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CSG has reviewed the RFP for the Street Resurfacing on Federal-Aid Streets FY20-21 Project (Project)and agrees with the revised scope of work identified by the City of Stockton (City). To clarify and organize the scope into separate ch will be reviewed by a QA/QC Reviewer/Manager for completeness, paying attention to see that all bid items are properly defined, and payment sections of the specifications cover all significant cost elements and major items of work. The staff members identified in the organization chart will be assigned to specific tasks, outlined below, according to their strengths and experience to increase task completion efficiency and coordination. The proposed schedule is provided at the end of this section. The scope of services for this project shall consist of the following major tasks, as described in more detail below: TASK 1Project ManagementUpon issuance of a Notice to Proceed, CSG will schedule a Kickoff meeting with the City and relevant utilitycompanies to clearly identify and discuss the project objectives, scope, schedule and budget. At this meeting, points of contact will be established; schedules reviewed; standards and guidelines identified; and expectations communicated. CSG will continue to set up and manage the project, attend design team meetings and provide Project Manager will act as the single point of contact to coordinate the project with the City.Services under this task may include the following:Kick-off Meeting coordination and attendanceFile Setup and Maintenance, Management, and SharingSchedule updates using Microsoft ProjectMonthly invoicesTask Deliverables:Schedule Updates, Invoices, Meeting MinutesTASK 2Background ResearchCSG will identify and collect existing base maps, right-of-way information, record drawings, as-built plans, topographic mapping, photos, utility information, assessor and subdivision maps, survey notes, sample plans and specifications from the City and other agencies. Review and determine the extent of any extraordinary maintenance or reconstruction that may be needed. Conduct site reconnaissance of the project site and perform visual assessment of existing site condition and evaluate project impacts to existing roadway and utility improvements and confirm the project scope and approach with City staff.2.1 Field InvestigationCSG will conduct field investigation to develop base mapping for the Project and identify any project issues. Street and lane widths will be determined based on field measurements taken at representative cross sections to supplement available existing high-resolution imagery. Existing surface facility locations and types will be field verified to assist in utility coordination efforts. Visual field assessment of existing site conditions will include the following: Existing surface facilities (curb ramps, sidewalk, driveways, drainage swale, pavement markings,aboveground and underground utilities boxes and covers, storm drain inlets, monuments, traffic signals,street furniture, traffic signs, street trees)Features on adjacent properties (fences, gates, driveways, walls, walkways, signage, tree roots, mailboxes)Pavement conditions and limits of base failure repairs needed2.2 Topographic SurveyRidgeline Engineeringwill perform land surveying services which include horizontal and vertical controls along with topographic survey. Coordinate with the City to attain the necessary permitting and documentation required. Ridgeline Engineering will perform field survey up to a total of forty-one (41)existing curb return locations within the public right of way areas. The limits will include the existing curb ramps to be upgraded and up to 25 feet from each end of the existing and new curb return locations. Locate visible utilities such as utility covers, lids, pull boxes, traffic poles, cabinets, signs, drain inlets, trees, light poles, wood poles, fences, walls, manholes, inlets, monuments, and other visible features within the curb ramps. Map topographic survey data in an AutoCAD based drawing.Task Deliverables:AutoCAD Base FileSurvey Data Point Files 6 S E C T I O NEXHIBIT A
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forty-one (41)existing curb
2.3 Right of Way and Mapping CSG will collect and review available right of way and boundary mapping and record documentation. It is anticipated that the proposed improvements will be constructed within the public right of way. However, if any proposed improvements are outside the public right of way, for example, curb ramp conforms may be necessary within proposed temporary construction easements on private properties, CSG will establish the temporary construction easements as additional services if needed. Task Deliverables: Review Available Right of Way Maps, Records of Survey, Parcel Maps and Subdivision Maps AutoCAD file with Topographic Survey Data, and Right of Way Information if necessary 2.4 Utility Research Department, PG&E, AT&T, Comcast, to the maximum extent possible that have facilities within the project area to request mapping of their facilities in the area. Utilities impacted by the proposed improvements within the project area will be shown on base map and improvement plans. Copies of utility maps, data and correspondence received firm the utility companies will be submitted to the City for record. Task Deliverables: Utility Maps, Data and Correspondences with Utility Companies TASK 3 Utility Coordination CSG will coordinate with various utility companies, including Cal Water Service Company, Department, PG&E, AT&T, Comcast, that have facilities within the project area to request mapping of their facilities in the