MINUTES OF THE CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY OF THE CITY OF STANTON MEETING JUNE 25, 2024
SPECIAL CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY MEETING (5:30 PM)
JOINT REGULAR CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY MEETING (6:30 PM)
CALL TO ORDER / CLOSED SESSION
The City Council / Successor Agency / Housing Authority meeting was called to order at 5:30 p.m. by Mayor / Chairman Shawver.
2. ROLL CALL
Present: Council/Agency/Authority Member Taylor, Council/Agency/Authority Member Torres, Council/Agency/Authority Member Van, Mayor Pro Tem/Vice Chairperson Warren, and Mayor/Chairman Shawver.
Absent: None.
Excused: None.
PUBLIC COMMENT ON CLOSED SESSION ITEMS None.
4. CLOSED SESSION
The members of the City Council / Successor Agency / Housing Authority of the City of Stanton proceeded to closed session at 5:32 p.m. for discussion regarding:
4A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
4B. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Designated Negotiators: Mayor
Unrepresented employee: City Manager
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5. CALL TO ORDER / SUCCESSOR AGENCY / STANTON HOUSING AUTHORITY
MEETING
The City Council / Successor Agency / Housing Authority reconvened in open session at 6:39 p.m.
ROLL CALL
Present: Council/Agency/Authority Member Taylor, Council/Agency/Authority Member Torres, Council/Agency/Authority Member Van, Mayor Pro Tem/Vice Chairperson Warren, and Mayor/Chairman Shawver.
Absent: None.
Excused: None.
The City Attorney / Agency Counsel reported that the Stanton City Council / Successor Agency / Housing Authority met in closed session from 5:32 to 6:39 p.m.
The City Attorney / Agency Counsel reported that there was no reportable action.
PLEDGE OF ALLEGIANCE
Led by Mr. Mike Pierce, resident and Stanton Lions Club Member.
SPECIAL PRESENTATIONS AND AWARDS
A. Special presentation of awards recognizing the sponsors of the City's Paint the Town with Love! event, the City's first ever City-wide volunteer event:
• Jamboree Housing Corporation
• Starbucks Store #06576 (Beach Boulevard & Chapman Avenue) B. The City Council proclaimed the month of July 2024 to be Parks and Recreation Month in the City of Stanton and presented a proclamation to Ms. Nancy Ann Do, Stanton resident and community volunteer.
C. Presentation by Mr. Gabe Dima-Smith, External Affairs Manager, Orange County Power Authority, sharing their mission with the City Council and providing information on their current operations.
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9. CONSENT CALENDAR
Motion/Second: Warren/an
Motion carried by the following vote:
AYES: 5 (Shawver, Taylor, Torres, Van, and Warren)
NOES: None
ABSTAIN: None
ABSENT: None
Motion unanimously carried:
CONSENT CALENDAR
• 9A. MOTION TO APPROVE THE READING BY TITLE OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS THAT APPEAR ON
THE PUBLIC AGENDA SHALL BE READ BY TITLE ONLY AND FURTHER
READING WAIVED
The City Council/Agency Board/Authority Board waived reading of Ordinances and Resolutions.
9B. APPROVAL OF WARRANTS
The City Council approved demand warrants dated May 17, 2024 - May 30, 2024, in the amount of $672,171.72.
9C. APPROVAL OF MINUTES
The City Council/Successor Agency/Housing Authority approved Minutes of Joint Regular Meeting - June 11, 2024.
9D. PROFESSIONAL SERVICES AGREEMENTS TO PROVIDE ON-CALL CIVIL
ENGINEERING SERVICES
On March 28, 2024, staff released a Request for Proposals (RFP) soliciting proposals to provide professional, on-call civil engineering services in accordance with the City's Purchasing and Contracting Guidelines. Staff has pre-qualified five firms and recommends entering into on-call services agreements for a term of three years in the amount of $150,000, annually, with each of the pre-qualified firms.
