Resolution No.
STOCKTON CITY COUNCIL
RESOLUTION APPROVING FINDINGS AND AWARDING A CONTRACT TO THIRKETTLE CORPORATION DBA AQUA METRIC SALES COMPANY FOR INSTALLATION OF WATER METERS, METER READING EQUIPMENT, AND SOFTWARE The Municipal Utilities Department (MUD) maintains manual-read water meters throughout its water service area in north and south Stockton; and This manual meter reading process and system is obsolete, lacks accuracy and is labor intensive, requiring MUD water system operators to read approximately 50,000 water meters monthly to collect water consumption data across the service area; and The MUD plans to implement a program to replace the existing manual meter reading system with automated advanced metering infrastructure equipment and software; and A request for Proposals for Water Meters, Meter Reading Equipment, and Software (Project UH22001) was publicly advertised on March 1, 2023, in The Record and on the City’s Bid Flash webpage; and Staff evaluated all proposals based on each firm’s experience, qualifications, project work plan, organizational structure, and cost; and Thirkettle Corporation dba Aqua Metric Sales Company of Sacramento, California was found to be most qualified; and Staff recommends authorizing a six-year contract with Aqua Metrics Sales Company; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:
Approve findings pursuant to Stockton Municipal Code section 3.68.070 which support and justify an exception to the competitive bidding process:
A strict cost-competitive basis for the selection of an automated water metering firm may lower the quality and thoroughness of the services provided.
Use of the RFP process is appropriate for this agreement because it relies on the evaluation of professional qualifications and performance as the basis for the selection of a vendor, which is a typical practice for this type of work.
Considering the size, complexity, and schedule requirements of the project, the City does not have sufficient staff resources to monitor and ensure compliance of the project in a cost-effective and timely manner.
The City negotiated the contract following the solicitation of competitive proposals in accordance with SMC section 3.68.070.A.3.
The City Council authorizes the City Manager to execute a six-year contract for the purchase of water meters, meter reading equipment and software with Aqua Metric Sales Company of Sacramento, California for a total not-to-exceed amount of $17,220,369.72, a copy of which is attached as Exhibit 1 and incorporated by this reference.
The City Manager or designee is hereby authorized and directed to execute all documents, including, but not limited to, agreements and amendments.
The City Manager or designee is hereby authorized to take appropriate and necessary actions to carry out the purpose and intent of this Resolution.
PASSED, APPROVED, and ADOPTED March 19, 2024 .
KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:
ELIZA R. GARZA, CMC
City Clerk of the City of Stockton