1 Systems and Space Inc.
Proposal to Improve Space Management
and Storage Capacity
Stockton Police Department
Stockton PD - Women's Lockers
October 28, 2022
Submitted To: Joshua J. Lewis
City of Stockton, Public Works Dept.
22 East Weber Ave
Stockton, CA 95202
Submitted By: Matt Meyer
Systems Planner
Systems & Space, Inc.
500 Boulder Court, Suite B
Pleasanton, CA 94566
(925) 426-1955
We have set the standard in customer care - Because we understand the composition and characteristics that are intrinsic to space management and capacity planning.
ATTACHMENT A
2 Business
Healthcare
Library
Museum
Design
This proposal includes an architectural drawing to allow for visual acceptance. The drawing outlines room dimensions, system dimensions, stored media - existing plus increased capacities and storage weight.
Floor Loading
Floor load data that applies to the project is subject to interpretation by a certified structural engineer. SSI is providing reference data for determining load and distribution conditions. Floor load and considerations are to be reviewed and evaluated by a qualified engineer. It is the responsibility of client to have this system approved for the floor loading if needed.
SYSTEMS & SPACE, INC. can assist with the floor load assessment process. We will work directly with your structural engineer or we can provide a certified structural engineer and consulting. A complete analysis, including any required building modifications, designs and supporting structural calculations, will be prepared for a fixed fee. The fee will be determined by the complexity of the project and pricing will be submitted at your request.
Delivery, Installation, Training and Warranty
Components and materials will be shipped approximately 6-8 weeks upon receipt of purchase order and completed checklist. A field service supervisor and job crew leader will be assigned prior to the system installation. They will remain with the project until completion to control all scheduling, freight, elevator access and all phases of the installation to assure complete satisfaction with minimal disruption to your staff. Spacesaver warrants that all equipment shall be free from defects in materials and workmanship for five (5) years from the date of the customer’s written acceptance of installation – to assure complete satisfaction. This proposal is based on installation utilizing a Monday-Friday workweek and non- union hours of 8:00 AM – to 5:00 PM. Should you require different hours, other options are available. SSI will provide unlimited training to all users to assure optimal use of your system.
Extended Warranty Programs
Extended warranty programs are available to protect and preserve your investment. These programs include 1st priority service response and covered check-up appointments throughout the years.
For more information, simply ask your Systems Planner.
Why Spacesaver?
SPACESAVER is the industry leader in high-density mobile file systems. Spacesaver has been in business since 1972 and has more installations than all of its competitors. For material protection, storage efficiency, durability, reliability, security, safety, and accessibility, Spacesaver is the state of the art solution for all your storage requirements.
Who Is Systems & Space?
SYSTEMS & SPACE, INC. (SSI) is a
premier provider of space, storage and
filing solutions for today’s business
environment. Since 1988 we’ve been
developing complete storage and space
management strategies and solutions – for
all types of businesses. We are experts at
individual systems analysis, systems
hardware, engineering and
implementation. Our mission is to deliver
your project on time, within budget – and
trouble free.
Executive Summary
SYSTEMS & SPACE, INC., is pleased to
present this proposal to the space
management team at your company. The
attached detailed architectural drawings
outline your specific requirements and our
solution. This proposal is available for
acceptance 30 days from the cover date.
Why Systems & Space, Inc.?
In order to complete this project on time,
with high quality results, it is essential to
select a company that can work within
your timelines, budget and meet your
planning requirements, now and for the
long term.
SSI possesses the capability to ensure the
success of this project because:
• SSI understands the scope of your specific
planning requirements
• SSI engineering, project management
experience and system planning are
unparalleled in the industry
• SSI has a longstanding partnership with
Spacesaver Corporation
• SSI offers extended warranty programs to
preserve your investment for years to
come.
The SSI management team is committed at
every level to the success of your project.
This proposal will demonstrate to you that selecting SSI as your storage solution partner will create smarter storage initiatives and help uncover the space needed to grow.
Government
Partners in Progressive Storage Solutions
Justice
ATTACHMENT A
3 Investment
Drawing No. Description Investment
20546-OPT2
Spacesaver Freestyle Personal Storage Lockers – Stockton PD Women’s Locker Room • (54) – 18”W x 24”D x 84”H – Spacesaver Freestyle Personal Storage Lockers, Bench/Drawer Combo(36”D), Hanger/Shelf Combo, 12” Modular Shelf, Boot Tray, Body Armor Drying Rack, (2) Single Hooks, Sloped Tops, Number Tag, Hasp Lock and End Panels at Exposed Ends. (2) Duplex Outlets in Each Locker. Color: Spacesaver Textured
DESIGNER GREY
• (7) – 18”W x 24”D x 84”H – Spacesaver Freestyle Personal Storage Lockers, External Drawer, Hanger/Shelf Combo, 12” Modular Shelf, Boot Tray, (2) Single Hooks, Sloped Tops, Number Tag and Hasp Lock. (2) Duplex Outlets in Each Locker. Color:
Spacesaver Textured DESIGNER GREY
• (4) – 18”W x 24”D x 84”H – ADA Spacesaver Freestyle Personal Storage Lockers, Hanger/Shelf Combo, 12” Modular Shelf, Boot Tray, (1) Perforated Shelf, (2) Single Hooks, Sloped Tops, Number Tag and Hasp Lock. (2) Duplex Outlets in Each Locker.
