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Revision (03-18-2021)
CITY OF SACRAMENTO____________Police_______________________(Responsible Department)Bid Number: _B221100114109_INVITATION FOR BIDAndContract Specifications Nonprofessional ServicesFOR:_Aircraft Maintenance Services___Bids Must Be Received Up To The Hour of 2:00 P.M. on_May 4th,2022_______________Bids Must Be Submitted To:Office of the City Clerk915 I Street, New City Hall5thFloor Public Counter Sacramento, CA 95814Pre-Bid Conference:Mandatory: [ ] Yes[ x ] NoNAME AND ADDRESS OF BIDDER SUBMITTING THIS BID:(Bidder to complete the following information)Name of Bidder: ________________________________________________Address: _______________________________________________________City, State, Zip Code:_____________________________________________Phone Number:__________________________________________________Email Address:__________________________________________________
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CITY OF SACRAMENTOBid No.__ B221100114109 __TABLE OF CONTENTS(FormalServices)Document Title Page No. or N/AElectronic Bid Document(s) Availability 3SECTION I REQUIREMENTSA. Bid Instructions and Requirements 5SECTION II CONTRACT DOCUMENTSA. Special Provisions 13B. Technical Specifications 15SECTION III BIDDER RESPONSE DOCUMENTSA. Submittals Required Prior to Start of Contract 17B. Bid Guarantee 18C. Performance Bond 18D. Payment Bond 18E. Drug Free Workplace Affidavit 19F. Items Requiring Bidder Response 20G. Pricing Schedule 23H. Bid Signature Page 33
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Electronic Bid Document(s) Availability1.page. http://www.planetbids.com/portal/portal.cfm?CompanyID=153002. Any additional information (Addenda, Q&A, etc.) pertaining to this bid will also be found at the above official link.3.Bid information obtained from third party sourceswill not be considered officialresponsibility for all official bid information as posted on our official site at the link above. Documents obtained from such sources may be incomplete, resulting in responses that are rejected as incomplete and non-responsive.ATTACHMENT A BID NO. B221100114109
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SECTION IREQUIREMENTS
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SECTION IREQUIREMENTSA. BID INSTRUCTIONS AND REQUIREMENTSNo Bid Is In Legal Form Unless the Following Instructions Are Fully Complied With:1. Additional Copies. VENDORS ARE REQUIRED TO SUBMIT AN ORIGINAL BID, INCLUDING ALL REQUIRED ATTACHMENTS SUCH AS BROCHURES AND CATALOGS, TO THE CITY CLERK ON THE DATE AND AT THE TIME AND LOCATION SPECIFIED ON THE COVER SHEET. FAILURE TO DO SO MAY CAUSE YOUR BID TO BE REJECTED.2. Bid Forms. Bid must be submitted on the forms included herein as follows: s website at http://www.planetbids.com/portal/portal.cfm?CompanyID=15300Bids must be submitted in a sealed envelope or package. Bid submission envelopes/packages shall exhibit the Citys bid name and number, and include the vendors name and address printed on the outside of the envelope/package.Bidders are invited to be present at the opening of bids. Bids will be opened, in public, in the Historic City Hall, Historic Chambers, 915 "I" Street, 2ndFloor, Sacramento, CA at or after 2:00 P.M. on, 5/04/2022 . After opening, (Note: Bids must be submitted up to 2:00 P.M. on the above date).All bids shall be clearly and distinctly written without erasure or modification, and properly signed by an authorized party, who shall indicate the capacity in which the signature is executed.3. Alternate Bids.Alternate bids are invalid unless invited and covered by the specifications. Please note, all submissions are subject to rejection when unsolicited alternate bids are submitted.4. Bid Security.Bid Security is: [ ] Required [ x ] Not RequiredIf required, bid security approved by the City must accompany the bid, in the amount of ___ % of the total amount of the bid. Bid security can be in the form of a cashier's check, certified check, or a bid bond from a surety company authorized to do business in the State of California. Bid securities will be returned to all except the three lowest Bidders within ten days after the opening of bids. The bid security of the two unsuccessful Contractors will be returned after the successful Contractor has executed the contract. Bid security of the successful Contractor will be returned when the contract is signed and all other contract award requirements have been met.5. Interest in More Than One Bid.No bidder shall be interested in more than one bid (submit more than one bid for this solicitation), as provided by City Code Section 3.56.130(D).All bids by the same principal will be rejected.6.Rights.City reserves the right to take any of the following actions in its absolute discretion:The right to award in whole or in part.The right to reject any and all bids is reserved by the City.The right to increase or decrease the quantities listed.The right to issue subsequent Invitation For Bids (IFB).The right to approve or disapprove the use of particular subcontractors and/or suppliers.
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The City reserves the right to waive any informalities or minor irregularities, as determined in its sole discretion, in connection with bids received.The right to make multiple awards to provide alternate sources to ensure continuity of services. The right to acced offer and issue a purchase order directly to the bidder based on the IFB.7. City Code.All provisions of Chapter 3.56 of the City Code are applicable to any bid submitted or contract awarded.8. Equipment.If equipment is bid, it shall be the newest and latest model in current production. Used, re-manufactured, shopworn, demonstrator, prototype or discontinued models are not acceptable unless otherwise stipulated by the City.9. Brand Name or Equivalent.Unless otherwise indicated, brand names and model numbers, when used, are for reference to indicate the character or quality of the desired item. Equivalent items will be considered. Offers forequivalent items shall state the brand and model number, or level of quality or performance. Submissions must include appropriate documentation to support the claim of equivalency. The burden of proof and cost of analysis, if necessary, to determine equivalence shall be the bidders responsibility. The City is the sole judge as to whether anoffered item is equivalent to the requested item and the Citys judgment shall be final. When a brand name, model number, or level of qualify or performance is not stated by the bidder, it will be understood that the brand name listed will be provided. 10. Samples.Samples of items, when requested or required, shall be furnished to the City free of charge of any kind, including freight or handling charges. Samples of items may be retained for future comparison. Samples may be damaged or destroyed by testing. Samples shall be returned to bidders only upon request, and at the bidders cost.11. Faithful Performance Bond. A faithful performance bond is: [ x ] Not Required [ ] RequiredIf required, the successful bidder must submit a performance bond in a form approved by the City Attorney, in the amount of .12. Payment Discounts. Payment discounts offered for payment in less than twenty (20) days will not be considered as a basis of award. Payment discounts offered for payment in twenty (20) or more days will be subtracted from the total bid price for the purposes of bid evaluation. Any payment discount offered by the successful bidder will be accepted by the City of Sacramento, whether or not it was considered as a basis of award. For purposes of award, The City assumes that all invoices are paid within the discount terms (all discounts are taken).13. Local Business Sales or Use Tax.The lowest responsible bidder shall be determined after the amount of local sales or use tax that would be received by the City is deducted. The current rate at which such local sales or use tax is received by the City is one percent (1%). Therefore, in evaluating bids to determine the lowest responsible bidder,bids that are subject to this tax at the time of opening shall have an amount equal to one percent (1%) of the taxable total deducted from the bids. This deduction shall be in addition to the application of any price preferences or other deductions authorized by the City Code. Such deductions shall be made for bid evaluation purposes only. Contract awards shall reflect the actual prices submitted.If this IFB is for Goods and Services, Respondents must identify all taxable materials on a separate line item(s) from services to receive this price preference.14. Mandatory Pre-Bid Conference. If a mandatory Pre-Bid Conference is indicated on the cover of this Invitation for Bid, all bidders are required to attend the conference. Failure to attend this conference will result in rejection of your bid. If a mandatory Pre-Bid Conference is indicated, bid packages will be made available only through the time and date of the conference. Subsequent addenda, if applicable, will be furnished only to those bidders who attendedthe Mandatory Pre-Bid Conference.15. Bid Inquiries. Questions regarding this bid should be submitted to[select one]:The Citys Bid Center (PlanetBids) Q&A tab for this bid.-
