City Council and Concurrent Authorities
May 21, 2024

EXHIBIT 1
516
(Rev. 9.30.22)

1. Agreement Term: The Term of this Agreement shall remain in effect from date of the signing of this Agreement through May 28, 2025 unless terminated earlier by the City.

If the Cooperative/Piggyback Agency extends the COOP with Contractor by a written amendment, the City has the option to extend the term of this Agreement by written amendment not to go beyond the term stated in the COOP fully executed amendment.

2. Insurance and Hold Harmless: In addition to the pricing, terms and conditions stated in the COOP and the associated documents incorporated herein as Exhibit A, Contractor shall, at Contractor’s sole cost and expense and for the full term of the Agreement or any extension thereof, obtain and maintain at least all the insurance requirements listed in attached Exhibit B.

To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify City of Stockton and its officers, officials, employees and volunteers from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Contractor’s performance of work hereunder or its failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City of Stockton. This obligation is independent of, and shall not in any way be limited by, the minimum Insurance obligations contained in this Agreement. These obligations shall survive the completion or termination of this Agreement.

3. Compensation: City and Contractor do hereby enter into this Agreement for Program Tracker technology solutions, products and services available in the abovenamed COOP and associated documents incorporated herein as Exhibit A and referenced in the attached quote Exhibit C. In no way, shall payment to the Contractor during the term of this Agreement exceed $46,000 for the purchase of Program Tracker technology solutions, products, and services unless mutually agreed to between the City and Contractor. Any person signing this Agreement on behalf of City or Contractor does warrants that he or she has full authority to do so.

4. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the Federal District Court of California, Eastern District, Sacramento Division.

5. Applicable Law. Deliverables must conform with all applicable federal, state, and local laws. Such conformity includes compliance with federal sanctions, and Contractor certifies that it has not and will not engage in prohibited transactions with sanctioned persons or entities.

This Agreement may be amended only by a written amendment, consistent with the COOP, signed by Contractor and City.

Contractor shall grant such pricing, terms, and conditions to City for all procurements of goods and services, whether taking place on a City purchase order, purchasing card (credit card), or other purchasing modality, whether via telephone, via the Contractor website, or via direct purchase at a Contractor retail location.

EXHIBIT 1
517
(Rev. 9.30.22)
CITY OF STOCKTON CONTRACTOR NAME.

By: __________________________
Harry Black, City Manager Signature
Date:____________________
____________________________
Print name
ATTEST: Title: ________________________
____________________________ [If Contractor is a corporation, signatures must Eliza R. Garza CMC, City Clerk comply with Corporations Code §313] APPROVED AS TO FORM:

By: __________________________
___________________________ Signature
Lori Asuncion, City Attorney
__________________________
Print name
Title: _______________________

EXHIBIT 1
518
Rev. 10/2020 1
Solicitation Number: RFP #041521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and ReCollect Systems Inc., 3381 Cambie Street, Suite 528, Vancouver BC V5Z 4R3 Canada (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Plastic Refuse and Recycling Containers with Related Technology Solutions from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires May 28, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

and other public entities located in the United States
This Contract expires May 28, 2025,
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EXHIBIT A
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All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable

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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing

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restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.

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EXHIBIT A
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Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

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EXHIBIT A
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

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EXHIBIT A
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their

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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.

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a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other

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insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all

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references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of

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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any

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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell ReCollect Systems Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Drew Rifkin
Title: Chief Procurement Officer Title: VP-Sales and Marketing Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________






 















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Bid Number: RFP 041521 Vendor Name: ReCollect Systems Inc.

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Bid Number: RFP 041521 Vendor Name: ReCollect Systems Inc.

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Bid Number: RFP 041521 Vendor Name: ReCollect Systems Inc.

EXHIBIT A

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Bid Number: RFP 041521 Vendor Name: ReCollect Systems Inc. Page 42 of 93

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Bid Number: RFP 041521 Vendor Name: ReCollect Systems Inc. Page 43 of 93

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Bid Number: RFP 041521 Vendor Name: ReCollect Systems Inc.

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Sourcewell Contract # 041521-RCS | Amendment #1

AMENDMENT #1
TO
CONTRACT # 041521-RCS
THIS AMENDMENT is effective upon the date of the last signature below by and between Sourcewell and ReCollect Systems Inc. (Vendor).

Sourcewell awarded a contract (041521-RCS) to Vendor to provide Plastic Refuse and Recycling Containers with Related Technology Solutions to Sourcewell and its Participating Entities, effective May 24, 2021, through May 28, 2025 (Contract).

On March 25, 2021, Routeware Global Inc. acquired ReCollect Systems Inc. Since then, Routeware has assumed the rights and obligations under the Contract. Sourcewell consents to the change in ownership of the Contract.

As of the effective date of this Amendment, all references to “Recollect Systems Inc.” in the Contract will be replaced with “Routeware Global Inc.”
Except as amended, the Contract remains in full force and effect.

Sourcewell Routeware Global Inc.

By: By:

Jeremy Schwartz, Chief Procurement Officer Lanae Bulkley Date: Title:

Approved: Date:

By:

Chad Coauette, Executive Director/CEO
Date:









 









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RFP #041521

REQUEST FOR PROPOSALS
for
Plastic Refuse and Recycling Containers with Related Technology Solutions Proposal Due Date: April 15, 2021, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Plastic Refuse and Recycling Containers with Related Technology Solutions to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than April 15, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.

Solicitation Schedule
Public Notice of RFP Published: February 25, 2021
Pre-proposal Conference: March 24, 2021, 10:00 a.m., Central Time Question Submission Deadline: April 8, 2021, 4:30 p.m., Central Time Proposal Due Date: April 15, 2021, 4:30 p.m., Central Time Late responses will not be considered.

Opening: April 15, 2021, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”

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I. ABOUT SOURCEWELL PARTICIPATING ENTITIES
A. SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative contracting solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.

Cooperative contracting provides participating entities and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors’ potential pool of end users.

Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.

B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
x Federal and state government entities;
x Cities, towns, and counties/parishes;
x Education service cooperatives;
x K-12 and higher education entities;
x Tribal government entities;
x Some nonprofit entities; and
x Other public entities.

In Canada, Sourcewell’s contracts are available for use by:
x Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; x Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Calgary, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;

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x Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; x Members of the Rural Municipalities of Alberta (RMA) and their represented Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), Association of Manitoba Municipalities (AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador (MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince Edward Island Municipalities (FPEIM).

For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country’s listing): https://www.sourcewellmn.gov/sourcewell-for-vendors/agency-locator.

Access to contracted equipment, products, or services by Participating Entities is typically through a purchase order issued directly to the applicable vendor. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.

To meet Participating Entities’ needs, public notice of this RFP has been broadly published, including notification in the United States to each state-level procurement department for possible re-posting.

Proof of publication will be available at the conclusion of the solicitation process.

II. EQUIPMENT, PRODUCTS, AND SERVICES
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.

B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that Proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.

1. Sourcewell is seeking proposals for Plastic Refuse and Recycling Containers with Related Technology Solutions, including, but not to be limited to:
a. Residential, commercial and institutional-sized refuse and recycling containers, collection bins, dumpsters, and carts of principally non-metallic composition;

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b. Lift and tipping solutions for stationary carts and dumpsters; and, c. Technology solutions related to the management of, or planning for, collection of refuse and recycling materials from containers of the type described in Section 1. a – b. above.

2. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:
a. Recycling and Repurposing Equipment with Related Accessories, Supplies, and Services (RFP #050119)
b. Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services (RFP #091219)
c. Industrial and Workplace Storage Systems with Related Accessories (RFP #010920) d. Fleet Management Technologies with Related Software Solutions (RFP #020221) with the exception of those technologies identified in Subsection 1. c. above. e. Bulk Solid Waste and Recycling Equipment (RFP #040621) Proposers may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, or service(s) being proposed.

Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local thirdparty contractors, to properly install and bring to operation the equipment or products being proposed.

Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.

Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.

C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.

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1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.

3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.

4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Participating Entity as operational.

5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to two one-year extensions may be offered based on the best interests of Sourcewell and its Participating Entities.

E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $20 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.

F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.

The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.

G. ADDITIONAL CONSIDERATIONS

1. Contracts will be awarded to Proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.

2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.

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3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.

4. A Proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.

III. PRICING
A. REQUIREMENTS
All proposed pricing must be:

1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.

2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Participating Entity). However, it is permissible for vendors to sell at a price that is lower than the contracted price;

3. Stated in U.S. and Canadian dollars (as applicable); and

4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).

Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal.

B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage

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of the total sales to Participating Entities for all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.

IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the Proposal being disqualified from further review and evaluation.

To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s Proposal. Exceptions must:

1. Clearly identify the affected article and section, and

2. Clearly note what language is requested to be modified.

Unclear requests will be automatically denied.

Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded vendor for signature.

If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.

V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.

B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.

The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to

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this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.

All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.

C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.

Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the solicitation due date and time.

If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its Proposal (and up to the Proposal due date). If the Proposer’s Proposal status has changed to INCOMPLETE, the Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.

D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a Proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.

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In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.

Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.

E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
x In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
x Complete. A proposal will be rejected if it is conditional or incomplete. x Submitted in English.
x Valid and irrevocable for 90 days following the Proposal Due Date.

Any and all costs incurred in responding to this RFP will be borne by the Proposer.

F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a Proposer may withdraw its proposal.

G. OPENING
The Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.

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To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.

VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of Proposers that Sourcewell determines is necessary to meet the needs of Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
x The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. x Total evaluation scores.
x The attributes of Proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.

B. AWARD(S)
Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.

Sourcewell may request written clarification of a proposal at any time during the evaluation process.

Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):

Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200

EXHIBIT A
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Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.

Box 219, Staples, MN 56479. The protest must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.

A protest must include the following items:
x The name, address, and telephone number of the protester; x The original signature of the protester or its representative; x Identification of the solicitation by RFP number;
x A precise statement of the relevant facts;
x Identification of the issues to be resolved;
x Identification of the legal or factual basis;
x Any additional supporting documentation; and
x Protest bond in the amount of $20,000, except where prohibited by law or treaty.

Protests that do not address these elements will not be reviewed.

D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected.

Sourcewell reserves the right to:
x Modify or cancel this RFP at any time;
x Reject any and all proposals received;
x Reject proposals that do not comply with the provisions of this RFP; x Select, for contracts or for discussion, a proposal other than that with the lowest cost; x Independently verify any information provided in a Proposal; x Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
x Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;

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x Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer; and negotiate with more than one Proposer;
x Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
x Award a contract to one or more Proposers if it is in the best interest of Participating Entities.

E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the Proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law.

Sourcewell will not consider the prices submitted by the Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition.

The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.

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3/1/2021
Addendum No. 1
Solicitation Number: RFP 041521
Solicitation Name: Plastic Refuse and Recycling Containers with Related Technology Solutions
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Our company has a policy of having a non-disclosure agreement (NDA) signed before we can submit company financials. Will Sourcewell sign an NDA? If yes, how do I submit the NDA and have it returned? If no, how would we proceed with the submission of financials?
Answer 1:

RFP Section VI., E. – Disposition of Proposals, addresses the handling of materials submitted in response to the RFP under Minnesota Statutes Section 13.591. Sourcewell is subject to the Minnesota Government Data Practices Act and will not execute a nondisclosure agreement (NDA) for a Proposer.

The Sourcewell RFP is an open and competitive solicitation process. Each proposer, in its discretion, will determine the information necessary to best demonstrate its financial viability to Sourcewell. Examples of potential supporting material are identified in the text of the question on financial strength and stability in Table 2, “Company Information and Financial Strength,” in Step 1 of the proposal preparation process. Proposals are evaluated on the content submitted.

End of Addendum
Acknowledgement of this Addendum to RFP 041521 posted to the Sourcewell Procurement Portal on 3/1/2021, is required at the time of proposal submittal.

EXHIBIT A
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3/5/2021
Addendum No. 2
Solicitation Number: RFP 041521
Solicitation Name: Plastic Refuse and Recycling Containers with Related Technology Solutions
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

In Section III Pricing, under Section A, Requirements, item 3 of the RFP calls for pricing to be stated in Canadian and US dollars. For Canadian pricing is it possible for us to submit pricing in US dollars and then simply state, "Canadian pricing will be based on the current exchange rate at the time of quotation and order?" Answer 1:

It is left to the discretion of each proposer to articulate and propose the pricing approach that aligns with their business methods and satisfies the requirements of RFP Section III. - Pricing. Proposals are evaluated based on the criteria stated in the RFP.

End of Addendum
Acknowledgement of this Addendum to RFP 041521 posted to the Sourcewell Procurement Portal on 3/5/2021, is required at the time of proposal submittal.

EXHIBIT A
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3/8/2021
Addendum No. 3
Solicitation Number: RFP 041521
Solicitation Name: Plastic Refuse and Recycling Containers with Related Technology Solutions
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Describe the Administrative Fee to be paid to Sourcewell? Answer 1:

Refer to RFP Section III. B. – Administrative Fees, for directions on proposing an administrative fee. It is left to the discretion of each proposer to determine and propose an administrative fee that is consistent with its business and its industry.

End of Addendum
Acknowledgement of this Addendum to RFP 041521 posted to the Sourcewell Procurement Portal on 3/8/2021, is required at the time of proposal submittal.

EXHIBIT A
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3/17/2021
Addendum No. 4
Solicitation Number: RFP 041521
Solicitation Name: Plastic Refuse and Recycling Containers with Related Technology Solutions
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

The RFP (Section 2.D.) states, “Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to two one-year extensions may be offered based on the best interests of Sourcewell and its Participating Entities.” The contract template (Section 1.B.) states, “This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.” Please clarify if the extension period is up to two one-year extensions or one additional oneyear period.

Answer 1:

The template contract is aligned with the contract offer that will be extended to awarded vendors as a result of the solicitation. Sourcewell includes the possibility of a second, one-year extension within the RFP to reserve that right for the parties in the event of an extraordinary circumstance during the contract term. In the unlikely event that such a circumstance arises, the contract will be amended by the parties, as needed.

Awarded vendors are not guaranteed the offer of a contract extension beyond the initial four-year contract term.

End of Addendum
Acknowledgement of this Addendum to RFP 041521 posted to the Sourcewell Procurement Portal on 3/17/2021, is required at the time of proposal submittal.

EXHIBIT A
EXHIBIT 1
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EXHIBIT A
EXHIBIT 1
582
Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for
Plastic Refuse and Recycling Containers with Related
Technology Solutions to result in a contracting solution for use by its Participating Entities.

Sourcewell Participating Entities include thousands
of governmental, higher education, K-12 education,
nonprofit, tribal government, and other public agencies located in the United States and Canada.

A full copy of the Request for Proposals can be
found on the Sourcewell Procurement Portal
https://proportal.sourcewell-mn.gov.

Only proposals submitted through the Sourcewell
Procurement Portal will be considered.

Proposals are due no later than April 15, 2021, at 4:30pm Central Time, and late proposals will not be considered.

NOTICES

PUBLIC NOTICE
usat-usatnonbus-sourcewell-display-public-notice-16923.indd 1 2/22/21 1:27 PM 2/22/21 1:27 PM

EXHIBIT A
EXHIBIT 1
583

EXHIBIT A
EXHIBIT 1
584

EXHIBIT A

EXHIBIT 1
585

EXHIBIT A

EXHIBIT 1
586

EXHIBIT A

EXHIBIT 1
587

EXHIBIT A

EXHIBIT 1
588
Notice
Basic Information
Details
Dates
Contact Information
Pre-Bidding Events
Bid Submission Process
Estimated Contract Value (CAD) $80,000,000.00 (Not shown to suppliers) Reference Number 0000193770
Issuing Organization Sourcewell
Owner Organization
Solicitation Type RFP - Request for Proposal (Formal)
Solicitation Number 041521
Title Plastic Refuse and Recycling Containers with Related Technology Solutions Source ID PP.CO.USA.868485
Location All of Canada, All of Canada
Purchase Type Term: 2021/06/21 01:00:00 AM EDT - 2025/06/20 01:00:00 AM EDT Description Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Plastic Refuse and Recycling Containers with Related Technology Solutions to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov].

Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than April 15, 2021, at 4:30 p.m.

Central Time, and late proposals will not be considered.

Publication Manual publication
Question Acceptance Deadline 2021/04/08 05:30:00 PM EDT Questions are submitted online No
Bid Intent Not Available
Closing Date 2021/04/15 05:30:00 PM EDT
Prebid Conference 2021/03/24 11:00:00 AM EDT
Procurement Department
218-894-1930
[email protected]
Event Type Prebid Conference
Attendance Recommended
Event date 2021/03/24 11:00:00 AM EDT
Location Online Conference
Event Note Login information will be emailed two business days prior to the event.

Bid Submission Type Electronic Bid Submission
Pricing In attached document
Pricing In attached document
Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal Yes
041521 - Plastic Refuse and Recycling Containers with Re... 2021/02/25 08:18:17 AM EST Page 1 of 2 Page 74 of 93

EXHIBIT A
EXHIBIT 1
589
Categories
Selected Categories
GSIN Category (1)
G Goods
Goods
N42 Firefighting, Rescue, And Safety Equipment
Firefighting, Rescue, And Safety Equipment
N4250 Recycling and Reclamation Equipment
Recycling and Reclamation Equipment
MERX Category (1)
G Goods
Goods
G22 Miscellaneous Goods
Miscellaneous Goods
UNSPSC Categories (2)
47000000 Cleaning Equipment and Supplies
47120000 Janitorial equipment
47121700 Waste containers and accessories
24000000 Material Handling and Conditioning and Storage Machinery and their Accessories and Supplies 24110000 Containers and storage
24112000 Bins and baskets
041521 - Plastic Refuse and Recycling Containers with Re... 2021/02/25 08:18:17 AM EST Page 2 of 2 Page 75 of 93

EXHIBIT A
EXHIBIT 1
590
Busch Systems International
Inc. Cascade Engineering, Inc.

CleanRiver Recycling
Solutions IPL North America Inc. Nordsense Inc
Otto Environmental Systems
North America, Inc
Possible Points
Conformance to RFP Requirements 50 41 44 41 39 26 38
Pricing 400 304 338 323 291 245 304
Financial Viability and
Marketplace Success 75 57 65 63 58 30 61
Ability to Sell and Deliver Service 100 70 77 72 65 48 73 Marketing Plan 50 40 42 41 35 20 39
Value Added Attributes 75 62 62 64 50 26 55
Warranty 50 38 42 38 39 37 39
Depth and Breadth of Offered Equipment, Products, or Services 200 150 173 147 155 113 159 Total Points 1,000 762 843 789 732 545 768Rank Order 8 1 6 9117 ReCollect Systems Inc. Rehrig Pacific Company
Schaefer Systems
International Inc Tank Holding Corp Toter, LLC
Possible Points
Conformance to RFP Requirements 50 43 44 42 36 43
Pricing 400 339 301 304 260 315
Financial Viability and Marketplace Success 75 63 64 64 58 66 Ability to Sell and Deliver Service 100 77 81 81 61 83
Marketing Plan 50 42 44 38 35 44
Value Added Attributes 75 62 65 61 45 65
Warranty 50 39 43 39 37 44
Depth and Breadth of Offered Equipment, Products, or Services 200 146 169 165 148 174 Total Points 1,000 811 811 794 680 834Rank Order 3.5 3.5 5 10 2 James Voelker, CPCM, CFCM, Procurement Lead Analyst Michael Munoz, CPPB, Procurement Analyst Steff Haataja, CPIM, Procurement Analyst Ginger Line, MPA, NIGP-CPP, CPPB, Client Relations Administrator Proposal Evaluation
Plastic Refuse and Recycling Containers with Related Technology Solutions RFP #041521 









 


EXHIBIT A

EXHIBIT 1
591

COMMENT AND REVIEW
to the
REQUEST FOR PROPOSAL (RFP) #041521
Entitled
Plastic Refuse and Recycling Containers with Related Technology Solutions The following advertisement was placed February 25, 2021 in USA Today, The Oklahoman, in South Carolina’s The State, and on the Sourcewell website www.sourcewell-mn.gov, Sourcewell Procurement Portal https://proportal.sourcewell-mn.gov, Biddingo, Merx, The New York State Contract Reporter www.nyscr.ny.gov, PublicPurchase.com, and February 26, 2021 in Oregon’s Daily Journal of Commerce:

Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Plastic Refuse and Recycling Containers with Related Technology Solutions to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than April 15, 2021, at 4:30 p.m.

Central Time, and late proposals will not be considered.

The solicitation process was conducted through the Sourcewell Procurement Portal. The following parties expressed interest in the solicitation by registering for this opportunity within the portal:

Air Automotive Tracking, Inc. MSC INDUSTRIAL SUPPLY
Airgain Nordsense, Inc.

Albany Hardware, LLC ORBIS Canada

ALL SOURCE SECURITY CONTAINER MFG
CORP.

Otto Environmental Systems North America,
Inc.

Allied Waste Transportation, Inc. Peninsula Plastics (DBA Nova Products) Busch Systems International, Inc. ReCollect Systems, Inc.

Cascade Engineering, Inc. Regina Construction Association Chevin Fleet Solutions, LLC Rehrig Pacific Company
CleanRiver Recycling Solutions Schaefer Systems International, Inc.

Envyrozone, Inc. Sled Consulting, LLC
Equinox Industries, Ltd. Stinar, LLC
Flexahopper Plastics, Ltd. Tank Holding Corp.