Color: Spacesaver Textured DESIGNER GREY
• (1) – 48”W x 24”D x 18”H – ADA Hardwood Bench with Backrest. $209,850.00
The Investment includes all materials, tax, freight and installation for the Spacesaver system.
Systems & Space, Inc. is not responsible for any additional engineering fees. If a client elects to pay for our Seismic Calculation Services, it includes a standard set of calculations. Any additional engineering or product modifications will be an add on cost to the client.
Our price is valid for 60 days from the date of this proposal.
Sourcewell Contract Purchases
The Sourcewell has awarded Spacesaver with a national competitively bid contract governed by a national municipal contracting agency.
When purchasing under the Sourcewell contract, please use the following guidelines in preparing your purchase orders:
The purchase order will be made payable to: Systems & Space, Inc.
Please include the following information on your purchase order: Sourcewell Contract Number: 010920-SPC
Remit purchase order to: Systems & Space, Inc.
500 Boulder Court, Suite B
Pleasanton, CA 94566
CALIFORNIA STATE CONTRACTOR’S LICENSE NUMBER 599899
DIR CONTRACTOR’S REGISTRATION NUMBER 1000007450
Payment Terms *30% Deposit with order *40% Order ships from factory *30% Balance due upon completion
Client Approval Print Name Date Systems Planner: Matt Meyer Project #20546
Systems & Space Inc. Guarantees the Success of Your Project!
ATTACHMENT A
4 Critical Path to Installation: 16-Week Standard Lead Time Order placed – (see attached checklist)
• Week 1 – Systems Ordered by SSI
• Week 15 – Product Ships from Manufacturer
• Week 16 – SSI receives product and begins installation based on date set with Stockton Police Department
Installation Information:
1. Company Name
2. Contact name at installation area
3. Street Address
4. Suite, Bldg., or Floor
5. City, State, Zip Code
6. Contact Phone # __________________________ Pager/Cell #
7. Fax # __________________________ E-Mail Address
Billing Information:
8. Company Name:
9. Accounting Department Contact Name
10. Billing Address
11. Suite, Bldg., or Floor
12. City, State, Zip Code
13. Contact Phone # ___________________________ Pager/Cell #
14. Fax # __________________________E-Mail Address
Acknowledgement Information:
15. Company Name
16. Contact name to send order Acknowledgement to
17. Street Address
18. Suite, Bldg., or Floor
20. City, State, Zip Code
21. Contact Phone # ___________________________Pager/Cell
Systems Planner: Matt Meyer Project #20546
ATTACHMENT A
5 Checklist for Ordering & Developing Spacesaver System
Review and sign off on drawings
Choose shelving colors from Spacesaver Color Selector:
Choose end panels from WilsonArt Laminate book:
Attach purchase order and deposit to proposal
Sign and date acceptance areas on proposal
Client’s Move Date:
General Contractor’s Name:
Phone # Fax #
Mobile # Email
Finished Floor Covering Type: Carpet or Tile (Circle one)
Finished Floor Covering Installation Date:
If project is Existing Construction, is client considering replacing Finished Floor Covering?
Yes / No Tile or Carpet (Circle one)
Is there a Construction/Move schedule available? Yes or No
Project Completion Date:
Non union hours of Installation are Monday through Friday 8:00 AM to 5:00 PM.
After 5 PM and anytime on Saturday and Sunday is overtime.
Security: Do SSI personnel need access badges, escorts, etc?
Parking: Are permits required? Yes or No
Client Approval Print Name Date
Systems Planner: Matt Meyer Project #20546
ATTACHMENT A
6 TERMS & CONDITIONS FOR PRODUCTS, SYSTEMS & INSTALLATIONS
1. GENERAL: These terms & conditions shall apply to sales from SYSTEMS & SPACE, INC. to BUYER and to any quotation by SYSTEMS & SPACE, INC. for sales. These terms & conditions shall not be superseded by any terms & conditions in BUYER’S order. If a Contract Agreement will be issued in lieu of, or in addition to execution of this proposal, Buyer agrees to include this proposal as an Exhibit to the Contract Agreement.
