ATTACHMENT C
CHAPTER 2.06: CITY COUNCIL COMMUNICATION GUIDELINES
POLICY 2.06.020: USE OF CITY AND COUNCIL LETTERHEAD
Policy
"City letterhead" and/or 1'City Resources" (i.e., staff support, postage, etc.), may only be used to communicate the official policy, position, or actions of the City or City Council, not individual Councilmember positions or opinions. City letterhead means letterhead which includes the official city logo, the location and contact information for City Hall, contains the heading 1'0ffice of the City Council" and a listing of the current councilmembers (Exhibit 1), Notwithstanding the above, the City Council is allowed to communicate using city letterhead for official city business with a copy to the City Council. No Councilmember may use the City letterhead for the purpose of press releases, news releases, or communications with the media.
City letterhead shall not be altered by a Councilmember. City letterhead shall include the following, and shall be maintained by the City Manager:
1. City Logo
2. "Office of the City Council''
3. The address/location of t he governing body - City Hall
4. Names of the elected member s of the Stockton City Council
Councilmembers may use "Council letterhead'' (Exhibit 2) for any purpose, including but not limited to responding to inquiries or communicating their personal opinions, support for, or responses to constituents, other non-constituent individuals, or organizations.
Council letterhead contains the heading "Office of Councilmember [ xxx ], District [ # ]" or any letterhead created for a councilmember which identifies the councilmember as a city representative but may not include use of the official city logo. When a councilmember utilizes Council letterhead as described in this policy, the councilmember shall include the following disclaimer:
"This communication does not reflect the policies or opinion of the City of Stockton or the Stockton City Council."
Council letterhead shall not be altered by a Councilmember. Council letterhead shall include the following, and shall be maintained by the City Manager:
1. City Logo
2. "Office of Councilmember [ xxx ], District [ # ]"
3. The address/location of the governing body -City Hall
ATTACHMENT C
Responsibilities
Mayor, Councilmembers, City Manager, City Attorney, and City Clerk:
Monitor and enforce the intentio n of the policy as outlined.
Enforcement
Stockton City Council Policy Chapter 4.08 Council Censure
Relevant Authority
Stockton City Charter, Article III, Powers of the City
Stockton City Charter, Article XI-A, Public Information Office Gov. Code, § 54950, the Ralph M Brown Act
Related Administrative Directive, City Policy, City Procedure Citywide Policies and Procedures, Chapter 13 – Communication
Related Forms, Documents. or Links
Exhibit 1- SAMPLE City Letterhead
Exhibit 2 - SAMPLE Council Letterhead
Frequently Asked Questions or Comments
The examples provided in Responsibilities, Relevant Authority, and Related Administrative Directive sections of the Council Policies are intended to be illustrative and not exhaustive.
Update History
Draft Prepared April 2024, pending Council approval in June 2024
ATTACHMENT C
OFFICE OF CITY COUNCIL
City Hall 425 N. El Dorado Street Stockton, CA 95202-1997 209 / 937-8244 Fax 209 / 937-7149 www.stocktonca.gov XXXXX
Mayor
XXXXX
Vice Mayor
District X
XXXXX
District X
XXXXX
District X
XXXXX
District X
XXXXX
District X
XXXXX
District X
EXHIBIT 1
OFFICE OF COUNCILMEMBER [ xxx ]
DISTRICT [ #]
CITY OF STOCKTON
CITY HALL• 425 N. El Dorado Street • Stockton, CA 95202-1997 209 / 937-8244 • Fax 209 / 937-7149
"This communication does not reflect the policies or opinion of the City of Stockton or the Stockton City Council."
ATTACHMENT C
EXHIBIT 2
OFFICE OF COUNCILMEMBER (XXX)
DISTRICT (#)
City Hall 425 N. El Dorado Street Stockton, CA 95202-1997 209 / 937-8244 Fax 209 / 937-7149 www.stocktonca.gov
ATTACHMENT C
EXHIBIT 2