City Council and Concurrent Authorities
July 26, 2022

1 (Rev. 2.11.20)

COOPERATIVE/PIGGYBACK PURCHASE AGREEMENT
AGREEMENT SUMMARY:

1. Cooperative/Piggyback
Name: SOURCEWELL

2. Contractor: Spacesaver Corporation and Authorized Dealer, Systems and Space, Inc.

3. Cooperative Agency
Agreement Name and
Agreement Number:

Sourcewell Solicitation Number: RFP #010920.

Sourcewell, a State of Minnesota local government
and service cooperative 010920 -SPC

4. Cooperative Agency Initial
Agreement Term:

Start Date: March 27, 2020
End Date: March 25, 2024

5. Cooperative Agency’s
Agreement-Options to
extend:

The contract may be extended for up to one (1)
additional one-year term.

6. Cooperative Agency
Amended Term:

N/A

7. Cooperative Agency
Remaining Options to
Renew:
1 one-year term is available.

8. City of Stockton
Cooperative Purchase
A
greement Term:

Start Date: Upon attest
End Date: March 25, 2024

9. City of Stockton
Cooperative/ Piggyback
Purchase Agreement
Amount:

Not to Exceed $158,327 for the term of the
Agreement.

AGREEMENT
The City of Stockton, a California municipal corporation on behalf of itself and its associated entities ("City"), and the above-named Contractor (“Contractor”), do hereby agree that the City shall be granted the pricing, terms, and conditions under the above referenced Sourcewell Solicitation Number: RFP#010920 Sourcewell, a State of Minnesota local government and service cooperative 010920 -SPC (“COOP”) as such may be amended from time to time. The COOP and associated documents referenced in the agreement are incorporated herein as Exhibit A to this City Cooperative/Piggyback Purchase Agreement (“Agreement”).

ATTACHMENT A
2 (Rev. 2.11.20)
Contractor shall grant such pricing, terms, and conditions to City for all procurements of goods and services, whether taking place on a City purchase order, purchasing card (credit card), or other purchasing modality, whether via telephone, via the Contractor website, or via direct purchase at a Contractor retail location.

1. Agreement Term: The Term of this Agreement shall remain in effect from date of attest through March 25, 2024, unless terminated earlier by the City. If the Cooperative/Piggyback Agency extends the COOP with Contractor by a written amendment, the City has the option to extend the term of this Agreement by written amendment not to go beyond the term stated in the COOP fully executed amendment.

2. Insurance and Hold Harmless: In addition to the pricing, terms and conditions stated in the COOP and the associated documents incorporated herein as Exhibit A, Contractor shall, at Contractor’s sole cost and expense and for the full term of the Agreement or any extension thereof, obtain and maintain at least all the insurance requirements listed in attached Exhibit B.

To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense, and indemnify the City of Stockton, its officers, employees, agents, and volunteers, against any and all liability, claims, losses, damages, or expenses, including reasonable attorney’s fees, arising from all acts or omissions of contractor or its officers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from the City of Stockton’s sole negligence or willful acts. The duty to defend and the duty to indemnify are separate and distinct obligations. The indemnification obligations of this section shall survive the termination of this Agreement.

3. Compensation: City and Contractor do hereby enter into this Agreement for library shelving, Seismic Engineering services, and prevailing wage installation, available in the above-named COOP and off contract items/services as referenced in quote # 19678. In no way, shall payment to the Contractor during the term of this Agreement exceed $158,327 for the purchase of Spacesaver cantilever shelving material, custom fabricated items, tax, freight, services, and installation for the new Northeast Library and Community Center . Any person signing this Agreement on behalf of City or Contractor does warrants that he or she has full authority to do so.

4. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the Federal District Court of California, Eastern District, Sacramento Division.

This Agreement may be amended only by a written amendment, consistent with the COOP, signed by Contractor and City.

5. Applicable Laws. Under guidelines specified in 29 CFR 1910.1200 (f) and (g) City requests that Contractor label applicable Deliverables accordingly and provide associated Safety Data Sheets (“SDS”) to City.

ATTACHMENT A
3 (Rev. 2.11.20)
Deliverables must conform with all applicable federal, state, and local laws. Such conformity includes compliance with federal sanctions, and Contractor certifies that it has not and will not engage in prohibited transactions with sanctioned persons or entities.

6. Prevailing Wage. It shall be the responsibility of the Contractor to comply, when applicable, with the
prevailing wage rates in accordance with the State of California Department of Industrial Relations. It shall further be the responsibility of the Contractor to monitor the prevailing wage rates as established by the California Department of Industrial Relations for any increase in rates during the term of this Agreement and adjust wage rates accordingly.

CONTRACTOR REGISTRATION REQUIREMENTS- Pursuant to Labor Code Section 1771.1(a): A Contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. It is not a violation of this section for an unregistered Contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the Contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. Department of Industrial Relations- Contractor Registration information and web link: https://www.dir.ca.gov/public-works/publicworks.html. In compliance with Senate Bill 854 and the California Labor Code, all Bidders shall include with their Bid proof of registration from the Department of Industrial Relations (DIR) that includes the contractor’s Legal Name, Registration Number, License Type/Number, Registration Date and Expiration Date, for every contractor and subcontractor, regardless of tier.

This project may be subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors must submit their certified payroll records directly to the Division of Labor Standards Enforcement Compliance Monitoring Unit, as well as the City of Stockton.
///
///
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ATTACHMENT A
4 (Rev. 2.11.20)
CITY OF STOCKTON Spacesaver Corporation and
Authorized Dealer, Systems and
Space, Inc

By:
__________________________
Harry Black, City Manager Signature

____________________________
Pr i n t n a m e
ATTEST: Title: ________________________
___
_________________________ [If Contractor is a corporation, signatures must Eliza R. Garza CMC, City Clerk comply with Corporations Code §313] APPROVED AS TO FORM:

By: __________________________
___________________________ Sig
nature
City Attorney
__________________________
Print name
Title: _______________________

ATTACHMENT A
5 (Rev. 2.11.20)

EXHIBIT A
010920 -SPC

ATTACHMENT A

džŚŝďŝƚ͗
Spacesaver- Sourcewell 019020 SPC Effective
date 03/25/2020 to 03/25/2024
Table of Contents:

1. Cover

2. Request for Proposal Documents

3. Contract

4. Proposal Evaluation

5. Proposal Opening Record Page

6. Evaluation Committee Comment & Review

7. Proof of Publication

8. Board Resolution

9. Pricing

ATTACHMENT A
Spacesaver
Industrial Storage
#010920-SPC
Maturity Date: 03/25/2024
Products & Services
Sourcewell contract 010920-SPC gives access to the following types of goods and services:

Additional information can be found on the vendor-provided, nongovernment website at:
spacesaver.com/contracts
High-density mobile shelving
Evidence storage
Filing cabinet storage
Locker storage
Metal shelving
Modular storage
Museum storage products
Art rack storage
Parachute storage
Weapons storage










Contract DocumentsPricingContact InformationProducts & Services   

ATTACHMENT A
Become a Member
Simply complete the online application or contact the Client Development team at [email protected] or 877-585-9706.

Search Vendors & Contracts
General Contracts
ezIQC Contracts
Sourcewellʼs website may contain links to nongovernment websites being provided as a convenience and for informational purposes only. Sourcewell neither endorses nor guarantees, in any way, the external organizationʼs services, advice, or products included in these website links. Sourcewell bears no responsibility for the accuracy, legality, or timeliness of any content on the external site or for that of subsequent links. All questions related to content on external sites should be addressed directly to the host of that particular website.   Sourcewell for Vendors 
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Sitemap Accessibility
© 2022 Sourcewell. All rights reserved.

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

RFP #010920

REQUEST FOR PROPOSALS
for
Industrial and Workplace Storage Systems with Related Accessories Proposal Due Date: January 09, 2020, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Industrial and Workplace Storage Systems with Related Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than January 09, 2020 at 4:30 p.m. Central Time, and late proposals will not be considered.

Solicitation Schedule
Public Notice of RFP Published: November 14, 2019, 8:00 a.m. Central Time Pre-proposal Conference: December 04, 10:00 a.m., Central Time Question Submission Deadline: January 02, 2020, 4:30 p.m., Central Time Proposal Due Date: January 09, 2020, 4:30 p.m., Central Time Late responses will not be considered.

Opening: January 09, 2020, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

I. ABOUT SOURCEWELL AND MEMBERS
A. SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ members across the United States and Canada. Sourcewell’s solicitation process complies with Minnesota law and policies, and results in cooperative contracting solutions from which Sourcewell’s members procure equipment, products, and services.

Cooperative contracting provides members and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors potential pool of end users.

Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.

B. MEMBERS AND USE OF RESULTING CONTRACTS
Membership in Sourcewell is open to government and non-profit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities. Access to contracted equipment, products, or services by Members is typically through a purchase order issued directly to the applicable vendor. A Member may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Members retain the right to obtain similar equipment, products, or services from other sources.

To meet Members’ needs, public notice of this RFP has been broadly published, including notification to each state-level procurement departments for possible re-posting. As required by certain states, an Appendix of Members is included in this RFP and can be found in the Sourcewell Procurement Portal. Proof of publication will be available at the conclusion of the solicitation process.

For Canadian entities: This RFP is intended to include municipalities and publicly-funded academic institutions, school boards, health authorities, and social services (MASH sectors); including members of the Rural Municipalities of Alberta (RMA), and their represented Associations: Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), and Association of Manitoba Municipalities (AMM).

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

II. EQUIPMENT, PRODUCTS, AND SERVICES
A. SOLUTIONS-BASED SOLI

CITATION
Thi
s RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.

B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It i
s expected that Proposers offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.

