City Council and Concurrent Authorities
June 14, 2022

CONTRACT FOR SERVICES
THIS CONTRACT is entered into this day of   between Whe CITY OF STOCKTON, a municipal corporation (“CITY), and IMPERIAL MAINTENANCE SERVICES, INC. a STATE OF CALIFORNIA CORPORATION, with a business address at 8830 CHERRY HILLS PLACE, STOCKTON CA 95209 , hereinafter called "CONTRACTOR.," THIS CONTRACT is for the IMPERIAL

MAINTENANCE SERVICES FOR THE CITY OF STOCKTON CUSTODIAL SERVICES (PROJECT NO. OM-22-005), hereinafter referred to as “SERVICE”.

RECITALS
A. CONTRACTOR represents that it is licensed in the State of California and is qualified, willing and able to provide the services proposed in the SCOPE OF WORK section of this Contract.

B. CONTRACTOR represents that it is registered pursuant to Labor Code Section 1725.5 and will register annually with the Department of Industrial Relations, if the services have a wage determination for the services outlined in the SCOPE OF WORK section of this Contract.

C. CONTRACTOR represents that it will pay all required prevailing wages under California Labor Code for all services provided that have a wage determination.

D. CITY finds it necessary and advisable to use the services of the CONTRACTOR for the purposes provided in this Contract.

NOW THEREFORE , in consideration of the mutual promises, covenants and conditions in this Contract, CITY and CONTRACTOR agree as follows:

1. SCOPE OF SERVICES. Subject to the terms and conditions set forth in this Contract, CONTRACTOR shall undertake and complete the services described in Exhibit A (scope and specifications) . CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit A and compatible with the standards of the profession. CONTRACTOR agrees that it shall provide fully complete services including all labor, materials, tools, equipment and insurance required and that are acceptable to the CITY.

2. COMPENSATION. CITY shall pay CONTRACTOR for services outlined in Exhibit A according to the fee not to exceed the schedule detailed in Exhibit B (fee schedule), which is attached to this Contract and incorporated by this reference.

CONTRACTOR agrees this fee is for full re muneration for performing all services and furnishing all staffing, materials and tools called for in the scope of services. The payments shall be made on a monthly basis upon receipt and approval of CONTRACTOR’S invoice for completed work. Total compensation for services and

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reimbursement for costs shall not exceed $
or as otherwise mutually
agreed to in a Contract Change Order.

Pursuant to Section 22300 of the Public Contract Code, CONTRACTOR will be permitted, at its request and sole expense, to substitute securities for any monies withheld by the CITY to ensure performance under the contract. Said securities will be deposited either with the CITY or with a State or federally chartered bank as escrow agent. Securities eligible for this substitution are those listed in Section 16430 of the California Government Code or bank or savings and loan certificates of deposit. CONTRACTOR shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon.
a. Invoices submitted by CONTRACTOR to CITY must contain a brief description of work performed, location of work, time used, materials and special equipment and City project number. Payment shall be made within thirty (30) days of approval of invoice by City.
b. Upon completion of work and acceptance by CITY, CONTRACTOR shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by CITY upon receiving a written request thirty (30) days in advance of said time limitation. CITY shall have no obligation or liability to pay any invoice for work performed which CONTRACTOR fails or neglects to submit within sixty (60) days, or any extension thereof granted by the CITY, after work is accepted by CITY.

3. INSURANCE. During the term of this Contract, CONTRACTOR shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached ([KLELW&
,QVXUDQFH5HTXLUHPHQWVDQG)RUPV
which is
attached to this contract and incorporated by this reference, and shall otherwise comply with the other provisions of  ([KLELW & Maintenance of proper insurance coverage is a material element of this contract and that failure to maintain or renew coverage or to provide evidence of renewal may be treated as a material breach of contract.

CONTRACTOR shall not commence any work before obtaining, and shall maintain in force at all times during the duration and performance of this contract, the policies of insurance specified in ([KLELW & , which is attached to this contract and incorporated by this reference, and as provided in the “contract documents” including Section 7-1.06 of the City of Stockton Standard Specifications and Plans as adopted on September 27, 2016, by Council Resolution No. 2016-09-27-1213, effective September 27, 2016.

It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance

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policy or proceeds available to the named Insured; whichever is greater.

The Additional Insured coverage under the CONTRACTOR’s policy shall be “primary and non-contributory” and will not seek contribution from the City of Stockton’s insurance or self-insurance and shall be at least as broad as ISO CG 20 01 04 13.

The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Stockton (if agreed to in a written contract or agreement) before the City of Stockton’s own insurance or self- insurance shall be called upon to protect it as a named insured.

All self-insured retentions (SIR) must be disclosed to the CITY’s Risk Management for approval and shall not reduce the limits of liab ility. Payment Bond in the amount of the self-insured retention (SIR) may be required.

Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the CITY.

The CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

CONTRACTOR shall maintain insurance as required by this contract to the fullest amount allowed by law and shall maintain insurance for a minimum of five years following the completion of this project. In the event contractor fails to obtain or maintain completed operations coverage as required by this agreement, the CITY at its sole discretion may purchase the coverage required and the cost will be paid by CONTRACTOR.

CONTRACTOR agrees to include with all Subcontractors in their subcontract the same requirements and provisions of this agreement including the indemnity and insurance requirements to the extent they apply to the scope of the Subcontractor’s work.

Subcontractors hired by CONTRACTOR agree to be bound to CONTRACTOR and the CITY in the same manner and to the same extent as CONTRACTOR is bound to the CITY under the Contract Documents. CONTRACTOR further agrees to include these same provisions with any subcontractor regardless of tier. A copy of the CITY Contract Document Indemnity and Insurance provisi ons will be furnished to the Subcontractor upon request. The CONTRACTOR shall require all Subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and contractor will provide proof of compliance to the CITY.

4. INDEMNITY AND HOLD HARMLESS. With the exception that this section shall in no event be construed to require indemnification by CONTRACTOR to a greater extent than permitted under the public policy of the State of California, CONTRACTOR shall indemnify, protect, defend with counsel approved by CITY and at CONTRACTOR’S

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sole cost and expense, and hold harmless CITY, its Mayor, Council, officials, representatives, agents, employees, and volunteers from and against any and all claims, causes of action, liabilities, judgments, aw ards, losses, liens, claims, stop notices, damages, expenses, and costs (including without limitation attorneys’ fees, expert and consultant fees, and other expenses of litigation) of every nature, including, but not limited to, death or injury to persons, or damage to property, which arise out of or are in any way connected with the work performed, materials furnished, or services provided under this Agreement, or from any violation of any federal, State, or municipal law or ordinance, or City Policy, by CONTRACTOR or CONTRACTOR’S officers, agents, employees, volunteers or subcontractors. CONTRACTOR shall not be obligated to indemnify or defend CITY for claims finally determined by a court of law or arbitrator to arise from the active negligence or willful misconduct of the CITY. It is the intent of the Parties that this indemnity obligation is at least as broad as is permitted under California law. To the extent California Civil Code sections 2782, et seq., limit the defense or indemnity obligations of CONTRACTOR to CITY, the intent hereunder is to provide the maximum defense and indemnity obligations allowed by CONTRACTOR under the law. The indemnity set forth in this section shall not be limited by insurance requirements or by any other provision of this Agreement.

With exception that this section shall in no event be construed to require indemnification, including the duty to defend, by CONTRACTOR to a greater extent than permitted under the public policy of the State of California, the parties agree that CONTRACTOR’S duty to defend CITY is immediate and arises upon the filing of any claim against the CITY for damages which arise out of or are in any way connected with the work performed, materials furnished, or services provided under this Agreement by CONTRACTOR or CONTRACTOR’S officers, agents, employees, volunteers or subcontractors.

CONTRACTOR’S duties and obligations to defend the CITY shall apply regardless of whether or not the issue of the CITYS liability, breach of this Agreement, or other obligation or fault has been determined. CONTRACTOR shall be immediately obligated to pay for CITY’S defense costs of the claim, including, but not limited to, court costs, attorney’s fees and costs, expert consultant and witness fees and costs, other witness fees, document reproduction costs, arbitration fees, and, if after final judgment an appeal is pursued, all of such costs for the appeal. At the conclusion of the claim, if there is any determination or finding of sole active negligence or willful misconduct on the part of the CITY, CITY will then reimburse CONTRACT OR for amounts paid in excess of CONTRACTOR’S proportionate share of responsibility for the damages within 30 days after CONTRACTOR provides CITY with copies of all bills and expenses incurred in the defense of the claim(s). It is agreed between the parties that this reimbursement provision assures CONTRACTOR is not obligated to defend or indemnify CITY in an amount greater than provided for under California law, including, without limitation, California Civil Code sections 2782, 2782.6, and 2782.8.

With the exception that this section shall in no event be construed to require indemnification by CONTRACTOR to a greater extent than permitted under the public policy of the State of California, and in addition to the other indemnity obligations in this Agreement, CONTRACTOR shall indemnify, defend, and hold harmless CITY, its Mayor,

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

ATTACHMENT A

Council, officials, representatives, agents employees and volunteers from and against all claims, losses, expenses, and costs including, but not limited to attorneys’ fees, arising out of any claim brought against the CITY by an employee, office, agent, or volunteer of CONTRACTOR, regardless of whether such claim may be covered by any applicable workers compensation insurance. CONTRACTOR’S indemnification obligation is not limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the CONTRACTOR under workers’ compensation acts, disability acts, or other employee benefit acts.

CONTRACTOR’S obligation to defend, indemnify, and hold the CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Contract for CONTRACTOR to procure and maintain a policy of insurance.

CONTRACTOR/Subcontractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this agreement for the full period of time allowed by law.

If any section, subsection, sentence, clause or phrase of this indemnification is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this indemnification.

5. SCHEDULE AND TERM. CONTRACTOR shall perform the scope of work as described in Exhibit A according to the schedule detailed in Exhibit A, which is attached to this Contract and incorporated by this reference. This contract shall commence on the date written above and shall expire on June 30, 2027, unless extended by mutual agreement through the issuance of a Contract Change Order. This contract provides for two (2), one (1) year extensions at the same rates and terms as outlined in Exhibit A and Exhibit B.

6. CONFORMANCE TO APPLICABLE LAWS. CONTRACTOR shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. a. TITLE VI
Title VI of the Civil Rights Act of 1964 requires that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” (42 USC Section 2000d)
http://www.dol.gov/oasam/regs/statutes/titlevi.htm.

The City of Stockton requires compliance with the requirements of Title VI in all of its programs and activities regardless of funding source. b. DISCRIMINATION AND HARASSMENT POLICY

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

ATTACHMENT A

The City of Stockton has a Discrimination and Harassment Policy

([KLELW '
. The purpose of this policy is to reaffirm the CITY’s commitment to demonstrating respect for all individuals by strictly prohibiting discrimination and harassment, including sexual harassment in the workplace, to define the types of behavior and conduct prohibited by this policy, and to set forth a procedure for reporting, investigating, and resolving complaints of discrimination and harassment in the workplace.
c. LABOR STANDARDS PROVISIONS/CALIFORNIA LABOR CODE
The bidder shall understand that conditions set forth in Chapter 1, Part 7, Division 2 of the California Labor Code shall be considered part of the contract agreement.
https://leginfo.legislature.ca.gov/faces/codes displayText.xhtml?lawCode= LAB&division=2.&title=&part=7.&chapter=1.&article=2.
d. PREVAILING WAGE
CONTRACTOR and any subcontractor shall pay each employee engaged in the trade or occupation not less than the prevailing hourly wage rate. In accordance with the provisions of Section 1770 of the Labor Code, the Director of Department of Industrial Relations of the State of California has determined the general prevailing raand employer payments for health and welfare, pension, vacation, travel time, and subsistence pay as provided for in Section 1773.1, apprenticeship or other training programs authorized by Section 3093 and similar purposes applicable to the work to be done.

CONTRACTOR performing the work under this contract shall obtain a copy of the wage rate determination and shall distribute copies to each subcontractor. As the wage determination for each craft reflects an expiration date, it shall be the prime CONTRACTOR and each subcontractor's responsibility to insu re that the prevailing wage rates of concern is current and paid to the employee.
i. The CONTRACTOR performing the work shall be responsible for obtaining a copy of the State wage rate determination. State wage rates may be obtained at
http://www.dir.ca.gov/OPRL/pwd/Determinations/Northern/Northern.pd f. The CONTRACTOR shall be responsible for posting said wage rates at a prominent location at the work site and shall maintain same in a good readable condition for the duration of the work.
ii. Should the CONTRACTOR choose to work on a Saturday, Sunday or on a holiday recognized by the Labor Unions, the CONTRACTOR shall reimburse the CITY the actual cost of engineering, inspection, superintendence, and or other overhead expenses which are directly

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

ATTACHMENT A

chargeable to the contract. Should such work be undertaken at the request of the CITY, reimbursement will not be required. To conform strictly with the provisions of Division 2, Part 7, Chapter 1, Article 2, of the Labor Code of the State of California. To forfeit as a penalty to CITY the sum of TWENTY FIVE AND NO/100 DOLLARS ($25.00) for each laborer, worker, or mechanic employed by CONTRACTOR, or by any subcontractor under CONTRACTOR, in the execution of this contract, for each calendar day during which any laborer, worker, or mechanic is required or permitted to work more than eight (8) hours and who is not paid the general prevailing rate of per diem wages for holiday and overtime work in violation of the provisions of Sections 1770 to 1781 of the Labor Code of the State of California. That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this contract.
iii. The CONTRACTOR to whom the cont ract is awarded shall insure that the prime and each subcontractor will in accordance with Section 1776 of the Labor Code, maintain certified payroll records. A copy of said records shall be provided with each invoice to the Public Works Department, Attention Contract Compliance Officer. It shall be the CONTRACTOR’S responsibility to obtain copies of the current prevailing wage rate determination for all subcontractors. Additionally, certified payroll records must be uploaded to the DIR website as required by labor code.
iv. The CONTRACTOR shall comply with the provisions established in Section 1777.5 of the Labor Code concerning the 1) certified approval by local joint apprenticeship committees for the employment and training of apprentices, and 2) contribution of funds to administer and conduct apprenticeship programs, if applicable to the job. e. LOCAL EMPLOYMENT ORDINANCE
Pursuant to Stockton Municipal Code Section 3.68.095 the CONTRACTOR and all subcontractors shall make a good faith effort to employ at least 50 percent of the workforce on this project from local residents, as measured by total labor work hours. Failure of any CONTRACTOR or subcontractor to comply with these requirements shall be deemed a material breach of the contract or subcontract. CONTRACTORS and subcontractors shall maintain records necessa ry for monitoring their compliance with section

3.68.095.

7. CHANGE ORDERS. CITY reserves the right to make such alterations, deviations, additions to or omissions from the plans and specifications, including the right to increase or decrease the quantity of any item or portion of the work, as may be deemed

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

ATTACHMENT A

by the Project Manager to be necessary or advisable and to require such extra work as may be determined by the Project Manager to be required for the proper completion of the whole work contemplated.

Any such changes will be set forth in a contract change order which will specify, in addition to the work done in connection with the change made, adjustment of contract time, if any, and the basis of compensation for such work. A contract change order will not become effective until approved by the City Manager and/or the City Council.

8. RIGHTS AND DUTIES OF CITY. CITY shall make available to CONTRACTOR all data and information in th e possession of CITY which both parties deem necessary to complete the work, and CITY shall actively aid and assist CONTRACTOR in obtaining such information as may be deemed necessary from other agencies and individuals.

9. OBLIGATIONS OF CONTRACTOR. Throughout the term of this Contract, CONTRACTOR represents and warrants that it has or will have at the time this Contract is executed, all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required for the CO NTRACTOR to practice its professions, and CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Contract all such licenses, permits, qualifications, insurance, and approvals CONTRACTOR shall meet with the Public Works Director or other personnel of CITY or third parties as necessary on all matters connected with the carrying out of CONTRACTOR’S services. Such meetings shall be held at the request of either party hereto. CONTRACTOR further warrants that it will follow the best current, generally accepted and professional practices to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding this project.

10. TERMINATION. This Agreement is effective on the Effective Date. The City may terminate this Contract and work pursuant to any of all scope of works at any time by mailing a notice in writing to Contractor. The Contract shall then be deemed terminated and no further work shall be performed by Contractor. If the Contract is so terminated, the Contractor shall be paid for that percentage of work actually completed at the time the notice of termination is received.

11. CONTRACTOR STATUS. In performing the obligations set forth in this Contract, CONTRACTOR shall have the status of an independent contractor and CONTRACTOR shall not be considered to be an employee of the City for any purpose.

All persons working for or under the direction of CONTRACTOR are its agents and employees, and are not agents of the CITY. Subcontractors shall not be recognized as having any direct or contractual relationship with the CITY. The persons engaged in the work, including employees of subcontractors and suppliers, will be considered employees of CONTRACTOR. The CONTRACTOR shall be responsible for the work of subcontractors, which shall be subject to the provisions of this Contract. The

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

ATTACHMENT A

CONTRACTOR is responsible to the CITY for the acts and omissions of its subcontractors and persons directly or indirectly employed by them. a. If in the performance of this Contract any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by CONTRACTOR.
i. It is further understood and agreed that CONTRACTOR must issue W- 2 forms or other forms as required by law for income and employment tax purposes for all of CONTRACTOR’S personnel.
ii. As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against the CITY based upon any contention by any third party that employer- employee relationship exists by reason of this Contract.

12. ASSIGNMENT. CONTRACTOR shall not assign, sublet, or transfer this Contract or any interest or obligation in the Contract without the prior written consent of the CITY, and then only upon such terms and conditions as CITY may set forth in writing.

CONTRACTOR shall be solely responsible for reimbursing subcontractors.

13. HEADINGS NOT CONTROLLING. Headings used in the Contract are for reference purposes only and shall not be considered in construing this Contract.

14. NOTICES. Any and all notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To CONTRACTOR: Imperial Maintenance To City: Public Works Director Services, Inc. City of Stockton
8830 Cherry Hills Place 22 E. Weber Ave.,
Stockton, CA 95209 Rm. 301
Stockton, CA 95202

15. LICENSES, CERTIFICATIONS, AND PERMITS. Prior to the CITY’S execution of this Contract and prior to the CONTRACTOR engaging in any operation or activity set forth in this Contract, CONTRACTOR shall obtain a City of Stockton business license, which must be kept in effect during the term of this Contract. CONTRACTOR covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Contract.

16. RECORDS AND AUDITS. CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Contract. Upon

IMPERIAL MAINTENANCE SERVICES,
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ATTACHMENT A

request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance.

CONTRACTOR agrees that CITY or its delegate shall have the right to review, obtain, and copy all records pertaining to performance of the Contract. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested, and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purposes of determining compliance with this Contract.

CONTRACTOR agrees to maintain such records for a period of three years from the date that final payment is made.

17. CONFIDENTIALITY. CONTRACTOR shall exercise reasonable precautions to prevent the unauthorized disclosure and use of CITY’S reports, information, or conclusions.

18. CONFLICTS OF INTEREST. CONTRACTOR covenants that other than this Contract, CONTRACTOR has no financial interest with any official, employee, or other representative of the CITY. CONTRACTOR and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner or degree by the performance of CONTRACTOR’S services under this Contract. If such an interest arises, CONTRACTOR will immediately notify CITY.