area, identify and minimize utility conflicts, and notify utility companies of facilities or covers which need to on High and Low Risk Underground Facility within Highway Right of Way. Utilities impacted by the proposed improvements within the project area will be shown on improvement plans. CSG will meet with utility companies to discuss proposed improvements and any potential conflicts, adjustments and relocations of their facilities, potential service interruptions and deadlines for receiving correspondences from utility companies at each design phase. Prepare and submit a project limit map showing the project area to request utility information from utility companies. During preliminary 50% design stage, prepare and submit Utility Letter utility companies will be shown on a base map in both plan and profile views. During 90% design phase, prepare and -sized 90% plan tility conflicts and whether any future utilities are proposed. These plans will show existing surface features, utilities, and proposed improvements to the existing roadway and utility facilities. Comments from the reviews by the utility companies will be addressed on the subsequent design plan sets for their review and approval. During 100% design phase, prepare and submit Utility -sized 100% plan will be submitted relocation schedule. Provide copies of all utility data obtained from the utility companies to the City for record. CSG will prepare and submit relocation exhibits if deemed necessary and Utility A, B, and C letters with correspondences to utility companies and the City. CSG will meet with representatives from utility companies, if needed, to discuss and resolve any potential conflicts. Task Deliverables: Correspondences with various utility companies Prepare Utility A, B and C Letters Prepare Relocation Exhibits if needed TASK 4 Geotechnical Investigations and Analysis CSG will perform visual assessments of the existing pavement conditions and determine appropriate pavement rehabilitation alternatives for each street segment, and recommend cost effective pavement treatment alternatives and identify base/pavement failure locations for each street. 4.1 Geotechnical Investigations Wallace Kuhl & Associates (WKA) will perform geotechnical investigation with up to two cores to depths ranging between five and ten feet below existing grades to determine the existing pavement structural sections for Hammer Lane only. The borings would be drilled with a standard truck-mounted drilling rig equipped with hollow-stem
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augers. Traffic control with flaggers and appropriate traffic control devices would be utilized to provide a safe working area for the drilling rig, support equipment, pedestrians, and vehicular traffic. Soil samples would be collected from the borings at various intervals or at significant changes in lithology by using a modified California split spoon sampler and/or Standard Penetration Test sampler. Soil samples from the field exploration would be taken to our laboratory for additional classification and testing to determine the engineering properties of the on-site soils. Selected soil samples would be tested for in-situ dry densities, natural moisture content, and Resistance values. Prior to the field explorations, WKA would obtain a soil boring permit from the San Joaquin County Environmental Health Department (SJCEHD) and an encroachment permit from the City of Stockton. A traffic control plan would be prepared and submitted with the encroachment permit application. WKA will also mark the boring locations and contact Underground Service Alert to identify existing underground utility lines within the proposed exploration locations. A private utility locator will be retained to assist in identifying any existing underground utility that may conflict with the proposed boring locations. At the completion of the borings, the boreholes would be grout backfilled with a slurry of neat cement, bentonite, and water as required by SJCEHD. Borings drilled in the pavement areas would be restored to grade with a non-shrink grout, dyed black to match the existing pavements. Soil cuttings from the boreholes would be placed in labeled, 55-gallon metal drums to be temporarily stored at an approved area provided by the City. Samples of the soil cuttings would be collected for waste characterization purposes. Once the laboratory analytical test results are received, WKA would coordinate the removal and disposal of the investigation-derived waste at an appropriate facility. The results of the field exploration and laboratory testing would be analyzed, and a pavement rehabilitation report prepared for the proposed improvements presenting:vicinity map;site Plan showing approximate boring locations;logs of borings;laboratory test results;findings regarding site, soil, and groundwater conditions; andconclusions and recommendations including excavation conditions, material suitability for backfill construction, pavement subgrade qualities, effect of groundwater on site development, preliminary soil corrosion potential, pavement design based on various traffic indices, and site drainage.Assumptions:WKA will take precautions not to disturb underground utilities that are clearly marked in the field or brought to our attention; however, we cannot be responsible for damage to unmarked underground utilities or those that are not known to us. Assumed that the drummed soil cuttings would be characterized as non-hazardous waste and -appointment event by WKAssubcontractor. Costs for special pick up of the drum would incur an appointment fee by the subcontractor. These additional costs would be billed on a time-and-expense