Agenda packet — City Council and Concurrent Authorities, May 2, 2024

City Council/Successor Agency to the
Redevelopment Agency/Public
Financing Authority/Parking Authority
Concurrent
City of Stockton
Meeting Agenda - - Revised
City Council/Successor
Agency of the
Redevelopment
Agency/Public Financing
Authority/Parking Authority
Concurrent Agenda
Council Chamber, City Hall, 425 N. El Dorado
Street, Stockton CA
1:00 PMThursday, May 2, 2024
** Special Public Hearing **
Note: Councilmember Lenz will participate in the meeting via teleconference from the following location: The Westin, Business Center, 270 West 43rd Street, New York, New York

1. SPECIAL SESSION CALL TO ORDER/ROLL CALL

2. PUBLIC COMMENTS*

3. HEARINGS**

3.1 24-0436 RECEIVE RECOMMENDATION OF PROPOSED CHARTER

AMENDMENT LANGUAGE AND HOLD PUBLIC HEARING TO

SOLICIT COMMUNITY FEEDBACK REGARDING CHARTER

ARTICLES XI AND XI-A RELATED TO THE PUBLIC INFORMATION
OFFICE
Recommended Action: RECOMMENDATION
Staff recommends that the City Council receive the proposed Charter amendment language for Articles XI and XI-A regarding the Public Information Office and hold the first Public Hearing to solicit community feedback related to these recommendations.

Department: City Clerk
Attachment A - Article XI.pdf
Attachment B - Article XI-A.pdf
Attachment C - Council Resolution 99-0545, Charter Amendment.pdf Attachment D - Council Resolution 00-0122, Declaration of Vote.pdf Attachment E - Job Specifications
Attachment F - Office of the City Attorney, Public Opinion Re Articles XI and XI-A.pdf Attachment G - Moss Adams Report
Attachment H - Proposed Charter Amendment (redline)
Attachments:

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1 May 2, 2024City Council/Successor Agency to
the Redevelopment Agency/Public
Financing Authority/Parking
Authority Concurrent
Meeting Agenda - - Revised

4. ADJOURNMENT

CERTIFICATE OF POSTING
I declare, under penalty of perjury, that I am employed by the City of Stockton and that I caused this agenda to be posted in the City Hall notice case on April 26, 2024, in compliance with the Brown Act.

Eliza R. Garza, CMC
City Clerk
By: ________________________________

Deputy

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2 May 2, 2024City Council/Successor Agency to
the Redevelopment Agency/Public
Financing Authority/Parking
Authority Concurrent
Meeting Agenda - - Revised
*Members of the public may only comment regarding items on this agend The City of Stockton invites public comments in multiple forms. You provide your comments by using one of these methods:

1. Email - you may email your comments to [email protected]

2. Voicemail - you can leave a voice message by dialing (209) 937-8459.

3. In-Person Comments - a) Speakers must submit "request to speak cards" to the Clerk prior to the Public Comment portion of the agenda. No speaker cards will be accepted after the close of Public Comment. Please redirect any inquiries to [email protected]. b) Address only issues over which the meeting body has jurisdiction. c) Each speaker will be limited to one 2-minute comment opportunity. Donating time is not authorized. d) Your time will be displayed on the speaker podium for convenience. *All written and voicemail public comments received by the Clerk's Office 90 minutes prior to the meeting start time will be forwarded to the meeting body members as correspondence and attached the minutes. All comments received after that time will be forwarded as correspondence the following business day. ***Additions to the Agenda - Government Code Section 54954.2(b)(2), allows members of the City Council present at the meeting to take immediate action, with either a two-thirds or unanimous vote, to place an item on the agenda that action must be taken and that the item came to the attention of the City subsequent to the agenda being posted.

All proceedings before this meeting body are conducted in English. The City of Stockton does not furnish language interpreters and, if one is needed, it shall be the responsibility of the person needing one.

In accordance with the Americans With Disabilities Act and California Law, it is the policy of the City of Stockton to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are a person with a disability and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the Office of the City Clerk located at 425 North El Dorado Street, Stockton, California 95202 during normal business hours or by calling (209) 937-8458, at least 5 days in advance of the hearing/meeting. Advance notification within this guideline will enable the City/Agency to make reasonable arrangements to ensure accessibility.

Materials related to an item on this agenda submitted to City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 425 North El Dorado Street, Stockton, California 95202, during normal business hours. Such documents are also available on the City's website at www.stocktongov.com subject to staff's ability to post the documents before the meeting.

CHALLENGING CITY DECISIONS: The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Stockton, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.

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3 City of Stockton
Legislation Text
File #: 24-0436, Version: 1

RECEIVE RECOMMENDATION OF PROPOSED CHARTER AMENDMENT LANGUAGE AND

HOLD PUBLIC HEARING TO SOLICIT COMMUNITY FEEDBACK REGARDING CHARTER

ARTICLES XI AND XI-A RELATED TO THE PUBLIC INFORMATION OFFICE

RECOMMENDATION
Staff recommends that the City Council receive the proposed Charter amendment language for Articles XI and XI-A regarding the Public Information Office and hold the first Public Hearing to solicit community feedback related to these recommendations.

Summary
The City Council created the Charter Review Advisory Commission (“the Commission”) and the Ad- Hoc Charter Review Committee (“Ad Hoc”) to advise the City Council regarding potential amendments to the City Charter. In accordance with City Council direction, Staff first presented information regarding Charter Articles XI and XI-A related to the Public Information Office to the Charter Review Advisory Commission for review and potential recommendations to this Committee.

At its January 24, 2024, meeting, the Commission voted to recommend a charter revision to allow public information offices in both the City Manager and Mayor’s Office, clean up job descriptions consistent with the change, clearly define job duties by differentiating between the two positions, consider different job titles for each position, and clarifying information access by the Mayor’s Public Information Officer.

This report was presented to the Ad-Hoc for discussion and potential recommendation to the City Council on January 31, 2024. The Committee voted to forward for City Council consideration a recommendation to assign the Public Information Office to the City Manager and to allow a Mayoral Public Information Officer. The recommendation included that the Mayoral Public Information Officer would be allowed access to information necessary to fulfill their role in a reasonable time and manner, as coordinated through the City Manager’s Office, with the exception for extenuating circumstances where access cannot be afforded.

DISCUSSION
Background
On October 24, 2023, the City Council created the Charter Review Advisory Commission and Ad-Hoc Charter Review Committee via resolution 2023-10-24-1502. The City Council first tasked these bodies with the review of Charter Articles XI and XI-A regarding the Public Information Office (Attachments A and B, respectively).

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Measure U
City of Stockton Charter Article XI-A, Public Information Office, was incorporated into the Charter via the March 7, 2000, special election. Specifically, the provision was included in “Measure U.” On November 23, 1999, the City Council via Resolution 99-0545 directed the City Clerk to place the measure on the ballot for the March special election, which included, in pertinent part, “giving the Mayor the authority to direct the City's Public Information Office” (Attachment C).

