MINUTES OF THE CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY OF THE CITY OF STANTON MEETING AUGUST 27, 2024
SPECIAL CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY MEETING 5: 30 PM)
JOINT REGULAR CITY COUNCIL / SUCCESSOR AGENCY / HOUSING AUTHORITY MEETING 6: 30 PM)
1. CALL TO ORDER / CLOSED SESSION
The City Council / Successor Agency / Housing Authority meeting was called to order at 5: 32 p. m. by Mayor / Chairman Shawver.
2. ROLL CALL
Present: Council/ Agency/ Authority Member Taylor, Council/ Agency/ Authority Member Torres, Council/ Agency/ Authority Member Van, Mayor Pro TemNice Chairperson Warren, and Mayor/ Chairman Shawver.
Absent: None.
Excused: None.
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS None.
4. CLOSED SESSION
The members of the City Council / Successor Agency / Housing Authority of the City of Stanton proceeded to closed session at 5: 33 p. m. for discussion regarding:
4A. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956. 9(d)( 2)
Number of Potential Cases: 2
5. CALL TO ORDER / SUCCESSOR AGENCY/ STANTON HOUSING AUTHORITY
MEETING
The City Council / Successor Agency / Housing Authority reconvened in open session at 6: 32 p. m.
Special and Joint Regular Meeting —August 27, 2024 - Page 1 of 17
6. ROLL CALL
Present: Council/ Agency/ Authority Member Taylor, Council/ Agency/ Authority Member Torres, Council/ Agency/ Authority Member Van, Mayor Pro TemNice Chairperson Warren, and Mayor/ Chairman Shawver.
Absent: None.
Excused: None.
7. PLEDGE OF ALLEGIANCE
Led by Sergeant Andrea Bogdanovich, Orange County Sheriffs Department.
The City Attorney % Agency Counsel reported that the Stanton City Council / Successor Agency / Housing Authority met in closed session from 5: 33 to 6: 30 p. m.
The City Attorney / Agency Counsel reported that there was no reportable action.
8. SPECIAL PRESENTATIONS AND AWARDS
A. Presentation by Dr. Michelle Russillo, President/ CEO and Ms. Cortney Dorney, WAGS Pet Adoption, sharing their mission with the City Council and providing information on their current operations.
B. Presentation by Ms. Jessica Cedillo, Community Services Coordinator, Stanton Community Services Department providing the City Council with an update on Stanton FRC ( Family Resource Center) Services.
9. CONSENT CALENDAR
Mayor Shawver requested to pull items 9J, 9L, and 9N from the consent calendarfor separate discussion.
Motion/ Second: Shawver/ Taylor
Motion carried by the following vote:
AYES: 5 ( Shawver, Taylor, Torres, Van, and Warren)
NOES: None
ABSTAIN: None
ABSENT: None
Motion unanimously carried:
Special and Joint Regular Meeting — August 27, 2024 - Page 2 of 17
CONSENT CALENDAR
9A. MOTION TO APPROVE THE READING BY TITLE OF ALL ORDINANCES AND RESOLUTIONS. SAID ORDINANCES AND RESOLUTIONS THAT APPEAR ON
THE PUBLIC AGENDA SHALL BE READ BY TITLE ONLY AND FURTHER
READING WAIVED
The City Council/ Agency Board/ Authority Board waived reading of Ordinances and Resolutions.
9B. APPROVAL OF WARRANTS
The City Council approved demand warrants dated June 28, 2024 —August 8, 2024, in the amount of $17, 256, 030. 56.
9C. APPROVAL OF MINUTES
The City Council/ Successor Agency/ Housing Authority approved Minutes of Special and Joint Regular Meeting — July 23, 2024.
9D. JUNE 2024 INVESTMENT REPORT
The Investment Report as of June 30, 2024, has been prepared in accordance with the City' sInvestment Policy and California Government Code Section 53646.
1. The City Council finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) ( Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and
2. Received and filed the Investment Report for the month of June 2024. 9E. JUNE 2024 INVESTMENT REPORT ( SUCCESSOR AGENCY)
The Investment Report as of June 30, 2024, has been prepared in accordance with the City' sInvestment Policy and California Government Code Section 53646.
