1 ( 10.30.18)
CITY OF STOCKTON
STANDARD AGREEMENT
1. This Agreement is entered into between the City of Stockton and Contractor to provide
as set forth in Exhibit A to this Agreement.
_____________________________________________________________________________
2. The term of this Agreement is as follows, unless amended as described in Exhibit A and Exhibit C section 8:
Commences on: Terminates on:
_____________________________________________________________________________
3. The maximum not to exceed amount to be paid to Contractor for the term of this Agreement, including if authorized, reimbursement of expenses, is: $
4. The complete Agreement consists of all the following Agreement documents which by reference are incorporated and made a part of this Agreement. The parties agree to comply with the terms and conditions of this Agreement.
(a) Exhibit A
Statement of Work
(b) Exhibit B Insurance
(c) Exhibit C General Terms and Conditions
(d) Exhibit D
(e) Exhibit E Compensation Schedule
(f) Exhibit F Timeline
_____________________________________________________________________________ IN WITNESS WHEREOF, the authorized parties have executed this Agreement.
CONTRACTOR
______________________________________________________________________________________________ Name (if other than an individual, state whether a corporation, partnership, etc.):
______________________________________________________________________________________________ Authorized Signature Date
______________________________________________________________________________________________ Printed Name and Title of Person Signing
______________________________________________________________________________________________ Address
CITY OF STOCKTON
_____________________________________________________________________________ , City Manager Date
ATTEST:
____________________________________________________________________________ APPROVED AS TO FORM:
Lori Asuncion, City Attorney
BY:
Agreement Number:
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AECOM Technical Services, Inc. services
Upon Execution 10/30/27
1,000,000.00
Professional Services Special Terms & Conditions
AECOM Technical Services, Inc.
Garrett Harper, Vice President, Managing Principal
2020 L Street, Suite 300, Sacramento, CA 95811
07/02/2024
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EXHIBIT A
STATEMENT OF WORK
1. Project Objectives
1.1. The objective of the City of Stockton’s Comprehensive Climate Action & Adaptation Plan is to provide a strategic framework for the City to pursue meaningful projects & policies to advance the environment of Stockton.
2. Project Scope
See Attachment A – AECOM Project Approach/ Scope of Work
3. Major Deliverables
3.1 Meeting agendas and facilitation notes.
3.2 On-site and/or virtual facilitation of staff, stakeholders, and public meetings
3.3 Weekly or bi-weekly progress updates meetings with relevant City staff.
3.4 Project timeline (updated as needed).
3.5 Organizational chart showing staff assignments and roles.
3.6 Draft goals and objectives (within one (1) month of contract award)
3.7 Public Engagement Plan
3.8 Climate Vulnerability Assessment
3.9 Graphics and info graphics for use on web and social media.
3.10 Community Communication materials
3.11 Community Workshop Summaries
3.12 Implementation Plan
3.13 Priority Climate Action Plan (within nine (9) months of contract award) with separately identified adaptation and mitigation measures.
3.14 Final Comprehensive Climate Action Plan (CCAP), including an Executive Summary that is user-friendly, graphically pleasing, and well organized in PDF and preferably in an editable format (i.e. Word or PowerPoint). (within two (2) years of contract award).
3.15 PowerPoint presentation summarizing the plan with graphics, statistics, etc. that match the final CCAAP.
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3.16 Other administrative, research, analysis and communication tasks determined in the project kick-off.
3.17 Two (2) Status Reports
4. Criteria of Acceptance for Deliverables
4.1. Consultant must achieve all deliverables consistent with the requirements of the EPA’s Climate Pollution Reduction Grant Planning and the State’s Office of Planning and Research, Adaptation Planning Grant Program.
4.2. Consultant must meet all requirements listed in Exhibit A, Exhibit C – City of Stockton General Terms and Conditions and, Exhibit C, Part 2 - EPA Federal Requirements of the CPRGP Grant Agreement.
5. Notices
Pursuant to Exhibit C – General Terms and Conditions, Paragraph 15 – Notices, the mailing address for all required notices is as follows:
Consultant: AECOM Technical Services, Inc. City: City of Stockton 2020 L Street, Suite 300 Attn: City Manager
Sacramento, CA 95811 425 N. El Dorado Street Stockton, CA 95202
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EXHIBIT B
INSURANCE
Exhibit B:
Insurance Requirements for Consultant Services
Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees.
SCOPE AND LIMIT OF INSURANCE
Coverage shall be:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits of $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non- owned), with limit of $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification it has no employees)
4. Professional Liability/Errors and Omissions Insurance appropriates to the Consultant’s profession, with limit of $1,000,000 per occurrence or claim, $1,000,000 aggregate.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Stockton requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of Stockton.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
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Additional Insured Status
The City of Stockton, its officers, officials, employees, and designated volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability
coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Additional insured Name of Organization shall read “City of Stockton, its officers, officials, employees, and designated volunteers.” Policy shall cover City of Stockton, its officers, officials, employees, and designated volunteers for all locations work is done under this contract.
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage that allows for additional insured status shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City of Stockton, its officers, officials, and employees, and designated volunteers. Any insurance or self-insurance maintained by the City of Stockton, its officers, officials, employees, or designated volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies. The City of Stockton does not accept endorsements limiting the Contractor’s insurance coverage to the sole negligence of the Named Insured.
Umbrella or Excess Policy
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City of Stockton.
Waiver of Subrogation
Except for Professional Liability, Contractor hereby grants to City of Stockton a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Stockton by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this
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provision applies regardless of whether or not the City of Stockton has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City of Stockton. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City of Stockton may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City of Stockton.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not replaced with another claims- made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
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1 Verification of Coverage
Contractor shall furnish the City of Stockton with certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City of Stockton before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City of Stockton reserves the right to inspect redacted copies of all required insurance policies, including endorsements required by these specifications, in the event of a claim.
Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City of Stockton is an additional insured on insurance required from subcontractors.
Duration of Coverage
CGL & Excess liability policies for any construction related work, including, but not limited to, maintenance, service, or repair work, shall continue coverage for a minimum of 5 years for Completed Operations liability coverage. Such Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
Certificate Holder Address
The address for mailing certificates, endorsements and notices shall be:
City of Stockton
Its Officers, Officials, Employees, and Designated Volunteers 400 E Main Street, 3rd Floor – HR
Stockton, CA 95202
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2 EXHIBIT C
GENERAL TERMS AND CONDITIONS
Where there is a conflict between these General Terms and Conditions and the PARTNER AGREEMENT, the PARTNER AGREEMENT controls.
1. Goods, Equipment and Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in Exhibit A of the Agreement. Consultant shall provide said services at the time, place and in the manner specified in Exhibit A of the Agreement.
2. City Assistance, Facilities, Equipment and Clerical Support. Except as set forth in Exhibit A, Consultant shall, at its sole cost and expense, furnish and maintain all facilities and equipment that may be required for furnishing services pursuant to this Agreement. If applicable, City shall furnish to Consultant only the facilities and equipment listed in Exhibit A to the Agreement.
3. Compensation. City shall pay Consultant for services rendered pursuant to this Agreement as described more particularly in Exhibit A and Exhibit E to the Agreement.
3.1 Invoices submitted by Consultant to City must contain a brief description of work performed, time spent and City reference number. Within thirty (30) days of receipt of Consultant’s invoice, City will review invoice, and if acceptable make payment on approved invoice.
3.2 Upon completion of work and acceptance by City, Consultant shall have sixty (60) days in which to submit final invoicing for payment. An extension may be granted by City upon receiving a written request thirty (30) days in advance of said time limitation. The City shall have no obligation or liability to pay any invoice for work performed which the Consultant fails or neglects to submit within sixty (60) days, or any extension thereof granted by the City, after the work is accepted by the City.
4. Sufficiency of Consultant’s Work . All Consultant services, work, and deliverables shall be performed in a good and workmanlike manner with due diligence in accordance with the degree of skill normally exercised by similar Consultants supplying services and work of a similar nature, and in conformance with applicable laws, codes and professional standards..
5. Ownership of Work. All reports, work product, all other documents completed or partially completed by Consultant or its approved subConsultants, in performance of this Agreement, and if applicable, drawings, designs, and plan review comments shall become the property of the City upon proper payment for services . Any and all EXHIBIT 1
3 copyrightable subject matter in all materials is hereby assigned to the City and the Consultant and its approved subConsultants agree to execute any additional documents that may be necessary to evidence such assignment. All materials shall be delivered to the City upon completion or termination of the work under this Agreement. If any materials are lost, damaged or destroyed before final delivery to the City, the Consultant shall replace them at its own expense. Consultant and its approved sub Consultants shall keep materials confidential. Materials shall not be used for purposes other than performance of services under this Agreement and shall not be disclosed to anyone not connected with these services, unless the City provides prior written consent.
6. Timeliness. Time is of importance in this Agreement.
7. Changes. Both parties to this Agreement understand that it may become desirable or necessary during the term of this Agreement for City to modify the scope of services provided for under this Agreement. Any material extension or change in the scope of work shall be discussed with City and the change and cost shall be memorialized in a written amendment to the original contract prior to the performance of the additional work. Until the amendment is so executed, City will not be responsible to pay any charges Consultant may incur in performing such additional services, and Consultant shall not be required to perform any such additional services.
8. Amendment. No variation of the terms of this Agreement shall be valid unless an amendment is made in writing and signed by both parties.
9. Consultant’s Status.
9.1 In performing the obligations set forth in this Agreement, Consultant shall have the status of an independent Consultant and Consultant shall not be considered to be an employee of the City for any purpose. All persons working for or under the direction of Consultant are its agents and employees and are not agents or employees of City. Consultant by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of City. Except as expressly provided in Exhibit A, Consultant has no authority or responsibility to exercise any rights or power vested in the City. No agent, officer or employee of the City is to be considered an employee of the Consultant.
It is understood by both Consultant and City that this Agreement shall not be construed or considered under any circumstances to create an employer -employee relationship or a joint venture.
9.2 Consultant shall determine the method, details and means of performing the work and services to be provided by Consultant under this Agreement. Consultant shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Consultant in fulfillment EXHIBIT 1
4 of this Agreement. Consultant has control over the manner and means of performing the services under this Agreement. If necessary, Consultant has the responsibility for employing other persons or firms to assist Consultant in fulfilling the terms and obligations under this Agreement.
9.3 If in the performance of this Agreement any third persons are employed by Consultant, such persons shall be entirely and exclusively under the direction, supervision and control of Consultant. All terms of employment including hours, wages, working conditions, discipline, hiring and discharging or any other term of employment or requirements of law shall be determined by the Consultant.
9.4 It is further understood and agreed that Consultant must issue W -2 forms or other forms as required by law for income and employment tax purposes for all of Consultant's assigned personnel under the terms and conditions of this Agreement.
10. SubConsultant.
10.1 SubConsultants shall not be recognized as having any direct or contractual relationship with City. Consultant shall be responsible for the work of sub Consultants, which shall be subject to the provisions of this Agreement. Sub Consultants will be provided with a copy of the Agreement and be bound by its terms. Consultant is responsible to City for the acts and omissions of its subConsultants and persons directly or indirectly employed by them.
10.2 If in the performance of this Agreement any third persons are employed by Consultant, such persons shall be entirely and exclusively under the direction, supervision and control of Consultant. All terms of employment including hours, wages working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by Consultant.
10.3 It is further understood and agreed that Consultant must issue W -2 forms or other forms as required by law for income and employment tax purposes for all of Consultant’s personnel.
11. Termination.
11.1 Termination for Convenience of City . The City may terminate this Agreement at any time by mailing a notice in writing to Consultant. The Agreement shall then be deemed terminated, and no further work shall be performed by Consultant. If the Agreement is so terminated, the Consultant shall be paid for the work actually completed at the time the notice of termination is received.
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5 11.2 Should either party default in the performance of this Agreement or materially breach any of its provisions, the other party, at that party’s option, may terminate this Agreement by giving written notification to the other party.