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These inquiries must be submitted at least 2 days prior to the bid opening date. Answers will be posted to the CitysBid Center Q&A tab or in the form of a written addendum to this IFB. If an addendum is issued, the receipt of such an addendum must be acknowledged in accordance with the directions on the addendum. Oral explanations orinstructions given before the award of the contract will not be binding. Any contacts made with other City staff in anattempt to circumvent, interfere, or influence the Citys standard bidding and evaluation practices may be grounds for disqualification of the bidder.16. Bid Evaluation.In determining the amount bid by each bidder, the City shall disregard mathematical errors in addition, subtraction, multiplication and division that appear obvious on the face of the Bid. When such a mathematical error appears on the face of the Bid, the City shall have the right to correct such error and to compute the total amount bid by the bidder based on the corrected figure or figures.When an item price is required, and it is inconsistent with the extended price listed for the total quantity requested(item price times estimated quantity needed), the item price shall prevail over the extended price for the item unless, in the sole discretion of the City, such a procedure would be inconsistent with the intent of the bid process. The total paid for each such item of work shall be based upon the item price and not the total extended price.Should the Bid contain only a total extended price for the item and the item price is omitted, the City shall determine the item price by dividing the total extended price by the estimated quantity needed, as listed in this IFB..If the Bid contains neither the item price nor the total price for the item, then it shall be deemed incomplete and the Bid shall be disregarded.l,number of the item offered in the space provided. If such information is not provided, it will be assumed that the an item is an equal to the item specified shall be final.17. Determination of Lowest Responsible Bidder.Sacramento City Code '3.56.020 provides that the lowest responsible bidder shall be determined as follows:a. In determining whether a bidder is responsible, consideration shall be given to: (i) the quality and performance of the supplies to be provided by the bidder; (ii) the ability, capacity and skill of the bidder to perform the contract or effectuate the transaction; (iii) the ability of the bidder to perform the contract or effectuate the transaction within the time specified, without delay; (iv) the character, integrity, reputation, judgment, experience and efficiency of the bidder; (v) the quality of the bidder's performance on previous purchases by, or contracts with, the City; (vi) the ability of the bidder to provide future maintenance, repair parts and services for the supplies provided.b. Based on the information provided in the bids, the City Council or the City Manager, as the case may be, shall identify those bids that are subject at the time of bid opening to the City's local sales or use tax under the provisions of Part 1.5 of Division 2 of the California Revenue and Taxation Code and Chapter 3.24 of the City Code. The lowest responsive, responsible bidder shall be determined after the amount of local sales or use tax that would be received by the City is deducted from such bids. This deduction shall be in addition to the application of any bid price preferences authorized by subsection c, below.The City Council may by resolution, from time to time, adopt programs or procedures for providing bid price preferences, including but not limited to, preferences to promote the participation and utilization of local business enterprises, energy conservation and sustainability in the City's contracting for supplies and nonprofessional services. The lowest responsible bidder shall be the responsible bidder whose bid price is the lowest after all bid prices are calculated to include any such preferences. The calculation of such preferences shall be in addition to any deduction of sales or use tax required by subsection b, above.18. Pre-Award Conference.The apparent lowest responsible bidder may be required to attend a pre-award conference at a mutually acceptable time at which requirements of the Contract will be reviewed. At that time, samples of forms, reports etc., will be submitted by the Contractor for final approval.
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19. Award by Item or Group. The City reserves the right to increase or decrease quantities listed, make separate awards for any item, line-item or category/group of items to the lowest responsible bidders for such items orcategory/groups of items.20. Multiple Awards.The City reserves the right to make multiple awards in order to provide for multiple sources, to ensure continuity of supply if meeting the City's requirementswithin an acceptable time period may exceed the capacity or capability of the primary contractor.21. Contract Award. Within ninety (90) days after bid opening, a contract will be awarded by the City to the lowest responsible bidder(s), subject to the right of the City to reject all bids or waive informalities or minor irregularities, as it may deem proper. The time for awarding a contract may be extended in the sole discretion of the City, if required to evaluate bids or for such other purposes as the City may determine, unless the Bidder objects to such extension in writing with its Bid. The City may accept a Bid offer by issuance of a Notice of Award Letter, Contract and/or a purchase order notifying Bidder of award at any time on or before the 90thday following the day of Bid opening.22. Non-Professional Services Agreement.The bidder(s) recommended for award will be required to sign a Non-Professional Services Agreement. A copy of the agreement can be found at the following web address:http://portal.cityofsacramento.org/Finance/Procurement/Standard-AgreementsBidders are responsible for reading and understandingall of the requirements of the agreement priorto submitting their bid. Questions about any portion of the agreement shall be submitted in the manner specified in this bid.In addition, the resulting contract may be subject to three City ordinances referenced in the agreement. These ordinances shall be reviewed at the following web addresses.22A. Living Wage Requirements for Non-Professional Service Agreements:http://portal.cityofsacramento.org/Finance/Procurement/Standard-Agreements22B. Requirements of the Non-http://portal.cityofsacramento.org/Finance/Procurement/Standard-Agreements22C. Ban-the-Box Requirements:http://portal.cityofsacramento.org/Finance/Procurement/Standard-Agreements23. Emergency/Declared Disaster Requirements. In the event of an emergency or if a City facility is declared a disaster area by the county, state or federal government, the contract resulting from this IFB may be subjected to unusual usage. The selected bidder shall provide service to the City during such an emergency or declared disaster under the same terms and conditions that apply during non-emergency/disaster conditions. If the consultant/vendor/supplier is unable to supply the goods/services under the terms of the contract because of a disruption in its chain of supply or service, then the consultant/vendor/supplier shall provide proof of such disruptionwhich may include, but not be limited to a copy of a letter from the source of supply or service stating reason for the disruption. Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted.24.All bids must show the full name of the firm bidding and must be on forms furnished by the City of Sacramento Procurement Division. All responses must be written in ink, printed on a typewriter, or computer generated. Responses made in pencil will not be considered.25. Submission of Bids. The City is not responsible for misaddressed bid submittals. Please assure that you utilize the address appropriate for the method of delivery. Bid submissions made via commercial express courier (FedEx,United Parcel Svs.) or personal delivery must be addressed as follows: Office of the City Clerk915 I Street, New City Hall5thFloor Public Counter Sacramento, CA 95814
