Agenda — Stanton City Council, November 25, 2025 (part 2 of 3)

RESOLUTION NO. 2025-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STANTON CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF STANTON FOR THE FISCAL YEAR ENDED JUNE 30, 2025
WHEREAS, local jurisdictions are required to meet eligibility requirements and submit eligibility verification packages to Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 Funds; and
WHEREAS, local jurisdictions are required to adopt an annual M2 Expenditure Report as part of one of the eligibility requirements; and
WHEREAS, local jurisdictions are required to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction in the M2 Expenditure Report that satisfy the Maintenance of Effort requirements; and WHEREAS, the M2 Expenditure Report shall include all Net Revenue fund balances, interest earned, and expenditures identified by type and program or project; and WHEREAS, the M2 Expenditure Report must be adopted and submitted to the OCTA each year within six months of the end of the local jurisdiction’s fiscal year to be eligible to receive Net Revenues as part of M2.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF STANTON DOES HEREBY INFORM OCTA THAT:

SECTION 1: The M2 Expenditure Report for the fiscal year ended June 30, 2025 (“Exhibit A”), is in conformance with the template provided in the Measure M2 Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year.

SECTION 2: The M2 Expenditure Report for the fiscal year ended June 30, 2025, is hereby adopted by the City of Stanton.

SECTION 3: The City of Stanton Finance Director is hereby authorized to sign and submit the M2 Expenditure Report to OCTA for the fiscal year ended June 30, 2025.

SECTION 4: The City Clerk shall certify as to the adoption of this Resolution.

Attachment: A
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RESOLUTION NO. 2025-35

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED this 25th day of November 2025.

DAVID J. SHAWVER, MAYOR
APPROVED AS TO FORM:

HONGDAO NGUYEN, CITY ATTORNEY
ATTEST:

I, Patricia A. Vazquez, City Clerk of the City of Stanton, California DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-35 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the Stanton City Council, held on November 25, 2025, and that the same was adopted, signed, and approved by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

PATRICIA A. VAZQUEZ, CITY CLERK
City of Stanton
M2 Expenditure Report
Fiscal Year Ended June 30, 2025
Beginning and Ending Balances
Schedule 1
Line
No.

Amount Interest
A-M Freeway Projects 1 $ - $ -
O Regional Capacity Program (RCP) 2 $ - $ -
P Regional Traffic Signal Synchronization Program (RTSSP) 3 $ - $ - Q Local Fair Share 4 $ 882,628.00
R High Frequency Metrolink Service 5
S Transit Extensions to Metrolink 6
T
Convert Metrolink Station(s) to Regional Gateways that
connect Orange County with High-Speed Rail Systems 7
U
Senior Mobility Program or Senior Non-Emergency Medical Program
8 $ 114,195.00 $ 2,100.00
V Community Based Transit/Circulators 9
W Safe Transit Stops 10
X Environmental Cleanup Program (Water Quality) 11 $ (34,272.00) Other* 12 $ - $ -
13 $ 962,551.00 $ 2,100.00
Monies Made Available During Fiscal Year 14 $ 800,547.00 $ 66,500.00 15 $ 1,763,098.00 $ 68,600.00
Expenditures During Fiscal Year 16 $ 768,227.00 $ 62,003.00 A-M Freeway Projects 17 $ - $ -
O Regional Capacity Program (RCP) 18 $ - $ -
P Regional Traffic Signal Synchronization Program (RTSSP) 19 $ - $ - Q Local Fair Share 20 $ 843,788.00 $ -
R High Frequency Metrolink Service 21 $ - $ -
S Transit Extensions to Metrolink 22 $ - $ -
T
Convert Metrolink Station(s) to Regional Gateways that
connect Orange County with High-Speed Rail Systems 23 $ - $ - U
Senior Mobility Program or Senior Non-Emergency Medical Program
24 $ 151,083.00 $ 6,597.00
V Community Based Transit/Circulators 25 $ - $ -
W Safe Transit Stops 26 $ - $ -
X Environmental Cleanup Program (Water Quality) 27 $ - $ - Other* 28 $ - $ -
* Please provide a specific description
Balances at End of Fiscal Year
Balances at Beginning of Fiscal Year
Balances at Beginning of Fiscal Year
Description
Total Monies Available (Sum Lines 13 & 14)
City of Stanton M2 Expenditure Report
Fiscal Year Ended June 30, 2025
Sources and Uses
Schedule 2
Line
No.

Amount Interest
A-M Freeway Projects 1 $ - $ -
O Regional Capacity Program (RCP) 2 $ - $ -
P Regional Traffic Signal Synchronization Program (RTSSP) 3 $ - $ - Q Local Fair Share 4 $ 719,779.00 $ 59,601.00
R High Frequency Metrolink Service 5 $ - $ -
S Transit Extensions to Metrolink 6 $ - $ -
T
Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems 7 $ - $ -
U Senior Mobility Program or Senior Non-Emergency Medical Program 8 $ 46,496.00 $ 6,899.00 V Community Based Transit/Circulators 9 $ - $ -
W Safe Transit Stops 10 $ - $ -
X Environmental Cleanup Program (Water Quality) 11 $ 34,272.00 $ - Other* 12 $ - $ -
13 800,547.00 $ $ 66,500.00
A-M Freeway Projects 14 $ - $ -
O Regional Capacity Program (RCP) 15 $ - $ -
P Regional Traffic Signal Synchronization Program (RTSSP) 16 $ - $ - Q Local Fair Share 17 $ 758,619.00 $ 59,601.00
R High Frequency Metrolink Service 18 $ - $ -
S Transit Extensions to Metrolink 19 $ - $ -
T
Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems 20 $ - $ -
U Senior Mobility Program or Senior Non-Emergency Medical Program 21 $ 9,608.00 $ 2,402.00 V Community Based Transit/Circulators 22 $ - $ -
W Safe Transit Stops 23 $ - $ -
X Environmental Cleanup Program (Water Quality) 24 $ - $ - Other* 25 $ - $ -
26 768,227.00 $ $ 62,003.00
27 32,320.00 $ $ 4,497.00
* Please provide a specific description
TOTAL BALANCE (Subtract line 26 from 13)
TOTAL EXPENDITURES (Sum lines 14 to 25)
Description
Revenues:

TOTAL REVENUES (Sum lines 1 to 12)
Expenditures:

City of Stanton
M2 Expenditure Report
Fiscal Year Ended June 30, 2025
Streets and Roads Detailed Use of Funds
Schedule 3
Line
No. MOE
Developer /
Impact Fees+ O
O
Interest P
P
Interest Q
Q
Interest X
X
Interest
Other
M22
Other
M2
Interest
Other* TOTAL
1 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 870.00 - $ $ 217.00 $ - $ 1,087.00 New Street Construction 2 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Street Reconstruction 3a $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Street Reconstruction - Pavement 3b $ - $ - $ - $ - $ - $ 758,619.00 - $ $ 59,601.00 $ - $ - $ - $ - $ 818,220.00 - $ Signals, Safety Devices, & Street Lights 4 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Pedestrian Ways & Bikepaths 5 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Storm Drains 6 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Storm Damage 7a $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Storm Damage - Pavement 7b $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 8 $ - $ - $ - $ - $ - $ 758,619.00 - $ $ 59,601.00 $ - $ - $ - $ - $ 818,220.00 - $ Right of Way Acquisition 9 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 10 $ - $ - $ - $ - $ - $ 758,619.00 - $ $ 59,601.00 $ - $ - $ - $ - $ 818,220.00 - $ Patching 11 33,550.00 $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 33,550.00 Overlay & Sealing 12 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Street Lights & Traffic Signals 13 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Storm Damage 14 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Street Purpose Maintenance 15a $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Street Purpose Maintenance - Pavement 15b 301,450.00 $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 301,450.00 - $ 16 335,000.00 $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 335,000.00 - $ 17 $ - $ - $ - $ - $ - $ - $ - $ - $ 8,738.00 - $ $ 2,185.00 $ - $ 10,923.00 18 335,000.00 $ $ - $ - $ - $ - $ 758,619.00 - $ $ 59,601.00 $ - $ 9,608.00 - $ $ 2,402.00 $ 1,165,230.00 - $ 19 1
Includes direct charges for staff time Legend
2 Other M2 includes A-M, R,S,T,U,V, and W Project
+ Transportation related only A-M
* Please provide a specific description O
P
Q
R
S
T
U
V
W
X Environmental Cleanup Program (Water Quality)
Local Fair Share
High Frequency Metrolink Service
Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems
Senior Mobility Program or Senior Non-Emergency Medical Program Community Based Transit/Circulators
Safe Transit Stops
Transit Extensions to Metrolink
Description
Freeway Projects
Regional Capacity Program (RCP)
Regional Traffic Signal Synchronization Program (RTSSP) Maintenance
Total Maintenance1 (Sum Lines 11 to 15b)
Other
GRAND TOTALS (Sum Lines 1, 10, 16, 17)
Finance Director Confirmation
Any California State Constitution Article XIX streets and road eligible expenditure may be “counted” in local jurisdictions’ calculation of MOE if the activity is supported (funded) by a local jurisdictions’ discretionary funds (e.g. general fund). The California State Controller also provides useful information on Article XIX and the Streets and Highways Code eligible expenditures in its “Guidelines Relating to Gas Tax Expenditures for Cities and Counties”.

I have reviewed and am aware of these guidelines and their applicability in calculating and reporting on Maintenance of Effort expenditures.

Finance Director initial: ___SdR____________
Type of Expenditure
Indirect and/or Overhead
Construction & Right-of-Way
Total Construction1 (Sum Lines 2 to 7b)
Total Construction & Right-of-Way (Sum Lines 8 & 9)
City of Stanton
M2 Expenditure Report
Fiscal Year Ended June 30, 2025
Local Fair Share Project List
Schedule 4

PROJECT NAME TYPE OF EXPENDITURE AMOUNT INTEREST
23/24 Citywide Alley Rehabilitation (2025-107) CON - Street Reconstruction - Pavement $ 617,302.00 $ 59,601.00 23/24/Citywide Street Rehabitlitation (2024-101) CON - Street Reconstruction - Pavement $ 17,798.00 Fern Street Rehabitlitation (2025-103) CON - Street Reconstruction - Pavement $ 123,519.00 TOTAL PROJECT Q EXPENDED $ 758,619.00 $ 59,601.00
GRAND TOTAL PROJECT Q EXPENDED $ 818,220.00

1 CITY OF STANTON

REPORT TO CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
DATE: November 25, 2025
SUBJECT: ACCEPTANCE OF THE FISCAL YEAR (FY) 25/26 CITYWIDE SIDEWALK REPAIR PROJECT (TASK CODE NO. 2026-103) BY THE

CITY COUNCIL OF THE CITY OF STANTON, CALIFORNIA
REPORT IN BRIEF:

The FY 25/26 Citywide Sidewalk Repair Project, consisting of the removal and replacement of concrete sidewalks, curbs and gutters, along with all appurtenant work is now complete. The final construction cost for the project was $64,140. The City Engineer, in his judgment, certifies that the work was satisfactorily completed as of October 21, 2025, and recommends that the City Council accept the completed work performed on this project.

RECOMMENDED ACTION:

1. City Council find that this project is exempt from the California Environmental Quality Act (“CEQA”), Class 1, Section 15301(c) as repair, maintenance, and minor alteration of existing streets, sidewalks, gutters, and similar facilities; and

2. Accept the completion of improvements for the FY 25/26 Citywide Sidewalk Repair Project, as certified by the City Engineer, and affix the date of October 21, 2025, as the date of completion of all work on this project; and

3. Approve the final construction contract amount of $64,140 with CJ Concrete Construction, Inc.; and

4. Direct the City Clerk within ten (10) days from the date of acceptance to file the Notice of Completion (Attachment) with the County Clerk-Recorder of the County of Orange; and

5. Direct City staff, after thirty-five (35) days has elapsed from the filing of the “Notice of Completion” with the County Clerk-Recorder, to make the retention payment to CJ Concrete Construction, Inc. in the amount of $3,207.

Item: 9H
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2 BACKGROUND:

The City is responsible for maintaining 44.7 centerline miles of public right-of-way, which includes sidewalks, curbs and gutters, and other concrete infrastructure. To address significant concrete uplifts, tree root intrusions, and general damage, the City has established a proactive, Annual Citywide Sidewalk Repair Project as part of the Capital Improvement Program. This project is designed to systematically identify and remediate significant concrete uplifts, cracking, and other hazards on a yearly basis.

The scope of work for the FY 25/26 Citywide Sidewalk Repair Project consists of removing and replacing various concrete infrastructure such as sidewalks and curb and gutters throughout the City.

On July 8, 2025, the City Council authorized staff to advertise this project for construction and approved the draft plans and specifications.

On August 26, 2025, CJ Concrete Construction, Inc. was awarded the construction contract for this project as the lowest, responsive bidder in the amount of $49,635 and the City Council authorized the City Manager to approve contract change order up to $15,000.

ANALYSIS/JUSTIFICATION:

During construction a change order was issued in the amount of $14,505 for an additional 955 square feet of sidewalk and 2 linear feet of curb and gutter to be removed and replaced. The total construction cost for this project was $64,140.

The FY 25/26 Citywide Sidewalk Repair Project has been completed in conformance with the project plans and specifications and has been accepted by the City Engineer.

FISCAL IMPACT:

The FY 25/26 Capital Improvement Program budget included $80,000 for the FY 25/26 Citywide Sidewalk Repair Project (Task Code No. 2026-103). The total amount paid to CJ Concrete Construction, Inc. for construction is $64,140.

ENVIRONMENTAL IMPACT:

This project is exempt under the California Environmental Quality Act (“CEQA”), Class 1, Section 15301(c) as repair, maintenance, and minor alteration of existing streets, sidewalks, gutters, and similar facilities.
3 LEGAL REVIEW:

None.

STRATEGIC GOAL:

Goal 3: Provide quality infrastructure.

PUBLIC NOTIFICATION:

Notifications were performed through the normal agenda process.

Prepared by: Han Sol Yoo, P.E., Civil Engineer
Reviewed by: Cesar Rangel, P.E., Public Works Director/City Engineer Fiscal Impact Reviewed by: Sharon del Rosario, Finance Director Approved by: Hannah Shin-Heydorn, City Manager
ATTACHMENT:

A. Notice of Completion
Recording requested by and
when recorded mail to:

CITY OF STANTON
ATTN: CITY CLERK
7800 KATELLA AVENUE
STANTON, CA 90680

EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE SECTION 27383

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is the City of Stanton.

3. The full address of owner is 7800 Katella Avenue, Stanton, CA 90680.

4. The nature of the interest or estate of the owner is: Public Right of Way.

5. A work of improvement on the property hereinafter described was completed on October 21, 2025. The work was the FY 25/26 Citywide Sidewalk Repair Project.

6. The name of the contractor for such work of improvement was: CJ Concrete Construction, Inc.

7. The property on which said work of improvement was completed is in the City of: Stanton, County of Orange, and State of California.

Dated:______________________ ___________________________________, City of Stanton Verification for Individual Owner Cesar Rangel, City Engineer

VERIFICATION
I, the undersigned, say: I am the City Engineer of the City of Stanton, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________________________, 2025, at Stanton, California. _________________________________________, City of Stanton Cesar Rangel, City Engineer
(Space above this line for Recorder’s use)
Attachment: A
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1 CITY OF STANTON

REPORT TO CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
DATE: November 25, 2025
SUBJECT: ACCEPTANCE OF THE WESTERN STORM CHANNEL GRATE
REPLACEMENT PROJECT (TASK CODE NO. 2026-401) BY THE CITY

COUNCIL OF THE CITY OF STANTON, CALIFORNIA
REPORT IN BRIEF:

The Western Storm Channel Replacement Project, consisting of the removal and replacement of the storm channel inlet grate and all appurtenant work is now complete.

The final construction cost for the project was $28,395. The City Engineer, in his judgment, certifies that the work was satisfactorily completed as of October 21, 2025, and recommends that the City Council accept the completed work performed on this project.

RECOMMENDED ACTION:

1. City Council find that this project is exempt from the California Environmental Quality Act (“CEQA”), Class 1, Section 15301(b) as minor alteration of existing public utility; and

2. Accept the completion of improvements for the Western Storm Channel Grate Replacement Project, as certified by the City Engineer, and affix the date of October 21, 2025, as the date of completion of all work on this project; and

3. Approve the final construction contract amount of $28,395 with G2 Construction, Inc.; and

4. Direct the City Clerk within ten (10) days from the date of acceptance to file the Notice of Completion (Attachment) with the County Clerk-Recorder of the County of Orange; and

5. Direct City staff, after thirty-five (35) days has elapsed from the filing of the “Notice of Completion” with the County Clerk-Recorder, to make the retention payment to G2 Construction, Inc. in the amount of $1,419.75.

Item: 9I
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2 BACKGROUND:

The Measure M2 Environmental Cleanup Program (ECP), also known as Project X, administered by the Orange County Transportation Authority (OCTA) provides competitive grant funding for water quality best management practices (structural devices) that will remove pollutants from runoff originating from roadways. The ECP grant funds 80% of the installation and project oversight labor costs and requires a 20% cash match.

ECP Tier 1 is designed to mitigate the more visible forms of pollutants, such as litter and debris that collect on the roadways and in the catch basins (i.e. storm drains) prior to being deposited in waterways and the ocean. It consists of funding for the equipment purchase and installation of screens, filters, inserts, and other “street scale” low flow diversion devices. Staff identified that the existing inlet grate at the storm channel on Western Avenue at 10660 Western Avenue is not efficient in capturing trash and debris and allowing water to flow through the channel. Flooding occurs on Western Avenue during the rain because water is unable to flow into the channel as the trash and debris clog the grate.

On June 11, 2024, City Council adopted Resolution No. 2024-23 authorizing the application of funds for the Environmental Cleanup, Tier 1 Grant Program, and the City’s project was approved by OCTA.

On September 9, 2025, the City Council accepted the Measure M2 Environmental Cleanup Program grant in the amount of $20,240. G2 Construction, Inc. was awarded the construction contract for this project through the City’s purchasing policy using Cooperative Purchasing, in the amount of $28,395 and the City Council authorized the City Manager to approve contract change orders up to $2,839.

ANALYSIS/JUSTIFICATION:

No change orders were issued for the construction of this project. The total construction cost for this project was $28,395.

The Western Storm Channel Grate Replacement Project has been completed in conformance with the project plans and specifications and has been accepted by the City Engineer.

FISCAL IMPACT:

The Fiscal Year 25/26 Capital Improvement Program budget included $31,235 for the Western Storm Channel Grate Project (Task Code No. 2026-401). The total amount paid to G2 Construction, Inc. for construction is $28,395. The Measure M2 grant will reimburse approximately $20,240 of the total cost upon issuance.
3 ENVIRONMENTAL IMPACT:

This project is exempt under the California Environmental Quality Act (“CEQA”), Class 1, Section 15301(b) as minor alteration of existing public utility services.

LEGAL REVIEW:

None.

STRATEGIC GOAL:

Goal 3: Provide quality infrastructure.

PUBLIC NOTIFICATION:

Notifications were performed through the normal agenda process.

A. Notice of Completion
Recording requested by and
when recorded mail to:

CITY OF STANTON
ATTN: CITY CLERK
7800 KATELLA AVENUE
STANTON, CA 90680

EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE SECTION 27383

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is the City of Stanton.

3. The full address of owner is 7800 Katella Avenue, Stanton, CA 90680.

4. The nature of the interest or estate of the owner is: Public Right of Way.

5. A work of improvement on the property hereinafter described was completed on October 21, 2025. The work was the Western Storm Channel Grate Replacement Project.

6. The name of the contractor for such work of improvement was: G2 Construction, Inc.

7. The property on which said work of improvement was completed is in the City of: Stanton, County of Orange, and State of California.

Dated:______________________ ___________________________________, City of Stanton Verification for Individual Owner Cesar Rangel, City Engineer

REPORT TO CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
DATE: November 25, 2025
SUBJECT: AWARD A PROFESSIONAL SERVICES AGREEMENT TO MATRIX

CONSULTING GROUP FOR A COMPREHENSIVE DEVELOPMENT

IMPACT FEE NEXUS STUDY
REPORT IN BRIEF:

The City seeks a firm to prepare a Comprehensive Development Impact Fee Nexus Study based on the proposed infrastructure requirements to support the City's General Plan growth projections. After completion of a competitive procurement process, staff recommends awarding a contract to Matrix Consulting Group for $32,500.

RECOMMENDED ACTION:

1. City Council declare this project to be categorically exempt under the California Environmental Quality Act, Section 15378(b)(5) – Organizational or administrative activities of governments that will not result in direct or indirect physical change in the environment; and

2. Award a professional services agreement to Matrix Consulting Group for a Comprehensive Development Impact Fee Nexus Study in the amount of $32,500; and

3. Authorize the City Manager to bind the City of Stanton and Matrix Consulting Group in an Agreement to provide the services; and

4. Authorize the City Manager to approve a contingency in the amount of $3,250 to Matrix Consulting Group.

BACKGROUND:

Development impact fees are a mechanism for new developments to provide funding for increases in the City’s infrastructure, facility, and service needs due to the development.

The City has not adjusted these fees in 14 years despite the rising cost of addressing these needs.

Item: 9J
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2 On April 12, 2011, the City Council adopted Ordinance No. 977 establishing a Development Impact Fee Program, by adopting a Development Impact Fee Study and fees set forth in the Study. Recently, the City’s Master Fee Schedule was updated, which led staff to identify the need to review the City’s Development Impact Fee Study as development interest continues to grow.