The results of the election were declared on April 11, 2000, via Resolution 00-0122. Measure U, “Mayor Redefined,” was approved by Stockton voters 56.4% Yes to 43.6% No (Attachment D).

Following its adoption, Charter Article XI-A and the language regarding the Public Information Office authority have remained unchanged.

In particular, Charter Section 1151 provides:
“ThePublic Information Office shall be administered by a Public Information Officer appointed by the Mayor who shall serve at his or her pleasure. The Public Information Officer shall be under the direction and supervision of the Mayor.”
Notwithstanding Measure U, the Mayor’sOffice has utilized its own public information officer only to disseminate mayoral information but has not controlled or directed the Public Information Office for the City more generally. The City Manager’sOffice has maintained the primary role of disseminating information to the public and media.

Charter Review Advisory Commission and Ad-Hoc Committee The Charter Review Advisory Commission met on November 16, 2023, January 4, 2024, and January 24, 2024, to receive information regarding the Charter Articles XI and XI-A and the Public Information Office. The City Council Charter Review Ad-Hoc Committee then met on January 31, 2024. The Committee received and reviewed the same information as well as the recommendation from the Charter Review Advisory Commission.

The information received by the Commission and Ad-Hoc Committee has been outlined in more detail below.

Public Information Officer Job Specifications
The Commission requested information regarding the job specifications for the Mayor’s Public Information Officer (Public Information Officer II), the Community Relations Officer, and other roles in the City with the “Public Information Officer” title (Public Information Officer I). The Commission further requested historical information for these roles, including revisions to the duties following the passage of Measure U. This information was provided to the Commission and the Council Ad-Hoc Committee and has been included as Attachment E to this report.

Any changes to job specifications needed to reflect amendments to the Charter can be made administratively following the adoption of such amendments. In its discussion, the Council Ad-Hoc Committee suggested that, if the amendments are approved, the full Council set timeframes for those administrative revisions after the election.

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Public Opinion of the Office of the City Attorney
The Charter Review Advisory Commission requested a legal opinion from the City Attorney’sOffice regarding conflicts between Charter Articles XI and XI-A and the City’sjob specifications. This opinion was provided to the Commission and the Council Ad-Hoc Committee and has been included as Attachment F.

Moss Adams Report
The City Auditor, Moss Adams, gathered information regarding the practices of five similar cities in California to compare the City of Stockton’s Charter language and practices and to evaluate alignment with industry best practices.

The following cities were selected based on their similar population size and form of government.

The Moss Adams Report included as Attachment G was presented for consideration by both the Commission and the Council Ad Hoc Committee.

Present Situation
At its January 24, 2024, meeting, the Charter Review Advisory Commission via Motion 2024-01-24- 0301 voted five-to-one (Commissioner Dailey dissenting and Commissioner Prost absent) to recommend a charter revision to allow public information offices in both the City Manager and Mayor’sOffice, clean up job descriptions consistent with the change, clearly define job duties by differentiating between the two positions, consider different job titles for each position, and clarifying information access by the Mayor’s Public Information Officer.

At its January 31, 2024, meeting, the Ad-Hoc via Motion 2024-01-31-0301 voted unanimously to recommend City Council consider a ballot measure amending Charter Articles XI and XI-A to assign the Public Information Office to the City Manager and to allow a Mayoral Public Information Officer.

The recommendation included that the Mayoral Public Information Officer would be allowed access to information necessary to fulfill their role in a reasonable and timely manner, as coordinated through the City Manager Office, with the exception for extenuating circumstances where access cannot be afforded. The proposed Charter amendments have been included as Attachment H to this report.

In accordance with California Government Code 34458, the City Council may, on its own motion, propose an amendment to the Charter. To do so, the Council must hold two public hearings with appropriate notice. This is the first public hearing under this process.

Accordingly, the City Council is asked to review the proposed Charter amendments and hear City of Stockton Printed on 4/23/2024Page 3 of 4
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community feedback related to these recommendations.

Following this hearing, a second public hearing will be held at least 30 days after the first public hearing. Any changes or direction received will be incorporated into the report for the second hearing.

During the second hearing, the Council will again have the opportunity to hear comments, provide feedback, and make changes to the proposed amendments.
21 days following the second public hearing, the Council will receive the item again for a final vote on whether to approve submission of the proposed amendments to the voters.

Notice
Pursuant to California Government Code section 34458(b) notice of this Public Hearing must be posted in three public places within the jurisdiction at least 21 calendar days prior to the date of the hearing. This notice was posted in three public locations on April 11, 2024 and published in The Record on April 17, 2024.

Financial Summary
There is no fiscal impact to the City. Should Council decide at the third and final public hearing to place the measure on the ballot, the San Joaquin County Registrar of Voters has provided an estimated cost of $50,000 to $80,0000.

Attachment A - Charter Article XI
Attachment B - Charter Article XI-A
Attachment C - Council Resolution 99-0545, Charter Amendment Attachment D - Council Resolution 00-0122, Declaration of Vote Attachment E - Job Specifications
Attachment F - Office of the City Attorney, Public Opinion Re Articles XI and XI-A Attachment G - Moss Adams Report
Attachment H - Proposed Charter Amendment (redline)
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7 1/31/23, 2:55 PM ARTICLE XI THE MAYOR
https://library.qcode.us/lib/stockton_ca/pub/municipal_code/item/the_charter_of_the_city_of_stock-article_xi?view=all 1/4 Stockton, California Municipal Code, Charter, and Civil Service Rules

THE CHARTER OF THE CITY OF STOCKTON

ARTICLE XI THE MAYOR
SECTION 1100. Mayor.

SECTION 1101. Political Leader.

SECTION 1102. Powers and Duties.

SECTION 1103. Vice Mayor.

SECTION 1100. Mayor.

There shall be a Mayor of the City of Stockton, elected pursuant to SECTION 602 of this Charter, who shall be a member of the Council. The Mayor shall devote his or her full time to the Office of Mayor. (Amended Election 11/8/16 effective 12/3/16; Repealed and added election 03/07/2000 effective 001/01/2001; Amended Election 11/8/94 effective 5/22/95; Amended Election 11/4/86 effective 12/9/86; Amended Election 11/4/80 effective 12/3/80)
SECTION 1101. Political Leader.

It is the intent of this Article that the Mayor shall be the political leader within the community by providing guidance and leadership to the Council, by expressing and communicating to those he or she serves the City’s policies and programs and by assisting the Council in the informed, vigorous and effective exercise of its powers.
(Repealed and added election 03/07/2000 effective 001/01/2001; Amended Election 11/8/94 effective 5/22/95; Amended Election 11/4/86 effective 12/9/86)
SECTION 1102. Powers and Duties.