1. Sourcewell is seeking proposals for Industrial Storage and Workplace Storage Systems with
Related Accessories including, but not to be limited to:

Bins, lo
ckers, secure storage, vertical and horizontal shelving, racking systems, access and inventory control systems, and portable or mobile storage solutions.

Related design, assembly and installation services.

A Proposer may elect to offer a materials-only solution, a turn-key solution, or an alternative solution. Generally, a turn-key solution is most desirable to Sourcewell and its Members, however, it is not mandatory or required.

2. The primary focus of this solicitation is on storage solutions. This solicitation should NOT be construed to includ
e:

1. Da
ta, digital or cloud storage

2. Elec
tric storage;

3. Cold storage;

4. Fuel, chemical or hazardous materials storage; and,

5. Temporary shelters.

This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:

1. RFP #121919 Furniture Solutions with Related Accessories and Services

2. RFP #
091319 Fabric Structures with Related Materials and Services

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

Proposers may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, or service(s) being proposed.

Generally, the solutions for Sourcewell Members are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Sourcewell Members possess the ability, either in-house or through local third-party contractors, to properly install and bring to operation those equipment/products being proposed.

Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Members and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Sourcewell Members under a resulting contract.

Sourcewell desires the broadest possible selection of products/equipment and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and potential Members.

C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Members.

1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.

3. New Equipment and Products. Proposed eq uipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.

4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Member as operational.

5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

D. ANTICIPATED CONTRACT TERM

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. An extension may be offered based on the best interests of Sourcewell and its members.

E. ESTIMATED CONTRACT VALUE AND USAGE
Based o
n past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $30M; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.

F. MARKETING PLAN
Pro
poser’s sales force will be the primary source of communication with Members. The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Members, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.

G. ADDITIONAL CONSIDERATIO
NS

1. Contr
acts will be awarded to Proposers able to best meet the need of Members.

Pro
posers should submit their complete line of equipment, products, or services that are
applicable to the scope of this RFP.

2. Pro
posers should include all relevant information in its proposal. Sourcewell cannot cons
ider information that is not provided in the Proposal. Sourcewell reserves the right to
verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.

3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Members. Awards may be based on a subcatego
ry.

4. A P
roposer’s documented negative past performance with Sourcewell or its Members occurrin
g under a previously awarded Sourcewell contract may be considered in the evalua
tion of a proposal.

III
. PRICING
A. REQUI

REMENTS
All p
roposed pricing must be:

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price
(MSRP) fo
r the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this
RFP.

2. The
Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to
a Member). However, it is permissible for vendors to sell at a price that is lower than the contracted price;

3. Stated in U.S., and Canadian dollars for Proposers intending to sell in Canada (as applicable); and

4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the
cost o
f the proposed equipment, products, and services delivered and operational for its intended purpose in the Member’s location).

Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal.

B. ADMINISTRATIVE FEES
Pro
posers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Members for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.

IV. CONTRAC
T
Pro
posers awarded a contract will be required to execute a contract with Sourcewell. Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered.

Numerous and/or onerous exceptions that contradict Minnesota law may result in a proposal being disqualified from further review and evaluation.

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit an Exceptions to Terms, Conditions, or Specifications Form, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s response.

V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that requested a copy of this RFP through the Sourcewell Procurement Portal.

Pre-proposal conference attendance is optional.

B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.

The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.

All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.

C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.

Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the time for solicitation closing.

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) Ensure the re-submitted proposal is RECEIVED through the Sourcewell Procurement Portal no later than the closing time and date shown in the Solicitation Schedule.

D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

All proposals must be received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time noted in the Solicitation Schedule above. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise.

The closing time and date is determined by the Sourcewell Procurement Portal web clock.

In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.

Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

All proposals must be acknowledged digitally by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

E. GENERAL PROPOSAL REQUIREMENTS
Pro
posals must be:
x In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
x Complete. A proposal will be rejected if it is conditional or incomplete. x Submitted in English.
x Valid and irrevocable for ninety (90) days following the Proposal Due Date.

Any and all costs incurred in responding to this RFP will be borne by the Proposer.

F. PROPOSAL WITHDRAWAL
Pri
or to the proposal deadline, a Proposer may withdraw its proposal.

G. OPENING
The
Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.

To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.

VI. EVALUATION AND AWAR
D
A. EVA

LUATION
It i
s the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Members.

The award(s) will be limited to the number of offerors that Sourcewell determines is necessary to meet the needs of Sourcewell members. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
x The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or
services fo
r Members’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage
to meet Members’ anticipated needs.

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

x Total evaluation scores.
x The attributes of Proposers, and their equipment, products, or services, to assist Members achieve environmental and social requirements, preferences, and goals.

Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.

B. AWARD(S
)
Award
(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.

Sourcewell may request written clarification of a proposal at any time during the evaluation process.

Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):

Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS

OF AWARDS
Any
protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.

Box 219, Staples, MN 56479. The protest must be received no later than ten (10) calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.

A protest must include the following items:
x The name, address, and telephone number of the protester; x The original signature of the protester or its representative; x Identification of the solicitation by RFP number;
x A precise statement of the relevant facts;
x Identification of the issues to be resolved;

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

x Identification of the legal or factual basis;
x Any additional supporting documentation; and
x Protest bond in the amount of $20,000.

Protests that do not address these elements will not be reviewed.

D. RIGHTS RESERVED
Thi
s RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected.

Sourcewell reserves the right to:
x Modify or cancel this RFP at any time;
x Reject any and all proposals received;
x Reject proposals that do not comply with the provisions of this RFP; x Select, for contracts or for discussion, a proposal other than that with the lowest cost; x Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
x Discuss any aspect of the proposal with any Proposer and negotiate with more than one Proposer;
x Award a contract if only one responsive proposal is received if it is in the best interest of Members; and
x Award a contract to one or more Proposers if it is in the best interest of Members.

E. DISPOSITION OF PROPOSALS
All m
aterials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell determines that negotiations are complete upon execution of the resulting contract. If the Proposer submits information in response to this RFP that it believes to be trade secret materials, as defined by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.37, the Proposer must:
x Clearly mark all trade secret materials in its proposal at the time the proposal is submitted;
x Include a statement with its proposal justifying the trade secret designation for each item; and
x Defend any action seeking release of the materials it believes to be trade secret, and indemnify and hold harmless Sourcewell, its agents and employees, from any judgments or damages awarded against Sourcewell in favor of the party requesting the materials, and any and all costs connected with that defense. This indemnification survives

ATTACHMENT A
Sourcewell RFP #010920
Industrial and Workplace Storage Systems with Related Accessories

Sourcewell’s award of a contract. In submitting a proposal to this RFP, the Proposer agrees that this indemnification survives as long as the trade secret materials are in possession of Sourcewell.

Sourcewell will not consider the prices submitted by the Proposer to be proprietary or trade secret materials. Financial information provided by a Proposer is not considered trade secret under the statutory definition.

ATTACHMENT A
11/
18/2019
Addendum No. 1
Solicitation Number: RFP 010920
Solicitation Name: Industrial and Workplace Storage Systems with Related Accessories Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Que
stion 1:

We are looking to find out if there is a furniture specification document as we could not find one online.

Answer 1:

Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based on detailed specifications or finite quantities for our cooperative contract awards. A respondent is allowed to propose the entire line of products and services falling within the scope of the RFP. Section II. B. of the RFP addresses the requested equipment, products or services for this solicitation.

Question 2:

What regions or municipalities does this bid pertain to so we can propose the best team to service the bid?
Answer 2:

Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada.

End
of Addendum
Acknowledgement of this Addendum to RFP 010920 posted to the Sourcewell Procurement Portal on 11/18/2019, is required at the time of proposal submittal.

ATTACHMENT A

12/9/2019
Addendum No. 2
Solicitation Number: RFP 010920
Solicitation Name: Industrial and Workplace Storage Systems with Related Accessories

Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

For the RFP 010920, Industrial and Workplace Storage Systems with Related Accessories, what locations in Canada are you proposing? Answer 1:

Each proposer is expected to complete the tables in Step 1, entitled “Ability to Sell and Service” and “Value-Added Attributes”, describing their ability to serve Sourcewell members in the United States and Canada. Proposals are evaluated based on the criteria stated in the RFP.

End of Addendum
Acknowledgement of this Addendum to RFP 010920 posted to the Sourcewell Procurement Portal on 12/9/2019, is required at the time of proposal submittal.

ATTACHMENT A

12/17/2019
Addendum No. 3
Solicitation Number: RFP 010920
Solicitation Name: Industrial and Workplace Storage Systems with Related Accessories

Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Is RFP 010920 - Industrial and Workplace Storage Systems with Related Accessories replacing RFP 040215 - Storage Products or Systems with Related Accessories? Answer 1:

Contracts awarded by Sourcewell (formerly NJPA) under RFP 040215 are set to expire on June 16, 2020. The contract or contracts anticipated for award under RFP 010920 will have an effective date corresponding to the completion of the evaluation process.

Award and non-award decisions will be communicated by email to all proposers.

End of Addendum
Acknowledgement of this Addendum to RFP 010920 posted to the Sourcewell Procurement Portal on 12/17/2019, is required at the time of proposal submittal.

ATTACHMENT A
010920-SPC
1 Rev. 4/2019
Solicitation Number: RFP#010920

CONTRACT
This Con
tract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Spacesaver Corporation, 1450 Janesville Avenue, Fort Atkinson, WI 53538 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to its members. Participation is open to all levels of governmental entity, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and its Members (Members).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires March 25, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Member in advance, Equipment or Products must be delivered as operational to the Member’s site. 










 

ATTACHMENT A
010920-SPC

2 Rev. 4/2019

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. LAWS AND REGULATIONS. All Equipment, Products, or Services must comply fully with applicable federal laws and regulations, and with the laws of the state or province in which the Equipment, Products, or Services are sold.

C. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Member in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Member.

D. DEALERS AND DISTRIBUTORS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized Distributors/Dealers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

Regardless of the payment method chosen by the Member, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Member at the time of purchase.

When providing pricing quotes to Members, all pricing quoted must reflect a Member’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Member’s requested delivery location.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Members. Members reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.












 

ATTACHMENT A
010920-SPC

3 Rev. 4/2019

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Member will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Member.

B. SALES TAX. Each Member is responsible for supplying the Vendor with valid tax-exemption certification(s). When ordering, Members must indicate if it is a tax-exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Members.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

x Identify the applicable Sourcewell contract number
x Clearly specify the requested change
x Provide sufficient detail to justify the requested change x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change) x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference. 










 

ATTACHMENT A
010920-SPC

4 Rev. 4/2019

5. MEMBERSHIP, CONTRACT ACCESS, AND MEMBER REQUIREMENTS

A. MEMBERSHIP. Membership in Sourcewell is open to public and nonprofit entities across the United States and Canada; such as municipal, state/province, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Members that can legally access the Equipment, Products, or Services under this Contract. A Member’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Member’s use of this Contract is at the Member’s sole convenience and Members reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell membership requirements and documentation and will encourage potential members to join Sourcewell.

Sourcewell reserves the right to add and remove Members to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Member policies and procedures, and all applicable laws.

6. MEMBER ORDERING AND PURCHASE ORDERS

A. PURCHASE ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, Member must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically a Member will issue a purchase order directly to Vendor. Members may use their own forms for purchase orders, but it should clearly note the applicable Sourcewell contract number. Members will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Member.

B. ADDITIONAL TERMS AND CONDITIONS. Additional terms and conditions to a purchase order may be negotiated between a Member and Vendor, such as job or industry-specific requirements, legal requirements (such as affirmative action or immigration status requirements), or specific local policy requirements. Any negotiated additional terms and conditions must never be less favorable to the Member than what is contained in Vendor’s Proposal.

C. PERFORMANCE BOND. If requested by a Member, Vendor will provide a performance bond that meets the requirements set forth in the Member’s purchase order. 










 

ATTACHMENT A
010920-SPC
5 Rev. 4/2019
D. SPECIALIZED SERVICE RE
QUIREMENTS. In the event that the Member requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Member and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

E. TERMINATION OF PURCHASE ORDERS. Members may terminate a purchase order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Member fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal or state laws or regulations prohibit the purchase or change the Member’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Member.

F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Member’s purchase order will be determined by the Member making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Member inquiries; and x Business reviews to Sourcewell and Members, if applicable.

B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to members, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). 










 

ATTACHMENT A
010920-SPC

6 Rev. 4/2019

The Report must contain the following fields:

x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Member Number;
x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Members. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Members under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than forty-five (45) calendar days after the end of each calendar quarter.

Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than thirty (30) days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.












 

ATTACHMENT A
010920-SPC

7 Rev. 4/2019

10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.

E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, master- servant, principal-agent, or any other relationship.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Members, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. AUDITS

Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of six (6) years from the end of this Contract. This clause extends to Members as it relates to business conducted by that Member under this Contract.

13. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.












 

ATTACHMENT A
010920-SPC
8 Rev. 4/2019
If
the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

14. INTELLECTUAL PROPERTY
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Members against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Members by any person on account of the use of any Equipment or Products by Sourcewell or its Members supplied by Vendor in violation of applicable patent or copyright laws.

15. PUBLICITY, MARKETING, AND ENDORSEMENT
A. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

B. MARKETING. Any direct advertising, marketing, or offers with Members must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

C. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the 










 

ATTACHMENT A
010920-SPC

9 Rev. 4/2019

remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

19. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have thirty (30) calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Members as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Member order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

20. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:











 

ATTACHMENT A
010920-SPC
10 Rev. 4/2019

1. Workers’ Com
pensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition). At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer).

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. 










 

ATTACHMENT A
010920-SPC
11 Rev. 4/2019
B. C
ERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without thirty (30) days’ prior written notice to the Vendor.

Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within ten (10) days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to name Sourcewell and its Members, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).

F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval. Vendor’s deductible of $750,000 for Workers’ Compensation and Employer’s Liability insurance and self-insured retention of $500,000 for Commercial General Liability Insurance is approved.

21. COMPLIANCE











 

ATTACHMENT A
010920-SPC
12 Rev. 4/2019
A. LAWS AN
D REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid status on all required federal, state, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Members.

22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota, the United States federal government, or any Member.

Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Members that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Members may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. The following list only applies when a Member accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.











 

ATTACHMENT A
010920-SPC
13 Rev. 4/2019
B. DAVIS-B
ACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. § 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient 










 

ATTACHMENT A
010920-SPC
14 Rev. 4/2019
must c
omply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of three (3) years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed. 










 

ATTACHMENT A
010920-SPC
15 Rev. 4/2019
I. EN
ERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon sixty (60) days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Termination of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to termination.











 

ATTACHMENT A
010920-SPC

16 Rev. 4/2019

Sourcewell Spacesaver Corporation
By: __________________________ By: __________________________ Jeremy Schwartz Steve G. Anderson
Title: Director of Operations &
Procurement/CPO
Title: Vice President of Finance

Date: ________________________
Date: ________________________
Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________












 


























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Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation 










 

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Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation 










 

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Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation 










 

ATTACHMENT A
Table 15: Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Financial Strength and Stability - Financials.zip - Wednesday January 08, 2020 15:39:37 Marketing Plan/Samples - Marketing Materials.zip - Wednesday January 08, 2020 21:53:39 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Warranty.zip - Wednesday January 08, 2020 15:42:18 Pricing - Pricing.zip - Wednesday January 08, 2020 22:01:03 Additional Document - Additional Documents.zip - Wednesday January 08, 2020 21:54:50 Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation 










 

ATTACHMENT A
3URSRVHUV$VVXUDQFHRI&RPS


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7KH3URSRVHUXQGHUVWDQGVWKDWLWLVWKH3URSRVHU¶VGXW\WRSURWHFWLQIRUPDWLRQWKDWLWFRQVLGHUVQRQSXEOLFDQGLWDJUHHVWRGHIHQGDQG LQGHPQLI\6RXUFHZHOOIRUUHDVRQDEOHPHDVXUHVWKDW6RXUFHZHOOWDNHVWRXSKROGVXFKDGDWDGHVLJQDWLRQ %\FKHFNLQJWKLVER[,DFNQRZOHGJHWKDW,DPERXQGE\WKHWHUPVRIWKH3URSRVHU¶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
Bid Number: RFP 010920 Vendor Name: Spacesaver Corporation 










 

ATTACHMENT A
DATUMFilingSystems SBD (U.S.)INC. DEBOURGHMFGCO. JMJS,INC. KardexRemstar,LLC Acme VisibleFiling GearGrid,LLC WengerCorp SpacesaverCorp KipperToolCo Montel Aetnastak,Inc.

PossiblePoints
ConformancetoRFP
Requirements 50 38 40 44 34 42 34 38 37 45 42 41 Pricing 400 329 281 358 300 321 221 310 316 316 290 296 FinancialViabilityand
MarketplaceSuccess 75 60 65 67 49 64 50 57 58 62 58 49 Ab
ilitytoSellandDeliver
Service 100 69 79 85 71 84 53 73 67 86 74 81 MarketingPlan 50 34 33 42 32 41 26 37 35 46 39 34 ValueAddedAttributes 75 57 54 67 50 61 55 51 58 71 58 66 Warran
ty 50 44 42 46 39 41 43 32 42 41 42 43 DepthandBreadthof
OfferedEquipment,
Products,orServices 200 174 173 160 148 169 138 148 145 177 168 158 TotalPoints 1,000 805 767 869 723 823 620 746 758 844 771 768 RankO r d e r 471 1 03 1 198256
_________________________ ___________________________
GregGrunig,Sourcewell CarolJackson,Sourcewell
__________________________________________ ________________________ BrandonTown,CPSM,CPSD,Sourcewell Craig West,Sourcewell ProposalEvaluation
IndustrialandWorkplaceStorageSystemswithRelatedAccessoriesRFP#010920 






 




ATTACHMENT A

ProposalOpeningRecord


Dateofopening:January9,2020

SourcewellpostedRequestforProposal#010920,fortheprocurementofIndustrialandWorkplaceStorageSystems withRelatedAccessories,ontheSourcewellProcurementPortal[proportal.sourcewellͲmn.gov]onThursday, November14,2019,andthesolicitationremainedinanopenstatuswithintheportaluntilJanuary9,2020,at4:30 pmCT.TheRFPrequiredthatallproposalsbesubmittedthroughtheSourcewellProcurementPortalnolaterthan 4:30pmCTonJanuary9,2020,thedateandtimespecifiedintheSolicitationSchedule. 
TheundersignedcertifythatallresponsesreceivedonRequestforProposal#010920weresubmittedthroughthe SourcewellProcurementPortal,andthateachProposer’sresponsematerialwasdigitallysealeduponsubmissionand remainedinaccessibleuntiltheduedateandtimespecifiedintheSolicitationSchedule. 
Responseswerereceived
fromthefollowing:

AcmeVisibleFilingSystems–received1/09/20at2:03:56PM DatumFilingSystems,Inc.–received1/08/20at3:26:44PM DebourghMfgCo.–received1/06/20at2:20:11PM
GearGrid,LLC–received12/23/19at12:52:09PM
JMJS,Inc.–received1/09/20at9:15:59AM
KardexRemstar,LLC–received1/09/20at2:02:16PM
KipperToolCompany–received1/09/20at2:21:04PM
MontelAetnastak,Inc.–received1/08/20at8:45:36AM SBD(U.S.)INCͲDBASWSVIDMARLISTA–received1/09/20at12:29:01PM SpacesaverCorporation–received1/09/20at8:54:55AM WengerCorporation–received1/07/20at4:00:22PM

TheProposalswereopenedelectronically,andalistofallProposerswasmadepubliclyavailableintheSourcewell ProcurementPortal,onJanuary9,2020,at4:43:00PMCT.Allresponsiveproposalswerethensubmittedfor reviewbytheSourcewellEvaluationCommittee.