ANALYSIS/JUSTIFICATION:

A Request for Proposals (RFP) was issued on July 10, 2025, with a proposal due date of July 24, 2025, and five firms provided proposals.

An internal City review committee consisting of the City Manager, Community & Economic Development Director, and Public Works Director/City Engineer evaluated the proposals.

The review committee established their scoring and ranking on criteria that included approach to work, cost, demonstrated record of success, and qualifications. The consultants were ranked as follows:

Per the City’s Purchasing and Contracting Guidelines, proposals must be evaluated using the Qualification-Based Selection process in accordance with Public Law 92-582, which requires that the selection of professional services be based on demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services at a fair and reasonable price.

Based on the results of the RFP process, Matrix Consulting Group demonstrated competence through their proposal and interview and is qualified to provide services for the project. References were checked with the Cities of Menifee and Los Altos.

FISCAL IMPACT:

Sufficient funding for the proposed contract is included in the City’s Fiscal Year 2025/26 Adopted Operating Budget (Account No. 101-4200-608105).

Rank Consultant Fee Proposal
1 Matrix Consulting Group $ 32,500.00
2 Harris & Associates $ 69,900.00
3 DTA $ 62,175.00
4 EPS $ 185,810.00
5 Precision $ 111,200.00
3 ENVIRONMENTAL IMPACT:

This project is exempt under the California Environmental Quality Act (“CEQA”), Section 15378(b)(5) – Organizational or administrative activities of governments that will not result in direct or indirect physical change in the environment.

LEGAL REVIEW:

None.

PUBLIC NOTIFICATION:

Notifications and advertisement were performed as prescribed by law.

STRATEGIC GOAL:

Goal 6: Maintain and promote a responsive, high-quality, and transparent government.

Prepared by: Cesar Rangel, P.E., Director of Public Works/City Engineer Reviewed by: Crystal Landavazo, Director of Community & Economic Development Fiscal Impact Reviewed by: Sharon del Rosario, Finance Director Approved by: Hannah Shin-Heydorn, City Manager
ATTACHMENT:

A. Professional Services Agreement

CITY OF STANTON

PROFESSIONAL SERVICES AGREEMENT
FOR

COMPREHENSIVE DEVELOPMENT IMPACT FEE NEXUS STUDY

1. PARTIES AND DATE.

This Agreement is made and entered into this day of , 20___, by and between the City of Stanton, a municipal organization organized under the laws of the State of California with its principal place of business at 7800 Katella Avenue, Stanton, California 90680 (“City”) and Matrix Consulting Group LTD, a CORPORATION, with its principal place of business at 1875 S. Grant Street, Suite 960, San Mateo, CA 94402 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of professional Comprehensive Development Impact Fee Nexus Study consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Comprehensive Development Impact Fee Nexus Study consulting services to public clients, is licensed in the State of California, and is familiar with the project.

2.2 Project.

City desires to engage Consultant to render such services for the Comprehensive Development Impact Fee Nexus Study project (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Comprehensive Development Impact Fee Nexus Study consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference.

All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

3.1.2 Term. The term of this Agreement shall be from November 26, 2025 to December 31, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

Attachment: A
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3.2.1 Independent Contractors, Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision.

Consultant will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant shall complete, execute, and submit to City a Request for Taxpayer Identification Number and Certification (IRS FormW-9) prior to commencement of any Services under this Agreement. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.

The key personnel for performance of this Agreement are as follows: Alan D. Pennington, President.

3.2.5 City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. The City Manager hereby designates Crystal Landavazo, Community & Economic Development Director, or his or her designee, as the City’s contact for the implementation of the Services hereunder. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates Khushboo Ingle, Vice President, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules, and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.10.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance. If the existing policies do not meet the Insurance Requirements set forth herein, Consultant agrees to amend, supplement, or endorse the policies to do so.
(a) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence, and if written with an aggregate, the aggregate shall be double the per occurrence limit.

Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
(b) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1) with minimum limits of $1,000,000 each accident.
(c) Professional Liability: Professional Liability insurance with minimum limits of $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.).

If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
(d) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

3.2.10.3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval.
(a) The policy or policies of insurance required by Section 3.2.10.2 (a) Commercial General Liability shall be endorsed to provide the following:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional
insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Consultant; or (4) contain any other exclusions contrary to the Agreement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(b) The policy or policies of insurance required by Section 3.2.10.2 (b) Automobile Liability and (d) Professional Liability shall be endorsed to provide the following:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(c) The policy or policies of insurance required by Section 3.2.10.2 (e) Workers’ Compensation shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.10.4 Primary and Non-Contributing Insurance. All insurance coverages shall be primary, and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.10.5 Waiver of Subrogation. Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.

3.2.10.6 Deductible. Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.10.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.10.8 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement.

In the event that the Consultant’s operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.

3.2.10.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.10.10 Insurance for Subconsultants. All Subconsultants shall be included as additional insureds under the Consultant’s policies, or the Consultant shall be responsible for causing Subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City as an Additional Insured to the Subconsultant’s policies.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state, and federal laws, rules, and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, as applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed THIRTY-TWO THOUSAND FIVE HUNDRED DOLLARS ($32,500) (“Total Compensation”) without written approval of the City Manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant.

The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Consultant’s principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

Matrix Consulting Group, LTD
1875 S. Grant Street, Suite 960
San Mateo, CA 94402
Attn: Alan D. Pennington
City:

City of Stanton
7800 Katella Avenue
Stanton, CA 90680
Attn: Crystal Landavazo
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including, but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production, or other similar medium without the prior written consent of City.

3.5.3.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information (“Proprietary Information”) unless the City’s legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant’s objection to the City’s release of Proprietary Information. Consultant shall indemnify, defend, and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost, or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City’s choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the purposes of this Agreement.

3.5.5 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative, or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.6 Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify, and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants, or agents in connection with the performance of the Consultant's Services, the Project, or this Agreement, including, without limitation, the payment of all damages, expert witness fees and attorney fees, and other related costs and expenses.

Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents, or volunteers.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

The obligation to indemnify, as provided herein, shall survive the termination or expiration of this Agreement.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County, California.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.8 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates, or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation, or transfer.

3.9 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days, or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.10 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.11 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.12 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.13 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.14 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay, any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.15 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan, or other related programs or guidelines currently in effect or hereinafter enacted.

3.16 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.17 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.18 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.19 Declaration of Political Contributions. Consultant shall, throughout the term of this Agreement, submit to City an annual statement in writing declaring any political contributions of money, in-kind services, or loan made to any member of the City Council within the previous twelve-month period by the Consultant and all of Consultant’s employees, including any employee(s) that Consultant intends to assign to perform the Services described in this Agreement.

3.20 Subcontracting.

3.20.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[Signatures on following page.]
IN WITNESS WHEREOF, the parties have executed this Professional Services Agreement on this ____ day of __________, 202_.

CITY OF STANTON [INSERT NAME OF CONSULTANT]
By:

Hannah Shin-Heydorn
City Manager
By:

Name:

Title:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary,

AND CORPORATE SEAL OF
CONSULTANT REQUIRED]
ATTEST:

By:

Patricia Vazquez
City Clerk
By:

APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
EXHIBIT “A”

SCOPE OF SERVICES
[INSERT SCOPE OF SERVICES]

REQUEST FOR PROPOSALS (RFP) FOR

COMPREHENSIVE DEVELOPMENT IMPACT FEE NEXUS STUDY

CITY OF STANTON
Administration Department
7800 Katella Avenue
Stanton, CA 90680
(714) 379-9222 | StantonCA.gov
Approved for Advertising:

HANNAH SHIN-HEYDORN
City Manager
KEY RFP DATES (Subject to Change):

Issue Date: Thursday, July 10, 2025
Deadline for Questions: Thursday, July 24, 2025 at 12:00 pm PDT Proposal Due Date: Thursday, August 7, 2025, at 4:00 pm PDT Presentation/Interviews: TBD

Page 2 of 35 ends

TABLE OF CONTENTS
SECTION I. GENERAL DESCRIPTION AND INTRODUCTION…………………………………….3 SECTION II. PROJECT BACKGROUND……………………………………………………………………………….3 SECTION III. SCOPE OF SERVICES……………………………………………………………………………………...4 SECTION IV. SUBMISSION REQUIREMENTS…………………………………………………………………..8 SECTION V. SELECTION CRITERIA…………………………………………………………………………………….11 SECTION VI. SELECTION PROCESS……………………………………………………………………………………11 SECTION VII. SUBMISSION DEADLINE……………………………………………………………………………12 SECTION VIII. REQUESTS FOR ADDITIONAL INFORMATION…………………………….….13 SECTION IX. TAXES AND LICENSES…………………………………………………………………………...…....13 SECTION X. PAYMENT TO CONSULTANT…………………………………………………………...…..........14 SECTION XI. INSURANCE………………………………………………………………………………………………………14 SECTION XII. TERMINATION FOR CONVENIENCE OF THE CITY……….......................15 SECTION XIII. INDEPENDENT CONTRACTOR……………………………………………………………...16 SECTION XIV. CONTRACT……………………………………………………………………………………………………..16 SECTION XV. GENERAL CONDITIONS……………………………………………………………………………..16 EXHIBIT A: PROPOSAL ACKNOWLEDGEMENT FORM
EXHIBIT B: SAMPLE PROFESSIONAL SERVICES AGREEMENT

Page 3 of 35 ends

I. GENERAL DESCRIPTION AND INTRODUCTION
The City of Stanton (City) is requesting proposals from qualified firms to provide a comprehensive Development Impact Fee Nexus Study. Proposals must conform to the requirements of this Request for Proposal (RFP) and proposals must be submitted in a sealed envelope to the Administration Department no later than 4:00 p.m. on Thursday, August 7, 2025. The consultant contract is anticipated to be awarded at an August City Council meeting.

The successful Consultant will be required to enter into an agreement with the City, which will include the requirements of this RFP, as well as other requirements to be specified at a later date. By submitting a proposal, the Consultant agrees to all of the terms of this RFP.

Please direct any questions by the deadline for questions listed on the cover page of this RFP to Crystal Landavazo, Community & Economic Development Director, at [email protected]. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded via written (emailed) addenda to all proposers and posted publicly.

The City reserves the right to waive any irregularities in any proposal, or to reject any proposal that does not comply with this RFP. The City alone, using criteria determined by the City, will select the most qualified candidate.

II. PROJECT BACKGROUND
The City of Stanton, a 3.1-square-mile municipality in northern Orange County with nearly 40,000 residents, is strategically located between the California 22 and 91 Freeways. With a strong community spirit and the motto “Pride.

Purpose. Progress.”, Stanton has pursued civic improvements and revitalization efforts to boost commercial activity and quality of life. Its access to both Orange and Los Angeles County markets supports diverse, balanced growth, making it an ideal place to live, work, and thrive.

The City is requesting a Statement of Qualifications and Proposal (Proposal) from consulting firms to conduct a comprehensive Development Impact Fee (DIF) Nexus Study (Nexus Study) to determine the City’s development impact fees based on proposed facility and infrastructure requirements and to support a citywide impact fee program that meets the requirements of the Mitigation Fee Act (California

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Government Code Section 66000 et seq., also known as AB 1600) (Act), including the requirements of Assembly Bill 602, effective January 1, 2022.

III. SCOPE OF SERVICES
The City seeks a firm to provide data, findings, and recommendations to implement DIFs based on the proposed infrastructure requirements to support the City's General Plan growth projections. The consultant will work with City staff to determine other supporting infrastructure (i.e., equipment, vehicles, etc.) or other public services that could rightfully be included in the fee program to ensure the costs of such supporting new infrastructure are paid by new development.

The City currently imposes four DIF categories:

1. Street improvements to fund roadway improvements;

2. Traffic signal improvements corresponding with roadway improvements;

3. Community center improvements to expand existing community centers and construct new community centers; and

4. Police facilities to construct additional facilities to support the required level of police services.

The following is a list of potential development impact fees the City would like to consider establishing or modifying - parks, city facilities (e.g., city yard, city hall, other city facilities and community center/senior center), traffic, public safety, streets and pavement, and affordable housing. The City would also like to consider any other DIFs consultant commonly develops for clients and any other DIF categories that other nearby cities impose.

The City envisions the Nexus Study will include the following components and activities:

1. Provide data, findings, and recommendations to implement new DIF categories and update the City’s existing DIF categories based on required nexus study findings and the proposed infrastructure requirements to support the City’s General Plan growth projections and the City’s 7-Year Capital Improvement Program. The consultant will work with City staff to determine other supporting infrastructure (i.e., equipment, vehicles, etc.) or other public services that could rightfully be included in the DIF program to ensure the costs of such supporting infrastructure are paid by new development.

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2. Review and assess current DIFs, including the following City documents:
a) The City’s existing impact fee nexus study
b) AB 1600 reports completed annually
c) 7-Year Capital Improvement Program (CIP)
d) General Plan
e) FY 2021-2029 Housing Element
f) Master Plans, including but not limited to: Sewer, Storm Drain, Parks and ADA Self-Evaluation and Transition Plan
g) Other documents as necessary

3. Attend staff and public meetings: The consultant shall include attendance at the following meetings, as a minimum, in their proposal. Should the consultant identify a meeting they believe is necessary to achieve the City’s results and is beyond the meetings described below, they should describe such meeting(s) in their proposal. Meetings with staff can be virtual, as needed. Project meetings will consist of:
a) Kick-off meeting between consultant and City staff to review and discuss objectives of the Nexus Study, methodology, confirm project schedule and milestones, and discuss data needs, time frame, etc.
b) Data collection and clarification meetings with City staff to obtain relevant information or clarify the information required to complete the Nexus Study.
c) Review findings with City staff. Consultant to provide information supporting findings and proposed fees.
d) Nexus Study sessions with the City Council.
e) Meeting between consultant and City staff after submission of draft Nexus Study to discuss comments and questions prior to finalizing the report.
f) Review and respond to comments and requests related to the Nexus Study from the City’s legal counsel.
g) Initial City Council meeting to present Draft Nexus Study and DIF

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updates. Discuss methodology and findings, provide a formal presentation, answer questions, and collect input to prepare the final draft of the Nexus Study.
h) If needed, additional City Council meetings to follow up on the first meeting and present the final draft.

4. Best Practices: Recommended best practices to help ensure effective reporting and accurate assumptions for the Nexus Study, accurate DIF collections, and efficient tracking and reporting on DIF activities as required by AB 1600 and AB 602.
a) Fee Accounting: The consultant shall evaluate the City’s current system of DIF accounting and administration and recommend an improved approach, if necessary, consistent with the Act and standard accounting principles.
b) Reporting: The consultant should evaluate the City’s current reporting practices and recommend best practices for the annual and five-year continued findings reports to the City Council.
c) Annual inflation of DIF: DIF levels should increase each year to keep pace with inflation. The consultant should address whether the Consumer Price Index, California Construction Cost Index, Engineering News Record Construction Cost Index, or another index should be the preferred basis for annual increases, consistent with the Act and State law.

5. Report Deliverables:
a) Prepare a Nexus Study in compliance with the Act, and specifically section 66016.5, and recommend DIF fee updates for the submittal of the final Nexus Study to the City Council containing background information, methodology, findings, and recommendations. More specifically, the Consultant shall prepare a Nexus Study containing, but not limited to, the following requirements, at a minimum:
 Background information: The consultant will document all work assumptions, analysis procedures, findings, graphics, and impacts.
 Research DIFs in surrounding cities.
 Description of the overall methodology.

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 Supporting justification.
 Calculations that demonstrate the legal nexus between recommended fees and the impact created by new
development.
 Relationship between the use of fees and the type of project on which it would be imposed.
 Purpose of the fee.
 Impacts of fees on future development (i.e. determine if proposed fees would discourage future development).
 Maintenance of fees (i.e. how the fee would be used and reported).
 Description of the relationship between the need for any additional facilities and the type of development project on which the fee would be imposed.
 Any additional matters that City staff should be made aware of, findings, and recommendations, with technical
documentation in appendices.
b) Public Review Draft: The consultant will develop and present a draft Nexus Study to stakeholders, advisory bodies, and the City Council at appropriate meetings. The purpose of these meetings is to solicit community and stakeholder input. The consultant shall develop summary information such as visual presentations and printable handouts for these meetings that summarize the findings and analysis from the draft Nexus Study which would support the successful implementation of fees.

The consultant will revise the draft Nexus Study according to one set of consolidated comments from City staff following the City’s legal counsel review.
c) Final Draft: After incorporating input from the administrative and public review drafts, the consultant shall prepare a final draft of the Nexus Study. The consultant will present the final Nexus Study to the City Council during a public hearing and make any revisions requested by the City Council. The consultant will assist staff and participate in the presentation to the Council if any additional follow-up meetings are needed to complete the adoption of the Nexus Study and DIF.

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d) The consultant shall prepare a PowerPoint presentation, all required public notices, staff reports, draft resolutions and ordinances required for City Council public hearings related to adopting the new fees. Any documents will be reviewed by the City Attorney prior to use.

Additional Tasks: If the consultant feels that additional deliverables are warranted, they must be identified in the proposal.

The City reserves the right to modify the scope of services before the contract is awarded depending on cost and the City’s confidence in the selected vendor.

IV. SUBMISSION REQUIREMENTS
Proposals and all other information and documents submitted in response to this RFP are subject to the California Public Records Act, which generally mandates the disclosure of documents in the possession of the City upon the request of any person, unless the content of the document falls within a specific exemption category.

Three (3) copies of the Proposal, (1) one electronic version PDF format and one (1) copy of the Fee Proposal must be submitted containing the following elements:
 Proposers must submit three (3) bound copies of their proposal and an electronic version PDF format to the City for review.
 8‐1/2" x 11" sheet sizes should be used for the text, with 11" x 17" sheet sizes for any fold‐out drawings.
 Electronic documents shall be submitted in PDF format.  The proposal shall be limited to twenty-five (25) pages. Resumes for proposed personnel, tabbed dividers and table of contents will not be counted towards the page limit.
 Proposals should be as concise as possible and specific to this project.

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LETTER OF TRANSMITTAL
The Letter of Transmittal shall be addressed to Hannah Shin-Heydorn, City Manager, and, at a minimum, must contain all of the following information:
 Identification of the consultant. Identification shall include the legal name and corporate address of the company. Identification shall also include the telephone number, fax number (if applicable), and email address of the contact person for the period of proposal evaluation.  A statement representing that the consultant has thoroughly examined and become familiar with the work required in this RFP and attesting that the consultant is capable of performing quality work to achieve the objectives of the City of Stanton.
 Acknowledgment of receipt of all addenda, if any.
 Signed statement attesting that all information submitted with the proposal is true and correct.
 A statement declaring that the proposal shall remain valid for a period of not less than one hundred twenty (120) days from the date of submittal.  Signature, name, and title of the official authorized to bind consultant to the terms of the proposal.

WRITTEN PROPOSAL
The Proposal shall consist of the following sections (in order):

1. Letter of Transmittal. Contents of the Letter of Transmittal listed above.

2. Firm Structure and History. Including the firm’s experience managing projects similar in magnitude and scope, key personnel and structure (organization chart), credentials, background, and ownership of the firm.

3. Key Personnel. List qualifications of personnel with resumes and a breakdown of responsibilities. The Firm’s project manager, who will be responsible for planning, coordinating, and conducting the majority of the work, must be identified and committed to the project. The City must approve changes to key personnel committed to work on the project subsequent to award of contract. Resumes must be submitted for key personnel who will be assigned to this project.

4. Approach. A detailed narrative describing the proposed approach and methodology using general descriptions for the activities and

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demonstrating clear understanding of the work.

5. Subs. A list of proposed sub-consultants, including their qualifications pertinent to this project.

6. References. Provide at least three (3) client references from previous City/Government Agency projects of similar scope and magnitude.

References should include key personnel-contacts and their position with the agency.

7. Schedule. A schedule indicating proposed time and duration for completion of project.

8. Insurance. Evidence of compliance with City insurance requirements.

9. Exceptions and Deviations. Consultant shall state any exceptions or deviations from the requirements of this RFP, segregating “technical” exceptions from “contractual” exceptions. Where the Consultant wishes to propose alternative approaches to meeting the City’s technical or contractual requirements, these shall be thoroughly explained. If no contractual exceptions are noted, Consultant will be deemed to have no objection to the contract requirements as set forth in EXHIBIT B, “Sample Professional Services Agreement.”

10.Proposal Acknowledgement Form. Consultant shall complete and submit EXHIBIT A, “Proposal Acknowledgement Form.” Failure to submit this signed form will result in the disqualification of the Consultant’s proposal.

SEPARATE FEE PROPOSAL
Consultant fee schedule included with the submittal but in a separate sealed envelope. The proposal shall include:
a) Total Project Cost Proposal and hourly rate schedule. b) A table indicating the anticipated staff-hours dedicated to perform each of the tasks to complete the project.

Additional information can be found under Section IV, “Payment to Consultant,” below.

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V. SELECTION CRITERIA
Submitted proposals will be evaluated based on the following factors, but may not be limited to just these factors:

Criteria Approximate
Weight
Schedule. Evaluates the proposer’s ability to deliver a detailed and timely project schedule for completing
the Study. The schedule will be assessed for its
alignment with the City’s expected timeline, logical
sequencing of tasks, inclusion of key milestones, and
feasibility of completing deliverables such as
stakeholder engagement, data analysis, draft reports,
and final adoption support within the proposed
timeframe.
20%
Approach to Work. Evaluates a consultant that
demonstrates a deep understanding of the technical,
legal, financial, and policy aspects of development
impact fee programs, and presents a logical,
effective, and innovative approach to meet the City’s
objectives and statutory requirements.
30%
Firm and Personnel Past Performance Record.