The Mayor shall have the following powers and duties:
(a) To review with the City Manager, City Attorney and City Clerk prior to each Council meeting the items on the Council’s agenda and to add matters thereto; (b) To make recommendations to the Council on matters of policy and programs which require Council decision;
(c) To make recommendations to the City Manager on matters of policy and programs;

ATTACHMENT A
8 1/31/23, 2:55 PM ARTICLE XI THE MAYOR
https://library.qcode.us/lib/stockton_ca/pub/municipal_code/item/the_charter_of_the_city_of_stock-article_xi?view=all 2/4 (d) To direct those officials appointed by the Council to prepare and provide information to the Council on matters of policy and programs which require Council decision; (e) To request budgetary and any other information from those officials appointed by the Council that the Mayor determines is necessary for the conduct of the Mayor’s duties; (f) To appoint, with the advice and consent of the Council, a Chairman, a Vice-Chairman, one regular member and one alternate member to each standing, special and ad hoc committee of the Council;
(g) To appoint, with the advice and consent of the Council, such advisory boards, commissions and ad hoc committees as may be necessary or desirable to advise and assist in the work of the City Council. All members of the Council, including the Mayor and Vice-Mayor, may be so appointed; (h) To appoint such other advisory boards and ad hoc committees as may be necessary or desirable to advise and assist in the work of the Mayor; provided, however, that the members of such advisory boards or ad hoc committees shall not receive any compensation; (i) To address, not less than annually, the citizens of the City concerning the current status of City affairs and articulating the policy plans which the Mayor proposes for the City during the ensuing year;
(j) To inform the citizens, at other times during the year, of any matters of policy or programs which the Mayor believes are for the welfare of the community; (k) To recommend adjustments to the City Budget and to propose the modification or curtailment of any city service. If the Mayor recommends any increases in the City budget, the Mayor shall recommend the method of financing such expenditures. If the Mayor proposes the modification or curtailment of any city service, the Mayor shall provide specific recommendations and the reasons for such proposal;
(l) To preside at meetings of the Council and to vote as a member of the Council without power of veto;
(m) To preserve order at all Council meetings, to remove or cause the removal of any person from any meeting of the Council for disorderly conduct, to enforce the rules of the Council and to determine the order of business under the rules of the Council;

ATTACHMENT A
9 1/31/23, 2:55 PM ARTICLE XI THE MAYOR
https://library.qcode.us/lib/stockton_ca/pub/municipal_code/item/the_charter_of_the_city_of_stock-article_xi?view=all 3/4 (n) To select and appoint, with the advice and consent of the Council, such professional, technical and clerical employees to the office of Mayor as may be necessary or desirable to advise and assist in the work of the Mayor; provided, however, that the Mayor shall not appoint to any position any business associate or any person related to him or her or to the City Manager or to any member of the Council by blood and marriage within the third degree, except that the foregoing prohibition against nepotism may be waived by a vote of at least two-thirds (2/3) of the members of the Council if the Council finds that the proposed appointment is in the interest of the City. All such appointees shall serve at the pleasure of the Mayor in the unclassified service; and shall serve under such terms and conditions, salaries and benefits as are similar to other unclassified employees. The Council shall provide in the annual budget funding for no less than three positions in the office of the Mayor, including the Public Information Officer appointed by the Mayor pursuant to Section 1151 of Article XI; (o) To exercise such other powers and perform such other duties as may be prescribed by the Council, provided the same are not inconsistent with this Charter.

Nothing in this Section shall be construed in any way as an infringement or limitation on the powers and duties of the City Manager as Chief Administrative Officer and head of the administrative branch of the City government as prescribed in other sections of this Charter.

Except as otherwise provided in this Charter, the Mayor shall possess only such authority over the City Manager and the administrative branch as he or she possesses as one member of the Council. (Amended Election 11/8/16 effective 12/3/16; Repealed and added election 03/07/2000 effective 001/01/2001; Amended Election 11/8/94 effective 5/22/95; Amended Election 5/31/32 effective 1/24/33) SECTION 1103. Vice Mayor.

The Mayor shall nominate one (1) of the Councilmembers to serve as Vice Mayor. (a) The term of the Vice Mayor shall commence upon ratification of the nomination by the Council and shall continue until the December 31 following the next general municipal election. (b) During the temporary absence or disability of the Mayor, the Vice Mayor shall act as Mayor.

In case of the temporary absence or disability of both the Mayor and the Vice Mayor, the Council shall elect one (1) of its members to be Mayor pro tempore. In case of vacancy in the office of the Mayor, the Vice Mayor shall act as Mayor until such vacancy can be filled as provided in this Charter. (Added Election 03/07/2000, effective 01/01/2001)
Contact:

City Clerk: 209-937-8458

ATTACHMENT A
10 1/31/23, 2:55 PM ARTICLE XI THE MAYOR
https://library.qcode.us/lib/stockton_ca/pub/municipal_code/item/the_charter_of_the_city_of_stock-article_xi?view=all 4/4 Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use.

ATTACHMENT A
11 1/23/23, 1:38 PM ARTICLE XI-A PUBLIC INFORMATION OFFICE https://library.qcode.us/lib/stockton_ca/pub/municipal_code/item/the_charter_of_the_city_of_stock-article_xi_a_public_information?view=all 1/1 Stockton, California Municipal Code, Charter, and Civil Service Rules

THE CHARTER OF THE CITY OF STOCKTON

ARTICLE XI-A PUBLIC INFORMATION OFFICE
SECTION 1150. Public Information Office.

SECTION 1151. Public Information Officer.

SECTION 1152. Functions and Duties.

SECTION 1150. Public Information Office.

A Public Information Office is hereby established.

SECTION 1151. Public Information Officer.

The Public Information Office shall be administered by a Public Information Officer appointed by the Mayor who shall serve at his or her pleasure. The Public Information Officer shall be under the direction and supervision of the Mayor.

SECTION 1152. Functions and Duties.

The Public Information Officer shall gather and disseminate to the public and to the news media, in a timely manner, accurate and complete information concerning the policies of the Council and other information regarding the City and the general region in which it is located. (Added Election 03/07/2000, Effective 01/01/2001)
Contact:

City Clerk: 209-937-8458
Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use.

ATTACHMENT B
12 ATTACHMENT C
13 ATTACHMENT C
14 ATTACHMENT C
15 ATTACHMENT D
16 ATTACHMENT D
17 ATTACHMENT D
18 ATTACHMENT D
19 ATTACHMENT D
20 ATTACHMENT D
21 ATTACHMENT D
22 ATTACHMENT D
23 ATTACHMENT D
24 ATTACHMENT D
25 ATTACHMENT D
26 1/17/24, 10:00 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26025&headerfooter=0 1/4 Public Information
Officer I
Bargaining Unit: Unrep - Confidential
Class Code:
03394

CITY OF STOCKTON
Revision Date: Feb 2, 2017

SALARY RANGE
$30.10 - $38.64 Hourly
$5,216.84 - $6,698.16 Monthly
$62,602.08 - $80,377.92 Annually
FLSA:

Non-Exempt
DEFINITION:

Under direction of the Mayor, the Public Information Officer I/II gathers and disseminates to the public and to the news media, in a timely manner, accurate and complete information concerning the Mayor's Office; performs other duties for the Mayor's Office as assigned. The incumbent in this position serves at the pleasure of the Mayor.