EXHIBIT A
EXHIBIT 1
592
Sourcewell Page 2 of 4
Frazier-Treadwell, Inc. The IT Architect Corporation
GEL ENTERPRISES, LLC Toter, LLC
Impact EcoVision Environmental, Inc. Universal Handling Equipment Company, Ltd.

IPL North America, Inc. Xenon Services, LLC
All Proposals remained sealed within the Sourcewell Procurement Portal until the scheduled due date and time. Proposals were electronically opened, and the list of all Proposers was made publicly available on the Sourcewell Procurement Portal, on April 15, 2021, at 4:34:02 pm CT. Proposals were received from the following:

Busch Systems International, Inc.

Cascade Engineering, Inc.

CleanRiver Recycling Solutions
IPL North America, Inc.

Nordsense, Inc.

Otto Environmental Systems North America, Inc.

ReCollect Systems, Inc.

Rehrig Pacific Company
Schaefer Systems International, Inc.

Tank Holding Corp.

Toter, LLC
Proposals were reviewed by the Proposal Evaluation Committee:

James Voelker, CPCM, CFCM, Procurement Lead Analyst
Michael Munoz, CPPB, Procurement Analyst
Stephanie Haataja, CPIM, Procurement Analyst
Ginger Line, NIGP-CPP, CPPB, Client Relations Administrator The findings of the Proposal Evaluation Committee are summarized as follows:

The Proposal Evaluation Committee applied the Sourcewell RFP evaluation criteria and determined that all proposal responses met the scope and mandatory submittal requirements and were evaluated.

Cascade Engineering, Inc., manufactures a wide selection residential, commercial, and institutional sized refuse and recycling containers, lifters, and are offering their CartLogic asset management system. Their sales and distribution network can serve Sourcewell participating entities in the United States and Canada. Cascade Engineering is a Certified B Corporation and is also WBE Certified by the Women’s Business Enterprise National Council. They are offering competitive discounts on their products to Sourcewell participating entities.

ReCollect Systems, Inc., is a technology provider offering software as a service (SaaS) solutions for the management, planning, communications, and collection of refuse and recycling materials. Their sales and support staff can provide their solutions to Sourcewell participating entities throughout the United States and Canada.

ReCollect’s solutions are developed with digital accessibility in mind by focusing on Section 508 compliance of the U.S. Rehabilitation Act. They are offering participating entities significant discounts on their solutions.

Rehrig Pacific Company provides a solid selection of residential, commercial, and institutional sized refuse and recycling containers and their Vision Software solution. Their sales team can sell to and service Sourcewell

EXHIBIT A
EXHIBIT 1
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Sourcewell Page 3 of 4
participating entities throughout the United States and Canada. Rehrig Pacific Company offers a recycling buyback program that allows for the return of their products at their end of useful life for scrap value. They are offering solid, volume-tiered pricing to Sourcewell participating entities.

Toter, LLC, offers a wide variety of residential, commercial, and institutional-sized refuse and recycling containers, lift and tipping equipment, and technology solutions. Their sales and distribution network is prepared to provide their solutions to Sourcewell participating entities throughout the United States and Canada. Toter backs their roll carts with a 12-year cart body warranty. Toter offers Sourcewell participating entities competitive discounts on their Toter Residential and Toter Pro lines of products.

For these reasons, the Sourcewell Proposal Evaluation Committee recommends award of Sourcewell Contract #041521 to:

Cascade Engineering, Inc. #041521-CEI
ReCollect Systems, Inc. #041521-RCS
Rehrig Pacific Company #041521-REH
Toter, LLC #041521-TOT
The preceding recommendations were approved on May 21, 2021. ______________________________________________
James Voelker, CPCM, CFCM, Procurement Lead Analyst
_________________________________________
Michael Munoz, CPPB, Procurement Analyst
________________________________________
Stephanie Haataja, CPIM, Procurement Analyst
__________________________________________
Ginger Line, NIGP-CPP, CPPB, Client Relations Administrator

EXHIBIT A
EXHIBIT 1
594
Sourcewell Page 4 of 4

STATEMENT OF COMPLIANCE
As Chief Procurement Officer for Sourcewell, I have reviewed the recommendation of the Evaluation Committee and the accompanying support materials documenting the process followed for RFP #041521 for Plastic Refuse and Recycling Containers with Related Technology Solutions.

The committee accepted, deemed responsive, evaluated, and recommended proposals for award. Under authority granted to the Chief Procurement Officer in Sourcewell’s bylaws, the recommendations set forth above are approved.

I hereby certify:

1. Sourcewell is a government agency, created and authorized by Minnesota law to provide cooperative procurement contracts.

2. The procurement process and resulting contracts have been awarded in compliance with the laws of the State of Minnesota (Minnesota Statutes Chapter 471 and Minnesota Statutes Section 123A.21), and in conformity to Sourcewell’s Procurement Policy.

Jeremy Schwartz, CSSBB, CPPO
Chief Procurement Officer

EXHIBIT A
EXHIBIT 1
595
Proposal Opening Record
Date of opening:April 15, 2021
Sourcewell posted Request for Proposal #041521, for the procurement of Plastic Refuse and Recycling Containers with Related Technology Solutions, on the Sourcewell Procurement Portal [proportal.sourcewellͲmn.gov] on Thursday, February 25, 2021, and the solicitation remained in an open status within the portal until April 15, 2021, at 4:30 pm CT. The RFP required that all proposals be submitted through the Sourcewell Procurement Portal no later than 4:30 pm CT on April 15, 2021, the date and time specified in the Solicitation Schedule.

The undersigned certify that all responses received on Request for Proposal #041521 were submitted through the Sourcewell Procurement Portal, and that each Proposer’s response material was digitally sealed upon submission and remained inaccessible until the due date and time specified in the Solicitation Schedule.

Responses were received from the following:

Busch Systems International, Inc.ͲSubmitted 4/15/21 at 2:16:10 PM Cascade Engineering, Inc.Ͳ Submitted 4/15/21 at 9:55:18 AM CleanRiver Recycling SolutionsͲSubmitted 4/12/21 at 9:19:55 AM IPL North America, Inc.ͲSubmitted 4/15/21 at 1:26:41 PM Nordsense, Inc.ͲSubmitted 4/15/21 at 6:47:51 AM
Otto Environmental Systems North America, Inc.ͲSubmitted 4/09/21 at 12:25:29 PM ReCollect Systems, Inc.ͲSubmitted 4/14/21 at 3:20:21 PM Rehrig Pacific CompanyͲ Submitted 4/12/21 at 1:29:22 PM Schaefer Systems International, Inc.ͲSubmitted 4/15/21 at 9:44:17 AM Tank Holding Corp.ͲSubmitted 4/14/21 at 11:22:39 AM
Toter, LLCͲSubmitted 4/15/21 at 1:38:28 PM
The Proposals were opened electronically, and a list of all Proposers was made publicly available in the Sourcewell Procurement Portal, on April 15, 2021, at 4:34:02 PM CT. All responsive proposals were then submitted for review by the Sourcewell Evaluation Committee. ____________________________________________________________________ Chris Robinson, CPSM, Procurement ManagerCarol Jackson, Procurement Analyst

EXHIBIT A
EXHIBIT 1
596

SOURCEWELL

STATE OF MINNESOTA
Member______________ moved the adoption of the following Resolution:

RESOLUTION TO APPROVE SOLICITATION AND/OR RE-SOLICITATION OF CATEGORIES Resolution No. 2020-31
WHEREAS, Sourcewell desires to issue a solicitation, and is seeking permission from the Board to issue a solicitation, for the categories listed on Appendix A, which is attached and incorporated.

WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell’s cooperative purchasing and contracting program; and WHEREAS, the Chief Procurement Officer recommends approval of categories detailed above.

NOW THEREFORE BE IT RESOLVED that the Board of Directors hereby approves the solicitation of categories.

The motion for the adoption of the foregoing resolution was duly seconded by Member ______________ and the following voted in favor: (list names here)
and the following voted against: (list names here or “NONE”) whereupon said resolution was declared duly passed and adopted.

ATTEST:
_________________________________
Clerk to the Board of Directors
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EXHIBIT A
EXHIBIT 1
597

APPENDIX A

SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMSͲDecember 2020
Grounds Maintenance Equipment, Attachments, and Accessories

NEW CONTRACTS
Supplier Name Contract Number Solicitation Title
MSC Industrial Supply 101320ͲMSI "Janitorial Supplies and Equipment with Related Services" Staples Contract & Commercial, LLC 101320ͲSCC "Janitorial Supplies and Equipment with Related Services" W.W. Grainger, Inc. 101320ͲWWG "Janitorial Supplies and Equipment with Related Services" Dover Fueling Solutions, Inc. 092920ͲDVR
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
E.J. Ward, Inc. 092920ͲEJW
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
Gilbarco, Inc. 092920ͲGVR
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
Graco, Inc. 092920ͲGRC
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
JF Petroleum Group 092920ͲJFA
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
Multiforce Systems Corp. 092920ͲMTF
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
SynͲTech Systems, Inc. 092920ͲSYS
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
Titan Chemical Transfer Solutions, LLC 092920ͲTAN
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"
Western Global 092920ͲWST
"Aboveground Fuel and Fluid Storage with Related Hardware, Software, and Services"

CONTRACT EXTENSIONS
Supplier Name Contract Number Solicitation Title
Gilbarco VeederͲRoot 022217ͲGVR "Fleet Management and Related Technology Solutions" Synovia Solutions 022217ͲSSL "Fleet Management and Related Technology Solutions" Pitney Bowes 041917ͲPIT
"Mailing and Postage Equipment with Related Software, Accessories, Services and Supplies"
National Auto Fleet Group 081716ͲNAF "Class 6, 7, and 8 Chassis with Related Equipment" Falcon Road Maintenance 052417ͲFRM "Roadway Maintenance Equipment" Audio Enhancement, Inc. 111616ͲAEI
"Classroom Audio Technology Equipment with Related Accessories, Services and Supplies"
NEW ezIQC CONTRACTS
Company Name Contract Number StateͲRegionͲType of Work ezIQC RENEWALS
Company Name Contract Number
Minnesota Exteriors, Inc. MNͲTMAͲR01Ͳ120518ͲMEI
KrausͲAnderson Construction Company MNͲSEAͲGC03Ͳ120518ͲKRU KrausͲAnderson Construction Company MNͲSWAͲGC02Ͳ120518ͲKRU KrausͲAnderson Construction Company MNͲNCMͲGC04Ͳ120518ͲKRU Innovative Builders of Alexandria, Inc. MNͲRRVͲGC01Ͳ120518ͲIBA McDowall Company MNͲRRVͲR02Ͳ120518ͲMDC
KrausͲAnderson Construction Company MNͲIRAͲGC02Ͳ120518ͲKRU Solid Rock Construction MNͲCMAͲGC03Ͳ120518ͲSRC
KrausͲAnderson Construction Company MNͲTMAͲGC05Ͳ120518ͲKRU NorͲSon, Inc. MNͲIRAͲGC01Ͳ120518ͲNSI
NorͲSon, Inc. MNͲSEAͲGC01Ͳ120518ͲNSI

CONSENT AGENDA ITEMS
Tree and Vegetation Management Equipment, Attachments, and Accessories Auction Services with Related Solutions (published 12/08/20) Facilities Maintenance Services
Bulk Solid Waste and Recycling Equipment with Related Services, Accessories and Supplies Special Education Teletherapy Services
Requesting Board permission to ReͲSolicit the following categories:

Requesting Board permission to Solicit the following categories:

Plastic Refuse and Recycling Container Solutions and Related Equipment, Supplies and Accessories

BOARD ITEMSͲDecember 2020
Plastic Refuse and Recycling Container Solutions and Related Equipment, Supplies and Accessories

EXHIBIT A
EXHIBIT 1
598
NorͲSon, Inc. MNͲTMAͲGC02Ͳ120518ͲNSI
RAK Construction, Inc. MNͲTMAͲGC01Ͳ120518ͲRAK
Solid Rock Construction MNͲTMAͲGC03Ͳ120518ͲSRC
RAK Construction, Inc. MNͲCMAͲGC01Ͳ120518ͲRAK
NorͲSon, Inc. MNͲNCMͲGC02Ͳ120518ͲNSI
NorͲSon, Inc. MNͲCMAͲGC02Ͳ120518ͲNSI
NorͲSon, Inc. MNͲRRVͲGC02Ͳ120518ͲNSI
NorͲSon, Inc. MNͲSWAͲGC01Ͳ120518ͲNSI
Bituminous Roadways, Inc. MNͲTMAͲP01Ͳ120518ͲBRI
McDowall Company MNͲTMAͲR02Ͳ120518ͲMDC
Minnesota Exteriors, Inc. MNͲSEAͲR01Ͳ120518ͲMEI
McDowall Company MNͲIRAͲR02Ͳ120518ͲMDC
Solid Rock Construction MNͲNCMͲGC03Ͳ120518ͲSRC
Minnesota Exteriors, Inc. MNͲCMAͲRO1Ͳ120518ͲMEI
McDowall Company MNͲNCMͲR02Ͳ120518ͲMDC
KrausͲAnderson Construction Company MNͲRRVͲGC03Ͳ120518ͲKRU L.S. Black Constructors, Inc. MNͲTMAͲGC04Ͳ120518ͲLSB
McDowall Company MNͲCMAͲR02Ͳ120518ͲMDC
McDowall Company MNͲSWAͲR02Ͳ120518ͲMDC
MidͲMinnesota Hot Mix MNͲCMAͲP01Ͳ120518ͲMHM
Minnesota Exteriors, Inc. MNͲNCMͲR01Ͳ120518ͲMEI
Minnesota Exteriors, Inc. MNͲRRVͲR01Ͳ120518ͲMEI
Solid Rock Construction MNͲSEAͲGC02Ͳ120518ͲSRC
Anderson Brothers MNͲNCMͲP01Ͳ120518ͲABC
HyͲTec Construction MNͲNCMͲGC05Ͳ120518ͲHTC
Minnesota Exteriors, Inc. MNͲSWAͲR01Ͳ120518ͲMEI
KrausͲAnderson Construction Company MNͲCMAͲGC04Ͳ120518ͲKRU Minnesota Exteriors, Inc. MNͲIRAͲR01Ͳ120518ͲMEI

EXHIBIT A
EXHIBIT 1
599

SOURCEWELL

STATE OF MINNESOTA
Member ____________ moved the adoption of the following Resolution:

RESOLUTION TO RATIFY COOPERATIVE CONTRACTING AWARDS
Resolution No. 2021-15
WHEREAS, the Sourcewell Board of Directors previously authorized the solicitations for the cooperative categories listed on Appendix A, which is attached and incorporated; and WHEREAS, Sourcewell issued the cooperative contracting solicitations for the authorized categories; and WHEREAS, through the Sourcewell Procurement Policy, the Board designated the Chief Procurement Officer to administer Sourcewell’s cooperative purchasing and contracting program and to award all competitively solicited contracts, without limitation; and
WHEREAS, the Chief Procurement Officer made the awards listed based on the results of the competitive solicitation process; and
WHEREAS, the Board acknowledges that the awards made by the Chief Procurement Officer are valid and binding; however, based upon some members’ legal requirements the Chief Procurement Official is required to seek subsequent Board ratification of all cooperative purchasing awards.

NOW THEREFORE BE IT RESOLVED by the Board of Directors ratifies the cooperative contracting awards made by the Chief Procurement Officer listed on Appendix A.

The motion for the adoption of the foregoing resolution was duly seconded by Member______________ and the following voted in favor: (list names here)
and the following voted against: (list names here or “NONE”) whereupon said resolution was declared duly passed and adopted.

ATTEST:
_________________________________
Clerk to the Board of Directors








 







 





EXHIBIT A
EXHIBIT 1
600

APPENDIX A

SOURCEWELL PROCUREMENT DEPARTMENT
BOARD ITEMSͲJune 2021

NEW CONTRACTS
Supplier Name Contract Number Solicitation Title
Auto Plus Auto Parts 032521ͲPEP "Aftermarket Vehicle Parts and Supplies" Imperial Supplies, LLC 032521ͲIMP "Aftermarket Vehicle Parts and Supplies" Jasper Holdings, Inc. 032521ͲJAS "Aftermarket Vehicle Parts and Supplies" NAPA Auto Parts 032521ͲGPC "Aftermarket Vehicle Parts and Supplies" O'Reilly Auto Parts 032521ͲORA "Aftermarket Vehicle Parts and Supplies" Cascade Engineering, Inc. 041521ͲCEI "Plastic Refuse and Recycling Containers with Related Technology Solutions" ReCollect Systems, Inc. 041521ͲRCS "Plastic Refuse and Recycling Containers with Related Technology Solutions" Rehrig Pacific Company 041521ͲREH "Plastic Refuse and Recycling Containers with Related Technology Solutions" Toter, LLC 041521ͲTOT "Plastic Refuse and Recycling Containers with Related Technology Solutions" Eduporium, Inc. 040121ͲEDU "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" H2I Group 040121ͲH2I "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Lakeshore Learning Materials 040121ͲLSH "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Palmer Hamilton, LLC 040121ͲPHL "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Prophet Corp./STEM Supplies 040121ͲSTM "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Sid Tool Co./MSC Industrial Supply 040121ͲMSI "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" STEM For Kids 040121ͲSFK "STEM Curriculum Solutions and Equipment with Related Accessories, Supplies and Services" Box Gang Manufacturing 040621ͲBXG "Bulk Solid Waste and Recycling Equipment" HolͲMac Corporation 040621ͲHMC "Bulk Solid Waste and Recycling Equipment" Marathon Equipment Company 040621ͲMEC "Bulk Solid Waste and Recycling Equipment" Petersen Industries, Inc. 040621ͲPII "Bulk Solid Waste and Recycling Equipment" Wastequip Manufacturing Company, LLC 040621ͲWQI "Bulk Solid Waste and Recycling Equipment" Facility Optimization Solutions, LLC 050421ͲFAC "JOC or IQCC Program Management Consulting Services" The Gordian Group, Inc. 050421ͲGGI "JOC or IQCC Program Management Consulting Services"

CONTRACT EXTENSIONS
Supplier Name Contract Number Solicitation Title
APi National Service Group031517ͲAPI "Facility Security Equipment, Systems and Services with Related Equipment and Supplies" The Toro Company 062117ͲTTC "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Bandit Industries, Inc. 062117ͲBAN "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Kubota Tractor Corporation 062117ͲKBA "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Deere & Company 062117ͲDAC "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" Morbark, LLC 062117ͲMBI "Grounds Maintenance Equipment, Attachments, Accessories and Related Services" NEW ezIQC CONTRACTS
Company Name Contract Number StateͲRegionͲType of Work ezIQC RENEWALS
Company Name Contract Number

CONSENT AGENDA ITEMS
Vehicles, Cars, Vans, SUVs and Light Duty Trucks with Related Equipment, and Accessories Requesting Board permission to ReͲSolicit the following categories:

Requesting Board permission to Solicit the following categories:

Express Courier, Shipping and Logistics
Roadway Paving Equipment

BOARD ITEMSͲJune 2021
Cascade Engineering, Inc. 041521ͲCEI "Plastic Refuse and Recycling Containers with Related Technology Solutions" ReCollect Systems, Inc. 041521ͲRCS "Plastic Refuse and Recycling Containers with Related Technology Solutions" Rehrig Pacific Company 041521ͲREH "Plastic Refuse and Recycling Containers with Related Technology Solutions" Toter, LLC
g
041521ͲTOT "Plastic Refuse and Recycling Containers with Related Technology Solutions" f yg gy

EXHIBIT A
EXHIBIT 1
601
REV 2022Ͳ05Ͳ25
Insurance Requirements for Information Technology
(Purchase of Cloud-Based Software for Compliance Tracking) Vendor/Consultant shall procure and maintain for the duration of the contract insurance against claims for security breaches, system failures, injuries to persons, damages to software, or damages to property (including computer equipment) which may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, or employees. Vendor shall procure and maintain for the duration of the contract insurance claims arising out of their services and including, but not limited to loss, damage, theft or other misuse of data, infringement of intellectual property, invasion of privacy and breach of data.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification it has no employees)

3. Cyber Liability Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, the City of Stockton requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance

EXHIBIT B
EXHIBIT 1
602
REV 2022Ͳ05Ͳ25
proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Stockton.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Stockton, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Vendor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). Additional insured Name of Organization shall read “City of Stockton, its officers, officials, employees, and volunteers.” Policy shall cover City of Stockton, its officers, officials, employees, and volunteers for all locations work is done under this contract.

Primary Coverage
For any claims related to this contract, the Vendor’s insurance coverage shall be primary and non-contributory. Coverage for commercial liability shall be at least as broad as ISO CG 20 01 04 13 as respects the City of Stockton, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Stockton, its officers, officials, employees, or volunteers shall be excess of the Vendor’s insurance and shall not contribute with it. This requirement shall also apply to any Excess policies. The City of Stockton does not accept endorsements limiting the Vendor’s insurance coverage to the sole negligence of the Named Insured.

Umbrella or Excess Policy
The Vendor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Vendor’s primary and excess liability policies are exhausted.

Notice of Cancellation

EXHIBIT B
EXHIBIT 1
603
REV 2022Ͳ05Ͳ25
Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City of Stockton.

