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Agenda packet

City Council and Concurrent Authorities
March 7, 2023

Document
Agenda packet
Meeting
March 7, 2023
Body
City Council and Concurrent Authorities
Pages
67
Original file
77.3 MB
Text extracted from the city's file for reading and search. Open the original on www.stocktongov.com. That file is the official record.

City Council/Successor Agency to the
Redevelopment Agency/Public
Financing Authority/Parking Authority
Concurrent
City of Stockton
Meeting Agenda - - Revised
City Council/Successor
Agency of the
Redevelopment
Agency/Public Financing
Authority/Parking Authority
Concurrent Agenda
Council Chamber, City Hall, 425 N. El Dorado
Street, Stockton CA
4:00 PMTuesday, March 7, 2023
Closed Session 4:00 PM :: Regular Session 5:30 PM
Councilmember Dan Wright and Councilmember Kimberly Warmsley will participate in the meeting via teleconference from the following location:

Marriott Riverside at the convention center, Lobby
3400 Market St.

Riverside, CA 95201
Councilmember Brando Villapudua will participate in the meeting via teleconference from the following location:
74-855 Country Club Dr., Lobby
Palm Desert, CA 952260

1. CLOSED SESSION CALL TO ORDER/ROLL CALL

2. ADDITIONS TO CLOSED SESSION AGENDA

3. ANNOUNCEMENT OF CLOSED SESSION

3.1 23-0107

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Number of Cases: Two
Name of Case: City of Stockton v. Christopher Bennitt, et al. (San Joaquin County Superior Court Case No.

STK-CV-UMCP-2017-11550)
Name of Case: Kurt Wilson v. City Council of Stockton, et al. (San Joaquin County Superior Court Case No.

STK-CV-UVM-2019-12404)
This Closed Session is authorized pursuant to section 54956.9(d) (1) of the Government Code.

Department: City Attorney

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Financing Authority/Parking
Authority Concurrent
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3.2 23-0109

CONFERENCE WITH LABOR NEGOTIATOR
Recommended Action: Agency Designated Representative: City Manager Harry Black Employee Organizations: Unrepresented Units, Stockton City Employees' Association, Operating Engineer's Local 3, Mid-Management/Supervisory Level Unit, Unrepresented Management/Confidential, Law Department, Stockton Police Management Association, Stockton Firefighters Local 456 International Association of Firefighters, Stockton Fire Management, Stockton Police Officers' Association (SPOA)
This Closed Session is authorized pursuant to section 54957.6(a) of the Government Code.

Department: City Attorney

3.3 23-0111 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Manager

This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.4 23-0113 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Attorney

This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.5 23-0115 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Clerk

This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.6 23-0117 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Number of Cases: One
Based on existing facts and circumstances, there is significant exposure to litigation pursuant to Government Code section 54956.9(d)(2).

Department: City Attorney

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4. CLOSED SESSION PUBLIC COMMENT*

5. RECESS TO CLOSED SESSION

6. REGULAR SESSION CALL TO ORDER/ROLL CALL

7. INVOCATION/PLEDGE TO FLAG

8. REPORT OF ACTION TAKEN IN CLOSED SESSION

9. ADDITIONS TO REGULAR SESSION AGENDA***

10. RECOGNITIONS, ANNOUNCEMENTS, OR REPORTS

11. PUBLIC COMMENTS* – MATTERS NOT ON THE AGENDA

12. CONSENT AGENDA

12.1 23-0207

APPROVAL OF CITY COUNCIL MINUTES
Recommended Action: RECOMMENDATION
Approve the minutes from the City Council meetings of November 1, 2022, November 15, 2022, December 6, 2022, and December 13, 2022 Department: City Clerk
Attachment A - 2022-11-01 Minutes
Attachment B - 2022-11-15 Minutes
Attachment C - 2022-12-06 Minutes
Attachment D - 2022-12-13 Minutes
Attachments:

12.2 23-0208 APPOINTMENT TO THE SAN JOAQUIN COUNTY COMMISSION ON AGING
Recommended Action: RECOMMENDATION
It is recommended that City Council adopt a resolution appointing Karol Ford to the San Joaquin County Commission on Aging for a term commencing immediately and ending March 7, 2026.

Department: City Clerk
Attachment A - Redacted Application
Proposed Resolution - Appointment Aging
Attachments:

12.3 23-0226 ADOPT A RESOLUTION APPOINTING A MEMBER TO THE

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Meeting Agenda - - Revised

MEASURE W OVERSIGHT COMMITTEE
Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution ratifying the appointment of Mary Holloway to the Measure W Oversight Committee for a term beginning immediately and ending on January 31, 2025.

Department: City Clerk
Attachment A - Redacted Application
Proposed Resolution - Measure W
Attachments:

12.4 23-0044 APPROVE APPOINTMENTS TO THE CULTURAL HERITAGE BOARD
Recommended Action: RECOMMENDATION
It is recommended that the City Council approve the appointment of eight (8) persons to the Cultural Heritage Board for the terms outlined in the proposed resolution.

Department: Community Development
Attachment A - Planning Commission minutes 1-26-23
Attachment B - Planning Commission minutes 2-9-23
Attachment C - Redacted Applications
Proposed Resolution - Appointing CHB Members
Attachments:

12.5 23-0054 ADOPT TWO RESOLUTIONS AUTHORIZING THE SUBMITTAL OF

AN APPLICATION FOR A PROHOUSING DESIGNATION TO THE

CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT AND AUTHORIZING THE SUBMITTAL OF A GRANT

APPLICATION UNDER THE PROHOUSING INCENTIVE PILOT
PROGRAM; AND IF AWARDED, ACCEPT AND APPROPRIATE

GRANT FUNDING

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Meeting Agenda - - Revised
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a resolution to:

1. Authorize the City Manager, or designee, to submit an application for a Prohousing Designation to the California Department of Housing and Community Development;

2. Authorize the City Manager, or designee, to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Prohousing Designation Program;

3. Authorize the City Manager, or designee, to accept and appropriate grant revenues and expenditures; and

4. Authorize the City Manager, or designee, to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

It is further recommended that the City Council approve a resolution to:

1. Authorize the City Manager, or designee, to submit a grant application to the California Department of Housing and Community Development for the Prohousing Incentive Pilot Program;

2. Authorize the City Manager, or designee, to accept the grant award, enter into, execute, and deliver on behalf of the City of Stockton any and all documents including applications, agreements, amendments, and payment requests deemed necessary to secure the Prohousing Pilot Program grant, and make all necessary appropriations in compliance with and for the purposes stated in the grant application; and

3. Authorize the City Manager, or designee, to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Economic Development
Attachment A - Consecutive Prohousing Designation Program Proposed Resolution - Prohousing Application
Proposed Resolution - PIP Program
Attachments:

12.6 23-0131 APPROVE MOTION TO AWARD A SERVICE CONTRACT FOR THE

POLICE DEPARTMENT AND CITY VEHICLE UP-FITTING PROJECT

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Meeting Agenda - - Revised
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Award a multi-year Service Contract through June 30, 2025, in the amount not to exceed $2,158,045.80, to Stommel, Inc. dba Lehr Auto Electric of Sacramento, CA, for the Police Department and City Vehicle Up-Fitting, Project No. OM-23-022.

2. Authorize the City Manager to execute up to three optional one-year extensions to this Service Contract upon completion of the original term, in the amount not to exceed $2,492,720.10, for a total amount of $4,650,765.90 with extensions.

3. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works
Attachment A - Contract for Services
Attachment B - Funding Breakdown Over Contract Term
Attachments:

12.7 23-0048 APPROVE MOTION TO EXECUTE PROFESSIONAL SERVICES CONTRACT AMENDMENT NO. 5 FOR THE NORTHEAST

STOCKTON LIBRARY AND RECREATION CENTER PROJECT
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to authorize Professional Services Contract Amendment No. 5 in the amount of $240,380 with Architectural Nexus, Inc. for additional design services for the Northeast Stockton Library and Recreation Center, Project No.

CL17024.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works
Attachment A - Vicinity Map
Attachment B - Amendment No 5
Attachments:

12.8 23-0053 APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES

CONTRACT FOR THE PERSHING AVENUE SEWER TRUNK

REHABILITATION PROJECT

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Financing Authority/Parking
Authority Concurrent
Meeting Agenda - - Revised
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Award a Professional Services Contract to Siegfried Engineering, Inc. of Stockton, CA, in the amount of $125,400, for design of the Pershing Avenue Sewer Trunk Rehabilitation, Project No. UW22003.

2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works
Attachment A - Vicinity Map
Attachment B - Professional Services Contract
Attachments:

12.9 22-1117 ADOPT RESOLUTION TO AUTHORIZE TRANSFER OF FUNDS FOR LIGHTING AND PLAYGROUND EQUIPMENT UPGRADES AT S.L.

FONG PARK
Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution to transfer funds in the amount of $57,776.03 from two zones of the Stockton Consolidated Landscape Maintenance Assessment District No. 96-2 Reserves for Continuing Appropriations Accounts to fund lighting and playground equipment upgrades at S.L. Fong Park.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
Attachment A - Vicinity Map
Proposed Resolution
Attachments:

12.10 22-1125 APPROVE MOTION TO EXECUTE PROFESSIONAL SERVICES CONTRACT AMENDMENT NO. 3 FOR THE NORTHEAST

STOCKTON LIBRARY AND COMMUNITY CENTER PROJECT

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Meeting Agenda - - Revised
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to authorize Professional Services Contract Amendment No. 3 in the amount of $413,000 with Griffin Structures, Inc. for the Northeast Stockton Library and Community Center, Project No. CL17024.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works
Attachment A - Vicinity Map
Attachment B - Amendment No 3
Attachments:

12.11 22-1127 ADOPT RESOLUTION TO AUTHORIZE BALANCING CONTRACT CHANGE ORDER NO. 5 AND TRANSFER FUNDING FOR THE

MARCH LANE/EAST BAY MUD BICYCLE AND PEDESTRIAN PATH

CONNECTIVITY IMPROVEMENTS PROJECT
Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution to authorize Balancing Contract Change Order No. 5 in the amount of $62,287.33 with McFadden Construction, Inc. for the March Lane/East Bay MUD Bicycle and Pedestrian Path Connectivity Improvements, Project No.

WT17022/Federal Project No. ATPCML-5008(179).

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
Attachment A - Vicinity Map
Proposed Resolution
Exhibit 1 - Balancing CCO No. 5
Attachments:

12.12 23-0002 APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES

CONTRACT FOR THE WEST LANE QUEUE CUTTER PROJECT

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Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Award a Professional Services Contract to Kimley-Horn and Associates, Inc. of Oakland, CA, in the amount of $298,716.60, for design of the West Lane Queue Cutter, Project No. WT22008/Federal Project No.

STPLR-7500(289).

2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works
Attachment A - Vicinity Map
Attachment B - Professional Services Contract
Attachments:

12.13 23-0010 ADOPT RESOLUTION TO AUTHORIZE THE DOWNTOWN

DECORATIVE STREETLIGHT LED CONVERSION
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Approve Notice of Exemption No. NOE28-22 under the California Environmental Quality Act for the Downtown Decorative Streetlight LED Conversion, Project No. WD22016.

2. Approve the plans and specifications for the Downtown Decorative Streetlight LED Conversion, Project No. WD22016.

3. Award a Construction Contract in the amount of $597,852 to Tim Paxin's Pacific Excavation, Inc., dba Pacific Excavation, of Elk Grove, CA, for the Downtown Decorative Streetlight LED Conversion, Project No. WD22016.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
Attachment A - Location Map
Proposed Resolution
Exhibit 1 - Notice of Exemption NOE28-22
Exhibit 2 - Construction Contract
Attachments:

13. ADMINISTRATIVE MATTERS

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14. UNFINISHED BUSINESS

15. NEW BUSINESS

15.1 23-0157
ADOPT THE 2023 STORMWATER MASTER PLAN IN SUPPORT OF
THE ENVISION STOCKTON 2040 GENERAL PLAN UPDATE
Recommended Action: RECOMMENDATION
It is recommended that the City Council:

1. Approve the determination pursuant to the California Environmental Quality Act (CEQA) guidelines Section 15183 (Projects Consistent with a Community Plan, General Plan, or Zoning) that the preparation of the 2023 Stormwater Master Plan is exempt and no further environmental review is required.

2. Approve a resolution to adopt the 2023 Stormwater Master Plan prepared in support of the Envision Stockton 2040 General Plan Update.

Department: Municipal Utilities
Proposed Resolution
Exhibit 1 - 2023 Stormwater Master Plan
PPT - 15.1 - Stormwater Master Plan
Attachments:

16. HEARINGS**

17. CITY MANAGER'S UPDATE

18. COUNCIL COMMENTS

19. ADJOURNMENT

INFORMATIONAL ITEMS

1. 23-0211

COUNCIL COMMITTEE/BOARD AND COMMISSION MINUTES
Recommended Action: RECOMMENDATION
Information item only. No action required.

Department: City Clerk
CSC 2022-10-20
CSC 2022-12-15
Leg Committee 2022-11-16
PC 2022-09-22
Attachments:

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CERTIFICATE OF POSTING
I declare, under penalty of perjury, that I am employed by the City of Stockton and that I caused this agenda to be posted in the City Hall notice case on March 3, 2023 in compliance with the Brown Act.

Eliza R. Garza, CMC
City Clerk
By: ________________________________

Deputy

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PUBLIC COMMENTS
*Citizens may comment on any subject within the jurisdiction of the City Council/Successor Agency to the Redevelopment Agency/Public Finance Authority/Parking Authority, including items on the Agenda. Each speaker is limited to three minutes. Speakers must submit “Request to Speak” cards to the City Clerk, and be prepared to speak when called. No speaker cards will be received after the close of the Citizen’s Comments portion of the meeting.
**Speakers should hold comments on items listed as a Hearing until the Hearing is opened.

The City of Stockton invites public comments in multiple forms. You provide your comments by using one of these methods:

1. e-Comment - follow the e-comment link on the City's agenda page stockton.granicusideas.com/meetings

2. Email - you may email your comments to [email protected]

3. Voicemail - you can leave a voice message by dialing (209) 937-8459.

4. In-Person Comments - a) Speakers must submit "request to speak cards" to the Clerk prior to the Public Comment portion of the agenda. No speaker cards will be accepted after the close of Public Comment. Please redirect any inquiries to [email protected]. b) Address only issues over which the meeting body has jurisdiction. c) Each speaker will be limited to one 3-minute comment opportunity. Donating time is not authorized. d) Your time will be displayed on the speaker podium for convenience. *All written and voicemail public comments received by the Clerk's Office 90 minutes prior to the meeting start time will be forwarded to the meeting body members as correspondence and attached the minutes. All comments received after that time will be forwarded as correspondence the following business day. ***Additions to the Agenda - Government Code Section 54954.2(b)(2), allows members of the City Council present at the meeting to take immediate action, with either a two-thirds or unanimous vote, to place an item on the agenda that action must be taken and that the item came to the attention of the City subsequent to the agenda being posted.

All proceedings before this meeting body are conducted in English. The City of Stockton does not furnish language interpreters and, if one is needed, it shall be the responsibility of the person needing one.

In accordance with the Americans With Disabilities Act and California Law, it is the policy of the City of Stockton to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are a person with a disability and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the Office of the City Clerk located at 425 North El Dorado Street, Stockton, California 95202 during normal business hours or by calling (209) 937-8458, at least 5 days in advance of the hearing/meeting. Advance notification within this guideline will enable the City/Agency to make reasonable arrangements to ensure accessibility.

Materials related to an item on this agenda submitted to City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 425 North El Dorado Street, Stockton, California 95202, during normal business hours. Such documents are also available on the City's website at www.stocktongov.com subject to staff's ability to post the documents before the meeting.

CHALLENGING CITY DECISIONS: The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on

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which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Stockton, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

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13 City of Stockton
Legislation Text
File #: 23-0207, Version: 1

APPROVAL OF CITY COUNCIL MINUTES

RECOMMENDATION
Approve the minutes from the City Council meetings of November 1, 2022, November 15, 2022, December 6, 2022, and December 13, 2022
Attachment A - 2022-11-01 Minutes
Attachment B - 2022-11-15 Minutes
Attachment C - 2022-12-06 Minutes
Attachment D - 2022-12-13 Minutes
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54 City of Stockton
Legislation Text
File #: 23-0208, Version: 1

APPOINTMENT TO THE SAN JOAQUIN COUNTY COMMISSION ON AGING

RECOMMENDATION
It is recommended that City Council adopt a resolution appointing Karol Ford to the San Joaquin County Commission on Aging for a term commencing immediately and ending March 7, 2026.

DISCUSSION
Background
The San Joaquin County Commission on Aging serves as an advisory body on aging matters to both the San Joaquin County Board of Supervisors and to the Department of Aging and acts as San Joaquin County Long-Term Care Coordinating Council/Audit Day Health Care Planning Council. The Commission advises San Joaquin County Board of Supervisors on long-term care.

Present Situation
There is one vacancy for the City of Stockton’s seat on the San Joaquin County Commission on Aging. The City Clerk’s office recruited for one vacancy and accepted applications until the interviews were conducted on February 21, 2023 at which Karol Ford was the only applicant to appear
With Karol Ford being the only applicant to interview, Council Policy 3.02 Section 11. F. provides that if the number of applicants is less than or equal to the number of vacancies, Council may proceed to fill any number of vacancies from the available list. Subject to Council ratification, it is recommended that Karol Ford be appointed to a three-year term commencing immediately and ending March 7, 2026.

FINANCIAL SUMMARY
There is no financial impact to the General Fund from the appointment to the San Joaquin County Commission on Aging.

There is no remuneration for service on the San Joaquin County Commission on Aging.

Attachment A - Redacted Applications
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55 Submit Date: Jan 13, 2023
Email Address
First Name Middle Initial Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Gender
What district do you live in? *
District 3
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
Karol J Ford
Stockton CA
Karol J Ford
Attachment A
56 Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Which Boards would you like to apply for?
San Joaquin County Commission on Aging: Submitted
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

There are several reasons why I have chosen to apply to serve on the Commission of Aging. First, the aging population have made significant contributions to our community throughout their lives and deserve to be treated with dignity and respect. Additionally, the increase in aging populations in the home requires an increased level of support and resources to enable residents to live independently and with dignity in the community. Last but not least, aging is an inevitable process, and eventually, we will all become part of the aging population. Therefore, helping the aging population in our community is not just the right thing to do, it is also in our own self-interest.

Karol J Ford
Attachment A
57 Upload a Resume
Please state the reason you would like to be a member of this board/commission.

The aging population is one of my primary areas of interest. There are several economic, social, and political concerns that arise as the median age of a population increases, including an increase in healthcare costs, changes in the workforce, and shifting power dynamics. With over 25 years of experience as a Nursing Home Administrator in Stockton and throughout Northern California, I have seen the unique challenges the aging population face which makes it difficult for them to maintain their independence and dignity. COVID19 exposed the high percentage of the aging population that is retired and does not have a significant source of income for economic stability. Moreover, the COVID 19 pandemic identified many who are socially isolated or living in poverty, which negatively affect their overall well-being.

Have you served on an advisory group before?
Yes No
How did you hear about the position?
I discovered the San Joaquin Commission on Aging while seeking for ways to serve the aging population in my community. After viewing the website and meeting minutes, I concluded that this commission was a suitable match. In addition, as a consultant, I now have greater autonomy over my time to serve on committees and advisory boards.

City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Karol J Ford
Attachment A
58 Submit Application
Please identify any specialized accommodations needed for equal participation:

N/A
Enter Your Initials:

KPF
Date Signed
01/13/2023
Karol J Ford
Attachment A
59 Resolution No.

STOCKTON CITY COUNCIL
==================================================================

RESOLUTION APPOINTING COMMISSIONER TO THE SAN JOAQUIN COUNTY

COMMISSION ON AGING

One vacancy currently exists on the San Joaquin County Commission on Aging; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. Pursuant to the provisions of San Joaquin County Board of Supervisors Board Order B-77-980, dated June 17, 1977, Karol Ford is appointed to serve on the San Joaquin County Commission on Aging for the term that expires March 7, 2026.

2. The City Manager is authorized to take such other actions as are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED March 7, 2023 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton

60 City of Stockton
Legislation Text
File #: 23-0226, Version: 1

ADOPT A RESOLUTION APPOINTING A MEMBER TO THE MEASURE W OVERSIGHT

COMMITTEE

RECOMMENDATION
It is recommended that the City Council adopt a resolution ratifying the appointment of Mary Holloway to the Measure W Oversight Committee for a term beginning immediately and ending on January 31, 2025.

DISCUSSION
Background
The Measure W Oversight Committee was established April 26, 2005, by City Council Resolution 05- 0171 pursuant to the Stockton Safe Neighborhood Gang and Drug Prevention Police/Fire Response Measure Program Guidelines. The Committee is tasked with insuring that monies received from the sales and use tax enacted based on Measure W are being spent in accordance with the requirements outlined in the Measure. The Committee considers oral reports by City staff and other involved persons concerning the use of Measure W monies, reviews the annual audit and adopts an annual report which is presented to the City Council. Member terms are for two years, and members shall serve no more than two terms.

Present Situation
Councilmember Warmsley reviewed active applications on file received by the Clerk’s Office, and after review is recommending for Council ratification the appointment of Mary Holloway to fill one vacancy on the Measure W Committee for a term commencing immediately and ending January 31, 2025.

FINANCIAL SUMMARY
There is no direct fiscal impact with this appointment as the members of this committee receive no remuneration.

Attachment A - Redacted Applications
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61 Submit Date: Feb 22, 2023
Email Address
First Name Middle Initial Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Gender
What district do you live in? *
District 1
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
10 years
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
Mary Edith Holloway
Stockton CA
Mary Edith Holloway
Attachment A
62 Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Which Boards would you like to apply for?
Measure W Oversight Committee: Submitted
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Question applies to Strong Communities Advisory Committee,Measure W Oversight Committee Do you reside within Stockton’s geographic boundary?
Yes No
Question applies to Strong Communities Advisory Committee,Measure W Oversight Committee Are you an employee of any vendor, contractor or consultant doing business with the City of Stockton?
Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

I am a life long resident of Stockton California, I am currently an Administrator for Health Information Management for San Joaquin General Hospital. My passion is justice and equitable solutions for all humans. I believe that to make a difference, you have to be a part of the solution. Investing time into learning about the issues and applying practicals knowledge to create workable solutions. As a tax payer, I support putting dollars where it makes sense. I have worked as a Regional Finance Director for Kaiser Permanente, and I have also been an Executive Advisor to Senior Executives as well as Boards.

Mary Edith Holloway
Attachment A
63 Upload a Resume
Please state the reason you would like to be a member of this board/commission.

My background in finance and healthcare and public service give me a diverse background to help address issues.

Have you served on an advisory group before?
Yes No
If yes, please explain.

I am currently working on a Inclusion Diversity and Equity Advisory Committee for San Joaquin General Hospital. We are working to create diversity and inclusivity in health care.

How did you hear about the position?
City Website
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Mary Edith Holloway
Attachment A
64 Enter Your Initials:

MEH
Date Signed
2/22/23
Mary Edith Holloway
Attachment A
65 Resolution No.

STOCKTON CITY COUNCIL
==================================================================

RESOLUTION APPOINTING A MEMBER TO THE MEASURE W OVERSIGHT

COMMITTEE

Positions on the Measure W Oversight Committee are directly appointed by City Councilmembers with terms that coincide with the appointing Councilmember; and

A vacancy exists on the Measure W Oversight Committee due to the resignation of the District 6 Appointee; and

Councilmember Warmsley has reviewed applications and has made a nomination for appointment; now, therefore,

BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. Mary Holloway is found to meet the criteria for appointment is authorized to serve as a member representing District 6 on the Measure W Oversight Committee with an appointment to commence immediately and end January 31, 2025.

PASSED, APPROVED and ADOPTED March 7, 2023

________________________________
KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

_________________________
ELIZA R. GARZA, CMC
City Clerk, City of Stockton

66 City of Stockton
Legislation Text
File #: 23-0044, Version: 1

APPROVE APPOINTMENTS TO THE CULTURAL HERITAGE BOARD

RECOMMENDATION
It is recommended that the City Council approve the appointment of eight (8) persons to the Cultural Heritage Board for the terms outlined in the proposed resolution.

Summary
Stockton Municipal Code (SMC) section 16.220.040 establishes a Cultural Heritage Board (CHB or Board) consisting of nine (9) members. There are currently eight (8) positions available on the CHB due to term expirations.

In response to a recruitment effort, a total of ten (10) applications were received to fill the vacancies.

On January 26, 2023, the Planning Commission considered the applications. Following an interview and ranking process, the Planning Commission voted to appoint the following persons to the CHB:

Thomas Groom, Mary Jo Gohlke, Phillip Merlo and Jewelian Johnson. These four (4) individuals were the only applicants to attend the January 26 Planning Commission meeting and participate in the interview process on that date.

In order to complete the interviews and ranking for the CHB appointments, the Planning Commission conducted a similar process at their meeting of February 9, 2023, and voted to appoint Virtu Arora, Leon Bach, Bryan Baldeon and William Maxwell to the CHB. Council is now asked to approve all eight (8) appointments, consistent with the requirement in SMC 16.220.040.A.

DISCUSSION
Background
The CHB is a nine-member citizen advisory body charged with the preservation and promotion of the City’s historical, architectural, and cultural resources. Per the CHB Bylaws and the City’s development code (SMC Title 16), the Board’s purpose is to work in an advisory capacity to the Planning Commission and Director of Community Development in matters of aesthetic, cultural, architectural, and historical significance for the City of Stockton.

It is the responsibility of the CHB to evaluate and make recommendations on matters pertaining to historic landmarks, historic sites, historic districts, award of excellence, and certificates of appropriateness for proposed alterations to landmarks and properties in historic districts. In the past, the Board has presented an annual Captain Charles M. Weber Award, a Glenn Allen Award, overseen the activities of the Magnolia Historic District Advisory Committee, and advised City officials and the public on matters pertaining to the preservation of cultural and historical resources.

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The CHB meets at 5:30pm on the first Wednesday of every month in the Council Chambers at City Hall.

In accordance with SMC section 16.220.040, members of the Board, who must be residents of the City, are interviewed, selected, and appointed by the Planning Commission subject to City Council approval. Board members serve staggered four-year terms of office, and those terms expire on October 31
st of the fourth year. Vacant positions are filled when any given Board member’s term expires or when a Board member resigns before the end of a term.

Present Situation
There are currently eight (8) positions available on the CHB due to term expirations. However, Board members whose terms have expired are able, and encouraged, to continue to serve until such time as a subsequent appointment is made. All eight (8) of the expired-term Board members are currently continuing to serve.

SMC Section 16.220.040.A.1 provides that, to the extent possible, the Board should have at least one (1) member from each of the following categories:
· A member with extensive real estate experience in the City; · A member with extensive experience in the construction industry; · An architect licensed by the State;
· A historian;
· A professional archaeologist; and,
· A resident of the City for over forty (40) years
Planning Commission Action
Ten (10) valid applications were received to fill eight (8) positions. Four (4) applicants were present for interviews by the Planning Commission at its regularly scheduled meeting of January 26, 2023 (Attachment A - Annotated Minutes). The selection process did not require being present for the interview to be ranked and appointed. However, following the interview and ranking process, the Planning Commission appointed only the following members that attended the Planning Commission interview, subject to Council approval: Thomas Groom, Mary Jo Gohlke, Phillip Merlo and Jewelian Johnson (Attachment C - Redacted Applications).

