations ( for all City Funds) increased from $ 45. 9 million (as of May 14, 2024) to $50. 1 million. The Proposed Budget for Fiscal Year 2024/5 is provided as Attachment A.

In addition to adopting the Fiscal Year 2024/5 Operating and Capital Budget, staff is recommending City Council approval ofthe following:

Annual approval of employee benefits and salary rates (Attachment D); Approval of amended position classification manual ( Attachment E); Approval of amended personnel rules ( Attachment F);
Annual approval of the City' s appropriation limit (Attachment G); Annual approval of the City' s
Reserve Policy (Attachment H);
Annual approval of the City' sInvestment Policy ( Attachment J); Annual approval waiving competitive bidding for certain commodity purchases; and,
Approval of the first amendmentto the agreement with the County of Orange for law enforcement services ( Attachment K).

Lastly, staff is requesting City Council approval to transfer $1. 8 million in developer agreement fees ( for public benefit fees, beautification/ enhancement fees, and neighborhood preservation fees) collected in the General Fund to new special revenue funds established for each fee to facilitate the tracking of the receipt and spending of these fees (Attachment M).

Staff report by Ms. Michelle Bannigan, Finance Director.

Motion/ Second: Warren/ Torres
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:

Joint Regular Meeting — June 11, 2024 - Page 10 of 13

1. The City Council finds that these items are not subject to the California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and

2. Adopted Resolution No. 2024-0 adopting the City' s Fiscal Year 2024/5 Operating and Capital Budget, entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STANTON, CALIFORNIA, ADOPTING THE FISCAL YEAR 2024/5 OPERATING

AND CAPITAL BUDGET AND AUTHORIZING EXPENDITURES AND
APPROPRIATIONS RELATED THERETO"; and

3. Adopted
Fiscal Year
Resolution
2024/5
No.

Operating
SHA 2024- 01
and Capital
adopting
Budget,
the Stanton
entitled:

Housing Authority' s

A RESOLUTION OF THE STANTON HOUSING AUTHORITY OF THE

CITY OF STANTON, CALIFORNIA, ADOPTING THE FISCAL YEAR
2024/5 OPERATING AND CAPITAL BUDGET AND AUTHORIZING
EXPENDITURES AND APPROPRIATIONS RELATED THERETO"; and

4. Adopted Resolution No. 2024- 16 approving the employee benefits and salary rates, entitled: