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Agenda packet

City Council and Concurrent Authorities
July 11, 2023

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Agenda packet
Meeting
July 11, 2023
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City Council and Concurrent Authorities
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Text extracted from the city's file for reading and search. Open the original on www.stocktongov.com. That file is the official record.

City Council/Successor Agency to the
Redevelopment Agency/Public
Financing Authority/Parking Authority
Concurrent
City of Stockton
Meeting Agenda - Final
City Council/Successor
Agency of the
Redevelopment
Agency/Public Financing
Authority/Parking Authority
Concurrent Agenda
Council Chamber, City Hall, 425 N. El Dorado
Street, Stockton CA
4:00 PMTuesday, July 11, 2023
Closed Session 4:00 PM :: Regular Session 5:30 PM

1. CLOSED SESSION CALL TO ORDER/ROLL CALL

2. ADDITIONS TO CLOSED SESSION AGENDA

3. ANNOUNCEMENT OF CLOSED SESSION

3.1 23-0665

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Number of Cases: One
Name of Case: Kurt Wilson v. City Council of Stockton, et al. (San Joaquin County Superior Court Case No.

STK-CV-UVM-2019-12404)
This Closed Session is authorized pursuant to section 54956.9(d) (1) of the Government Code.

Department: City Attorney

3.2 23-0666 CONFERENCE WITH LABOR NEGOTIATOR
Recommended Action: Agency Designated Representative: City Manager Harry Black Employee Organizations: Unrepresented Units, Stockton City Employees' Association, Operating Engineer's Local 3, Mid-Management/Supervisory Level Unit, Unrepresented Management/Confidential, Law Department, Stockton Police Management Association, Stockton Firefighters Local 456 International Association of Firefighters, Stockton Fire Management, Stockton Police Officers' Association (SPOA)
This Closed Session is authorized pursuant to section 54957.6(a) of the Government Code.

Department: City Attorney

3.3 23-0667 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

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Recommended Action:

City Manager

This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.4 23-0668 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Attorney

This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.5 23-0669 PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Recommended Action: City Clerk

This Closed Session is authorized pursuant to Government Code section 54957.

Department: City Attorney

3.6 23-0670 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION Number of Cases: One
Based on existing facts and circumstances, there is significant exposure to litigation pursuant to Government Code section 54956.9(d)(2).

Department: City Attorney

4. CLOSED SESSION PUBLIC COMMENT*

5. RECESS TO CLOSED SESSION

6. REGULAR SESSION CALL TO ORDER/ROLL CALL

7. INVOCATION/PLEDGE TO FLAG

8. REPORT OF ACTION TAKEN IN CLOSED SESSION

9. ADDITIONS TO REGULAR SESSION AGENDA***

10. RECOGNITIONS, ANNOUNCEMENTS, OR REPORTS

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11. PUBLIC COMMENTS* – MATTERS NOT ON THE AGENDA

12. CONSENT AGENDA

12.1 23-0638
ADOPT THE FISCAL YEAR 2023-24 INTERNAL AUDIT PROGRAM
Recommended Action: RECOMMENDATION
The Council Audit Committee recommends that City Council adopts by motion the Fiscal Year (FY) 2023-24 Internal Audit Program.

Department: City Auditor
Attachment A - FY 23-24 Internal Audit ProgramAttachments:

12.2 23-0633 APPROVAL OF CITY COUNCIL MINUTES
Recommended Action: RECOMMENDATION
Approve the minutes from the City Council meetings of April 18, 2023 and May 2, 2023
Department: City Clerk
Attachment A – 2023-04-18 Minutes
Attachment B - 2023-05-02 Minutes
Attachments:

12.3 23-0565 APPROVE MOTION TO EXECUTE CITY OF STOCKTON

THREE-YEAR STANDARD AGREEMENT WITH COMMUNITY

MEDICAL CENTER FOR THE CALIFORNIA VIOLENCE

INTERVENTION AND PREVENTION (CALVIP) GRANT
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Execute a standard agreement with Community Medical Center (CMC) to provide behavioral health outreach, assessment, engagement, linkage, and mental health services to support CalVIP efforts in the amount of $193,051 (Attachment A).

2. Authorize the City Manager to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: City Manager
Attachment A - CMC CalVIP Cohort 4 Agreement
Attachment B - Approved Resolution
Attachment C - 2022-25 CalVIP Grant Agreement
Attachments:

12.4 23-0674 ADOPT A RESOLUTION TO AUTHORIZE TWO NEW, LIMITED TERM, GRANT-FUNDED POSITIONS WITHIN THE CITY MANAGER’S

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OFFICE
Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Authorize the City Manager to hire two new, limited term, positions within the City Manager's Office using grant funds from the City's $10.8M Round 3 Transformative Climate Communities Implementation Grant

2. Authorize the City Manager to take any appropriate and necessary actions to carry out the purpose and intent of the resolution.

Department: City Manager
Proposed Resolution - TCC Round 3 AmendmentAttachments:

12.5 23-0526 RESOLUTION TO ADOPT A SUMMARY VACATION OF A PORTION

OF PUBLIC RIGHT-OF-WAY AT BELLEVIEW AVENUE BETWEEN
EAST 11th STREET AND ARRIBA ROAD
Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution:

1. Approving a summary vacation of a portion of the public right-of-way at Belleview Avenue between East 11th Street and Arriba Road.

2. Authorizing the filing of Notice of Exemption No. 24-23 under the California Environmental Quality Act for a portion of the public right-of-way at Belleview Avenue between East 11th Street and Arriba Road.

3. Authorizing the City Manager, or his designee, to take all the necessary and appropriate actions to carry out the purpose and intent of this resolution.

Department: Economic Development
Attachment A - Vicinity map - Belleview abandonment
Attachment B - Aerial map - Belleview abandonment
Proposed Reso - Belleview abandonment
Exhibit 1 - Legal Description - Belleview abandonment
Exhibit 2 - Plat - Belleview abandonment
Exhibit 3 - NOE24-23 Response - Belleview
Attachments:

12.6 23-0559 ADOPT A RESOLUTION TO AUTHORIZE A FIVE-YEAR CONTRACT

WITH SWIFTCOMPLY FOR ENVIRONMENTAL CONTROL

ENFORCEMENT SOFTWARE

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Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution:

1. Approving plans and specifications for the Request for Proposals for the Environmental Control Enforcement Software (PUR 23-013).

2. Authorizing a five-year contract with SwiftComply of Pleasanton, California to provide Environmental Control Enforcement Software for a total amount not-to-exceed amount of $229,683.00.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Municipal Utilities
Proposed Resolution
Exhibit 1 - Contract with SwiftComply
Attachments:

12.7 23-0580 APPROVE MOTION TO EXECUTE A THREE-YEAR CONTRACT WITH TWO (2) ONE-YEAR OPTIONS TO EXTEND WITH ALLIED
UNIVERSAL FOR CITYWIDE SECURITY SERVICES (PUR 23-019)
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Authorize the City Manager to execute a three-year contract with two (2) one-year options to extend between the City of Stockton (City) and Universal Protection Service, LP, dba: Allied Universal Security Services (Allied Universal) for Citywide security services for a total contract amount not to exceed $10,390,980.

2. It is further recommended that the City Manager is hereby authorized and directed to make any and all expenditures and appropriations on behalf of the City as appropriate and necessary to carry out the purpose and intent of this motion.

Department: Police
Attachment A - Security Full ContractAttachments:

12.8 23-0543 APPROVE RESOLUTION OVERRULING PROTESTS, CONFIRMING

ASSESSMENT OF DELINQUENT CODE ENFORCEMENT

CHARGES, AND DIRECTING THE ASSESSMENTS BE PLACED ON
THE SAN JOAQUIN COUNTY TAX ASSESSOR’S ROLL

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Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a resolution:

1. Overruling protests and confirming the assessment of the delinquent charges listed in the "2023 NSS Assessment List - Delinquent Accounts" stemming from code enforcement actions against the affected properties; and

2. Directing the assessments be placed on the San Joaquin County Tax Assessor's Roll.

It is further recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of the resolution.

Department: Police
Attachment A - Administrative Order
Proposed Resolution - 2023 Assessment
Exhibit 1- 2023 NSS Assessment List Delinquent Accounts Attachments:

12.9 23-0544 APPROVE MOTION TO EXECUTE A FIVE-YEAR MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF STOCKTON AND THE

COUNTY OF SAN JOAQUIN FOR THE PROVISION OF IMPOUND

AND ANIMAL SHELTER SERVICES
Recommended Action:

RECOMMENDATION
It is recommended that City Council approve, by motion, the proposed Memorandum of Understanding between the City of Stockton and the County of San Joaquin for impound and animal shelter services for a five-year term expiring June 30, 2028, and authorize the City Manager to take all appropriate and necessary actions to carry out the purpose and intent of the ordinance and resolution.

Department: Police
Attachment A - SJC Animal Intake MOUAttachments:

12.10 23-0368 ADOPT A RESOLUTION APPROVING AN INDEPENDENT

CONTRACTOR AGREEMENT BETWEEN SAN JOAQUIN COUNTY

AND THE CITY OF STOCKTON FOR CALIFORNIA ASSEMBLY BILL
109 (AB 109) FUNDING OF THE COMMUNITY CORRECTIONS

PARTNERSHIP TASK FORCE, APPROVE PURCHASE OF THREE

OUTFITTED UTILITY TASK VEHICLES, AND AMEND THE FISCAL
YEAR 2023-24 ANNUAL BUDGET

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Recommended Action:

RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Authorize the City Manager to execute the Independent Contractor Agreement with San Joaquin County to accept California Assembly Bill 109 (AB 109) funding for the San Joaquin County Community Corrections Partnership Task Force;

2. Authorize the City Manager to accept $1,935,298 in Fiscal Year (FY) 2023-24 Police Grant Funds as Fiscal Agent for the law enforcement agencies of San Joaquin County; and

3. Authorize the City Manager to approve the purchase of three off-road outfitted Utility Task Vehicles (UTV) with trailers for $213,279.41; and

4. Approve an amendment to the FY 2023-24 Annual Budget to increase the Police Grants and Special Programs San Joaquin County Community Corrections Partnership Task Force revenue estimates and expenditure appropriations by $1,935,298; and

5. Authorize the City Manager, or designee, to take all necessary and appropriate actions to carry out the purpose and intent of the resolution.

Department: Police
Proposed Resolution - SJC CCP
Exhibit 1 - CCP Task Force Contract 2023-24
Exhibit 2 - Proposed Budget Form CCP Task Force
Attachments:

12.11 23-0455 APPROVE MOTION TO AWARD A PROFESSIONAL SERVICES

CONTRACT FOR THE SOUTH TUXEDO AVENUE SEWER TRUNK

REHABILITATION PROJECT
Recommended Action:

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Award a Professional Services Contract to Kjeldsen, Sinnock & Neudeck, Inc. of Stockton, CA, in the amount of $150,384, for design of the South Tuxedo Avenue Sewer Trunk Rehabilitation, Project No.

UW23007.

2. Approve findings pursuant to Stockton Municipal Code section 3.68.070 in support of an exception to the competitive bidding process.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Department: Public Works

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Attachment A - Vicinity Map
Attachment B - Professional Services Contract
Attachments:

12.12 23-0505 ADOPT RESOLUTION TO AUTHORIZE THE CITY STREET RE-STRIPING FY 2022-23 SB1 PROJECT
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Approve Notice of Exemption No. NOE16-23 under the California Environmental Quality Act for the City Street Re-Striping FY 2022-23 SB1, Project No. WD23009.

2. Approve the plans and specifications for the City Street Re-Striping FY 2022-23 SB1, Project No. WD23009.

3. Appropriate funds in the amount of $88,000 from the Local Streets Resurfacing Program FY 2022-23 SB1, Project No. WD23003, to the City Street Re-Striping FY 2022-23 SB1, Project No. WD23009.

4. Award a Construction Contract in the amount of $277,420 to Chrisp Company of Stockton, CA, for the City Street Re-Striping FY 2022-23 SB1, Project No. WD23009.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Department: Public Works
Attachment A - Vicinity Map
Proposed Resolution
Exhibit 1 - Notice of Exemption
Exhibit 2 - Construction Contract
Attachments:

13. ADMINISTRATIVE MATTERS

14. UNFINISHED BUSINESS

15. NEW BUSINESS

15.1 23-0662

INFORMATIONAL UPDATE ON DELTA CONVEYANCE PROJECT
Recommended Action: RECOMMENDATION
Informational only. No action to be taken.

Department: Municipal Utilities
PPT - 15.1 - Delta Conveyance Project UpdateAttachments:

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15.2 23-0492
ADOPT AN ORDINANCE AMENDING TITLE 6, CHAPTER 6.04 OF
THE STOCKTON MUNICIPAL CODE TO ADD SECTION 6.04.360,

MAKING IT UNLAWFUL TO WILLFULLY ABANDON ANIMALS

WITHIN THE CITY LIMITS
Recommended Action:

RECOMMENDATION
It is recommended that the City Council:

1. Adopt an Ordinance amending Title 6, Chapter 6.04, adding section

6.04.360 to the Stockton Municipal Code (SMC) relating to the willful abandonment of animals in the City of Stockton.