In order to complete the process for the other four (4) CHB vacancies, the remaining six (6) applicants were invited and encouraged to attend the Planning Commission meeting of February 9, 2023 (Attachment B - Annotated Minutes), for purposes of interview and appointment recommendation. As a result of that continued process, the Planning Commission voted to recommend appointment for Virtu Arora, Leon Bach, Bryan Baldeon and William Maxwell.

SMC section 16.220.040.A.2 [Term of Office] states that vacancies occurring during a term shall be filled for the unexpired period of the term in the same manner as the original appointment and that terms shall be staggered to ensure continuity. The eight (8) current vacancies will have the following term expiration dates upon appointment:

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Number of Vacancies Terms Expire
Three (3) October 31, 2025
Five (5) October 31, 2026
Given that there are eight (8) vacancies to fill, and that CHB members’ four (4)-year terms are staggered, staff recommends the following:
· Three (3) appointments to be deemed effective on November 1, 2022, with a three (3)-year term (expires on October 31, 2025).
· Five (5) appointments to be deemed effective on November 1, 2022, with a four (4)-year term (expires on October 31, 2026).

Accordingly, Staff randomly selected Candidates for the following terms:

Name Appointment Effective Term Expires
Virtu Arora November 1, 2022 October 31, 2025
Leon Bach November 1, 2022 October 31, 2025
William Maxwell November 1, 2022 October 31, 2025
Thomas Groom November 1, 2022 October 31, 2026
Mary Jo Gohlke November 1, 2022 October 31, 2026
Phillip Merlo November 1, 2022 October 31, 2026
Jewelian Johnson November 1, 2022 October 31, 2026
Bryan Baldeon November 1, 2022 October 31, 2026
The City Council may choose to approve the terms differently. Staff recommends that the City Council approve the Planning Commission appointments to the Cultural Heritage Board with the term expirations identified in the attached resolution.

FINANCIAL SUMMARY
Board members receive no compensation, so there is no financial impact to the City for this action with the exception of staff resources needed to staff the Board.

Attachment A - Annotated Minutes (Planning Commission - January 26, 2023) Attachment B - Annotated Minutes (Planning Commission - February 9, 2023) Attachment C - Redacted Applications
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ANNOTATED AGENDA

PLANNING COMMISSION
MEETING OF JANUARY 26, 2023

1. CALL TO ORDER/ROLL CALL-5:30 PM
Roll Call

Present:

Anne Mallett
Brenda Jones
Waqar Rizvi
Jeff Sanguinetti
Felix Ogbah
Greg Thompson

Absent:

Xavier Mountain.

2. PLEDGE TO FLAG
The Pledge of Allegiance was led by Commissioner Thompson

3. ADOPTION OF CONSENT CALENDAR
Approve the Consent Agenda with a single vote save for items 3.1 which were considered separately.

Moved by: Anne Mallett, seconded by Waqar Rizvi.

Vote: Motion carried 6-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Jeff Sanguinetti, Felix Ogbah, and Greg Thompson.

Absent:Xavier Mountain.

3.1 23-0027 APPROVAL OF PLANNING COMMISSION MINUTES
Legislation Text
Attachment A - 2022-09-22 Planning Commission Minutes
Approve Motion 2023-01-26-0301 Approving the minutes of the September 22, 2022 Planning Commission meeting.

Moved by: Waqar Rizvi, seconded by Anne Mallett.

ATTACHMENT A
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Yes: Anne Mallett, Waqar Rizvi, Jeff Sanguinetti, and Felix Ogbah.

Abstain :Brenda Jones, and Greg Thompson.

Absent:Xavier Mountain.

3.2 22-0494 REQUEST FOR A ONE-YEAR TIME EXTENSION FOR AN APPROVED

TENTATIVE MAP FOR TRA VIGNE EAST DEVELOPMENT PROJECT
(TENTATIVE MAP APPLICATION NO. P22-0328)
Resolution 2023-01-26-0302
Approving a one-year time extension for the Tra
Vigne East Development project tentative map.

Legislation Text
Attachment A - City Council Resolution
Attachment B - Location Map, General Plan and Zoning
Attachment C - Approved Tentative Map
Attachment D - Application Request
Attachment E - LAFCo Certificate
Proposed Resolution - Recommending Approval
Exhibit 1
Approved Resolution 2023-02-26-0302

3.3 22-1110 REQUEST FOR A ONE-YEAR TIME EXTENSION FOR AN APPROVED

TENTATIVE MAP FOR TRA VIGNE WEST DEVELOPMENT PROJECT
(TENTATIVE MAP APPLICATION NO. P22-0125)
Resolution 2023-01-26-0303 Approving a one-year time extension for the Tra Vigne West Development project tentative map.

Legislation Text
Attachment A - City Council Resolution
Attachment B - Location Map, General Plan and Zoning
Attachment C - Approved Tentative Map
Attachment D - Applicant Request
Attachment E - LAFCo Certificate
Proposed Resolution - Recommending Approval
Exhibit 1 - Tentative Subdivision Map

ATTACHMENT A
71 2/14/23, 12:41 PM Planning Commission
stockton.granicus.com/GeneratedAgendaViewer.php?view_id=49&clip_id=8202 3/6 Approved Resolution 2023-02-26-0303

4. PUBLIC COMMENT
None

5. PUBLIC HEARINGS/ENVIRONMENTAL ASSESSMENTS

5.1 22-1208 INITIAL STUDY/ADDENDUM TO THE 2040 GENERAL PLAN

ENVIRONMENTAL IMPACT REPORT, TENTATIVE MAP, AND PLANNED DEVELOPMENT REQUESTS FOR A PROPOSED 67 LOT SINGLE-FAMILY RESIDENTIAL DEVELOPMENT AT 8601 THORNTON ROAD (APNS 080-320-06 AND -07) (P21-1171)
Legislation Text
Attachment A - Location Map and Aerial Photo
Attachment B - Zoning Map
Attachment C - General Plan Land Use Map
Attachment D - Tentative Map and Planned Unit Development Proposed Resolution - Recommending Approval - Addendum to GP EIR Exhibit 1 - GPA FEIR Addendum
Approved Resolution 2023-02-26-0501-01
Proposed Resolution - Recommending Approval - Tentative Parcel Map Exhibit 1 - Tentative Map and Planned Unit Development
Approved Resolution 2023-02-26-0501-02
Commissioner Correspondence - Public Comments
Chair Sanguinetti - noted receipt of correspondence from Dean Plassaras, called for a motion to waive staff reading the correspondence into the record.

Approve Motion 2023-01-26-0501 waiving the reading of correspondence into the record.

Moved by: Jeff Sanguinetti, and no seconder required.

Vote: Motion carried 6-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Jeff Sanguinetti, Felix Ogbah, and

ATTACHMENT A
72 2/14/23, 12:41 PM Planning Commission
stockton.granicus.com/GeneratedAgendaViewer.php?view_id=49&clip_id=8202 4/6 Greg Thompson.

Absent:Xavier Mountain.

Approve Resolution 2023-01-26-0501

1. A resolution recommending the City Council adopt the Initial Study/Addendum to the previously certified 2040 General Plan Environmental Impact Report (SCH #2017052062) and adopt a Mitigation Monitoring and Reporting Program

2. A Resolution approving a Tentative Map and Planned Development, subject to conditions.

Moved by: Waqar Rizvi, seconded by Brenda Jones.

Vote: Motion carried 6-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Jeff Sanguinetti, Felix Ogbah, and Greg Thompson.

Absent:Xavier Mountain.

6. NEW BUSINESS

6.1 22-1194 CULTURAL HERITAGE BOARD INTERVIEWS
Legislation Text
Attachment A - Redacted Applications
Commissioner Correspondence - Public Comments
Approve Motion 2023-01-26-0601 recommending that the City Council appoint Thomas Groom, Mary Jo Gohlke, Jewelian Johnson, and Phillip Merlo to the Cultural Heritage Board.

Moved by: Waqar Rizvi, seconded by Anne Mallett.

Vote: Motion carried 6-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Jeff Sanguinetti, Felix Ogbah, and Greg Thompson.

Absent:Xavier Mountain.

6.2 22-1207 2022 ANNUAL COMPLIANCE REVIEW FOR DEVELOPMENT

AGREEMENTS
Legislation Text
Attachment A - Map of Active Development Agreements in 2022

ATTACHMENT A
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Attachment C - Compliance Letters and Responses
Attachment D - Development Agreement Compliance Summaries Attachment E - Draft Compliance and Noncompliance Letters to Applicants Council Correspondence - Public Comments
Chair Sanguinetti - noted receipt of correspondence from McKINLEY, CONGER, JOLLEY & GALARNEAU, LLP called for a motion to waive staff reading the correspondence into the record.

Approve Motion 2023-01-26-0602-01 waiving the reading of correspondence into the record.

Moved by: Jeff Sanguinetti, and no seconder required.

Vote: Motion carried 6-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Jeff Sanguinetti, Felix Ogbah, and Greg Thompson.

Absent:Xavier Mountain.

Approve Motion 2023-01-26-0602-02

1. Accepting the 2022 annual Development Agreement Compliance Review and project determinations indicating if applicant progress complies, substantially complies, or does not comply with the terms and conditions of their respective Development Agreement with the City; and

2. Directing staff to notify Applicants of this compliance determination. Applicants found in noncompliance with the Development Agreement terms will have 30-days following the date of notification to rectify the noncompliance or prepare a program for correction. The Planning Commission shall be notified of the correction or program at the next available meeting.

Moved by: Anne Mallett, seconded by Waqar Rizvi.

Vote: Motion carried 6-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Jeff Sanguinetti, Felix Ogbah, and Greg Thompson.

Absent:Xavier Mountain.

7. UNFINISHED BUSINESS
None

8. REPORTS/COMMUNICATIONS/INFORMATIONAL ITEMS

ATTACHMENT A
74 2/14/23, 12:41 PM Planning Commission
stockton.granicus.com/GeneratedAgendaViewer.php?view_id=49&clip_id=8202 6/6 Michael McDowell, Deputy Director, Planning & Engineering- welcoming new commissioner; commissioner terms ending

9. COMMISSIONERS COMMENTS
Commissioner Jones - expressing gratitude towards Chair Sanguinetti Commissioner Rizvi - recognized commissioners leaving; welcomed new commissioner, thank you to staff
Commissioner Ogbah - gratitude towards fellow commissioners; welcomed new commissioner, thank you to staff
Commissioner Mallet - gratitude towards commissioners leaving; welcomed new commissioner; thank you to staff
Commissioner Thompson - expressing gratitude to fellow commissioners Chair Sanguinetti - education gained from being on Planning Commission; thank you to staff and fellow commissioners

10. ADJOURNMENT- 7:54 PM

ATTACHMENT A
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ANNOTATED AGENDA

PLANNING COMMISSION
MEETING OF FEBRUARY 9, 2023

1. CALL TO ORDER/ROLL CALL-5:30
Roll Call

Present:

Anne Mallett
Brenda Jones
Waqar Rizvi
Greg Thompson
Gurneel Boparai
Rajan Nathaniel
Terry Hull

2. PLEDGE TO FLAG
The Pledge of Allegiance was led by Commissioner Bopari

3. ADOPTION OF CONSENT CALENDAR
None

4. PUBLIC COMMENT
Brando Villapudua - wished all the commissioners the best; thank you to Commissioner Boparai
Michael Blower - thanked the commissioners

5. PUBLIC HEARINGS/ENVIRONMENTAL ASSESSMENTS
None

6. NEW BUSINESS

6.1 23-0084 2023 ELECTION OF PLANNING COMMISSION OFFICERS Legislation Text

ATTACHMENT B
76 2/14/23, 12:41 PM Planning Commission
stockton.granicus.com/GeneratedAgendaViewer.php?view_id=49&clip_id=8220 2/3 Attachment A - Standards and Policies No 1 - Procedural Rules Approve Motion 2023-02-09-0601-01 electing Waqar Rizvi as Chairperson to serve for the next 12 months, in accordance with Standards and Policies No. 1 - Procedural Rules for Conducting Planning Commission Meetings.

Moved by: Anne Mallett, seconded by Terry Hull.

Vote: Motion carried 5-2
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Gurneel Boparai, and Terry Hull.

No: Greg Thompson, and Rajan Nathaniel .

Approve
Motion 2022-02-09-0601-02 electing Rajan Nathaniel as Vice-Chairperson to serve for the next 12 months, in accordance with Standards and Policies No. 1 - Procedural Rules for Conducting Planning Commission Meetings.

Moved by: Brenda Jones, seconded by Greg Thompson.

Vote: Motion carried 7-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Greg Thompson, Gurneel Boparai, Rajan Nathaniel , and Terry Hull.

7. UNFINISHED BUSINESS

7.1 23-0140 CULTURAL HERITAGE BOARD INTERVIEWS
Legislation Text
Attachment A - Redacted Applications
Approve Motion 2023-02-09-0701 appointing the top four applicants Virtu Arora, Leon Bach, Bryan Baldeon, and William Maxwell, forwarding the appointments to the City Council for approval.

Moved by: Anne Mallett, seconded by Brenda Jones.

Vote: Motion carried 7-0
Yes: Anne Mallett, Brenda Jones, Waqar Rizvi, Greg Thompson, Gurneel Boparai, Rajan Nathaniel , and Terry Hull.

8. REPORTS/COMMUNICATIONS/INFORMATIONAL ITEMS

8.1 23-0072 INFORMATIONAL PRESENTATION ON THE 2022 GENERAL PLAN

AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS
Informational item only. No action taken.

Legislation Text

ATTACHMENT B
77 2/14/23, 12:41 PM Planning Commission
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9. COMMISSIONERS COMMENTS
Commissioner Nathaniel - honor to serve on the commission; thank you to those who provided support
Commissioner Mallet - welcomed new commissioners; importance of Planning Commission Academy
Commissioner Boparai - honor to serve on the commission; thank you to those who provided support
Commissioner Hull - thank you to Councilmember Blower
Commissioner Rizvi - welcomed all Commissioners; honor to serve on the Commission

10. ADJOURNMENT - 7:00 PM

ATTACHMENT B
78 Submit Date: Dec 07, 2022
Email Address
First Name Middle Initial Last Name
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Caucasian/Non-Hispanic
Gender
Male
What district do you live in? *
District 3
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
20 years 1 month
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
2010 W Swain Rd Stockton, CA 95207
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Thomas E Groom
Stockton CA 95207
Lincoln Unified School District Network Administrator Information Systems Support Thomas E Groom

ATTACHMENT C
79 If yes, please list
Cultural Heritage Board
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
None
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Possess decision-making abilities
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

I am a life long resident of the Stockton area. I grew up attending the Stockton Certified Farmers Market with my family and got to observe first hand the many different vibrant cultures that make up our city. I have an interest in both local and national commercial archeology, and a general interest in history.

Please state the reason you would like to be a member of this board/commission.

I would like to continue on this board as I have seen positive change as a result of my service.

Have you served on an advisory group before?
Yes No
Thomas E Groom

ATTACHMENT C
80 How did you hear about the position?
I am currently serving on this board.

City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Enter Your Initials:

TG
Date Signed
12/07/22
Thomas E Groom

ATTACHMENT C
81 Submit Date: Nov 13, 2022
Email Address
First Name Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Caucasian/Non-Hispanic
Gender
Female
What district do you live in? *
District 6
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
28 years
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
605 N. El Dorado St., Stockton, CA, 95202
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Mary Jo Gohlke
Stockton CA 95206
Retired, City of Stockton Public
Library, Chavez Branch
Librarian II, Adult Program
Librarian Librarian II
Mary Jo Gohlke

ATTACHMENT C
82 If yes, please list
I was appointed last year to the Cultural Heritage Board, and am now on the Landmarks Committee.

Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member being a historian
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

Whether working at a daily newspaper or in private and public libraries, my interests have inevitably turned to history – of the organization for which I worked, its creation, and the setting (city) in which it has flourished. At the same time my curiosity involves home architecture and preservation of unique and beloved city structures. In my early newspaper career, I produced local “building” pages featuring outstanding or historic homes and/or architecture. At Chavez Branch, Stockton-San Joaquin County Library System, I was for years the adult programming director and the majority of the programs starred Stockton and San Joaquin County history. Many programs were unusual, including a rare display of the library’s valuable Audubon prints, presented in collaboration with the Haggin Museum. I am now a local historian. After my retirement I wrote two local history books, Remarkable Women of Stockton and A Lady’s Place, the story of the Philomathean Club’s rise along with the city of Stockton. This gave me a love of research and I am very familiar with historical archives in the city and county. I wish to join the commission as its work is of interest to me, especially to hear citizen input and to help improve the city’s involvement in our historical/cultural heritage.

Mary Jo Gohlke

ATTACHMENT C
83 Upload a Resume
Please state the reason you would like to be a member of this board/commission.

Membership on this board would be a continuation of my love of things cultural and historical. I have myself, along with Dr. Alice van Ommeren, successfully nominated the Philomathean Clubhouse for inclusion on the National Register of Historic Places. I also have expertise in grant writing through the Stockton Public Library; for three years I coordinated “The Big Read” program with the National Endowment of the Arts. I am a member of the Philomathean Club, which has been in the area since 1893; the building dates to 1912. As a member of the board of directors, I helped in coordinating the sale of the building from the City of Stockton to private hands.

Have you served on an advisory group before?
Yes No
If yes, please explain.

I served four years on the Stockton Arts Foundation and most recently aided in the consolidation of the Stockton Opera Guild with the University of the Pacific. I have served several years as president of both the Opera Guild and the Philomathean Club. For two years I was a board member of the new Philomathean Foundation, owner of the clubhouse.

How did you hear about the position?
From Robert Holzer. He encouraged me to apply.

City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Mary Jo Gohlke

ATTACHMENT C
84 Submit Application
Enter Your Initials:

MJG
Date Signed
11-12-2022
Mary Jo Gohlke

ATTACHMENT C
85 RESUME
Mary Jo Gohlke

EDUCATION
2001 Master of Library and Information Science, San Jose State University 1973 Bachelor of Arts, English, University of California, Berkeley

EMPLOYMENT
2001-2009 Librarian II, Adult Services and Programming, Stockton-San Joaquin County Library System, Cesar Chavez Central Library, Stockton, CA.

Adult programming director for the Library System. Local coordinator for The Big Read, sponsored by the National Endowment of the Arts. Asian Language Specialist, purchasing materials and providing outreach to these communities.

Managed the Global Languages Materials and “Living in America” grants. Served on the Collection Development Steering Committee, overseeing system collections.
1994-2001 Evening Coordinator, William Knox Holt Memorial Library, University of the Pacific, Stockton, CA.

Supervised circulation service to the main library, the Music/Audiovisual Department, and the Health Sciences and Chemistry Branch. Hired, trained, supervised, and evaluated circulation desk aides and cross-trained in all library departments.
1991-1992 Library Assistant, City of Oakland, CA, Public Libraries. 1988-1991 Circulation Clerk, Alameda County Library System, Castro Valley Branch, CA. 1978-1979 Lifestyle/Features Editor, Times-Herald Newspaper, Vallejo, CA. 1973-1978 Lifestyle/Features Editor, The Argus Newspaper, Fremont, CA.

AWARDS
The Susan B. Anthony Award from the San Joaquin County Commission on the Status of Women, 2020.

The STAR (Stockton Top Artist Recognition) Award for Literary Arts, presented by the Stockton Arts Commission, 2018.

University of the Pacific, Most Valuable Pacifican Award, 2001.

University of the Pacific, Dean’s Distinguished Service Award, 2001.

Several awards from the California Newspaper Publishers Association.

ATTACHMENT C
86 BOOKS A Lady’ s Place, published 2017 by Tuleburg Press, Stockton, CA.

Remarkable Women of Stockton, published 2014 by the History Press, South Carolina.

ARTICLES
“Impacts of an Information Commons on an Academic Library’s Service Points,” Journal of Access Services, V ol. 1, No. 3, 2003.

ATTACHMENT C
87 Submit Date: Nov 10, 2022
Email Address
First Name Last Name
Street Address Suite or Apt
City State Postal Code
Primary Phone Alternate Phone
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
African American
Gender
Male
What district do you live in? *
District 5
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
3 years
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Jewelian Johnson
Stockton CA 95202
Jewelian Johnson

ATTACHMENT C
88 Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
None
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
Possess decision-making abilities
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Question applies to Strong Communities Advisory Committee,Measure W Oversight Committee Do you reside within Stockton’s geographic boundary?
Yes No
Question applies to Strong Communities Advisory Committee,Measure W Oversight Committee Are you an employee of any vendor, contractor or consultant doing business with the City of Stockton?
Yes No
Question applies to Water Advisory Group
Do you reside within one of the Stockton Municipal Utilities' three utility service areas? Yes No
Question applies to Water Advisory Group
If yes, state which one:

N/A at the moment, the utilities map isn’t showing the districts. Please feel free contact me and we can discuss
Question applies to Strong Communities Advisory Committee Are you at least 18 years of age?
Yes No
Jewelian Johnson

ATTACHMENT C
89 Interests & Experiences
Please tell us about yourself and why you want to serve.

I am a Delta College alumni attending UC Berkeley who’s been heavily involved in the community as one of the youth organizers. I come from a home that’s reminiscent of the systemic barriers that many families here face, especially within the south side of stockton where I reside. While young, I’ve had vast experiences in both the physical realities that come along with poverty while also gaining the academia to collaborate and move the city forward. Being that I have close proximity to many of the problems that we face, I think it could be of use to have a voice that’s considerate of the future that I have to sit in as well as one that has first-hand experience in the issues we want to solve. Historically, the impacted voices have often been ones left out of critical decision-making and I hope that I can be a contributing factor in shifting the dynamics to incorporate as many voices as possible within the community. I’ve also had the opportunity to serve in both local and statewide capacities doing similar work for higher ed, criminal Justice, housing, and more with elected officials and stakeholders which could be a beneficial factor in resources
Please state the reason you would like to be a member of this board/commission.

Aside from what has been aforementioned, this is an opportunity to serve my city in a way where tangible progress can be seen. Additionally, this city suffers from apathy toward its government and I believe it could present some leeway to start incorporating voices of the future, not just now but years after in that I’d like to continue bringing up young leaders behind me Have you served on an advisory group before?
Yes No
If yes, please explain.

I’ve served in advisory groups for various organizations such as CA FWD, Student Equity and Achievemt State Advisory Group, allcove, and more
How did you hear about the position?
Just scrolling through the city’s website
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Jewelian Johnson

ATTACHMENT C
90 Upload a Resume
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Enter Your Initials:

Jj
Date Signed
November 10, 2022
Jewelian Johnson

ATTACHMENT C
91 ATTACHMENT C
92 Submit Date: Oct 25, 2022
Email Address
First Name Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Prefer not to Answer
Gender
Female
What district do you live in? *
District 4
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
10 years
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
1810 E Hazelton ave
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Shannon Meritt
Stockton CA 95203
San Joaquin County Design Engr-Admin Asst. II
Shannon Meritt

ATTACHMENT C
93 Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member having extensive experience in the construction industry Member being a resident of the City for over 40 years.

Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
Possess decision-making abilities
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

My name is Shannon Meritt. I am a life long resident of san Joaquin County. I want to involve and bring to the Community my since of pride for any and all things Stockton. This is my city and I believe that it has so much to offer. From sunsets at the Port of Stockton to the beauty of the various Temples and community parks/concerts. I could go on and on...basically I would be honored to be involved in any process that will elevate our community.

Please state the reason you would like to be a member of this board/commission.

I feel the diversity of our valley is one of our most amazing qualities and should be recognized throughout our area via events, art or projects that directly relate to the cities diverse culture and history.

Shannon Meritt

ATTACHMENT C
94 Upload a Resume
Have you served on an advisory group before?
Yes No
How did you hear about the position?
Press Release
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Enter Your Initials:

SM
Date Signed
10/25/2022
Shannon Meritt

ATTACHMENT C
95 EXPERIENCE

ADMINISTRATIVE ASSISTANT II
SAN JOAQUIN COUNTY –DEPARTMENT OF PUBLIC WORKS
AUGUST 2016-PRESENT
Independently assists Division Heads in the Engineering Services Group in planning, or ganizing, an d directing personnel, procurement and program management
activities. Determine project specific goals and p rovides support for DBE information outreach program, tacks past performance and project goals. Coordi nates and compiles budgetary data and assists Division Heads in the
preparation of the Engineering Budget. Analyzes, reviews, and prepares statistical, financial and project control schedules and reports. Researches and analyzes laws,
policies, and regulatory requirements to determine effects on operational programs and develops policy and
procedural processes for management approval. Confers
and serves as a liaison with State and other local agencies for the coordination and project development of various transportation programs and PW online bidding platform .

Prepare general correspondence, proje ct applications,
narratives, program summaries, monthly reports, statistical reports and Board packages related to public works
projects.

PUBLIC WORKS RECORDS SUPERVISOR
SAN JOAQUIN COUNTY –DEPARTMENT OF PUBLIC WORKS
MAY 19990 -AUGUST 2016
Supervisor of Ce ntral Files/Mail room I interview, train ed and managed small staff of three. D uties in the daily
operation of mail room services include assessing all
incoming mail for operational, legal, fiscal and historical value. Central Files area main function is to provide records appraisal, retention, protection and disposition. Lead the department in conversion, implementation and
development of the document Imaging Program, Questys
2000 electronic records and database management.

Allowing the department to convert all hard copy records into electronic format. As Public Works Records Supervisor I am the departments’ information resource. Duties are
unique to fit the specific needs of the department and
require extensive knowledge in all Public Works
projects/functions past and present.

SHANNON MERITT-LOPEZ

ADMINISTRATIVE ASSISTANT II

PROFILE
Administrative Assistant with over 20
years of experience providing
administrative support to over 50 staff
members in the Engineering Division of
SJC (Local Government). I possess
strong multi-tasking skills, with ability to
simultaneously manage several projects
and schedules. Excellent public-facing
point person for clients, customers,
vendors and equipment and service
providers. Tech savvy and efficiency
focused.

CONTACT

Stockton, California 95203

ACTIVITIES AND INTERESTS
Family • Environmental conservation
•Art • Music• Travel

KEY SKILLS AND CHARACTERISTICS
Strong interpersonal & communication
skills • MS Office Suite • Ability to work
collaboratively as part of a team •
Problem Solving • Leadership •
Meticulous attention to detail •
Excellent Organizational skills • Poised
under pressure

EDUCATION

DIPLOMA

STAGG HIGH SCHOOL,

STOCKTON CALIFORNIA
JUNE 1994

ATTACHMENT C
96 Submit Date: Jul 18, 2022
Email Address
First Name Middle Initial Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
What district do you live in? *
District 4
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
25 years
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
11793 N. Micke Grove Road Lodi, CA 95240 P.O. Box 30, Lodi, CA 95241 Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Phillip E Merlo
Stockton CA 95204
San Joaquin County Historical
Society and Museum CEO
Educator, Historian,
Researcher
Phillip E Merlo

ATTACHMENT C
97 Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member being a historian
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
Activist for the Visual Environment, Public Art, or Regional/National Individual Artists' work Possess decision-making abilities
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Phillip E Merlo

ATTACHMENT C
98 Please tell us about yourself and why you want to serve.