_________________________________________________________________ 
GregGrunig,ProcurementLeadAnalystCarolJackson,ProcurementAnalyst 
DocuSign Envelope ID: 069DC37D-E4EF-4927-9769-36AAF2ED2AEC

ATTACHMENT A

COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL (RFP) 010920
Entitled
Industrial and Workplace Storage Systems with Related Accessories The following advertisement was placed November 14, 2019 in Utah’s The Salt Lake Tribune, in USA Today, in South Carolina’s The State, and on the Sourcewell website www.sourcewell-mn.gov, Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov, Biddingo, Merx, The New York State Contract Reporter www.nyscr.ny.gov, PublicPurchase.com, and November 15, 2019 in Oregon’s Daily Journal of Commerce:

S
ourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Industrial and Workplace Storage Systems with Related Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than January 09, 2020 at 4:30 p.m. Central Time, and late proposals will not be considered.

The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties expressed interest in the solicitation by registering for this opportunity within the portal:

A&M Industrial, Inc. Meewasin Analytics, Inc.

Acme Visible Filing Systems Montel Aetnastak, Inc.

BJ Fab, LLC OMNION, Inc.

Brunswick Filing Systems, A Division of Acme Visible, Inc. Prime Vendor, Inc.

Contemporary Office Interiors Regina Construction Association Corporate Coffee Systems DBA Office Universe Safco Products Co.

DakTech, Inc. Saskatoon Construction Association
Datum Filing Systems, Inc. Savage Supply Chain Solutions Debourgh Mfg Co. SBD (U.S.) INC - DBA SWS VIDMAR LISTA
Freight N Cargo Logistics, Inc. Spacesaver Corporation
G.N. Johnston Equipment Co., Ltd. Stanley Convergent Security Solutions GearGrid, LLC Talon Industries, Inc.

Harbuilt Construction, Ltd. The Tools Man, Inc.

InnSpace Tresco Consoles
JMJS, Inc. Trimet Storage Solutions
Kardex Remstar, LLC Warehouse Expert, Limited
Kipper Tool Company Warehouse One
Lovegreen Material Handling Wenger Corporation










 
 

ATTACHMENT A

Sourcewell Page 2 of 4

All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the Sourcewell Procurement Portal, on January 9, 2020 at 4:43 pm CT. Proposals were received from the following:

Acme Visible Filing Systems
Datum Filing Systems, Inc.

Debourgh Mfg Co.

GearGrid, LLC
JMJS, Inc.

Kardex Remstar, LLC
Kipper Tool Company
Montel Aetnastak, Inc.

SBD (U.S.) INC - DBA SWS VIDMAR LISTA
Spacesaver Corporation
Wenger Corporation

Proposals were reviewed by the Proposal Evaluation Committee:

Greg Grunig, Sourcewell Procurement Lead Analyst
Carol Jackson, Sourcewell Procurement Analyst
Brandon Town, CPSM, CPSD, Sourcewell Procurement Analyst Craig West, Sourcewell Procurement Analyst

The findings of the Proposal Evaluation Committee are summarized as follows:

The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that all
proposal responses met the scope and mandatory submittal requirements and were evaluated.

DeBourgh All-American Lockers is a manufacturer offering lockers, personal storage, and intelligent locker systems as well as related services and accessories to government, education and first responder markets. They can provide members installation, freight services, relocation services and project management for a turnkey solution.

DeBorough offers a lifetime limited warranty on all metal locker components. DeBorough Mfg. Co is offering a solid discount off the published price for members.

Kardex Remstar supplies automated, High-Density storage and retrieval systems. They combine flexible storage solutions with a large field service network covering the United States and Canada. Kardex Remstar offers document tracking and inventory control software and middleware as well as certified installation and product training. They can help streamline documentation for LEED certification while retaining LEED standards. Their warranty includes scheduled preventive maintenance at no charge and service contracts are also available. Kardex Remstar offers discounted pricing to Sourcewell members.

Spacesaver Corporation offers a full line of products and services with customized turnkey solutions that include mobile shelving and storage. Their distribution network of independent small businesses located throughout the 









 
 

ATTACHMENT A
Sourcewell

United States and Canada provides sales, consultation, certified installation and other services. Spacesaver has received the U.S. Green Building Council Certification and all their Powered High-Density Mobile Systems are UL listed. Spacesaver offers value to Sourcewell members with a strong product warranty and competitive pricing.

For these reasons, the Sourcewell Proposal Review Committee recommends award of Sourcewell Contract #010920 to:

Vendor Debourgh Mfg Co.
01 0920-DBM
Vendor Kardex Remstar 010920-KRS
Vendor Spacesaver Corporation 010920-SPC
The preceding recommendations were approved on March 16, 2020. __________________________________________
Greg Grunig, Sourcewell Procurement Lead Analyst
_________________________________________
Carol Jackson, Sourcewell Procurement Analyst
____________________________________________________
Brandon Town, CPSM, CPSD Sourcewell Procurement Analyst ______________________________________
Craig West, Sourcewell Procurement Analyst










 
 

ATTACHMENT A
Sourcewell

STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee and the accompanying support materials documenting the process followed for RFP #010920 for Industrial and Workplace Storage Systems with Related Accessories.

The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority granted to the Chief Procurement Officer in Sourcewell’s bylaws, the recommendations set forth above are approved.

I hereby certify:

1. So
urcewell is a government agency, created and authorized by Minnesota law to provide cooperative procurement contracts.

2. T
he procurement process and resulting contracts have been awarded in compliance with the laws of the State of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to Sourcewell’s Procurement Policy.

Jeremy Schwartz, CSSBB, CPPO
Chief Procurement Officer










 
 

ATTACHMENT A
 Pending biddingo Approval Bid Notice OnlyType 1
Publish /Verify Contents Save as Template 



Solicitation Setting
Solicitation Details
Advertisement

 Invite Bidders No
 Evaluate Response online No
 Internal Approval No
Mandatory Information
Solicitation Type RFP Solicitation Number 010920
Solicitation Name Industrial and Workplace Storage Systems with Related Accessories
Procurement Type Goods
Country &
Province/State
Canada / Ontario Published By Sourcewell
Accept Questions Not Applicable
Basic Settings
Solicitation Type Open to all suppliers Estimated Contract Amount
$120,000,000.00
Publish Date 11/14/2019 Closing Date & Time 01/09/2020 16:30:00 bCT  Home (/dashboard)  List of Bidding (/bidding/list)  Solicitation Details

11/14/2019https://r2cow.biddingo.com/bidding/434947

ATTACHMENT A

Basic Settings
Publish Option Value Range for this
Solicitation
10,000,001 over
Selected Categories
Office Supplies
Furniture/ Other Specialty Wares
Furniture- Desks, Chairs, Tables, Sofas, Beds, System Furniture, Hair Salon Chairs, Etc. Cubicles/room dividers, Filing cabinets, offsite media storage, Upholstery, Furniture Repair etc
Solicitation Overview
Sourcewell
Industrial and Workplace Storage Systems with Related Accessories 010920
Closing Date: 01/09/2020 04:30:00 PM CT
Detail:

Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Industrial and Workplace Storage Systems with Related Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov (https://proportal.sourcewell-mn.gov/)]. Only proposals submitted through the Sourcewell Procurement Portal will be considered.

Proposals are due no later than January 09, 2020 at 4:30 p.m. Central Time, and late proposals will not be considered.  Home (/dashboard)  List of Bidding (/bidding/list)  Solicitation Details

11/14/2019https://r2cow.biddingo.com/bidding/434947

ATTACHMENT A
bb© Copyright 2019 R2CoW. All Rights Reserved. Powered by (http://www.biddingo.com/)
[ User Manuals / Support ] (/contactUs)

 Additional Recipients
Once the posting is approved, an e-mail will be
sent to the following recipient(s).
 Email Address
[email protected]
 Home (/dashboard)  List of Bidding (/bidding/list)  Solicitation Details

11/14/2019https://r2cow.biddingo.com/bidding/434947

ATTACHMENT A

ATTACHMENT A
Notice
Basic Information
Details
Dates
Contact Information
Pre-Bidding Events
Bid Submission Process
Estimated Contract Value (CAD) $120,000,000.00 (Not shown to suppliers) Reference Number 0000164337
Issuing Organization Sourcewell
Owner Organization
Solicitation Type RFP - Request for Proposal (Formal)
Solicitation Number 010920
Title Industrial and Workplace Storage Systems with Related Accessories Source ID PP.CO.USA.868485.C88455
Location All of Canada, All of Canada
Purchase Type Term: 2020/03/02 01:00:00 AM EST - 2024/03/01 01:00:00 AM EST Description Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Industrial and Workplace Storage Systems with Related Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. Only proposals submitted through the Sourcewell Procurement Portal will be considered.

Proposals are due no later than January 09, 2020 at 4:30 p.m. Central Time, and late proposals will not be considered.

Publication 2019/11/14 09:22:05 AM EST
Question Acceptance Deadline 2020/01/02 05:30:00 PM EST Questions are submitted online No
Bid Intent Not Available
Closing Date 2020/01/09 05:30:00 PM EST
Prebid Conference 2019/12/04 11:00:00 AM EST
Procurement Department
218-894-1930
[email protected]
Event Type Prebid Conference
Attendance Recommended
Event date 2019/12/04 11:00:00 AM EST
Location WebEx Conference
Event Note Login information will be emailed two days prior.