19. WAIVER. In the event either CITY or CONTRACTOR at any time waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Contract, whether of the same or of any other covenant, condition, or obligation.

20. GOVERNING LAW. California law shall govern any legal action pursuant to this Contract with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the federal District Court of California, Eastern District, Sacramento Division.

21. DISPUTE RESOLUTION . Prior to undertaking any litigation, the Parties shall make reasonable efforts to resolve all disputes informally, including by means of a conference between senior managers of each Party having authority to resolve the dispute.

1. Venue
Any controversy or claim between the Parties shall be determined with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the federal District Court of California, Eastern District, Sacramento Division.

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

ATTACHMENT A

2. If any litigation action or proceeding is commenced in connection with this Agreement, the prevailing Party, as determined by the court, shall be entitled to reasonable attorneys' fees (including allocated costs for in- house legal services), costs and necessary disbursements incurred in such action or proceeding.

22. NO PERSONAL LIABILITY. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY or for any amount due CONTRACTOR.

23. INTEGRATION AND MODIFICATION. The response by CONTRACTOR to the Request for Proposals or Qualifications and the Request for Proposals or Qualifications on file with the CITY are hereby incorporated herein by reference to the extent that such documents do not differ from the provisions and terms of this Contract that shall supersede such response to Request for Proposals or Qualifications. This Contract represents the entire integrated agreement between CONTRACTOR and CITY, supersedes all prior negotiations, representations, or agreements, either written or oral, between the parties, and may be amended only by written instrument signed by CONTRACTOR and CITY. All exhibits and this contract are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Contract and the attached exhibits, the terms of this Contract will prevail.

24. SEVERABILITY. The provisions of this Contract are severable to the extent that should any of its provisions or terms be declared void in whole or in part by operation of law or agreement of the parties, the remainder of the provisions or terms not expressly declared void shall remain enforceable and in full effect.

25. THIRD PARTY RIGHTS. Nothing in this Contract shall be construed to give any rights or benefits to anyone other than CITY and CONTRACTOR. //
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ATTACHMENT A

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

26. AUTHORITY. The undersigned hereby represent and warrant that they are authorized by the parties to execute this Contract.

IN WITNESS WHEREOF: the parties have executed this Contract the day and year first hereinabove written.

CITY OF STOCKTON IMPERIAL MAINTENANCE SERVICES
By: By:

HARRY BLACK Signature

CITY MANAGER
ATTEST:

Print Name
By:

ELIZA R. GARZA, CMC Title:

CITY CLERK
APPROVED AS TO FORM:

By:

DEPUTY CITY ATTORNEY
Signature
Alfons Solis
CEO

ATTACHMENT A

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

REQUEST FOR PROPOSALS
FOR

CUSTODIAL SERVICES
PROJECT NO. OM-22-005
Issued by:

City of Stockton
Public Works Department, Operations and Maintenance
1465 South Lincoln Street
Stockton, CA 95206
'DWH,VVXHG
December 15, 2021
'DWH3URSRVDOV 'XH
Thursday, January 13, 2022, by 3:00 pm
/$7(68%0,77$/6 :,//127 %( $&&(37('

ATTACHMENT A

EXHIBIT A

1.0 INTRODUCTION
The City of Stockton (City) is seeking proposals from qualified janitorial firms (Contractor) to provide custodial services at various City facilities. Service locations include City administrative buildings, public recreation facilities, and public libraries. The City intends to select a Contractor who is registered and licensed in the State of California to provide for a clean and sanitary environment for City employees and members of the public. The Contractor will be required to have qualified staff with demonstrated experience in janitorial work. Proposals will be reviewed and ranked on company experience, staff qualifications, communication, references, cost proposal, and other relevant information.

Once negotiated, the City will award a Service Contract for a term of five (5) years.

2.0 BACKGROUND INFORMATION
The City’s Public Works Department is responsible for custodial services at City facilities.

City staff provide these services at City Hall and Police Department locations, and contracts services at 23 additional City-owned or occupied facilities/locations. The City seeks proposals from qualified firms to establish an agreement for custodial services that meets the requirements set forth in this Request for Proposals (RFP).

3.0 RFP INFORMATION

3.1 Description
They City of Stockton is soliciting proposals for Custodial Services, Project No.

OM-22-005. Selection of a Contractor involves a competitive negotiation process.

Qualified individuals, firms, contractors, consultants, or entities which meet the requirements set forth in this RFP are encouraged to participate.

The City considers this to be an outcome-based RFP. Generally, determinations for specific frequencies of service will be at the discretion of the Contractor. There are exceptions which are clearly noted throughout this document and the associated attachments. The interview process will be used to discuss contractor decisions regarding frequencies of service and their effect on pricing and outcomes. The City must agree that the proposed frequencies of service will result in desired outcomes. Please note: The final contract will be based on the outcome and not the proposed frequencies of service.

Base bids are for work described throughout this document. Items to be considered “Additional Services” have also been identified within this RFP. The Contractor is to provide rates and fees for additional services related to labor and applicable equipment or supplies as outlined in the bid documents.

3.2 Tentative Schedule
The following is the tentative schedule for this RFP. Any changes in the scheduled dates for the Pre-Proposal Conference, Deadline for Final Questions or Proposal

ATTACHMENT A

EXHIBIT A

Submission Deadline will be advertised on BidFlash in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Release by the City 12/15/2021
Pre-Proposal Conference and Job Walk 1/5/2022
Deadline for Final Questions 1/6/2022
City Reponses to Questions 1/7/2022
Proposal Submission Deadline 1/13/2022
Contractor Interviews as Needed Week of 1/24/2022
Contract Approval and Execution by City
Council and City Manager Spring 2022

3.3 Pre-Proposal Conference an d Job Walk Registration
The mandatory pre-pr oposal conference will start at the Cesar Chavez Central Library at 605 N. El Dorado St., Stockton, CA 95202 at 9:00 AM on Wednesday, January 5, 2022. The pre-proposal conference will take place in the library’s Stewart Hazelton Meeting Room. Site visits will include the Cesar Chavez Library, Stewart Eberhardt Building, and Stribley Community Center. Transportation between facilities will not be provided by the City. Please notify Cristina Pfeffer at (209) 937-8954 or [email protected], by January 4, 2022, to register for participation in the pre-proposal conference and job walk.

3.4 Selection Process
Contractors that have submitted the best and most complete proposals may be invited to an interview. The number of Contractors invited to an interview may vary depending upon the number of proposals submitted. The Contractor’s proposed supervisor(s) of work to be performed may be required to attend.

The City reserves the right to make a selection after review of the proposals without oral interviews; therefore, the proposal should be submitted initially on the most favorable terms that the Contractor might propose.

A Service Contract will be negotiated with the Contractor considered best meeting the City’s need for this project. In the event a mutually satisfactory contract cannot be negotiated with the City’s first choice, negotiations may be terminated and commenced with the Contractor considered next best in meeting the City’s needs for this particular project.

The selected Contractor will be required to execute a City-prepared contract. The contract may further refine the scope of services and will provide for the terms and conditions of employment.

ATTACHMENT A

EXHIBIT A

The award of any contract is expressly contingent upon City Council approval and the availability of funds.

The City reserves the right to reject any or all proposals, or to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful Contractor(s). In the case of a difference in unit price versus the extended figure, the unit price shall govern.

4.0 SCOPE OF SERVICES

4.1 Standards of Service
All City facilities included in this Contract shall be maintained in accordance with the City of Stockton Custodial Standards, attached as Attachment D. The Contractor shall provide routine, scheduled and emergency custodial services by qualified personnel. The Contractor must provide vehicle(s) to be used by the Contractor’s staff, which shall display the Contractor’s logo and have the various, necessary equipment to conduct these services.

The Contractor must possess, and have readily available in functioning order, all required tools, equipment, apparatus, materials and supplies needed to perform all work necessary to maintain facilities in compliance with standards set by the Public Works Department. All excess materials and equipment in the Contractor’s inventory shall be the property and responsibility of the Contractor until such materials or equipment are used in City facilities.

4.2 Additional Services
The City has the authority to direct additional and extra work, including but not limited to, work to address vandalism, City initiated improvements, various event functions, service for City-owned sites not requiring routine service, and the addition of new sites. Additional Services outside the Facility Scope, attached as Attachment C, and/or the Custodial Stan dards (Attachment D) will require written approval from the City prior to the commencement of work. Costs for additional services completed by the Contractor prior to receiving written approval from the City shall be the responsibility of the Contractor.

The City recognizes the inherent complexity of “services,” “standards” and building an agreement that covers every potential scenario. Below is a list of additional items that the City will deem as “Additi onal Services.” Items may be added or deleted through the negotiation process.

A. Graffiti Removal
B. Additional kitchen cleaning due to facility rentals
C. Exterior walls in excess of 10 feet high
D. Hourly janitorial needs for special events and clean up

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E. Carpet or cleaning services at City facilities not receiving normal custodial services (e.g., Fire Stations, City Hall, Police Department, etc.) F. Electrostatic spraying of areas needing decontamination for COVID prevention measures

4.3 Special Instructions
A. ONLY Contractor’s employees allowed on the premises.

B. All cleaning products shall be approved by the City prior to use by Contractor.

C. Contractor shall maintain onsite and up-to-date sets of Safety Data Sheets (material safety and data sheets) for all chemicals and cleaning products used at each site. This shall be subject to City inspection and shall be considered property of the City.

D. The City shall provide lockable storage for Contractor supplied cleaning materials.

E. Contractor shall maintain all cleaning materials inside lockable storage containers when not in use.

F. Contractors will report hazardous cond itions and items beyond minor repair to Facilities Supervisor, or designee, for correction within eight (8) hours of service via the City’s computerized maintenance management system (CMMS).