Experience in completion of projects of similar
complexity and scale for other agencies within
Southern California is desirable.
30%
Cost. Reasonableness of the firm’s fixed price and or
hourly rates, and competitiveness of quoted firmfixed prices with other proposals received.15% Exceptions and deviations from the City’s standard
Professional Services Agreement. 5%
VI. SELECTION PROCESS
Per California law, the procurement of Professional Services must be selected on the basis of qualifications, or Qualifications Based Selection (QBS) in accordance with Public Law 92-582. The procurement of Professional Services can be one-time or multi-year. Professional services contracts have provisions for specific terms, compensation amounts, and scopes of services.

The City reserves the right to require in-person interviews with consultant, if deemed necessary, after the evaluation of the written proposals. In this case,

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the Consultants of the three (3) highest-scoring written proposals will be invited to interviews prior to final selection of the Consultant.

Each RFP will be reviewed to determine if it meets the submittal requirements contained within this RFP. Failure to meet the requirements for the RFP will be cause for rejection of the proposal. The City may reject any proposal if it is conditional, incomplete, or contains irregularities. The City may waive an immaterial deviation in a proposal, but this shall in no way modify the proposal document or excuse the Consultant from compliance with the contract requirements if the Consultant is awarded the contract.

The successful Consultant to whom work is awarded shall, within ten (10) days after being notified, enter into a contract with the City for the work in accordance with the specifications and shall furnish all required documents necessary to enter into said contract. Failure of the successful consultant to execute the contract within the ten (10)-day window shall be just cause for the City to contract with the next responsible Consultant.

I. SUBMISSION DEADLINE
In order to be considered, the Consultant must submit three (3) copies of the Service Proposal, and one (1) copy of the Fee Proposal in a separate, sealed envelope to the following office:

City of Stanton
Administration Department
7800 Katella Avenue
Stanton, CA 90680-3162
Attention: Hannah Shin-Heydorn
The proposal outer envelope shall be labeled:

PROPOSAL FOR COMPREHENSIVE DEVELOPMENT IMPACT FEE NEXUS STUDY
The proposal must be received at the office listed above no later than the date and time listed on the cover.

There is no expressed or implied obligation for the City to reimburse firms for any expenses incurred in preparing proposals in response to this request.

Materials submitted by respondents are subject to public inspection under the California Public Records Act (Government Code Sec. 6250 et seq.). Any

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language purporting to render the entire proposal confidential or proprietary will be ineffective and disregarded.

The City reserves the right to retain all proposals submitted, and to use any idea in a proposal, regardless of whether the proposal was selected.

Submission of a proposal indicates acceptance by the firm of the conditions contained in the RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the selected firm.

All property rights, including publication rights of all reports produced by the selected firm in connection with services performed under this agreement, shall be vested in the City.

II. REQUESTS FOR ADDITIONAL INFORMATION
All questions and/or inquiries regarding this RFP shall be directed to:

Crystal Landavazo
Community & Economic Development Director
City of Stanton
7800 Katella Avenue
Stanton, CA 90680-3162
(714) 890-4213
Email: [email protected]
All questions and/or inquiries shall be submitted by Thursday, July 24, 2025 at 12:00 pm. If the City chooses to respond to such inquiries, written responses may be made available by Thursday, July 31, 2025.

Consultants are responsible to verify receipt of any addenda issued. We are aware some of our e-mails may get caught in a spam filter. If you do not receive any addenda by Thursday, July 31, 2025, please verify any addenda was issued by contacting Crystal Landavazo by e-mail or telephone. Confirmation of receipt of all addenda is part of the Proposal Acknowledgement Form (EXHIBIT A).

III. TAXES AND LICENSES
All taxes and licenses, including, but not limited to, a Stanton City Business License and appropriate Contractor’s license, required for this work shall be obtained at the sole expense of the Consultant.

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IV. PAYMENT TO CONSULTANT
This work is to be performed for a “Not-to-Exceed Fixed Fee.” The Consultant shall provide a “Payment Schedule” indicating the fee for individual tasks with a “Not-to-Exceed Fixed Fee” which shall be the sum of all tasks.

Tasks shall include, but not be limited to, all Professional Consultant Services necessary to complete the work covered by this Proposal.

The City will pay the Consultant for work completed as identified in the Payment Schedule.

Progress payments shall be based on tasks performed as identified in the Payment Schedule. Monthly invoices will specifically identify job title, personhours, and costs incurred by each task.

Sub-categorization of task is permitted to better define the task for payment.

Reimbursement costs such as mileage, printing, telephone, photographs, postage and delivery, are to be included in the “Not-to-Exceed Fixed Fee.” All tasks including labor and reimbursable costs such as mileage, printing, telephone, photographs, postage, and delivery shall be supporting documentation presented at the time payment is requested.

The City will pay the Consultant for all acceptable services rendered in accordance with the “Agreement for Professional Consultant Services.” When the Consultant is performing, or is requested to perform, work beyond the scope of service in the “Agreement for Professional Consultant Services,” an amendment to the agreement will be executed between the City and Consultant.

Payment will be based on hourly rate for work completed associated with each applicable task as identified in the consultant’s proposal.

V. INSURANCE
A. The Consultant shall have Commercial General Liability insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, with minimum limits of at least $1,000,000 per occurrence, and if written with an aggregate, the aggregate shall be

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double the per occurrence limit. Defense costs shall be paid in addition to the limits.

B. The Consultant shall have Automobile Insurance for owned and nonowned automotive equipment in the amount of not less than $1,000,000.

C. The selected firm shall furnish the City a certificate evidencing Workmen’s Compensation Insurance with limits of no less than $1,000,000 per accident and Comprehensive Professional Liability with limits no less than $2.000,000 per occurrence. The City shall be named as the Additional Insured. Certificates of Insurance must be accompanied by the applicable endorsements for the specific insurance policy.

D. A Certificate of Insurance or an appropriate binder shall bear an endorsement containing the following provisions:
“Solely as respect to services done by or on behalf of the named insured for the City of Stanton, it is agreed that the City of Stanton, the Successor Agency of the City of Stanton, its officers, employees, and agents are all included as additional insured under this general liability policy, and the coverage(s) provided shall be primary insurance and not contributing with any other insurance available to the City of Stanton, its officers and employees, and its agents, under any third-party liability policy.”
E. It is the Consultant’s responsibility to ensure that all sub-consultants comply with the following:

Each sub-consultant that encroaches within the City’s right-ofway and affects (i.e., damages or impacts) City infrastructure must comply with the liability insurance requirements of the City.

Examples of such sub-consultant work include soil sample borings, utility potholing, etc.

VI. TERMINATION FOR CONVENIENCE OF THE CITY
The City reserves the right to terminate the “Professional Services Agreement” for the “convenience of the City” at any time by giving ten (10) days written notice to the Consultant of such termination and specifying the effective date thereof. All finished or unfinished drawings, maps, documents, field notes, and other materials produced and procured by the Consultant under the said aforementioned Agreement is, at the option of the City, City property and shall

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be delivered to the City by the Consultant within ten (10) working days from the date of such termination. The City will reimburse the Consultant for all acceptable work performed as set forth in the executed Agreement.

VII. INDEPENDENT CONTRACTOR
The Contractor’s relationship to the City in the performance of the Contractor’s services for this project is that of an independent contractor. The personnel performing said services shall at all times be under the Contractor’s exclusive direction and control and shall be employees of the Contractor, not employees of the City. The Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of said work, and shall be responsible for all employee reports and obligations, including, but not limited to, Social Security, income tax withholding, unemployment compensation, and Workers’ Compensation.

VIII. CONTRACT
The Contract includes the Professional Services Agreement, the City’s RFP, the Consultant’s Proposal, and Exhibits.

The Political Reform Act and the City’s Conflict of Interest Code require that consultants be considered as potential filers of Statements of Economic Interest. Consultants, as defined by Section 18701, may be required to file an Economic Interest Statement (Form 700) within thirty (30) days of signing a Consultant Agreement with the City, on an annual basis thereafter while the contract remains in effect, and within thirty (30) days of completion of the contract.

IX. GENERAL CONDITIONS
Pre-contractual expenses are defined as expenses incurred by the Consultant in: (1) preparing the proposal; (2) submitting the proposal to the City; (3) presenting during the selection interview; (4) negotiating with the City on any matter related to the proposal; (5) any other expenses incurred by the Consultant prior to an executed Agreement, and (6) attendance of City Council for Award of Contract.

The City shall not, in any event, be liable for any pre-contractual expenses incurred by the Consultant. Services shall not commence until the Agreement for Professional Consultant Services has been executed by the City.

The City reserves the right to withdraw this RFP at any time without prior notice. Further, the City makes no representations that any Agreement will be awarded to any Consultant responding to this RFP. The City

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expressly reserves the right to postpone reviewing the proposals for its own convenience and to reject any and all proposals responding to this RFP without indicating any reasons for such rejection(s). Any contract awarded for these Consultant engagements will be made to the Consultant who, in the opinion of the City, is best qualified.

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EXHIBIT A

PROPOSAL ACKNOWLEDGEMENT FORM
The Proposer hereby acknowledges receipt of addenda number(s) _________________, if any.

By signing below, the Proposer agrees to all terms and conditions in this RFP, except where expressly described in the Proposer’s Services Proposal.

Original Signature by Authorized
Officer/Agent
Vendor’s Tax ID Number (FEIN)
Type/Print Name of Signatory Company Name
Title Phone Number
Consultant Mailing Address Fax Number
Form of Business (mark one of the
following):
☐Sole Proprietor/Individual
☐Partnership
☐Corporation
☐Limited Liability Company (LLC)
Website Address
E-mail Address
If a corporation, the State where it is
incorporated: __________________

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EXHIBIT B

CITY OF STANTON

PROFESSIONAL SERVICES AGREEMENT
FOR

COMPREHENSIVE DEVELOPMENT IMPACT FEE NEXUS STUDY

1. PARTIES AND DATE.

This Agreement is made and entered into this day of , 20___, by and between the City of Stanton, a municipal organization organized under the laws of the State of California with its principal place of business at 7800 Katella Avenue, Stanton, California 90680 (“City”) and [INSERT NAME OF COMPANY], a [INSERT TYPE OF BUSINESS; CORPORATION; LIMITED LIABILITY COMPANY; ETC.], with its principal place of business at [INSERT ADDRESS] (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

2.2 Project.

City desires to engage Consultant to render such services for the Comprehensive Development Impact Fee Nexus Study project (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.2 Term. The term of this Agreement shall be from [INSERT START DATE] to [INSERT ENDING DATE], unless earlier terminated as provided herein. Consultant

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shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractors, Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

The key personnel for performance of this Agreement are as follows: [INSERT NAME(S)].

3.2.5 City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s

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Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. The City Manager hereby designates [INSERT CITY EMPLOYEE NAME], or his or her designee, as the City’s contact for the implementation of the Services hereunder. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates [INSERT NAME OR TITLE], or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

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3.2.10 Insurance.

Defense costs shall be paid in addition to the limits.

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(d) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.

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written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.

3.2.10.10 Insurance for Subconsultants. All Subconsultants shall be included as additional insureds under the Consultant’s policies, or the Consultant shall be

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responsible for causing Subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City as an Additional Insured to the Subconsultant’s policies.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed [INSERT WRITTEN DOLLAR AMOUNT] DOLLARS ($[INSERT NUMBER]) (“Total Compensation”) without written approval of City’s [INSERT TITLE]. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

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projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Consultant’s principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.5 General Provisions.

3.5.1 Termination of Agreement.

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Consultant:
[INSERT NAME, ADDRESS & CONTACT PERSON]
City:

City of Stanton
7800 Katella Avenue
Stanton, CA 90680
Attn: [INSERT CITY EMPLOYEE NAME]
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

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magazine, trade paper, newspaper, television or radio production, or other similar medium without the prior written consent of City.

Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents, or volunteers.

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The obligation to indemnify, as provided herein, shall survive the termination or expiration of this Agreement.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County, California.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.10 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.12 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

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3.18 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.20 Subcontracting.

3.20.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written

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approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[Signatures on following page.]

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IN WITNESS WHEREOF, the parties have executed this Professional Services Agreement on this ____ day of __________, 202_.

CITY OF STANTON [INSERT NAME OF CONSULTANT]
By:

Hannah Shin-Heydorn
City Manager
By:

Name:

Title:
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary,

AND CORPORATE SEAL OF
CONSULTANT REQUIRED]
ATTEST:

By:

Patricia Vazquez
City Clerk
By:

APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

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EXHIBIT “A”

SCOPE OF SERVICES
[INSERT SCOPE OF SERVICES]
[EXHIBIT A FROM RFP TO BE INSERTED HERE AND/OR CONSULTANT PROPOSAL]

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EXHIBIT “B”

SCHEDULE OF SERVICES
[INSERT SCHEDULE OF SERVICES]
[CONSULTANT’S SCHEDULE OF SERVICES, SUMMARY TO BE INSERTED HERE]

Page 35 of 35 ends

EXHIBIT “C”

COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]
[CONSULTANT’S FEE PROPOSAL TO BE INSERTED HERE]

MATRIX CONSULTING GROUP
1875 S Grant Street, Suite 960
San Mateo, CA 94402

PROPOSAL FOR A

COMPREHENSIVE DEVELOPMENT

IMPACT FEE NEXUS STUDY

STANTON, CALIFORNIA
AUGUST 7, 2025

MATRIX CONSULTING GROUP
1875 S Grant Street, Suite 960
San Mateo, CA 94402

LETTER OF TRANSMITTAL I
FIRM STRUCTURE AND HISTORY 1
KEY PERSONNEL 3
APPROACH 8
SUBCONTRACTORS 14
REFERENCES 15
SCHEDULE 17
INSURANCE 18
EXPCEPTIONS AND DEVIATIONS 19
PROPOSAL ACKNOWLEDGEMENT FORM 20

TABLE OF CONTENTS

MATRIX CONSULTING GROUP
1875 S Grant Street, Suite 960
San Mateo, CA 94402
Hannah Shin-Heydom, City Manager
City of Stanton
7800 Katella Avenue
Stanton, CA 90680
Dear Ms. Shin-Heydom:

Matrix Consulting Group is pleased to submit our response to the City of Stanton’s RFP for a Comprehensive Development Impact Fee Nexus Study. Our proposal is based on our review and understanding of Stanton’s Request for Proposal. It will demonstrate the exceptional skills and experience required to meet the City’s needs and establish the additional value of choosing our firm.

Our experience providing similar services and understanding of the impact and implementation issues comes from working with clients across California. Recent California clients include Blythe, Burlingame, Downey, Los Altos, Los Altos Hills, Menifee, Orange, San Mateo, South San Francisco, and Walnut Our staff possess a deep understanding of service and process assumptions behind the cost of service.

This dual expertise allows us to provide comprehensive insights and solutions that optimize efficiency and maximize our clients' value. We have thoroughly examined the RFP, and we are capable of performing quality work to achieve the objectives of the City of Stanton. There have been no addenda released by the City for this RFP.

I am the firm's President, authorized to represent the firm contractually. All information in this proposal is true and correct. This proposal will remain valid for 120 days after the submittal date. Courtney Ramos, a senior vice president and financial services practice leader, can provide any additional information you may need during the quote evaluation period. We can be reached at the address and phone number below or via email at [email protected] and [email protected].

ALAN D. PENNINGTON
President
1875 S. Grant Street, Suite 960
San Mateo, CA 94402
650-858-0507 (phone) 650-397-4050 (fax)
[email protected]
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 1
Matrix Consulting Group, Ltd. is a consulting firm that provides quality financial and management analytical assistance to local and state governments. Our history and composition are summarized below:
• Since our founding in 2003, we have collaborated with over 1,800 government agencies, conducting cost-of-service and management studies and providing recommendations on operational improvements and cost recovery.
• We are incorporated in California, with our headquarters in San Mateo, and a satellite office in Irvine.

We also have staff located throughout the country in 17 states, as well as Canada. • We are comprised of 32 full-time and seven part-time management consultants who specialize in analyzing local government functions encompassing an entire spectrum of operational areas. We have a dedicated team of financial services professionals.

Matrix Consulting Group is owned by the shareholders listed below, who are also employees. Khushboo Ingle will be the City’s Project Manager for the Development Impact Fee Nexus Study. • Richard Brady, Chair
• Alan Pennington, President
• Courtney Ramos, Sr. Vice President
• Ian Brady, Sr. Vice President
• Aaron Baggarly, Vice President
• Jen Winter, Vice President
• Khushboo Ingle, Vice President
• Robert Finn, Vice President
• Kate Vigneau, Vice President
The market and service focus of Matrix Consulting Group has always been financial, management, staffing, and operations analysis of local government. The following outlines the core financial services provided by our firm:

OMB 2 CFR Part 200 Cost Plans Development Impact Fee Studies Full Cost Plans User Fee Studies
Indirect Cost Rate Proposals Fully Burdened Hourly Rates Internal Service Fund Analyses Revenue Projections
Matrix Consulting Group has experience conducting a variety of cost of service and nexus-based analyses. The primary focus of a Development Impact Fee Study is to ensure that there is a nexus between the fee being assessed and the impact being observed. Additionally, the fee must comply with AB1600, the Mitigation Fee Act, and the newly enacted AB602. The following points highlight some of our key qualifications as it relate to Development Impact Fee Studies:
• AB 1600 / AB 602 Technical Expertise: The proposed project team has received training from the Government Finance Officers Association (GFOA) regarding Best Management Practices for

FIRM STRUCTURE AND HISTORY
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 2
Development Impact Fees. Additionally, the project team has conducted police, fire, public works, parks, libraries, and community center-specific and comprehensive Impact Fee studies to ensure compliance with AB1600 and AB602 requirements.
• Industry Standards: We are aware of industry standards as they relate to the development and implementation of impact fees, including the creation of two separate fee components (cost + admin) and the utilization of different cost factors (sq. ft. vs. equivalent dwelling units). • Policy Development and Reporting Requirements: The firm has worked with clients to develop specific policies relating to development impact fees, including the option to update the fees annually utilizing the Construction Cost Index (CCI). These policies also include the reporting requirements related to the collection of impact fees in a separate fund and the disbursement of impact fee funds.

Our goal when conducting development impact fee studies is to help our clients structure, implement, and manage their development impact fee programs, ensuring legal compliance and financial accountability. The table below includes a sampling of California clients over the last five (5) years for whom we have provided similar scopes of service:

Jurisdiction Gen. Govt. Fire Police Parks & Rec TIF Library Other Blythe X
Burlingame X X X X X X
Downey X
Los Altos X X X X
Los Altos Hills X
Menifee X X X X X X X
Novato FPD X
Orange X X X X
San Mateo X X X
So. San Francisco X X X X X X
Walnut X
The Project Team members are listed in the next section of our response.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 3
All project team members are full-time employees of Matrix Consulting Group. The following chart outlines our project team and reporting structure.

The following points provide an overview of the roles of each of our team members:
v Project Manager: Will lead interviews, financial analysis, policy discussion, and development, as well as provide expertise in reviewing drafts and presenting results. v Analysts: Will facilitate data collection, support staff in data development, and populate analytical models.

Our proposed project team will be available to the City throughout the engagement. The following table summarizes our proposed project team's experience, including the types and years of experience, recent clients, and project role.

Khushboo Ingle
Vice President
Ms. Ingle is a Vice President with 13 years of experience who manages cost allocation plans, user fees, development impact fees, and cost of service engagements. Her experience with the firm includes participation in operational audit engagements focusing on organization, staffing, and internal processes.

Khushboo has completed over 200 cost of service studies. Ms. Ingle has served as the project manager for California clients including Burlingame, Downey, Menifee, Los Altos, and Los Altos Hills, San Mateo, South San Francisco, and Walnut.

Her role on this project would be to serve as the Project Manager, involved in leading meetings, developing draft results, and reviewing results.

Khushboo Ingle
Vice President
Project Manager
Madison Dixson
Senior Consultant
Analyst
Shawn ChadwickLeone
Consultant
Analyst

KEY PERSONNEL
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 4
Madison Dixon
Senior Consultant
Ms. Dixson is an analyst who assists our senior staff with cost allocation plans, user fees, development impact fees, and cost of service engagements. Madison has participated in numerous cost allocation and cost of service studies.

Madison has been with the firm for three years. California clients include Burlingame, Daly City, Los Altos Hills, Millbrae, Milpitas, Orange, Menifee, Redwood City, San Mateo, San Ramon, Saratoga, South San Francisco, Sunnyvale, and Walnut.

Her role on this project would be to serve as Analyst, involved in attending meetings, data input, and developing models.

Shawn Chadwick - Leone
Consultant
Mr. Leone is an analyst who has recently joined our firm to assist our staff on cost-of-service engagements, including cost allocation plans, user fees, and development impact fee studies.

Shawn has recently assisted with projects in California including Thousand Oaks, Burlingame, Butte County, and Richmond.

His role on this project would be to serve as an Analyst, involved in attending meetings, data input, and comparative survey support.

Full resumes are on the next pages of this section.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 5
BIOGRAPHY:

Khushboo Ingle is a Vice President who manages cost allocation plan, user fee, development impact fee, and cost of service engagements. Her experience with the firm also includes participation in operational audit engagements focusing on reviewing organizational, staffing, and internal processes to enhance services. Khushboo’s relevant experience include:
• Analysis focuses on verifying and reviewing cost of service assumptions and ensuring compliance with best practices.
• Expertise also includes impact fee studies and development fee-studies.