Bid Submission Type Electronic Bid Submission
Pricing In attached document
Pricing In attached document
Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes
010920 - Industrial and Workplace Storage Systems with R... 2019/11/14 09:22:22 AM EST Page 1 of 3

ATTACHMENT A
Documents
Documents
Document Size Uploaded Date Language
How to Obtain RFP documents [docx] 140 Kb 2019/11/14 09:19:26 AM EST English 010920 - Industrial and Workplace Storage Systems with R... 2019/11/14 09:22:22 AM EST Page 2 of 3

ATTACHMENT A
Categories
Selected Categories
GSIN Categories (7)
G Goods
Goods
N71 Furniture
Furniture
N7125B CABINETS, STORAGE

CABINETS, STORAGE
N7125A BINS, STORAGE (DND SPECIFICATIONS)

BINS, STORAGE (DND SPECIFICATIONS)
N7125BB CABINETS, STORAGE, GENERAL PURPOSE

CABINETS, STORAGE, GENERAL PURPOSE
N7125H RACK, STORAGE

RACK, STORAGE
N71 Furniture
Furniture
N7100 FURNITURE
Furniture
N7125F LOCKER/CABINET, STORAGE, COIN OPERATED

LOCKER/CABINET, STORAGE, COIN OPERATED
MERX Category (1)
G Goods
Goods
G17 Furniture
Furniture
UNSPSC Category (1)
24000000 Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies 24100000 Material handling machinery and equipment
24102000 Shelving and storage
010920 - Industrial and Workplace Storage Systems with R... 2019/11/14 09:22:22 AM EST Page 3 of 3

ATTACHMENT A
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ATTACHMENT A
Chat
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Bid type
RFP Please select the type of the Bid. The field can
autocomplete the available Bid Types.

Bid #
010920
Start date (US/Central)
Date Nov 14, 2019 Time ᄖ Auto Release
End date (US/Central)
Date
Jan 09, 2020 Time 4:30pm
Title
Industrial and Workplace Storage Systems with Related Accessories Description
Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Industrial and Workplace Storage Systems with Related Accessories to result in a contracting solution for use by its members. Sourcewell members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are Home New Bid Closed Bids My Stuff Tools
RFI
New Basic Bid
Bid Information
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11/14/2019https://www.publicpurchase.com/gems/bid/edit/draft?bidId=121170&new=true&typeView=&templateId=16461

ATTACHMENT A
Classification Codes [Add Classifications]
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There are times however, when it is required or
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) select
ed.
[
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including the selections of bid winner(s) and
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Contacts [Add Contact]
Main Release Prequalification
Request
Question
Posted
Bid
Closed
Chris Robinson ᄖ ᄖ ᄖ ᄖ
Carol Jackson
ᄖ ᄖ ᄖ ᄖ
You can select one main contact for each bid and
any number of additional contacts. The main
contact will be listed on the bid view page.

You can also add notifications for each contact.

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Notify Vendors Of Bid Release
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When the bid is released the system will notify
vendors about the release to pre-qualified and
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These options will not apply to private bids.

Delivery Information

11/14/2019https://www.publicpurchase.com/gems/bid/edit/draft?bidId=121170&new=true&typeView=&templateId=16461

ATTACHMENT A
Delivery Details
Conference Date
Date Dec 04, 2019 Time 10:00am
Location
WebEx Conference
Notes
Pre-Proposal login information will be emailed two days prior.

Delete
Pre-Bid Conference Delete
Format Font Size
Format Font Size

11/14/2019https://www.publicpurchase.com/gems/bid/edit/draft?bidId=121170&new=true&typeView=&templateId=16461

ATTACHMENT A
Attendance required
Vendor attendance is required
Attachments
Documents
Add uploaded document to library - OR - Add Document from Library Save Discard Changes
Customer Support: [email protected] | Copyright 1999-2019 © | The Public Group, LLC. All rights reserved.

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11/14/2019https://www.publicpurchase.com/gems/bid/edit/draft?bidId=121170&new=true&typeView=&templateId=16461

ATTACHMENT A
Opportunity Notice
Industrial and Workplace Storage
Systems with Related Accessories
Opportunity Information
Organization: Rural Municipalities of Alberta
Organization Address:

Reference Number: AB-2019-06173
Solicitation Number: AB-2019-06173
Solicitation Type: Request for Proposal
Posting (MM/dd/yyyy): 11/14/2019
11:30:00 AM Alberta Time
Closing (MM/dd/yyyy): 01/09/2020
03:30:59 PM Alberta Time
Last Update (MM/dd/yyyy): 11/14/2019
11:13:04 AM Alberta Time
Agreement Type: NWPTA/TILMA & CFTA & CETA
Region of Opportunity: Open
Region of Delivery: Alberta
Opportunity Type: Open & Competitive
Commodity Codes:

N7125HC: Rack, Storage, Metal
N7125G: Racks, Bins, Shelving Metal
N7125: Cabinets, Lockers, Bins and Shelving
N7110WE: Locker, Safe
N7125B: CABINETS, STORAGE
JI7125: Cabinets, Lockers, Bins and Shelving - Installation N6760BA: CABINETS, STORAGE, PHOTOGRAPHIC, MOTION PICTURE,

REELS AND CANS
N7125H: Rack, Storage
Category: Goods
Potential vendors (bidders)
may view the bid package
here.

Interested vendors (bidders)
who wish to submit a
response to this opportunity
should register their interest
by downloading the document
(s) f
rom the bid package.

Response Submission:

Only proposals submitted through the Sourcewell Procurement Portal will considered. htps://proportal.sourcewell-mn.gov
Proposals are due no later than later than January 09, 2020 at 4:30 p.m. Central Time, and late proposals will not be considered.

Response Contact:

Robinson, Chris
Procurement Manager
2510 Sparrow Drive

11/14/2019http://vendor.purchasingconnection.ca/Opportunity.aspx?Guid=3399C23A-E7DF-416A-...

ATTACHMENT A
Nisku, Alberta T9E 8N5
Tel: (218)895-4168
Email: [email protected]
Response Specifics:

Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Only complete proposals that are timely submitted through the Sourcewell Procurement Portal will be considered. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

All proposals must be received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time noted in the Solicitation Schedule above. It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The closing time and date is determined by the Sourcewell Procurement Portal web clock.

In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.

Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

All proposals must be acknowledged digitally by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.

Opportunity Description:

Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than September 12, 2019, at 4:30 p.m. Central Time, and late proposals will not be considered.

Members include thousands of governmental, higher education, K-12 education, not-for-profit, tribal government, and other public agencies located in Canada. A full copy of the Request for Proposals can

11/14/2019http://vendor.purchasingconnection.ca/Opportunity.aspx?Guid=3399C23A-E7DF-416A-...

ATTACHMENT A
be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than January 9, 2020 at 4:30 p.m. Central Time, and late proposals will not be considered.

APC "Opportunity Notices" This notice is provided for information purposes only. Refer to the "Opportunity Documents" in the bid package for authoritative information.

All queries pertaining to the language, content or any missing or inaccurate information within this abstract must be sent to its originator of the abstract, as specified in the opportunity notice. © APC - All rights reserved. No part of the information contained in this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of the Manager, Centre of Expertise via: [email protected].

Her Majesty the Queen in right of Alberta and the Alberta public sector entities that use APC are not responsible or liable for the accuracy of the information contained in the publication. It is the responsibility of interested parties to review the opportunity posting for changes or updates prior to the opportunity closing date/time.

11/14/2019http://vendor.purchasingconnection.ca/Opportunity.aspx?Guid=3399C23A-E7DF-416A-...

ATTACHMENT A
Industrial and Workplace Storage Systems with Related Accessories | So... https://www.sourcewell-mn.gov/node/774316 1 of 3 3/25/2020, 1:58 PM

ATTACHMENT A
Industrial and Workplace Storage Systems with Related Accessories | So... https://www.sourcewell-mn.gov/node/774316 2 of 3 3/25/2020, 1:58 PM

ATTACHMENT A

ATTACHMENT A
Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Industrial and Workplace Storage Systems with Related Accessories
to result in a contracting solution for use by its members.

Sourcewell members include thousands of governmental,
higher education, K-12 education, not-for-profit,
tribal government, and other public agencies located
in the United States and Canada.

A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal
https://proportal.sourcewell-mn.gov.

Only proposals submitted through the Sourcewell
Procurement Portal will be considered.

Proposals are due no later than January 09, 2020 at 4:30 p.m.

Central Time, and late proposals will not be considered.

NOTICES

PUBLIC NOTICE
usat-usatnonbus-100074451-sourcewell-(formerly-display-public-notice-15257.indd 111/11/19 12:18 PM

ATTACHMENT A

ATTACHMENT A




 






































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ATTACHMENT A
Industrial and Workplace Storage Systems with Related Accessories | So... https://www.sourcewell-mn.gov/node/774316 1 of 1 3/30/2020, 1:38 PM

ATTACHMENT A
x Up
dated Membership Agreements Members added August 1-31, 2019 x Resolution to approve permission to re-solicit the following categories a. Furniture with Related Accessories & Services
b. Industrial & Workplace Storage Systems with Related Accessories c. Public Sector & Education Leasing and Financing Solutions Motion carried.

Ms. Embree gave a day in the life of a Sourcewell employee presentation on her role as a Student Programs Coordinator.

Mr. Miller gave an update on Government Relations/General Counsel Departments.

Mr. Drange gave an update on Regional Programs.

Mr. Nesland gave a report out on the newly completed Freshwater Education District Level IV Facility and thanked Sourcewell for their generous support.

Ms. Bandeen and Ms. Ring gave an update on the Association of Minnesota Counties HR Technical Assistance Helpline.