CLASS CHARACTERISTICS:

Public Information Officer I - This at-will position is the entry-level class in the Public Information Officer series, allowing incumbents to exercise sound independent judgment within established guidelines.

Public Information Officer II - This at-will position is the journey-level class in the Public Information Officer series, fully competent to perform the more responsible and difficult work, anticipates the needs of the community and proactively seeks to partner with community groups to execute the Mayor's vision. Incumbents will perform advanced professional level and analytical work that may entail lead responsibility for support staff and other specialists.

This classification is distinguished from the City's Community Relations Officer in that the latter class has responsibility for public information and media and community relations for all City programs and activities and works under limited direction of the City Manager or Mayor.

PRINCIPAL DUTIES (ILLUSTRATIVE ONLY):

Acts as a Senior Communications and Community Relations Advisor to the Mayor.

ATTACHMENT E
27 1/17/24, 10:00 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26025&headerfooter=0 2/4 Advises the Mayor on problems affecting communications and in developing and implementing strategies that strengthen the Mayor's community relations.

Assists the Mayor's Office in articulating programs before live audiences through the use of visuals and communications instruction.

Serves as Mayor's Press Secretary and spokesperson for the Mayor for inquiries from the media; arranges for interviews and appearances by the Mayor.

Responsible for overseeing work related to gathering and disseminating timely, accurate and complete information to the public and the media concerning activities of the Mayor.

Coordinates assigned activities, meetings, and events on behalf of the Mayor's Office.

Takes photographs, writes scripts, and makes speeches before various civic groups and other organizations on behalf of the Mayor.

Develops, organizes, monitors, and evaluates comprehensive communications for all outreach media, channels of communications, web content and social media used by the Mayor, including public presentations, printed materials, website and social media.

Responds to and resolves difficult, sensitive, or complex concerns from community members on behalf of the Mayor's Office.

In conjunction with the Mayor's Senior Policy Advisor, services as liaison to City Council to explain Mayor's policies.

Performs other or related duties as assigned.

MINIMUM QUALIFICATIONS:

Public Information Officer I: Possession of a Bachelor's degree from an accredited four-year college or university with major course work in journalism, public relations, marketing, communications, or a closely related field; and two (2) years of public information, public relations, or communications experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Public Information Officer II: Possession of a Bachelor's degree from an accredited four-year college or university with major course work in journalism, public relations, marketing, communications or a closely related field; and five (5) years of experience directing a major public information program; two (2) years of which must be in local government. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Other Requirements:

Must possess a valid California driver's license. Some positions may require the use of a personal or City vehicle on City business.

Multilingual skills are highly desirable.

Knowledge of:

The theories, principles, techniques, and objectives of public relations as applied to municipal government;
Current English usage and journalistic styles, both print and broadcast; The regulations, procedures, and services of municipal departments and agencies; Advertising and public relations industry practices, methods, and trends; Opinion research;
Community engagement research methods;
Graphic design methods, principles, and techniques;
Audiovisual applications, technology, and equipment and its use; and Pertinent federal, state, and local laws, codes and regulations.

ATTACHMENT E
28 1/17/24, 10:00 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26025&headerfooter=0 3/4

Ability to:

Plan and manage the Public Information Office activities for the Mayor, including community relations, media relations, and online presence; Communicate and listen effectively and respond in a timely, effective, positive and respectful manner;
Ensure written materials are accurate, complete, current, well-organized, legible, concise, neat, and in proper grammatical form, by possessing strong writing, editing, and verbal presentation skills;
Conduct research and compose communications on a wide variety of subjects requiring knowledge of City procedures and policies;
Demonstrate self-confidence and high ethical standards; Promote, organize, and stimulate good relationship with neighborhood and community groups and other local agencies on behalf of the Mayor's Office; Work without direct supervision; plan and schedule calendars effectively; work cooperatively with others;
Coordinate multiple projects and complex tasks simultaneously, in an environment with frequent interruptions;
Proficient in using computer and a variety of software programs, applications, and technology;
Perform a broad range of lead or supervisory responsibilities over staff, interns, and volunteers in the Mayor's Office;
Respond to inquiries or difficult issues and problems;
Work effectively with City Departments to gather information regarding constituent issues and concerns;
Perform responsible professional work in a high-level position dealing with topics under intense public and media scrutiny and respond rapidly and appropriately as needed; Exercise sound judgment and make recommendations and decisions about public messages, the structure, format and content of information materials and presentation, including distinguishing sensitive or confidential information; Ensure the absolute confidentiality of work-related issues, personnel records and City information as appropriate;
Recognize and maintain scope of authority and appropriate boundaries when making decisions and commitments;
Work safely without presenting a direct threat to self or others; and Comprehend and make inferences from written material in the English language.

Physical/Mental Abilities:

Mobility - Occasional sitting for long periods of time while operating a keyboard, walking, bending, stooping, kneeling, reaching, pushing and pulling; Lifting - Occasional lifting and carrying of up to 25 pounds or less; Vision - Constant use of overall visual capabilities; frequent need for use of color perception, hand/eye coordination, reading and/or close up work; Dexterity – Constant repetitive motion and writing; occasional holding, grasping, and typing;
Hearing/Talking - Constant hearing and talking of normal speech in person and on the telephone; Occasionally speaking in front of large groups of people; Special Requirements - May require frequent weekend or evening work; Emotional/Psychological - Constant concentration, decision making and public contact; occasional ability to exercise sound judgment, especially under stressful situations; and working alone;
Environmental Conditions - Occasional exposure to noise; and Working Conditions - Primarily performed in an office environment which is typically moderately quiet, but may be loud at times and at some locations.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-

ATTACHMENT E
29 1/17/24, 10:00 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26025&headerfooter=0 4/4 related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

HISTORICAL NOTE:

Established: 01/19/1959
Ordinance: 190-CS
Exempted: 08/01/1966
Ordinance: 1431-CS
Title Changed: 07/21/1968
Resolution: CS3827
Title Changed: 06/30/1998
Resolution: CC98-0268
Spec Amended: 08/14/2015
Spec Amended: 02/02/2017
Unit: Unrepresented/MW
Employment Status: At-Will
FLSA Status: Non-Exempt
CS Status: Unclassified
Formerly Civic Information Officer

ATTACHMENT E
30 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26026&headerfooter=0 1/4 Public Information
Officer II
Bargaining Unit: Unrep - Confidential
Class Code:
03174

CITY OF STOCKTON
Revision Date: Feb 2, 2017

SALARY RANGE
$7,572.54 - $9,722.52 Monthly
$90,870.48 - $116,670.24 Annually
FLSA:

Exempt
DEFINITION:

CLASS CHARACTERISTICS:

PRINCIPAL DUTIES (ILLUSTRATIVE ONLY):

Acts as a Senior Communications and Community Relations Advisor to the Mayor.