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26. Bid Protest. Bid protests must be filled and maintained in accordance with the provisions of Sections 3.60.460 through 3.60.560 of the Sacramento City Code. Bid protests that do not comply with Sections 3.60.460 through 3.60.560 of the Sacramento City Code shall be invalid and shall not be considered. A bid protest fee of $750.00 is required at the time of filing to be considered valid in accordance with City of Sacramento Resolution No. 2003-231 dated April 29, 2003. As used herein, the term "bid protest" includes any bid protest that (1) claims that one or more bidders on this contract should be disqualified or rejected for any reason, or (2) contests a City staff recommendation to award this contract to a particular bidder, or (3) contests a City staff recommendation to disqualify or reject one or more bidders on this contract. Sections 3.60.460 - 3.60.560 of the Sacramento City Code are available at:http://www.qcode.us/codes/sacramento/27. Business Operations Tax Certificate.Sacramento City Code requires that any person or firm conducting business within or with the City of Sacramento obtain a Business Operations Tax Certificate and pay the applicable tax if necessary. Successful Respondent(s) must meet this requirement prior to Award of the Contract.To obtain information about the Business Operations Tax Certificate, contact the City of Sacramento, RevenueDivision, 915 I Street, Room 1214, Sacramento, CA 95814, or telephone (916) 808-8500.Licenses and Permits.By providing a Submission in response to this Solicitation, the Respondent represents and warrants that it has all licenses, permits, qualifications, and approvals required for the Respondent to furnish the Goods and/or Services required by the City. If the Respondent is an out-of-state entity, the Respondent representsand warranties that it possesses a valid certificate to transact business in the State of California issued by the California Secretary of State.29. Local Business Enterprise (LBE ) Participation Requirements (Not Applicable- Federal Funds Used)I. LBE PARTICIPATION REQUIREMENTOn April 3, 2012, the Sacramento City Council adopted a Local Business Enterprise (LBE) Preference Program to provide enhanced opportunities for the participation of local business enterprises (LBEs) g and procurement activities. On November 19, 2013, the City Council increased the LBE preference percentage and authorized City departments to require a minimum 5% LBE participation level in public project and professionalservice contracts. On December 17, 2013, the City Council amended the City Code to allow City departments torequire a minimum 5% LBE participation level in supply and nonprofessional service contracts. Under City Code section 3.60.270, when the specifications or request for proposals or bids for a City contract establish a minimum participation level for LBEs, no proposer or bidder on the contract shall be considered responsive unless its proposal or bid meets the minimum LBE participation level required by the specifications or request for proposals or bids.The City has established a minimum 5% participation level for LBEs on this contract.Under City Code section 3.60.270, no proposer or bidder shall be considered a responsive proposer or bidder unless its proposal or bid meets this minimum LBE participation level. Bidder and any other business entity listed on the LBE forms submitted shall comply with all applicable laws relating to licensing, permitting, and payment of taxes and fees in the City of Sacramento or County of Sacramento; and shall not be in arrears to the City of Sacramento or County of Sacramento, upon award of a contract.II. LBE QUALIFICATION (Not Applicable- Federal Funds Used)A. An LBE designated in the proposal or bid must be qualified as a LBE prior to the time set forsubmission of proposals or bids.B. Local Business Enterprise means a business enterprise, including but not limited to, a sole proprietorship, partnership, Limited Liability Company, corporation, or other business entity that has a legitimate business presence in the City or unincorporated county of Sacramento. Proof of legitimate businesspresence in the City or unincorporated county of Sacramento shall include:
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Having a current City of Sacramento Business Operation Tax or County of Sacramento Business License for at least twelve (12) consecutive months prior to submission of theproposal or bid; andHaving either of the following types of offices or workspace operating legally within the City or unincorporated county of Sacramento for at least twelve (12) consecutive months prior to submission of the proposal or bid:rinciple business office or workspace; or located in the City or unincorporated county of Sacramento.An LBE must provide a physical address for the basis of location. This excludes P.O. Box addresses.An LBE must provide a current copy of the City of Sacramento Business Operations Tax Certificate or County of Sacramento Business License. III. DETERMINATION OF LBE PARTICIPATION LEVEL (Not Applicable- Federal Funds Used)Professional and nonprofessional service agreements of $250,000 or more will be subject to a minimum 5% LBE participation requirement.To receive credit for the 5% minimum participation requirement, the Contractor must either (a)be an LBE, or (b) subcontract with a business entity that is a qualified LBE.IV. LBE REQUIREMENTS OF SUCCESSFUL PROPOSAL(Not Applicable- Federal Funds Used)A. LBE RECORDS - The Contractor shall maintain records of all agreements with verified LBE subconsultants or subcontractors for one (1) year after receiving final payment from the City. Such records shall show the name and business address of each LBE subconsultant or subcontractor and the total dollar amount actually paid each LBE subconsultant or subcontractor. Upon completion of the agreement, a summary of these records shall be prepared, certified correct by therepresentative, and furnished to the City. The Contractor shall provide such other information, records, reports, certifications, or other documents as may be required by City, to determine compliance with any provision of the LBE program or these requirements. B. REPORTING REQUIREMENTS AND SANCTIONS - Failure to provide specific information, records, reports, qualifications, or any other documents required for compliance with these requirements shall beconsidered noncompliance with the agreement. If the Contractor fails to correct a deficiency within fifteen (15) days after notification, a deduction may be made from the agreement amount. The deduction shall be ten (10) percent of the estimated value of the services performed during the month, not to be less than $1,000 nor exceed $10,000.C. PERFORMANCE OF LBE SUBCONSULTANTS - The LBEs listed as subconsultants or subcontractors by the Contractor shall perform the work or services for which they are listed unless the Contractor has received prior written authorization from the City to perform the work or services in another manner. If the City approves the substitution of a LBE listed as a subconsultant or subcontractor by the Contractor, the Contractor will be required to make good faith efforts to replace the original LBE subconsultant or subcontractor with another qualified LBE subconsultant or subcontractor.V. DEFINITIONSA. Local Business Enterprise (LBE)Local Business Enterprise (LBE): A business enterprise, including but not limited to, a sole proprietorship, partnership, limited liability company, corporation, or any other business entity that has a legitimate business presence in the City of Sacramento or unincorporated county of Sacramento.
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B. ContractorThe successful proposer or bidder who is awarded the professional service or nonprofessional service agreement by the City.C. SubconsultantThe individual, partnership, corporation, firm, or other entity entering into a contract or agreement with the Contractor to perform a portion of the work or services under the professional service agreement.D. SubcontractorThe individual, partnership, corporation, firm, or other entity entering into a contract or agreement with the Contractor to perform a portion of the work or services under the nonprofessional service agreement.30. Submission Authority.By providing a Submission in response to this Solicitation, the bidder certifies that the only persons or parties interested in its submission as principals are those named herein; that its bid is made without collusion with any other individual, firm, or corporation; that it has examined all of the Contract Documents and proposes and agrees that if its Submission is accepted, the Respondent will execute the Contract Documents without amendment and fully perform the Contract; that the Respondent shall furnish all Goods and/or perform all Servicesspecified in the Contract Documents, in the manner and time prescribed, and according to the requirements set forththerein; and that the Respondent shall accept the prices set forth in the Respondent's attached Pricing Schedule.SUBJECT TO PARAGRAPH 7 ABOVE, THE CITY CANNOT ACCEPT A BID FAILING TO COMPLY WITH ANY OF THE ABOVE REQUIREMENTS.
