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CITY OF STOCKTON
STANDARD AGREEMENT
1. This Agreement is entered into between the City of Stockton (“City”) and (“Contractor”)to provide
as set forth in Exhibit A to this Agreement.
_____________________________________________________________________________
2. The term of this Agreement is as follows, unless amended as described in Exhibit A and Exhibit C section 8:
Commences on: Terminates on:
_____________________________________________________________________________
3. The maximum not to exceed amount to be paid to Contractor for the term of this Agreement, including if authorized, reimbursement of expenses, is: $
4. The complete Agreement consists of all the following Agreement documents which by reference are incorporated and made a part of this Agreement. The parties agree to comply with the terms and conditions of this Agreement.
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____________________________________________________________________________ IN WITNESS WHEREOF, the authorized parties have executed this Agreement.
CONTRACTOR
______________________________________________________________________________________________ Contractor’sName (if other than an individual, state whether a corporation, partnership, etc.):
______________________________________________________________________________________________ Authorized Signature Date
______________________________________________________________________________________________ Printed Name and Title of Person Signing
______________________________________________________________________________________________ Address
CITY OF STOCKTON
_________________________________________________________BB________________ +DUU\%ODFN City Manager Date
ATTEST:
____________________________________________________________________________ (OL]D5*DU]D&0&, City Clerk
APPROVED AS TO FORM:
Lori Asuncion, Acting City Attorney
BY:
Agreement Number:
(a) Exhibit A – Statement of Work
(b) Exhibit B – Insurance
(c) Exhibit C – General Terms Conditions
(d) Exhibit D –
H
Exhibit E – Compensation Schedule
(f) Exhibit F – Timeline
FlashParking, Inc. a Parking and Revenue Control System (PARCS) August 1, 2022 June 30, 2027
1,799,990
Goods and Services Special Terms and Conditions
ARPA
FlashParking, Inc.
Sam Goodner - Chief Strategy Officer
3801 S Capital of Texas Highway, Suite 250, Austin, TX 78704
1 (Rev. 10.30.18)
EXHIBIT A
STATEMENT OF WORK
1. Project Objectives
The Contractor will furnish, deliver, install, and implement a new Parking Access & Revenue Control System (PARCS), for parking facilities located in downtown Stockton.
2. Project Scope
The project includes the design, delivery, installation, implementation, system operation training and implementation of a service agreement for a new PARCS program, and a new P2PE EMV Credit Card Network, that will be installed in downtown Stockton. Each of the City’s parking facilities, will contain PARCS equipment used by daily transient parkers for short-term, monthly contract parking, time of day permit parkers, business and administration visitors with validations, and/or special event parking (special event parking will exclude Channel Garage). PARCS will include a facility monitoring system that will allow the City or City representative, to monitor the status of all parking control devices and distribute remote commands to all applicable equipment. The PARCS program will include an electronic count system which will allow the City or City representative, to collect real-time occupancy data. Additionally, PARCS will consist, but not be limited, to the following systems or components:
2.1 Centralized Parking Facilities Management System
2.2 Central Cashiering Equipment that includes POS Features
2.3 Automated Payment Stations
2.4 Automated Barrier Gates
2.5 Hosted PARCS Report and management System
2.6 Transient Ticket Validation & Multi-Use Coding System
2.7 Proximity Access Control & Debit Value System
2.8 Dynamic Space & Vehicle Counting System & LED Signage IP Network Intercom System
2.9 ParkMobile or equivalent application and NFC Payment Integration
2 (Rev. 10.30.18)
2.10 Warranty/Service Agreement
Contractor project work on the parking facilities will include the following facilities: (any modifications to this list either do to finances or priority changes will be at the sole discretion of the City and will be made in writing to Contractor.)
2.15 Coy Garage, located at 130 N. Hunter St, has five levels of parking, and provides parking for approximately 569 vehicles.
2.16 Market Garage, located at 430 E. Market St, is a four-level parking facility that provides parking for approximately 780 vehicles.
2.17 SEB Garage, located at 15 N. EL Dorado St, is a seven-story parking facility that provides parking for approximately 720 vehicles.
2.18 Channel Garage, located at 350 E Channel St, is a four-level parking facility that provides parking for approximately 331.
2.19 Arena Garage, located at 310 W Fremont St, is a seven-story parking facility that provides parking for approximately 591 vehicles.
3. Specifications
The Contractor will design, deliver, install, and implement the PARCS, based on the following:
3.1 Equipment will be designed, fabricated, and installed to operate effectively under the climate and conditions, of Stockton, CA. All equipment will be utilized near the exterior of the facilities and will be exposed directly to weather, including but not limited to:
3.1.1 Ambient temperature: 20ºF to 120ºF
3.1.2 Humidity: 0% to 95% (non-condensing)
3.1.3 Rain: Blowing rain with 10 mph winds
3.1.4 Dust: Blowing dust and fine particles
Without excluding safety measures necessary to protect the equipment and keep it operating properly, the Contractor will provide self-contained heating and cooling devices for PARCS. If the equipment does not operate to the City’s satisfaction and within the warranty period, the equipment shall be repaired, or replaced with the proper equipment that will satisfy the City, at no cost to the City.
3 (Rev. 10.30.18)
3.2 System Operation: The PARCS will be designed to facilitate all parking transactions, including cash and credit card payments, proximity access card system, QR/barcode, and NFC revenue control system. See Exhibit F for listing of equipment.
3.2.13 IP Intercom to communicate within the hosted Stockton parking network.
3.2.14 The PARCS lane devices shall retain an active transaction file if communication between the lane device and the host system is interrupted. If communication is interrupted and re‐established, upon reestablishing communication, the information within the lane device will be communicated to the host and the database at the host system will be updated for all transactions that have been processed.
3.3 Automatic Barrier Gates.
3.3.1 Barrier gates will be UL Approved and labeled on the exterior of the cabinet.
3.3.2 Barrier gate will display on the exterior of the cabinet a model plate indicating the manufacturers name, address, model number, serial number, main power supply, secondary power supply ratings, and amperage ratings.
3.3.3 The barrier arm will retract quickly in a vertical plane on a command signal from the lane device and return to the lower position upon a signal from a detector ("closing loop") located beyond the gate arm.
3.3.4 Electronic sensor switches or variable motor measurement technology is preferred to maintain consistent up and down stopping points of the barrier gate arm.
3.3.5 Barrier Gates may be on‐line to the hosted network and shall be capable of responding to remote "Raise", "Lower", "Open Lane" and "Close Lane" commands through a network device from a hosted network. A real‐time status condition is required for all barrier gates.
3.3.6 Barrier Gates will transmit status messages to the hosted network to indicate "UP" and "DOWN" status and gate malfunction or alarm condition.
4 (Rev. 10.30.18)
3.3.7 The unit shall include a 10’ (ft.) barrier arm made of aluminum construction and have reflective markings for visual awareness.
3.3.8 The barrier arm will provide for a breakaway mounting flange design feature that can easily be replaced when disengaged or broken.
3.3.9 The height of the gate arm will be approximately 36 inches from driveway surface in the DOWN position.
3.3.10 The barrier gate arm will have a down strike safety feature. This feature activates automatically when an object is struck by the barrier arm during its descent. The barrier arm will immediately reverse and return to the UP position without damage, and remain up from 2 to 60 seconds, until automatically reset by an internal variable control timer. The sensory function will be initiated by sensing the internal mechanical action. The external mounting of tubes, wiring, and electrical devices on the gate arm will not be acceptable.
3.3.11 The barrier gate will remain in the up position so long as a presence is detected on the closing loop.
3.3.12 The barrier gate arm will return to the down position after a programmable period if vehicle passage through the gate is not completed and there is no vehicle presence on any detector loops in the lane.
3.3.13 If a barrier gate remains in the up position when there are no vehicles detected on the lane loops, the gate will send an alarm signal to the hosted network.
3.3.14 If a barrier gate remains in the up position for more than sixty (60) seconds without completing a vehicle entry sequence, the gate will send an alarm signal to the hosted network.
3.4 Vehicle Detection Loops and Vehicle Detectors.
3.4.1 Vehicle Loop Detectors will be installed for barrier gates, at Entry and Exit Control Stations, vehicle lane counting, and for any other device that requires vehicle detection input, to function as a complete system.
5 (Rev. 10.30.18)
3.4.2 Contractor will install enough vehicle detectors to provide the controls necessary to meet the overall system functions described in this contract.
3.4.3 Contractor will use care and diligence in making saw‐cuts to avoid contact with, or exposure of, embedded concrete reinforcement or cabling.
3.4.4 The vehicle detection loop wire installed by the Contractor will be complete and terminated at the end wiring point without breaks or splices.
3.4.5 Contractor will use care and diligence in locating embedded loops to avoid interference from other metal objects, including engineered saw‐cuts, clean‐out, backer‐rod and traffic grade loop sealant applied in a professional manner.
3.4.6 Approved loop sealant must be used to provide weather and moisture protection for the loops.
3.4.7 Contractor will repair any damage to concrete curbs or islands resulting from the installation.
3.4.8 Contractor will install in‐ground PVC vehicle detection loops where required at the entry and exit lanes.
3.5 Uninterrupted Power Supply (UPS).
3.5.1 A single UPS unit, appropriately sized, will support all devices at an individual exit lane with the exception of cashier booth HVAC units. UPS units that supply conditioned and back‐up power to multiple components are required to minimize maintenance.
3.5.2 Conditioned/emergency power through the TCP/IP‐enabled UPS units will be provided at all facilities to protect components from loss of power, power spikes, and power sags at all entry and exit lanes.
3.5.3 UPS battery back‐up for all lanes will be sized to last sixty (60) minutes.
3.5.4 An on‐line, solid state UPS will provide both backup power and transient surge protection. Contractor will need to be alerted to the fact that there may be several power distribution panels providing electrical service to each island.
6 (Rev. 10.30.18)
3.5.5 UPS backup requirements for each of the locations where UPS backup is required.
3.5.6 The City or City representative will review and approve the UPS units to be provided by the Contractor.
3.5.7 The Contractor will test all UPS system components during the Site Acceptance Tests for each parking lane/facility.
3.5.8 The UPS will be sized with a 20% spare capacity minimum and will consist of a power module, storage battery and a battery disconnect switch.
3.5.9 The UPS will have a lockable weather resistant UL designation suitable for outdoor mounting.
3.5.10 All UPS units will be SNMP compatible to allow automated notification when battery power is activated, or the battery levels become critically low. On‐line communication using an
appropriate UPS monitoring software application will be provided on one or more workstations with user selectable options to view the status of each individual installed UPS unit.
3.5.11 At a minimum, the monitoring software will display the operational status of each UPS unit (line/battery, online/offline) and generate alarms in the event the UPS unit’s battery power is activated, becomes low or is completely exhausted.
3.6 Entry Control Station.
3.6.1 The Entry Control Station (ticket issue device) will include an IP Intercom substation, to be provided by the Contractor. The unit will have a minimum capacity of 4,000 transient tickets.
3.6.2 Entry Control Station will be on‐line to the hosted network and will communicate the operational status of the device and any exception transactions as identified in this section.
3.6.3 The issue of a transient print‐on‐fly ticket will be controlled by a vehicle detector loop presence located within the entry lane, adjacent to the Entry Control Station. Upon detection of a vehicle, the Entry Control Station will activate a customer push‐button, QR/barcode Reader, and/or Proximity Access Card Reader.
3.6.4 The Entry Control Station will encode and print the QR/barcode on the back of the print‐on‐fly ticket with a unique facility code,
7 (Rev. 10.30.18)
device ID number, transaction number, ticket number, rate/tariff structure, and entry date/time (including the year). The device ID number and entry date/time will also be printed on the face of the ticket in a readable format.
3.6.5 The Entry Control Station will contain the following additional operating features:
● Utilize visual instructions for parkers to understand the sequence to obtain a ticket.
● Intuitive parker interface with a monitor/screen containing pictographs as necessary to assist the parker through the entry process.
● All static text shall be in English language with universal icons and graphics.
● Integrated and on‐line within the PARCS network utilizing TCP/IP networking.
● QR/barcode Reader for system validation, coupons, vouchers, ParkMobile APP, and for any future QR/barcode applications.
● EMV P2PE Credit Card readers with display integration for process functions. EMV reader to also provide for NFC payment options.
3.6.6 Back-Out Ticket and operation:
● If the vehicle backs out of the lane after a ticket has been issued, but the ticket remains in the transport opening of the Entry Control Station, the ticket will be voided in the portal, and by encoding the QR/barcode, and print.
▪ Such occurence will be documented on the hosted
network, identifying the ticket number as a "Invalid
Ticket.” The message shall include the device ID number, date/time of the event, and transactional sequence
number.
3.6.7 The time will be field programmable to print in either military or AM/PM format.
8 (Rev. 10.30.18)
3.6.8 The unit will be provided with heating, cooling, thermostats, etc., as required and of adequate size and tested by the Manufacturer, to ensure satisfactory operation in the environmental conditions at the installed location.
3.6.9 Off‐line Operation and Recovery of Transaction Data:
● The Entry Control Station will be capable of operating independently of the remainder of the system if communication with the hosted network is lost. The Entry Control Station shall maintain an internal record of all normal transactions and ticket serial numbers issued. This data will be transmitted to the hosted network upon restoring network communications.
● When communication is restored, the Entry Control Station shall automatically transmit all Stolen and Back‐Out ticket transaction information not previously transmitted to the hosted network.
This transmission shall include the last transaction sequence number transmitted before the communication failure to
establish continuity.
3.7 Exit Control Station.
3.7.1 The Exit Control Station (no cashier) will be installed to allow customers to process their entry tickets and pay by credit card or by a validation credential.
3.7.2 The Exit Control Station will be similar in size to the Entry Control Station.
3.7.3 The Exit Control Station will be capable and programmed to perform automated processing of credit card exit transactions and pre‐paid tickets, and system encoded validation tickets.
3.7.4 The Exit Control Station will include a two‐line visual display capable of being programmed to automatically provide visual prompts at each step in the transaction process and for other likely events, such as insertion of the credit card before insertion of the ticket. Minimum character height for the display will be 3/8 inch.
3.7.5 The Exit Control Station will include QR QR/barcode Reader for system validation, coupons, vouchers, ParkMobile APP, and for any future QR/barcode applications.
9 (Rev. 10.30.18)
3.7.6 The Exit Control Station will include EMV P2PE Credit Card readers with display integration for process functions. EMV reader to also provide for NFC payment options.
3.7.7 The Exit Control Station will be on‐line with the hosted network.
3.7.8 The Exit Control Station will be capable of functioning in two (2) modes simultaneously:
● Mode 1: Processing credit card payment of an entry ticket ("ticket in / credit card out”)
● Mode 2: Processing of a pre‐paid ticket to open the gate. The ticket can be pre‐paid at the Automated Payment Station or Central Cashier Station or encoded for exit, by a combination of chaser ticket or validation tickets, chaser ticket or by a one‐time use pass.
3.8 Proximity Access Cards.
3.8.1 Contractor will provide an initial supply of 2000 HID PROX Card II Access Cards.
3.8.2 Proximity Access Cards will be blank white stock and include the printed sequential serial number on the front face.
3.8.3 The Facility Site Code will be provided by the City or representative.
3.8.4 Serial Number encoding will be from 0001 – 2000.
3.9 PROX Card – Monthly Access Control System.
3.9.1 The Proximity Card Access Reader is designed for vehicle access installations where a mid‐range read environment is desired.
Read range will be a minimum of 12 inches from the front face plate.
3.9.2 Expandable design capabilities to add additional external Proximity Readers, therefore providing for site configuration flexibility in the future.
3.9.3 All‐in‐one design.
10 (Rev. 10.30.18)
3.9.4 Network connectivity to PARCS lane controller and application software module supporting, TCP/IP, RS232, RS485 and
Wiegand protocol.
3.9.5 Card Access Software Module must provide a Positive Posting of Cardholder Account Payments
3.9.6 All payments made to a cardholders account are posted in real time and will make that card or cards available for entry or exit immediately.
3.10 Intercom System.
3.10.1 Contractor will provide a turn‐key IP intercom system that consists of a minimum of FOUR (4) host desk top intercom stations and an integrated microphone and speaker at each designated garage.
3.10.2 The intercom substation will be a push‐button intercom such that in the event a parker needs assistance, the button can be pushed, and a connection established between the field location and any host intercom station.
3.10.3 The intercom system will utilize secure VOIP and be programmable to communicate to outside voice devices such as a land telephone or mobile phone.
3.10.4 The intercom communications program tree will be configured to dial direct to multiple IP command desk consoles located in the City with roll over capabilities to sequential City, or mobile phone contact points. The intercom base station will be equipped to display the physical location of the incoming intercom call.
3.10.5 Once activated, two‐way communication will be possible, and the intercom line remains open until the parking staff member terminates the call.
The function of the two-way communication system will be determined by the capabilities of the system that is utilized by the City or designee, at the time of the new PARCS installation. The City will determine the two-way communication system.
3.11 Dynamic Space Count System (DSCS).
3.11.1 The DSCS will be integrated into the PARCS to identify the available parking spaces within the parking facility. The DSCS will consist of the vehicle detection devices or sensor devices field
11 (Rev. 10.30.18)
located to accurately identify occupancy to a floor, sector, or zone, and at each entry and exit lane for accurately detecting vehicle traffic flow.
Accurate detection of vehicles is the primary objective of the DSCS. In‐pavement inductive loop detectors are only to be used in entry and exit lanes. Surface mounted loop detectors that are applied to the slabs with an adhesive strip will not be accepted.
3.11.2 The DSCS will obtain an Input/Output (I/O) pulse from PARCS lane equipment at entry and exit lanes or sensor devices placed at ramp locations.
3.11.3 The sensor count inputs will be transmitted to the DCSC Controllers and will process the data on a real‐time basis. The data management and processing shall consist of identifying the I/O data to a corresponding add or subtract input register and comparing the I/O vehicle counts against a predetermined number of parking spaces within each identified floor, zone, sector, or surface lot.
3.11.4 DSCS will be a central cloud-based management solution of components to allow all count levels to be monitored and manually adjusted from the web application.
3.11.5 Display the occupancy levels in real time on the application.
3.11.6 Adjustments and target limits will be configurable within the web‐ based application.
3.11.7 API 3rd Party interface portal available with security levels.
3.11.8 Deploy/Export count information in CSV format for custom report design/data manipulation.
3.11.9 Provide Automated email alerts – hourly count status or facility full alerts
3.11.10 Will communicate with up to 255 count signs: static and variable message.
3.11.11 Contractor will design, furnish, and install any additional infrastructure that the DSCS requires, at no additional cost to the City.