G. Contractors will report all vandalism, graffiti, and non-f unctional components within 8 hours of discovery via the City’s CMMS.

H. Contractors will not be responsible for the removal of graffiti if effort above and beyond normal cleaning routines is required. All graffiti should be photographed prior to removal. Photographs shall be submitted to the City designee within 8 hours of discovery. If graffiti cannot be removed during the normal course of cleaning, the City shall be notified within eight (8) hours of discovery via the City’s CMMS.

I. Appropriate cleaner shall be used so as to not damage window tinting.

J. At all times, personnel shall wear uniforms with exposed photo ID tags, or they shall not be permitted to enter the premises.

K. All Contractor’s employees responsibl e for opening and closing City facilities shall be properly capable of setting/operating fire and burglar alarm systems.

Contractor will be responsible for cost s incurred if alarm systems are not properly operated and/or staff is called out to respond.

L. Contractor shall be in accordance with OSHA Standard #1910.1030 regarding worker exposures to blood-borne pathogens.

M. Removal of recyclable waste from City premises for the purpose of personal or Contractor gain shall be considered theft.

N. The City reserves the right to have Contractor remove from assignment to City facilities such Contractor employees deemed incompetent, careless, insubordinate or in any way objectionable, or any personnel whose actions may be contrary to the public interest or inconsistent with the best interests of the City.

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O. Items found or left behind by patrons are to be turned in to the designated facility supervisor.

P. Contractor shall maintain janitorial closets and City-provided storage areas in a clean and orderly condition.

Q. All personal workspaces, cubicles and offices shall be maintained in accordance with the Custodial Standards unless specifically indicated by a “DO NOT CLEAN” sign placed in a conspicuous location such as a door, window, office chair or desktop.

R. Contractor shall not move any loose papers, books, other seemingly work- related material from personal workspaces such as desktops, bookcases, or armoires.

S. Contractor shall not be required to remove the belongings of or interact with any loiterers or “homeless” members of the public in order to complete the provisions of this contract.

T. Contractor shall contact the City’s representative to report loitering, or “homeless encampment” belongings which interfere with their assigned work.

U. Contractor shall handle universal waste in accordance with the City’s universal waste program.

4.4 Consumable Supplies
The Contractor shall supply, at the City’s expense, and with a predetermined markup, the following consumable supplies:

A. Paper toilet products (tissue and seat covers)
B. Paper hand towels
C. Liquid hand soap
D. Restroom air freshener
E. Urinal blo cks/deodorizers
F. Bags or another container to be placed in receptacles for feminine sanitary product waste
G. Liquid hand sanitizer
The City reserves the right to purchase these consumable supplies elsewhere and supply them to the Contractor.

4.5 Inspections
The City and Contractor shall jointly conduct monthly quality of service inspections of facilities maintained by the Contractor. The City reserves the right to conduct additional independent inspections without the Contractor present. City of Stockton Custodial Standards (Attachment D) shall be used as a basis for all inspections.

4.6 Carpets and Spots
Any spot or stain on carpet smaller than one (1) square foot shall be dealt with during routine service. Any spot or stain on carpet larger than one (1) square foot

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shall be dealt with via a scheduled extraction. The scheduled service shall be jointly agreed upon by the facility’s supervisor and the Contractor. In the event that a service date and time cannot be agreed upon, the service will be determined by the Contract Administrator or their designee.

Any spot or stain on upholstered furniture smaller than four (4) square inches shall be dealt with during routine services. Any spot or stain on upholstered furniture larger than four (4) square inches shall be considered Additional Services and billed and paid as such.

5.0 CONTRACT ADMINISTRATION

5.1 Term of Service
The term of the Service Contract shall be effective 30 days from the date of contract execution and shall remain in full force and effect for a period of five (5) years, beginning July 1, 2022, through June 30, 2027. The City may terminate this Service Contract at any time if the Contractor fails to perform in accordance with the Scope of Work, Custodial Standards and terms and conditions of the contract, provided that 60 day prior written notice is given to the Contractor.

Goods and/or services shall not be suspended by the Contractor without 30-day prior written notice to the City’s designated Contract Administrator.

5.2 Inspection Problem Resolution Process
The City will regularly inspect the Contractor ’s work and rate it according to the City of Stockton Custodial Standards. Contractor will be paid for work rated “meets standards.” Contractor will not be paid fo r work rated “below standard,” or for remedial required to improve such a rating if attributed to neglect on the part of the Contractor, until conditions are impr oved. City staff will work closely with Contractor’s representatives to achieve the results described in the standards.

However, responsibility for meeting standards rests with the Contractor.

The Contractor shall be responsible for maintaining City fac ilities in accordance with the Custodial Standards, the cost of which shall be included in the base bid, unless otherwise called out as “Additional Services” in this RFP.

During the first three (3) months of the contract, the Contractor will inspect the sites weekly and discuss inspections with the City. This process and time frame will allow for the Contractor to understand the site issues enough to proceed. Following this period, the Contractor shall continue performing weekly quality assurance inspections. Based upon performance, and at the Contractor’s request, the City reserves the right to adjust the quality assurance schedule and extend the time between inspections.

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The Contractor will provide electronic versions of the weekly inspections to the City within two (2) days of inspection completion. An action plan with deadlines must be provided to the City to indicate when corrections will be made if an area is deemed “below standard.” Failure to turn in inspections may result in monthly payment being withheld until inspections are submitted.

For any site that fails to meet City standards as a result of some action that is the Contractor’s responsibility, the Contractor is to notify the City immediately and develop a plan to bring the site back into compliance with standards. Should the City discover a site(s) that does not meet City standards, and the City has not been notified by the Contractor, the Contractor will be put on notice in writing to bring the site back into compliance. The following penalty will result:

A. The monthly payment for the specif ic site(s) will be withheld by the City until the site is compliant with City standards.

B. If compliance is reached within 48 hours of notice, the City will release one hundred percent (100%) of the payment.

If the City has to notify the Contractor a second time for noncompliance at the same site within 12 months of the initial notice, the following penalty will occur:

A. The City will withhold the monthly payment for the site. If compliance is reached within 48 hours of notice by the City, the City will release 80% of the payment, retaining 20% as a penalty.

For purposes of penalties, the “site” referred to in this section shall be the facility in which the deficiency has occurred. The percentage withheld will be in relation to the site’s monthly payment of this contract.

The parties will observe the following progressive resolution process:

A. Written notice of the problem.

B. Field conference with the inspector/Contractor’s field representative to identify the problem and agree on a solution as presented by the Contractor.

C. Conference between City’s Contract Administrator and Contractor’s representative.

D. Imposition of penalties and/or correcting defect at Contractor’s cost.

E. Termination of Service Contract.

5.3 Work Hours
Scheduled services shall typically occur during “cleaning hours” designated by the Facility Scope (Attachment C) for each listed facility/location. The Contractor shall conduct the work at all times in a manner which will not interfere with normal recreation programs and/or facility use. Any modification to the hours and days of

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custodial services as requested by the Contractor is subject to approval by the City.

The City reserves the right to modify, add or lessen hours at any time. Should the City decide to request additional service ho urs, the City will notify the Contractor via change order prior to the service hours being added.

5.4 Safety
Safety provisions shall conform to Cal-OSHA Safety Orders, and all other applicable federal, state, county and local laws, ordinances, codes and regulations in performing the work under this contract. Where any of these are in conflict, the more stringent requirement shall be followed. The Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions shall not relieve it from compliance with the obligations and penalties set forth therein.

The Contractor shall develop and maintain for the duration of the contract a safety program that will effectively incorporate and implement all required safety provisions. The Contractor shall appoint an employee who is qualified and authorized to supervise and enforce compliance with the safety program. The Contractor shall submit a copy of this safety program along with proof of training to the City within 30 days of entering into this contract, and upon City request for the duration of the contract.

5.5 Response Time

Contract supervision shall be immediately available at all times Contractor employees are working onsite and must be available 24 hours a day via telephone.

The Contractor must respond to a major discrepancy in the contract within one (1) hour of initial contact. All non-urgent communications shall be returned within the same working day.

5.6 Contractor’s Employees
The Contractor and its employees represent the City in the performance of their work. Only Contractor’s employees or subcontractors are allowed on City premises where work is being performed. At all times, personnel shall wear uniforms.

Contractor’s employees and subcontractors shall not smoke tobacco in any City park and within 20 feet of any public building.

5.7 Employer Provided Uniforms
The Contractor shall provide each of its employees with uniforms and photo ID cards. Uniform apparel shall be kept neat, clean and in good repair. All uniforms shall include the Contractor’s name and logo.

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5.8 Locks and Keys
The Contractor shall be responsible for the series of keys assigned to it and shall assign these keys to its personnel for use in maintaining the facilities. The Contractor shall properly use and keep safe all keys or locks issued by the City to the Contractor. The Contractor shall report all lost or stolen keys or locks to the City within 24 hours of discovery. The Contractor shall reimburse the City for the total cost of re-keying or replacement keys/locks that have been lost. Upon termination or cancelation of the contract, the Contractor shall immediately return all keys, cards, remotes, etc. to the City. The Contractor shall reimburse the City for the total cost of lost items.

5.9 Refuse Disposal
Disposal of refuse must be placed inside a dumpster serviced by the City of Stockton.

5.10 Recyclable Waste
Shall be placed in marked recyclable waste containers provided and serviced by the City of Stockton.

5.11 Service Requests
In addition to service requests submitted by the Contract Administrator, the Contractor shall routinely monitor the City’s CMMS for work order assignments no less than once per business day. Upon receipt of service request via CMMS, the Contractor will contact the Contract Administrator for work authorization with a proposed date, time and cost (if applicable).