11.3 Funding- Non-Appropriation. It is mutually understood between the Parties that payment to the Consultant for performance shall be dependent upon the availability of appropriations by the City Council for the purposes of this Agreement. No legal liability on the part of the City for any payment may arise under this Agreement until funds are made available an d until the Consultant has received funding availability, which will be confirmed in writing. If funding for any fiscal year is reduced or deleted, or if the City loses funding for any reason, the City, in its sole discretion, shall have the option to either (a) cause this Agreement to be canceled or terminated pursuant to applicable provisions of the Agreement; or (b) offer to amend the Agreement to reflect the reduced funding for this Agreement.
12. Non-Assignability. The Consultant shall not assign, sublet, or transfer this Agreement or any interest or obligation in the Agreement without the prior written consent of the City, and then only upon such terms and conditions as City may set forth in writing. Consultant shall be solely responsible for reimbursing subConsultants.
13. Indemnity and Hold Harmless . To the fullest extent permitted by law, Consultant shall hold harmless, defend a t its own expense , and indemnify the City of Stockton, its officers, employees agents, and volunteers against any and all liability, claims, losses, damage s, or expenses, including reasonable attorney’s fe es, acts or omissions or contractor or its officers, agents or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from the City of Stockton’s negligence or willful acts. The duty to defend and the duty to indemnify are separate and distinct obligations. The indemnification obligations of this section shall survive the termination of this agreement.
14. Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect at its own cost and expense the insurance coverage as set forth in the attached Exhibit B to this Agreement and shall otherwise comply with the other provisions of Exhibit B to this Agreement.
15. Notices. All notices herein required shall be in writing and shall be sent by certified or registered mail, postage prepaid, addressed in Exhibit A to this Agreement.
16. Conformance to Applicable Laws . Consultant shall comply with all applicable Federal, State, and Municipal laws, rules, and ordinances. Consultant shall not discriminate in the employment of persons or in the provision of services under this Agreement on the basis of any legally protected classification, including race, color, national origin, ancestry, sex or religion of such person.
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6 17. Licenses, Certifications and Permits . Prior to the City’s execution of this Agreement and prior to the Consultant’s engaging in any operation or activity set forth in this Agreement, Consultant shall obtain a City of Stockton business license, which must be kept in effect during the term of this Agreement. Consultant covenants that it has obtained all certificates, licenses, permits and the like required to perform the services under this Agreement. Such licenses, certificates and permits shall be maintained in full force and effect during the term of this Agreement.
18. Records and Audits . Consultant shall maintain all records regarding this Agreement and the services performed for a period of three (3) years from the date that final payment is made. At any time during normal business hours, the records shall be made available to the City to inspect and audit. To the extent Consultant renders services on a time and materials basis, Consultant shall maintain complete and accurate accounting records, in a form prescribed by City or, if not prescribed by City, in accordance with generally accepted accounting principles, such records to include, but not be limited to, payroll records, attendance cards, time sheets, and job summaries.
19. Confidentiality. Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City reports, information or conclusions.
20. Conflicts of Interest . Consultant covenants that other than this Agreement, Consultant has no financial interest with any official, employee or other representative of the City. Consultant and its principals do not have any financial interest in real property, sources of income or investment that would be affected in any manner of degree by the performance of Consultant’s services under this Agreement. If such an interest arises, Consultant shall immediately notify the City.
21. Waiver. In the event either City or Consultant at any time waive any breach of this Agreement by the other, such waiver shall not constitute a waiver of any other or succeeding breach of this Agreement, whether of the same or of any other covenant, condition or obligation. No payment, partial payment, acceptance, or partial acceptance by City shall operate as a waiver on the part of City of any of its rights under this Agreement.
22. Governing Law. California law shall govern any legal action pursuant to this Agreement with venue for all claims in the Superior Court of the County of San Joaquin, Stockton Branch or, where applicable, in the Federal District Court of California, Eastern District, Sacramento Division.
23. No Personal Liability. No official or employee of City shall be personally liable to Consultant in the event of any default or breach by the City or for any amount due Consultant.
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7 24. Severability. If any portion of this Agreement or application thereof to any person or circumstance shall be declared invalid by a court of competent jurisdiction or if it is found in contravention of any federal, state or city statue, ordinance or regulation the rema ining provisions of this Agreement or the application thereof shall not be invalidated thereby and shall remain in full force and effect to the extent that the provisions of this Agreement are severable.
25. Non-Discrimination. During the performance of this Agreement, Consultant and its officers, employees, agents, representatives or sub Consultants shall not unlawfully discriminate in violation of any federal, state, or local law, rule or regulation against any employee, applicant for employment or person receiving services under this Agreement because of race, religion, color, national origin, anc estry, physical or mental disability, medical condition (including genetic characteristics), marital status, age, political affiliation, sex or sexual orientation, family and medical care leave, pregnancy leave, or disability leave. Consultant and its officers, employees, agents, representative or subConsultants shall comply with all applicable Federal, State and local laws and regulations related to non -discrimination and equal opportunity, including without limitation the City’s nondiscrimination policy; the Fair Employment and Housing Act (Government Code sections 12990 (et seq.); California Labor Code sections 1101, 1102 and 1102.1; the Federal Civil Rights Act of 1964 (P.L. 88 -352), as amended; and all applicable regulations promulgated in the California Code of Regulation or Code of Federal Regulations. Title VI of the Civil Rights Act of 1964 requires that “no person in the United States shall, on the grounds of race, color, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program o r activity receiving federal financial assistance.” (42 USC Section 2000d). http://www.dol.gov/oasam/regs/statutes/titlevi.htm. The City requires compliance with the requirements of Title VI in all of its programs and activities regardless of funding source.
26. Force Majeure . Neither party shall be responsible for delays or failures in performance resulting from acts of God, acts of civil or military authority, terrorism, fire, flood, strikes, war, epidemics, pandemics, shortage of power or other acts or causes reasonably beyond the control of that party. The party experiencing the forc e majeure event agrees to give the other party notice promptly following the occurrence of a force majeure event, and to use diligent efforts to re -commence performance as promptly as commercially practicable.
27. Taxes and Charges . Consultant shall be responsible for payment of all taxes, fees, contributions or charges applicable to the conduct of the Consultant’s business.
28. Cumulative Rights. Any specific right or remedy provided in this Agreement will not be exclusive but will be cumulative of all other rights and remedies to which may be legally entitled.
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8 29. Advice of Attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice.
30. Heading Not Controlling. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.
31. Entire Agreement, Integration, and Modification.
31.1 This Agreement represents the entire integrated agreement between Consultant and the City; supersedes all prior negotiations, representations, or agreements, either written or oral between the parties and may be amended only by a written Amendment signed by the Consultant and City Manager.
31.2 All Exhibits to this Agreement and this Agreement are intended to be construed as a single document.
32. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
33. Authority. The individual(s) executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
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9 EXHIBIT C – PART 2
EPA FEDERAL REQUIREMENTS
Section II. Federal Requirements.
A. Federal Award Identification.
1. Subrecipient name--which must match registered name in the System for Award Management (SAM). If the subrecipient is not yet registered in SAM, then information about registration procedures may be found at the SAM Internet site (currently at http://www.sam.gov).
2. The subrecipient’s “unique entity identifier” in SAM. This identifier is required for registering in SAM and by 2 CFR Part 25 and 2 CFR 200.332(a)(1).
Note: Additional information on registering in SAM is available at the SAM Internet site:
https://www.sam.gov/SAM/ and in the “General Term and Conditions” (T&Cs), under the “System for Award Management and Universal Identifier Requirements” T&C, of the pass-through entity’s agreement with EPA.
3. Federal Award Identification Number (FAIN) The FAIN corresponds with the “Assistance ID No.” on the EPA Notice of Award.
4. EPA Award Date. This is the date the EPA Award Official signs the assistance agreement with the pass-through entity and may be found on page 1 of the EPA Notice of Award.
5. Subaward Period of Performance Start and End Date;
6. Amount of EPA Funds Obligated under the initial subaward. Subsequent funding actions may be documented by amendments to the subaward.
7. Total or cumulative amount of EPA Funds Obligated to the subrecipient under the initial subaward plus any subsequent funded amendments. These amounts may be documented in sequential amendments to the subaward.
8. Total Amount of the EPA funds committed to the subrecipient by the pass- through entity. This is typically the “ceiling” amount for the subaward that may not be exceeded in funded amendments.
9. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA). This information may be found in the “Project Title and Description” box on page 1 of the EPA Notice of Award.
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10 10. Information identifying EPA as the Federal awarding agency, your organization as the pass-through entity, and contact information for your awarding official for the subaward.
11. Assistance Listing Number and Name for each EPA award used to support the subaward. Assistance Listing information for the pass-through entities’ EPA award may be found on page 2 of EPA’s Notice of Award form in the second chart under “EPA Award Information”. (Note the Uniform Grant Guidance requires at 2 CFR 200.332(a)(1)(xii) that the Pass-through entities identify the dollar amount under each Federal award and the CFDA number at the time of disbursement of Federal funds to the subrecipient so it is important for pass- through entities to maintain accounting records to meet this requirement.
12. Indirect cost rate for the pass-through entity’s Federal award. This rate may be found on page 3 of the pass-through entity’s EPA Award in Table A, Object Class Category and may be the 10% de-minimis indirect cost rate described at 2 CFR 200.414(f).
B. All “flow down” requirements imposed on the subrecipient by the pass-through entity to ensure that the EPA award is used in accordance with Federal statutes, regulations and the terms of the EPA award. The subrecipient is accountable to the pass-through entity for compliance with Federal requirements. In turn, the pass- through entity is responsible to EPA for ensuring that subrecipients comply with Federal requirements.
These requirements include, among others:
1. Title VI of the Civil Rights Act and other Federal statutes and regulations prohibiting discrimination in Federal financial assistance programs, as applicable.
2. Reporting Subawards and Executive Compensation under Federal Funding Accountability and Transparency Act (FFATA) set forth in General Condition of the pass-through entity’s agreement with EPA entitled “Reporting Subawards and Executive Compensation.”
3. Limitations on individual consultant fees as set forth in General Condition 2 CFR 1500.10 and the General Condition of the pass-through entity’s agreement with EPA entitled “Consultant Fee Cap.”
4. EPA’s prohibition on paying management fees as set forth in General Condition of the pass-through entity’s agreement with EPA entitled “Management Fees.”
5. The Procurement Standards in 2 CFR Part 200 including those requiring competition when the subrecipient acquires goods and services from contractors (including consultants) and Domestic preferences for procurements at 2 CFR 200.322.
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11 6. For states and other public recipients, a provision ensuring that subawards are not conditioned in a manner that would disadvantage applicants for subawards based on their religious character.
Other statutes, regulations and Executive Orders that may apply to subawards are described at Information on Requirements that Pass-Through Entities must “Flow Down” to Subrecipients. Many Federal requirements are agreement or program specific and EPA encourages pass-through entities to review the terms of their assistance agreement carefully and consult with their EPA Project Officer for advice, if necessary.
C. Any additional requirements such as financial and performance reports the pass- through entity imposes on the subrecipient to ensure that the pass-through entity meets its own responsibilities to the Federal awarding agency.
D. Subrecipient’s Indirect Cost Rate. The indirect cost rate may be a rate negotiated and approved by the subrecipient’s cognizant Federal agency. If the subrecipient does not have a Federal indirect cost rate, the pass-through entity may negotiate an indirect cost rate with the subrecipient that complies with 2 CFR Part 200, Subpart E or use the 10% de-minimis indirect cost rate described at 2 CFR 200.414(f).
E. Requirements for the subrecipient to provide access to subaward records so that the pass-through entity and Federal auditors may verify compliance with 2 CFR 200.332 as well as 2 CFR Part 200,Subpart D, Post Federal Award Requirements for Financial and Program Management, and 2 CFR Part 200, Subpart F, Audit Requirements. Examples of records include:
1. Subrecipient financial statements and reports;
2. Programmatic reports including information on environmental results
3. Audit findings
F. Additional Requirements imposed by the pass-through entity under 2 CFR 200.208 that reflect the passthrough entity’s assessment of the subrecipient’s risk of noncompliance with Federal statutes, regulations and the terms and conditions of the subaward based on the factors described at 2 CFR 200.332(b).
