ATTACHMENT B
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
Project Understanding:
This project includes providing final design, environmental permitting, construction and bid documents and construction observation support for the second phase of the Van Buskirk Park.
Based on the master plan approved in August 2023, the City of Stockton (CITY) is in process of obtaining grant funding for implementing the second phase of park improvements which includes the following and is illustrated on Attachment A.
Community Garden
Two Parking Lots (may combine the two parking lots as part of Schematic Design for Phase One)
Multi-Purpose Fields
Splash Pad and water Play area.
Picnic area next to splash pad (including Exeloo style restroom) Trails to connect the recreation features around Phase Two and connection to Phase One
Project Scope
The following is the scope of work and related fees to provide the necessary documents to gain approval and solicit bids from contractors interested in building the improvements. The following includes the design team and their respective roles in providing the necessary services.
Design Workshop
Lead Consultant and project manager for design team and direct coordination with CITY staff
Design services for the proposed park improvements to include a community garden, multipurpose fields, splash pad and water play area, picnic areas, prefabricated restroom (Exeloo style), parking lots walkways and trails, planting and irrigation, and selection of all site furnishings and materials.
Prepare and coordinate construction documents for the design team and submit 30%, 60%, 90% and final bid documents and specifications.
Provdide construction observation when requested by CITY.
BKF
Civil Engineering services include grading design, stormwater design, sewer and water services.
Assist with ADA accessibility compliance.
Qualified SWPPP Developer (QSD) services.
Prepare construction documents at 30%, 60%, 90% and final bid documents and specifications.
Construction bid support for civil-related items during bidding.
PK Electrical, Inc.
Prepare preliminary and final electrical site lighting for activity areas and security lighting.
Prepare construction documents at 30%, 60%, 90% and final bid documents and specifications.
Construction bid support for electrical-related items during bidding.
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
Trident Aquatics International
Provide design services for the proposed splash pad area, coordination of selection options for nozzles, splash deck materials, and required circulation and feature equipment selections.
Prepare and coordinate construction documents for the design team and submit 30%, 60%, 90% and final bid documents and specifications.
Provide documentation for health/building department review and permitting.
Provdide construction observation and reporting when requested.
TASK ONE. PROJECT MANAGEMENT/COORDINATION
This includes management tasks, and the meetings associated with the project that are not included in the tasks described below. Under the CITY’s project management and direction, Design Workshop will administer and coordinate the Project, including items within the scope of services and in a timely task completion of all work.
We will run the project through our project delivery system which includes project management tools and review to assist the design team to stay on track and deliver quality work efficiently and will be used to manage this project and the subconsultants. The specific tasks to be completed are as follows:
1. Coordinate with CITY on weekly regular project updates via email with a status of the project, as well as outlined meetings and technical review sessions.
2. Coordination and facilitation of the regular team virtual conference meetings including creating agendas and providing meeting access information.
3. Coordinate work progress, schedule, and responsibilities with the Project team.
4. Maintenance of schedule throughout the timeline of the project.
The following products will be prepared / delivered:
1. Action lists including progress reports, responsibilities and notes from scheduled CITY meetings and weekly team virtual conference meetings.
2. Updated schedule as the project progresses.
3. Meeting minutes from scheduled meetings.
4. Management of the scope and fee for project team consultants.
5. Invoices and progress reports.
TASK TWO. PROJECT START-UP / BACKGROUND MEETINGS
This phase of the work is confirming the project limits, project budgets, confirming roles and responsibilities and finalizing the project schedule. The specific tasks to be completed are as follows:
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
1. Meet with the CITY to review the project and any potential issues, confirm project goals, site program and roles and responsibility of the project team, outline sustainable design strategies, the construction budget and project schedule.
2. Review pertinent codes, current entitlements, and conditions of approval, which may impact the site development concepts.
3. Review existing site information provided by the CITY that may impact or assist with final site improvements.
4. Visit the site to become familiar with the site conditions, context surrounding the site and limits of topographic survey.
5. Attending information meetings with CITY to gain an understanding of items that will need to be considered in the final design. This will include but not limited to the Police, Fire and Emergency Response, staff at the Community Center, Public Works and Parks and Recreation.
6. Prepare a memo summarizing our review of information, site visit and meetings with the CITY. A final project schedule will be provided.