Waiver of Subrogation
Vendor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Vendor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Vendor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City of Stockton. The City of Stockton may require the Vendor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 unless approved in writing by City of Stockton. Any and all deductibles and SIRs shall be the sole responsibility of Vendor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City of Stockton may deduct from any amounts otherwise due Vendor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named Insured. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. City of Stockton reserves the right to obtain a copy of any policies and endorsements for verification.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to the City of Stockton.

Claims Made Policies (Professional & Pollution only)
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

EXHIBIT B
EXHIBIT 1
604
REV 2022Ͳ05Ͳ25

3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a Retroactive Date prior to the contract effective date, the Vendor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
Vendor shall furnish the City of Stockton with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City of Stockton before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Vendor’s obligation to provide them. The City of Stockton reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Subcontractors
Vendor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Vendor shall ensure that City of Stockton is an additional insured on insurance required from subcontractors.

Special Risks or Circumstances
City of Stockton reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Certificate Holder Address
The address for mailing certificates, endorsements and notices shall be:

City of Stockton
Its Officers, Officials, Employees and Volunteers
400 E Main Street, 3rd Floor – HR
Stockton, CA 95202

EXHIBIT B
EXHIBIT 1
605
Routeware Global
16525 SW 72nd Ave
Portland, Oregon 97224
United States
Phone: (503) 906-8500
Fax: (503) 906-8544
Email: [email protected]
Order Form
Order #:

Term:

Date:

Q-05244-1
36 Months
10/26/2023
Ship To
Marlo Duncan
City of Stockton
Public Works Department, SEB Bldg. 3rd Floor 22 E Weber Ave Stockton, California 95202
United States
(209) 937-7900
[email protected]
Bill To
City of Stockton
Public Works Department, SEB Bldg. 3rd Floor 22 E Weber Ave Stockton, California 95202
United States

SALESPERSON PHONE EMAIL PAYMENT TERMS
Sean Ostlund (503) 906-8530 [email protected] Net 30 Statement of Confidentiality & Non-Disclosure
This document contains proprietary and confidential information. All information and data submitted to City of Stockton is provided in reliance upon its consent not to use or disclose any information contained herein except in the context of its business dealings with Routeware Global. The recipient of this document agrees to inform present and future employees of City of Stockton who view or have access to its content of its confidential nature.The recipient agrees to instruct each employee that they must not disclose any information concerning this document to others except to the extent that such information is generally known to, and is available for use by, the public. The recipient also agrees not to duplicate or distribute or permit others to duplicate or distribute any material contained herein without Routeware Global’s express written consent.

Routeware Global retains all title, ownership and intellectual property rights to the material and trademarks contained herein, including all supporting documentation, files, marketing materials, and multi-media.

BY ACCEPTANCE OF THIS DOCUMENT THE RECIPIENT AGREES TO BE BOUND BY THE AFOREMENTIONED STATEMENT Q-05244-1 - 10/26/2023

EXHIBIT C
EXHIBIT 1
606
Services

PRODUCT UNIT QTY UNIT PRICE EXTENDED
Program Tracker Implementation Each 1.00 USD 5,000.00 USD 5,000.00 Services TOTAL: USD 5,000.00
Support Fees

PRODUCT UNIT QTY UNIT PRICE EXTENDED
Program Tracker Per Month 1.00 USD 2,282.50 USD 2,282.50 RST Data Import - Prepaid Per Month 8.00 USD 83.33 USD 666.64 Open Market Data Surcharge Recurring Per Month 4.00 USD 41.67 USD 166.68 Support Fees TOTAL: USD 3,115.82
Payment Terms -
Support Fees: Due annually in advance per Support Plan terms and conditions 100% of the upfront order total is due upon execution and prior to delivery Terms & Conditions Information
This Order and all products and services herein are subject to and limited to the terms and conditions located at https:// www.routeware.com/Clients. Any purchase orders issued in response to this Order, will be deemed acceptance of such terms. https://www.routeware.com/Clients Password: RWClient1!
Prices are exclusive of any federal, state, or local taxes. The customer is responsible for all federal, state, and local taxes.

This system requires a specific server to operate Routeware software, which may need to be purchased separately.

This system requires cellular connectivity for each vehicle which may need to be purchased separately.

If route sequencing by Routeware is a requirement, additional professional services fees may apply.

On-Board Computer software is sold as a perpetual license, allowing the license to be activated on replacement hardware.

Any lapse in support voids perpetual license.

Pricing does not include freight cost or travel expenses, which will be invoiced as they are incurred.

Additional Terms -
"RST Data Import - Prepaid" allows eight (8) data import per every twelve (12) months. A quote for any additional imports will be provided upon request.

Sourcewell ID#: 26357
Q-05244-1 - 10/26/2023

EXHIBIT C
EXHIBIT 1
607
City of Stockton
Signature: \s1\ Date:\d1\
Name (Print): \n1\ Title:\t1\
Routeware Global
Signature: \s3\ Date:\d3\
Name (Print): \n3\ Title:\t3\
Please sign and email to Sean Ostlund at [email protected]

FOR INTERNAL USE ONLY
Reviewed By:
\s2\
Q-05244-1 - 10/26/2023

EXHIBIT C

EXHIBIT 1
608
City of Stockton
Legislation Text
File #: 24-0388, Version: 1

ADOPT A MOTION TO ALLOCATE GRANT FUNDING FROM THE HOMELESS HOUSING,

ASSISTANCE AND PREVENTION (HHAP) PROGRAM TO PERMANENT HOUSING PROJECTS

RECOMMENDATION
It is recommended that the City Council adopt a motion to:

1. Allocate an amount up to $1,000,000 in existing Homeless Housing, Assistance and Prevention (HHAP) Program grant funds for the Calaveras Quarters project, including:
· $600,000 of HHAP Round 3 grants funds; and
· $400,000 of HHAP Round 4 grant funds;

2. Allocate an amount up to $4,338,493.56 in existing Homeless Housing, Assistance and Prevention (HHAP) Program grant funds for the Satellite Apartments project, including:
· $3,189,359 of HHAP Round 3 grants funds; and
· $1,149,134.56 of HHAP Round 4 grant funds;

3. Approve and authorize the City Manager, or designee, to enter into a contract with Delta Community Developers Inc. for an amount up to $1,000,000 for cost overruns related to the Calaveras Quarters project;

4. Approve and authorize the City Manager, or designee, to enter into a contract with Delta Community Developers Inc. for an amount up to $4,338,493.56 for rehabilitation of the Satellite Apartments project; and

5. Authorize the City Manager, or designee, to enter into and execute any associated documents and take appropriate and necessary actions to carry out the purpose and intent of this motion.

Summary
The State's HHAP funds are designed to support regionally coordinated efforts between the County, Continuum of Care (CoC), and the City to expand and develop local capacity to address immediate homelessness challenges throughout the state. HHAP funds are focused on moving homeless individuals and families into permanent housing and ensuring those individuals and families maintain their permanent housing.

The City has been awarded four rounds of HHAP and is awaiting approval of its HHAP 5 application.

Cal ICH specifies obligation and expenditure requirements for each Round of HHAP. The City has met HHAP Rounds 1 and 2 obligation requirements and is on target to meet Rounds 1 and 2 expenditure requirements. Round 3 funds have been contracted to provide low-barrier shelter City of Stockton Page 1 of 5 Printed on 5/16/2024
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operations, and about half of Round 3 and Round 4 funds were obligated to a Homekey Round 3 permanent housing project, Alicia’s Place, contingent upon award notification by the state. The allocation to the Alicia’s Place project would have sufficiently met the City’s HHAP 3 and HHAP 4 obligation requirements.

The City was informed by the Department of Housing and Community Development on January 4, 2024 that its Homekey Round 3 application was denied. As a result, the City is now $1,401,753.62 short of meeting the HHAP 3 May 31, 2024 obligation requirement. Further, the City has approximately 13 months to re-obligate at least $1,828,853 and the same amount of time to spend $1,549,134.56 of HHAP 4 funds.

To optimize and meet HHAP obligation and expenditure deadlines, the budgeted HHAP permanent housing funds were added to the 2024 Affordable Housing NOFA that was released on January 29, 2024 and closed on March 15, 2024.

Based upon this review, EDD recommends two projects for HHAP 3 and 4 permanent housing funding. These projects will allow the City to optimize and meet HHAP funding and expenditure obligations, including the Youth Set-Aside requirement.

DISCUSSION
Background
On June 21, 2022, City Council adopted Resolution No. 2022-06-21-1203 to apply for, accept, and appropriate grant funding from the California Interagency Council on Homelessness (Cal ICH) for Round 3 of the Homeless Housing, Assistance and Prevention (HHAP) Program. Subsequently, on November 15, 2022, City Council approved a motion authorizing the submission or a grant application to apply for, accept, and appropriate grant funding from Cal ICH for Round 4 of the HHAP Program.

The State's HHAP funds are designed to support regionally coordinated efforts between the County, Continuum of Care (CoC), and the City to expand and develop local capacity to address immediate homelessness challenges throughout the state. HHAP funds are focused on moving homeless individuals and families into permanent housing and ensuring those individuals and families maintain their permanent housing.

The City of Stockton’s current HHAP allocations total to $23,603,997:
· Round 1: $6,460,266
· Round 2: $3,053,944
· Round 3: $7,893,270
· Round 4: $6,196,518
The Regional HHAP 5 application is under review by Cal ICH. Cal ICH anticipates announcing awards and getting contract packages out to grantees in or around July of 2024. The City’s funding allocation for HHAP 5 is $7,153,178.87 and is based on HUD certification of the 2023 Point in Time Count findings for all jurisdictions.

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Cal ICH specifies obligation and expenditure requirements for each Round of HHAP, as shown below.

HHAP 1 HHAP 2 HHAP 3 HHAP 4
Obligation
Deadline
50% by
5/31/2023
50% by 5/31/2023 50% by
5/31/2024
75% of initial disbursement* by
5/31/2025
Rqd. Amount to
Obligate
$3,230,132.72 $1,526,972.00 $3,946,634.88 $2,323,701.83 Amount Obligated $6,249,194.72 $3,053,944.00 $2,544,880.88 $494,849.46 Rqd. Obligation
Met
Yes Yes No No
Expenditure
Deadline
100% by
6/30/2025
100% by
6/30/2026
100% by
6/30/2026
50% of initial disbursement by
5/31/2025 100% by 6/30/2027
Rqd. Amount to
Expend
$6,460,265.43 $3,053,944.00 $7,893,269.76 $1,549,134.56 (50%) $4,647,383.66 (100%)
*Initial disbursement=$3,098,269.11
**Through December 31, 2023
Rqd=Required
The City has met HHAP Rounds 1 and 2 obligation requirements and is on target to meet Rounds 1 and 2 expenditure requirements. Round 3 funds have been contracted to provide low-barrier shelter operations, and about half of Round 3 and Round 4 funds ($6,639,757 in total) were obligated to a Homekey Round 3 permanent housing project, Alicia’s Place, through City Council Resolution (Attachment B - Resolution 2023-05-02-1207), contingent upon award notification by the state. The allocation to the Alicia’s Place project would have sufficiently met the City’s HHAP 3 and HHAP 4 obligation requirements.

The remaining HHAP 3 and 4 funds will be awarded in a manner consistent with the Updated Local Action Plan and multi-year spending plan for HHAP funds approved by motion by City Council on June 21, 2022.

Present Situation
The City was informed by the Department of Housing and Community Development on January 4, 2024 that its Homekey Round 3 application was denied. As a result, the City is now $1,401,753.62 short of meeting the HHAP 3 May 31, 2024 obligation requirement. Further, the City has approximately 13 months to re-obligate at least $1,828,853 and the same amount of time to spend $1,549,134.56 of HHAP 4 funds.

To optimize and meet HHAP obligation and expenditure deadlines, the budgeted permanent housing funds in the amount of $3,789,359 for HHAP 3 and $2,850,398 for HHAP 4 ($6,639,757 in total) were added to the 2024 Affordable Housing NOFA released on January 29, 2024.

The Housing NOFA closed on March 15, 2024. A total of 11 responses were submitted. The Economic Development Department (EDD) conducted a HHAP funding eligibility review.

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· First, all projects were reviewed to determine if they meet HHAP eligibility for permanent housing uses.
o Seven projects were eligible.
· Next, eligible projects were reviewed to determine if they can reasonably meet HHAP obligation and spending deadlines.
o Three projects met this threshold.

The three eligible projects that could reasonably meet HHAP obligation and spending deadlines were subsequently evaluated and scored by the Review Team. Additionally, the three eligible project applications were shared with the County’s Neighborhood Preservation Department, who serves as the Collaborative Applicant for the CoC and is also a HHAP funding recipient, to ensure the projects align from their perspective with regional housing and homeless plans.

Based upon this review, EDD recommends two projects for HHAP 3 and 4 permanent housing funding. These projects will allow the City to optimize and meet HHAP funding and expenditure obligations, including the Youth Set-Aside requirement.

It is recommended that Council allocate an amount up to, but not to exceed, $600,000 of HHAP Program Round 3 and $400,000 of HHAP Program Round 4 grant funds to Delta Community Developers Corp for the Calaveras Quarters project.

It is also recommended that Council allocate an amount up to, but not to exceed, $3,189,359 of HHAP Program Round 4 and $1,549,134.56 grant funds to Delta Community Developers Corp for the Satellite Apartments project.

Project Descriptions

1. Calaveras Quarters by Delta Community Developers Corp.

Project Description Purpose and Amount of Funding
Request
Target
Population
# of Units Timeline
Conversion/ Adaptive
Reuse of a former
121-room motel into
68 one-bedroom
units of affordable,
permanent, and
supportive housing.

The project has fully expended its
contingency and has experienced
construction cost increases,
unforeseen damages, and required
upgrades resulting in a gap.

Requested $1,000,000. Staff
recommending funding full amount.

Families and
transition-age
youth
experiencing or
at risk of
homelessness.
68 Completion is
on track for
January 2025,
barring any
further PG&E
delays
City Council adopted a Resolution on December 14, 2021 to authorize and allocate $6,050,000 of American Rescue Plan Act funds (Resolution 2021-12-14-1504) to the Housing Authority of the County of San Joaquin/Delta Community Developers, Inc. These funds provided the required match to leverage a $25,000,000 Homekey Round 2 application. Despite cost overruns the project remains on track and is expected to be completed in January 2025.

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2. Satellite Apartments by Delta Community Developers Corp.

Project Description Purpose and Amount of Funding
Request
Target
Population
# of Units Timeline
Rehabilitation
of a 31-unit multifamily apartment
building to serve as
transitional housing
for the Behavioral
Health Bridge
Housing Program.

The property has significant deferred
maintenance that has raised to the
level of significant rehabilitation for
health and safety. Requested
$5,501,892. This project is scalable;
staff recommending funding at
$4,338,493.56.

People
experiencing
homelessness
who have
serious mental
illness and/or
substance use
disorder and are
justice involved
31 units
preserved
12/12/2025
completion

FINANCIAL SUMMARY
There will be no financial impact to the City’s General Fund of any other unrestricted fund as a result of this action. This allocation is payable from the Special Grant Fund, Housing Division. There is sufficient funding available in the HHAP projects, Project #EH22056 and Project #EH23054, to support this effort.

Attachment A - Resolution 2022-06-21-1203
Attachment B - Resolution 2023-05-02-1207
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ATTACHMENT A 614
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ATTACHMENT A 620
ATTACHMENT A 621
ATTACHMENT A 622
ATTACHMENT A 623
ATTACHMENT A 624
ATTACHMENT A 625
ATTACHMENT A 626
ATTACHMENT A 627
ATTACHMENT A 628
ATTACHMENT A 629
ATTACHMENT A 630
ATTACHMENT A 631
ATTACHMENT A 632
ATTACHMENT A 633
ATTACHMENT A 634
ATTACHMENT A 635
ATTACHMENT A 636
ATTACHMENT A 637
ATTACHMENT A 638
ATTACHMENT A 639
ATTACHMENT A 640
ATTACHMENT A 641
ATTACHMENT A 642
ATTACHMENT A 643
ATTACHMENT A 644
ATTACHMENT A 645
ATTACHMENT A 646
ATTACHMENT A 647
ATTACHMENT A 648
ATTACHMENT A 649
ATTACHMENT A 650
ATTACHMENT A 651
ATTACHMENT A 652
ATTACHMENT B 653
ATTACHMENT B 654
City of Stockton
Legislation Text
File #: 24-0552, Version: 1

ADOPT A RESOLUTION APPOINTING A MEMBER TO THE MEASURE W OVERSIGHT

COMMITTEE

RECOMMENDATION
It is recommended that the City Council adopt a resolution ratifying the appointment to the Measure W Committee of Geneva Moorad for a partial term commencing immediately and ending on January 31, 2025

DISCUSSION
Background
The Measure W Oversight Committee was established April 26, 2005, by City Council Resolution 05- 0171 pursuant to the Stockton Safe Neighborhood Gang and Drug Prevention Police/Fire Response Measure Program Guidelines. The Committee is tasked with insuring that monies received from the sales and use tax enacted based on Measure W are being spent in accordance with the requirements outlined in the Measure. The Committee considers oral reports by City staff and other involved persons concerning the use of Measure W monies, reviews the annual audit and adopts an annual report which is presented to the City Council.

Eligibility Requirements
Members who desire to serve on this committee must reside within the City’s geographic boundary and not be an employee, vendor, contractor, or consultant actively conducting business with the City.

After appointment to the committee, members must complete a Statement of Economic Interest form 700 within 30 days of appointment. Terms of service are for two years, and members shall serve no more than two terms.

Present Situation
Councilmember Padilla has reviewed applications and made the following nomination for appointment:

Councilmemebr Padilla, District 1 - Geneva Moorad
Upon Council adoption their term will be effective immediately and will complete what will be considered a partial term on January 31, 2025.

FINANCIAL SUMMARY
There is no direct fiscal impact with this appointment as the members of this committee receive no City of Stockton Page 1 of 2 Printed on 5/16/2024
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File #: 24-0552, Version: 1
remuneration.

Attachment A - Redacted Applications
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Submit Date: Mar 03, 2021
Email Address
First Name Last Name
Primary Phone Alternate Phone
Employer Job Title Occupation
Application for appointment and background information for City of Stockton Boards, Commissions, and Committees
Profile
Ethnicity
Gender
What district do you live in? *
District 6
I declare under penalty of disqualification/termination that I have been a resident at the above address for years/months?
7 The City of Stockton uses email as the preferred method of communication regarding your application. Is this acceptable to you?
Yes No
Are you currently serving on a City of Stockton Board, Commission, or Committee?
Yes No
Geneva Moorad
Geneva Moorad
Attachment A 657
Which Boards would you like to apply for?
Community Development Committee: Archived
Measure W Oversight Committee: Not Submitted
Strong Communities Advisory Committee: Not Submitted
Question applies to multiple boards
NOTE: This Board requires membership with one of the following groups. If none, please remove board from your application. Are you knowledgeable, have experience in, or extensive background in any of the following areas? Select all that apply. *
Active in community activities significant enough to confirm knowledge of issues and individuals within the community
I have been a resident of Stockton for at least 3 years.

Yes No
Question applies to Measure W Oversight Committee,Strong Communities Advisory Committee Do you reside within Stockton’s geographic boundary?
Yes No
Question applies to Measure W Oversight Committee,Strong Communities Advisory Committee Are you an employee of any vendor, contractor or consultant doing business with the City of Stockton?
Yes No
Question applies to Strong Communities Advisory Committee Are you at least 18 years of age?
Yes No
Interests & Experiences
Please tell us about yourself and why you want to serve.

My name is Geneva Moorad and I'm a advocate. I would like to serve my community and find ways to help the city.

Please state the reason you would like to be a member of this board/commission.

I would like to make a different in our community.

Geneva Moorad
Attachment A 658
Upload a Resume
Have you served on an advisory group before?
Yes No
How did you hear about the position?
city counsel
City Council Policy 100-2 states that Commissioners are required to attend meetings on a regular basis. If appointed, will you be able to attend meetings regularly and devote the time necessary to fulfill your duties as a member?
Yes No
Do you or immediate family members have any relationship (professional, financial, other) that may present a potential conflict of interest for this advisory group?
Yes No
Background Information
Based on your best judgment, does this Commission make decisions that may affect any sources of income, interests in real property, or investments of you or your spouse?
Yes No
Voter Registration (Questions appear if required)
Submit Application
Please identify any specialized accommodations needed for equal participation:

N/A
Enter Your Initials:

GM
Geneva Moorad
Attachment A 659
Date Signed
3/3/2021
Geneva Moorad
Attachment A 660
Resolution No.

STOCKTON CITY COUNCIL

RESOLUTION APPOINTING A MEMBER TO THE MEASURE W OVERSIGHT

COMMITTEE
Positions on the Measure W Oversight Committee are directly appointed by City Councilmembers with terms that coincide with the appointing Councilmember; and Councilmember Padilla has reviewed applications and will appoint Geneva Moorad to the Measure W Oversight Committee to a term commencing immediately; now, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. Geneva Moorad is found to meet the criteria for appointment and is authorized to serve as a member on the Measure W Oversight Committee with an appointment to commence immediately and end January 31, 2025.