In my last two years of college I experienced the murder of one of my best friends from middle school, the suicide of another college friend, as well as the death of my best friend's Mother, a Godfatherly figure in my life, a close cousin, my Grandmother, and my Mother. When my friend was murdered I took celebrated his life by enrolling to study abroad at Peking University in China (seeing the great wall had been a dream we shared together). Studying abroad was amazing: I kindled a love for Chinese language and culture (I would return for intensive language training the next year), I became passionate about environmental law and history, and I was able to meet amazing people from around the world. Toward the end of my stay I had the opportunity to meet a man studying to become a human rights lawyer. His family, members of an ethnic minority Miao group in China, had been "disappeared," likely for protesting the seizure of their village by developers. Instead of shrinking from fear, this man devoted himself to studying the law so he could make the world a better place. In the dining commons once he quoted the bible, saying that "to whom much is given, much is required." Crazily enough, despite being impoverished, alone, and quite probably watched by the state, he felt it was his debt to society to ensure that others could lead better lives. It is difficult to imagine a more inspirational person. As close friends and family passed away my senior year, my friend's mantra became my own. I found that the pain of death was best countered through an appreciation for what I had been given in life. As a UC Berkeley student who came from a supportive, affluent family, with educated parents and a multitude of mentors to guide me through life, I had so much to be thankful for. That self-awareness and appreciation for my blessings in life instilled in me a burning desire to help others. You could say that "to whom much is given, much is required" was my armor and salvation from grief. So ultimately, I want to serve because I want to help others. I feel compelled to do so.

Phillip E Merlo

ATTACHMENT C
99 Please state the reason you would like to be a member of this board/commission.

I want to work for the Cultural Heritage Board because I can help the city of Stockton in this role. I was born and raised in Stockton, CA, and spent most of my childhood in-and-around Midtown, Downtown, and Stockton's East Side. My family has been here for 140 years, and Stockton is, and will always be, my home. After graduating from the IB Program at Franklin High School in 2011, I attended UC Berkeley, graduating in 2015 with Honors in History and Geography. I wrote two theses, one on the creation of civic identity in a culturally diverse city in Southern China, and one on the urban morphogenesis of Stockton.

After graduation I worked as a policy analyst for Restore the Delta, and then took a job teaching History and Government at my alma mater, Franklin High School. While there I served as the Head Coach of the Science Olympiad Team, and as a mentor for Extended Essays in the Historical Discipline. I also spearheaded a grant program that established a historical museum program at the school. Currently, I work as the CEO at the San Joaquin County Historical Museum, where I am working with the board and staff to expand our exhibits and programming to address the histories of communities across San Joaquin County, with an emphasis on communities in Stockton’s historic core. I have a deep passion for history, San Joaquin County, and education. Due to my Father and Grandfather having been well known architects in the city, I was constantly immersed in discussions about the history of Stockton as a child, as well as conversations about the importance of preserving historical buildings, artifacts, and landscapes.

After I graduated from Berkeley I partnered with former professors and community members and began writing a book about the history of public investment in the city, focusing specifically on the close relationships between public investment in community building, economic segregation, educational outcomes, and historical amnesia. The book is currently in the publication process. In addition to research, I also work as a private, typically pro bono historical consultant. In that capacity I have worked with Stockton non-profit partners, the SJ District Attorney’s Office, and UOP’s OLLI Summer Program. I firmly believes that to know one’s history is to know one’s self. My goal in life is to use historical awareness to make the world a better place. My experiences growing up in Stockton, studying at Berkeley, and living in China motivate me to use history to empower and provide opportunities for young people, especially those who come from disadvantaged or oppressed communities. My current work with the museum community to expand the museum’s educational programs and to inspire civic engagement in the county’s youth is incredibly fulfilling, and I love serving the community in this capacity. Public service is incredibly important to me because true community improvement can only be achieved through action and engagement. This is personal for me: my Mother passed away of an undiagnosed autoimmune disease that San Joaquin county has the historically highest rates of in country, and my friend was murdered for the color of his skin. These types of tragedies cannot be avoided unless true educational engagement is provided to the community, and that only comes through public service. Working for the cultural heritage board to preserve Stockton’s past, promote historical education, and advice the city council on historical matters will be both impactful and fulfilling.

Have you served on an advisory group before?
Yes No
If yes, please explain.

I served on the City's Water Advisory Group.

How did you hear about the position?
Facebook originally.

City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Phillip E Merlo

ATTACHMENT C
100
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
If yes, please explain
While I have no financial or professional relationships that may present a conflict of interest, I should note that as the CEO at a history museum, it is my professional interest to preserve history, promote historical awareness, and educate people about the past.

Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Enter Your Initials:

PM
Date Signed
7/18/2022
Phillip E Merlo

ATTACHMENT C
101
Submit Date: Jun 06, 2022
Email Address
First Name Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Caucasian/Non-Hispanic
Gender
Male
What district do you live in? *
District 3
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
3/2
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
1201 N. Pershing Ave
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Leon Bach
Stockton CA 95207
Haggin Museum Director of Education
Leon Bach

ATTACHMENT C
102
If yes, please list
n/a
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member being a historian
Member being a professional archaeologist
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Employed as a Professional Visual Artist
Knowledge of new artistic & design expressions
Possess decision-making abilities
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Leon Bach

ATTACHMENT C
103
Upload a Resume
Please tell us about yourself and why you want to serve.

My partner and I moved to Stockton for her new position as Dean of Regional and Distance Education at San Joaquin Delta College. I am interested in becoming more involved in the arts and culture of the community. I have a real passion and love of history and historical buildings. With my educational degrees in archaeology, art history, classes in architectural design, and background in remodeling and renovation, I can contribute greatly to the Board. Growing up in the Bay Area I have a good knowledge of California history, but since our recent relocation and my current position as Director of Education at the Haggin Museum, I have really begun to dig deeper into Stockton’s and the Central Valley’s contributions and historical importance. Too often I have seen cities lose their connection to the past, especially regarding those underrepresented, by demolishing or over renovating the very buildings and communal areas that were important to making the city/neighborhood/district/region what it currently is. There is a fine line between growth and progress, and art, history, and community spaces for what is beneficial for the community, both educationally and culturally.

Please state the reason you would like to be a member of this board/commission.

I have relevant educational background and experience in historical archaeology, construction, architecture and photography and a desire to serve the community and have a voice in decision-making as opposed to always just being an observer after the fact. Although I do not have any current or relevant local experience, I do have a current CA Real Estate Brokers license.

Have you served on an advisory group before?
Yes No
If yes, please explain.
n/a
How did you hear about the position?
Recommended by Phillip Merlo.

City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
If yes, please explain
n/a
Background Information
Leon Bach

ATTACHMENT C
104
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
n/a
Voter Registration (Questions appear if required)
Submit Application
Please identify any specialized accommodations needed for equal participation:
n/a
Enter Your Initials:
lb
Date Signed
6/6/2022
Leon Bach

ATTACHMENT C
105
Experience

Haggin Museum, Stockton, CA Aug 2021 – present Director of Education
• Design and create all education related aspects of the museum’s exhibitions, collections, programs, and services. Create training courses, materials, and activities for docents. • Establish and maintain effective working relationships between the museum and the diverse cultural and educational public throughout Stockton and San Joaquin County. • Organize public programing and events in conjunction with exhibitions.

California State University Stanislaus, Turlock, CA May 2019 – Apr 2020 Art Gallery Administrator
• Organize events, workshops, and exhibitions for the four university galleries. • Manage, built and set up the installation of the exhibitions. • Train and mentor student assistants for the University’s galleries. • Design gallery/museum labels, artist's binders, brochures and other materials. • Provide budget oversight for gallery accounts; prepare financial reports. • Create publications to market events to the campus's 25Live, radio station, website, etc.

Stanford University, Stanford, CA Sept 2011 – Feb 2013 Digitization Specialist Rare Book & Special Collections • Performed digital imaging of rare books & maps requiring delicate handling.

Human Evolution Research Center, U.C. Berkeley, CA Mar 2008 – Feb 2012 Exhibit Designer, Graphic Artist, Research Assistant
• Engaged in community outreach through exhibit planning and execution. • Staff photographer for field expeditions.
• Photographed specimens and artifacts. Color-corrected, composed and digitized the images for HERC publications, and posted them on the UC Berkeley website.

Disney ABC Television Group, Burbank, CA Apr 1997 – Feb 2008 Digital Imaging Manager, Photography/New Media
• Designed, built, and setup venues for Press Tours and assisted with Oscars construction. • Handled print jobs and press related materials for Pilot shows, movies, and the Oscars. • Senior re-toucher/compositor for all photography for primetime television and movies. • Managed a digital media lab and oversaw all scanning and digital manipulation of Primetime Television coverage for print, ABC/Touchstone Television Internet sites. • Implemented ABC’s Photography Dept. with its first digital equipment and workflow.

Iron Man Magazine, Oxnard, CA Mar 1988 – May 1997 Art Director/Photographer/Illustrator/Writer
• Responsible for the design, layout, and production of Iron Man Magazine. • Designed, organized, and built stage and atmosphere for Iron Man Invitational Contests. • Designed ads, flyers, product labels, video boxes, blow-ins, from concept to completion. • Set up successful implementation of digital workflow. Managed production and costs.

ATTACHMENT C
106
Education

Certified in Canvas April 2020
M.A. Anthropology & Museum Studies, CSU East Bay June 2010 B.A. Archaeology & Art History, U.C. Berkeley June 1984 Certificate in GIS & Cartography, CSU East Bay June 2010 Ongoing classes in graphics and new technology. Lynda/Allison Online

Academic Achievements

• Received a writing scholarship to the Academy of Arts, San Francisco, CA • Outstanding Achievement Award in Library Science, Ohlone College, Fremont, CA

Skills

• Highly experienced in print and digital media, photography, digital retouching/compositing, videography, contest & event preparation, planning & execution, graphic/logo/brand design & marketing strategies and DAM. • Proficient in software such as OS X, MS Windows, CS Master Suite, and MS Office. • Expert in archival methodologies, best practices, and technologies with years of experience cataloging museum specimens, artifacts, exhibit conception and fabrication. • Professional archaeologist with an academic and professional history that includes fieldwork and survey work in the United States, Central America, and Ethiopia. • Excellent problem-solver with a demonstrated ability in acquiring technical knowledge and skills rapidly. Able to see the business and technical sides of a problem. • Published author with exceptional communication skills, both oral and written.

Licenses & Certifications

• CPR, First Aid, Accident Scene Management
• OSHA HAZWOPER Cert #1082
• CDL-A – Hazmat, Tankers, Doubles-Triples
• Certificate in Canvas
• Certificate in ArcGIS, Spatial Analysis, CSUEB
• Motorcycle Instructor CMSP
• Certified Fitness Trainer & Nutritional Consultant (CFT), ISSA • Licensed Pilot
• Licensed Remote Pilot – rPIC-sUAS

ATTACHMENT C
107
Submit Date: Apr 10, 2022
Email Address
First Name Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Caucasian/Non-Hispanic
Gender
Male
What district do you live in? *
District 4
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
1129 W WALNUT ST
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
William Maxwell
Stockton CA 95203
Bank of Stockton Archives Manager
Photography archivist & rare
book dealer
William Maxwell

ATTACHMENT C
108
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member being a historian
Member being a resident of the City for over 40 years.

Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

I have a long and wide ranging interest in Stockton's history and future. I have been a book dealing in Stockton since 1975, owned three different book stores over the years. I closed my last bricks & mortar bookstore in 2003 and have been selling books online since then up to the present. Shortly after closing my store I was hired to be Bank of Stockton's archives manager curating the bank's collection of over 40,000 historic photographic images and over 150 years of bank history realia.

Please state the reason you would like to be a member of this board/commission.

I am especially interested in helping preserve Stockton's unique architectural and cultural heritage.

Have you served on an advisory group before?
Yes No
William Maxwell

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Upload a Resume
If yes, please explain.

I served on the Stockton Arts Commission for several years, eventually being elected chair. In 2011 we were able to bring Chris Isaak back to town to accept a STAR award. I also served on the Public Art Committee and was part of the team who chose the sculpture placed in the fountain in DeCarli plaza across from the Hotel Stockton.

How did you hear about the position?
A news item in Stockton Record.

City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Enter Your Initials:

WLM
Date Signed
04/10/2022
William Maxwell

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ATTACHMENT C
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ATTACHMENT C
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ATTACHMENT C
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Submit Date: Feb 23, 2022
Email Address
First Name Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Asian or Pacific Islander
Gender
Female
What district do you live in? *
District 4
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
10 The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Virtu Arora
Stockton CA 95219
Virtu Arora

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Question applies to Arts Commission
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Outside of your profession, indicate what type of Arts you are active in? Select all that apply. *
Dance
Music
Theater
Photography
Visual Arts, including (but not limited to) the Public or Environmental Arts, Graphic Arts, Design, Drawing, Painting, Printmaking, Sculpture, Ceramics, and Art History\, Question applies to Arts Commission
Are you interested in or accomplished in fund-raising?
Yes No
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
None
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
Activist for the Visual Environment, Public Art, or Regional/National Individual Artists' work I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

I have been a resident of city of Stockton for 22 years and have been involved in community service ever since. Now, with children in college, i can share the time and experience needed for a city position and give back to the society/ community I live in.

Virtu Arora

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Please state the reason you would like to be a member of this board/commission.

I have been a resident of city of Stockton for 22 years and have been involved in community service ever since. Now, with children in college, i can share the time and experience needed for a city position and give back to the society/ community I live in.

Have you served on an advisory group before?
Yes No
How did you hear about the position?
website
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Question applies to multiple boards
I consent to the City of Stockton verifying my voter registration, if required.

Yes No
Submit Application
Enter Your Initials:
va
Virtu Arora

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Date Signed
2/23/2022
Virtu Arora

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Submit Date: Dec 12, 2021
Email Address
First Name Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Question applies to Civil Service Commission-Equal Employment Commission Concurrent Date of Birth
06/23/1992
Ethnicity
African American
Gender
Female
What district do you live in? *
Other
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
Keisha Lewis
Stoccton CA 95208
Bank of west Accountant Teller
Keisha Lewis

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Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member being an architect licensed by the State
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Possess decision-making abilities
I have been a resident of Stockton for at least 3 years.

Yes No
Question applies to San Joaquin Regional Transit District Board Have you resided within the Transit District boundaries for at least one year? Yes No
Question applies to San Joaquin Regional Transit District Board Are you a resident of the City of Stockton?
Yes No
Question applies to Strong Communities Advisory Committee,Measure W Oversight Committee Do you reside within Stockton’s geographic boundary?
Yes No
Question applies to Strong Communities Advisory Committee,Measure W Oversight Committee Are you an employee of any vendor, contractor or consultant doing business with the City of Stockton?
Yes No
Keisha Lewis

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Question applies to Water Advisory Group
Do you reside within one of the Stockton Municipal Utilities' three utility service areas? Yes No
Question applies to Water Advisory Group
If yes, state which one:

California
Question applies to Strong Communities Advisory Committee Are you at least 18 years of age?
Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

N/A
Please state the reason you would like to be a member of this board/commission.

N/A
Have you served on an advisory group before?
Yes No
How did you hear about the position?
In-person
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Keisha Lewis

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Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Question applies to multiple boards
I consent to the City of Stockton verifying my voter registration, if required.

Yes No
Submit Application
Enter Your Initials:

Ml
Date Signed
12/10/21
Keisha Lewis

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Submit Date: Jan 09, 2023
Email Address
First Name Middle Initial Last Name
Street Address
City State Postal Code
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Hispanic
Gender
Male
What district do you live in? *
District 6
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
14 years
The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Employer Address
600 E Main Street, Stockton, CA
Are you currently serving on a City of Stockton Board, Commission, or Committee? Yes No
Bryan G Baldeon
Stockton CA 95206
Team Charter Educator Substitute Teacher
Bryan G Baldeon

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If yes, please list
Cultural Heritage Board
Which Boards would you like to apply for?
Cultural Heritage Board: Submitted
Question applies to Cultural Heritage Board
NOTE: To the maximum extent possible, the Board shall have at least one (1) member from each of the following categories: *
Member being a historian
Member being a professional archaeologist
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. * Active in community activities significant enough to confirm knowledge of issues and individuals within the community
Activist for the Visual Environment, Public Art, or Regional/National Individual Artists' work Possess decision-making abilities
Understanding of Ethnic/Gender Diversity
Willingness to tolerate/promote change
I have been a resident of Stockton for at least 3 years.

Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

In May 2020, I received my associate's degree in history from Delta College. This year, in May, I will be obtaining my bachelor's degree from CSU Stanislaus in anthropology. My passion for history, archaeology, and cultural anthropology drives me to serve on this board.

Bryan G Baldeon

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Upload a Resume
Please state the reason you would like to be a member of this board/commission.

My interest in history, archeology, and cultural anthropology mixed with my background as a Stockton native is a factor of why I would like to keep being a member of this board. To have the privilege to serve this community and promote and preserve a more inclusive and diverse future is another reason to stay on this board. My tools as a historian and archaeologist, as well as cultural anthropologist help me view Stockton with a lens that many tend to overlook. Our history, diversity, and culture are our biggest assets to our city of Stockton. As a member of the Cultural Heritage Board, not only have I learned more about these aspects of our city, but with the ability of being a member I have exercised my power to preserve and promote positive change within this city.

Have you served on an advisory group before?
Yes No
How did you hear about the position?
Current member
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group? Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse? Yes No
Voter Registration (Questions appear if required)
Submit Application
Bryan G Baldeon

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Enter Your Initials:

BB
Date Signed
1/09/2023
Bryan G Baldeon

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Bryan Baldeon
Empowering the current and future generations of my community

EXPERIENCE
San Joaquin County Historical Museum, Lodi, California — Intern
November 2021 - PRESENT
Supporting the museum in works of material culture, documents, and objects that pertain to San Joaquin County.

San Joaquin County Oce of Education, Stockton,
California — Instructional Assistant
October 2020 - January 2022
Participated closely with the teacher and followed detailed instructions, practices and procedures to promote student achievement and accountability.

Tesla Motors, Fremont, California— Production Associate December 2016 - May 2018
Produced and assembled vehicles while demonstrating flexibility to work in dierent areas of the assembly line as needed by business.

EDUCATION
California State University Stanislaus, Turlock — B.A.

Anthropology
Spring 2021 - Present
Emphasis in archaeology and cultural anthropology.

San Joaquin Delta College, Stockton — A.A History
Fall 2018 - Spring 2020
Emphasis in the history of California.

PROJECTS
Cultural Heritage Board — member
Preserving the community’s historical, aesthetic, and cultural resources.

SKILLS
Bilingual
Attentive
Versatile
AWARDS
Dean’s List - Fall 2021

LANGUAGES
Spanish, English

ATTACHMENT C
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Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION APPROVING THE APPOINTMENT OF EIGHT MEMBERS TO THE

CULTURAL HERITAGE BOARD

The Cultural Heritage Board (CHB) is a nine (9)-member citizen advisory body charged with the preservation and protection of the City’s historical, architectural, and cultural resources; and

Currently, eight (8) vacancies exist on the CHB; and

The Planning Commission, during its regularly scheduled public meeting of January 26, 2023, voted to appoint Thomas Groom, Mary Jo Gohlke, Phillip Merlo, and Jewelian Johnson to the CHB subject to City Council approval; and

The Planning Commission, during its regularly scheduled public meeting of February 9, 2023, voted to appoint Virtu Arora, Leon Bach, Bryan Baldeon , and William Maxwell to the CHB subject to City Council approval; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. Pursuant to Section 16.220.040 of the Stockton Municipal Code, the City Council hereby approves the appointment of Virtu Arora, Leon Bach, and William Maxwell to the CHB, effective immediately, to serve the remaining unexpired period of the terms that will expire on October 31, 2025.

2. Pursuant to Section 16.220.040 of the Stockton Municipal Code, the City Council hereby approves the appointment of Thomas Groom, Mary Jo Gohlke, Phillip Merlo, Jewelian Johnson, and Bryan Baldeon to the CHB, effective immediately, to serve the remaining unexpired period of the terms that will expire on October 31, 2026.

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3. The City Manager is authorized to take all appropriate and necessary actions to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED: March 7, 2023 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
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City of Stockton
Legislation Text
File #: 23-0054, Version: 1

ADOPT TWO RESOLUTIONS AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR A

PROHOUSING DESIGNATION TO THE CALIFORNIA DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT AND AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION UNDER THE PROHOUSING INCENTIVE PILOT PROGRAM; AND IF AWARDED,

ACCEPT AND APPROPRIATE GRANT FUNDING

RECOMMENDATION
It is recommended that the City Council approve a resolution to:

1. Authorize the City Manager, or designee, to submit an application for a Prohousing Designation to the California Department of Housing and Community Development;

2. Authorize the City Manager, or designee, to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Prohousing Designation Program;

3. Authorize the City Manager, or designee, to accept and appropriate grant revenues and expenditures; and

4. Authorize the City Manager, or designee, to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

It is further recommended that the City Council approve a resolution to:

1. Authorize the City Manager, or designee, to submit a grant application to the California Department of Housing and Community Development for the Prohousing Incentive Pilot Program;

2. Authorize the City Manager, or designee, to accept the grant award, enter into, execute, and deliver on behalf of the City of Stockton any and all documents including applications, agreements, amendments, and payment requests deemed necessary to secure the Prohousing Pilot Program grant, and make all necessary appropriations in compliance with and for the purposes stated in the grant application; and

3. Authorize the City Manager, or designee, to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Summary
Staff recommends submitting a Prohousing Designation application to the California Department of Housing and Community Development (HCD). This Designation was created by the State to identify City of Stockton Printed on 2/28/2023Page 1 of 3
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jurisdictions that have taken proactive steps to encourage and facilitate the planning, approval, or construction of a variety of housing types and who have implemented prohousing policies. Receipt of the Designation will increase the City’s competitiveness for certain grant programs and is a prerequisite for the pursuit of funds under the Prohousing Incentive Pilot Program.

Staff further recommends submitting a grant application to the Prohousing Incentive Pilot (PIP) Program. This first round of Program funding provides awards to eligible applicants to use toward planning and implementation activities related to housing and community development.

DISCUSSION
Background
HCD developed the Prohousing Designation Program to award jurisdictions additional points or other preferences in the scoring of competitive applications for funding under programs that support housing, transportation, infrastructure, land use, and related objectives. Receiving a Prohousing Designation would improve both the City of Stockton and partner agencies’ competitiveness in the pursuit of grant funding from the State. The section of the California Code of Regulations that established the Prohousing Designation Program can be found in Attachment A.

Over the past few years, the City has advanced a number of initiatives that directly align with the State’s definition of “Prohousing.” This includes the reduced approval processing time at the Permit Center and the preapproved Accessory Dwelling Unit (ADU) plans that are available on the City’s website. Submitting and receiving a Prohousing designation from the State would make the City eligible for funding from the PIP Program.

The PIP Program was created by the State to encourage jurisdictions to strive for and receive the Prohousing designation. Based on the Program guidelines, the City is eligible for a $2,000,000 base award, with the potential to receive a bonus award up to $500,000.

Present Situation
The deadline to apply for funding under the PIP Program is March 15, 2023. Eligibility for the Program is dependent upon the successful submittal of a Prohousing Designation application. Based on communication with HCD and review of the Prohousing Designation application, staff believes that the City of Stockton will score high enough to receive the Designation.

Funds through the PIP Program must be used toward planning or implementation activities related to housing and community development, including:
· The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing that is affordable to extremely low-, very low-, low-, and moderate-income households, including necessary operating subsidies. · Affordable rental and ownership housing that meets the needs of a growing workforce earning up to 120 percent of area median income, or 150 percent of area median income in high-cost areas.

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· Capitalized reserves for services connected to the creation of new permanent supportive housing, including, but not limited to, developments funded through the Veterans Housing and Homelessness Prevention Bond Act of 2014.
· Assisting persons who are experiencing or at risk of homelessness, including providing rapid rehousing, rental assistance, navigation centers, emergency shelters, and the new construction, rehabilitation, and preservation of permanent and transitional housing. · Efforts to acquire and rehabilitate foreclosed or vacant homes.

The PIP Program has an encumbrance deadline of June 30, 2023, requiring the City to select and propose projects that are either in development, under contract, or which builds upon an existing activity. Accordingly, staff intends to structure the PIP Program application to include the following project components:
· A Developer Training Academy and the launch of a third party “Housing Developer Navigator” and “ADU Navigator” to provide resources and technical assistance to local and regional housing developers.
· Acquisition and/or construction of scattered site housing. · Acquisition funds for the purchase and rehabilitation of foreclosed or vacant homes.

The above activities directly align with City Council priorities and the City’s adopted Local Homeless Action Plan, the Economic Development Strategic Action Plan, and the 2020-2025 Consolidated Plan.

FINANCIAL SUMMARY
There is no matching funds requirement for the PIP Program and there is no impact to the City’s General Fund or any other unrestricted fund as a result of the recommended action. Funding will be appropriated in the Special Grant Fund, Housing Division.

Attachment A - Consecutive Prohousing Designation Program City of Stockton Printed on 2/28/2023Page 3 of 3
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CALIFORNIA CODE OF REGULATIONS
TITLE 25. HOUSING AND COMMUNITY DEVELOPMENT
DIVISION 1. CHAPTER 6. SUBCHAPTER 6.6
SECTIONS 6600 THROUGH 6607, CONSECUTIVE

PROHOUSING DESIGNATION PROGRAM
If using assistive technology, please adjust your settings to recognize underline, strikeout and ellipsis.

Legend: This document uses strikeout and underline to specify text changes. *Text in single underline is proposed new text.
*Text in single strikeout is deleted text.

