COUNCIL POLICY
CHAPTER 2.06
POLICY 2.06.020 – USE OF CITY AND
COUNCIL LETTERHEAD
LEGISLATION ENVIRONMENTAL COMMITTEE MEETING
FEBRUARY 3, 2025
AGENDA ITEM 3.3
BACKGROUND
• In 2024, Legislation Environmental Committee reviewed the Council Policy Manual. • Council Policy Chapter 2.06 City Council Communication Guidelines did not address City or Council Letterhead
• Committee directed staff to develop a policy.
• In June 2024, San Joaquin Civil Grand Jury issued their Grand Jury Report, “City of Stockton:
Crisis in Government, Case # 0123” which included a finding that the city needed to amend their policy and procedure to regarding the use of City Stationary. • On June 18, 2024, by resolution 2024-06-18-1204 council Policy 2.06.020 - Use of City and Council letterhead was approved
POLICY 2.06.020 – USE OF CITY LETTERHEAD
• Use to communicate the official Policy, position, or action of the City or City Council, not i
ndividual Councilmember positions or opinions.
• Copy of the letter are to be shared with the City Council members. • Cannot be used for press release, news release, or communication with the media. • Letterhead shall not be altered.
CITY LETTERHEAD
• City Logo
• Office of the City Council
• The address/location of the governing body – City Hall • Names of the Elected Official
COUNCIL LETTERHEAD
• Use to respond to inquires, communicate their personal opinions, support for, or r
esponses to constituents
• May not include the use of the official City logo
• Include disclaimer:
“
This communication does not reflect the policies or opinion of the City of Stockton or the Stockton City Council.”
COUNCIL LETTERHEAD
• “Office of the Councilmember [xxx], District [#]
• Address/location of the governing body – C ity Hall