2. PRICING: This proposal is valid for 60 days from the date of the proposal.
3. PAYMENT TERMS: The Buyer shall issue a 30% deposit to SYSTEMS & SPACE INC. with order with balance due upon completion. If the BUYER issues a purchase order for goods and/or services, the BUYER shall state the deposit amount on BUYER’s purchase order. A monthly finance charge of 1 ½% per month shall accrue to the BUYER on all outstanding invoices beyond 30 days.
4. ENGINEERING DATA: The proposal, drawings and/or specifications of any quotation are confidential engineering data, and represent SYSTEMS & SPACE, INC.’S investment in engineering skill and development, and remain the property of SYSTEMS & SPACE, INC. Such are submitted with the understanding that the information will not be disclosed or used in any manner detrimental to SYSTEMS & SPACE, INC. All specifications and dimensions of proposal, drawings are approximate, and are subject to changes during detailed engineering.
5. DELIVERY: Shipping or delivery dates are approximate. SYSTEMS & SPACE, INC. shall not be liable for delays in or failure of delivery due to changes requested by BUYER, or causes beyond its control. At the request of BUYER, BUYER shall make payment as though shipment has been made as specified and for any expenses incurred by SYSTEMS & SPACE, INC. due to BUYER’S request in delaying shipment.
6. STORAGE: If product is stored for more than 30 days at SYSTEMS & SPACE, Inc. due to delays in delivery caused by BUYER, SYSTEMS & SPACE INC. will charge BUYER at the rate of 1% of BUYER’s invoice per month pro-rated daily.
7. SPECIALS: Special items not considered as standard inventory by SYSTEMS & SPACE, INC. and/or manufactured by SYSTEMS & SPACE, INC. to BUYER’S specifications or job requirements, will become the sole property of the BUYER and will not be accepted for return.
8. INSURANCE: SYSTEMS & SPACE, INC. carries Workers’ Compensation insurance with statutory limits as required by law. In addition, SYSTEMS & SPACE, INC. carries General Liability Insurance with $1M occurrence/$2M general aggregate/$2M completed operations, and Auto Liability with $1M combined single limit. Upon request, entities shall be named as Additional Insured under endorsement CG D2 48 080 05.
9. CANCELLATION: On all cancelled orders, BUYER shall compensate SYSTEMS & SPACE, INC. for its performance, commitments and damage as follows: BUYER shall pay SYSTEMS & SPACE, INC. a cancellation fee not to exceed the original purchase price.
10. CONSTRUCTION AREA: BUYER shall provide SYSTEMS & SPACE, INC. with a free and clear construction site. All materials and/or construction shall be removed from the area. BUYER will furnish SYSTEMS & SPACE, INC. with adequate electrical power to efficiently operate the power tools required for the installation.
11. UNLOADING, SPOTTING AND STORAGE: BUYER shall provide SYSTEMS & SPACE, INC. with adequate unloading facilities, and sufficient access to those facilities to insure SYSTEMS & SPACE, INC.’S efficient unloading procedure. Adequate aisles shall be provided by the BUYER to provide efficient handling of the materials from the unloading of storage area to the construction site.
12. COMMENCEMENT OF INSTALLATION AT JOB SITE: SYSTEMS & SPACE, INC. will not be obligated to commence work at job site until receipt of written notice from BUYER that BUYER’S building is ready for use and necessary utilities and equipment are supplied there as well.
13. CHANGES IN WORK: Should the BUYER order changes in the work, such orders and adjustments shall be made in writing to SYSTEMS & SPACE, INC. The contract price shall be adjusted according to the changes in the work specified.
14. COMPLETION: Installation shall be deemed completed upon use of any equipment by BUYER.
15. FLOORS: BUYER is responsible for the load bearing capacity of the floor upon which the proposed installation shall be constructed.
16. FLOOR COVERING: Existing floor covering may require removal prior to the start of our scope of work. Removal and replacement of existing floor covering is specifically excluded from this proposal. Should the client wish Systems & Space, Inc. to remove the existing floor covering, please consult your Systems Planner for a quote for this work. Please note that while Systems & Space, Inc. will use every precaution to maintain the integrity of the existing floor covering, we cannot guarantee that the existing floor covering will be suitable for reuse. Client acknowledges that installation of new floor covering may be required, at an additional cost to client.
17. SURVEYS, PERMITS AND REGULATIONS: BUYER shall procure and pay for all permits, inspections, and/or structural calculations required by any governmental authority for any part of the work performed by SYSTEMS & SPACE, INC., except if otherwise stated.