2. Authorize the City Manager, or designee, to take all appropriate and necessary actions to carry out the purpose and intent of the ordinance and resolution.

Department: Police
Proposed Ordinance - Animal Abandonment
PPT - 15.2 - SMC Amendment - Abandoned Animals
Attachments:

15.3 23-0628 ACCEPT THE FISCAL YEAR 2022-23 SECOND QUARTER BUDGET

STATUS UPDATE AND AUTHORIZE A BUDGET AMENDMENT
Recommended Action: RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Accept this budget status report on the financial results for the Second Quarter of Fiscal Year (FY) 2022-23.

2. Authorize a budget amendment in the Public Works Department.

It is further recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of the resolution.

Department: Administrative Services
Attachment A - FY 2022-23 Second Quarter Budget Update General Fund Attachment B - FY 2022-23 Second Quarter Revenues General Fund Attachment C - FY 2022-23 Second Quarter Report for Other Major Funds Proposed Resolution - FY 2022-23 Second Quarter Update
PPT - 15.3 - FY 2022-23 Second Quarter Budget Update
Attachments:

16. HEARINGS**

16.1 23-0577 ADOPT AN ORDINANCE APPROVING AN AMENDMENT TO A

DEVELOPMENT AGREEMENT AND DENSITY TRANSFER
AGREEMENT BETWEEN A.G. SPANOS CONSTRUCTION INC. AND

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THE CITY OF STOCKTON FOR THE A.G. SPANOS BUSINESS PARK

MASTER DEVELOPMENT PLAN
Recommended Action:

RECOMMENDATION
Staff recommends that the City Council:

1. Find that the project is categorically exempt from CEQA, pursuant to the CEQA Guidelines, section 15061(b)(3) (General Rule) of Title 14 of the California Code of Regulations; and

2. Adopt an Ordinance amending the Spanos West Business Park Development Agreement and Density Transfer Agreement.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of these approvals.

Department: Community Development
Attachment A - Location and Context Map
Attachment B – Approved Master Plan
Attachment C – Approved DA/DTA Agreements
Attachment D – Approved Planning Commission Resolution
Proposed Ordinance
Exhibit 1 - Proposed Amendment
PPT - 16.1 - Spanos Business Park
Attachments:

16.2 23-0603 PUBLIC HEARING TO APPROVE A RESOLUTION OVERRULING

PROTESTS, ADOPTING THE DELINQUENT UTILITY SERVICE

ASSESSMENT REPORT, AND DIRECTING THE ASSESSMENTS BE

PLACED ON THE SAN JOAQUIN COUNTY TREASURER-TAX
COLLECTOR’S TAX ROLL

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Recommended Action:

RECOMMENDATION
Conduct a public hearing to consider all objections or protests to the proposed Delinquent Utility Service Charges, 2023 Assessment Report ("2023 Assessment Report") for delinquent water, sewer, solid waste collection, and stormwater service charges ("utility service charges") incurred by property owners.

After the public hearing, if a majority protest does not exist, it is recommended that the City Council approve a resolution to:

1. Overrule all public protests;

2. Confirm the unpaid utility service charges set forth in the 2023 Assessment Report;

3. Adopt the 2023 Assessment Report;

4. Direct the assessments to be placed on the San Joaquin County Treasurer-Tax Collector's Tax Roll; and

5. Authorize the City Manager to take any necessary and appropriate actions to carry out the purpose and intent of the resolution.

Department: Administrative Services
Attachment A - 2023 Assessment Report Order
Proposed Resolution - 2023 Assessments
Exhibit 1 - Assessment List 2023
PPT - 16.2 - Utility Services Assessments
Attachments:

17. CITY MANAGER'S UPDATE

18. COUNCIL COMMENTS

19. ADJOURNMENT

INFORMATIONAL ITEMS

1. 23-0648

COUNCIL COMMITTEE/BOARD AND COMMISSION MINUTES
Recommended Action: RECOMMENDATION
Information item only. No action required.

Department: City Clerk

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Ad Hoc Homelessness 2022-011-17
Audit 2023-05-15
CSC 2023-04-20
PC 2023-01-26
PC 2023-02-09
Attachments:

CERTIFICATE OF POSTING
I declare, under penalty of perjury, that I am employed by the City of Stockton and that I caused this agenda to be posted in the City Hall notice case on July 5, 2023, in compliance with the Brown Act.

Eliza R. Garza, CMC
City Clerk
By: ________________________________

Deputy

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PUBLIC COMMENTS
*Citizens may comment on any subject within the jurisdiction of the City Council/Successor Agency to the Redevelopment Agency/Public Finance Authority/Parking Authority, including items on the Agenda. Each speaker is limited to two minutes. Speakers must submit “Request to Speak” cards to the City Clerk, and be prepared to speak when called. No speaker cards will be received after the close of the Citizen’s Comments portion of the meeting.
**Speakers should hold comments on items listed as a Hearing until the Hearing is opened.

The City of Stockton invites public comments in multiple forms. You provide your comments by using one of these methods:

1. e-Comment - follow the e-comment link on the City's agenda page stockton.granicusideas.com/meetings

2. Email - you may email your comments to [email protected]

3. Voicemail - you can leave a voice message by dialing (209) 937-8459.

4. In-Person Comments - a) Speakers must submit "request to speak cards" to the Clerk prior to the Public Comment portion of the agenda. No speaker cards will be accepted after the close of Public Comment. Please redirect any inquiries to [email protected]. b) Address only issues over which the meeting body has jurisdiction. c) Each speaker will be limited to one 2-minute comment opportunity. Donating time is not authorized. d) Your time will be displayed on the speaker podium for convenience. *
All written and voicemail public comments received by the Clerk's Office 90 minutes prior to the meeting start time will be forwarded to the meeting body members as correspondence and attached the minutes. All comments received after that time will be forwarded as correspondence the following business day. ***Additions to the Agenda - Government Code Section 54954.2(b)(2), allows members of the City Council present at the meeting to take immediate action, with either a two-thirds or unanimous vote, to place an item on the agenda that action must be taken and that the item came to the attention of the City subsequent to the agenda being posted.

All proceedings before this meeting body are conducted in English. The City of Stockton does not furnish language interpreters and, if one is needed, it shall be the responsibility of the person needing one.

In accordance with the Americans With Disabilities Act and California Law, it is the policy of the City of Stockton to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are a person with a disability and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the Office of the City Clerk located at 425 North El Dorado Street, Stockton, California 95202 during normal business hours or by calling (209) 937-8458, at least 5 days in advance of the hearing/meeting. Advance notification within this guideline will enable the City/Agency to make reasonable arrangements to ensure accessibility.

Materials related to an item on this agenda submitted to City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 425 North El Dorado Street, Stockton, California 95202, during normal business hours. Such documents are also available on the City's website at www.stocktongov.com subject to staff's ability to post the documents before the meeting.

CHALLENGING CITY DECISIONS: The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on

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which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Stockton, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

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14 City of Stockton
Legislation Text
File #: 23-0638, Version: 1
ADOPT THE FISCAL YEAR 2023-24 INTERNAL AUDIT PROGRAM

RECOMMENDATION
The Council Audit Committee recommends that City Council adopts by motion the Fiscal Year (FY) 2023-24 Internal Audit Program.

Summary
The Internal Audit function of the City is designed to provide objective analysis, evaluation, and recommendations for improvements to City systems and activities. This is accomplished through an annual Internal Audit Plan that tests internal controls, evaluates processes, and completes projects to improve operations. This function is distinct from the annual review of City financial statements conducted by external financial auditors.

DISCUSSION
Background
Stemming from the City Council Strategic Initiatives adopted in 2011, designed to attain fiscal sustainability and address a multitude of audit findings, the City Council decided in 2012 to solicit Internal Audit Services by contract. Many municipalities have transitioned to contracting their internal audit services, similar to the historical practice of contracting for external audit services, however the nature of internal audit services is distinct and typically provided by different audit firms.

In early 2013 the City contracted with Moss Adams to complete a risk assessment and internal control review. The recommendations resulting from this work were translated into an initial multi-year Internal Audit Plan designed to strengthen internal controls and processes for the City, as well as make improvements to priority programs and initiatives of the City Council. In subsequent years, Moss Adams recommended and implemented annual audit plans to continue strengthening controls and processes of the City through the term of their contract, ending June 30, 2019. During the FY2018-19, the City conducted a competitive Request for Proposals process to identify an audit firm to continue providing services for the City. Moss Adams was selected as the winning firm given their vast experience in municipal internal audit services, quality of work, and strategic fit with the City. The new contract with Moss Adams includes continuation of the annual internal audit plan cycle through June 2024. This staff report covers recommendations for the FY2023-24 Internal Audit Plan.

Regular progress updates have been provided at monthly Council Audit Committee meetings. Project reports and recommendations from Moss Adams have also been provided to City Council as information items in regular City Council agenda packets.

City of Stockton Printed on 7/5/2023Page 1 of 2
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15 File #: 23-0638, Version: 1
Present Situation
The FY2023-24 Internal Audit Plan maintains focus on improvement to citywide policies, processes, and controls, conducting an enterprise risk assessment, and vendor management reviews. The proposed plan also provides for continued general program management, audit findings validation, and ethics hotline administration.

The FY2023-24 Internal Audit Plan was presented to the Council Audit Committee for discussion and recommended for Council adoption on May 15, 2023.

FINANCIAL SUMMARY
The recommended FY2023-24 Internal Audit Plan has a budget of $325,000 and is within the budget allocation for Internal Audit Services. There are sufficient funds in the Auditor’s Special Services account for these purposes.

Attachment A - Fiscal Year 2023-24 Internal Audit Plan
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16 City of Stockton
FY 23-24 Internal Audit Program
City Council Meeting
July 11, 2023

ATTACHMENT A
17 Overview

1. Introduction

2. Internal Audit Program Components

3. Internal Audit Program Review

4. Potential Internal Audit Projects

5. Recommended Internal Audit Plan
2 ATTACHMENT A
18 3

1. Introduction
• The City retained Moss Adams to serve as the designated Internal Auditor
and conduct projects focusing on:
o Risks
o Internal controls
o Efficiency and effectiveness
o Best practices
o Compliance
• Work is being completed under appropriate industry standards

ATTACHMENT A
19 4

2. Internal Audit Program Components
Internal Audit Plan
Risks Internal
Controls Compliance Performance
Accounting and financial reporting, asset management, capital programs, compliance, economics and funding, fraud, governance, human resources, internal controls, maintenance and operations, management, operations and service delivery, organization and staffing, processes and procedures, procurement, public safety, risk management, and technology
Functions Components Plan
City Internal Audit Annual

ATTACHMENT A
20 5

3. Internal Audit Program Review
Focus Accomplishments
• Enterprise Risk Assessments 2013 , 2016, 2019, 2022
• Enterprise Internal Controls Review 2013 , 2023
• Functional Internal Controls Reviews 10 areas for design reviews • Functional Internal Controls Testing 13 areas for compliance tests • Policy Review & Development Over 175 ADs and Citywide policies • Performance Projects 21 p erformance and efficiency studies • Findings Tracked 465 findings tracked
• Findings Validated 359 f indings validated
• Ethics Hotline Over 160 reports since 2007

ATTACHMENT A
21 6

1. Fire Dispatch Efficiency Study

2. Grant Management System Process and Control Review

3. P-Card Internal Controls Testing

4. Phase 3 ERP Internal Controls Review

5. Capital Program Process Improvement

6. Business Continuity & Disaster Recovery Internal Audit

7. Contract Audit TBD

8. Audit Findings Validation

9. Policy Update Ongoing Support

10. Ongoing Internal Audit Services

4. Potential Internal Audit Projects

ATTACHMENT A
22 7

5. Recommended Internal Audit Plan Timing
# Project Budget 7-9/23 10-12/23 1-3/24 4-6/24
1 Fire Dispatch Efficiency Study $40,000
2 Grant Management System Process
and Control Review $45,000
3 P-Card Internal Controls Testing $30,000
4 Phase 3 ERP Internal Controls Review $30,000
5 Capital Program Process
Improvement $30,000
6 Business Continuity & Disaster
Recovery Internal Audit $40,000
7 Contract Audit TBD $35,000
8 Audit Findings Validation &
Reporting $20,000
9 Policy Update Ongoing Support $25,000
10 Ongoing Internal Audit Services $30,000
Total $325,000

ATTACHMENT A
23 The material appearing in this presentation is for informational purposes only and is not legal or accounting advice. Communication of this information is not intended to create, and receipt does not constitute, a legal relationship, including, but not limited to, an accountant-client relationship. Although these materials may have been prepared by professionals, they should not be used as a substitute for professional services. If legal, accounting, or other professional advice is required, the services of a professional should be sought.
8 ATTACHMENT A
24 City of Stockton
Legislation Text
File #: 23-0633, Version: 1

APPROVAL OF CITY COUNCIL MINUTES

RECOMMENDATION
Approve the minutes from the City Council meetings of April 18, 2023 and May 2, 2023 Attachment A - 2023-04-18 Minutes
Attachment B - 2023-05-02 Minutes
City of Stockton Printed on 7/5/2023Page 1 of 1
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25 Attachment A
26 Attachment A
27 Attachment A
28 Attachment A
29 Attachment A
30 Attachment A
31 Attachment A
32 Attachment A
33 Attachment A
34 Attachment A
35 Attachment A
36 Attachment A
37 Attachment A
38 Attachment A
39 Attachment B
40 Attachment B
41 Attachment B
42 Attachment B
43 Attachment B
44 Attachment B
45 Attachment B
46 Attachment B
47 Attachment B
48 Attachment B
49 Attachment B
50 City of Stockton
Legislation Text
File #: 23-0565, Version: 1

APPROVE MOTION TO EXECUTE CITY OF STOCKTON THREE-YEAR STANDARD

AGREEMENT WITH COMMUNITY MEDICAL CENTER FOR THE CALIFORNIA VIOLENCE

INTERVENTION AND PREVENTION (CALVIP) GRANT

RECOMMENDATION
It is recommended that the City Council approve a motion to:

1. Execute a standard agreement with Community Medical Center (CMC) to provide behavioral health outreach, assessment, engagement, linkage, and mental health services to support CalVIP efforts in the amount of $193,051 (Attachment A).

