§ 3.03.010 Policy.
1) F
or any Board, Commission and Committee (hereafter "Commission") that meets regularly more than once a month, a Commissioner's unexcused absence from either three consecutive regular meetings or five or more regular meetings in any 12-month period shall result in the position being vacated, subject to City Council ratification as provided in this section. For any Commission that meets regularly once a month or less frequently, a Commissioner's unexcused absences from 25% or more of the regular meetings in any 12-month period shall result in the position being vacated, subject to City Council ratification as provided in this section. Meetings that are cancelled due to lack of quorum prior to the meeting date will be included in this attendance policy. 2) Excused absences shall include illness or other medical reasons, work related conflicts and scheduled vacations when notice is provided at least 30 days in advance. The Chairperson assigned staff support person of the particular Commission shall determine if the absence is excused; provided a commissioner, prior to the meeting, provides reasonable notice in writing, including 30 days' notice of scheduled vacation, of the absence to the Chairperson or to the staff person assigned to the Commission.
In the case of a Chairperson's absence, the Vice-Chair shall make the determination. 3) The staff person assigned to the Commission shall record the attendance of Commissioners in a uniform format as shown on Board/Commission/Committee Attendance Report and submit the report to the City Clerk’s Office. The Clerk’s Office shall provide Attendance Reports to the City Council on a quarterly basis. As to any Commissioner who is required to be a resident of a Councilmember's district direct appointment, if the attendance record of that Commissioner is such that additional unexcused absences would result in the position being vacated, the staff person assigned to the Commission Clerk’s Office shall notify the Councilmember from that district of the Commissioner's attendance record. If the attendance records indicate that any Commissioner has exceeded the number of unexcused absences as provided in subsection 1 above, the staff person shall Councilmember may direct the Clerk’s Office to prepare a report to the City Council so stating and recommending that the City Council ratify that the position has been vacated. The City Council, at a regular meeting, shall consider the recommendation and take whatever action the City Council deems appropriate. If the City Council ratifies that the position has been vacated due to unexcused absences, the staff person shall notify any outside agency on which the Commissioner sat of the Council action.
4) The following City based Boards and Commissions may have exceptions to the policy as noted below:
Community Development Committee – meets as needed.
Charter Review Advisory Committee – meets as needed.
Stockton Arts Commission – membership of fifteen (15), one (1) youth commissioner, appointments ratified by Council.
Parks and Recreation Commission – four (4) members appointed by the City, ratified by Council Cultural Heritage Board – appointed by the Planning Commission, ratified by Council.
Salary Setting Commission – appointed by the Civil Service Commission.
Attachment B