ATTACHMENT E
31 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26026&headerfooter=0 2/4 Advises the Mayor on problems affecting communications and in developing and implementing strategies that strengthen the Mayor's community relations.

Assists the Mayor's Office in articulating programs before live audiences through the use of visuals and communications instruction.

Serves as Mayor's Press Secretary and spokesperson for the Mayor for inquiries from the media; arranges for interviews and appearances by the Mayor.

Responsible for overseeing work related to gathering and disseminating timely, accurate and complete information to the public and the media concerning activities of the Mayor.

Coordinates assigned activities, meetings, and events on behalf of the Mayor's Office.

Takes photographs, writes scripts, and makes speeches before various civic groups and other organizations on behalf of the Mayor.

Responds to and resolves difficult, sensitive, or complex concerns from community members on behalf of the Mayor's Office.

In conjunction with the Mayor's Senior Policy Advisor, services as liaison to City Council to explain Mayor's policies.

Performs other or related duties as assigned.

MINIMUM QUALIFICATIONS:

Other Requirements:

Must possess a valid California driver's license. Some positions may require the use of a personal or City vehicle on City business.

Multilingual skills are highly desirable.

Knowledge of:

ATTACHMENT E
32 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26026&headerfooter=0 3/4 Ability to:

Physical/Mental Abilities:

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-

ATTACHMENT E
33 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=26026&headerfooter=0 4/4 related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

HISTORICAL NOTE:

Established: 01/19/1959
Ordinance: 190-CS
Exempted: 08/01/1966
Ordinance: 1431-CS
Title Changed: 07/21/1968
Resolution: CS3827
Title Changed: 06/30/1998
Resolution: CC98-0268
Spec Amended: 08/14/2015
Spec Amended: 02/02/2017
Unit: Unrepresented/MW
Employment Status: At-Will
FLSA Status: Exempt
CS Status: Unclassified
Formerly Civic Information Officer

ATTACHMENT E
34 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=1089191&headerfooter=0 1/4 Community
Relations Officer
Bargaining Unit: Unrep - Middle
Management
Class Code:
02024

CITY OF STOCKTON
Established Date: Mar 3, 2009
Revision Date: Aug 14, 2015

SALARY RANGE
$62.41 - $79.65 Hourly
$10,817.98 - $13,805.38 Monthly
$129,815.76 - $165,664.56 Annually
FLSA:

Exempt
DEFINITION:

Under general direction, performs work of considerable difficulty planning, developing organizing, and coordinating the implementation of an overall public education and community information programs for the City of Stockton, including directing specified functional areas, such as communications, community outreach, public relations, public engagement programs, media relations, advertising, marketing and providing professional and administrative assistance on a wide variety of projects; represents the City and fosters cooperative working relationships with civic groups, community/neighborhood groups, intergovernmental agencies, and City staff and departments; performs related work as required.

CLASS CHARACTERISTICS:

This single position management class is assigned to the City Manager's office. The incumbent is responsible for participating in the development of and supervision over administrative and operational policies and methods. Under direction of the City Manager, is responsible for a wide variety of special projects, studies, and interdepartmental activities, and outreach to the full spectrum of the community to provide access to City information and services, requiring an in-depth knowledge of all city programs and services. Distinguished from the Mayor/Charter provided Public Information Office in that this position is responsible for providing information to the public on all City services and programs and assists in and manages a number of City functions and operations. Performs skilled, professional duties in the development of City-wide public involvement and community outreach programs to ensure that community outreach is conducted and input is received for the public about programs and projects that are of interest and concern to the community, advising program managers in the development and implementation of community outreach strategies.

Responsibilities are broad in scope and require independent judgment on issues that are complex and political in nature. Expected to manage outreach for technically complex

ATTACHMENT E
35 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=1089191&headerfooter=0 2/4 programs and projects with awareness of intergovernmental and community issues and sensitivities.

PRINCIPAL DUTIES (ILLUSTRATIVE ONLY):

Represents the City Manager in a variety of interdepartmental, intergovernmental, and community activities.

Through subordinate professional and support staff, directs a variety of programs and initiatives for the City.

Provides policy guidance to management and other staff in assigned programs.

Plans, organizes, directs, and evaluates the performance of subordinate staff responsible for communications, outreach and public engagement programs, services and systems; establishes performance requirements and personnel development targets; regularly monitors performance and provides coaching for performance improvement and development.

Assigns, trains, supervises, and evaluates assigned staff and their work.

Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters; enforces policy and procedures within sphere of authority; recognizes the need for and assists with the development of new policies in areas of expertise and oversight.

Develops, implements and manages community and outreach programs; conducts cost/benefit and situation analyses; develops messages and determines target audiences/ recommends approaches and products consistent with program or project needs and overall goals of the City; works with other staff and community in setting targets for successful outreach efforts; designs processes that allow for objective representation of community issues, provide opportunities for collaborative decision- making and address issues of public concern and conflict.

Represents the City in contacts with news media, business, civic, community/neighborhood and other groups; makes presentations before community groups regarding City programs and services.

Develops proactive programs and procedures to educate the public and positively influence public opinion.

Develops and distributes written, electronic and audio visual materials explaining City services and programs and how to access those services.

Prepares and presents comprehensive reports on a wide variety of issues.

Coordinates the work of all City departments' outreach and information activities.

Programs and manages the local government access channel and social media sites.

Prepares City staff for the conduct of press conferences, media events, interviews and editorial boards; maintains awareness of regional and national issues and their effect on City operations.

Develop crisis and emergency response materials for situations such as fires, floods, and other natural and human-related disasters.

MINIMUM QUALIFICATIONS:

Education/Experience:

Possession of a Bachelor's Degree from an accredited college or university with major course work in public administration, business administration, or a discipline related to the business performed by the department.

ATTACHMENT E
36 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=1089191&headerfooter=0 3/4 AND
Five (5) years of professional administrative experience for a major corporate or governmental entity, coordinating interagency and interdepartmental initiatives, including at least two (2) years of lead or supervisory experience managing public education and information programs.

Other Requirements:

Must possess a valid California Driver License.

Must be willing to attend meetings outside of normal working hours.

Knowledge of:

The principles of organization, administration, and management; The organization, functions, and processes of municipal government; The principles and practices of supervision;
Social, political, and environmental issues influencing program administration; The principles, techniques, and methods of public information and community relations programs;
Principles and practices of media relations, public communications, marketing advertising and program development, including strategic communication planning; The methods of preparing informational materials and disseminating them through the various media and channels of communications;
Broadcast and social media principles and processes;
Basic research, report writing and analysis methodology and techniques; and Journalism and graphics principles.