EXPERIENCE HIGHLIGHTS:

ORANGE, CA: DEVELOPMENT IMPACT FEE ANALYSIS AND FEE
STUDY
Khushboo served as the Project Manager on this engagement which looked and conducting a citywide fee study and development impact fee analysis. Key analysis includes:
• Streamlining land use categories for Fire impact fees to represent the current types of use (previous analysis was conducted 10 years prior).
• Identifying growth projections and appropriate nexus
considerations for impact fees.

SAN MATEO, CA: DEVELOMPMENT AND IMPACT FEE STUDY
Khushboo served as the Project Manager on this engagement for evaluating development fees and impact fees. Key analysis included:
• Identifying all impact fees that needed to be updated per AB1600 requirements.
• Documenting population and growth assumptions and
presentation to stakeholders to ensure understanding of results.

RELEVANT CA CLIENTS:

Burlingame
Citrus Heights
Cupertino
Dixon
Elk Grove
Fairfield
Humboldt County
Livermore
Long Beach
Manhattan Beach
Orange
Pacific Grove
Redwood City
San Bernardino County
San Pablo
San Mateo
Santa Clara County
South San Francisco
Stanislaus County
Sunnyvale
Vacaville
YEARS OF EXPERIENCE:
15 EDUCATION:

B.A., University of
California – San Diego,
International Economics
M.A., University of
California – San Diego,
International Affairs

PROFESSIONAL
ASSOCIATION:

California Society of
Municipal Finance
Officers
Revenue Enhancement
Best Practices

KHUSHBOO INGLE
Vice President
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 6
BIOGRAPHY:

Ms. Dixson is an analyst on cost allocation plan, user fee, development impact fee, and cost of service engagements.

Madison’s relevant experience include:
• Completed over 40 cost of service studies for clients across the United States.
• Analysis focuses on comparative review of services and fee levels. • Expertise also includes narrative analysis of cost of service studies.

EXPERIENCE HIGHLIGHTS:

MENIFEE, CA: DEVELOPMENT IMPACT FEE STUDY
Madison served as a project analyst on this engagement. She worked with the project team to conduct a comparative survey of impact fees charged by various other jurisdictions.

LOS ALTOS, CA: DEVELOPMENT IMPACT FEE STUDY
Madison served as the lead analyst on this study. She conducted the population projection research and developed the impact fee models that were used as the basis for the nexus analysis.

RELEVANT CLIENTS:

CA, Daly City
CA, Dixon
CA, Fairfield,
CA, Fort Bragg
CA, Glendale
CA, Menifee
CA, Millbrae
CA, Palo Alto
CA, Piedmont
CA, Pasadena
CA, Port of Long Beach
CA, Riverside
CA, San Bernardino
County
CA, San Mateo
CA, Santa Clara
CA, Stockton
CA, Sunnyvale

YEARS OF EXPERIENCE
4 EDUCATION
B..A., University of
California, Irvine,
Anthropology

MADISON DIXON
Senior Consultant
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 7
BIOGRAPHY:

Mr. Leone is an analyst on cost allocation plan, user fee, development impact fee, and cost of service engagements.

Madison’s relevant experience include:
• Completed over 10 cost of service studies for clients across the United States.
• Analysis focuses on comparative review of services and fee levels.

EXPERIENCE HIGHLIGHTS:

BUTTE COUNTY, CA: COMPREHENSIVE FEE STUDY
Shawn served as an analyst on this project, providing support in developing the master fee schedule for the County.

THOUSAND OAKS, CA: COST ALLOCATION PLAN AND FEE STUDY
Shawn served as an analyst on this project, providing support in data review and report writing. He also assisted with the comparative analysis.

ORANGE: COST ALLOCATION PLAN AND COMPREHENSIVE FEE
STUDY
Shawn is working on an analyst on this project and supporting senior team members in model input, data review, and comparative support. He is also assisting with developing the draft fee report.

RELEVANT CA CLIENTS:

Butte County
East Palo Alto
Orange
Santa Clara County
Thousand Oaks

YEARS OF EXPERIENCE
1 EDUCATION
B.S, Business
Administration &
Accounting; University of
California - Riverside

SHAWN CHADWICK-LEONE
Consultant
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 8

APPROACH
Matrix Consulting Group works with a wide range of clients – over 1,800 cities and counties in over 45 states across the United States. Every project is unique, but is managed according to the following essential project approach:

The approach chosen for completing this project allows us to deliberately review and categorize the allowability of indirect costs as well as determine the best and most tangible metrics for allocation.

QUALITY CONTROL
We believe very strongly in the science of our craft, especially as it relates to cost allocation and cost of service studies. As such, our firm utilizes quality control techniques, which include:
• Project Management: Ensuring our projects meet the needs and timelines of our clients are accomplished through the following:
- The project manager and lead analyst develop general and project-specific data collection plans and interview guides.
- All project work activities are defined in advance and tied to each project team member, as well as deliverables, schedule, and budget.
- We have frequent client review meetings, during which we discuss the quality and direction of the project through interim deliverables and draft documents. • Quantitative Results: Financial analyses are used to develop budgets and projections and often are subject to public oversight and review. For this reason, our firm ensures data-determined quality control through the following:

Understanding City-specific financial data.

Working with City staff through meetings and workshops.

Applying industry standards, best management practices, and technical expertise.

Calculating defensible results with buy-in from internal and external stakeholders.

Providing recommendations and transferring knowledge and work products to City staff for successful implementation.

APPROACH
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 9
- Expenditure data entered into cost models are tied to budget documents. - Projection information is tied to published master plan / population projection information.

These project management approaches have resulted in all our projects being delivered at a high quality, on time, and within budget.

WORK PLAN
The following tasks describe our project team's approach, along with a brief narrative and expected deliverables associated with each task.

TASK 1: DATA COLLECTION
Before any initial meetings, Matrix Consulting Group will provide the City with a list of initial data requirements for the study. This will allow our project team to review this information thoroughly in preparation for initial discussions with staff. A common list of data collection items includes:
• List of current impact fees charged by the City.
• Copy of annual revenue and expense reports for the Impact Fee funds. • List of all current City-owned infrastructure and equipment • Copy of the City’s most recent General Plan, Land Use, and Housing Elements.

These items will allow our project team to familiarize itself with the City’s structure and current fees and practices.

TASK 2: STUDY OBJECTIVES AND PROJECT SCHEDULE
Once the data has been collected, the project team will meet with designated City staff to discuss any issues identified by the project team and clarify any existing issues or concerns regarding the current impact fees study methodology. Discussions will include:
• Review of the City’s specific needs and critical issues surrounding the development and implementation of the development impact fee study.
• Evaluate if current categories and basis of impact fees – e.g., per dwelling unit, sq.ft. or residential vs. commercial- are still appropriate.

TASK RESULT
We will provide the City a data collection list.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 10
At the culmination of the meeting, the project team and the designated City staff will leave with a greater understanding of the overall approach and methodology that the project team will take to conduct this Development Impact Fees Study.

TASK 3: REVIEW OF IMPACT FEES
This task aims to understand the City’s proposed impact fee structure, projected growth levels, and any future developments that will impact population growth. During this phase, the project team will document the following:
• Name of Impact Fee
• Municipal Ordinance / Resolution authorizing the fee
• Capital or Master Plan to support the fee
• Purpose of the fee
This documentation will be critical to ensuring that any updates to the Impact fee program comply with AB1600 and AB602. It will also be the basis for the project team’s discussion with City staff on the next steps for evaluating impact fees.

TASK 4: PROJECTED POPULATION GROWTH AND FACILITY NEEDS
The key component of any impact fee analysis is determining the proportionality and nexus based on projected development. During this task, the project team will conduct research based on City and regional growth projections.

The project team would review the City’s current infrastructure inventory and determine if additional equipment or new facilities are needed based on future population projections. The team will also meet with staff to identify any master plans at the time of the creation/development of impact fees. This will require meeting with relevant City department staff to review all equipment and identify the quantity and cost estimates for these items.

TASK RESULT
We will provide a project schedule to the City.

TASK RESULT
We will develop a current impact fees memo.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 11
Impact fees cannot be used to enhance existing service levels; they can only be used to maintain current service levels. During this task, the project team will ensure that any new facilities or equipment identified are directly correlated to population increases for defensibility purposes.

TASK 5: DRAFT IMPACT FEE ANALYSIS
The most significant proportion of the impact fee analysis is the growth and facilities projection. Once that task is completed and a nexus can be established that is based on the City’s adopted master plans, the project team will work on calculating the draft impact fees. There are two components to calculating impact fees: the total cost of facilities and their cost basis. The following points describe these components:
• Total Cost of the Facilities/Infrastructure: There are three different sub-components that comprise the maximum cost of the facilities that can be used for the calculation of impact fees: cost of facilities/infrastructure, administrative cost, and offsetting credits/revenues. • Cost Basis: Several cost bases, such as population, housing units, and workload, can be used to calculate impact fees.

The project team will calculate the draft impact fees based on data provided by the City, appropriate and preferred cost bases, and State law. The team will then meet with City staff to review these draft impact fees based on land use type and demonstrate compliance with all legal regulations (AB1600 and AB602).

TASK 6: COMPARATIVE IMPACT FEE SURVEY
The project team will compare the current and total cost of impact fees in Orange County or elsewhere in the Southland. This comparison will be conducted based on construction project types (e.g., new singlefamily homes, new hotels, new multi-family homes, etc.). The use of construction scenarios provides City staff with a clearer comparison of the impact of the fee on future development.

TASK RESULT
We will create an infrastructure spreadsheet by service area.

TASK RESULT
We will provide draft impact fee per unit results.

TASK RESULT
We will review and present comparative survey results.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 12
TASK 7: DRAFT IMPACT FEE REPORT
The draft impact fee results and comparative survey will be incorporated into a draft impact fee report, which will have the following components:
• Executive Summary: Provide a brief overview of the background of the scope, the overall methodology, the results of the analysis, and the implementation guidelines (including future fee increases).
• Legal Framework: This will outline the current legal requirements for impact fees and how the proposed impact fee will meet these requirements.
• Growth Projections: This section of the report outlines the growth projections. • Impact Fee Analysis: This section demonstrates the calculation used to derive the total cost of the impact fees.
• Comparative Survey: This section outlines how the City’s calculated and recommended fees compare to other jurisdictions in the region.

These components will result in a consolidated draft report distributed to City staff for review. It will be required to be reviewed by all departments to ensure that assumptions are presented accurately.

TASK 8: FINAL IMPACT FEE REPORT
Based on the City staff's comments, the project team will revise the Final Report to ensure all comments and concerns are captured. This final report will be the basis for presentations to internal and external stakeholders.

TASK 9: DELIVERY OF IMPACT FEE BACKUP DOCUMENTATION
Unlike other cost of services analyses, the components of an impact fee should not be updated annually, as they are primarily based on population projections and timeframes associated with replacing existing facilities and equipment inventory and/or acquiring new facilities or inventory.

TASK RESULT
We will prepare a draft impact fee report.

TASK RESULT
We will create the final report.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 13
When discussing the draft impact fee results with staff, the project team will share the initial Excel workbook showing calculations, and after the study, the project team will provide the City with the backup workbook showing all calculations. In this workbook, the project team would also set up a template allowing the City to update its impact fees based on a cost factor. The industry standard for updating impact fees is based on the construction cost index (CCI). This standard is used as the costs for impact fees are based upon infrastructure rather than labor or material costs.

TASK 10: PRESENT FINAL REPORT TO STAKEHOLDERS
The presentation of results to City officials and/or stakeholders is critical to the success of the overall engagement. Because the product of the study is often controversial, the objective of this final step is to present a summary that provides decision-makers with key information.

Matrix Consulting Group will attend and present the study at up to four (4) stakeholder meetings, including any fee adoption hearings. We believe that this number of meetings is typically sufficient to ensure that there is buy-in from the stakeholders.

TASK RESULT
We will provide all backup documentation, including Excel workbooks.

TASK RESULT
Presentation(s).

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 14
Matrix Consulting Group will not be using any subcontractors for this project.

SUBCONTRACTORS
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 15
In the table below we have provided three of our most recent projects where we provided comparable services to our clients.

MENIFEE, CA
Margarita Cornejo
Deputy Finance Director
(951) 723-3716
[email protected]
FY22
Matrix Consulting Group worked with the City of Menifee to conduct a Citywide User Fee Study, Development Impact Fee Study, and develop both a Full Cost Allocation Plan and OMB Compliant Cost Allocation Plan. As the City has recently developed a Full Cost Plan, the project team worked with City staff to review previously identified central services and allocation metrics to ensure appropriateness in the current plan and provided recommendations for alternative metrics to ensure a more defensible plan.

For impact fees, the project team reviewed General Government, Storm Drain, Police, Fire, and Transportation. The City had not evaluated its impact fees since it had been created as a separate city and had just adopted the County’s impact fees. Therefore, the project team worked with staff to identify the impact fees that were still defensible to be implemented. The results of this analysis were presented to the local BIA and adopted by Council in 2022.

LOS ALTOS, CA
Nick Zornes
Assistant City Manager
(650) 947-2625
[email protected]
FY24
The Matrix Consulting Group worked with the City of Los Altos to conduct a Cost Allocation Plan, Development Fee Study, and Citywide Impact Fee Analysis. The Cost Allocation Plan identified the indirect support services within the organization and was incorporated into the user fee and impact fee analysis.

The impact fee analysis focused on creating new impact fees for the city – public art, affordable housing, transportation, police, fire, general government, library, and parks and recreation. While the City doesn’t anticipate much growth, the goal of these fees was to ensure that any major projects would pay their appropriate fair share of impact fees. The results of this analysis were presented to Council in 2024 for adoption by July 1, 2024.

REFERENCES
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 16

SAN MATEO, CA
Christina Horrisberger
Assistant City Manager
(650) 522-7209
[email protected]
rg
FY21
The Matrix Consulting Group worked with the City of San Mateo to conduct a review of its development fees (building and planning) and its impact fees.

The development fee study focused on right-sizing the building valuationbased fees and calculating an updated fully burdened rate for planning applications.

The impact fee focused on calculating updated impact fees for Parks and Recreation, Childcare, Transportation, Public Art, Parking, and Tree In-Lieu fees. The project team worked with staff to gather updated infrastructure costs, as well as present the draft results to the development community and City Council. The results of this analysis were adopted and implemented in 2021.

STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 17
This project is anticipated to take approximately six months to complete. For each task referenced in the City’s scope of work, we have identified the 6-month period during which the evaluation will be completed.

Tasks 1 2 3 4 5 6 6+
Data Collection
Study Objectives/Schedule
Review Impact Fees
Projected Growth & Needs
Draft Impact Fees Analysis
Comparative Survey
Draft Impact Fee Report
Final Impact Fee Report
Backup Documentation
Presentation
All delivery of backup documentation and presentations will take place after the study is complete. All proposed timelines can be adjusted based on City staff priorities and in accordance with City preferences and timelines.

SCHEDULE
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 18
Matrix Consulting Group will comply with all of the City’s insurance requirements.

INSURANCE
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 19
Matrix Consulting Group does not have any exceptions to the City’s Professional Service Agreement.

EXCEPTIONS AND DEVIATIONS
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 20

PROPOSAL ACKNOWLEDGEMENT FORM
05-0545979
EXHIBIT “B”

SCHEDULE OF SERVICES
[INSERT SCHEDULE OF SERVICES]
STANTON, CA – PROPOSAL FOR A COMPREHENSIVE DEVELOPOMENT IMPACT FEE NEXUS STUDY MATRIX CONSULTING GROUP 17
This project is anticipated to take approximately six months to complete. For each task referenced in the City’s scope of work, we have identified the 6-month period during which the evaluation will be completed.

SCHEDULE
EXHIBIT “C”

COMPENSATION
[INSERT RATES & AUTHORIZED REIMBURSABLE EXPENSES]

1 CITY OF STANTON

REPORT TO CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
DATE: November 25, 2025
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR THE STANTON

CENTRAL PARK TENNIS COURTS RENOVATION PROJECT (TASK
CODE NO. 2025-202) AND APPROVAL OF THE FIRST AMENDMENT

TO THE PROFESSIONAL SERVICES AGREEMENT WITH RHA
LANDSCAPE ARCHITECT-PLANNERS, INC.

REPORT IN BRIEF:

Five bids for the Stanton Central Park Tennis Courts Renovation Project were opened on September 30, 2025. Based on the post-bid analysis of the bids received, staff has determined the bid submitted by A2Z Construct, Inc. to be the lowest responsible and responsive bid at $380,100.00. To ensure construction of the Project is in conformance with the design, staff is recommending approval of a First Amendment to RHA Landscape Architects-Planners, Inc’s Agreement to extend the term of the Agreement and increase scope of work.

RECOMMENDED ACTION:

1. City Council find that this project is exempt from the California Environmental Quality Act (“CEQA”), Class 1, Section 15301(a) as operation, repair, and minor interior or exterior alterations of existing public facilities; and

2. Award a construction contract for the Stanton Central Park Tennis Courts Renovation Project to A2Z Construct, Inc. for the bid amount of $380,100.00 and reject all other bids; and

3. Authorize the City Manager to bind the City of Stanton and A2Z Construct, Inc. in a contract for the construction; and

4. Authorize the City Manager to approve contract change orders, not to exceed $38,010.00; and

5. Approve the First Amendment to the existing Agreement with RHA Landscape Architect-Planners, Inc. and allow the City Attorney to make minor edits as necessary prior to the execution of the Amendment; and
Item: 9K
Click here to return to the agenda.
2 6. Authorize the City Manager to execute the First Amendment to the existing Agreement with RHA Landscape Architect-Planners, Inc.

BACKGROUND:

The City is currently undertaking efforts to revamp the tennis courts and add lighting around the playground at Stanton Central Park.

The renovation efforts include installation of new partition fencing, perimeter fencing improvements, increased lighting (new light fixtures), transforming one (1) existing tennis court into two new pickleball courts with removable netting, crack sealing courts, resurfacing, striping, signage, site furnishings, and adding lighting to the existing playground area.

On December 10, 2024, RHA Landscape Architects-Planners, Inc. (RHA) was awarded the Professional Services Agreement for the design of the Stanton Central Park Renovation Project.

To ensure the design reflects community priorities, the Community Services Department launched a public engagement process that included a Tennis Court Renovation Survey, and a community meeting held on Wednesday, March 19, 2025. Residents had the opportunity to review two conceptual designs and provide input directly to City staff and project designers, RHA.

On May 16, 2025, the Community Services Director provided an update on this project and presented the conceptual design plan to the Community Services Commission.

On August 26, 2025, the City Council authorized staff to advertise this project for construction and approved the plans and specifications.

ANALYSIS/JUSTIFICATION:

Bid opening for this project was on September 30, 2025. Five (5) bids were received and opened as follows:

Rank Company Bid
1 A2Z Construct, Inc. $ 380,100.00
2 3M Construction Corporation $ 448,088.00
3 Oppenheimer National $ 527,889.44
4 Armstrong Cal Builders, Inc. $ 549,650.00
5 RG General Engineering, Inc. $ 644,149.00
3 A formal bid protest letter was submitted by Oppenheimer National on October 1, 2025 alleging that A2Z Construct, Inc.’s bid is non-responsive and A2Z Construct, Inc. is not a responsible bidder as their bid forms had discrepancies. After thorough analysis, staff issued a response letter deeming the protest does not provide sufficient grounds to disqualify A2Z Construct, Inc., or reject its bid. On October 15, 2025, Oppenheimer National submitted a Rebuttal Letter requesting the City reconsider its determination and re-evaluate the bid’s responsiveness. The City Attorney’s Office issued a response letter ultimately deeming that the protest does not provide sufficient grounds to disqualify A2Z Construct, Inc. and rejected Oppenheimer National’s bid protest.

Staff has determined that A2Z Construct, Inc. submitted the lowest responsible bid in the amount of $380,100.00, which is approximately 15.5 percent below the Engineer’s estimate of $449,768.00. Staff has reviewed the documents submitted and found that A2Z Construct, Inc. submitted the lowest bid and is compliant with the contract documents. A2Z Construct, Inc. successfully completed the FRC Renovation Projects and was recently awarded a construction contract for the Stanton Community/Senior Center Improvements Project.

For every construction contract awarded by City Council, City staff is required to return to City Council to accept the improvements, approve the final construction contract amount, and direct the City Council to file a Notice of Completion.

RHA’s current Agreement for the design of the project is set to expire on December 31, 2025. To ensure that construction is completed in conformance with the design, staff is recommending an Amendment to the existing Agreement that would increase the scope of work to provide construction administration support and extend the Agreement term.

The additional services would include assistance with the construction meetings, review and approve submittals, responses to RFI’s, technical assistance, and field inspections.

FISCAL IMPACT:

The original project budget was $565,000 and the Fiscal Year 2025/2026 Capital Improvement Budget includes a carry-over budget balance of $524,185 for this project (Task Code No. 2025-202). The primary source of funding for this project will be Public Benefit Fees Fund (104). The following table presents a breakdown of the estimated remaining project costs:

Description Amount
Construction Contract $ 380,100.00
Contingency $ 38,010.00
Inspections / Materials Testing $ 10,000.00
Total $ 428,110.00
There is no fiscal impact regarding the First Amendment to RHA’s Professional Services Agreement.
4 ENVIRONMENTAL IMPACT:

This project is exempt under the California Environmental Quality Act (“CEQA”), Class 1, Section 15301(a) as operation, repair, and minor interior or exterior alterations of existing public facilities.

