Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) PROFESSIONAL SERVICES CONTRACT THIS CONTRACT is entered into this day of 2023, between the CITY OF STOCKTON, a municipal corporation (City), and ARC DOCUMENT SOLUTIONS, LLC whose address is 440 NORTH EL DORADO STREET, STOCKTON, CA 95202 (Consultant) for the FILE ROOM SCANNING AND DIGITAL STORAGE (PROJECT NO. SEB-23-003), hereinafter referred to as "Project". RECITALS A. Consultant represents that it is licensed in the State of California and isqualified to provide the services proposed in the SCOPE OF WORKsection of this Contract.B. City finds it necessary and advisable to use the services of the Consultantfor the purposes provided in this Contract.NOW THEREFORE, in consideration of the mutual promises, covenants, and conditions in this Contract, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Subject to the terms and conditions set forth inthis Contract, Consultant shall undertake and complete the services described in Exhibit A. Consultant shall provide said services at the time, place, and in the manner specifiedin Exhibit A and compatible with the standards of the profession. Consultant agrees thatit shall produce a fully complete project that is acceptable to the City.2. COMPENSATION. City shall pay Consultant for services outlined in ExhibitA according to the fee not to exceed the schedule detailed in Exhibit B, which is attached to this Contract and incorporated by this reference. Consultant agrees this fee is for full remuneration for performing all services and furnishing all staffing and materials called for in the scope of services. The payments shall be made on a monthly basis upon receipt and approval of Consultants invoice. Total compensation for services and reimbursement for costs shall not exceed $178,440.00 or as otherwise mutually agreed to in a Contract Amendment. 3. INSURANCE. During the term of this Contract, Consultant shall maintain infull force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit D and shall otherwise comply with the other provisions of Exhibit D. 4. INDEMNITY AND HOLD HARMLESS. With the exception that this sectionshall in no event be construed to require indemnification by Consultant to a greater extent than permitted under the public policy of the State of California, Consultant shall Page 1 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) indemnify, and hold harmless the City of Stockton, its officers, officials, employees, and volunteers from and against any and all claims and causes of action which result in liabilities, judgments, awards, losses, damages, expenses, and costs (including reasonable attorneys fees, expert and consultant fees, and other expenses of litigation) including, but not limited to, death or injury to persons, or damage to property, which arise out of any violation of federal, state, or municipal law or ordinance, to the extent damages are caused by the Consultants negligent services provided under this Agreement, or are in any way caused by the negligent performance of work by the Consultant or Consultants officers, agents, employees, or subcontractors. Consultant shall not be obligated to indemnify or defend City for claims finally determined by a court of law or arbitrator to arise from the negligence or willful misconduct of the City. It is the intent of the Parties that this indemnity obligation is at least as broad as is permitted under California law. To the extent California Civil Code sections 2782, et seq., limit the defense or indemnity obligations of Consultant to City, the intent hereunder is to provide the maximum defense and indemnity obligations allowed by Consultant under the law. The indemnity set forth in this section shall not be limited by insurance requirements or by any other provision of this Agreement. With the exception that this section shall in no event be construed to require indemnification by Consultant to a greater extent than permitted under the public policy of the State of California, and in addition to the other indemnity obligations in this Agreement, Consultant shall indemnify, defend, and hold harmless the City of Stockton, its officers, officials, employees, and volunteers from and against claims, losses, expenses, and costs including, but not limited to, reasonable attorneys fees, arising out of any claim brought against the City by an employee of Consultant, regardless of whether such claim may be covered by any applicable workers compensation insurance. Consultants indemnification obligation is not limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Consultant under workers compensation acts, disability acts, or other employee benefit acts. 5. SCHEDULE AND TERM. Consultant shall perform the scope of work as described in Exhibit A according to the schedule detailed in Exhibit C, which is attached to this Contract and incorporated by this reference. This Contract shall commence on the date written above and shall expire on July 31, 2025, unless extended by mutual agreement through the issuance of a Contract Amendment. a. Invoices submitted by Consultant to City must contain a brief description of work performed, time used, and include the City project number. Payment shall be made within thirty (30) days of approval of invoice by City. b. Upon completion of work and acceptance by City, Consultant shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. City shall have no obligation or liability to pay any invoice for work performed which Consultant fails or neglects to Page 2 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) submit within sixty (60) days, or any extension thereof granted by the City, after work is accepted by City. 6. CONFORMANCE TO APPLICABLE LAWS. Consultant shall comply with all applicable federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Contract on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person. a. TITLE VI Title VI of the Civil Rights Act of 1964 requires