2. Authorize the City Manager to take appropriate and necessary actions to carry out the purpose and intent of this motion.

Summary
With resolution 2022-10-04-1501 (Attachment B), the City Council authorized the acceptance and appropriation of the 2022-25 CalVIP grant in the amount of $2,019,656 from the State of California, Board of State Community Corrections (BSCC). In November 2022, the City of Stockton received the fully executed CalVIP grant agreement from the BSCC (Attachment C).

With the CalVIP grant funds, the Office of Violence Prevention (OVP) will expand its Ceasefire strategies to youth ages 12-17 while creating a youth prevention and intervention program to deter people from violence. Additionally, utilizing the Office of Juvenile Justice and Delinquency Prevention (OJJDP) Comprehensive Gang Model, the OVP and community partners seek to create a youth prevention and intervention steering committee to collectively, through an integrated system, address gun violence. Equally as crucial as suppressing violence in Stockton is fostering wellness and resilience in individuals, communities, and service providers impacted by gun violence. The OVP and partners also will engage in trauma-informed activities focused on healing and wellness.

The grant period runs from October 1, 2022, to December 31, 2025.

DISCUSSION
Background
Over the past several months, the Office of Violence Prevention has worked with proposed CalVIP grant sub-recipients to execute standard agreements. At the time of the CalVIP grant application submission, OVP proposed to partner with El Concilio to provide crisis response and mental health services. However, due to capacity constraints, El Concilio rescinded their partnership.

City of Stockton Printed on 7/5/2023Page 1 of 3
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51 File #: 23-0565, Version: 1
Present Situation
Community Medical Center’s (CMC) current scope of work and infrastructure aligns perfectly with OVP’s mental health crisis response proposal. The OVP proposes to provide crisis mental health support to gun violence victims and their families immediately following a shooting incident.

Addressing gun violence trauma immediately after a shooting incident is essential for minimizing long -term psychological harm, preventing further violence, fostering community healing, and promoting effective recovery and resilience.

CMC proposes to expand the Care Link program in a collaborative partnership with the City of Stockton by developing a pilot mobile crisis intervention model as an alternative and community- based approach to behavioral health first response services. The proposed program coordinates with first responder services (e.g., Stockton Police, Fire, Emergency Medical Services, and Office of Violence Prevention) to support Stockton residents who are dealing with behavioral/mental health concerns, including but not limited to suicidal behaviors, intoxication, welfare checks, and victims of recent gun violence.

Below is a brief overview of the Community Medical Center program components, with the full scope of work included in the contract:

Community Medical Center (CMC):

There are two primary components that this program will provide; one is Outreach, and the other is Mental Health Services. The Behavioral Health Outreach/Assessment worker will respond to a shooting call-out with a Peacekeeper. The Behavioral Health Outreach/Assessment worker will assess the situation in the field; assessments will not be completed in the field, rather it will be completed the following day when the Behavioral Health Outreach/Assessment worker will provide a warm handoff to mental health services if there is a need for follow-up.

The purpose of this program is to manage the emotional impact on families and victims following a shooting incident. As research tells us, victims and their families might experience symptoms of trauma, flashbacks, and dissociation. Mental Health Support and education play a critical role in the healing process of victims of crime. The contractor shall engage with victims and families after they have experienced a crime. They will assist in building protective factors to reduce the risk of developing a potentially serious mental health condition and link those experiencing the early onset of mental illness to appropriate services.

FINANCIAL SUMMARY
A summary of how the grant funding will be allocated to the Community Medical Center is included below in Table 1.

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52 File #: 23-0565, Version: 1
Table 1
Attachment A - Community Medical Center CalVIP Cohort 4 Agreement Attachment B - Approved Resolution
Attachment C - 2022-25 CalVIP Grant Agreement
City of Stockton Printed on 7/5/2023Page 3 of 3
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53 /0 /1 /2 /3 /4 /5 /3 /6 /7 /i255 /9 /10 /11 /12 /7 /2 /13 /i255 /14 /15 /12 /6 /i255 /16 /17 /18 /i255 /16 /19 /16 /20 /i255 /17 /17 /21 /22 /23 /i255 /24 /25 /26 /27 /28 /29 /30 /31 /32 /33 /31 /34 /35 /i255 /37 /38 /39 /40 /35 /30/41 /42 /43 /44 /i255 /46 /17 /47 /i255 /46 /48/46 /49

ATTACHMENT A
54 ATTACHMENT A
55 ATTACHMENT A
56 ATTACHMENT A
57 ATTACHMENT A
58 ATTACHMENT A
59 ATTACHMENT A
60 ATTACHMENT A
61 ATTACHMENT A
62 ATTACHMENT A
63 ATTACHMENT A
64 ATTACHMENT A
65 ATTACHMENT A
66 ATTACHMENT A
67 ATTACHMENT A
68 ATTACHMENT A
69 ATTACHMENT A
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71 ATTACHMENT A
72 ATTACHMENT A
73 ATTACHMENT B
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Date: 2022.11.09 17:23:44 -08'00'

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89 




 

 



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ATTACHMENT C
96 >T`\H_BHq9b`A\H^q._?\neUeqUEH_gUJoT_OqgQHqBQ?b?BgHbUegVBeq`IqgQ`eHqEbTlU_Oq^`egq`JqgRHq lT`\H_CHq<QHqKU_FU_PeqeQ`mHEqhQ@gq^ `egqlU`\H_hqBbU^HqUeqD`^^TghHEqAnq%,(+qnH?bfq`]E-q mQTBQqQ?aaH_eqg`qAHq\HeeqgQ?_q&q q`JqgQHq`lHb?\\qBUgneqa`aj\?gU`_g`g?\T_Oq\HeeqgQ?_q'+$q aH`a\Hq.EEUgU`_?\q EH^`Ob?aQTBeqJ`j_EqgQ?gq^`egqmHbHq/\?B[q`bq3Uea?_UBq^?\He qmUgQq
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ATTACHMENT C
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103
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ATTACHMENT C
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ATTACHMENT C
106
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ATTACHMENT C
107




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108
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110
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111







 



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ATTACHMENT C
112
 
 
 


  
 











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ATTACHMENT C
113



 



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114
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ATTACHMENT C
125
City of Stockton
Legislation Text
File #: 23-0674, Version: 1

ADOPT A RESOLUTION TO AUTHORIZE TWO NEW, LIMITED TERM, GRANT-FUNDED POSITIONS WITHIN THE CITY MANAGER’S OFFICE

RECOMMENDATION
It is recommended that the City Council adopt a resolution to:

1. Authorize the City Manager to hire two new, limited term, positions within the City Manager’s Office using grant funds from the City’s $10.8M Round 3 Transformative Climate Communities Implementation Grant

2. Authorize the City Manager to take any appropriate and necessary actions to carry out the purpose and intent of the resolution.

Summary
City Council accepted a $10.8M Round 3 Transformative Climate Communities (TCC) Implementation Grant in December 2020. The original budget included funding for a Program Manager III and two Lead For America (LFA) Fellows to oversee the administration of the grant. The two Lead For America Fellows will end their service term at the end of July 2023, leaving a two month gap in support overseeing the implementation of Round 3 TCC projects and acceptance of a Round 4 TCC Implementation Grant. To avoid this gap, staff are proposing to use Round 3 grant funds available that will otherwise be unused and forfeited back to the California Strategic Growth Council (SGC) to fund two new, limited term, FTEs in the City Manager’s Office. These positions are already proposed to be created using Round 4 funds, as approved by Council action 2022-06-21-1207, and funding has already been set aside for October 1, 2023, until September 30, 2027. Round 3 funds will be used to cover August 1, 2023 to September 30, 2023 to cover the gap in program support.

DISCUSSION
Background
The TCC Program was established by Assembly Bill (AB) 2722 to, “…fund the development and implementation of neighborhood-level transformative climate community plans that include multiple, coordinated greenhouse gas emissions reduction projects that provide local economic, environmental, and health benefits to disadvantaged communities.” The TCC Program carries out this mission through Planning and Implementation Grants.

The City of Stockton applied for a Round 3 Transformative Climate Communities (TCC) Implementation Grant on March 6, 2020. The City was subsequently awarded a $10.8M TCC Implementation Grant in June 2020, which was accepted by City Council in December 2020. At that City of Stockton Printed on 7/5/2023Page 1 of 2
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File #: 23-0674, Version: 1
time, it was anticipated this would be the only TCC Implementation Grant the City would receive from the California Strategic Growth Council (SGC). However, the City was awarded a $24.2M Round 4 TCC Implementation Grant in October 2022, which will commence immediately following the end of Round 3 funding on September 30, 2023 - pending Council approval in September 2023.

Present Situation
The City’s unanticipated awards of $24.2 million Round 4 Implementation Grant (resolution 2022-06- 21-1207) presents new and exciting opportunities for the City to significantly expand its environmental and sustainability presence. The Round 4 Implementation Grant continues to include funding for several programs that will save residents money, reduce local greenhouse gas emissions, and protect vulnerable communities by bolstering climate resiliency. As for the City, TCC funds will go toward the McKinley Park Renovation Project and urban greening efforts in South Stockton.

Administratively, funds will support the development of a Program Director position specific to Sustainability & Environmental efforts, two Program Managers, and a Senior Management Assistant.

The existing Program Manager position, funded through TCC Round 3, will remain. Staff are proposing to use Round 3 Implementation Grant funds to bring on a Program Manager & Senior Management Assistant to ensure there is sufficient administrative capacity to oversee the close out of Round 3 and the launching of Round 4.

FINANCIAL SUMMARY
There will be no impact to the General Fund, all related costs will be supported by Round 3 TCC Implementation Grant funding. Future costs have already been budgeted in the Round 4 TCC Implementation Grant, which is anticipated to go before Council in September 2023. Should the Round 4 TCC Implementation Grant not be accepted, or unexpected delays occur, the positions will be suspended or terminated until said funding is available. No matching funds are required for these positions.

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127

Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION TO AUTHORIZE TWO NEW , LIMITED TERM, GRANT-FUNDED POSITIONS WITHIN THE CITY MANAGER’S OFFICE

The City of Stockton (“City”) received a $10.8 million Round 3 Transformative Climate Communities (TCC) Implementation Grant from the California Strategic Growth Council (SGC) in June 2020; and

The City has since used Round 3 TCC Implementation Grant funding to fund a portfolio of projects to achieve significant environmental benefits for South Stockton, such as reducing greenhouse gas emissions, lowering residents utility costs through efficient devices, and planting hundreds of trees; and

The City is the Lead Applicant for the Round 3 TCC Impl ementation Grant, meaning it is responsible for all invoicing and progress reporting between the State and the City’s local TCC-funded partners; and

The City currently has three full -time employees overseeing the administration of the Round 3 TCC Implemen tation, but two positions are set to end at the end of July 2023; and

The City is proposing to use remaining Round 3 TCC Implementation Grant funds, as well as funds from the Round 4 TCC Implementation Grant in the future, to fund new administrative positions to manage the TCC program; now, therefore,

BE IT RESOLVED BY THE CITY COU NCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The City Manager is hereby authorized to hire two new , limited term, full-time positions within the City Manager’s Office using grant funds from the City’s $10.8M Round 3 Transformative Climate Communities Implementation Grant.

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128

2. The City Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED July 11, 2023 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
129
City of Stockton
Legislation Text
File #: 23-0526, Version: 1

RESOLUTION TO ADOPT A SUMMARY VACATION OF A PORTION OF PUBLIC RIGHT-OF-WAY AT BELLEVIEW AVENUE BETWEEN EAST 11th STREET AND ARRIBA ROAD

RECOMMENDATION
It is recommended that the City Council adopt a resolution:

1. Approving a summary vacation of a portion of the public right-of-way at Belleview Avenue between East 11th Street and Arriba Road.

2. Authorizing the filing of Notice of Exemption No. 24-23 under the California Environmental Quality Act for a portion of the public right-of-way at Belleview Avenue between East 11th Street and Arriba Road.