LEGAL REVIEW:

The City Attorney’s Office has reviewed A2Z Construct, Inc.’s submitted bid and supporting documents, Oppenheimer National’s Bid Protest and Rebuttal Letters.

STRATEGIC GOAL:

Goal 3: Provide quality infrastructure.

PUBLIC NOTIFICATION:

Through the normal agenda process.

A. Stanton Central Park Tennis Courts Renovation Project Contract B. A2Z Construct, Inc. Proposal Bid
C. Oppenheimer National Bid Protest and City Responses
D. First Amendment to the RHA’s Original Agreement
E. RHA’s Original Agreement
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CITY OF STANTON

CONTRACT AGREEMENT

STANTON CENTRAL PARK TENNIS COURTS RENOVATION PROJECT
THIS CONTRACT AGREEMENT (or “Contract”) is made and entered into for the abovestated project this _________ day of ___________________, 20 , BY AND BETWEEN THE CITY OF STANTON, as City and A2Z CONSTRUCT, INC. as CONTRACTOR.

WITNESSETH that CITY and CONTRACTOR have mutually agreed as follows:

Article I
The contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Proposal, General Specifications, Special Provisions in accordance with the Standard Specifications for Public Works Construction, Faithful Performance Bond, Labor and Material Bond, and all referenced specifications, details, Standard Plans and appendices, including all applicable State and Federal requirements; together with this Contract Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending or extending the work contemplated as may be required to insure its completion in an acceptable manner (collectively all the foregoing shall be referenced as the “Contract Documents”). All of the provisions of said contract documents are made a part hereof as though fully set forth herein.

Article II
For and in consideration of the payments and agreements to be made and performed by CITY, CONTRACTOR agrees to furnish all materials and perform all work required for the above stated project and to fulfill all other obligations as set forth in the aforesaid Contract Documents.

Article III
CONTRACTOR agrees to receive and accept the prices set forth in the proposal as full compensation for furnishing all materials, performing all work and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of work during its progress or prior to its acceptance, including those for well and faithfully completing the work and the whole hereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

Article IV
CITY hereby promises and agrees to employ, and does hereby employ, CONTRACTOR Attachment: A
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to provide the materials, do the work and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner and upon the conditions set forth in the Contract Documents.

The total amount of this contract shall not exceed Three-Hundred Eighty Thousand One Hundred Dollars ($380,100.00). CONTRACTOR shall not be compensated for any services rendered in connection with its performance of this agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Council, or if pursuant to its authority, the City Manager, or his or her designee. CONTRACTOR shall be compensated for any additional services in the amounts and in the manner as agreed to by the City Manager or City representative and CONTRACTOR at the time City’s written authorization is given to CONTRACTOR for the performance of said services. The City Manager may approve additional work in the amount approved by City Council. Any additional work in excess of this amount shall be approved by the City Council.

Article V
CONTRACTOR acknowledges the provisions of the State Labor Code requiring every employee to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that code, and certifies compliance with such provisions.

Article VI
CONTRACTOR agrees to indemnify and hold harmless CITY and all of its officers, officials, consultants, employees, agents, and volunteers from any claims, demands or causes of action, including related expenses, attorney's fees and costs, based on, arising out of, or in any way related to the work undertaken by CONTRACTOR hereunder.

Article VII
CONTRACTOR affirms that the signatures, titles, and seals set forth herein in execution of this Contract Agreement represent all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest herein.

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IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first written.

CONTRACTOR CITY OF STANTON
Name Date Hannah Shin-Heydorn Date
Title City Manager
ATTEST:

Name Date Patricia Vazquez Date
Title City Clerk
____________________________________ APPROVED AS TO FORM:

Contractor’s License Number and Classification
____________________________________
DIR Registration Number
Best Best & Krieger LLP Date
City Attorney
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED CA-4
Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally
appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s)  Limited
 General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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CITY OF STANTON

FAITHFUL PERFORMANCE BOND

STANTON CENTRAL PARK TENNIS COURTS RENOVATION PROJECT
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Stanton (hereinafter referred to as “City”) has awarded to ____________________, (hereinafter referred to as the “Contractor”) _______________________ an agreement for ______________________________ (hereinafter referred to as the “Project”).

NOW, THEREFORE, we, _______________, the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ___________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officers and agents, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__).
(Corporate Seal)
Contractor/ Principal
By
Title

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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(Corporate Seal)
Surety
By
Attorney-in-Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety
and Agent or Representative for
service of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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CITY OF STANTON

PAYMENT BOND

STANTON CENTRAL PARK TENNIS COURTS RENOVATION PROJECT
KNOW ALL MEN BY THESE PRESENTS That
THAT WHEREAS, the City of Stanton (hereinafter referred to as “City”) has awarded to ____________________, (hereinafter referred to as the “Contractor”) _______________________ an agreement for ______________________________ (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal) Surety
By
Attorney-in-Fact
Title
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto.

NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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Notary Acknowledgment
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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CITY OF STANTON

COMPENSATION INSURANCE CERTIFICATE

STANTON CENTRAL PARK TENNIS COURTS RENOVATION PROJECT
Pursuant to Section 1861 of the State Labor Code (amended by Stats. 1979, C.373, p. 1343), before beginning work, the Contractor shall furnish to the City Engineer a certificate of insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract.

Before beginning work, the Contractor shall furnish to the City Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract.

Contractor, prior to commencing work, shall sign and file with the City of Stanton a certification as follows:

I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract.

CONTRACTOR
By:

Title:

Date:

STANTON CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT
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Section 3700 of the State Labor Code reads as follows:
"Every employer except the State shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in the state. (b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employee."
(Amended by Stats, 1978, c. 1379, p. 4571)
Compensation Insurance Certificate
To be submitted with Contract Agreement
Bidder's Name: A2Z Construct Inc

BID FORMS

BID ACKNOWLEDGEMENT
NAME OF BIDDER: ___
A_
2z_
c_on_
s
_
tru
_
ct
_
l
_
nc ________ _ The undersigned hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract, lncludlng all plans, specifications, and all addenda, If any, for the followlng Project:

STANTON CENTRAL PARK TENNIS COURTS RENOVATION PROJECT
To the City of Stanton, with its principal place of business at 7800 Katella Avenue, Stanton, CA 90680:
• In response to the Notice Inviting Bids dated August 27, 2025 and in accordance with the accompanying Instructions to Bidders, the undersigned hereby proposes to the City to furnish all labor, technical and professional services, supervision, materials and equipment, other than materials and equipment specified as furnished by !he City, and to perform all operations necessary and required to construct the Project In accordance with the provisions of the Contract Documents, Including all plans, specifications, and all addenda, and at the prices stated opposite the respective Items set forth In the Bid Schedule.

This Bid constitutes a firm offer to the City which cannot be withdrawn for 90 days after the date set for opening of Bids, or until a Contract is executed by the City and a third party, whichever Is earlier.

The undersigned certifies that it has examined and is fully familiar with all of the provisions of the Contract Documents and any addenda thereto; that It has carefully checked all of figures shown in tts Bid Schedule; that It has carefully reviewed the accuracy of all statements in this Bid and attachments hereto; and that It understands and agrees that the City will not be responsible for any errors or omissions on the part of the undersigned In preparing this Bid.

BIDDER certifies that in all previous contracts or subcontracts, all reports that may have been due under the requirements of any agency, State, or Federal equal employment opportunity orders have been satisfactorily flied, and that no such reports are currently outstanding.

BIDDER declares that the only persons or parties Interested In this Proposal as principals are those named herein; that no officer, agent, or employee of the CITY Is personally interested, directly or Indirectly, in this Bid; that this Proposal Is made without connection to any other lndMdual, firm, or corporation making a bid for the same work; and that this Bid is in all respects fair and without collusion or fraud.

If awarded a Contract, the undersigned agrees lo execute and deliver to the City within ten (10) calendar days after date of receipt of Notice of Award, a signed Contract and the necessary Performance Bond, Payment Bond, and Certificates of insurance and Endorsements.

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Attachment: B
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Date:

October 1, 2025
To:

Han Sol Yoo, P.E.

City Clerk/Public Works Dept.

City of Stanton
7800 Katella Avenue
Stanton, CA 90680
From:

Oppenheimer National
31878 Del Obispo St. Ste #118510,
San Juan Capistrano, CA 92675
Subject: Bid Protest – Stanton Central Park Tennis Courts Renovation Project Introduction
Pursuant to Public Contract Code §§ 4100–4114 (Subletting and Subcontracting Fair Practices Act), and applicable provisions of the Labor Code, we hereby submit this formal protest of the apparent low bid submitted by A2Z Construct, Inc. for the Stanton Central Park Tennis Courts Renovation Project.

The basis of this protest is that A2Z Construct, Inc. failed to comply with mandatory subcontractor listing requirements by not identifying a ready-mix concrete supplier/hauler in its bid, as required under Labor Code §1720.9 (AB 219) and related Department of Industrial Relations (DIR) regulations.

Legal Requirement – AB 219 (Labor Code §1720.9)
California law is clear that delivery of ready-mixed concrete to public works projects is covered by prevailing wage law. Under Labor Code §1720.9, all 31878 DEL OBISPO ST SAN JUAN CAPISTRANO CA 92675 WWW.OPPNAT.COM 949.264.2640 Attachment: C
Click here to return to the agenda.
ready-mix concrete drivers are deemed to be employed on the project and their wages must be reported as prevailing wages.

The DIR’s AB 219 Fact Sheet
(https://www.dir.ca.gov/concretedeliveryprevailingwage/ab_219_fact_sheet.html) makes explicit that:
● Ready-mix suppliers are subcontractors for purposes of public works law. ● They must be listed in the bid if they will perform $0.005 or more of the total bid price.
● The prime contractor must submit certified payroll for ready-mix delivery.

Failure to list such subcontractors in the bid constitutes a material deviation from the statutory requirements.

Application to A2Z Construct, Inc.’s Bid
The bid submitted by A2Z Construct, Inc., the apparent low bidder at $380,100, does not list any ready-mix concrete supplier or hauler as a subcontractor A2Z Construct, Inc. - Condensed…
.

However, the Notice Inviting Bids (NIB) and project scope clearly require concrete work (including footings, flatwork, etc.) as a substantial portion of the project SCP Tennis Court - Specs-2-Noti…
. It is therefore impossible for A2Z to lawfully perform the contract without engaging a ready-mix supplier/hauler.

By omitting this subcontractor, A2Z’s bid is non-responsive because:

1. It violates Public Contract Code §4104, which requires all subcontractors performing in excess of one-half of one percent (0.5%) of the total bid to be 31878 DEL OBISPO ST SAN JUAN CAPISTRANO CA 92675 WWW.OPPNAT.COM 949.264.2640 (see attached)
listed.

2. It fails to meet the obligations of Labor Code §1720.9, which expressly requires treating ready-mix suppliers as subcontractors.

3. It gives A2Z an unfair competitive advantage by concealing or avoiding the mandatory prevailing wage obligations for concrete delivery.

Conclusion and Requested Action
Because A2Z Construct, Inc. failed to list a required ready-mix concrete supplier/hauler subcontractor, its bid is non-responsive as a matter of law and must be rejected, including any other subsequent bidder missing this information as well.

We respectfully request that the City of Stanton:

1. Reject the bid of A2Z Construct, Inc. as non-responsive; and

2. Award the contract to the lowest responsive, responsible bidder that complied with the law.

Respectfully submitted,
Sincerely,
Rusteen Hadjilou
CEO | Oppenheimer National
31878 Del Obispo St Ste 118510
San Juan Capistrano, CA 92675
Phone: (949) 264-2640
Email: [email protected]
31878 DEL OBISPO ST SAN JUAN CAPISTRANO CA 92675 WWW.OPPNAT.COM 949.264.2640 No subcontractor listed for concrete/readymix/hauling/etc.

Portion of Name of
Work to be Subcontractor
done by
Subcontractor
N / A-
�
Bidder's Name: A2Z Construct Inc
Location of CSLB DIR
Business Contractor Registration
License No. Number
1,
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Concrete Delivery Legislation (AB 219) Fact
Sheet
Assembly Bill 219 (Daly, Chapter 739, Statutes of 2015) adds Section 1720.9 to the Labor Code.

This bill expands the definition of public works under the California Prevailing Wage Law to include:
…the hauling and delivery of ready-mixed concrete to carry out a public works, contract, with respect to
contracts involving any state agency, including the California State University and the University of California,
or any political subdivision of the state.

Section 1720.9 defines the term ready-mixed concrete and specifies that the rate of pay shall be the current prevailing wage "for the geographical area in which the factory or batching plant is located" as determined by the Department of Industrial Relations. The statute also requires a written agreement between the party hauling or delivering ready-mixed concrete and the party that engaged its services. The agreement must specify compliance with the Prevailing Wage Law.

Finally, section 1720.0 requires that the hauling or delivery company provide certified payroll records under Labor Code section 1776(a) to the party that engaged its services and to the general contractor within five working days after the employee has been paid, accompanied by a written time record. The time record must be certified by each driver for the performance of job duties.

The amendments do not apply to public works contracts that were advertised for bid or awarded prior to July 1, 2016.

Registration with the Department of Industrial Relations Ready-mix haulers and companies that deliver ready-mixed concrete for public works projects are considered subcontractors under Labor Code section 1722.1 and must register with the Department of Industrial Relations as specified in Labor Code section 1725.5 . A Contractors State License Board license is not required to register with DIR or to work on a public works project (contractors working in a trade that is subject to licensing by the CSLB will still be subject to CSLB licensing requirements).

Suppliers and other trucking companies will need to provide a Public Utilities Commission license number, U.S. Department of Transportation license number, and any other state or federal license, if one is required for your business. If none of these apply, the supplier can register with DIR by 
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10/1/25, 1:31 PM Concrete Delivery Legislation (AB 219) Fact Sheet https://www.dir.ca.gov/concretedeliveryprevailingwage/ab_219_fact_sheet.html 1/2 selecting other in the license type menu and entering N/A for not applicable in the license number field.

Updated: September 2016
10/1/25, 1:31 PM Concrete Delivery Legislation (AB 219) Fact Sheet https://www.dir.ca.gov/concretedeliveryprevailingwage/ab_219_fact_sheet.html 2/2 7800 Katella Avenue
Stanton, CA 90680
P | (714) 379-9222
F | (714) 890-1443
[email protected]
StantonCA.gov
Community Pride & Forward Vision

Page 1 of 2 ends

Date:

October 14, 2025
Rusteen Hadjilou
CEO
Oppenheimer
National
31878 Del Obispo St,
Ste. 118510
San Juan Capistrano,
CA 92675
(949) 264-2640
[email protected]
RE: Bid Protest – Stanton Central Park Tennis Courts Renovation Project Dear Mr. Hadjilou,
The City of Stanton has received and reviewed your formal bid protest letter dated October 1, 2025, regarding the above-referenced project. After a thorough evaluation conducted in accordance with the City’s bid protest procedures, we have determined that the protest lacks merit.

Your protest asserts that the lowest responsive and responsible bidder, A2Z Construct, Inc., failed to comply with mandatory subcontractor listing requirements by not identifying a ready-mix concrete supplier/hauler in its bid, as required under Labor Code §1720.9 (AB 219) and related Department of Industrial Relations (DIR) regulations.

Your bid protest relies on statutory provisions that address the applicability of prevailing wage requirements to ready-mix concrete work. Specifically, Labor Code section 1720.9 (enacted by AB 219) provides that entities hauling or delivering ready-mixed concrete are deemed “subcontractors” solely for purposes of Chapter 1 of the Labor Code, which governs prevailing wages.

The statute expressly limits this designation, stating:
“The entity hauling or delivering ready-mixed concrete shall be considered a subcontractor solely for the purposes of this chapter. Nothing in this section shall cause any entity to be treated as a contractor or subcontractor for any purpose other than the application of this chapter.” The requirement to list subcontractors in a prime contractor’s bid arises under Chapter 4 of the Labor Code, known as the Subletting and Subcontracting Fair Practices Act. These sections require listing of subcontractors who “specially fabricate and install a portion of the work or improvement according to detailed drawings contained in the plans and specifications” where the amount of work exceeds one-half of one percent of the total bid amount. Because the ready-mix concrete supplier’s classification as a “subcontractor” is confined by Section 1720.9 to the prevailing wage provisions in Chapter 1, that designation does not extend to subcontractor listing requirements under Chapter 4.

Accordingly, the ready-mix concrete provider was not required to be listed as a subcontractor in A2Z Construct, Inc.’s bid, as A2Z Construct, Inc. is representing they will be performing all other work themselves and that no other contractor will be performing work on the project in excess of one-half of one percent of the total bid amount. Therefore, your protest does not 7800 Katella Avenue
Stanton, CA 90680
P | (714) 379-9222
F | (714) 890-1443
[email protected]
StantonCA.gov
Community Pride & Forward Vision

Page 2 of 2 ends

Date:

October 14, 2025
Rusteen Hadjilou
CEO
Oppenheimer
National
31878 Del Obispo St,
Ste. 118510
San Juan Capistrano,
CA 92675
(949) 264-2640
[email protected]
provide sufficient grounds to disqualify A2Z Construct, Inc., or reject its bid.

Thank you for your attention to this matter. Should you have any further questions or require additional clarification, please feel free to contact me directly.

Best regards,
Han Sol Yoo, P.E.

Civil Engineer
Response to City of Stanton – Bid Protest Determination Date: October 15, 2025
To:

Han Sol Yoo, P.E.

City of Stanton – Public Works Department
7800 Katella Avenue
Stanton, CA 90680
From:

Rusteen Hadjilou
CEO | Oppenheimer National
31878 Del Obispo St. Ste. #118510
San Juan Capistrano, CA 92675
Subject: Rebuttal – Bid Protest Response (Stanton Central Park Tennis Courts Renovation Project)
Dear Mr. Yoo,
Thank you for your letter dated October 14, 2025, regarding our formal bid protest.

While we respect the City’s review process, we must respectfully disagree with the determination that the protest “lacks merit.” The conclusion fails to account for the actual scope of work, cost proportion, and prevailing-wage implications tied to the concrete portion of the project.

1. Concrete Delivery Is a Material Portion of the Work
Based on the bid quantities and construction drawings, the concrete scope for the Stanton Tennis Courts renovation will require at least three (3) full ready-mix truck deliveries, each carrying approximately 9–10 cubic yards of concrete.
31878 DEL OBISPO ST SAN JUAN CAPISTRANO CA 92675 | WWW. OPPNAT.COM | 949.264.2640 This volume corresponds to 25–30 cubic yards total, covering new court slabs, footings, and patch repairs as identified in the project specifications.

Even at conservative market rates for prevailing-wage concrete delivery in Orange County (approx. $250–$275 per cubic yard delivered, not including surcharge fees), the total cost of concrete materials and delivery exceeds $8,500–$10,000.

On a $380,100 total bid, that represents over 2% of the total contract value—significantly more than the 0.5% (which is $1,900) threshold under Public Contract Code §4104 for required subcontractor listing.

2. Prevailing-Wage Surcharge Fees Further Increase Cost Proportion Every certified ready-mix supplier performing under Labor Code §1720.9 (AB 219) applies a mandatory prevailing-wage compliance surcharge, typically ranging from $2,500–$4,000 per project to cover certified payroll, driver reporting, and DIR documentation.

This surcharge alone often accounts for another 0.6–1% of the total contract value, even before factoring in material and delivery costs.

When combined, the total ready-mix cost component reasonably represents 2% or more of the overall bid, not “less than half of one percent” as implied by A2Z’s listing.

3. Legal and Practical Compliance
While the City’s letter references Labor Code §1720.9 as limiting the subcontractor designation to Chapter 1 (Prevailing Wages), the DIR’s own AB 219 Fact Sheet clearly defines ready-mix suppliers as subcontractors for purposes of public works law and requires certified payroll reporting by the prime contractor.

Given the material cost share, the ready-mix hauler qualifies under both:
● Labor Code §1720.9 (AB 219) – establishing subcontractor status for public works, and ● Public Contract Code §4104 – requiring listing of any subcontractor performing work exceeding 0.5% of the total bid.

Failure to list the ready-mix supplier both conceals a major cost component and shields the bidder from prevailing-wage accountability, thereby distorting competitive equity. 31878 DEL OBISPO ST SAN JUAN CAPISTRANO CA 92675 | WWW. OPPNAT.COM | 949.264.2640

4. Request for Reconsideration
We therefore respectfully request that the City reconsider its determination and re-evaluate whether the omission of a required ready-mix subcontractor constitutes a material irregularity affecting bid responsiveness.

The combination of concrete volume, delivery requirements, and AB 219 surcharge obligations clearly establish the concrete portion as a significant, separately subcontracted element of work—not incidental supply.

Sincerely,
Rusteen Hadjilou
CEO | Oppenheimer National
(949) 264-2640
[email protected]
31878 DEL OBISPO ST SAN JUAN CAPISTRANO CA 92675 | WWW. OPPNAT.COM | 949.264.2640 55414.00000\44322832.3
HongDao Nguyen
Partner
(949) 263-2614
[email protected]
Best Best & Krieger LLP | 18101 Von Karman Avenue, Suite 1000, Irvine, California 92612 Phone: (949) 263-2600 | Fax: (949) 260-0972 | bbklaw.com October 24, 2025
Rusteen Hadjilou, CEO
Oppenheimer National
31878 Del Obispo St, Ste. 118510
San Juan Capistrano, CA 92675
Re: Stanton Central Park Tennis Courts Renovation Project; Bid Protest Rebuttal Response
Dear Mr. Hadjilou:

Please be advised that our firm serves as City Attorney for the City of Stanton (“City”).