Costs associated with work by these firms will be negotiated on a case-by-case Special and Joint Regular Meeting - June 25, 2024 - Page 3 of 13
1. The City Council declared this action to be categorically exempt under the California Environmental Quality Act, since the action herein does not constitute a "project" as defined by section 15378 of the CEQA guidelines; and
2. Awarded contracts for professional civil engineering services to Harris & Associates, Inc., RAK Development, Inc. DBA Kreuzer Consulting Group, Onward Engineering, Structural Engineering Center, Inc. DBA Professional Engineering Center, and RKA Consulting Group to provide on-call professional civil engineering services in the amount not-to-exceed $450,000 or $150,000 annually for a term of three years; and
3. Authorized the City Managerto bind the City of Stanton and Harris & Associates, inc., RAK Development, , Inc. DBA Kreuzer Consulting Group, Onward Engineering, Structural Engineering Center, Inc. DBA Professional Engineering Center, and RKA Consulting Group in contracts to provide the services. 9E. PROFESSIONAL SERVICES AGREEMENTS TO PROVIDE ON-CALL LAND
SURVEYING SERVICES
On March 28, 2024, staff released a Request for Proposals (RFP) soliciting proposals to provide professional, on-call land surveying services in accordance with the City's Purchasing and Contracting Guidelines. Staff has pre-qualified four firms and recommends entering into on-call services agreements in the amount of $50,000, annually, with each of the pre-qualified firms for a term of three years.
Costs associated with work by these firms will be negotiated on a case-by-case basis and funded by each project's approved budget.
1. The City Council declared this action to be categorically exempt under the California Environmental Quality Act, since the action herein does not constitute a "project" as defined by section 15378 of the CEQA guidelines; and
2. Awarded contracts for professional land surveying services to Coast Surveying, Inc., GIS Surveyors, Inc., D. Woolley and Associates, Inc, and IMEG Consultants Corp. to provide on-call professional land surveying services in the amount not- to-exceed $150,000 or $50,000 annually for a term of three years; and
3. Authorized the City Manager to bind the City of Stanton and Coast Surveying, nc., GIS Surveyors, Inc., D. Woolley and Associates, Inc, and IMEG Consultants Corp. in contracts to provide the services.
Special and Joint Regular Meeting - June 25, 2024 - Page 4 of 13 9F. AMENDMENT OF THE LICENSE AGREEMENT WITH SOUTHERN CALIFORNIA
EDISON FOR STANTON PARK TO ALLOW AMERICANS WITH DISABILITES
ACT (ADA) ACCESSIBLE PARKING SPACES
The City of Stanton entered into a License Agreement with Southern California Edison (SCE) to continue the lease of Stanton Park (Assessor's Parcel Numbers 131-091-19 and 131-091-29) for use as community recreational and parkland spaces at Stanton Park with no record of approval. As such, the Amendment formally permits the use of the two ADA parking spaces that are already installed on the property and reiterates no additional parking will be allowed to be installed without SCE consent.
1. The City Council declared this action to be categorically exempt under the California Environmental Quality Act, Section 15061(b)(3) as the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing significant effect on the environment; and
2. Approved the First Amendment to the License Agreement with SCE and allowed the City Attorney to make minor edits as necessary prior to the execution of the Amendment; and
3. Authorized the City Manager to execute the First Amendment to the License Agreement with SCE.
9G. APPROVE COOPERATIVE AGREEMENT BETWEEN THE CITY OF STANTON
AND THE CITY OF GARDEN GROVE FOR THE FERN STREET
REHABILITATION PROJECT (TASK CODE NO. 2025-103)
The City of Garden Grove has a residential street rehabilitation project that includes resurfacing Fern Street from Stanford Avenue to Garden Grove Boulevard. The westerly half of Fern Street is within City of Stanton City Limits. The City of Garden Grove offered to resurface the entirety of Fern Street as part of their project. As such, staff worked collaboratively with the City of Garden Grove to develop a cooperative agreement for the construction.
1. The City Council finds that that the project is categorically exempt under the California Environmental Quality Act ("CEQA"), Class 1, Section 15301(c) as repair, maintenance, and minor alteration of existing streets, sidewalks, gutters, and similar facilities; and
2. Approved the Cooperative Agreement between the City of Stanton and the City of Garden Grove to rehabilitate Fern Street; and
3. Authorized the City Manager to execute the Cooperative Agreement between the City of Stanton and the City of Garden Grove to rehabilitate Fern Street.
Special and Joint Regular Meeting - June 25, 2024 - Page 5 of 13 9H. RESOLUTION DIRECTING THE AUDITOR-CONTROLLER OF THE COUNTY OF
ORANGE TO ADD THE PROTECTIVE SERVICES TAX TO THE TAX ROLL FOR FISCAL YEAR 2024/25
On August 6, 1985, the City of Stanton voters approved an initiative measure establishing a Protective Services Tax with a 2/3 majority vote. The proceeds from the Protective Services Tax are used for fire protection and suppression services each yed byte it unch must and i ed sir to dreading any router r to place this assessment on the property tax roll.
