Enterprise Resources Planning (ERP) City Council – January 25, 2022Agenda Item 9.2 1 Recommendation •Authorize the City Manager to execute Amendment No. 12 with Tyler Technologies in the amount of $1,061,800 to extend the project schedule and professional services through December 2022 to implement ERP Human Resources and Payroll solution.•Authorize the transfer of $1,061,800 from ERP personal and support services for Project #IS21002 to Special Services to fund the project extension.•Authorize the City Manager to take all necessary and appropriate actions to carry out the purpose and intent of this resolution.2
Background•On January 2016, Council approved Resolution 2016-01-02-1203 that authorized the City to complete an ERP Assessment.•In April 2019, Council approved resolution No. 2019-04-02-1402-01 to implement an Enterprise Resource Planning (ERP) solution including professional services, software licenses, and hosting for seven (7) years with Tyler Technologies.oTotal ERP Project funding approved by Council: $30.1 million3
Summary•Professional Services Agreement with Tyler Technologies scope consisted of Phase(s) •1) Core Financial Phase •2) Revenue, Billing, and Collections•3) Core Human Capital Management (HR) & Payroll •Phase 1 & 2 are live! •Phase 3 was unable to complete the implementation on time due to ongoing staffing challenges brought on by the Covid-19 pandemic. 4
Present Situation•Staff recommend reducing the scope of Phase 3 due to staffing challenges affecting Human Resources. Phase 3 will shift resources to focus on the following:•Payroll•HR: Time and Attendance (Timesheets)•HR: Employee Expense Reimbursement•HR: Position Control & Salary Benefits Projection•The Project delays also result in the need to extend the contract with Tyler Technologies by ten months (through December 2022) to implement and close out the revised Phase 3 scope.5
Revised Phase 3 Timeline
6 Financial Summary•The cost to extend professional services provided by Tyler Technologies through December 2022 for Phase 3 implementation is $1,061,800.•Sufficient funds are available in the ERP budget for staffing and support service costs to fund the additional contract costs.•No increase to the total Council-approved funding level of $30,118,168 for ERP .•No impact to the City's General Fund or any other unrestricted funds.7
Recommendation •Authorize the City Manager to execute Amendment No. 12 with Tyler Technologies in the amount of $1,061,800 to extend the project schedule and professional services through December 2022 to implement ERP Human Resources and Payroll solution.•Authorize the transfer of $1,061,800 from ERP staffing and support services for Project #IS21002 to Special Services to fund the project extension.•Authorize the City Manager to take all necessary and appropriate actions to carry out the purpose and intent of this resolution.8
Q & A Thank you
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