that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. (42 USC Section 2000d). http://www.dol.gov/oasam/regs/statutes/titlevi.htm . The City of Stockton requires compliance with the requirements of Title VI in all of its programs and activities regardless of funding source. b. DISCRIMINATION AND HARASSMENT POLICY The City of Stockton has a Discrimination and Harassment Policy (Exhibit E). The purpose of this policy is to reaffirm the Citys commitment to demonstrating respect for all individuals by strictly prohibiting discrimination and harassment, including sexual harassment in the workplace, to define the types of behavior and conduct prohibited by this policy, and to set forth a procedure for reporting, investigating, and resolving complaints of discrimination and harassment in the workplace. c. LABOR STANDARDS PROVISIONS/CALIFORNIA LABOR CODE The bidder shall understand that conditions set forth in Chapter 1, Part 7, Division 2 of the California Labor Code shall be considered part of the contract agreement. https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=LAB&division=2.&title=&part=7.&chapter=1.&article=2. d. PREVAILING WAGE RATES Consultant and any subcontractor shall pay each employee engaged in the trade or occupation not less than the prevailing hourly wage rate. In accordance with the provisions of Section 1770 of the Labor Code, the Director of Department of Industrial Relations of the State of California has Page 3 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) determined the general prevailing rates of wages and employer payments for health and welfare, pension, vacation, travel time, and subsistence pay as provided for in Section 1773.1, apprenticeship or other training programs authorized by Section 3093 and similar purposes applicable to the work to be done. Consultant performing the work under this contract shall obtain a copy of the wage rate determination and shall distribute copies to each subcontractor. As the wage determination for each craft reflects an expiration date, it shall be the prime Consultant and each subcontractor's responsibility to ensure that the prevailing wage rates of concern is current and paid to the employee. i. The Consultant performing the work shall be responsible for obtaining a copy of the State wage rate determination. State wage rates may be obtained at http://www.dir.ca.gov/OPRL/pwd/Determinations/Northern/Northern.pdf. The Consultant shall be responsible for posting said wage rates at a prominent location at the work site and shall maintain same in a good readable condition for the duration of the work. ii. Should the Consultant choose to work on a Saturday, Sunday or on a holiday recognized by the Labor Unions, the Consultant shall reimburse the City the actual cost of engineering, inspection, superintendence, and or other overhead expenses which are directly chargeable to the contract. Should such work be undertaken at the request of the City, reimbursement will not be required. To conform strictly with the provisions of Division 2, Part 7, Chapter 1, Article 2, of the Labor Code of the State of California. To forfeit as a penalty to City the sum of TWENTY-FIVE AND NO/100 DOLLARS ($25.00) for each laborer, worker, or mechanic employed by CONTRACTOR, or by any subcontractor under Consultant, in the execution of this contract, for each calendar day during which any laborer, worker, or mechanic is required or permitted to work more than eight (8) hours and who is not paid the general prevailing rate of per diem wages for holiday and overtime work in violation of the provisions of Sections 1770 to 1781 of the Labor Code of the State of California. That all sums forfeited under the provisions of the foregoing sections shall be deducted from the payments to be made under the terms of this contract. iii. PAYROLL RECORDS - The Consultant to whom the contract is awarded shall ensure that the prime and each subcontractor will, in accordance with Section 1776 of the Labor Code, maintain certified payroll records. A copy of said records shall be provided with each invoice to the Public Works Department, Attention: Contract Compliance Officer. It shall be the Consultants responsibility to obtain copies of the current prevailing wage rate determination for all Page 4 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) subcontractors. Additionally, certified payroll records must be uploaded to the DIR website as required by labor code. iv. APPRENTICESHIP STANDARDS - The Consultant shall comply with the provisions established in Section 1777.5 of the Labor Code concerning the 1) certified approval by local joint apprenticeship committees for the employment and training of apprentices, and 2) contribution of funds to administer and conduct apprenticeship programs, if applicable to the job. e. SANCTIONS Deliverables must conform with all applicable federal, state, and local laws. Such conformity includes compliance with federal sanctions, and Contractor certifies that it has not and will not engage in prohibited transactions with sanctioned persons or entities. 7. RIGHTS AND DUTIES OF CITY. City shall make available to Consultant all data and information in the possession of City which both parties deem necessary to complete the work, and City shall actively aid and assist Consultant in obtaining such information as may be deemed necessary from other agencies and individuals. 8. OBLIGATIONS OF CONSULTANT. Throughout the term of this Contract, Consultant represents and warrants that it has or will have at the time this Contract is executed, all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required for the Consultant to practice its professions, and Consultant shall, at its own cost and expense, keep in effect during the life of this Contract all such licenses, permits, qualifications, insurance, and approvals. Consultant shall meet with the Public Works Director or other personnel of City or third parties as necessary on all matters connected with the carrying out of Consultants services. Such meetings shall be held at the request of either party hereto. Consultant further warrants that it will follow the best current, generally accepted and professional practices to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding this project. 