Adopt Subchapter 6.6
Subchapter 6.6 Prohousing Designation Program
Adopt Section 6600
§ 6600. Purpose, Scope, and Authority
(a) Pursuant to the P rohousing Designation Program, established by Government Code section 65589.9, the Department shall designate qualifying jurisdictions as Prohousing. Such Prohousing Jurisdictions shall receive additional points or other preference in the scoring of competitive applications for funding under programs that support housing, transportation, infrastructure, land use, and related objectives. The administrators of each program will determine the value and form of the preference. (b) These regulations establish the Program’s pr ocedures for application submittal, application scoring, designation of jurisdictions as Prohousing, reporting, and monitoring pursuant to Government Code section 65589.9.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

Adopt Section 6601
§ 6601. Definitions
(a) This subchapter is governed by the following definitions . All t erms not defined below shall, unless their context suggests otherwise, be interpreted in accordance with the definitions and intent of Government Code section 65589.9. (1) Acceleration of H ousing Production. Promoting housing production by streamlining approval processes or timelines, reducing costs or financial barriers, or removing or mitigating regulatory barriers to development. Relevant activities include, but are not limited to, incentive zoning and modification to development standards (i.e., allowing developers to build higher-density projects than would be permitted under existing zoning in exchange for providing features that are considered to be in the community’s interest); increasing building heights and densities; zoning amendments to permit

ATTACHMENT A
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residential uses in non-residential zones; corridor planning; modifications to development standards; non-discretionary review; supportive financing strategies; sliding scale fee modifications; facilitating adequate infrastructure to support development; and approval streamlining.
(2) ADU. Accessory Dwelling Unit.
(3) Affirmatively Furthering Fair Housing. Affirmatively furthering fair housing is defined in accordance with Government Code section 8899.50. (4) Annual Progress Report. The annual report required to be submitted to the Department pursuant to paragraph (2) of subdivision (a) of Section 65400 of the Government Code.
(5) CEQA. The California Environmental Quality Act.
(6) Compliant Housing Element. An adopted housing element that has been duly found to be in substantial compliance with the requirements of Housing Element Law. (7) Department. The California Department of Housing and Community Development. (8) Enhanced Infrastructure Financing District. An Enhanced Infrastructure Financing District is defined in accordance with Government Code section 53398.51, subdivision (f).
(9) Environmentally Sensitive or Hazardous Areas. Environmentally Sensitive or Hazardous Areas mean the following:
(A) Sensitive areas of a coastal zone, as defined in Division 20 (commencing with Section 30000) of the Public Resources Code, including any portion of the property that contains or is characterized by any of the following:
(i) Wetlands, as defined in subdivision (b) of Section 13577 of Title 14 of the California Code of Regulations.
(ii) Environmentally sensitive habitat areas, as defined in Section 30240 of the Public Resources Code.
(iii) A tsunami run-up zone.
(iv) Use of the site for public access to or along the coast. (B) Either prime farmland or farmland of statewide importance, as defined pursuant to United States Department of Agriculture land inventory and monitoring criteria, as modified for California, and designated on the maps prepared by the Farmland Mapping and Monitoring Program of the Department of Conservation, or land zoned or designated for agricultural protection or preservation by a local ballot measure that was approved by the voters of that jurisdiction. (C) Wetlands, as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993), hereby incorporated by reference. (D) An area within a very high fire hazard severity zone, as determined by the Department of Forestry and Fire Protection pursuant to Section 51178 of the Government Code, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public Resources Code.
(E) A hazardous waste site that is listed pursuant to Section 65962.5 of the Government Code, or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Section 25356 of the Health and Safety Code, unless the Department of Public Health, the State Water Resources

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Control Board, or the Department of Toxic Substances Control has cleared the site for residential use or residential mixed uses.
(F) An area within a delineated earthquake fault zone as determined by the State Geologist in any official maps published by the California Geological Survey. (G) An area within a special flood hazard area subject to inundation by the 1 percent annual chance flood (100-year flood) as determined by the Federal Emergency Management Agency in any official maps published by the Federal Emergency Management Agency.
(H) An area within a regulatory floodway as determined by the Federal Emergency Management Agency in any official maps published by the Federal Emergency Management Agency.
(I) Lands identified for conservation in an adopted natural community conservation plan pursuant to the Natural Community Conservation Planning Act (Chapter 10 (commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the federal Endangered Species Act of 1973 (16 U.S.C. § 1531 et seq.), or other adopted natural resource protection plan.
(J) Habitat for protected species identified as candidate, sensitive, or species of special status by state or federal agencies, fully protected species, or species or native plants protected by the federal Endangered Species Act of 1973 (16 U.S.C. § 1531 et seq.), the California Endangered Species Act (Chapter 1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code).
(K) Lands under conservation easement.
(L) Areas that are, feature, or contain tribal cultural resources per Section 21074 of the Public Resources Code.
(10) HCD. The California Department of Housing and Community Development. (11) Housing. Any development that satisfies both (A) and (B) below:
(A) At least two-thirds of the square footage of the development must be designated for residential use; and
(B) The development includes a house, an apartment, a mobilehome or trailer, a group of rooms, or a single room that is occupied as separate living quarters, or, if vacant, is intended for occupancy as separate living quarters. Separate living quarters are those in which the occupants live separately from any other individuals in the building, and which have direct access from the outside of the building, or through a common hall.
(C) Accessory Dwelling Units and Junior Accessory Dwelling Units pursuant to Government Code sections 65852.2 and 65852.22 meet the definition of “housing” under this paragraph.
(12) High Density Development. Developments with maximum allowable densities pursuant to Government Code section 65583.2, subdivision (c). (13) Housing Element or Element. The housing element of a Locality’s general plan, as required pursuant to subdivision (c) of Section 65302 of the Government Code and prepared in accordance with Housing Element Law.

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(14) Housing Element Law. Article 10.6 (commencing with Section 65580) of Chapter 3 of Division 1 of Title 7 of the Government Code.
(15) JADU. Junior Accessory Dwelling Unit.
(16) Jurisdiction. Any city, including a charter city; any county, including a charter county; or any city and county, including a charter city and county. (17) Locality. Any city, including a charter city; any county, including a charter county; or any city and county, including a charter city and county. (18) Local Public Entity. A local public entity is defined in accordance with Health and Safety Code section 50079.
(19) Location Efficient Communities. Current or future residential dwellings that provide multiple transportation options and short commutes to daily destinations, improve job and housing relationships, and/or mitigate impacts on or from Environmentally Sensitive or Hazardous Areas.
(20) Ministerial. A process for development approval involving no personal judgment by the public official as to the wisdom or manner of carrying out the project. The public official merely ensures that the proposed development meets all the "objective zoning standards," "objective subdivision standards," or "objective design review standards" in effect at the time that the application is submitted to the local government, but uses no special discretion or judgment in reaching a decision. A ministerial decision involves only the use of fixed standards or objective measurements, and the public official cannot use personal, subjective judgment in deciding whether or how the project should be carried out. (21) Objective Zoning Standard, Objective Subdivision Standard, and Objective Design Review Standard. Standards that involve no personal or subjective judgment by a public official and that are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal.
(22) OPR. The California Governor’s Office of Planning and Research. (23) Principles of Prohousing. The policies, concepts, and standards that direct HCD’s review and consideration of a Jurisdiction for a Prohousing Designation. HCD’s review and consideration will include the following:
(A) The Jurisdiction’s actions to facilitate the planning, approval, or construction of a variety of housing types (e.g., increasing zoned capacity for supply, facilitating affordability for all income levels, removing regulatory barriers to development, and streamlining approval). Such action should be balanced by the Jurisdiction’s equal efforts to prevent displacement, preserve existing affordable housing, and establish tenant protections.
(B) The Jurisdiction’s accomplishment of integrated planning and development consistent with the state planning priorities set forth at Government Code section 65041.1 and/or the regional transportation plan adopted by the relevant transportation agency pursuant to Government Code sections 65080 and 65080.01. The Jurisdiction may accomplish this outcome through various actions, including, but not limited to, the facilitation of Location Efficient Communities that reduce auto dependence and VMT, and that are consistent with climate change priorities (e.g., climate change adaptation and hazard mitigation).

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(C) The Jurisdiction’s meaningful actions to foster inclusive and equitable communities with adequate, affordable, and accessible housing and transportation infrastructure pursuant to Government Code section 8899.50. (D) The Jurisdiction’s collaboration with public entities to align policies and programs, and with private entities to implement policies and to leverage funding and other resources.
(E) The Jurisdiction’s compliance with established housing law and recent housing reform statutes (e.g., the Housing Accountability Act, the Streamlined Ministerial Approval Process (California Senate Bill 35 (2017)), and the Housing Crisis Act of 2019 (Stats. 2019, ch. 654).
(24) Program. The Prohousing Designation Program.
(25) Prohousing or Prohousing Designation. The designation conferred on those applicants that meet the requirements of the Prohousing Designation Program. (26) Prohousing Policy. A course or basis of action adopted or proposed by a Jurisdiction, which satisfies or purports to satisfy Sections 6605 and 6606, and which, as such, is reasonably likely to accelerate, streamline, or encourage housing production. A Prohousing Policy may include, but is not limited to, a law, regulatory rulemaking, or procedure. A Prohousing Policy may be freestanding, or it may be integrated with other Prohousing Policies as part of a larger Prohousing strategy. (27) Regional Housing Needs Allocation or RHNA. The projected need for housing for each region, as determined by the Department pursuant to Section 65584.01 of the Government Code.
(28) State Planning Priorities. Priorities which are intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety for all communities in the state, and as pursuant to Government Code section 65041.1. (29) VMT. Vehicle Miles Traveled.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

Adopt Section 6602
§ 6602. Applications and Documentation

(a) Beginning July 1, 2021, the Department shall accept applications for a Prohousing Designation on a continuous, year-round basis. The Department shall make the application available on its Web site.
(b) The application will require the applicant to do all of the following:
(1) Certify or, where applicable, demonstrate that the applicant has met the threshold criteria under Section 6604.
(2) Identify each Prohousing Policy by providing a concise written description of the Prohousing Policy, and by specifying whether the Prohousing Policy is enacted or proposed.
(3) Submit the Jurisdiction’s documentary evidence in support of each Prohousing Policy, whether enacted or proposed. Submission may include links to the location of documents on a jurisdiction’s Web site.

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(4) Self-score each Prohousing Policy in accordance with the scoring criteria set forth at Section 6606. The application will allow the applicant to utilize the enhancement factors set forth at subdivision (c) of Section 6606 to increase the application’s total point score.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

Adopt Section 6603
§ 6603. Submittal and Application Review

(a) Applicants shall submit a complete and self-scored application to the Department when applying for a Prohousing Designation. All applications shall be submitted electronically to [email protected].
(b) Within ten (10) calendar days of receiving the application, the Department shall provide the applicant with a written acknowledgment of receipt. (c) To complete its review of the application, the Department may request additional clarifying documentation and information from the applicant. (d) To assist with its review of the application, the Department may consult with and gather Program-relevant information from any individual, entity, or public agency. (e) The Department shall complete its review of the application within sixty (60) calendar days of receipt and promptly notify the applicant in writing of its final Prohousing Designation determination.
(f) Applicants may submit applications multiple times, but they may not submit multiple applications for contemporaneous review by the Department. (g) If the Department approves their application, applicants will receive an official letter of designation. A Prohousing Designation is permanent unless it is revoked pursuant to Section 6607. The Department’s letter of designation may specify conditions that must be satisfied to maintain the designation’s validity consistent with Government Code section 65589.9 and these regulations.
(h) At least once a year, the Department shall make publicly available a list of pending applications and their review status.
(i) The Department shall update its list of Jurisdictions that have received a Prohousing Designation on at least an annual basis. The Department shall report that list of designations to OPR, and to any other applicable agency or department, annually and upon request.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

ATTACHMENT A
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Adopt Section 6604
§ 6604. Applicant Threshold Criteria

(a) Only Jurisdictions may apply for a Prohousing Designation. (b) Applicants shall certify, in the application, that each of the following threshold requirements is met:
(1) The applicant has adopted a Compliant Housing Element at the time of application or prior to designation.
(2) The applicant has submitted a legally sufficient Annual Progress Report at the time of application or prior to designation.
(3) The applicant has completed, on or before the relevant statutory deadlines, any rezone program or zoning that is necessary to remain in compliance with Government Code section 65583, subdivision (c)(1).
(4) The applicant is in compliance, at the time of the application, with applicable state housing law, including, but not limited to, Housing Element Law; “No Net Loss” Law (Gov. Code, § 65863); the Housing Accountability Act (Gov. Code, § 65589.5); State Density Bonus Law (Gov. Code, § 65915 et seq.); laws relating to the imposition of school facilities fees or other requirements (Gov. Code, § 65995 et seq.); Least Cost Zoning Law (Gov. Code, § 65913.1); the Housing Crisis Act of 2019 (Stats. 2019, ch. 654); and antidiscrimination law (Gov. Code, § 65008).
(c) Applicants shall further submit, at the time of application, a valid Formal Resolution for the Prohousing Designation Program (New 04/21), which is hereby incorporated by reference. The Formal Resolution for the Prohousing Designation Program must have been duly adopted and certified by the applicant’s governing body and it must remain valid for the life of the designation.
(d) The Department shall reject an application for a Prohousing Designation if it determines that the applicant has not satisfied the threshold requirements set forth in subdivisions (b) and (c) above.
(e) The Department shall reject an application for a Prohousing Designation if it discovers that the applicant is engaging in any of the following activities during the Department’s review of the application:
(1) Enacting laws, developing policies, or taking other actions that are reasonably likely to inhibit or constrain housing production, or that can be objectively shown to have inhibited or constrained housing production. Examples of prohibited laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; changing the zoning of an area or neighborhood to reduce the density of housing or permitted construction without actions to ensure no net loss of density; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures.
(2) Violating Housing Element Law; “No Net Loss” Law (Gov. Code, § 65863); the Housing Accountability Act (Gov. Code, § 65589.5); State Density Bonus Law (Gov.

Code, § 65915 et seq.); laws relating to the imposition of school facilities fees or other requirements (Gov. Code, § 65995 et seq.); Least Cost Zoning Law (Gov. Code, § 65913.1); the Housing Crisis Act of 2019 (Stats. 2019, ch. 654); or antidiscrimination law (Gov. Code, § 65008).

ATTACHMENT A
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(f) The Department may consider comments, reports, and findings from governmental and non-governmental entities when determining if an applicant meets the requirements of this section.
(g) The Department shall reject an application for a Prohousing Designation if it determines that the applicant at any time provided false or inaccurate information in its application.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

Adopt Section 6605
§ 6605. Designation Criteria Requirements

(a) Applications must meet the following requirements in order to qualify for scoring review:
(1) The applicant must show that it has enacted or proposed Prohousing Policies by providing a concise written description, and by identifying or submitting documentary evidence, of each Prohousing Policy in accordance with the requirements set forth at subdivision (b) of Section 6602. Applicants with proposed Prohousing Policies shall satisfy the following additional criteria:
(A) The applicant’s application must also present at least two (2) enacted Prohousing Policies for the Department’s review; and
(B) The applicant shall certify that each proposed Prohousing Policy will be enacted within two (2) years of the date on the applicant’s application. (2) The applicant’s enacted and proposed Prohousing Policies must contribute to the Acceleration of Housing Production throughout the Locality or throughout a smaller geographic unit within the Locality, as demonstrated by the applicant’s documentary evidence in support of the Prohousing Policy.
(A) Project-specific planning documents or approvals do not qualify as Prohousing Policies unless they result in a locality-wide benefit or in an ongoing benefit that extends beyond the project.
(b) The Department may consider Prohousing Policies that are integrated with other planning priorities (e.g., open space preservation, hazard mitigation, minimization of displacement) if the Prohousing Policy results in a net benefit or gain for the Acceleration of Housing Production.
(c) Each Prohousing Policy identified in an application shall receive a point allocation only once for purposes of that application.
(d) Applicants may identify Prohousing Policies that are or will be carried out in partnership with other entities, where the Prohousing Policy will have a direct effect on land use or development within the applicant’s jurisdiction. Partnerships shall be formed pursuant to legally binding agreements. Partnerships may be formed with a Local Public Entity.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

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Adopt Section 6606
§ 6606. Designation Criteria

(a) Applicants that meet the requirements in Sections 6604 and 6605 shall qualify for the review and validation phase of the application process. (b) The Department shall validate applicants’ scores based on the extent to which each identified Prohousing Policy contributes to the Acceleration of Housing Production.

The Department shall assess applicants’ Prohousing Policies in accordance with this section, Section 6605 of this Chapter, and Government Code section 65589.9, subdivision (f)(2). The Department shall further assess applicants’ Prohousing Policies using the four scoring categories set forth at paragraphs (1) – (4) below. Applicants shall demonstrate that they have enacted or proposed at least one policy that significantly contributes to the Acceleration of Housing Production in each of the four categories. A Prohousing Designation requires a total score of 30 points or more across all four categories:
(1) Favorable Zoning and Land Use:
(A) Three (3) Points. Sufficient sites, including rezoning, to accommodate 150 percent or greater of the current or draft RHNA, whichever is greater, by total or income category.
(B) Three (3) Points. Permitting missing middle housing uses (e.g., duplexes, triplexes and fourplexes) by right in existing low-density, single-family residential zones. (C) Two (2) Points. Sufficient sites, including rezoning, to accommodate 125 to 149 percent of the current or draft RHNA, whichever is greater, by total or income category.

These points shall not be awarded if the applicant earns three points pursuant to paragraph (1)(A).
(D) Two (2) Points. Density bonus programs which exceed statutory requirements by 10 percent or more.
(E) Two (2) Points. Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit law (e.g., permitting more than one ADU or JADU per single-family lot). These policies shall be separate from any qualifying policies under paragraph (1)(B). (F) Two (2) Points. Reducing or eliminating parking requirements for residential development as authorized by Government Code section 65852.2; adopting vehicular parking ratios that are less than the relevant ratio thresholds at subparagraphs (A), (B), and (C) of Government Code section 65915, subdivision (p)(1); or adopting maximum parking requirements at or less than ratios pursuant to Government Code section 65915, subdivision (p).
(G) One (1) point. Zoning to allow for residential or mixed uses in one or more non- residential zones (e.g., commercial, light industrial). Qualifying non-residential zones do not include open space or substantially similar zones.
(H) One (1) point. Modification of development standards and other applicable zoning provisions to promote greater development intensity. Potential areas of focus include floor area ratio; height limits; minimum lot or unit sizes; setbacks; and allowable dwelling units per acre. These policies must be separate from any qualifying policies under paragraph (1)(B).

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(I) One (1) Point. Establishment of a Workforce Housing Opportunity Zone, as defined in Government Code section 65620, or a housing sustainability district, as defined in Government Code section 66200.
(J) One (1) Point. Demonstrating other zoning and land use actions that measurably support the Acceleration of Housing Production.
(2) Acceleration of Housing Production Timeframes:
(A) Three (3) Points. Establishment of ministerial approval processes for a variety of housing types, including single-family and multifamily housing. (B) Two (2) Points. Establishment of streamlined, program-level CEQA analysis and certification of general plans, community plans, specific plans with accompanying Environmental Impact Reports (EIR), and related documents. (C) Two (2) Points. Documented practice of streamlining housing development at the project level, such as by enabling a by-right approval process or by utilizing statutory and categorical exemptions as authorized by applicable law (Pub. Resources Code, §§ 21155.1, 21155.4, 21159.24, 21159.25; Gov. Code, § 65457; Cal Code Regs., tit. 14, §§ 15303, 15332; Pub. Resources Code, §§ 21094.5, 21099, 21155.2, 21159.28). (D) Two (2) Points. Establishment of permit processes that take less than four months. Policies under this subparagraph must address all approvals necessary to issue building permits.
(E) Two (2) Points. Absence or elimination of public hearings for projects consistent with zoning and the general plan.
(F) One (1) Point. Establishment of consolidated or streamlined permit processes that minimize the levels of review and approval required for projects, and that are consistent with zoning regulations and the general plan.
(G) One (1) Point. Absence, elimination or replacement of subjective development and design standards with objective development and design standards that simplify zoning clearance and improve approval certainty and timing. (H) One (1) Point. Establishment of one-stop-shop permitting processes or a single point of contact where entitlements are coordinated across city approval functions (e.g., planning, public works, building) from entitlement application to certificate of occupancy. (I) One (1) Point. Priority permit processing or reduced plan check times for ADUs/JADUs, multifamily housing, or homes affordable to lower- or moderate-income households.
(J) One (1) Point. Establishment of a standardized application form for all entitlement applications.
(K) One (1) Point. Practice of publicly posting status updates on project permit approvals on the Internet.
(L) One (1) Point. Limitation on the total number of hearings for any project to three or fewer. Applicants that accrue points pursuant to paragraph (2)(E) are not eligible for points under this subparagraph.
(M) One (1) Point. Demonstration of other actions, not listed above, that quantifiably decrease production timeframes or promote the streamlining of approval processes. (3) Reduction of Construction and Development Costs:
(A) Three (3) Points. Waiver or significant reduction of development impact fees for residential development.

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(B) Two (2) Points. Adoption of ordinances or implementation of other mechanisms that result in less restrictive requirements than Government Code sections 65852.2 and 65852.22 to reduce barriers for property owners to create ADUs/JADUs. Examples of qualifying policies include, but are not limited to, development standards improvements, permit processing improvements, dedicated ADU/JADU staff, technical assistance programs, and pre-approved ADU/JADU design packages.
(C) One (1) Point. Adoption of other fee reduction strategies separate from paragraph (3)(A), including fee deferrals and reduced fees for housing for persons with special needs.
(D) One (1) Point. Promoting innovative housing types (e.g., manufactured homes, recreational vehicles, park models) that reduce development costs. (E) One (1) Point. Measures that reduce costs for transportation-related infrastructure or programs that encourage active modes of transportation or other alternatives to automobiles. Qualifying policies include, but are not limited to, publicly funded programs to expand sidewalks or protect bike/micro-mobility lanes; creation of on-street parking for bikes; transit-related improvements; or establishment of carshare programs. (F) One (1) Point. Adoption of universal design ordinances pursuant to Health and Safety Code section 17959.
(G) One (1) Point. Establishment of pre-approved or prototype plans for missing middle housing types (e.g., duplexes, triplexes, and fourplexes) in low-density, single- family residential areas.
(H) One (1) Point. Demonstration of other actions, not listed above, that quantifiably reduce construction or development costs.
(4) Providing Financial Subsidies:
(A) Two (2) Points. Establishment of local housing trust funds or collaboration on a regional housing trust fund.
(B) Two (2) Points. Provide grants or low-interest loans for ADU/JADU construction affordable to lower- and moderate-income households.
(C) Two (2) Points. A comprehensive program that complies with the Surplus Land Act (Gov. Code, § 54220 et seq.) and that makes publicly owned land available for affordable housing, or for multifamily housing projects with the highest feasible percentage of units affordable to lower income households. A qualifying program may utilize mechanisms such as land donations, land sales with significant write-downs, or below-market land leases.
(D) Two (2) Points. Establishment of an Enhanced Infrastructure Financing District or similar local financing tool that, to the extent feasible, directly supports housing developments in an area where at least 20 percent of the residences will be affordable to lower income households.
(E) One (1) Point. Directed residual redevelopment funds to affordable housing. (F) One (1) Point. Development and regular (at least biennial) use of a housing subsidy pool, local or regional trust fund, or other similar funding source. (G) One (1) Point. Prioritization of local general funds for affordable housing. (H) One (1) Point. Demonstration of other actions, not listed above, that and quantifiably promote, develop, or leverage financial resources for housing. (c) The Department shall utilize enhancement factors to increase the point scores of Prohousing Policies. Each Prohousing Policy will receive, if applicable, two extra points

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for the enhancement factor set forth at paragraph (1) below, and one extra point for each enhancement factor set forth at paragraphs (2) – (8) below:
(1) The policy represents one element of a unified, multi-faceted strategy to promote multiple planning objectives, such as efficient land use, access to public transportation, affordable housing, climate change solutions, and/or hazard mitigation. (2) Policies that promote development consistent with the state planning priorities pursuant to Government Code section 65041.1.
(3) Policies that diversify planning and target community and economic development investments (housing and non-housing) to improve lower opportunity areas. Such areas include, but are not limited to, Low Resource and High Segregation & Poverty areas designated in the most recently updated TCAC/HCD Opportunity Maps, and disadvantaged communities pursuant to California Senate Bill 535 (2012). (4) Policies that go beyond state law requirements in reducing displacement of lower income households and conserving existing housing stock that is affordable to lower income households.
(5) Rezoning and other policies that support high-density development in Location Efficient Communities.
(6) Rezoning and other policies that result in a net gain of housing capacity while concurrently mitigating development impacts on or from Environmentally Sensitive or Hazardous Areas.
(7) Zoning policies that increase housing choices and affordability in High Resource and Highest Resource areas, as designated in the most recently updated TCAC/HCD Opportunity Maps.
(8) Other policies that involve meaningful actions towards affirmatively furthering fair housing pursuant to Government Code section 8899.50, including, but not limited to, outreach campaigns, updated zoning codes, and expanded access to financing support.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

Adopt Section 6607
§ 6607. Administration

(a) The Department shall monitor Prohousing Designations on an ongoing basis and may take revocation action, as specified herein.
(1) The Department may review and revoke a Prohousing Designation upon discovery of a Jurisdiction’s violation of applicable state housing law, including those laws specified in Section 6604.
(2) The Department may review and revoke a Prohousing Designation upon determining that the Jurisdiction has failed to implement a proposed Prohousing Policy within the timeframe specified in its application for a Prohousing Designation; taken action that is objectively in conflict with the Principles of Prohousing; or taken action inconsistent with the obligation to affirmatively further fair housing pursuant to Government Code section 8899.50.
(3) The Department shall receive and consider any complaint related to a Jurisdiction’s violation of any applicable state housing law (including any law specified in

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Section 6604); failure to implement a proposed Prohousing Policy within the timeframe specified in the Jurisdiction’s application for a Prohousing Designation; action that is inconsistent with the Principles of Prohousing; and action that is inconsistent with the obligation to affirmatively further fair housing pursuant to Government Code section 8899.50.
(4) The Department shall promptly notify the Jurisdiction in writing of any review that is undertaken pursuant to this section.
(5) The Department shall allow thirty (30) calendar days for the Jurisdiction to respond in writing to notification of the review.
(6) The Department shall consider comments from and may consult with any party during its review of a Jurisdiction’s Prohousing Designation. (7) The Department shall make its preliminary findings available to the Jurisdiction within sixty (60) calendar days of its notification of review, and shall allow fifteen (15) calendar days for a written response from the Jurisdiction. (8) The Department shall issue its final determination within sixty (60) calendar days of the deadline for the Jurisdiction’s written response to the Department’s preliminary findings. The Department shall have the discretion to revoke the Jurisdiction’s Prohousing Designation.
(9) Jurisdictions may submit a new application for a Prohousing Designation upon remedying the violations or problems identified by the Department in its final determination to revoke a previously granted Prohousing Designation.

Note: Authority Cited: Section 65589.9, Government Code. Reference: Section 65589.9, Government Code.

ATTACHMENT A
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Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION AUTHORIZING APPLICATION TO AND PARTICIPATION IN THE

PROHOUSING DESIGNATION PROGRAM AND TO ACCEPT AND APPROPRIATE

GRANT FUNDING

WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“PDP” or “Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and

WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding; and

WHEREAS, the Department of Housing and Community Development (“Department”) has adopted emergency regulations (Cal. Code Regs., tit. 25, §6600 et seq .) to implement the Program (“ Program Regulations ”), as authorized by Government Code section 65589.9, subdivision (d); and

WHEREAS, the City of Stockton (“Applicant”) desires to submit an application for a Prohousing Designation (“Application”); now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. Applicant is hereby authorized and directed to submit an Application to the Department.

2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law.

3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production.

Examples of s uch local laws, policies, and action include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that it commits itself to affirmatively furthering fair housing pursuant to Government Code section 8899.50.

4. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”).
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5. Applicant acknowledges and agrees that it shall be subject to the Application; the terms and conditions specified in the Program Documents; the Program Regulations; and any and all other applicable law.

6. The City Manager, or designee, is authorized to enter into, execute, and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program.

7. The City Manager, or designe e is authorized to accept and appropriate grant revenues and expenditures.

PASSED, APPROVED, and ADOPTED: March 7, 2023 , by the
following vote:

AYES: NOES: ABSENT: ABSTAIN:

The undersigned City Clerk of the City of Stockton, Eliza R. Garza , does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Applicant’s governing body adopted at a duly convened meeting on the date above -mentioned, and that the resolution has not been altered, amended, or repealed.