Ms. Nanik gave an update on the Human Resources and Facilities Departments.

Ms. Grunig presented the revised Employee Handbook.

Mr. Thomas moved, seconded by Mr. Gerbi to approve the Employee Handbook as presented. Motion carried.

Mr. Carlson gave an update on the Finance and Risk Management Departments.

REGULAR MEETING MINUTES OF THE SOURCEWELL BOARD OF DIRECTORS TuesTuesdayday,, SSeepptember 17tember 17thth
Conference Room 1 & 2
202 12th St. NE, Staples, MN 56479
Vice Chair Zylka called the Regular Board meeting to order at 12:35pm with the following members present: Greg Zylka, Barb Neprud, Mark Gerbi, Scott Veronen, Ryan Thomas, and Sara Nagel. Also present were Jon Radermacher, City of Little Falls, Stephen Jones, Little Falls Schools, Chris Lindholm, Pequot Lakes Schools, Ex-Officios; Jerald Nesland, Freshwater Education District, and Heather Bandeen and Julie Ring, Association of Minnesota Counties, Guests; Chad Coauette, Susan Nanik, Marcus Miller, Travis Bautz, Jamie Loken, Paul Drange, Jeremy Schwartz, Mike Carlson, Rebecca Grunig, Kelli Draper, Tom Perttula, Bill Otto, Katie Embree, and Danielle Wadsworth, Sourcewell staff.

Ms. Nagel moved, seconded by Mr. Gerbi to accept the agenda as presented. Motion carried.

Mr. Thomas moved, seconded by Ms. Neprud to accept the minutes of the Regular Board Meeting held on August 20, 2019. Motion carried.

Mr. Carlson presented the monthly Financial Report of Cash, Revenues, and Expenditures.

Ms. Neprud moved, seconded by Ms. Nagel to approve the check register and Treasurer’s Report of Cash, Revenues, and Expenditures and to pay all vendor disbursements #101075 to #101413. Motion carried.

Ms. Neprud moved, seconded by Mr. Gerbi to approve all Wire Transfers #023 to #053. Motion carried.

Ms. Neprud moved, seconded by Mr. Thomas to approve all Wire Transfers-Employee Expense reimbursements #172 to #401. Motion carried.

Mr. Veronen moved, seconded by Mr. Gerbi to accept the Consent Agenda as follows:

Industrial & Workplace Storage Systems with Related Accessories

ATTACHMENT A
Mr. Loken gave an update on the Information Communication Technology Department.

Ms. Draper gave an update on projects and systems.

Mr. Loken gave an update on Sourcewell Technology.

Mr. Bautz gave an update on the NIGP Forum and the Marketing and Membership Departments.

Mr. Perttula and Mr. Otto gave an update on Sustainable and Responsible Procurement Initiatives.

Mr. Schwartz gave an update on the Operations and Procurement Departments and the contracts awarded in August as noted in Appendix A.

Mr. Gerbi moved, seconded by Mr. Thomas to approve the Resolution to Ratify Cooperative Contracting Awards. Motion carried.

Ms. Neprud moved, seconded by Mr. Veronen to approve the FY 19-20 Department of Education Low Incidence Funding:
a. Formula 421-IDEA Part B Section 611 Regional Low Incidence Discretionary $564,626.43 b. Formula 430- IDEA part B Section 619 Centers of Excellence Discretionary CSPD $93,431.89 c. Formula 432- IDEA Part B Section 611 Regional Low Incidence CSPD Discretionary $129,140.00 d. Formula 446- IDEA Part C Regional Centers of Excellence CSPD Intergovernmental Agreement $93,431.89 Motion carried.

Ms. Nagel moved, seconded by Mr. Thomas to approve the Resolution Designating an Identified Official with Authority.

Motion carried.

Mr. Thomas moved, seconded by Ms. Neprud to approve hiring the following:
a. Jennifer Backowski, Marketing Creative Supervisor, effective September 9, 2019 b. Jake Denning, Membership Development Administrator I, effective September 9, 2019 c. Darin Narlock, Contract Administrator I, effective September 23, 2019 d. Michelle Tautges, Lead Regional Lice nsing Specialist, effective September 23, 2019 Motion carried.

Ms. Nagel moved, seconded by Mr. Veronen to accept the resignation of Audriana Bagwell, Collaborative Service Worker, effective August 30. 2019. Motion carried.

Mr. Veronen moved, seconded by Ms. Neprud to accept the retirement of Machel Marshall, Account Clerk III, effective September 2
nd, 2019. Motion carried.

Ms. Neprud moved, seconded by Mr. Thomas to approve opening the following positions:
a. Website Content Specialist
b. Membership Communication Specialist
c. Collaborative Service Worker
d. Account Clerk III- Contract Purchasing
Motion carried.

Mr. Gerbi moved, seconded by Ms. Nagel to approve the following position descriptions and open positions:
a. Program Coordination Specialist
b. Application Administrator II
Motion carried.

Ms. Nanik provided a staffing update.

Dr. Coauette gave an update on State/National Associations and Partnerships.

Mr. Gerbi moved, seconded by Mr. Thomas to adjourn the meeting at 2:44 p.m. Motion carried.

ATTACHMENT A
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d 'ĞŶĞƌĂůƵŝůĚĞƌƐ

ŶŽǀŝƚLJ͕/ŶĐ͘ ϬϯͲEsͲ'ϬϮͲϬϴϬϳϭϵͲ
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ůĞĐƚƌŝĐĂů

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ŶŐŝŶĞĞƌĞĚ^LJƐƚĞŵƐ͕/ŶĐ ϬϯͲEsͲDϬϮͲϬϴϬϳϭϵͲ
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ATTACHMENT A
/ŶĚƵƐƚƌŝĂůΘtŽƌŬƉůĂĐĞ^ƚŽƌĂŐĞ^LJƐƚĞŵƐǁŝƚŚZĞůĂƚĞĚĐĐĞƐƐŽƌŝĞƐ WW
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WϬϭͲϬϴϬϳϭϵͲ , 'ĞŶĞƌĂů
ŶŐŝŶĞĞƌŝŶŐͲWĂǀŝŶŐ
^ŽůŽŶƐƚƌƵĐƚŝŽŶ͕/ŶĐ͘ ϬϴͲ^/Ͳ'
WϬϮͲϬϴϬϳϭϵͲ^K> 'ĞŶĞƌĂů
ŶŐŝŶĞĞƌ ŝŶŐͲWĂǀŝŶŐ
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WϬϯͲϬϴϬϳϭ ϵͲ:,
'ĞŶĞƌĂů
ŶŐŝŶĞĞƌŝŶŐͲWĂǀŝŶŐ
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ϬϭͲϬϴϬϳϭϵϬͲ&^'
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ϬϮͲϬϴϬϳϭϵͲ,:
ůĞĐƚƌŝĐĂů
WhŽŶƐƚƌƵĐƚŝŽŶ͕/ŶĐ͘ ϬϵͲ^/Ͳ'ϬϭͲϬϴϬϳϭϵͲWh 'ĞŶĞƌĂůƵŝůĚĞƌƐ ϬϵͲ^/Ͳ'ϬϭͲϬϴϬϳϭϵ
sŝŶĐŽƌŽŶƐƚƌƵĐƚŝŽŶ͕/ŶĐ͘ ϬϵͲ^/Ͳ'ϬϮͲϬϴϬϳϭϵͲs/ 'ĞŶĞƌĂůƵŝůĚĞƌƐ ůů^ŽƵƌĐĞŽĂƚŝŶŐƐ/ŶĐ͘ ϬϵͲ^/Ͳ'ϬϯͲϬϴϬϳϭϵͲ^ 'ĞŶĞƌĂůƵŝůĚĞƌƐ >Ž͕͘/ŶĐ ϬϵͲ^/Ͳ'ϬϰͲϬϴϬϳϭϵͲ> 'ĞŶĞƌĂůƵŝůĚĞƌƐ
,ĂƌƌLJ,:ŽŚŽŶƐƚƌƵĐƚŝŽŶ/ŶĐ ϬϵͲ^/Ͳ'ϬϱͲϬϴϬϳϭϵͲ,: 'ĞŶĞƌĂůƵŝůĚĞƌƐ ŶŐĞůĞƐŽŶƚƌĂĐƚŽƌ͕/ŶĐ͘ ϬϵͲ^/Ͳ'ϬϲͲϬϴϬϳϭϵͲ/ 'ĞŶĞƌĂůƵŝůĚĞƌƐ ^LJůǀĞƐƚĞƌZŽŽĨŝŶŐ ϬϵͲ^/ͲZϬϭͲϬϴϬϳϭϵͲ^Z ZŽŽĨŝŶŐ
WhŽŶƐƚƌƵĐƚŝŽŶ͕/ŶĐ͘ ϬϵͲ^/Ͳ&ϬϭͲϬϴϬϳϭϵͲWh &ůŽŽƌŝŶŐ ůů^ŽƵƌĐĞdŝůĞ/ŶĐ͘ ϬϵͲ^/Ͳ&ϬϮͲϬϴϬϳϭϵͲ^d &ůŽŽƌŝŶŐ
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EĞdžŐĞŶƵŝůĚŝŶŐ'ƌŽƵƉ͕/ŶĐ͘ Ͳ^Ϭϯ'ͲϬϵϬϲϭϲͲE'
ŶŐĞůĞƐŽŶƚƌĂĐƚŽƌƐ͕/ŶĐ͘ Ͳ^Ϭϭ&ͲϬϵϬϲϭϲͲ/
ŶŐĞůĞƐŽŶƚƌĂĐƚŽƌƐ͕/ŶĐ͘ Ͳ^ϬϭWͲϬϵϬϲϭϲͲ/
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sĞƚͲ&ŽƌĐĞ
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d
ŽůůŝĞƌŽŶƐƚƌƵĐƚŝŽŶŽŵƉĂŶLJ dyϬϰ'ͲϭϬϭϭϭϲͲ 
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'Ϯ'ĞŶĞƌĂůŽŶƚƌĂĐƚŽƌƐ dyϬϭ'ͲϭϬϭϭϭϲͲ'' 
'Ϯ'ĞŶĞƌĂůŽŶƚƌĂĐƚŽƌƐ dyϬϭtͲϭϬϭϭϭϲͲ'' 
ŽŵŵĞƌĐŝĂů dyϬϭ'ͲϭϬϭϭϭϲͲ/
,ĞŶƚŚŽƌŶŽŵŵĞƌĐŝĂůŽŶƐƚƌƵĐƚŝŽŶ͕>> dyϬϰ'ͲϭϬϭϭϭϲͲ, >