1. Risk factors may include:
(a) Prior experience with same or similar subawards;
(b) Results of previous audits;
(c) Whether new or substantially changed personnel or systems, and; (d) Extent and results of Federal awarding agency or the pass-through entity’s monitoring.
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12 2. Examples of additional requirements authorized by 2 CFR 200.208 include:
(a) Requiring payments as reimbursements rather than advance payments; (b) Withholding authority to proceed to the next phase until receipt of evidence of acceptable performance within a given period of performance; (c) Requiring additional, more detailed financial reports; (d) Requiring additional project monitoring;
(e) Requiring the non-Federal entity to obtain technical or management assistance, and;
(f) Establishing additional prior approvals.
G. Terms and conditions concerning the close out of the subaward.
EXHIBIT 1
13 EXHIBIT D
PROFESSIONAL SERVICES SPECIAL TERMS AND CONDITIONS
1. Definitions. The following words and phrases have the following meanings for purposes of this Agreement:
1.1 "Services" means, collectively, the services, duties and responsibilities described in Exhibit A of this Agreement and any and all work necessary to complete them or carry them out fully and to the standard of performance required in this Agreement.
1.2 “Deliverable” means quantifiable goods or services that will be provided upon completion of a project. A deliverable is any tangible material, work or thing delivered by one party to the other, including associated technical documentation. A deliverable can be tangible or intangible parts of the development process, and often are specified functions or characteristics of the project.
2. General. The following terms and conditions are applicable for the Professional Services only. The special conditions shall be read in conjunction with the Standard Agreement, General Terms and Conditions (“GTC”) Exhibit C, and all other Exhibits identified in the Standard Agreement.
2.1 Where any portion of the GTC is in conflict to or at variance with any provisions of the Special Conditions of the Agreement, then unless a different intention stated, the provision(s) of the Special Conditions of the Agreement shall be deemed to override the provision(s) of GTC only to the extent that such conflict or variations in the Special Conditions of the Agreement are not possible of being reconciled with the provisions of the GTC.
2.2 In the case of modification of a part or provision of the GTC, the unaltered part or provision, or both shall remain in effect. The Special Conditions shall relate to a particular project and be peculiar to that project but shall not weaken the character or intent of the GTC.
3. Time for Performance.
3.1 Consultant shall perform the services according to the schedule contained in Exhibit F.
3.2 Timeliness of Performance i) Consultant shall provide the Services, and Deliverables within the term and within the time limits required under this Agreement, pursuant to the provisions of Exhibit A and Exhibit F. ii) Neither Consultant nor Consultant’s agents, employees nor sub Consultants are entitled to any damages from the City, nor is any party entitled to be reimbursed by the City, for damages, charges or EXHIBIT 1
14 other losses or expenses incurred by Consultant by reason of delays or hindrances in the performance of the Services, whether or not caused by the City.
4. Standard of Performance
In addition to Exhibit C, Section 4 and 17, Consultant agrees as follows:
4.1 Consultant’s Services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Consultant shall comply with the profession’s standard of performance, applicable laws, regulations, and industry standards. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Agreement.
4.2 Consultant acknowledges that it is entrusted with or has access to valuable and confidential information and records of the City and with respect to that information, Consultant agrees treat such information with at least the same degree of care as Contractor employs in handling its own proprietary or confidential information but in no event with less than reasonable care. Consultant shall assure that all services that require the exercise of professional skills or judgment are accomplished by professionals qualified and competent in the applicable discipline and appropriately licensed, if required by law. Consultant must provide copies of any such licenses. Consultant remains responsible for the professional and technical accuracy of all Services or Deliverables furnished, whether by Consultant or its sub Consultants or others on its behalf. All Deliverables must be prepared in a form and content satisfactory to the Using Agency and delivered in a timely manner consistent with the requirements of this Agreement.
4.3 If Consultant fails to comply with the foregoing standards, Consultant must perform again, at its own expense, all Services required to be re-performed as a direct or indirect result of that failure. Any review, approval, acceptance or payment for any of the Services by the City does not relieve Consultant of its responsibility for the professional skill and care and technical accuracy of its Services and Deliverables. This provision in no way limits the City’s rights against Consultant either under this Agreement, at law or in equity.
5. Compensation
5.1 In addition to Section 3 Compensation in Exhibit C – GTC, the Consultant shall be compensated for the services provided under this Agreement as follows:
EXHIBIT 1
15 5.1.1 Consultant shall be compensated for services rendered and accepted under this Agreement and shall be paid consistent with the reimbursement process established hereto, in arrears on a not to exceed basis, based upon the budget set forth in Exhibit E attached hereto and made a part of this Agreement.
6. Personnel
6.1 None of the work or services covered by this Agreement shall be subcontracted without the prior written approval of the City. Any work or services subcontracted hereunder shall be specified by written agreement and shall be subject to each provision of this Agreement. Consultant shall provide subConsultant a copy of this fully executed Agreement.
6.2 Consultant agrees to assign only competent personnel according to the reasonable and customary standards of training and experience in the relevant field to perform services under this Agreement. Failure to assign such competent personnel shall constitute grounds for termination of this Agreement. The payment made to Consultant pursuant to this Agreement shall be the full and complete compensation to which Consultant and Consultant’s officers, employees, agents, and subConsultants are entitled for performance of any work under this Agreement. Neither Consultant nor Consultant’s officers or employees are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to employees of the City. The City will not make any federal or state tax withholdings on behalf of Consultant. The City shall not be required to pay any workers' compensation insurance on behalf of Consultant. Consultant shall pay, when and as due, any and all taxes incurred as a result of Consultant’s compensation hereunder, including estimated taxes, and shall provide City with proof of such payments upon request.
6.3 Key Personnel : Because of the special skills required to satisfy the requirements of this Agreement, Consultant shall not reassign or replace key personnel without the written consent of the City, which consent the City will not unreasonably withhold. "key personnel" means those job titles and the persons assigned to those positions in accordance with the provisions of this Agreement. The City may at any time in writing notify Consultant that the City will no longer accept performance of Services under this Agreement by one or more Key Personnel listed. Upon that notice Consultant shall immediately suspend the services of the key person or persons and must replace him or them in accordance with the terms of this Agreement. A list of key personnel is found in Exhibit A, Scope of Services.
7. Reports and Information
Consultant shall at such times and in such forms as the City may require furnish the City such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters are covered by this Agreement as specified in Exhibit A and Exhibit E.
EXHIBIT 1
16 8. Findings Confidential
All of the reports, information, data, et cetera, prepared or assembled by the Consultant under this Agreement are confidential and the Consultant agrees that they shall not be made available to any individual or organization without the prior written approval of the City. Consultant shall not be required under the provisions of this paragraph to keep confidential any data or information which is or becomes publicly available, is required by applicable law or by proper legal or governmental authority, is already rightfully in the Consultant’s possession without obligation of confidentiality, is independently developed by Consultant outside the scope of this Agreement or is rightfully obtained from third parties. Consultant shall give City prompt notice of any such legal or governmental demand and reasonably cooperate with City in any effort to seek a protective order or otherwise to contest such required disclosure.
9. Copyright
No materials, including but not limited to reports, maps, or documents produced as a result of this Agreement, in whole or in part, shall be available to Consultant for copyright purposes. Any such materials produced as a result of this Agreement that might be subject to copyright shall be the property of the City and all such rights shall belong to the City, and the City shall be sole and exclusive entity who may exercise such rights.
10. Deliverables
Consultant shall prepare or provide to the City various Deliverables. "Deliverables" include work product, such as written reviews, recommendations, reports and analyses, produced by Consultant for the City. The City may reject Deliverables that do not include relevant information or data, or do not include all documents or other materials specified in this Agreement or reasonably necessary for the purpose for which the City made this Agreement or for which the City intends to use the Deliverables. If the C ity determines that Consultant has failed to comply with the foregoing standards, it has 30 days from the discovery to notify Consultant of its failure. If Consultant does not correct the failure, or if it is possible to do so, within 30 days after receipt of notice from the City specifying the failure, then the City, by written notice, may treat the failure as a default of this Agreement under Exhibit C - GTC, Paragraph 29. Partial or incomplete Deliverables may be accepted for review only when required fo r a specific and well -defined purpose and when consented to in advance by the City. Such Deliverables will not be considered as satisfying the requirements of this Agreement and partial or incomplete Deliverables in no way relieve Consultant of its commitments under this Agreement.
EXHIBIT 1
17 EXHIBIT E
COMPENSATION SCHEDULE
The Consultant shall be compensated for the services identified in Exhibit A, Exhibit C, and Exhibit D to this Agreement as follows:
1. Project Price
1.1 The maximum the Consultant shall be paid on this Agreement is $1,000,000 (hereafter the “not to exceed” amount). The “not to exceed” amount includes all payments to be made pursuant to this Agreement, including City approved reimbursable expenses, if any. Nothing in this Agreement requires the City to pay for work that does not meet the Standard of Performance identified in Exhibit D section 4 or other requirements of this Agreement.
1.2 Standard Reimbursable Items : Only the reimbursable items identified Exhibit A, C and D shall be compensated to the Consultant. Reimbursable expenses will be reimbursed withou t markup. Fees plus reimbursable expenses shall not exceed the amount set forth in section 1.1 of this Exhibit and a copy of the original invoice for the items listed in i, ii or iii. Additionally, items such as telephone, fax, postage or freight are already included in the billable hourly rate. Consultant shall be reimbursed the direct expenses, which are the actual cost of the following items that are reasonable, necessary and actually incurred, by the Contractor in connection with the services. Section 2 of this exhibit lists the total funding allocated to the Consultant for each project they are involved in.
i. Expenses, fees or charges for printing, reproduction or binding of documents at actual costs with no markup added to the actual cost.
ii. Travel expenses shall be reimbursed in accordance with the City’s travel policy, which is incorporated herein by reference. Reimbursement shall be made at actual costs with no markup added to the actual cost.
1.3 The Consultant shall be entitled to receive payments for its work performed pursuant to the Agreement. The City will pay Consultant based on invoices for acceptable work performed and approved until the “not to exceed” amount is reached.
Thereafter, Consultant must complete services based on the Agreement without additional compensation unless there is a material change to the Statement of Work and Scope by a written Amendment.
1.4 If work is completed before the “not to exceed” amount is reached, the Consultant’s compensation will be based on the Consultant’s invoices previously submitted for acceptable work performed and approved.
1.5 The Contingency will be used for expenses occurred for any additional requested services by the City and agreed upon between the City and the Consultant.
EXHIBIT 1
18 1.6 The Optional task described in Section 2 is not included in the base scope of work . A s requested at a time determined by the City , and mutually agreed upon between the parties, the Optional task may be incorporated into the project scope by a written amendment to this Agreemen t, which will increase the contract per the amount stated in this Exhibit.
2. Task Price . Below is the price for the services and reimbursable expenses as described in Exhibit A of this Agreement.
Task Description Task Price
1 Project Administration & Collaboration $130,395
2 Baseline Assessment $18,096
3 Community & Stakeholder Engagement $192,032
4 Climate Vulnerability & Risk Assessment $88,575
5 GHG Inventory, Projections & Measures $132,402
6 Benefit and Impacts Analysis $122,350
7 Develop Draft Plan $65,772
8 Action Prioritization $68,370
9 Implementation Plan Development $52,358
10 Final Plan Development $69,284
11 Status Report $39,706
Subtotal $979,340
Contingency $20,660
Optional
(at City’s
request)
Add Alternate #1 Building Energy Assessments,
Energy Audits, and Building
$125,904
Fees Total (Excluding Optional Tasks listed in red) $1,000,000
3. Hourly Rates. The following is a list of hourly billable rates that Consultant shall apply for additional services requested of the Consultant. Consultant shall be compensated based on the hourly rates set forth below, on a time and material basis for those services that are within the general scope of services of this Agreements, but beyond the description of services required under Exhibit A, and all services are reasonably necessary to complete the standards of performance required by this Agreement. Rates listed below are valid through September 2024 EXHIBIT 1
19 and will be escalated in October of each calendar year by 4 percent. Any changes and related fess shall be mutually agreed upon between the parties by a written amendment to this Agreement.
