NOFA Process Review
Workshop
October 6, 2025
Housing &
Community
Development
funds to benefit
low to moderate
income residents
Neighborhoods
& Partner
Organizations
Flow of HUD/HCD Funds
Grantee of HUD
and HCD
funding
Programs &
projects are
funded
throughout
Stockton
Develop &
submit plans to
use funds to
HUD/HCD and
administer the
funding
Economic
Development
Department
Flow of HUD/HCD Funds
HUD/HCD “Subrecipient” Expectations:
Organizational capacity – established in various ways:
✓ Organizational Infrastructure: Governance (Board of Directors) & Legal Structure ✓ Sound Written Policies and Procedures
✓ Financial Management & Internal Controls Systems
✓ Adequate Systems & Qualified Staff
As administrators of State and Federal funds, it is the City’s job to:
✓ Assess organizational capacity
✓ Determine project feasibility
✓ Mitigate risk of wasting/misusing state and federal funds Federal/State Requirements & Expectations
1 NOFA Announcements
2 Mandatory Workshop (Application Release)
3 Applications Close
4 Technical Review (Grants Analysts review applications for eligibility) 5 Application Scoring (Internal Managers review eligible applications) 6 CDC Review (Community Support Services)
7 Recommendations Taken to City Council for Approval
(Council Reviews Prior in Reading Room)
NOFA PROCESSNOFA Process
✓ Organizational Documents
❑ Org Chart, Board of Directors Roster, Articles of Incorporation, Bylaws,Federal/State Tax Exempt Determination and Status Letters, etc.
✓ Policies and Procedures
❑ Programmatic, Financial Policies, Internal Controls, and Recordkeeping Policies, Conflict of Interest, Non-Discrimination, etc.
✓ Certification of Good Standing and Audits
❑ IRS 990s, Single Audits, Financial Statement Audits, SAM.gov Registration, etc. ✓ Systems and Operations
❑ Time and Effort Reporting, staff experience with HMIS and CES, etc. ✓ Environmental Documents
City Technical Review
✓ Ability to meet the Federal/State eligibility criteria ✓ Project timeliness
✓ Prior experience with similar grant programs
✓ Financial Capacity
✓ Staffing Capacity
✓ Separation of Duties (organization infrastructure)
• Avoiding conflict of interest (real or perceived)
✓ Internal controls
• Policies and procedures, recordkeeping systems, financial systems, and filing systems
✓ Environmental Review – Process and Schedule
Organizational Capacity Assessment
Application Scoring Criteria
Scoring Breakdown Criteria
30% Developer Experience & Financial Capacity
30% Financial Proforma
20% Projected Rents & Income Level Targeting
15% Unique Project Design Features
5% Financial Readiness – Gap Amount
Total 100%
The Why?
✓ Contract and Funding Source Deadlines
✓ Timely Expenditure
✓ Invoicing and Financial Tracking Requirements (i.e. time and effort reporting, cost allocation, match/leverage reporting)
✓ Reporting Requirements
✓ Ability to meet the stated goals
✓ Ability to meet and adapt to Federal, State, and local guidelines ✓ Participate in COS/HUD/HCD monitoring reviews and respond to findings requirements, if applicable