1. The Successor Agency finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and
2. Received and filed the Investment Report for the month of June 2024.
Special and Joint Regular Meeting — August 27, 2024 - Page 3 of 17 9F. JUNE 2024 GENERAL FUND REVENUE AND. EXPENDITURE REPORT; HOUSING AUTHORITY REVENUE AND EXPENDITURE REPORT; STATUS OF
CAPITAL IMPROVEMENT PROGRAM
The Revenue and Expenditure Report for the month ended June 30, 2024, has been provided to the City Manager in accordance with Stanton Municipal Code Section
2.0. 080 (D) and is being provided to City Council. This report includes information for both the City' sGeneral Fund and the Housing Authority Fund. The figures reported represent preliminary figures through June 30, 2024. The fiscal year end closing process is still in progress and the final figures are pending completion of the City' s annual financial statement audit.
1. The City Council finds that this; item. is. not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) ( Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); .and
2. Received and filed the General Fund and Housing Authority Fund June 2024 Revenue and Expenditure Reports and Status of Capital Improvement Projects for the month ended June 30, 2024.
9G. RESOLUTION AUTHORIZING THE APPLICATION FOR GRANT FUNDS FOR
THE STANTON FAMILY RESOURCE CENTER UNDER THE COUNTY OF
ORANGE FAMILIES AND COMMUNITIES TOGETHER (FaCT) PROGRAM Resolution No. 2024- 30 will authorize the City to submit an application for grant funds for the Stanton Family Resource Center under the County of Orange Families and Communities Together (FaCT) Program to provide human and social services from the County of Orange Social Services Agency.
1. The City Council declared that the project is exempt from the California Environmental Quality Act ("CEQA") under section 15061( b)( 4) — the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment; and
2. Approved Resolution No. 2024- 30, authorizing the application for FaCT grant funding, entitled:
A RESOLUTION APPROVING THE APPLICATION FOR GRANT
FUNDS FOR FAMILY RESOURCE CENTER UNDER THE COUNTY
OF ORANGE FAMILIES AND COMMUNITY TOGETHER ( FaCT)
PROGRAM"; and
3. Authorized the Community Services Director to sign the Families and Community Together ( FaCT) Program Grant Application.
Special and Joint Regular Meeting —August 27, 2024 - Page 4 of 17 9H. . RESPONSE TO THE 2023-024 ORANGE COUNTY GRAND JURY REPORT DATED JUNE 11, 2024, ENTITLED, " TALKING TRASH: RECYCABLES AND ORGANIC WASTE"
On June 11, 2024, the Orange County Grand Jury released a report entitled " Talking
Trash: Recyclables and Organic Waste" (Attachment A). The purpose of the report was to review the challenges of complying with the requirements and goals of State of California Senate Bill 1383 which requires jurisdictions responsible for waste collection to coordinate with their residents to divert organic waste from landfill waste disposal streams. California Penal Code Sections 933 and 933. 05require any public agency that the Grand Jury reviews respond to the findings and recommendations of the Grand Jury Report. The City' s proposed response letter responds to each of the applicable findings and recommendations (Attachment B).
1. The City Council finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5)( Organizational or administrative activities or governments that will not result in direct or indirect physical changes in the environment); and
2. Authorized the Mayor to sign the response letter to the Orange County Grand Jury related to the findings and recommendations contained in the June 11, 2024, report entitled "Talking Trash: Recyclables and Organic Waste".
91. RESPONSE TO THE 2023-024 ORANGE COUNTY GRAND JURY REPORT DATED JUNE 11, 2024, ENTITLED, "E -BIKES FRIEND OR FOE" On June 20, 2024, the Orange County Grand Jury released a report entitled " E - bikes Friend or Foe" (Attachment A). The report focused on E -bike regulation, education, and safety and what, if any, pertinent regulations have been adopted by Orange County cities. California Penal Code Sections 933 and 933. 05require any public agency that the Grand Jury reviews respond to the findings and recommendations of the Grand Jury Report. The City' s proposed response letter responds to each of the applicable findings and recommendations ( Attachment B).
1. The City Council finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5)( Organizational or administrative activities or governments that will not result in direct or indirect physical changes in the environment); and
2. Authorized the Mayor to sign the response letter to the Orange County Grand Jury related to the findings and recommendations contained in the June 20, 2024, report entitled "E -bikes Friend or Foe".