18. TESTING: All material and equipment for testing the installation shall be provided at BUYER’S expense. At the time that SYSTEMS & SPACE, INC. states to the BUYER that the work is complete, the BUYER will inspect the work and if the work is in conformity with the terms and provisions of the proposal, the BUYER shall accept the same and deliver to SYSTEMS & SPACE, INC. a signed statement of acceptance. If the BUYER fails to so notify SYSTEMS & SPACE, INC. or if the BUYER fails to make such inspection, the work shall be conclusively deemed accepted by the BUYER.
19. LABOR RELATIONS: SYSTEMS & SPACE, INC. is a non-union contractor. Unless specifically outlined in the project specifications and/or bid documentation, our bid will not be based upon compliance with the terms and conditions of any labor agreements. Any requirement to comply with labor agreements identified after submission of this bid will require an increase in our contract amount to reflect this change. Our proposal is based upon an eight (8) hour workday during normal business hours (unless otherwise specified). No provisions have been made for overtime or shift premium pay.
20. LEGAL ACTION: In the event that any legal action is initiated regarding the breach of any terms or conditions of this agreement, the prevailing party shall be entitled to receive in addition to any damages suffered, their court costs and attorney’s fees incurred.
Client Approval Print Name Date Systems Planner: Matt Meyer Project#20546
NOTICE: This proposal contains information that is proprietary to Systems & Space, Inc. and is intended for the use of the City of Stockton only. No part of this proposal or the enclosed CAD drawings may be used, reproduced or disclosed to any other party without prior consent of Systems & Space, Inc.
ATTACHMENT A
7 References
Companies who have entrusted SYSTEMS & SPACE, INC.
with developing space and capacity solutions for their organizations.
ATTACHMENT A
1 (Rev. 4.15.22)
CITY OF STOCKTON
STANDARD AGREEMENT AMENDMENT
This Amendment Number ____1_____ to the above referenced Agreement is entered into on________: between the City of Stockton (“City”) and Systems and Space, Inc. (“Contractor”).
RECITALS
The City needs to increase the Compensation, Not to Exceed amount in Paragraph 3 of the Cooperative Agreement by $210,000 to pay for the additional lockers and installation of the Women’s Locker Room for the
Now therefore, the City and the Contractor mutually agree as follows:
1. The contract price is amended to $565,163.
All other terms and conditions of the Agreement shall remain unchanged and remain in full force and effect unless modified by a written amendment signed by both parties.
IN WITNESS WHEREOF, the authorized parties have executed this Agreement.
CONTRACTOR
__ Spacesaver Corporation and Authorized Dealer, Systems and Space, Inc.________________________________ Contractor’s Name (if other than an individual, state whether a corporation, partnership, etc.):
_____________________________________________________________________________________________ Authorized Signature Date
_____________________________________________________________________________________________ Printed Name and Title of Person Signing
__500 Boulder Court, Suite B Pleasanton, CA 94566___________________________________________________ Address
CITY OF STOCKTON
_____________________________________________________________________________________________ Harry Black, City Manager Date
ATTEST:
_____________________________________________________________________________________________ Eliza R. Garza CMC, City Clerk
APPROVED AS TO FORM:
Lori M. Asuncion, Acting City Attorney
B Y :
Agreement Number: Amendment
Number:
2020-06-09-1110 NP 1
ATTACHMENT A
Vendor: Date: 11/16/22
Dept: Contract/PO Number: 419000127
Account # Requestor:
$355,163.00
07/01/20
02/18/24
$565,163.00
$210,000.00
Effective Date: Dec 2, 2021 Available CCO Funding:
CM Authority: $ 100,000 02/18/24
DM W D CM CC
Last Council Action
Total approved CCOs since last Council Action
$355,163.00 $135,516.30
1 Increase Not to exceed amount by $210,000 $210,000.00 Y $565,163.00 ($74,483.70) Total CCO Amount and Time Extension To‐Date ‐‐‐‐‐> $210,000.00 ENTRIES IN BOLD RED INDICATE
YOUR BALANCE OF CM AUTHORITY CCO AMOUNT IS EXCEEDED.
YOU MUST GO TO COUNCIL FOR APPROVAL.
PREVIOUSLY APPROVED CCOs
NEW PROPOSED CCOs
Contract Expiration to date:
Contract Amount to date:
Time Extensions
CHANGE ORDER CALCULATOR
Description
Required
Approval by: Date CC Approved
(mm/dd/yy)
Revised
CCO Authority BalanceCCO No.
Requested
CCO Amount
Revised
Contract Amount
Original Contract Amount:
Original Contract Award Date:
Original Contract Expiration Date:
Authorized CCO Amount to date:
Police Department
Systems & Space, Inc.
ATTACHMENT A