12 (Rev. 10.30.18)
3.11.12 All mounting hardware for the DSCS that are part of the DSCS including any overhead mounting structures required on the ramps ascending to and descending from the roof levels of the parking garage will be provided by the Contractor. Any
penetration of concrete surface will require the approval of the City, prior to saw cutting, drilling, or other type of penetration.
3.11.13 Provide an API Integration to upload parking availability in real‐ time for public viewing as well as a Contractor provided Mobile application. The DSCS shall be fully automated with no City intervention required under normal operating circumstances.
While in operation, there will be allowances for manual adjustments and override of the DSCS via the workstations, including but not limited to:
● Establishing the initial number of parking spaces on each level of the parking garages and within each parking facility.
● Setting parking space variance values.
● Manual control of all parking space count dynamic signs.
● Adjustment of the number of spaces available on each parking level and within each parking facility.
● Reconciliation after a survey or inventory.
3.11.14 For each parking facility, the system will receive input from the PARCS at each entry lane. As a vehicle enters a parking facility, a valid entry transaction will cause a signal to be sent to the DSCS controller and subsequent software interface. The DSCS will record the event and decrement by one count, the number of available parking spaces. At an exit lane, a valid exit transaction will cause the number of available spaces within the parking facility to increment by one.
3.12 LED Dynamic Space Available Signage.
3.12.1 The DSCS will interface and include LED dynamic signs for each parking facility.
3.12.2 All DSCS signs shall be LED type. The sign types include:
● Facility Open/Full/Closed Sign – dynamic signs on approach roadways or at entry plazas that depict the status for each
13 (Rev. 10.30.18)
facility by displaying “OPEN” in green or “FULL” or “CLOSED” in red.
3.12.3 The DSCS software will control the message that is displayed on all signs.
3.12.4 The DSCS will allow the City or representative, to override the status displayed and to change the predetermined occupancy number that triggers a change from one sign display to another displayed status.
3.13 Cashier Station – Central Station (Garage Office) or Exit Lane Fee Computer.
3.13.1 Cashier Station will be an on-hosted network. Hosted network with real-time access to reports and status of each cashiering station.
3.13.2 The electrical and communication connections from all peripheral devices, printers, and scanners to the Cashier Station will be tamper‐resistant and will not use accessible plug‐in connections.
3.13.3 The Cashier Station will automatically compute parking fees based on duration of stay upon insertion of a QR/barcode ticket that is encoded with the entry date/time, facility code and a rate code from the issuing Entry Control Station. The ability to “ADD” additional service fees by a field programmable manual button is required.
3.13.4 Detail fee transaction report will be included on shift reports and general totals reports.
3.13.5 The Cashier Station will include an industrial power supply with a secure wire connection compartment, thermal industrial
receipt/report printer, cash drawer & note tray and customer fee display.
3.13.6 A minimum of 999 attendant access I.D. numbers shall be available simultaneously to establish individual accountability for each cashier and prevent transactions by unauthorized persons.
Cashier can only be logged onto one piece of equipment at a time.
3.13.7 The Cashier Station will include attendant register banks to provide individual audit data for minimum of 10 attendants per day without clearing totals. Each category will include English text
14 (Rev. 10.30.18)
category headers. Each attendant's report will include at a minimum:
● Attendant number.
● Shift sequence number.
● Log off date/time (shift start).
● Log off date/time (shift end).
● Starting non‐resettable transaction number.
● Ending non‐resettable transaction number.
● Starting non‐resettable grand total fees amount.
● Gross fee amount for shift.
● Net fee - cash transactions.
● Net fee - regular credit card transactions.
● Net fee ‐ manual credit card transactions.
● Net fee ‐ internal debit card transactions (if implemented).
● Validation discounts total.
● Fee adjustment amount (insufficient funds).
▪ Shall be accomplished by setting up a validation account and titled “Insufficient funds”.
● Amount of fees for cancelled transactions (cancelled after display of amount due).
● Amount of fees for non‐revenue badge transactions.
● Amount for voided tickets.
● Total number of transactions.
● Total number of cash transactions.
● Total number of regular credit card transactions.
15 (Rev. 10.30.18)
● Total number of manual credit card transactions.
● Total number of internal debit card transactions.
● Total number of validations.
● Total number of fee adjustment transactions.
● Total number of cancelled transactions (cancelled after display of amount due).
● Total number of Non‐Revenue Badge transactions.
● Total number of void transactions
3.13.8 An electronic revenue report will be able to provide hard‐copy documentation of each transaction as it occurs or be able to accomplish by printing a transaction report.
3.13.9 Customer Receipts:
● Issue of receipts shall be programmable to issue on demand via a "receipt' key or issue automatically upon the completion of each transaction at the City’s option.
● Receipts will include the following information: facility name, date/time in, date/timeout, amount paid, transaction number, attendant I.D. number, and rate code.
● Receipts for credit card transactions will include only the last four (4) digits of the credit card number and no expiration date.
● If programmed to issue on demand, a receipt will not issue after the vehicle has left the lane as indicated by passing over and clearing the detector loops.
3.13.10 The Cashier Station will be capable of accessing and applying a minimum of six individual rate structures; all field programmable.
3.13.11 The fee structure will be initially set up by the Contractor, according to City requirements. The fee structure will be locally programmable to facilitate change.
3.13.12 The Cashier Station will provide a minimum of 200 programmable validation accounts each of which can be independently
16 (Rev. 10.30.18)
programmed to simultaneously provide time‐off discounts, dollar amount discounts or full value discounts, percentage off or fixed fee.
3.13.13 The Cashier Station will provide interactive messages on a display screen to prompt the cashier through each step of programmed transactions and to provide other messages and instructions as described in this section.
3.13.14 The Central Cashier Station will automatically transmit completed transaction information, designated exception transaction alarms, shift start and end data, and equipment status information to the hosted network on a real‐time basis.
3.13.15 The Central Cashier Station will automatically receive and store information from the hosted network and control commands issued from the hosted network, including periodic time synchronizations.
3.13.16 Any Cashier Station will provide the capability to encode cashier ID with a Supervisor password that is authorized for that function.
3.13.17 Exception Transactions: the Cashier Station will be capable of processing the following exception transactions:
● Ability to issue refunds in cash or back on credit cards.
● Lost Ticket ‐ Processed using substituted blank exception ticket stock.
● Damaged Ticket ‐using substituted blank ticket.
▪ Shall be treated as a “Lost Ticket”.
● Unreadable Ticket (encoding cannot be read properly) ‐using original customer ticket.
● Non-Revenue Badges
3.13.18 Credit Card Transactions – Contractor will provide the following:
● The EMV credit card processing will be configured in such a manner as to expedite the processing sequence securely. The P2PE transmission will bypass a central location, such as the host computer or servers that recognize the credit card process occurring at the cashier level and directly forward the encrypted data to the clearinghouse.
17 (Rev. 10.30.18)
● Credit card transactions will be transmitted to the clearinghouse at the time of transaction. Authorization from credit card transactions, from swipe or insertion to authorization shall not exceed six seconds. It is understood that credit card
transactions are not stored if the system is offline, in order to protect against fraud.
3.13.19 Integrating and supporting the communication system desired by City, for establishing the connection between PARCS and the Bank clearinghouse merchant processor. The communication system will be a secure internet connection. The Merchant Processor and platform will be provided by City.
3.13.20 A copy of PCI‐CISP Certification of all System components, 3rd Party integration, parts, software, and equipment in proposal.
3.13.21 Process credit card transactions for credit cards authorized by the owner.
3.13.22 System will accept ParkMobile QR codes, validation coupons, chaser tickets, or other credential for partial or full payment of parking fee.
3.13.23 An efficient means of automatically reading all credit card technology; magnetic stripe, EMV, NFC or other when required to convert technology.
3.13.24 Perform a standard validity check on the number sequence before proceeding with the transaction.
3.13.25 Submit the credit card information and the fee amount for authorization via P2PE to obtain an approval from the
clearinghouse directly. The EMV credit card processing
component of the PARCS must be able to function over a secure internet line.
3.13.26 The Cashier Station or ancillary device for printing credit card receipts will be a "high speed thermal" printer capable of printing a set of two credit card receipts in less than three (3) seconds.
3.13.27 The Central Cashier Station and supporting system will be capable of consistently processing credit card transactions, from the time of the insertion of a valid credit card to the time the receipt printing is completed, in no more than six (6) seconds.
18 (Rev. 10.30.18)
3.13.28 The Central Cashier Station and supporting system will be capable of processing with a continuous open line to the clearinghouse or via secure internet connection which would allow instant communication without waiting for the dial‐up process.
3.13.29 All credit card data is to be encrypted so that no person operating or using the system can obtain a complete credit card number and all components, pieces, software, and data transmission must be certified as PCI compliant by the manufacturer.
3.14 Cashier Station Fee Display – Contractor will provide the following:
3.14.1 An LED Patron Fee Display will be used to indicate the fee from the Central Cashier Station to paying parkers. The display shall indicate time, amount of fee and change (whenever the change feature is engaged). It will be located next to the Central Cashier Station desktop for easy viewing to the parker.
3.14.2 The control input will be a low voltage D.C. signal input from the cashier terminal and with an internal power supply with a built‐in logic conversion. The indicated fee characters will be 2 inches’ minimum in height and will be easily visible under direct sunlight or artificial light. The fee display will be protected with an impact proof window. The fee indicator cabinet will be constructed for easy installation and access of the display unit.
3.14.3 Will be supplied with a control cable and line voltage power cord of the correct size and length such that all electrical connections can be accommodated within conduit.
3.14.4 The electrical and communication connections to the Fee Display will need to be tamper‐resistant and will not use accessible plug‐ in connections.
3.15 Virtual Server Environment & Associated Systems.
The Contractor will provide a hosted solution to the City, with the following:
19 (Rev. 10.30.18)
3.15.1 Solution will provide the City the capability to install and integrate the solution with existing systems and data (ex. Parkmobile, City website, LAZ Paris and/or Subscription, etc.), and manage end‐ users and data. The existing systems and data will be provided by the City or designee.
It is understood that system compatibility is not guaranteed, and City will coordinate with the Contractor if a system is deemed incompatible, to complete system integration.
3.15.2 Application response time must be demonstrated to not exceed 5 seconds on average to load any system form or display (10 Gb/sec).
3.15.3 Solution will provide the City the scalability, adaptability, and customization needed to match evolving business needs and processes. Customization capabilities must be robust and flexible.
3.15.4 Hosted solution will provide browser-based interface and mobile access using industry standard device and browser combination.
3.15.5 Solution will support Secure Socket Layer (SSL), data encryption during transmission, and security protection features that prevent unauthorized access to City data.
3.15.6 Solution will include the services and support required for installation, integration, testing, and maintenance.
Authentication
3.15.7 Access to functions should be limited by assigned user roles.
3.15.8 User ID and password will be required to access the applications with lockout controls as auto log‐off to frequently change passwords.
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3.15.9 System will need to allow SAML authentication for assigned users using Azure Active Directory.
3.15.10 System will have ability to integrate with API’s to other systems.
System Security
3.15.11 Contractor will provide essential security based on access levels.
Functions and screens should not be displayed or accessible unless the user has the necessary level of security. For example:
A cashier batch should only be accessible to the cashier that opened the batch and others based on security level.
3.15.12 System will allow for user configuration of role privileges and specific individual overrides of standard role security privileges, by City.
3.15.13 Segregation of duties should be an integral internal control, so that a single individual cannot have access to divert resources.
Mobile/Web Applications
3.15.14 Contractor will provide a web application optimized for mobile devices and City website so that staff and visitors can locate parking lots and garages and determine if space is available in real‐time. Ideally, the mobile parking application will be included in the official mobile application for the City.
3.15.15 For parking lots/garages requiring a payment to park, the mobile web application or native application will provide user the ability to pay via their mobile device. The mandate is that no payment card information will be stored on any City systems, at any time.
3.15.16 Mobile application should include the ability for a user to update their account or parking permit profile at any time.
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3.15.17 The 3rd Party Mobile Application from ParkMobile will be fully integrated to allow patrons to utilize their mobile device at all PARCS lane equipment for transient entry access and time‐based transient payment at the exit stations.
3.15.18 PARCS system should have the capability to interface with other third‐party programs such as Smarking, Parking Panda, and Passport Parking, or the like.
Hosted Solution and PARCS Software
3.15.19 The hosted solution will include all necessary components, peripherals, software and software licenses (as required by the Contractor) to provide full support to the revenue control system and to facilitate use of the system by the City or representative.
3.15.20 If solution includes web‐based application, all interface and control functions involving manual input from an operator will be available via a secure IP address with proper password control, from any internet capable device.
3.15.21 Any interface and control functions involving manual input from an operator will be available, with proper password control, at any internet connected device to the web‐based application.
3.15.22 The hosted solution will provide the following report information:
● Report filters and printing options shall be made available as multiple reporting and storage formats such as EXCEL, PDF, or API.
3.15.23 Provide both display and printing capabilities for all screens and reports.
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3.15.24 Print operational and accounting reports to include, at a minimum the event log with operator selected events to print including selectable and protected default settings.
3.15.25 Print revenue and transactions by each category at the smallest category increment, including validation accounts.
3.15.26 Total fee before discount and adjustments.
3.15.27 Net cash collected (to be accounted for).
3.15.28 Daily consolidation of revenue and transactions by lane and shift, grouped by lane number.
3.15.29 Credit card transaction detail reports – by transaction.
3.15.30 Credit card batch reports for reconciliation.
3.15.31 Credit card exception reports for incomplete or rejected credit card transactions.
3.15.32 Statistical lane volume reports for tracking activity by lane, by hour, by day of week.
3.15.33 Historical facility loading reports (vehicle accumulation) extractable from stored data. Includes the capability of extracting occupancy levels by hour for specific days.
3.15.34 Facility for tracking receivables, including bad checks and incomplete credit card transactions.
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3.15.35 Monthly Reports shall include:
● Revenue & transactions by date and lane.
● Transaction volume by lane.
● Transaction volume by time of day
● Ticket analysis – distribution by value and length of stay.
3.15.36 Incorporate flexible report configuration capabilities that allow simplified development of specialized reports by the City.
3.15.37 Allow any and all data fields on a query screen to be used as query criteria.
3.15.38 Allow partial word or wild‐card character searches in any data field.
3.15.39 Allow up to three (3) sort criteria using any of the data field on the screen.
3.15.40 Allow a search and extraction of data for any contiguous period using dates and/or date‐time combinations as parameters.
3.15.41 Provide a utility for archiving data externally on an external electronic media approved by the City.
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3.15.42 Provide password protection for all access to hosted network functions utilizing a full matrix, which allows assignment of access authority to each function on an individual basis and by access groups. The use of access groups is provided as a convenience and will not restrict assignment of access selections on an individual basis.
3.15.43 Automatic processing of daylight savings time commencing and ending with proper rate calculations of parker tickets affected by change in daylight savings time and/or standard time.
Software Licenses & Upgrades
3.15.44 Contractor will provide City with licensing structure and customer rights. Customer rights must be included and permanently given to City upon purchase.
3.15.45 Copies of all software (and software updates/upgrades made during the warranty period) must be provided to the City at the conclusion of the warranty period.
3.15.46 All software and all software updates/upgrades will be provided to the City for a minimum of FIVE (5) years at no cost, including PCI compliance P2PE PA‐DSS certified compliant credit card
software. The Contractor will provide normal software
improvement releases (updates when they become available or as delivered to other clients ‐ whichever comes first.
3.15.47 Where software problems are identified by the City and are agreed to be minor, that is not affecting the entry/exit process by all patrons, payment, or revenue reporting functionality, these problems will be corrected in a new software release and available at no cost to the City, as soon as possible but within THREE (3) months of notification.
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3.15.48 All components in the solution will be upgraded and maintained at the current level to ensure security.
Validation Coding System
3.15.49 Contractor will provide the ability to create, process, and track multiple forms of fee discounts and validations electronically in the system.
3.15.50 Contractor will provide QR validation system whereby the City and any of its designated employees, may discount a parker’s parking fee by recoding their parking ticket manually and/or issuing a QR/barcode voucher.
3.15.51 All field devices (Entry Control Station, POF Stations, Credit Card Only Stations, Fee Computers, Central Cashier Stations, and Exit Control Stations) will be capable of accepting validations, pre‐ encoded event passes, temporary multi‐ day access cards, or other encoded media through the ticket slot or QR/barcode reader.
3.15.52 All validations will be able to be set with an expiration date or time-period of validity after which they automatically expire and become invalid in the system.
Credit Card Processing
3.15.53 All EMV credit card transaction information will be transmitted by P2PE directly to the clearinghouse. The EMV credit card processing component of the PARCS must be able to function over a secure internet line. Provide a list of EMV Payment Processors and Gateways that may be selected to support EMV processing.
● The City will require EMV P2PE technology for all EMV credit card readers and NFC mobile reader acceptance.
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3.15.54 The Contractor will be required to interface directly to this platform upon system installation. No additional software or programming fees will be accepted.
PCI Compliance/Safeguarding Obligations
3.15.55 All EMV credit card transaction information will be transmitted by P2PE directly to the clearinghouse. The EMV credit card processing component of the PARCS must be able to function over a secure internet line.
3.15.56 Contractor will provide a list of EMV Payment Processors and Gateways that may be selected to support EMV processing.
3.15.57 The Contractor will provide the P2PE EMV system certification which meets with all applicable Payment Card Industry Data Security Standards (“PCI Standards” and PA DSS standards) and will agree to defend, hold harmless, and indemnify the City, its designated representatives and their officers, agents and employees, from all claims, liabilities, damages, or judgments, including costs and attorney fees, which arise as a result of a Contractor’s failure to meet any of its obligations under its contract with the City and also agree to comply with the insurance requirements of the City.
3.15.58 Contractor will fully cooperate with the City in all reasonable requests related to PCI Standards compliance and data
security/data breach issues.
3.15.59 Contractor will submit a copy of its annual certification of PCI or PA DSS compliance or provide a notification of compliance as shown on the Visa’s Global Registry of Service Providers‐PCI DSS Validated Entities compliance list.
3.15.60 This contract will allow the Contractor to have access to customer information, as that term is defined in 16 C.F.R. §314.2(b), which is required to be protected under the Gramm‐Leach‐ Bliley Act (15 U.S.C. §6801‐6809) as well as credit card information received in the course of business by the City, the Contractor agrees to
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comply with and adhere to the terms and provisions described in General Terms and Conditions.