Special and Joint Regular Meeting — August 27, 2024 - Page 5 of 17 9K. ACCEPTANCE OF THE FY 2022123 CITYWIDE STREET RESURFACING
PROJECT BY THE CITY COUNCIL OF THE CITY OF STANTON, CALIFORNIA The FY 2022/3 Citywide Street Resurfacing Project consisting of the demolition and removals, roadway modifications, concrete work (ramps and sidewalks), asphalt pavement, signing. and striping, and all appurtenant work for various streets throughout the City of Stanton is now complete. The final construction cost for the project was $ 1,01, 427. 91, below the awarded contract amount. The City Engineer, in his judgment, certifies that the work was satisfactorily completed as ofAugust 8, 2024, and recommends that the City Council accept the completed work performed on this project.
1. The City Council declared this project categorically exempt under the California Environmental Quality Act, Class 1, and 15301( c) as repair, maintenance, and minor alteration of existing public structures; and
2. Accepted the completion of improvements for the FY 2022/3 Citywide Street Resurfacing Project, as certified by the City Engineer, and affixed the date of August 8, 2024, as the date of completion of all work on this project; and
3. Approved the final construction contract amount of $1,01, 427. 91 with Onyx Paving Company, Inc.; and
4. Directed the City Clerk within ten ( 10) days from the date of acceptance to file the Notice of Completion with the County Clerk -Recorder of the County of Orange; and
5. Directed City staff, after thirty- five (35) days has elapsed from the filing of the Notice of Completion" with the County Clerk -Recorder, to make the retention payment to Onyx Paving Company, Inc. in the amount of $55, 071. 40. 9M. LEASE AGREEMENT WITH WIRELESS CCTV, LLC FOR LEASE OF THREE
ADDITIONAL CAMERA TRAILERS AS PART OF THE SAFE STREETS
TOGETHER CAMPAIGN UTILIZING COOPERATIVE PURCHASING
The City launched its Safe Streets Together: United Against Exploitation campaign in July 2024. One of the impact areas the campaign focuses on is reducing the demand for prostitution and the illegal sale of sex, through the implementation of various strategies. Cameras can decrease the demand for prostitution and human trafficking by increasing the risk of detection and arrest for buyers of illegal sex. The presence of cameras provides heightened surveillance and accountability, discouraging individuals from engaging in or facilitating prostitution and human trafficking. The Council approved the initial lease of two solar camera trailers at its meeting of June 25, 2024. Staff is requesting authorization to lease three additional solar camera trailers to support the demand reduction objectives utilizing cooperative purchasing and the City of Palmdale' scontract.
Special and Joint Regular Meeting — August 27, 2024 - Page 6 of 17 1, The City Council finds that this item is not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5)( Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment); and
2. Authorized the City Manager to enter into a second lease agreement with Wireless CCTV, LLC for three solar camera trailers for a rental term of 3 months and a monthly rate of $4, 650, for an annual rental amount of $13, 950; and
3. Authorized the City Manager to approve additional costs as needed and determined by City staff, for any contingencies up to 15% of the agreement amount.
END OF CONSENT CALENDAR
9J. AWARD A PROFESSIONAL SERVICES AGREEMENT TO SCA OF CA, LLC FOR
CITYWIDE STREET SWEEPING SERVICES
As the current contract for citywide street sweeping services is set to expire on September 30, 2024, City staff released a Request for Proposal (RFP) in April 2024.
Staff recommend awarding a three- yar contract to SCA of CA, LLC in an amount not -to -exceed $ 627, 17 or $ 199, 059 annually. As part of the funding for these services, staff is requesting an appropriation to the City' s Fiscal Year 2024-025 Operating Budget of $35, 000 from the Gas Tax Fund (# 211).
Staff report by Mr. Cesar Rangel, Public Works Director / City Engineer.
