City Council and Concurrent Authorities
December 12, 2023

NEW CITY HALL RENOVATIONS AND RELOCATION PROJECTPublic Works Department City Council MeetingDecember 12, 2023Agenda Item 15.3 PROJECT LOCATIONNew City Hall Renovations and Relocation Project PROJECT INFORMATIONNew City Hall Renovations and Relocation ProjectExisting Site: 4.83-acres with two buildings501 W. Weber – 5-Story building (58,929 sf)509 W. Weber – 5-Story building over basement (70,690 sf)Improvements: Tenant, onsite & parking lot across street2018-2021 – Space planning, design, construction plansIndigo Hammond + Playle ArchitectsNovember 2021 – Approve Construction Management ContractGriffin StructuresMay 2022 – Award Construction Contract Roebbelen Contracting, Inc. Consolidation of City Departments & ServicesMayor & CouncilCity ManagerCity AttorneyCity ClerkAdministrative ServicesCommunity DevelopmentEconomic DevelopmentHuman ResourcesInformation TechnologyFire AdministrationPublic Works PROJECT GOALNew City Hall Renovations and Relocation Project CONSTRUCTION PROGRESS – 1st Floor, Building No. 2New City Hall Renovations and Relocation Project Administrative Services Department – Revenue Counter
DESIGN ELEMENTS New City Hall Renovations and Relocation Project Fire Prevention / Administrative Services Department - Counter DESIGN ELEMENTSNew City Hall Renovations and Relocation Project City Council Chambers
DESIGN ELEMENTSNew City Hall Renovations and Relocation Project City Manager / Mayor / Council Office - Lobby
CONSTRUCTION PROGRESS – 4thFloor, Building No. 2New City Hall Renovations and Relocation Project Economic Development Department - Lobby
CONSTRUCTION PROGRESS – 4thFloor, Building No. 2New City Hall Renovations and Relocation Project Economic Development Department – North Side Corridor
New City Hall Renovations: Contract is approximately 60% complete.New Parking Lot across from New City Hall: Looking to advertise in Summer 2024.New City Hall and Parking Lot Construction: Complete Spring 2025. Phased department relocations will occur between Fall 2024 - Summer 2025.

PROJECT STATUS & NEXT STEPSNew City Hall Renovations and Relocation Project Contract modifications are needed to re-set the administrative authority, providing the City Manager the ability to approve future contract changes or amendments. The recommended actions do not increase project budget.Contract Change Order No. 7 with Roebbelen Contracting, Inc. – basement waterproofing Amendment No. 7 with Indigo, Hammond + Playle Architects, LLP – continue to respond to contractor inquiries and other design changes Amendment No. 2 with Griffin Structures, Inc. for additional construction management services PROJECT STATUS & NEXT STEPSNew City Hall Renovations and Relocation Project It is recommended that the City Council adopt a resolution authorizing the City Manager to:Execute Contract Change Order No. 7 to the Construction Contract with Roebbelen Contracting, Inc. in the amount of $93,261.41 Execute Amendment No. 7 to the Standard Agreement with Indigo, Hammond + Playle Architects, LLP in the amount of $820,000 for design construction support servicesExecute Amendment No. 2 to the Standard Agreement with Griffin Structures, Inc. in the amount of $288,464 for construction management services RECOMMENDATIONNew City Hall Renovations and Relocation Project Questions?