KEVIN J. LINCOLN II
Mayor of the City of Stockton

ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton

147
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION AUTHORIZING APPLICATION FOR, AND RECEIPT OF,

PROHOUSING INCENTIVE PILOT PROGRAM FUNDS

WHEREAS, pursuant to Health and Safety Code 50470 et seq., the Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Pilot Program or “PIP”); and

WHEREAS, the City Cou ncil of the City of Stockton of desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and

WHEREAS, the Department has issued Guidelines and Application on December 15, 2022, in the amount of $25,705,545.65 for PIP; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The City Manage r, or designee, is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $2,500,000.

2. In connection with the PIP grant, if the Application is approved by the Department, the City Manager, or designee, of the City of Stockton is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $ 2,500,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations relat ed thereto, and all amendments thereto; and

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3. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Applicatio n and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard A greement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

PASSED, APPROVED, and ADOPTED: March 7, 2023 , by the
following vote:

AYES: NOES: ABSENT: ABSTAIN:

KEVIN J. LINCOLN II
Mayor of the City of Stockton

ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
149
City of Stockton
Legislation Text
File #: 23-0131, Version: 1

APPROVE MOTION TO AWARD A SERVICE CONTRACT FOR THE POLICE DEPARTMENT AND

CITY VEHICLE UP-FITTING PROJECT

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Award a multi-year Service Contract through June 30, 2025, in the amount not to exceed $2,158,045.80, to Stommel, Inc. dba Lehr Auto Electric of Sacramento, CA, for the Police Department and City Vehicle Up-Fitting, Project No. OM-23-022.

2. Authorize the City Manager to execute up to three optional one-year extensions to this Service Contract upon completion of the original term, in the amount not to exceed $2,492,720.10, for a total amount of $4,650,765.90 with extensions.

3. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Summary
The Fleet section of Public Works has 13 mechanics that provide daily maintenance and repairs to the 981 vehicles and equipment within the City’s fleet. There are currently 20 Ford Explorer Police Interceptors that have been delivered to the City that need up-fitting.

On September 7, 2022, the City advertised a Request for Proposals (RFP) for the Police Department and City Vehicle Up-Fitting, Project No. OM-23-022. On September 28, 2022, the City received four proposals for this project. A Selection Committee evaluated the proposals and found Stommel, Inc. dba Lehr Auto Electric of Sacramento, CA, to be the most qualified vendor for this project.

Staff recommends that Council approve a motion to award a multi-year Service Contract in the amount not to exceed $2,158,045.80 to Stommel, Inc. dba Lehr Auto Electric (Attachment A).

DISCUSSION
Background
The Fleet section of Public Works has 13 mechanics that provide daily maintenance and repairs to the 981 vehicles and equipment within the City’s fleet. There are currently 20 Ford Explorer Police Interceptors that have been delivered to the City that need up-fitting.

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File #: 23-0131, Version: 1
Fleet maintenance staff has traditionally performed this work. However, the resources available for this function are not sufficient to complete the up-fitting of vehicles without a significant delay in delivering the units to the Police Department. Up-fitting refers to the augmentation of vehicles to add accessories and equipment customized to the operational needs of the patrol officers. Utilizing an outside contractor to complete up-fitting avoids a backlog that would result in units sitting for months waiting to be set up. In addition to providing the labor to modify the vehicles, the contractor is also responsible for the transportation of the units to and from the Municipal Service Center.

Fleet staff prepared the vehicle build specifications for the up-fitting of the patrol units and utilized the RFP process to give area contractors the ability to submit proposals for the opportunity to provide these services to the City of Stockton.

Present Situation
On September 7, 2022, the City advertised an RFP for the Police Department and City Vehicle Up- Fitting project. On September 28, 2022, four proposals were received from the following companies:
· Cop Shop Installations, Inc. (Yuba City, CA)
· Derotic Emergency Equipment (Rancho Cordova, CA)
· Lehr Auto Electric (Sacramento, CA)
· West Coast Lights and Siren (Riverside, CA)
On November 2, 2022, a Selection Committee evaluated and ranked all proposals based on each firm’s experience, quality of work, qualifications of staff, communication, and cost. Stommel, Inc. dba Lehr Auto Electric received the highest ranking based on the noted criteria and was determined to be the most qualified vendor for this project.

Staff recommends that Council approve a motion to award a multi-year Service Contract through June 2025, in the amount not to exceed $2,158,045.80 to Stommel, Inc. dba Lehr Auto Electric for the Police Department and City Vehicle Up-Fitting, Project No. OM-23-022 (Attachment A).

Staff further recommends that Council authorize the City Manager to execute up to three optional one -year extensions to this Service Contract upon completion of the original term, in the amount not to exceed $2,492,720.10, for a total amount of $4,650,765.90 with extensions (Attachment B).

Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:

1. The City does not have staffing available to perform professional up-fitting services.

2. Use of the RFP process is appropriate for this Service Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of the criteria helps ensure selection of a vendor that will provide the highest quality professional service, which is in the public interest.

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File #: 23-0131, Version: 1

3. The City negotiated a contract following the solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.

FINANCIAL SUMMARY
There are sufficient funds available in the ISF Equipment Acquisition Account No. 4530-718-800004 for the build of the existing units awaiting up-fitting. Future funding for vehicle up-fitting will be allocated through the annual budget process.

Single Unit Vehicle Build $ 20,253.78
State Sales Tax (9%) $ 1,822.84
Non-Taxable Fees (Delivery)
$ 235.00
Total Single Unit Build $ 22,311.62
FY 2022-23 with 20 Units $ 446,232.40
Estimated Misc. Up-fit Needs $ 50,000.00
Sub-total for FY 2022-23 $ 496,232.40
FY 2023-24 with 35 Units $ 780,906.70
Estimated Misc. Up-fit Needs $ 50,000.00
Sub-total for FY 2023-24 $ 830,906.70
FY 2024-25 with 35 Units $ 780,906.70
Estimated Misc. Up-fit Needs $ 50,000.00
Sub-total for FY 2024-25 $ 830,906.70
Contract Total $ 2,158,045.80
There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.

Attachment A - Service Contract with Stommel, Inc. dba Lehr Auto Electric Attachment B - Funding Breakdown Over Contract Term
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CONTRACT

FOR SERVICES
THIS CONTRACT is entered into this day of 2023, between the CITY OF STOCKTON, a municipal corporation (“CITY), and STOMMEL INC., DBA LEHR AUTO ELECTRIC a ( STATE OF CALIFORNIA CORPORATION) , with a business address at 631 NORTH MARKET STREET, SUIT E N. SACRAMENTO, CA 95834 , hereinafter called "CONTRACTOR.," THIS CONTRACT is for the POLICE DEPARTMENT AND CITY VEHICLE UP-F ITTING (PROJECT NO. OM-23-022) , hereinafter referred to as “SERVICE”.

RECITALS
A. CONTRACTOR represents that it is licensed in the State of California and is qualified, willing and able to provide the services proposed in the SCOPE OF WORK section of this Contract.

B. CONTRACTOR represents that it is registered pursuant to Labor Code Section 1725.5 and will regi ster annually with the D epartment of Industrial Relations, if the services have a wage determination for the services outlined in the SCOPE OF WORK section of this Contract.

C. CONTRACTOR represents that it will pay all required prevailing wages under California Labor Code for all serv ices provided that have a wage determination.

D. CITY finds it necessary and advis able to use the services of the CONTRACTOR for the purposes provided in this Contract.

NOW THEREFORE , in consideration of the mu tual promises, covenants and conditions in this Contract, CITY and CONTRACTOR agree as follows:

1. SCOPE OF SERVICES. Subject to the terms and conditions set forth in this Contract, CONTRACTOR shall undertake and complete the services described in Exhibit A (scope and specifications) . CONTRACTOR shall provide said services at the time, place, and in the manner specified in Exhibit A and compatible with the standards of the profession. CONTRACTOR agr ees that it shall provide fully complete services including all labor, materials, tool s, equipment and insurance required and that are acceptable to the CITY.

2. COMPENSATION. CITY shall pay CONTRACTOR for services outlined in Exhibit A according to the fee not to exceed the schedule detailed in Exhibit B (fee schedule), which is attached to this Contract and incorporated by this reference.

CONTRACTOR agrees this fee is for full re muneration for performing all services and furnishing all staffing, materials and tools ca lled for in the scope of services. The payments shall be made on a monthl y basis upon receipt and approval of

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CONTRACTOR’S invoice for completed work. Total compensation for services and reimbursement for costs shall not exceed $2,1 58,045.80 or as otherwise mutually agreed to in a Contract Change Order.

Pursuant to Section 22300 of the Public Contract Code, CONTRACTOR will be permitted,
at its request and sole expense, to substitute securities for any monies withheld by the CITY to ensure performance under the contract. Said securities will be depos ited either with the CITY or with a State or federally chartered bank as escrow agent. Securities eligible for this substitution are those listed in Section 16430 of the California Government Code or bank or savings and loan certificates of deposit. CONTRACTOR shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon.
a. Invoices submitted by CONTRACT OR to CITY must contain a brief description of work performed, locati on of work, time used, materials and special equipment and City project number. Payment shall be made within thirty (30) days of approval of invoice by City.
b. Upon completion of work and acceptance by CITY, CONTRACTOR shall have sixty (60) days in which to subm it final invoicing for payment. An extension may be granted by CITY upon receiving a written request thirty (30) days in advance of said time limitation. CITY shall have no obligation or liability to pay any invoice for work performed which CONTRACTOR fails or neglects to submit within sixty ( 60) days, or any extension thereof granted by the CITY, after work is accepted by CITY.

3. INSURANCE. During the term of this Contract, CONTRACTOR shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached
Exhibit C (Insurance Requirements and Forms) which is
attached to this contract and incorporated by this reference, and shall otherwise comply with the other provisions of Exhibit C. Maintenance of proper insurance coverage is a material element of this contra ct and that failure to mainta in or renew coverage or to provide evidence of renewal may be treated as a material breach of contract.

CONTRACTOR shall not com
mence any work before obtaining, and s hall maintain in force at all times during the duration and perfo
rmance of this contract, the policies of
insurance specified
in Exhibit C, which is attached to this contract and incorporated by this reference,
and as provided in the “contract documents” including Section 7-1.06 of the
City of Stockton Standard Specifications and Plans as adopted on September 27, 2016, by Council Resolution No. 2016-09-27-1213, effective September 27, 2016.

It shall
be a requirement under this agreement that any av ailable insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured.

Furthermore, the requirements
for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or
(2) the broader coverage and maximum limits of coverage of any insurance

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policy or proceeds available to the named Insured; whichever is greater.

The Additional Insured coverage under the CONTRACTOR’s policy shall be “primary and non-contributory” and will not seek contribution from the City of Stockton’s insurance or self-insurance and shall be at least as broad as ISO CG 20 01 04 13.

The limits of insurance requir ed in this agreement may be sati sfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contai n a provision that such co verage shall also apply on a primary and non-contributory basis for the benefit of the City of Stockton (if agreed to in a written contract or agreem ent) before the City of Stockton’s own insurance or self- insurance shall be called upon to protect it as a named insured.

All self-insured retentions (SIR) must be disclosed to the CITY’s Risk Management for approval and shall not reduce t he limits of liability. Payment Bond in the amount of the self-insured retention (SIR) may be required.

Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the CITY.

The CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

CONTRACTOR shall maintain insurance as required by this contract to the fullest amount allowed by law and shall maintain insurance for a minimum of five years following the completion of this project. In the event cont ractor fails to obtain or maintain completed operations coverage as required by this agreem ent, the CITY at its sole discretion may purchase the coverage required and the cost will be paid by CONTRACTOR.

CONTRACTOR agrees to include with all Subcont ractors in their subcontract the same requirements and provisions of this agreement including the indemnity and insurance requirements to the extent they apply to the scope of the Subcontractor’s work.

Subcontractors hired by CONTRACTOR ag ree to be bound to CONTRACTOR and the CITY in the same manner and to the same extent as CONTRACTOR is bound to the CITY under the Contract Docu ments. CONTRACTOR further agrees to include these same provisions with any subcontractor regardle ss of tier. A copy of the CITY Contract Document Indemnity and Insurance provisions will be furnished to the Subcontractor upon request. The CONTRACTOR shall require all Subcontra ctors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and contractor will provide proof of compliance to the CITY.

4. INDEMNITY AND HOLD HARMLESS. With the exception that this section shall in no event be construed to require indemnification by CONTRACTOR to a greater extent than permitted under t he public policy of the State of California, CONTRACTOR shall indemnify, protect, defend with counsel approved by CITY and at CONTRACTOR’S

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sole cost and expense, and hold harmless CITY, its Mayor, Council, officials, representatives, agents, employees, and volunteers from and against any and all claims, causes of action, liabilities, judgments, aw ards, losses, liens, claims, stop notices, damages, expenses, and costs (inc luding without limitation a ttorneys’ fees, expert and consultant fees, and other expenses of litigation) of every nature, including, but not limited to, death or injury to persons, or damage to property, which arise out of or are in any way connected with the work performed, materials furnished, or services provided under this Agreement, or from any violation of any federal, State, or m unicipal law or ordinance, or City Policy, by CONTRACTOR or CONTRA CTOR’S officers, agents, employees, volunteers or subcontractors. CONTRACTOR shall not be obligated to indemnify or defend CITY for claims finally determined by a court of law or arbitrator to arise from the active negligence or willful misconduct of the CITY. It is the intent of the Parties that this indemnity obligation is at least as broad as is permitted under California law. To the extent California Civil Code sections 2782, et seq., limit the defense or indemnity obligations of CONTRACTOR to CITY, the intent hereunder is to provide the maximum defense and indemnity obligat ions allowed by CONTRACT OR under the law. The indemnity set forth in this section shall not be limited by insurance requirements or by any other provision of this Agreement.

With exception that this section shall in no event be construed to require indemnification, including the duty to defend, by CONTRACTOR to a greater extent than permitted under the public policy of t he State of California, the parti es agree that CONTRACTOR’S duty to defend CITY is immediate and arises upon the filing of any claim against the CITY for damages which arise out of or are in any way connected with the work performed, materials furnished, or services provided under this Agreement by CONTRACTOR or CONTRACTOR’S officers, agents, employ ees, volunteers or subcontractors.

CONTRACTOR’S duties and obligations to def end the CITY shall apply regardless of whether or not the issue of the CITYS liability, breach of this Agreement, or other obligation or fault has been determined. CONTRACTOR shall be immediately obligated to pay for CITY’S defense costs of the claim, including, but not limited to, court costs, attorney’s fees and costs, expert consultant and witness fees and costs, other witness fees, document reproduction costs, arbitration fees, and, if after final judgment an appeal is pursued, all of such costs for the appeal. At the conclusion of the claim, if there is any determination or finding of sole active negligence or willful misconduct on the part of the CITY, CITY will then reimburse CONTRA CTOR for amounts paid in excess of CONTRACTOR’S proportionate share of responsibility for the damages within 30 days after CONTRACTOR provides CITY with copies of all bills and expenses incurred in the defense of the claim(s). It is agreed between the parties that this reimbursement provision assures CONTRACTOR is not obligated to defend or indemnify CITY in an amount greater than provided for under California law, including, without limitation, California Civil Code sections 2782, 2782.6, and 2782.8.

With the exception that this section shall in no event be construed to require indemnification by CONTRACTOR to a grea ter extent than permitted under the public policy of the State of California, and in addition to the other indemnity obligations in this Agreement, CONTRACTOR shall indemnify, defend, and hold harmless CITY, its Mayor,

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Council, officials, representatives, agents employees and volunteers from and against all claims, losses, expenses, and costs including, but not limited to attorneys’ fees, arising out of any claim brought against
the CITY by an employee, office, agent, or volunteer of CONTRACTOR, regardless of whether such claim may be covered by any applicable workers compensation insur ance. CONTRACTOR’S indemnification obligation is not limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by
or for the CONTRACTOR under workers’ compensation acts, disab
ility acts, or other employee benefit acts.

CONTRACTOR’S obligation to defend, indemnify, and hold the CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or

restricted by any requirement in this Contrac t for CONTRACTOR to procure and maintain a policy of insurance.

CONTRACTOR/Subcontractor's responsibil ity for such defense and indemnity obligations shall surviv
e the termination or completion of this agreement for the full perio d of time allowed by law.

If any section, subsection, sentence, clause or phrase of this indemnification is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this inde
mnification.

5. SCHEDULE AND TERM. CONTRACTOR shall perform the scope of work as described in Exhibit A according to the schedule detailed in Exhibit A, which is attached to this Contract and incorporated by this reference. This contract shall commence on the date written above and shall expire on June 30, 2025, unless extended by mutual agreement through the issuance of a Contract Change Order. This contract provides for three (3), one (1) year extensions at the same rates and terms as outlined in Exhib
it A and Exhibit B.

6. CONFORMANCE TO APPLICABLE LAWS. CONTRACTOR shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinanc es.
a. TITLE VI
Title VI of the Civil Rights Act of 1964 requires that “no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the ben
efits o f, or be subjected to
discrimination under any pr ogram or activity receiving federal financial assistance.” (42 USC Section 2000d)
http://www.dol.gov/oasam/regs/statutes/titlevi.htm.

The City of Stockton requires compliance with the requirements of Title VI in all of its programs and activities regardless of funding source. //
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b. DISCRIMINATION

AND HARASSMENT POLICY
The City of Stockton has a Discrimination and Harassment Policy (Exhibit D). The purpose of this policy is to reaffirm the CITY’s commitment
to demonstrating respect for all i ndividuals by strictly prohibiting discrimination and harassment, includ ing sexual harassment in the workplace, to define the types of behav ior and conduct prohibited by this policy, and to set forth a procedure for reporting, investigating, and resolving complaints of discrimination and harassment in the workplace. c. LABOR STANDARDS PROVIS IONS/CALIFORNIA LABOR CODE
The bidder shall understand that conditions
set forth in Chapter 1, Part 7,
Division 2 of the California Labor C ode shall be considered part of the contract agreement. http:// /www.leginfo.ca.gov/cgi-
bin/displaycode?section=lab&group=01001-02000&file=1770-1784. d. PREVAILING WAGE
CONTRACTOR and any subcontractor shall pay each employee engaged in the trade or occupation not less than the prevailing hourly wage rate. In accordance with the provisions of Section 1770 of the Labor Code, the Director of Department of Industrial Relatio
ns of the State of California has
determined the general prevailing and employer payments for health and welfare, pension, vacation, travel time, and subsistence pay as provided for in Section 1773.1, apprenticeship or other training programs authorized by Section 3093 and similar purposes applic able to the work to be done.

CONTRACTOR performing the work under this contract shall obtain a copy of the wage rate determination and s hall distribute copies to each subcontractor. As the wage determi nation for each craft reflects an expiration date, it shall be the prime CONTRACTOR and each subcontractor's responsibility to insure that the prevailing wage rates of concern is current and paid to the employee.
i. The CONTRACTOR performing the work shall be responsible for obtaining a copy of the State wage rate determination. State wage rates may be obtained at
http://www.dir.ca.gov/OPRL/pwd/Determinations/Northern/Northern.pd f. The CONTRACTOR shall be responsible for posting said wage rates at a prominent location at the work site and shall maintain same in a good readable condition for the duration of the work.
ii. Should the CONTRACTOR choose to work on a Saturday, Sunday or on a holiday recognized by the Labor Unions, the CONTRACTOR shall reimburse the CITY the actual co st of engineering, inspection,

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superintendence, and or other ov erhead expenses which are directly chargeable to the contract. Should such work be undertaken at the request of the CITY, reimbursement wil l not be required. To conform strictly with the provisions of Division 2, Part 7, Chapter 1, Article 2, of the Labor Code of the Stat e of California. To forfeit as a penalty to CITY the sum of TWENTY FIVE AND NO/100 DOLLARS ($25.00) for each laborer, worker, or mechanic employed by CONTRACTOR, or by any subcontractor under CONTRACTOR , in the execution of this contract, for each calendar day duri ng which any laborer, worker, or mechanic is required or permitted to work more than eight (8) hours and who is not paid the general prevailing rate of per diem wages for holiday and overtime work in violation of t he provisions of Sections 1770 to 1781 of the Labor Code of the State of California. That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this contract.
iii. The CONTRACTOR to whom the cont ract is awarded shall insure that the prime and each subcontractor will in accordance with Section 1776 of the Labor Code, maintain certified payroll records. A copy of said records shall be provided with each invoice to the Public Works Department, Attention Contract Comp liance Officer. It shall be the CONTRACTOR’S responsibility to obtain copies of the current prevailing wage rate determination for all subcontractors. Additionally, certified payroll records must be uploaded to the DIR website as required by labor code.
iv. The CONTRACTOR shall comply wit h the provisions established in Section 1777.5 of the Labor Code c oncerning the 1) certified approval by local joint apprenticeship commi ttees for the employment and training of apprentices, and 2) contri bution of funds to administer and conduct apprenticeship programs, if applicable to the job. e. LOCAL EMPLOYMENT ORDINANCE
Pursuant to Stockton Municipal Code Section 3.68.095 the CONTRACTOR and all subcontractors shall make a good fa ith effort to employ at least 50 percent of the workforce on this proj ect from local residents, as measured by total labor work hours. Failure of any C
ONTRACTOR or subcontractor
to comply with these requirements shall be deemed a material breach of the contract or subcontract. CONTRACTORS and subcontractors shall maintain records necessary for monito ring their compliance with section

3.68.095.
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7. CHANGE ORDERS. CITY reserves the ri
ght to make such alterations,
deviations, additions to or omissions from the plans and specifications, including the right to increase or decrease the quantity of any item or portion of the work, as may be deemed by the Project Manager to be nec essary or advisable and to require such extra work as may be determined by the Project Manager to be required for the proper completion of the whole work contemplated.

Any such changes will be set forth in a contract change order which will specify, in addition to the work done in connection with the change made, adjustment of contract time, if any, and the basis of compensation fo r such work. A contract change order will not become effective until approved by the City Manager and/or the City Council.

8. RIGHTS AND DUTIES OF CITY. CITY shall make available to CONTRACTOR all data and information in t he possession of CITY which both parties deem necessary to complete the work, and CITY shall actively aid and assist CONTRACTOR in obtaining such information as may be deemed necessary from other agencies and individuals.

9. OBLIGATIONS OF CONTRACTOR. Throughout the term of this Contract, CONTRACTOR represents and warrants that it has or will have at the time this Contract is executed, all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required for the CONT RACTOR to practice its professions, and CONTRACTOR shall, at its own cost and expense, keep in effe ct during the life of this Contract all such licenses, permits, q ualifications, insurance, and approvals CONTRACTOR shall meet with the Public Works Director or other personnel of CITY or third parties as necessary on all matt ers connected with the carrying out of CONTRACTOR’S services. Such meetings shall be held at the request of either party hereto. CONTRACTOR further warrants t hat it will follow the best current, generally accepted and professional practices to make findings, render opinions, prepare factual presentations, and provide pr ofessional advice and recommendations regarding this project.

10. TERMINATION. This Agreement is effective on the Effective Date. The City may terminate this Contract and work pursuant to any of all scope of works at any time by mailing a notice in writing to Cont ractor. The Contract shall then be deemed terminated and no further work shall be performed by Contractor. If t he Contract is so terminated, the Contractor shall be paid for that percentage of work actually completed at the time the notice of termination is received.

11. CONTRACTOR STATUS. In performing the obligat ions set forth in this Contract, CONTRACTOR shall have the status of an independent contractor and CONTRACTOR shall not be considered to be an employee of the City for any purpose.

All persons working for or under the di rection of CONTRACTOR are its agents and employees, and are not agents of the CITY. Subcontractors shall not be recognized as having any direct or contractual relationship with the CITY. The persons engaged in the

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work, including employees of subcontractors and suppliers, will be considered employees of CONTRACTOR. The CONTRACTOR shall be responsible for the work of subcontractors, which shall be subject to the provisions of th is Contract. The CONTRACTOR is responsible to the CI TY for the acts and omissions of its subcontractors and persons directly or indirectly employed by them. a. If in the performance of this Cont ract any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by CONTRACTOR.
i. It is further underst ood and agreed that CONTRACTOR must issue W- 2 forms or other forms as required by law for income and employment tax purposes for all of CONTRACTOR’S personnel.
ii. As an independent c ontractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against the CITY based upon any content ion by any third party that employer-employee relationship exists by reason of this Contract.

12. ASSIGNMENT. CONTRACTOR shall not assign, sublet, or transfer this Contract or any interest or ob ligation in the Contract without the prior written consent of the CITY, and then only upon such terms and conditions as CITY may set forth in writing.

CONTRACTOR shall be solely responsible for reimbursing subcontractors.

13. HEADINGS NOT CONTROLLING. Headings used in the Contract are for reference purposes only and shall not be considered in construing this Contract.

14. NOTICES. Any and all notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed as follows:

To CONTRACTOR: Stommel Inc., To City: Public Works Director City of Stockton
22 E. Weber Ave., Rm. 301
DBA Lehr Auto Electric
631 North Market St., Ste. N
Sacramento, CA 9583
4 Stockton, CA 95202

15. LICENSES, CERTIFICATIONS, AND PERMITS. Prior to the CITY’S execution of this Contract and prior to the CONTRACTOR engaging in any operation or activity set forth in this Contract, CONTRACTOR shall obtain a City of Stockton business license, which must be kept in effect duri ng the term of this Contract. CONTRACTOR covenants that it has obtained al l certificates, licenses, permits and the like required to perform the services under this Contract.

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16. RECORDS AND AUDITS. CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY fo r services under this Contract. Upon request, CONTRACTOR agrees to furnish CITY , or a designated representative, with necessary information and assistance.

CONTRACTOR agrees that CITY or its delegate shall have the right to review, obtain, and copy all records pertaining to performanc e of the Contract. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested, and shall permit CITY or its delegate access to its prem ises, upon reasonable not ice, during normal business hours for the purpose of intervie wing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpos es of determining complianc e with this Contract.

CONTRACTOR agrees to maintain such records for a period of three years from the date that final payment is made.

17. CONFIDENTIALITY. CONTRACTOR shall exercise reasonable precautions to prevent the unauthorized disclosure and use of CITY’S reports, information, or conclusions.

18. CONFLICTS OF INTEREST. CONTRACTOR cove nants that other than this Contract, CONTRACTOR has no financial interest with any official, employee, or other representative of the CITY. CONTRACTOR and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner or degree by the performance of CONTRACT OR’S services under this Contract. If such an interest arises, CONTRACTOR will immediately notify CITY.

19. WAIVER. In the event either CITY or CONTRACTOR at any time waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Contract, whether of the same or of any other covenant, condition, or obligation.

20. GOVERNING LAW. California law shall govern any legal action pursuant to this Contract with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the federal District Court of California, Eastern District, Sacramento Division.

21. DISPUTE RESOLUTION . Prior to undertaking any litigation, the Parties shall make reasonable efforts to resolve all disputes informally, including by means of a conference between senior managers of each Party having authority to resolve the dispute.

1. Venue
Any controversy or claim between the Parties shall be determined with venue for all claims in the Superior C ourt of the County of San Joaquin, Stockton Branch or, where applicable, in the federal District Court of California, Eastern District, Sacramento Division.