Skill in:

Assigning, training, supervising, and evaluating the work of staff; Expressing oneself clearly and effectively with a wide range of public and private organizations, officials and media representatives, both orally and in writing; Establishing and maintaining cooperative working relationships with those contacted in the course of work;
Planning, organizing, administering, and coordinating varied City services and programs;
Developing and implementing goals, objectives, policies, procedures, work standards, and internal controls;
Analyzing complex administrative problems, evaluating alternative solutions and adopting effective courses of action;
Preparing clear and concise reports, correspondence and other written materials; Effectively implementing, manage and direct a public education and information program;
Translating complicated processes and issues into simple terms; Identifying and responding to sensitive community and organizational issues, concerns, and needs;
Planning, organizing, directing and coordinating the work of staff; delegating authority and responsibility; selecting supervising, training and evaluating staff; and Developing strategic communicational plans and programs to meet City needs and for crisis and emergency response programs.

Physical/Mental Abilities:

ATTACHMENT E
37 1/17/24, 10:01 AM City of Stockton - Class Specification Bulletin https://agency.governmentjobs.com/stockton/default.cfm?action=specbulletin&ClassSpecID=1089191&headerfooter=0 4/4 Emotional/Psychological - Constant concentration, decision making and public contact; occasional ability to exercise sound judgment, especially under stressful situations; and working alone;
Environmental Conditions - Occasional exposure to noise; and Working Conditions - Primarily performed in an office environment which is typically moderately quiet, but may be loud at times and at some locations.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job- related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

HISTORICAL NOTE:

Established/Exempted: 03/03/2009
Resolution: CC09-0068
Spec Adopted: 02/23/2009
Spec Amended: 08/14/2015
Unit: Unrepresented/MV
Employment Status: At-Will
FLSA Status: Exempt
CS Status: Unclassified

ATTACHMENT E
38 City of Stockton

PROGRAM MANAGER III

DEFINITION
Under administrative direction, performs a variety of professional level duties and responsibilities for implementation of Citywide strategic programs, including operational and/or other complex analyses; performs related duties as assigned.

CLASS CHARACTERISTICS
Incumbents in this management level classification are responsible, in addition to the above, for directing and managing compliance by departments with the policies and procedures of the program(s) under the supervision of this class. Work is done under the direct authority of the City Manager or departmental senior management due to the critical nature of the policies and programs.

Assignments allow for a high degree of autonomy and administrative decision making in their execution. This class is distinguished from the general administrative support classes in that the duties relate specifically to administration of specialized programs.

PRINCIPAL DUTIES (Illustrative Only)

1. Plans, organizes, directs, and controls programs and projects with Citywide implications; provides expert professional assistance to City management staff.

2. Reviews and enforces administrative policies, procedures, and operations; ensures that internal and externally imposed program requirements are met.

3. Develops and directs the implementation of goals, objectives, and work standards.

4. Supervises staff, planning, assigning, reviewing, and evaluating work; participates in the selection of staff and provides for their training and professional development.

5. Provides staff leadership and technical assistance to task forces, citizen advisory committees, commissions, or boards; confers with and provides technical assistance to City departments in areas of responsibility.

6. Prepares a variety of periodic progress and special reports related to programs and activities.

7. Represents the City in meetings with representatives of governmental agencies, professional, business and community organizations and the public.

8. Prepares recommendations for annual grant and program budgets; and/or provides input for and prepares various grant applications or annual performance report of activities.

9. May confer and negotiate with developers and property owners relative to the acquisition and disposition of property and improvements; may draft project contract language and performance specifications.

10. Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs; recommends and implements policy and procedural improvements.

11. Performs related duties as assigned.

Established/Excluded: 06/30/1998
Resolution: CC98-0268
Spec Adopted: 08/27/2003
Resolution: CC03-0513
Unit: Unrepresented/MV
Employment Status: At-Will
FLSA Status: Exempt
CS Status: Unclassified

ATTACHMENT E
39 City of Stockton

PROGRAM MANAGER III (CONFIDENTIAL)

Page 2 of 2 ends

MINIMUM QUALIFICATIONS
Education/Experience:

Possession of a Bachelor’s degree from an accredited four -year college or university with major course work in business or public administration or a closely related field, or the field of the program to which assigned, and four (4) years of experience managing or supervising highly visible programs or projects with major departmental or citywide impact.

Other Requirements:

Specified positions may require possession of a valid California Class C driver’s license.

Knowledge of:
• Policies, principles, and resources related to the program(s) to which assigned; program monitoring and evaluation techniques;
• Public administration principles, practices, and methods of administrative and organizational analysis;
• Applicable federal, state, and local laws, rules and regulations; • Business computer user applications, particularly as related to data analysis and management; • Principles and practices of employee selection, supervision, training, and professional development;
• Principles of grant application, proposal preparation, and monitoring and reporting techniques; • Basic budgetary principles and practices.

Skill in:
• Analyzing administrative, operational, or organizational problems and issues related to the program(s) to which assigned; evaluating alternatives and reaching sound conclusions; • Establishing, prioritizing, and implementing goals, objectives, policies, and work standards; • Planning, assigning, reviewing, evaluating, and directing the work of assigned staff; • Interpreting, explaining, and applying complex rules, regulations, policies, laws, and ordinances; • Providing technical assistance and staff leadership to City departments, boards, and commissions; • Preparing clear and concise management-level reports and correspondence; • Making persuasive oral presentations of ideas and recommendations; • Negotiating favorable contract terms for the City in assigned areas of responsibility; • Effectively representing the interests of the City in meetings with public agencies, the business community, or others outside the City;
• Preparing, administering, and monitoring grant or program budgets; • Exercising sound, independent judgment within established guidelines; • Establishing and maintaining effective relationships with those contacted in the course of the work.

ATTACHMENT E
40 ATTACHMENT F

MEMORANDUM
January 24, 2024

TO: Charter Review Advisory Commission
FROM: Lori M. Asuncion, City Attorney
RE: Ci ty of Stockton Charter Articles XI and XI-A and City Job Specifications The Charter
Review Advisory Commission Chair requested an opinion from the City Attorney’s Office regarding City of Stockton Charter Articles XI and XI-A. Specifically, whether the language of certain City Job Specifications are in conflict with those Charter provisions.

The Commission requested an opinion on the following questions:

1. Is there a conflict between the Charter language and the job specifications for the Public Information Officer position(s) within the City?

2. If there is a conflict, what language is controlling?

3. If a conflict exists and the job specifications are revised, would a ballot measure be needed?
All three questions are answered below.

Conflict
City of Stockton Charter Article XI-A, Section 1151 provides:
“The Public Information Office shall be administered by a Public Information Officer appointed by the Mayor who shall serve at his or her pleasure. The Public Information Officer shall be under the direction and supervision of the Mayor.” Accordingly, any job specifications that assign work that fall under the Public Information Office to individuals outside of the direction and supervision of the Mayor would be inconsistent with the Charter language.

Order of Precedence
The City Charter takes precedence over all other City regulations, policies, administrative directives, and procedures. In the event of a conflict, the language of the City Charter controls.