3. Authorizing the City Manager, or his designee, to take all the necessary and appropriate actions to carry out the purpose and intent of this resolution.

Summary
The applicant, Aspire Schools/Housing Authority of the County of San Joaquin, is requesting the vacation of a portion of the public right-of-way at Belleview Avenue between East 11th Street and Arriba Road. The proposed vacation area is not required for street or highway purposes. In addition, fee title to the surrounding parcels is owned by the applicant. As a result of these considerations, staff recommends approval of the summary vacation.

DISCUSSION
Background
The applicant owns the real property at 2410 Belleview Avenue. The proposed vacation area runs north to south between East 11th Street and Arriba Road (Attachments A and B - Vicinity Map and Aerial Map).

The applicant is requesting the vacation of the portion of right-of-way along Belleview Avenue. The processing of a summary vacation is consistent with the California Streets and Highway Code.

Present Situation
The applicant is the owner of the adjacent parcels to the proposed vacation area. The proposed area to be vacated consists of 9,675 square feet between East 11th Street and Arriba Road.

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File #: 23-0526, Version: 1
The Public Works, Community Development, Municipal Utilities, Police and Fire Departments, and local utilities were notified of the proposed vacation at this site, and no objections were received.

The City may perform this proposed vacation as a summary vacation under Division 9, Part 3, Chapter 4, Section 8334(a) of the California Streets and Highway Code, and a public hearing is not required. Section 8334(a), in relevant parts, provides that:
“The legislative body of a local agency may summarily vacate any of the following: (a) An excess right-of-way of a street or highway not required for street or highway purposes.” It is recommended that the City Council approve the proposed resolution.

ENVIRONMENTAL CLEARANCE
The Community Development Department has determined that this action/project is exempt from the requirements of the California Environmental Quality Act (CEQA) and is granted a ‘general rule exemption’ under Section(s), 15061 (B)(3) of the State CEQA Guidelines since there is no possibility that the activity in question would have significant effect on the environment and the activity is not subject to CEQA.

In accordance with Section 65402 of the Government Code, the Community Development Department further determined that this activity conforms to the City’s General Plan Policy Document, as amended.

FINANCIAL SUMMARY
The applicant, Aspire Schools/Housing Authority of the County of San Joaquin, has paid the necessary fees to process this proposed vacation. There is no fiscal impact to the City.

Attachment A - Vicinity Map
Attachment B - Aerial Map
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VICINITY MAP ATTACHMENT A
Proposed
abandonment
area
N
132









AERIAL MAP ATTACHMENT B
Proposed
abandonment
area
N
133
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION AUTHORIZING THE SUMMARY VACATION OF A P ORTION OF PUBLIC RIGHT-OF-WAY AT BELLEVIEW AVENUE BETWEEN EAST 11TH STREET

AND ARRIBA ROAD

The proposed abandonment is located at Belleview Avenue between East 11 th Street and Arriba Road; and

Aspire Schools /Housing Authority of the C ounty of San Joaquin , the property owner, is requesting the vacation of a portion of right-of-way; and

The City may perform a summary vacation under Division 9, Part 3, Chapter 4, section 8334(a) of the California Streets and Highway Code, and a public hearing is not required, where this excess right-of-way of a street or highway is not required for street or highway purposes; and

All City Departments and local utilities were notified and there were no objections to the proposed vacation; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. This action is taken pursuant to Division 9, Part 3, Chapter 4 of t he California Streets and Highways Code.

2. That all City Departments and local u tilities were notified and there were no objections to the proposed vacation.

3. It is h ereby found and d etermined that the subject pr operty meets the criteria se t forth in the Streets and Highways Code section 8334, provided below in relevant parts:
“The legislative body of a local agency may summarily vacate any of the following: (a) An excess right-of-way of a street or highway not required for street or highway purposes.”

4. The City Council hereby authorize s that the public right-of-way located at Belleview Avenue between East 11 th Street and Arriba Road , more particular ly described in Exhibits 1 & 2, attached hereto, and incorporated by this reference, is hereby decla red to be vacated by this order and no l onger constitute s a street or highway as of the date this resolution is recorded.

134

5. That the City Manager is authorized to approve the filing of N otice o f Exemption No. 23-24 under CEQA, a copy of wh ich is attached as Exhibit 3 and incorporated by this reference.

6. In accord ance with s ection 65402 o f the Government Code , this project/activity has been determined to conform to the City ’s Ge neral Plan Policy Document, as amended.

7. Aspire Schools/Housing Authori ty of the County o f San Joaquin has paid the necessary fees to process this vacation.

8. That the C ity Manager is hereby authorized to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, AND ADOPTED July 11, 2023 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton

ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton

135
EXHIBIT “A”

LEGAL DESCRIPTION

ROAD ABANDONMENT

REAL PROPERTY IN THE CITY OF STOCKTON, COUNTY OF SAN JOAQUIN, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING A PORTION OF TRACT NO. 127, SEVEN OAKS UNIT NO. 2 FILED IN VOLUME 11 OF MAPS & PLATS, AT PAGE 158, SAN JOAQUIN COUNTY RECORDS, SAID PORTION ALSO SHOWN ON THE RECORD OF SURVEY FILED IN BOOK 28 OF SURVEYS, AT PAGE 98, SAN JOAQUIN COUNTY RECORDS.

COMMENCING AT THE CENTERLINE INTERSECTION OF BELLEVIEW STREET AND EAST 11TH STREET; THENCE NORTH 15°21’01” WEST, A DISTANCE OF 14.50 FEET TO THETRUE POINT OF BEGINNING OF THIS DESCRIPTION; THENCE NORTH 74°39’00” EAST, A DISTANCE OF 31.50 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 17.00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 90°00’00” A DISTANCE OF 26.70 FEET; THENCE NORTH 15°21’00” WEST, A DISTANCE OF 317.81 FEET; THENCE SOUTH 45°31’02” WEST, A DISTANCE OF 33.27 FEET; THENCE SOUTH 74°39’07” WEST, A DISTANCE OF 11.18 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE SOUTHWEST HAVING A RADIUS OF 12.00 FEET, AND TO WHICH POINT A RADIAL LINE BEARS NORTH 24°56’34” EAST; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 49°42’26” A DISTANCE OF 10.41 FEET; THENCE NORTH 74°39’00” EAST, A DISTANCE OF 7.00 FEET; THENCE SOUTH 15°21’00” EAST, A DISTANCE OF 292.46 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS OF 17.00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 90°00’00” A DISTANCE OF 26.70 FEET; THENCE NORTH 74°39’00” EAST, A DISTANCE OF 31.50 FEET TO THE POINT OF BEGINNING.

CONTAINING 9,675 SQ. FEET, MORE OR LESS.

SUBJECT TO ALL RIGHTS-OF-WAY AND EASEMENTS OF RECORD. BELLEVIEW STREET TO REMAIN AS BOTH PUBLIC ACCESS EASEMENT AND PUBLIC UTILITY EASEMENT.

ATTACHED HERETO AND MADE A PART HEREOF IS THE PLAT TITLED “EXHIBIT B”.

THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS’ ACT.
_________________________________
KEVIN J. GENASCI, P.L.S. 8660
JUNE 1, 2023
__________________________
KEVIN J GENASCI P L S 8660
__
____
_ _____
_ _
_
EXHIBIT 1
136
06-01-2023
EXHIBIT 2
137

MEMORANDUM
May 17, 20
23 TO:

Amanda Thomas, Real Property Agent
Economic Development Department
FR
OM: Nicole D. Moore, LEED-AP, Contract Planner
Community Development Department
SUBJ
ECT: CEQA NOE 24-23 – RIGHT OF WAY ABANDONMENT
The Com
munity Development Department received a request to review the above- referenced project for conformity with the Stockton General Plan and make an environmental determination pursuant to the California Enviro nmental Quality Act (CEQA). The Applicant, Aspire Schools / Housing Authority of the County of San Joaquin, is proposing to abandon right -of-way between East 11th Street and Arriba Road. See attachment A for specific location.

In acc
ordance with Government Code §65402, the Comm unity Development D epartment determines the project is in conformance with the Stockton General Plan. This determination is based on, but not limited to, conformance with General Plan Policy, LU -6.3 (Land Use) stating, “Ensure that all neighborhoods have access to well-maintained public facilities and utilities that meet community service needs.”
Concer
ning the California Environmental Quality Act (CEQA) determination, the Community Development Department concludes the project is Categorically Exempt under CEQA Guidelines and is granted a ‘general rule exemption’ under Section 15061(B)(3) since there is no possibility that the activity in question would have significant effect on the environment and the activity is no subject to CEQA. The project is also not subject to any of the exc eptions to the use of a Categorical Exemption listed at CEQA Guidelines §15300.2.

Up
on approval by City Council, the Economic Development Department is advised to complete the attached Notice of Exemption (Attachment B) and file it with the San Joaquin County Clerk Office to initiate a 35-day statute of limitations on court challenges. Please retain a copy of the original posted notice within the project file in the Economic Development Department project file.

By:

Nicole D. Moore, LEED-AP, Contract Planner
Attachments
Attachment A: Request and Project Location
Attachment B: Draft Notice of Exemption
EXHIBIT 3
138

MEMORANDUM
March 12, 2023
TO: Nicole Moore, Contract Planner
Community Development Department
FROM:

Amanda Thomas, Real Property Agent
Economic Development Department
SUBJECT: ABANDONMENT – RIGHT OF WAY
Please provide the appropriate environmenta l review for the above-referenced project as described below:

Project Title:

Applicant:

Description/Location:

Belleview Avenue Abandonment
ScAspire hools/Hous Authoring ity of the County of San
Joaquin
Belleview Avenue Abandonment between E 11 th Street
and Arriba Road
Also, please make the required determination as to conformity to the General Plan in accordance with Section 65402 of the Government Code. If you have questions regarding this request, please direct them to me at extension 7569.

AMANDA THOMAS

REAL PROPERTY AGENT
Attachment
EXHIBIT 3
139
EXHIBIT “A”

LEGAL DESCRIPTION

ROAD ABANDONMENT

REAL PROPERTY IN THE CITY OF STOCKTON, COUNTY OF SAN JOAQUIN, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING A PORTION OF TRACT NO. 127, SEVEN OAKS UNIT NO. 2 FILED IN VOLUME 11 OF MAPS & PLATS, AT PAGE 158, SAN JOAQUIN COUNTY RECORDS.

COMMENCING AT THE CENTERLINE INTERSECTION OF BELLEVIEW STREET AND EAST 11TH STREET; THENCE NORTH 15°21’01” WEST, A DISTANCE OF 14.50 FEET TO THE TRUE POINT OF BEGINNING OF THIS DESCRIPTION; THENCE NORTH 74°39’00” EAST, A DISTANCE OF 31.50 FEET TO THE POINT OF CUSP WITH A TANGENT CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 17.00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 90°00’00” A DISTANCE OF 26.70 FEET; THENCE NORTH 15°21’00” WEST, A DISTANCE OF 317.81 FEET; THENCE SOUTH 45°31’02” WEST, A DISTANCE OF

33.27 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE SOUTHWEST HAVING A RADIUS OF 12.00 FEET, AND TO WHICH POINT A RADIAL LINE BEARS NORTH 24°56’34” EAST; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 49°42’26” A DISTANCE OF 10.41 FEET; THENCE NORTH 74°38’60” EAST, A DISTANCE OF 7.00 FEET; THENCE SOUTH 15°21’00” EAST, A DISTANCE OF 292.46 FEET TO THE POINT OF CUSP WITH A TANGENT CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS OF 17.00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 90°00’00” A DISTANCE OF 26.70 FEET; THENCE NORTH 74°39’00” EAST, A DISTANCE OF 31.50 FEET TO THE POINT OF BEGINNING.

CONTAINING 9,675 SQ. FEET, MORE OR LESS.

SUBJECT TO ALL RIGHTS-OF-WAY AND EASEMENTS OF RECORD.

THIS DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION IN CONFORMANCE WITH THE PROFESSIONAL LAND SURVEYORS’ ACT.