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2. If any litigation action or proceedi ng is commenced in connection with this Agreement, the prevailing Party, as determined by the court, shall be entitled to reasonable attorneys' fees (including allocated costs for in- house legal services), costs and necessary disbursements incurred in such action or proceeding.

22. NO PERSONAL LIABILITY. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY or for any amount due CONTRACTOR.

23. INTEGRATION AND MODIFICATION. The response by CONTRACTOR to the Request for Proposals or Qualifications and the Request for Proposals or Qualifications on file with t he CITY are hereby incorporated herein by reference to the extent that such documents do not differ from the provisions and terms of this Contract that shall supersede such response to Reques t for Proposals or Qualifications. This Contract represents the entire integrated agreement between CONTRACTOR and CITY, supersedes all prior negotiations , representations, or agreements, either written or oral, between the parties, and may be amended only by written instrument signed by CONTRACTOR and CITY. All exhibits and this contract are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Contract and the attached exhibits, the terms of this Contract will prevail.

24. SEVERABILITY. The provisions of this Contract are severable to the extent that should any of its provisions or terms be declared void in whole or in part by operation of law or agreement of the parties, the remainder of the provisions or terms not expressly declared void shall remain enforceable and in full effect.

25. THIRD PARTY RIGHTS. Nothing in this Contract shall be construed to give any rights or benefits to anyone other than CITY and CONTRACTOR. //
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26. AUTH
ORITY. The undersigned hereby represent and warrant that they are authorized by the parties to execute this Contract.

IN WITNESS WHEREOF: the parties have executed this Contract the day and year first hereinabove written.

CITY OF STOCKTON STOMMEL INC., DBA

LEHR AUTO ELECTRIC
B y : B y :

HARRY BLACK Signature

CITY MANAGER
A T T E S T :

P r i n t N a m e
B y
:

ELIZA R. GARZA, CMC Title:

CITY CLERK
APPROVED AS TO FORM:

B y :

CITY ATTORNEY

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164
REQUEST FOR PROPOSALS (RFP) OM-23-022

POLICE AND CITY VEHICLE UP-FITTING
PROPOSALS WILL BE RECEIVED UNTIL THE HOUR OF 2:00 PM, WEDNESDAY, SEPTEMBER 28TH IN THE OFFICE OF THE PUBLIC WORKS DEPARTMENT, MUNICIPAL SERVICE CENTER, 1465 S. LINCOLN STREET, STOCKTON, CA 95206

EXHIBIT A

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165
REQ

UEST FOR PROPOSALS (RFP)
PROJE

CT TITLE/DESCRIPTION
*Dates and Times are Subject to Change*

RFP INFORMATION
OM-23-022
Contact Katrina Cooper
Email Address [email protected]
RFP Submittal
Mailing, Delivery Address
and Electronic Mail
City of Stockton, Public Works Department, Municipal
Service Center
Attn: Katrina Cooper
1465 S. Lincoln St.

Stockton, CA, 95206
Due Date for Questions
and Clarifications
September 19, 2022; 2:00 pm
Due Date for Response to
Questions/Clarifications
September 21, 2022; 2:00 pm
RFP Submittal Due Date &
Time
September 28, 2022; 2:00 pm
Please
note that some overnight delivery services do
not deliver directly to Public Works Yard. This could
result in the proposal arriving after the proposal opening deadline and therefore not being accepted.

Bid Security & Bonds o Bid Security o Bonds
Labor Compliance o DIR Registration o Contractor’s License

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NOTICE INVITING PROPOSALS
NO
TICE IS HEREBY GIVEN that sealed proposals will be received no later than Wednesday, September 28 , 2022, at 2:00 pm (local time) by the City of Stockton, California for Police Department Vehicle Up-fitting – OM-23-022 in strict accordance with the specifications.

The City of Stockton, herein after referred t o as the “City”, is requesting proposals from firms or individuals, herein after referred to as “Proponent” to provide Police Department Vehicle Up -fitting to the City. The City is seeking maintain uniformity of the City of Stockton Police Department Fleet, the specific make and manufacturer of the parts must be as listed, no substitutions will be accepted without prior written consent. All installation and wiring between vehicles must also be uniform and consistent.

Each sealed proposal shall be marked "PROPOSAL" and shall indicate the project name, number, and proposal opening date, and shall be mailed or delivered to the address below at or before the hour stated. Each Proponent must be licensed in accordance with applicable California State Law. Proponents are hereby notified that the successful Proponent and any subconsultant under them shall pay prevailing wage rates in accordance with the State of California Department of Industrial Relations. The successful Proponent shall be required to furnish a Labor and Material Bond and a Faithful Performance Bond, each in the sum of one hundred percent (100%) of the contract price.

Said bonds shall be furnished by a company authorized to issue surety bonds in the State of California. On official forms furnished by City, said bonds shall be executed by the surety and contractor before or concurrently with the signing of the contract.

Proposal forms and specifications are available on the City’s website at https://www.stocktonca.gov/services/business/bidflash/default.html. Sealed proposals must be delivered to the Public Works Department, Municipal Service Center , 1465 S. Lincoln Street, Stockton, CA 9520 6, unless electronic mail delivery to [email protected] is applicable. Prop
onents will only be identified as
responding to the RFP; no proposals will be opened or read aloud.

The City reserves the right to reject any/or all proposals rece ived and re-advertise.

For questions about this project, please contact Katrina Cooper at [email protected] or (209) 937-8676.

EL

IZA GARZA, CMC, CITY CLERK

CITY OF STOCKTON

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Contents

1.0 BACKGROUND/SUMMARY ......................................................................................................... 6

2.0 SCOPE OF WORK ......................................................................................................................... 6

3.0 SUBMITTAL REQUIREMENTS ................................................................................................... 6

3.1 PROPOSAL GUIDELINES, CONTENT AND FORMAT ........................................................... 6

3.2 COVER LETTER ............................................................................................................................ 7

3.3 REFERENCES ................................................................................................................................ 7

3.4 FINANCIAL STATEMENT ............................................................................................................. 8

3.5 CORPORATE STRUCTURE, ORGANIZATION........................................................................ 8

3.6 PROPOSAL FEE ............................................................................................................................ 8

4.0 SELECTION CRITERIA & EVALUATION ................................................................................... 9

5.0 CITY REQUIREMENTS ............................................................................................................... 10

5.1 CITY RESPONSIBILITIES .......................................................................................................... 10

5.2 LOCAL BUSINESS PREFERENCE .......................................................................................... 10

5.3 TERM .............................................................................................................................................. 10

5.4 INSURANCE REQUIREMENTS ................................................................................................ 10

5.5 APPLICABLE LAW ....................................................................................................................... 11

5.6 METHOD OF PAYMENT ............................................................................................................. 11

5.7 NOTICE TO OUT OF STATE BUSINESS ................................................................................ 11

5.8 CONFIDENTIALITY ...................................................................................................................... 12

5.9 PROTEST POLICY ...................................................................................................................... 12 Protest Procedure .................................................................................................................................... 12 Protest Review .......................................................................................................................................... 13

6.0 GENERAL REQUIREMENTS, TERMS & CONDITIONS ....................................................... 13

6.1 CONSEQUENCE OF PROPOSAL SUBMISSION .................................................................. 13

6.2 ACCEPTANCE OR REJECTION OF PROPOSAL ................................................................. 14

6.3 RIGHT TO CHANGE OR AMEND REQUEST ......................................................................... 14

6.4 CANCELLATION .......................................................................................................................... 15

6.5 EXAMINAT ION OF PROPOSAL MATERIALS ........................................................................ 15

6.6 ADDENDA AND INTERPRETATION ........................................................................................ 15

6.7 DISQUALIFICATION .................................................................................................................... 15

6.8 CONDITIONS IF WORK IS SUBCONTRACTED .................................................................... 16

6.9 LICENSING REQUIREMENTS .................................................................................................. 16

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6.10 I
NDEMNITY AND HOLD HARMLESS ...................................................................................... 16

6.11 COMPETITIVE PRICING ............................................................................................................ 16

6.12 AVAILABLE FUNDING ................................................................................................................ 17

6.13 TERMINATION FOR CONVENIENCE ...................................................................................... 17

6.14 AUDITING CHARGES AND SERVICES .................................................................................. 17

6.15 CHANGES ..................................................................................................................................... 17

6.16 AWARD .......................................................................................................................................... 17

7.0 PROPOSAL DOCUMENTS ........................................................................................................ 13 ATTACHMENT A – PROJECT SUBMITTAL CHECKLIST ............................................................... 14 ATTACHMENT B- PROPONENT’S COVENANT ............................................................................... 15 ATTACHMENT C - NON-COLLUSION AFFIDAVIT ........................................................................... 16

8.0 PROPOSAL EXHIBITS ................................................................................................................ 19 Exhibit A - Technical Specifications ...................................................................................................... 19 Exhibit B – Materials and Products: ...................................................................................................... 20 SPECIFICATIONS AND EQUALS........................................................................................................ 21 LITERATURE ........................................................................................................................................... 21 DELIVERY................................................................................................................................................. 21 GUARANTEE ........................................................................................................................................... 21 MANUFACTURING, MATERIAL AND DESIGN PRACTICES ........................................................ 22 HEAVY-DUTY DEFINED ........................................................................................................................ 22 SPECIFICATION VARIANCES ............................................................................................................. 22 MANUFACTURER’S SPECIFICATION ............................................................................................... 22 MANUFACTURER’S STANDARD EQUIPMENT............................................................................... 23 Exhibit C – Insurance Limits ................................................................................................................... 26

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1.0 BACKGROUND/SUMMARY
The City of Stockton is currently seeking proposals from a qualified supplier with which to establish a long-term, cost effective agreement for high quality, reputable installation of police emergency vehicle equipment, city vehicle upfitting and vehicle electrical maintenance and service. City requests your firm fixed pricing for standard installation services such as (but not limited to) light bars, sirens, push-bumpers, police radios and antennas, and other emergency equipment, and other repairs normal and customary for maintenance of these types of emergency equipment.

Other types of maintenance will be handled on a case by case basis.

2.0 SCOPE OF WORK
Currently, the City of Stockton has 22 Ford Explorers ready for upfitting on hand. Future units can include additional Ford Explorers, Chevy Tahoes, and Ford Expeditions for its black and white patrol police vehicles and a variety of trucks and cars. The selected vendor may be asked to provide full up-fitting services for various types of vehicles. Vehicle options could vary according to market conditions, as such, responders should provide the cost of these services in their proposal.

Qualified suppliers are invited to submit proposals, based on the information provided in this RFP, to establish a business alliance with City which will maximize the resources of the organizations to most effectively meet the vehicle requirements of the City of Stockton. Our strategy is to identify a vendor(s) whose capabilities fit our police vehicle emergency equipment and other city vehicle upfitting needs for installation and service, and from whom we will purchase labor and materials that meet our specific needs.

Price increases must be approved by City of Stockton and no payment for additional materials or services, beyond the amount stipulated in the contract, shall be paid without prior approval. All price increases must be supported by manufacture documentation, or a formal cost justification letter. It is the awarded vendor’s responsibility to keep all pricing up to date and on file with the City of Stockton. All price changes must be provided to City of Stockton, using the same format as in the original contract.

It is not the intent of this RFP to completely describe all aspects of all upfitting equipment installation and service for all possible requirements. The City intends to establish a two-year contract to be utilized by the City on an as-needed basis. Responders should specify the basis (list prices, hourly rates for custom builds, labor costs, discount levels, etc.) upon which the quoted prices are calculated, and agree to provide all current and future products on that same price basis throughout the contract term.

See Exhibit 1 for tec hnical, performance, and/or functional specifications.

3.0 SUBMITTAL REQUIREMENTS

3.1 PROPOSAL GUIDELINES, CONTENT AND FORMAT
The City of Stockton uses a qualifications-based selection process in obtaining these services. In order for the City to properly evaluate the Proponents’ qualification to perform this work, the proposals shall include, as a minimum, the following information:

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A. Evidence of the Proponent’s ability to be responsive to this project in regard to timeliness and expertise, including availability of staff proposed to be assigned.

B. The Proponents are encouraged to expand on the Scope of Work to demonstrate their expertise. Evaluation of the proposals will be based on qualifications, the experience of staff proposed to be assigned to the project, references and thoroughness of the Proponent’s response to the Scope of Services.

C. Such additional information that the Proponent may feel would be pertinent to assist the City of Stockton in making its final decision.

D. Please submit one (1) original and four (4 ) copies of your proposal/qualifications. Additionally, submit one (1) USB with an electronic version of the proposal. The original should be unbound to allow us to reproduce your proposal, as needed.

E. The proposal must be submitted, typewritten on 8½” X 11” white paper and must be bound in a secure manner.

F. Material and data not specifically requested for consideration, but which the Proponent wishes to submit must not appear with the Proposal but may appear only in an “Additional Data” section. This has specific reference to the following types of data: Generalized narrative of supplementary information; and Supplementary graphic material.

G. All proposals must be signed with the full name of the Proponent, if an individual; by an authorized general partner, if a partnership; or by an authorized officer, if a corporation.

H. When proposals are signed by an agent other than an officer of a corporation or a member of a general partnership, a power of attorney authorizing the signature must be submitted with the proposal.

I. The original proposal must have wet ink signatures. Modification to a proposal after the proposal submittal deadline will not be accepted by the City.

3.2 COVER LETTER
Submit a letter on your company letterhead addressing the proposal and format.

The letter should be signed by an officer of the firm authorized to bind the firm to all comments made in the proposal, and shall include the name, address, phone number and e- mail address of the person(s) to contact who will be authorized to represent your firm.

In no more three (3) pages, the Cover Letter and Executive Summary shall include:

A. The names of the key members of the Proponent team;
B. The mailing address, telephone number, and the name of the main point of contact for the Proponent team;
C. An acknowledgement of receiving any addendum(s) to the RFP document.

3.3 REFERENCES
Provide a list of references with current contact person, e- mail address and phone number who may be contacted regarding firm performance.

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The review team will conduct a background reference review of each respondent.

Please include the following information for three (3) projects that the proposed consultant team worked on together:

A. Name of the Project/Study
B. Location of the Project
C. Name, title, and contact information for the client.

D. Project Budget
E. Date of Completion of the Project

3.4 FINANCIAL STATEMENT
The Proponent must be able to demonstrate a good record of performance and have sufficient financial resources to ensure that they can satisfactorily provide the services required herein.

Proponent shall submit a full and detailed presentation of the true condition of the Proponent’s assets, liabilities and net worth. The report should include a balance sheet and income statement. If the Proponent is a new partnership or joint venture, individual financial statements must be submitted for each general partner or joint venture thereof. If firm is a publicly held corporation, the most current annual report should be submitted.

Any Proponent who, at the time of submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proponent under federal bankruptcy law or any state insolvency, may be declared non-responsive.

3.5 CORPORATE STRUCTURE, ORGANIZATION
Describe how your firm is organized, noting major divisions and any parent/holding companies, as well as brief history of the firm and all personnel potentially to be involved in the project including all sub- consultants. Designate the Principal in Charge and other key personnel. Include résumés. Also provide a description of the experience your firm has had with similar processes.

3.6 PROPOSAL FEE
Submit the proposal fee under sealed, separate envelope. Do not include with the technical proposal response. Provide detailed basic fee structure and break -down of any other charges related to your firm’s proposal as specified. Finalist’s fee structure may be subject to negotiation.

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4.0 SEL

ECTION CRITERIA & EVALUATION
The City is interested in selecting a qualified firm with the ability to provide Vehicle Up-fitting for City of Stockton vehicles, including emergency service vehicles. A key component for the successful firm will be the ability to meet the performance desires of the City while minimizing the cost.

The
Evaluation Panel will consist of City of Stockton staff and any other person(s) designated by the City. Following review of the proposals, the Panel may invite one or more Proponents to provide an in-house tour of the business facility. During these tours, the P roponent will be allowed to present such information as may be appropriate in order that the Panel can effectively and objectively analyze all materials and documentation submitted as part of the proposals.

Eac
h firm must be represented by an individual who will be the prime contact person to the City and any other individuals whom the firm may select. The highest- rated proposal(s) will then be further scrutinized through financial analysis and reference checks.

Proposals shall be evaluated according to; demonstrated understanding of tasks required, technical approach to specified operations, qualifications of s taff, experience of company, demonstrated knowledge of best practices for identified scope, financial business strength and fee schedule proposal. Proper format and demonstrated experience will merit consideration.

To t
hat end, the Panel will evaluate the proposals based on, but not limited to, the following criteria:

1. Pr
oponent’s approach and schedule to provide all services as outlined in the Scope of Services and related documents;

2. Related experience with similar projects, company background and personnel qualifications;

3. Proponent’s Fee Schedul e - completed and signed under separate, sealed cover;

4. Proponent’s Covenant ;

5. Non-Collusion Affidavit;

6. References;

7. Financials Review;

8. Interview/Presentation, if applicable; and

9. Any other criteria as best suits the City of Stockton.

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5.0 CITY REQUIREMENTS

5.1 CITY RESPONSIBILITIES
City will provide all readily available plans, documentation, and data necessary for completing the above tasks.

Staff will be available as needed and will assist with coordination of stakeholder meetings and public outreach.

5.2 LOCAL BUSINESS PREFERENCE
Stockton Municipal Code Section 3.68.090 reads as follows:

Preference shall be given to the purchase of supplies, materials, equipment, and contractual services from local merchants, quality and price being equal. Local merchants who have a physical business location within the boundaries of San Joaquin County, and who have applied for and paid a business license tax and registration fee pursuant to Stockton Municipal Code Title 5, Chapter 5.08, License Taxes, shall be granted two (2) percent bid preference. Local merchants who have a physical business location within the boundaries of the City of Stockton, and who have applied for and paid a business license tax and registration fee pursuant to Stockton Municipal Code Title 5, Chapter 5.08, License Taxes, shall be granted five (5) percent bid preference. This section is intended to provide preference in the award of certain City contracts in order to encourage businesses to move into and expand within the City. (Ord. 2014-03-18-1601 C.S. § 1; prior code § 3-106.1)

5.3 TERM
The term of contract shall be for two (2) years. Renewal Terms shall be three (3) additional periods of one (1) year each, with consent of both parties.

OTHER GOVERNMENT AGENCIES
If mutually agreeable to all parties, the use of any resultant contract/purchase order may be extended to other political subdivisions, municipalities, or tax supported agencies.

Such participating governmental bodies shall make purchases in their own name, make payment directly to successful Proponent and be liable directly to th e successful Proponent, holding the City of Stockton harmless.

5.4 INSURANCE REQUIREMENTS
Proponent/Bidder, at Proponent’s/Bidder's sole cost and expense and for the full term of the resultant contract or any extension thereof, shall obtain and maintain at least all of the insurance requirements listed in attached Exhibit B.

All coverage shall be provided by a carrier authorized to transact business in California and shall be primary. All policies, endorsements, and certificates shall be subject to approval by the Risk Manager of the City to Stockton as to form and

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content. These requirements are subject to amendment or waiver if so approved in writing by the Risk Manager.

Maintenance of proper insurance coverage is a material element of this contract, and failure to maintain or renew coverage or to provide evidence of renewal may be treated as a material breach of contract.

The Proponent shall assert that these insurance requirements will be met as part of their proposal response. Failure to comply with these insurance requirements may result in a proposal being deemed unresponsive. Proponent shall satisfy these insurance requirements concurrently with the signing of the contract prior to commencement of work. It is strongly suggested that insurance requir ements be reviewed with Proponent’s broker to ensure any additional costs are included in the proposal pricing component.

Any questions pertaining to insurance requirements, please contact City of Stockton Risk Services at (209) 937-5037.

5.5 APPLICABLE LAW
Applicable law shall be governed by the laws of the State of California. Venue shall be proper in the Superior Court of the State of California, County of San Joaquin, Stockton Branch, or, for actions brought in Federal Court, the United States District Court for the Eastern District of California, Sacramento Division.

Deliverables must conform with all applicable federal, state, and local laws. Such conformity includes compliance with federal sanctions, and Contractor certifies that it has not and will not engage in prohibited transactions with sanctioned persons or entities.

5.6 METHOD OF PAYMENT
Payment will be made within thirty (30) days after invoices are received and accepted by the City. Invoices are to be rendered monthly, unless prescribed differently per contract.

5.7 NOTICE TO OUT OF STATE BUSINESS
It is the policy of the City of Stockton to pay all applicable California sales/use tax directly to the State Board of Equalization (BOE) pursuant to California Revenue and Taxation Code 7051.3. The C ity of Stockton will self -accrue all sales/use tax on purchases made from out -of-state business, unless documentation is provided by Proponent evidencing the business is registered with the state of California.

Sales and use tax on purchases made by the City of Stockton from all companies located outside California, not registered with the state and whose products are shipped from out of state will be remitted to the BOE directly by the City under permit number SR KHE 28-051174 DP. Please do not include sales/use tax on the invoice that you submit to the City of Stockton.

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Questions regarding the City of Stockton’s payment of sales/use tax can be directed to the City of Stockton’s Procurement Division at (209) 937-8357.

5.8 CONFIDENTIALITY
If Proponent believes that portions of a proposal constitute trade secrets or confidential commercial, financial, geological, or geophysical data, then the Proponent must so specify by, at a minimum, stamping in bold red letters the term "CONFIDENTIAL" on that part of the proposal which the Proponent believes to be protected from disclosure. The Proponent must submit in writing specific detailed reasons, including any relevant legal authority, stating why the P roponent believes the material to be confidential or a trade secret. Vague and general claims as to confidentiality will not be accepted. The City will be the sole judge as to whether a claim is general and/or vague in nature. All offers and parts of offers that are not marked as confidential may be automatically considered public information after the contract is awarded. The Proponent is hereby put on notice that the City may consider all or parts of the offer public information under applicable law even though marked confidential.

5.9 PROTEST POLICY
Protest and Appeal Procedures. In order to maintain fairness and impartiality, the City of Stockton has established a solicitation protest policy and procedure.

Protest Procedure

5.9.1 All protests must be in writing and stated as a formal protest.

5.9.2 A casual inquiry, complaint, or a statement of intent to protest that does not provide the facts and issues and does not comply with the content requirements or deadlines, will not be considered or acted upon as a protest.

5.9.3 The protest must contain a complete statement of the basis for the protest and must include all relevant supporting documentation.

5.9.4 The solicitation process and procedures, including evaluation criteria, shall not be proper grounds for protest. Concerns related to the solicitation process and procedures, including evaluation criteria, should be raised and addressed, if at all, prior to the bid/proposal due date and time to allow adjustments before evaluation of the solicitation.

5.9.5 Protests must be filed with the City's Chief Financial Officer, or designee, at the address listed in the Solicitation Protest FAQ sheet and Procurement Procedure Manual, not later than five (5) days after the date the City mails the Letter of Intent to Award.

5.9.6 Deliveries of the protest by hand, mail, email or fax are acceptable.

5.9.7 The City is not responsible for lost or misplaced protests, or to assure the protest is received within the protest deadlines

5.9.8 The party challenging the award decision to bear the burden of proof of material error to justify invalidation of the proposed award.

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Protest Review

5.9.9 The Chief Financial Officer or designee shall respond in writing at least generally to each material issue raised in the protest.

5.9.10 The Chief Financial Officer's, or designee 's, administrative decision may be appealed in writing to the City Manager no later than (5) business days after the date the Chief Financial Officer's, or designee's, the decision is mailed to the protesting party.

5.9.11 The City Manager shall review and decide the appeal based on the grounds and documentat ion set forth in the original protest to the Chief Financial Officer, or designee.

5.9.12 Each party shall bear its own costs and expenses involved in the protest and appeal process, including any subsequent litigation.

5.9.13 The City Manager's administrative decision is final. After the City Manager issues the final administrative decision, the time in which judicial review of the decision must be sought shall be governed by California Code of Civil Procedure Section 1094 or as such section may be amended from time to time.

5.9.14 If the protested procurement involves state or federal funds, the Chief Financial Officer, or designee, shall give notice to the interested party that he or she has the right to appeal to the appropriate agency, which shall be identified by name and address. An appeal hereunder shall be filed with the appropriate agency within five (5) working days of the dispatch of rejection notices to the interested party(ies).

5.9.15 The City may require the protesting party to submit a City Council approved non-refundable protest fee to cover the administrative cost of processing the protest.

5.9.16 Bidders, Proponents, and contractors wishing to protest or appeal a procurement or contracting decision by the City must follow the procedures provided by this section. The City will not review protests or appeals that are not submitted in accordance with these provisions and procedures.

5.9.17 A copy of this policy can be requested from the procurement specialist by emailing [email protected].

6.0 GENERAL REQUIREMENTS, TERMS & CONDITIONS

6.1 CONSEQUENCE OF PROPOSAL SUBMISSION
A. The City shall not be obligated to respond to any proposal submitted nor be legally bound in any manner by the submission of a proposal.

B. Acceptance by the City of a proposal obligates the Proponent to enter into an agreement with the City.

C. An agreement shall not be binding or valid against the City unless or until it is executed by the City and the Proponent.

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D. Statistical information contained in these documents is for informational purposes only. The City shall not be responsible for the accuracy of said data. City reserves the right to increase or decrease the project scope.

6.2 ACCEPTANCE OR REJECTION OF PROPOSAL
A proposal shall be prepared and submitted in accordance with the provisions of these RFP instructions and specifications. Any alteration, omission, addition, variance, or limitation of, from, or to a proposal may be sufficient grounds for rejection of the proposal. The City has the right to waive any defects in a proposal if the City chooses to do so. The City may not accept a proposal if any document or item necessary for the proper evaluation of the proposal is incomplete, improperly executed, indefinite, ambiguous, or missing.

The City reserves the right to select the successful proposal and negotiate an agreement as to the scope of services, the schedule for performance and duration of the services with Proponent whose proposal is most responsive to the needs of the City. Further, the City reserves the right to reject any and all proposals, or alternate proposals, or waive any informality or irregularity in the proposal as is in the City's best interest.

The City reserves the right to reject any and all proposals, or portions t hereof, received in response to the RFP or to negotiate separately with any source whatsoever, in any manner necessary, to serve the best interests of the City.

Additionally, the City may, for any reason, decide not to award an agreement as a result of this RFP.

Non-acceptance of any proposal shall not imply that the proposal was deficient.

Rather, non- acceptance of any proposal will mean that another proposal was deemed to be more advantageous to the City or that the City decided not to award an agreement as a result of this RFP.

6.3 RIGHT TO CHANGE OR AMEND REQUEST
The City reserves the right to change the terms and conditions of this RFP. The City will notify potential Proponent of any material changes by posting on the City’s website. No one is authorized to amend any of the RFP requirements in any respect, by an oral statement, or to make any representation or interpretation in conflict with its provisions. If necessary, supplementary information and/or clarifications/questions/answers will be posted on the City’s website at www.stocktonca.gov/adminbid. Failure of any Proponent to not have received such information and/or clarifications/questions/answers shall not relieve such P roponent from any obligation under his/her proposal as submitted.

Any exceptions to this Proposal shall be clearly stated in writing.

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6.4 CANCELLATION
The City reserves the right to rescind award of the contract at any time before execution of the contract by both parties if rescission is deemed to be in City’s best interest. In no event shall City have any liability for the rescission of award. The Proponent assumes the sole risk and responsibility for all expenses connected with the preparation of its proposal.