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SECTION IIADDITIONAL CONTRACT DOCUMENTS
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SECTION II ADDITIONAL CONTRACT DOCUMENTSThe bidder(s) recommended for this award will be required to sign a Non-Professional Services Agreement. A copy of the agreement can be found at the following web address:http://portal.cityofsacramento.org/Finance/Procurement/Standard-AgreementsIn addition to the terms set forth in the Non-Professional Services Agreement, the following terms will be included in the Contract.A. SPECIAL PROVISIONS1.Purchase Order. A Purchase Order will be issued to the Contractor on behalf of the City department or division ordering items/services covered in the contract. The Purchase Order will be enclosed with the resulting contract or will be issued shortly thereafter, and will become of the contract. Each Purchase Order will cite a specific dollar value to cover a particular item or specified period of time. If a contract is for a specific period of time and extends beyonear of June 30th a second purchase order may be issued. A. The Purchase Order does not supersede any provision of the contract. Performance time and dates are determined solely by the contract.B. Delivery of material and/or services are not to begin until receipt of the Purchase Order and/or other notification by the City.2. Cooperative Purchasing. The use of any resulting contract may be extended to other governmentagencies and to other departments or divisions within the City of Sacramento. It shall be understood that all terms and conditions as specified herein shall apply. The City of Sacramento will not be an agent, partner or representative of any other government agency purchasing through its Contract and is not obligated or liable for such purchases, including, but not limited to, payment for any order placed by any other government agency.3. Environmentally Preferable ProcurementThe City has adoptednable Procurement Policy (SPP) and program. The goal is to encourage the procurement of products and services that help minimize environmental impact resulting from use and disposal of these products. Contractors are encouraged to offer Energy Star,Green Seal, EcoLogo, EPEAT, or products that meet FEMP (Federal Energy Management Program) standards for energy consumption. City also encourages contractors to offer products that are produced with recycled materials, where appropriate, unless otherwise requested in this IFB. Contractors will offer products that have minimal virgin materials and maximum use of recycled products. Contractor must work with the City to attain these goals.Notwithstanding the above, the Contractor agrees to supply the City of Sacramento with environmentally preferable and effective products in compliance with the specifications in this solicitation and provide services that help minimize environmental impact resulting from use and disposal of products specified in this bid.The Contractor further agrees that its products specified in this bid do not contain any items, ingredients or components prohibited under the City.
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The City may terminate this contract or take other appropriate actions if the contractor fails to comply or provide adequate supporting documentation to substantirequirements specified in the bid.The Cithttp://portal.cityofsacramento.org/Finance/Procurement/Sustainability-Optionsor by contacting the Procurement Services Division at (916) 808-6240.4. Taxpayer Identification Certification.Contractor shall file a current version of the Department of theTreasury Internal Revenue Service Form W-9 with the City.5. California Income Tax Withholding Status.Contractor shall certify its California income taxwithholding status by filing a current version California ForATTACHMENT A BID NO. B221100114109
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SECTION II CONTRACT DOCUMENTSB.TECHNICAL SPECIFICATIONS/PLANS/OTHER REQUIREMENTSSCOPE OF SERVICE1. Time of Performance:The services described herein shall be provided for five (5) years,from 7/01/2022 through 6/30/2027.2. Required Services: Contractor shall perform any and all inspections, maintenance, and repairs recommended by the manufacturers of aircraft operated by SPD and any other inspections, maintenance, and repairs necessary to ensure the airworthiness of SPD aircraftand functionality of SPD equipment.3. License and Permits:The Contractor shall furnish labor, materials, tools, licenses, and any applicable permits necessary to maintain two (2) Bell OH-58 helicopters, one (1) Bell 505 helicopter, and one (1) Cessna 172 owned and operated by the Sacramento Police Department (SPD). The licenses and permits shall be current and in effect at the time bids are submitted and for the entire term of the contract, to include renewal periods. The licenses and permits shall be available for inspection by the SPD upon request.4. FAA Certified Mechanics:For inspections, maintenance, and repairs performed on SPD aircraft and related equipment, the Contractor shall only assign current Bell and Cessna Federal Aviation Administration (FAA) certified Airframe and Powerplant (A&P) mechanics. Related equipment includes, but is not limited to, avionics, camera, spotlight, PA, downlink, and items used on the aircraft to conduct police air operations missions. The Contractor shall possess and maintain (a) valid FAA approved repair station certificate(s), as prescribed in Part 145 of the Federal Aviation Regulations (FAR), necessary to conduct the level of maintenance required by the contract.5. Primary Mechanic:The Contractor shall assign a primary mechanic who is responsible for the oversight and performance of inspections, maintenance, and repairs of SPD aircraft and equipment. The primary mechanic shall be available by telephone for consultations and guidance regarding maintenance issues within two (2) hours of initiated contact by SPD. Theprimary mechanicengine field maintenance course(s) specific to the SPD aircraft. If the primary mechanic has not attended such (a) course(s), he/she must begin this training within sixty (60) days after notification of contract award or at the next scheduled class, whichever comes first. Upon completion of the training, the Contractor shall provide a copy of the certificate(s) to SPD. Inthe event the primary mechanic is unavailable for requested work by SPD, a replacement mechanic may perform the work with pre-approval by SPD.6. Bennett Mechanical Comprehension Test (BMCT): Within six (6) months after notification of contract award, the Contractor shall submit all scores from the BMCT for all mechanicsassigned to perform inspections, maintenance, and repairs on SPD aircraft and equipment.SPD shall reserve the right to refuse assignment of a mechanic to work on SPD aircraft and equipment based on BMCT scores. Substitutions for the BMCT will be considered on a case-
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by-case basis, however, it is the Cindustry-recognized criteria for aviation maintenance technician score requirements for alternate mechanical aptitude tests.7. Mechanic Qualifications:Contractor shall submit resumes for all mechanicsthat will be performing maintenance, inspections and repairs on SPD aircraft within sixty (60) days after notification of contract award. This requirement includes mobile mechanic(s) and mechanics working out of the Cexperience, schools/courses attended, copies of current certificattended, and FAA ratings held. The Contractor shall notify SPD in writing/email of any failures of performance requirements or safety violations of any mechanic who performsinspections, maintenance, and repairs on SPD aircraft. SPD reserves the right to refuse theservice of any mechanics at any time. SPD will allow the Contractor up to sixty (60) days to identify and retain a suitable replacement mechanic consistent with the requirements set forth in Section 4 above.8. Primary Mechanic Replacement:Should it be necessary during the term of the contract;SPD reserves the right to request a replacement primary mechanic for any/all future inspections, maintenance, or repairs of SPD aircraft and equipment. SPD will allow the Contractor up to sixty (60) days to identify and retain a suitable replacement mechanicconsistent with the requirements set forth in Section 4 above.9. Additional Mechanics:When deemed necessary by SPD, Contractor shall provideadditional mechanics to assist with required aircraft inspections, maintenance, and repairs.The additional mechanics shall meet the requirements listed herein. For the performance of scheduled inspections, maintenance, and repairs, SPD shall request that Contractor dispatchadditional mechanics upon forty-. For the performance of unscheduledinspections, maintenance, and repairs, Contractor shall honor a request from SPD to dispatch additional mechanics within twenty-four (24) hours of the request. The Contractor shall provide additional qualified mechanics on the date(s) desired by SPD. 10. Avionics:Mechanics are expected to be able to remove and reinstall radios, computer, cables, antennas, and various electronic/electrical components which may need to be sent to appropriate service centers for repairs. Avionics related discrepancies that are beyond the capabilities of the Contractor shall be subcontracted to an appropriate repair facility as agreed upon in advance by SPD. A written estimate of subcontractor services and costs shall be provided and agreed to in advance. 11. List Component:The Contractor shall be required to maintain a status list of all finite components and their times. The Contractor shall notify SPD when a part is within 300 hours of replacement.12. Contractor Facility:The Clocated within fifty (50) nautical miles of McClellan Park, CA 95652 and must be an FAA Certified Repair Station.13. Transport Capability:The Contractor shall be capable of trailering and transporting SPDaircraft from a designated SPD facility to its maintenance facility. Contractor shall bear the burden of loss/damage/risk for any aircraft, parts, and equipment in its possession for