Motion/ Second: Taylor/ Torres
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren NO
Mayor Shawver AYE
Motion carried:
1. The City Council declared this project to be categorically exempt under the California Environmental Quality Act ( CEQA), Class 1, Section 15301( h) as maintenance of existing landscaping; and
2. Awarded and authorized the City Manager to enter into a Professional Services Agreement between the City and SCA of CA, LLC to provide citywide street sweeping services in an amount not -to -exceed $ 627, 17 or $ 199, 059 annually for a term of three years; and
3. Appropriated $ 35, 000 from the Gas Tax Fund (# 211) to Account 211- 3500- 608100.
Special and Joint Regular Meeting — August 27, 2024 - Page 7 of 17 9L. AUTHORITY TO ADVERTISE FOR CONSTRUCTION: FY 2023/024 CITYWIDE
ALLEY RESURFACING PROJECT
The plans and specifications for the FY 2022/023 Citywide Alley Resurfacing Project are substantially complete. In the interest of time, the City Engineer is recommending City Council approve the draft specifications and plans for bidding, subject to revision by the City Engineer and the City Attorney, to ensure the construction contract is awarded in an efficient and timely manner. The Project plans and specifications are available in the City Engineer' s Office for review.
Staff report by Mr. Cesar Rangel, Public Works Director / City Engineer.
Motion/ Second: Van/ Torres
Motion carried by the following vote:
AYES: 5 ( Shawver, Taylor, Torres, Van, and Warren)
NOES: None
ABSTAIN: None
ABSENT: None
Motion unanimously carried.
1. The City Council finds that this project is exempt from the California Environmental Quality Act (" CEQA"), Class 1, Section 15301( c) as repair, maintenance, and minor alteration of existing public structures; and
2. Approved the bid specifications and plans, subject to revisions required by the City Engineer and theCityAttorney; and
3. Authorized and advertise for bids the FY 2023/024 Citywide Alley Resurfacing Project.
9N. AWARD OF CONTRACT TO INTERIOR DEMOLITION, INC. FOR THE 8940
PACIFIC AVENUE DEMOLITION AND ABATEMENT PROJECT IN THE
INTEREST OF PUBLIC HEALTH, SAFETY, AND WELFARE IN THE AMOUNT OF 96, 000
At its meeting of June 25, 2024, the City Council awarded a contract for the 8930 Pacific Avenue Demolition and Abatement Project after one of the detached garages associated with 8930 Pacific Avenue was severely damaged by a fire started by transients. The transients that were trespassing and breaking into 8930 Pacific Avenue have now begun trespassing and breaking into 8940 Pacific Avenue, another neighboring vacant 4- plex building. The City has received multiple calls for service related to trespassing, and during one of the recent responses, staff was threatened by a transient brandishing a wine bottle as a weapon. Staff is recommending demolition at this time due to concerns from residents, the property Special and Joint Regular Meeting — August 27, 2024 - Page 8 of 17 manager, and the City. The City' sPurchasing and Contracting Guidelines allow for exceptions to the standard procurement procedures when it is determined to be in the best interests of the City to preserve the public health, safety, and welfare of the community. As such, staff is recommending award of contract to Interior Demolition, Inc., which was the lowest responsible bidder in 2022, and was most recently awarded the 8930 Pacific Avenue Demolition and Abatement Project.
Staff report by Mr. Cesar Rangel, Public Works Director / City Engineer.
Motion/ Second: Shawver/ Taylor
Motion carried by the following vote:
AYES: 5 (Shawver, Taylor, Torres, Van, and Warren)
NOES: None
ABSTAIN: None
ABSENT: None
Motion unanimously carried.
1. The City Council declared the work proposed under this scope increase to be categorically exempt under the California Environmental Quality Act ( CEQA), Class 1, Section 153011( 3); and
2. Authorized staff to exercise an exception to the standard procurement procedures in the best interests of the City to preserve the public health, safety, and welfare of the community; and
3. Awarded a construction contract to Interior Demolition, Inc., to provide professional demolition and abatement services in the amount of $96, 000; and
4. Authorized the City Manager to bind the City of Stanton and Interior Demolition, Inc. in a contract to provide the services; and
5. Authorized the City Manager to approve contract change orders with Interior Demolition, Inc., as needed and determined by City staff, for any contingencies up to 15% of the contract amount.
10. PUBLIC HEARINGS
10A. PUBLIC HEARING REGARDING REQUEST TO MODIFY FEES FOR TRAFFIC
VIOLATOR APPREHENSION PROGRAM
Consideration of adjustment to the Traffic Violator Apprehension Program ( TVAP) fees to reflect current operating costs.