Custom Print‐On‐Fly Ticket Supply
3.15.61 Contract will provide an initial supply of approximately 4 million print‐on‐ the‐fly QR/barcode entry lane tickets.
● City will provide artwork and ticket text to the Contractor.
3.15.62 The format of the print‐on‐fly tickets and ticket text shall be submitted to the City for approval prior to implementation.
3.15.63 Contractor will provide a list of all ticket manufacturers, along with contact information, who are certified by the equipment manufacturer and the Contractor, to be acceptable as sources for future paper stock. Purchase of future print‐on‐fly paper stock shall specifically not be limited to the Contractor and its internal sources. If Contractor is unable to provide an external source for acceptable ticket stock, Contractor will research potential ticket manufacturers to identify an acceptable source.
4. Major Deliverables
4.1 The Contractor will furnish and install a completely operational Parking Access & Revenue Control System with all necessary hardware, software and interface components required to make the system fully functional and compliant with the City requirements and governing regulations.
4.2 Contractor must assure that the system will be complete in every aspect, including all equipment and accessories necessary to perform the functions of the specified systems, and revenue control functions regardless of whether those necessary components, devices or software are specifically identified in this Contract. The complete system will be installed, wired, connected, tested, and left in first class operating condition.
4.3 PARCS Training: Contractor will provide sixty (60) hours of on‐site instructions to City staff or designated 3rd party operator. Specific allocation of training time between support staff, cashiering personnel,
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facility electricians, audit staff, IT staff, and accounting managers will be determined by the City. On-Site training site(s) to be determined by City.
4.3.1 Instructions will include but not be limited to the functional and service use of the Entry Control Station, Central Cashier Station, Payment Station, Exit Control Station, Web Dashboard, PARCS web‐based application software, use and operations of count system and configurations, use and operation of barrier gates, control of automatic report generation, production of “on demand” reports, specialized report creation, and methods of controlling revenue and auditing transactions available within the system specified as well as any other IT issue as it relates to the PARCS.
4.3.2 Contractor will supply video demos, if available.
4.3.3 Contractor will provide (2) two complete product Service & Support technical manuals on all lane equipment in print along with digital files, all in a PDF format.
4.3.4 Contractor will provide complete PARCS Software Operating & Support technical manuals on all Software modules contained within PARCS in print along with digital files all in a PDF format.
4.4 Record Documentation (As‐Built Drawings): Contractor will submit record documentation of all systems and components installed as part of this project. Record documents will include depiction of the actual installed conditions of all equipment and cabling components. In addition, record documentation shall include configuration settings of each system upon the completion of any acceptance test. Contractor shall update the most recent record drawings submitted as further changes occur in the field or because of a patch or upgrade to an installed system. Documents will be submitted in the following formats:
4.4.1 One ½ size print of all project plans on bond paper with “As Built” or “Record Drawing” on the cover sheet.
4.4.2 One complete set of CAD drawing files in AutoCAD “.DWG format, including all associated files used to produce the project plans (i.e. fonts, image files. Xref dwgs. *.CTB, *.stb, etc.).
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4.4.3 All models including 3D models, are to be included in their original format with no locking of data in any way. If CAD models are created as part of the project for example in AutoCAD
Architecture, Civil 3D or Revit, those files are to be provided also.
4.4.4 PDF files of the entire project plans set to original drawing size.
4.5 Disaster Recovery Plan: The final documentation will include a disaster recovery plan. The plan will provide the step‐by‐step procedures for disaster recovery for each point of failure. These procedures will be comprehensive.
4.5.1 The first steps will be in diagnostics. The remaining steps shall provide procedures for resolution to bring the system back to full operational status.
4.5.2 Should disaster occur immediately following, or as a result of, a patch or software update the disaster recovery plan will return the system to the software version in effect prior to the patch or update being applied.
4.5.3 Points of failure shall include each component and sub‐ component in complex units, including lane equipment and application software.
4.5.4 The disaster recovery plan shall include requirements and the location of spares as needed.
4.6 Warranty/Service Agreement: Warranty on the full Parking Access & Revenue Control System will be for two (2) years, including all labor, materials and expenses. Warranty period will include all scheduled maintenance and cleaning as recommended by the manufacturer and further described in Section 6.5.
5. Tasks That Support the Deliverables
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5.1 Unless approved in advance by the City, primary parking, access control and revenue control equipment including barrier gates, payment terminals, and any lane controllers must be supplied by a single equipment manufacturer to assure quality control, reliability, uniform compatibility and one source service responsibility. Revenue control software may be provided by a secondary source so long as that software has been used, in its current configuration, with the parking control equipment for a minimum of three (3) years at similar parking facilities and under conditions acceptable to the City and/or Parking Consultant as proof of established and successful system interface. Proofing may require onsite visit(s) with other owner/operators and will come at no cost to the City.
5.2 Contractor will have a factory‐authorized service provider that is capable of providing regular same day service for maintenance and repair of the new PARCS.
5.3 All parts, special tools, and wiring schematics for the new equipment must be maintained and stocked at the equipment Contractor’s local office to assure prompt, satisfactory service or location in Stockton, CA, authorized by the City.
5.4 Provide details necessary to assure that all PARCS equipment, including all vehicle detection loops will work properly and to determine that all required conduits and wiring are properly laid out
5.5 No existing equipment or materials of any description, with the exception of fixtures or equipment specifically provided/approved by the City or City representative, may be re‐used.
5.6 All in‐lane vehicle detection loops will be accepted as‐is or replaced by the Contractor. Contractor will accept complete responsibility for their technical function to the PARCS until it passes the Site Acceptance Testing (SAT), as described in Section 6.4.
5.7 Contractor will provide additional protective posts associated to new lane equipment, not currently protected by existing bollards.
5.8 The selected PARCS Contractor will submit for Approval all product data sheets, PARCS network and P2PE Credit Card network diagrams, and all shop drawings for the PARCS equipment placement to the City or its
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representative, prior to a Notice-to-Proceed (NTP) is issued to commence onsite work.
5.9 Contractor will be responsible for all transportation, handling, off‐loading, delivery receipt, packaging for safe storage, including all associated costs, for all equipment and materials without limiting the generality of this responsibility. The Contractor shall:
5.9.1 Deliver PARCS equipment to the site, packaged to prevent damage and marked for lane designation and identification.
5.9.2 All PARCS equipment will be delivered to the site as completed units. No on‐ site assembly or sub-component adaptations will be accepted.
5.9.3 Store PARCS equipment and materials in a clean, dry location protected from damage.
5.9.4 Replace damaged equipment and materials at no cost to the City, prior to systems acceptance.
5.9.5 The City will not be responsible for any transportation, handling, or storage of any materials or equipment, except for the storage of existing equipment. As identified in this Contract, Contractor will remove existing equipment and dispose, unless otherwise determined by City or City representative.
5.10 The Contractor will observe and comply with all local, state, and national electrical and any other applicable code.
5.11 All Permit fees are the responsibility of the Contractor.
5.12 City will provide artwork as required for customer receipts and/or equipment wraps and will modify as required.
6. Internal and External Standards and Guidelines
6.1 Contractor shall assume total responsibility for proper installation and operation of all components within the entire PARC system.
6.2 Inspection: Contractor will inspect setting surfaces, power wiring and conduit installation for equipment and report immediately, in writing, to the City, as required in the General Conditions, including any conditions of Related Work which are unsuitable for proper execution of this Work.
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6.3 Installation: Contractor will install PARCS in accordance with Manufacturer's recommendations and the approved shop drawings.
6.3.1 Include training and assistance to the City and City representative, with interfacing the PARCS with the City Parking Operations and website, for real time parking facility occupancy status.
6.3.2 Installation shall be by factory‐trained technicians experienced in installation of PARCS equipment of this type. 1‐year minimum with company.
6.3.3 Installation Plan and Schedules shall be coordinated with the City or City representative, to minimize disruption to ongoing parking operations. At a minimum, Contractor comply with the following limitations:
● No lanes can be out of service on all scheduled Event Days.
● One entry and exit lane must be open to the public at all times.
● Contractor will provide the City with an initial Installation Plan prior, to the Notice‐to‐Proceed is issued. The Installation Plan will describe the sequence of equipment installation and lane closures, including the expected duration of closures in a PARCS Schedule.
6.4 Site Acceptance Test (SAT): The Parking Access & Revenue Control System will only be considered as accepted by the City, once all the details contained within this Contract are agreed upon and completed.
6.4.1 A Site Acceptance Test (SAT) is conducted by the PARCS Contractor, along with the City project leader and City representative. The SAT will be conducted at each parking facility upon completion of the installation by the PARCS Contractor.
6.4.2 The SAT will consist of a formatted test booklet, agreed to by the Contractor and City in advance, providing for a sequence of tests consisting of general installation appearance and electrical safety, inventory of specified components related to the Contract and the submittals by the Contractor, functional sequence of applications to process all transactions and events for the lane device or application. Network security, web based PARCS software functions and applications as required by the Contract will also be included.
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6.4.3 All SAT “punch list” items have been corrected.
6.4.4 All construction “punch list” items have been corrected.
6.4.5 After being 100 percent operational and after having performed satisfactorily for thirty (30) continuous business days with no more than six (6) hours of cumulative down time, for all devices combined, which is defined as a mechanical or system
malfunction that causes a device to be inoperable. Down time shall be defined as the time between the time that notice of the malfunction is given to Contractor’s service representative, or a 24‐hour contact point, and restoration of the device or system to full service. After demonstration, to the satisfaction of the City that all reporting processes are functioning properly and accurately for a full month reporting period, including all month‐ end reports with 100% accuracy.
6.4.6 A Disaster Recovery Plan has been accepted by the City.
6.4.7 After the City or City representative has signed a formal Letter of Acceptance confirming that these conditions have been satisfied.
6.5 Warranty/Service Agreement: Warranty shall commence when equipment is 100 percent operational and acceptable to the City and Contractor, as approved in writing by the City, in accordance with the Acceptance provisions of this Contract. There will be no partial acceptance dates; only one final system acceptance date will be established per location.
6.5.1 The warranty service will include all parts and labor necessary to provide preventative maintenance, firmware and software upgrades to maintain a secure environment, repairs and
adjustments to keep all PARCS lane devices, payment stations, fee computers, UPS units, message display signage, dynamic count system components, network devices and all peripheral units or associated supporting hardware and software in first class working order for the duration of the service period.
6.5.2 Correction of MAJOR system failures: MAJOR system failures will be defined as any lane device, payment station or central cashier station, fee computer or any device on the PARCS network, including all P2PE Credit Card communications or software
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failures that render any lane inoperable or prevent proper accounting and reporting of transactions or revenue.
● Contractor will maintain all system equipment during the contract period such that any MAJOR equipment failures shall be serviced, and the lane restored to full operation within TWO (2) business hours following notification by the City or City representative.
6.5.3 Correction of MINOR system failures: MINOR system failures include all failures of equipment, software or communications that does not cause the closure of a lane and does not compromise the revenue control integrity of the system.
● Contractor will maintain all system equipment during the contract period such that any MINOR equipment failures shall be remedied, within EIGHT (8) business hours, following notification by the City or City representative.
6.5.4 Failure of the hosted network or on‐site components of the credit card processing system that renders normal processing of cash transactions or credit card charges inoperable shall be considered a MAJOR failure and shall be remedied within TWO (2) hours notification if such notification is given within the service period of 0600 ~ Midnight, Monday thru Saturday including all designated and published event dates. Such failures shall be remedied within FOUR (4) hours of notification if that notification occurs outside of the standard service period. These timeframes shall not apply if the cause of the failure has been clearly identified as a system or communication problem at the clearinghouse over which the service provider has no control.
6.5.5 Service Response Times and Penalties: Contractor will provide the City with a means of contact, which will ensure a live (not recorded) response (voice or in person) within fifteen (15) minutes during Business Hours and ONE (1) hour outside of Business Hours. Contractor may utilize a third‐party paging service to provide documentation of contact and response times.
6.5.6 Warranty will include preventative maintenance cleaning, testing, and minor repair no less than once per calendar quarter or as specified by the equipment manufacturer.
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6.5.7 Warranty will cover all equipment furnished under this Contract ‐ both manufacture and installation, excluding misuse, vandalism or casualty.
6.5.8 The Contractor must commit to support the PARCS for five (5) years after warranty period. The support will be the same preventative, routine, and emergency services as previously described.
Use of PARCS Contract provided post‐warranty maintenance will be at the sole discretion of the City. The Contractor will guarantee that the City’s annual maintenance prices shall be protected, as identified on Exhibit E, Section 2, with continued availability of system components from the manufacturer for a FIVE (5) year period. On‐site dedicated, full maintenance services shall be at the guaranteed maximum annual cost to the City.
6.5.9 Full maintenance will be available 0600 ~ Midnight, Monday thru Saturday including all designated and published event dates. The same response times as stated herein shall be maintained throughout the life of the maintenance agreement.
6.5.10 Manufacturer will warrant that spare parts and service will remain available for a period of not less than TEN (10) years from the date of final acceptance. The full‐service life is not contingent on a service or warranty agreement with the Contractor.
6.6 PREVAILING WAGE: CONTRACTOR and any subcontractor shall pay each employee engaged in the trade or occupation not less than the prevailing hourly wage rate. In accordance with the provisions of Section 1770 of the Labor Code, the Director of Department of Industrial Relations of the State of California has determined the general prevailing rates of wages and employer payments for health and welfare, pension, vacation, travel time, and subsistence pay as provided for in Section 1773.1, apprenticeship or other training programs authorized by Section 3093 and similar purposes applicable to the work to be done. CONTRACTOR performing the work under this contract shall obtain a copy of the wage rate determination and shall distribute copies to each subcontractor. As the wage determination for each craft reflects an expiration date, it shall be the prime CONTRACTOR and each subcontractor's responsibility to ensure that the prevailing wage rates of concern is current and paid to the employee.
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6.6.1 The CONTRACTOR performing the work shall be responsible for obtaining a copy of the State wage rate determination. State wage rates may be obtained at
http://www.dir.ca.gov/OPRL/pwd/Determinations/Northern/N orthern.pdf. The CONTRACTOR shall be responsible for posting said wage rates at a prominent location at the work site and shall maintain same in a good readable condition for the duration of the work.
6.6.2 Should the CONTRACTOR choose to work on a Saturday, Sunday or on a holiday recognized by the Labor Unions, the CONTRACTOR shall reimburse the CITY the actual cost of
engineering, inspection, superintendence, and or other overhead expenses which are directly chargeable to the contract. Should such work be undertaken at the request of the CITY,
reimbursement will not be required. To conform strictly with the provisions of Division 2, Part 7, Chapter 1, Article 2, of the Labor Code of the State of California. To forfeit as a penalty to CITY the sum of TWENTY-FIVE AND NO/100 DOLLARS ($25.00) for each laborer, worker, or mechanic employed by CONTRACTOR, or by any subcontractor under CONTRACTOR, in the execution of this contract, for each calendar day during which any laborer, worker, or mechanic is required or permitted to work more than eight (8) hours and who is not paid the general prevailing rate of per diem wages for holiday and overtime work in violation of the provisions of Sections 1770 to 1781 of the Labor Code of the State of California. That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this contract.
6.6.3 The CONTRACTOR to whom the contract is awarded shall insure that the prime and each subcontractor will in accordance with Section 1776 of the Labor Code, maintain certified payroll records. A copy of said records shall be provided with each invoice to the Economic Development Department, Attention Parking and Venue Manager. It shall be the CONTRACTOR'S responsibility to obtain copies of the current prevailing wage rate determination for all subcontractors. Additionally, certified payroll records must be uploaded to the DIR website as required by labor code.
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6.6.4 The CONTRACTOR shall comply with the provisions established in Section 1777.5 of the Labor Code concerning the 1) certified approval by local joint apprenticeship committees for the employment and training of apprentices, and 2) contribution of funds to administer and conduct apprenticeship programs, if applicable to the job.
7. Criteria of Acceptance for Deliverables
City will review, inspect, and accept work performed as milestone tasks are completed or not less than weekly, to ensure project continues to progress within the Project Schedule, that will be provided to the City, prior to project construction.
8. Notices
Pursuant to Exhibit C – General Terms and Conditions, Paragraph 15 – Notices, the mailing address for all required notices is as follows:
Contractor: FlashParking, Inc. City: City of Stockton Attn: Same Goodner Attn: City Manager
3801 S Capital of Tx Hwy Ste 250 425 N. El Dorado St
Austin, TX 78704 Stockton, CA 95202
9. Key Personnel
FlashParking, Inc. Sam Goodner Chief Strategy Officer
FlashParking, Inc. James DuFon VP-Government Projects
FlashParking, Inc. Laura Braddock Accounting
City of Stockton Tina McCarty Parking & Venues Manager
City of Stockton Jose Jimenez Parking & Venues Analyst
10. Option to Renew.
Term shall run the duration of guarantee/warranty period. No extensions will be needed.
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NOTE: The City of Stockton is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City’s online insurance program requesting you to forward the email to your insurance provider(s). Please see attached flyer regarding PINS Advantage.
Exhibit B:
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for 5 years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions) Insurance appropriates to the Consultant’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
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If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Stockton requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Stockton.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Stockton. The City of Stockton may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 unless approved in writing by City of Stockton. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City of Stockton may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named Insured. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible.
City of Stockton reserves the right to obtain a copy of any policies and endorsements for verification.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor.
General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Additional insured Name of Organization shall read “City of Stockton, its officers, officials, employees, and volunteers.” Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract.
41 (Rev. 10.30.18)
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary and non-contributory insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Stockton, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Stockton, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies. The City of Stockton does not accept endorsements limiting the Contractor’s insurance coverage to the sole negligence of the Named Insured.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City of Stockton.
Claims Made Policies
If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.
3. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
4. A copy of the claims reporting requirements must be submitted to the City of Stockton for review.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Umbrella or Excess Policies
42 (Rev. 10.30.18)
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City of Stockton.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Stockton for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City of Stockton before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
43 (Rev. 10.30.18)
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City of Stockton is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Duration of Coverage
CGL & Excess liability policies for any construction related work, including, but not limited to, maintenance, service, or repair work, shall continue coverage for a minimum of 5 years for Completed Operations liability coverage. Such Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
Special Risks or Circumstances
City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
Certificate Holder Address
The address for mailing certificates, endorsements and notices shall be:
City of Stockton
Its Officers, Officials, Employees and Volunteers
400 E Main Street, 3rd Floor – HR
Stockton, CA 95202
44 (Rev. 10.30.18)
EXHIBIT C
GENERAL TERMS AND
CONDITIONS
1. Goods, Equipment and Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in Exhibit A of the Agreement. Contractor shall provide said services at the time, place and in the manner specified in Exhibit A of the Agreement.
