MEMORANDUM
April 5, 2023
TO
: Budget, Finance, and Economic Development Committee
FROM: Kimberly Trammel, Chief Financial Officer
SUBJECT: Around-the-Bench Update for Agenda Item 3.1
Council Priority Project Funding_____________________________________ To help support the continued discussion from the March 1, 2023 Committee meeting regarding FY 2022-23 Council Priority Projects for Funding Consideration, staff has prepared the following updates.
MLK Underpass Enhancements - $350,000
o Public Works is recommending holding off on immediate beautification improvements to minimize throw-away when construction of the Diamond Grade Interchange Project impacts the area.
o Lighting repairs at this underpass were approved by City Council on April 4, 2023.
Souza Park Restroom - $375,000
o No updates to recommended funding or scope of work.
o This project would fund the necessary utility infrastructure and install one Exeloo restroom unit in the park.
Swenson Golf Course Fencing - $94,000
o No updates to recommended funding or scope of work.
o This project would fund replacement of approximately 2,100 lineal feet of existing fencing, including gates, along Benjamin Holt Drive and Plymouth Road. Dignity’s Alcove - $50,000
o An update from staff is attached to this memo as Attachment A. o Staff continues to work with Dignity’s on this recommended project. o An item for full Council consideration is scheduled for April 18th .
ATTACHMENT B
Anti-Illegal Dumping Reward Program - $225,000
o This project is with staff to review the legality of citing owners of registered vehicles for infractions/ misdemeanors committed outside the presence of an officer.
Pilot Gun Buy Back Program - $225,000
o No updates to recommended funding or scope of work.
o Based on an average of a structured re ward per firearm ($350), estimated overtime needed to process and destruct the firearms, we believe we can buyback approximately 400 firearms for the estimated total.
Crime Stopper Reward Augmentation - $225,000
o SPD is recommending increased funding of $625,000
o The updated estimate considers the average number of homicides over the last 7 years (45) and the average clearance rate for 7 years (56%), which provides for an average of 25 cases that were not cleared. Providing up to $25,000 on up to 25 cases per year, revises the estimated cost to $625,000. Monies for augmented reward should also be considered for use in cases that are significant and violent, but not homicides (fatal hit and runs, assault with a firearm, armed robbery, kidnapping, home invasion, etc.), which can be detailed further upon funding.
Youth Pilot Program – I Am Ready - $1,000,000
o Staff recommends incorporating this item into the Youth Services item.
Van Buskirk Golf Course Building Demolition - $300,000 o No updates to recommended funding or scope of work.
Silver Lake Campground Assessment - $35,000
o No updates to recommended funding or scope of work.
Generators at 2 locations - $500,000
o No updates to recommended funding or scope of work.
Broken Windows Program – N/A
o Staff is recommending $100,000
o To augment the existing CDBG resources dedicated to blight abatement which will be presented in April as part of the Annual Action Plan, staff suggests budgeting $800 per window. Budget allocation would be dependent on how many windows Council wishes to replace. A $40,000 allocation would replace approximately 50 windows, a $100,000 budget would replace approximately 125 windows.
ATTACHMENT B
Civic Auditorium Assessment – N/A
o Staff is recommending $300,000
o It is recommended that a Facilities C ondition Assessment, which may take approx. 8-months to complete, be prepared to outline capital improvement needs for the facility that can be phased. The immediate capital need is stage rigging replacement that is estimated to cost $2 million.
Police Vehicle Needs – N/A
o Staff recommends not providing additional funding for this item. o PD currently has 448 units in their fleet . Plans this year include purchasing 87 units for replacement with the following vehicle-type breakdown: 42 sedans; 4 trucks; 29 SUVs; 4 dirt bikes; 2 motorcycles; and 6 vans. Sufficient funds are available in the Fleet Internal Service Fund for this purchase.
RFP for Youth Services – N/A
o Staff recommends issuing this item as a Notice of Funding Availability (NOFA) that could benefit multiple community programs, rather than creating a program internally.
o Council would be responsible for recomm ending total funding, establishing goals for the opportunity, and would be able to review received applications for funding. o I Am Ready could be incorporated into this NOFA process.
ATTACHMENT B
Updated list of Projects for Funding Consideration from March 1, 2023 Committee Meeting:
Item
(for ref.
only)
Department Project
Name
Est.