The City is in receipt of your Bid Protest Response Rebuttal letter dated October 15, 2025 regarding the above captioned project. Our office has reviewed the related correspondence and after a thorough evaluation conducted in accordance with the City’s bid protest procedures, the City has determined that Oppenheimer National’s protest lacks merit and concludes that the City appropriately rejected the bid protest for the reasons set forth below.

Oppenheimer National’s bid protest misapplies Labor Code §1720.9 by conflating the narrow prevailing wage classification under that statute with the broader subcontractor listing requirements under the Public Contract Code §4104. It is clear that the ready-mix-concrete ‘subcontractor’ must pay prevailing wage, and is subject to payroll reporting compliance, but the monetary threshold for subcontractor listing under Public Contract Code §4104 is only relevant once an entity meets the statutory definition under the Public Contract Code. Because ready-mix suppliers do not meet the requirement to be listed under Public Contract Code §4104, their cost share, no matter how large, does not convert them into subcontractors for bid listing purposes.

Instead, the costs of the ready-mix-concrete supplies and services (which include the payment of prevailing wage) are already included in the bidders total bid price.

Labor Code §1720.9, enacted through Assembly Bill 219, extends prevailing wage obligations to entities hauling or delivering ready-mixed concrete on public works projects.

However, the statute expressly provides that such entities are deemed “subcontractors” solely for purposes of that chapter, that is, for prevailing wage compliance and certified payroll reporting.

Indeed, the statute clarifies that “nothing in this section shall cause any entity to be treated as a contractor or subcontractor for any purpose other than the application of this chapter.” This limited designation means that while ready-mix suppliers are treated as subcontractors for purposes of prevailing wage enforcement and payroll reporting, they are not considered subcontractors for any other statutory purpose, including the subcontractor listing requirements established by the Subletting and Subcontracting Fair Practices Act (Public Contract Code §4100 et seq.).

Rusteen Hadjilou, CEO
October 24, 2025

Page 2 ends

55414.00000\44322832.3 Best Best & Krieger LLP
The requirement to list subcontractors in a bid derives from Public Contract Code §4104, which obligates prime contractors to identify each subcontractor “who will perform work or labor or render service to the prime contractor in or about the construction of the work” in excess of onehalf of one percent of the total bid amount. Because ready-mix suppliers deliver materials but do not perform construction or installation work on site, they are regarded as material suppliers rather than subcontractors under the Public Contract Code.

While Labor Code §1720.9 imposes prevailing wage obligations on ready-mix suppliers, it does not expand the subcontractor listing requirements under Public Contract Code §4104.

Accordingly, the omission of a ready-mix supplier from A2Z Construct Inc.’s bid does not constitute a material irregularity or render the bid nonresponsive. Therefore, the City finds that the protest does not provide sufficient grounds to disqualify A2Z Construct Inc.’s bid and rejects Oppenheimer National’s bid protest.

This correspondence represents the City’s final decision and disposition of the bid protest submitted by Oppenheimer National. The City acknowledges and appreciates your participation in the City’s bidding process.

Sincerely,
HongDao Nguyen
of BEST BEST & KRIEGER LLP
HN:av
55414.00000\42476056.2

CITY OF STANTON

FIRST AMENDMENT TO

PROFESSIONAL SERVICES FOR CENTRAL PARK TENNIS COURTS

RENOVATION PROJECT DESIGN SERVICES

1. PARTIES AND DATE.

This First Amendment to the Professional Services for Central Park Tennis Courts Renovation Project Design Services (“First Amendment”) is entered into on the ___ day of ______, 2025, by and between the City of Stanton (“City”) and RHA Landscape ArchitectsPlanners, Inc. a Corporation. (“Consultant”). City and Consultant are sometimes collectively referred to herein as the “Parties.”

2. RECITALS.

2.1 Agreement. The Parties entered into that certain for Central Park Tennis Courts Renovation Project Design Services dated December 10, 2024 (“Agreement”).

2.2 First Amendment. The Parties now desire to amend the Agreement in order to extend the term of the agreement and expand the scope of services.

3. TERMS.

3.1 General Scope of Services. Exhibit “A” of the Agreement is hereby amended to include the additional services set forth in Attachment “1” to this First Amendment, attached hereto and incorporated herein by reference.

3.2 Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
“The term of this Agreement shall be from December 10, 2024 to December 31, 2026 unless earlier terminated as provided herein.

3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement on this ___ day of __________, 2025.

Attachment: D
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55414.00000\42476056.2
CITY OF STANTON RHA LANDSCAPE ARCHITECTSPLANNERS, INC.

By:

Hannah Shin-Heydorn
City Manager
By:

Name:_______________________
Title:________________________
ATTEST:

By:

Patricia Vazquez
City Clerk
By:

Name:_______________________
Title:________________________
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
55414.00000\42476056.2
ATTACHMENT “1” TO FIRST AMENDMENT

EXHIBIT A

SCOPE OF SERVICES
Provide construction administration services to include:
• General Construction Coordination
• Site Visits (2 visits)
• Field Reports (1 per visit)
• RFI/COR Review and Coordination
• Submittal Review

CITY OF STANTON

PROFESSIONAL SERVICES AGREEMENT

CENTRAL PARK TENNIS COURTS RENOVATION PROJECT DESIGN SERVICES

1. PARTIES AND DATE.

This Agreement is made and entered into this / D day of DP. Cennir , 20241, by and between the City of Stanton, a municipal organization organized under the laws of the State of California with its principal place of business at 7800 Katella Avenue, Stanton, California 90680 (" City") and RHA Landscape Architects - Planners, Inc., a Corporation, with its principal place of business at 6800 Indiana Avenue, Suite 245, Riverside, CA 92506 Consultant"). City and Consultant are sometimes individually referred to herein as " Party" and collectively as " Parties."

2. RECITALS.

2. 1 Consultant.

Consultant desires to perform and assume responsibility for the provision of professional design consultant services required by the City on the terns and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional design consultant services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2. Project.

City desires to engage Consultant to render such services for the Central Park Tennis Courts Renovation project (" Project") as set forth in this Agreement.

3. TERMS.

3. 1 Scope of Services and Term.

3. 1. General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional design consultant services necessary for the Project (" Services"). The Services are more particularly described in Exhibit " A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3. 1. 2 Term. The term of this Agreement shall be from December 10, 2024 to December 31, 2025, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3. 2 Responsibilities of Consultant.
1 -
55414. 00000\ 32996936. 2
Attachment: E
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3. 2. 1 independent Contractors, Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision.

Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant shall complete, execute, and submit to City a Request for Taxpayer Identification Number and Certification ( IRS FornW- 9) prior to commencement of any Services under this Agreement. Consultant retains the right to perform similar or different services for others during the tern of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant' sexclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant' s officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3. 2. Schedule of Services. Consultant shall perform the Services expeditiously, within the tern of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit " B" attached hereto and incorporated herein by reference.

Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant' sconformance with the Schedule, City shall respond to Consultant' s submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3. 2. Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval ofCity.

3. 2. 4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Doug Grove.

3. 2. 5 City' s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (" City' s Representative"). City' s Representative shall have the power to act on behalf of the City for all purposes under this Contract. The City Manager hereby designates the Public Works Director, or his or her designee, as the City' s contact for the implementation of the Services hereunder. 2-
55414. 00000\ 32996936. 2
Consultant shall not accept direction or orders from any person other than the City' s Representative or his or her designee.

3.2. 6 Consultant' sRepresentative. Consultant hereby designates Doug Grove, or his or her designee, to act as its representative for the performance of this Agreement Consultant' sRepresentative"). Consultant' s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant' sRepresentative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3. 2. 7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City' sstaff, consultants and other staff at all reasonable times.

3. 2. 8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant' sfailure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub -consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re- employed to perform any of the Services or to work on the Project.

3. 2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/ OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations , Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3. 2. 10 Insurance.
3 55414. 00000\ 32996936. 2

3. 2. 10. Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3. 2. 10. Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder and without limiting the indemnity provisions of the Agreement, the Consultant in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement, the following policies of insurance. If the existing policies do not meet the Insurance Requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
a) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office " occurrence" form CG 0001, with minimum limits of at least $ 1, 000,00 per occurrence, and if written with an aggregate, the aggregate shall be double the per occurrence limit.

Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for ( 1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or ( 3) contain any other exclusion contrary to the Agreement.
b) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering " Any Auto" (Symbol 1) with minimum limits of$ 1, 000,00 each accident.
c) Professional Liability: Professional Liability insurance with minimum limits of $ 1, 000,00. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed ( for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.).

If coverage is written on a claims -made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three ( 3) years from termination or expiration of this Agreement.
d) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer' sLiability 4 55414. 00000\ 32996936. 2
Insurance with a limit of not less than $ 1, 000,00 per accident for bodily injury and disease.

3. 2. 10. 3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval.
a) The policy or policies of insurance required by Section 3. 2. 10. (a) Commercial General Liability shall be endorsed to provide the following:
1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional
insureds with regard to liability and defense of suits or claims arising out of the performance ofthe Agreement.

Additional Insured Endorsements shall not ( 1) be restricted to " ongoing operations"; ( 2) exclude " contractual liability"; 3) restrict coverage to " sole" liability of Consultant; or ( 4) contain any other exclusions contrary to the Agreement. 2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a
thirty ( 30) day
written notice of cancellation has been served upon the City except ten ( 10) days shall be allowed for non- payment of premium.
b) The policy or policies of insurance required by Section 3. 2. 10. (b) Automobile Liability and ( d) Professional Liability shall be endorsed to provide the following:
1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a
thirty ( 30) day
written notice of cancellation has been served upon the City except ten ( 10) days shall be allowed for non- payment of' premium.
c) The policy or policies of insurance required by Section 3. 2. 10. (e) Workers' Compensation shall be endorsed to provide the
following:
1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a
thirty ( 30) day
written notice of cancellation has been served upon the City 5-
55414. 00000\ 32996936. 2
except ten ( 10) days shall be allowed for non- payment of premium.

3. 2. 10. 4 Primary and Non -Contributing Insurance. All insurance coverages shall be primary and any other insurance, deductible, or self- insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3. 2. 10. 5 Waiver of Subrogation. Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.

3. 2. 10. 6 Deductible. Any deductible or self -insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention.

3. 2. 10. 7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen ( 15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten ( 10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3. 2. 10. 8 Failure to Maintain Coverage. Consultant agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement.

In the event that the Consultant' s
operations are suspended for failure to
maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.

3. 2. 10. 9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A. M. Best' srating of no less than A: VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3. 2. 10.0 Insurance for Subconsultants. All Subconsultants shall be included as additional insureds under the Consultant' spolicies, or the Consultant shall be responsible for causing Subconsultants to purchase the appropriate insurance in compliance with 6-
55414. 00000\ 32996936. 2
the terms of these Insurance Requirements, including adding the City as an Additional Insured to the Subconsultant' s
policies.

3. 2. 11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; ( B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and ( C) adequate facilities for the proper inspection and maintenance of all safety measures.

3. Fees and Payments.

3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed SIXTY- TWO THOUSAND FIVE HUNDRED AND TEN DOLLARS 62, 510. 0) (" Total Compensation") for the entire term of the contract without written approval of City' s
Director of Public Works. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges

3. Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (" Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on " public works" and 7 55414. 00000\ 32996936. 2
maintenance" projects. If the Services are being performed as part of an applicable " public works" or " maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $ 1, 000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant' s principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777. 5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees, agents and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3. 4 Accounting Records.

3. 4. 1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three 3) years from the date of final payment under this Agreement.

3. 5 General Provisions.

3. 5. 1 Termination of Agreement.

3. 5.1. Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven ( 7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3. 5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen ( 15) days ofthe request.

3. 5.1. Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 8-
554 14. 00000\ 32996936. 2

3. 5. 2 Delivery of Notices. A1I notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

RNA Landscape Architects -Planners, Inc.
6800 Indiana Avenue, Suite 245
Riverside, CA 92506
Attn: Doug Grove
City:

City of Stanton
7800 Katella Avenue
Stanton, CA 90680
Attn: Cesar Rangel, Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty- eight 48) hours after deposit in the U. S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3. 5. Ownership of Materials and Confidentiality.

3. 5.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (" Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City' s sole risk.

3. 5.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.

Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing 9 55414. 00000\ 32996936. 2
furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City' s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3. 5. Confidential Information. The City shall refrain from releasing Consultant' s
proprietary information (" Proprietary Information") unless the City' slegal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five ( 5) working days after receipt of the Release Notice to give City written notice of Consultant' s
objection to the City' s release of Proprietary Information.

Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense ( including attorney' s fees) arising out of a
legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either:
1) Consultant fails to fully indemnify, defend ( with City' schoice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/ or (2) a final and non - appealable order by a court of competent jurisdiction requires that City release such information.

3. 5. 4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3. 5. Attorney' sFees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney' sfees and all other costs of such action.

3. 5. 6 Indemnification.

To the fullest extent permitted by law, Consultant shall defend ( with counsel of City' s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant' sServices, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses.

Consultant' s
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.

If Consultant' sobligation to defend, indemnify, and/ or hold harmless arises out of Consultant' sperformance as a " design professional" ( as that term is defined under Civil Code section 2782. 8), then, and only to the extent required by Civil Code section 2782. 8, 10-
55414. 00000\ 32996936. 2
which is fully incorporated herein, Consultant' sindemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant' sliability for such claim, including the cost to defend, shall not exceed the Consultant' sproportionate percentage of fault.

The obligation to indemnify, as provided herein, shall survive the termination or expiration of this Agreement.

3. 5. 7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3. 5. 8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3. 5. 9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3. 6 City' sRight to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3. 7 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3. 8 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3. 9 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. A1I references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3. 10 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3. 11 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or 11-
55414. 00000\ 32996936. 2
service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3. 12 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3. 13 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3. 14 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability.

For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3. 15 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City' s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3. 16 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker' s Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3. 17 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3. 18 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3. 19 Declaration of Political Contributions. Consultant shall, throughout the term of this Agreement, submit to City an annual statement in writing declaring any political contributions of money, in -kind services, or loan made to any member of the City Council within the previous twelve- month period by the Consultant and all of Consultant' semployees, including 12-
554 14. 00000132996936. 2
any employee( s) that Consultant intends to assign to perform the Services described in this Agreement.

3. 20 Subcontracting.

Signatures on following page]
13-
55414. 00000132996936. 2
IN WITNESS WHEREOF, the parties have executed this Professional Services Agreement on this /* day of jars (!!'l ,1024Z04, 5

CITY OF STANTON
By:

Hahnah
City Manager
Shih=' Heydo4• n
ATTEST:

APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
55414. 00000132996936. 2

RHA LANDSCAPE ARCHITECTS -
PLANNERS, INC.
14-
EXHIBIT " A"

SCOPE OF SERVICES
A- 1
55414. 00000\ 32996936. 2
City of Stanton
Dsign of the Central Park Tennis Courts
Renovation Project
Presented to:

RHA Landscape Archit; e Planners,
6800 Indiana Avenue
cx• .

Suite 245
Riverside, CA 92506 {
951- 781- 1930
www. rhala. com

LANDSCAPE

ARCHITECTS
PLANNERS, INC.

October 3, 2024

LANDSCAPE

ARCHITECTS
PLANNERS, INC.

Cesar Rangel. P.E.

Public Works 84 Engineering Department
City of Stanton
7800 Katella Avenue
Stanton, CA, CA 90680- 3162
RE: Design of Central Park Tennis Courts Renovation Project RHA Landscape Architects -Planners, Inc. is very pleased to submit this proposal to the City of Stanton for the Design of Central Park Tennis Courts Renovation Project. RHA is Located at 6840 Indiana Avenue, Suite 100, Riverside California, minutes from the City of Stanton. We are excited about the project and believe that we can provide the City of Stanton creative functional and accurate renovation documents for the Central Park Tennis renovations and play area lighting. We have recently completed several similar tennis court and pickleball pockets in the cities of Yucca Valley. Mountain View, Orange, Chino, Riverside, and Yucaipa California. RHA is known for providing accurate construction documents that will enable the Central Park Tennis Courts Renovation Project and pay area lighting to be designed, bid, and constructed on time and within budget. One of the strengths of our team is creating highly functional, themed, recreation spaces full of fun, opportunities to escape, and connect with other people. We design everything to support the theme for the park, including the site furnishing, fencing, art, paving, signage, and light fixtures Then we rap it amazing plant material and color! The process starts by meeting with, you, the city staff, and the community, listening to how they describe your vision, goals, and desires for this project. It is key that the design of the Central Park Tennis Courts Renovation Project works with and enhances the existing park and surrounding community. We want to find out how the residents in the area will use the new renovated Central Park tennis courts play area and surrounding park spaces and create the best design possible. As park designers we know we need to get it right. Right, meaning a park that' ssafe, creative, beautiful, innovative, functional, sustainable, maintainable, and enduring.

Obtaining accurate site information is an important task of this project so we have teamed with David Beckwith and Associates, Inc. for civil engineering, site grading, wet utilities, DBA will also provide accessibility to all new improvements. JCA Engineering will be providing the electrical engineering These consultants have successfully completed over many park projects with RHA for many cities and counties.

The RHA staff is extremely experienced in master planning, design development design and the preparation of construction documents. We have similar park project sheets and reference for your review. We pride ourselves in keeping informed on the latest technological advances in the 6840 INDIANA AVENUE, SUITE 100, RIVERSIDE, CALIFORNIA 92506 951) 781- 1930 LICENSE # 15I2 FAX ( 95 1 ) 686- 8091 E- MAIL: rha( a rhala. curn 1 Central Park Tennis Court Renovation Project October 3, 2024 City of Stanton
park development industry. We meet on a
regular basis with manufacturer representatives to
remain aware of the latest developments in materials and innovation to identify the best types of equipment to utilize so that our designs will not only be beautiful and enduring but they will be maintainable.

The management and primary contacts with the city from our office will be Doug Grove, RLA, LEED AP and Greg Meek RLA, CPSC. Both Doug and Greg are licensed Landscape Architects who are extremely experienced in park design and construction.

Doug Grove, email dougg@rhala. com Telephone ( 951) 781- 1930 ex 121 Greg Meek, email gregm@rhala. com Telephone ( 951) 781- 1930 ex 122 Beyond the specific site issues that occur in park planning and park design, the ability to work with City staff and the various City departments and outside agencies is very important to the success and timely completion of the project. RHA has developed the skills and knowledge necessary to work efficiently with all City personnel to ensure the project is completed on schedule and within budget.

We have a good understanding of the services required on the Central Park Tennis Courts Renovation Project and are looking forward to working with you to provide creative, quality, and a cost- effective design and construction documents.

We have thoroughly examined and have become familiar with the work required for this RFP and are capable of performing all the work required.

We have received all addenda ( Addendum No. 1).

We have no exceptions to the Agreement for Professional Services.

This proposal is Valid for not less than 90 Days.

The information submitted is true and correct.

Cordially,

RHA LAND
Greg Mew, RLA, CPSC
Principal
gre; m@rhala. com
951- 781- 1930 ext. 121
TE, LIS- PLANNERS, INC.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
2 Central Park Tennis Court Renovation Project October 3, 2024 City of Stanton
Table of Contents

COVER LETTER

TABLE OF CONTENTS

FIRM STRUCTURE AND HISTORY

KEY PERSONNEL

PROPOSAL ACKOWLEDGEMENTS
FEE PROPOSAL (submitted separately)
1 4
9 30
RDA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Table of Contents

LANDSCAPE

ARCHITECTS
PLANNERS, INC.

FIRM STRUCTURE AND HISTORY
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Established in 1979, RHA Landscape Architects -Planners partners with land developers, home builders, engineers, architects, and public agencies to provide site planning and design services for a wide range of public and private spaces and facilities including
Community Parks
Neighborhood parks
Water Reservoirs
Recreation Areas
Preservation of Natural and Historic Sites
Government Centers
Public Office and Administration Facilities
Pump and Lift Stations
Commercial Retail Centers
Shopping Centers
Mixed Use Housing/ Commercial
Hotels
Hospitals
Business Parks
Streetscapes
Master planned communities
We are committed to providing personal service and delivering a product that is on schedule, within budget, and exceeds our client' sexpectations.

We respect the goals of our profession and strive to reflect them in our work. Our staff is trained in the physical and life sciences as well as in the art of design and the principles of construction. Because of this background and our respect and understanding for the relationships between people and the environment, we frequently develop and guide interdisciplinary teams that include other design professionals such as architects, engineers and planners.

Whether as the principal design team member responsible for team and project coordination or as a team member with other related professions, we take a strong personal interest in our projects and the agency' sneeds.

Our specific scope of work will depend upon the nature of each project and may consist of any or all of the following.

Preliminary Design Development
Site Evaluation and Selection
Working Drawings/ Specifications
Assistance during Bidding
Construction Observation and Consulting
Maintenance Guidelines and Observation
Consensus Building
Program Development
Master Planning
Recreation Land -Use Planning
Site Planning
General Consulting
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
1840 Indiana A\ enue. Suite 100, Riverside, California 92506 —(951) 781- 1930 - www. rhala. com 4 i

FIRM STRUCTURE AND HISTORY

DESCRIPTION OF THE FIRM
RHA Landscape Architects -Planners, Inc. (RHA) is a multi -disciplinary landscape architecture and planning firm with a history of producing exemplary products for public and private clients throughout Southern California.