2. City Assistance, Facilities, Equipment and Clerical Support. Except as set forth in Exhibit A, Contractor shall, at its sole cost and expense, furnish and maintain all facilities and equipment that may be required for furnishing services pursuant to this Agreement. If applicable, City shall furnish to Contractor only the facilities and equipment listed in Exhibit A to the Agreement.
2.1 Contractor shall arrange, at City’s cost as a reimbursable expense, the delivery of equipment to the City facility where it is to be installed or storage area of City’s choice. The method of shipment and carrier shall be selected by Contractor. Upon delivery at the City -designated facility, the title to and the risk of loss for the equipment shall remain with the Contractor and shall remain with Contractor until final approval of project is completed and accepted by City . Any cost incurred by Contractor in securing equipment within designated storage area, including security personnel, as needed, is an allowable reimbursable expense per Exhibit E.
3. Compensation. City shall pay Contractor for services rendered pursuant to this Agreement as described more particularly in Exhibit A and Exhibit E to the Agreement. Contractor will bill City 50% of the overall cost of the equipment upon execution of this Agreement, or in any event no later than four to six (4 -6) weeks before equipment is to be shipped to ensure timely completion of the project. Contractor will not ship the equipment until Contractor has received the payment. The remaining 50% will be billed to City f ollowing successful completion of the project and due Net 30.
3.1 Invoices submitted by Contractor to City must contain a brief description of work performed, time spent and City reference number. Within thirty (30) days of receipt of Contractor’s invoice, Ci ty will review invoice, and if acceptable make payment on approved invoice.
3.2 Upon completion of work and acceptance by City, Contractor shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability
45 (Rev. 10.30.18)
to pay any invoice for work performed which the Contractor fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.
4. Sufficiency of Contractor’s Work . All Contractor services, work, and deliverables shall be performed in a good and workmanlike manner with due diligence in accordance with the degree of skill normally exercised by similar contractors supplying services and work of a similar nature, and i n conformance with applicable laws, codes and professional standards. Contractor’s work shall be adequate and sufficient to meet the purposes of this Agreement.
5. Ownership of Work. All reports, work product, all other documents completed or partially completed by Contractor or its approved subcontractors, in performance of this Agreement, and if applicable, drawings, designs, and plan review comments shall become the property of th e City. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Contractor and its approved subcontractors agree to execute any additional documents that may be necessary to evidence such assignment. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Contractor and its appro ved subcontractors shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.
6. Timeliness. Time is of the essence in this Agreement. Further, Contractor acknowledges that the failure of Contractor to comply with the time limits described in Exhibit A and Exhibit F may result in economic or other losses to the City.
7. Changes. Both parties to this Agreement understand that it may become desirable or necessary during the term of this Agreement for City to modify the scope of services provided for under this Agreement. Any material extension or change in the scope of work shall be discussed with City and the change and cost shall be memorialized in a written amendment to the original contract prior to the performance of the additional work. Until the amendment is so executed, City will not be responsible to pay any charges Contractor may incur in performing such additional services, and Contractor shall not be required to perform any such additional services.
8. Amendment. No variation of the terms of this Agreement shall be valid unless an amendment is made in writing and signed by both parties.
9. Contractor’s Status.
9.1 In performing the obligations set forth in this Agreement, Contractor shall have the status of an independent contractor and Contractor shall not be
46 (Rev. 10.30.18)
considered to be an employee of the City for any purpose. All persons working for or under the direction of Contractor are its agents and employees and are not agents or employees of City. Contractor by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of City. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City. No agent, officer or employee of the City is to be considered an employee of the Contractor. It is understood by both Contractor and City that this Agreement shall not be construed or considered under any circumstances to create an employer- employee relationship or a joint venture.
9.2 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement.
Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. Contractor has control over the manner and means of performing the services under this Agreement. If necessary, Cont ractor has the responsibility for employing other persons or firms to assist Contractor in fulfilling the terms and obligations under this Agreement.
9.3 If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction, supervision and control of Contractor. All terms of employment including hours, wages, working conditions, discipline, hiring and discharging or any other term of employment or requirements of law shall be determined by the Contractor.
9.4 It is further understood and agreed that Contractor must issue W-2 forms or other forms as required by law for income and employment tax purposes for all of Contractor's assigned personnel under the terms and conditions of this Agreement.
10. Subcontractor.
10.1 Subcontractors shall not be recognized as having any direct or contractual relationship with City. Contractor shall be responsible for the work of subcontractors, which shall be subject to the provisions of this Agreement.
Subcontractors will be provided with a copy of the Agreement and be bound by its terms. Contractor is responsible to City for the acts and omissions of its subcontractors and persons directly or indirectly employed by them.
10.2 If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction, supervision and control of Contractor. All terms of employment including hours, wages working conditions, discipline, hiring, and discharging or any other term of employment 47 (Rev. 10.30.18)
or requirement of law shall be determined by Contractor.
10.3 It is further understood and agreed that Contractor must issue W-2 forms or other forms as required by law for income and empl oyment tax purposes for all of Contractor’s personnel.
11. Termination.
11.1 Termination for Convenience of City . The City may terminate this Agreement at any time by mailing a notice in writing to Contractor. The Agreement shall then be deemed terminated, and no further work shall be performed by Contractor. If the Agreement is so terminated, the Contractor shall b e paid for the work actually completed at the time the notice of termination is received. Should either party default in the performance of this Agreement or materially breach any of its provisions, the other party, at that party’s option, may terminate t his Agreement by giving written notification to the other party.
11.2 Funding- Non-Appropriation. It is mutually understood between the Parties that payment to the Contractor for performance shall be dependent upon the availability of appropriations by the City Council for the purposes of this Agreement. No legal liability on the part of the City for any payment may arise under this Agreement until funds are made available and until the Contractor has received funding availability, which will be confirmed in writing. If funding for any fiscal year is reduced or deleted, or if the City loses funding for any reason, the City, in its sole discretion, shall have the option to either (a) cause this Agreement to be canceled or terminated pursuant to applicable provisions of the Agreement; or (b) offer to amend the Agreement to reflect the reduced funding for this Agreement.
11.3 Any termination or cancellation by City prior to the installation of the equipment shall be considered an early termination and will require the City to pay for the cost of shipping the equipment back to Contractor if such equipment is pro cured and shipped to City or the City must pay for equipment in full within 60 days of early termination effective date. Should the City elect to ship the equipment back to Contractor, Contractor will refund City any monies paid to Contractor for said equipment, minus shipping and handling fees.
12. Non-Assignability. The Contractor shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Contractor shall be solely responsible for reimbursing subcontractors. However, Contractor may (with notice but without the prior consent) assign this Agreement: by operation of law, pursuant to a merg er or acquisition of all or substantially all of its stock or assets.
13. Indemnity and Hold Harmless . To the fullest extent permitted by law,
48 (Rev. 10.30.18)
Contractor shall hold harmless, defend at its own expense, and indemnify the City of Stockton, its officers, employees, agents, and volunteers, against any and all liability, claims, losses, damages, or expenses, inc luding reasonable attorney’s fees, arising from all acts or omissions of contractor or its officers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from the C ity of Stockton’s sole negligence or willful acts. The duty to defend and the duty to indemnify are separate and distinct obligations. The indemnification obligations of this section shall survive the termination of this agreement. Except with respect to C ontractor’s indemnification obligations hereunder, in no event will Contractor (including its suppliers) be liable (a) under any claim arising out of this Agreement in excess of the amount of any actual direct damages or loss, up to the total payment made by City to Contractor ; or (b) for lost profits or goodwill or for special, indirect, incidental, exemplary, punitive, or consequential damages, under any theory of liability. Under no circumstances will Contractor be liable for third party claims against City for losses or damages except with respect to Contractor’s express indemnification obligations hereunder.
14. Insurance. During the term of this Agreement, Contractor shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit B to this Agreement and shall otherwise comply with the other provisions of Exhibit B to this Agreement.
15. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed in Exhibit A to this Agreement.
16. Conformance to Applicable Laws. Contractor shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Contractor shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protecte d classification, including race, color, national origin, ancestry, sex or religion of such person.
17. Licenses, Certifications and Permits . Prior to the City’s execution of this Agreement and prior to the Contractor’s engaging in any operation or activity set forth in this Agreement, Contractor shall obtain a City of Stockton business license, which must be kept in effect during the term of this Agreement. Contractor covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement. Such licenses, certificates and permits shall be maintained in full force and effect during the term of this Agreement.
18. Records and Audits . Contractor shall maintain all records regarding this Agreement and the services performed for a period of three (3) years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit. To the extent Contractor renders services on a ti me and materials basis, Contractor shall maintain complete
49 (Rev. 10.30.18)
and accurate accounting records, in a form prescribed by City or, if not prescribed by City, in accordance with generally accepted accounting principles, such records to include, but not be limited to, payroll records, attendance cards, time sheets, and job summaries.
19. Confidentiality. Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.
20. Conflicts of Interest . Contractor covenants that other than this Agreement, Contractor has no financial interest with any official, employee or other representative of the City. Contractor and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Contractor’s services under this Agreement. If such an interest arises, Contractor shall immediately notify the City.
21. Waiver. In the event either City or Contractor at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation. No payment, partial payment, acceptance, or partial acceptance by City shall operate as a waiver on the part of City of any of its rights under this Agreement.
22. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the Federal District Court of California, Eastern District, Sacramento Division.
23. No Personal Liability. No official or employee of City shall be personally liable to Contractor in the event of any default or breach by the City or for any am ount due Contractor.
24. Severability. If any portion of this Agreement or application thereof to any person or circumstance shall be declared invalid by a court of competent jurisdiction or if it is found in contravention of any federal, state or city statue, ordinance or regulation the remaining provisions of this Agreement or the application thereof shall not be invalidated thereby and shall remain in full force and effect to the extent that the provisions of this Agreement are severable.
25. Non-Discrimination. During the performance of this Agreement, Contractor and its officers, employees, agents, representatives or subcontractors shall not unlawfully discriminate in violation of any federal, state, or local law, rule or regulation against any employee, applicant for employment or perso n receiving services under this Agreement because of race, religion, color, national origin, ancestry, physical or mental disability, medical condition (including genetic characteristics), marital status,
50 (Rev. 10.30.18)
age, political affiliation, gender identity, gender expression, sex or sexual orientation, family and medical care leave, pregnancy leave, or disability leave. Contractor and its officers, employees, agents, representative or subcontractors shall comply with all applicable Federal, State and local laws and regulations related to non-discrimination and equal opportunity, including without limitation the City’s nondiscrimination policy; the Fair Employment and Housing Act (Government Code sections 12990 (et seq.); California Labor Code sections 1101, 1102 and 1102.1; the Federal Civil Rights Act of 1964 (P.L. 88 -352), as amended; and all applicable regulations promulgated in the California Code of Regulation or Code of Federal Regulations. Title VI of the Civil Rights Act of 1964 requires that “no person in the United States shall, on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” (42 USC
Section 2000d). http://www.dol.gov/oasam/regs/statutes/titlevi.htm.
The City requires compliance with the requirements of Title VI in all of its programs and activities regardless of funding source.
26. Force Majeure . Neither party shall be responsible for delays or failures in performance resulting from acts of God, acts of civil or military authority, terrorism, fire, flood, strikes, war, epidemics, pandemics, shortage of power or other acts or causes reasonably beyond the control of that party. The party experiencing the force majeure event agrees to give the other party notice promptly following the occurrence of a force majeure event, and to use diligent efforts to re -commence performance as promptly as commercially practicable.
27. Taxes and Charges. Contractor shall be responsible for payment of all taxes, fees, contributions or charges applicable to the conduct of the Contractor’s business.
28. Cumulative Rights. Any specific right or remedy provided in this Agreement will not be exclusive but will be cumulative of all other rights and remedies to which may be legally entitled.
29. Advice of Attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice.
30. Heading Not Controlling. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.
31. Entire Agreement, Integration, and Modification.
31.1 This Agreement represents the entire integrated agreement between Contractor and the City; supersedes all prior negotiations, representations, or agreements, either written or oral between the parties and may be amended only by a written Amendment signed by the Contractor and City Manager.
51 (Rev. 10.30.18)
31.2 All Exhibits to this Agreement and this Agreement are i ntended to be construed as a single document.
32. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
33. Authority. The individual(s) executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
34. This Agreement between Contractor and City governs the installation of the parking equipment as defined in the Scope of Work above and ongoing Software -as-a- Service (SaaS) required to run the parking equipment after it’s installed. Such ongoing services are defined in Exhibit H and included herein.
52 (Rev. 10.30.18)
EXHIBIT D
PROFESSIONAL SERVICES SPECIAL TERMS AND CONDITIONS
1. Definitions. The following words and phrases have the following meanings for purposes of this Agreement:
1.1 "Services" means, collectively, the services, duties and responsibilities described in Exhibit A of this Agreement and any and all work necessary to complete them or carry them out fully and to the standard of performance required in this Agreement.
1.2 “Deliverable” means quantifiable goods or services that will be provided upon completion of a project. A deliverable is any tangible material, work or thing delivered by one party to the other, including associated technical documentation. A deliverable can be tangible or intangible parts of the development process, and often are specified functions or characteristics of the project.
2. General. The following terms and conditions are applicable for the Professional Services only. The special conditions shall be read in conjunction with the Standard Agreement, General Terms and Conditions (“GTC”) Exhibit C, and all other Exhibits identified in the Standard Agreement.
2.1 Where any portion of the GTC is in conflict to or at variance with any provisions of the Special Conditions of the Agreement, then unless a different intention stated, the provision(s) of the Special Conditions of the Agreement shall be deemed to override the provision(s) of GTC only to the extent that such conflict or variations in the Special Conditions of the Agreement are not possible of being reconciled with the provisions of the GTC.
2.2 In the case of modification of a part or provision of the GTC, th e unaltered part or provision, or both shall remain in effect. The Special Conditions shall relate to a particular project and be peculiar to that project but shall not weaken the character or intent of the GTC.
3. Time for Performance.
3.1 Contractor shall perform the services according to the schedule contained in Exhibit F.
53 (Rev. 10.30.18)
3.2 Timeliness of Performance i) Contractor shall provide the Services, and Deliverables within the term and within the time limits required under this Agreement, pursuant to the provisions of Exhibit A and Exhibit F. ii) Neither Contractor nor Contractor’s agents, employees nor subcontractors are entitled to any damages from the City, nor is any party entitled to be reimbursed by the City, for damages, charges or other losses or expenses incurred by Contractor by reason of delays or hindrances in the performance of the Services, whether or not caused by the City.
4. Standard of Performance
In addition to Exhibit C, Section 4 and 17, Contractor agrees as follows:
4.1 Contractor’s Services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Contractor’s profession currently practicing under similar conditions. Contractor shall comply with the profession’s standard of performance, applicable laws, regulations, and industry standards. By delivery of completed work, Contractor certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws. If Contractor is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Contractor shall maintain that license, certificati on, registration or other similar requirement throughout the term of this Agreement.
4.2 Contractor acknowledges that it is entrusted with or has access to valuable and confidential information and records of the City and with respect to that information, Contractor agrees to be held to the standard of care of a fiduciary. Contractor shall assure that all services that require the exercise of professional skills or judgment are accomplished by professionals qualified and competent in the applicable discipline and appropriately licensed, if required by law. Contractor must provide copies of any such licenses. Contractor remains responsible for the professional and technical accuracy of all Services or Deliverables furnished, whether by Contractor or its subcontr actors or others on its behalf. All Deliverables must be prepared in a form and content satisfactory to the Using Agency and delivered in a timely manner consistent with the requirements of this Agreement.
4.3 If Contractor fails to comply with the foregoing standards, Contractor must perform again, at its own expense, all Services required to be re-performed as a direct or indirect result of that failure. Any review, approval, acceptance or payment for any of the Services by the City does not relieve Contractor of its responsibility for the professional skill and care and technical accuracy of its Services and Deliverables. This provision in no way limits the City’s rights against Contractor either under this Agreement, at law or in equity.
5. Compensation
54 (Rev. 10.30.18)
5.1 In addition to Section 3 Compensation in Exhibit C – GTC, the Contractor shall be compensated for the services provided under this Agreement as follows:
5.1.1 Contractor shall be compensated for services rendered and accepted under this Agreement and shall be paid, in arrears on a not to exceed basis, based upon the rates set forth in Exhibit E attached hereto and made a part of this Agreement. Contractor may va ry the compensation for each task in Exhibit E provided that the total project compensation listed in Exhibit E and the Standard Agreement is not exceeded. Contractor may also bill at the completion of phases /facilities, rather than monthly.
6. Personnel
6.1 None of the work or services covered by this Agreement shall be subcontracted without the prior written approval of the City. Any work or services subcontracted hereunder shall be specified by written agreement and shall be subject to each provision of this Agreement. Contractor shall provide subcontractor a copy of this fully executed Agreement.
6.2 Contractor agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement. The payment made to Contractor pursuant to this Agreement shall be the full and complete compensation to which Contractor and Contractor’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither Contractor nor Contractor’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Contractor. The City shall not be required to pay any workers' compensation insurance on behalf of Contractor. Contractor shall pay, when and as due, any and all taxes incurred as a result of Contractor’s compensati on hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
6.3 Key Personnel : Because of the special skills required to satisfy the requirements of this Agreement, Contractor shall not reassign or replace key per sonnel without the written consent of the City, which consent the City will not unreasonably withhold. "key personnel" means those job titles and the persons assigned to those positions in accordance with the provisions of this Agreement. The City may at a ny time in writing notify Contractor that the City will no longer accept performance of Services under this Agreement by one or more Key Personnel listed. Upon that notice Contractor shall immediately suspend the services of the key person or persons and m ust replace him or them in accordance with the terms of this Agreement. A list of key personnel is found in Exhibit A, Scope of Services.
55 (Rev. 10.30.18)
7. Reports and Information
Contractor shall at such times and in such forms as the City may require furnish the City such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters are covered by this Agreement as specified in Exhibit A and Exhibit E.