6.5 EXAMINATION OF PROPOSAL MATERIALS
The submission of a proposal shall be deemed a representation and warranty by the Proponent that it has investigated all aspects of the RFP, that it is aware of the applicable facts pertaining to the RFP process and its procedures and requirements, and that it has read and understands the RFP. No request for modification of the provisions of the proposal shall be considered after its submission on the grounds the Proponent was not fully informed as to any fact or condition. Statistical information which may be contained in the RFP or any addendum is for informational purposes only. The City disclaims any responsibility for this information which may subsequently be determined to be incomplete or inaccurate.

6.6 ADDENDA AND INTERPRETATION
The City will not be responsible for, nor be bound by, any oral instructions, interpretations, or explanations issued by the City or its representatives. Any request for clarifications, questions, or answers of this RFP shall be made in writing/e-mail and deliverable to:

CITY OF STOCKTON
ATTN: Katrina Cooper
Municipal Service Center
1465 S. Lincoln Street
STOCKTON, CA 95206
[email protected]
Suc
h request for clarifications/questions/answers shall be delivered to the City in accordance with the date identified on page i of this Solicitation. Any City response to a request for clarifications/questions/answers will be posted on the City’s website at www.stocktonca.gov/adminbid the date identified on page i of this

Solicitation and will become a part of the Solicitation. The Proponent should await responses to inquiries prior to submitting a proposal.

6.7 DISQUALIFICATION
a. Any of the following may be considered cause to disqualify a Proponent without further consideration:
b. Evidence of collusion among Proponents;
c. Any attempt to improperly influence any member of the evaluation panel; d. Any attempt to communicate in any manner with a City of Stockton elected official during the RFP process will, and shall be, just cause for

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disqualification/rejection of Proponent’s proposal/Proponent’s bid submittal and considered non-responsive.
e. A Proponent's default in any operation of a professional services agreement which resulted in termination of that agreement; and/or f. Existence of any lawsuit, unresolved contractual claim, or dispute between Proponent and the City.
g. No person, firm, or corporation shall be allowed to make or file or be interested in more than one bid for the same supplies, services, or both; provided, however, that subcontract bids to the principal bidders are excluded from the requirements of this section: Section 3.68.120 of the Municipal Code.

6.8 CONDITIONS IF WORK IS SUBCONTRACTED
The Proponent assumes full responsibility, including insurance and bonding requirements, for the quality and quantity of all work performed.

If Proponent's supplier(s) and/or subcontractor's involvement requires the use of a licensed, patented, or proprietary process, the proponent of the process is responsible for assuring that the subcontractor, supplier, and/or operator have been properly authorized to use the process or for providing another process which is comparable to that which is required prior to submission of a proposal.

6.9 LICENSING REQUIREMENTS
Any professional certifications or licenses that may be required to perform the scope of work will be the sole cost and responsibility of the successful Proponent.

A City of Stockton Business license may be required for this project. Please contact the City of Stockton Business License Division at (209) 937-8313.

6.10 INDEMNITY AND HOLD HARMLESS
To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify City of Stockton and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City of Stockton. This obligation is independent of, and shall not in any way be limited by, the minimum Insurance obligations contained in this agreement. These obligations shall survive the completion or termination of this agreement.

6.11 COMPETITIVE PRICING
Proponent warrants and agrees that each of the charges, economic or product terms or warranties granted pursuant to this Contract are comparable to or better than the equivalent charge, economic or product term or warranty being offered to any similarly situated commercial or other government customer of Proponent. If Proponent enters into any arrangements with another customer of P roponent to

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provide product under more favorable charges, economic or product terms or warranties, Proponent shall immediately notify City of such change and this Contract shall be deemed amended to incorporate the most favorable charges, economic or product terms or warranties.

6.12 AVAILABLE

FUNDING
Any contract which results from this RFP will terminate without penalty at the end of the fiscal year in the event funds are not appropriated for the next fiscal year. If funds are appropriated for a portion of the fiscal year, this contract wi ll terminate without penalty, at the end of the term for which funds are appropriated.

6.13 TERMINATION FOR CONVENIENCE
The City may terminate the resultant Agreement for convenience at any time by mailing a notice in writing to the Contractor.

6.14 AUDITING CHARGES AN

D SERVICES
The City reserves the right to periodically audit all charges and services made by the successful Proponent to the City for services provided under the contract. Upon request, the Proponent agrees to furnish the City with necessary information and assistance.

6.15 CHANGES
The City’s Representative has the authority to review and recommend or reject change orders and cost proposals submitted by the Proponent or as recommended by the P roponent’s project manager, pursuant to the adopted City of St ockton Standard Specifications.

6.16 AWARD
Upon conclusion of the RFP process, a contract may be awarded for a Police Department Vehicle Up-fitting for the City. The City reserves the right to select the successful Proponent and to negotiate terms of a contract with the Proponent whose proposal is most responsive to the needs of the City. Further, the City reserves the right to reject any and all proposals, or alternate proposals, or waive any informality in the proposal as is in the City's best interest.

EXHIBIT A

ATTACHMENT A

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181

7.0 PROPOSAL DOCUMENTS

PROJECT TITLE/DESCRIPTION
OM-23-022
SUBMITTAL DUE: WEDNESDAY, September 28, 2002, AT 2:00 PM RFP Submittal
Mailing, Delivery Address and
Electronic Mail
Municipal Service Center
1465 S. Lincoln Street
Stockton, CA, 95206
[email protected]
Proponent Business Name
Proponent Contact Name
Proponent Address
Proponent Phone Number
Proponent Email Address
Department of Industrial Relations
ID Number (if applicable)

EXHIBIT A

ATTACHMENT A

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182
ATTACHMENT A – PROJECT SUBMITTAL CHECKLIST
THIS CHECKLIST IS FOR PROVIDED FOR YOUR CONVENIENCE ONLY. IT IS NOT REQUIRED TO BE SUBMITTED WITH PROPOENT PROPOSAL.
 Complete the following proposal attachments (FROM THIS PACKET ONLY SUBMIT PAGES FROM SECTION 8 AND PLACE IN THE FRONT OF YOUR PROPOSAL).
 Sign and notarize by jurat certificate the "Non-Collusion Affidavit" form. An "All- Purpose Acknowledgment" form will not be sufficient.
 Complete and sign a "Proponent's Fee Schedule" form, (under separate cover).  Sign the "Proponent’s Covenant" form. Include (with proposal) name and e- mail address for City contact, if different from signatories.  Include your proposal, as outlined in these specifications.  Submit one (1) ORIGINAL (unbound, no staples) and FOUR (4) COPIES of all proposal documents.
 Review all clarifications/questions/answers on the City’s website at www.stocktonca.gov/adminbid.
 Use Section 8.0 Proposal Documents to deliver sealed proposal timely to Public Works, Municipal Service Center, 1465 S. Lincoln Street, Stockton, CA 95206, or electronically to [email protected].
 If applicable, include your $ -0.00 Proponent's security, Proponents bond, certified or cashier's check. The City will NOT accept company or personal checks for proposal security.
 If applicable, Include self -addressed, unstamped envelope (#10, 4- 1/8 x 9 - 1/2) with Proponent’s security. Please DO NOT seal your security, Proponent’s bond, certified or cashier’s check in this envelope. It is for returning the security to the Proponent AFTER project award.

EXHIBIT A

ATTACHMENT A

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183
ATTACHMENT B- PROPONENT’S COVENANT
In submitting this proposal, as herein described, the Proponent agrees that:

1. They have carefully examined the Scope of Work and all other provisions of this document and understand the meaning, intent and requirements of same.

2. They will enter into contract negotiations and furnish the services specified.

3. They have signed and notarized the attached Non- Collusion Affidavit form, whether individual, corporate or partnership. Must be ‘A Jurat’ notarization.

4. They have reviewed all clarifications/questions/answers on the City’s website at www.stocktonca.gov/adminbid.

5. Confidentiality: Successful Proponent hereby acknowledges that information provided by the City is personal and confidential and shall not be used for any purpose other than the original intent outlined in the Request for Proposal. Breach of confidentiality shall be just cause for immediate termination of contract agreement.

FIRM

ADDRESS

SIGNED BY & DATE

TITLE OR AGENCY

PHONE/FAX NUMBER
EMAIL

EXHIBIT A

ATTACHMENT A

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184

ATTACHMENT C - NON-COLLUSION AFFIDAVIT
No. 1 AFFIDAVIT FOR INDIVIDUAL PROPONENT
STATE OF _________ ___, )ss.

County of )
(in sert)
being first duly sworn, deposes and says: That on
behalf of any person not named herein; that said Proponent has not colluded, conspired, connived or agreed, directly or indirectly with, or induced or solicited any other bid or person, firm or corporation to put in a sham bid, or that such other person, firm or corporation shall or should refrain from bidding; and has not in any manner sought by collusion to secure to themselves any advantage over or against the City, or any person interested in said improvement, or over any other Proponent. (S ignature Individual Proponent)
Subscribed and sworn to (or affirmed) before me on this day of , 20
by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Seal __________________________________________
Signature ____________________________
No. 2 AFFIDAVIT FOR CORPORATION PROPONENT
STATE OF _________ ___, )ss.

County of )
(in sert)
being firs t duly sworn, deposes and says:

That they are the of a
corporation, which corporation is the party making the foregoing bid, that such bid is genuine and not sham or collusive, or made in the interest or behalf of any person not named herein; that said Proponent has not colluded, conspired, connived or agreed, directly or indirectly with, or induced or solicited any other bid or person, firm or corporation to put in a sham bid, or that such other person, firm or corporation shall or should refrain from bidding; and has not in any manner sought by collusion to secure to themselves any advantage over or against the City, or any person interested in said improvement, or over any other Proponent.
(Signature Corporation Proponent)

EXHIBIT A

ATTACHMENT A

Page 33 of 65 ends

185
Subscribed and sworn to (or affirmed) before me on this day of , 20 by ______, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Seal _____________________________
Signature ____________________________

EXHIBIT A

ATTACHMENT A

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186
No. 3 AFFIDAVIT FOR FIRM, ASSOCIATION, OR CO-PARTNERSHIP STATE OF _________ ____, )ss.

County of )
(in sert)
, each being f irst duly sworn, depose and say:

That they are a member of the firm, association or co-partnership, designated as _____ who is the party making the foregoing bid; that the other partner, or partners, are that such bid
is genuine and not sham or collusive, or made in the interest or behalf of any person not named herein; that said Proponent has not colluded, conspired, connived or agreed, directly or indirectly with, or induced or solicited any other bid or person, firm or corporation shall or should refrain from proposing; and has not in any manner sought by collusion to secure to themselves any advantage over or against the City, or any person interested in said improvement, or over any other Proponent. (Signature)
(Signature)
Subscribed and sworn to (or affirmed) before me on this day of , 20
by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.

Seal

EXHIBIT A

ATTACHMENT A

Page 35 of 65 ends

187

REQUEST FOR PROPOSALS (RFP)

POLICE AND CITY VEHICLE UP-FITTING

FOR THE CITY OF STOCKTON, CALIFORNIA
(OM-23-022)

8.0 PROPOSAL EXHIBITS
Ex
hibit A - Tech nical Specifications
Cont
ractor shall, upon request, design and provide technical consultation services, technical drawings (2D and 3D), cost estimates and project schedules as needed for City fo Stockton custom builds.

The f
ollowing specifications describe City of Stockton requirements for its Police Vehicle Upfitting;
A.

New police-rated utility vehicle specifications are available upon request.

B. Afte
r-market parts list included.

C.

Special instructions, changes, and/or modifications to after-market manufacturer’s parts installation instructions are included with exhibits and/or templates are provided therein.

D.

All light modules of single color shall be mounted with red emergency lighting to be mounted on driver’s side of vehicle and all blue on passenger side of vehicle only.

E.

All electrical wiring components are to be protected by fuses or circuit breakers of appropriate size and type. Plastic protective split loom of appropriate size shall be placed on all wiring harnesses in critical areas that could sustain damage from contact with any part of vehicle. Wire bundles are to be held together with zip ties or electrical tape at 12-inch intervals.

EXHIBIT A

ATTACHMENT A

Page 36 of 65 ends

188

REQUEST FOR PROPOSALS (RFP)

POLICE AND CITY VEHICLE UP-FITTING

FOR THE CITY OF STOCKTON, CALIFORNIA
(OM-23-022)
Ex
hibit B – Mater ials and Products:
a. Cont
ractor shall furnish all truck bodies, equipment, supplies and materials required to complete each project request, unless otherwise noted. b. All materials used on projects must be new, in undamaged condition, of the highest quality and appropriate for the application. No used, recycled, or waste materials shall be used without the expressed permission of the City. c. The below- listed items represent product lines in general use by the City. If Contractor sources similar products from manufacturers other than those listed below, those product lines and manufacturers should be listed as part of the proposal. Provide manufacturer specifications or other documentation showing that the products offered meet or exceed the specifications of the products listed below. Contractor must be able to furnish the following products:
(1) HAVIS – Console Equipment and Components
(2) SETINA – Partitions, Prisoner Transport and Rear Cargo Areas (3) WESTIN – Push Bumpers
(4) FED SIG – Lights and Sirens
(5) WHELEN – Traffic Advisory Signage and Lighting
(6) PANORAMA DELL – Antennas

EXHIBIT A

ATTACHMENT A

Page 37 of 65 ends

189

REQUEST FOR PROPOSALS (RFP)

POLICE AND CITY VEHICLE UP-FITTING

FOR THE CITY OF STOCKTON, CALIFORNIA
(OM-23-022)

SPECIFICATIONS AND EQUALS
Whenever, in the specifications, any material or process is indicated or specified by patent of proprietary name and/or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating descriptions of the material or process which shall be equivalent in every respect to that so indicated or specified, provided however, that if material, process, or article offered by the Bidder is not, in the opinion of the City of Stockton, equal in every respect to that specified, then the Bidder must furnish the material, process, or article specified, or one, that in the opinion of the City of Stockton, is equal thereof in every respect.

LITERATURE
Literature which fully describes the item on which you are proposing is to be submitted with your bid.

DEL
IVERY
Quotations are to be F.O.B. Destination and shall include delivery to:

CIT

Y OF STOCKTON

MUNICIPAL SERVICE CENTER
1465 S. LINCOLN ST.

STOCKTON, CA 95206
(C
omplete units only, serviced, and operable, minimum ¼ tank fuel.)

GUARANT
EE
The Bidder delivering the vehicle/unit against the specification shall guarantee that they meet the minimum requirements set forth herein. If it is found that the equipment delivered does not meet the minimum requirements of this specification, the manufacturer and/or Bidder will be required to correct the same at their expense.

WARRA
NTY
A. The vehicle manufacturer shall provide a new vehicle warranty F.O.B. Stockton regardless of the method of delivery for the unit. Warranty time to start when vehicle is placed in operation, not delivered.

B. Vehi
cle and components shall be guaranteed under standard factory and/or dealer warranty and a copy of manufacturer’s warranty policy shall be delivered with each vehicle.

C. Engi
ne, transmission and other components supplied to the manufacturer by other manufacturer’s shall be warranted by the unit manufacturer under the longest possible time and most comprehensive standard warranty proposed for municipal equipment.

EXHIBIT A

ATTACHMENT A

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190

REQUEST FOR PROPOSALS (RFP)

POLICE AND CITY VEHICLE UP-FITTING

FOR THE CITY OF STOCKTON, CALIFORNIA
(OM-23-022)
D. Optional Extended Warranty if available shall be offered (and covered by bid bond when applicable) as an option. The contracting vendor must have service facilities and an adequate supply of service parts available at a distance from Stockton no greater than the San Francisco Bay Area.

E. Bi
dders must list the nearest factory authorized service representative who will be responsible for servicing the complete unit or any part thereof.

F. The D
ealer will provide warranty repairs within the City of Stockton or provide transportation for the vehicle/unit outside the City.
• All parts, equipment, and other materials and workmanship furnished by the Vendor shall include the manufacturer's warranty for replacement.
• Vendor agrees to guarantee all work performed.
• Vendor further agrees to replace all components which fail or do not perform according to the manufacturer's specifications during the warranty period. • Vendor agrees to redo all work which fails or causes a failure or does not perform according to the City's specifications during the warranty period, at no cost to the City.

MANUF
ACT

URING, MATERIAL AND DESIGN PRACTICES
It is intended that the manufacturer in the selection of components will use material and design practices that are the best available in the industry for the type of operating conditions to which the vehicle/unit will be subjected. Suspension, wheels, tires, and other component parts shall be selected to give maximum performance, service life and safety, not merely meet the minimum requirements of these specifications.

HEAV

Y-DUTY DEFINED
The term “heavy duty” as used in these specifications shall mean that the item to which the term is applied shall exceed the usual quantity, quality or capacity supplied with standard production vehicle/unit, and it shall be able to withstand unusual strain, exposure, temperature, wear and use.

SP

ECIFICATION VARIANCES
If any of the equipment bid varies from specifications, such variation(s) must be listed in writing and attached as par t of the proposal. The City of Stockton reserves the right to waive minor variation(s) if in the opinion of the Fleet Manager the basic unit meets the general intent of these specifications.

MANUF
ACTURER’S SPECIFICATION
A. Complete specification, published literature and photos or illustrations of unit proposed, shall be furnished with bid.

B. Onl
y new models in current production which are catalogued by the manufacturer,

EXHIBIT A

ATTACHMENT A

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191

REQUEST FOR PROPOSALS (RFP)

POLICE AND CITY VEHICLE UP-FITTING

FOR THE CITY OF STOCKTON, CALIFORNIA
(OM-23-022)
and for which printed literature and specifications are available will be accepted.

MANUF
ACTURER’S STANDARD EQUIPMENT
A. All equipment and components listed as standard by the manufacturer for model quoted shall be furnished whether or not such items are detailed herein, e.g., special wrenches, tool kits, jacks, etc. Optional equipment to meet the following specifications will also be supplied.

B. Spec
ifications on the following pages are written with intent to meet all applicable documents, but the final certification to comply shall rest with the vendor and not the City of Stockton. Should requirements as specified not comply, the manufacturer is required to revise the specifications to meet all laws, rules and regulations where it applies to items such as the capacity, etc.; and the City of Stockton is to be notified thereof.

C. The C
ity will not accept any part, component or system, which is not established standard product of the bidding manufacturer. By this, it is meant that any item or assembly which, relative to the supplying manufacturer’s standard line of products, could be described as “first of its kind,” “experimental,” “only one of its kind to be built,” “especially modified to comply with this specification,” “prototype,” or “synonymous categorical descriptions shall not be acceptable. All parts and components of the system offered and delivered must conform to the manufacturer’s standard production or be off-shelf available as a standard hardware production item.

APP

LICABLE DOCUMENTS AND CERTFICATIONS
A. Feder
al Motor Vehicle Safety Standard, D.O.T.

B. State of California Motor Vehicle Code.

C. State of California General Industrial Safety Orders.

D. State of California Health and Safety Code, Motor Vehicle Pollution Control.

E. California Occupational Safety and Health Act (OSHA).

EXHIBIT A

ATTACHMENT A

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192

REQUEST FOR PROPOSALS (RFP)

POLICE AND CITY VEHICLE UP-FITTING

FOR THE CITY OF STOCKTON, CALIFORNIA
(OM-23-022)
Ex
hibit C – Insur ance Limits
NOTE: The City of Stockton is now using the online insurance program PINS Advantage.

Once you have been awarded a contract you will receive an email from the City’s online insurance program requesting you to forward the email to your insurance provider(s).

Please see attached flyer regarding PINS Advantage.

The Risk Services Division develops insurance requirements for all contracts for the City of Stockton. The Division also reviews and approves all bonds and evidence of insurance, including Certificates of Insurance and endorsements for all contracts.

Examples include:
• Contracts - Constructions, Professional Services, Supplier, Lease • Permits - Encroachment, Revocable, Street Closures, Block Parties • Bonds - Performance, Maintenance, Labor and Materials • Community Services – Special Events
This project is subject to Insurance Requirements for <<ENTER INSURANCE COVERAGE>>
Visit the following website to review the appropriate insurance requirements for this solicitation:http://www.stocktonca.gov/government/departments/humanResources/riskS ervices/insurance.html
a. Summary - Indemnity and Insurance Requirements Checklist b. Block Party/Street Closure
c. Chemical Vendor
d. Construction Contracts
e. Encroachment Permits
f. Environmental Services Including Lead and Asbestos
g. First Fill Prescription Information Sheet
h. IT Professional Services
i. IT Vendor Services
j. Lessees - Not for Daily or Short-Term Rentals
k. License and Maintenance Agreements
l. Most Contracts - Not for Professional Services or Construction m. Professional Services
n. Rental of Facilities
o. Special Event Security Vendors
p. Subdividers
q. Training Instructors

EXHIBIT A

ATTACHMENT A

Page 41 of 65 ends

193
Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
2022 Stockton Ford Utility
Front End Equipment
750501 AS124 SPEAKER Federal Signal 1 169.26 169.26
750501-07 FEDERAL SIGNAL Federal Signal 1 34.72 34.72
RB-FPIU20 RUMBLER BRACKET UTILITY 2020- Federal Signal 1 42.78 42.78 RBKIT1 SINGLE, RUMBLER WOOFER Federal Signal 1 226.92 226.92 PBX07 Push bumper, Ford Interceptor Utility, 2020+ Federal Signal 1 484.61 484.61 PBX-TC2L-3 GUARD CHANNEL Federal Signal 1 28.20 28.20
PBX-PIT07 PIT BARS FOR 2020+ PDX PUSHBUMPER Federal Signal 1 543.54 543.54 MPS63U-RBW MPS63U-RBW Federal Signal 4 124.37 497.48
Z861302679B Z861302679B Federal Signal 1 15.38 15.38
EX0011 PATROL POWER HARNESS FRT MNT PI UTIL 2020 Patrol Power 1 725.60 725.60 I INSTALLATION CHARGES Labor Items 12.5 105.00 1,312.50 OEM Wig Wag and 66A Option
_____________________________________
Roof Equipment
VALR51J 51" VALOR LIGHTBAR - Stockton Federal Signal 1 2,625.00 2,625.00 HKB-FPIU20-LONG HOOK KIT 2020 UTILITY Federal Signal 1
pwat-328-tw-ske-spd pwat-328-tw-ske-spd Panorama 1 315.00 315.00 I INSTALLATION CHARGES Labor Items 3.25 105.00 341.25
Customer supplied Antenna, radio and cable
_____________________________________
Drivers Compartment
Ford OEM 61B OBD-II Split Connector
Ford OEM 51S Spot Light LED both sides
C-VS-1210-INUT 2020-21 FORD INTERCEPTOR UTILITY MID-HEIGHT Havis 1 298.49 298.49 C-EB40-CCS-1P FACE PLATE 1 PC 4" Havis 1
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Customer IDShip Via
To:

Sell
37903
Steve Adair
65190
Phone: 209-937-8453
Stockton, CA 95206
1465 South Lincoln St
Alanna Bindi
City Of Stockton Corp Yard
Phone: (209) 937-7416
Stockton, CA 95206
1465 South Lincoln Street
Alanna Bindi
City of Stockton Corp Yard - Attn: Central Stores
Phone: 916-407-1888 Fax: 916-646-6656
631 North Market Blvd, Suite N Sacramento, CA 95834
9/26/2022
1 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED

EXHIBIT B

ATTACHMENT A

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194
Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
C-EB25-XTL-1P FACE PLATE 1 PC 2.5" Havis 1
C-EB20-168 FACE PLATE 2 PC 2" Havis 1
C-FP-3 FACE PLATE 3" Havis 1
C-FP-35 FACE PLATE 3.5" Havis 1
C-FP-2 FACE PLATE 2" Havis 1
C-FP-1 FACE PLATE 1" Havis 1
C-FP-4 FACE PLATE 4" Havis 1
CUP2-1001 SELF-ADJUSTING DOUBLE CUP HOLDER 4" Havis 1 45.56 45.56 C-USB-2 DUAL 4.8A USB CHARGE MODULE Havis 1 55.38 55.38 C-ARM-103 TOP MOUNT ARMREST LG FLIP UP PAD Havis 1 110.80 110.80 C-OHC-INUT-1 CON,4MS,OHC, INUT,20-21 Havis 1 104.91 104.91 C-MD-317 HEAVY DUTY COMPUTER MONITOR / KEYBOARDMOUNT

AND MOTION DEVICE
Havis 1 332.14 332.14
PKG-KB-208 KEYBOARD W/INTEG TOUCHPAD AND KYBD MNT SYS Havis 1 439.21 439.21 OBDCABLE25-2 OBD 5' CABLE Federal Signal 1 125.00 125.00 MMSU-1 MAGNETIC MIC KIT Magnetic Mic 2 34.95 69.90
GK10301S1UHK D T-RAIL MOUNT 1 SM 1 UNIV HK Setina 1 366.75 366.75 I INSTALLATION CHARGES Labor Items 14.5 105.00 1,522.50 _____________________________________
Prisoner Compartment
Ford OEM Rear Door inoperable
QK0635ITU20 REPL SEAT W/CENTER PULL BELTS & 12VS REAR PARTITON Setina 1 1,138.50 1,138.50 WK0595ITU20 POLY WINDOW BAR Setina 1 254.25 254.25
DK0100ITU20 TPO DOOR PANELS BLK, UTIL 2020 Setina 1 231.75 231.75 PK0419ITU20TM #10VSC RP COATED POLY PARTITION W/WINDOW SCREEN Setina 1 711.75 711.75 I INSTALLATION CHARGES Labor Items 6.5 105.00 682.50
_____________________________________
Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Customer IDShip Via
To:

Sell
37903
Steve Adair
65190
Phone: 209-937-8453
Stockton, CA 95206
1465 South Lincoln St
Alanna Bindi
City Of Stockton Corp Yard
Phone: (209) 937-7416
Stockton, CA 95206
1465 South Lincoln Street
Alanna Bindi
City of Stockton Corp Yard - Attn: Central Stores
Phone: 916-407-1888 Fax: 916-646-6656
631 North Market Blvd, Suite N Sacramento, CA 95834
9/26/2022
2 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED

EXHIBIT B

ATTACHMENT A

Page 43 of 65 ends

195
Item No. Description
Manufacturer
Name Quantity Unit Price Total Price
Back End Equipment
EXPMOD24 24 Channel expansion mod Federal Signal 1 239.32 239.32 PF200S17B SIREN/LIGHT CONTROLLER, 100/200 W, OBDII INTEGRATION

CAPABILITY
Federal Signal 1 1,070.00 1,070.00
SIFMJH-FPIU20-PF1 SIFMJH-FPIU20-PF1 Federal Signal 1 916.60 916.60 MPS63U-RAW MICROPULSE ULTRA 6, TRIO RED/AMBER/WHITE Federal Signal 2 124.37 248.74 MPS63U-BWA MPS63U-BWA Federal Signal 2 124.37 248.74
(2) in Rear hatch when open (2) on rear deck by Lic Plate 416900Z-RB 416900Z-RB Federal Signal 2 80.60 161.20
COM3SRWC 6 LED, 3" ROUND LIGHT, RED/WHITE LED SURFACE MNT Federal Signal 2 58.90 117.80 TK2307ITU20 EZ LIFT CARGO DECK W/RADIO TRAY 2020 UTIL Setina 1 1,109.25 1,109.25 Mounted - Rear Hatch when open visible
I INSTALLATION CHARGES Labor Items 18.5 105.00 1,942.50 _____________________________________
F Shipping Charges Service Items 1 235.00 235.00
INSTALL INSTALL MATERIALS Service Items 1 348.00 348.00 _____________________________________
all aditional labor will be billed at $105 per hour
22,311.62
1822.84
20,488.78
Total:

Total Sales Tax:

Subtotal:
235.00
20253.78
Amount Exempt from Sales Tax
Amount Subject to Sales Tax
Name: __________________________________________________ Auth. Signature: ________________________________________ Agency Approval
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage, or return claims must be made within 10 days of invoice date. NO EXCEPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight.  Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes.  PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

Page:

Document Date:

Quote Number:

Sales Quote
To:

Ship
SalesPerson
Customer IDShip Via
To:

Sell
37903
Steve Adair
65190
Phone: 209-937-8453
Stockton, CA 95206
1465 South Lincoln St
Alanna Bindi
City Of Stockton Corp Yard
Phone: (209) 937-7416
Stockton, CA 95206
1465 South Lincoln Street
Alanna Bindi
City of Stockton Corp Yard - Attn: Central Stores
Phone: 916-407-1888 Fax: 916-646-6656
631 North Market Blvd, Suite N Sacramento, CA 95834
9/26/2022
3 Tax Ident. Type Legal Entity
Vehicle Information:

Terms: Net 30
Payment Method:

PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Federal Signal Price increase as of 10.1.2022 has been calculated in this quote Federal discount from MSRP 38% - Light bars, sirens and bumpers have a greater discount than 38% from the manufacture on Promo for Stockton
Havis - Discount from MSRP 30%
Setina - Discount from MARP 25%
Whelen - Discount from MDRP 40%
All discounts from manufacturers have been provided on a separate attachment Bid had duplicate of Push bumper lights. I added the missing two lights for the Rear deck - mounted outside by the license plate

EXHIBIT B

ATTACHMENT A

Page 44 of 65 ends

196
***********************Confidential Pricing **************** Additional Emergency Equipment Manufatures Discounts
Manufacture Discount of List Price
Ace K‐9  2%
AEDEC  2%
American Aluminum  25%
Airgain 15%
BackRack 15%
Big Sky  10%
Brooking 20%
CHEETAH 13.33%
Copeland 15%
D&R 10%
ECCO 40%
GORhino  25%
Hint  15%
I‐Key 23%
Intermotive 10%
Jotto Desk  12%
Kussmaul 5%
Lind 2%
Lund 5%
MnStar 10%
Newmar 5%
Panorama 5%
Patrol Power 20%
Pico 35%
Pro‐Gard 20%
Ram Mounts 15%
Stico  2%
Sound Off 40%
Streamlight 30%
TigerTough 5%
Tomar  23%
Troy 28%
Tuffy 20%
Unity 38%
Whelen 40%
Xantrex 20%
Panasonic Toughbooks 12%
Panasonic ICV 12%
Vigilant ALPR 12%
CradlePoint 5%
Federal Signal 38%
Havis 30%
Setina 25%

EXHIBIT B

ATTACHMENT A

Page 45 of 65 ends

197
Sierra Wirless 5%
Ubiquity 2%
Fixed PODS 10%

EXHIBIT B

ATTACHMENT A

Page 46 of 65 ends

198
Fiscal Year 2022-23
Quantity Unit Unit Cost Cost
20 Each 22,311.62 $ 446,232.40 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2022-23 496,232.40$
Fiscal Year 2023-24
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2023-24 830,906.70$
Fiscal Year 2024-25
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2024-25 830,906.70$
Original Multi-Year Term Total 2,158,045.80$
Fiscal Year 2025-26
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2025-26 830,906.70$
Fiscal Year 2026-27
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2026-27 830,906.70$
Fiscal Year 2027-28
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2027-28 830,906.70$
Optional One-Year Extensions Total 2,492,720.10$
TOTAL CONTRACT WITH EXTENSIONS 4,650,765.90$

FUNDING BREAKDOWN OVER CONTRACT TERM
Police Department and City Vehicle Up-Fitting
Project No. OM-23-022
Original Multi-Year Term
Optional Three One-Year Extensions

ATTACHMENT A

EXHIBIT B

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Exhibit C:

Insurance Requirements
Contractor shall procure and maintain fo
r the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Stockton requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Stockton.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability

EXHIBIT C

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coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Additional insured Name of Organization shall read “City of Stockton, its officers, officials, employees, and volunteers.” Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract.

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City of Stockton, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Stockton, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies. The City of Stockton does not accept endorsements limiting the Contractor’s insurance coverage to the sole negligence of the Named Insured.

Umbrella or Excess Policy
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Stockton.

Waiver of Subrogation
Contractor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer.

EXHIBIT C

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Self-Insured Retentions

Self-insured retentions must be declared to and approved by the City of Stockton. The City of Stockton may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 unless approved in writing by City of Stockton. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City of Stockton may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. City of Stockton reserves the right to obtain a copy of any policies and endorsements for verification.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Stockton.

Verification of Coverage

Contractor shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City of Stockton before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Special Risks or Circumstances
City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

EXHIBIT C

ATTACHMENT A

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Certificate Holder Address

The address for mailing certificates, endorsements and notices shall be:

City of Stockton
Its Officers, Officials, Employees, and Volunteers
400 E Main St, 3
rd Floor – HR
Stockton, CA 95202

EXHIBIT C

ATTACHMENT A

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EXHIBIT D

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EXHIBIT D

ATTACHMENT A

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EXHIBIT D

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EXHIBIT D

ATTACHMENT A

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EXHIBIT D

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EXHIBIT D

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EXHIBIT D

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Fiscal Year 2022-23
Quantity Unit Unit Cost Cost
20 Each 22,311.62 $ 446,232.40 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2022-23 496,232.40$
Fiscal Year 2023-24
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2023-24 830,906.70$
Fiscal Year 2024-25
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2024-25 830,906.70$
Original Multi-Year Term Total 2,158,045.80$
Fiscal Year 2025-26
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2025-26 830,906.70$
Fiscal Year 2026-27
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2026-27 830,906.70$
Fiscal Year 2027-28
Quantity Unit Unit Cost Cost
35 Each 22,311.62 $ 780,906.70 $
1 Lump Sum 50,000.00 $ 50,000.00 $
Subtotal Fiscal Year 2027-28 830,906.70$
Optional One-Year Extensions Total 2,492,720.10$
TOTAL CONTRACT WITH EXTENSIONS 4,650,765.90$

FUNDING BREAKDOWN OVER CONTRACT TERM
Police Department and City Vehicle Up-Fitting
Project No. OM-23-022
Original Multi-Year Term
Optional Three One-Year Extensions

ATTACHMENT B
218
City of Stockton
Legislation Text
File #: 23-0048, Version: 1
APPROVE MOTION TO EXECUTE PROFESSIONAL SERVICES CONTRACT AMENDMENT NO. 5

FOR THE NORTHEAST STOCKTON LIBRARY AND RECREATION CENTER PROJECT

RECOMMENDATION
It is recommended that the City Council approve a motion to authorize Professional Services Contract Amendment No. 5 in the amount of $240,380 with Architectural Nexus, Inc. for additional design services for the Northeast Stockton Library and Recreation Center, Project No. CL17024.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Summary
On August 21, 2018, by Resolution No. 2018-08-21-1401, Council authorized the award of a Professional Services Contract in the amount of $1,323,236 to Architectural Nexus, Inc. of Sacramento, CA, to provide design services on the Northeast Stockton Library and Recreation Center project.

Four Professional Services Contract Amendments extending Architectural Nexus, Inc.’s services have been approved for a total amount of $235,454.50. Construction on the Northeast Stockton Library and Recreation Center project has continued to experience supply chain and construction challenges with the contractor, Patriot Contracting, Inc., that have extended the contract completion to the summer of 2023. Architectural Nexus, Inc. submitted a proposal for additional design services required to complete the project. Staff negotiated Professional Services Contract Amendment No. 5 in the amount of $240,380 to extend design support services to the end of construction.

Staff recommends approval of Professional Services Contract Amendment No. 5 in the amount of $240,380 with Architectural Nexus, Inc. for the Northeast Stockton Library and Recreation Center, Project No. CL17024.

DISCUSSION
Background
The Northeast Stockton Library and Recreation Center will provide citizens with critically needed services in the northeastern portion of Stockton. The new Northeast Stockton Library and Recreation Center will be located at 1461 Morada Lane, a 4.83-acre site located adjacent to the Ronald E.

McNair High School (Attachment A - Vicinity Map). The library portion of the facility will include a combined circulation and reference desk, meeting rooms, learning center, children’s area, teen area, and group and individual seating areas. The facility will also include a recreation area featuring a City of Stockton Printed on 2/28/2023Page 1 of 3
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large gymnasium that will also serve as meeting or event spaces, locker/shower rooms, play areas, kitchen facilities, and an outdoor basketball court.

On August 21, 2018, by Resolution No. 2018-08-21-1401, Council authorized the award of a Professional Services Contract in the amount of $1,323,236 to Architectural Nexus, Inc. of Sacramento, CA, to provide design services on the Northeast Stockton Library and Recreation Center project.

On December 15, 2020, by Resolution No. 2020-12-15-1404, Council awarded a Construction Contract in the amount of $14,450,566 to Patriot Contracting, Inc. of Union City, CA, to provide construction services on the Northeast Stockton Library and Recreation Center project. Construction on the project began on March 30, 2021, and is currently ongoing.

Construction of the project has experienced delays due to supply chain issues, weather, unforeseen site conditions, in addition to workmanship and project control issues by the contractor, Patriot Contracting, Inc. Consequently, four Professional Services Contract Amendments to the design services contract with Architectural Nexus, Inc. for a total amount of $235,454.50 were executed for additional design services.

Amendment No. 1 in the amount of $114,680 was approved by the City Manager on November 25, 2019, for additional design services to prepare the Furniture, Fixtures, and Equipment (FF&E) package for the facility and Photo Voltaic design services.

Amendment No. 2 in the amount of $25,946 was approved by the City Manager on June 17, 2021, for additional design services to expand the outdoor basketball court and add shade structures to the outdoor play and fitness area.

Amendment No. 3 in the amount of $47,746 was approved by the City Manager on July 27, 2022, for additional design support services needed during construction as the anticipated construction completion date was extended to the end of 2022.

Amendment No. 4 in the amount of $47,082.50 was approved by the City Manager on September 6, 2022, for design services to accommodate changes in the cafe area, outdoor play area, and other IT related changes as requested by the Community Services Department.

Present Situation
Construction on the Northeast Stockton Library and Recreation Center project has continued to experience supply chain and construction challenges with the contractor, Patriot Contracting, Inc., that have extended the contract completion. Additional design services are needed for continued support in addressing contractor-generated Requests for Information, construction submittals, and for dispute resolution related to rejected materials and/or workmanship issues. Public Works negotiated a fee of $240,380 for the additional design services during construction (Attachment B). Professional Services Contract Amendment No. 5 will compensate Architectural Nexus, Inc. for their additional services. While the project is progressing slowly, it is anticipated to be complete in summer of 2023.

While Amendment Nos. 1 through 4 were approved under the City Manager’s administrative authority, with Amendment No. 5 the total contract increase of $475,834.50 will exceed the City of Stockton Printed on 2/28/2023Page 2 of 3
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administrative amendment authority under the contract. Accordingly, Amendment No. 5 will require Council approval and result in a total contract amount of $1,799,070.50.

Staff recommends approval of Professional Services Contract Amendment No. 5 in the amount of $240,380 with Architectural Nexus, Inc. for the Northeast Stockton Library and Recreation Center, Project No. CL17024.

The contractor, Patriot Contracting, Inc., is and will be charged accordingly for additional costs to provide construction oversight and design services attributed to their poor project control and workmanship.

FINANCIAL SUMMARY
There is sufficient funding in the Northeast Stockton Library and Recreation Center, Project No.

CL17024 (formerly PW1724), Account No. 4510-000-800007-300-000-30-45-000-000, to approve Professional Services Contract Amendment No. 5 with Architectural Nexus, Inc. in the amount of $240,380. With the approval of Professional Services Contract Amendment No. 5, the revised contract amount with Architectural Nexus, Inc. is increased to $1,799,070.50.

There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.

Attachment A - Vicinity Map
Attachment B - Professional Services Contract Amendment No. 5 City of Stockton Printed on 2/28/2023Page 3 of 3
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ATTACHMENT A

NORTHEAST STOCKTON LIBRARY &

RECREATION
CENTER (PROJECT NO. CL 17024)

VICINITY MAP

NOTTO SCALE

CITY OF STOCKTON

DEPARTMENT OF PUBLIC WORKS

EIGHT MILE ROAD
222

CITY OF STOCKTON
PROFESSIONAL SERVICES CONTRACT AMENDMENT Contract Number: Amendment Number:
2018-08-21-1401
419000060 5
This Amendment Number 5 to the above referenced Contract, is entered into on _______ 2023, between the City of Stockton ("City") and Architectural Nexus, Inc. ("Consultant") for the Northeast Stockton Library and Recreation Center, Project No. CL 17024 (formerly PW1724).

RECITALS
Section 23, Integration and Modification, state that the Contract may be amended only by written instrument signed by Consultant and City; and
The City needs to increase the Compensation, not to exceed amount in Section 2 of the Professional Services Contract and Exhibit A, by $240,380.00 to pay the Consultant for additional services; and Now therefore, the City and the Consultant mutually agree as follows:

1. The maximum not to exceed amount to be paid to the Consultant, including if authorized, reimbursement of expenses, in Section 2 of the Professional Services Contract and Exhibit A, will now read as follows:

The maximum not to exceed amount in Section 2 of the Professional Services Contract is amended to: $1,799,070.50.

2. City shall pay Consultant for additional changes in scope outlined in Exhibit A.

All other terms and conditions of the Professional Services Contract shall remain unchanged and remain in full force and effect unless modified by a written amendment signed by both parties.

IN WITNESS WHEREOF, the authorized parties have executed this Contract.

CONSULTANT
A 12.Ckf:r=TE C. TU JZA-L N {3< ()5
Consultant's Name (if other than an individual, state whether a corporation, partnership, etc.):
[I
L----- 0, / r-:J-/ z3
Authorized Signature Date
�fLL� �HJ'Ln/tQPf]L
Printed Nam and Title of Person Signing
Address
Harry Black, City Manager
ATTEST:

Eliza R. Garza CMC, City Clerk
APPROVED AS TO FORM:

Lori M. Asuncion, City Attorney
BY:
(Rev. 8-17-21)

CITY OF STOCKTON
Date
1 ATTACHMENT B
223
AN EMPLOYEE-OWNED COMPANY Page 1 of 1
To: Mohammad Sadiq November 14, 2022
Re: NE Stockton Library and Recreation Center January 3, 2023 Add Scope: Construction Administration (CA) Extension #2-Revised Mohammad,
As discussed, we are providing this proposal for extended construction administration.

Construction Administration Additional Schedule Extension As a result of the Contractor’s continuing schedule deficit, Architectural Nexus is incurring costs associated with the need for providing continued services for construction administration. Based on current project information, construction will extend from December 1, 2022 to July 31, 2023. This equates to 34 additional weeks. We have broken down the proposed hours from the last CA extension (Amendment 3) to the current amendment. We have also included, anticipated additional hours to address the ongoing and increasing list of field issues with the contractor. While we can’t anticipate every issue that may come up, we hope this will cover the bulk as it stands now. We will keep you posted as anything we did not foresee arises or items take exceptionally longer than the current state. Some of the factors for the additional hours are outlined in our Contractor Field Issues Add Scope request issued alongside this add scope. A summary is provided here as well:

1. Multiple responses to the same RFI

2. Additional Submittal reviews due to lack of completion, multiple revise and resubmits, submitted out of sequence items, change in subcontractors, Changes in previously reviewed products, etc.

3. Additional meeting time with both Owner and Contractor. Lengthier OAC meetings, multiple calls with Owner and/or CM per day to address issues, research concerns and provide coordination and responses, additional field time.

4. Coordination on increasing quantity of issues in field, multiplying in both complexity and severity.

5. Additional field visits requests. (2) additional field observations, outside of the OAC, in addition to the (1) punch list visit is included in this proposal. (1) engineering discipline is included in each of the (2) field observations.

The efforts above are calculated at our current billing rate; billing rate schedule is attached as Exhibit A. Exhibit B for scope and fee breakdowns are attached for your review.

Any travel reimbursements necessary for this scope will be billed under the total not to exceed amount of expenses within the original contract and will not increase the total not to exceed dollar value for reimbursables.

Proposed fee: $240,380.00 265,115.00.

Thanks,
Kelly Schreihofe
Principal
Attachments:
• Exhibit A: Hour Rates
• Exhibit B: Scope and fee breakdown

ARCHITECTURAL NEXUS, Inc
archnexus.com

SALT LAKE CITY
2505 East Parleys Way
Salt Lake City, Utah 84109
T 801.924.5000

SACRAMENTO
930 R Street
Sacramento, California 95811
T 916.443.5911

ATTACHMENT B
224
AN EMPLOYEE-OWNED COMPANY Page 1 of 1
Architectural Nexus, Inc.-California Hourly Billing Rates Effective 7/1/2021
Position Rate
Sr. Principal Medical Planner $290.00
Sr. Principal Architect $280.00
Principal Lab Planner $240.00
Principal Architect $230.00
Principal Graphic Designer $225.00
Sr. Project Architect $185.00
Sr. Project Manager $185.00
Sr. Landscape Architect $180.00
BIM Manager $180.00
Sr. Energy Analyst $175.00
Sr. Interior Designer $170.00
Sr. Graphic Designer $170.00
Project Manager $155.00
Project Architect $150.00
Landscape Architect $130.00
Job Captain $130.00
Energy Analyst $125.00
Interior Designer $120.00
Administration $115.00
Graphic Designer $110.00
Design Professional $110.00
Clerical $105.00
Production $95.00
Intern Architect $90.00

ARCHITECTURAL NEXUS, Inc
archnexus.com

SALT LAKE CITY
2505 East Parleys Way
Salt Lake City, Utah 84109
T 801.924.5000

SACRAMENTO
930 R Street
Sacramento, California 95811
T 916.443.5911
Exhibit A

ATTACHMENT B
225
Kelly Schreihofer -
PM/Principal
Architect
Patty Karapinar -

PA, LEED
Peter McBride -
Designer
Holli Adams -
Recreation
Specialist
Megan Repka -
Project Architect
Jessica Burke,
Interior Designer
Jennifer Styduhar -
Landscape Arch
Alyssa Brook - CA
Support (August
on)
Consultants -
Average
Consultant Project
Technician -
Avetage
$ 230.00 $ 185.00 $ 230.00 $ 230.00 $ 150.00 $ 120.00 $ 180.00 $ 110.00 $ 200.00 $ 95.00 Tasks
Construction Schedule Extension per Admendment 3 Hours 25.5 204 17 8.5 408 17 17 51 748 $ 121,380.00 85 34 119 $ 20,230.00 867 $ 141,610.00 Additional Hours requested per Add Scope for additional Contractor Field Issues 17 136 51 0 272 0 0 34 510 $ 85,340.00 51 34 85 $ 13,430.00 595 $ 98,770.00 Subtotal 42.5 340 68 8.5 680 17 17 85 510 206,720.00 51 34 85 33,660.00 595 240,380.00 Other Direct Costs
Direct Expenses $ - $ - $ -
ODC Subtotal $ - $ - $ -
Total $ 206,720.00 $ 33,660.00 595 $ 240,380.00
Hours
Total Cost Total
Actual Fully Loaded (Base+ OH+Fringe+ Profit) Hourly Rate Construction Administration Extension #2
Northeast Stockton
Library & Recreation Center
Sub
Consultant
Hours
Subtotal
Staff Name and or Classification Prime Hours
Subtotal Prime Total Cost
Consultants - Average
Sub Consultant
Total Cost

EXHIBIT A

ATTACHMENT B
226
City of Stockton
Legislation Text
File #: 23-0053, Version: 1

APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES CONTRACT FOR THE

PERSHING AVENUE SEWER TRUNK REHABILITATION PROJECT

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Award a Professional Services Contract to Siegfried Engineering, Inc. of Stockton, CA, in the amount of $125,400, for design of the Pershing Avenue Sewer Trunk Rehabilitation, Project No. UW22003.

2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Summary
The Municipal Utilities Department (MUD) follows a Condition Assessment Program for the City’s sewer infrastructure. This program generates a prioritized list of replacement and/or rehabilitation projects for inclusion in the City’s Capital Improvement Plan (CIP). The program identified a large diameter pipe segment along Pershing Avenue. The project was included in the 2021-26 Five-Year CIP. The project will rehabilitate approximately 894 linear feet of existing 36-inch sewer trunk line using trenchless technology along Pershing Avenue between Lincoln Road and Meadow Avenue (Attachment A).

On February 7, 2022, the City advertised a Request for Proposals (RFP) for design of the Pershing Avenue Sewer Trunk Rehabilitation project. On February 28, 2022, one firm submitted a proposal for this project. The Selection Committee evaluated the proposal and found Siegfried Engineering, Inc. of Stockton, CA, to be qualified to perform the scope of work for design services on this project.

Siegfried Engineering, Inc. is currently providing design services for an adjacent sewer rehabilitation project (Lincoln Road Sewer Trunk Rehabilitation, Project No. M21018).

It is recommended that Council approve a motion authorizing the City Manager to execute a Professional Services Contract in the amount of $125,400 to Siegfried Engineering, Inc. It is anticipated that the design will be completed by November 2023. The project will then be advertised for construction bids, with overall project completion anticipated by September 2024.

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DISCUSSION
Background
The MUD follows a Condition Assessment Program for the City’s sewer infrastructure comprised of Closed-Circuit Televised Video inspection, pipe cleaning, and engineering evaluation. This program generates a prioritized list of sewer replacement and/or rehabilitation projects for inclusion in the City’s CIP. The program identified a large diameter pipe segment along Pershing Avenue. The project was included in the 2021-26 Five-Year CIP. The project will rehabilitate approximately 894 linear feet of existing 36-inch sewer trunk line using trenchless technology along Pershing Avenue between Lincoln Road and Meadow Avenue (Attachment A). The term “trenchless technology” refers to methods, materials, and equipment that can be used for replacement or rehabilitation of existing underground piping infrastructure with minimal disruption to surface traffic, as opposed to open trenching and its associated disturbance of activities.

Present Situation
On February 7, 2022, the City advertised an RFP for design of the Pershing Avenue Sewer Trunk Rehabilitation, Project No. UW22003. On February 28, 2022, one proposal was received from Siegfried Engineering, Inc. of Stockton, CA.

A Selection Committee evaluated the proposal based on the firm’s understanding of work, experience with similar kinds of work, qualifications of the proposed team, project approach, cost, and local preference. Siegfried Engineering, Inc. was found to be qualified to perform the scope of work for design services on this project. Siegfried Engineering, Inc. is currently providing design services for an adjacent sewer rehabilitation project (Lincoln Road Sewer Trunk Rehabilitation, Project No.

M21018).

Staff negotiated a fee of $125,400 with Siegfried Engineering, Inc. for design services. This fee is approximately five percent of the estimated construction cost, which is reasonable for a project of this size and complexity.

Staff recommends that Council approve a motion to award a Professional Services Contract in the amount of $125,400 to Siegfried Engineering, Inc. for design services of the Pershing Avenue Sewer Trunk Rehabilitation project (Attachment B). It is anticipated that the design will be completed by November 2023. The project will then be advertised for construction bids, with overall project completion anticipated by September 2024.

Findings
Pursuant to Stockton Municipal Code (SMC) section 3.68.070, Council may approve findings which support an exception to the competitive bidding process. These findings include:

1. The City does not have sufficient staffing to design this project.

2. The scope of the design services requires an engineering firm experienced in sanitary sewer design and rehabilitation technologies.

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3. Use of the RFP process is appropriate for this Professional Services Contract because it relies on the evaluation of professional qualifications and performance as the basis for selection of a vendor. Use of this criteria helps ensure selection of a vendor that will provide the highest quality professional service, which is in the public interest.

4. The City negotiated a contract following solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.

FINANCIAL SUMMARY
There are sufficient funds available in the Pershing Avenue Sewer Trunk Rehabilitation, Project No.

UW22003, to award a Professional Services Contract in the amount of $125,400 to Siegfried Engineering, Inc. for the project.

There is no impact to the City’s General Fund or any other unrestricted fund as a result of taking the recommended action.

Attachment A - Vicinity Map
Attachment B - Professional Services Contract with Siegfried Engineering, Inc.

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PROFESSIONAL SERVICES CONTRACT
THIS CONTRACT is entered into this day of 2023, between the CITY OF STOCKTON, a municipal corporation (“City”), and SIEGFRIED ENGINEERING, INC. whose address is 3428 Brookside Road, Stockton, CA 95219 (“Consultant”) for the PERSHING AVENUE SEWER TRUNK REHABILITATION,
PROJECT NO. UW22003, hereinafter referred to as "Project".

RECITALS
A. Consultant represents that it is licensed in the State of California and is qualified to provide the services proposed in the SCOPE OF WORK section of this Contract.

B. City finds it necessary and advisable to use the services of the Consultant for the purposes provided in this Contract.

NOW THEREFORE , in consideration of the mutual promises, covenants, and conditions in this Contract, City and Consultant agree as follows:

1. SCOPE OF SERVICES. Subject to the terms and conditions set forth in this Contract, Consultant shall undertake and complete the services described in EXHIBIT A. Consultant shall provide said services at the time, place, and in the manner specified in EXHIBIT B and compatible with the standards of the profession. Consultant agrees that it shall produce a fully complete project that is acceptable to the City.

2. COMPENSATION. City shall pay Consultant for services outlined in EXHIBIT A according to the fee not to exceed the schedule detailed in EXHIBIT C, which is attached to this Contract and incorporated by this reference. Consultant agrees this fee is for full remuneration for performing all services and furnishing all staffing and materials called for in the scope of services. The payments shall be made on a monthly basis upon receipt and approval of Consultant’s invoice. Total compensation for services and reimbursement for costs shall not exceed $125,400.00 or as otherwise mutually agreed to in a Contract Amendment.

3. INSURANCE. During the term of this Contract, Consultant shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached EXHIBIT D and shall otherwise comply with the other provisions of EXHIBIT D.

4. INDEMNITY AND HOLD HARMLESS. With the exception that this section shall in no event be construed to require indemnification by Consultant to a greater extent than permitted under the public policy of the State of California, Consultant shall indemnify, and hold harmless City, its Mayor, Council, officials, and employees from and against any and all claims and causes of action which result in liabilities, judgments, awards, losses, damages, expenses, and costs (including reasonable attorneys’ fees, expert and consultant fees, and other expenses of litigation) including, but not limited to, death or injury to persons, or damage to property, which arise out of any violation of federal, state, or municipal law or ordinance, to the extent damages are caused by the Consultant’s negligent services provided under this Agreement, or are in any way caused by the negligent performance of work by the Consultant or Consultant’s officers, agents, Professional Services Contract - SIEGFRIED ENGINEERING, INC. - PROJECT NO. UW22003 (Updated 07/12/22)

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