Title Hourly Billable Rates
Project Director $278
Project Manager $230
GHG & Benefits Lead $180
GHG Analyst $149
Co-Pollutants Analyst $173
LIDAC Analyst $139
Adaptation Task Lead $275
Tech Analyst $210
Adaptation Planning $155
Funding and Financing Lead $249
Engagement Lead $230
Equity Analyst $229
Engagement Analyst $161
Website Lead $208
Cost Analyst $204
Funding Analyst $146
Graphics $138
Workforce Development Analyst $201
Building Assessment Tech Lead $302
Facility Assessment $191
Sr. Facility Assessment $222
Project Controls $165
4. Invoice to Address. Consultant shall submit an invoice to the City’s staff consistent with the process provided in Exhibit A. Invoices shall be submitted to the below address and remitted electronically:
City of Stockton
City Manager’s Office
Attention: Office of Environment & Sustainability
425 N. El Dorado Street
Stockton, CA 95202
Email: [email protected]; [email protected] EXHIBIT 1
20 EXHIBIT F
TIMELINE
Consultant shall complete the requested services identified in Exhibit A as follows:
See attached Exhibit F – AECOM Project Schedule
Project Approach – Order of T asks
Our proposed scope of work will achieve each task detailed in the RFP . However, we are recommending an alternative ordering our recommendations. T able 1 shows the crosswalk from our proposed scope of work tasks to those included in the RFP , while Figure 1 illustrates conceptually how the project’s technical work aligns with our proposed Project Collaborator meetings and community and stakeholder engagement events.
Table 1 - Scope of work task comparison
AECOM Scope T asks City of Stockton RFP Task Elements
Task 1. Project Administration & Collaboration
Task 2.1 Project Start-up Meeting
Task 2.2 Project Collaboration Meetings
Task 2. Baseline Assessment Task 2.3 Baseline Assessment & Goal Setting Task 3. Stakeholder & Community Engagement
Task 2.4 Stakeholder & Community Engagement Plan
Task 2.5 Community Workshops
Task 4. Climate Vulnerability & Risk Assessment Task 2.6 Climate Vulnerability Assessment & Risk Assessment
Task 5. GHG Inventory, Emissions Projections, & Measures Task 2.7 GHG Inventory, Emissions Projections & Measure Task 6.
Task 2.8
Task 2.9
Analysis
Task 2.10 Workforce Planning Analysis
Task 7. Draft Plan (PCAP) Development Task 2.12 Draft Plan Development (Priority Climate Action Plan)
Task 8. Action Prioritization Task 2.11
Task 9. Implementation Plan Development Task 2.13 Implementation Plan Development Task 10. Final Plan Development Task 2.14 Final Plan Development Task 11. Status Report Task 2.15 Status Report
Optional Task 1: Building Energy Assessments, Energy
Audits, & Building Upgrades
Add Alternate #1. Building Energy Assessment, Energy
Audits, & Building Upgrades
11AECOM
Attachment A
EXHIBIT 1
Baseline Assessment &
Engagement Plan
Meeting #8
• Community Workshop #1
• Climate Action Survey #1
• Community Events (2)
• Interviews
Climate Vulnerability
Assessment, GHG Inventory,
Draft PCAP
Draft Final CCAAP ,
Status Report #1 Prep
Action Prioritization
Approach
Status Report #2
Action Prioritization,
Co-pollutant Analysis,
Workforce Analysis, Funding
Intersections
CCAAP Project
Collaborators Meetings
Stakeholder
Engagement Activities
Meeting #7
Meeting #5
Meeting #4
Meeting #6
Meeting #3
Meeting #2
Meeting #1
T echnical Analysis
Implementation Plans
Public Review
CCAAP, Status Report
T emplate
Launch Party Prep
• Community Events (2)
• Interviews
• Community Workshop #2
• Climate Action Survey #2
• Community Events (4)
• Interviews
• Community Events (2)
Start-up Meeting
June 2024
12 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
T ask 1. Project Administration &
Collaboration
T ask 1.1 Project Start-up Meeting
Our Sacramento-based project management team – project
director Josh Lathan and project manager Shelley Jiang – will project goals and timeline, request initial data, and review will provide the City with a detailed project schedule, including anticipated deliverable dates and review periods.
DELIVERABLES
• Organize and facilitate one (1) one-hour in-person
agenda and minutes (i.e., bulleted email summary of
decisions and next steps) (Final; PDF)
• Project schedule, including milestones and deliverable review periods (Final; Excel and PDF).
ASSUMPTIONS
•
can adjust based on City preferences.
•
T ask 1.2 Goal Setting
Following the project start-up meeting, we will develop a draft project vision, goals, and objectives, which can be shared with the public and other stakeholders when
engagement activities begin. This will be a living set of goals and objectives that can be revisited and revised as technical analysis is completed, such as the GHG inventory and
climate vulnerability assessment. These draft statements will help guide early phases of the project, such as the action development phase.
DELIVERABLES
• Project vision, goals, and objectives (Draft and Final; PDF).
T ask 1.3 Project Administration
Our project management team will host regular project
check-in meetings with the City team for the duration of the project. We propose virtual bi-weekly check-in meetings that include the AECOM and City project management teams, with participation from task leads or other subject matter experts, as needed. These meetings will be an opportunity to review and coordinate progress on deliverables, discuss technical questions, debrief on community and stakeholder outreach, and discuss next steps. Throughout the duration of the
project, the AECOM team will be available for calls and emails to promptly discuss project items as they occur.
DELIVERABLES
• Host virtual bi-weekly project check-in meetings,
including meeting agendas and minutes; up to 56
meetings for the project duration.
ASSUMPTIONS
• Project check-in meetings are 30-minute virtual
meetings that include AECOM Project Manager, with
T ask 1.4 Quarterly Collaboration Meetings
In addition to regular project administration meetings that will help keep the overall project on track (see T ask 1.3), we anticipate the need for periodic meetings with the City project team and other partners throughout the duration of the project.
These meetings can be useful for:
• reviewing interim deliverables,
• sharing updates on overall project progress and upcoming activities, and
• soliciting input when choosing from multiple options for the technical approach.
Participants in these meetings are likely to include the Climate Action Plan Advisory Committee, inter-agency department referred to as Project Collaborators in this scope of work. We groups throughout the project tasks where collaboration opportunities are already known, including review and
discussion of:
• initial climate action ideas,
•
• climate vulnerability assessment results,
• action prioritization,
• review of PCAP and Final Plan reports, and
• Status Report approach and results.
T o establish a cohesive working relationship, we propose quarterly in-person sessions for the two-year PCAP and
CCAAP development timeframe, with meetings to include the groups listed above and the AECOM and City project teams, with participation from Little Manila Rising to be determined by the City. We will develop meeting agendas and provide review materials in advance of these sessions, along with meeting minutes summarizing decisions.
13AECOM
EXHIBIT 1
DELIVERABLES
• Project collaboration meeting agendas, discussion
review materials, and meeting minutes (Final; Word,
PDF, and/or Excel).
ASSUMPTIONS
•
person collaboration meetings.
• The City will secure a meeting location for quarterly in-person project collaboration meetings.
T ask 2. Baseline Assessment
AECOM will review and evaluate the City’s existing plans, policies, and resources to understand the history and context of climate action in Stockton and inform CCAAP action
development. We will summarize results within a simple matrix that includes columns for each climate hazard to be evaluated in the climate vulnerability assessment and GHG emissions type to be included in the City’s inventory. This structure will allow us to identify climate areas that have previously or are currently being addressed, policy and program gaps, new opportunities, and existing actions that can be enhanced.
The baseline review will include a variety of sources, such as:
• Primary City plans and studies related to climate action, including:
City of Stockton 2014 CAP ,
General Plan,
2008 Settlement Agreement,
cultural resources studies, and
other relevant City documents
• Primary plans developed by regional agencies that can San Joaquin Council of Governments (SJCOG)
2022 Regional T ransportation Plan and Sustainable
Communities Strategy.
•
related to GHG reductions, including:
garbage truck operations,
organic waste processing,
wastewater treatment and upgrades at the regional
wastewater control facility,
solar light installations,
economic development
the City team prior to developing the baseline assessment.
Building from our experience in developing other PCAPs, we will also develop a brief Project Intake Form (PIF) to identify implementation-ready climate actions in the region for which program funding is the primary remaining barrier. We will distribute the PIF via the project collaboration meetings in T ask 1 and to local CBOs via Little Manila Rising. Feedback on the PIF will partially inform the list of CCAAP actions.
DELIVERABLES
• Policy and program review matrix (Draft and Final;
Excel).
• Project intake form (Final; Word).
ASSUMPTIONS
• City and Little Manila Rising teams will follow-up with PIF recipients to collect completed forms.
As part of a resilience project for Dumbarton Bridge, AECOM worked with local CBOs to hold a multi-week capacity-building and training workshop for residents in East Palo Alto.
14 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
T ask 3. Stakeholder & Community
Engagement
Community and stakeholder engagement are critical to
the successful development and implementation of the
action across multiple sectors and communities, while
resilience must be addressed on a community-wide basis. The City of Stockton has demonstrated its commitment to equity by partnering with Little Manila Rising to develop a thoughtful, community-led outreach process. AECOM is excited to work side by side with Little Manila Rising to understand community feedback on priorities, needs, and vulnerabilities to inform the CCAAP process.
The City is home to two of the most disadvantaged
communities in California, making it vital that they are part of closely with the City and Little Manila Rising to develop involvement and reduce barriers to participation for
communities that have historically been excluded from
decision-making and planning processes.
T o address these challenges, we propose employing a range of methods tailored to community members’ preferences.
AECOM will work collaboratively with the project team
to understand agency and community priorities, build
broad-based support for climate action (both mitigation and adaptation), and integrate key feedback to improve
outcomes for communities. Throughout the process, we will coordinate with the City, Little Manila Rising, and other Project community engagement experience in the region and our
current work with SMAQMD, we recognize this is a unique opportunity to:
• Build public awareness of climate change, existing regional initiatives and leadership, and the CCAAP process;
• Enhance collaborative partnerships among the City,
regional governments and agencies, residents, local
organizations, and businesses; and
• Listen to, learn from, and integrate valuable community input and feedback.
T ask 3.1 Community Engagement Plan
AECOM will work closely with Little Manila Rising and the City of Stockton to develop and implement a Community
Engagement Plan (CEP) tailored to the conditions and
characteristics of Stockton and the broader MSA region. As part of the plan development, AECOM will hold three (3) virtual meetings with the City and Little Manila Rising to devise a tailored approach to community and stakeholder outreach during the CCAAP development process. The CEP will identify key stakeholders to be engaged; goals and purpose of
outreach; types of activities; a timeline; and tactics to increase participation, especially of vulnerable and disadvantaged communities. Based on recommended best practices to go
to the community, where possible, the CEP will also identify existing community events, meetings, festivals, and other activities at which the project team can conduct pop-ups or provide engaging presentations, such as the:
• Ripon Almond Blossom Festival,
• Stockton’s Chinese and Cambodian New Y ear
Celebrations,
• San Joaquin Asparagus Festival,
• Stockton Cinco de Mayo Family Festival,
• Lodi Street Faire,
• Linden Cherry Festival,
• San Joaquin County Fair,
• Stockton’s Concerts in the Park series,
• Stockton Black Family Day Culture Fest, and
• Manteca Pumpkin Fair.
By going to the community, we aim to engage a more
diverse range of participants than those who typically attend public workshops and open houses. We will revisit the CEP twice during the course of the project and revise based on engagement event outcomes and experiences, community
feedback, and feedback from the City and Little Manila Rising.
Anticipated points of revision could be 1) in fall 2024, after initial round of outreach to support PCAP development; and 2) in summer 2025 to support CCAAP outreach.
In collaboration with project partners, AECOM will also develop communication materials and marketing tactics
to increase meeting attendance, public participation, and Pop-up stand for the City of Long Beach Climate Action and Adaptation Plan (CAAP).
15AECOM
EXHIBIT 1
robust community engagement toward the City’s community participation goals, as noted in the RFP . Materials will focus on increasing participation from under-served and disadvantaged communities as well as the general public, and media engagement, such as press releases.
DELIVERABLES
• Community Engagement Plan (Draft Word).
• Three press releases at key project milestones,
3) CCAAP release (Draft and Final; Word and PDF).