9. OWNERSHIP OF WORK. All reports, drawings, designs, plan review comments, work product, and all other documents completed or partially completed by Consultant in the performance of this Contract shall become and remain the property of the City. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. All materials shall be delivered to the City upon completion or termination of the work under this Contract. If any materials are lost, damaged, or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Consultant shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Contract and shall not Page 5 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) be disclosed to anyone not connected with these services unless the City expressly provides prior written consent. 10. CONTRACT AMENDMENTS. City reserves the right to make such alterations as may be deemed necessary or advisable and to require such extra work as may be required for the proper completion of the work contemplated by Consultant. Any such changes will be set forth in a Contract Amendment which will specify, in addition to the work done in connection with the change made, adjustment of contract time, if any, and the basis of compensation for such work. A Contract Amendment will not become effective until approved by the authorized City official. 11. TERMINATION. The City may terminate this Contract at any time by mailing a notice in writing to Consultant. The Contract shall then be deemed terminated and no further work shall be performed by Consultant. If the Contract is so terminated, the Consultant shall be paid for that percentage of work actually completed at the time the notice of termination is received. 12. CONSULTANT STATUS. In performing the obligations set forth in this Contract, Consultant shall have the status of an independent contractor and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees, and are not agents of the City. Subcontractors shall not be recognized as having any direct or contractual relationship with the City. The persons engaged in the work, including employees of subcontractors and suppliers, will be considered employees of Consultant. The Consultant shall be responsible for the work of subcontractors, which shall be subject to the provisions of this Contract. The Consultant is responsible to the City for the acts and omissions of its subcontractors and persons directly or indirectly employed by them. a. If in the performance of this Contract any third persons are employed by Consultant, such persons shall be entirely and exclusively under the direction, supervision, and control of Consultant. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by Consultant. i. It is further understood and agreed that Consultant must issue W-2 forms or other forms as required by law for income and employment tax purposes for all of Consultants personnel. ii. As an independent contractor, Consultant hereby indemnifies and holds City harmless from any and all claims that may be made against the City based upon any contention by any third party that employer-employee relationship exists by reason of this Contract. Page 6 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23)
13. ASSIGNMENT. Consultant shall not assign, sublet, or transfer this Contractor any interest or obligation in the Contract without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subcontractors. 14. HEADINGS NOT CONTROLLING. Headings used in the Contract are forreference purposes only and shall not be considered in construing this Contract.15. NOTICES. Any and all notices herein required shall be in writing and shallbe sent by certified or registered mail, postage prepaid, addressed as follows: To Consultant: Arc Document Solutions, LLC To City: Public Works Director 444 N. El Dorado Street City of Stockton Stockton, CA 95202 22 E. Weber Ave., Rm. 301 Stockton, CA 95202 16. LICENSES, CERTIFICATIONS, AND PERMITS. Prior to the Citysexecution of this Contract and prior to the Consultants engaging in any operation or activity set forth in this Contract, Consultant shall obtain a City of Stockton business license, which must be kept in effect during the term of this Contract. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Contract. 17. RECORDS AND AUDITS. City reserves the right to periodically audit allcharges made by Consultant to City for services under this Contract. Upon request, Consultant agrees to furnish City, or a designated representative, with necessary information and assistance. Consultant agrees that City or its delegate shall have the right to review, obtain, and copy all records pertaining to performance of the Contract. Consultant agrees to provide City or its delegate with any relevant information requested, and shall permit City or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purposes of determining compliance with this Contract. Consultant agrees to maintain such records for a period of three years from the date that final payment is made. 18. CONFIDENTIALITY. Consultant shall exercise reasonable precautions toprevent the unauthorized disclosure and use of City reports, information or conclusions. 19. CONFLICTS OF INTEREST. Consultant covenants that other than thisContract, Consultant has no financial interest with any official, employee, or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner Page 7 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) or degree by the performance of Consultants services under this Contract. If such an interest arises, Consultant will immediately notify City. 20. WAIVER. In the event either City or Consultant at any time waive anybreach of this Contract by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Contract, whether of the same or of any other covenant, condition, or obligation. 