PASSED, APPROVED and ADOPTED May 21, 2024 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

KATHERINE ROLAND, CMC, CPMC
Interim City Clerk, City of Stockton
661
City of Stockton
Legislation Text
File #: 24-0396, Version: 1

CONSIDER BALLOTS FOR THE PROPOSED SAN JOAQUIN AREA FLOOD CONTROL AGENCY MOSSDALE TRACT OVERLAY ASSESSMENT DISTRICT FORMATION AS RELATED TO CITYOWNED PROPERTIES

RECOMMENDATION
Consider ballots for the proposed San Joaquin Area Flood Control Agency (SJAFCA) Mossdale Tract Assessment District formation, as related to City-owned properties, and authorize the City Manager to execute ballots for City-owned properties in response to the proposed annual assessment.

Summary
Staff from the San Joaquin Area Flood Control Agency will present this item for consideration.

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CONSIDER BALLOTS FOR THE PROPOSED SAN JOAQUIN AREA FLOOD

CONTROL AGENCY MOSSDALE TRACT OVERLAY ASSESSMENT DISTRICT

FORMATION AS RELATED TO CITY-OWNED PROPERTIES

RECOMMENDATION
Consider ballots for the proposed San Joaquin Area Flood Control Agency (SJAFCA) Mossdale Tract Assessment District formation, as related to City-owned properties, and authorize the City Manager to execute ballots for City-owned properties in response to the proposed annual assessment.

Summary
The City of Stockton is a Member Agency of the San Joaquin Area Flood Control Agency (SJAFCA). SJAFCA’s mission is to reduce and manage the region’s flood risk.

Toward that end, the Agency has objectives and priority actions that include delivering projects and programs to improve flood protection.

On April 18, 2024, the SJAFCA Board of Directors adopted a resolution of intention to form an assessment district to provide of the local cost share for a ~$473M levee improvement project to provide an Urban Level of Flood Protection (ULOP) to the Mossdale Tract Area, in compliance with CA Senate Bill 5. This action initiated an assessment ballot proceeding pursuant to the Benefit Assessment Act of 1982 (Government Code §54703 et seq.), Article XIII D of the California Constitution, and the Proposition 218 Omnibus Implementation Act (Government Code §53750 et seq.). A summary of the 10 assessed parcels with assessments totaling $2,731.78 and map showing these parcels is included in Attachment A. Copies of the single ballot (up to 10 parcels are listed per ballot) and Notice are included as Attachments B & C.

DISCUSSION
Background
SJAFCA, a joint powers authority of the City of Stockton, San Joaquin County, the San Joaquin County Flood Control and Water Conservation District, the City of Lathrop and the City of Manteca, is responsible for reducing flood risk for the greater-Stockton metropolitan region through planning, financing and implementing projects and programs to improve flood protection.

SJAFCA’s priorities include advancing flood protection improvements to provide an Urban Level of Flood Protection (200-year), as defined by the California Department of Water Resources, in the Mossdale Tract Area of the County. The Mossdale Tract area includes Weston Ranch in south Stockton, the City of Lathrop west of the San Joaquin River, the western portions of the City of Manteca and the unincorporated portions of the County between the cities. Since 2018, SJAFCA has been working with the Cities of 663
Lathrop, Manteca and Stockton and San Joaquin County to advance the funding program for 200-Year improvements to the levee system protecting the area. This would include improvements to the existing Reclamation District 17 (RD 17) levees to ensure they meet Urban Levee Design Criteria as well as the construction of an extension to the dryland levee south of Manteca to the east (the Project). Seventy-seven percent of the cost for the ~$473M Project is expected to be paid by state and federal agencies.

Figure 1 following provides a diagram showing the extent of the proposed improvements.

Figure 1
664
To secure state and federal funding, SJAFCA must pay the remaining thirty-three percent of project costs (local cost share). To generate the required local cost share, SJAFCA and its member agencies have implemented the following:
• Mossdale Tract Regional Development Impact Fee Program; and, • Mossdale Tract Area Enhanced Infrastructure Financing District.

The proposed Mossdale Overlay Assessment District is the third component of SJAFCA’s plan to fund the local cost share.

As part of the resolution of intention to form the Assessment District adopted by SJAFCA, SJAFCA preliminarily approved an Engineer’s Report that describes the methodology for determining the amount of benefit received by each property. The Preliminary Engineer’s Report (Attachment D) is available on the SJAFCA website at https://www.sjafca.org/OAD. Each property’s assessment is proportional to the amount of benefit received from the services funded provided by the assessment. The benefit to each property is the avoidance of flood damage to land and structures resulting from 200-year levee improvements and maintenance. The factors used to determine each property’s assessment include land use type, parcel size, structure type and size, location of the property, and flood depth.

Under California law, only property owners within the proposed assessment district boundary are eligible to vote on the proposed assessment. This includes public agencies. Each property’s vote is weighted by the amount of its proposed assessment.

The assessment will not be imposed if the weighted votes against the assessment are greater than the weighted votes in favor.

If the assessment is not approved by property owners, the community will lose eligibility for state and federal funding and the ability to implement the improvements. As a result, flood risk would increase over time, and the area would be subject to the regulatory impacts of SB 5 and related development and redevelopment moratorium. It would also place the community at risk of FEMA remapping and the associated flood insurance mandate in the future.

Present Situation
The City of Stockton owns 10 parcels that will receive benefit from the services provided by the Mossdale Tract Overlay Assessment District. The proposed annual assessments for all parcels totals $2,731.78 (Attachment A summary). The maximum authorized Assessment Rate may be increased in future years by an annual inflationary escalator based on the annual change in the Consumer Price Index, subject to a minimum of 0 percent and a maximum of 4 percent in any given year, upon approval by the SJAFCA 665
Board of Directors. The City has been mailed one ballot (there are up to 10 parcels listed per ballot) that is being presented to the City Council for consideration.

FINANCIAL SUMMARY
As noted above, the City is the owner on record for 10 parcels that will receive benefit from the services provided by Mossdale Tract Overlay Assessment District. If the assessment is approved by property owners and SJAFCA approves the formation of the Assessment District, the City would be directly billed by SJAFCA for the assessment on an annual basis. As described above, the maximum authorized Assessment Rate may be increased in future years by an annual inflationary escalator based on the annual change in the Consumer Price Index, subject to a minimum of 0 percent and a maximum of 4 percent in any given year, upon approval by the SJAFCA Board of Directors after a noticed Public Hearing.

There is no immediate fiscal impact to the City as a result of taking action related to the ballots. The fiscal impact will depend upon the outcome of the ballot proceeding and any subsequent action taken by SJAFCA.

If approved, the initial fiscal impact to the City is estimated to be $2,731.38 in the first year, with an unknown annual escalator not-to-exceed four percent (4%). Funds will be appropriated through the FY 2024-25 budget process and budgeted accordingly during subsequent years.

Attachment A - Summary of Assessments for City of Stockton Owned Parcels and Map of Parcels and Assessment District Boundary
Attachment B - Assessment Ballots for City-owned parcels Attachment C - Ballot Notice and Information Guide
Attachment D – Mossdale Tract Overlay Assessment Preliminary Engineer’s Report 666
San Joaquin Area Flood Control Agency Proposed Assessments Overlay Assessment District 3/28/2024
Owner: CITY OF STOCKTON
Parcel Number Property Location Assessment
Zone
Land Use Classification Assessor's
Acreage
Assessment
Acreage
Assessor's
Structure
Square
Footage
Assessment
Structure
Square
Footage
Flood Depth
Range
Proposed
Annual
Assessment
164-220-040-000 3499 MANTHEY RD Zone 2 Public - Fire Station 0.52 0.52 5,588 5,588 8.01 to 10 ft $491.78 164-330-370-000 No Address Available Zone 2 Public - Vacant 0.28 0.28 0 0 8.01 to 10 ft $18.56 164-350-300-000 2630 WILLIAM MOSS BLVD Zone 2 Public - Vacant 4.33 4.33 0 0 4.01 to 6 ft $291.40 164-350-310-000 2622 WILLIAM MOSS BLVD Zone 2 Public - Vacant 1.08 1.08 0 0 10.01 to 12 ft $72.80 164-390-390-000 3445 MANTHEY RD Zone 2 Residential - Multifamily 1 Story 0.10 0.10 0 3,997 8.01 to 10 ft $76.14 164-390-400-000 3407 MANTHEY RD Zone 2 Public - Vacant 0.10 0.10 0 0 8.01 to 10 ft $6.78 164-410-360-000 3526 MCDOUGALD BLVD Zone 2 Residential - Multifamily 1 Story 0.15 0.15 0 3,997 8.01 to 10 ft $77.50 166-070-010-000 3641 E W S WOODS BLVD Zone 2 Public - Vacant 24.19 20.00 0 0 12.01 to 14 ft $1,346.00 193-060-490-000 No Address Available Zone 2 Public - Vacant 4.48 4.48 0 0 6.01 to 8 ft $301.50 193-420-070-000 110 VAL DERVIN Zone 2 Commercial - Vacant 0.73 0.73 0 0 4.01 to 6 ft $49.32 Total 35.96 31.77 5,588 13,581 $2,731.78
Prepared by LWA Page 1 of 1 SJAFCA Mossdale OAD Preliminary ER Full Database LWA ATTACHMENT A 667
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668
200-Year Flood Protection
for Mossdale Tract Area

OFFICIAL BALLOT

PROPOSED ANNUAL ASSESSMENT

HOW TO COMPLETE YOUR BALLOT

1. Mark an “X” in the box next to “Yes” or No”

2. PRINT, SIGN, and DATE your ballot in the spaces provided.

3. DO NOT TEAR YOUR BALLOT. Ballots that are torn cannot be counted. Place the entire ballot into the postage-paid official ballot return envelope and return by either:
1) mailing the ballot in the postage-paid security envelope. Ballots must be received no later than 5 p.m., Thursday, June 20, 2024. Postmarks will not be considered. 2) delivering by hand to City of Lathrop City Hall, 390 Towne Centre Drive, Lathrop, before 5 p.m., Thursday, June 20, 2024. 3) delivering by hand to one of the community meetings listed in the ballot information guide 4) delivering by hand to the public hearing commencing at 6 p.m., Thursday, June 20, 2024, City of Lathrop City Hall, 390 Towne Centre Drive, Lathrop.

PLEASE READ THE BACK OF THIS BALLOT AND THE BALLOT INFORMATION GUIDE FOR MORE INFORMATION

BALLOT QUESTION
Shall the San Joaquin Area Flood Control Agency (SJAFCA) establish a new assessment district and levy an assessment commencing in fiscal year 2024/25 and increasing annually by the annual change in the Consumer Price Index up to a maximum of 4% per year, on all parcels within the boundary of the district receiving special benefit, generating a total levy of $2,625,000 in fiscal year 2024-25 and increasing thereafter, to pay for 200-Year levee and flood control improvements, levee operation and maintenance services of benefit to parcels within the district, and issue bonds or other debt repayable from assessment levies for a maximum term of 30 years, with interest at a rate not to exceed the legal limit to finance the proposed improvements, with the assessment terminating upon full payment of the bonds or other debt, all as described in the Preliminary Report dated April 18, 2024, and with the approval of the SJAFCA Board of Directors? THIS IS A WEIGHTED BALLOT. The total votes for this ballot equal the total proposed annual assessments in the box above.

The assessment will not be imposed if the ballots submitted, and not withdrawn, in opposition to the assessment exceed the ballots submitted, and not withdrawn, in favor of the assessment, with ballots weighted according to the proportional financial obligation of the affected property.

YES, I support the proposed annual assessment. NO, I oppose the proposed annual assessment.

Ballots must be received
before the close of the
public hearing. Ballots
received after the close of
the public hearing cannot be
accepted as per state law.

Property Owner/Authorized Representative must sign in his/her own handwriting for ballot to be counted:

Property Owner:

Parcel Number; Site Address; Proposed Assessment:

Note: This area will display information for up to 10 parcels owned by the record owner, the listing will show the amount to be charged for each parcel and for all parcels listed.

Total Proposed Annual
Assessment(s) for
the listed parcels:

SIGNATURE of Owner/Authorized Representative (DO NOT PRINT) Date Name of Owner/Authorized Representative (PRINT)
*Only required if property owner is unable to sign due to illness or injury. In that case, he/she may make a mark witnessed by one person.

Witness Signature*

ATTACHMENT B
669
Please see the front of this ballot and the
Ballot Information Guide for instructions on
completing and returning your ballot. Ballots
received after the close of the Public Hearing
on June 20, 2024, cannot be counted, in
accordance with California Proposition 218 law.

WHY DID I RECEIVE THIS BALLOT?
Your property is at risk of flooding from the
San Joaquin River and its tributaries (e.g.

French Camp Slough). These levees do not
meet state requirements for 200-year flood
protection. And federal requirements are
expected to become stricter in the near
future. As a result, your community faces two types of risk: damage from a flood, and financial consequences associated with not meeting state and federal regulations. The San Joaquin Area Flood Control Agency (SJAFCA) is proposing to partner with state and federal agencies on a $473 million project to improve levees that protect your property. The project will meet state requirements for 200-year flood protection and protect lives, property, and the local economy from flood damage. It will also protect against anticipated changes in federal requirements.

State and federal agencies are expected to pay 77% of all project costs (approximately $364 million).

However, SJAFCA must pay for the remaining cost (also known as the “local cost share”). Most of the local cost share (70%) will be paid with funding from development and growth. The remaining 30% will be paid with property assessment revenues, if approved by property owners.

The methodology for calculating individual parcel assessments is detailed in the Preliminary Engineer’s Report, while specific characteristics for your property can be viewed on the Assessment Calculator. Both are available online at www.sjafca.org/OAD along with assessment boundary maps, frequently asked questions, and other information.

Please also read the Ballot Information Guide included in your ballot package.

Assessment Hotline
(209) 475-7009
Email
[email protected]
Questions?
sjafca.org/OAD

FOR OFFICIAL USE ONLY
ATTACHMENT B 670
PROPOSED ASSESSMENT for
200-YEAR FLOOD PROTECTION
for MOSSDALE TRACT AREA
Official Notice & Ballot
Information Guide
Scan to visit our
website for more
information
Assessment district boundary map
Assessment calculator
Frequently asked questions
Flood Risk Reduction Project information
Community meeting dates
“YES” OR “NO,” WHAT HAPPENS?
Yes, or no, there will be costs to property owners.

New assessment begins fall 2024
Development and growth will pay 70% of the local cost share for the levee improvement project SJAFCA can secure 77% state/federal cost share for the levee improvement project (~$363 million)
Project construction may begin as early as 2026
Project will provide 200-year flood protection & comply with state requirements, once complete Project will protect lives, property, and the local economy, and stand up to changes in state/federal flood protection regulations
Cities and County will be allowed to implement planned development, including commercial and retail Properties will not be charged an annual assessment to reduce flood risk and meet state requirements for 200-year flood protection.

The levee improvement project will not be constructed, and flood risk and financial risk will increase over time
Communities will lose ~$363 million in state/federal funding for levee improvements.

Communities will be responsible for the full cost of any needed levee improvements in the future.

Communities will not be able to meet state requirements for 200-year flood protection, and risk not meeting future changes to federal regulations (resulting in mandatory flood insurance) The communities will not be allowed to adapt to changing economic conditions There will be no redevelopment of existing properties, even if businesses quit or leave.

There will be no new development, including commercial and industrial. Planned development – such as grocery stores and restaurants – will not be allowed to move forward. www.sjafca.org/OAD | [email protected] | 209-475-7009
Questions?
VISIT WWW.SJAFCA.ORG/OAD FOR:

YES
ü︎
NO
︎

HOW TO COMPLETE & RETURN YOUR BALLOT
Ballots must be received before the close of the public hearing on Thursday, June 20.

By law, ballots received after the close of the public hearing cannot be accepted. To complete your ballot:

TO COMPLETE YOUR BALLOT:

TO RETURN YOUR BALLOT:

Cast your vote by marking an “X” in the box next to “Yes” or “No” Print and sign your name
Date your ballot
Place your entire ballot in the postage-paid return envelope 1 2
3 4
a) BY MAIL — Ballots must be in the postage-paid security envelope, mailed and received no later than 5 p.m., Thursday, June 20. Postmarks cannot be accepted.
b) BY HAND — Place in the security envelope and
a. Deliver to City of Lathrop City Hall, 390 Towne Centre Drive, Lathrop. b. Deliver to any of the community meetings as noticed in this ballot guide. c. Deliver to the public hearing at 6 p.m., Thursday, June 20, City of Lathrop City Council Chambers, 390 Towne Centre Drive, Lathrop.

ATTEND A COMMUNITY MEETING

PUBLIC HEARING & CLOSE OF BALLOTING
6 p.m., Thursday, June 20
City of Lathrop City Council Chambers
390 Towne Centre Drive, Lathrop
Community Meeting
6:30 p.m., May 13
Joseph Widmer, Jr. Elementary School,
Multi-purpose Room;
751 Stonebridge Lane, Lathrop
Community Meeting
6:30 p.m., May 14
Great Valley Elementary,
Multi-purpose Room;
4223 McDougald Blvd., Stockton
ATTEND A COMMUNITY MEETING & PUBLIC HEARING!
Look inside for dates and locations
Do not tear off any portion of the
ballot or it will not be accepted. IMPORTANT!

ATTACHMENT C
671

FEDERAL & STATE AGENCIES EXPECTED TO
FUND 77% OF LEVEE IMPROVEMENT COSTS
Seventy-seven percent -- $362.6 million -- of all project costs are expected to be paid by state and federal agencies. To secure the state and federal funding, SJAFCA must provide a local cost share of $110 million, plus an additional $22.4 million for early planning and design costs (total = $132.4M).

Seventy percent (70%) of the local cost share will be funded by new development and growth. SJAFCA is proposing an annual property assessment to pay for the remaining 30%.

WHAT PROBLEM ARE WE TRYING TO SOLVE?
More than 22,000 properties in portions of south Stockton, Lathrop, Manteca, and surrounding unincorporated area (Mossdale Tract) can flood from the San Joaquin River and French Camp Slough. Levees are the only protection against flood damages. Rapid shifts between too little and too much water (drought and flood) can wear down and weaken levees. And, thanks to major flood disasters in California and elsewhere in the U.S., state and federal regulations for flood protection are getting stricter. Failure to meet them has costly consequences for property owners and communities.

As a result, properties in the Mossdale Tract area face two types of risk:

WHAT’S THE PROPOSED SOLUTION?
The best defense against both types of risk is to improve levees. The San Joaquin Area Flood Control Agency (SJAFCA) is responsible for reducing flood risk for the greater-Stockton metropolitan region through planning, financing, and implementing projects and programs to improve flood protection. The Agency is planning a $473 million levee improvement project to protect lives, property, and the local economy, and to meet state requirements for 200-year flood protection. The project will improve levees along the east bank of the San Joaquin River and the south bank of French Camp Slough. It will also extend the existing dryland levee south of Highway 120 in Manteca.

HOW PROPOSED ASSESSMENTS ARE CALCULATED
The proposed assessment district (see boundary map) includes all properties that will benefit from the avoidance of flood damage to land, structures and contents because of the project. By law, each property can only be assessed for the specific benefit it receives.

Each property’s assessment differs based upon land use type, structure square footage, size of parcel, location, and depth of flooding. Zone 1 properties receive benefit from the avoidance of flood damages to land, structures, and their contents. Zone 2 properties only receive benefit for land. You can use the Assessment Calculator at www.sjafca.org/OAD to review
the factors being used to
determine your property’s benefit
(parcel number required).

The assessment is expected
to raise ~$2.6M in fiscal year
2024/25. Assessment revenues
can only be spent to fund
the local cost share for the
construction and maintenance
of a levee improvement project
that provides 200-year flood
protection for the Mossdale
Tract area, as outlined in the
Preliminary Engineer’s Report
(available online at www.sjafca.
org/OAD). The assessment will
end once construction bonds are
paid (approximately 30 years).

The assessment can increase
each year based upon cost
of living (Consumer Price
Index), but no more than 4
percent (whichever is less).

Cost of living adjustments are
not automatic. Any annual
increase must be approved by
the SJAFCA Board as part of
its annual budget process.
1 2
Flooding from the San Joaquin River and
its tributaries (like French Camp Slough)
Economic impacts from not meeting
state flood protection regulations
77%
State/Federal
Of the local cost share,
70% is Development/Growth and
30% is Property Assessment
23% Local
Proposed boundary for the Mossdale Tract
Overlay Assessment District.

ATTACHMENT C 672
1776476v1
San Joaquin Area
Flood Control Agency
Preliminary Engineer’s Report
Formation of:

Mossdale Tract Overlay
Assessment District
(Mossdale OAD)
Commencing Fiscal Year 2024/2025
Intent Meeting: April 18, 2024
Public Hearing: June 20, 2024
MARCH 2024

PREPARED BY

WILLDAN FINANCIAL SERVICES
27368 Via Industria
Suite 200
Temecula, CA 92590
T. 951.587.3500|800.755.6864
F. 951.587.3510|888.326.6864
Property Tax Information Line
T.866.807.6864
www.willdan.com
ATTACHMENT D 673
ATTACHMENT D 674
Mossdale Tract Overlay Assessment District Page ii
Table of Contents
................................................................................................................1 Introduction...............................................................................................1 Background................................................................................................................ 3 Legislative Authority .........................................................................................................3 Ballot Proceedings.............................................................................................................6 Engineer’s Report ..............................................................................................................6 Part I — Plans and Specifications ...........................................................9 District Overview................................................................................................................9 Project Location .................................................................................................................9 Project Objectives............................................................................................................10 Proposed Project..............................................................................................................10 Part II — Estimate of Costs ....................................................................14 Proposed Project Budget ...............................................................................................15 Proposed Project Funding .............................................................................................16 Financing Plan / Assessment Budget..........................................................................16 Authorized Term / Use of Revenues.............................................................................17 Part III — Method of Apportionment......................................................18 Benefit Analysis................................................................................................................18 Assessment Methodology (Special Benefit Calculations)....................................... 21 Annual Inflationary Adjustment (Assessment Range Formula).............................33 Appeals Process...............................................................................................................33 Part IV — Assessment Roll ....................................................................35 PART V — ASSESSMENT DIAGRAM .....................................................36 ATTACHMENT D 675
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 1
Introduction
The San Joaquin Area Flood Control Agency (SJAFCA) is a Joint Powers Authority that was created in May 1995 between the City of Stockton, San Joaquin County and the San Joaquin County Flood Control and Water Conservation District for the purpose of addressing flood protection for the City of Stockton and surrounding County area.