Special and Joint Regular Meeting — August 27, 2024 - Page 9 of 17 Staff report by Ms. Patricia A. Vazquez, City Clerk.
The public hearing was opened.
No one appearing to speak, the public hearing was. closed.
Motion/ Second: Taylor/ Waren
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tern Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
1. The City Council declared that the project is exempt from the California Environmental Quality Act (" CEQA") under Section 21080( b)( 8) of the Public Resources Code and Sections 15061( b)( 3) and 15273( a)( 1) of Title 14 of the California Code of Regulations because CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and
2. The City Council conducted a Public Hearing; and
3. Adopted Resolution No. 2024-9 permitting the Sheriff -Coroner Department to adjust the NAP fee to $ 174. 00, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
STANTON, CALIFORNIA, AUTHORIZING THE ORANGE COUNTY
SHERIFF' SDEPARTMENT TO COLLECT ITS UPDATED FEE FOR
THE TRAFFIC VIOLATOR APPREHENSION PROGRAM IN THE
CITY OF STANTON".
11. UNFINISHED BUSINESS
11A. APPROVAL OF ORDINANCE NO. 1144 - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF STANTON, CALIFORNIA, AMENDING SECTION
20. 400. 030 OF THE STANTON MUNICIPAL CODE PERTAINING TO THE
STANDARDS FOR ALCOHOL SALES IN MIXED -USE OVERLAY AREAS This Ordinance was introduced at the regular City Council meeting of July 23, 2024.
Special and Joint Regular Meeting — August 27, 2024 - Page 10 of 17 Staff report by Ms. Patricia A. Vazquez, City Clerk.
Motion/ Second: Warren/ Taylor
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
1. The City Clerk read the title of Ordinance No. 1144, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF STANTON, CALIFORNIA, AMENDING SECTION 20. 400. 030 OF THE STANTON
MUNICIPAL CODE PERTAINING TO THE STANDARDS FOR ALCOHOL
SALES IN MIXED -USE OVERLAY AREAS"; and
2. The City Council adopted Ordinance No. 1144.
12. NEW BUSINESS
12A. CONSIDERATION OF ORDINANCE NO. 1146 AMENDING CHAPTER 20. 540OF
THE STANTON MUNICIPAL CODE TO UPDATE REGULATIONS FOR
TEMPORARY USES
At its regular meeting of May 14, 2024, the City Council requested information from staff regarding the Special Event and Temporary Use Permit process. The City Council then directed staff to review the existing regulations for Special Event and Temporary Use Permits and return with appropriate amendments that would support existing businesses and newer trends. Staff reviewed Chapter 20. 540 and prepared an Ordinance with updates to allow additional flexibility and options for new special event trends and streamline the application process. The Planning Commission held a public hearing on July 17, 2024, and voted to approve the Resolution recommending adoption of the proposed Ordinance with an amendment.
The City Council is asked to consider the proposed Ordinance and recommended amendment for Chapter 20. 540 of the Stanton Municipal Code to update regulations for temporary uses. The City Council has the discretion to accept the proposed Ordinance as recommended by the Planning Commission or make additional appropriate modifications.
Staff report by Ms. Crystal Landavazo, Community Development Director.
Special and Joint Regular Meeting — August 27, 2024 - Page 11 of 17 Director Landavazo noted for the record that Attachment B, Planning Commission Resolution No. 2568 to the staff report contained a clerical error which will be corrected to report for the record that both Chair Tom Adams and Commissioner Helen Sanchez were absent at the June 7, 2023, Planning Commission meeting in which Planning Commission Resolution No. 2568 was adopted and also record that Vice Chair Tom Frazier was present and acting as Chair at said meeting.
The public hearing was opened.
Mr. Speaker, Rodeo 39, inquired about the application process for events should this item be approved.
Mr. Paul, Rodeo 39, spoke in favor of allowing twenty- four events per year.
No one else appearing to speak, the public hearing was closed.