21. GOVERNING LAW. California law shall govern any legal action pursuantto this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the federal District Court of California, Eastern District, Sacramento Division. 22. NO PERSONAL LIABILITY. No official or employee of City shall bepersonally liable to Consultant in the event of any default or breach by City or for any amount due Consultant. 23. INTEGRATION AND MODIFICATION. The response by Consultant to theRequest for Proposals and the Request for Proposals on file with the City Clerk are hereby incorporated herein by reference to the extent that such documents do not differ from the provisions and terms of this Contract that shall supersede such response to Request for Proposals. This Contract represents the entire integrated agreement between Consultant and City, supersedes all prior negotiations, representations, or agreements, either written or oral, between the parties, and may be amended only by written instrument signed by Consultant and City. All exhibits and this contract are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Contract and the attached exhibits, the terms of this Contract will prevail. 24. SEVERABILITY. The provisions of this Contract are severable to the extentthat should any of its provisions or terms be declared void in whole or in part by operation of law or agreement of the parties, the remainder of the provisions or terms not expressly declared void shall remain enforceable and in full effect. 25. THIRD PARTY RIGHTS. Nothing in this Contract shall be construed to giveany rights or benefits to anyone other than City and Consultant. 26. AUTHORITY. The undersigned hereby represent and warrant that they areauthorized by the parties to execute this Contract. // // // // // // // Page 8 of 31 EXHIBIT 1
Professional Services Contract ARC DOCUMENT SOLUTIONS, LLC PROJECT NO. SEB-23-003 (Updated 04/24/23) IN WITNESS WHEREOF: the parties have executed this Contract the day and year first hereinabove written. CITY OF STOCKTON ARC DOCUMENT SOLUTIONS, LLCBy: By: HARRY BLACK Signature CITY MANAGER ATTEST: Print Name BY: ELIZA R. GARZA, CMC Title: CITY CLERK APPROVED AS TO FORM: BY: DEPUTY CITY ATTORNEY
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RFP / Project Number: SEB23003RFP / Project Name: File Room Scanning and Digital StorageAttention: Mr. Wes JohnsonARC Document Solutions executive summary of scope of workPrepared by Kevin GrimesSales Director, ARC Northern CATo execute this project, and meet any volume and timeline requirements, ARC will provide the DocumentConversion Services offsite, at its Production Centers in Stockton and Sacramento. Both Service Centers employredundant, state of the art production equipment, with a dedicated and experienced staff including a servicecenter manager (Don RaderStockton native) with over 10 years of document digitization experience.The conversion process includes the scanning of all hard copy documents, into a digital facsimile image, capturedat 300 DPI using a programmaticAutoColordetection for small format documents. The resultant source imageswill be compiled into an Image Only PDF file, in page sequence order, where each document (marked by tab, blanksheet separator, or other) within each file folder will result in one PDF file. In addition, appropriate index data willbe collected from each document, and associated to the resultant PDF file (named & foldered) through anaccompanying CSV text file. The specific file naming and folder structuring plan is to have box level index fields(name conventions as marked on boxes), followed by folder level index fields (name conventions as found onfolder tabs), and document level index fields (approximately 30 standard document name conventions found onindividual multipage documents).ARC will perform the following services onsite at TheCitysWeber Avenue location:Barcode Labeling of each box targeted for conversionInventory to spreadsheet and photo recording of each boxLoading of secured boxes into ARC transport vehicleSecure nonstop transport of box collection to designated ARC FacilityARC will perform the following services offsite at the ARC Facility, 4 blocks (Stockton) or 40 miles (Sacramento)from The City:Receiving boxes in ARC vehicle from The City officeValidation of box inventory and security seals intactDocument inventory creation, inserting uniquely barcoded folder separation sheets into each hard copyfiles folderRecording of separator barcodes into inventory spreadsheetIndexing of box information and folder details into index databaseDocument preparation:oInsertion of unique barcoded document separators, before the first page of each document (asdesignated by The City) within each folder.Removal of binding materials
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o Unfolding pageso Removal and/or repositioning of postit notes, flags, and other attachments. Image Acquisition (Document Scanning) Scanned Image QC Document level indexing Document DePrep:o Returning hard copy document pages to their source folder & box, without replacement ofbinding materials or attachments Return of completed documents in original boxes and in original order Processing ofQCdImages:o Programmatic compilation of PDF fileso Running OCR against all PDF files to create Searchable Image PDF output (Optional)o Programmatic file naming, based on index data collectedo Programmatic folder structuring, based on index data collectedo Placing completed images and folders into encrypted hard drive for return to The City, oruploading to The City SFTP site Inventory spreadsheet validation of each box for return Secure nonstop transport of returning boxes to The City Offices Close out chain of custody process controlsThe following chart and narrative illustrate the workflow process that we currently plan to utilize for this project.