• Engagement and marketing materials (e.g., social
for up to two (2) community workshops, and ten (10)
events and meetings.
ASSUMPTIONS
• Three planning meetings for the Community
Engagement Plan will be held virtually.
• City and Little Manila Rising will have three rounds of review for the CEP (one for initial creation and one for each update), and all comments will be consolidated
resolved.
• The City or Little Manila Rising will arrange for
translation of communication materials.
T ask 3.2 Community Workshops
T raditional in-person workshops remain important for those that wish to participate more deeply and will be used to complement other engagement approaches. Community
workshops should:
• help stakeholders feel heard,
• let stakeholders feel like owners of their own plan,
• collect meaningful data, and
• use this data to create compelling data-driven
communications.
We propose two community workshops during the PCAP
and CCAAP development timeline, with community climate
surveys acting as online extensions of each workshop (see T ask 3.3). We will schedule the workshops to align with points in plan development where community input is most valuable, which could include:
• PCAP Workshop: Sharing results of the GHG inventory
and projection analysis and climate vulnerability
assessment, and soliciting input on climate action ideas and preferences, and action evaluation criteria to inform project.
• CCAAP Workshop:
from the PCAP , prioritizing climate action implementation phasing, and identifying implementation opportunities and challenges to inform implementation plan development.
AECOM will develop draft workshop agendas and materials for review with the City team, including workshop objectives, format, breakout station boards, and facilitator guides. We will provide workshop summary notes following each event. Up to four AECOM team members will attend each workshop.
DELIVERABLES
• Meeting materials for two (2) workshops, including
agendas, objectives, presentations, breakout station
boards, facilitator guides, and summary notes (Draft
and Final; PDF, PPT).
•
team at two (2) in-person workshops, as described
above.
ASSUMPTIONS
•
workshops
• City team will secure meeting venue, provide
refreshments, and manage public workshop noticing
T ask 3.3 Community Climate Action
Surveys
AECOM will develop two (2) community climate surveys
that replicate the engagement aspects of the two in-person community workshops (see T ask 3.2):
• Survey One will focus on GHG reduction and adaptation action preferences and prioritization criteria, and
• Survey Two will focus on climate action priorities and implementation approaches.
We used this workshop / survey pairing successfully during PCAP development for the El Paso MSA where surveys were and accessible, while seeking key feedback from community members. They will be translated into up to four (4) languages to be determined with the City and Little Manila Rising.
AECOM will partner with Little Manila Rising to reach a broad, inclusive audience for the surveys, including distribution Community outreach for the City of Long Beach CAAP .
16 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
both online, via a social media campaign, and on paper at community workshops, events, and meetings. The survey
outcomes will inform the project team’s understanding of climate strategies that are likely to be supported by community members, as well as key resident priorities and concerns.
DELIVERABLES
• Development and analysis of two (2) community
climate surveys (Draft and Final).
ASSUMPTIONS
• City will provide one round of review per survey and a single set of consolidated and adjudicated comments.
• City team and/or Little Manila Rising will arrange for survey translation.
T ask 3.4 Community Meetings and Events
Based on outreach best practices and our extensive project experience, AECOM proposes to enhance engagement
opportunities from the community workshops and climate
surveys by going to the community and attending existing events and meetings, where possible. We believe this can reach a wider number of community members, who may have too many demands on their time and resources to attend a dedicated meeting.
Informed by the CEP and Little Manila Rising, AECOM will select a diverse range of existing events and meetings
to present or table at, bringing the project to an array of Stockton area communities. These can include farmers
markets, community festivals (e.g., regional agricultural festivals, community cultural events, Stockton Concerts in the Park series, San Joaquin County Fair), neighborhood association meetings, and other convenings within the MSA, encompassing communities in urban, agricultural, and rural areas. Where possible, AECOM will aim to attend events
and meetings hosted by CBOs serving disadvantaged
communities.
We expect community meetings and events in this task
to primarily align with the PCAP and CCAAP development
phases, and engagement materials will be developed to
solicit feedback accordingly. At these events, we propose to collect feedback on preferred GHG reduction and adaptation disadvantaged communities through the climate surveys
where timing aligns (see T ask 3.3) or interactive activities and games to draw out input on community preferences and priorities. We will develop two (2) mini-presentations (one PCAP focused, one CCAAP focused) that can be delivered
at standing meetings for CBOs or other groups. We will also develop a more generalized set of engagement materials that can be used for broader information sharing at community events and meetings that do not align directly with community input collection periods for project deliverables.
AECOM also proposes up to two (2) community meetings
held in conjunction with Stockton CBOs, such as Little Manila Rising, El Concilio, Stockton Mobility Collective, the Catholic Diocese of Stockton, Black Urban Farmers Association, and the Reinvent South Stockton Coalition. These meetings are distinct from the community workshops described in T ask
3.2 and will aim to be integrated with an existing meeting or event held by these organizations to increase value for community members. Following best practices, events will provide translation/interpretation and refreshments and be hosted in locations familiar to and accessible by community members. Additionally, to support continued participation and engagement with local CBOs, we propose that the City directly compensates organizations for their valuable time and insights. Based on our research, the average stipend for CBO participation in northern California is approximately $125/hr.
DELIVERABLES
• Engagement materials in up to four (4) languages,
including two presentations and two project
• Attendance at up to eight (8) pop-up events and
meetings throughout the Stockton MSA.
• Attendance at up to two (2) community meetings
hosted with Stockton CBOs.
• Outreach activity summary (Draft and Final; Word and
PDF).
ASSUMPTIONS
•
in-person events and meetings.
• City team and/or Little Manila Rising will arrange for translation of engagement materials.
• City will provide one round of review for engagement
materials and the outreach activity summary; and will
provide a single set of consolidated and adjudicated
comments.
Stakeholders participating in an interactive cascading consequences exercise as part of a climate preparedness training.
17AECOM
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T ask 3.5 Stakeholder Interviews
AECOM will hold a series of interviews and focus groups with residents and other stakeholders to inform the PCAP , CCAAP , and climate vulnerability assessment. The interviews will focus team to dig deeper with local input. The interviews can build upon the community workshops, surveys, and meetings
topics covered and voices heard. These interviews will allow stakeholders to share their lived experiences, perspectives on opportunities and challenges of reducing GHG emissions and adapting to climate change, and recommendations
economic and workforce development.
AECOM is experienced with holding CBO focus groups to
around CPRG strategies and climate vulnerabilities for
the Southern California Association of Governments
and understands the importance of translating technical information in a way that is accessible to the broader public.
We will work with Little Manila Rising and the City to identify a list of stakeholders for interviews, including:
• Resident and community-focused groups
residents
youth
schools
environmental and social justice groups
urban farmers
food co-ops
public health groups
other key community groups
• Key City departments
Public Works
Municipal Utilities
Community Development
• Key agency partners
Escalon
Lathrop
Lodi
Manteca
Ripon
T racy
Unincorporated San Joaquin County
• Regional agencies
San Joaquin Council of Governments
San Joaquin Valley Air Pollution Control District
San Joaquin Area Flood Control Agency
• Other key stakeholders
FEMA
the Regional Climate Collaborative
business groups
Interviews will be scheduled individually or in a focus group format, depending on the audience. For example, residents and homeowners may feel most comfortable discussing
their perspectives in a focus group setting. Focus groups will development; home decarbonization).
DELIVERABLES
• Interview guides (Draft and Final; PDF).
• Summaries of key takeaways for up to twenty (20)
interviews and focus groups (Draft and Final; Word
and PDF).
ASSUMPTIONS
• All interviews and focus groups will be conducted
• City will provide one round of review for interview guides and summaries of key takeaways, and will provide a
single set of consolidated and adjudicated comments.
T ask 3.6 Website Development
AECOM will build a CCAAP project website that keeps the public informed and engaged during plan development.
project information, respond to the community climate action surveys, view event announcements, read public drafts, and provide comments. Based on a recent example working
with St. Louis County on its 2050 Equitable and Sustainable Comprehensive Plan, we propose developing a website
through the City’s ArcGIS Online account.
Our team will propose a website structure and collect design guidelines (including color palettes) and photos from the City to prepare draft website layout examples for review with the City team. In preparation for website design, we will meet with the City’s communications and/or IT team to discuss branding concepts (e.g., preferred fonts, color palette, city photos, language/grammar style, etc.) and technical considerations.
Following the meeting, we will develop a draft website outline outline, we will develop a draft website for the City team’s review and will incorporate one consolidated set of comments to produce the full website. Throughout the project timeline, information AECOM should publish through website updates, such as notices for upcoming engagement events, project schedule and milestone revisions, and/or new document
uploads for public review.
18 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
Website for the St. Louis County 2050 Comprehensive Plan.
DELIVERABLES
• One (1) design and communications review meeting
(virtual) with City Communications and/or IT team
• Draft website outline.
•
• Updates to website, as needed.
ASSUMPTIONS
• City will provide branding guidelines (e.g., fonts, color palette, images, logos, language/grammar style, etc.).
• City will host CCAAP website on its existing website/ webpage and infrastructure.
• AECOM will build CCAAP website using City’s existing
ArcGIS Online (Esri) account.
• City of Stockton will be responsible for ArcGIS Online costs.
• City will maintain or close CCAAP website following
project completion.
• City will provide one consolidated set of comments
on the draft website outline and draft website.
T ask 4. Climate Vulnerability &
Risk Assessment
Through this task, AECOM will evaluate projected climate change and its resulting impacts on the Stockton region, with a focus on the City’s communities, buildings, infrastructure, natural areas, and operations.
T ask 4.1 Review of Local Climate
Projections
AECOM will identify climate hazards most relevant to the Stockton region based on a desktop literature review,
community engagement, stakeholder feedback, and input
air quality impacts, and drought.
AECOM will develop summaries for each climate hazard,
describing current conditions and projected changes by
mid-century (2050) and end-of-century (2100) for the high emissions scenarios (RCP 8.5). Climate projections will come from Cal-Adapt (California’s Fourth Climate Change Assessment data) or, if available at the time this task is initiated, California’s Fifth Climate Change Assessment.
Climate hazard summaries will be provided at a regional level for the MSA; however, the vulnerability assessment will focus on the City of Stockton. Given the coarse spatial resolution of downscaled General Circulation Model outputs available through Cal-Adapt, it is unlikely the data will show substantial variability across the City for projected changes while temperatures are not expected to vary across the
city, exposure to extreme heat will vary based on the urban canopy cover and land uses (e.g., the amount of paved
AECOM recognizes that it will be critical to account for vulnerability, through the use of CalEPA’s Urban Heat Island Index as an overlay of extreme heat projections and FEMA and summaries for key future climate hazards for use in the vulnerability assessment (T ask 4.2).
DELIVERABLES
• Memorandum summarizing local projections for each
climate hazard for mid-century and end-of-century
timeframes and one scenario (RCP 8.5) (Draft and
Final, Word and PDF).
ASSUMPTIONS
• The AECOM team will rely on the validity of readily
available resources such as published literature and
data and projections available from Cal-Adapt.
• The City will provide one round of review for the
memo, and will provide a single set of consolidated
and adjudicated comments.
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EXHIBIT 1
T ask 4.2 Vulnerability Assessment
AECOM will conduct a vulnerability assessment to identify elements of the City’s infrastructure, communities, and natural
4.1. These results will guide and inform strategy development.
Vulnerability to a given climate hazard is a function of exposure (whether the asset is located in an area that will be impacted) and sensitivity (degree to which an asset may Adaptive capacity (the ability of an
asset to make changes to mitigate potential damage) will be used to adjust sensitivity ratings.
Vulnerability = Exposure x Sensitivity
Assets
The team will request data from the City to identify key assets included in the vulnerability assessment. Example asset types for the City of Stockton fall into three general categories:
physical assets and infrastructure, natural systems, and communities, shown in the table below.
Category Asset Type
Physical
Assets
T ransportation Local roads and
highways, public
transit, bike routes, and
pedestrian paths
Critical
Buildings
Community facilities
(schools, senior centers),
hospitals, clinics,
emergency response
services
Critical
Infrastructure
Electric utilities, pump
stations, stormwater
infrastructure
Natural
Systems
Wetlands, parks, urban forest
Communities Disadvantaged communities and
vulnerable populations
that relevant asset types are included, and to identify any critical assets where failure or damage would lead to severe consequences for the City and its communities.