On November 16, 2017, the Joint Exercise of Powers Agreement was amended to include the Cities of Lathrop and Manteca to address the requirements of California Senate Bill 5 within the area known as the Mossdale Tract. SJAFCA has a nine member Board of Directors with one (1) member of the San Joaquin County Flood Control and Water Conservation District; one (1) member of the San Joaquin County Board of Supervisors; two (2) members from Stockton City Council; two (2) members from Lathrop City Council; two (2) members from Manteca City Council; and one (1) member of the public.

Following flooding disasters prompted by Hurricanes Katrina and Sandy, the Federal Emergency Management Agency (FEMA) and the US Army Corps of Engineers (USACE) embarked upon a comprehensive reevaluation of local flood risk and flood protection. FEMA has undertaken a Map Modernization Program that has resulted in a levee recertification program with new and more stringent levee standards. Other challenges involve State legislation that went into effect in 2007 (Senate Bill 5), which requires 200-year level of flood protection for urban or urbanizing areas1 within California’s Central Valley.

SB 5 defines Urban Level of Flood Protection (ULOP) as the “level of protection that is necessary to withstand flooding that has a 1-in-200 chance of occurring in any given year using criteria consistent with, or developed by, the California Department of Water Resources.” Senate Bill 5 requires all cities and counties within the Sacramento-San Joaquin Valley, as defined in California Government Code § 65007(h), to make findings related to ULOP or the national Federal Emergency Management Agency (FEMA) standard of flood protection before: (1) entering into a development agreement for any property that is located within a flood hazard zone; (2) approving a discretionary permit or other discretionary entitlement, or a ministerial permit that would result in the construction of a new residence, for a project that is located within a flood hazard zone; or (3) approving a tentative map, or a parcel map for which a tentative map was not required, for any subdivision that is located within a flood hazard zone (see California Government Code § 65865.5, 65962, and 66474.5).

State and USACE levee standards and criteria continue to evolve and impact SJAFCA’s priorities going forward. For the Mossdale Tract Area , SJAFCA continues to work with San Joaquin County, local cities (Stockton, Lathrop, and Manteca), and Reclamation District No. 17 (“RD 17”) to address flood protection issues, levee standards and levee requirements that meet both State and Federal regulatory requirements (see Figure 1 on page 2 for a general overview illustration of the Mossdale Tract Area ).
1 Government Code § 65007 (l) and (h) define Urban Areas as developed areas where there are 10,000 or more residents and Urbanizing Areas as developed areas, or an area outside a developed area that is planned or anticipated to have 10,000 residents or more within the next 10 years.

ATTACHMENT D
676
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 2
FIGURE 1 — MOSSDALE TRACT AREA GENERAL OVERVIEW

ATTACHMENT D
677
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 3
Background
The Mossdale Tract Area is surrounded by approximately 19 miles of continuous levees that provide protection from floodwaters of streams, creeks, rivers, and bypasses that empty into the Sacramento-San Joaquin Delta, and from extreme high tides. The levees are operated and maintained by the local reclamation district, RD 17. The Mossdale Tract Area covers approximately 22,400 acres and is bounded by French Camp Slough to the north, the San Joaquin River to the west, and the Walthall Slough to the south. The Mossdale Tract Area spans an area that incorporates portions of the cities of Stockton, Lathrop, and Manteca that are highly urbanized, as well as portions of unincorporated San Joaquin County. RD 17 levees protect residential, commercial, industrial, as well as agricultural properties and they do not currently provide 200-year flood protection as required by Senate Bill 5.

The existing plan, as reported by SJAFCA annually since 2018 to the Central Valley Flood Protection Board, for meeting state requirements includes two components:
➢ RD 17’s recently completed Levee Seepage Repair Project (LSRP); and ➢ Levee Improvements to achieve 200‐year flood protection (the SJAFCA Project or Project).

In general, the SJAFCA Project consists of a fix‐in‐place levee improvement project and an extension of the existing dryland levee in Manteca.

The estimated Project cost is approximately $472.87 million with funding expected to come from the following sources:
➢ State Funding in the form of Grants to SJAFCA and cash contributions to the United States Army Corp of Engineers (USACE);
➢ Federal Funding in the form of implementation and construction of facilities by the USACE; and,
➢ Local Funding sources including, but not limited to:
✓ Direct funding from the Cities of Stockton, Lathrop, and Manteca (Cities), and San Joaquin County;
✓ The Mossdale Tract Area Regional Urban Level of Flood Protection Levee Impact Fee Program adopted by SJAFCA, the Cities and San Joaquin Count; ✓ The Mossdale Tract Enhanced Infrastructure Financing District (EIFD); and, ✓ The Mossdale Tract Overlay Assessment District (the focus of this Report).

Legislative Authority
Pursuant to the provisions of the Joint Exercise of Powers Act, Govt. Code Section 6500 et seq. (“JEP Act”). Agencies formed pursuant to the JEP Act may provide financing for any of their members or other local agencies in the State of California in connection with the acquisition, construction, improvement, and maintenance of public capital improvements, working capital requirements or insurance programs of such members or other local agencies.

Pursuant to the provisions of the Benefit Assessment Act of 1982, Government Code sections 54703-54719, (“1982 Act”), and in compliance with the substantive and procedural requirements

ATTACHMENT D
678
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 4
of the California State Constitution Article XIIID (“California Constitution”), the Board of Directors (“Board”) of SJAFCA proposes to form and levy special benefit assessments for the district to be designated as:

Mossdale Tract Overlay Assessment District
(hereafter referred to as “District”), which includes all lots and parcels of land within portions of the cities of Lathrop, Manteca, and Stockton as well as portions of unincorporated San Joaquin County that receive a particular and distinct benefit (special benefit) from the operation, program planning, design, construction, installation, implementation, and maintenance of the proposed fix in place and potential levee setback improvements and the dryland levee extension to achieve and maintain 200-year ULOP for the Mossdale Tract Area , including related incidental expenses, and collectively referred to as “Project Services.”
As required pursuant to Section 54716 of the 1982 Act, this Engineer’s Report has been prepared in connection with the formation of said District and the levy and collection of annual assessments authorized pursuant to Section 54710.5 of the 1982 Act to finance the cost of installation and improvement of facilities related thereto, commencing in fiscal year 2024/2025.

The Board proposes to form the District, and annually levy and collect special benefit assessments on the San Joaquin County tax roll or directly bill properties owners to fund a portion of the improvement costs and expenses that are deemed necessary and essential requirements to minimize potential flood risks and provide a distinct and particular benefit to those assessed properties.

This Engineer’s Report has been prepared on behalf of SJAFCA for the purpose of creating a new local funding mechanism to enhance flood protection facilities and services in the Mossdale Tract Area . It describes the funding objectives, apportionment methodology, formation process and collection of a new special benefit assessment district proposed to fund in part the flood control improvements and expenses to be constructed and installed to achieve and maintain 200- year Urban Level of Flood Protection (“ULOP”) for the Mossdale Tract Area . 1982 Act
Section 54710(a) of the 1982 Act permits any local agency which is authorized by law to provide flood control may impose a benefit assessment pursuant to this chapter to finance the maintenance and operation costs of flood control services. In addition to maintenance and operation costs, Section 54710.5 authorizes agencies to finance the cost of installation and improvement of flood control facilities:
“Any local agency which is authorized by law to provide drainage services or flood control services may, in addition to imposing a benefit assessment for the purposes authorized pursuant to Section 54710, impose such an assessment to finance the cost of installation and improvement of facilities.”

ATTACHMENT D
679
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 5
Other provisions of 1982 Act worth noting include the following:

Section 54711 outlines certain prerequisites that must be met for the levy of benefit assessments:
(1) “The amount of the assessment imposed on any parcel of property shall be related to the benefit to the parcel which will be derived from the provision of the service…” (2) “The annual aggregate amount of the assessment shall not exceed the estimated annual cost of providing the service…”
(3) “The revenue derived from the assessment shall not be used to pay the cost of any service other than the service for which the assessment was levied...” Pursuant to Section 54716(a) an engineer’s report shall be prepared and filed with the clerk of the local agency and contain all of the following information:
(1) “A description of the service proposed to be financed through the revenue derived from the assessment.”
(2) “A description of each lot or parcel of property proposed to be subject to the benefit assessment…”
(3) “The amount of the proposed assessment for each parcel.” (4) “The basis and schedule of the assessment.”
California Constitution
The costs of the proposed improvements addressed in this Report have been identified and allocated to the parcels within the boundaries of the District based on proportional special benefits as outlined by Article XIII D of the California Constitution.

Article XIII D Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service.” Article XIII D Section 2(i) defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.” Article XIII D Section 4(a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed.

The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”

ATTACHMENT D
680
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 6
Ballot Proceedings
Pursuant to the provisions of Article XIIID, Section 4 of the California Constitution, the SJAFCA Board shall call for and conduct a property owner protest ballot proceeding (referred to as “Ballot Proceeding”) for the proposed levy of the new assessments and the assessment range formula presented and described in this Report. In conjunction with this Ballot Proceeding, the Board will conduct a noticed public hearing to consider public testimonies, comments, and written protests regarding the levy of the proposed new assessments. Upon conclusion of the public hearing, property owner protest ballots received will be opened and tabulated to determine whether a majority protest exists:
“A majority protest exists if, upon the conclusion of the hearing, ballots submitted in opposition to the assessment exceed the ballots submitted in favor of the assessment. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property.”
After completion of the ballot tabulation, the Board will confirm the results of the balloting. If a majority protest exists for the proposed new assessment, further proceedings to implement the new assessment for the District shall be abandoned. If tabulation of the ballots indicate that majority protest does not exist for the assessment and the assessment range formula (inflationary adjustment) presented in the ballots and described in the Report, the Board may adopt this Report (as submitted or amended), approve the assessment diagram, and confirm the assessments rate for fiscal year 2024/2025 (“Initial Maximum Assessment”) and the assessment range formula (inflationary adjustment). Either in the same resolution or by a separate resolution, the Board may order the levy and collection of the District assessments commencing with fiscal year 2024/2025 as approved, and such assessments shall be submitted to the San Joaquin County Auditor/Controller for inclusion on the property tax roll for each affected parcel or be directly billed to the property owner if the County does not bill the parcel on the secured roll.

Engineer’s Report
This Engineer’s Report (“Report”) has been prepared pursuant to Section 54716 of the 1982 Act and presented to the SJAFCA Board for its consideration and approval. This Report describes:
➢ The boundaries of the District that incorporates each lot or parcel of property determined to receive special benefit from the Project Services;
➢ An estimate of the total costs to fund the Project Services; ➢ The methodology for levying an assessment upon parcels that receive special benefit from the Project Services as defined within this Report; and, ➢ The levy and collection of the annual assessments to fund in part the costs and expenses to provide for the Project Services.

The budgeted expenses and assessments described in this Report are based on the anticipated annual funding required to support special benefit expenses associated with Project Services including incidental expenses associated with the formation and administration of the District. This Report does not address additional flood control improvements that may be installed and/or expanded within the Mossdale Tract Area by RD 17, nor significant modifications to or extension of the levee improvements and/or services identified in this Report.

ATTACHMENT D
681
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 7
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (APN) by the San Joaquin County Assessor’s Office. The San Joaquin County Auditor-Controller uses APNs and specific Fund Numbers to identify properties to be assessed on the tax roll for the District special benefit assessments.

If any section, subsection, sentence, clause, phrase, or portion of this Engineer’s Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Engineer’s Report and each section, subsection, subdivision, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions might subsequently be declared invalid or unconstitutional.

This Report consists of five (5) parts:

Part I
Plans and Specifications: This section provides an overall description of the Mossdale Tract Overlay Assessment District and the Project Services to be funded in part by the District’s annual assessments. The assessments outlined in this Report are based on these improvements, materials, equipment, services, and activities authorized by the 1982 Act and that provide special benefit to the properties to be proportionally assessed. More detailed information regarding the specific improvements, facilities, operations, maintenance, services, and activities (specific plans and specifications) for the District are on file in the offices of SJAFCA and by reference are made part of this Report.

Part II
Estimate of Costs: An estimate of the total costs to fund the proposed Project and an estimate of the annual special benefit costs to be assessed to fund in part that Project. The budget outlined in this section includes an estimate of SJAFCA’s overall program costs including the costs associated with Project planning and program administration as well as the direct costs of the improvements needed to achieve ULOP. The budget also provides a summary of the Project funding sources including USACE’s portion of the Project (federal funding); state funding; and the local funding sources which includes, but is not limited to, Levee Impact Fees; EIFD Revenues; and Assessment Revenues from this District. Those Project Services and any other costs determined to be of general benefit shall not be assessed as special benefit costs and will be funded by one of the other revenue sources (Levee Impact Fees and/or EIFD Revenues) available to SJAFCA or its member agencies.

Part III
Method of Apportionment: This section includes a discussion of the general and special benefits associated with the Project Services to be provided within the District and outlines the method of calculating each parcel’s proportional special benefit and corresponding assessment.

ATTACHMENT D
682
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 8
Part IV
Assessment Roll: The Assessment Roll contains a listing of each Assessor’s Parcel Number to be assessed within the District for special benefits received (“Balloted Assessment”) commencing in fiscal year 2024/2025. The Balloted Assessment amount for each parcel is based on the parcel’s calculated proportional special benefit as outlined in “Part II – Method of Apportionment” and the annual assessment rate established by the estimated costs (budget) in “Part III – Estimate of Costs” of this Report. Due to the number of parcels within the District (over 23,000 parcels), the Assessment Roll for fiscal year 2024/2025 has been filed electronically with the SJAFCA Board Clerk rather than displayed in this Report and by reference the listing of the APNs and the corresponding assessment amounts are made part of this Report.

Part V
Assessment Diagram: This section of the Report contains a diagram showing the boundaries of the District, which incorporates the parcels determined to receive special benefits from the Project Services. The diagram also provides a visual depiction of the location and extent of the proposed project levees. Parcel identification, the lines, and dimensions of each lot, parcel, and subdivision of land within the District are shown on the San Joaquin County Assessor’s Parcel Maps and shall include any subsequent lot line adjustments or parcel changes therein. Reference is hereby made to the San Joaquin County Assessor’s Parcel Maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District.

ATTACHMENT D
683
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 9
Part I — Plans and Specifications
District Overview
The primary flood risk in the Mossdale Tract Area is from geotechnical failure or outflanking of the existing levees. Levee overtopping is also a risk during large floods, which are anticipated to increase in both intensity and frequency over time due to the effects of climate change.

Geotechnical failures caused by through-levee seepage or under-seepage are typically sudden and unpredictable and can produce large volumes of high velocity flood flows. These failures come with little warning, with minimal time for evacuation and emergency actions. Overtopping and flanking floods are much more predictable, so evacuation is more effective for these failure mechanisms.

The Mossdale Tract Area high water events generally occur during the winter months when colder air and water temperatures significantly increase the risk of death by exposure. The probability of unexpected levee failure (coupled with the consequence of basin-wide flooding) presents a continued threat to public safety, property, and critical infrastructure in the Mossdale Tract Area .

To address this concern, in cooperation with and funding from the State of California, SJAFCA completed an Urban Flood Risk Reduction study (UFRR Study) of alternatives and has commenced the environmental review and preliminary design of the preferred flood risk reduction Project for the area which was identified as being at risk of flooding from a 200-year flood event, with this risk being significantly increased under future climate conditions. The UFRR Study included technical evaluations of hydraulics, geotechnical conditions, cost estimates of potential alternatives, levee performance, multi-benefit features, and others. The UFRR Study selected features of three initial alternatives to develop a hybrid alternative that could be evaluated and compared with the initial three alternatives. The California Department of Water Resources (“DWR”) and local stakeholders each provided input for “Alternative 4”. The differences were minor, but important, so Alternative 4 was presented with four minor permutations, represented as Alternatives 4a through 4d. The final selected alternative in the UFRR Study (Alternative 4a) is the proposed Project summarized below to be analyzed in an Environmental Impact Report (EIR), the preparation of which is ongoing and scheduled to be completed in 2025.

Separately, on September 30, 2022, SJAFCA executed a Feasibility Study Cost Share Agreement (FCSA) with the USACE to evaluate the Federal Interest in an array of alternatives to provide enhanced flood protection to the Lathrop and Manteca area. While Federal interest in the Mossdale Program is being evaluated, given the level of study and evaluation completed to date by SJAFCA and the State, SJAFCA continues to advance design and permitting of certain common features of the UFRR Study preferred alternative that will overlap with what is expected to be improvements authorized by Congress and constructed by USACE.

Project Location
The Mossdale Tract Area (proposed District) covers approximately 22,400 acres and includes RD 17 (16,110 acres), portions of the Cities of Stockton, Lathrop, Manteca, and unincorporated San Joaquin County (see Figure 1 on page 2 for a general overview of the jurisdictions within the Mossdale Tract Area). The existing RD 17 levee system is comprised of Federal Project levees (also referred to as State Plan of Flood Control [SPFC]) along the San Joaquin River and French Camp Slough, which form the west and north borders of RD 17, and a dryland levee to the south.

The land generally slopes east to west and south to north, and there is no levee along the east

ATTACHMENT D
684
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 10
side of the RD 17 jurisdiction, so the interior drainage watershed extends to the east of RD 17.

The proposed project area includes the SPFC levees, RD 17’s dryland levee, the Mossdale Tract Area , and areas to the south and west along the San Joaquin River identified for the potential development of ecosystem restoration features.

The territory within the Mossdale Tract Overlay Assessment District is narrowly defined to include those parcels within San Joaquin County that have been identified as parcels that will receive a reduced flood risk as a result of the implementation of Project Services and the related flood control infrastructure improvements. The boundaries of the District and the parcels therein are based on hydrologic and hydraulic mapping (i.e., floodplain mapping), incorporating each of the parcels that have been identified as receiving a reduced risk of potential flood damages as a result of uncontrolled riverine flooding. Based on the floodplain mapping data, the District includes approximately 22,115 parcels located in portions of the cities of Lathrop, Manteca, Stockton, and unincorporated areas of San Joaquin County that are protected from flooding by the Project Services.

Project Objectives
To comply with State and Federal requirements, the overall objective of the proposed Project is to provide increased public safety benefits by improving and expanding flood risk reduction infrastructure to achieve a 200-year Urban Level of Flood Protection (“ULOP”) for the Mossdale Tract Area . Objectives include:
➢ Modernize the flood risk reduction infrastructure to accommodate future performance and climate change resiliency goals identified in the Central Valley Flood Protection Plan and in SJAFCA’s adopted Climate Change Adaptation Policy.2
➢ Improve long-term operations, maintenance, repair, rehabilitation, and replacement (OMRR&R) over time.

Proposed Project
The proposed Project would include the construction and operation of flood risk reduction components in and adjacent to the Mossdale Tract Area . As an outcome of the UFRR Study, preliminary plans have been developed to achieve the stated Project objectives. Each of the preliminary identified components, as conceptualized in the UFRR Study, are described in more detail in the following. It should be noted that, as the identified Project advances through environmental review and design, the current identified components of the Project may change and be refined to meet the stated Project Objectives. Project Services include the final designed Project to be implemented, that meets the stated Project Objectives. The Project described herein and by reference, including all attributes of the Project such as cost estimates and schedule for implementation, is reflective of the best information currently available to SJAFCA and the assessment engineer.
2 San Joaquin Area Flood Control Agency Resolution No. 19-06: Resolution to Adopt Policy on Adapting Design Standards for the Mossdale Tract Area of SJAFCA in Light of Climate Change

ATTACHMENT D
685
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 11
Flood Risk Reduction Components
Flood risk reduction components of the proposed Project include: (1) fix in place and potential setback levee improvements; and (2) a dryland levee extension. Each of these components, along with associated construction techniques are described in detail below. Details of the Project sites are described in Table 1 below and illustrated in Figure 2 on page 12 that follows.