Cost
Updated
Estimates
1 PW MLK Underpass Enhancements $ 350,000 $ 350,000 2 PW Souza Park Restroom $ 375,000 $ 375,000 3 PW Swenson Park - fencing $ 94,000 $ 94,000 4 EDD Dignity Alcove $ 50,000 $ 50,000 5 PD/PW/CAO Anti-illegal dumping reward program $ 225,000 $ 225,000 6 Police Pilot Gun Buy back program $ 225,000 $ 225,000 7 Police Crime Stopper Reward augmentation -
$25,000 per homicide
$ 225,000 $ 625,000
8 CSD Youth Program (I am Ready) $ 1,000,000 $ 1,000,000 9 PW VB Building Demo $ 300,000 $ 300,000 10 PW/CSD Silver Lake Assessment $ 35,000 $ 35,000 11 PW Generators (2 sites) $ 500,000 $ 500,000 12 EDD Broken Window Program
$ 100,000
13 PW/EDD Civic Auditorium assessment
$ 300,000
14 PW Police Vehicle needs
$ ‐
15 CSD RFP - youth services
TOTAL $ 3,379,000 $ 4,179,000
Balance $ 2,288,000 $ 1,488,000
Attachment A – April 4, 2023, Update on Dignity’s Alcove Proposed Project
ATTACHMENT B
MEMORANDUM
April 4, 2023
TO:
Harry Black, City Manager
FROM: Jayden Sangha, Assistant Chief Financial Officer
Richard Edwards, Fire Chief
Carrie Wright, Economic Development Director
SUBJECT: UPDATE ON BUDGET, FINANCE, AND ECONOMIC DEVELOPMENT COMMITTEE RECOMMENDATION TO FUND $50,000 TO DIGNITY’S
ALCOVE AS PART OF FY2022-23 COUNCIL PRIORITY PROJECTS ________ On March 1, 2023 City st
aff received direction from the Budget, Finance, and Economic Development Committee to follow up on their recommendation to fund Dignity’s Alcove $50,000 as part of the FY2022-23 Council Priority Projects.
At that meeting, Dignity provided public comment indicating their need for funding to complete improvements at a site they were interested in leasing for Veteran housing. Dignity indicated that they were estimating between $40,000 to $50,000 in needed improvements and were working on securing a 5-year lease on the facility. Committee motion 2023-03-01-0302 approves “the Committee recommendation that $50,000 from the Council Priority Project portion of the FY 2022-23 General Fund balance be appropriated to Dignity's Alcove, conditioned on City staff receiving adequate project details and other information, to the City's satisfaction, necessary to draft a contract for funding.”
Issuing an award such as this is outside of the City’s standard competitive process to award funding to our local non-profits. Typically, a non-profit looking to make capital improvements would apply for a forgivable loan through an existing City program or apply for a grant when programs and funds are available.
The City of Stockton utilizes a consistent and prescribed process for distributing funds to nonprofits that serve the community and align with City goals. This process has been developed in response to Federal and State guidelines that require transparency and equitable access to funding opportunities. The process includes a Notice of Funding Available (NOFA). The NOFA is distributed throughout the community and contains program guidelines, eligibility, funding available and how to apply. Applications are received, reviewed and scored and recommended to Council.
City staff has reached out to Dignity’s Alcove representative, Dianna Weis, requesting the appropriate documentation. In order to receive funding from the City, a nonprofit should be able to comply with the following requirements:
ATTACHMENT B
MINIMUM FEDERAL REQUIREMENTS
Articles of Incorporation/Bylaws
Certificate of Good Standing with the State
State and Federal Tax Exemption Determination Letters o State Franchise Tax Board
o Internal Revenue Service
List of Board Members
o Name
o Telephone number
o Address
o Occupation/Affiliation
Authorization to Request Funds (from the organization’s governing body) o Copy of the minutes of the meeting in which the governing body’s resolution/motion/etc. is recorded.
Designation of Authorized Official(s)
o Signed Letter from the Chairperson of the governing body providing name, title, address, and phone number of each authorized individual. Organizational Chart
Resumes of Program Administrator
Resume of the Chief Fiscal Officer
Annual Financial Statements and Audit
Conflict of Interest Questionnaire (followed by a discussion of the conflict-of-interest provisions)
Documentation of Compliance with National Objectives (HUD funding)
CITY OF STOCKTON ADDITIONAL REQUIREMENTS
City of Stockton Business License
Operational and/or project budget
Proof of SAM.gov Registration
Personnel Policies including Affirmative Action Plan and Grievance Procedure ESG ONLY: Proof of Matching Requirement
Conflict of Interest Statement
In a competitive process for City funds, scoring will also take into considerations historical performance and compliance for applicants that have previously received City funding. Dignity Alcove has received HUD funds in prior years and has struggled to meet compliance standards related reporting requirements.
Staff would also require additional information from Dignity regarding site control and the scope of work to be completed with this award. On March 15, 2023, the Fire Department was able to participate in an informal walk-thru inspection of the desired facility at 503 E. Hazelton Avenue.
Based on this walk-thru, it was determined that the site is not suitable for residential occupancy and would require significant improvements to meet the California Fire and Building Code requirements. The scope of work needing to be completed would likely go far beyond the $50,000 requested for ADA modifications and fire suppression sprinklers, as indicated by Dignity during the March 1 committee meeting. It is the understanding of staff that Dignity may be pursuing other properties, or options, for lease.
ATTACHMENT B
Staff will continue to work with Dignity to collect the appropriate documentation, along with any updates on the proposed property, project, and scope of work. A tentative agenda item planned for the April 18th Council meeting, in which the full Council would be able to discuss and consider this award of funds as part of their priority projects for FY2022-23 discretionary projects.
ATTACHMENT B