Vulnerable and Disadvantaged Communities
AECOM will conduct an in-depth analysis to identify the commonly used to identify disadvantaged communities,
including CalEnviroScreen 4.0 (CES); California Healthy Places Index (HPI); Climate Change & Health Vulnerability Indicators for California (CCHVI); Access and Functional Needs (AFN) Web Map; and the Social Vulnerability Scores from the Federal Emergency Management Agency’s (FEMA) National Risk
Index. AECOM will select up to three of these tools to identify vulnerable communities based on those that most closely align with the goals and objectives of the City of Stockton and the CCAAP .
Sensitivity and Adaptive Capacity
T o assess the sensitivity of physical assets and natural systems, a matrix will be developed for each asset or system type documenting its sensitivity to each climate hazard.
Qualitative sensitivity ratings (high, moderate, or low) will be developed.
Sensitivity for human populations varies depending on
socio-economic characteristics, which will be captured in the social vulnerability indices. Sensitivity to each climate- related disruptor varies based on certain attributes of vulnerable populations (i.e. people with respiratory diseases actionable analysis, sensitivity data will be evaluated at the block group scale for the entire Stockton MSA.
AECOM will draw on knowledge from previous projects and desktop research to identify socioeconomic characteristics that can heighten the sensitivity of populations to a given hazard. T o the extent possible, AECOM will use data from instance, a census tract with a high percentage of low-income Metrolink Climate Vulnerability Assessment and Sensitivity Matrix. 20 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
households will be more sensitive to extreme heat due to reduced access to adequate air conditioning.
Adaptive capacity for each asset type will be reviewed with the City and used to adjust sensitivity ratings. For example, a senior center that can be upgraded with air-conditioning and cool roofs will have higher adaptive capacity, and thus lower sensitivity, to extreme heat than an outdoor bike and pedestrian path; communities without vehicle access will have lower adaptive capacities, and thus higher sensitivities, to climate hazards.
Vulnerability Assessment Results
scores and climate exposures (as assessed in T ask 4.1) will be combined to arrive at vulnerability scores for Stockton’s physical assets and communities. Key vulnerabilities
will be summarized, and the most vulnerable assets and
communities will be prioritized for strategy development.
DELIVERABLES
•
and Final; Word and PDF).
• Memorandum summarizing asset sensitivities,
adaptive capacities, and vulnerability assessment
results, including the most vulnerable assets and
communities (Draft and Final, Word and PDF).
ASSUMPTIONS
• The City will provide geospatial data for assets
selected for inclusion In the vulnerability assessment. • AECOM will leverage publicly available datasets as
the basis to assess climate exposures and social
vulnerability.
• AECOM will rely on the accuracy of City-provided and
publicly available datasets.
• The City will provide one round of deliverable review, and will provide a single set of consolidated and
adjudicated comments.
T ask 4.3 Risk Assessment
AECOM will evaluate previous hazard occurrences and the results of the vulnerability assessment to assess the likely impacts of each hazard on critical infrastructure, communities, important by community members. T o assess risk, the
heat wave) will be combined with impact (consequence) to identify the highest risk hazards. The outcomes of the risk assessment will inform and guide strategy development.
DELIVERABLES
• Summary of hazard impacts on critical infrastructure, communities, housing, and mobile homes (Draft and
Final; Word and PDF).
• Risk matrix for severe hazards (Draft and Final; Excel).
ASSUMPTIONS
• The City will provide one round of deliverables review, and will provide a single set of consolidated and
adjudicated comments.
T ask 4.4 Adaptation Strategy Development
AECOM will draw upon best practices, industry standards, and research to develop adaptation measures for the most vulnerable assets and communities. The strategies will be informed by community and stakeholder feedback described our prior experience developing climate adaptation strategies.
AECOM will develop a total of 20 high-level preliminary adaptation strategies, which will be evaluated for prioritization through the development of implementation actions.
DELIVERABLES
• 20 preliminary adaptation strategies (Draft; Excel).
T ask 5. GHG Inventory, Emissions
Projections & Measures
AECOM will develop GHG inventories for the City of Stockton and broader MSA-region, from which we will develop near- and long-term GHG emissions projections and reduction targets.
We understand the CPRG guidance allowed lead agencies
to develop a high-level inventory for PCAP purposes, which would then be updated as an economy-wide inventory during the CCAP phase. T o maximize project resources, we propose developing the required economy-wide GHG inventory
during the PCAP phase of this project. Leveraging our GHG emissions modeling experience, we will provide the City with a nuanced understanding of potential emissions reduction scenarios, allowing for informed decision-making when
identifying priority GHG reduction measures.
T ask 5.1 GHG Inventory Development
AECOM will develop a community-wide GHG inventory
for the City of Stockton and an MSA-wide inventory that covers unincorporated San Joaquin County and the cities of Escalon, Lodi, Lathrop, Manteca, Ripon, and T racy. We recommend following an inventory protocol tailored to
community emissions inventory development, such as the US Community Protocol or the Global Protocol for Community- 21AECOM
EXHIBIT 1
Scale Greenhouse Gas Emission Inventories (GPC) and will discuss options with the City team at the start of this task.
Based on these protocols and consistent with the CPRG
program requirements, the inventory will be organized into sectors including:
• Building energy (e.g., electricity, natural gas)
• On-road transportation
•
• Water energy
• Wastewater
• Solid waste
• Industrial sources
• Forest & trees
can serve as a guidance document for future inventory
development. T o the extent possible, we will collect publicly available data to streamline the inventory development
process consistent with the expected timeline in the RFP and to facilitate aspects of the Status Report process per T ask 11. In instances where we propose data be collected from external agencies (e.g., utility companies, SJCOG), AECOM will develop data request emails for the City team to send and will refer technical questions back to AECOM.
As part of the data collection process, our teaming partner Fehr & Peers will coordinate with the City to review options miles traveled (VMT). VMT estimates and forecasts will
VMT ANAL YSIS METHODS
Fehr & Peers will coordinate with the City team to discuss travel demand model options for estimating city-wide and MSA region-wide VMT as an input to the project’s GHG
inventories and projections. VMT for the CCAAP scenario years will be forecast by interpolating or extrapolating between the model’s base year and future year. VMT
estimates will be based on the Origin-Destination (O-D) method, and two types of VMT will be calculated:
1. Full accounting of all VMT generated by the
jurisdictions. This VMT is a network-based estimation
or forecast that includes total VMT that has at least
one end of the origin or destination (OD) within the
study area accounting for the entire length of travel. In other words, this VMT includes trips that are internal
to the study area (II), originate in the study area and end outside the study area (IX), and trips that originate outside the study area and end within the study area
(XI). The reported VMT will be disaggregated into the
by the model
b. T otal VMT by Speed Bin and by vehicle types as
2. Proportional accounting of VMT generated by study
area. This method proportions the VMT generated
by the study area according to the location of the trip start and end locations. In other words, II trips (those that start and end in the City) are assigned as 100% to the City while the IX and XI trips are assigned as 50%
responsibility. The reported VMT is disaggregated into
by the model
b. T otal VMT by Speed Bin and by vehicle types as
(home-based VMT per capita and home-based work VMT
per worker) using the methodologies described in the City of Stockton T ransportation Impact Analysis Guidelines. of VMT.
Finally, Fehr & Peers will use the VMT+ tool1 to review the VMT per capita results from the model.
Replica Validation: Fehr & Peers will use Replica Data to review the travel pattern of the City of Stockton and the Stockton MSA. Replica is a nationwide activity-based travel demand model with detail down to the census block group and local street level. Replica combines multiple datasets to represent activities and travel behavior for baseline conditions.2 Replica can help answer other transportation- roadway usage, II, IX, and XI travel, and VMT.
This data will be used to review the model outputs for
consistency. If needed, this data will be used to perform up to two iterations of base year model calibration and validation. This will help improve model performance and remove model bias.
1 VMT+ is an open-source tool developed by Fehr & Peers that provides a combination of resources to review VMT per capita data at the Census Block Group (CBG) level throughout California. This tool uses StreetLight data to estimate VMT. https://storymaps. arcgis.com/stories/e9fb17d33a2c4d60a6747071be3d5b4a
2 https://www.replicahq.com/
22 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
include the vehicle travel associated with residents, workers, students, visitors, etc. engaged in activities that begin and end in the City of Stockton or the Stockton MSA. See call-out box VMT Analysis Methods for further details on Fehr &
Peers’ travel modeling approach. Results of this analysis will be documented in an Excel spreadsheet and brief memo
describing the VMT analysis methodology.
We anticipate the inventories will be developed for calendar year 2022, pending data availability. We will develop the inventories in a custom Excel workbook that the City can update or expand upon for future inventories. The GHG
workbook will be expanded to include the emissions
projections results described in sub-task 5.2. Our team is also experienced in using ICLEI’s ClearPath calculator to develop community GHG inventories (and projections) if the City has an ICLEI membership and would prefer that delivery method.
T ask 5.2 GHG Emissions Projections
Based on the community-wide and MSA-wide GHG
inventories, AECOM will develop GHG emissions projections for the near- and long-term (e.g., 2030 and 2050), aligning with Stockton’s preferred GHG target years and consistent with the emissions projection approach in the City’s 2014 CAP . Emissions will be projected under two scenarios – a “business-as-usual” scenario will show how emissions could change if no additional action is taken to curtail their growth, and an “adjusted business-as-usual” scenario will consider the potential impacts of primary regulations and programs.
Projections will be made by sector, such as transportation and buildings.
T o understand the future impact of the current regulatory environment on GHG emissions, we will collect information on primary state and/or federal regulations, such as California’s Renewables Portfolio Standard or the federal Corporate
Average Fuel Economy standards. We will limit regulatory considerations to those expected to be successfully
implemented with a high degree of certainty (e.g., based on prior progress, existing implementation frameworks, etc.) to keep the forecasting scenario reasonably conservative for emissions analysis purposes.
In developing the GHG forecasts, we will collect growth indicators that are related to emissions activity in the GHG inventory, such as city and regional population
and employment growth. We will also collect emissions
forecasting inputs and assumptions from key regional
partners, such as SJCOG. Forecasts for future VMT will be estimated using the same methodology as described in
the VMT Analysis Methods call-out box and combined with vehicle emissions factors collected from the California Air Resources Board EMFAC emissions model. We will develop
growth indicators needed and assigns responsibility for collection. Upon collecting the growth indicators, AECOM will develop emissions forecasts within the GHG inventory workbook to be used later in the GHG reduction scenario analysis.
T ask 5.3 GHG Reduction Targets
Through this sub-task we will facilitate discussions with the City project team as part of the project’s bi-weekly check- in meetings to establish economy-wide GHG reduction
targets for the near- and long-term timeframes. T arget setting discussions are often iterative and informed by the action development process, which will happen in parallel, to understand the City’s and region’s GHG reduction potential in context of – and contribute to the achievement of – the state’s GHG reduction goals. In addition to economy-wide targets, we will work with the City to develop goals for priority sectors such as building energy and mobile sources. These goals will be ‘softer’ targets based on the City’s GHG reduction pathway described in T ask 5.4 and can be used to support future policy and program development. We will develop a draft GHG targets memo based on City team and community input, and will review with the City in a virtual meeting.
As the project progresses and the set of action priorities comes into sharper focus, we will revisit the target context document the target discussions in a simple memorandum, including a draft near- and long-term target statement
will share draft targets with the Project Collaborators and document discussion comments and recommended
in the CCAAP .
T ask 5.4 GHG Reduction Pathway and Initial
a high-level pathway to achieve the City’s draft GHG targets based on a set of strategies aligned with GHG emissions sources included in the inventory. Examples of strategies include:
•
• Electrify existing residential building appliances and equipment
• Reduce total vehicle miles traveled from passenger
vehicles
reduction potential based on implementation assumptions; a cumulative package of strategies represents a GHG
23AECOM
EXHIBIT 1
pathway’s feasibility (e.g., will existing building decarbonization be achieved through a local mandate or with a voluntary/ incentive-based approach?).