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transport, either by the Contractor or by a common carrier. Contractor shall provide insurance up to the amount of the maft, parts, and equipment, including, but not limited to, all engines and engine components. Auto liability and in-transit-insurance coverage that covers the cost of the aircraft, parts, and equipment shall be required. The Contractor shall provide proof of such insurance to SPD upon execution of the contract.14. Aircraft Inspections:Unless the Contractor provides a specific reason for its inability to conduct inspections at the SPD facility, the Contractor shall perform 25-hour inspections for Bell OH58 and 50-hour inspections for Bell 505 helicopters at the designated SPD facility. Alladditional helicopter manufacturer-recommended inspections, and all Cessna inspections,may be performed at the CAll recommended manufacturer inspections performed at the Cshall beconducted in a timely manner unless documented hardships exist and are communicatedwith, and agreed upon, by SPD. Inspection, maintenance, and repair delivery time estimates shall be communicated with the SPD Air Operations representative at the start of the work order. At a minimum, the following inspections are required:Bell Helicopter 505:50 Hour 100 Hour200 Hour300 Hour400 Hour500 Hour600 Hour1200 Hour1500 Hour3000 HourBell Helicopter OH58:25 Hour100 Hour300 HourCessna 172:50 Hour100 HourAnnual Inspection15. Unscheduled Repairs:For all inspections, maintenance, and repairs, other than scheduled inspections, the Contractor shall provide a written estimate of the time, and costs of labor and parts, required to complete the SPD request. Prior to starting such inspections, maintenance,and/or repairs, the Contractor shall obtain written approval from the SPD air operations
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supervisor. No work shall be started, or parts supplied, in excess of, or different from, the original written estimate without separate, prior approval of the SPD Air Operations supervisor. Use of over-time labor rates must be approved in advance by the SPD Air Operations supervisor.16. Defective Parts/Repair & Replacement of Airframe & Engine Components:While performing any job under the contract, Contractor shall; 1) perform all repairs necessary toallow eachreplace all parts which are defective or which, according to the mor recommendations, should be replaced at the time Contractor is performing the work.17. Work Order:The Contractor shall provide a copy of the work order along with the component, for any component that is overhauled by or through Contractor.18. Maintenance Schedule:The Contractor shall use an appropriate maintenance schedule.When conducting aircraft inspections, maintenance, and repairs, the mechanic shall perform the inspections, maintenance, and repairs checklistand/or a checklist agreed upon in advance by SPD. After completion of the inspections, maintenance, and/or repairs, the mechanic shall provide the checklist(s) to the SPD pilot receiving the aircraft for review prior to any operation of the aircraft. A copy of the checklistshall be given to SPD for retention. The checklist shall verify that each procedure has been accomplished. The checklist shall include a space for initialing by the mechanic completing the service procedure item and pilot receiving the aircraft. 19. Aircraft Maintenance Records: Airframe, engine, component, and avionics logbooks, if applicable, shall be maintained for each aircraft. Entries shall be made by the primary mechanic performing the maintenance or designee, and will be in accordance with, FAR 43.11 (Content, form, and disposition of records for inspections under Part 91). Logbook entries and the appropriate electronic maintenance tracking system entries shall be completed immediately upon completion of maintenance being performed and prior to the aircraft being returned to service. Entries shall be made: (a)Upon completion of inspections, repairs, or maintenance;(b);(c)Service Letters; and(d)After a post-maintenance flight and return to service per FAR 91.407(b). This entry shall be made in conjunction with the SPD pilot performing the return -to service-flight. 20. Protection of SPD Aircraft, Parts, and Equipment:Contractor shall be responsible for thesecurity of SPD aircraft, parts, and equipment while in its possession and will be fully liable for any loss of, or damage to, the aircraft, parts and equipment. Contractor shall maintain a secure hangar for storing SPD aircraft, parts and equipment not accessible to the public, with a burglar and fire alarm system installed, which is limited to a central reporting station. The Contractor shall provide for safe and secure storage of all SPD parts including, but not limited to, engines, main rotor blades, and main rotor heads. Contractor recognizes that engine, engine components and air frame components may be stored for several months prior to installation. The Contractor shall keep a log of all SPD-owned parts in its possession and
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provide it upon request to SPD until the agreement expires. Contractor shall maintain a allSPD aircraft, parts,shall provide proof of such insurance to SPD upon execution of the contract.21. Responsibility for Damage or Loss:Costs of repairing or replacing SPD aircraft due to anydamage caused by the acts or omissions of Contractor, any subcontractor or agent of Contractor, their respective officers and employees, and anyone else for whose acts or omissions any of them may be liable, will be the sole responsibility of the Contractor.22. Tools:pair and maintain SPD equipment. Should the SPD request the use of a tool or special equipment that is above and beyond what is required for routine maintenance, the Contractor shall provide a written cost estimate for the tools and obtain prior authorization from the SPD for the purchase. Contractor shallor required by the manufacturer, for instance, to maintain warranty coverage. Tool use shall conform to any and all Bell and Cessna manufacturer guidelines and warranties.23. Tool Inventory: Contractor shall have a formal tool inventory control system to ensure that all tools used during maintenance are removed from the aircraft and returned to their storage areas at the conclusion of the maintenance. Foam shadow boxing of all tools is recommended. If shadow boxing is not used, a tool inventory list of all tools used shall be required and provided to SPD for review during post-maintenance aircraft inspections and prior to operation of the aircraft. 24. Formal Foreign Object Damage (FOD) Control Program: Contractor shall have a formal FOD control program in place. At a minimum, the FOD control program shall ensure that tools, parts, and debris are not routinely placed on aircraft surfaces during maintenance actions other than as necessary to complete a specific task. Contractor must provide proof that Contractor has an FOD program in place within sixty (60) days from the award of the contract and will be subject to SPD approval.25. Aircraft Change:The SPD may make changes to its current aircraft fleet by adding additional makes/models during the term of the contract as well as adding or replacing equipment. Contractor will be given a minimum of sixty (60) days notification of any new aircraft or equipment to ensure thatspecified in Section 4 above.26. Computerized Parts Inventory: The Contractor shall maintain a computerized parts inventory of SPD parts during the entire term of this agreement and any subsequent extensions. The computerized parts inventory spreadsheet shall list all airframe and engine parts that are finite life items, and state the part number, component name, serial number, total time until overhaul/retirement, component time prior to overhaul/retirement, aircraft time when component/part installed, time on aircraft when part/component installed, overhaul part/component at aircraft total time, retire part/component at aircraft total time, hours remaining that part/component has left, estimated date when part/component needs to be replaced or overhauled, and the percentage of time the part/component has remaining.