basis. Assumed that contaminated soils would not be . Costs City would provide a pre-approved designated area onsite to store the drummed IDW. Anticipate one drum of IDW would need onsite storage for about two to three weeks.4.2 Life Cycle Cost AnalysisCSG will explore possible rehabilitation options, including pulverization and resurfacing, milling and filling, conventional HMA & RHMA overlays, cold-in-place recycling (CIR) and full depth replacement to strengthen existing pavement sections that are failing. CSG will perform life cycle cost analysis for the recommended alternatives and identify the locations and dimensions of base failure repairs for each street segment.4.3 Pavement Treatment R ecommendationsAfter the life cycle cost analysis is completed, CSG will prepare a memorandum which includes the findings from site observation, photos of each street segment, rehabilitation and reconstruction options and estimated costs for the options for City to determine the best rehabilitation approach.Task Deliverables:Pavement Investigation and Rehabilitation ReportLife Cycle Cost Analysis EstimateMemo of Pavement Rehabilitation Treatment RecommendationsTASK 5Plans, Specifications and Estimate (PS&E)Google Maps) to prepare base map showing existing street improvements, and existing utility information to facilitate for the design of necessary improvements. The team will coordinate with City staff to determine the format and setup of plan sheets for the project. A preliminary index schematic will be prepared for City review and concurrence.5.1 Design Process Intermediate ReviewsCSG will prepare base map and develop plans in AutoCAD, specifications in Wordin Excel formats at the 50% and 90% design levels in accordance with the latest City, Caltrans, and California MUTCD
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Memo of Pavement Rehabilitation Treatment Recommendations50%and 90% Standard. The 50% design plans only show the proposed limits and types of the selected pavement rehabilitationtreatments, and preliminary geometric layouts of the proposed curb ramp upgrades with only flowline elevations shown along the face of curb returns. on the 50% design at the 90% design level. The original redlined comments from the City will be returned with the succeeding submittals. At 90% design level, the plans will provide sufficient curb ramp details to construct the proposed improvements. A 100% check print will be prepared and submitted for editorial purposes. The plans will be based on the following table which reflects the types and numbers of anticipated plan sheets:SHEET DESCRIPTIONESTIMATED SHEETSTitle/General Notes/Key Map/Typical Sections2Demolition Plan4Layout Plan8Drainage/Utility Plans4Construction Details8Signing and Striping4Erosion Control/Pollution Prevention Plan2Total32Assumption:The number of sheets shown in above table may change based on the final determination during designCSG will also provide technical specifications. The special specification will be prepared in Caltrans format and in accordance with applicable City Standaprovided by the City in Microsoft Word document format for a similar type of project. CSG will tailor these general provisions for the project, incorporating any required specifications to conform to local funding requirements.Task Deliverables:Base MapOne (1) set of Plansin PDF format at each submittal stageCity design review comment matrix along with red-lined mark-up in each submittal stage5.2 Final PS&E (100% Complete)CSG will review comments from the 90% submittal and prepare a Final, bid and construction-ready set of documents, including Pal of the PS&E on mylars for approval by the City. The final submittal incorporates all previous review comments, survey information, technical requirements, right of way information, utility verifications and protection, minimum contractor qualifications, regulatory agency permits and mitigation monitoring requirements, and any application encroachment permit requirements and City requirements.Task Deliverables:One (1) hard copy set of the specifications, signed and stamped in Word and PDF formatsin Excel and PDF formatsOne (1) CD with digital copy of all drawings in AutoCAD and PDF formats5.3 Quality ControlCSG will perform quality assurance and quality control prior to each milestone submittal and in conformance to City, Caltrans and California MUTCD Standards. All deliverables will be reviewed by a QA/QC Reviewer/Manager for completeness, paying attention to see that all bid items are properly defined, and payment sections of the specifications cover all significant cost elements and major items of work. QA/QC Reviewer/Manager will sign Quality Control Checklist at each deliverable submittal.Task Deliverables:Signed Quality Control ChecklistTASK 6Public OutreachCSG will prepare and send public notices with right of entry to Caltrans and the affected property owners along Carolyn Weston Boulevard, Benjamin Holt Drive and Hammer Lane in order to access their properties during field reconnaissance and topographic survey. Identify any impacts including service interruptions, encroachments, access restriction and potential impacts to Caltrans, residential and business properties and recommend any necessary mitigation measures during the design stage.Task Deliverables:Public Notices with Right of Entry Letters to Affected Properties