Motion/ Second: Shawver/ Taylor
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
1. The City Council conducted the public hearing and first reading of Ordinance No. 1146, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
STANTON, CALIFORNIA, AMENDING CHAPTER 20. 540 OF THE
STANTON MUNICIPAL CODE TO UPDATE REGULATIONS FOR
TEMPORARY USES"; and
2. Declared that the project is exempt per the California Environmental Quality Act CEQA) under section 15061( b)( 3) which applies to projects that will not have a significant impact on the environment; and
3. Set September 10, 2024, as the date for second reading for adoption of Ordinance No. 1146 as amended to proceed with increasing the number of Temporary Uses from six per year to a maximum of up to twenty- four per year, observe for any potential impacts for one year and, if no negative impacts are noted staff will not return to the City Council for amendments, and should there be any reported impacts an amendment can be brought before the City Council.
Special and Joint Regular Meeting — August 27, 2024 - Page 12 of 17 12B. AN ORDINANCE AMENDING CHAPTER 10. 04 OF TITLE 10 OF THE CITY OF
STANTON MUNICIPAL CODE TO IMPLEMENT THE SPEED LIMITS
CONSISTENT WITH CURRENT ENGINEERING AND TRAFFIC SURVEYS AND
FINDING THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
The City Engineer recommends that the City Council accept the engineering and traffic survey and consider an ordinance updating the prima facie speed limits at various locations throughout the City to best protect the health and safety of residents.
Staff report by Mr. Elias Garcia, Assistant City Engineer.
Motion/ Second: Warren/ Taylor
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
1. The City Council declared the action to be categorically exempt under the Organizational
California Environmental
or administrative
Quality
activities
Act (" CEQA")
of governments
under Section
that will
15378( b)( 5) —
not result in
direct or indirect changes in the environment; and
Approved the 2024 Engineering and Traffic Survey to establish speed limits in the City of Stanton; and
3. Introduced for first reading Ordinance No. 1149, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
STANTON AMENDING CHAPTER 10. 04 OF TITLE 10 OF THE
STANTON MUNICIPAL CODE TO IMPLEMENT THE SPEED LIMITS
CONSISTENT WITH CURRENT ENGINEERING AND TRAFFIC
SURVEYS"; and
4. Set September 10, 2024, as the date for second reading for adoption of Ordinance No. 1149.
Special and Joint Regular Meeting — August 27, 2024 - Page 13 of 17 12C. AWARD PROFESSIONAL SERVICES MASTER AGREEMENT WITH ORACLE AMERICA INC. FOR ORACLE NETSUITE FOR GOVERNMENT, APPROVE
PROFESSIONAL SERVICES AGREEMENT WITH DAVISFARR, LLP FOR
ACCOUNTING SERVICES, AND APPROVE AN APPROPRIATION OF FUNDS The City' s current enterprise resource planning ( ERP) system, Springbrook Enterprise ( Springbrook), was deployed approximately 20 years ago. Due to the current needs of the City that are not supported by the existing ERP system, the increasing costs of the existing software, and the insufficient customer service and technical support from Springbrook, staff researched alternative products that would best support the City' s operations.
Staff is recommending the City Council approve a professional services agreement with Oracle America, Inc. for Oracle NetSuite for Government, an ERP platform designed by Oracle specifically for small to mid -size government agencies. Staff is recommending utilizing the National Association of State Procurement Officials NASPO) cooperative agreement in accordance with the City' spurchasing policy for this purchase. The City received authorization from the California Department of General Services to participate in the NASPO cooperative agreement (Attachment A). If the City Council approves the master agreement for Oracle NetSuite for Government, then staff is also recommending the City Council approve a professional services agreement with DavisFarr LLP to provide part- time temporary accounting services while the City' sAccounting Manager dedicates 50% of her time to the ERP system implementation project (Attachment E). The Fiscal Year 2024/5 estimated costs for these two agreements exceeds the project' s budgeted amount by $ 155, 520.
Council Member Taylor excused himself from the dais at 7: 47 PM.
Council Member Taylor returned to the dais at 7: 50 PM.
Staff report by Ms. Michelle Bannigan, Finance Director.