We will facilitate a virtual one-hour meeting with the City team to review the draft reduction pathway results and underlying assumptions and to discuss high-level action gaps, barriers, and solutions to inform the action development phase.
During the meeting, we will also discuss results of the T ask 2 Baseline Assessment with the City team and identify the primary departments that are likely to be responsible for new action implementation. We will incorporate the outcomes of this meeting to revise the GHG strategies, from which the AECOM will then develop an initial draft list of GHG reduction actions (up to 40) that contribute to the GHG reduction strategies. The initial list will be informed from the T ask 2 Baseline Assessment matrix and can include actions that other cities have implemented or proposed, novel action ideas, and/ or ideas from the City team and stakeholder and community outreach process. AECOM will organize the draft list of actions by the City departments that will lead action implementation.
As part of this process, our partners Fehr & Peers will review the current T ransit Plan that was developed for the 2014 CAP .
This review will assess the goals and strategies of the Plan to determine their alignment with established best practices and identify the areas for improvement. Recommendations will be made to update the plan as it relates to VMT- and transit- related best management practices for consideration in the draft action list.
AECOM will facilitate up to two virtual two-hour City
and/or further analysis. During these meetings, we will review the draft actions with the City departments responsible feasible draft actions. City departments will identify the actions they have already implemented or are planning
to implement, actions that are infeasible due to barriers (legislative, authoritative, political, etc.), and actions they can and would want to implement. During these meetings, department participants will also help to identify mechanisms for action implementation (e.g., permit streamlining, zoning code amendments, development bonuses, permitting
requirements, etc.).
Following these meetings, the working draft list of actions will be shared for community feedback through the
engagement approaches outlined in T ask 3, including a
community workshop, a climate survey, community events, and stakeholder interviews. The action list will include a mix of long-term, higher-level GHG reduction actions needed to achieve the CCAAP’s GHG reduction targets and a set of community input, an updated list of approximately 40 PCAP actions will be advanced for the additional analysis required in the CPRG program guidelines.
GHG Reduction Pathway for the City of Miami Climate Action Plan. 24 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
Measures
The AECOM team will identify the appropriate tools to quantify GHG reduction potential of the PCAP action list. There are a wide range of publicly available resources and tools that can quantify GHG emission reductions, with some supporting
a high-level, holistic evaluation of GHG reduction potential across sectors (e.g., EPA’s Avoided Emissions and Generation T ool [AVERT], GLIMPSE), and others focusing on sector- Method [TEAM], Energy Savings and Impacts Scenario
T ool [ESIST]). Other resources, such as CalEEMod and the CAPCOA Handbook for Assessing GHG Emission Reductions,
Climate Vulnerabilities, and Health and Equity (December 2021) will also be incorporated into the analysis. In evaluating impacts from transportation actions, our partners Fehr & Peers will estimate a range of percentage VMT reductions using the TDM+ tool, to the extent feasible. This tool is based potential VMT reduction capability. Given the geographic be selected and evaluated only for the City of Stockton, while others may be regional in nature. If appropriate, Fehr & Peers will also perform up to two model runs for applicable mitigation measures such as land use reallocation or major roadway capacity changes to quantify VMT reduction for
those strategies.
We understand it is unlikely that any single tool can quantify the full range of climate actions considered in the CCAAP , and our team will select and use appropriate tools based on the measures to be evaluated, including the Climate Action for Urban Sustainability (CURB) T ool that AECOM developed for the World Bank.
We recognize that the level of detail will vary among the selected actions, which will inform what information is needed to estimate GHG reductions. In some instances, we may be able to leverage GHG reduction estimates from prior climate equipment installed, action uptake) and applicable emission factors. Once we identify the appropriate tools, our approach Collaborators. We will document the process of quantifying GHG reduction measures in a brief memo.
As part of this task, we will develop a GHG action summary matrix and populate it with the GHG reduction estimates expressed as metric tons of carbon dioxide equivalent per year (MTCO2e/yr). This summary table will be expanded with outcomes from the other technical analyses described in T ask 6.
DELIVERABLES
• GHG data collection matrix (Final, Excel).
• GHG data request emails for City to distribute (Final, Word or email).
• Emissions growth indicators data needs list (Final,
Excel).
• VMT analysis results in Excel spreadsheet with brief
memo documenting VMT methodology (Draft and
Final; Excel, Word and PDF).
• GHG inventory and forecasts workbook (Draft and
Final, Excel).
• GHG targets memo (Draft and Final; Word and PDF).
• List of up to 40 GHG reduction measures (Draft and
Final; Word).
• GHG action summary matrix with PCAP actions and
corresponding emission reductions (Draft and Final;
Excel).
•
methodology (Draft and Final; Word and PDF).
ASSUMPTIONS
• GHG reduction pathway purpose is to provide
d
irectional guidance that informs CAP action
development and is based on order-of-magnitude
• AECOM will utilize existing tools and will not develop • The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
GHG reduction potential.
25AECOM
EXHIBIT 1
Analysis
This task includes three mandatory CPRG program elements that will be evaluated for the plan’s GHG reduction measures, workforce planning analysis. Our team has developed several multi-criteria evaluation frameworks to support climate action prioritization discussions and will leverage this experience in a multi-criteria prioritization process in T ask 8.
Per CPRG guidance, we generally anticipate evaluating the planning analysis in the CCAAP phase. We also propose
PCAP phase to support community engagement discussions
described in T ask 3.
key co-pollutants (e.g., PM2.5, NOx, SO2, VOCs) and establish a framework for qualitatively evaluating other climate action impacts, including costs and savings.
We will use the EPA’s National Emissions Inventory (NEI) to develop the CPRG-required co-pollutant emissions base year inventory. We propose using a combination of the NEI, the City of Stockton and/or SJCOG travel demand models, and other resources, such as regional growth assumptions, to develop the co-pollutant business-as-usual projection against which the CCAAP estimated reductions can be compared. We will then use a combination of action impact analysis tools, as discussed in T ask 5.5, to develop a replicable and transparent framework for quantifying co-pollutant reductions from the GHG reduction measures. For example, co-pollutant analysis tool, while others could be calculated through a two-step process using the ESIST tool and then AVERT and/or Co-
Mapping tool (COBRA) for co-pollutant and public health impacts analysis, respectively.
We will supplement the co-pollutant reduction analysis with a can relate to topic areas such as: changes in public health outcomes (e.g., potential for reduced respiratory diseases and/ or decreases in morbidity and/or mortality rates through air quality improvements or active transportation opportunities), level of stakeholder engagement, increased resilience (e.g., avoided physical damages), job and workforce development, and spending considerations, such as upfront costs and
lifecycle savings, among others to be reviewed with the City.
T o evaluate impacts related to household spending, we will leverage our recent work with the City of Davis analyzing as well as our work with The Climate Center and City of San José, which consider lifecycle costs and savings. If there are region, these will also be documented qualitatively.
We will solicit input from the City, Project Collaborators, and be used to evaluate action impacts. Community input will be the draft GHG actions and emissions reductions developed in T ask 5. For each draft GHG action, we will provide a brief later in the action prioritization process (see T ask 8).
DELIVERABLES
• Co-pollutant base year inventory and forecast (Draft
and Final; Excel).
•
estimates for each GHG reduction and other climate
• T echnical memo outlining methodology and
assumptions for co-pollutant reduction estimates and
ASSUMPTIONS
•
•
and reports.
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 6.2 Low Income / Disadvantaged
As a region that is home to many underserved and
disadvantaged communities, understanding the impacts
communities is especially important in the Stockton MSA. In accordance with CPRG guidelines, AECOM will use tools such as the Climate and Economic Justice Screening T ool (CEJST) and the Environmental Justice Screening and Mapping
T ool (EJScreen), CDC’s Social Vulnerability Index (SVI), and American Community Survey (ACS) data on poverty and
other demographic variables to identify LIDACs. AECOM is conscious that these data sources do not provide a complete 26 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
T o make the analysis as comprehensive and relevant as
possible for disadvantaged communities, the AECOM team
will supplement the quantitative analysis with input from stakeholders and ongoing feedback from the public and
stakeholder engagement strategies in T ask 3.
Like T ask 6.1 and in accordance with the CPRG guidelines, the AECOM team will assess how GHG reduction measures
location data are available, we will map GHG reduction
quantitatively assess likely GHG emissions and co-pollutant reductions. For measures without location data, we will associated with the GHG reduction measures. We will also from the GHG reduction measures.
We will solicit input from the City, Project Collaborators, should be used to evaluate action impacts in LIDACs.
such as the economy (including jobs), buildings, energy use, transportation and land use, waste generation, water consumption, wastewater treatment, urban forestry, high which could include the same criteria selected in T ask 6.1.
For each draft GHG action, we will provide a brief qualitative provides to LIDACs. This information will be used later in the action prioritization process (see T ask 8).
Stakeholder and community engagement will be critical
for ground truthing this analysis, which will in turn support the action prioritization process in T ask 8. As part of Final Plan Development (T ask 10), AECOM will update the LIDAC
DELIVERABLES
•
and Final; Word).
•
pollutant reduction estimates, as available (Draft and
Final; Excel).
• T echnical memo summarizing the analyses, including
relevant), summary of outreach and engagement in
LIDACs (Draft and Final; Word and PDF).
ASSUMPTIONS
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 6.3 Workforce Planning Analysis
AECOM has led several studies related to labor vulnerability and workforce development planning as it relates to preparing in the CCAAP , AECOM will identify industries and occupations that will be in high demand to implement GHG reduction
actions. We will evaluate current and projected occupational growth to identify where growth is expected, where decline is expected, where there may be gaps in labor supply, the be needed.
and City team, AECOM will conduct targeted research and analysis to identify workforce needs, opportunities, and challenges, particularly as they relate to the “green transition.” We will also conduct a landscape analysis of existing
workforce development agencies, trade associations, unions, and local educational institutions that provide training and upskilling programs, with a particular focus on those that support jobs that are expected to be impacted by the “green interviews with these programs to understand challenges and opportunities related to capacity, curriculum development, and partnerships.
DELIVERABLES
• Workforce development assessment memo (Draft
and Final; Word and PDF).
• Interview guide (Draft and Final; PDF).
ASSUMPTIONS
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 6.4 Analysis of Intersection with
Other Funding Availability
Based on the CPRG’s CCAP requirements, AECOM will
investigate sources of funding from federal and state
agencies that can potentially support the proposed GHG
reduction measures, especially grants and loans made
available through the Bipartisan Infrastructure Law (BIL) and grant programs aligned with sustainable transit-oriented development, decarbonization of buildings and the electric 27AECOM
EXHIBIT 1
grid, electric vehicle adoption, and renewable energy. The team will also examine how recurring sources of federal funding available to the City and partner jurisdictions, such as the Community Development Block Grant (CDBG), the
Community Services Block Grant (CSBG), and multiple
transportation formula funds, may be able to support GHG reduction measures. Emissions reductions measures with
multiple potential funding sources will be noted.
DELIVERABLES
• T echnical memo describing applicable funding
sources for the CCAAP’s proposed GHG reduction
measures (Draft and Final; Word and PDF).
ASSUMPTIONS
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 6.5 Review Authority to Implement
Actions
Successful implementation of the CCAAP actions will require coordination across regional, sub-regional, and local levels actions by type (e.g., building code updates, education and outreach initiatives, planning/zoning requirements, renewable energy investments, etc.). AECOM will then develop a matrix of intervention categories and any statutory or regulatory gaps at the state and local government level. T o populate the matrix, we will incorporate information from other published PCAPs, review previous plans and studies that identify
barriers, and incorporate input from the City team. Results from the authority analysis will be incorporated into the draft action summary matrix (T ask 8.1) and the review process and results will be summarized in the CCAAP document.
DELIVERABLES
• Matrix for each action identifying its action type,
intervention category, statutory or regulatory gas, and implementation authority evaluation (Draft and Final;
Excel)
T ask 7. Draft Plan Development
(Priority Climate Action Plan)
The AECOM team will develop the PCAP using non-technical and approachable language accessible for residents with varying levels of knowledge around climate action. The PCAP will summarize the community engagement process and
technical planning work completed to date related to GHG emissions and climate vulnerability, with technical memos developed for prior tasks included as appendices.