5.12 Reporting via CMMS
The Contractor shall use the City’s CMMS to report vandalism, lighting issues, accumulation of Universal Waste, or other work orders for City staff as directed.

5.13 Staffing, Workmanship and Quality Level
The Contractor shall provide a staffing level to perform custodial services at City facilities in a thorough and professional mann er, so that the City is provided with reliable and high-quality custodial services at all times. The Contractor shall provide management and technical supervision through competent supervisors as required. The Contractor shall be responsible for skills, methods, and actions of all employees, subcontractors, and for all work done. All frontline janitorial staff shall have a basic level of speaking and understanding English in order to accept basic instructions during dangerous or emergency circumstances. Contractor shall provide management and supervision who can fluently speak, read, and write English to effectively communicate with City staff.

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5.14 Service Locations
See City of Stockton Custodial Base Pricing Sheet, attached as Attachment E, or the Facility Scope (Attachment C) for service locations.

5.15 Equipment
The Contractor shall furnish and maintain all equipment necessary for properly servicing and maintaining the Custodial Standards in City facilities. Failure to provide suitable equipment for carrying out all requirements of this contract may be grounds for contract termination.

5.16 Emergency Situations
For medical or public safety emergencies occurring at City facilities, call 911. For all building maintenance emergencies (water leaks, etc.) contact the Public Works Supervisor or designated staff to report the issue immediately (24 hours/day).

5.17 Contract Administrator
During the performance of the contract the City will be represented by the Facilities Manager, (209) 937-5069, and/or Contract Administrator, (209) 937-8954.

5.18 Additions and Deletions to Contract
The City currently requires custodial services for all the locations listed in this RFP and reserves the right to either add or delete locations as conditions warrant. Cost of additional locations shall be the same base rate relative to supplied square footage.

5.19 Continued Use of Facilities
The facilities being serviced by this contract will continue to be occupied during the contract. Work shall be performed in an orderly manner with minimum disturbance and inconvenience to the occupants. The Contractor shall confine and limit its personnel to only those areas required in performing the work.

6.0 PROJECT GENERAL INFORMATION

6.1 Proposal Submissions
Costs for developing proposals are entirely the responsibility of the Contractor and shall not be chargeable in any way to the City. All materials submitted become the property of the City.

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An electronic copy of the proposal shall be submitted no later than 3:00 pm on Thursday, January 13, 2022, to the following email addresses:

[email protected]
[email protected]
The cost proposal must be a separate electronic document labeled “Cost Proposal,” with project name and number.

The subject line of the email shall include: CUSTODIAL SERVICES, Project No.

OM-22-005. Late proposals will not be accepted.

6.2 Acceptance or Rejection of Proposal
The City reserves the right to negotiate an agreement with the firm submitting the highest-ranking proposal. Also, the City reserves the right to reject any and all proposals or to waive any irregularity in a proposal if it is deemed to be in the best interest of the City. Failure to submit all requested information could be grounds for rejection of the proposal.

6.3 Proposal Questions and Requests for Clarification
Any questions or requests for clarification shall be submitted via email to:

[email protected]
Requests for clarification shall be submitted by Thursday, January 6, 2022, at 3:00 pm. If a response warrants an addendum to the RFP, such addendum will be posted on BidFlash at least two days prior to the proposal due date. It is the proposer’s responsibility to check the website for any addendums or responses to questions. The website address is as follows:
http://www.stocktongov.com/services/business/bidflash/pw.html?dept=Public Wo rks

6.4 Causes for Disqualification

Any of the following may be considered cause to disqualify a proponent without further consideration:

A. Evidence of collusion among proponents.

B. Any attempt to improperly influence any member of the evaluation panel.

C. Any attempt to communicate in any manner with a City of Stockton elected official during the RFP process will, and shall be, just cause for disqualification of proponent’s proposal and considered non-responsive.

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D. A proponent's default in any operation of a professional services agreement which resulted in termination of that agreement.

E. Existence of any lawsuit, unresolved contractual claim, or dispute between proponent and the City.

F. No person, firm, or corporation shall be allowed to make or file or be interested in more than one bid for the same supplies, services, or both, provided, however, that subcontract bids to the principal bidders are excluded from the requirements of this section: Section 3.68.120 of the Municipal Code.

G. Any exceptions to the insurance requirements may result in declaring a proposal non-responsive.

6.5 Licensing Requirements
Any professional certifications or licenses that may be required are the sole cost and responsibility of the successful proposer.

Contractor is not required to have a business license to submit a proposal. The Contractor selected to perform this work must obtain a City of Stockton business license prior to a purchase order being issued and maintain this license throughout the duration of the Contract.

The successful proposer and any subcontractor(s) shall provide copies of all valid licenses and certificates required for performance of the services being bid upon.

The copies shall be emailed or delivered to the City of Stockton no later than ten (10) days after the Contractor receives notice of award from the City of Stockton.

Current copies of licenses and certificates shall be provided to the City of Stockton within 24 hours of demand at any time during the contract term.

City of Stockton Business License Customer Service can be reached at (209) 937- 8313, or [email protected].

6.6 Insurance Requirements
The proposer must obtain and maintain the required insurance. Proposer should review Attachment A, Instructions to Vendors, for information regarding insurance, indemnification, Disadvantaged Business Enterprises, prevailing wages, etc.

Failure to comply with the Instructions to Vendors may be grounds for rejection.

6.7 Department of Industrial Relations
Registration with the California Department of Industrial Relations is required for this project. Please refer to Attachment A, Instructions to Vendors, for registration requirements.

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6.8 Start of Work
The selected firm shall be expected to begin work within 30 days of contract signing and complete services according to the Scope of Services (Section 4.0) and Custodial Standards at the locations listed in the Facility Scope and Custodial Base Pricing Sheet at frequencies proposed by Contractor.

6.9 Product Ownership
Any documents resulting from the performance of work in the contract will become property of the City. This includes all work performed by subcontractors.

7.0 REQUIRED PROPOSAL CONTENT
The proposal shall be no more than 50 pages, with a minimum font size of 12.

Proposer shall submit one electronic copy of the proposal and a separate electronic document with the cost proposal.

Proposals must include narrative responses to the following:

7.1 Introduction
Briefly introduce the proposal, including a statement of the firm’s approach to providing custodial services to the City. Provide the name of the company, address, email, telephone number and name of the appropriate contact person.

Describe any subcontract arrangements or licensing agreements.

7.2 Statement of Qualif ications/Responsiveness
Describe your firm and provide a statement of your firm’s qualifications for performing the requested services. Detail any involvement, past or current, relative to litigation or other disputes, if any, concerning your performance with any clients to whom your company has provided services. List all contracts canceled or not extended. State any and all instances of being disqualified, removed or otherwise prevented from completing the terms of any previous contracts over the past five (5) years. Give names, street addresses, and phone numbers, and explain the circumstances. Identify the services which would be completed by your firm’s staff and those that would be provided by subcontractors, if any. Identify any subcontractors you propose to utilize to su pplement your firm’s staff. Include the firm’s organization chart, including its constituent parts, and size variation of staffing levels in the past five (5) years.

7.3 Experience and References
Include a summary of your firm’s experience in providing these or similar services.

Provide a minimum of three (3) references for projects or services similar in nature and scope completed within the last five (5) years. Include brief descriptions of the contracts, dates, client names and co ntact persons’ names, addresses, and

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telephone numbers. Public sector references are preferred. No City of Stockton elected or appointed officials, or employees may be provided as a reference for this proposal.

7.4 Resources and Service Description
Provide a detailed discussion of your firm’s approach to the successful implementation of this project. Include a comprehensive description of the resources and methodology that will be used to complete each element of the requested services.

7.5 Quality Control
Include a comprehensive description of your firm’s vision of customer service, quality assurance and quality control for the work being proposed. Describe the steps your company takes to ensure that each person’s role in your firm is understood as it relates to exceptional customer service and quality, not only to the City, but to the residents and visitors served by the City.

7.6 Staffing Process and Project Team
Include a work plan describing how your firm will regularly staff and supervise the contracted services. Describe the qualifications of the Project Manager and any other key personnel related to the project. Provide an overview of staff training programs, including information on the certifications maintained by the project team. Demonstrate the ability of the project team to perform the proposed work within the time limits of the required services, considering their current and projected workload and assignments. Discuss the availability of a supervisor and contingency plans when unavailable.

7.7 Liability Issues
Describe how your firm handles damage and theft claims.

7.8 Logistics
Describe where your firm is based, where it will store materials, and how your firm will make available the equipment and materials needed to perform all work.

7.9 Chemicals
List the chemicals proposed for use in this Contract. Describe how each will be used and methods used to comply with Local, State, and Federal laws and regulations.

7.10 Environmentally Preferable Procurement
Describe how your selection of materials and processes will best meet the intentions of the City’s Directive FIN-35 Environmentally Preferable Procurement Policy (Attachment G).

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7.11 Carpets and Upholstered Furniture
Describe how your firm proposes to handle carpet and upholstered furniture cleaning, care, and stain extraction. Please describe how spots are to be removed, frequencies for cleanings and your proposed timeframes.

7.12 Frequencies
Provide and discuss your proposed frequencies for each task associated with obtaining the desired outcomes. Please include expected production hours per task and per facility to obtain the desired outcomes in accordance with the City’s Custodial Standards (Attachment D).

7.13 Billing/Invoicing
Describe your firm’s billing and accounting system, as it will relate to this Contract.

Describe your capability to customize invoices to meet the City’s needs. Attach samples of your firm’s billing forms and invoices.

7.14 Reports
Discuss management reports and quality assurance methods and their frequency.

Emphasize how you would customize reports for the City that will show work accomplished, labor hours, and materials consumed by each site. Attach sample reports.

7.15 Computerized Maintenance Management System
Describe how your firm has worked within a customer-provided computerized maintenance management system for tracking assigned work orders and resource planning.