Ballot Initiative
41 ATTACHMENT F
A ballot measure is required to amend the City Charter. City job specifications can be revised through the City’s administrative processes.

If at the end of all processes before the Charter Review Commission, Council Ad Hoc, and ultimately, the City Council, Council decides that no change is needed to the City Charter language, and direction is given to staff to resolve any inconsistencies by revising and aligning current practice with that language, then no ballot measure would be required.
42 January 17, 2024
To: C harter Review Advisory Committee, City of Stockton From: Moss Adams, LLP
Subject: Public Information Officer – City Charter Review Memo _____
The City of Stockton (the City) requested its internal auditor, Moss Adams, conduct a City Charter review including a compilation of how other cities organize and operationalize the Public Information Officer (PIO) role. The review is intended to assist the City in re-evaluating key components of the City Charter, identifying potential updates and changes based on peer and best practices, and enabling a productive charter revision process. The purpose of this memo is to provide a summary of the evaluation of PIO-related components of the charter, as well as an analysis of the City’s alignment with peers and industry best practices related to the PIO.

The City’s approach to the PIO was compared to five peer cities that were identified by Moss Adams and reviewed for relevance by City management: Riverside, Bakersfield, Sacramento, Santa Ana, and Anaheim. The analysis compared the City with peers in the areas listed in the following table.

Areas where the City is potentially misaligned with peers are noted in the table below.

TOPIC STOCKTON PEER ANALYSIS SUMMARY
Inclusion of
PIO in the
Charter
Stockton’s City Charter stipulates the
existence of a PIO who serves under the
direction and supervision of the Mayor
and details the functions and duties of the
role.

None of the peer cities included in this
analysis mention the PIO role in their City
charter.

Appointment
of Officers
Stockton’s charter stipulates that the PIO
is appointed by the Mayor.

Of the two cities that include information
about appointing officers other than the
City Attorney and City Clerk in their
charter, one stipulates that the City
Manager appoints officers and one
stipulates that the City Council appoints
officers.

Existence of a
Public
Information
Office
Public information is currently
coordinated through the Mayor’s Office,
with support from the City Manager’s
Office (CMO).

Although some peers have dedicated
Communications offices, most handle
media and public communications out of
the CMO.

Attachment G
43 TOPIC STOCKTON PEER ANALYSIS SUMMARY
PIO Reporting
and
Organizational
Structure
● There is a Public Information Officer
in the Mayor’s Office.
● The Charter states that PIO is under
the direction and supervision of the
Mayor.
● There is a Community Relations
Officer in the CMO, who also
performs some PIO-related duties.
● The PIO or equivalent position in all
peer cities reports to the City
Manager or Deputy City Manager.

Some cities also have dedicated PIOs
embedded in departments like Police.
● PIOs at three cities lead dedicated
public communications offices.
● One city employs a Media and
Communications Officer in the CMO
and a Communications Director in the
Mayor’s office, similar to Stockton.

PIO Duties
According to the City Charter, the PIO
gathers and disseminates information to
the public and the news media
concerning the policies of the Council and
other information regarding the City.

All comparable positions at peer cities
undertake similar job duties.

Public
Records
Requests
Although the Stockton website indicates
that the City Clerk responds to public
records requests, in practice, the City
Clerk can accept public records requests,
but the CMO and City Attorney’s Office
coordinate to fulfill requests. The City
Charter does not indicate who should
manage public records requests.

According to peer city websites, City
Clerks respond to public records requests
in all peer cities.

This section provides further research on each area where the City is potentially misaligned with best practices.

Inclusion of PIO in the Charter: None of the City peers examined include PIOs in their city charter.

While including a PIO in the charter can have benefits such as providing a clear reporting structure, promoting transparency, and ensuring a consistent approach to public communication, the drawbacks can include limited flexibility and the possibility of politicizing the position. Therefore, including PIOs in a charter may be a more natural fit for cities with large populations and complex communication needs.

Appointment of Officers, PIO Reporting, and Organizational Structure: The City’s charter states that the PIO is appointed by and supervised by the Mayor. In all peer cities examined, the PIO or equivalent position reports to the CMO. While reporting to the CMO or the Mayor’s office afford similar benefits for PIOs in terms of direct access to the City’s top decision-makers and the ability to exercise more control over messaging, it is important to consider the risks of political interference and limited perspective that may arise from the PIO reporting to and being appointed by an elected official. It is important that the PIO is seen as a trustworthy and reliable source of information by the public, and that key communications functions and interdepartmental collaboration is in compliance with state laws pertaining to emergency alerts and warnings.

Attachment G
44 Public Records Requests: Although the City and all peer cities examined share on their websites that the City Clerk receives public records requests, the California Public Records Act does not appear to require that the City Clerk manages the response to these requests. However, a PIO is typically focused on acting as a liaison between a city and the media as well as public communications, and responding to such requests appears to be generally out of scope for this position. Typically, City Attorney’s Offices respond to public records requests due to state compliance requirements.

Thank you,

Moss Adams LLP
Attachment G
45 APPENDIX

STOCKTON PEERS
Topic Source/Section
Riverside Bakersfield Sacramento Santa Ana Anaheim
Charter Charter Charter Charter Charter
What charters say
about PIO
SECTION 1151. Public Information Officer.

The Public Information Office shall be administered by
a Public Information Officer appointed by the Mayor
who shall serve at his or her pleasure. The Public
Information Officer shall be under the direction and
supervision of the Mayor.

SECTION 1152. Functions and Duties.

The Public Information Officer shall gather and
disseminate to the public and to the news media, in a
timely manner, accurate and complete information
concerning the policies of the Council and other
information regarding the City and the general region
in which it is located.

Does not mention Does not mention Does not mention Does not mention Does not mention Appointment of
Officers (charter) PIO appointed by the Mayor N/A other than City Attorney and City Clerk
Appointed by City Manager
(Charter Section 38)
Appointed by City Council
(Charter Article VI.70) N/A N/A other than City Attorney and City Clerk
Is there a Public
Information Office?
Public information is coordinated through the Mayor’s
Office, with support from the CMO Yes, within CMO Yes, but called the Public Communications Office
Yes, but called Media and
Communications, which is in the
CMO
No, public information and media
relations is handled through the
CMO
Yes, but called Communications
Is there a Public
Information Officer?
Yes, there is a PIO in the Mayor’s Office, and a
Community Relations Officer in the CMO who also
performs some PIO-related duties.

Yes, leads the Public Information
Office
Yes, leads the Public
Communications Office
No, there is a Media and
Communications Manager in the
CMO. There is also a
Communications Director who
does press for the Mayor.

Yes, Public Affairs Information
Officer
Closest match is Chief
Communications Officer
Who does PIO report
to?
The Public Information Officer shall be under the
direction and supervision of the Mayor.
*2020 Charter amendment was approved that said
the PIO would sit under an elected office. However,
PIO currently sits in CMO.