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Budgetary Pricing for City of Stockton, File Room Scanning and Digital Storage, Project Number: SEB23003UNIT PRICE Estimate ASSUMPTIONSLABOR FOR BOXING$55.00/hr$2,640.00900 BOXESDOC SCANNINGSMALL FORMAT$0.065/PDF PAGE$117,000.002000 IMAGES PER BOXDOC SCANNINGLARGE FORMAT$0.85/PDF PAGE$15,300.0018000 MYLARFOLDER INDEXING$0.12/PER FOLDER$1,080.00AVE. 10 FILES PER BOX = 9000 FILESTAB INDEXING$0.12/PER TAB$14,400.0030 TABS PER FOLDER(SAMPLE FILE)CERTIFIED DOC DESTRUCTION$15 PER BOX$13,500.00900 BOXESCD/MEDIA EXTRACTION$15/PER MEDIA$13,500.00AVE 1 PER BOX = 900PROFESSIONAL SERVICES$85/PER HOUR$1,020.00Approx. 12 HoursTOTAL $178,440.00EXHIBIT B
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Proposed Schedule for City of Stockton (refer to scope of work document for additional details)Proposed DateProcess1/15/2024Stage/Box/Pallatize 1st Group of documents (300 boxes1/3rd of collection)1/16/2024 Transport Documents to Service Center1/171/19 Scan representative sample and prepare proof of concept1/221/26 Proof of concept approval process1/29/2024 City approval / Production begins2/14/2024 Digitized file batches deliverd monthly to The City / QC & Confirmation by the City6/7/2024Complete Phase 1 (300 boxes) / Document destruction TBD4/15/2024Stage/Box/Pallatize 2nd Group of documents (300 boxes1/3rd of collection)4/16/2024 Transport Documents to Service Center4/174/19 Scan representative sample and prepare proof of concept4/224/26 Proof of concept approval process4/29/2024 City approval / Production begins5/14/2024 Digitized file batches deliverd monthly to The City / QC & Confirmation by the City9/7/2024Complete Phase 2 (300 boxes) / Document destruction TBD7/15/2024Stage/Box/Pallatize 3rd Group of documents (300 boxes1/3rd of collection)7/16/2024 Transport Documents to Service Center7/177/19 Scan representative sample and prepare proof of concept7/227/26 Proof of concept approval process7/29/2024 City approval / Production begins8/14/2024 Digitized file batches deliverd monthly to The City / QC & Confirmation by the City12/7/2024Complete Phase 3 (300 boxes) / Document destruction TBD
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REV 20220517Insurance Requirements Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1.Commercial General Liability (CGL): Insurance Services Office Form CG 00 01covering CGL on an occurrence basis, including products and completed operations,property damage, bodily injury and personal & advertising injury with limits no less than$2,000,000 per occurrence. If a general aggregate limit applies, either the generalaggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04)or the general aggregate limit shall be twice the required occurrence limit.2.Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or ifContractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), withlimit no less than $1,000,000 per accident for bodily injury and property damage.3.Workers Compensation: as required by the State of California, with StatutoryLimits, and Employers Liability Insurance with limit of no less than $1,000,000 peraccident for bodily injury or disease.If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City of Stockton requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Stockton. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractors insurance
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REV 20220517(at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Additional insured Name of Organization shall read City of Stockton, its officers, officials, employees, and volunteers. Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract. For any claims related to this contract, the Contractors insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City of Stockton, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Stockton, its officers, officials, employees, or volunteers shall be excess of the Contractors insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies. The City of Stockton does not accept endorsements limiting the Contractors insurance coverage to the sole negligence of the Named Insured. The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true following form or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractors primary and excess liability policies are exhausted. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Stockton. Contractor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer.
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REV 20220517Self-insured retentions must be declared to and approved by the City of Stockton. The City of Stockton may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 unless approved in writing by City of Stockton. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City of Stockton may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. City of Stockton reserves the right to obtain a copy of any policies and endorsements for verification. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Bests rating of no less than A:VII, unless otherwise acceptable to the City of Stockton. Contractor shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City of Stockton before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractors obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Certificate Holder Address
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REV 20220517The address for mailing certificates, endorsements and notices shall be: City of Stockton Its Officers, Officials, Employees, and Volunteers 400 E Main St, 3rd Floor HR Stockton, CA 95202 EXHIBIT D
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