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BID NO. B221100114109
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27. Spare Parts Inventory:The SPD maintains a limited spare parts inventory. Whenserviceable parts and/or supplies are furnished by the SPD, those items shall be utilized by the Contractor. The SPD will have the option to supply parts as needed. The Contractor is required to supply SPD with a list of parts, with a MSRP that exceeds $100, necessary to perform routine maintenance.28. Safety Management System (SMS): Contractor shall have a demonstrated commitment to Safety Management System (SMS) integration. A demonstrated commitment to SMS integration is defined as having, at a minimum, a stand-alone safety policy, company-wide training in SMS, and actively improving SMS integration. Contractor must provide proof of compliance within sixty (60) days of the award of the contract and will be subject to SPD approval. 29. Mechanic Distraction Management: Contractor shall have a formal policy on distractionmanagement to reduce or eliminate distractions during the actual conduct of maintenance actions. This policy shall include, but not be limited to, cell phone management. Contractor must provide proof of compliance within sixty (60) days of award of the contract and will be subject to SPD approval. 30. Ground and Flight Checks:All ground and flight checks shall be completed by an SPD pilot per the Rotorcraft Flight Manual (RFM) after maintenance and prior to releasing the aircraft into service. Ground and flight checks shall by documented in the aircraft logbook, and/or an electronic maintenance tracking system. When there is a discrepancy between the maintenance manuals and the RFM as to the requirement of a ground or flight check, themost conservative action shall be followed (for example: the RFM requires a flight check after work on the flight controls, but the maintenance manual does not, a flight check shall be performed because the RFM calls for one).31.Contractor warrants that the manufacturer authorizes Contractor to perform overhaul and maintenance services on the engines/components in the SPD fleet. Contractor shall allow only skilled mechanics, which have been trained and licensed to perform overhaul and maintenance services under the contract. Contractor shall observe the highest standard of diligence and care in the performance of its overhaul and maintenance responsibilities and shall meticulously follow the standards and procedures required by the manufacturer (including all service bulletins) for overhaul and maintenance service.The Contractor further warrants that with respect to any components overhauled the following applies:1. All parts/components shall be free of defects in title, material, and workmanship.2. All parts/components meet or exceed the specifications and requirements of the manufacturer.3. Engine components are new, or if authorized by SPD, reconditioned to original 4. All parts/components shall be free of any patent infringements, proprietary rights or copyrights.
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5. Contractor further warrants that all services and parts provided shall be in strict conformity with all applicable regulations from the FAA. 32. Contractor:Contractor shall have a representative available by phone/cell phone 24 hours a day, seven days a week, to ensure the response of an appropriate current Bell or Cessna FAA certified A&P mechanic to emergency field service requests within the Greater Sacramento Area. Contractor must arrive in the field within four (4) hours of SPD call.ATTACHMENT A BID NO. B221100114109
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SECTION IIIBIDDER RESPONSE DOCUMENTS
ATTACHMENT A
BID NO. B221100114109
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SECTION III BIDDER RESPONSE DOCUMENTSA. ITEMS THAT MUST BE SUBMITTED BY SUCCESSFULBIDDER PRIOR TO START OF CONTRACTThe following documents are required to be completed and submitted by the successful bidder prior to the award of contract of the contract:1. CERTIFICATE OF INSURANCESuccessful bidders are REQUIRED to submit the necessary Certificate(s) of Insurance as called for in the General Provisions prior to award of the contract.2. BUSINESS OPERATIONS TAX CERTIFICATEChapter 3.08 of the Sacramento City Code requires that anyone conducting business in the City of Sacramento obtain a Business Operations Tax Certificateand pay the applicable tax if necessary. Successful bidders will be REQUIRED to show compliance with this requirement prior to award of the contract.To obtain information about the Business Operations Tax Certificate, contact the City of Sacramento, Revenue Division, 915 I Street, Room 1214, Sacramento, CA 95814, or telephone (916) 808-8500.
ATTACHMENT A
BID NO. B221100114109
SECTION III BIDDER RESPONSE DOCUMENTSB. BID GUARANTEE (If Applicable)C. PERFORMANCE BOND (If Applicable)D. PAYMENT BOND (If Applicable)ATTACHMENT A BID NO. B221100114109
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SECTION III BIDDER RESPONSE DOCUMENTSE. DRUG FREE WORKPLACE POLICY AND AFFADAVITBID PROPOSAL MAY BE DECLARED NONRESPONSIVE IF THIS FORM (COMPLETED) IS NOT ATTACHED.Pursuant to City Council Resolution CC90-498 dated 6/26/90 the following is required.The undersigned contractor certifies that it and all subcontractors performing under this Agreement will provide a drug-free workplace by:1.Publishing a "Drug-Free Workplace" statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition.2.Establishing a Drug-Free Awareness Program to inform employees about:a. The dangers of drug abuse in the workplace.b. The contractor's policy of maintaining a drug-free workplace.c. Any available drug counseling, rehabilitation, and employee assistance program.d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.3.Notify employees that as a condition of employment under this Agreement, employees will be expected to:a. Abide by the terms of the statement.b. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace.4.Making it a requirement that each employee to be engaged in the performance of the Agreement be given a copy on the "Drug-Free Workplace" statement.5.Taking one of the following appropriate actions, within thirty (30) days of receiving notice from an employee or otherwise receiving such notice, that said employee has received a drug conviction for a violation occurring in the workplace:a. Taking appropriate disciplinary action against such an employee, up to and including termination; orb. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement or other appropriate agency.*I certify that no person employed by this company, corporation, or business has been convicted of any criminal drug statute violation on any job site or project where this company, corporation or business was performing was within three years of the date ofmy signature below.EXCEPTION:Date Violation Type Place of OccurrenceIf additional space is required use back of this form.* The above statement will also be incorporated as a part of each subcontract agreement for any and all subcontractorsselected for performance on this project.IN THE EVENT THIS COMPANY, CORPORATION, OR BUSINESS IS AWARDED A CONTRACT, AS A RESULT OF THIS BID; THE CONTRACTOR WITH HIS/HER SIGNATURE REPRESENTS TO THE CITY THAT THE INFORMATION DISCLOSED IN THIS DOCUMENT IS COMPLETE AND ACCURATE. IT IS UNDERSTOOD AND AGREED THAT FALSE CERTIFICATION IS SUBJECT TO IMMEDIATE TERMINATION BY THE CITY.The Representations Made Herein On This Document Are Made Under Penalty Of Perjury.CONTRACTOR'S NAME:BY: Date:Signature TitleEffects of violations: a. Suspension of payments under the Agreement.b.Suspension or termination of the Agreement. c. Suspension or debarment of the contractor from receiving any Agreement from the City of Sacramento for a period not to exceed five years.