The following products will be prepared / delivered:
1. Meeting notes and summary memo including any potential challenges to development.
2. Final project schedule.
TASK THREE. SITE SURVEY
This includes providing Supplemental Topographic Surveying using Aerial Topographic Mapping provided as part of Phase One survey work
1. A Supplemental Topographic Survey will provide for the project as shown on Attachment B. The topographic survey will be comprised of identified visible site features such as roadways, pavements, evidence of significant traveled ways, walls, fences, trees 9- inches and larger in diameter and visual utility infrastructure. We will obtain a succession of spot elevations to define the general terrain of the site and immediately adjacent improvements to produce mapping at a 1-foot contour interval. The vertical control for the survey will be tied to the North American Vertical Datum of 1988 (NAVD88), unless otherwise agreed upon in writing prior to commencement of the survey. The horizontal location and rotation of the mapping is anticipated to be on an "assumed" coordinate system otherwise agreed upon in writing prior to commencement of the survey.
2. Utility infrastructure within the mapping limits, including sewer, water valves, hydrants, meter boxes, storm drain and marked utilities, if encountered during our field survey, will also be identified. The basic routing, inverts and orientation of the on-site gravity utilities will be identified based on field evidence and any available plans provided prior to
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
commencement of the survey. If as-built drawings are not provided or are inconclusive when compared to the field evidence, only data at the dipped structures will be provided.
The following products will be prepared / delivered:
1. Supplemental Topographic Survey anticipated to be compiled at 1" = 20’ and will also indicate individual spot elevations at various locations throughout the site.
2. A signed hardcopy Topographic Map will be an instrument of service. Electronic mapping will be completed in an AutoCAD format.
3. A series of photographs for future reference and documentation of current field conditions encountered during the time of the survey.
TASK FOUR. SCHMATIC DESIGN
This phase of the work is to revisit the master plan and make any adjustments based on information collected, existing conditions and funding. This includes the following.
1. Prepare a plan that shows the design refinements to the master plan that will include the elements in Phase Two improvements per Attachment A.
2. Identify areas in the design where potential cost savings could occur by modifying the design and recognizing how the future phases will be built.
3. Prepare enlargement design concept drawings for key areas of the master plan that need further design refinement. These areas include:
Community Garden
Two Parking Lots (may combine the two parking lots as part of Schematic Design for Phase One)
Multi-Purpose Fields
Splash Pad and water Play area.
Picnic area next to splash pad (including Exeloo style restroom) Trails to connect the recreation features around Phase Two and connection to Phase One
4. Prepare schematic site grading and drainage concepts for Phase Two site at a level that will illustrate land contouring, swales and hardscape drainage. This will not be a detailed design yet will establish general grading benchmarks for key areas of the site to ensure Phase Two will interface with future improvements.
5. Identify a preferred strategy to achieve local and state stormwater quality compliance.
Stormwater treatment facilities will be conceptually programmed to confirm general feasibility.
6. Prepare a Preliminary infrastructure plan that establishes general locations and sizes of utilities such as water (domestic and irrigation), sanitary sewer, storm drain, telephone, etc. and proposed point of connections and stub outs for Phase One and subsequent phases based on estimated demand.
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
7. Preliminary Stormwater Control Plan – BKF will prepare a stormwater control plan based on the stormwater programming coordination.
8. Prepare Preliminary water quality C.3 calculations (i.e., impervious areas, tributary drainage areas, storm outfall flows, BMP sizing, etc.) necessary to confirm the preliminary planning design proposed for Design Review. We will also calculate the preliminary earthwork quantities relative to the proposed grading plan.
9. Coordinate structural footprint of splash pad feature with team, develop structural thicknesses based on soil report provided by others. Revise aquatic footprints based on access requirements of health and ADA codes. Coordinate exterior locations of equipment yards or underground equipment vaults.
10. Prepare a Schematic Design level construction cost estimate for Phase Two elements of the project area.
11. Conduct project team meetings on a regular basis to confirm the program progress and discuss issues, changes or modifications that need to be considered to move forward with detailed design. Up to three (3) meetings during this phase will be held in Stockton and other remote meetings as deemed necessary by the City to review information and identify potential issues, alternative approaches and cost saving opportunities or address any questions the City may have.