RHA is headed by two principals: Doug Grove, RLA, LEED AP the firm' s president and Greg Meek, M. A.

We use a " team" approach under the direction of the firm' sprincipals and its associates.

RHA is located in the City of Riverside, a location central to the Inland Empire, The staff of ten ( 10) persons includes five ( 5) licensed landscape architects as well as support designers.

Over the course of the firm' s 45 years of work in Southern California, RHA has garnered a number of prestigious awards from a variety of organizations, including the American Society of Landscape Architects, the American Planning Association, and the California Park and Recreation Society (CPRS)• One of the firm' s projects, the General Plan for the California Citrus State Historic Park, was named the Outstanding Planning Project by the Inland Empire Section of the American Planning Association, and received a prestigious Honor Award from the Southern California Chapter of the American Society of Landscape Architects.

The firm also garnered CPRS awards for Excellence in Park & Facility Planning far the Cities of Upland McCarthy Park), Riverside ( White Park), Norco ( Pikes Peak Park), Riverside County ( Ranch Jurupa Park), Carson ( Dolphin Park All -Abilities Playground), Pico Rivera ( Pico Park) and Monrovia ( Lucinda Garcia Park).

Pikes Peak Park and Aliso Viejo Ranch were also given an APWA ( American Public Works Association) award of excellence.

Part of the success of our work stems from our ability to balance the needs and desires of a project' s designer and builder, and of the public agency which is being asked for approval. We recognize that there are always a number of real world considerations -- over and above " good design" -which must be accommodated in a project' sdesign and Implementation, and we seek to balance all these factors.

Knowledge of Applicable Odes
RHA' s successful background in similar projects reflects our incisive working knowledge of all applicable local, State, and national building codes, standards and regulations. This includes Uniform Building Codes, State Administrative Codes, etc. We have worked closely with numerous review agencies for many years, and are thoroughly knowledgeable with review, approval, and variance procedures. We know how to work successfully with agency officials to achieve problem resolution and are also experienced and adept at interfacing with local agencies and officials.

Computer Assisted Design and Drafting (CADD)
RHA currently has state- of- the- art CADD stations/ terminals, and full color InkJet plotter capability.

The system is used for graphic presentations, design development and contract documents. Our primary software system is AutoCAD 2011, considered the most sophisticated and versatile system. Our software is either the same as, or fully compatible with, the CARD systems used by all of our consultants.

The use of CADD technology enhances and reinforces our quality control program. Our CADD system not only translates into greater efficiency, it maximizes accuracy as well.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC. 5
6840 Indiana Avenue, Suite 100, Riverside, California 92506 — ( 951) 781- 1930 — ( 951) 686- 8091— www. rlinla. coEn

FIRM STRUCTURE AND HISTORY

PERSONNEL
The RHA organizational system utilizes a team approach. Under principal management, our project assignments are organized into teams of professionals, with each team led by a principal. RHA maintains a high ratio of one licensed landscape architect to designers.

RHA STAFF
Doug Grove, RLA, ASLA
Greg Meek, RLA
David Black, RLA
Lauren McCullough, RLA
Jennifer iklady
Andrew Lytle
Erik Delgadillo
Arielle Talley
Andy Emery, RLA
Marissa Grove
President/ Landscape Architect/ LEEDAP
Principal/ Landscape Architect
Project Manager/ Landscape Architect
Project Manager/ Landscape Architect
Project Manager/ Landscape Designer
Project Manager/ Landscape Designer
Project Manager/ Landscape Designer
Landscape Designer
Construction Administration/ Landscape Architect
Office Manager

PHILOSOPHY
Design - Management — Service, RHA was founded on these principles ,.. principles which allow us to approach each project with fresh ideas, and a special awareness of each client' sspecific needs. We offer a wide range of landscape architectural, planning, and urban design services, with the unique ability to guide interdisciplinary teams from site selection, analysis, through design, into construction, and evaluate landscape maintenance.

We are dedicated to providing each client with innovative design solutions, based on our understanding of the Intricate relationship between people and the environmental factors, which through effective design, and are balanced by the economic and functional needs of our clients. Our staff combines training in the physical and life sciences with a thorough understanding of environmental design, construction technology, and project management to provide the service demanded by today' s market on schedule
and within budget.

LANDSCAPE ARCHITECTURE
Design of the land, the basis of landscape architecture, any project involving manipulation of the environment for human use should include the services of alandscape architect. RHA is a full service landscape architectural firm with the capability to guide your project from conception through construction and beyond.

URBAN DESIGN
As cities and their associated social, cultural and physical needs become an increasingly Important issue in Southern California; urban design is emerging as an important landscape architectural specialty. RHA Is committed to maintaining and enhancing the unique properties of urban areas, and their outstanding potential for human interaction. We are thoroughly familiar with the broad range of urban projects ranging from new construction and infill to restoration and historic preservation.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC. 6
6840 Indiana Avenue, Suite IOO, Riverside, California 92506— ( 951) 781, 1930 — ( 951) 686- 8091 — www. rhala. eom

FIRM STRUCTURE AND HISTORY'

PLAN CHECKING SERVICES
We have provided plan -checking services to various agencies for over 45 years and have experienced licensed individuals on staff to provide this function. We have provided these services for the City of Banning, City of Perris, City of Rialto, City of Jurupa Valley and the City of Corona.

LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN
LEED certified and a leader in the design of energy efficient, water wise parks and public spaces RHA Landscape Architects -Planners, Inc actively encourages the employment of environmentally friendly sustainable design principles. We encourage clients to use green technologies and design principles to achieve innovative, resource conserving, maintenance friendly public facilities which provide long term budget savings. The following is the RHA ' Green friendly check list':

Resource Conservation
Whenever possible take advantage of land that is already disturbed to develop park and public spaces Place buildings, picnic structures, pavilions or other structures to take advantage of the natural day light, ventilation and solar gain
Promote the placement of solar panels on building roofs Plant deciduous trees in pavilions and courtyards to allow winter sunshine Use Deciduous trees adjacent to the south and west building faces to reduce energy needs in the summer Use trees to shade play areas, picnic areas, plazas, courtyards and spectator areas Plant evergreen trees to provide relief from seasonal and prominent winds to protect buildings, picnic areas, play areas, courtyards and plazas
When practical harvest rain water with cisterns to help reduce the use of potable water Use site specific weather and ET adjusting irrigation controllers Design low volume irrigation systems for shrub and groundcover areas Use water efficient rotor heads and rotary nozzles in turf areas Promote the use of native trees, shrubs and groundcover and other water wise plant materials Specify the use of locally sourced building and plant materials to reduce transportation costs Specify products made from recycled materials
Promote the use of renewable wood products certified by the Forest Stewardship Council ( FSC) Design lighting systems which minimize night light pollution Encourage engineering practices which balance cut and fill grading of the site When applicable design carpooling parking spaces
Provide bicycle parking
Storm Water Management
Preserve, celebrate and enhance existing water courses, streams drainage areas Use innovative design to create useable areas which detain storm water on site to reduce the amount sent to the storm sewer
Whenever possible restore and create wetlands where appropriate for increased flood control and to enhance water quality
Reduce pollution by treating storm water through the use of on -site bioswales, storm water planters, rain gardens and eco- roofs
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC. 7
6x- 10 Indium Avenue. Suite 100, Riverside, Cali romia 92506 — (9511 7x 1-930 —195116146- K00 I — www. rhula. com 1 FIRM STRUCTURE AND HISTORY
Create walkways, paths, plazas and parking areas using decomposed granite, porous concrete, porous asphalt and permeable pavers
Maintenance
Design to use native plants
Do not design with invasive species
Specify pruning techniques which encourage plants to realize their natural forms Space plant material to allow for growth
Use turf in activity and field spaces
When appropriate use lawn substitutes to reduce the amount of mowing needed Specify organic mulch in shrub / groundcover areas to retain water and suppress weeds Specify the use of organic fertilizers and compost
Specify the limited use of pesticides or herbicides where feasible and employ integrated pest management practices Instead
Social Capital
Not only provide adequate ADA access to features and facilities; encourage universal accessibility to site features
Design spaces which encourage and enable social gathering spaces Incorporate interpretive signagethat speaks of community and site history and sustainable design principles
Whenever possible connect park path systems to bicycle and pedestrian trails Plan spaces for the Inclusion of public art
Waste Reduction
Provide recycling bins for park users
When feasible, within thepark maintenance area, make room for onsite composting Specify quality products and materials that are durable and can be recycled in the future

CONCLUSION
RHA is unequivocally committed to deliver a high quality project on time, within budget, and in a professional and competent manner.

WITH RHA YOU GET...

One of California' sleading landscape architecture, planning, and design firms Successful experience in large scale government agency projects Well -tuned working relationships with Consultant Firms Specialized, extensive experience In variety of public and private sector projects Highly experienced, senior level personnel to serve In all key roles for RHA Key team members have a proven track record of working together successfully A solid reputation for the production of technically outstanding documents and for documents coordination between all disciplines
A strong Quality Control Program
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC. B
6&10 Indiana Avenue, Suite 100, Riverside, California 92506—( 951) 781- 1930—( 951) 686- 8091— www. rinla. com l
J
L
Central Park Tennis Court Renovation Project October 3, 2. 024 City of Stanton
Key Personnel
RHA is headed by two principals, Doug Grove, RLA, LEED AP the firm' s president, and Greg Meek, RLA, principal. We use a " team" approach under the direction of the firm' s principals and its associates. RHA is located in the City of Riverside with a staff of 9 persons that includes 4 licensed landscape architects and one LEED Accredited Professional.

The RHA organizational system utilizes a team approach. Under principal management, our project assignments are organized into teams of professionals, with each team led by a principal.

RHA maintains a ratio of one licensed landscape architect per each designer.

RHA STAFF
Doug Grove, RLA
Greg Meek, RLA
David Black, RLA
Lauren McHugh, RLA
Jennifer Salazar
Erik Delgadillo
Andrew Lytle
Arielle Talley
Marissa Grove
President/ Landscape Architect/ LEED AP
Principal/ Landscape Architect
Project Manager/ Landscape Architect
Project Manager/ Landscape Architect
Project Manager/ Landscape Designer
Project Manager/ Landscape Designer
Landscape Designer
Landscape Designer
Accounting/ Office Management
All projects with the city will be managed by Doug Grove, President and Landscape Architect. He will be assisted by one of the project managers listed above as needed, depending on the type and timing of the specific project.

Resumes of Doug Grove, Greg Meek, David Black, and Lauren McHugh have been included in this Statement of Qualifications.

Doug Grove ( 951) 781- 1930 ext. 121 dougg@rhala. com
Greg Meek ( 951) 781- 1930 ext. 122 gre; m@rhala. com
David Black ( 951) 781- 1930 ext. 120 daveb@rhala. com
Lauren McHugh ( 951) 781- 1930 ext. 125 laurenm@rhala. com Also included in the resumes is an extensive list of project experience on relevant projects. Refer to the firm -wide experience lists and project descriptions that follow in the Key Personnel as similar experience.

Staff Availability
All of our Staff are available to work on this project.

Are current work load allows for additional new project and we have the ability to add additional employees to work on other projects if needed.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Key Personnel 9
Central Park Tennis Court Renovation Project
City of Stanton
October 3, 2024
Sub Consultants
RHA has strong working relationships with our consultants and have worked with them on many projects. Our consultant team is made up of the following firms:

David Beckwith Associates will provide all civil engineering for the project including grading, drainage, WQMP/ LID, SWPPP, erosion control plans and Structural Engineering. They specialize In the practice of general civil engineering and land surveying.

David Beckwith, PE Q$D, CUSP - Principal in charge of Engineering -- Rancho Cucamonga, CA JCA Engineering Inc, is dedicated to provide efficiently and innovative architectural lighting design services, and state- of- the- art electrical engineering. Projects successfully completed within the last year represent total construction values exceeding thirty million dollars, r
Project Tears Organizational Chart
Doug Grove
President
Landscape Architect

LEED AP
Jennifer Salazar
Project Manager
Landscape Designer
Project Manager
Landscape Architect
Marissa Grove
Office Manager
Accounting
Lauren McHugh
Greg Meek
Principal
Landscape Architect
David Black.

Project Manager
Landscape Architect
Andrew Lytle
Project Captain
Landscape Designer
Our mid -sized office with qualified and experienced staff ensures that you will receive exception and personalized service. We like to create an environment that feels like we are an extension of the City Staff. Our goal is to always make you look good, to the people you report to, the public, the Commissions, and the City Council.

MIA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Key Personnel 10
Doug Grove, RLA, ASLA, LEED AP
President
Education:

BS/ 1985/ Landscape Architecture/
Cal State Polytechnic University, Pomona

LANDSCAPE

ARCHITECTS
PLANNERS, INC.

Active Registration:
1987/ Landscape Architect/ 2799/ State of California
LEED Accredited Professional — United States Green Building Council ( USGBC) Mr. Grove is President, Principal Landscape Architect, and LEED Accredited Professional with RHA Landscape Architects - Planners, Inc. He graduated from California State Polytechnic University, Pomona in 1985 and holds a Bachelor of Science degree in Landscape Architecture. A professional Landscape Architect for over 38 years, his wide range of experience in the public works sector includes in the design and project management of hundreds of park projects as well as housing development, streetscape, institutional and commercial projects.

Mr. Grove has established his ability to work efficiently and professionally throughout all aspects of project development.

His extensive experience has included management and design of projects from preliminary phases to construction documents, and coordination and observation of project installation. He has been responsible for coordinating public meetings, design development, and approval on numerous public works and parks projects as well as following through with obtaining all other necessary approvals needed for final drawing and project completion.

Mr. Grove serves on the California Park and Recreation Society (CPRS) State Board of Directors as the President. He also serves on the Board of Directors for the California Turf and Landscape Foundation at the University of California, Riverside and the Building Industry Association ( BIA) Riverside County as Secretary. He is a past President of the CPRS State Development and Operations Section and a past Board Member for the United States Green Building Council — Inland Empire ( USGBC- IE).

Representative projects include ( partial list):

Park and Recreation Needs Assessments
Benicia Parks, Trails, and Open Space Master Plan
Chino Parks and Facilities Master Plan
Carlsbad Parks and Recreation Master Plan
Neighborhood Parks
Chino Rancho Park, City of Chino
Lucinda Garda Park, City of Monrovia
Dolphin Park Inclusive Playground, City of Carson
Historical Parks
Chino Old Schoolhouse Museum, City of Chino
Aliso Viejo Ranch, City of Aliso Viejo
Community and Sports Parks
La Palma Park, City of Anaheim
Torrance Park, City of Torrance
Yorba Park, City of Orange
Oak Park Sports Fields, Pleasant Hill Recreation & Parks District RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
6800 Indiana A. Luna. Suite 245. Riverside. California 92506 —1951) 78I -1930— ( 951) 686- 8091 — +AA% w. rhala. cum 11 GREG MEEK, RLA

PRINCIPAL
EDUCATION:

BA/ LANDSCAPE ARCHITECTURE/ TEXAS A&M UNIVERSITY
Performance Leadership — DunkinWorks 2016
Resolve - Negotiations training — Agreement Dynamics Inc. 2017 ACTIVE REGISTRATION:

Landscape Architect/ 2484/ State of California
Certified Playground Safety Inspector ( CPSI)

LANDSCAPE

ARCHITECTS
PLANNERS, INC.

Mr. Meek is a Principal Landscape Architect with RHA Landscape Architects -Planners, Inc. He graduated from Texas A&M and holds a Bachelor of Arts degree in Landscape Architecture. A professional Landscape Architect for over 36 years, his wide range of experience in the public works sector includes 3 years as the Senior Landscape Architect for the City of San Jose, the tenth largest city in the United States and 10 years of experience as a park development coordinator for various cities in California. He has been responsible for managing Park Dwelling and Park Impact fees, preparing and monitoring agency capital budgets, planning and managing agency capital improvement program, developing requests for services, agreements, and contracts, negotiating fees for services, preparing contracts, and managing staff and contractors.

Mr. Meek' s experience in the private sector has included business development, client and project management, preparing budgets and cost estimates as well as the design of sports parks, neighborhood parks, schools, and streetscape projects. He has also provided consultant plan checking services for the cities of Jurupa Valley, Rialto, Diamond Bar and Palm Desert as well as in his capacity as landscape architect at the cities of Fullerton, San Jose, and San Mateo.

Representative projects include ( partial list):

Rialto Landscape Plan Checking Services, City of Rialto, California Elysian Park inclusive Play Area and Splash Pad Los Angeles, California Lucinda Garcia Park Monrovia, California
Marine Park Inclusive Play Area Santa Monica, California Lee Owens Park Expansion and Renovation, City of Whittier, California Dolphin Park Inclusive Playground, City of Carson, California Acacia Park Renovation and Play Areas, City of El Segundo, California Washington Park Play Area, City of El Segundo, California Jurupa Valley Planning Department Plan Checking, City ofJurupa Valley, California Hayward Square Park, City of San Mateo, California
Beresford Park, City ofSan Mateo, California
Martin Luther King Park, City of San Mateo, California
Poplar Creek Golf Course club House Landscape Renovation, City of San Mateo, California Lake Cunningham Bike Park/ Extreme Sports Park, San Jose, California Grand Terrace Fitness Park, Grand Terrace, California
Bagdouma Park Renovation Project, City of Coachella, California Dateland Park Renovation Project, City of Coachella, California Casmalia and Alder Street Beautification Project, Rialto, California Terra Bella Specific Plan Landscape Design Guidelines, French Valley California RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
6300 Indiana Avenue. Sure 245. Riverside, California 92506 - ( 951) 781- 1930 - (951) 6S6- 3091 - www, rhalawm 12 1 ++ i i l i ! '
David Black, RLA
Project Manager
Education:

BS/ 1999/ LANQSCAPEARCHITECTURE/

CAL STATE POLYTECHNIC UNIVERSITY, POMONA
Active Registration:
2009/ Landscape Architect/ 5509/ Stateof California
Contractor License CA # 789824( C7)
Mr. Black is a Project Manager and Licensed Landscape Architect with RHA Landscape Architects -Planners, Inc. He graduated from California State Polytechnic University, Pomona, and holds a Bachelor of Science degree in Landscape Architecture. He has more than 24 years of landscape design and construction experience and specializes in irrigation design for all projects at RHA. As a professional Landscape Architect, Mr. Black has established his ability to work efficiently and professionally throughout all aspects of project development. His experience has included management and design of projects from preliminary phases to construction documents, and coordination and observation of project installation. He has been responsible for coordinating meetings with clients and governing agencies, overseeing project budget preparation, design development and approval on numerous projects as well as following through with obtaining all other necessary approvals needed for final drawing completion.

Representative projects include:

Neighborhood Parks
Dolphin Park Inclusive Playground, City of Carson
Shadow Mountain Park Inclusive Playground, City of Moreno Valley Moreno Valley Community Park Skatepark, City of Moreno Valley Lancaster Skatepark, City of Lancaster
Lee Owens Park, City of Whittier
Acacia and Washington Parks , City of El Segundo
Monte Vista Park, City of Chino
Concourse & Mountain View Parks, City of Lake Forest
Rimgate & Tamarisk Parks, City of Lake Forest
Stagecoach Park, City of Corona
San Antonio Park, City of Upland
Jameson Park, City of Corona
Pikes Peak Park, City of Norco
Community and Sports Parks
Yorba Park, City of Orange
Columbia Park, City of Torrance
Fergusson Park, City of Rialto
Rancho Jurupa Regional Sports Complex (synthetic turf), County of Riverside Rancho Jurupa Park — RV Park, Water Play & Miniature Golf, County of Riverside Moreno Valley Community Park — Soccer Field Renovations ( synthetic turf), City of Moreno Valley RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
6K00 Indiana Avenue_ Suite 245. Riverside. California 92506 - ( 9511781- 1930 -(95 1) 686- 8091 — www. rhala. com 13 INA \ Pl. i - dINNI I RI , l \ II \ I : li(:,;,
Lauren McHugh, RLA
Landscape Architect
Education:

BS/ 2006/ LANDSCAPE ARCHITECTURE/

CAL STATE POLYTECHNIC UNIVERSITY, POMONA
Active Registration:
2009/ Landscape Architect/ 5578/ Stateof California
Ms. McHugh is a Project Manager with RHA Landscape Architects -Planners, Inc. She graduated from California State Polytechnic University, Pomona, and holds a Bachelor of Science degree in Landscape Architecture. She has more than 16 years of landscape design and computer aided graphic design experience with RHA. Her experience has included design of projects from preliminary phases to construction documents that include streetscapes/ roadway improvement projects, pedestrian and bike trail projects, neighborhood park projects, large scale regional park projects, hospitals, and community landscape planning assignments.