City Manager City Manager Equivalent reports to City
Manager City Manager Communications Dept reports to
Deputy City Manager
Organizational chart
comparison
Public information is coordinated through the Mayor’s
Office and CMO
Stands alone but next to Office of
Communications in chart (also
reports to CMO)
Organized with Executive Staff
(Admin Analysts and
Management Assistant)
Does not list PIO in org chart, but
lists news media contacts for
many departments that are linked
elsewhere as PIOs
Per website, Public Affairs
Information Officer is in the CMO N/A
Attachment G
46 STOCKTON PEERS
Topic Source/Section
Riverside Bakersfield Sacramento Santa Ana Anaheim
Charter Charter Charter Charter Charter
PIO job descriptions
The Public Information Officer shall gather and
disseminate to the public and to the news media, in a
timely manner, accurate and complete information
concerning the policies of the Council and other
information regarding the City and the general region
in which it is located.

Serves as a liaison between the
City and the media, works to
inform public on City issues,
works with City Charter Officers,
and responds to all media
requests expect Fire and Police
Manages media inquiries, media
relations, and public information
Does not handle media requests
for elected officials
The City's Office of Media and
Communications facilitates
communication with citizens,
businesses, elected officials and
the City Manager’s Office
regarding City services and
projects. In case of an
emergency, the Media and
Communications Manager helps
disseminate and coordinate vital
information to ensure public
safety.

The City of Sacramento handles
media inquiries, public affairs and
outreach, as well as informational
requests and social media needs.

Responsible for coordinating the
City’s community engagement
activities and is the main contact
person for all official City
communications
The Communications office
informs residents, businesses, and
visitors about the city of Anaheim
through media relations,
publications, social media, and
video operations. The
Communications office ensures
Anaheim residents stay up to date
with city news regarding programs,
services, policy actions and
events. In addition, the office
encourages residents to use a
variety of communication tools that
connect residents with the city of
Anaheim easily 24 hours a day,
seven days a week from any
location.

Who officially
responds to public
records requests
The Stockton website indicates that the City Clerk
responds to public records requests; however, in
practice, the City Clerk can accept public records
requests, but the CMO and City Attorney’s Office
coordinate to fulfill requests. The City Charter does
not indicate who should manage public records
requests.

City Clerk City Clerk City Clerk City Clerk City Clerk

Attachment G
47 ATTACHMENT H
1 PROPOSED AMENDMENTS TO THE CITY OF STOCKTON CHARTER
THE PEOPLE OF THE CITY OF STOCKTON DO ORDAIN, AS FOLLOWS:

SECTION I. AMENDMENT OF CODE
Article XI, Section 1102 of the City of Stockton Charter shall be amended to read as follows:

Section 1102. Powers and Duties.

The Mayor shall have the following powers and duties:
(a) To review with the City Manager, City Attorney and City Clerk prior to each Council meeting the items on the Council's agenda and to add matters thereto; (b) To make recommendations to the Council on matters of policy and programs which require Council decision;
(c) To make recommendations to the City Manager on matters of policy and programs; (d) To direct those officials appointed by the Council to prepare and provide information to the Council on matters of policy and programs which require Council decision; (e) To request budgetary and any other information from those officials appointed by the Council that the Mayor determines is necessary for the conduct of the Mayor's duties; (f) To appoint, with the advice and consent of the Council, a Chairman, a Vice- Chairman, one regular member and one alternate member to each standing, special and ad hoc committee of the Council;
(g) To appoint, with the advice and consent of the Council, such advisory boards, commissions and ad hoc committees as may be necessary or desirable to advise and assist in the work of the City Council. All members of the Council, including the Mayor and Vice-Mayor, may be so appointed;
(h) To appoint such other advisory boards and ad hoc committees as may be necessary or desirable to advise and assist in the work of the Mayor; provided, however, that the members of such advisory boards or ad hoc committees shall not receive any compensation;
(i) To address, not less than annually, the citizens of the City concerning the current status of City affairs and articulating the policy plans which the Mayor proposes for the City during the ensuing year;
(j) To inform the citizens, at other times during the year, of any matters of policy or programs which the Mayor believes are for the welfare of the community; (k) To recommend adjustments to the City Budget and to propose the modification or curtailment of any city service. If the Mayor recommends any increases in the City 48 ATTACHMENT H
2 budget, the Mayor shall recommend the method of financing such expenditures. If the Mayor proposes the modification or curtailment of any city service, the Mayor shall provide specific recommendations and the reasons for such proposal; (l) To preside at meetings of the Council and to vote as a member of the Council without power of veto;
(m) To preserve order at all Council meetings, to remove or cause the removal of any person from any meeting of the Council for disorderly conduct, to enforce the rules of the Council and to determine the order of business under the rules of the Council; (n) To select and appoint, with the advice and consent of the Council, such professional, technical and clerical employees to the office of Mayor as may be necessary or desirable to advise and assist in the work of the Mayor; provided, however, that the Mayor shall not appoint to any position any business associate or any person related to him or her or to the City Manager or to any member of the Council by blood and marriage within the third degree, except that the foregoing prohibition against nepotism may be waived by a vote of at least 2/3 of the members of the Council if the Council finds that the proposed appointment is in the interest of the City. All such appointees shall serve at the pleasure of the Mayor in the unclassified service; and shall serve under such terms and conditions, salaries and benefits as are similar to other unclassified employees. The Council shall provide in the annual budget funding for no less than three positions in the office of the Mayor, including the Mayoral Public Information Officer appointed by the Mayor pursuant to Section 11531 of Article XI-A; (o) To exercise such other powers and perform such other duties as may be prescribed by the Council, provided the same are not inconsistent with this Charter.

Except as otherwise provided in this Charter, the Mayor shall possess only such authority over the City Manager and the administrative branch as he or she possesses as one member of the Council.

SECTION II. AMENDMENT OF CODE
Article XI-A, Section 1151 of the City of Stockton Charter shall be amended to read as follows:

Section 1151. Public Information Office.

The Public Information Office shall be administered by a Public Information Officer appointed by the City ManagerMayor who shall serve at his or her pleasure. The Public Information Officer shall be under the direction and supervision of the Mayor. 49 ATTACHMENT H
3 SECTION II. AMENDMENT OF CODE
Article XI-A, Section 1153 shall be added to the City of Stockton Charter and shall read as follows:

Section 1153. Mayoral Public Information Officer
The Mayor shall be permitted to have a Mayoral Public Information Officer. The Mayoral Public Information Officer shall be appointed by the Mayor and shall serve at his or her pleasure.

The Mayoral Public Information Officer will be allowed access to information necessary to fulfill his or her role in a reasonable and timely manner, as coordinated through the Public Information Office, with the exception for extenuating circumstances where access cannot be afforded.

City Council and Concurrent AuthoritiesMay 2, 2024

City Council and Concurrent Authorities
May 2, 2024