8. Findings Confidential
All of the reports, information, data, et cetera, prepared or assembled by the Contractor under this Agreement are confidential and the Contractor agrees that they shall not be made available to any individual or organization without the prior written approval o f the City. Contractor shall not be required under the provisions of this paragraph to keep confidential any data or information which is or becomes publicly available, is required by applicable law or by proper legal or governmental authority, is already rightfully in the Contractor’s possession without obligation of confidentiality, is independently developed by Contractor outside the scope of this Agreement or is rightfully obtained from third parties. Contractor shall give City prompt notice of any such legal or governmental demand and reasonably cooperate with City in any effort to seek a protective order or otherwise to contest such required disclosure.
9. Copyright
No materials, including but not limited to reports, maps, or documents produced as a resu lt of this Agreement, in whole or in part, shall be available to Contractor for copyright purposes. Any such materials produced as a result of this Agreement that might be subject to copyright shall be the property of the City and all such rights shall belong to the City, and the City shall be sole and exclusive entity who may exercise such rights.
10. Deliverables
Contractor shall prepare or provide to the City various Deliverables. "Deliverables" include work product, such as written reviews, recommendations , reports and analyses, produced by Contractor for the City. The City may reject Deliverables that do not include relevant information or data, or do not include all documents or other materials specified in this Agreement or reasonably necessary for the p urpose for which the City made this Agreement or for which the City intends to use the Deliverables. If the City determines that Contractor has failed to comply with the foregoing standards, it has 30 days from the discovery to notify Contractor of its failure. If Contractor does not correct the failure, or if it is possible to do so, within 30 days after receipt of notice from the City specifying the failure, then the City, by written notice, may treat the failure as a default of this Agreement.
Partial or incomplete Deliverables may be accepted for review only when required for a specific and well-defined purpose and when consented to in advance by the City. Such Deliverables will not be considered as satisfying the requirements of this Agreement and
56 (Rev. 10.30.18)
partial or incomplete Deliverables in no way relieve Contractor of its commitments under this Agreement.
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EXHIBIT E
COMPENSATION SCHEDULE
The Contractor shall be compensated for the services identified in Exhibit A, Exhibit C, and Exhibit D to this Agreement as follows:
1. Project Price
1.1 The maximum the Contractor shall be paid on this Agreement is $ 1,962,892 (hereafter the “not to exceed” amount). The “not to exceed” amount includes all payments to be made pursuant to this Agreement, including City approved reimbursable expenses, if any. Nothing in this Agreement requires the City to pay for work that does not meet the Standard of Performance identified in Exhibit D section 4 or other requirements of this Agreement.
1.2 Standard Reimbursable Items : Only the reimbursable items identified in Exhibit A, C, and D (Compensation), shall be compensated to the Contractor.
Reimbursable expenses will be reimbursed without markup. Fees plus reimbursable expenses shall not exceed the amount set forth in secti on 1.1 of this Exhibit and a copy of the original invoice for the items listed in i, ii or iii below shall be attached to the invoice submitted to the City for reimbursement. Payments shall be based upon work documents submitted by the Contractor to the City and accepted by the City as being satisfactory to City’s needs. The City shall not pay a markup on any of the items listed in i, ii or iii.
Additionally, items such a telephone, fax, postage or freight are already included in the billable hourly rate. Contractor shall be reimbursed the direct expenses, which are the actual cost of the following items that are reasonable, necessary and actually incurred, by the Contractor in connection with the services:
i. Expenses, fees or charges for printing, reproduction or binding of documents at actual costs with no markup added to the actual cost.
ii. Any filing fees, permit fees, or other fees paid or advanced by the Contractor at actual costs with no markup added to the actual cost.
iii. Travel expenses shall be reimbursed in accordance with the City’s travel policy, which is incorporated herein by reference.
Reimbursement shall be made at actual costs with no markup added to the actual cost.
1.3 The Contractor shall be entitled to receive payments for its work performed pursuant to the Agreement. The City will pay Contractor based on invoices for
58 (Rev. 10.30.18)
acceptable work performed and approved until the “not to exceed” amount is reached.
Thereafter, Contract or must complete services based on the Agreement without additional compensation unless there is a material change to the Statement of Work and Scope by a written Amendment.
1.4 If work is completed before the “not to exceed” amount is reached, the Contractor’s compensation will be based on the Contractor’s invoices previously submitted for acceptable work performed and approved.
1.5 Subcontractor Costs: Compensation for subcontractors shall be limited to the same restrictions imposed on the Contractor. M aximum markup Contractor may apply to subcontractor fees, minus reimbursable expenses, shall not exceed __10__%.
2. Task Price . The prices(s) for the services and reimbursable expenses as described in Exhibit A of this Agreement, are included in Exhibits G and H.
3. Hourly Rates . A listing of hourly billable rates that Contractor shall apply for additional services requested of the Contractor is attached within Exhibits G and H .
Contractor shall be compensated based on the hourly rates set forth, on a time and material basis for those servi ces that are within the general scope of services of this Agreement, but beyond the description of services required under Exhibit A, and all services are reasonably necessary to complete the standards of performance required by this Agreement. Any change s and related fees shall be mutually agreed upon between the parties by a written amendment to this Agreement.
4. Invoice to Address. Each invoice submitted shall identify the specific task(s) listed in Exhibit A and this Exhibit, and the completed work product/deliverable for the agreed upon price listed in this Exhibit. Invoices shall be submitted to the below address:
City of Stockton – Economic Development Department
Attention: Parking Authority
400 E Main Street, 4th Floor
Stockton, CA 95202
59 (Rev. 10.30.18)
EXHIBIT F
TIMELINE
1. Contractor shall complete the requested services identified in Exhibit A as follows:
1.1 TIMELINE FOR COMPLETION OF WORK
1.1.1 Timing: The Contractor and City acknowledge the commencement of the project will follow the date reference in Section 2, page 1, of the Standard Agreement, but no later than five (5) weeks within the fully execution the Contract and after the project locations are equipped with proper network connections for the PARCS system, unless otherwise approved in writing by the City. The following timeline is meant as a guide only:
1.1.1.1 PARCS installation: Within five (5) weeks of the Contractor receiving a fully executed copy of the
Contract, from the City.
1.1.1.2 PARCS installation duration per facility: three (3) to five (5) days per each facility.
1.1.1.3 Completion Date: A fully operational PARCS system will be installed, to satisfaction of the City, no later than six (6) months after the execution of the Contract.
60 (Rev. 10.30.18)
EXHIBIT G
DETAILED EQUIPMENT LISTING BY FACILITY
+
Stockton
- Coy Garage
Q-27692
Proposal for:
Laz Parking
Facility at:
130
N Hunter
Stockton, California, 95202
United States
Created By:
Rickey
Sanchez
FlashParking, Inc.
(800) 213-3706
[email protected]
+1 9163358306
Quote Summary
Product Type Monthly Recurring
Subtotal One-time Subtotal
Hardware $0.00 $97,200.00
Software - Term:84 months $0.00 $31,449.60
Installation $0.00 $26,650.00
Implementation $0.00 $1,350.00
Custom $0.00 $24,106.43
Warranty $0.00 $0.00
Total $0.00 $180,756.03
Tax Details
Tax Amount
Sales Tax Details $11,095.37
Total $191,851.40
Hardware
Product Qty Unit Price Subtotal
Smart Station Wall Mount (RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $13,880.00 Smart Station (RFID+Barcode+EMV)(Wrapped) 4.00 $13,880.00 $55,520.00 Smart Station Battery Back Up Pack 5.00 $1,200.00 $6,000.00 Flash Care Kit for Touch Screen Kiosk-EMV 1.00 $6,600.00 $6,600.00 10' Straight Arm 3.00 $0.00 $0.00
12' Straight Arm 3.00 $0.00 $0.00
Magnetic Gate Column 3.00 $3,000.00 $9,000.00
Straight Gate Arm Care Kit 1.00 $450.00 $450.00
Magnetic Back up Battery Pack 3.00 $1,000.00 $3,000.00 950 W Heater 4.00 $0.00 $0.00
100 W Heater 1.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 6.00 $0.00 $0.00 Network Kit 1.00 $2,000.00 $2,000.00
Reversible Lane Controller 1.00 $750.00 $750.00
Total $97,200.00
Installation
Product Qty Unit Price Subtotal
Gate Installation 3.00 $1,050.00 $3,150.00
Smart Station Installation 5.00 $2,250.00 $11,250.00
CAT6 Cabling and Conduit Installation for Smart Station- 1 Foot 175.00 $30.00 $5,250.00 Smart Station Back Up Battery Pack Installation 5.00 $400.00 $2,000.00 LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 EMV Gateway Setup 1.00 $3,000.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service Setup Fee (per location) 1.00 $0.00 $0.00 Shipping and Handling 8.00 $250.00 $2,000.00
Total $26,650.00
Implementation
Product Qty Unit Price Subtotal
Implementation Fee 3 days $1,350.00 $1,350.00
Travel & Expenses 3 days $3,750.00 $0.00
Total $1,350.00
Warranty
Product Qty Unit Price Subtotal
FlashPARCS Extended Warranty 1.00 $0.00 $0.00
FlashPARCS Standard Warranty 5.00 $0.00 $0.00
Total $0.00
Software - Term:84 months
Product Qty Subtotal
LAZGO 1.00 Included
Validation Module 1.00 Included
Multi-Lingual Module 1.00 Included
Real-time Reporting Suite 1.00 Included
FlashPARCS Software License 5.00 $26,611.20
FlashAccess Bluetooth-Module 1.00 Included
24/7 Phone and Online Support 1.00 Included
Onscreen Kiosk Banner Advertising 1.00 Included
Access via Credit Card and Mobile Number 1.00 Included LAZBI Integration (per location/per month) 1.00 Included Managed Network Services with 4G/LTE Back-up 1.00 Included Monthly Parkers Access via Mobile Phone (IVR) 1.00 $4,838.40 Mobile App Module (for managing parking operations) 1.00 Included LAZ Monthly Mgmnt-Subscription Service Integration (per location) 1.00 Included Ongoing PCI compliance + Software Updates and general software patches 1.00 Included Total $31,449.60
Custom
Product Qty Unit Price
Monthly
Recurring
Subtotal
One-Time
Subtotal
Infrastructure
Cat-5 Cable & Conduit, 3/4" EMT Conduit Hot
Galvanized Steel
1.00 $8,625.00 $0.00 $8,625.00
Extended Warranty
Extended Warranty Years 3-7 1.00 $15,481.43 $0.00 $15,481.43 Total $0.00 $24,106.43
Lane Details
Facility Level
Product Qty Unit Price Monthly Cost One-time Cost
Flash Care Kit for Touch Screen Kiosk-EMV 1.00 $6,600.00 $0.00 $6,600.00 Straight Gate Arm Care Kit 1.00 $450.00 $0.00 $450.00
Network Kit 1.00 $2,000.00 $0.00 $2,000.00
EMV Gateway Setup 1.00 $3,000.00 $0.00 $3,000.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 $0.00 LAZ Monthly Mgmnt-Subscription Service
Setup Fee (per location) 1.00 $0.00 $0.00 $0.00
Shipping and Handling 8.00 $250.00 $0.00 $2,000.00
Implementation Fee 3 days $1,350.00 $0.00 $1,350.00
Travel & Expenses 3 days $3,750.00 $0.00 $0.00
FlashPARCS Extended Warranty 1.00 $0.00 $0.00 $0.00
Managed Network Services with 4G/LTE
Back-up 1.00 $0.00 $0.00 $0.00
24/7 Phone and Online Support 1.00 $0.00 $0.00 $0.00
FlashPARCS Standard Warranty 5.00 $0.00 $0.00 $0.00
Ongoing PCI compliance + Software
Updates and general software patches 1.00 $0.00 $0.00 $0.00 FlashPARCS Software License 5.00 $26,611.20 $0.00 $26,611.20 Onscreen Kiosk Banner Advertising 1.00 $0.00 $0.00 $0.00 Multi-Lingual Module 1.00 $0.00 $0.00 $0.00
Access via Credit Card and Mobile Number 1.00 $0.00 $0.00 $0.00 FlashAccess Bluetooth-Module 1.00 $0.00 $0.00 $0.00
Real-time Reporting Suite 1.00 $0.00 $0.00 $0.00
LAZGO 1.00 $0.00 $0.00 $0.00
Mobile App Module (for managing parking
operations) 1.00 $0.00 $0.00 $0.00
Monthly Parkers Access via Mobile Phone
(IVR) 1.00 $4,838.40 $0.00 $4,838.40
Validation Module 1.00 $0.00 $0.00 $0.00
LAZ Monthly Mgmnt-Subscription Service
Integration (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Integration (per location/per month) 1.00 $0.00 $0.00 $0.00 Total $0.00 $46,849.60
Entry Lane Reversible
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Total $0.00 $23,530.00
Exit Lane - Reversible
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Total $0.00 $22,780.00
Pay on Foot
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 950 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 100.00 $30.00 $0.00 $3,000.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Total $0.00 $20,730.00
Pedestrian Door
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Wall Mount
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 75.00 $30.00 $0.00 $2,250.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Total $0.00 $19,980.00
Exit Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Total $0.00 $22,780.00
DISCLAIMERS
Travel & Expenses
Travel & Expenses to be billed post installation on final invoice including:
● Market rates for airfare and hotel
● Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility
Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards.
FlashPARCS Equipment
● Equipment
orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project.
FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation.
● The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ● Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first.
Delivery Lead Time
● Smart Stations
and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable).
Excludes orders
with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer.
Cash Machine
● Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ● Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty.
Standard Installation
• Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ● Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work.
● Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ● All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor.
● Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ● The
installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ● Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit **
● Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ● Removing old entry (ticket/spitter) or exit (exit verifier) machine ● Removing old gate (when applicable)
● Cutting, installing & calibrating new arming and safety loops ● Connecting both loops to the gate
● Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up)
● Bolting down gate
● Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection
● The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein.
● We
will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ● For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ● LPR
Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ● Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ● Umojo
pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us.
● Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included)
• Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. • Extending
or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals.
** Not to exceed 15 feet
*** Old Equipment disposal not included in price
EXCLUSIONS:
● All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable).
Standard Installation
EXCLUDES anything not specifically listed above.
Standard Installation EXCLUSION examples:
● Removing booths, structures, or similar
● Replacing or installing new bollards
● Disposing of old equipment in a remote site or dump site ● Establishing new electrical lines
● Re-routing electrical lines
● Performing any civil work such as, but not limited to, island construction ● Obtaining permit or licensure in any capacity or anything that requires a permit ● Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ● (Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty
LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers).
For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section.
Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include:
● Cash Machines, cash boxes, and related cash machine parts ● Additional gate kits
● AVI/LPR equipment, set-up, and installation
● Any gate more than 12 feet in length
● Any LED gate
● Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ● Valet subscription services
● Valet hardware
● Kiosk wrap
● Custom controllers
● Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ● Any additional modules, but subject to Section 2.8
● Any custom software modifications
● Bollards
● Pedestal (i.e. prox only)
● Commend intercoms
● EMV Chip Credit Card Reader
● Rate Display
● Prox
cards
Transcore Reader
● Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser.
LPR Cameras
● LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received.
Gates
● Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ● LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule.
Tagmaster Reader
● TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products.
FlashValet
● FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ● Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability.
● For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew.
BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT.
* For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions.
* FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal.
* Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies:
Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader-
based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded.
Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/
*FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). *Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless otherwise clearly stated in the proposal.
Equipment Service Options :
A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team.
B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below:
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00
2HRS $ 465.60 $ 644.80 $ 824.00
3 HRS $ 643.40 $ 912.20 $ 1,181.00
4 HRS $ 821.20 $ 1,179.60 $ 1,538.00
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AZ, CO, OR & PA $141.68 $212.52 $283.36
1 HR $251.68 $322.52 $393.36
2HRS $393.36 $535.04 $676.72
3 HRS $535.04 $747.56 $960.08
4 HRS $676.72 $960.08 $1,243.44
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
Everywhere else (US only) $130.20 $195.30 $260.40
1 HR $240.20 $305.30 $370.40
2HRS $370.40 $500.60 $630.80
3 HRS $500.60 $695.90 $891.20
4 HRS $630.80 $891.20 $1,151.60
+
Stockton
- Market Garage
Q-27694
Proposal for:
Laz Parking
Facility at:
430
EAST MARKET
Stockton, California, 95202
United States
Created By:
Rickey
Sanchez
FlashParking, Inc.