ATTACHMENT A
BID NO. B221100114109
F. ITEMS REQUIRING BIDDER RESPONSENOTE: Proposers must provide responses to the following items. Failure to provide a response to each of the items in this section may be grounds for rejection of the proposal. 1. LBE FIVE PERCENT (5%) PARTICIPATION (NotApplicable - Federal Funds Used)LOCAL BUSINESS ENTERPRISE (LBE)PARTICIPATION PROGRAMOn April 3, 2012, the Sacramento City Council adopted a Local Business Enterprise (LBE) Preference Program to provide enhanced opportunities for the participation of local business ented procurementactivities. On November 19, 2013, City Council increased the LBE preference and authorized City departments to require minimum LBE participation levels in individual contracts. Under City Code section 3.60.270 , when the bid specifications fora City contract establish a minimum participation level for LBEs, no bidder on the contract shall be considered responsive unless its bid meets the minimum LBE participation level required by the bid specifications.The City has established a minimum 5% participation level for LBEs on this contract. Pursuant to City Code Section3.60.270, no bidder on this contract shall be considered responsive unless its bid meets or exceeds this minimumparticipation level. To qualify for this requirement, bidders must either (a) be an LBE, or (b) subcontract with a qualified LBE.Local Business Enterprise means a business enterprise, including but not limited to, a sole proprietorship,partnership, limited liability company, corporation, or other business entity that has a legitimate business presence in thecity or unincorporated county of Sacramento. Evidence of legitimate business presence in the city or unincorporatedcounty of Sacramento shall include:1. Having a current City of Sacramento Business Operation Tax or County of Sacramento Business License foratleast twelve (12) consecutive months prior to submission of bid; and2. Having either of the following types of offices or workspace operating legally within the city or unincorporatedcounty of Sacramento for at least twelve (12) consecutive months prior to submission of bid:a.Thebusiness office or workspace; orb. e located in the city orunincorporated county of Sacramento.A. LOCAL BUSINESS ENTERPRISE (LBE)Is the firm submitting the bid qualified as a local business enterprise? Check the appropriate box below: YES- the firm submitting the bid is qualified as a local business enterprise.SUBCONTRACTING- The firm submitting the bid is qualified by utilizing subcontractors or sub-tier suppliers who qualify as local business enterprises.*NO- the firm submitting the bid is not qualified as a local business enterprise.If the response to the above is YES, provide the City of Sacramento Business Operations Tax Certificate Numberand/or County of Sacramento Business License Number: Add Business License Number HereIf the response to the above is YES, a current copy of the City of Sacramento Business Operations TaxCertificateand/or County of Sacramento Business License must be provided upon request.If the response to the above is YES, provide business office or workspace address**: Add Address HereAdd Address Here Add Address Here * If utilizing subcontractors to satisfy the minimum five percent (5%) LBE requirements, theSubcontractor and Local Business EnterpriseParticipation Verification Formfound on the next page must be submitted with your proposal.** Address must be a physical address for the basis of location, this excludes P.O. Box addresses, etc.Detailed information about this program can be found athttp://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances
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To be eligible for this agreement, the proposer or bidder shall list below all the business entities(subcontractors or suppliers) used to attain the 5% LBE participation requirement. Estimateddollar values shall be provided for all work, services or supplies listed.The failure to attain the 5% LBE participation or the inclusion of false information or the omission of required informationwill renderthe proposal or bid non-responsive.
2. Subcontractor and Local Business Enterprise Participation Verification Form(NotApplicable- Federal Funds Used)Local Business Enterprise (LBE) Participation Verification Form Nonprofessional Service Agreements of $250,000 or More Proposer/Bidder Name: Proposal/Bid Amount: Is the Proposer/Bidder an LBE? Yes No IF THE PROPOSER/BIDDER IS USING SUBCONTRACTORS OR SUB-TIER SUPPLIERS TO SATISFY THE LBE PARTICIPATION REQUIREMENT OF THIS SOLICITATION, THIS FORM MUST BE SUBMITTED WITH THE PROPOSAL OR BID FOR THE PROPOSER OR BIDDER TO BE CONSIDERED FOR AWARD. THIS FORM MUST BE INCLUDED WITH THE SEALED COST ESTIMATE IF THE REQUEST FOR PROPOSAL REQUIRES A SEPARATE SEALED COST ESTIMATE. LBE Business Entity Name and Address (subject to verification) Description of Work, Services or Supplies to be provided Estimated Dollar Value of Work, Services or Supplies $ $ $ $ COPY AND ATTACH ADDITIONAL SHEETS AS NECESSARYThe Proposer/Bidder hereby certifies that each business entity listed on this LBE Participation Verification Form has beennotified that it has been listed and has consented in writing to its name being submitted for this proposal or bid. TheProposer/Bidder also certifies that it will notify each business entity listed on this Form in writing if the agreement is awarded to the Proposer/Bidder, and will make all documentation relevant to the listed business entities and LBE participation available to the City of Sacramento upon request. The Proposer/Bidder further certifies that all the information contained in this Form is trueand correct and acknowledges that the City will rely on the accuracy of this information in awarding the agreement.