1. The City Council finds that this item is not subject to California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378(b)(4) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly, or indirectly); and
2. Adopted Resolution No. 2024-24, directing the Orange County Auditor-Controller to place the Protective Services Tax on the property tax roll for Fiscal Year 2024/25, entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
STANTON, CALIFORNIA, DIRECTING THE AUDITOR-
CONTROLLER OF THE COUNTY OF ORANGE, CALIFORNIA, TO
ADD THE PROTECTIVE SERVICES TAX TO THE TAX ROLL FOR
FISCAL YEAR 2024/25".
91. FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
INVESTMENT MANAGEMENT AND ADVISORY SERVICES (CHANDLER ASSET MANAGEMENT, INC.)
On June 14, 2022, the City entered into an agreement with Chandler Asset Management, Inc. ("Chandler") to provide investment management and advisory services to the City. The original term of the agreement was for two years and authorizes the City Manager to renew the agreement annually. Chandler began managing $25 million of the City's investment portfolio in September 2022. Staff is requesting the term of the agreement be extended for an additional 3 years, resulting in a total term of 5 years, which is consistent with the term the Finance Department has for its other professional services. Therefore, staff requests that the City Council approve the proposed first amendment to extend the term of the agreement (Attachment A).
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1. The City Council finds that this item is not subject to California Environmental Quality Act (CEQA") pursuant to Section 15378(b)(5) (Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and
2. Authorized the City Manager to execute the first amendment to the agreement with Chandler Asset Management.
9J. FOURTH AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES WITH WILLDAN FINANCIAL SERVICES FOR THE
PREPARATION OF AN OVERHEAD COST ALLOCATION PLAN AND
COMPREHENSIVE USER FEE STUDY
On January 12, 2021, the City entered into an agreement with Willdan Financial Services for the preparation of an overhead cost allocation plan and comprehensive user fee study. On June 28, 2022, the City Council approved the first amendment to the agreement to extend the term of the agreement to June 30, 2023. On June 27, 2023, the City Council approved the second amendment to the agreement to extend the term of the agreement to June 30, 2024. On November 28, 2023, the City Council approved the third amendment to the agreement to modify the total compensation of this agreement to $39,880. The project is in its final review stages but will not be completed prior to the expiration of the current agreement. Therefore, staff requests that the City Council approve the proposed fourth amendment to extend the term of the agreement to allow sufficient time for the study to be completed (Attachment A).
1. The City Council finds that this item is not subject to California Environmental Quality Act ('CEQA") pursuant to Section 15378(b)(5) (Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and
2. Authorized the City Manager to execute the fourth amendment to the agreement with Willdan Financial Services to extend the term for the preparation of an overhead cost allocation plan and a comprehensive user fee study. 9K. AWARD OF CONTRACT TO INTERIOR DEMOLITION, INC. FOR THE 8930
PACIFIC AVENUE DEMOLITION AND ABATEMENT PROJECT IN THE
INTEREST OF PUBLIC HEALTH, SAFETY, AND WELFARE IN THE AMOUNT OF $96,000
One of the detached garages associated with the building located at 8930 Pacific Avenue was recently severely damaged by a fire started by transients, and the structure and adjacent garages have been red-tagged and must be demolished. The vacant 4-plex building located at 8930 Pacific Avenue is also recommended for demolition at this time due to concerns from residents, the property manager, and the City. The City's Purchasing and Contracting Guidelines allow for exceptions to Special and Joint Regular Meeting - June 25, 2024 - Page 7 of 13 the standard procurement procedures when it is determined to be in the best interests of the City to preserve the public health, safety, and welfare of the community. As such, staff is recommending award of contract to Interior Demolition, Inc., which was the lowest responsible bidder in 2022, at the time of the last Tina Pacific demolition project.
1. The City Council declared the work proposed under this scope increase to be categorically exempt under the California Environmental Quality Act (CEQA), Class 1, Section 15301l (3); and
2. Authorized staff to exercise an exception to the standard procurement procedures in the best interests of the City to preserve the public health, safety, and welfare of the community; and
3. Awarded a construction contract to Interior Demolition, Inc., to provide professional demolition and abatement services in the amount of $96,000; and
4. Authorized the City Manager to bind the City of Stanton and Interior Demolition, Inc. in a contract to provide the services; and
5. Authorized the City Manager to approve contract change orders with Interior Demolition, Inc., as needed and determined by City staff, for any contingencies up to 15% of the contract amount.