7.16 Cost Proposal
A. Base Bid Prices: Base bid prices shall include everything necessary for the completion of and fulfillment of the Contract, including but not limited to, furnishing all transportation, materials, equipment and all management, supervision, permits, labor, and services for each provided Facility Scope (Attachment C), unless otherwise identified as “Additional Work” within this document. Proposal prices shall include all applicable federal, state and local taxes.

Individual annual costs are to be submitted for each facility and grouping of facilities listed on Attachment E, Custodial Base Pricing. The basis of payment shall be on a monthly fixed price for services, unless otherwise agreed to in writing by the City.

The Contractor must agree to perform the described work for the prices indicated in its proposal and markup stipulated in the contract or as negotiated

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by the City for the life of the contract. At the request of the Contractor, City, and Contractor will meet and revise prices annually to be effective for the next contract year in December of each year. This increase request shall be in accordance with consumer price index (CPI) for similar services in Stockton, California, according to the Bureau of Labor Statistics and shall not exceed 3% in any one year. The City agrees to adjust payments to reflect changes in work quantities and to pay for new work assigned to the Contractor at the contract rates then in effect. The City will only award a Service Contract if the cost of the agreement is at or below the approved funding allotment for specific facilities and funding sources.

Contractor is encouraged to attend the pre-proposal conference and job walk to inspect areas prior to submitting proposal in order to be fully aware of the scope of services required. Failure to do so will not relieve the successful proposer from performing in strict accordance with the specifications at no additional cost to the City.

B. Material and Supply Pricing: The proposal shall include the Contractor’s percentage markup on consumable supplies over its cost. This percentage should be included in the Contractor’s Additional Services pricing sheet (Attachment F). Include a comprehensive list of the consumable supplies needed for this contract with your current pricing. The City reserves the right to purchase and supply to the Contractor all consumable materials and supplies.

Consumable supplies are defined as supplies utilized by facility users, guests and staff. All cleaning supplies necessary to maintain facilities in accordance with City of Stockton Custodial Standards (Attachment D) shall be provided by the Contractor and be accounted for in the Contractor’s base bid for each facility.

C. Additional Services: Proposals for hourly rates, unit costs, markups, etc. should be included in the Additional Services Price Sheet (Attachment F).

The cost proposal must be in the form of a separate, electronic document from the proposal.

8.0 PROPOSAL EVALUATION
The Contractor selection process will follow the estimated timeline below:

Event Date
Post Request for Proposals December 15, 2021
Pre-Proposal Conference/Job Walk January 5, 2022
Written Questions submitted by January 6, 2022

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Response to Written Questions January 7, 2022
Proposals Due January 13, 2022
Contractor Interviews Week of January 24, 2022
City Council Approval Spring 2022

8.1 Proposal Scoring Criteria
Proposals will be selected using a “best value” methodology based on the following categories:

A. Cost Proposal (25 points). Points will be weighted with regard to the overall base bid prices and additional service rates.

B. Experience (20 points). Previous experience in providing a superior level of service to like-sized public and/or private entities.

C. Quality of Work (20 points). Assessments of work quality, performance, and working relationships by current and recent clients that indicate high levels of satisfaction and effectiveness.

D. Qualifications of Staff (15 points). Qualifications of proposed staff to be assigned to the project.

E. Communications Capa bilities (10 points). Well organized communications systems and reporting capabilities that demonstrate an ability to complete tasks efficiently and effectively and do not require constant supervision by the City.

F. Reports and Invoices (5 points). Effectiveness and clarity of sample reports and invoices utilized by the firm.

G. Local Business Preference (5 points). A maximum of 5 points will be given for local preference in accordance with Stockton Municipal Code Section

3.68.090.

The selection committee will evaluate all pro posals. This is a qualifications and cost-based selection, so ranking will be in accordance with the attached Evaluation Scoring Worksheet (See Attachment B). Co st will be a factor in evaluation, but selection is predominately qualifications based. Cost proposals will not be opened until after other categories have been evaluated. Local preference will also be a factor, so Stockton firms are encouraged to propose. Also, non-Stockton firms should make an effort to use Stockton subcontractors whenever possible. Points will be weighted based on the amount of work being performed by the local consultants and/or businesses.

8.2 Negotiations
City staff will begin negotiations with the highest ranked firm. If an agreement cannot be reached after a reasonable period of time, as determined by the City, then the City will terminate negotiations with the number one ranked firm and negotiations will be opened with the second ranked firm. The compensation discussed with one prospective Contractor will not be disclosed or discussed with another Contractor.

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The selected consultant will be expected to enter into a Professional Services Contract with the City. Proposers should direct their attention to Attachment A, Instructions to Vendors, for the most current insurance and indemnification language. It is expected that the successful proposer will accept these terms without modification.

The contract shall not be in force until the Council approves the Contract and the City Manager signs it. Work performed before the issuance of a Notice to Proceed cannot be paid by the City.

ATTACHMENTS:

Attachment A – Instructions to Vendors
Attachment B – Evaluation Scoring Sheet
Attachment C – Facility Scope
Attachment D – Custodial Standards
Attachment E – Custodial Base Pricing
Attachment F – Additional Services Pricing
Attachment G – Admin Directive FIN-35

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1. Animal Services Center – 1575 S. Lincoln St.

Cleaning Hours: Mon – Sun between 9:00 a.m. and 11:00 a.m.

Square Footage: 850
Areas to be cleaned: Interior, Restroom (3).

Special: Wax and Buff (June & October*), Strip and Wax (February*). *in the Modular Buildings

2. Arnold Rue Community Center, 5758 Lorraine Ave.

Cleaning Hours: Mon- Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 22,560
Areas to be cleaned: Interior, Exterior, Restrooms (4), Kitchen (1), Fitness Area (1), Gymnasium (1).

Special: Carpet Shampoo (September), Strip and Wax (September), Wax and Buff – 2 x year (January & May).

3. Cesar Chavez Library, 605 N. El Dorado St.

Cleaning Hours: Mon – Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 77,302
Areas to be cleaned: Interior, Exterior, Restrooms (8), Kitchens (2).

Day Porter: Mon - Fri 8:00 a.m. 4:00 p.m.

Special: Carpet Shampoo (July), Strip and Wax (July), Wax and Buff (November & March), Courtyard Pressure Wash (Monthly).

4. 400 E. Main St.
(3rd Floor)
Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 25,755
Areas to be cleaned: Interior, Restrooms (2).

Special: NA
(4
th Floor)
Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 25,730
Areas to be cleaned: Interior, Restroom (2), Kitchen (1).

Special: NA
(7th Floor)
Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 7,300
Areas to be cleaned: Interior.

Special: NA

5. Corporation Yard, 1465 S. Lincoln St.

Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 17,004
Areas to be cleaned: Interior, Locker Rooms (1), Restrooms (6), Kitchen (6).

Special: Carpet Shampoo (February), Strip and Wax (February), Wax and Buff (June & October).

6. Delta Water Treatment Plant, 11373 N. Sacramento Rd.

Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

ATTACHMENT A

EXHIBIT A

Square Footage: 12,242
Areas to be cleaned: Interior, Exterior, Restrooms (5), Locker Room (2), Kitchen (1).

Special: Carpet Shampoo (August), Strip and Wax (August), Wax and Buff (December & April).

7. Linden Library, 19012 E. Main St., Linden
Cleaning Hours: Mon - Sat between 7:00 p.m. and 6:00 a.m.

Square Footage: 2,066
Areas to be cleaned: Interior, Exterior, Restrooms (2), Kitchen (1).

Special: Carpet Shampoo (May), Strip and Wax (May), Wax and Buff (September & January).

8. Margaret Troke Library, 502 W. Benjamin Holt Dr.

Cleaning Hours: Mon-Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 14,712
Areas to be cleaned: Interior, Exterior, Restrooms (3), Kitchen (1).

Special: Carpet Shampoo (March), Strip and Wax (March), Wax and Buff (July & November).

9. Maya Angelou Library, 2324 Pock Lane
Cleaning Hours: Mon-Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 10,500
Areas to be cleaned: Interior, Exterior, Restrooms (5), Kitchen (1).

Special: Carpet Shampoo (April), Strip and Wax (April),Wax and Buff (August & December).

10. Merlo Gymnasium, 1670 E. Sixth St.

Cleaning Hours: Mon – Fri between 9:00 p.m. and 7:00 a.m.

Square Footage: 15,247
Areas to be cleaned: Interior, Exterior, Restrooms (3), Kitchen (1), Gymnasium.

Special: Strip and Wax (July), Wax and Buff (March & November).

11. Municipal Utilities Department, 2500 Navy Dr.

Cleaning Hours: Mon - Sun between 7:00 p.m. and 6:00 a.m.

Square Footage: 17,000
Areas to be cleaned: Interior, Exterior, Locker Rooms (4), Restrooms (18), Kitchen (6).

Day Porter: Mon -Fri 7:30 a.m. - 4:00 p.m.

Special: Carpet Shampoo (April, July*, October*, January*), Strip and Wax (April), Wax and Buff (August & December).
*in Administration and Operations buildings only

12. Oak Park Senior Citizens Center, 740 E. Fulton St.

Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 10,822
Areas to be cleaned: Interior, Exterior, Kitchens (1), Restrooms (4), Fitness Area (1), Gymnasium.

Special: Carpet Shampoo (August), Strip and Wax (August), Wax and Buff (December & April).

13. Permit Center, 345 N. El Dorado Street
Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 13,440
Areas to be cleaned: Interior, Exterior, Restrooms (2), Kitchen (1).

ATTACHMENT A

EXHIBIT A

Special: Carpet Shampoo (December), Strip and Wax (February), Wax and Buff (June & October).