The following products will be prepared / delivered:
1. Refined Overall Master Plan for Schematic Level Plan
2. Enlargement Plans and design concepts
3. Schematic Site Grading Plan
4. Infrastructure Plan for Phase Two
5. Schematic Level Cost Estimate of Construction
6. Meeting minutes
7. Updated Project Schedule
TASK FIVE. DESIGN DEVELOPMENT (30% Construction Documents) Upon approval by the CITY of the Schematic Design products, we will commence Design Development. This phase of the work is to develop the necessary plans and documents to effectively illustrate the design and update the cost estimation. From this task forward, our efforts are focused on Phase Two. The specific tasks to be completed are as follows:
1. Prepare a cover sheet and general notes per CITY standards to include the following drawings for Design Development (30%) submittal:
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
Landscape materials plans: Refine the design of the landscape structures like site furnishings, pedestrian pavement and hardscaping including pedestrian sidewalks, site stairs/ ramps, and non-structural walls.
Prepare a horizontal control plan based on the CITY approved Schematic Design site plan, including blowup details of key control areas, provided by the design team in electronic AutoCAD format.
Landscape planting and revegetation plans including composition, plant palette, locations, sizes and quantity of plantings.
Prepare on-site paving, drainage and grading plans, in conformance with the drainage analysis, and geotechnical soils investigation. Grading will include contouring, spot elevations, slopes, swales and necessary drainage facilities.
Prepare updated earthwork calculations to fine tune earthwork balance efforts.
Prepare separate on-site storm drain plans and profiles as required from the preliminary investigations.
Prepare on-site utility infrastructure plans showing locations and sizes of fire and domestic water connections and sanitary sewer service to the site with points of connection five (5) feet from the proposed buildings and structures.
Coordinate submittals with the CITY.
Prepare electrical plans including major site power distribution locations for Phase Two and future needs. Switchboards will be incorporated into restroom and maintenance structures whenever possible.
Detail sheets which identify materials, patterns, finishes, colors, etc., for paving, landscape walls, steps, and plantings to illustrate constructability and cost. Including grading cross-sections, drainage facilities, and utility connections to support approvals of the 30% civil improvement plans with the CITY meeting the minimum Uniform Standards for Design and Construction
2. Prepare draft specifications for all site, landscape, civil, mechanical, electrical and related components of the project that are not included as standard referenced specifications. To be formatted in standard CSI format to meet CITY standards.
3. Prepare a final on-site drainage analysis and Phase Two specific drainage calculations for review by the design team. The analysis will incorporate the recommendations of the design team preliminary analysis to determine the storm water runoff and site discharge for Phase Two final design components.
4. Prepare final layout of the splash pad concept and equipment room base with all MEP coordination for the splash pad (electrical loads, cold water supply, sewer connections etc.) Provide preliminary locations for pipe routing trenches and locations through or
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
under foundation walls. Coordinate bathroom locations, fence design and site lighting with design team.
5. Conduct project team meetings on a regular basis to confirm the program progress and discuss issues, changes or modifications that need to be considered to move forward with detailed design. Up to two (2) meetings during this phase will be held in Stockton following the CITY meetings, the remaining meetings will be held via virtual conference meetings.
6. Prepare a Design Development level construction cost estimate for the Phase One project area.
7. Submit Design Development (30%) plans to the CITY and participate in a review session to identify elements that need to be addressed in final documents.
The following products will be prepared / delivered:
1. Design Development Drawing Submittal for the following will be prepared:
Site Layout and Materials
Preliminary Grading and Drainage
Preliminary Utility Infrastructure Layout
Preliminary Planting Design
Preliminary Storm Drain Plans
Enlargement Plans for key feature areas
Design details/ sections for key feature elements
2. Design Development level construction cost estimate
3. Draft specifications
4. Preliminary structural calculations
5. Meeting minutes from coordination with CITY
6. Schedule Update
TASK SIX. CONSTRUCTION DOCUMENTS
Upon approval of the Design Development (30%) submittal set from the CITY, we will move forward into Construction Documents for Phase Two. This phase of the work is to prepare final documentation drawings that incorporate the most current information regarding construction practices. We will submit drawings at 60%, 90% for approval before it finalizes the Construction Documents for 100% Bid submittal. The specific tasks to be completed are as follows:
1. Prepare finalized working drawings, for each of the three submittals to include:
Finalized enlargements plans, cross sections and elevations of key detail areas.