9L. LEASE AGREEMENT WITH WIRELESS CCTV, LLC FOR LEASE OF CAMERA
TRAILERS AS PART OF THE SAFE STREETS TOGETHER CAMPAIGN
UTILIZING COOPERATIVE PURCHASING
The City is launching its Safe Streets Together: United Against Exploitation campaign in July 2024. One of the impact areas the campaign will focus on is reducing the demand for prostitution and the illegal sale of sex, through the implementation of various strategies. Cameras can decrease the demand for prostitution and human trafficking by increasing the risk of detection and arrest for buyers of illegal sex. The presence of cameras provides heightened surveillance and accountability, discouraging individuals from engaging in or facilitating prostitution and human trafficking. Staff is requesting authorization to lease two solar camera trailers to support the demand reduction objectives utilizing cooperative purchasing and the City of Palmdale's contract.
1. The City Council finds that this item is not subject to California Environmental Quality Act ("CEQA") pursuant to Sections 15378(b)(5)(Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and
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2. Authorized the City Manager to enter into a lease agreement with Wireless CCTV, LLC for two solar camera trailers for a rental term of 12 months and a monthly rate of $3, 100, for an annual rental amount of $37,200; and
3. Authorized the City Manager to approve additional costs as needed and determined by City staff, for any contingencies up to 15% of the agreement amount.
END OF CONSENT CALENDAR
10. PUBLIC HEARINGS
10A. PUBLIC HEARING RELATIVE TO PLACING THE ANNUAL SEWER SERVICE
CHARGE FOR SEWER SERVICES ON THE PROPERTY TAX ROLL FOR FISCAL YEAR 2024/25
On August 8, 2017, the City held a noticed public hearing in compliance with Proposition 218 and adopted the Annual Sewer Service Charges for Fiscal Years 2017/18 through 2022/23 with Ordinance No. 1068. The approved rates include a
3.5% increase annually for Fiscal Years 2018/19 through 2021/22. A new sewer service rate study has been on hold pending the completion of the City's Sewer Master Plan Update project. Therefore, staff is recommending no change to the Annual Sewer Service Charge collected for Fiscal Year 2024/25. The purpose of this noticed public hearing is to confirm the report prepared by the City's consultant, Harris & Associates, and to seek City Council approval to request the Orange County Auditor-Controller place the Annual Service Charge on the property tax roll for Fiscal Year 2024/25. The Sewer Service Charge Report ("Report") prepared by the Consultant identifies each parcel subject to the Annual Sewer Service Charge for Fiscal Year 2024/25 (Exhibit A of Attachment A).
Staff report by Ms. Michelle Bannigan, Finance Director.
The public hearing was opened.
No one appearing to speak, the public hearing was closed.
Motion/Second: Warren/Van
ROLL CALL VOTE: Council Member Tavlor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
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1. The City Council finds that this item is not subject to California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a director reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378(b)(4) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly, or indirectly); and
2. Conducted a public hearing concerning the placement of the Annual Sewer Service Charge on the property tax roll for Fiscal Year 2024/25; and
3. Adopted Resolution No. 2024-25, directing the Orange County Auditor-Controller to place the Annual Sewer Service Charge on the property tax roll for Fiscal Year 2024/25, entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
STANTON, CALIFORNIA, ESTABLISHING RATES FOR THE
ANNUAL SEWER SERVICE CHARGE FOR SEWER SERVICES
FOR FISCAL YEAR 2024/25".
10B. PUBLIC HEARING RELATIVE TO PLACING THE ANNUAL LEVY OF
ASSESSMENTS FOR THE INSTALLATION, MAINTENANCE, AND SERVICING
OF PUBLIC LIGHTING FACILITIES AND MEDIAN ISLANDS WITHIN THE
BOUNDARIES OF THE TERRITORY INCLUDED IN STANTON LIGHTING AND LANDSCAPING DISTRICT NO. 1 FOR FISCAL YEAR 2024/25 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972
On May 28, 2024, the City Council adopted Resolution No. 2024-14, approving the Engineer's Report, and Resolution No. 2024-15, declaring its intention to levy and collect the annual assessments for installation, maintenance and servicing of Stanton Lighting and Landscaping District No. 1 ("the District") for Fiscal Year 2024/25 pursuant to the Landscaping and Lighting Act of 1972. Resolution No. 2023-08 also set the date of the public hearing for this matter for June 25, 2024.
Harris & Associates, the City's consultant, prepared the District's assessment roll for Fiscal Year 2024/25 (Exhibit A of Attachment A).
Staff report by Ms. Michelle Bannigan, Finance Director.
The public hearing was opened.
No one appearing to speak, the public hearing was closed.