14. Seifert Community Center, 128 W. Benjamin Holt Dr.

Cleaning Hours: Mon– Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 13,163
Areas to be cleaned: Interior, Exterior, Gymnasium (1), Fitness Area (1), Restrooms (2).

Special: Carpet Shampoo (October), Strip and Wax (October), Wax and Buff (February & June).

15. Stewart Eberhardt Building, 22 E. Weber Ave.

Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m. (Third Floor Only) Square Footage: 25,282
Areas to be cleaned: Interior, Restrooms (2), Kitchen (1).

Special: Carpet Shampoo (December), Strip and Wax (March), Wax and Buff (July & November).

16. Stribley Community Center, 1760 E. Sonora St.

Cleaning Hours: Mon- Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 28,491
Areas to be cleaned: Interior, Exterior, Restrooms (4), Fitness Area (1), Gymnasium (2).

Special: Carpet Shampoo (November), Strip and Wax (November), Wax and Buff (March & July).

17. Thornton Library, 26341 Thornton Rd.

Cleaning Hours: Tues - Sat between 7:00 p.m. and 6:00 a.m.

Square Footage: 2,775
Areas to be cleaned: Interior, Exterior, Restrooms (2).

Special: Carpet Shampoo (June), Strip and Wax (June), Wax and Buff (October & February)

18. Van Buskirk Community Center, 734 Houston Ave.

Cleaning Hours: Mon - Sat between 9:00 p.m. and 6:00 a.m.

Square Footage: 17,294
Areas to be cleaned: Interior, Exterior, Gymnasium (1), Restrooms (4).

Special: Carpet Shampoo (November), Strip and Wax (November), Wax and Buff (March & July).

19. Water Field Office, 7400 West Lane
Cleaning Hours: Mon - Fri between 7:00 p.m. and 6:00 a.m.

Square Footage: 4,900
Areas to be cleaned: Interior, Exterior, Locker Room (1), Restrooms (3), Kitchen (1).

Special: Carpet Shampoo (June), Strip and Wax (June), Wax and Buff (October & February).

20. Fair Oaks Library, 2370 E. Main St.

Cleaning Hours: Mon – Sat between 9:00 p.m. – 10:00 a.m.

Square Footage: 9,942
Areas to be cleaned: Interior, Exterior, Restrooms (3), Kitchen (1).

Special: Carpet Shampoo (May), Strip and Wax (September), Wax and Buff (February & June).

ATTACHMENT A

EXHIBIT A

21. City Wide Day Porter
Cleaning Hours: Mon – Friday between 7:00 a.m. – 3:30 p.m.

Primary Locations (hours): Chase Building (2), Corporation Yard (2), Troke Library (2), Van Buskirk (2).

May be called out to any City location serviced by Contractor.

Primary Duties: Exterior, Interior, Restrooms, Kitchen.

22. McKinley Community Center, 424 E. Ninth St
Cleaning Hours: Mon between 9:00 p.m. and 6:00 a.m.

Square Footage: 9,587
Areas to be cleaned: Interior, Exterior, Restrooms (2), Kitchen (1).

Special: Carpet Shampoo (June), Strip and Wax (June), Wax and Buff (October & February).

23. Emergency Operations Center, 3606 Hendrix Dr
Cleaning Hours: Thurs between 1:00 p.m. and 4:00 p.m.

Square Footage: 3,072
Areas to be cleaned: Interior, Exterior, Restrooms (2).

Special: Carpet Shampoo* (August), Scrub and Recoat** (August). *West trailer only
**East trailer only

ATTACHMENT A

EXHIBIT A

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ATTACHMENT A

EXHIBIT A

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ATTACHMENT A

EXHIBIT A

CITYOFSTOCKTONCUSTODIALSERVICES,PROJECTNO.OMͲ22Ͳ005 FINANCIALBREAKDOWNBYFACILITY
BASELINECONTRACTͲJULY1,2022THROUGHJUNE30,2027
FACILITY SERVICE FY2022Ͳ23
NOTTOEXCEEDFEE
FY2023Ͳ24*
NOTTOEXCEEDFEE
FY2024Ͳ25*
NOTTOEXCEEDFEE
FY2025Ͳ26*
NOTTOEXCEEDFEE
FY2026Ͳ27*
NOTTOEXCEEDFEE TOTAL
AnimalServicesCenter Services 5,664.00$ 5,833.92$ 6,008.94$ 6,189.21$ 6,374.89$ 30,070.96$ Consumables 4,000.00$ 4,120.00$ 4,243.60$ 4,370.91$ 4,502.04$ 21,236.55$ EmergencyOperationsCenter
Services 3,000.00$ 3,090.00$ 3,182.70$ 3,278.18$ 3,376.53$ 15,927.41$ Consumables 2,000.00$ 2,060.00$ 2,121.80$ 2,185.45$ 2,251.01$ 10,618.26$ PermitCenter Services 20,232.00$ 20,838.96$ 21,464.13$ 22,108.05$ 22,771.29$ 107,414.43$ Consumables 3,500.00$ 3,605.00$ 3,713.15$ 3,824.54$ 3,939.28$ 18,581.97$ DeltaWaterTreatm ent Plant Services 20,232.00 $ 20,838.96$ 21,464.13$ 22,108.05$ 22,771.29$ 107,414.43$ Consumables 2,500.00$ 2,575.00$ 2,652.25$ 2,731.82$ 2,813.77$ 13,272.84$ 2500NavyDrive Services 110,016.00 $ 113,316.48$ 116,715.97$ 120,217.45$ 123,823.98$ 584,089.88$ Consumables 18,000.00$ 18,540.00$ 19,096.20$ 19,669.09$ 20,259.16$ 95,564.45$ WaterFieldOffice Services 11,144.00$ 11,478.32$ 11,822.67$ 12,177.35$ 12,542.67$ 59,165.01$ Consumables 2,100.00$ 2,163.00$ 2,227.89$ 2,294.73$ 2,363.57$ 11,149.19$ 400EMainSt.

Services 93,048.00$ 95,839.44$ 98,714.62$ 101,676.06$ 104,726.34$ 494,004.46$ Consumables 23,000.00$ 23,690.00$ 24,400.70$ 25,132.72$ 25,886.70$ 122,110.12$ CorporationYard Services 32,400.00$ 33,372.00$ 34,373.16$ 35,404.35$ 36,466.48$ 172,015.99$ Consumables 9,720.00$ 10,011.60$ 10,311.95$ 10,621.31$ 10,939.95$ 51,604.81$ MerloGymnasium Services 22,747.00$ 23,429.41$ 24,132.29$ 24,856.26$ 25,601.95$ 120,766.91$ Consumables
2,280.00$ 2,348.40$ 2,418.85$ 2,491.42$ 2,566.16$ 12,104.83$ StewartEberhardtBuilding Services 40,452.00$ 41,665.56$ 42,915.53$ 44,203.00$ 45,529.09$ 214,765.18$ Consumables 4,200.00$ 4,326.00$ 4,455.78$ 4,589.45$ 4,727.13$ 22,298.36$ CesarChavezLibrary Services 131,466.00$ 135,409.98$ 139,472.28$ 143,656.45$ 147,966.14$ 697,970.85$ Consumables 8,160.00$ 8,404.80$ 8,656.94$ 8,916.65$ 9,184.15$ 43,322.54$ Fa
irOaksLibrary Services 19,775.00$ 20,368.25$ 20,979.30$ 21,608.68$ 22,256.94$ 104,988.17$ Consumables 1,000.00$ 1,030.00$ 1,060.90$ 1,092.73$ 1,125.51$ 5,309.14$ MargaretTrokeLibrary Services 29,124.00$ 29,997.72$ 30,897.65$ 31,824.58$ 32,779.32$ 154,623.27$ Consumables 3,120.00$ 3,213.60$ 3,310.01$ 3,409.31$ 3,511.59$ 16,564.51$ MayaAngelouLibrary Services 24,276.00$ 25,004.28$ 25,754.41$ 26,527.04$ 27,322.85$ 128,884.58$ Consumables
1,920.00$ 1,977.60$ 2,036.93$ 2,098.04$ 2,160.98$ 10,193.55$ LindenLibrary Services 15,600.00$ 16,068.00$ 16,550.04$ 17,046.54$ 17,557.94$ 82,822.52$ Consumables 1,000.00$ 1,030.00$ 1,060.90$ 1,092.73$ 1,125.51$ 5,309.14$ ThorntonLibrary Services 13,200.00$ 13,596.00$ 14,003.88$ 14,424.00$ 14,856.72$ 70,080.60$ Consumables 2,100.00$ 2,163.00$ 2,227.89$ 2,294.73$ 2,363.57$ 11,149.19$ OakParkSe
niorCenter Services 16,200.00$ 16,686.00$ 17,186.58$ 17,702.18$ 18,233.25$ 86,008.01$ Consumables 4,680.00$ 4,820.40$ 4,965.01$ 5,113.96$ 5,267.38$ 24,846.75$ ArnoldRueCommunityCenter Services 43,680.00$ 44,990.40$ 46,340.11$ 47,730.31$ 49,162.22$ 231,903.04$ Consumables 4,200.00$ 4,326.00$ 4,455.78$ 4,589.45$ 4,727.13$ 22,298.36$ SeifertCommunityCenter Services 24,276.00$ 25,004.28$ 25,754.41$ 26,527.04$ 27,322.85$ 128,884.58$ Revised:05/13/2022 Page1of2