(800) 213-3706
[email protected]
+1 9163358306
Quote Summary
Product Type Monthly Recurring
Subtotal One-time Subtotal
Hardware $0.00 $136,344.50
Software - Term:84 months $0.00 $159,667.20
Installation $0.00 $43,000.00
Implementation $0.00 $1,800.00
Custom $0.00 $39,046.16
Warranty $0.00 $0.00
Total $0.00 $379,857.86
Tax Details
Tax Amount
Sales Tax Details $26,416.97
Total $406,274.83
Hardware
Product Qty Unit Price Subtotal
Smart Station (RFID+Barcode+EMV)(Wrapped) 3.00 $13,880.00 $41,640.00 Smart Station Wall Mount (RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $13,880.00 Smart Station Battery Back Up Pack 8.00 $1,200.00 $9,600.00 Smart Station Mini (RFID) 4.00 $2,320.00 $9,280.00
Flash Care Kit Plus for Touch Screen Kiosk-EMV 1.00 $7,000.00 $7,000.00 Magnetic Gate Column 6.00 $3,000.00 $18,000.00
10' Straight Arm 3.00 $0.00 $0.00
Magnetic Back up Battery Pack 6.00 $1,000.00 $6,000.00
Straight Gate Arm Care Kit 1.00 $450.00 $450.00
12' Straight Arm 6.00 $0.00 $0.00
Complete LPR Camera Pole-"L" Type 6.00 $2,020.00 $12,120.00 FlashVision License Plate Recognition Kit 6.00 $0.00 $0.00 HID Long Range Card Reader Kit (MaxiProx) 4.00 $1,500.00 $6,000.00 52-55" Outdoor Anti-Glare Display Enclosure with 2 Fans 1.00 $1,130.00 $1,130.00 55" Slim Direct-Lit LED Display 3.00 $2,236.50 $6,709.50 950 W Heater 3.00 $0.00 $0.00
100 W Heater 5.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 12.00 $0.00 $0.00 Network Kit 1.00 $2,000.00 $2,000.00
Reversible Lane Controller 3.00 $750.00 $2,250.00
Smart Station Mini Hat FP Grey 1.00 $0.00 $0.00
Bollard Assembly 1.00 $285.00 $285.00
Total $136,344.50
Installation
Product Qty Unit Price Subtotal
Smart Station Installation 8.00 $2,250.00 $18,000.00
Gate Installation 6.00 $1,050.00 $6,300.00
LPR Installation 6.00 $750.00 $4,500.00
Display Monitor Installation 3.00 $1,000.00 $3,000.00
CAT6 Cabling and Conduit Installation for Smart Station- 1 Foot 50.00 $30.00 $1,500.00 Smart Station Back Up Battery Pack Installation 8.00 $400.00 $3,200.00 EMV Gateway Setup 1.00 $3,000.00 $3,000.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 LAZ Monthly Mgmnt-Subscription Service Setup Fee (per location) 1.00 $0.00 $0.00 Shipping and Handling 14.00 $250.00 $3,500.00
Total $43,000.00
Implementation
Product Qty Unit Price Subtotal
Implementation Fee 4 days $1,800.00 $1,800.00
Travel & Expenses 4 days $5,000.00 $0.00
Total $1,800.00
Warranty
Product Qty Unit Price Subtotal
FlashPARCS Extended Warranty 1.00 $0.00 $0.00
FlashPARCS Standard Warranty 8.00 $0.00 $0.00
Total $0.00
Software - Term:84 months
Product Qty Subtotal
LAZGO 1.00 Included
Validation Module 1.00 Included
Multi-Lingual Module 1.00 Included
FlashVision Car Counting 6.00 $90,720.00
Real-time Reporting Suite 1.00 Included
FlashPARCS Software License 8.00 $33,868.80
FlashAccess Bluetooth-Module 1.00 Included
24/7 Phone and Online Support 1.00 Included
Onscreen Kiosk Banner Advertising 1.00 Included
FlashVision Signature + LPR + Counts 2.00 $30,240.00
Access via Credit Card and Mobile Number 1.00 Included LAZBI Integration (per location/per month) 1.00 Included Managed Network Services with 4G/LTE Back-up 1.00 Included Monthly Parkers Access via Mobile Phone (IVR) 1.00 $4,838.40 Mobile App Module (for managing parking operations) 1.00 Included LAZ Monthly Mgmnt-Subscription Service Integration (per location) 1.00 Included Ongoing PCI compliance + Software Updates and general software patches 1.00 Included Total $159,667.20
Custom
Product Qty Unit Price
Monthly
Recurring
Subtotal
One-Time
Subtotal
Infrastructure
Conduit & Cat-6 Cable 1.00 $17,330.00 $0.00 $17,330.00 Extended Warranty
Extended Warranty Years 3-7 1.00 $21,716.16 $0.00 $21,716.16 Total $0.00 $39,046.16
Lane Details
Facility Level
Product Qty Unit Price Monthly Cost One-time Cost
Flash Care Kit Plus for Touch Screen Kiosk-
EMV 1.00 $7,000.00 $0.00 $7,000.00
Straight Gate Arm Care Kit 1.00 $450.00 $0.00 $450.00
52-55" Outdoor Anti-Glare Display
Enclosure with 2 Fans 1.00 $1,130.00 $0.00 $1,130.00
55" Slim Direct-Lit LED Display 3.00 $2,236.50 $0.00 $6,709.50 Network Kit 1.00 $2,000.00 $0.00 $2,000.00
Display Monitor Installation 3.00 $1,000.00 $0.00 $3,000.00 EMV Gateway Setup 1.00 $3,000.00 $0.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service
Setup Fee (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 $0.00 Shipping and Handling 14.00 $250.00 $0.00 $3,500.00
Travel & Expenses 4 days $5,000.00 $0.00 $0.00
24/7 Phone and Online Support 1.00 $0.00 $0.00 $0.00
Managed Network Services with 4G/LTE
Back-up 1.00 $0.00 $0.00 $0.00
Implementation Fee 4 days $1,800.00 $0.00 $1,800.00
FlashPARCS Extended Warranty 1.00 $0.00 $0.00 $0.00
FlashPARCS Standard Warranty 8.00 $0.00 $0.00 $0.00
Ongoing PCI compliance + Software
Updates and general software patches 1.00 $0.00 $0.00 $0.00 LAZGO 1.00 $0.00 $0.00 $0.00
Mobile App Module (for managing parking
operations) 1.00 $0.00 $0.00 $0.00
Monthly Parkers Access via Mobile Phone
(IVR) 1.00 $4,838.40 $0.00 $4,838.40
Access via Credit Card and Mobile Number 1.00 $0.00 $0.00 $0.00 FlashVision Signature + LPR + Counts 2.00 $15,120.00 $0.00 $30,240.00 Onscreen Kiosk Banner Advertising 1.00 $0.00 $0.00 $0.00 FlashAccess Bluetooth-Module 1.00 $0.00 $0.00 $0.00
FlashPARCS Software License 8.00 $33,868.80 $0.00 $33,868.80 Real-time Reporting Suite 1.00 $0.00 $0.00 $0.00
Validation Module 1.00 $0.00 $0.00 $0.00
Multi-Lingual Module 1.00 $0.00 $0.00 $0.00
LAZ Monthly Mgmnt-Subscription Service
Integration (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Integration (per location/per month) 1.00 $0.00 $0.00 $0.00 Total $0.00 $97,536.70
After Hour Entry Lane - California
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 50.00 $30.00 $0.00 $1,500.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Bollard Assembly 1.00 $285.00 $0.00 $285.00
Smart Station Mini Hat FP Grey 1.00 $0.00 $0.00 $0.00
Total $0.00 $10,205.00
Entry Lane - California
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00
Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $30,610.00
Exit Lane - California
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 LPR Installation 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $30,610.00
Entry Lane - Sutter
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $41,420.00
Entry Lane - Sutter Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $41,420.00
Exit Lane - Sutter Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 LPR Installation 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $30,610.00
Exit Lane - Sutter
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00
10' Straight Arm 1.00 $0.00 $0.00 $0.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 LPR Installation 1.00 $750.00 $0.00 $750.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $40,670.00
Pedestrian Door - Sutter
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Wall Mount
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Total $0.00 $17,730.00
DISCLAIMERS
Travel & Expenses
Travel & Expenses to be billed post installation on final invoice including:
● Market rates for airfare and hotel
● Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility
Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards.
FlashPARCS Equipment
● Equipment
orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project.
FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation.
● The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ● Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first.
Delivery Lead Time
● Smart Stations
and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable).
Excludes orders
with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer.
Cash Machine
● Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ● Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty.
Standard Installation
• Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ● Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work.
● Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ● All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor.
● Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ● The
installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ● Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit **
● Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ● Removing old entry (ticket/spitter) or exit (exit verifier) machine ● Removing old gate (when applicable)
● Cutting, installing & calibrating new arming and safety loops ● Connecting both loops to the gate
● Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up)
● Bolting down gate
● Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection
● The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein.
● We
will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ● For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ● LPR
Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ● Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ● Umojo
pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us.
● Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included)
• Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. • Extending
or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals.
** Not to exceed 15 feet
*** Old Equipment disposal not included in price
EXCLUSIONS:
● All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable).
Standard Installation
EXCLUDES anything not specifically listed above.
Standard Installation EXCLUSION examples:
● Removing booths, structures, or similar
● Replacing or installing new bollards
● Disposing of old equipment in a remote site or dump site ● Establishing new electrical lines
● Re-routing electrical lines
● Performing any civil work such as, but not limited to, island construction ● Obtaining permit or licensure in any capacity or anything that requires a permit ● Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ● (Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty
LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers).
For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section.
Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include:
● Cash Machines, cash boxes, and related cash machine parts ● Additional gate kits
● AVI/LPR equipment, set-up, and installation
● Any gate more than 12 feet in length
● Any LED gate
● Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ● Valet subscription services
● Valet hardware
● Kiosk wrap
● Custom controllers
● Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ● Any additional modules, but subject to Section 2.8
● Any custom software modifications
● Bollards
● Pedestal (i.e. prox only)
● Commend intercoms
● EMV Chip Credit Card Reader
● Rate Display
● Prox
cards
Transcore Reader
● Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser.
LPR Cameras
● LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received.
Gates
● Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ● LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule.
Tagmaster Reader
● TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products.
FlashValet
● FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ● Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability.
● For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew.
BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT.
* For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions.
* FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal.
* Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies:
Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader-
based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded.
Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/
*FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). *Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless otherwise clearly stated in the proposal.
Equipment Service Options :
A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team.
B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below:
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00
2HRS $ 465.60 $ 644.80 $ 824.00
3 HRS $ 643.40 $ 912.20 $ 1,181.00
4 HRS $ 821.20 $ 1,179.60 $ 1,538.00
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AZ, CO, OR & PA $141.68 $212.52 $283.36
1 HR $251.68 $322.52 $393.36
2HRS $393.36 $535.04 $676.72
3 HRS $535.04 $747.56 $960.08
4 HRS $676.72 $960.08 $1,243.44
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
Everywhere else (US only) $130.20 $195.30 $260.40
1 HR $240.20 $305.30 $370.40
2HRS $370.40 $500.60 $630.80
3 HRS $500.60 $695.90 $891.20
4 HRS $630.80 $891.20 $1,151.60
+
Stockton
- Stewart Eberhardt Garage
Q-27691
Proposal for:
Laz Parking
Facility at:
15 NORTH EL DORADO
Stockton, California, 95202
United States
Created By:
Rickey
Sanchez
FlashParking, Inc.
(800) 213-3706
[email protected]
+1 9163358306
Quote Summary
Product Type Monthly Recurring
Subtotal One-time Subtotal
Hardware $0.00 $209,480.50
Software - Term:84 months $0.00 $229,824.00
Installation $0.00 $67,400.00
Implementation $0.00 $2,700.00
Custom $0.00 $40,356.11
Warranty $0.00 $0.00
Total $0.00 $549,760.61
Tax Details
Tax Amount
Sales Tax Details $40,088.55
Total $589,849.16
Hardware
Product Qty Unit Price Subtotal
Smart Station Battery Back Up Pack 10.00 $1,200.00 $12,000.00 Smart Station (RFID+Barcode+EMV)(Wrapped) 5.00 $13,880.00 $69,400.00 Smart Station Wall Mount (RFID+Barcode+EMV)(Wrapped) 2.00 $7,680.00 $15,360.00 Smart Station Mini (RFID) 3.00 $2,320.00 $6,960.00
Flash Care Kit Plus for Touch Screen Kiosk-EMV 1.00 $7,000.00 $7,000.00 12' Straight Arm 7.00 $0.00 $0.00
10' Straight Arm 5.00 $0.00 $0.00
Straight Gate Arm Care Kit 1.00 $450.00 $450.00
Magnetic Back up Battery Pack 7.00 $1,000.00 $7,000.00 Magnetic Gate Column 7.00 $3,000.00 $21,000.00
Complete LPR Camera Pole-"L" Type 6.00 $2,020.00 $12,120.00 FlashVision License Plate Recognition Kit 6.00 $0.00 $0.00 XT-5 UHF Tagmaster Kit 4.00 $4,580.00 $18,320.00
HID Long Range Card Reader Kit (MaxiProx) 6.00 $1,500.00 $9,000.00 52-55" Outdoor Anti-Glare Display Enclosure with 2 Fans 6.00 $1,130.00 $6,780.00 55" Slim Direct-Lit LED Display 7.00 $2,236.50 $15,655.50 950 W Heater 5.00 $0.00 $0.00
100 W Heater 5.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 14.00 $0.00 $0.00 Network Kit 1.00 $2,000.00 $2,000.00
Universal mounting pole 4.00 $225.00 $900.00
Reversible Lane Controller 7.00 $750.00 $5,250.00
Bollard Assembly 1.00 $285.00 $285.00
Smart Station Mini Hat FP Grey 2.00 $0.00 $0.00
Total $209,480.50
Installation
Product Qty Unit Price Subtotal
Display Monitor Installation 6.00 $1,000.00 $6,000.00
Smart Station Installation 10.00 $2,250.00 $22,500.00
2' x 2' x .5' Concrete Pad 4.00 $1,500.00 $4,000.00
CAT6 Cabling and Conduit Installation for Smart Station- 1 Foot 300.00 $30.00 $9,000.00 Automatic Vehicle Identification (AVI) Installation 4.00 $450.00 $1,800.00 Smart Station Back Up Battery Pack Installation 10.00 $400.00 $4,000.00 LPR Installation 6.00 $750.00 $4,500.00
Gate Installation 7.00 $1,050.00 $7,350.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 EMV Gateway Setup 1.00 $3,000.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service Setup Fee (per location) 1.00 $0.00 $0.00 Shipping and Handling 21.00 $250.00 $5,250.00
Total $67,400.00
Warranty
Product Qty Unit Price Subtotal
FlashPARCS Extended Warranty 1.00 $0.00 $0.00
FlashPARCS Standard Warranty 10.00 $0.00 $0.00
Total $0.00
Implementation
Product Qty Unit Price Subtotal
Travel & Expenses 6 days $7,500.00 $0.00
Implementation Fee 6 days $2,700.00 $2,700.00
Total $2,700.00
Software - Term:84 months
Product Qty Subtotal
LAZGO 1.00 Included
AVI Module 1.00 $4,838.40
Validation Module 1.00 Included
Multi-Lingual Module 1.00 Included
FlashVision Car Counting 12.00 $181,440.00
Real-time Reporting Suite 1.00 Included
FlashPARCS Software License 10.00 $38,707.20
FlashAccess Bluetooth-Module 1.00 Included
24/7 Phone and Online Support 1.00 Included
Onscreen Kiosk Banner Advertising 1.00 Included
Access via Credit Card and Mobile Number 1.00 Included LAZBI Integration (per location/per month) 1.00 Included Managed Network Services with 4G/LTE Back-up 1.00 Included Monthly Parkers Access via Mobile Phone (IVR) 1.00 $4,838.40 Mobile App Module (for managing parking operations) 1.00 Included LAZ Monthly Mgmnt-Subscription Service Integration (per location) 1.00 Included Ongoing PCI compliance + Software Updates and general software patches 1.00 Included Total $229,824.00
Custom
Product Qty Unit Price
Monthly
Recurring
Subtotal
One-Time
Subtotal
Infrastructure
Conduit & Cat-5 Cable 1.00 $14,400.00 $0.00 $14,400.00 Extended Warranty
Extended Warranty Years 3-7 1.00 $25,956.11 $0.00 $25,956.11 Total $0.00 $40,356.11
Lane Details
Facility Level
Product Qty Unit Price Monthly Cost One-time Cost
Flash Care Kit Plus for Touch Screen Kiosk-
EMV 1.00 $7,000.00 $0.00 $7,000.00
Straight Gate Arm Care Kit 1.00 $450.00 $0.00 $450.00
52-55" Outdoor Anti-Glare Display
Enclosure with 2 Fans 6.00 $1,130.00 $0.00 $6,780.00
55" Slim Direct-Lit LED Display 7.00 $2,236.50 $0.00 $15,655.50 Network Kit 1.00 $2,000.00 $0.00 $2,000.00
Display Monitor Installation 6.00 $1,000.00 $0.00 $6,000.00 EMV Gateway Setup 1.00 $3,000.00 $0.00 $3,000.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 $0.00 LAZ Monthly Mgmnt-Subscription Service
Setup Fee (per location) 1.00 $0.00 $0.00 $0.00
FlashPARCS Extended Warranty 1.00 $0.00 $0.00 $0.00
Implementation Fee 6 days $2,700.00 $0.00 $2,700.00
Ongoing PCI compliance + Software
Updates and general software patches 1.00 $0.00 $0.00 $0.00 24/7 Phone and Online Support 1.00 $0.00 $0.00 $0.00
Shipping and Handling 21.00 $250.00 $0.00 $5,250.00
Managed Network Services with 4G/LTE
Back-up 1.00 $0.00 $0.00 $0.00
FlashPARCS Standard Warranty 10.00 $0.00 $0.00 $0.00
Travel & Expenses 6 days $7,500.00 $0.00 $0.00
Mobile App Module (for managing parking
operations) 1.00 $0.00 $0.00 $0.00
Monthly Parkers Access via Mobile Phone
(IVR) 1.00 $4,838.40 $0.00 $4,838.40
Access via Credit Card and Mobile Number 1.00 $0.00 $0.00 $0.00 Onscreen Kiosk Banner Advertising 1.00 $0.00 $0.00 $0.00 FlashAccess Bluetooth-Module 1.00 $0.00 $0.00 $0.00
FlashPARCS Software License 10.00 $38,707.20 $0.00 $38,707.20 Real-time Reporting Suite 1.00 $0.00 $0.00 $0.00
FlashVision Car Counting 6.00 $15,120.00 $0.00 $90,720.00 Multi-Lingual Module 1.00 $0.00 $0.00 $0.00
Validation Module 1.00 $0.00 $0.00 $0.00
LAZGO 1.00 $0.00 $0.00 $0.00
AVI Module 1.00 $4,838.40 $0.00 $4,838.40
LAZ Monthly Mgmnt-Subscription Service
Integration (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Integration (per location/per month) 1.00 $0.00 $0.00 $0.00 Total $0.00 $187,939.50
After Hour Entry - El Dorado
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
2' x 2' x .5' Concrete Pad 2.00 $1,500.00 $0.00 $3,000.00 Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Mini Hat FP Grey 1.00 $0.00 $0.00 $0.00
Total $0.00 $11,420.00
Entry Lane - El Dorado Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $41,420.00
Exit Lane - El Dorado Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $42,920.00
Exit Lane - El Dorado
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Bollard Assembly 1.00 $285.00 $0.00 $285.00
Total $0.00 $41,705.00
Pedestrian Door - El Dorado
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Wall Mount
(RFID+Barcode+EMV)(Wrapped) 1.00 $7,680.00 $0.00 $7,680.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 200.00 $30.00 $0.00 $6,000.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Total $0.00 $17,530.00
After Hour Entry - Center
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
XT-5 UHF Tagmaster Kit 1.00 $4,580.00 $0.00 $4,580.00
HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Universal mounting pole 1.00 $225.00 $0.00 $225.00
Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 2' x 2' x .5' Concrete Pad 2.00 $500.00 $0.00 $1,000.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Automatic Vehicle Identification (AVI)
Installation 1.00 $450.00 $0.00 $450.00
Smart Station Mini Hat FP Grey 1.00 $0.00 $0.00 $0.00
Total $0.00 $19,725.00
Entry Lane - Center Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 XT-5 UHF Tagmaster Kit 1.00 $4,580.00 $0.00 $4,580.00
HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Universal mounting pole 1.00 $225.00 $0.00 $225.00
Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
LPR Installation 1.00 $750.00 $0.00 $750.00
Automatic Vehicle Identification (AVI)
Installation 1.00 $450.00 $0.00 $450.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $36,615.00
Exit Lane - Center Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 XT-5 UHF Tagmaster Kit 1.00 $4,580.00 $0.00 $4,580.00
HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Universal mounting pole 1.00 $225.00 $0.00 $225.00
Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
LPR Installation 1.00 $750.00 $0.00 $750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Automatic Vehicle Identification (AVI)
Installation 1.00 $450.00 $0.00 $450.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $48,175.00
Exit Lane - Center
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 XT-5 UHF Tagmaster Kit 1.00 $4,580.00 $0.00 $4,580.00
HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Universal mounting pole 1.00 $225.00 $0.00 $225.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 LPR Installation 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Automatic Vehicle Identification (AVI)
Installation 1.00 $450.00 $0.00 $450.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $47,425.00
Pedestrian Door - Center
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Wall Mount
(RFID+Barcode+EMV)(Wrapped) 1.00 $7,680.00 $0.00 $7,680.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 100.00 $30.00 $0.00 $3,000.00
Total $0.00 $14,530.00
DISCLAIMERS
Travel & Expenses
Travel & Expenses to be billed post installation on final invoice including:
● Market rates for airfare and hotel
● Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility
Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards.