ATTACHMENT A

ATTACHMENT A

ATTACHMENT A

ATTACHMENT A
Spacesaver Corporation #010920-SPC
Pricing for contract 010920-SPC offers Sourcewell participating agencies the following discounts:
x Sp acesaver is providing a percentage discount off commercial product list. x Tiered discount range is 40.5%-54% of list price, based on the total list price by designated product categories per member project.
x Within each product category a list price volume tier structure discount is applied to the commercial price list in effect at that time. Our distributor can provide each member a detailed quote by line item to ensure that they are getting the correct discount based on the proposed solution.

For projects over list price range noted, consult with local Distributor.

Freight and inside delivery: is quoted per project based on the size and scope of the member's specific project. This will provide the best value, lowest cost to each member.

Installation: Due to the customer nature of this equipment, it is quoted per project; however, installation charges for non-union, non-prevailing wage projects will not exceed 40% of list price for any product categories noted. Projects requiring prevailing wage or union wages must be quoted project by project due to local variations in wages and classifications of labor.

Any surcharges in effect at time of order will be applied to all individual orders.

Warranty: 5-years parts, 1-year labor.

Shipments: 60 - 90 days ARO.

Payment Terms: Net 30 days.

Ordering: c/o any authorized Spacesaver Area Contractor (see attachment.) FOB Points: All items shipped FOB destination within continental United State from 1450 Janesville Avenue, Fort Atkinson, WI 53538.

Spacesaver is a subsidary of KI.

ATTACHMENT A
6 (Rev. 2.11.20)

EXHIBIT B

INSURANCE REQUIREMENTS

ATTACHMENT A
REV2022Ͳ05Ͳ17

Exhibit B:

Insurance Requirements
Contractor
shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification it has no employees) If the Contractor maintains broader coverage and/or
higher limits than the minimums
shown above, the City of Stockton requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Stockton.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability

ATTACHMENT A
REV2022Ͳ05Ͳ17

coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Additional insured Name of Organization shall read “City of Stockton, its officers, officials, employees, and volunteers.” Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract.

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City of Stockton, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Stockton, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies. The City of Stockton does not accept endorsements limiting the Contractor’s insurance coverage to the sole negligence of the Named Insured.

Umbrella or Excess Policy
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Stockton.

Waiver of Subrogation
Contractor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer.

ATTACHMENT A
REV2022Ͳ05Ͳ17

Self-Insured Retentions
Self-insure
d retentions must be declared to and approved by the City of Stockton. The City of Stockton may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 unless approved in writing by City of Stockton. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City of Stockton may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. City of Stockton reserves the right to obtain a copy of any policies and endorsements for verification.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Stockton.

Verification of Coverage
Contractor
shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City of Stockton before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Special Risks or Circumstances
City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

ATTACHMENT A
REV2022Ͳ05Ͳ17

Certificate Holder Address

The address for mailing certificates, endorsements and notices shall be:

City of Stockton
Its Officers, Officials, Employees, and Volunteers
400 E Main St, 3
rd Floor – HR
Stockton, CA 95202

ATTACHMENT A
7 (Rev. 2.11.20)

EXHIBIT C
SOURCEWELL QUOTE # 19678

ATTACHMENT A
1 Systems and Space Inc.

Proposal to Improve Space Management
and Storage Capacity
Architectural Nexus
Stockton Mcnair Library - Cantilever Shelving
June 14, 2022
Submitted To: Carolyn Goodwin
Stockton, CA
Submitted By: Jackie Greely
Systems Planner
Systems & Space, Inc.
500 Boulder Court, Suite B
Pleasanton, CA 94566
(925) 426-1955
We have set the standard in customer care - Because we understand the composition and characteristics that are intrinsic to space management and capacity planning. ŠŒ‘–Ž—ȱ

ATTACHMENT A
2 Business
Healthcare
Library
Museum
B i
Lib
M
Design
This proposal includes an architectural drawing to allow for visual acceptance. The drawing outlines room dimensions, system dimensions, stored media - existing plus increased capacities and storage weight.

Floor Loading
Floor load data that applies to
the project is subject to interpretation
by a certified structural engineer. SSI is providing reference data for determining load and distribution conditions. Floor load and considerations are to be reviewed and evaluated by a qualified engineer. It is the responsibility of client to have this system approved for the floor loading if needed.

SYSTEMS & SPACE, INC. can assist with the floor load assessment process. We will work directly with your structural engineer or we can provide a certified structural engineer and consulting. A complete analysis, including any required building modifications, designs and supporting structural calculations, will be prepared for a fixed fee. The fee will be determined by the complexity of the project and pricing will be submitted at your request.

Delivery, Installation, Training and Warranty
Components and materials will be shipped approximately 6-8 weeks upon receipt of purchase order and completed checklist. A field service supervisor and job crew leader will be assigned prior to the system installation. They will remain with the project until completion to control all scheduling, freight, elevator access and all phases of the installation to assure complete satisfaction with minimal disruption to your staff. Spacesaver warrants that all equipment shall be free from defects in materials and workmanship for five (5) years from the date of the customer’s written acceptance of installation – to assure complete satisfaction. This proposal is based on installation utilizing a Monday-Friday workweek and non- union hours of 8:00 AM – to 5:00 PM. Should you require different hours, other options are available. SSI will provide unlimited training to all users to assure optimal use of your system.

Extended Warranty Programs
Extended warranty programs are available to protect and preserve your investment. These programs include 1
st priority service
response and covered check-up appointments throughout the years.

For more information, simply ask your Systems Planner.

Why Spacesaver?
SPACESAVER is the industry leader in high-density mobile file systems. Spacesaver has been in business since 1972 and has more installations than all of its competitors. For material protection, storage efficiency, durability, reliability, security, safety, and accessibility, Spacesaver is the state of the art solution for all your storage requirements.

Who Is Systems & Space?
SYSTEMS & SPACE, INC. (SSI) is a
premier provider of space, storage and
filing solutions for today’s business
environment. Since 1988 we’ve been
developing complete storage and space
management strategies and solutions –
for
all types of businesses. We are experts at
individual systems analysis, systems
hardware, engineering and
implementation. Our mission is to deliver
your project on time, within budget – and
trouble free.

Executive Summary
SYSTEMS & SPACE, INC., is pleased to
present this proposal to the space
management team at your company. The
attached detailed architectural drawings
outline your specific requirements and our
solution. This proposal is available for
acceptance 30 days from the cover date.

Why Systems & Space, Inc.?
In order to complete this project on time,
with high quality results, it is essential to
select a company that can work within
your timelines, budget and meet your
planning requirements, now and for the
long term.

SSI possesses the capability to ensure the
success of this project because:
• SSI understands the scope of your specific
planning requirements
• SSI engineering, project management
experience and system planning are
unparalleled in the industry
• SSI has a longstanding partnership with
Spacesaver Corporation
• SSI offers extended warranty programs to
preserve your investment for years to
come.

The SSI management team is committed at
every level to the success of your project.

This proposal will demonstrate to you that selecting SSI as your storage solution partner will create smarter storage initiatives and help uncover the space needed to grow.

Government
Partners in Progressive Storage Solutions
Justice

ATTACHMENT A
3 Investment
Drawing No. Description Investment
#19678 – R1 Spacesaver Cantilever Shelving Sourcewell pricing:
x (11) 36”W x 14” D x 72”H units [C1] $143,934.00
- (4) 12 ¼” and (1) 16 ¼” clear openings per unit
x (12) 36”W x 26”D x 66”H units [C2]
- (4) 12 ¼” and (1) 10 ¼” clear openings per unit
-( 1 ) c a n o p y t o p
x (3) 36”W x 14”D x 72”H units [C3]
- (4) 13 ¼” and (1) 12 ¼” clear openings per unit
- (2) hinged periodical displays
-( 1 ) c a n o p y t o p
x (2) 36” W x 14”D x 37”H units [C4]
- (3) 10 ¼” clear openings per unit
-( 1 ) c a n o p y t o p
- (1) 1” thick resin top
x (4) 6’W x 26”D x 3’ 3/4” H units [C5]
- (6) 8 ½” clear openings per unit
- (2) canopy tops
- (1) 1” thick resin top
- (6) casters per unit
x (2) 36”W x 14”D x 72” H units [C6]
- (1) 12 ¼”, (2) 11 ¼”, (2) 10”, and (1) 12” clear openings per unit - (3) 12” deep retractable browsing boxes
-( 1 ) c a n o p y t o p
x All units include:
1” resin end panels on all exposed ends
x Structural Calculations are included in above price ($2,975) x Prevailing Wage installation
The Investment includes all materials, tax, freight and installation for the Spacesaver system.

Systems & Space, Inc. is not responsible for any additional engineering fees. If a client elects to pay for our Seismic Calculation Services, it includes a standard set of calculations. Any additional engineering or product modifications will be an add on cost to the client.