TABLE 1 — PROJECT FEATURES
Source : Environnemental Science Associates (ESA) 2022
Station Station Length
Begin End (feet)
1 Cutoff Wall 119+50 148+00 2,850
2 Cutoff Wall 172+45 192+00 1,955
3 Seepage Berm 190+50 247+00 5,650
4 Seepage Berm 255+50 259+50 400
5 Seepage Berm 270+00 297+75 2,775
6 Cutoff Wall 311+00 362+50 5,150
7 Cutoff Wall 388+00 518+50 13,050

8.a Levee Raise @ San Joaquin River / Cutoff Wall 570+00 758+00 18,800

8.b Levee Raise / Floodw all @ San Joaquin River 758+00 769+01 1,101

8.c Levee Raise / Floodw all @ San Joaquin River 770+75 778+50 775

8.d Levee Raise @ San Joaquin River / Cutoff Wall 778+50 799+61 2,111

8.e Levee Raise @ San Joaquin River 799+79 822+80 2,301 9 (1) Cutoff Wall - - -
10(2) Cutoff Wall - - -
11 Levee Raise @ Walthall Slough 822+80 853+96 3,116
12 Levee Raise & Seepage Berm @ Dryland Levee 853+96 908+60 5,464 13(3) Erosion Repairs - - -
14(4) Right-of-Way Acquisition - - -
15 Dryland Levee Extension 908+60 1030+50 12,190
(4) Project ID 14 consists of right-of-w ay acquisition for existing RD 17 facilities in order to comply w ith ULDC requirements. It does not include a construction component.

Project ID Main Project Feature
Notes:
(1) Project ID 9 consists of a cutoff w all and is included as a component of Project ID 8.a. (2) Project ID 10 consists of a cutoff w all and is included as a component of Project ID 8.d. (3) Project ID 13 consists of various erosion repair sites along the existing RD 17 levee. The individual erosion repair sites have been incorporated into the other adjacent projects.

ATTACHMENT D
686
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 12
FIGURE 2 — PROJECT LEVEES

ATTACHMENT D
687
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 13
Fix in Place and Potential Setback Levee Improvements
The fix in place levee improvements that would be constructed, operated, and maintained within the levee rights-of-way and easements under the proposed Project currently include:
➢ Reconstruction (raising and widening) or replacement of the existing dryland levee, including the construction of seepage control measures such as a drained seepage berm or cutoff wall, and reconstruction of pipe penetrations that cross the levee. ➢ Installation of a traditional soil-bentonite slurry cutoff wall of varying depth along portions of the existing levee alignment.
➢ Installation of a drained seepage berm of varying width along portions of the existing levee alignment.
➢ Placement of riprap rock slope protection on the waterside of the levee along portions of the existing levee alignment.
➢ Removal of high hazard encroachments.
➢ Reconstruction of pipe penetrations that cross the levee. ➢ Raising the height of levee along portions of the existing levee alignment and extension of the landside toe to meet levee slope design standards.
➢ Construction of a dryland levee extension, including the construction of seepage control measures such as a drained seepage berm or cutoff wall. ➢ Construction of a potential setback levee to meet ULOP standards at a designated sharp bend in the San Joaquin River and connecting to existing levee segments.

ATTACHMENT D
688
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 14
Part II — Estimate of Costs
In January 2018, after the SJAFCA Joint Exercise of Powers Agreement was amended to include the Cities of Lathrop and Manteca, SJAFCA took over the role of the Local Flood Management Agency (LFMA) for the Mossdale Tract Area and the associated responsibility for annually reporting on the status of Adequate Progress toward ULOP for the Area to the CVFPB.

Government Code §65007 (a) et. seq. defines Adequate Progress and sets forth the requirement of the LFMA to annually report to the CVFPB. The definition of Adequate Progress includes the requirement that revenues (i.e., sources of funding) have been identified to support implementation of the flood protection facilities. SJAFCA has interpreted this requirement to mean that its Annual Reports must present a financing plan that lays out and demonstrates that the identified revenues are sufficient to cover the costs of implementing the Project that has been developed to meet appropriate standard of protection within the identified schedule.

SJAFCA’s most recent “Mossdale Tract Program: 2023 Annual Adequate Progress Report Update for Urban Level of Protection” (“Annual APR”) being prepared will identify the costs and sources of revenues for the overall program being advanced by SJAFCA. The costs of the program, which make up the Project, sources of revenues, as well as the financing plan presented in Annual APR are hereby incorporated into this Engineer’s Report by reference. The Project costs presented in the Annual APR are summarized below.

ATTACHMENT D
689
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 15
Proposed Project Budget
The following table (Table 2) summarizes the Mossdale Tract Program Costs identified activities and improvements included within the Project Services.

TABLE 2: MOSSDALE TRACT PROGRAM COSTS
Project Budget Costs
ULOP Program Planning & Implementation
Pre-Project Expenses (Actuals) $ 3,200,000
SJAFCA Program Management $ 3,600,000
Funding Implementation $ 1,500,000
Feasibility Study & Planning $ 3,200,000
Subtotal: ULOP Program Planning & Implementation 11,500,000 $ SJAFCA ULOP Project Costs
Soft Costs including Administration $ 90,610,000
Construction Costs $ 183,500,000
Right-of-Way $ 94,900,000
Contingency $ 59,690,000
Multi-Benefit Improvements $ 44,170,000
Subtotal: SJAFCA ULOP Project Costs $ 472,870,000
Total: ULOP Program Planning & Project Costs $ 484,370,000 (less) USACE Implemented Improvements $ (248,800,000)
Net SJAFCA ULOP Project Costs $ 235,570,000

ATTACHMENT D
690
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 16
Proposed Project Funding
The following table (Table 3) summarizes the Project Funding Sources identified within the Annual APR to pay the Project Costs and provide Project Services. The Project Funding Sources include the assessment revenues to be generated by the District as well as the proceeds of debt planned to be incurred by SJAFCA (assumed to be Assessment Revenue Bonds) net of the associated principal and interest costs (i.e., debt service carry).

TABLE 3: PROJECT FUNDING SOURCES
Financing Plan / Assessment Budget
The Annual APR presents a plan prepared for the implementation of the Program. The Annual APR identified the following underlying financing plan assumptions. ➢ SJAFCA has established the following funding mechanisms:
✓ A Regional DIF program collecting revenues in 2018 and updated in 2022. ✓ A new EIFD covering the properties directly benefiting from the project. The EIFD has a base year of fiscal year 2021/2022 and started receiving revenues in fiscal year 2022/2023.

Project Funding Sources
Non-Local / State Funding
State UFRR Funding (PED Only) $ 3,800,000
State Funding (BCP - 0000743) $ 75,000,000
State Funding (Future Share of NFS -LPPA) $ 35,000,000
Subtotal: Non-Local / State Funding $ 113,800,000
SJAFCA Project Funding
Developer Advances / City Funding $ 3,560,000
Development Fee Program $ 67,350,000
SJAFCA Overlay Assessment District $ 33,370,000
Net EIFD Revenues $ 21,640,000
Future Assessment Overlay Financing (Bond Proceeds) 31,890,000 $ Assessment Overlay Financing (Debt Service Carry) $ (25,320,000) Subtotal: SJAFCA Project Funding $ 132,490,000
Total: Project Funding Sources $ 246,290,000
Net SJAFCA ULOP Project Costs $ (235,570,000)
Total Project Sources less Uses $ 10,720,000

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San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 17
➢ The District would be in place to commence collecting revenues in fiscal year 2024/2025.

The above revenues would be utilized, on a pay-as-you-go basis, to fund the design, federal feasibility study cost share, work in kind, right of way acquisition, and advance improvements.

State Grant Funding would be available from the Department of Water Resource to cost share match the above soft costs and implementation action ahead of Federal authorization and USACE construction of improvements.

SJAFCA would approve the issuance of bonds leveraging District revenues in fiscal year 2025/26.

The proceeds from the bond would be used to fund land acquisition and construction costs of Dryland Levee and advance improvements in partnership with State Grant funding.

Based on the Cash Flow Analysis included within the Annual APR, which is based on a schedule of expenses and available revenues, given the best available information at the time of formation of the District, the resulting budget needed to come from the District in fiscal year 2024/25 is $2,625,000. This amount of revenue would provide the needed revenues on an annual basis going forward, to ensure that the Project’s projected expenditures needs can be met to provide Project Services.

Authorized Term / Use of Revenues
Because the financing plan assumption contemplates the use of debt financing, the District revenues secured to meet cash flow and debt service needs must be authorized through the final year of the term of the financing. Because a Bond issuance is expected to take place in fiscal year 2025/26, the assessments will be levied through fiscal year 2055/56. The assessments would cease to be levied after July 1, 2056.

Assessment revenues, after the completion of the Project, would be utilized to fund both debt service (principal and interest) as well as the annual costs of administration of the District and ongoing operations and maintenance of the Project improvements.

ATTACHMENT D
692
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 18
Part III — Method of Apportionment
Benefit Analysis
The nearly twelve and a half miles (12.39 miles) of proposed fix in place and potential setback levee improvements (cutoff walls, seepage berms, and raised levees along the San Joaquin River; and the two miles (2.31 miles) dryland levee extension levees to the south are the first line of defense against riverine flooding from the San Joaquin River for the Mossdale Tract Area . The proposed project levee improvements and services are intended to provide a level of flood protection that is necessary to withstand flooding that has a 1-in-200 chance of occurring in any given year using criteria consistent with, or developed by, the California Department of Water Resources and which will ultimately reduce potential flooding and damage to properties within the District boundaries.

The analysis and findings outlined in this Report and the resulting method of apportionment and assessment rate structure is focused on establishing a reasonable and appropriate benefit nexus (both general and special benefits) consistent with the provisions of the 1982 Act, Proposition 218 (Article XIII D of the California Constitution), and case law regarding assessments. The method of apportionment and resulting proportional special benefit assessments for this District are based on the premise that the proposed Project Services are necessary and essential to minimize potential flood risks and associated flood damages to the land, structure, and contents of parcels within the Mossdale Tract Area . Therefore, the formulas used for calculating assessments as described herein reflect both the composition and characteristics of each parcel within the District, the reduced flood level and the resulting calculated flood damage reduction benefits to those parcels that directly result from the Project Services to be funded in part by the special benefit assessments.

To levy an assessment for these property-related flood control services, the California Constitution requires the local agency imposing the assessment (SJAFCA) to comply with the following:
➢ Identify and include in the District all parcels that will have special benefits conferred on them by the improvements, facilities and/or services.
➢ Only special benefits are assessable, and the agency shall separate the general benefits from the special benefits conferred on a parcel.
➢ Calculate the proportional special benefit for each parcel in relationship to the entirety of the capital cost, the maintenance, and operation expenses of a public improvement, and/or the cost of the property related service being funded.
➢ No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.

Special Benefit
Essentially, the primary function of SJAFCA and the Mossdale Tract Overlay Assessment District is to provide a collective and coordinated benefit funding source to support a portion of the cost to construct and enhance the levee improvements, necessary to ensure reduced potential flood damages to structures, the contents of those structures, and the land associated with the parcels within the Mossdale Tract Area that receive a particular and distinct benefit from the Project Services. As previously noted, the District boundary has been narrowly defined based on

ATTACHMENT D
693
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 19
floodplain mapping data to include each identified parcel that will receive a reduced risk of flood damages as a result of the Project implementation. The proposed Project Services are intended to provide 200-year protection to parcels within the District due to flood flows from the San Joaquin River or its tributaries based on the ULDC Design floodplain which includes an additional factor of safety to account for future climate uncertainty. The Project Services also incorporate necessary geotechnical improvements and expansion of the easements and/or rights-of-way along the levees that incorporate added project resiliency beyond the ULDC Design floodplain event, as prescribed in SJAFCA’s Climate Adaptation policy.

The special benefits to parcels (avoided flood risk) within the District associated the Project Services that complies with strict State and Federal standards and regulations include but are not limited to:
➢ Continued level of flood protection for the areas protected by the Project Services. ➢ Continued assurance of reduced potential flood damages to structures, content of those structures, and land.
➢ Continued avoidance of costs associated with failure to meet regulatory requirements, such as mandated flood insurance for any property with a federally backed mortgage and/or building restrictions.
➢ Allowance for best and full use of properties within the District by permitting local governments to implement general plans for urban and urbanizing areas with appropriate levels of flood protection.
➢ Protection of the local economy by creating construction jobs and related spending, sustaining property values, and allowing for responsible residential, commercial, and industrial development.
➢ Retention of Federal assistance during or following a flood emergency or repair of levee break.

Ultimately, both public and privately owned parcels within this narrowly defined District boundary will receive a particular and distinct benefit over and above any general benefits the Project Services provide to the general public or properties in general. It is clear the assessed parcels directly benefit from the proposed Project Services and while the majority of the funding is coming from other sources, without the proposed special benefit assessment revenue, the Project Services will lack the funding required to construct the improvements and the parcels within the District could be negatively impacted by the following:
➢ Greater flood risk resulting in increased risk of property damage and loss of life due to flooding. ➢ Loss of FEMA low-to-moderate risk flood zone designation would result in higher FEMA National Flood Insurance Program (NFIP) premiums, mandatory flood insurance, and building restrictions.
➢ Loss of federal assistance during or following a flood emergency, such as repair of a levee break.
➢ The inability to comply with Senate Bill 5 and Urban Level of Flood protection requirements resulting in development restrictions.

While properties within the District will derive substantially similar special benefits from the Project Services (improvements, services and activities necessary to ensure reduced flood damages to structures, the contents of structures, and land), the special benefit (particular and distinct benefit)

ATTACHMENT D
694
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 20
for each parcel is proportional to the potential flood damages specifically and directly related to each parcel’s potential flood depth and development characteristics (i.e. land use, structure size, and land size).

General Benefit
Based on the proposed Project Services and activities to be funded by District assessments and relationship to properties to be assessed, it is evident that the improvements are necessary and directly impact developed properties, agricultural properties, as well as the potential development of properties. Furthermore, because the flood control improvements protect identifiable parcels from damage due to inundation or force by arising floodwaters, the benefits are direct and particular to those parcels (special benefit), and to none other. In addition, because the flood control improvements to be funded by the District assessments protect specific parcels (narrowly defined boundaries) from potential flood damage and the fact that the flood damage benefit for each parcel is measurable, the benefits to these assessed parcels are clearly direct and display particular benefit (proportional special benefits). However, it is also recognized that flood mitigation services and activities also directly or indirectly provide some measure of benefit to properties in general and to the public at large (general benefit) in the form of continued safe access and travel through the District area.

The Project Services will provide a general benefit to real property, residents, and the public generally in the form of continued safe access and travel through the District area. Prevention of flooding of public infrastructure within the District, such as roads, easements, and various rightsof-way, benefit the assessed parcels generally with respect to access and travel, and also facilitates general public services such as police and fire protection access. Protection of such infrastructure through Project Services therefore provides a general benefit both to people and properties within and outside of the District. Property associated with such public infrastructure improvements and facilities are typically not assigned Assessor’s Parcel Numbers. The acreage associated with most of these public infrastructures, compared to the acreage of Assessor assigned parcels within the District, provides a reasonable and quantifiable measure of the proportional general benefit and general benefit costs associated with the Project Services.

The total net benefit parcel acreage within the District boundaries is approximately 14,317 acres of which approximately 12,820 acres are assessed County Assessor designated parcels (APNs) with the remaining 1,497 acres being comprised of common area properties (shared interest by other assessed properties), public infrastructure improvements and facilities that may include, but is not limited to: public streets, easements, rights-of-way, and other public-lands including wetlands, canals, channel ways, open spaces, preserves, and other similar restricted-use public areas or properties that are subject to the State Board of Equalization restrictions. Such properties are considered to receive no direct or quantifiable flood risk reduction from the Project Services and these 1,497 acres or approximately 10.46% of the total 14,317 acres, reflects a reasonable and quantifiable measure of the proportional general benefit both to people and properties within the District and the proportional general benefit costs associated with the Project Services. These general benefit costs shall be excluded from the special benefit assessment funding and not assessed to the parcels within the District.

ATTACHMENT D
695
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 21
Assessment Methodology (Special Benefit Calculations)
To assess benefits equitably it is necessary to calculate each property’s relative share of the special benefits conferred by the funded improvements and service. The proposed flood control improvements to be constructed as part of Project Services to be funded in part by the assessments are intended to provide long-term avoidance of damage to structures, content within the structures, and land for all parcel potentially flooded based on the ULDC Design floodplain hydrology (Zone 1 parcels). However, based on SJAFCA’s adopted Climate Adaptation policy and the associated resulting floodplain hydrology, additional parcels (Zone 2 parcels) could also be impacted if flood levels exceed the ULDC Design event. Consistent with the Climate Adaptation Policy, geotechnical and right of way design criteria are based on a more conservative Climate Adaptation floodplain hydrology thereby allowing for the height of the levees to be increased more readily in the future as needed based on evolving climate science and future flood flow projections. The assessment engineer has determined that the relative share of the Damages Avoided (special benefits) conferred to these Zone 2 parcels by the funded improvements and services is best reflected by the land damage associated with those parcels only. Based on combined ULDC Design floodplain and Climate Adaptation floodplain, the overall uncontrolled riverine flooding for the Mossdale Tract Area without the Project Services is illustrated in Figure 3, on page 22 that follows. This figure also illustrates the boundaries of Zone 1 (parcels incorporated in the District based on ULDC Design floodplain hydrology) and the boundaries of Zone 2 (parcels incorporated in the District based on Climate Adaptation floodplain hydrology).

ATTACHMENT D
696
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 22
Figure 3: Without Project Flood Depth Ranges

ATTACHMENT D
697
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 23
The Damages Avoided method of assessment apportionment is utilized in this District and establishes a Total Damages Avoided for each parcel based on the combined Structure Damage, Content Damage, and Land Damage reduction benefit calculated for each parcel In Zone 1 and Total Damages Avoided for each parcel in Zone 2 based on the Land Damage reduction benefit calculated for those parcels. The proportional special benefit calculation for each parcel considers these three factors independently. The benefit calculation can be summarized as follows:

Special Benefits = Damages Avoided
(Zone 1 Parcels)
Damages Avoided = Structure Damage + Content Damage + Land Damage (Zone 2 Parcels)
Damages Avoided = Land Damage
Structure and Content Damage
The damage avoided to structures and the content of those structures is derived by determining the amount of flood depth reduction experienced by each particular parcel and the protection provided as a result of the Project Services.

Determining the avoided damages to structures and contents requires considering the following factors:
➢ Relative Structure and Content Value
➢ Flood Depth Reduction
➢ Percentage of Flood Damage Reduction
➢ Structure Size
Relative Structure and Content Value
The United States Army Corps of Engineers (USACE) has identified the potential flood damages to structures by the following general land use categories:
➢ Residential — Physical damages to dwelling units (single-family, multifamily, and mobile homes) and to residential contents, including household items and personal property. ➢ Commercial — Structure value and content value damages (to commercial and public buildings), including equipment and furniture, supplies, merchandise, and other items used in the conduct of business.
➢ Industrial — Losses from inundation of industrial properties, including warehouses, consisting of fixtures and equipment, inventory, and structure.
➢ Agricultural — Non-residential structures on agricultural properties would experience damage to equipment, tools, supplies, livestock, feed, seed, chemicals, and other items used for agricultural purposes and business.

To reflect differences related to flood damages to structures and their content, Relative Structure and Content Values for residential, commercial, industrial, and agricultural structures shown in the following table (Table 4) are utilized. The residential, commercial, and industrial structure and content values were originally determined using USACE data developed in connection with an

ATTACHMENT D
698
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 24
American River Watershed Investigation (1) and the content values for agricultural structures were derived from a related technical report (2). The Relative Structure Values shown in Table 4 are used in the assessment methodology to reflect the relative structure and content value relationships between land use categories (proportional benefit). These values represent gross averages for the different land uses and do not represent assessed values or current market values for an individual structure.

TABLE 4: RELATIVE STRUCTURE AND CONTENT VALUE
(1) US Army Corps of Engineers (USACE), American River Watershed Investigation, California Feasibility Report, Sacramento District, December 1991. (2) US Army Corps of Engineers (USACE), Draft Economic Re-evaluation Report, American River Watershed Project, Appendix D, Attachment II, Technical Report, May 2007.

Flood Depth Reduction
The proposed Project Services for the Mossdale Tract Area will be designed to provide 200-year protection with additional project resiliency to account for future climate uncertainties. Accordingly, both the boundaries of the proposed District and the flood depth reductions attributed to the benefiting parcels within those boundaries have been determined using hydraulic models to estimate the floodplains associated with the ULDC Design event and Climate Adaptation event.

The floodplain estimates were prepared by R&F Engineering, Inc., a consulting engineering firm retained by SJAFCA to complete hydraulic modeling for the Mossdale Tract Area .

The relative flood depths of each parcel in the ULDC Design Floodplain event were determined and categorized by establishing 2-foot flood depth ranges for the Zone 1 boundary. Using the GIS information to determine parcel elevations, parcels were able to be slotted into 2-foot flood depth ranges. The overall boundaries of the District and the flood depth ranges shown in Figure 4, on page 25 that follows, were derived from parcel elevation data, flood elevation data, and flood depths developed by hydraulic modeling of possible levee failures along the proposed levee system.

Based on this mapping and the underlying data, relative flood depths were established by grouping every parcel into one of nine flood depth ranges (flood depth ranges 1-9) based on the flood depth map.

The nine flood depth ranges include depths two feet or less (0.00 to 2.00 feet); greater than two feet and up to four feet (2.01 to 4.00 feet); greater than four feet and up to six feet (4.01 to 6.00 feet); greater than six feet and up to eight feet (6.01 to 8.00 feet); greater than eight feet and up to ten feet (8.01 to

10.00 feet); greater than ten feet and up to twelve feet (10.01 to 12.00 feet); greater than twelve feet and up to fourteen feet (12.01 to 14.00 feet); and greater than fourteen feet (14.01 feet or greater).