_________________________________
KEVIN J. GENASCI, P.L.S. 8660
APRIL 7, 2023

PRELIMINARY
EXHIBIT 3
140

PRELIMINARY
EXHIBIT 3
141
Name: ROAD ABANDONMENT

North: 2161173.0672' East: 6341159.0676'

Segment #1 : Line

Course: N74° 39' 00"E Length: 31.50'
North: 2161181.4057' East: 6341189.4439'

Segment #2 : Curve

Length: 26.70' Radius: 17.00'
Delta: 090°00'00" Tangent: 17.00'
Chord: 24.04' Course: N60° 21' 00"W
Course In: N15° 21' 00"W Course Out: S74° 39' 00"W
RP North: 2161197.7993' East: 6341184.9438'
End North: 2161193.2983' East: 6341168.5516'

Segment #3 : Line

Course: N15° 21' 00"W Length: 317.81'
North: 2161499.7710' East: 6341084.4226'

Segment #4 : Line

Course: S45° 31' 02"W Length: 33.27'
EXHIBIT 3
142
North: 2161476.4589' East: 6341060.6858'

Segment #5 : Line

Course: S74° 39' 07"W Length: 11.18'
North: 2161473.4997' East: 6341049.9045'

Segment #6 : Curve

Length: 10.41' Radius: 12.00'
Delta: 049°42'26" Tangent: 5.56'
Chord: 10.09' Course: S40° 12' 13"E
Course In: S24° 56' 34"W Course Out: N74° 39' 00"E
RP North: 2161462.6190' East: 6341044.8440'
End North: 2161465.7934' East: 6341056.4177'

Segment #7 : Line

Course: N74° 39' 00"E Length: 7.00'
North: 2161467.6464' East: 6341063.1680'

Segment #8 : Line

Course: S15° 21' 00"E Length: 292.46'
North: 2161185.6194' East: 6341140.5864'
EXHIBIT 3
143

Segment #9 : Curve

Length: 26.70' Radius: 17.00'
Delta: 090°00'00" Tangent: 17.00'
Chord: 24.04' Course: S29° 39' 00"W
Course In: S74° 39' 00"W Course Out: S15° 21' 00"E
RP North: 2161181.1193' East: 6341124.1929'
End North: 2161164.7272' East: 6341128.6938'

Segment #10 : Line

Course: N74° 39' 00"E Length: 31.50'
North: 2161173.0657' East: 6341159.0701'

Perimeter: 788.54' Area: 9675.07 Sq. Ft.

Error Closure: 0.0029 Course: S58° 31' 36"E Error North: -0.00153 East: 0.00250

Precision 1: 269962.07
EXHIBIT 3
144

CITY OF STOCKTON

NOTICE OF EXEMPTION
TO: COUNTY
CLERK FROM: Lead Agency
COUNTY OF SAN JOAQUIN City of Stockton
44 N. San Joaquin St., Ste. 260 c/o Economic Development Dept.

Stockton, CA 95202 400 E. Main St., 4th Floor
Stockton, CA 95202
NOTIC
E OF EXEMPTION PURSUANT TO PUBLIC RESOURCES CODE SECTION 21152(B) AND CALIFORNIA CODE OF REGULATIONS TITLE 14, SECTION 15062
PROJE

CT DATA
Projec
t Title: RIGHT OF WAY ABANDONMENT
CEQA Exemption File No.: NOE 24-23
Applicant: Aspire Schools / Housing Authority of the County of San Joaquin Project Description/Location: The Applicant, Aspire Schools / Housing Authority of the County of San Joaquin, is proposing to abandon right-of-way between East 11th Street and Arriba Road.

DETERM

INATION/FINDING OF EXEMPTION
The above-
described activity/project i s exempt from the envir onmental assessment requirements of the California Environmental Quality Act (CEQA) pursuant to the following section(s) of the State CEQA Guidelines (California Code of Regulations, Title 14):

The acti
vity is not a "project" as defined in CEQA Guidelines Section 15378.

X The activity is exempt un der the "general rule" at CEQA Guidelines Section 15061(B)(3).

The projec t is "Statutorily Exempt" per CEQA Guidelines Section: __________ The project is " Categorically Exempt" per CEQA Guidelines Section 15301(c).

BASIS FO

R FINDING OF EXEMPTION
The acti vity does not qualify as a project and/or clearly could not have a significant effect on the environment and, therefore, CEQA does not apply.

X The activity constitutes a discretionary project under the City's jurisdiction and qualifies as a project which has been determined not to have a signific ant effect on the environment and, therefo re, is exempt from the provisions of CEQA under the above-noted statutory or categorical exemption(s).

CARRIE
WRIGHT, DIRECTOR May 17, 2023

ECONOMIC DEVELOPENT DEPARTMENT (DATE OF PREPARATION)
By

AMANDA THOMAS, REAL PROPERTY AGENT (DATE OF FIN AL APPROVAL) _____________________________________________________________________________________________ AFFID

AVIT OF FILING AND POSTING
I declar
e that on the date stamped above, I received and posted this notice or included it on a list of such notices which was posted as required by California Public Resources Code Section 21152(B). Said notice or list of notices will remain posted for 35 days from the filing date.
___________________________________________ ________________________________________________ Signature Title
_________________________________________

Posting Period Ending Date
EXHIBIT 3
145
City of Stockton
Legislation Text
File #: 23-0559, Version: 1

ADOPT A RESOLUTION TO AUTHORIZE A FIVE-YEAR CONTRACT WITH SWIFTCOMPLY FOR

ENVIRONMENTAL CONTROL ENFORCEMENT SOFTWARE

RECOMMENDATION
It is recommended that the City Council adopt a resolution:

1. Approving plans and specifications for the Request for Proposals for the Environmental Control Enforcement Software (PUR 23-013).

2. Authorizing a five-year contract with SwiftComply of Pleasanton, California to provide Environmental Control Enforcement Software for a total amount not-to-exceed amount of $229,683.00.

It is also recommended that the City Manager be authorized to take appropriate and necessary actions to carry out the purpose and intent of this resolution.

Summary
The Environmental Control Division (EC) of the Municipal Utilities Department (MUD) is responsible for oversight of various wastewater discharges through permitted categorical or significant industrial users under federal, state, and local regulations. In addition, EC regulates permitted hauled wastewater through a manifest system, implements the Environmental Protection Agency (EPA) Dental Amalgam program, and implements the City’s Fats, Oils, and Grease (FOG) Control program.

The Environmental Control Division staff conduct inspections, take samples of wastewater, review self-monitoring reports, write permits, and enforce permit requirements for each of these programs.

Inspections for all programs can exceed 1,000 in a year.

Management and tracking activities are currently performed manually. If approved by Council, this resolution will authorize the City Manager to execute a five-year contract with SwiftComply to provide cloud-based software to help manage the activities of the Environmental Control Division for a not to exceed amount of $229,683.00 over the five-year term.

DISCUSSION
Background
The Environmental Control Division (EC) of the Municipal Utilities Department (MUD) is responsible for oversight of wastewater discharges from permitted categorical and significant industrial users under federal, state, and local regulations; and for regulating septic haulers through issued permits.

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write permits, and enforce permit requirements as specified in Stockton Municipal Code, Chapter

13.08 (Pretreatment Ordinance) and the Federal EPA. Annually, approximately 360 inspections are performed, over 300 sampling events completed, 80 enforcement actions issued, 500 self-monitoring reports reviewed, and 2,400 manifests are tracked for hauled wastewater.

The Environmental Control Division has developed and is implementing the Dental Amalgam Program. In 2017, the Environmental Protection Agency (EPA) enacted pretreatment standards to reduce discharges of dental amalgam containing mercury and other metals from dental offices into the sewer systems of publicly owned treatment works. This includes approximately 150 dental facilities in the City of Stockton area that discharge wastewater to the City of Stockton's sanitary sewer system. The Dental Office Category regulation is contained in the EPA Effluent Guidelines, 40 CFR Part 441, and requires dental offices to use amalgam separators and best management practices recommended by the American Dental Association.

The Environmental Control Division is also tasked with implementing the Fats, Oils and Grease (FOG) Control Program. This program involves inspecting 700+ Food Service Establishments (FSEs) to ensure compliance with Stockton Municipal Code Chapter 13.40 (FOG Control Ordinance).

Discharges from FSEs are potential sources for grease related sanitary sewer blockages and overflows in the sewer collection system. FSEs include restaurants, retail markets, institutions, schools, licensed health care facilities, city owned facilities, flea markets and commissaries.

Currently, there are approximately 700 FSEs identified within the City's regional wastewater service area, of which approximately 400 have approved grease interceptors.

Currently, all work managing, documenting, and tracking the various inspection requirements, violation responses, and permit compliance for EC is performed manually. Excel spreadsheets and a calendaring system keep staff on-track but require extensive work hours to remain functioning.

Automated tracking programs are available that will reduce the hours used to track the necessary follow-up work, inspection cycles, and permit deadlines.

Present Situation
A request for Proposals for Environmental Control Enforcement Software program (PUR-23-013) was publicly advertised on January 20, 2023, in The Record and on the City’s Bid Flash webpage.

The Request for Proposals outlined the requirements for a cloud-based, commercial off-the-shelf program for managing the City’s compliance with EPA requirements for the following programs:
· Industrial Pre-treatment
· FOG
· Dental Amalgam
· Septic Hauler
· Sewer Spill Response
On March 2, 2023, sealed proposals were received by the City Clerk’s office. Two proposals were received from the following companies:
· SwiftComply of Pleasanton, California
· enfoTech & Consulting of North Brunswick, New Jersey
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Staff evaluated all proposals based on each firm’s software features and services, specific experience with implementation at other agencies, and qualifications. SwiftComply met, or exceeded, the requirements and was found to be best qualified based on the noted criteria.

Staff recommend approving a five-year contract with SwiftComply of Pleasanton, California for the not-to-exceed amount of $229,683.00 over the five-year term.

FINANCIAL SUMMARY
The FY 2023-24 Annual Budget will include sufficient budget in the Environmental Control Software accounts for the proposed cost for the software. Costs for the subsequent years will be budgeted in the same account, subject to Council approval, during the annual budget development process.

There is no impact to the General Fund, or any other unrestricted fund, from this action.

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148
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION AUTHORIZING A FIVE-YEAR CONTRACT WITH SWIFTCOMPLY FOR

ENVIRONMENTAL CONTROL ENFORCEMENT SOFTWARE

The Environmental Control Division (EC) of the Municipal Utilities Department is responsible for oversight of various wastewater discharges through permitted categorical or significant industrial users under federal, state, and local regulations. In addition, EC regulates permitted hauled w astewater through a manifest system, implements the Environmental Protection Agency (EPA) Dental Amalgam program, and implements the City’s Fats, Oils, and Grease Control program; and

The Environmental Control Division staff conduct inspections, take samp les of wastewater, review self -monitoring reports, write permits, and enforce permit requirements as specified in Stockton Municipal Code, Chapter 13.08 (Pretreatment Ordinance); and

Currently, all work managing, documenting, and tracking the various insp ection requirements, violation responses, and permit compliance for EC is performed manually.

Excel spreadsheets and a calendaring system keep staff on -track but require extensive work hours to remain functioning. Automated tracking programs are available that will reduce the hours used to track the necessary follow -up work, inspection cycles, and permit deadlines; and

A request for Proposals for an Environmental Control Enforcement Software program (PUR-22-017) was publicly advertised on January 20, 2023, in The Record and on the City’s Bid Flash webpage; and

The Request for Proposals outlined the requirements for a cloud -based, commercial off -the-shelf program for managing the City’s compliance with E PA requirements; and

Staff evaluated all proposals based on each firm’s software features and services, specific experience with implementation at other agencies, and qualifications.

SwiftComply met , or exceeded, the requirements and was found to be best qualified based on the noted criteria; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. Approve the plans and specifications for the Request for Proposals for the Environmental Control Enforcement Software (PUR 23-013).

149

2. The City Council authorizes the City Manager to execute a five-year contract (Exhibit 1 to the resolution) with SwiftComply of Pleasanton, California for the not to exceed amount of $229,683 for the purchase of enforcement software for the Environmental Control Division.

3. The City Manager or designee is hereby authorized to take appropriate and necessary actions to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED July 11, 2023 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
150
1 (Rev. 10.27.22)

STANDARD AGREEMENT

CITY OF STOCKTON
STANDARD AGREEMENT Agreement Number:

1. This Agreement is entered into between the City of Stockton (“City”) and SwiftComply US OpCo, Inc. (“Contractor”) to provide Enforcement Software as set forth in Exhibit A to this Agreement.

2. The term of this Agreement is as follows, unless amended as described in Exhibit A and Exhibit C section 8:

Commences on: Terminates on: June 30, 2028

3. The maximum not to exceed amount to be paid to Contractor for the term of this Agreement, including if authorized, reimbursement of expenses, is: $ 229,683.00

4. The complete Agreement consists of all the following Agreement documents which by reference are incorporated and made a part of this Agreement. The parties agree to comply with the terms and conditions of this Agreement.
(a) Exhibit A – Statement of Work
(b) Exhibit B – Insurance
(c) Exhibit C – General Terms and Conditions
(d) Exhibit D – Goods and Services Special Terms & Conditions (e) Exhibit E – Compensation Schedule
(f) Exhibit F – Timeline
(g) Exhibit G – Discrimination and Harassment Policy (HR-15) (h) Exhibit H – Bid Documents
IN WITNESS WHEREOF, the authorized parties have executed this Agreement.

CONTRACTOR
SwiftComply US OpCo, Inc.