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
Landscape materials plans: Finalize the design of the landscape structures like site furnishings, pedestrian pavement and hardscaping including pedestrian sidewalks, site stairs/ ramps, and non-structural walls.
Landscape planting and revegetation plans: Finalize the planting design including composition, plant palette, locations, sizes and quantity of plantings.
Final irrigation plans illustrate points of connections, controller locations, lateral layouts, drip emitters, bubblers and spray heads.
Final landscape lighting design for all pedestrian, vehicular, and sports field areas.
Horizontal control plan to be finalized, including enlargement details of key control areas.
Final on-site paving, drainage and grading plans, in conformance with the final drainage analysis, and geotechnical soils investigation. Grading will include contouring, spot elevations, slopes, swales and final location of all necessary drainage facilities. Finalized earthwork calculations to fine tune earthwork balance efforts.
Finalize on-site storm drain plans
Finalize on-site utility infrastructure plans showing locations and sizes of fire and domestic water connections and sanitary sewer service to the site with points of connection five (5) feet from the proposed buildings and structures.
Coordinate submittals with the CITY of Stockton Building and Fire Safety and the CITY Utility Services Department.
Final electrical plans including major site power distribution locations for Phase Two and future needs.
Final detail sheets for landscape, civil and electrical elements which identify materials, patterns, finishes, colors, etc., for paving, landscape walls, steps, and plantings to illustrate constructability and cost. Including grading cross-sections, drainage facilities, and utility connections.
Provide dimension plan sheet of the splash pad, document all fittings and deck nozzle placement, and all finishes structural rebar placement.
2. Conduct up to two (2) technical work sessions with the CITY to correspond with document submittals 90% and 100% Bid Documents to facilitate the plan check reviews and potential cost savings measures along the process.
3. Review materials selection, constructability and technical systems with potential fabricators and suppliers.
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
4. Coordinate with dry utility companies to assist in their design process. Submit electronic AutoCAD drawings and paper documents from all team consultants, as required to assist in their approval process.
5. Utility Agency Application Support: BKF will provide application support to the CITY in order to submit the necessary documentation for application review and permitting with the CITY as needed for sewer and Cal Water for water services.
BKF will coordinate the project design with each agency and work with the design team on the necessary deliverables for permits. BKF will take the lead on submitting and managing the applications.
6. CITY/County Stormwater Compliance: BKF will further develop the methods to meet the CITY of Stockton’s Stormwater Quality Control Criteria Plan requirements for post-construction stormwater discharge. BKF will work with the landscape architect to implement the site water quality features. BKF will prepare a Final Stormwater Quality Control Plan. This report will show calculations as well as site design features that will serve to treat the site stormwater.
7. Stormwater Maintenance Plan: BKF will prepare a Stormwater Maintenance Plan defining the obligations of the CITY to operate and maintain the stormwater treatment facilities after construction is complete. The agreement will include details for each of the treatment facilities as well as reduced plans for the maintenance staff. We will work with the CITY to finalize the negotiated agreement. We have assumed that the CITY will record the final document with the County.
8. Stormwater Pollution Prevention Plan (SWPPP): SWPPP/NOI Development:
BKF shall assist the LRP to obtain an NOI/WDID and submit permit registration documents including,
1. Notice of Intent (NOI)
2. Stormwater Pollution Prevention Plan (SWPPP)
3. Site Maps & Civil Plans, including Erosion Control Sediment Plans
4. Site-specific Risk Analysis (Risk Level 1, 2 or 3)
5. Post-Construction Stormwater Compliance Documentation
6. Total Maximum Daily Load (TMDL) Pollutant Assessment
7. Annual Fee (Paid by owner)
9. Coordinate interdisciplinary Construction Document reviews between the consultants.
10. Submit Documents at 90% and 100%, complete and facilitate a plan check review meeting with the CITY following each submittal. The drawing sheet list as determined in Design Development will be used in these submittals.
11. Prepare a Preliminary Construction Document level opinion of probable construction cost for each of the 90% and 100% submittals.