Representative projects include:

Needs Assessments and Master Plans
Temple City Parks and Open Space Master Plan, City of Temple City Carlsbad Needs Assessment and Comprehensive Action Plan, City of Carlsbad Ladera Ranch Needs Assessment/ Park and Recreation Master Plan, Ladera Ranch San Jacinto Park and Recreation Master Plan, City of San Jacinto Trails Planning
Orange Blossom Trail — Phase 1, City of Redlands
Orange Blossom Trail — Phase 2, City of Redlands
Arroyo Seco Pedestrian and Bicycle Trail, City of South Pasadena Park Planning
Celebration Park, City of Ontario
Fergusson Park, City of Rialto
Rancho Jurupa Regional Sports Complex, Riverside County EDA Rancho Jurupa Park — RV Park, Water Play & Miniature Golf, County of Riverside American Heroes Park, City of Lancaster
Stagecoach Park, City of Corona
Founder' sPark, City of Anaheim
Tamarisk and Rimgate Parks, City of Lake Forest
Concourse and Mountain View Parks, City of Lake Forest
Norco Ridge Ranch Park, City of Norco
Whit Carter Park, City of Lancaster
Eller Park, Town of Romoland
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
6800 Indiana A%enue, Suite 245, Riverside, California 92506 — (951 >78I- 1930 - (95 1 ) 686- 8091 — www. rhaIa. com Central Park Tennis Court Renovation Project October 31, 2024 Cityof Stanton

PROPOSED APPROACH

PROJECT UNDERSTANDING
We at RHA understand that the project goal is to revamp the tennis courts and add lighting around the playground within Central Park. The Central Park Tennis Courts Renovation project proposes renovating the existing four ( 4) tennis courts, transforming one (1) tennis court into a pickleball court, and adding lighting around the existing playground. The City is expecting final plans and specifications to be completed within six (6) months of the contract award.

Work will include renovating the tennis courts to include new perimeter fencing, partition fencing, increase lighting, transform one ( 1) existing tennis court into a new pickleball court with removable netting, crack sealing courts, resurfacing, striping, signage, adding lighting to the existing playground area and additional improvements determined after site evaluation.

SCOPE OF SERVICES
The scope of services is to prepare Plans, Specifications, and Estimate (" PS& E"), a complete bid package, attend public meetings, and provide procurement of necessary permits for the project.

We understand City will furnish the boiler plate specifications. Plans shall include but not limited to, plan and profile views, plans for structural, landscaping, lighting ( existing tennis courts and playground area), irrigation and civil improvements. Final plans shall be scaled and in reproducible sheets. We will conduct all engineering, architectural, structural, landscape architectural and administrative tasks necessary to complete the project.

Project tasks shall include, but are not necessarily limited to, those items noted below.

Task 1: Information Gathering and Conceptual Phase
This task will include a field survey to attain measurements for the horizontal locations of existing infrastructure for the purposes of conforming with setback distances for the placement of new amenities. Gathering public feedback by preparing a
survey or scheduling public meetings. We
will prepare conceptual plans shall include the following:

Public feedback
Outline project site
Distances and dimensions to vertical elements
Existing structures
Proposed improvements and upgrades ( tennis courts, pickleball court, lighting, perimeter fencing, partition fencing and playground lighting etc.) All cut sheets for the proposed equipment will be submitted to the City for preliminary review.

We will prepare engineer' scost estimate for construction shall be provided to the City for preliminary review. Consultant shall prepare and submit at minimum two (2) alternatives site plans.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Proposed project Approach - Understanding and Scope of Services Central Park Tennis Court Renovation Project October 31, 2024 City of Stanton
Task 2: Regulatory Permitting
We understand the Plans shall be subject to review and approval by the City' s Building Division and Planning Division. The Final Plans shall be in compliance with the City' s Planning & Building Division' s
permitting requirements for design and construction. This task includes responding to comments by the City' s Planning & Building Division to obtain final approval. We will design the project to meet ADA compliance and adhere to latest Standard Plans for Public Works Construction and latest California Building Code. We will plan on three ( 3) rounds of City review and comments.

Task 3: Town Hall Meetings
We understand that the City anticipates multiple Town HaII meetings to present the conceptual plans and project information to the public, commissions, and City Council. RHA will assist the City in preparing topics for discussion, the presentation, and responding to technical questions.

Assume three ( 3) meetings total, 2 hours each not including travel time.

Task 4: Survey
The RHA subconsultant DBA will perform the required surveying scope for this project and include all underground utilities.

Task 5: Geotechnical, Electrical and Structural
Geocon will be providing the geotechnical, and JMPE electrical engineering will be providing electrical and structural services to provide a design for structural footings and electrical improvements.

Task 6: Final PS& E
RHA understands that the City approved Conceptual Plan ( Task 1), the Final Plans, Specifications, and Cost Estimates shall be developed to bid the project for construction. Development of the design plans shall include all engineering design plans, details, and pertinent information. A complete engineering plan set shall be submitted at 60%, 90%, and 100%. The 60% submittal shall be understandable and thoroughly developed. Although the design is not complete at this stage of development, most technical content should be provided. The 90% submittal shall include the consultant complete, QA- checked, and final -quality documents. The 100% submittal is the 90% submittal documents with all compliance comments resolved, dispositioned as necessary, and documents approved and issued for acceptance by the City.

We understand that specifications shall be submitted at 30%, 60%, and 90% maturity for City review. The specifications shall include all pertinent information for materials and instructions necessary for the project, understandable and thoroughly developed. The project plans and specifications shall comply with standard specifications and plans for public works construction GreenBook; latest edition) 60% specifications submittal shall include a list of intended specification sections ( numbers and titles) and as a minimum, numbers and titles for additional sections to be written. 60% specifications submittal shall portray complete scope of work, have non -applicable sections removed.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Proposed project Approach - Understanding and Scope of Services Central Park Tennis Court Renovation Project October 31, 2024 City of Stanton
RHA understands that QA/C shall be performed for each deliverable. Submittals are deemed complete only after review and acceptance is provided by the City. The 100% PS& E submittal is the 90% submittal documents with all compliance comments resolved, all others dispositioned as necessary, and documents approved and issued for acceptance by the City.

Task 7: Response to Requests for Information ( RFI' s)
RHA will respond to bid phase Requests for Information ( RFI' s) while the bid set is out to bid and provide supporting documentation for an addenda. City shall provide RHA with an RFI log with all Contractor questions pertaining to the design and construction of the bid documents. RHA will provide responses to RFI' s within three ( 3) working days of receiving City provided RFI log. RHA will Provide support with the evaluation of submitted bids may also be requested by the City.

STANDARD RHA SCOPE OF SERVICES

CONCEPTUAL DESIGN PHASE
TASK 1— KICKOFF MEETING, PROJECT MANAGEMENT AND COORDINATION We will coordinate and attend a project kick- off meeting within one ( 1) week of receiving the Notice -to Proceed from the City. The purpose of the meeting will be to establish clear lines of communications, review and redefine the proposed project scope and schedule and establish general design guidelines, discuss project goals, parameters and constraints and obtain background data. We will attend status meetings as necessary during the course of the project to keep the City staff abreast of the project development. We will establish review milestones in the project schedule and submit deliverable products in a timely manner for adequate City review and revision. We have included two ( 2) scheduled meetings during schematic planning and construction document preparation one of those meeting may be with the surrounding neighborhood.

TASK 2 — SITE RESEARCH AND REVIEW PROJECT DATA
The RHA team will perform all necessary data collection that will include obtaining base information from the City, site research, gathering and reviewing existing City records appropriate for the project site. RHA will review existing site information, including maps, landscape plans, topographical information, Geographic Information System ( GIS) data, street improvement plans, along with any requested information to complete a successful project. Included in this phase will be to identify areas of the project that will require traffic control plans for construction activities.

Washington Park - PI Segundo
RHA will visit and evaluate the site to determine the existing landscape conditions, grading, drainage, irrigation equipment, utilities, and other critical information required for a complete RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Proposed project Approach - Understanding and Scope of Services Central Park Tennis Court Renovation Project October 31, 2024 City of Stanton
design. RHA staff will photo document the site, take notes on existing conditions, test the operation and condition of the irrigation system components.

TASK 3 — PREPARE CONCEPTUAL PLAN
The RHA Team will prepare a Conceptual/ Design development plan based on the schematic plan that was developed from community input and prepared for the grant application. This plan will provide a play structure designs and will provide recommendations of all site uses and features including, but not limited to: play areas and equipment, site furnishings, exercise equipment, site lighting, LID runoff Mitigation requirements, planter areas, landscape design and irrigation concept. The plan will identify the proposed irrigation system and equipment recommendations, a palette of proposed plant material, boulders, and other materials used in the design.

TASK 4- MEETING WITH STAFF
After completing the conceptual design plan, RHA will meet with the City staff either in person or virtually through a Zoom meeting to report all findings and review the conceptual design plan.

RHA will discuss the existing conditions and finding with staff and present the conceptual design with recommended options. Once an agreed upon option is determined, RHA will proceed with the Design Development drawings.

TASK 5 — PREPARE DESIGN DEVELOPMENT PLANS
The RHA Team will prepare a Design development plan based on the conceptual design plan and staff input. This plan will provide a final play structure designs all site furnishings and features including, but not limited to: play areas and equipment, site furnishings, exercise equipment, site lighting, LID runoff mitigation requirements, all materials and colors, landscape plant palette, and irrigation equipment.

TASK 6- MEETING WITH STAFF
RHA will meet with the City staff either in person or virtually through a Zoom meeting to present the final design development drawing. We will report all findings and changes from the conceptual design plan. Once the design development plan has been agreed upon, RHA will proceed with the construction documents.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Proposed project Approach - Understanding and Scope of Services Central Park Tennis Court Renovation Project
City of Stanton
October 31, 2024

CONSTRUCTION DESIGN PHASE
TASK 7 - CONSTRUCTION DOCUMENTS
All plans will be developed using AutoCAD 2024. We will utilize the City title block at 24" x 36". Construction documents will be submitted for City review at 65%, 95%, and 100% completion. Final drawing will be stamped and wet signed.

1. DEMOLITION PLANS
Detailed plans will be prepared plans illustrating the locations and limits of the proposed project and identify the location and limits of existing site features that are to remain in place and protected from construction activities.

2. CONSTRUCTION PLAN & DETAILS
Lee Owens Park — Whittier
RHA will prepare a construction plan that will locate by dimensioning all site elements including, play equipment, concrete paving, walls, fencing, and site furnishings. Details will be provided to demonstrate proper construction and installation of all the site elements.

4. ELECTRICAL AND LIGHTING
JMPE Electrical Engineering and Lighting Design will provide electrical construction documents, power connection to existing services, and lighting for the renovated park facilities. Plans will include a demolition plan denoting existing conduits and connectors to be removed.

5. IRRIGATION PLAN & DETAILS
Irrigation retrofit plans to water all proposed planted areas with 100% coverage. All irrigation plans will include the location, type, size and manufacturer of the proposed equipment and materials necessary to construct the irrigation system. The plans will also include all required notes and calculations necessary to demonstrate the engineering suitability of the proposed system. Pressure loss calculations, point of connection, mainline, lateral and head layout, drip irrigation layout, controller location, and flow calculations will be provided. The controllers will be ET based Smart controllers with moisture sensing capabilities, non- volatile memory. The system will be designed for a minimum efficiency of 70 percent. Details will be provided to demonstrate proper installation of all irrigation equipment.

6. PLANTING PLAN, HARDSCAPE & DETAILS
RHA will prepare detailed plans for all planting areas on the site. These plans will locate and identify all items of plant material and inert materials such as boulders or rock. Drought tolerant plant materials will be used to conserve water, reduce maintenance and ensure the long- term health and viability of the plant material. Planting plans that illustrate the location, size, quantity and type of proposed plant and inert materials required to complete the project. The plans will include, but are not limited to, trees, shrubs, ground covers, flower color, and mulch.

RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Proposed project Approach - Understanding and Scope of Services Central Park Tennis Court Renovation Project
City of Stanton
October 31, 2024

7. SPECIFICATIONS
We will prepare book specifications identifying types and qualities of materials and methods to be used in construction.

TASK 9 - OPINION OF PROBABLE CONSTRUCTION COSTS
RHA will prepare a detailed opinion of probable construction cost at the design development stage, at 65%, 95% and the 100% submittal of the construction documents. The estimate will be a very detailed line -item document identifying all of the specific amenities proposed for construction.

TASK 10 - BIDDING ASSISTANCE & COORDINATION
We understand that the City will coordinate the advertising of the plans and specifications for bidding and hand out all plans and specifications to the contractors. We will assist the City in preparing addendums, answering questions and
attending a pre -bid conference.

Washington Park — El Segundo
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Proposed project Approach - Understanding and Scope of Services Central Park Tennis Court Renovation Project October 3, 2024 City of Stanton
References
J
Lydre Gutfeld, Director
City of San Bernardino
Parks, Recreation and Community Services
201 N. E Street
San Bernardino, California 92401
Tina Cherry, D i recto r
City of Monrovia
Community Services
119 West Palm Avenue
Monrovia, CA 91016
John Martin, Executive Director
Kare Youth League
5150 Farna Avenue
P. O. Box 662080
Arcadia, CA 91066. 280
Sylvia Avalos, Director
City of Chino
Community Services
13220 Central Avenue
Chino, CA 91710
Pam Yugar, Director
City of Pico Rivera
Parks and Recreation
6767 Passons Boulevard
Pico Rivera CA 90660
Ms. Pamela Galera, Director
City of Riverside
Parks, Recreation & Community Services
6927 Magnolia Avenue
Riverside, California 92506
JJ Jimenez, Parks Manager
City ofAnaheim
Community Services
200 South Anaheim Boulevard 1 Suite 433
Anaheim, CA 92805
909) 3845233 ext. 5030
Gutfeld_ Ly@sbcity. org
626) 256- 8226
tcherry@ci, monrovia. ca. us
626) 483. 2416
john@minutemantransport. com
909) 3343434
savalos@cityofchino. org
562) 8014426
pyugar@pico- rivers, org
951) B26- 2055
pgalera@riversicieca. gov
714) 765- 4463
Jiimenez@anahelm. net
RBA LANDSCAPE ARCHITECTS - PLANNERS, INC.

References
r
Yucca Valley Athletic Facility
RHA is working with the Town of Yucca Valley to design a 14 court Pickleball Complex in Yucca Valley Community Park. A plaza with shade structures is included along with renovation of the existing basketball courts and parking lot expansion. The project is currently out to bid and will start construction in November 2024.

Client:

Contact:

Date:

Town of Yucca Valley
Alex Qishta, Public Works Director - ( 760) 369- 0801 X 307 2024 - present
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.

Park Design and Development Experience 22
Mountainview ( 4th Street) Park
RHA is working with the City of Calimesa on plans for an expansion of Mountainview ( 4th Street) Park. The project will provide (4) Pickleball courts, restroom with maintenance storage building, trash enclosure, DG walking path and on -site parking. The project is currently under construction.

Client:

Contact:

Date:

City of Calimesa
Mari Shakir, Associate Engineer - ( 909) 795- 9801
2022 - present

PROPOSED SITE AMENITIES
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MOM. P4711. 0
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nsraL
I NDErDIau amur rL, M
4th Street Park Expansion
uLputA Calimesa. CaYrfomia T
RHA LANDSCAPE ARCHITECTS -PLANNERS, INC.

Park Design and Development Experience 23
Hart Park Pickleball Courts
RHA is working with the City of Orange on plans for 10 Pickleball courts in Hart Park. A future restroom is planned and the improvements also include an exercise station area. The project is currently out to bid and construction will start in November 2024.

Client:

Contact:

Date:

City of Orange
Nathan Bluhm, Senior Project Coordinator - (714) 532- 6491 2022 - present
Hart Park
Picklcbidi & Fitness Circuit Site
RHA LANDSCAPE ARCHITECTS - PLANNERS, ENC.

Park Design and Development Experience

PROPOSED SITE AMENITIES
LEGEND
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24 Chino Rancho Park
RHA was retained by the City of Chino to prepare a park design for a Prop 68, Round 3 Grant Application for Chino Rancho Park. The site improvements included parking lot, pre -fabricated restroom building from Public Restroom Company, ( 2) Pickleball courts, pre -fabricated picnic shelter, playground, exercise stations, historical signage and miscellaneous concrete paving and site furniture. The project was awarded a Prop 68 Grant and construction will be complete in November 2024.

Client:

Contact:

Date:

City of Chino
Silvia Avalos, Community Services Director— (909) 334-434 2020 - present
C -k Park

PROPOSED SITE FEATURES
a tam our. um• tmer•

III PILAU MY

LANDSCAPE NOTE
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RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Park Design and Development Experience
25 Woodcrest Library Park
RHA is working with Riverside County Office of Economic Development on plans for Pickleball courts in Woodcrest. The project will provide ( 3) Pickleball courts, a perimeter walking path and a playground renovation. The project is currently under construction.

Client:

Contact:

Date:

Riverside County Office of Economic Development
Erik Sydow, Principal Development Specialist - ( 951) 955-021 2022 - present
LEGEND
Woodcres Library Park Co -fix -elf- Pla4w
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RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Park Design and Development Experience 26
Yucaipa Pickleball Courts
RI -3A worked with the City of Yucaipa on plans for Pickleball courts in Yucaipa Community Park. The project was to provide ( 11) Pickleball courts with the center (3) courts spread further apart for tournament play.

The project was cancelled after the preliminary design phase due to budget constraints.

Client:

Contact:

Date:

City of Yucaipa
Todd Gutjahr, Public Works Analyst - ( 909) 797- 2489 ext 289 2021- 2022
Yucaipa Community Park Pickleball Courts
Yucaipa. Cahlana
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Park Design and Development Experience 27
Lucinda Garcia Park
RHA worked with the City of Monrovia to design a playground and park renovation at Lucinda Garcia Park.

The site was originally a stop on the historic Red Car Line so the 2- 5 age area was designed as a Red Car complete with ticket booth and tracks in the pour -in -place surfacing. The large structure was designed with a nature theme, a request from the residents that live across from the park. Interpretive signs were designed for Lucinda Garcia, the Red Car, and the Native Plant Garden. A local artist created a mural that tells the story of Lucinda Garcia and her family.

Client:

Contact:

City of Monrovia
Tina Cherry, Community Services Director - ( 626) 256- 8226 RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.

Park Design and Development Experience 28
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ACa12 0 •
46"'•--""'--- CERTIFICATE OF LIABILITY INSURANCE
SGONZAL. Z
OATEIMMI°°" YYY'
1/ 20/23
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AIVIEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER( S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy( Ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsement( s).

PRODUCER License 9 0757776
HUBBonx International Insurance Services Inc,
Riverside, CA 02517
CDNTACT Jennifer House! NAMME
fAOo, rio, 1-: Ii 951) 779- 8581 ja1c, ,,,, o): (951) 23. 1.572 pee,
cal. cpu@hubinternational. com
INSURERIB AFFORDING COVERAGE_ NAIC #
INSURER : Citizens Insurance Company of America 31534
INSURED INSURER a : Security National Insurance Company ( Am Trust) 19879 RHA Landscape Architects -Planners, Inc.
6800 Indiana Ave, Ste 245
Riverside, CA 02506
INSURER C: Continental Casualty Company 28443
INSURER D:

INSURER E:

INSURER F : ^
I
COVERAGES CERTIFICATE NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ILTR TYPE OF INSURANCE INSU WW2 POLICY NUMBER
POLICY E6F
aMD91Rn1YYYYi

POLICY EXP
DRl1LOLY1 LIMITS
A X COMMERCIAL GENERALLIA° IUTY
XPOB3O620367 213/023 2/ 3/024
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CLAIMS -MADE X OCCUR PREMISE ' O RENTED
MISE 9g1°, F3 300, 00
MED EXP ( Any one person) 10, 000
PERSONAL A ADV INJURY 2, 000,00

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UNIT APPLIES PER
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GENERAL AGGREGATE 4, 000,00
PRODUCTS- COMP/ OAGG 4, 600, 000

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O53D820387 2/ 3(023 21312024
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ANY PROPRIETORIPARTNERJEXECUTIVE
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DESCRIPTION OF OPERATIONS below
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DESCRIPTION OF OPERATIONS I LOCATIONS f VEHICLES ( ACORD 101, Additional Remarks Schedule, may be attached Elmira npeao In required) Excluded officer: Doug Grove
RE: Operations of the Named Insured during the current policy term, D. R. Horton, Inc., Its Affiliates and Subsidtarios, D. R. Horton Los Angeles Holding Company, Inc.; D. R. Horton BAY, Inc; D, R. Horton CA2, Inc.; D. R. Horton CAS, Inc.; D, R. Horton VEN, Inc.; Western Pacific Housing, Inc,; Continental Residential, Inc.; and HPH Homebuilders 2000 L. P. are Additional Insured with regards to General Liability when required by written contract per attached endorsement forms 391- 1006 08/ 16. Waiver of Subrogation with regard to Workers Compensation applies when required by written contract per the attached endorsement form WC040306 ( Ed. 0484).

SEE ATTACHED ACORD 101

CERTIFICATE HOLDE
MR. Horton, Inc., Its Affiliates and Subsidiaries
Insurance Compliance
Reference Number 3596468
P 0 Box 100085 - DR
Duluth, GA 30096
I

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
ACORD 25 (2015/ 03) 1988. 2015 ACORD CORPORATION. All its reserved.

The ACORD name and logo are registered marks of ACORD

REQUEST FOR PROPOSALS ( RFP)
FOR

DESIGN OF THE CENTRAL PARK TENNIS COURTS RENOVATION PROJECT California
City of Stanton
Public Works & Engineering Department
7800 Katella Avenue
Stanton, CA 90680
714) 379- 9222 I StantonCA. gv
Approved for Advertising:

Cesar Rangel, P. E.

Public Works Director/ City Engineer
CRangel( aStantonCA. gv
714) 890- 4203
KEY RFP DATES ( Subject to Change):

Issue Date:

Deadline for Questions:

Proposal Due Date:

Presentation/ Interviews:

Thursday, September 5, 2024
Thursday, September 26, 2024
Thursday, October 3, 2024, at 4: 00 p. m.

TBD ( as necessary)

Page 1 of 34 ends

Stanton City CouncilNovember 25, 2025

Stanton City Council
November 25, 2025