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TASK 7Coordination/MeetingsCSG will attend up to three (3) design review meetings or conference calls after receiving the City review comments at 50%, 90% and 100% submittals, and up to additional five (5) bi-weekly meetings, and prepare meeting minutes for each meeting. CSG will attend pre-construction and investigation and/or field meetings as requested by the City. CSG will be responsible for coordination with clear and consistent communication with the City and subconsultantsto discuss progress of design.Task Deliverables:Design Review Meeting NotesTASK 8Design Support During Construction8.1 Bidding Support S ervicesCSG will assist the Citysupplemental design drawings, addenda and letters of clarifications, as needed. Task Deliverables:Responses to RFIsSupplemental Design Drawings, Addendum and Letters of Clarifications, if needed8.2 Construction Support ServicesCSG staff is highly responsive to requests received during construction and understands that timely are crucial in avoiding construction delays and claims. CSG will assist the City during construction and provide the following support services:Attend Pre-Construction Meeting.Provide clarifications with sketches.RReview and approval of shop drawing submittals specified in Construction Documents.Perform field observations during construction if needed.Assist the City Inspector with specific design issues during construction.Task Deliverables:Responses to RFI, Clarifications with Sketches, Approval of Shop Drawing Submittals8.3 As-Built DrawingsCSG will prepare As-Built Drawings in AutoCAD format per redlines provided by the Contractor. The As-Built Drawings will reflect all change orders, accommodations and adjustments to all improvements constructed on the mylars either by hand or a new printed sheet.Task Deliverables:One set of re-signed As-Built Drawings o, and in AutoCAD and PDF formatsTASK 9Preserving and Perpetuating Survey MonumentsCSG Team will perform up to three (3) monument perpetuations if needed. State law, as defined in Section 8771 of PLS Act, requires that survey monuments in roadways that may be compromised by construction be preserved and/or re-set. o construction and submit to the County Surveyors Office. After Construction, any monument proven to have been compromised by the project be re-set by the contractor. character of the new monument. All existing monuments will be shown on construction package with a language to preserve all monumentation affected by the proposed improvements per Section 8771 of PLS Act.Task Deliverables:Corner Records, up to three (3) Monument PerpetuationsTASK 10Rights of EntryCSG will assist the City to obtain encroachment permit/rights of entry from Caltrans and property owners where the construction works will be required on their properties. It is determined that the proposed Project will encroach onto Caltrans right of way at the I-5 Interchanges at Carolyn Weston Boulevard, Benjamin Holt Way and Hammer Lane. CSG will assist the City to coordinate with Caltrans to discuss the proposed improvements and obtain approval on the design of the proposed improvements by providing exhibits including construction staging and traffic handling plans upon requested by the City. CSG can also assist the City to secure necessary Caltrans permit for construction if requested. Attendance of any meetings with Caltrans and property owners is not part of the scope.Task Deliverables:Rights of Entry from Caltrans, Property Owners (if needed)
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Rights of Entry from Caltrans, Property Owners (if needed) Principal EngineerSenior EngineerAssociate Engineer Ridgeline Engineering (Survey)Wallace Kuhl & Associates(Geotechnical) Grand Totals (CSG & Subs)$200 $170 $140 Hours Cost Cost Cost CostKickoff Meeting224$740$740Project Management88$1,600$1,600Schedule Updates22$400$400Subtotal - Task 1122014$2,740$0$0$2,740Field Investigation48820$3,280$3,280Topographic Survey (up to 41 Curb Ramps)0$0$30,000$30,000Right of Way and Mapping2162442$6,480$6,480Utility Research41620$2,920$2,9200$0$0Subtotal - Task 26284882$12,680$30,000$0$42,680Utility Coordination481628$4,400$4,400Utility Map Review281626$4,000$4,000Subtotal - Task 36163254$8,400$0$0$8,400Geotechnical Investigations (2 Pavement Cores on Hammer Lane)0$0$16,800$16,800Life Cycle Cost Analysis42428$4,880$4,880Pavement Recommendations41620$3,520$3,520Subtotal - Task 4840048$8,400$0$16,800$25,200Base Map282434$5,120$5,12050% PS&E Package16100160276$42,600$42,60090% PS&E Package32160240432$67,200$67,200100% PS&E Package84280130$19,940$19,940Quality Control Reviews1616$3,200$3,200Subtotal - Task 574310504888$138,060$0$0$138,060Public Notices Caltrans/Property Owners for Field Investigations281626$4,000$4,0000$0$0Subtotal - Task 6281626$4,000$0$0$4,000Design Review & Bi-Weekly Virtual Meetings (up to 8 total)8816$2,960$2,960Attend Pre-Construction Meeting224$740$740Subtotal - Task 71010020$3,700$0$0$3,700Bidding Support Services1225$820$820Construction Support Services1449$1,440$1,440As-Built Drawings12811$1,660$1,660Subtotal - Task 8381425$3,920$0$0$3,920Monument Perpetuation (up to 3 total)481628$4,400$4,400Subtotal - Task 9481628$4,400$0$0$4,400Assistance for Construction Right of Entry from Property Owners24410$1,640$1,640Assistance to Caltrans Design Review & Encroachment Permit143680130$20,120$20,120Subtotal - Task 10164084140$21,760$0$0$21,760$0$0Subtotal - Task 110000$0$0$0$0TOTAL ALL TASKS (without Optional Task) 131 422 698 1251 $208,060 $30,000 $16,800$254,860TASK 10 - Rights of EntryTask 11 - Other Optional Services CITY OF STOCKTON - STREET RESURFACING ON FEDERAL-AID STREETS PROJECT No. WD21006RESOURCE ALLOCATION ESTIMATE (REVISED BY CSG Consultants, 10/7/2021)Task Description CSG Totals TASK 6 - Public Outreach
CategoryTASK 1 - Project ManagementTASK 3 - Utility CoordinationTASK 4 - Geotechnical Investigations and AnalysisTASK 5 - Plans, Specifications and Estimate Sub-consultantsCSG Consultants, Inc.