Our price is valid until May 6, 2022 .

Systems & Space Inc. Guarantees the Success of Your Project!

ATTACHMENT A
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ATTACHMENT A
4 Sourcewell Contract Purchases
The Sourcewell has awarded KI/Spacesaver with a national competitively bid contract governed by a national municipal contracting agency.

When purchasing under the Sourcewell contract, please use the following guidelines in preparing your purchase orders:

The purchase order will be made payable to: Systems & Space, Inc.

Please include the following information on your purchase order: Sourcewell/KI Contract Number: 010920- SPC
Remit purchase order to: Spacesaver Corporation
CO: Systems & Space Inc.
500 Boulder Court, Suite B
Pleasanton, CA 94566
CALIFORNIA STATE CONTRACTOR’S LICENSE NUMBER 599899
DIR CONTRACTOR’S REGISTRATION NUMBER 1000007450
Payment Terms *50% Deposit with order *40% Order ships fr om factory *10% Balance due upon completion U
Client Approval Print Name Date
Systems Planner: Jackie Greely Project #19678

ATTACHMENT A
5 Critical Path to Installation: 12-15-Week Standard Lead Time Order placed – (see attached checklist)
x Week 1 – Systems Ordered by SSI
x Week 12 – Product Ships from Manufacturer
x Week 15 – SSI receives product and begins installation based on date set with Architectural Nexus Installation Information:

1. Company Name

2. Contact name at installation area

3. Street Address

4. Suite, Bldg., or Floor

5. City, State, Zip Code

6. Contact Phone # __________________________ Pager/Cell #

7. Fax # __________________________ E-Mail Address
Billing Information:

8. Company Name:

9. Accounting Department Contact Name

10. Billing Address

11. Suite, Bldg., or Floor

12. City, State, Zip Code

13. Contact Phone # ___________________________ Pager/Cell #

14. Fax # __________________________E-Mail Address
Acknowledgement Information:

15. Company Name

16. Contact name to send order Acknowledgement to

17. Street Address

18. Suite, Bldg., or Floor

20. City, State, Zip Code

21. Contact Phone # ___________________________Pager/Cell Systems Planner: Jackie Greely Project #19678

ATTACHMENT A
6 Checklist for Ordering & Developing Spacesaver System Review and sign off on drawings
Choose shelving colors from Spacesaver Color Selector:

Choose end panels from WilsonArt Laminate book:

Attach purchase order and deposit to proposal
Sign and date acceptance areas on proposal
Client’s Move Date:

General Contractor’s Name:

Phone # Fax #
Mobile # Email
Finished Floor Covering Type: Carpet or Tile (Circle one) Finished Floor Covering Installation Date:

If project is Existing Construction, is client considering replacing Finished Floor Covering? Yes / No Tile or Carpet (Circle one)
Is there a Construction/Move schedule available? Yes or No Project Completion Date:

Non union hours of Installation are Monday through Friday 8:00 AM to 5:00 PM.

After 5 PM and anytime on Saturday and Sunday is overtime.

Security: Do SSI personnel need access badges, escorts, etc? Parking: Are permits required? Yes or No
U
Client Approval Print Name Date
Systems Planner: Jackie Greely Project #19678

ATTACHMENT A
7 TERMS & CONDITIONS FOR PRODUCTS, SYSTEMS & INSTALLATIONS

1. GENERAL: These terms & conditions shall apply to sales from SY STEMS & SPACE, INC. to BUYER and to any quotation by SYSTEMS & SPACE, INC. for sales. These terms & conditions shall not be superseded by any terms & conditions in BUYER’S order. If a Contract Agreement will be issued in lieu of, or in addition to execution of this proposal, Buyer agrees to include this proposal as an Exhibit to the Contract Agreement.

2. PRICING: This proposal is valid for 60 days from the date of the proposal.

3. PAYMENT TERMS: The Buyer shall issue a 30% deposit to SYSTEMS & SPACE INC. with order with balance due upon completion. If the BUYER issues a purchase order for goods and/or services, the BUYER shall state the deposit amount on BUYER’s purchase order. A monthly finance charge of 1 ½% per month shall accrue to the BUYER on all outstanding invoices beyond 30 days.

4. ENGINEERING DATA: The proposal, drawings and/or specifications of any quotation are confidential engineering data, and represent SYSTEMS & SPACE, INC.’S investment in engineering skill and development, and remain the property of SYSTEMS & SPACE, INC. Such are submitted with the understanding that the information will not be disclosed or used in any manner detrimental to SYSTEMS & SPACE, INC. All specifications and dimensions of proposal, drawings are approximate, and are subject to changes during detailed engineering.

5. DELIVERY: Shipping or delivery dates are approximate. SYSTEMS & SPACE, INC. shall not be liable for delays in or failure of delivery due to changes requested by BUYER, or causes beyond its control. At the request of BUYER, BUYER shall make payment as though shipment has been made as specified and for any expenses incurred by SYSTEMS & SPACE, INC. due to BUYER’S request in delaying shipment.

6. STORAGE: If product is stored for more than 30 days at SYSTEMS & SPACE, Inc. due to delays in delivery caused by BUYER, SY STEMS & SPACE INC. will charge BUYER at the rate of 1% of BUYER’s invoice per month pro-rated daily.

7. SPECIALS: Special items not considered as standard inventory by SYSTEMS & SPACE, INC. and/or manufactured by SYSTEMS & SPAC E, INC. to BUYER’S specifications or job requirements, will become the sole property of the BUYER and will not be accepted for return.

8. INSURANCE: SYSTEMS & SPACE, INC. carries Workers’ Compensation insurance with statutory limits as required by law. In addi tion, SYSTEMS & SPACE, INC. carries General Liability Insurance with $1M occurrence/$2M general aggregate/$2M completed operations, and Auto Liability with $1M combined single limit. Upon request, entities shall be named as Additional Insured under endorsement CG D2 48 080 05.

9. CANCELLATION: On all cancelled orders, BUYER shall compensate SYSTEMS & SPACE, INC. for its performance, commitments and da mage as follows: BUYER shall pay SYSTEMS & SPACE, INC. a cancellation fee not to exceed the original purchase price.

10. CONSTRUCTION AREA: BUYER shall provide SYSTEMS & SPACE, INC. with a free and clear construction site. All materials and/o r construction shall be removed from the area. BUYER will furnish SYSTEMS & SPACE, INC. with adequate electrical power to efficiently operate the power tools required for the installation.

11. UNLOADING, SPOTTING AND STORAGE: BUYER shall provide SYSTEMS & SPACE, INC. with adequate unloading facilities, and suffici ent access to those facilities to insure SYSTEMS & SPACE, INC.’S efficient unloading procedure. Adequate aisles shall be provided by the BUYER to provide efficient handling of the materials from the unloading of storage area to the construction site.

12. COMMENCEMENT OF INSTALLATION AT JOB SITE: SYSTEMS & SPACE, INC. will not be obligated to commence work at job site until r eceipt of written notice from BUYER that BUYER’S building is ready for use and necessary utilities and equipment are supplied there as well.

13. CHANGES IN WORK: Should the BUYER order changes in the work, such orders and adjustments shall be made in writing to SYSTE MS & SPACE, INC. The contract price shall be adjusted according to the changes in the work specified.

14. COMPLETION: Installation shall be deemed completed upon use of any equipment by BUYER.

15. FLOORS: BUYER is responsible for the load bearing capacity of the floor upon which the proposed installation shall be cons tructed.

16. FLOOR COVERING: Existing floor covering may require removal pr ior to the start of our scope of work. Removal and replacement of existing floor covering is specifically excluded from this proposal. Should the client wish Systems & Space, Inc. to remove the existing floor covering, please consult your Systems Planner for a quote for this work. Please note that while Systems & Space, Inc. will use every precaution to maintain the integrity of the existing floor covering, we cannot guarantee that the existing floor covering will be suitable for reuse. Client acknowledges that installation of new floor covering may be required, at an additional cost to client.

17. SURVEYS, PERMITS AND REGULATIONS: BUYER shall procure and pay for all permits, inspections, and/or structural calculations required by any governmental authority for any part of the work performed by SYSTEMS & SPACE, INC., except if otherwise stated.

18. TESTING: All material and equipment for testing the installation shall be provided at BUYER’S expense. At the time that S YSTEMS & SPACE, INC. states to the BUYER that the work is complete, the BUYER will inspect the work and if the work is in conformity with the terms and provisions of the proposal, the BUYER shall accept the same and deliver to SYSTEMS & SPACE, INC. a signed statement of acceptance. If the BUYER fails to so notify SYSTEMS & SPACE, INC. or if the BUYER fails to make such inspection, the work shall be conclusively deemed accepted by the BUYER.

19. LABOR RELATIONS: SYSTEMS & SPACE, INC. is a non-union contra ctor. Unless specifically outlined in the project specifications and/or bid documentation, our bid will not be based upon compliance with the terms and conditions of any labor agreements. Any requirement to comply with labor agreements identified after submission of this bid will require an increase in our contract amount to reflect this change. Our proposal is based upon an eight (8) hour workday during normal business hours (unless otherwise specified). No provisions have been made for overtime or shift premium pay.

20. LEGAL ACTION: In the event that any legal action is initiated regarding the breach of any terms or conditions of this agreem ent, the prevailing party shall be entitled to receive in addition to any damages suffered, their court costs and attorney’s fees incurred.

U
Client Approval Print Name Date
Systems Planner: Jackie Greely Project#19678
NOTICE: This proposal contains information that is proprietary to Systems & Space, Inc. and is intended for the use of MrgCompanyName only. No part of this proposal or the enclosed CAD drawings may be used, reproduced or disclosed to any other party without prior consent of Systems & Space, Inc.

ATTACHMENT A