FlashPARCS Equipment
● Equipment
orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project.
FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation.
● The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ● Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first.
Delivery Lead Time
● Smart Stations
and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable).
Excludes orders
with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer.
Cash Machine
● Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ● Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty.
Standard Installation
• Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ● Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work.
● Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ● All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor.
● Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ● The
installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ● Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit **
● Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ● Removing old entry (ticket/spitter) or exit (exit verifier) machine ● Removing old gate (when applicable)
● Cutting, installing & calibrating new arming and safety loops ● Connecting both loops to the gate
● Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up)
● Bolting down gate
● Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection
● The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein.
● We
will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ● For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ● LPR
Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ● Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ● Umojo
pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us.
● Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included)
• Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. • Extending
or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals.
** Not to exceed 15 feet
*** Old Equipment disposal not included in price
EXCLUSIONS:
● All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable).
Standard Installation
EXCLUDES anything not specifically listed above.
Standard Installation EXCLUSION examples:
● Removing booths, structures, or similar
● Replacing or installing new bollards
● Disposing of old equipment in a remote site or dump site ● Establishing new electrical lines
● Re-routing electrical lines
● Performing any civil work such as, but not limited to, island construction ● Obtaining permit or licensure in any capacity or anything that requires a permit ● Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ● (Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty
LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers).
For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section.
Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include:
● Cash Machines, cash boxes, and related cash machine parts ● Additional gate kits
● AVI/LPR equipment, set-up, and installation
● Any gate more than 12 feet in length
● Any LED gate
● Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ● Valet subscription services
● Valet hardware
● Kiosk wrap
● Custom controllers
● Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ● Any additional modules, but subject to Section 2.8
● Any custom software modifications
● Bollards
● Pedestal (i.e. prox only)
● Commend intercoms
● EMV Chip Credit Card Reader
● Rate Display
● Prox
cards
Transcore Reader
● Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser.
LPR Cameras
● LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received.
Gates
● Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ● LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule.
Tagmaster Reader
● TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products.
FlashValet
● FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ● Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability.
● For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew.
BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT.
* For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions.
* FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal.
* Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies:
Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader-
based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded.
Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/
*FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). *Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless otherwise clearly stated in the proposal.
Equipment Service Options :
A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team.
B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below:
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00
2HRS $ 465.60 $ 644.80 $ 824.00
3 HRS $ 643.40 $ 912.20 $ 1,181.00
4 HRS $ 821.20 $ 1,179.60 $ 1,538.00
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AZ, CO, OR & PA $141.68 $212.52 $283.36
1 HR $251.68 $322.52 $393.36
2HRS $393.36 $535.04 $676.72
3 HRS $535.04 $747.56 $960.08
4 HRS $676.72 $960.08 $1,243.44
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
Everywhere else (US only) $130.20 $195.30 $260.40
1 HR $240.20 $305.30 $370.40
2HRS $370.40 $500.60 $630.80
3 HRS $500.60 $695.90 $891.20
4 HRS $630.80 $891.20 $1,151.60
+
Stockton-
Channel Garage
Q-27693
Proposal for:
Laz Parking
Facility at:
350
EAST CHANNEL
Stockton, California, 95202
United States
Created By:
Rickey
Sanchez
FlashParking, Inc.
(800) 213-3706
[email protected]
+1 9163358306
Quote Summary
Product Type Monthly Recurring
Subtotal One-time Subtotal
Hardware $0.00 $69,740.00
Software - Term:84 months $0.00 $33,868.80
Installation $0.00 $18,550.00
Implementation $0.00 $900.00
Custom $0.00 $14,607.77
Warranty $0.00 $0.00
Total $0.00 $137,666.57
Tax Details
Tax Amount
Sales Tax Details $8,275.36
Total $145,941.93
Hardware
Product Qty Unit Price Subtotal
Smart Station (RFID+Barcode+EMV)(Wrapped) 2.00 $13,880.00 $27,760.00 Smart Station Wall Mount (RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $13,880.00 Smart Station Battery Back Up Pack 3.00 $1,200.00 $3,600.00 Flash Care Kit for Touch Screen Kiosk-EMV 1.00 $6,600.00 $6,600.00 10' Straight Arm 2.00 $0.00 $0.00
Straight Gate Arm Care Kit 1.00 $450.00 $450.00
Magnetic Back up Battery Pack 2.00 $1,000.00 $2,000.00 Articulating Gate Arm Care Kit 1.00 $880.00 $880.00
12' X 98" Articulating Arm 2.00 $0.00 $0.00
Magnetic Gate Column 2.00 $3,000.00 $6,000.00
HID Long Range Card Reader Kit (MaxiProx) 3.00 $1,500.00 $4,500.00 950 W Heater 2.00 $0.00 $0.00
100 W Heater 1.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 4.00 $0.00 $0.00 Network Kit 1.00 $2,000.00 $2,000.00
Reversible Lane Controller 2.00 $750.00 $1,500.00
Bollard Assembly 2.00 $285.00 $570.00
Total $69,740.00
Installation
Product Qty Unit Price Subtotal
2' x 2' x .5' Concrete Pad 1.00 $500.00 $500.00
Gate Installation 2.00 $1,050.00 $2,100.00
Smart Station Installation 3.00 $2,250.00 $6,750.00
CAT6 Cabling and Conduit Installation for Smart Station- 1 Foot 125.00 $30.00 $3,750.00 Smart Station Back Up Battery Pack Installation 3.00 $400.00 $1,200.00 LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 EMV Gateway Setup 1.00 $3,000.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service Setup Fee (per location) 1.00 $0.00 $0.00 Shipping and Handling 5.00 $250.00 $1,250.00
Total $18,550.00
Implementation
Product Qty Unit Price Subtotal
Travel & Expenses 2 days $2,500.00 $0.00
Implementation Fee 2 days $900.00 $900.00
Total $900.00
Warranty
Product Qty Unit Price Subtotal
FlashPARCS Standard Warranty 3.00 $0.00 $0.00
FlashPARCS Extended Warranty 1.00 $0.00 $0.00
Total $0.00
Software - Term:84 months
Product Qty Subtotal
LAZGO 1.00 Included
Validation Module 1.00 Included
Multi-Lingual Module 1.00 Included
Real-time Reporting Suite 1.00 Included
FlashPARCS Software License 3.00 $21,772.80
FlashAccess Bluetooth-Module 1.00 $7,257.60
24/7 Phone and Online Support 1.00 Included
Onscreen Kiosk Banner Advertising 1.00 Included
LAZBI Integration (per location/per month) 1.00 Included Managed Network Services with 4G/LTE Back-up 1.00 Included Monthly Parkers Access via Mobile Phone (IVR) 1.00 $4,838.40 Mobile App Module (for managing parking operations) 1.00 Included LAZ Monthly Mgmnt-Subscription Service Integration (per location) 1.00 Included Ongoing PCI compliance + Software Updates and general software patches 1.00 Included Total $33,868.80
Custom
Product Qty Unit Price
Monthly
Recurring
Subtotal
One-Time
Subtotal
Infrastructure
Conduit & Cabling 1.00 $3,500.00 $0.00 $3,500.00
Extended Warranty
Extended Warranty Years 3-7 1.00 $11,107.77 $0.00 $11,107.77 Total $0.00 $14,607.77
Lane Details
Facility Level
Product Qty Unit Price Monthly Cost One-time Cost
Flash Care Kit for Touch Screen Kiosk-EMV 1.00 $6,600.00 $0.00 $6,600.00 Straight Gate Arm Care Kit 1.00 $450.00 $0.00 $450.00
Articulating Gate Arm Care Kit 1.00 $880.00 $0.00 $880.00 Network Kit 1.00 $2,000.00 $0.00 $2,000.00
EMV Gateway Setup 1.00 $3,000.00 $0.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service
Setup Fee (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 $0.00 Shipping and Handling 5.00 $250.00 $0.00 $1,250.00
Implementation Fee 2 days $900.00 $0.00 $900.00
Travel & Expenses 2 days $2,500.00 $0.00 $0.00
FlashPARCS Standard Warranty 3.00 $0.00 $0.00 $0.00
Ongoing PCI compliance + Software
Updates and general software patches 1.00 $0.00 $0.00 $0.00 Managed Network Services with 4G/LTE
Back-up 1.00 $0.00 $0.00 $0.00
24/7 Phone and Online Support 1.00 $0.00 $0.00 $0.00
FlashPARCS Extended Warranty 1.00 $0.00 $0.00 $0.00
Real-time Reporting Suite 1.00 $0.00 $0.00 $0.00
Onscreen Kiosk Banner Advertising 1.00 $0.00 $0.00 $0.00 Multi-Lingual Module 1.00 $0.00 $0.00 $0.00
Validation Module 1.00 $0.00 $0.00 $0.00
Monthly Parkers Access via Mobile Phone
(IVR) 1.00 $4,838.40 $0.00 $4,838.40
FlashAccess Bluetooth-Module 1.00 $7,257.60 $0.00 $7,257.60 LAZGO 1.00 $0.00 $0.00 $0.00
Mobile App Module (for managing parking
operations) 1.00 $0.00 $0.00 $0.00
FlashPARCS Software License 3.00 $21,772.80 $0.00 $21,772.80 LAZ Monthly Mgmnt-Subscription Service
Integration (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Integration (per location/per month) 1.00 $0.00 $0.00 $0.00 Total $0.00 $48,948.80
Entry Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 12' X 98" Articulating Arm 1.00 $0.00 $0.00 $0.00
HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Bollard Assembly 1.00 $285.00 $0.00 $285.00
Total $0.00 $25,315.00
Exit Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
12' X 98" Articulating Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00
950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Total $0.00 $25,030.00
After Hour Entry
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Wall Mount
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
2' x 2' x .5' Concrete Pad 1.00 $500.00 $0.00 $500.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 125.00 $30.00 $0.00 $3,750.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Bollard Assembly 1.00 $285.00 $0.00 $285.00
Total $0.00 $23,765.00
DISCLAIMERS
Travel & Expenses
Travel & Expenses to be billed post installation on final invoice including:
● Market rates for airfare and hotel
● Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility
Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards.
FlashPARCS Equipment
● Equipment
orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project.
FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation.
● The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ● Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first.
Delivery Lead Time
● Smart Stations
and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable).
Excludes orders
with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer.
Cash Machine
● Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ● Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty.
Standard Installation
• Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ● Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work.
● Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ● All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor.
● Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ● The
installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ● Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit **
● Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ● Removing old entry (ticket/spitter) or exit (exit verifier) machine ● Removing old gate (when applicable)
● Cutting, installing & calibrating new arming and safety loops ● Connecting both loops to the gate
● Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up)
● Bolting down gate
● Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection
● The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein.
● We
will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ● For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ● LPR
Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ● Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ● Umojo
pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us.
● Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included)
• Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. • Extending
or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals.
** Not to exceed 15 feet
*** Old Equipment disposal not included in price
EXCLUSIONS:
● All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable).
Standard Installation
EXCLUDES anything not specifically listed above.
Standard Installation EXCLUSION examples:
● Removing booths, structures, or similar
● Replacing or installing new bollards
● Disposing of old equipment in a remote site or dump site ● Establishing new electrical lines
● Re-routing electrical lines
● Performing any civil work such as, but not limited to, island construction ● Obtaining permit or licensure in any capacity or anything that requires a permit ● Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ● (Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty
LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers).
For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section.
Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include:
● Cash Machines, cash boxes, and related cash machine parts ● Additional gate kits
● AVI/LPR equipment, set-up, and installation
● Any gate more than 12 feet in length
● Any LED gate
● Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ● Valet subscription services
● Valet hardware
● Kiosk wrap
● Custom controllers
● Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ● Any additional modules, but subject to Section 2.8
● Any custom software modifications
● Bollards
● Pedestal (i.e. prox only)
● Commend intercoms
● EMV Chip Credit Card Reader
● Rate Display
● Prox
cards
Transcore Reader
● Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser.
LPR Cameras
● LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received.
Gates
● Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ● LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule.
Tagmaster Reader
● TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products.
FlashValet
● FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ● Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability.
● For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew.
BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT.
* For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions.
* FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal.
* Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies:
Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader-
based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded.
Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/
*FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). *Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless otherwise clearly stated in the proposal.
Equipment Service Options :
A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team.
B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below:
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00
2HRS $ 465.60 $ 644.80 $ 824.00
3 HRS $ 643.40 $ 912.20 $ 1,181.00
4 HRS $ 821.20 $ 1,179.60 $ 1,538.00
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AZ, CO, OR & PA $141.68 $212.52 $283.36
1 HR $251.68 $322.52 $393.36
2HRS $393.36 $535.04 $676.72
3 HRS $535.04 $747.56 $960.08
4 HRS $676.72 $960.08 $1,243.44
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
Everywhere else (US only) $130.20 $195.30 $260.40
1 HR $240.20 $305.30 $370.40
2HRS $370.40 $500.60 $630.80
3 HRS $500.60 $695.90 $891.20
4 HRS $630.80 $891.20 $1,151.60
+
Stockton
- Arena Garage
Q-27690
Proposal for:
Laz Parking
Facility at:
310
WEST FREMONT
Stockton, California, 95202
United States
Created By:
Rickey
Sanchez
FlashParking, Inc.
