1 LOCAL PROJECT SPONSORS COST SHARE AGREEMENT
REGARDING THE 2021 INTEGRATED REGIONAL WATER MANAGEMENT IMPLEMENTATION GRANT – ROUND 2 - APPLICATION COSTS
This Agreement is entered into by and between the County of San Joaquin (County) and the following Local Project Sponsors (LPSs):
C
ity of Stockton
North San Joaquin Water Conservation District (NSJWCD)
County Service Area 12 (CSA 12)
Rancho San Joaquin Maintenance District (RSJMD)
RE
CITALS:
A. W
HEREAS, in 2002, the California Legislature passed legislation creating the Integrated Regional Water Management (IRWM) Planning Act of 2002; and B. W
HEREAS, the Integrated Regional Water Management Planning Act of 2002 requires regional water management groups to prepare and adopt a regional plan that addresses programs, projects, reports or studies relating to water supply, water quality, and flood protection; and
C. WH
EREAS, the County, Catholic Charities of the Diocese of Stockton Environmental Justice, Central Delta Water Agency, City of Lodi, City of Stockton, North San Joaquin Water Conservation District, Reclamation District No. 2074, Stockton East Water District, Sierra Club Delta-Sierra Group, South Delta Water Agency, City of Stockton, and South San Joaquin Irrigation District formed the Greater San Joaquin County Regional Water Coordinating Committee (Committee); and
D. WH
EREAS, the Committee developed the 2020 Addendum to the Eastern San Joaquin Integrated Regional Water Management Plan Addendum in compliance with the IRWM Program; and
E. W
HEREAS, the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Proposition 1) was passed by the voters of California on November 4, 2014; and F. WH
EREAS, the Committee selected three projects of the LPSs named above to include in an application (Grant Application) for the 2021 Integrated Regional Water Management Implementation Grant – Round 2 (Grant) Program.
G. W
HEREAS, the County Water Resources Division staff serve as staff to the Committee and will accomplish the following activities:
a. Man
age the contract with Woodard and Curran, Inc. to compile the Grant Application; and
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2 b. Coordinate efforts of Woodard and Curran and the LPSs regarding the preparation of the Grant Application; and
c. Cooperate on the Grant Agreement with the California Department of Water Resources (DWR) should the Grant Application be approved, and funding awarded through the Grant.
H. WHEREAS, the County is responsible for the costs of San Joaquin County Water Resources Division staff time for the above-referenced efforts with San Joaquin County Flood Control and Water Conservation District Water Investigation Zone No. 2 (Zone 2) funds.
I. WHEREAS, the County is eligible to apply for grant funding under Proposition 1 for the implementation of eligible projects for its participants and the LPSs have agreed the County should serve as the Grant Applicant for purposes of the Grant Application, provided there is an agreement regarding sharing of costs.
J. WHEREAS, the County has requested that the LPSs share a portion of costs of the Woodard and Curran contract and some of the County staff costs related to the Grant and the LPSs are willing to do so on the terms set forth herein.
K. WHEREAS, the County has further requested that the LPSs share the costs of grant administration related to the Grant Agreement, should the Grant be awarded, including negotiation of the Grant Agreement with DWR and other administration tasks under the Grant Agreement thereafter until conclusion of all activities under the Grant Agreement, and the LPSs are so willing to share these costs on the terms and conditions of this Agreement.
Therefore, for mutual consideration including the terms and conditions set forth herein, the parties agree as follows:
AGREEMENT
1. County Tasks: The County shall perform the following tasks either directly or through contract with Woodard and Curran:
a. Contract with Woodard and Curran for preparation of the Grant Agreement and required activities for administration pursuant to the Grant Agreement.
b. Prepare and submit Grant Application.
c. Negotiate Grant Agreement with DWR.
d. Prepare and submit reports as required under the Grant Agreement.
e. Prepare and submit reimbursement requests and documentation as required under the Grant Agreement.
f. Collect, hold, account for and distribute funds from DWR distributed under the Grant Agreement.
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3 2. Grant Application Costs: The following costs will be shared by the LPSs equally:
a. Woodard and Curran Contract for Grant Application: County has contracted with Woodard and Curran to assist with preparation and submittal of the Grant Application, as set forth in Exhibit A, for a cost of $9,000.00. The LPSs (with the two County LPSs counted as one for purposes of this cost split) will each pay one-third of this cost ($3,000).
i. County will pay these costs from Zone 2 and then send written requests for reimbursement under this agreement, along with all supporting documentation, to the LPSs at the following email addresses:
1. NSJWCD: [email protected]
2. City of Stockton: [email protected]
3. County Service Area 12/ Rancho San Joaquin Maintenance District: [email protected]
Each LPS will submit payment by check made payable to San Joaquin County Flood Control and Water Conservation District and mailed to Water Resources Manager, 1810. E. Hazelton Ave, Stockton, CA, 95205 within 60 days after receiving the reimbursement request. All reimbursements will be deposited into the Zone 2 fund.
b. County may incur staff costs related to preparation and submittal of the Grant Application. County will not seek reimbursement from the LPS for these costs.
3. Grant Administration Costs:
a. The parties contemplate the following Grant Administration Costs will be covered by this Agreement:
i. Woodard and Curran: Costs incurred for Woodard and Curran services related to grant administration.
ii. County Staff costs: Costs incurred for County staff time related to grant administration.
b. The parties agree to include a Task in the Grant Application for Grant Administration equal to 4.5% of the total LPS Project Costs, based on the following estimates:
NSJWCD: $110,000 (3.6%)
City of Stockton: $110,000 (5.5%)
RSJMD/CSA 12:
$ 51,000 (3.4%)
TOTAL: $271,000 (4.5%)
c. County will fund all Grant Administration Costs subject to this Agreement from Zone 2 and seek full reimbursement from DWR through the Grant Administration Task.
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4 d. County and each LPS will use their best efforts to keep administrative costs to a minimum to preserve grant funds for the LPS projects.
e. Each LPS shall be responsible for providing timely, complete, and accurate information regarding their respective projects to County and Woodard and Curran for all administrative tasks. Costs incurred by County and Woodard and Curran for a specific LPS project that (1) exceed normal range due to untimely, incomplete, or inaccurate information from the LPS; or (2) are unique to a specific LPS or Project (such as a Grant Agreement amendment for a particular project) will be billed directly to the LPS outside of this Agreement.
f. County and Woodard and Curran will keep detailed time sheet records of time charged related to this Agreement and submit these records to the LPSs quarterly.
4. Authority: By signing below, each signatory represents that they have full authority to enter into this Agreement from their respective organization.
5. Amendment: This Agreement may be amended only in writing signed by all the Parties.
[SIGNATURES ON NEXT PAGE]
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5 NORTH SAN JOAQUIN WATER CONSERVATION DISTRICT
_______________________________ Date:______________________ By:__Joe Valente_________________
Its:__Board President______________
CITY OF STOCKTON
_______________________________ Date:________________________ By:_Harry Black______
___________
Its:_City Manager________________
COUNTY SERVICE AREA 12 and RANCHO SAN JOAQUIN MAINTENANCE DISTRICT
_______________________________ Date:______________________ By:_Kr
is Balaji______________ ____
Its:_Director of Public Works__ _____
SAN JOAQUIN COUNTY
_______________________________ Date:______________________ By:_
Kris Balaji____________ ______
Its:_Director of Public Works ______
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