Motion/ Second: Taylor/ Warren
ROLL CALL VOTE: Council Member Taylor AYE
Council Member Torres AYE
Council Member Van AYE
Mayor Pro Tem Warren AYE
Mayor Shawver AYE
Motion unanimously carried:
Special and Joint Regular Meeting — August 27, 2024 - Page 14 of 17
1. The City Council finds that these actions are not subject to California Environmental Quality Act (" CEQA") pursuant to Sections 15378( b)( 5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment) and even if they were considered a project, they would still be exempt from CEQA under State CEQA Guidelines Section 15301; and
2. Approved an initial five (5) year Professional Services Master Agreement with Oracle America Inc. for Oracle NetSuite for Government for an approximate cost of $ 594, 185, which includes one- time implementation costs not to exceed 263, 354 and annual subscription costs of $66, 166 ($330, 831 for all five years); and
3:• Authorized the City Manager to execute all necessary documents; and
4. Waived competitive bidding requirements in the City' s purchasing policy related to temporary staffing services; and
5. Approved and authorized the City Manager to execute a Professional Services Agreement with DavisFarr LLP to provide temporary staffing services; and
6. Appropriated from the General Fund Special Projects Assigned Fund Balance 155, 520 to complete the implementation of the new ERP system, including temporary staffing services to backfill City staff time during the implementation process.
13. ORAL COMMUNICATIONS — PUBLIC
Mr. Nicolas Dibbs; spoke regarding the City' s need to amend its current sign ordinance addressing political signage to be fair, ethical, and upholding of the constitutional rights of candidates.
Stanton Traphouse ( written by David R.), submitted an e -public comment in regards to Ms. Alyce Van and her involvement with an illegally operating Airbnb rental located on Cedar Avenue, Stanton and reported their attempts in serving Nhu Van and Quong Van, whom per Stanton Traphouse are owners of the illegally operating Airbnb rental along with their attempt to perform a substitute service on Ms. Alyce Van.
14. WRITTEN COMMUNICATIONS
Ms. Dee Fox, spoke in opposition to the City' s consideration in joining the Orange County Power Authority.
Special and Joint Regular Meeting - August 27, 2024 - Page 15 of 17
15. MAYOR/ CHAIRMAN/ COUNCIL/ AGENCY/ AUTHORITY INITIATED BUSINESS 15A. COMMITTEE REPORTS/ COUNCIL/ AGENCY/ AUTHORITY ANNOUNCEMENTS Council Member Taylor reported that the Orange County Mosquito and Vector Control District (OCMVCD) has reported that there has been confirmed mosquito samples testing positive for West Nile virus (WNV) in several Orange County cities including Stanton and stated that residents should take precautions.
Council Member Taylor further reported that there have also been more human cases of flea -borne typhus detected in Orange County.
Mayor Pro Tem Warren reported on her attendance at the City' sNational Night Out event, which was held on August 9, 2024, at Stanton Central Park.
Council Member Van reported on the upcoming scheduled closure of the Stanton Library, which has been allocated state grant funds to enhance the building infrastructure, including roof repair, window replacement for energy efficiency, safety and security upgrades, HVAC and air handling systems, and ADA code upgrades for staff work areas and restrooms.
Mayor Pro Tem Warren reported on her attendance at the City' s Employee Summer Luncheon, which was held on August 22, 2024, at Stanton Central Park.
15B. COUNCIL/ AGENCY/ AUTHORITY INITIATED ITEMS FOR A FUTURE COUNCIL
MEETING
None.
15C. COUNCIL/ AGENCY/ AUTHORITY INITIATED ITEMS FOR A FUTURE STUDY
SESSION
None.
16. ITEMS FROM CITY ATTORNEY/ AGENCY COUNSEL/ AUTHORITY COUNSEL None.
17. ITEMS FROM CITY MANAGERIEXECUTIVE DIRECTOR
None.
Special and Joint Regular Meeting —August 27, 2024 - Page 16 of 17 17A. ORANGE COUNTY SHERIFF' SDEPARTMENT
At this time the Orange County Sheriffs Department will provide the City Council with an update on their current operations.
Captain Ryan C. Pierce provided the City Council with an update on their current operations.
18. ADJOURNMENT Motion/ Second: Shawver/
Motion carried at 8: 22 p. m.
DAVID J. SH • 1J E' , MAY
ATTEST:
Special and Joint Regular Meeting —August 27, 2024 - Page 17 of 17