Land Use
Residential 60 30
Residential - Mobile Home 30 15
Commercial (Public & Private) 70 75
Industrial (Public & Private) 50 58
Agricultural 50 30
Relative
Structure Value
($/Sqft)
Relative
Content Value
($/Sqft)

ATTACHMENT D
699
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 25
Figure 4: Flood Depth Ranges

ATTACHMENT D
700
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 26
Percentage of Flood Damage Reduction
The relationship between depth of flooding and damages to structure and contents is calculated for each land use category with structures (residential, commercial, industrial, and agricultural) and flood depth ranges within the District were compiled by Willdan based on Peterson Brustad Inc (PBI)’s analysis in their Mossdale Tract Area Urban Flood Risk Reduction Economic and Life Loss Evaluation, November 7, 2019. The estimated depth of flooding (Flood Depth Range) for the District parcels were determined using average elevations of the parcels and water surface elevations in the event of flooding with no improvements implemented. Structure and Content Damage Percentages for each land use category were taken directly from the 2012 Central Valley Flood Protection Plan, which originally were developed by the US Army Corps of Engineers (USACE, 2008). The relation between depth of flooding and damage to structures is illustrated in Table 5 below and in Table 6 on the next page for damage to contents within those structures.

TABLE 5: PERCENT DAMAGE TO STRUCTURE
Source: PBI Technical Memorandum, Appendix B "Mossdale Tract Area Urban Flood Risk Reduction Economic and Life Loss Evaluation," November 7, 2019, as compiled by Willdan Financial Services. Depth Damage percent were grouped into 2-feet flood depth ranges.

Flood Depth Ranges
1 2 3 4 5 6 7 8 9
Land Use Less than or
equal to 1 1.01 to 2 2.01 to 4 4.01 to 6 6.01 to 8 8.01 to 10 10.01 to 12 12.01 to 14 Over 14.01 Single Family 1 Story 10.58% 27.70% 43.60% 55.90% 65.20% 71.85% 76.30% 79.00% 80.20% Single Family 2 Story or more 7.70% 18.06% 28.85% 38.45% 46.85% 54.05% 60.05% 64.85% 67.70% Multifamily 1 Story 10.58% 27.70% 43.60% 55.90% 65.20% 71.85% 76.30% 79.00% 80.20% Multifamily 2 Story or more 7.70% 18.06% 28.85% 38.45% 46.85% 54.05% 60.05% 64.85% 67.70% Mobile Home 8.00% 57.75% 96.00% 96.00% 96.00% 96.00% 96.00% 96.00% 96.00% Commercial - Auto 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Grocery Store 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Hospital 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Hotel 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Medical 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Office 1 Story 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Office 2 Story 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Restaurants 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Fast Food 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Retail 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Service Auto 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Shopping Center 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Day Care 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - Elder Care 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Commercial - MISC 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Industrial - Heavy Manufacturing 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Industrial - Light Manufacturing 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Industrial - Warehouse 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Public - Fire Station 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Public - Misc. 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Public -GOV 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Public - Recreation 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% SCHOOL 7.00% 24.25% 31.25% 34.20% 43.00% 51.80% 63.60% 76.40% 86.00% Agriculture 9.33% 20.51% 28.68% 35.34% 43.04% 45.29% 47.15% 48.48% 49.92%

ATTACHMENT D
701
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 27
TABLE 6: PERCENT DAMAGE TO CONTENTS
Source: PBI Technical Memorandum, Appendix B "Mossdale Tract Area Urban Flood Risk Reduction Economic and Life Loss Evaluation," November 7, 2019, as compiled by Willdan Financial Services. Depth Damage percent were grouped into 2-feet flood depth ranges.

The above functional relationships between flood depth and structure and content damages provides a reasonable and proportional measurement for the flood-damage reduction benefit received by developed properties as a result of the Project Services.

For example, in the case of a single story single-family residential home on a parcel that experiences a flood-depth reduction of 5 feet, the damage reduction can be determined by looking at the depth-damage percentage for a single story single-family residential structure in the range that includes 5 feet. The damage percentage at 4.01 to 6-foot range is 55.90 percent for the structure and 18.30 percent for contents.

Flood Depth Ranges
1 2 3 4 5 6 7 8 9
Land Use Less than or
equal to 1 1.01 to 2 2.01 to 4 4.01 to 6 6.01 to 8 8.01 to 10 10.01 to 12 12.01 to 14 Over 14.01 Single Family 1 Story 2.80% 7.90% 13.10% 18.30% 20.65% 22.50% 22.50% 22.50% 23.40% Single Family 2 Story or more 1.50% 5.30% 9.35% 13.70% 16.50% 18.40% 19.50% 20.50% 21.60% Multifamily 1 Story 2.80% 7.90% 13.10% 18.30% 20.65% 22.50% 22.50% 22.50% 23.40% Multifamily 2 Story or more 1.50% 5.30% 9.35% 13.70% 16.50% 18.40% 19.50% 20.50% 21.60% Mobile Home 42.50% 88.50% 99.00% 99.00% 99.00% 99.00% 99.00% 99.00% 99.00% Commercial - Auto 17.50% 85.48% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Grocery Store 61.04% 90.86% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Hospital 50.00% 87.75% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Hotel 47.36% 95.67% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Medical 50.00% 57.75% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Office 1 Story 48.39% 98.39% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Office 2 Story 42.89% 49.38% 55.97% 55.97% 55.97% 66.87% 68.08% 98.16% 100.00% Commercial - Restaurants 47.36% 95.67% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Fast Food 45.10% 93.90% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Retail 42.71% 87.31% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Service Auto 17.15% 85.48% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Shopping Center 86.18% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Day Care 76.45% 97.76% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Elder Care 76.45% 97.96% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Commercial - Misc. 86.18% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Industrial - Heavy Manufacturing 22.44% 61.88% 88.74% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Industrial - Light Manufacturing 66.50% 94.59% 99.49% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Industrial - Warehouse 62.76% 97.21% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Public - Fire Station 68.89% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Public - Misc. 68.89% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Public -GOV 72.58% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Public - Recreation 73.97% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% SCHOOL 68.89% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% Agricultural 12.89% 42.96% 87.36% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%

ATTACHMENT D
702
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 28
Structure Size
Flood damages to structures and their contents are calculated for each benefiting parcel in the District using the actual structural square footage, up to one hundred thousand square feet (100,000 sf), for the first and second stories of residential structures, the first story of commercial, industrial, and agricultural structures, and appropriate structure value and depth-percent damage relationships for the particular land use. Upon review of the overall benefiting parcels within the District, it has been determined that less than five-tenths of a percent (0.47%) of the parcels have structures that exceed 100,000 sf and the potential flood level reduction for these parcels can vary significantly. Therefore, the Assessment Engineer has determined that the overall potential damages to structure and contents for square footages in excess of 100,000 sf becomes less a function of the building square footage and more a function of flood depth reduction and it is reasonable and appropriate to limit the square footage used to calculate proportional special benefit for structure and content damages to one hundred thousand square feet.

Structure size was determined for each benefiting parcel within the boundaries of the District based on data obtained from the County Assessor’s parcel data either directly or through third party sources. For those properties identified with a structure or structures, based on either aerial imagery, or assessed improvement values being assigned by the County Assessor, for which no specific structure detail information was available, the footprint of the structure or structures were measured by Willdan using GIS and available aerial imagery.

Application of Structure and Content Damage Calculation As stated above, both the relative structure and content damage are calculated for each individual parcel in the proposed District based on the specific attributes for the parcel, i.e., land use type, structure size, and flood-depth reduction.

Structure and Content Damage Avoided = Structure Damage + Content Damage Structure Damage = Building SF x Relative Structure Value x Depth % Content Damage = Building SF x Relative Content Value x Depth % For example, the relative structure and contents damages of a single story single-family residential structure with a square footage of 2,000 square feet (sf) located in flood depth range

4.01 to 6 foot would be calculated as follows:

Structure Damage = 2,000 sf x $60/sf x 55.90% = $67,080 +
Content Damage = 2,000 sf x $30/sf x 18.30% = $10,980
Structure and Content Damage Avoided = $67,080 + $10,980 = $78,060 $78,060 would represent the relative structure and content damage benefit experienced by the example parcel presented. This benefit plus the relative land damage benefit is used to determine the total relative benefit of the parcel proportional to other parcels in the benefit area (the District).

ATTACHMENT D
703
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 29
Land Damage
There are several factors that may contribute to the flood damage reduction benefit to land, both vacant and improved. These include, but are not limited to, avoidance of physical damage to the land during a flood, the ability to secure financing for development projects, reduced cost of flood insurance, changes to the full and best land use of the property, preservation of land values, avoidance of damage to crops or other related impacts to agricultural operations, reduced cost of improvements, and the ability to access the property. The factors that impact the land damage calculation include:
➢ Relative Land Damage Factor
➢ Parcel Size
Relative Land Damage Factor
The benefit to land in the District is proportional to the relative land value. To account for the benefit received by the land and to weight this benefit appropriately with respect to the relative structure and content damage benefit, each benefiting property in the District is assigned a relative land damage per acre or a Land Damage Factor. This Land Damage Factor is based on the average land value within a given land use classification multiplied by a land value percentage, which is a weighted ratio of the average land value within that land use classification to the total property value of those same types of properties. Benefiting parcels in the District can be categorized into five of the six broader land use classifications which have been identified for structural and content damages including residential, commercial, industrial, agricultural, and public properties. (For purposes of calculating land damages, each vacant parcel is assigned to an appropriate land use classification based on county use code designation assigned by the County Assessor’s Office or other available sources and all residential properties including residential mobile homes are grouped together as residential).

Relative Land Damage per Acre = Land Damage Factor
Land Value Percentage = Total Land Value / Total land and Improvement Value (for all parcels in each land use classification)
Average Land Value = Total Land Value / Total Acreage
(for all parcels in each land use classification)
Land Damage Factor = Average Land Value x Land Value Percentage

ATTACHMENT D
704
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 30
Table 7 below displays the results of the above Relative Land Damage Factor per Acre or Land Damage Factor calculation for each land use calculation:

TABLE 7: RELATIVE LAND DAMAGE PER ACRE
Source: San Joaquin County Secured Roll, July 2019 as compiled by Willdan Financial Services.

The applicable Relative Land Damage Factor per Acre above is multiplied by each parcel’s acreage, up to twenty acres, to establish the parcel’s land damage avoided value. These land damage factor value estimates considered land alone, exclusive of any building or structural improvements. The values derived are not actual assessed values or market values for any individual parcel of land; rather, they represent the relative value relationship between various land use classifications for the property in the benefit area (the District). Similar to the building square footage limit applied for structural and content damage reduction benefits above, based on a review of the overall benefiting parcels within the District, less than nine-tenths of a percent (0.82%) of the parcels within the District have acreage that exceed twenty acres (20.00 acres) and the potential flood level reduction for these parcels varies significantly. Therefore, the Assessment Engineer has determined that the proportional land damages for acreage in excess of 20.00 acres becomes less a function of the acreage and more a function of the parcel’s flood depth reduction and the acreage used to calculate proportional special benefit has been limited to 20.00 acres.

Parcel Size
Flood damages to land are calculated for each benefiting parcel in the District using the acreage for the parcel in question and the associated land use code as identified by the respective County Assessor’s records or other available sources including GIS measurements if the County Assessor’s records provide no acreage information. To the extent that a parcel may only be partially within the benefit area, only the portion of the parcel’s acreage in the area is included in the land damage calculation.

Land Use
Residential 80,100
Commercial (Public & Private) 91,600
Industrial (Public & Private) 27,100
Argricultural 7,000
General Benefit 30,000
Relative Land
Damage/Acre
($)/acre

ATTACHMENT D
705
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 31
Application of Land Damage Calculation
As stated above, land damage is calculated for each individual parcel in the District based on the specific attributes for the parcel, i.e., land use type and parcel size/acreage.

Land Damage Avoided = Acreage x Relative Land Damage Factor As an example:

The Land Damage Avoided for a residential single-family property on a 7,800 square foot lot (0.179 acres) would be calculated as follows:

Land Damage Avoided = 0.179 Acres x $80,100 / Acre = $14,338 $14,338 represents the relative Land Damage benefit experienced by the example parcel presented. This benefit plus the structure and content damage benefit are used to determine the total relative benefit of the parcel as compared to other parcels in the benefit area.

Total Proportional Flood Damage Reduction Benefit
The total relative flood damage reduction benefit for each parcel in the benefit area is the sum of the structure damage, content damage, and the land damage associated with that parcel. Given the single story single-family residential property examples used in the preceding discussions, the resulting total relative flood damage reduction benefit is calculated as follows:

Flood Damage Reduction Benefit = Structure Damage +Content Damage + Land Damage Example:

Single Story Single-Family Residence
Parcel Acreage: 0.179 acres
Building Square Feet: 2,000
Flood Depth 5 Feet
Structure Damage = 2,000 sf x $60/sf x 55.90% = $67,080 +
Content Damage = 2,000 sf x $30/sf x 18.30% = $10,980
+
Land Damage = 0.179 Acres x $80,100 / Acre = $14,338
Flood Damage Reduction Benefit = $67,080 + $10,980 + $14,338 = $92,398 The analysis described above was performed for every parcel in the benefit area that was determined to receive special benefit. The sum of total Flood Damage Reduction Benefit (FDRB) for all assessed parcels is calculated to be 3,551,333,222 FDRB at the time this Report was prepared.

ATTACHMENT D
706
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 32
Table 8 that follows, provides a summary breakdown of the FDRBs for both special and general benefits for fiscal year 2024/2025.

TABLE 8: FLOOD DAMAGE REDUCTION BENEFITS BY LAND USE (5) The Flood Damage Reduction Benefit data in the Table above is based on parcel information and characteristics at the time this Report was prepared and applicable to fiscal year 2024/2025.

Assessment Rate and Revenue
Proposition 218 requires assessments levied to be proportional to the benefits conferred by the improvements, facilities, and/or services provided. To ensure that the spread of assessments is proportional based upon the benefits calculated above, the annual special benefit costs of the improvements, facilities, and/or services are divided by the total benefits calculated for all benefiting parcels. The estimated Project Service revenue required annually is estimated to be $2,625,000 (in fiscal year 2024/2025 dollars), of which approximately $15,766 is calculated to be General Benefit costs with approximately $2,609,234 being identified as special benefit costs.

The proportional assessment rate to generate the estimated $2,625,000 in Total Benefit Expenses (Special and General Benefits) is approximately $0.00073472 per Flood Damage Reduction Benefit ($2,625,000 / 3,572,794,330 FDRB = $0.00073472 per FDRB).

Land Use Structure Damage
Reduction Benefit
Content Damage
Reduction Benefit
Land Damage
Reduction Benefit
Total Damage
Reduction Benefit
Agriculture - - 13,324,475 13,324,475
Agriculture - Single Family 2,378,820 3,345,621 7,549,927 13,274,367 Sub-Total Agriculture 2,378,820 3,345,621 20,874,402 26,598,843 Commercial - Developed 61,166,719 151,360,257 64,221,493 276,748,468 Commercial - Vacant - - 41,655,760 41,655,760
Sub-Total Commercial 61,166,719 151,360,257 105,877,252 318,404,228 Industrial - Developed 179,629,179 412,616,130 38,448,984 630,694,294 Industrial - Vacant 102,741 - 9,928,898 10,031,639
Sub-Total Industrial 179,731,920 412,616,130 48,377,882 640,725,933 Public - Developed 30,116,470 86,383,799 36,965,088 153,465,358 Public - Vacant - - 17,511,996 17,511,996
Sub-Total Public 30,116,470 86,383,799 54,477,085 170,977,354 Residential - Mobile Home 1,082,961 698,323 5,773,047 7,554,331 Residential - Multi Family 6,382,350 1,009,567 7,927,830 15,319,748 Residential - Single Family 1,064,404,020 531,446,917 324,381,130 1,920,232,067 Residential - Vacant 797,492 124,868 100,353,360 101,275,721 Sub-Total Residential 1,072,666,823 533,279,675 438,435,368 2,044,381,866 Planned Commercial Development 94,298,100 216,578,297 9,428,576 320,304,973 Planned Industrial Development 5,094 18,812 5,836,723 5,860,628 Planned Residential Development 12,670,915 1,956,563 9,451,920 24,079,398 Sub-Total Planned Development 106,974,109 218,553,672 24,717,219 350,244,999 Total Special Benefit 1,453,034,860 1,405,539,154 692,759,209 3,551,333,222 General Benefit - - 21,461,107 21,461,107
Grand Total 1,453,034,860 1,405,539,154 714,220,316 3,572,794,330

ATTACHMENT D
707
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 33
Annual Inflationary Adjustment (Assessment Range Formula) As part of the District formation and establishment of annual assessments to fund the Project Services, the proposed assessments described in this Report and to be submitted to the property owners of record in the Ballot Proceeding shall include an annual inflationary adjustment referred to as an Assessment Range Formula. To ensure that SJAFCA can provide the needed Project Services over time, it is important to allow for an increase of the assessment over time to address the rising costs of labor, supplies, and materials that are inevitably associated with providing such improvements and activities, thereby reducing the need for additional noticing and balloting procedures simply because of inflationary factors. The Assessment Range Formula for this District is defined by the following:

Commencing in the second fiscal year (Fiscal Year 2025/2026) and each fiscal year thereafter through the 30-year term of the assessments (Fiscal Year 2054/2055), pursuant to Government Code §53739(b), the initial authorized Maximum Assessment Rate per FDRB presented in this Report for Fiscal Year 2025/2026 and establishing the ballot assessments for the District, shall be adjusted annually based on the annual change in the Consumer Price Index February to February CPI-W for San Francisco-Oakland-Hayward all Items, with Base Period 1982-84 = 100, published by the U.S. Department of Labor, Bureau of Labor Statistics, subject to a minimum of zero percent and a maximum of 4% in any given year.

Each fiscal year the Agency shall identify the annual percentage change in the CPI-W, using the difference over a 12-month period between February to February This percentage difference shall then establish the range of increase to the maximum assessment rate allowed based on CPI. If the percentage change in the CPI is greater than four percent (4.0%), the maximum assessment rate shall be increased by four percent (4.0%). If the percentage change in the CPI is less than four percent (4.0%), the maximum assessment rate shall be increased by the percentage change in the CPI. However, if the percentage change in the CPI is negative (less than 0%) then the maximum assessment rate shall not be increased or decreased from the prior fiscal year.

Therefore, the minimum annual adjustment to the Maximum Assessment Rate per FDRB is zero percent (0%) and the maximum annual adjustment is four percent (4%).

Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, SJAFCA shall use the revised index or comparable system as approved by the SJAFCA Board for determining fluctuations in inflation.

Appeals Process
Any property owner who believes his or her property should be reclassified and the assessment adjusted may file a written appeal with the SJAFCA Executive Director. Any such appeal is limited to correction of an assessment during the then-current fiscal year and future years.

ATTACHMENT D
708
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 34
All appeals must include a statement of reasons why the property should be reclassified and may include supporting evidence. On the filing of any such appeal, the Executive Director will direct staff to promptly review the appeal and any information provided by the property owner and may investigate and assemble additional evidence necessary to evaluate the appeal. If the Executive Director finds that the assessment should be modified, the appropriate changes will be made to the assessment roll for the following fiscal year. Any such changes approved after the assessment roll has been filed with the County for collection will not result in a refund of the current or any prior year’s assessments paid before the appeal was filed unless so directed by the Executive Director.

ATTACHMENT D
709
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 35
Part IV — Assessment Roll
Due to the number of parcels within the proposed Mossdale Tract Overlay Assessment District, the Assessment Roll for fiscal year 2024/2025 (a listing of the parcels to be assessed for special benefit within this District along with the balloted assessment amounts) has been filed with the Clerk of the San Joaquin Area Flood Control Agency, in an electronic format and is by reference made part of this Report. The proposed Assessment Roll shall be available for public inspection in the San Joaquin Area Flood Control Agency Office during normal office hours.

The Assessment Roll reflects all parcels identified within the District and the corresponding proportional special benefit assessment amount for fiscal year 2024/2025, which is also the amount being balloted for each parcel as part of the Ballot Proceeding. Each parcel listed on the Assessment Roll is currently shown and illustrated on the County Assessor's Roll and the County Assessor’s Parcel Number Maps (APN maps). These records are, by reference, made part of this Report and shall govern for all details concerning the description of the lots and parcels. All assessments presented on the assessment roll are subject to change as a result of parcel changes made by the County including parcel splits, parcel merges or development changes that occur prior to the County Assessor's Office securing the final roll and generating tax bills for fiscal year 2024/2025.

ATTACHMENT D
710
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 36
Part V — Assessment Diagram
The territory within the Mossdale Tract Overlay Assessment District is narrowly defined to include those lots and parcels of land within the Mossdale Tract Area of San Joaquin County that have been identified as parcels receiving a reduction or elimination of potential uncontrolled riverine flooding from the San Joaquin River levees and related flood control infrastructure improvements that are to be constructed, operated, and maintained as part of the proposed Project Services.

The boundary of the District and the parcels therein are based on hydrologic and hydraulic mapping (flood levels), incorporating each of the parcels within the Mossdale Tract Area that have been identified as parcels receiving a reduction or elimination of potential flood damages from inundation or force by floodwaters as a result of the construction and operation of flood risk reduction components in and adjacent to the Mossdale Tract Area which include fix in place and potential levee setback improvements as well as a dryland levee extension in Manteca.