ATTACHMENT A

EXHIBIT B

CITYOFSTOCKTONCUSTODIALSERVICES,PROJECTNO.OMͲ22Ͳ005 FINANCIALBREAKDOWNBYFACILITY
BASELINECONTRACTͲJULY1,2022THROUGHJUNE30,2027
FACILITY SERVICE FY2022Ͳ23
NOTTOEXCEEDFEE
FY2023Ͳ24*
NOTTOEXCEEDFEE
FY2024Ͳ25*
NOTTOEXCEEDFEE
FY2025Ͳ26*
NOTTOEXCEEDFEE
FY2026Ͳ27*
NOTTOEXCEEDFEE TOTAL
Consumables 5,400.00$ 5,562.00$ 5,728.86$ 5,900.73$ 6,077.75$ 28,669.34$ StribleyCommunityCenter Services 53,400.00$ 55,002.00$ 56,652.06$ 58,351.62$ 60,102.17$ 283,507.85$ Consumables 4,560.00$ 4,696.80$ 4,837.70$ 4,982.83$ 5,132.31$ 24,209.64$ VanBuskirkCommunityCenter Services 33,972.00$ 34,991.16$ 36,040.89$ 37,122.12$ 38,235.78$ 180,361.95$ Consumables 2,040.00$ 2,101.20$ 2,164.24$ 2,229.17$ 2,296.05$ 10,830.66$ MckinleyCom
munityCenter Services 3,600.00$ 3,708.00$ 3,819.24$ 3,933.82$ 4,051.83$ 19,112.89$ Consumables 500.00$ 515.00$ 530.45$ 546.36$ 562.75$ 2,654.56$ CityͲWideDayPorter Services 63,800.00$ 65,714.00$ 67,685.42$ 69,715.98$ 71,807.46$ 338,722.86$ CityͲWideUrgent Services 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 30,000.00$ 150,000.00$ 971,284.00$ 999,522.52$ 1,028,608.19$ 1,058,566.45$ 1,089,423.43$ 5,147,404.59$ *IncludesanannualfeeincreasebasedonConsumerPriceIndex(CPI)forsimilarlocalservicesinaccordancewiththeBureauofLaborStatistics;nottoexceed3%inanyyear. Revised:05/13/2022 Page2of2

ATTACHMENT A

EXHIBIT B


 



















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ATTACHMENT A

EXHIBIT B

City of Stockton
C (209) 649-0085 8830 Cherry Hills Place
F: (209) 957-0421 Stockton, Ca. 95209
P: (209) 957-0421
BILL TO: City of Stockton REMIT TO: Imperial Maintenance Services Cristina Pfeffer Alfonso Solis
22 E. Weber Avenue Room 301 8830 Cherry Hills Place
Stockton, Ca. 95202 Stockton, Ca. 95209
(209) 937-8411 (209) 649-0085
Column1 List of Supplies Unit Price Tax (9%) Total Mark Up (10%) 1 Towel Roll 1 ply 10 GP Wht Enmotion 6/800/cs $66.49 $5.98 $72.47 $79.72 2 TP Tork 2 ply Univ Soft White 96/500/cs $36.83 $3.32 $40.15 $44.17 3 Towel Tork 2 ply Multifold Hand 16/250/cs $19.23 $1.73 $20.96 $23.06 4 TP 2 ply Small Core White 36/1000/cs $43.52 $3.92 $47.44 $52.18 5 Boardwalk Premium Seat Covers Half Fold 20/250/cs $36.33 $3.27 $39.60 $43.56 6 Hand Soap 4/gal/cs $35.86 $3.23 $39.09 $43.00
7 Soft Pink Soap Hand Soap 4/gal/cs $24.77 $2.23 $27.00 $29.70 8 Mango Meter Aerosol Deo. 12/7oz./cs $52.92 $4.76 $57.68 $63.45 9 Wave 3D Urinal Screen Cotton Blossom Fresh Pack/10 $19.23 $1.73 $20.96 $23.06 10 Wave 3D Urinal Screen Mango Deo. 6/10/box $19.15 $1.72 $20.87 $22.96 11 Clip Eco Bowl Cotton Blossom Fresh 6/12/box $23.05 $2.07 $25.12 $27.63 12 Liner Sanisac Waxed Recept 7.5x10x3 500/cs $25.18 $2.27 $27.45 $30.20 13 Stainless Steel Clnr Oil Base 12/20oz./cs $77.40 $6.97 $84.37 $92.81 14 Clorox Germicidal Bleach 3/121oz/cs $7.30 $0.66 $7.96 $8.76 15 EnvirOx Absolute H2O2 Hyper-Con 2/gal/cs $91.70 $8.25 $99.95 $109.95 16 BSL Reflection Neutral Floor Cleaner 4/gal/cs $33.64 $3.03 $36.67 $40.34 17 AFB Acid Free Restroom Cleaner 12/qt/cs $30.60 $2.75 $33.35 $36.69 18 Klearview Glass MP Cleaner 4/gal/cs $10.11 $0.91 $11.93 $13.12 19 Lemon Zip Disinfectant 4/gal/cs Concentrated $64.00 $5.76 $69.76 $76.74 20 Hand Sanitizer 62% Alcohol Foam Clear 4/gal/cs $90.29 $8.13 $98.42 $108.26 21 Liner LD 40x48 1.2 ml Black 100/cs $32.42 $2.92 $35.34 $38.87 22 Liner LD 33x40 1.0 ml Blue 10rl/25/250/cs $21.92 $1.97 $23.89 $26.28 23 Liner HD 24x33 8mic Clear 12-16gal/20rl/50/cs $32.38 $2.91 $38.20 $42.02 24 Trash Can Liner LD .45 mil Black 50rl/10/cs $27.69 $2.49 $30.18 $33.20 25 Grocery Paper Bag 40lb cap 500/pk $32.42 $2.92 $35.34 $38.87 26 Trigger Sprayers 9-7/8 32oz. 200/cs 0.98 per sprayer $196.00 $17.64 $213.64 $235.00 27 Spray Bottles Plastic 32oz. 84/pk 0.79 per bottle $66.36 $5.97 $72.33 $79.56 28 Tiolet Bowl Brush Polypro 12/ca 1.90 per brush $22.80 $2.05 $24.85 $27.34 29 Chicopee Dust Cloth Yellow 24x24 100/cs $84.73 $7.63 $92.36 $101.60 30 Carpet Pre-Spray & Bonnet Clean 4/gal/cs $83.04 $7.47 $90.51 $99.56 31 Thunder Lightening Floor Care 4/gal/cs Concentrated $51.56 $4.64 $56.20 $61.82 32 Carpet Extraction Cleaner 4/gal/cs $83.64 $7.53 $91.17 $100.29 33 Multi Surface Floor Finish 5 gal-BIB/cs $87.81 $7.90 $95.71 $105.28 34 RTU Carpet Spotter 12/32oz/cs $84.24 $7.58 $91.82 $101.00 35 No-Scratch Crème Cleanser 12/qt/cs $50.16 $4.51 $54.67 $60.14 36 Clorox Bleach Cream Cleanser 8/32oz/cs $36.33 $3.27 $39.60 $43.56 37 Dawn Pot & Pan Dish Detergent8/38oz/cs $61.30 $5.52 $66.82 $73.50 38 Joy pot & Pan Dish Liquid 8/38oz/cs $49.91 $4.49 $54.40 $59.84 39 Express HE Liquid Detergent 4/100oz/cs $47.82 $4.30 $52.12 $57.33 40 Liner LD 42x48 .88ml Green 8rl/10/80cs $54.65 $4.92 $64.49 $70.94 Imperial Maintenance Services
Consumable [email protected]

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ATTACHMENT A

EXHIBIT B

NOTE: The City of Stockton is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City’s online insurance program requesting you to forward the email to your insurance provider(s). Please see attached flyer regarding PINS Advantage.

Exhibit &:

Insurance Requirements for Most Contracts
(Not for Professional Services or Construction Contracts) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

It shall be a requirement under this agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this agreement are sufficient to cover the obligations of the Contractor under this agreement.

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EXHIBIT &

LLimits of Insurance
The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Additional insured Name of Organization shall read “City of Stockton, its officers, officials, employees, and volunteers.” Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract.

Primary Coverage
The Additional Insured coverage under the Contractor’s policy shall be “primary and non-contributory” and will not seek contribution from the City’s insurance or self- insurance and shall be at least as broad as CG 20 01 04 13. The City of Stockton does not accept endorsements limiting the Contractor’s insurance coverage to the sole negligence of the Named Insured.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Stockton.

Waiver of Subrogation
Contractor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any

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EXHIBIT C

endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Stockton for all work performed by the Contractor, its employees, agents and subcontractors.

SSelf-Insured Retentions
All Self-insured retentions must be disclosed to Risk Management for approval and shall not reduce the limits of liability. The City of Stockton may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Stockton.

Verification of Coverage
Contractor shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City of Stockton Risk Services before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Contractor shall, prior to the commencement of work under this Agreement, provide the City of Stockton with a copy of its declarations page(s) and endorsement page(s) for each of the required policies.

Subcontractors
Contractors shall require and verify that all subcontractors, or other parties hired for this work, purchase and maintain coverage for indemnity and insurance requirements as least as broad as specified in this agreement to the extent they apply to the scope of the subcontractor’s work with the same certificate of insurance requirements and naming as additional insureds all parties to this contract. Contractor shall include the following language in their agreement with Subcontractors: Subcontractors hired by

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EXHIBIT C

IMPERIAL MAINTENANCE SERVICES,
PROJECT NO. OM-22-005

Contractor agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under the contract documents and provide a valid certificate of insurance and the required endorsements included in the agreement as proof of compliance prior to commencement of any work and to include this same requirement for any subcontractors they hire for this work. A copy of the owner contract document indemnity and insurance provisions will be furnished to the subcontractor upon request
. Contractor shall provide proof of such compliance and verification to the City upon request.

SSpecial Risks or Circumstances
City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Certificate Holder Address
Proper address for mailing certificates, endorsements and notices shall be:

City of Stockton
Attn: City Risk Services
400 E Main Street, 3rd Floor – HR
Stockton, CA 95202

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