Contractor’s Name (if other than an individual, state whether a corporation, partnership, etc.):

Authorized Signature Date
Printed Name and Title of Person Signing
Address

CITY OF STOCKTON
Harry Black, City Manager Date
ATTEST:

Eliza R. Garza CMC, City Clerk
APPROVED AS TO FORM:

Lori M. Asuncion, City Attorney
BY:

Contract for Enforcement Software

Page 1 of 61 ends

May 31st, 2023
Olivier Terrien, Vice President Business Development
6701 Koll Center Parkway Suite 250, Pleasanton, CA 94566 EXHIBIT 1
151
2 (Rev. 10.30.18)

EXHIBIT A

STATEMENT OF WORK

1. Project Scope
Implementation of a single software so lution (System) that is a cloud-based, commercial program to automate and str eamline the City’s compliance with EPA requirements for all the following programs:
• Industrial Pre-treatment
• Fats, Oil, a
nd Grease (FOG)
• Dental Amalgam
• Septic Hauler
• Sewer Spill Response
The System shall have the capabilities to automate the tracking, documentation, and follow-up needed for each of the above programs in compliance with State and Federal EPA requirements. The cloud -based program shall be all-inclusive for all of the above programs. User m anuals and training shall be provided in addition to periodic program updates.

Contractor shall provide migration support to import up to five (5) years historical data (e.g., inspection information, photos, correspondence, violation notices, wastewater infrastructure at industries, underground infrastructure, etc.) from existing systems (which include HTE (IBM AS400), Microsoft Access, and Microsoft Excel). Technical support shall be included in the annual maintenance cost and the successful proponent’s staff must respond to technical support requests within 24 hours.

The high-level goals of implementing a system include:
• Streamline processes through automat ion, integration, and workflows • Enhance reporting to improve decision making including meeting reporting requirements of the State and Federal EPA
• Increase data integrity and system reliability
• Provide a user friendly and intuitive user interface
• Promote implementation of best practice processes
Contractor shall provide training for each level of users per the specifications.

Contractor shall implement each module as directed by the City with all modules to be implemented by the end of the contract.

Contract for Enforcement Software

Page 2 of 61 ends

EXHIBIT 1
152
3 (Rev. 10.30.18)

2. Notices
Pursuant to Exhibit C – General Terms and Conditions, Paragraph 15 – Notices, the mailing address for all required notices is as follows:

Contractor: SwiftComply US OpCo, Inc City: City of Stockton Attn: Olivier Terrien Attn: City Manager
6701 Koll Center Parkway 425 N. El Dorado Street
Suite 250 Stockton, CA 95202
Pleasanton, CA 94566
Contract for Enforcement Software

Page 3 of 61 ends

EXHIBIT 1
153
4 (Rev. 10.30.18)
Exhibit B:

Insurance Requirements

INTENTIONALLY LEFT BLANK
Contract for Enforcement Software

Page 4 of 61 ends

EXHIBIT 1
154
1 (Rev. 10.30.18; Mod 05.08.23 RM)

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. Goods, Equipment and Services. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in Exhibit A of the Agreement. Contractor shall provide said serv ices at the time, place and in the manner specified in Exhibit A of the Agreement.

2. City Assistance, Facilities, Equipment and Clerical Support. Except as set forth in Exhibit A, Contractor shall, at its sole cost and expense, furnish and maintain all facilities and equipment that may be required for furnishing services pursuant to this Agreement. If applicable, City shall furnish to Contractor only the facilities and equipment listed in Exhibit A to the Agreement.

3. Compensation . City shall pay Contractor for se rvices rendered pursuant to this Agreement as described more particularly in Exhibit A and Exhibit E to the Agreement.

3.1 Invoices submitted by Contractor to City must contain a brief description of work performed, time spent and City reference number. Within thirty (30) days of receipt of Contractor’s invoice, City will review invoice, and if acceptable make payment on approved invoice.

3.2 Upon completion of work and acceptance by City, Contractor shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Contractor fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.

4. Sufficiency of Contractor’s Work . All Contractor services, work, and deliverables shall be performed in a good and workmanlik e manner with due diligence in accordance with the degree of skill normally exercised by similar contractors s upplying services and work of a similar nature, and in conformance with applicable laws, codes and professional standards. Contractor’s work shall be adequate and sufficient to meet the purposes of this Agreement.

5. Ownership of Work . All reports, work product, all other documents completed or partially completed by Contra ctor or its approved subcontract ors, in performance of this Agreement, and if applicable, drawings, designs, and plan review comments shall become the property of the City. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Contractor and its approved subcontractors agree to execute any additional documents that may be necessary to evidence such assignment. All materials shall be delivered to the City upon completion or termination of the work under

Contract for Enforcement Software

Page 5 of 61 ends

EXHIBIT 1
155
2 (Rev. 10.30.18; Mod 05.08.23 RM)

this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Contractor shall r eplace them at its own expense. Contractor and its approved subcontractors shall keep materials confidenti al. Materials shall not be used for purposes other than performance of serv ices under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.

6. Timeliness. Time is of the essence in this Agreement. Further, Contractor acknowledges that the failure of Contractor to comply with the time limits described in Exhibit A and Exhibit F may result in economic or other losses to the City.

7. Changes. Both parties to this Agreement understand that it may become desirable or necessary during the term of this Agreem ent for City to modify the scope of services provided for under this Agreement. Any material extension or change in the scope of work shall be discussed with City and the change and cost shall be memorialized in a written amendment to the original contract prior to the performance of the additional work. Until the amendment is so executed, City will not be responsible to pay any charges Contractor may incur in performing such additional services, and Contractor shall not be required to perform any such additional services.

8. Amendment. No variation of the terms of this Agreement shall be valid unless an amendment is made in writing and signed by both parties.

9. Contractor’s Status.

9.1 In performing the obligations set fort h in this Agreement, Contractor shall have the status of an independent contractor and Contractor shall not be considered to be an employee of the City for any purpose. All per sons working for or under the direction of Contractor are its agents and employees and are not agents or employees of City.

Contractor by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of City. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or pow er vested in the City. No agent, officer or employee of the City is to be considered an employee of t he Contractor. It is understood by both Contractor and City that this Agreement shall not be construed or considered under any circumstances to create an employer-employee relationship or a joint venture.

9.2 Contractor shall dete rmine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for t he requirements and results specif ied in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillm ent of this Agreement.

Contractor has control over the manner and m eans of performing the services under this Agreement. If necessary, Contractor has the responsibility for employing other persons or firms to assist Contractor in fulfilling the terms and obligations under this Agreement.

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9.3 If in the performance of this Agreem ent any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction, supervision and control of Contractor. All terms of em ployment including hours, wages, working conditions, discipline, hiring and discharging or any other term of employment or requirements of law shall be determined by the Contractor.

9.4 It is further understood and agreed that Contractor must issue W-2 forms or other forms as required by law for income and employment tax purposes for all of Contractor's assigned personnel under the terms and conditions of this Agreement.

10. Subcontractor.

10.1 Subcontractors shall not be recognized as having any direct or contractual relationship with City. Contractor shall be responsible for the work of subcontractors, which shall be subject to the provisions of this Agreement. Subcontractors will be provided with a copy of the Agreement and be bound by its terms. Contractor is responsible to City for the acts and omissions of its subcontractors and per sons directly or indirectly employed by them.

10.2 If in the performance of this Agreement any thir d persons are employed by Contractor, such persons shall be enti rely and exclusively under the direction, supervision and control of Contractor. A ll terms of employment including hours, wages working conditions, discipline, hiri ng, and discharging or any other term of employment or requirement of law shall be determined by Contractor.

10.3 It is further understood and agreed that Contractor must issue W-2 forms or other forms as required by law for income and employment tax purposes for all of Contractor’s personnel.

11. Termination.

11.1 Termination for Convenience of City. The City may terminate this Agreement at any time by mailing a notic e in writing to Contractor. The Agreement shall then be deemed terminated, and no further work sha ll be performed by Contractor. If the Agreement is so terminated, the Contractor shall be paid for the work actually completed at the time the notice of termination is received.

11.2 Should either party default in the perfo rmance of this Agreement or materially breach any of its provisions, t he other party, at that party’ s option, may terminate this Agreement by giving written notification to the other party.

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11.3 Funding- Non-Appropriation. It is mu tually understood between the Parties that payment to the Contractor for performance shall be dependent upon the availability of appropriations by the City Council for the purposes of this Agreement. No legal liability on the part of the City for any pay ment may arise under this Agreement until funds are made available and until the Contractor has received funding availability, which will be confirmed in writing. If funding for any fiscal year is reduced or deleted, or if the City loses funding for any reason, the City, in its sole discretion, shall have the opt ion to either (a) cause this Agreement to be canceled or terminated pur suant to applicable provisions of the Agreement; or (b) offer to amend the Agreement to reflect the reduced funding for this Agreement.

12. Non-Assignability . The Contractor shall not assi gn, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and c onditions as City may set forth in writing.

Contractor shall be solely responsible for reimbursing subcontractors.

13. Indemnity and Hold Harmless. To the fullest extent pe rmitted by law, Contractor shall hold harmless, defend and indemnify City of Stockton and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contract or’s performance of work hereunder or its failure to comply with any of its obligations contained in this agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the Cit y of Stockton. This obligation is independent of, and shall not in any way be limited by, the minimum insurance obligations contained in this agreement. These obligations shall survive the completion or termination of this agreement.

14. Insurance . During the term of this Agreement, Contractor shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit B to this Agreement and shall otherwise comply with the other provisions of Exhibit B to this Agreement.

15. Notices . All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed in Exhibit A to this Agreement.

16. Conformance to Applicable Laws . Contractor shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Contractor shall not discriminate in the employment of persons or in the provision of servic es under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.

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17. Licenses, Certifications and Permits . Prior to the City’s execution of this Agreement and prior to the Cont ractor’s engaging in any operation or activity set forth in this Agreement, Contractor shall obtain a City of Stockton business license, which must be kept in effect during the term of this Agreement. Contractor covenants that it has obtained all certificates, licenses, permits and the like r equired to perform the services under this Agreement. Such licenses, certificates and pe rmits shall be maintained in full force and effect during the term of this Agreement.

18. Records and Audits . Contractor shall maintain all records regarding this Agreement and the services performed for a period of three (3 ) years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit. To the extent Contractor renders services on a time and materials basis, Contractor shall maintain complete and accurate accounting records, in a form prescribed by City or, if not prescribed by City, in accordance with generally accepted accounting principles, such records to include, but not be limited to, payroll records, attendance cards, time sheets, and job summaries.

19. Confidentiality . Contractor shall exercise reas onable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.

20. Conflicts of Interest. Contractor covenants that other than this Agreement, Contractor has no financial intere st with any official, employee or other representative of the City. Contractor and its pr incipals do not have any financial interest in real property, sources of income or invest ment that would be affected in any manner of degree by the performance of Contractor’s services under this Agreement. If such an interest arises, Contractor shall immediately notify the City.

21. Waiver . In the event either City or Contractor at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation. No payment, partial payment, acceptance, or partial acceptance by City shall operate as a waiver on the part of City of any of its rights under this Agreement.

22. Governing Law . California law shall govern any legal action pursuant to this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the Feder al District Court of California, Eastern District, Sacramento Division.

23. No Personal Liability . No official or employee of City shall be personally liable to Contractor in the event of any default or breach by the City or for any amount due Contractor.

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24. Severability. If any portion of this Agreement or application thereof to any person or circumstance shall be declared invalid by a court of competent jurisdiction or if it is found in contravention of any federal, state or city statue, or dinance or regulation the remaining provisions of this Agreement or the application thereof shall not be invalidated thereby and shall remain in full force and effect to the ext ent that the provisions of this Agreement are severable.

25. Non-Discrimination. During the performance of this Agreement, Contractor and its officers, employees, agents, representatives or subcontractors shall not unlawfully discriminate in violation of any federal, state, or local law, rule or regulation against any employee, applicant for employment or person receiving services under this Agreement because of race, religion, color, national origin, ancestry, ph ysical or mental disability, medical condition (including genetic characteristics), marital status, age, political affiliation, gender identity, gender expression, sex or sex ual orientation, fam ily and medical care leave, pregnancy leave, or disability leave. Contractor and its officers, employees, agents, representative or subcontractors shall comply with all app licable Federal, State and local laws and regulations related to non-discrimination and equal opportunity, including without limitation the City’s nondiscrim ination policy; the Fair Employment and Housing Act (Government Code sections 12990 (et seq.); California Labor Code sections 1101, 1102 and 1102.1; the Federal Civil Ri ghts Act of 1964 (P.L. 88-35 2), as amended; and all applicable regulations promulgated in the California Code of Regulation or Code of Federal Regulations. Title VI of the Civil Rights Act of 1964 requires that “no person in the United States shall, on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.” (42 USC Section 2000d). http://www.dol.gov/oasam/regs/statutes/titlevi.htm. The City requires compliance with the requirements of Title VI in all of its programs and activities regardless of funding source.

26. Force Majeure . Neither party shall be responsib le for delays or failures in performance resulting from acts of God, acts of civil or military authority, terrorism, fire, flood, strikes, war, epidemics, pandemics, shor tage of power or other acts or causes reasonably beyond the control of that party. The party experiencing the force majeure event agrees to give the other party notice promptly following the occurrence of a force majeure event, and to use diligent efforts to re-commence performance as promptly as commercially practicable.

27. Taxes and Charges. Contractor shall be responsible for payment of all taxes, fees, contributions or charges applicable to the conduct of the Contractor’s business.