We anticipate the PCAP will serve as the initial draft of the CCAAP and will include all content to be presented in the Final CCAAP , excluding the Action Implementation Plans, which will be developed after the PCAP’s initial nine-month timeframe.
The PCAP will describe the:
• Planning process overview and alignment with other City of Stockton plans;
• Community engagement process and outcomes;
• Greenhouse gas inventory, projections, and targets;
• Climate vulnerability assessment outcomes;
• Action development process and draft climate actions; and
• Action impacts, including GHG reductions, and results workforce planning analysis, and review of authority to implement.
AECOM will develop an annotated PCAP outline for the City project team review and comment prior to developing the full PCAP document. We will provide an internal PCAP draft to the to releasing a public-ready PCAP deliverable. We envision the PCAP as an interim deliverable on the path toward the layout and shared publicly on the CCAAP website to support community engagement discussions during the CCAAP
development phase, though we do not anticipate this to be a formal 30-day public review period.
We anticipate the City team may want consultant support in presenting the PCAP or Public Review Draft CCAAP to City Council for initial comments prior to the Final CCAAP adoption hearing. AECOM will attend one City Council meeting , and will be prepared to support the City project team in presenting the PCAP or draft version of the CCAAP , as needed. This could include developing a PowerPoint slide deck, delivering a short project presentation, and/or answering Council’s technical questions.
DELIVERABLES
• PCAP annotated outline (Draft and Final; Word).
• PCAP written in user-friendly, non-technical language, with technical appendices (Draft and Final; Word and
PDF).
• City Council meeting project slide deck (Draft and
Final; PPT).
28 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
ASSUMPTIONS
• The PCAP will be laid out in MS Word with light graphic formatting to facilitate easier review and editing
• Action Implementation Roadmaps will be developed
in T ask 9, following PCAP development, and will be
i
ncluded as a technical appendix in the Final CCAAP .
• The PCAP will be shared on the CCAAP website bu t
w
ould not include a formal 30-day comment period;
the Public Review Draft CCAAP would include a formal
• Up to two (2) AECOM team members will join an in-
person City Council meeting.
•
packets.
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 8. Action Prioritization
This task consolidates technical analysis from previous tasks into a set of draft climate actions and their corresponding then occur on this set of draft climate actions:
•
Community Action Implementation Priorities: a
prioritization process will be conducted to develop a
that provides guidance to the City on which actions
should be pursued immediately and which can follow
along later.
•
Implementation Plan Priorities: a prioritization process partners to select a sub-set of climate actions for which implementation plans will be developed.
Our team has developed several multi-criteria evaluation frameworks to support climate action prioritization,
including the Action Selection and Prioritization (ASAP) tool developed for C40 Cities, a recent project with the T ennessee Department of T ransportation to support
its federally mandated Carbon Reduction Strategy, and
adaptation projects including the City of Davis CAAP . We will leverage these examples in developing a customized action prioritization approach for Stockton.
T ask 8.1 Develop Consolidated Set of
Climate Actions
AECOM will incorporate outcomes of the preceding action action summary matrix. GHG reduction and adaptation
actions will be listed separately, with actions shown as rows and pertinent information provided in columns, such as
emissions sector or climate hazard addressed, GHG and
impacts, authority to implement (see T ask 6.5), and other action evaluation criteria selected (see T ask 8.2).
T ask 8.2 Community Action Prioritization
AECOM will facilitate a multi-criteria evaluation process considerations when selecting priorities for climate action implementation. We will work with the City and community members through the stakeholder engagement activities
against which the list of climate actions will be evaluated. implementation aspects, such as GHG reductions, climate 29AECOM
EXHIBIT 1
between GHG reduction and adaptation actions; adaptation evaluation criteria could include asset vulnerability, presence of disadvantaged or low-income communities, or potential to health, etc.).
We will incorporate the selected evaluation criteria into the action summary matrix developed in T ask 8.1 and will qualitatively evaluate the draft list of actions against the selected criteria. We will review initial outcomes with the City project team before sharing publicly at the second community workshop (see T ask 3) to collect input on how residents want to see actions prioritized for implementation phasing into immediate, medium-, and longer-term opportunities. The
results of these community discussions will be incorporated T ask 8.3 Implementation Plan Prioritization
relevant regional partners to select 20 actions [e.g., 14 mitigation and six (6) adaptation] for implementation plan development described in T ask 9. The actions selected will not necessarily align with the community action prioritization list in T ask 8.2; implementation plans are best suited for more
DELIVERABLES
• CCAAP action summary matrix (Draft and Final; Excel). • Community climate action implementation priorities
(Final; Word).
• Implementation plan prioritization list with 20 actions (Final; Word).
ASSUMPTIONS
• Action prioritization matrix will include up to ten (10) evaluation criteria.
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 9. Implementation Plan
Development
Climate action and adaptation plans can sometimes be
critiqued for failing to provide enough detail on proposed actions to enable implementation. We are a team that is driven become a reality.
AECOM will collaborate with the City project team to develop a common implementation roadmap template that we
will populate for the 20 actions [e.g., 14 mitigation and six experience, the template would likely include project attributes such as:
• implementation time frame,
• lead implementor and supporting partners,
• implementation steps,
• operational considerations,
• regulatory requirements,
• high level cost estimate ranges,
• intersection with funding opportunities, and
• metrics to track progress.
AECOM will facilitate up to six (6) one-hour working meetings needed, to complete the draft roadmaps. We will provide the full set of roadmaps to the City team and Project
Collaborators for review and will incorporate one consolidated can be included as an appendix to the Final CCAAP .
DELIVERABLES
• Implementation roadmap template for 20 prioritized
actions (Draft and Final; Word).
• 20 completed implementation roadmaps (Draft and
Final; Word and PDF).
ASSUMPTIONS
•
implementation roadmaps; AECOM will facilitate
stakeholders through up to six (6) one-hour virtual
meetings.
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
T ask 10. Final Plan Development
T ask 10.1 Public Review Draft CCAAP
Based on the City project team review of the PCAP , AECOM will incorporate one consolidated and adjudicated set of City comments to develop the Public Review Draft CCAAP . We will provide a web-ready PDF of the Public Review Draft to publish on the CCAAP website and anticipate a 30-day public review period. We will provide a simple CCAAP review comment form for the City to provide with the Public Review Draft to facilitate and standardize the commenting process. We anticipate the City project team will review and adjudicate public comments received into a consolidated set of revisions for AECOM to incorporate into the Draft Final CCAAP . Our team will facilitate 30 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
a virtual meeting with the City project team to resolve public comments that might require further internal discussion and will summarize outcomes in a brief memo.
During the public comment period, AECOM will facilitate a two-hour virtual meeting with the Project Collaborators to hear and discuss their comments on the draft plan. Following the meeting, we will submit a short summary of the plan revisions we heard from Project Collaborators to the City T ask 10.2 Draft Final CCAAP
AECOM will incorporate public review comments into a Draft Final CCAAP for City project team review prior to moving the document into graphic layout. We will meet with the City team consolidated set of revisions to the plan.
T ask 10.3 Final CCAAP
AECOM will incorporate Draft Final plan comments into
the Final CCAAP and move the document into InDesign
for graphic layout; alternatively, we can make graphic
will be well-organized for easy navigation and graphically rich, incorporating use of photographs, infographics, and well- planning story.
AECOM will attend the City Council adoption hearing for the Final CCAAP and will be prepared to support the City project include developing a PowerPoint slide deck, delivering a short project presentation, and/or answering Council’s technical questions.
T ask 10.4 Final CCAAP Launch Event
Following City Council adoption of the Final CCAAP , AECOM will participate in a public CCAAP launch event organized public celebration to informally review the Final CCAAP and have ample opportunity for community-led action to advance the City’s ambitious climate actions, and this event can be collaboration moving forward. AECOM will join two (2) virtual event brainstorming meetings with the City project team and discuss ways to solicit input from participants on future implementation collaboration opportunities.
DELIVERABLES
• Public Review Draft CCAAP as web-ready PDF
document (Final; Word and PDF).
• CCAAP review comment form (Draft and Final; Word).
• Summary of Climate Action Plan Advisory Committ ee
P
ublic Review Draft comments (Final; Word).
• Draft Final CCAAP (Final; Word and PDF).
• Final CCAAP (Final; INDD or Word and PDF).
• City Council adoption hearing project slide deck (Draft and Final; PPT).
ASSUMPTIONS
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
• Public Review Draft CCAAP and CCAAP review
comment form will be posted on CCAAP website for
30-day review period.
• City will review and adjudicate public comments into
one consolidated set of revisions for the Draft Final
CCAAP .
•
images from Stockton to be incorporated throughout
the Final CCAAP document.
• City will perform CEQA review for CCAAP .
• AECOM will participate in up to two (2) virtual CCAAP launch event brainstorming discussions with City
members.
• Up to two (2) AECOM team members will attend th e
C
ity Council adoption hearing and will attend the in-
person CCAAP launch event.
•
packets.
An example of a report designed by AECOM.
31AECOM
EXHIBIT 1
T ask 11. Status Report
A
ECOM will develop a draft Status Report template for review and revision with the City project team. The Status Report template can be used to provide regular and consistent
updates to community members, City Council, and other
partners on how Stockton is progressing on its climate
actions. Based on the agreed upon template, we will develop up to two (2) Status Reports during the project performance We anticipate the Status Report will be organized to provide updates on CCAAP action implementation, and will provide analysis and updates of the following topics:
• Qualitative implementation status description of GHG
reduction and climate adaptation measures,
• Changes in GHG inventory activity data, as available (e.g., electricity and natural gas use, community vehicle miles traveled, solid waste disposed),
• High-level outline of next steps and future budget and In developing the Status Reports for this project, AECOM will for action implementation and collect the newest available activity data related to GHG inventory emissions sources.
DELIVERABLES
• Status Report template (Draft and Final; Word).
• Status Report #1 (Draft and Final; Word and web-
ready PDF).
• City Council meeting slide deck summarizing Status
Report #1 (Draft and Final; PPT).
• Status Report #2 (Draft and Final; Word and web-
ready PDF).
• City Council meeting slide deck summarizing Status
Report #2 (Draft and Final; PPT).
ASSUMPTIONS
•
packets.
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
Optional Task 1: Building Energy
Assessments, Energy Audits, &
Building Upgrades
AECOM’s High Performance Buildings + Communities team is experienced in performing building energy audits and making results. Based on the RFP published March 20, 2024, task language, we propose ASHRAE Level 2 audits for the Tier 1 ASHRAE Level 2 audits for the County of Santa Clara, Los Angeles Community College District, and San Diego Gas and Electric.
We will develop ASHRAE Level 2 energy audits to identify in energy performance and operational savings from assets including HV AC systems and equipment, lighting and control systems, and building envelopes.
Based on our recent experience, including with the Western Riverside Council of Governments, we recommend that the City also consider evaluating energy resilience opportunities to support sustainment of critical operations and would be AECOM team members will perform on-site energy audits
of each facility and will summarize audit results in a memo that outlines the potential energy savings opportunities from
DELIVERABLES
• Written report following standard ASHRAE Level 2
energy audit guidelines (Draft and Final; PDF).
ASSUMPTIONS
• AECOM will follow ASHRAE Standard 211 for
Commercial Energy Audits
• Maximum of one-day (1) site visit for every two (2)
buildings to be audited, with a total of 27 individual
buildings to be included; we assume audits for th
e
A
rnold Rue and Van Buskirk community centers will
include the Arnold Rue and Van Buskirk micro-libraries
included within the respective community centers.
• Cost estimates will be Rough Order of Magnintud e
a
nd based on AACE level 5.
• Energy savings will be estimated using Microsoft
Excel-based calculators.
• AECOM will rely on accuracy of data provided by th e
C
ity.
• Fee is based on assumption of 450,000 total squar e
facilities to be audited.
• The City will provide one round of review on
draft deliverables, and will provide a single set of
consolidated and adjudicated comments.
32 City of Stockton Consultant for the Development of a New Comprehensive Climate Action and Adaptation Plan
EXHIBIT 1
Exhibit F
EXHIBIT 1