TASK 7 - Coordination/MeetingsTASK 8 - Design Support During ConstructionTASK 9 - Preserving and Perpetuating Survey Monuments TASK 2 - Background ResearchEXHIBIT B
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NOTE: The City of Stockton is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the Citys online insurance program requesting you to forward the email to your insurance provider(s). Exhibit : Insurance Requirements for Professional Services Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an occurrence basis, including products and completed operations,property damage, bodily injury and personal & advertising injury with limits no less than$2,000,000 per occurrence. If a general aggregate limit applies, either the generalaggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04)or the general aggregate limit shall be twice the required occurrence limit.2.Automobile Liability: Insurance Services Office Form Number CA 0001 covering,Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and propertydamage.3.Workers Compensation insurance as required by the State of California, withStatutory Limits, and Employers Liability Insurance with limit of no less than$1,000,000 per accident for bodily injury or disease.4.Professional Liability (Errors and Omissions) Insurance appropriate to theContractors profession, with limit no less than $2,000,000 per occurrence or claim,$2,000,000 aggregate. (If Claims-made, see below.)It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named insured; whichever is greater. No
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representation is made that the minimum insurance requirements of this agreement are sufficient to cover the obligations of the Contractor under this agreement. Limits of Insurance The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis before the Citys own insurance or self-insurance shall be called upon to protect it as a named insured. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractors insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Additional insured Name of Organization shall read City of Stockton, its officers, officials, employees, and volunteers. Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract. The Additional Insured coverage under the Contractors policy shall be primary and non-contributory and will not seek contribution from the Citys insurance or self-insurance and shall be at least as broad as CG 20 01 04 13. The City of Stockton does not accept endorsements limiting the Contractors insurance coverage to the sole negligence of the Named Insured. Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City of Stockton.
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Contractor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer. The Workers Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Stockton for all work performed by the Contractor, its employees, agents and subcontractors. All Self-insured retentions must be disclosed to Risk Management for approval and shall not reduce the limits of liability. The City of Stockton may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. Insurance is to be placed with insurers with a current A.M. Bests rating of no less than A:VII, unless otherwise acceptable to the City of Stockton. If any of the required policies provide coverage on a claims-made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided . 3. If coverage is canceled or non-renewed, and not prior to the contract effective date, the Contractor must purchase extended reporting coverage for a minimum of years after completion of contract work.
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Contractor shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City of Stockton Risk Services before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractors obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Contractor shall, prior to the commencement of work under this Agreement, provide the City of Stockton with a copy of its declarations page(s) and endorsement page(s) for each of the required policies. Contractors shall require and verify that all subcontractors, or other parties hired for this work, purchase and maintain coverage for indemnity and insurance requirements as least as broad as specified in this agreement to the extent they apply to the scope of the subcontractors work with the same certificate of insurance requirements and naming as additional insureds all parties to this contract. Contractor shall include the following language in their agreement with Subcontractors: SContractor shall provide proof of such compliance and verification to the City upon request. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Proper address for mailing certificates, endorsements and notices shall be: City of Stockton Attn: City Risk Services 400 E Main Street, 3rd Floor HR Stockton, CA 95202
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