(800) 213-3706
[email protected]
+1 9163358306
Quote Summary
Product Type Monthly Recurring
Subtotal One-time Subtotal
Hardware $0.00 $133,850.50
Software - Term:84 months $0.00 $189,907.20
Installation $0.00 $35,600.00
Implementation $0.00 $1,350.00
Custom $0.00 $36,958.92
Warranty $0.00 $0.00
Total $0.00 $397,666.62
Tax Details
Tax Amount
Sales Tax Details $28,405.82
Total $426,072.44
Hardware
Product Qty Unit Price Subtotal
Smart Station Wall Mount (RFID+Barcode+EMV)(Wrapped) 1.00 $7,680.00 $7,680.00 Smart Station (RFID+Barcode+EMV)(Wrapped) 4.00 $13,880.00 $55,520.00 Smart Station Mini (RFID) 1.00 $2,320.00 $2,320.00
Smart Station Battery Back Up Pack 6.00 $1,200.00 $7,200.00 Flash Care Kit Plus for Touch Screen Kiosk-EMV 1.00 $7,000.00 $7,000.00 Magnetic Gate Column 4.00 $3,000.00 $12,000.00
Straight Gate Arm Care Kit 1.00 $450.00 $450.00
10' Straight Arm 4.00 $0.00 $0.00
Magnetic Back up Battery Pack 4.00 $1,000.00 $4,000.00 12' Straight Arm 4.00 $0.00 $0.00
Complete LPR Camera Pole-"L" Type 4.00 $2,020.00 $8,080.00 FlashVision License Plate Recognition Kit 4.00 $0.00 $0.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $1,500.00 52-55" Outdoor Anti-Glare Display Enclosure with 2 Fans 7.00 $1,130.00 $7,910.00 55" Slim Direct-Lit LED Display 7.00 $2,236.50 $15,655.50 950 W Heater 4.00 $0.00 $0.00
100 W Heater 2.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 8.00 $0.00 $0.00 Network Kit 1.00 $2,000.00 $2,000.00
Reversible Lane Controller 3.00 $750.00 $2,250.00
Smart Station Mini Hat FP Grey 1.00 $0.00 $0.00
Bollard Assembly 1.00 $285.00 $285.00
Total $133,850.50
Installation
Product Qty Unit Price Subtotal
Display Monitor Installation 7.00 $1,000.00 $7,000.00
Smart Station Installation 6.00 $2,250.00 $13,500.00
Gate Installation 4.00 $1,050.00 $4,200.00
CAT6 Cabling and Conduit Installation for Smart Station- 1 Foot 100.00 $30.00 $3,000.00 Smart Station Back Up Battery Pack Installation 6.00 $400.00 $2,400.00 EMV Gateway Setup 1.00 $3,000.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service Setup Fee (per location) 1.00 $0.00 $0.00 LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 Shipping and Handling 10.00 $250.00 $2,500.00
Total $35,600.00
Implementation
Product Qty Unit Price Subtotal
Implementation Fee 3 days $1,350.00 $1,350.00
Travel & Expenses 3 days $3,750.00 $0.00
Total $1,350.00
Warranty
Product Qty Unit Price Subtotal
FlashPARCS Extended Warranty 1.00 $0.00 $0.00
FlashPARCS Standard Warranty 6.00 $0.00 $0.00
Total $0.00
Software - Term:84 months
Product Qty Subtotal
LAZGO 1.00 Included
Validation Module 1.00 Included
Multi-Lingual Module 1.00 Included
FlashVision Car Counting 10.00 $151,200.00
Real-time Reporting Suite 1.00 Included
FlashPARCS Software License 6.00 $29,030.40
FlashAccess Bluetooth-Module 1.00 Included
24/7 Phone and Online Support 1.00 Included
Transient Pay on Entry Module 1.00 $4,838.40
Onscreen Kiosk Banner Advertising 1.00 Included
Access via Credit Card and Mobile Number 1.00 Included LAZBI Integration (per location/per month) 1.00 Included Managed Network Services with 4G/LTE Back-up 1.00 Included Monthly Parkers Access via Mobile Phone (IVR) 1.00 $4,838.40 Mobile App Module (for managing parking operations) 1.00 Included LAZ Monthly Mgmnt-Subscription Service Integration (per location) 1.00 Included Ongoing PCI compliance + Software Updates and general software patches 1.00 Included Total $189,907.20
Custom
Product Qty Unit Price
Monthly
Recurring
Subtotal
One-Time
Subtotal
Equipment Disposal & Conduit & Cat-6 Cabling
Disposal of Existing Equipment & Conduit & Cat-
6 Cabling
1.00 $4,200.00 $0.00 $4,200.00
Infrastructure
Conduits & Cat-6 Cable 1.00 $11,440.00 $0.00 $11,440.00 Extended Warranty
Extended Warranty Years 3-7 1.00 $21,318.92 $0.00 $21,318.92 Total $0.00 $36,958.92
Lane Details
Facility Level
Product Qty Unit Price Monthly Cost One-time Cost
Flash Care Kit Plus for Touch Screen Kiosk-
EMV 1.00 $7,000.00 $0.00 $7,000.00
Straight Gate Arm Care Kit 1.00 $450.00 $0.00 $450.00
52-55" Outdoor Anti-Glare Display
Enclosure with 2 Fans 7.00 $1,130.00 $0.00 $7,910.00
55" Slim Direct-Lit LED Display 7.00 $2,236.50 $0.00 $15,655.50 Network Kit 1.00 $2,000.00 $0.00 $2,000.00
Display Monitor Installation 7.00 $1,000.00 $0.00 $7,000.00 EMV Gateway Setup 1.00 $3,000.00 $0.00 $3,000.00
LAZ Monthly Mgmnt-Subscription Service
Setup Fee (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Module Setup Fee (per location) 1.00 $0.00 $0.00 $0.00 24/7 Phone and Online Support 1.00 $0.00 $0.00 $0.00
Implementation Fee 3 days $1,350.00 $0.00 $1,350.00
Travel & Expenses 3 days $3,750.00 $0.00 $0.00
Managed Network Services with 4G/LTE
Back-up 1.00 $0.00 $0.00 $0.00
Shipping and Handling 10.00 $250.00 $0.00 $2,500.00
FlashPARCS Extended Warranty 1.00 $0.00 $0.00 $0.00
FlashPARCS Standard Warranty 6.00 $0.00 $0.00 $0.00
Ongoing PCI compliance + Software
Updates and general software patches 1.00 $0.00 $0.00 $0.00 LAZGO 1.00 $0.00 $0.00 $0.00
Mobile App Module (for managing parking
operations) 1.00 $0.00 $0.00 $0.00
Monthly Parkers Access via Mobile Phone
(IVR) 1.00 $4,838.40 $0.00 $4,838.40
Access via Credit Card and Mobile Number 1.00 $0.00 $0.00 $0.00 Onscreen Kiosk Banner Advertising 1.00 $0.00 $0.00 $0.00 Transient Pay on Entry Module 1.00 $4,838.40 $0.00 $4,838.40 FlashAccess Bluetooth-Module 1.00 $0.00 $0.00 $0.00
FlashPARCS Software License 6.00 $29,030.40 $0.00 $29,030.40 Real-time Reporting Suite 1.00 $0.00 $0.00 $0.00
FlashVision Car Counting 6.00 $15,120.00 $0.00 $90,720.00 Validation Module 1.00 $0.00 $0.00 $0.00
Multi-Lingual Module 1.00 $0.00 $0.00 $0.00
LAZ Monthly Mgmnt-Subscription Service
Integration (per location) 1.00 $0.00 $0.00 $0.00
LAZBI Integration (per location/per month) 1.00 $0.00 $0.00 $0.00 Total $0.00 $176,292.70
Entry Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $39,920.00
Entry Lane - Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
10' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $40,670.00
Exit Lane - Reversible Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
10' Straight Arm 1.00 $0.00 $0.00 $0.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $40,670.00
Exit Lane
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station
(RFID+Barcode+EMV)(Wrapped) 1.00 $13,880.00 $0.00 $13,880.00 10' Straight Arm 1.00 $0.00 $0.00 $0.00
12' Straight Arm 1.00 $0.00 $0.00 $0.00
Magnetic Back up Battery Pack 1.00 $1,000.00 $0.00 $1,000.00 Magnetic Gate Column 1.00 $3,000.00 $0.00 $3,000.00
FlashVision License Plate Recognition Kit 1.00 $0.00 $0.00 $0.00 Complete LPR Camera Pole-"L" Type 1.00 $2,020.00 $0.00 $2,020.00 950 W Heater 1.00 $0.00 $0.00 $0.00
3X6 ft Loop with 50 ft Lead in SC18-50 2.00 $0.00 $0.00 $0.00 Reversible Lane Controller 1.00 $750.00 $0.00 $750.00
Gate Installation 1.00 $1,050.00 $0.00 $1,050.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 FlashVision Car Counting 1.00 $15,120.00 $0.00 $15,120.00 Total $0.00 $40,670.00
After Hour Entry
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Mini (RFID) 1.00 $2,320.00 $0.00 $2,320.00 HID Long Range Card Reader Kit (MaxiProx) 1.00 $1,500.00 $0.00 $1,500.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Bollard Assembly 1.00 $285.00 $0.00 $285.00
Smart Station Mini Hat FP Grey 1.00 $0.00 $0.00 $0.00
Total $0.00 $7,955.00
Pedestrian Door
Product Qty Unit Price Monthly Cost One-time Cost
Smart Station Battery Back Up Pack 1.00 $1,200.00 $0.00 $1,200.00 Smart Station Wall Mount
(RFID+Barcode+EMV)(Wrapped) 1.00 $7,680.00 $0.00 $7,680.00 100 W Heater 1.00 $0.00 $0.00 $0.00
Smart Station Installation 1.00 $2,250.00 $0.00 $2,250.00 Smart Station Back Up Battery Pack
Installation 1.00 $400.00 $0.00 $400.00
CAT6 Cabling and Conduit Installation for
Smart Station- 1 Foot 100.00 $30.00 $0.00 $3,000.00
Total $0.00 $14,530.00
DISCLAIMERS
Travel & Expenses
Travel & Expenses to be billed post installation on final invoice including:
● Market rates for airfare and hotel
● Per diem rates for meals not to exceed $90 per day per person Access Credentials Compatibility
Any proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards that are existing and in use prior to installation of new FlashPARCS equipment must be submitted to Flashparking by mail for compatibility testing to ensure compatibility with Flash Systems. Unless expressly authorized and confirmed in writing following compatibility testing, FlashParking does not guarantee compatibility of Customer's existing proximity cards, AVI (minus toll tag) credential devices, and hotel room key cards.
FlashPARCS Equipment
● Equipment
orders are subject to a 50% deposit payment at time of signing to ensure timely delivery of project.
FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation.
● The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first. ● Orders for NON-FlashHaaS (FSH) Equipment are subject to a 50% deposit payment at time of signing to ensure timely delivery of project. FlashParking reserves the right to charge a cancellation fee of 20% of the total of the contract to be paid immediately at time of cancellation. The remaining 50% will be invoiced upon successful installation and commissioning of the FlashPARCS equipment, or within two months of equipment receipt by Customer if Customer delays the installation, whichever comes first.
Delivery Lead Time
● Smart Stations
and Magnetic Barrier Gates delivered and installed on average within 3-4 weeks for standard installations of 10 units or less - from time of contract signature (contingent upon credit approval and good standing of existing accounts receivable).
Excludes orders
with LED Barriers, Custom Wrapping for Smart Stations, LPR Cameras, AVI Readers or any other third-party equipment as these may have longer lead times from manufacturer.
Cash Machine
● Cash Machine can be delivered and installed on average within 6-8 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received. ● Bill acceptor manufacturer provides a limited warranty on its equipment that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two years for parts and RTF (return to factory or authorized service center) labor warranty.
Standard Installation
• Internet connectivity and electricity is required and is to be provided by venue or parking operator. Installation also assumes there is a pathway to run CAT5/6 for internet from the source to the final installed location. ● Installation quote is based on the information provided by client. All other requirements not provided by the client before installation are subject to review, and additional fees may be assessed to cover the work.
● Assumes a concrete surface on each lane, that the concrete is in good enough condition to install the saw cut loop, it has no major cracks and is not post tension construction. If the location is post tension construction then please inform install team during the kickoff process to send a concrete contractor to perform a surface penetration scan to ensure it is safe to make the cut for the loop, additional fees will apply. ● All work installation services to be performed during normal business hours, Monday through Friday, excluding holidays, by non-union labor.
● Installation assumes free and unfettered access to the island area for FlashParking or its installer to install equipment, energize and perform all necessary start-up and testing procedures during normal weekday business hours, unless mutually agreed upon in writing. Delays resulting from limited access to the work area or unfinished work that is to be provided by others as noted herein may result in additional costs. ● The
installation includes uninstalling and removing of the existing in-lane equipment (and POFs, if applicable) and reusing certain aspects of the existing power, in-ground and other wiring that is currently installed in the lanes. Such removal must be done in a manner that ensures the preservation of this infrastructure otherwise additional costs may occur. However, because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actual, unknown site conditions. ● Reusing or running one ethernet cable from the network demarcation point to the FlashPARCS Smart Station Kiosk using existing pathway or conduit **
● Mounting FlashPARCS network kit with back-up LTE in each lot or garage (will be pre-configured prior to shipping) ● Removing old entry (ticket/spitter) or exit (exit verifier) machine ● Removing old gate (when applicable)
● Cutting, installing & calibrating new arming and safety loops ● Connecting both loops to the gate
● Bolting down the Smart Station kiosk (they immediately get their configuration from the cloud infrastructure upon powering-up)
● Bolting down gate
● Running 3 pairs of cables from the Smart Station Kiosk to gate for (a) gate vend, (b) arming loop detection, and (c) closing loop detection
● The installation of door readers requires the door have the necessary electrified components/hardware, a pathway for a dry contact connection between our reader and the locked door, and 110 power within 25’ of our reader (or 24vdc within 100 feet in same conduit as CAT5) – all of which is to be provided by others and therefore has been excluded from our pricing herein.
● We
will provide a set of dry contact wires to fire the overhead door (if applicable). Final Connections to the overhead door are to be done by overhead door vendor and are not our responsibility. ● For facilities requiring newly constructed parking island(s) in a mutually agreed-upon layout approved by us which will be provided by others. The island construction will include form, pour, and concrete finish and electrical conduits within the island as needed for the connection to line voltage via conduits and circuit/low voltage communications. ● LPR
Solution (if ordered) requires runway length of about 33 feet from gate to cameras. Functionality may be compromised, and solution may not be possible if site conditions do not meet runaway length requirements. ● Commend (and AXIS security cameras, if applicable) pricing is for the hardware only. Any configuration and/or setup fees by Commend are subject to a separate agreement between management and Commend and are excluded from our pricing herein. Installation of AXIS cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us. ● Umojo
pricing is for the hardware only. Any configuration and/or setup fees by Umojo are subject to a separate agreement between management and Umojo and are excluded from our pricing herein. Installation of Umojo cameras (if applicable) will be quoted once the final position of the devices is mutually agreed upon between management, ownership and us.
● Clean up: placing old machine and gate in a designated area within the facility (Old Equipment disposal not included)
• Testing all components: getting a ticket, and every entry or exit method including real credit card payment transaction, microphone & speakers (placing a support call), barcode scanner, proximity card reader, Bluetooth access, vending gate and loop detection. For existing building / parking access prox cards, FlashParking must be sent active prox cards to test compatibility and match batch numbers with monthly credentials. If cards cannot be reused, new prox cards will have to be purchased for the HID readers. • Extending
or re-routing existing electrical power lines to new SmartStation Kiosk and gate ****. Because we are uncertain as to the quality of the existing conduits in the concrete or other infrastructure items, the installation cost may increase based on actuals.
** Not to exceed 15 feet
*** Old Equipment disposal not included in price
EXCLUSIONS:
● All utility company charges, deposits and fees if any; Repairs for unforeseen underground utilities that may become damaged during installation of underground conduits; Performance and Payment Bonds. All other requirements if any are extra and are subject to review; (All Permit and Inspections are a Pass Through - plus Service Fees if applicable).
Standard Installation
EXCLUDES anything not specifically listed above.
Standard Installation EXCLUSION examples:
● Removing booths, structures, or similar
● Replacing or installing new bollards
● Disposing of old equipment in a remote site or dump site ● Establishing new electrical lines
● Re-routing electrical lines
● Performing any civil work such as, but not limited to, island construction ● Obtaining permit or licensure in any capacity or anything that requires a permit ● Installing or adjusting post tension cable requiring alternative vehicle detection mechanisms ● (Anything not specifically listed in “Standard Installation Includes:” section above.) HaaS Warranty
LIFETIME RETURN TO FACTORY WARRANTY on Smart Station, Mini-Smart Station, and Pay-on-Foot Smart Stations for HaaS equipment and Magnetic Barrier Gates. This warranty excludes (EMV/Chip readers).
For avoidance of doubt, customer must pay Traditional Product prices for any equipment or services not listed in the “HaaS Product” section.
Customer must pay Traditional Product prices for items not specifically included in “HaaS Product” section; examples include:
● Cash Machines, cash boxes, and related cash machine parts ● Additional gate kits
● AVI/LPR equipment, set-up, and installation
● Any gate more than 12 feet in length
● Any LED gate
● Installation costs in excess of standard rip and replace (See above for what is included and excluded.) ● Valet subscription services
● Valet hardware
● Kiosk wrap
● Custom controllers
● Any “new” integrations (outside the current existing LAZGO API integration), but subject to Section 2.8 ● Any additional modules, but subject to Section 2.8
● Any custom software modifications
● Bollards
● Pedestal (i.e. prox only)
● Commend intercoms
● EMV Chip Credit Card Reader
● Rate Display
● Prox
cards
Transcore Reader
● Products are warranted by TransCore to Purchaser against defects in workmanship and material for one (1) year after the date of installation. Warranty service will be provided in the United States at a repair facility designated by TransCore. Transportation costs to and from the repair facility shall be paid by Purchaser.
LPR Cameras
● LPR (License Plate Recognition) Cameras can be delivered and installed on average within 8-10 weeks for standard installations of ten (10) units or less - from time of contract signature, and after 50% deposit payment is received.
Gates
● Gates manufacturer provides a limited warranty on its barriers that covers all mechanical and electrical components, but excludes parts subject to wear and tear, for a period of two (2) years from the date of first use provided that the operating instructions have been complied with, no unauthorized servicing of machine components has taken place, and that no mechanical damage to the machines is evident. ● LED lights for gates have a lead time of 2-3 weeks in addition to regular install schedule.
Tagmaster Reader
● TagMaster provides a two (2) year (24 month) warranty period on all own products starting at the date of delivery. (Exceptions: Hard drives and batteries are warranted for one (1) year, commodities are excluded from warranty). A warranty repair or replacement during the warranty period shall not have the effect of extending the warranty period for the products.
FlashValet
● FlashValet charges $0.49 per each mobile payment. Or $69/mo for unlimited mobile payments (when applicable). ● Order for FlashValet equipment, tickets, decals and texting number will be completed during kick-off call. These items will not be automatically ordered (when applicable). FlashValet equipment model and pricing is subject to change based on inventory availability.
● For the FlashValet solution the Agreement will commence on the Effective Date and will continue for a period of (1) one month (the “Term”). After the initial term unless otherwise specified in the schedule, the Agreement will be automatically renewed on an monthly basis unless one party notifies the other party in writing at least thirty (30) days prior to the end of the current Term of its desire not to renew.
BILLING BEGINS UPON LOCATION GO-LIVE DATE, AND NO LATER THAN 30 DAYS AFTER SIGNING OF AGREEMENT. UNLESS OTHERWISE SPECIFIED BY CLIENT.
* For EMV transactions Client requires to open an account with Windcave. FlashParking is not responsible for Merchant and Gateway fees associated with EMV transactions.
* FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). * Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical, or civil work, and any other item not specified in this quote unless otherwise clearly stated in the proposal.
* Merchant services related to the processing of credit card transactions must be sourced and paid for directly by the owner/parking operator. In addition, the following policy related to credit card gateway services applies:
Magnetic stripe readers (non-EMV): FlashParking uses USA ePay as the gateway for magnetic stripe reader applications. The FlashParking software subscription fee includes gateway related charges for the first 5,000 magnetic stripe card reader-
based payment transactions, per location/per month. FlashParking will bill at a rate of $49 per location for each additional 5,000 credit card transactions for those months where the gateway transaction volume allowance is exceeded.
Chip readers(EMV): FlashParking uses Windcave as the gateway for chip reader applications. Windcave requires a separate gateway agreement with the owner/parking operator. Payment gateway transaction fees apply and are payable directly to Windcave. https://www.windcave.com/
*FlashPARCS Mobile Payments ($0.35 per mobile payment transaction). *Onsite support available upon request. Fees and response time varies by region. * All prices are exclusive of taxes, shipping, installation, electrical or civil work, and any other item non specified in this quote unless otherwise clearly stated in the proposal.
Equipment Service Options :
A) Self-Served with 24/7 Remote Hands FlashParking Support Team: FlashParking designed its solutions with simplicity and efficiency as the driving tenets. We supply every customer with a FlashCare maintenance kit containing all the replacements components needed for every machine and gate supplied by FlashParking. Should any of them fail, the client can easily remove the failed part and insert the replacement part with assistance from our remote hands 24/7 support team.
B) Remote/Smart Hands Support: Should you chose not to use our Self-Served with 24/7 Remote Hands FlashParking Support option. FlashParking employs an extensive network of highly vetted, independent repair technicians under the following terms below:
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AK, CA, HI, NY, TX, WA & Puerto Rico $ 177.8 $ 267.4 $ 357 1 HR $ 287.80 $ 377.40 $ 467.00
2HRS $ 465.60 $ 644.80 $ 824.00
3 HRS $ 643.40 $ 912.20 $ 1,181.00
4 HRS $ 821.20 $ 1,179.60 $ 1,538.00
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
AZ, CO, OR & PA $141.68 $212.52 $283.36
1 HR $251.68 $322.52 $393.36
2HRS $393.36 $535.04 $676.72
3 HRS $535.04 $747.56 $960.08
4 HRS $676.72 $960.08 $1,243.44
Regions Mon-Fri (8-4PM) Mon-Fri (all day Sat) 4-
8PM Sundays and Holidays
Everywhere else (US only) $130.20 $195.30 $260.40
1 HR $240.20 $305.30 $370.40
2HRS $370.40 $500.60 $630.80
3 HRS $500.60 $695.90 $891.20
4 HRS $630.80 $891.20 $1,151.60