28. Cumulative Rights. Any specific right or remedy provided in this Agreement will not be exclusive but will be cumulative of all other rights and remedies to which may be legally entitled.

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29. Advice of Attorney. Each party warrants and represent s that in executing this Agreement, it has received independent legal advice fr om its attorneys or the opportunity to seek such advice.

30. Heading Not Controlling. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.

31. Entire Agreement, Integration, and Modification.

31.1 This Agreement represents the entire integrated agreement between Contractor and the City; supersedes all prior negotiations, representations, or agreements, either written or oral between the parties and may be amended only by a written Amendment signed by the Contractor and City Manager.

31.2 All Exhibits to this Agreement and this Agreement ar e intended to be construed as a single document.

32. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

33. Authority. The individual(s) executing this Ag reement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

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EXHIBIT D

GOODS AND SERVICES TERMS AND CONDITIONS

1. Definitions. The following words and phrases have the following meanings for purposes of this Agreement:

1.1 "Services" means, collectively, the services, duties and responsibilities described in Exhibit A of this Agreement and any and all work necessary to complete them or carry them out fu lly and to the standard of per formance required in this Agreement.

1.2 “Deliverable” means quantifiable goods or services that will be provided upon completion of a project. A deliverable is any tangible materi al, work or thing delivered by one party to the other, includi ng associated technical documentation. A deliverable can be tangible or intangible parts of the development process, and often are specified functions or characteristics of the project.

2. General. The following terms and conditions are applicable for the purchase of goods and services only. The special condit ions shall be read in conjunction with the Standard Agreement, General Terms and Conditi ons (“GTC”) Exhibit C, and all other Exhibits identified in the Standard Agreement.

2.1 Where any portion of the GTC is in conflict to or at variance with any provisions of the Special C onditions of the Agreement, t hen unless a different intention stated, the provision(s) of t he Special Conditions of the Agreement shall be deemed to override the provision(s) of GTC only to the ext ent that such conflict or variations in the Special Conditions of the Agreement are not possible of being reconciled with the provisions of the GTC.

2.2 In the case of modification of a part or provision of the GTC, the unaltered part or provision, or both shall remain in effect. T he Special Conditions shall relate to a particular project and be peculiar to that proj ect but shall not weaken the character or intent of the GTC.

3. Time for Performance.

3.1 Contractor shall perform the services a ccording to the schedule contained in Exhibit F.

3.2 Timeliness of Perform ance i) Contractor shall provide the Services, and Deliverables within the term and within t he time limits required under this Agreement, pursuant to the provisions of Exhibit A and Exhibit F. ii) Neit her Contractor nor Contractor’s agents, employees nor subcontractors are entitled to any damages from the City, nor is any party entitled to be reimbursed by the City, for damages, charges or other losses or expenses incurred by Contractor by reason of delays or hindrances in the performance of the Services, whether or not caused by the City.

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4. Standard of Performance.

In addition to Exhibit C, Section 4 and 17, Contractor agrees as follows:

4.1 Contractor’s Services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by me mbers of Contractor’s profession currently practicing under similar conditions. Contractor shall comply with the profession’s standard of performance, applicable laws, regulations, and industry standards. By delivery of completed work, Contractor certifies that the work conforms to the requirements of this Agreement and all applicable feder al, state, and local laws. If Contractor is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Contractor shall maintain that license, certification, registration, or other similar requirement throughout the term of this Agreement.

4.2 Contractor acknowledges that it is entrusted with or has access to valuable and confidential information and records of the City and with re spect to that information, Contractor agrees to be held to the standard of care of a fiduciary. Contractor shall assure that all services that requi re the exercise of professional skills or judgment are accomplished by professionals qualified and competent in t he applicable discipline and appropriately licensed, if required by law. Cont ractor must provide copies of any such licenses. Contractor remains responsible for the professional and technical accuracy of all Services or Deliverables furnished, whether by Contractor or its subcontractors or others on its behalf. All Deliverables must be prepared in a form and content satisfactory to the Using Agency and delivered in a time ly manner consistent with the requirements of this Agreement.

4.3 If Contractor fails to comply wit h the foregoing standards, Contractor must perform again, at its own expense, all Services required to be re-performed as a direct or indirect result of that failure. Any review, approval, acceptance, or payment for any of the Services by the City does not relieve Contract or of its responsibility for the professional skill and care and technical accuracy of its Serv ices and Deliverables. This provision in no way limits the City’s rights against Contractor either under this Agreement, at law or in equity.

5. Compensation.

5.1 In addition to Section 3 Compensation in Ex hibit C – GTC, the Contractor shall be compensated for the services provided under this Agreement as follows:

5.1.1 Contractor shall be com pensated for services rendered and accepted under this Agreement and shall be paid monthly, in arrears on a not to exceed basis, based upon the rates set forth in Exhibit E attached hereto and made a part of this Agreement. Contractor may vary the compens ation for each task in Exhibit E provided that the total project compensation listed in Exhibit E and the Standard Agreement is not exceeded.

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6. Reports and Information.

Contractor shall at such times and in su ch forms as the City may require furnish the City such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewit h, and any other matters are covered by this Agreement as specified in Exhibit A and Exhibit E.

7. Findings Confidential.

All the reports, information, data, et cetera, prepared or assembled by the Contractor under this Agreem ent are confidential and the C ontractor agrees that they shall not be made available to any individual or organiza tion without the prior written approval of the City. Contractor shall not be required under the pr ovisions of this paragraph to keep confidential any data or information which is or becomes publicly available, is required by applic able law or by proper legal or governmental authority, is already rightfully in the Contractor’s possession without obligation of confidentiality, is independently developed by Contractor outside the scope of this Agreement or is rightfully obtained from third parties. Contractor shall give City prompt notice of any such legal or governmental demand and reasonabl y cooperate with City in any effort to seek a protective order or otherwise to contest such required disclosure.

8. Right of Inspection.

All Deliverables furnished by Contractor must be as specified in Exhibit A and will be subject to inspection and approval of City after delivery. City reserves the right to reject and return, at the risk and expense of Contra ctor, the portion of any Deliverable which may be defective or fail to comply with specifications in Exhibit A without invalidating the remainder of the Deliverables. If rejected, Deliverable will be held for disposition at the expense and risk of Contractor. Payment for Deliverable prior to inspection shall not constitute acceptance of the Deliverable.

9. Warranty.

Contractor warrants that (i) any Deliverable created or performed by Contractor for City under this Agreement will conf orm to specifications, drawings or samples furnished by City to Contractor for a minimum period of one year, and (ii) any standard Deliverable sold by Contractor to other customers besides City will meet or exceed any of the standards for such types of product in industry, any express or implied warranty stated or advertised by Contractor or the actual m anufacturer of such Deliverable, or any warranties implied by law. Contractor’s warranty shall survive delivery of Deliverable and Contract for Enforcement Software

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shall not be deemed waived by City’s failure to discover defects, acceptance of the Deliverable, or payment, therefore.

10. Ownership.

Contractor shall have title to and bear the risk of any loss or damage to the Deliverable until the Deliverable is delivered and accepted by City in conformity with this Agreement.

Upon delivery and acceptance, Deliverable de livered by Contractor shall become the exclusive property of City. The ownership rights described herein shall include, but not be limited to, the right to copy, publish, display, transfer, or otherwise use the Deliverable.

All artwork, patterns, dies, models, samples, materials, drawings, specifications, technical material, advertising material and any other personal property furnished by City to Contractor, or specifically paid for by City for use in performance of the Agreement, shall be and remain the property of City and said pr operty shall be used only for Deliverables benefiting City. Contract or shall return to City or sha ll dispose of this property only according to City’s instruction.

11. Applicable Laws.

Under guidelines specified in 29 CFR 1910.1200 (f) and (g) City requests that Contractor label applicable Deliverables accordingly and provide associated Safety Data Sheets (“SDS”) to City.

Deliverables must conform with all applicable federal, state, and local laws. Such conformity includes compliance with federal sanctions, and Contractor certifies that it has not and will not engage in prohibited transactions with sanctioned persons or entities.

12. Prevailing Wage.

It shall be the responsibility of the Contractor to comply, when applicable, with the prevailing wage rates in accordance with the State of California Department of Industrial Relations. It shall further be the responsibility of the Contractor to monitor the prevailing wage rates as established by the California D epartment of Industrial Relations for any increase in rates during the term of this Agreement and adjust wage rates accordingly.

CONTRACTOR REGISTRATION REQUIREMENTS- Pursuant to Labor Code Section 1771.1(a): A Contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. It is not a violation of this section for an unregistered Contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the Contractor is Contract for Enforcement Software

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registered to perform public wo rk pursuant to Section 1725.5 at the time the contract is awarded.

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. Departm ent of Industrial Re lations- Contractor Registration information and web lin k: https://www.dir.ca.gov/public- works/publicworks.html. In compliance wit h Senate Bill 854 and the California Labor Code, all Bidders shall include with their Bid proof of registration from the Department of Industrial Relations (DIR) that includes the contractor’s Legal Name, Registration Number, License Type/Number, Registrati on Date and Expiration Date, for every contractor and subcontractor, regardless of tier.

This project may be subject to compliance monitoring and enforcement by the Department of Industrial Relations. Contractors must submit their certified payroll records directly to the Division of Labor Standards En forcement Compliance Monitoring Unit, as well as the City of Stockton.

13. Shipping Terms

City shipment terms are F.O.B. Destinat ion, Freight Prepaid and Added unless otherwise specified in the Agreement. Contractor shall observe shipping instructions and, unless otherwise stated in the instructions, shall ship Deliverables in the safest and most economical manner necessary to meet the delivery date spec ified in the Agreement.

Contractor shall provide an itemized packing list showing the Agreement number with the shipment. Contractor shall include the Agreement number on all packages, boxes, invoices, and shipping documents. Contractor shall label all indivi dual boxes with stock number and quantity and it ems with different stock number s shall be boxed separately.

City reserves the right to refu se, at Contractor’s expense, any shipments not containing the Agreement number or stock numbers as required under this section.

14. Deliveries

TIME IS OF THE ESSENCE IN THE PERFORMANCE OF ANY ORDER. If Deliverable is not provided or performed within the times specified in the Agreement, City may cancel the Agreement and hold Contract or liable for damages incurred due to the untimely delivery including, but not limited to, the additiona l costs resultant from City procuring substitute Deliverables elsewhere.

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15. Price and Quantities

Prices and quantities set forth in this Agreement may not be altered by Contractor without the prior written authorization of City, with the exception that quantities of custom paper or printed Deliverables, chemicals, or fuel may deviate from those in the Agreement by the lesser of standard industry practices.

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EXHIBIT E

COMPENSATION SCHEDULE

The Contractor shall be compensated for t he services identified in Exhibit A, Exhibit C, and Exhibit D to this Agreement as follows:

1. Project Price

1.1 The maximum the Contractor sha ll be paid on this Agreement is $229,683.00 (hereafter the “not to exceed” amount). The “not to exceed” amount includes all payments to be made pursuant to this Agreement , including City approved reimbursable expenses, if any. Nothing in this Agreement requires the City to pay for work that does not meet the Standard of Performance identified in Exhibit D section 4 or other requirements of this Agreement.

1.2 Standard Reimbursable Items : Only the reimbursabl e items identified in Exhibit A, C, and D (Compensation), sha ll be compensated to the Contractor.

Reimbursable expenses will be reimbursed wit hout markup. Fees plus reimbursable expenses shall not exceed the am ount set forth in section 1.1 of this Exhibit and a copy of the original invoice for the items listed in i, ii or iii below shall be attached to the invoice submitted to the City for reimbursement. Payments shall be based upon work documents submitted by the Contractor to the City and accepted by the City as being satisfactory to City’s needs. The City shall not pay a markup on any of the items list ed in i, ii or iii.

Additionally, items such a telephone, fax, postage or freight are al ready included in the billable hourly rate. Contractor shall be reimbursed the direct expenses, which are the actual cost of the following items that are reas onable, necessary and actually incurred, by the Contractor in connection with the services:

i. Expenses, fees or charges for printing, reproduction or binding of documents at actual costs with no markup added to the actual cost.

ii. Any filing fees, permit fees, or other fees paid or advanced by the Contractor at actual costs with no markup added to the actual cost.

iii. Travel expenses shall be reimbur sed in accordance with the City’s travel policy, which is incorporated herein by reference.

Reimbursement shall be made at actual costs with no markup added to the actual cost.

1.3 The Contractor shall be entitled to receive payments for its work performed pursuant to the Agreement. The City wil l pay Contractor based on invoices for acceptable work performed and appr oved until the “not to exceed” amount is reached.

Thereafter, Contractor must complete se rvices based on the Agreement without additional compensation unless there is a material change to the Statement of Work and Scope by a written Amendment.

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1.4 If work is completed before the “ not to exceed” amount is reached, the Contractor’s compensation will be based on t he Contractor’s invoices previously submitted for acceptable work performed and approved.