The parcels within the District as identified on the Assessment Roll as referenced in Part IV of this Report and depicted in the Boundary and Flood Zone Diagram (Figure 5 on the following page) constitute the Assessment Diagram Mossdale Tract Overlay Assessment District. The Boundary and Flood Zone Diagram also shows the general location of the improvements associated with the Project Services for which properties identified on the Assessment Roll referenced in Part IV of this Report are being balloted for a new special benefit assessment to support a portion of Project Service costs. The parcels therein shall consist of and be dictated by the lines and dimensions as those lots, parcels and subdivisions of land listed on the Assessment Roll and shown on the San Joaquin County Assessor’s parcel maps for fiscal year 2024/2025 and shall incorporate all subsequent parcel splits and merges and by reference the San Joaquin County Assessor’s parcel maps are incorporated herein and made part of this Report.

ATTACHMENT D
711
San Joaquin Area Flood Control Agency
Mossdale Tract Overlay Assessment District
Preliminary Engineer’s Report, Fiscal Year 2024/2025
Mossdale Tract Overlay Assessment District Page 37
Figure 5: Boundary and Zone Diagram (Assessment Diagram) ATTACHMENT D 712
Resolution No.

STOCKTON CITY COUNCIL
RESOLUTION TO VOTE THE CITY’S BALLOT IN THE [AFFIRMATIVE / NEGATIVE]

FOR THE SPECIAL BENEFIT ASSESSMENT OF CITY PROPERTIES LOCATED

WITHIN THE PROPOSED MOSSDALE TRACT OVERLAY ASSESSMENT DISTRICT The City of Stockton (“City”) is a Member Agency of the San Joaquin Area Flood Control Agency (“SJAFCA”); and
SJAFCA is advancing a special benefit assessment to raise a portion of the local cost share for a levee improvement project to provide Urban Level of Flood Protection (ULOP) for the Mossdale Tract Area, which includes properties in south Stockton, Lathrop, and Manteca, and surrounding unincorporated areas; and On April 18, 2024, the San Joaquin Area Flood Control Agency (“SJAFCA”), pursuant to the Benefit Assessment Act of 1982 (Government Code § 54703 et seq.), Article XIII D of the California Constitution, and the Proposition 218 Omnibus Implementation Act (Government Code § 53750 et seq.) noticed its intent to undertake proceedings to form a new special assessment district to fund levee improvements and levee operations and maintenance services with a boundary encompassing all properties that benefit from the avoidance of flood damages; and
Pursuant to that action, the City is in receipt of one ballot relating to City-owned properties located within the boundary of SJAFCA’s proposed Mossdale Tract Overlay Assessment District; and
The City desires to vote its ballot in the [affirmative / negative], in [favor of/ opposition to] imposing the special assessment, in order to support a portion of the local cost share for a levee improvement project to meet ULOP standards; now, therefore, //
//
//
//
//
//
//
//
713

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STOCKTON, AS FOLLOWS:

1. The City Council of the City of Stockton directs the City Manager to vote and submit the City’s ballot for the SJAFCA Special Benefit Assessment, according to Council direction, in the [affirmative / negative].

2. The City Manager is hereby authorized to take whatever actions are appropriate and necessary to carry out the purpose and intent of this Resolution.

PASSED, APPROVED, and ADOPTED May 21, 2024 .

KEVIN J. LINCOLN II
Mayor of the City of Stockton
ATTEST:

ELIZA R. GARZA, CMC
City Clerk of the City of Stockton
714
Mossdale Tract Area
Overlay Assessment District
City of Stockton City Council
Agenda Item 15.1
May 21, 2024
715
Recommendation
2  Consider ballots for the proposed San Joaquin Area Flood Control Agency (SJAFCA) Mossdale Tract Assessment
District formation (for City-owned properties), and authorize the City Manager or designee to execute / return completed ballots
716
What is SJAFCA?
3 • Joint Powers Authority (1995)
• Stockton, Lathrop, Manteca
• San Joaquin County
• San Joaquin County Flood Control &
Water Conservation District
• Reduce and manage flood risk
• Plans, finances, and implements
flood risk reduction projects and
programs
• 9-member Board of Directors
717
Mossdale Tract Area
4 • Portions of Stockton, Lathrop and Manteca
• More than 55,000 residents
• 22K properties (20K residential)
• 32 schools
• Hospital & medical centers
• Fire, police stations
• Manteca Wastewater Treatment Plant
• Correctional Facilities
• I-5 and Hwy 120
718
Challenges
5 • State/federal regulations for flood
protection are becoming stricter
• Weather extremes are
unpredictable
• Every major storm event stresses
levee system
• Levees are the only/last defense
against flooding
• Existing level of flood protection
is not adequate
719
Increasing Flood Risk
6 According to CA DWR:
• 3x more flood flows in SJ
River
• Additional 5’ of water at
French Camp Slough
• Estimated Annualized
Damages = $47M/year
• Life loss
720
Problems to Avoid
7 • Physical damages from flooding
• San Joaquin River
• Tributaries (e.g. French Camp Slough)
• Economic impacts from failure to meet state/federal regulations • No allowance for changes in existing development footprint • Risk of FEMA remapping, mandatory flood insurance
721
Cost of Flood Damage
Depth Cost
1 inch $10,819
6 inches $21,161
1 foot $29,360
2 feet $36,360
3 feet $39,831
4 feet $43,400
Source: FEMA, based on 1,000 SF home
8 722
Cost for Flood Insurance
FEMA Special Flood Hazard Areas
 Mandatory insurance for properties
with mortgages/loans
 Costs increase 18% per year
 Won’t fully cover damages
 Slow payment of claims
Difference
Average RiskBased
Premium
Average
Current
Premium
Zip Code
95203 $ 959.13 $1,736.52 + $777.39
95204 $1,048.75 $1,655.84 + $607.10
Source: 2022 FEMA Risk Rating 2.0: Projected RENEWAL Premium Changes by Zip Code 723
Cost to the Economy
10 724
How do we
protect lives,
property &
economy?
• Improve levees to
provide 200-Year
Flood Protection
• Maintain levees to
State & Federal
standards
11 725
12 200-Year Levee
Improvement
Project
• $472.9 million over 10-Years
• Levees along San Joaquin River
& tributaries, extension of
Manteca dryland levee
• Project includes:
• Levee raises
• Cutoff Walls
• Seepage berms
• Erosion protection
• Extension of dryland levee
726
Mossdale Tract Urban Flood Risk Reduction Project - Cost Share 13 State/Federal = $362.6 million
Local = $110.3 million
Based on updated cost estimate prepared by LWA for SJAFCA’s 2023 Annual Adequate Progress Report State

24.1%
Federal

52.6%
SJAFCA

23.3%
727
Total Local Funding = $132.5 Million
• Development Impact Fees = $70.9 Million
• Enhanced Infrastructure Financing District = $21.7 Million • Overlay Assessment = $39.9 Million*
Mossdale Tract Urban Flood Risk Reduction Project – Local Funding *OAD reflects annual revenues and bond financing net of debt service during project implementation.

EIFD

16.3%
Development
Impact Fees

53.5%
OAD

30.1%
• Local Funding sources used to pay early
planning a design costs ($11.5 million) as
well as cash flow / finance the project
14 728
Overlay Assessment District
 Assessment District covers approx. 22,500
Parcels.
 Services – 200-Year Project and its ongoing
maintenance
 Would raise approx. $2,625,000 / Yr (FY
2024/25 Budget)
 Subject to escalation based annual approval
by SJAFCA Board limited to CPI with 4%
cap.
 Term - for 30-years from the issuance of
bonds secured by the Assessments
 Bond issuance in late 2025/early 2026
729
Assessment Weight by Land Use
16 Proposed FY 2024/25
Average 90th Percentile Assessment
Single Family Residential 18,285 $78 $124 $1,420,403 54.4% Industrial 244 $1,899 $6,563 $463,382 17.8%
Planned Commercial 86 $2,736 $4,444 $235,334 9.0%
Commercial 227 $896 $2,322 $203,330 7.8%
Vacant 3,209 $39 $39 $125,220 4.8%
Public 69 $1,634 $8,464 $112,753 4.3%
Planned Residential 91 $194 $617 $17,691 0.7%
Multifamily Residential 86 $131 $300 $11,255 0.4%
Agricultural 139 $70 $103 $9,789 0.4%
Mobile Homes 32 $173 $590 $5,550 0.2%
Planned Industrial 86 $50 $155 $4,305 0.2%
Total 22,554 $116 $2,609,012 100.0%
Land Use Category Parcel Count Proposed Assessment Rates / Parcel Share of Total Assessment
730
Assessment Ranges (All Land Use)
17 94% will pay less than $12.50 per month ($150/year)
5,898
882
4,653
5,873
4,007
486
755
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000 Parcel Count
Parcel Count by Assessment Range
All Land Uses - Parcel Counts
OAD Assessment Rates
731
Prop 218 Process
18 ⮚ Only property owners vote, including public agencies ⮚ Weighted vote ($1 assessment = 1 vote)
⮚ Ballots mailed to property owners - May 4
⮚ Public Hearing at SJAFCA Special Meeting – June 20
⮚ Ballot Tabulation (commencing June 21 until complete) ⮚ SJAFCA Board meeting/Balloting Results
– July 18
⮚ Majority Protest
⮚ Weight of ballots opposed exceed weight of
ballots in favor
732
More Information
19 • Hotline: (209) 475-7009
• Email: [email protected]
• www.sjafca.org/OAD
• Frequently Asked Questions
• Boundary maps
• Preliminary Engineer’s Report
• Assessment calculator
733
10 City Owned Parcels
 Includes Fire Station, Park, Water Tanks
and open space parcels.
 Combined Assessments for 2024-25 is
$2,731.78
 Request City Council authority and
direction to complete and return ballots
734
Questions &
Discussion
21 735
City of Stockton
Legislation Text
File #: 24-0087, Version: 1

ADOPT A RESOLUTION TO APPROVE THE MIRACLE MILE COMMUNITY IMPROVEMENT DISTRICT PROPOSED 2024 ANNUAL OPERATING BUDGET AND 2023 ANNUAL REPORT

RECOMMENDATION
It is recommended that the City Council adopt a resolution:

1. Approving the proposed 2024 Operating Budget for the Miracle Mile Community Improvement District;

2. Approving the 2023 Annual Report for the Miracle Mile Property and Community Improvement District; and

3. Authorizing the City Manager, or designee, to take necessary and appropriate actions to carry out the purpose of this resolution.

Summary
The Miracle Mile Property and Business Improvement District (MMPBID) was originally formed by the Stockton City Council in 2007 pursuant to the Property and Business Improvement District Law of 1994 (“PBID Law”). The MMPBID expired December 31, 2022. On January 1, 2023, the Miracle Mile Community Improvement District (MMCID) was formed. A Community Improvement District is a flexible financing tool to allow business districts mechanisms to establish innovative ways of attracting, retaining, and expanding their businesses to remain competitive with other areas of Stockton. The City Council executed an agreement with a non-profit corporation called the Miracle Mile Community Improvement District (the “Owners’ Association”) to manage the MMCID as its owners’ association, with responsibility for district assessments and delivery of enhanced services, for a 20-year term, beginning January 1, 2023, through December 31, 2042. It is recommended that Council approve the MMCID 2024 Operating Budget and the MMPBID 2023 Annual Report (Exhibits 1 & 2 to the proposed resolution, respectively).

DISCUSSION
Background
Prior to January 1, 2023, the area within the MMCID was part of the MMPBID. On March 22, 2022, City Council revised Stockton Municipal Code Chapter 3.96 concerning the formation of Community Improvement Districts (CID) (Attachment A - SMC Ordinance No. 2022-03-22-1211). The City’s CID ordinance creates additional and alternative assessment district procedures to those provided under the PBID Law. A CID is a community-driven partnership with the City to improve the quality of life in neighborhoods by acting as a catalyst for creating private-sector, self-governed management City of Stockton Page 1 of 3 Printed on 5/16/2024
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736
File #: 24-0087, Version: 1
districts. These districts provide the resources for enhanced maintenance, safety, marketing, management, and advocacy services through property assessments. On September 13, 2022, City Council approved the formation of the MMCID, (Attachment B - Resolution No. 2022-09-13-1602), with a term of twenty years.

On December 6, 2022, City Council designated the Owners’ Association to operate the MMCID with responsibility for managing the community improvement district assessments and delivery of enhanced services. (Attachment C - Resolution 2022-12-06-1205).

The MMCID includes 143 parcels located along the Miracle Mile (Pacific Avenue) (Attachment D - MMID Boundary Map), 91 property owners, and over 160 businesses. The MMCID provides supplemental services to Miracle Mile commercial corridors, including enhanced maintenance, public security and safety, marketing and promotions, and advocacy and management.

Present Situation
The agreement executed between the City of Stockton and the Owners’ Association stipulates that yearly budgets shall be submitted on or before January 1st for years 2-20. The budget is subject to Council review and approval. The 2024 MMCID budget shows $152,150 funded through property assessments and $246,531 in other income for a total budget of $389,311.

Below are some of the MMCID 2023 accomplishments:
· Converted the Owners’ Association to a 501(c)(3)
· Raised funds to implement a Security Camera and Monitoring System · Hosted four signature events and one major fundraiser event · Increased social media marketing: 15% follower increase on Instagram, 446 new followers on Facebook.
· Enhanced security: Ongoing collaboration with Hammerhead Security and Stockton Police Department with 1,942 total hours of patrol.
· Enhanced maintenance: Garbage clean up and removal seven days a week, hand watering of trees and plants weekly, and districtwide sidewalk pressure washing monthly.

In 2024, MMCID will continue its efforts to create a safe environment, protect property owner investments, and strive to raise property values, focusing on a clean, safe, and beautiful district.

Some of the 2024 goals include:
· Miracle Mile pedestrian safety advocacy: installation of the new security camera system, city parking lot resurfacing projects, advocate for the implementation of capital improvements per AB-179.

City of Stockton Page 2 of 3 Printed on 5/16/2024
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File #: 24-0087, Version: 1
· Miracle Mile marketing and walkability enhancements: implement street banner program, deepen and expand community marketing partnership, new co-branded light pole banners.

FINANCIAL SUMMARY
The MMCID assessments are paid directly to the County by property owners as part of their tax bill.

The Owners’ Association, as the administrator of the improvement district, will provide direct billing to the County in order to receive these revenues. The City will not act as an intermediary to request payments on behalf of the MMCID.

The total amount of the assessment paid during 2024 by property owners will be $152,150. The annual assessment for City-owned property within the MMCID is $22,505 and is budgeted in and paid from the Administrative Services General Fund, General Administration Division, Tax Collection Costs program account.

For the calendar year 2024, the projected annual operating budget for the MMCID is $389,311. The MMCID anticipates $389,311 in expenditures, which includes expenses for management services, operational costs, professional services, maintenance, marketing, public safety, and security. Total revenues projected include the $237,161 assessment income and $152,150 in other income from non-assessment income, which includes events, and retained earnings.

Attachment A - SMC Ordinance No. 2022-03-22-1211
Attachment B - Resolution No. 2022-09-13-1602
Attachment C - Resolution No. 2022-12-06-1205
Attachment D - MMCID Boundary Map
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ATTACHMENT A 739
ATTACHMENT A 740

3.96.080 Formation Costs.

If so provided in the engineer's report for a Community Improvement District, the assessment levied in connection with such a District may include amounts sufficient to recover the costs incurred in forming the District, including:

A. The costs of preparation of the management plan and engineer's report required by State law; and
B. The cost of preparing, circulating and submitting the petition to the City Council seeking establishment of the District; and
C. The costs of printing, advertising, and the giving of published, posted, or mailed notices; and
D. Compensation of any consultant, engineer, or attorney employed to render services in proceedings under this chapter or the PBID Law; and E. Costs incurred by the City for public hearings, notices, ballots and other proceedings required by law for approval of a new or increased assessment.

The engineers report shall specify the formation costs eligible for recovery through assessments, the schedule for recovery of those costs, and the basis for determining the amount of the additional assessment for recovery of costs, including the maximum amount of the additional assessment, expressed either as a dollar amount, or as a percentage of the underlying assessment.

3.96.090 Advancement of Costs.

The City Council may, in the Resolution of Intention for a Community Improvement District, provide that if the District is established, funds may be advanced from the City's general fund to permit the operation of the District prior to the City's collection of the assessment. Such advance shall occur only after the establishment of the District, and no advance shall be made if the District is not established. Any such advance may not exceed the total anticipated assessment proceeds for the first year of the assessment.

Any such advance must be recovered from assessment proceeds as provided in the Resolution of Intention, along with interest calculated at a rate set forth in the Resolution of Intention. The duration of any such advance shall not exceed five years.

3.96.100 Duration.

The duration of a new Community Improvement District shall be no greater than specified in the Resolution of Intention for the District, and shall in no event be in excess of 20 years. This section is intended to supplant any shorter limitation set forth in the PBID Law on the duration of assessments levied in connection with an assessment district.

ATTACHMENT A 741
ATTACHMENT A 742
ATTACHMENT B 743
ATTACHMENT B 744
ATTACHMENT B 745

BEVERLY
EUCLID

STOCKTON
BAKER
DORRIS
ELM
MAPLE

NORTH TUXEDO

SOUTH CENTRAL
N

HUNTER ST
N

COMMERCE ST
N

HUNTER ST
N

SUTTER ST

E NOBLE

E GEARY

E HAMPTON ST

E ELM ST

SPERRY AVE

CONCORD AVE

ELIZABETH AVE

RAMONA AVE
CARMEL
BAKER
AVE
PL
N

EDISON ST

LOMITA AVE
N

KENSINGTON WAY

CRAFTON WAY

CRAFTON WAY

DWIGHT WAY NORTH CENTRAL

REGENT CT

ALLSTON WAY

REGENT CT

REGENT CT

BRISTOL AVE

SMITH LN

W MARIPOSA AVE

TUXEDO CT

SOUTH TUXEDO

LEXINGTON AVE

BEDFORD RD

W WALNUT ST

W HARDING WAY
N

LINCOLN ST
N

HARRISON ST
N

VAN BUREN ST
N

MONROE ST
N

MADISON

W WILLOW ST

W VINE ST
N

CENTER ST
N

COMMERCE ST

W WALNUT ST

W ALDER ST

W WYANDOTTE ST

W CLEVELAND ST

W PINE ST

W ADAMS ST

E CASTLE ST

W GEARY ST

W ELLIS ST

W ARCADE ST
N

EL DORADO ST
N

SAN JOAQUIN ST
N

HUNTER WAY

DWIGHT WAY
N

CENTER STREET

W MONTEREY AVE

W MARIPOSA AVE

W MENDOCINO AVE

W SONOMA AVE

BONNIE LN

W ALPINE AVE
020
070
050
170
180
350
320
270
370 25
260 0
380
390
010
020
230
240
250
260
250
120
270
260
110
050
080 040
070
060
010
050
100
090
080
060
070
160
030
040
160
150 180
110 120
055
001 160 190
020
010
31 0
420
220
200 210
230
040
560
570
550
160
150
140
030
010 040
080
070
090
060
040
050
010
100
170
160
100
390 370
410
210
230
250 070
080
090
100
120
040
360
370
390
380
35 0
340
060
020
030
040
050
010
010
020
030
040
050
070
400
020
03 010
020
010
007
020
0 250 500 1,000
Feet
364
363
354
050
040
030
020
290
320
240
340 380
010
030
060
030
110
070
060
070
070 070
050
041
042
020
095
080
080
070
570
310 330
340
010
350 340
030
020
030
010
370
010
360
350
340
020 030
040
040
040
010
210
030
020
170
540 W HARDING WAY

PACIFIC WAY

PACIFIC WAY
070
330
320
020
020
0 0
30 20
010
170
280
050
300
018
310
017
060 060
070
080
LEGEND

PACIFIC WAY

PACIFIC AVE
N

EL DORADO ST

W NOBLE

W MAPLE ST
N

COMMERCE ST
N

CENTER ST

W MONTEREY AVE

CENTRAL CT

DWIGHT WAY

E ELLIS ST

ARCADE ST

BONNIE LN

ALLSTON WAY
Benefit Zone 1
Benefit Zone 2
Benefit Zone 3
Benefit Zone 4
EXHIBIT 1
125
113
127
137
137
139
113
125
137
Miracle Mile - BZ Map
4/7/2022
ATTACHMENT B 746
ATTACHMENT B 747
ATTACHMENT B 748
ATTACHMENT B 749
ATTACHMENT B 750
ATTACHMENT B 751
ATTACHMENT B 752
ATTACHMENT B 753
ATTACHMENT B 754
ATTACHMENT B 755
ATTACHMENT B 756
ATTACHMENT B 757
ATTACHMENT B 758
ATTACHMENT B 759
ATTACHMENT B 760
ATTACHMENT B 761
ATTACHMENT B 762
ATTACHMENT B 763
ATTACHMENT B 764
ATTACHMENT B 765
ATTACHMENT B 766
ATTACHMENT B 767
ATTACHMENT B 768
ATTACHMENT B 769
ATTACHMENT B 770
ATTACHMENT B 771
ATTACHMENT B 772
ATTACHMENT B 773
ATTACHMENT B 774
ATTACHMENT B 775
ATTACHMENT B 776
 
 
 
 










 

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