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3. PAYMENT DISCOUNTWill you offer a prompt payment discount? Yes [ ] or No [ ] (Net 30 days)If Yes, the Payment Discount is ______% for payment within ______ calendar days, which will be computed from the date delivery is made and is accepted by the City, or the date a proper invoice is received, whichever is later.PAYMENT DISCOUNTS SHALL BE CONSIDERED IN AWARDING THE CONTRACTINSTRUCTIONS AND REQUIRED4. ELECTRONIC FUNDS TRANSFER (EFT) (informational only):Do you have the ability to accept electronic payments (EFT)? Yes [ ] or No [ ]If Yes, what percentage discount would you offer the City to be paid through EFT? _____%ATTACHMENT A BID NO. B221100114109
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SECTION III BIDDER RESPONSE DOCUMENTSG. PRICING SCHEDULEThe Contractor shall submit a firm fixed-price quote to perform all services required in accordance with the Scope of Service. The Contractorquote shall be their fully burdened rate which includes all costs associated with the performance of maintenance, inspections and repairs on SPDaircraft and equipment. Price quotes for maintenance, inspections and repair services ordered against the contract shall include all needed personnel, materials, equipment, services, parts, ferrying and facilities costs.Contractor must complete all lines in each section for its bid to be considered responsive. City may award each section separately or, if in its best interests, it may combine the sections for an award to one Contractor. Hours, parts, and quantities are estimates for evaluation purposes only. SPD mayrequire more or less maintenance, inspections and repairs for time and materials on any line item.Section A Cessna (C172 *A C206 may be added to the SPD fleet during the contract period. Labor rates must reflect both models of aircraft.)Line # Description Quantity Hours Hourly Rate Extension1. 50 Hour Inspection 6 X _________X $___________ = $_________2. 100 Hour Inspection 3 X _________X $___________ = $_________3. Annual Inspection 1 X ________ X $___________ = $_________4. Hourly Shop Labor Rate $____________ X 300 Hours = $_________5. OEM Parts Percent Discount ______% - 100% X $80,000 = $_________6. Round Trip Ferry from SPD Hangar Per Trip Cost $__ X 11 Trips = $_________Lines 1 through 6 Subtotal Section A$_______________Section B - Bell Helicopters (OH58)Line # Description Quantity Hours Hourly Rate Extension7. 25 Hour Inspection 16 X ___________ X $___________ = $_________8. 100 Hour Inspection 9 X ___________ X $___________ = $_________9. 300 Hour Inspection 3 X ___________ X $___________ = $_________10.Hourly Shop Labor Rate $____________ X 1500 Hours = $_________11.OEM Parts Percent Discount _____% - 100% X $80,000 = $_________12.Round Trip Ferry Cost from SPD Hangar Per Trip Cost $__ X 25 Trips = $_________Lines 7 through 12 Subtotal Section B$_________
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Section C - Bell Helicopter (505)Line # Description Quantity Hours Hourly Rate Extension13.50 Hour Inspection 12 X ___________ X $___________ = $_________14.100 Hour Inspection 3 X ___________ X $___________ = $_________15.150 Hour Inspection 3 X ___________ X $___________ = $_________16.200 Hour Inspection 3 X ___________ X $___________ = $_________17.300 Hour Inspection 2 X ___________ X $___________ = $_________18.400 Hour Inspection 2 X ___________ X $___________ = $_________19.500 Hour Inspection 2 X ___________ X $___________ = $_________20.600 Hour Inspection 1 X ___________ X $___________ = $_________21.1200 Hour Inspection 1 X ___________ X $___________ = $_________22.1500 Hour Inspection 1 X ___________ X $___________ = $_________23.3000 Hour Inspection 1 X ___________ X $___________ = $_________24.Hourly Shop Labor Rate $____________ X 1500 Hours = $_________25.OEM Parts Percent Discount _____% - 100% X $80,000 = $_________26.Round Trip Ferry Cost from SPD Hangar Per Trip Cost $__ X 25 Trips = $_________Lines 13 through 26 Subtotal Section C$_________ANNUAL GRAND TOTAL$__________ (Lines 1 through 26)
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Contractor MUSTprovide the following cost items for the contract years in order to be considered the prior year. Items 1 through 15only, will be used in the final evaluation to determine lowest/best pricing for the entire term of the contract (potential 5 years). Award will be based on the total cost of all 5 years.1. Year 1 Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________2. Year 2 Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________3. Year 3 Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________4. Year 4 Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________5. Year 5 Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________6. Year 1 OEM Parts Discount ____________%7. Year 2 OEM Parts Discount ____________%8. Year 3 OEM Parts Discount ____________%9. Year 4 OEM Parts Discount ____________%10.Year 5 OEM Parts Discount ____________%11.Year 1 Round Trip Ferry Charges $____________12.Year 2 Round Trip Ferry Charges $____________13.Year 3 Round Trip Ferry Charges $____________14.Year 4 Round Trip Ferry Charges $____________15.Year 5 Round Trip Ferry Charges $____________Items 16 through 25 are not used in the bid evaluation but will become part of the subsequent contract pricing. 16.Year 1 OT Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________17.Year 2 OT Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________18.Year 3 OT Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________19.Year 4 OT Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________20.Year 5 OT Hourly Labor Rate OH58 $______ /505 $______ /Cessna $__________21.Year 1 Sunday/Holiday Hourly Labor RateOH58 $______ /505 $______ /Cessna $__________22.Year 2 Sunday/Holiday Hourly Labor RateOH58 $______ /505 $______ /Cessna $__________23.Year 3 Sunday/Holiday Hourly Labor RateOH58 $______ /505 $______ /Cessna $__________24.Year 4 Sunday/Holiday Hourly Labor RateOH58 $______ /505 $______ /Cessna $__________25.Year 5 Sunday/Holiday Hourly Labor RateOH58 $______ /505 $______ /Cessna $__________
ATTACHMENT A
BID NO. B221100114109
(Form Approved by City Attorney 9-17-12)Page 26
SECTION III REQUIREMENTSH. BID SIGNATURE PAGEBID NO. B221100114109FOR SERVICES/SUPPLIES: AIRCRAFT MAINTENANCE SERVICESTo the City of Sacramento:The undersigned bidder (heubmits the attached bid, andcertifies as follows: that the only persons or parties interested in this bid as principals are those named herein as bidder; that this bid is made without collusion with any other person, firm, or corporation; that in submitting this bidthe bidder has examined all of the Contract Documents identified below; that the bidder proposes and agrees that if this bid is accepted, the bidder will execute and fully perform the contract for which bids are called; that the bidder shall perform all the work and/or furnish all the materials specified in the Contract Documents, in the manner and time therein prescribed, and according to the requirements as therein set forth; and that the bidder shall take in full payment therefore, the prices set forth in the attached Pricing Schedule.CONTRACT DOCUMENTSPerformance of and payment for the contract for which bids are called shall be subject to all terms and conditions of the Invitation for Bid, the Bid Instructions and Requirements, the Bid, the Pricing Schedule(s), the Items Requiring Bidder Response, the Required Submittals, the General Conditions, General Provisions and any Addenda, Amendments, Special Provisions, Specifications, Plans, or other requirements applicable to performance of the work and/or furnishing the materials specified herein. Such documents referred to herein as thct Documented herein by this reference and are collectively referred to as the actor agrees to fully perform each and every provision of the Contract, provided that City awards the Contract to the Contractor, and provided further that City shall have no obligation hereunder unless and until such award is made. Contractor shall not make any changes to this formut such approval shall be void.To Be Filled Out By BidderNAME OF CONTRACTOR: _____________________________________________________________ADDRESS: __________________________________________________________________________PHONE #: FAX #: _____________________ E-MAIL:________________________STATE TAX I.D. #: FED. TAX I.D. #: ___________________________City of Sacramento Business Operation Tax Certificate #: __________________________________(Contract award will not be processed without a valid and current Certificate Number.)TYPE OF BUSINESS ENTITY (check one): _____ Individual/Sole Proprietor Partnership_____ Corporation _____Limited Liability Company_____Other (please specify: ______________________________)BY: (signature of authorized person) ______________________________________________PRINT NAME:________________________________________________________________TITLE: ______________________________________________________________________
ATTACHMENT A
BID NO. B221100114109
(Form Approved by City Attorney 9-17-12)Page 26
Note:All information submitted in or in connection with a bid is submitted under penalty of perjury. The City shall have the right to terminate at any time any contract awarded pursuant to a bid that contains false information.ATTACHMENT A
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