Special and Joint Regular Meeting - June 25, 2024 - Page 10 of 13 Motion/Second: Shawver/Taylor
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
1. The City Council finds that this item is not subject to California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result environment, directly, or indirectly); and
2. Conducted a public hearing concerning the extent of the District, the improvements, the proposed assessments, and all other matters pertaining hereto; and
3. Adopted Resolution No. 2024-26, confirming the assessments for installation, maintenance, and servicing of lighting and landscaping with the boundaries of the territory included in the District and directing the Orange County Auditor- Controller place the assessment on the property tax roll for Fiscal Year 2024/25, entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
STANTON, CALIFORNIA, CONFIRMING THE ASSESSMENTS FOR
INSTALLATION, MAINTENANCE, AND SERVICING OF LIGHTING
AND LANDSCAPING WITHIN THE BOUNDARIES OF THE
TERRITORY INCLUDED IN THE STANTON LIGHTING AND
LANDSCAPING DISTRICT NO. 1 FOR FISCAL YEAR 2024/25".
11. UNFINISHED BUSINESS None.
12. NEW BUSINESS None.
13. ORAL COMMUNICATIONS - PUBLIC
• Ms. Jane Doe, submitted an e-public comment reporting on an illegally operating Airbnb rental located on Cedar Avenue, Stanton.
• Mr. Dave Woolley, D. Woolley and Associates, Inc., introduced himself to the City Council and reported on their excitement in working with the City and further expressed his gratitude to City staff and Mr. Cesar Rangel, Public Works Director/City Engineer.
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14. WRITTEN COMMUNICATIONS None.
15. MAYOR/CHAIRMAN/COUNCIL/AGENCY/AUTHORITY INITIATED BUSINESS 15A. COMMITTEE REPORTS/COUNCIL/AGENCY/AUTHORITY ANNOUNCEMENTS • Mayor Pro Tem Warren reported on her visit to the City's animal shelter services provider, WAGS Pet Adoption and requested that staff invite WAGS Pet Adoption to a City Council meeting for presentation and update on their current operations.
• Council Member Van reported on the Orange County Public Library's 2024 Summer Reading Program "Read Renew Repeat" and further reported that the Orange County Public Libraries is offering a reading challenge, in-branch programming, grab and go craft kits, author events, reading lists, weekly scavenger hunts, and activities and encourages residents to visit the Stanton branch library to participate.
15B. COUNCIL/AGENCY/AUTHORITY INITIATED ITEMS FOR A FUTURE COUNCIL
MEETING
Council Member Van requested to agendize for discussion proceeding with a non- disclosure agreement (NDA) with the Orange County Power Authority to proceed with conducting of a feasibility study at no cost to the City, no use of staff time, and no commitment to join.
15C. COUNCIL/AGENCY/AUTHORITY INITIATED ITEMS FOR A FUTURE STUDY
SESSION
None.
15D. CITY COUNCIL INITIATED ITEM — DISCUSSION REGARDING REVISITATION /
RETURN OF TALK ON THE BLOCK COMMUNITY MEETINGS
At the June 11, 2024, City Council meeting, Council Member Taylor requested that this item be agendized for discussion. Council Member Taylor is requesting to discuss revisitation/return of the City's Talk on the Block Community meetings.
Presentation by Council Member Taylor.
The City Council received consensus and directed staff to proceed with research and to bring this item back for City Council review at a future City Council meeting.
Special and Joint Regular Meeting - June 25, 2024 - Page 12 of 13 15E. CITY COUNCIL INITIATED ITEM — DISCUSSION REGARDING REVISITATION
OF LOCAL PREFERENCE
At the June 11, 2024, City Council meeting, Mayor Pro Tem Warren requested that this item be agendized for discussion. Mayor Pro Tem Warren is requesting to discuss revisitation of local preference, in support local Stanton businesses.
Presentation by Mayor Pro Tem Warren.
The City Council received consensus and directed staff to proceed with research and to bring this item back for City Council review at a future City Council meeting.
16. ITEMS FROM CITY ATTORNEY/AGENCY COUNSEL/AUTHORITY COUNSEL None.
17. ITEMS FROM CITY MANAGER/EXECUTIVE DIRECTOR
None.
17A. ORANGE COUNTY SHERIFF'S DEPARTMENT
At this time the Orange County Sheriff's Department will provide the City Council with an update on their current operations.
Captain Ryan C. Pierce provided the City Council with an update on their current operations.
Administrative Captain Chris Sobiesiak, Orange County Fire Authority (OCFA), provided the City Council with the OCA's 2024, 4'h of July holiday operations.
18. ADJOURNMENT Motion/Second: Shawver/
Motion carried at 8:28 p.m.
Havela Shiver
DAVID J. SHAWVER, MAYOR
AFFEST:
CITY TARY
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