1.5 Subcontractor Costs: There ar e no subcontractors for this work.

2. Task Price. Below is the price for the services as described in Exhibit A of this Agreement.

Description
Industrial
Pre-
treatment
Fats, Oil,
and
Grease
(FOG)
Dental
Amalgam
Septic
Hauler
Sewer
Spill
Response
Total
Annual Subscription/
Maintenance Fee
Year 1 $25,000 $7,500 Included Incl uded Included $32,500 Year 2 $26,250 $7,875 Included Incl uded Included $34,125 Year 3 $27,563 $8,269 Included Incl uded Included $35,831 Year 4 $28,941 $8,682 Included Incl uded Included $37,623 Year 5 $30,388 $9,116 Included Incl uded Included $39,504 Implementation
Services $24,000 $12,000 $600 $4,800 $600 $42,000
User Training
Services $4,800 $1,800 $300 $900 $300 $8,100
Total Cost $166,941 $55,242 $900 $5,700 $900 $229,683

3. Invoice to Address. Each invoice submitted shall identify the specific task(s) listed in Exhibit A and this Exhibit, and the completed work product/deliverable for the agreed upon price listed in this Exhibit. Invoices shall be submitted to the below address:

City of Stockton Municipal Utilities Department
Attention: Program Manager III - Wastewater
2500 Navy Drive
Stockton, CA 95206
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EXHIBIT F

TIMELINE
Contractor shall implement each module as directed by the City with all modules to be implemented by the end of the contract.

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EXHIBIT G – DISCRIMINATION AND HARASSMENT POLICY (HR-15)

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REQUEST F
OR PROPOSALS (RFP) PUR 23-013

ENVIRONMENTAL CONTROL ENFORCEMENT

SOFTWARE PROGRAM
PROPOSALS WILL BE RECEIVED UNTIL THE HOUR OF 2:00 PM, THURSDAY, MARCH 2, 2023, IN THE OFFICE OF THE CITY CLERK, FIRST FLOOR, CITY HALL, 425 NORTH EL DORADO STREET, STOCKTON, CALIFORNIA 95202-1997

EXHIBIT H

BID DOCUMENTS
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REQUEST FOR PROPOSALS (RFP)

ENVIRONMENTAL CONTROL ENFORCEMENT SOFTWARE PROGRAM
*Dates and Times are Subject to Change*

RFP INFORMATION
PUR-23-013
Contact Patricia Monesi
Email Address [email protected]
Pre-Submittal Meeting There is no pre-submittal meeting.

MANDATORY/OPTIONAL
Site Tour
There is no site tour.

RFP Submittal
Mailing, Delivery Address
and Electronic Mail
Office of the City Clerk
425 North El Dorado Street, First Floor
Stockton, CA, 95202-1997
[email protected] (if applicable)
Due Date for Questions
and Clarifications
February 2, 2023
Due Date for Response to
Questions/Clarifications
February 14, 2023
RFP Submittal Due Date
& Time
March 2, 2023; 2:00 pm

Please note that some overnight delivery services
do not deliver directly to the City Clerk's Office. This could result in the proposal arriving in the City
Clerk's Office after the proposal opening deadline
and therefore not being accepted.

Short-List Interviews (if
applicable)
TBD

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NOTICE INVITING PROPOSALS

NOTICE IS HEREBY GIVEN that sealed proposals will be received no later than Thursday, March 2, 2023, at 2:00 pm (local time) by the City of Stockton, California for ENVIRONMENTAL CONTROL ENFORCEMENT SOFTWARE PROGRAM – PUR 23 - 013 in strict accordance with the specifications.

The City of Stockton, herein after referred to as the “City”, is requesting proposals from firms or individuals, herein after referred to as “Proponent” to provide a cloud -based, commercial off the shelf program for managing the City’s compliance with EPA requirements for the Environmental Control Division to the City.

Each sealed proposal shall be marked "PROPOSAL" and shall indicate the project name, number, and proposal opening date, and shall be mailed or delivered to the address below at or before the hour stated. Each Proponent must be licensed in accordance with applicable California State Law.

Proposal forms and specifications are available on the City’s website at www.stocktonca.gov/mudbid. Sealed proposals must be delivered to the Office of the City Clerk, City Hall, 425 North El Dorado Street, Stockton, CA 95202 unless electronic mail delivery to [email protected] is applicable. Pr oponents will only be identified as responding to the RFP; no proposals will be opened or read aloud.

The City reserves the right to reject any/or all proposals received and re-adve rtise.

For questions about this project, please contact Patricia Monesi at [email protected] or (209) 937-8357.

ELI

ZA GARZA, CMC, CITY CLERK

CITY OF STOCKTON

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Contents

1.0 BACKGROUND/SUMMARY ................................................................................................................ 1

2.0 SCOPE OF SERVICES .......................................................................................................................... 2

3.0 PROJECT SCHEDULE OF EVENTS ........................................................................................................ 6

4.0 SUBMITTAL REQUIREMENTS ............................................................................................................. 6

4.1 PROPOSAL GUIDELINES, CONTENT AND FORMAT ........................................................................ 6

4.2 COVER LETTER ............................................................................................................................... 7

4.3 REFERENCES .................................................................................................................................. 7

4.4 FINANCIAL STATEMENT ................................................................................................................ 8

4.5 CORPORATE STRUCTURE, ORGANIZATION ................................................................................... 8

4.6 PROPOSAL FEE .............................................................................................................................. 8

5.0 SELECTION CRITERIA & EVALUATION................................................................................................ 8

6.0 CITY REQUIREMENTS ........................................................................................................................ 9

6.1 CITY RESPONSIBILITIES .................................................................................................................. 9

6.2 LOCAL BUSINESS PREFERENCE ...................................................................................................... 9

6.3 MANDATORY/OPTIONAL PRE-SUBMITTAL MEETING ................................................................... 9

6.4 TERM ............................................................................................................................................. 9

6.5 OTHER GOVERNMENT AGENCIES ................................................................................................. 9

6.6 INSURANCE REQUIREMENTS ...................................................................................................... 10

6.7 APPLICABLE LAW ......................................................................................................................... 10

6.8 METHOD OF PAYMENT ............................................................................................................... 10

6.9 NOTICE TO OUT OF STATE BUSINESS .......................................................................................... 10

6.10 CONFIDENTIALITY........................................................................................................................ 11

6.11 PROTEST POLICY .......................................................................................................................... 11

6.11.A Protest Procedure ............................................................................................................... 11

6.11.B Protest Review .................................................................................................................... 11

7.0 GENERAL REQUIREMENTS, TERMS & CONDITIONS ........................................................................ 12

7.1 CONSEQUENCE OF PROPOSAL SUBMISSION .............................................................................. 12

7.2 AC
CEPTANCE OR REJECTION OF PROPOSAL ............................................................................... 12

7.3 RIGHT TO CHANGE OR AMEND REQUEST ................................................................................... 13

7.4 CANCELLATION ............................................................................................................................ 13

7.5 EXAMINATION OF PROPOSAL MATERIALS .................................................................................. 13

7.6 ADDENDA AND INTERPRETATION ............................................................................................... 14 Contract for Enforcement Software

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7.7 DISQUALIFICATION...................................................................................................................... 14

7.8 CONDITIONS IF WORK IS SUBCONTRACTED ............................................................................... 14

7.9 LICENSING REQUIREMENTS ........................................................................................................ 15

7.10 INDEMNITY AND HOLD HARMLESS ............................................................................................. 15

7.11 COMPETITIVE PRICING ................................................................................................................ 15

7.12 AVAILABLE FUNDING .................................................................................................................. 15

7.13 TERMINATION FOR CONVENIENCE ............................................................................................. 15

7.14 AUDITING CHARGES AND SERVICES ............................................................................................ 15

7.15 CHANGES ..................................................................................................................................... 15

7.16 AWARD ........................................................................................................................................ 16

8.0 PROPOSAL DOCUMENTS ................................................................................................................ 8-1 ATTACHMENT A – PROJECT SUBMITTAL CHECKLIST ............................................................................. 8-2 ATTACHMENT B- PROPONENT’S COVENANT ......................................................................................... 8-3 ATTACHMENT C - NON-COLLUSION AFFIDAVIT ..................................................................................... 8-4

9.0 PROPOSAL EXHIBITS ....................................................................................................................... 9-1

9.1 Exhibit 1 – Fee Schedule Tables ................................................................................................. 9-1

9.2 Exhibit 2 – Sample Contract ....................................................................................................... 9-1

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1 1.0 BACKGROUND/SUMMARY
The City of Stockton is a Charter City incorporated in 1850. The City is the county seat of San Joaquin County and is located in California’s San Joaquin Valley, 78 miles east of the San Francisco Bay Area, 337 miles north of Los Angeles and 40 miles south of Sacramento. The County is bound by Sacramento County to the north and Stanislaus County to the south. Approximately 310,000 residents live in Stockton.

The Stockton Municipal Utilities Department (MUD) manages, operates , and maintains three utility enterprises: Water, Wastewater and Stormwater. Within the Wastewater Utility is the Environmental Control Division.

The Environmental Control Division is tasked with the responsibility of:
• Protecting the wastewater treatment plant and its biological processes from interference, pass - through and sludge contamination.
• Protecting collection system workers and treatment plant personnel from exposure to dangerous chemicals and hazardous conditions in the sewer system. • Protecting the collection system and treatment plant from damage due to discharges which may be hazardous, corrosive, explosive, etc.
• Ensuring the wastewater discharges of categorical industrial users and significant industrial users comply with federal, state, and local regulations.

Categorical users include metal finishers, iron and steel manufacturers, paper and paperboard manufacturers, chemical manufacturers, etc. In addition to categorical users, large industrial dischargers with 25,000 gallons per day or more of wastewater flow and/or significant loadings of total suspended solids (TSS) and biochemical oxygen demand (BOD) are regulated through a Significant Industrial User (SIU) permit system. The permits specify conditions for the acceptance of wastewater in the sanitary sewer system, including limits for pollutant concentrations and total wastewater flow. Permit violations are subject to fines and penalties, including the possibility of ter mination of sewer service. The Environmental Control Section currently maintains approximately 48 Significant Industrial User Permits.

In addition to SIU permits, other smaller industrial users are regulated under Special Permits. Many of these Special Permits may be issued for infrequent discharges or because of potential concerns, such as a growing industry that may become significant or because of the materials processed by the industry.

Currently, 12 Special Permits are maintained in the Section.

The Environmental Control Division regulates truck hauled wastewater through both permits and a manifest system which requires documentation of the source and type of hauled wastewater. There are currently 11 haulers of wastewater, some with multiple trucks, which are permitted to discharge at the Wastewater Treatment Facility.

The Environmental Control Division staff conduct inspections, take samples of wastewater, review self - monitoring reports, write permits, and enforce permit requirements as specified in Stockton Municipal Code, Chapter 13.08 (Pretreatment Ordinance). The Environmental Control annually conducts approximately 360 inspections, performs 300 sampling events, implements 80 enforcement actions, reviews 500 self-monitoring reports and tracks 2,400 manifests for hauled wastewater.

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2 The Environmental Control Division has developed and is implementing the Dental Amalgam Program. In 2017, the Environmental Protection Agency (EPA) enacted pretreatment standards to reduce discharges of dental amalgam containing mercury and other metals from dental offices into the sewer systems of publicly owned treatment works. This includes approximately 150 dental facilities in the City of Stockton area that discharge wastewater to the City of Stockton's sanitary sewer system. The Dental Office Category regulation is contained in the EPA Effluent Guidelines, 40 CFR Part 441, and requires dental offices to use amalgam separators and best management practices recommended by the American Dental Association.

The Environmental Control Division is also tasked with implementing the Fats, Oils and Grease (FOG) Control Program. This program involves inspecting 700+ Food Service Establishments (FSEs) to ensure compliance with Stockton Municipal Code Chapter 13.40 (FOG Control Ordinance). Discharges from FSEs are potential sources for grease related sanitary sewer blockages and overflows in the sewer collection system. FSEs include restaurants, retail markets, institutions, schools, licensed health care facilities, city owned facilities, flea markets and commissaries. Currently, there are approximately 700 FSEs identified within the City's regional wastewater service area, of which approximately 400 have approved grease interceptors.

2.0 SCOPE OF SERVICES
The City is seeking a qualified firm with United States based offices and resources with the with the experience, expertise, and qualifications to provide a single software solution (System) that is a cloud -based, commercial program to automate and streamline the City’s compliance with EPA requirements for all the following programs:

• Industrial Pre-treatment
• Fats, Oil, and Grease (FOG)
• Dental Amalgam
• Septic Hauler
• Sewer Spill Response

Each of these programs have unique monitoring, inspection, and tracking requirements. The program chosen shall have the capabilities to automate the tracking, documentation, and follow- up needed for each of the above programs in compliance with State and Federal EPA requirements.

The cloud-based program shall be all-inclusive for all of the above programs. User manuals and training shall be provided by the successful proponent in addition to periodic program updates.

The program is required to be a commercial cloud -based program ready to log -in and use, with elements that can be customized. Proposals to develop programs based on our nee ds are not acceptable and will not be considered.

The successful proponent shall provide migration support to import up to five (5) years historical data (e.g., inspection information, photos, correspondence, violation notices, wastewater infrastructure at industries, underground infrastructure, etc.) from existing systems (which Contract for Enforcement Software

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