The following products will be prepared / delivered:
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
1. Final Plans will be prepared for each of the two submittals (90% and 100%):
Cover Sheet /Notes & Legend
Existing Conditions
Demolition/Utility Relocation Plan
Site Layout and Materials
Final Grading and Drainage Plans
Final Utility Plans
Final Planting Plans
Final Irrigation Plans
Final Site Lighting Plan
Final Stormwater Control Plan
Final Sedimentation and Erosion Control Plan
Final Enlargement Plans for key feature areas
Final Splash Pad Plans
Final Electrical Plans
Design details/ sections for key feature elements
Final construction details, sections and elevations of the above-described materials with information required for construction, installation, and finishing of components
2. Calculations for Earthwork Storm Drain hydrology and hydraulics in memorandum format.
3. Final Construction Document level opinion of probable construction cost.
4. Project Manual including technical specifications in standard CSI format. General Conditions, Special Requirements and Bidding Documents shall be provided by the CITY.
TASK SEVEN. BIDDING AND NEGOTIATION
This phase of the work will be to assist the CITY in obtaining bids and aid the bidders in developing a clear understanding of the project. The specific tasks to be completed are as follows:
1. Issue Bid Documents which conform to the CITY Requirements.
2. Participate in a Pre-Bid conference with the CITY and potential bidders to review the work and provide clarification.
3. Prepare addenda to the Construction Documents, as clarification is required.
4. Review Bid Documents to ensure that there are no major errors or omissions.
5. Review substitutions and alternatives as requested by the bidders and make recommendations regarding the same.
6. Attend one (1) meeting with the CITY and the selected bidder to review the bid and participate in a value engineering session with selected bidder (if necessary).
TASK EIGHT. CONSTRUCTION OBSERVATION
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
This phase of the work is to provide observation of the construction process and ensure the quality of the final product. We understand that the CITY will assign a Project Manager that will be involved in daily oversight of the project and the design team will be available to assist when needed. The specific tasks to be completed are as follows:
1. Attend pre-construction meetings with contractor and his subcontractors as part of the project start up.
2. Review and approve shop drawings, samples, mock-ups and other submissions of the contractor for compliance with construction documents.
3. Respond to requests for clarifications or information (RFI).
4. Prepare and submit related field change orders.
5. Preparation of Drainage Compliance Report for the CITY and acceptance of slopes, swales, drains, utilities and civil related improvements.
6. Review as-built drawings.
7. Conduct a substantial completion punch list and recommend acceptance of the installation to the CITY.
8. Site visits as part of the construction meetings to observe consistency with the construction documents. These will be billed as a cost per visit as outlined in the fee section.
Assumptions
Existing utilities identified on BKF's drawings/plans are based on information obtained by BKF, or provided to BKF, and may not be accurately documented in their horizontal location or vertical profile. Other utilities may be present that were not disclosed. BKF highly recommends that critical facilities be underground service alert (USA) located and potholed during design or prior to construction.
Unless otherwise addressed, existing utilities (sewer, domestic water, storm drains) have adequate capacity to serve the proposed improvements, that they are adjacent to the site frontage and do not require main extensions, and that utility system capacity studies are not required. This will be discussed and confirmed at the project start up.
Fire System: if required, certification of the fire protection system from the point of connection at the public water main to the building sprinkler system must be provided by a properly-licensed fire protection engineer or contractor.
Off-site improvements will not be required for this phase of the project.
ATTACHMENT B
EXHIBIT A
CITY OF STOCKTON
PROFESSIONAL SERVICES AGREEMENT FOR
VAN BUSKIRK PARK- PHASE TWO
The project will be permitted and constructed in one phase and that construction phasing plan(s), or interim condition plans, will not be required for this project.
FEES
Task Lump Sum Fee
One Project Management/ Coordination $ 17,400.00
Two Project Start Up/ Background Meetings $ 14,700.00 Three Site Survey and Preliminary Studies $ 35,200.00
Four Schematic Design $ 11,600.00
Five Design Development (30% Construction Docs.) $122,400.00 Six Construction Documents $256,600.00
Seven Bidding and Negotiation $ 12,200.00
Eight Construction Observation $ 60,800.00
Total (Labor Only) $530,900.00
Reimbursable Expenses (4% of Labor) $21,200.00
SCHEDULE
The CONSULTANT shall perform the professional services specified in this Agreement in accordance with the anticipated schedule starting from the Notice to Proceed:
TO BE DETERMINED
ATTACHMENT B
EXHIBIT A